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HomeMy WebLinkAbout5. Night of Heroes_ - Eagle County 8th Annual Public Safety Awards_10-01-2020Events RFP 18/19/20/21: "Night of Heroes" - Eagle County 8th Annual Public Safety Awards EVENT & APPLICANT OVERVIEW 0. Email contact jackie@startinghearts.org 1. What is the name of your event/program? "Night of Heroes" - Eagle County 8th Annual Public Safety Awards 2. Please select the event category for your RFP. Education & Enrichment (EE) 3. Is this a new event or program? No 3a. How much was your event or program funded in 2020? $5,000 4. Are you a first time submitter for the Town of Vail Commission on Special Events funding program? No 5. Amount of 2021 funding requested $10,000 5.a. Have you applied for Vail Town Council Funding or In-Kind support for 2021? No 6. Proposed Event/Program Start Date 10/28/2021 7. Proposed Event/Program End Date 10/28/2021 7.a. If you have more than a single date range, please list all your event/program dates here in this format MM/DD: 8. Are your event/program dates set or could they changed? Event dates are flexible and can be changed 9. Name of person completing the application Jackie Christiansen 9a. Title of person completing the application Director of Operations 10. Provide name of person or entity to whom the funding check will be cut. Starting Hearts 11. Mailing Address Street PO Box 2981 12. City Avon 13. State Colorado 14. Zip Code 81620 15. Telephone number 970-763-5306 16. Email address jackie@startinghearts.org 17. Event/program and/or organization website www.StartingHearts.org 18. Number of years organization has been in business 10 19. Organization's Mission Statement To provide a platform for citizens, supporters, and community stakeholders to improve outcomes for sudden cardiac arrest victims through empowering education, widespread distribution of defibrillators in public locations, and activation of citizen first responders to confidently and capably provide early care when needed. 20. Organization's Tax Status Non-Profit (501C-3) 21. If applicable, please attach current State Department of Revenue Certificate with this application. SH - Colo Tax Exempt Document.pdf 22. Does the event or program benefit a charity or organization? Yes 22a. Please name and describe the beneficiary Starting Hearts and the Eagle County Emergency Responders Fund EVENT DESCRIPTION 1. Is this a new or existing event/program in Vail? Existing 1a. How many years has the event or program been produced in Vail? 7 1b. Please describe the location(s) of the event or program in previous years. The Eagle County Annual Public Safety Awards has occurred every year from 2014-2020 by the Rotary Club with the venue at the Donovan Pavilion. 2020's event is cohosted Starting Hearts and Rotary Club. 2. Please provide a detailed description of the event/program and its activities. "A Night of Heroes" - aka The Eagle County Public Safety Awards Celebration is an event for award winners and their families. In addition to the in-person event and because of the 2020 COVID climate, it is also a virtual celebration for all citizens. Started by the Rotary Clubs of Eagle County after 9/11 to recognize our Public Safety Heroes, this event will recognize local outstanding emergency responders, medical professionals and community leaders who risk their lives on a regular basis, protecting and supporting the community of Vail and surrounding towns. This event shines a light on our first responders and recognize them for the outstanding job they do. The event is also a fundraiser with proceeds going to Starting Hearts and the Eagle County Emergency Responders Fund. The event includes not only recognition and awards, but also entertainment, a silent auction, raffle, telethon and endorsements of First Responders by community, local and state government leadership. 3. Please list the specific venues that you plan to utilize, including dates and times, and whether or not you have contacted them to confirm availability. The Event Producer is responsible for booking and securing any necessary venues. Donovan Pavilion is used each year and normally holds approximately 250 in person attendees. For the 2021 event, we are planning to double the event size and move to a larger venue which is yet to be determined. This event normally takes place on a Thursday evening in September, however we are flexible on the actual date of the event. 4. Do you plan to use Vail Recreation District Facilities? No 5. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. N/A ENVIRONMENTAL PRACTICES 1. Which of these environmental practices will you commit to executing at your event/program? Use of recyclable materials - banners, paper, etc., Ban use of plastic bags, Encourage use of bicycles, buses, shuttles, carpools, walking or public transit to event, Enforce no idling policy for staff and guests, Use eco-friendly serving utensils (compostable or recyclable) 2. Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable best practices. The event will be held at the Donovan Pavilion (or other Vail Hotel) and environmental impact will be little to none as the event will be held within the confines of the resort. EVENT/PROGRAM PARTICIPANTS 1. Number of participants (athletes, artists, exhibitors, etc.) anticipated 50 2. Number of volunteers needed 15 3. Number of event/program staff 12 4. Estimate of total number of spectators/attendees anticipated 2,000 SCORECARD CRITERIA QUESTIONS 1. EE - Brand Fit: How will your event support the mission and vision of the Vail Town Council? Starting Hearts’ events have always been in complete alignment with the vision of the Vail Town Council as the world’s “Premier International Mountain Resort Community” and mission “to grow a vibrant, diverse economy and community and preserve our surrounding natural environment, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities.” We strive to present truly signature events with a commitment to excellence, the highest level of professionalism, quality activities with valuable educational components, in a truly enjoyable environment of our mountain community. Our previous Vail based events have received rave reviews from participants, sponsors, and hosts, which builds upon a firm foundation for the 2021 event. 2. EE - Brand Fit: How will your event or program support Vail brand identity? This event is a perfect fit for the Vail Brand identity and fits with Vail's priorities and town image. This annual event will be associated with the professionalism and high-end reputation of the town. This Vail based event will be promoted not only locally, but state-wide and beyond, shining a light on our community. 3. EE - Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? Our Night of Heroes event will spotlight the incredible leaders and heroes who risk their lives to serve, protect and secure our Vail and surrounding communities. First responders represent our finest service leaders and inspire others to serve and lead as well. The virtual portion of the event will be publicized in Eagle County, as well as at a state and national level, encouraging thousands to view the event live, as well as "on-demand" after the event has passed. Starting Hearts strives to inform, educate and teach leadership and lifesaving skills which allow the possibility of community and citizens to save lives. 4. EE - Potential: What opportunities does the event or program have to foster a health and wellness reputation for Vail? Starting Hearts non-profit is synonymous with health and saving lives. Eagle County public safety will be celebrated and are individuals and agencies that put community health and safety first. With nearly 40,000 SCA events per year, Starting Hearts is dedicated to increasing the national SCA survival rate above its current 10%. In an effort to reduce the number of annual deaths by 100,000 within the next twenty years, Starting Hearts has created a community model to help other communities throughout the country replicate the concepts of free education, widespread distribution of defibrillators in the public domain, and the activation of a generation of citizen volunteers to provide early care when needed. Currently, survival rates in Eagle County are two and a half times the national average and rising yearly, a testament to our community’s cooperation and participation. With nearly 30,000 citizens trained in Eagle County, more than 400 public access defibrillators in place (possibly the highest per capita in the nation), and annual events in the Town of Vail, Starting Hearts now receives national inquiries on a regular basis. Our unique mountain initiative with defibrillators on both Beaver Creek and Vail mountains and installation of leading edge technologies has received international attention and resulted in an international press release from Philips Healthcare. Furthermore, Starting Hearts has accepted Colorado's leadership position for a state-wide data collection initiative to evaluate the overall Out-of-Hospital SCA response system, involving community first responders, Emergency Medical Services and hospitals. As these adaptive and innovative initiatives expand throughout the state and beyond, Starting Hearts and the communities it supports will continue to receive widespread recognition, while fostering and amplifying health and wellness. 5. EE - Potential: How will the event or program provide opportunities for intellectual dialogues and problem solving The Starting Hearts Model Community Program and associated events and initiatives regularly receive national and international attention and inquiries. The partnership between Rotary Clubs of Eagle County and Starting Hearts will allow for intellectual dialogues and problem solving on a local, national and international scale. This first time partnership to co-host this important event will be the first of many, and we plan on expanding our reach to out of county Public Safety entities as well, bringing more awareness to Vail and Eagle County. Our intention is to create future Emergency Public Safety partnerships in order to bring attention to the challenge of saving more lives of Sudden Cardiac Arrest (SCA) victims. Indirectly, our programs and results will highlight Vail and Eagle County's remarkable SCA survivor rates. 4. EE - Potential: How will the event or program deliver an educational component? Each of our events focus on an important educational aspect in both leadership and lifesaving skills. This year, we will bring attention to the the County's front line emergency responders and their actions of life-saving procedures, problem-solving skills and leadership development. It is our hope that this awareness will help reinforce the importance of learning skills that can save the lives in our community, as well as encourage citizens of all ages to learn CPR skills and how to respond to sudden cardia arrest and other emergency situations. The event will also be a fundraiser with proceeds going to Starting Hearts and the Eagle County Emergency Responders Fund (ECERF). 5. EE - Event Timing: How is it the right event or program at the right time? The timing of this event couldn't be better and is especially meaningful due to the extra demands and risk of COVID-19 and the life-threatening forest fires. This event will recognize outstanding emergency responders, medical professionals and community leaders and will shine a light on our first responders and recognize them for the outstanding job they do. Our County’s EMS and First Responders do such amazing and important work each and every year to keep our communities safe, risking their own health and safety, and with COVID-19, at the risk of their families as well. We see this event as a great way to involve a large part of the community in this special recognition. 6. EE - Demographic Fit: How will your event/program attract target markets of both visitors and community members? The public is invited to this event and we encourage all Eagle County residents and beyond to join us in cheering on our Eagle County’s finest first responders and frontline heroes. The event is also a fundraiser and will feature awards, entertainment from some of the county’s most popular musicians, raffle prizes, a silent auction and more. Part of the proceeds of this event will go to the Eagle County Emergency Responders Fund (ECERF). Eagle County Emergency Responders Fund is a local nonprofit organization that helps responders during times of crisis by assisting with basic needs and ensures community support to those who sacrifice so much for their communities. Their mission is to raise and manage funds for the benefit of Eagle County First Responders and their immediate families during times of hardship or crisis. They also provide scholarships to students wishing to enter into a career in emergency response. ECERF benefits emergency responders and their family members including all Eagle County agencies - law enforcement agencies, fire agencies, ambulance service agencies, Vail Mountain Rescue, Vail Public Safety Communications, and Vail Ski Patrol. 7. EE - Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? Public Safety agencies are a crucial part of our community and this annual event is an opportunity to not only recognize them for their heroic efforts, but to encourage the public to recognize them as well. It is an opportunity to shine the light on their lifesaving work and encourage the community to get involved. Starting Hearts' Neighbor Saver Program invites citizens to get involved and learn the lifesaving skills needed for sudden cardiac arrest with our free program, CALL.PUSH.SHOCK.™. These classes, along with the placement of over 400 public location defibrillators have allowed Eagle County to attain a sudden cardiac arrest survivor rate of 25% - that's two and a half times the national average, and four times the rate of the Denver area and Colorado survivor rate. 8. EE - Growth Potential: How will the event or program deliver fresh content and enhanced experiences? This co-hosted event is a first for Starting Hearts and we feel so fortunate to be partnering with the Vail Rotary Club, as well as two other Eagle County Rotary Clubs. Previously, this annual event has been limited by way of number of participants due to venue size. Because of our recent partnership in this event, we are now able to include a larger population of the general public, thus allowing a greater opportunity for public recognition. The virtual portion of the event will allow hundreds and thousands of community individuals to participate and be part of this annual recognition and celebration event. 9. EE - Growth Potential: How will the event or program achieve recognition and drive participation? Thanks to Vails's business community involvement, we are able to expand our public outreach by a marketing and advertisement campaign via local media in both pay and non-paid advertisement. Our direct marketing campaign will invite over 600 local businesses, while our direct electronic marketing campaign will allow us to invite our combined networks and members of the public. There will be both pre and post event press releases, and social media posts, recognizing and applauding all parties involved, including the Town of Vail. 10. EE - Marketing Strength: What is the marketing reach for the event or program? (Reach refers to the total number of different people or households exposed, at least once, to a medium during a given period.) The marketing reach for this event will include those listed above (question 9), with an anticipated in-person audience of approximately 550 individuals. The virtual portion of the event has an anticipated number of 2,000 plus people, without a cap on how many can view and participate. 11. EE - Marketing Strength: How will the event or program leverage media and attract donor and sponsorship support? We will use local media outlets in both paid and non-paid advertising to attract donor and sponsorship support. Thanks to Vails's business community involvement, we are able to expand our public outreach by a marketing and advertisement campaign. Our direct marketing campaign will invite over 600 local businesses, while our direct electronic marketing campaign will allow us to invite our combined networks and members of the public. We are also inviting sponsors to participate in the event at various financial levels whereby they will receive much recognition and thanks on all advertising, website and marketing promotions. 12. EE - Producer Qualifications: Explain the event or program producer’s quality, knowledge and resources to sustain and grow the event. Starting Hearts has been producing successful community events for the past 9 years. This annual event, and new partnership with Rotary will continue to grow each year in terms of event offerings, participation and reach. Starting Hearts is also active in many community outreach events during the year, including All You Need is Heart, Camp 911, Canine Crawl, Kickball Tournament, GoPro Games, and many more. Through active engagement with many our community stakeholders, such as Vail Fire, Vail Police, Eagle County Paramedics, and Eagle County Schools, as well as town councils and county commissioners; Starting Hearts maintains a stellar reputation and a high degree of recognition throughout the community. Starting Hearts maintains a formalized Style Guide and corporate branding program to ensure quality and consistent communications, and is well versed in the Town of Vail Brand Guidelines, including position, marketing, and messaging. Starting Hearts is dedicated to making the Vail Valley a model for the nation through executing the highest professional standards, continued revenue growth and increased organizational stability and sustainability. EVENT ECONOMIC IMPACT 1. Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. 50 2. Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending generated by your event or program. $60,000 Example: Increased spend by attendees in restaurants, shops, lodging or activities. 3. Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of Vail expect? $30,000 ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000 4. Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges. We will direct attendees to book in Town of Vail properties via the vail.com website. We will track registrations via Eventbrite and follow up with out of county participants to determine lodging nights. BUDGET Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. 1. Describe how you will use the funds requested from the CSE. Funds will be used to underwrite the costs of the event as outlined in the attached budget. 2. Please upload the provided complete event/program budget template here. 2021 RFP Event Budget for SH.xlsx 3. What percentage % of the total event/program budget is the CSE being asked to fund? 22 4. If the event/program is not funded at full request, how will the event change with a lower funding allocation? We are committed to providing an excellent experience for all participants, so we will endeavor to raise funds from other sources. The CSE funds are instrumental to our ability to expand the event each year and attract more participants. We will be proactive about insuring the best possible outcome for all concerned and will address revenue shortfalls should they occur. 5. Should the CSE decide not to support this event/program at all, will it still occur? Yes 6.What dollar amount of the total event/program revenue do you expect the event itself to generate? (ticket sales, merchandise, food and alcohol sales, etc.) 46,000 7. Do you intend to host the event or program in Vail beyond 2021? Yes 7a. How many years beyond 2021? 4+ 7b. Do you anticipate requesting funding from the CSE for 2022? Yes MARKETING Please upload your event/program marketing plan and budget, include strategy, channel, method, budget and execution dates. Marketing Plan and Budget.pdf 1. Objectives: What are you trying to accomplish through your marketing efforts? The overarching goal is to bring awareness to the importance of emergency response in the case of sudden cardiac arrest. We also wish to create an annual opportunity for the community to say thank you and recognize the effort of our local emergency response agencies.We also wish to encourage the participation of citizens and municipalities in replicating the Starting Hearts Model Community Program, prepare and equip communities with the tools and education to provide early care to SCA victims. These objectives facilitate the overall mission to save many more precious lives from sudden cardiac arrest, our nation's largest killer. 2. Strategy: How will you meet your objectives? Our mission is to save lives by bringing awareness of sudden cardiac arrest to the public. With every event we sponsor, more people learn about the ability to save lives, share and hear stories of lives saved, learn how to save a life, participate, donate, and more. Each event advances our mission and introduces more people to the reality of sudden cardiac arrest, and prepares individuals and communities to provide early care in an emergency sudden cardiac arrest situation. 3. Audience: Who is your audience? (You may choose more than one.) First time visitors, Returning guests, Primary and Second Homeowners, Local residents 4. Activation: Detail in town/in village activation opportunities to promote your event or program. (Definition of Activation: Create an expanded presence throughout the community and stimulate the participation of the merchants, restaurants, bars and lodges.) Posters and banners will be placed throughout town to bring attention to residents, visitors, and public and we will use local media outlets and social media to attract participation. Our marketing campaign will invite over 600 local businesses to participate, hundreds of residents to participate in the in-person event and thousands to attend the virtual portion of the event. 5. Channels: Which of these channels will you utilize to promote your event or program? (You may select more than one.) Print - Local, Editorial, Radio, Television, Online Event Listings, E-newsletters, Web, Media Plan/Public Relations, Grassroots, Facebook, Instagram, Twitter, Posters, Flyers, Event/Program App, Co-promotions, Partnerships, Local Vail Businesses 6. Please list contact information for your Media Relations or Public Relations staff or firm. 6a. Name Jackie Christiansen 6b. Telephone Number 970-763-5306 6c. Email Address Jackie@StartingHearts.org SPONSORSHIPS & PARTNERSHIPS 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? $40,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? $30,435 2. Please list your confirmed sponsors or partners. These are our confirmed sponsors for this year's event to-date 2020, who traditionally support Starting Hearts' events each year: Alpine Bank Vail Resorts Epic Promise (in-kind) Vail Daily (in-kind) Town of Vail We are partnering with the three Rotary Clubs of Eagle County in this annual event. *We expect these companies/organizations to also partner with us in our 2021 event 3. Please explain the potential for additional sponsorships or partners. We will be looking to expand sponsorships for the 2021 event by direct marketing and personal outreach to more than 600 local and Eagle County businesses. 4. Please upload your sponsorships/partnerships presentation, pitch deck or letter. (Document sent to prospective partners or sponsors which provides benefits for participating in your event/program.) Recognition Event Flyer - Sponsorship Opportunities (8).pdf REQUEST FOR FACILITY RENTAL FEE RELIEF FROM THE TOWN OF VAIL This form does not guarantee approval of requested listed facilities. This is your ONLY opportunity to apply for 2018 rental relief for facilities, no other requests will be accepted. Please note that certain town services are not available as in-kind, such as permit fees, barricade rental, banner fees, extra duty police officers, Zero Hero,etc. 1. Do you need facility rental relief? Yes 2. Do you need rental relief for Donovan Pavilion? Yes 3. Do you need rental relief for Grand View Room? 4. Do you need rental relief for Dobson Arena? 2a. Donovan Pavilion - number of days requested 1 2b. Start date for Donovan Pavilion rental 09/28/2021 2c. End date for Donovan Pavilion rental 09/28/2021 2d. Do you need to add a second set of dates for the Donovan Pavilion? No 2g. If your request for Donovan Pavilion is for more than 2 days, please list out your other requested dates in this format, MM/DD. 2h. Please describe proposed use of Donovan Pavilion facility. Awards ceremony, dinner, keynote speaker 2i. Total in-kind value for Donovan Pavilion rental 3000 ADDITIONAL INFORMATION Are there any questions you have for the CSE or other things you'd like to share with the board that are not included in the application? We greatly appreciate the support of CSE each year. It is such a pleasure and honor to work with the Town of Vail and have the support of the Commission on Special Events. Our long standing collaborate with you has greatly served our citizens and millions of visitors and we are most appreciative for your support. We are looking forward to bringing the Town of Vail to the attention of thousands of individuals outside the county this year, with the addition of the virtual portion of this exciting, memorable and heart-felt event! REQUIRED ATTACHMENTS 2020 Event Recap 2020 Event Recap.docx Organization rosters naming all officers, board of directors and respective positions as relevant Starting Hearts Board of Directors and Advisory Board (1).pdf OPTIONAL ATTACHMENTS List any URLs where additional information can be found, including photos, videos or other content relevant to your application. www.StartingHearts.org www.auctria.com/auction/nightofheroes - 2020 event Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding FACT SHEET.docx Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding StatingHearts 2020 Event.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding RFP QUESTIONS AND KEY MEETING DATES We encourage questions about the RFP to be sent via email to Jeremy Gross - jgross@vailgov.com. Phone calls for further discussion can be scheduled over email as well. Monday, August 26: Questions about the RFP are due via email to jgross@vailgov.com Friday, August 30: Submitted questions and answers will be emailed to applicants. Wednesday, October 2: Regular CSE Meeting, Recaps will be presented Thursday, October 10: Qualifying applications will be reviewed and producers interviewed by the CSE at a special meeting. Wednesday, October 16: Final funding allocations will be determined by the CSE at a special meeting. Tuesday, November 5: The Town Council will review the CSE funding allocations. Wednesday, November 6: Regular CSE Meeting Thursday, November 7: Applicants will be notified of their preliminary funding allocations. Monday, December 16: Applicants will be notified of their final funding status after the last date for the Vail Town Council to call up any funding decisions. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- Linked Contact Jackie Christiansen Number Events RFP 18/19/20/21: File Attachments 21. If applicable, please attach current State Department of Revenue Certificate with this application. SH - Colo Tax Exempt Document.pdf 2. Please upload the provided complete event/program budget template here. 2021 RFP Event Budget for SH.xlsx Please upload your event/program marketing plan and budget, include strategy, channel, method, budget and execution dates. Marketing Plan and Budget.pdf 4. Please upload your sponsorships/partnerships presentation, pitch deck or letter. (Document sent to prospective partners or sponsors which provides benefits for participating in your event/program.) Recognition Event Flyer - Sponsorship Opportunities (8).pdf 2020 Event Recap 2020 Event Recap.docx Organization rosters naming all officers, board of directors and respective positions as relevant Starting Hearts Board of Directors and Advisory Board (1).pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding FACT SHEET.docx Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding StatingHearts 2020 Event.pdf Expenses Event/Program Budget for Starting Hearts / Rotary Recognition Awards > Expenses Estimated Actual Total Expenses $45,800.00 $0.00 Site/Location/Operations Estimated Actual Food & Beverage Estimated Actual Rental fees $1,200.00 Social food + Beverage $4,500.00 Insurance $700.00 Non-social food + Bevera $600.00 Sound/AV $800.00 <insert Other>$0.00 Construction or Equipment $600.00 <insert Other>$0.00 Trash/Composting $100.00 Total $5,100.00 $0.00 Utilities $0.00 Event management $6,000.00 Program/Lodging Estimated Actual Traffic Control $0.00 Entertainment $1,200.00 Banners $1,200.00 Speakers $200.00 Signage $1,400.00 Travel $200.00 Instructor costs $800.00 Hotel $400.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 Total $12,800.00 $0.00 Total $2,000.00 $0.00 Marketing Estimated Actual Prizes Estimated Actual Advertising - Radio $1,200.00 Prizes $2,000.00 Advertising - Print $3,000.00 Cash Purse Advertising - Social Media $2,400.00 Total $2,000.00 $0.00 Public Relations $600.00 Sales Team Expenses $0.00 Media TV, Production & Distribution $8,800.00 Graphic Design $1,400.00 Website $600.00 Expenses Collateral Materials $400.00 Printing $600.00 Direct mail $800.00 Promotional giveaways/swag bags $1,200.00 <insert Other>$0.00 <insert Other>$0.00 Total $21,000.00 $0.00 Marketing Estimated Actual Telephone/Internet $600.00 Photography/Video $1,000.00 Transportation $200.00 Permit Fees $400.00 Postage/Shipping $200.00 In Kind Trades $0.00 Supplies-Office or Other $500.00 Demographic Survey $0.00 Sales Tax $0.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 Total $2,900.00 $0.00 Income Event/Program Budget for Starting Hearts / Rotary Recognition Aw > Income Estimated Actual Total Income $46,000.00 $0.00 Tickets/Admissions Estimated Actual Estimated Actual 100 In person tickets $45.00 $4,500.00 600 Online tickets $10.00 $6,000.00 0 Other @ $0.00 0 <Insert Other> @ $0.00 $0.00 $10,500.00 $0.00 Programs/Advertising Estimated Actual Estimated Actual 3 Covers @ $100.00 $0.00 6 Half-pages @ $50.00 $0.00 12 Quarter-pages @ $25.00 $0.00 1 In-Kind Vail Daily $5,000.00 $5,000.00 0 <Insert Other> @ $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 $5,000.00 $0.00 Exhibitors/vendors Estimated Actual Estimated Actual Large booths @ $0.00 $0.00 Med. booths @ $100.00 $0.00 Small booths @ $0.00 $0.00 <Insert Other> @ $0.00 $0.00 <Insert Other> @ $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 $0.00 $0.00 Income Revenue from other items Estimated Actual Estimated Actual 4 Cash Sponsorships @ $1,000.00 $4,000.00 In Kind Sponsorships @ $200.00 $0.00 300 Donations @ $10.00 $3,000.00 1 CSE Funding @ $8,000.00 $8,000.00 3 Grants @ $2,500.00 $7,500.00 0 Silent Auction Proceeds $8,000.00 0 <Insert Other> @ $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 $30,500.00 $0.00 Summary Event/Program Budget for Starting Hearts / Rotary Recognit > Profit - Loss Summary Estimated Actual Total income $46,000.00 $0.00 Total expenses $45,800.00 $0.00 Total profit (or loss)$200.00 $0.00 Estimated Actual $0.00 $5,000.00 $10,000.00 $15,000.00 $20,000.00 $25,000.00 $30,000.00 $35,000.00 $40,000.00 $45,000.00 $50,000.00 Total income Total expenses Rotary Recognition Awards Marketing Plan Phase Pre-Event Live Event Day Virtual Day Post-Event Weeks -11 -10 -9 -8 -7 -6 -5 -4 -3 -2 -1 0 1 2+ Budget Dates Aug 13-19 Aug 20-26 Aug27-Sep2 Sep 3-9 Sep 10-16 Sep 17-23 Sep 24-30 Oct 1-7 Oct 8-14 Oct 15-21 Oct 22-28 Oct 28 Oct 30 Oct 31+ Corporate Sponsorships Prepare Offerings 400$ X Phone Campaign M-F 5X 5X 5X Direct Mail Campaign 1,000$ Email Campaign M-F 5X 5X 5X Silent Auction Item Acquisition X X X X Public Campaign Media, TV production and distribution 8,800$ X X Graphic design 1,400$ X X Promotional materials 1,200$ X X X X X X X X Calendars: ERYC, VVP, VD X X X X X X X X Website, movie slide, collateral 1,000$ X X X X Public Relations 600$ Press release Print 3,000$ Vail Daily 3X 3X 3X 3X 5X Digital 2,400$ Vail Daily, etc.3X 3X 7X 7X 7X X X X 200$ Facebook 2X 2X 2X 2X 5X 7X 14X 14X X Live X 200$ Website Popup 7X 7X 7X 7X 7X 7X 7X 7X X 200$ Instagram 2X 2X 2X 2X 5X 7X 7X 7X X Live X Email blasts X X X X 2X X Twitter X X X X X X 3X 3X 3X Live X COEMS X X Radio 600$ KZYR/Mile Paid 14X 14X 21X 21X Radio PSA Interview Live 21,000$ S P O N S O R S H I P S 2020 Eagle County Public Safety Awards A Virtual Celebration of our Frontline Heroes! Sunday, November 1st | 5:00pm – 6:30pm Awards | Entertainment | Raffle | Silent Auction Join Starting Hearts and the Rotary Clubs of Eagle County as We Honor the Most Outstanding Eagle County Frontline and First Responders of the Year! Title Sponsor $10,000 (1 more available in joining Vail Resorts)  100 Raffle Tickets for the prizes and grand prize drawing  Title Sponsor branding recognition in event marketing  Mentions in all radio and TV interviews and public service announcements (PSA)  Logo recognition in all marketing, including print, press releases, event posters, email, direct mail, and all social networking  Logo with link to your website on the Starting Hearts and Eagle County Emergency Responders Fund websites  Free Call.Push.Shock.TM CPR classes for your first 100 local employees  Final Opportunity for Silent Auction Bidding Presenting Sponsor $5,000 (4 more available in joining Town of Vail and Vail Daily)  50 Raffle Tickets for prizes and the grand prize drawing  Presenting Sponsor branding recognition in event marketing  Mentions in all radio and TV interviews and public service announcements (PSA)  Logo recognition in print and event posters  Logo with link to your website on the Starting Hearts and Eagle County Emergency Responders Fund websites  Free Call.Push.Shock.TM CPR classes for 50 local employees Supporting Sponsor $2,500 (9 more available in joining Alpine Bank)  25 Raffle Tickets for prizes and the grand prize drawing  Supporting Sponsor branding recognition in event marketing  Logo recognition in print and event posters  Logo with link to your website on the Starting Hearts and Eagle County Emergency Responders Fund websites  Free Call.Push.Shock.TM CPR classes for 25 local employees S P O N S O R S H I P S Hero Sponsor $1,000  10 Raffle Tickets for the prizes and grand prize drawing  Hero Sponsor branding recognition in event marketing  Logo recognition in print and event posters  Logo with link to your website on the Starting Hearts and Eagle County Emergency Responders Fund websites  Free Call.Push.Shock.TM CPR classes for 25 local employees Frontline Sponsor $500  5 Raffle Tickets for the prizes and grand prize drawing  Frontline Sponsor branding recognition in event marketing  Logo recognition in print and event posters  Logo with link to your website on the Starting Hearts and Eagle County Emergency Responders Fund websites  Free Call.Push.Shock.TM CPR classes for 10 local employees Community Sponsor $250  2 Raffle Tickets for the prizes and grand prize drawing  Community Sponsor branding recognition in event marketing  Logo recognition in print and event posters  Logo with link to your website on the Starting Hearts and Eagle County Emergency Responders Fund websites  Free Call.Push.Shock.TM CPR classes for 5 local employees Neighbor Saver Sponsor $100  1 Raffle Ticket for the prizes and grand prize drawing  Neighbor Saver Sponsor branding recognition in event marketing  Logo recognition in print and event posters  Logo with link to your website on the Starting Hearts and Eagle County Emergency Responders Fund websites  Free Call.Push.Shock.TM CPR classes for 2 local employees To send your donation by check, please make out to Starting Hearts and mail to PO Box 2981, Avon, CO 81620 To give your donation by phone, please call 970 763-5306 To give your donation on our website, go to: www.startinghearts.org/ Our Frontline Heroes, Rotary International, Starting Hearts, and Eagle County Emergency Responders Fund THANK YOU FOR YOUR WONDERFUL SUPPORT! 2020 “Night of Heroes” An Annual Event to Recognize Outstanding First Responders (This Press Release describes the upcoming 2020 Event) The 7th Annual Eagle County Public Safety Awards will be held on October 29, 2020 at Donovan Pavilion for award winners and their families, followed by a virtual celebration for all citizens on Sunday, November 1st at 5:00pm – 6:30pm. Started by the Rotary Clubs of Eagle County after 9/11 to recognize our Public Safety Heroes, this event will recognize outstanding emergency responders, medical professionals and community leaders. This year is especially meaningful due to the extra demands and risk of COVID-19 and the life-threatening forest fires. The three Eagle County Rotary Clubs and Starting Hearts are co-hosting this first-ever virtual event to shine a light on our first responders and recognize them for the outstanding job they do. “The Rotary clubs are honored to recognize our well-deserved first responders over the past years. We see this COVID virtual event as a great way to involve a large part of the community in this special recognition! Thanks to Starting Hearts for helping Rotary take this event to the next level.” stated Dwight Henninger, Vail Police Chief and Vail Rotary Club member. The event will also be a fundraiser with proceeds going to Starting Hearts and the Eagle County Emergency Responders Fund (ECERF). “We work closely with our first responders to let them know we support them 24/7, like they support and protect our Community around the clock. We are excited to work with Starting Hearts to raise awareness and funding for our first responders,” said Bethe Wright, Executive Director for ECERF. “It’s such an honor to partner with the three Eagle County Rotary Clubs this year to help celebrate such an important event. Our County’s EMS and First Responders do such amazing work each and every year to keep our communities safe, even at the risk of their own health and safety, and with COVID-19, at the risk of their families as well,” said Jackie Christiansen, Starting Hearts’ Director of Operations and Project Manager. The public is invited to this free virtual event and we encourage all Eagle County residents and beyond to join us in cheering on our Eagle County’s finest first responders and frontline heroes. The event will feature awards, raffle prizes, a silent auction and entertainment from some of the county’s most popular musicians. Please register at www.startinghearts.org to receive the broadcast link. About Rotary International Rotary is a global network of 1.2 million neighbors, friends, leaders, and problem - solvers who see a world where people unite and take action to create lasting change – across the globe, in our communities, and in ourselves. Our mission is to provide service to others, promote integrity, and advance world understanding, goodwill, and peace through our fellowship of business, professional, and community leaders. About Eagle County Emergency Responder’s fund (ECERF) ECERF is a nonprofit organization that helps responders during times of crisis by assisting with basic needs and ensures community support to those who sacrifice so much for their communities. Our mission is to raise and manage funds for the benefit of Eagle County Emergency Responders and their immediate families during times of hardship or crisis. We also provide scholarships to students wishing to enter into a career in emergency response. ECERF benefits emergency responders and their family members of all Eagle County law enforcement agencies, fire agencies, ambulance service agencies, Vail Mountain Rescue, Vail Public Safety Communications, and Vail Ski Patrol. About Starting Hearts Starting Hearts is a 501(c)(3) nonprofit based in Avon, CO. Our mission is to save the lives of sudden cardiac arrest victims through free CPR and defibrillator education, widespread distribution of lifesaving defibrillators in public places, activation of citizen first responders, and broad stakeholder cooperation in the communities we serve. Sudden Cardiac Arrest is our nation’s leading cause of preventable death, with nearly 400,000 SCAs annually, and only a 10% survival rate. SCA can happen to anyo ne, anywhere, at any time. A person’s chance of survival decreases by 10% with every minute that passes without CPR or defibrillation and brain damage occurs in just four minutes; so, the quicker one can respond, the greater the victim’s chance of survival . Starting Hearts Board of Directors and Advisory Board Mike McGee Retired Deputy Fire Chief, Vail Fire Department, EMT, HSI and Red Cross Instructor Trainer Janet Newman PhD Adjunct Faculty, Colorado Mountain College; Arts Literacy Instructor, St. Clare of Assisi Parish School; Education Coordinator, B’nai Vail Congregation Alan Himelfarb CEO and Chairman, Starting Hearts; MBA with honors, Regis University, Colorado Certified Business Consultant, Rotary Leadership Award recipient Doe Browning Philanthropist and philanthropy consultant; Board Member, Colorado Mountain College Foundation; Board Member, Betty Ford Alpine Gardens; Board Member, Bravo! Vail Jack Eck MD Executive Vice President for Clinical Program Development and Community, Vail Health, Jack’s Place Cancer Center in honor of Dr. Eck Alan Markowitz MD Chief Cardiac Surgery and Surgical Officer, Harrington Heart & Vascular Institute Morton Mower MD Co-Inventor of Implantable Defibrillator, National Inventors Hall of Fame, Prince Mahidor Award recipient; Johns Hopkins University and Maryland School of Medicine; Captain and Chief of Medicine in the Medical Corps of the United States Army; Sinai Hospital Toby Mower RN, PhD Philanthropist, Jewish National Fund Heritage Award recipient; founder, Jewish Recovery House Mary Sperling Philanthropist, retired special education teacher Cathy Tobin RN Philanthropist, PrepMD LLC, Boston Scientific, United States Army FACT SHEET Eagle County Public Safety Recognition Celebration This annual recognition event which was started by the Rotary Clubs of Eagle County after 9/11 to recognize our very own Public Safety Heroes, including emergency responders, medical professionals and community leaders. This year is extra meaningful due to the extra demands and risk of COVID-19 and the life-threatening forest fires going on. Starting Hearts has partnered with Rotary to help shine a light on First Responders and recognize them for the outstanding job they do. We are encouraging all of Eagle County citizens and beyond, to join us in our virtual celebration of these extraordinary individuals! Starting Hearts Starting Hearts is a nonprofit organization dedicated to saving the lives of Sudden Cardiac Victims (SCA) through free education of CPR and defibrillator training. Mission To provide a platform for citizens, supporters, and community stakeholders to improve outcomes through empowering education, widespread distribution of defibrillators in public locations, and activation of citizen first responders to confidently and capably provide early care when needed in an emergency situation. About Sudden Cardiac Arrest is our nation’s leading cause of preventable death, with nearly 400,000 SCAs annually, and only a 10% survival rate. SCA can happen to anyone, anywhere at any time. It often occurs in active, healthy people with no known heart or health problems. A person’s chance of survival decreases by 10% with every minute that passes without CPR or defibrillation and brain damage occurs in just four minutes; so, the quicker one can respond, the greater the victim’s chance of survival. Facts Colorado’s survival rate of SCA victims is 6%, however due to Starting Hearts initiatives and community support, Eagle County boasts a save rate of 25%! What we are doing is working and we want to continue that throughout the state. In the past 10 years, Starting Hearts has educated over 28,000 students in Colorado with our CALL.PUSH. SHOCK™ curriculum which allows confidence in leadership and lifesaving skills to last a lifetime. Community Our work is supported throughout Eagle County and we have strategic alliances with key stakeholders throughout our service areas, including police, fire, sheriff, paramedic services, hospitals, town councils, county commissioners, school districts, and community foundations. These organizations and institutions enthusiastically support our programs as we complement their services and enhance positive outcomes for precious family members, friends, and colleagues. Eagle County Emergency Responders Fund ECERF is a non-profit organization that helps responders during times of crisis by assisting with basic needs and ensures community support to those who sacrifice so much for their communities. Mission To raise and manage provide funds for the benefit of Eagle County Emergency Responders and their immediate families during times of hardship or crisis. They also provide scholarships to students wishing to enter into a career in emergency response . About ECERF benefits emergency responders and their family members of all Eagle County law enforcement agencies, fire agencies, ambulance service agencies, Vail Mountain Rescue, Vail Public Safety Communications, and Vail Ski Patrol. EC Emergency Responders also spend their time giving back to the community by supporting numerous community events. In reality, they are never off duty given the civic responsibility they carry on their shoulders. StartingHearts.org  |  970-763-5306  |  info@startinghearts.org present the 7th Annual  EAGLE COUNTY  Public Safety Awards Celebration Eagle County’s virtual event of the year! Join thousands in honoring our amazing frontline heroes. Lots of fun for the whole family! Music • Raffle Prizes • Silent Auction • and More Surprises Sunday, November 1st 5:00pm – 6:30pm REGISTER NOW AT STARTINGHEARTS.ORG KEY SPONSORS Donations are welcome and support Starting Hearts and the Eagle County Emergency Responders Fund ROTARY CLUBS and STARTING HEARTS    TO OUR FRONTLINE HEROES Thank you Contacts: Jackie Christiansen First Name: Jackie Last Name: Christiansen Linked User Form jackie@startinghearts.org 2019 CSE Reviews: 21161590 Name Attachments 21161590 No 21161591 No 21161592 No 21161593 No 21161594 No 21161595 No 21161596 No 21161597 No 21161598 No 21161588 No 21161589 No What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 "Night of Heroes" - Eagle County 8th Annual Public Safety Awards Linked Form williambarrydavis@gmail.com Tag type:dynamic 2019 CSE Reviews: 21161591 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 "Night of Heroes" - Eagle County 8th Annual Public Safety Awards Linked Form kimnewbury@gmail.com Tag type:dynamic 2019 CSE Reviews: 21161592 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 "Night of Heroes" - Eagle County 8th Annual Public Safety Awards Linked Form mvalenti@vailresorts.com Tag type:dynamic 2019 CSE Reviews: 21161593 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 "Night of Heroes" - Eagle County 8th Annual Public Safety Awards Linked Form markgordonvail@gmail.com Tag type:dynamic 2019 CSE Reviews: 21161594 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 "Night of Heroes" - Eagle County 8th Annual Public Safety Awards Linked Form rkundolf@msn.com Tag type:dynamic 2019 CSE Reviews: 21161595 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 "Night of Heroes" - Eagle County 8th Annual Public Safety Awards Linked Form sbiszantz@gmail.com Tag type:dynamic 2019 CSE Reviews: 21161596 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 "Night of Heroes" - Eagle County 8th Annual Public Safety Awards Linked Form mvlaar@vailgov.com Tag type:dynamic 2019 CSE Reviews: 21161597 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 "Night of Heroes" - Eagle County 8th Annual Public Safety Awards Linked Form mmiano@vailgov.com Tag type:dynamic 2019 CSE Reviews: 21161598 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 "Night of Heroes" - Eagle County 8th Annual Public Safety Awards Linked Form jgross@vailgov.com Tag type:dynamic 2019 CSE Reviews: 21161588 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 "Night of Heroes" - Eagle County 8th Annual Public Safety Awards Linked Form esaeger@vailgov.com Tag type:dynamic 2019 CSE Reviews: 21161589 What category is this application? Write additional comments, notes or things you want to remember about this application: What did you like about this program/event? What needs improvement? Submission Date Linked Events 2019 "Night of Heroes" - Eagle County 8th Annual Public Safety Awards Linked Form alisonw@vailchamber.org Tag type:dynamic