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Home My WebLink About01. 11-04-2020 CSE Minutes - DRAFTCOMMISSION ON SPECIAL EVENTS MEETING Virtual Meeting (Info at the bottom of the page) Wednesday, November 4, 2020 @ 8:30a.m.-10:45a.m. AGENDA: Meeting materials can be accessed at the following link https://vailgovrecords.com/WebLink/Browse.aspx?id=659222&dbid=0&repo=TownofVail Laserfiche Roll Call: All CSE Present 1. 8:30a.m.: Administrative Items (15 minutes) a. Approval of the Minutes from the October CSE Meeting – • Motion to Approve the Minutes from 10/7 and 10/21 • Rediker/Valenti/Unanimous b. Council Update • Ambient music proposal has a few changes before going out. 2nd reading on 17th will determine which bid is selected • Praise given for efforts from this board after recap given at council • Mask Mandate in effect in the village cores, starting immediately • Huge thanks and Kudos to CSE for their work in reviewing event proposals. c. VEAC Update • Tenting of restaurants have been ordered for participating restaurants • Igloos I-bridge in VV and French Deli strip and courtyard area are first focus d. VLMDAC Update • VLMDAC meetings moved to 3rd Wednesdays (previously 3rd Thursday) e. Winter kick-off meetings: • Merchant Pass info meeting 11/5 • VR Leadership Launch 11/11 • VCBA Winter launch 11/12 • Lodging Winter Webinar on 11/18 • PR Winter meeting 12/2 2. 8:45 a.m.: Event Update (10 Minutes) a. Vail Skating Festival • 2021 funding request was submitted incorrectly, and no money was allocated for the event. Funding may become available at a later date due to event changes. We will reevaluate. • For 2020 the indoor show at Dobson likely isn’t viable. Staff has asked Eddie to propose outdoor shows to replace the indoor show with outdoor free performances for revely and holidays period. • Option 3 requires skaters to drive up and back each night. • Approximately $33,000 remains in the CSE budget for 2020. • : Gordon: Move to fund option 1 with an additional funding of $20K for a total of $40,000.  Gordon/Rediker/Unanimous 3. 8:55 a.m.: Event Recap (90 minutes) a. Betty Ford Alpine Gardens (15 minutes) • Great socially distanced activity. Saw record crowds. Creating self- guided tour brochures in English and Spanish for 2021. • Rediker – Data collection and visitor information has improved immensely over the years. Kudos. • Motion to approve final funding. • Rediker/valenti/unanimous b. Wine Classic at Vail (15 Minutes) • Highest revenue generation for the town of vail events produced by Team Player Productions. • Great learnings from beer event. Added more VIP style seating. Will enhance food offering in the future. • Will look to expand to a full calendar similar to what we do in park city. • Move to release final funding. • Rediker/Lau/unanimous c. Vail Automotive Classic (15 Minutes) • New location for 2020 based on the loss of space in Vail Village because of restaurant expansions. • Venue worked very well and the feedback from businesses was very positive. • Will look to use Lionshead in 2021. • Motion to approve final funding • Gordon/Rediker/unanimous d. Bravo! Vail (15 Minutes) • Expense management 1. Eliminated all non-essential expenses 2. Voluntary salary reductions 3. PPP Loan • Planning for full return to the stage in 2021 • Move to release final amended funding. • Gordon/Valenti/unanimous e. Vail Dance Festival (15 Minutes) • 105,000 online views for the online program • 1.1 billion PR reach. One of the very few events in the dance world that occurred. • Drove additional fundraising for the production team that was impacted by not being here to work. Raised over $190,000 for that team. • Move to release final amended funding • Rediker/Valenti/Unanimous f. GoPro Mountain Games (15 Minutes) • Kept the spirit of the games alive with the smaller competitions and events throughout the summer. Hosted yoga, running race, mountain bike race and virtual music component. • Planning to go back to traditional event in 2021. • Move to release final amended funding • Valenti/Lau/Unanimous g. AMP Summer Programming (15 Minutes) • Started with the plan of hosting multiple groups in the venue. That shifted prior to the first show. Moved to double features to allow more guests. Safety of staff and guests and connection to music were the focus. Wanted to support industry as one of the few operating venues in the country. • Move to release final amended funding • Rediker/Biszantz/unanimous 4. 10:35 a.m.: New Business (10 minutes) a. None Adjournment @ 9:56 a.m.