HomeMy WebLinkAbout12-02-2020 CSE MinutesCOMMISSION ON SPECIAL EVENTS MEETING
Virtual Meeting
(Info at the bottom of the page)
Wednesday, December 2, 2020 @ 8:30a.m.-10:45a.m.
MINUTES:
Meeting materials can be accessed at the following link
https://vailgovrecords.com/WebLink/Browse.aspx?id=665894&dbid=0&repo=TownofVail
Laserfiche
All Board in attendance: Alison Wadey, Barry Davis, Mark Gordon, Kim Newbury
Rediker, Jill Lau, Sam Biszantz
Attendees: Amanda Blevins, Brian Stockmar, Chris Mathews, Denise Kipp, Diane
Moudy, Douglas Smith, Jackie Christiansen, Kris Sabel, Lynn Martin, Nicholas Conover,
Scott Rednor Bryce Bastolich,
TOV Staff: Mia Vlaar, Jeremy Gross, Liz Gladitsch
1. 8:30a.m.: Administrative Items (15 minutes)
a. Approval of the Minutes from the October CSE Meeting
• Davis/Rediker/Unanimous
b. Council Update
• Clarification of the 1 household gathering order
• New appointments for 2021. Alison Wadey, Marco Valenti, Nick
Conover, and Douglas Smith.
• Thank you to Mark Gordon and Barry Davis for your years of
support and commitment.
c. VEAC Update
• A 5 Start variance protection program has been requested by
members of Eagle County
• Five Star Variance and Protection Program
https://www.thepetitionsite.com/675/836/093/support-the-5-star-
variance-protection-program/
• Proposed state certification program
https://drive.google.com/file/d/1yHPY6ddGQZ776g-
5Vnvesr5iLzMEXL5z/view
• Feedback form
https://docs.google.com/forms/d/e/1FAIpQLSdDUs4tBQIUcLC9PkC
RwKlQD4KBksO9X-3CTQlsFGN0hHDWdw/viewform
•
d. VLMDAC Update
• Accepting interested candidates to interview for open VLMDAC
board positions
• VLMDAC meetings have permanently moved to third Wednesday
of the month
2. 8:45 a.m.: Event Update/requests (20 Minutes)
a. Snowsports Museum Scavenger Hunt
• $20k funding needed to pull together full program
• Gordon: this looks like a great opportunity for a private
sponsorship.
• Wadey: Make sure Lionshead has plenty of activation.
• Motion to fund the Snowsports museum scavenger hunt for 25,000
• Wadey, Davis, Gordon, Rediker, Lau – For / Biszantz - opposed
3. 9:05 a.m.: Event Recap (75 minutes)
a. Vail Symposium (15 minutes)
• Able to continue to meet mission engaging locals. Also re-engaged
past attendees and a national crowd. Down Valley to Down South.
• Able to get much larger speakers with a virtual setup. H.R.
McMaster is coming up. He never would have taken 4 days to
come in person but can do a virtual event for us.
• Loss of ability to gather in person has impacted fundraising.
Couldn’t host in person fundraising events.
• July 30 is the 50th anniversary.
• Motion to release final funding.
• Davis/Biszantz/Unanimous
b. Mountain Youth (15 Minutes)
• Launched new latinx program. Over 1500 participants. Added new
programs because of demand caused by the pandemic
• Demographic tracking on virtual platforms is trickier.
• Rediker – thank you for producing these programs. They are
important to our community. Please make sure to continue to focus
on up valley programs a few times.
• Motion to release final funding
• Rediker/Lau/Unanimous
c. Shakedown Presents – October (15 minutes)
• Businesses around the concerts were very pleased.
• Saw many locals returning week after week.
• Tourists enjoyed the surprise music.
• Estimated NPS based on the surveyed events and not receiving
negative feedback in October.
• Motion to release final funding.
• Davis/Rediker/Mark Opposed
d. Starting Hearts (15 Minutes)
• Event recognized frontline public safety and first responders.
• Motion to release final funding.
• Valenti/Davis/Unanimous
e. Vail Jazz (15 Minutes)
• 1150 total attendance, NPS 81, Overall, very good feedback.
Limited time to plan with the changing restrictions. Very cautious of
health and safety. Completely touchless for the event. The marked
squares on the field created a feeling of safety. Thanks Jeremy
and Town Staff for your support and creation of the new venue.
• Partnered with restaurants to prepackage picnic meals instead of
having on site F&B.
• Motion to release final funding.
• Davis/Valenti/unanimous
4. 10:10 a.m.: New Business (10 minutes)
a. Ice Skate shows
• First was canceled. Are we going to reschedule it or reduce
funding?
Adjournment @ 10:30 a.m.
Davis/Gordon/unanimous
The December CSE meeting will be held virtually via Zoom. If you would like to
attend virtually please register ahead of time via the link here -
https://us02web.zoom.us/webinar/register/WN__7fpkHN1RN2nfK5hqKfing.
During the webinar, you can use the Q&A feature to ask questions to the CSE or
you can use the Raise Hand button to request to be un-muted.