Loading...
HomeMy WebLinkAbout00. CSE Minutes 03-03-2021COMMISSION ON SPECIAL EVENTS MEETING Virtual Meeting (Info at the bottom of the page) Wednesday, March 3, 2021 @ 8:30a.m.-10:05a.m. AGENDA: Meeting materials can be accessed at the following link https://vailgovrecords.com/WebLink/Browse.aspx?id=687100&dbid=0&repo=TownofVail Laserfiche Roll Call: All CSE Present – Alison Wadey, Jill Lau, Marco Valenti, Doug Smith, Kim Rediker, Nick Conover, Sam Biszantz Attendees: Austin Gavlak, Angela Mueller, Beth Pappas, Carol Johnson, Chris Mathews, Diane Moudy, Helene Mattison, Jana Morgan, John Plack, Kristen Horpedahl, Laurie Asmussen, Laurie Mullen, Lynn Martin, Nanette Kuich, Sarah Stutman Staff: Mia Vlaar, Jeremy Gross, Liz Gladitsch 1. 8:30a.m.: Administrative Items (20 minutes) a. Approval of the Minutes from the February CSE Meeting • Rediker/Valenti/unanimous b. Council Update • Biszantz: Would like to review presentation ahead of time • Who is primary portal we should all be basing our decisions off of in terms of public health? From County, which comes from State, plus Vail is at a higher level with the mask mandate in the village • Motion passed for all producer contracts over $50K, stipulating the new payment terms are in place, doing their preview 60 days prior to the event proving what they proposed is what they can/will deliver. c. VEAC Update • Next meeting on Tuesday. • Grant Relief Fund: $200K to 128 businesses to assist them with COVID-19 challenges d. VLMDAC Update • March 1 special meeting approved the recommendation for a $1.47M supplemental which will be brought to Council on March 16 for review and approval, bringing the VLMDAC fund balance back down to 25% from the current 59%. e. Upcoming Events • GPMG: Have a release coming out soon • Ambient music continuing through the ski season • Virtual pink Vail coming up at the end of the month • VRD Shamrock Shuffle f. Budget Update • $26,580 has come back from LH Farmers Market. RFP going out this week for LH Farmers Market 2. 8:50 a.m.: Town Council Joint Meeting Debrief (10 minutes) a. Council was supportive of an early season winter event. Powabunga would like to move their event to this time. They have retained a lot of their ticket holders and need a solid re-schedule date ASAP • Ideal date for Austin: December 10-12. Birds of Prey pushed back to that weekend. Could be complementary to Powabunga but could be a conflict. b. Council was also supportive of Revely Vail, Ambient music in the summer but the larger format similar to last summer, Lower Bench if it works with The Amp and other Ford Park stakeholders’ schedule, 3. 9:00 a.m.: Staff Updates and discussions (10 Minutes) a. Common Consumption/Entertainment Districts • Two processes: 1. Town creates entertainment districts that business community can choose to activate by 2. creating an organizational business entity that manages that space. Two potential issues: Lionshead: Arrabelle area part of VR resort license and likely wont open. VV: Can’t have areas where there is a public right of way, ie. East Meadow Drive. • Common consumption from state currently expires in July b. Noise/amplified sound update • Looking to add a time period, from 2-8 or 2-9 that is 80 decibels max as “après” and liven up the town. • Biszantz: What is town plan for upstairs neighbors and landlord complaints? c. Event Research • Not funding event research this year because it likely won’t collect the same demographic data as in the past. Thinking guest sentiment data will be more valuable this year. 4. 9:10 a.m.: Event Update/requests (45 minutes) a. Carol Johnson Speak up Reach out Men’s Mental Health Event • Shift event to November. • Rediker – no issues moving the event. Get people off on the right foot as they start the season and get settled. Nordic Center could be an option as well if Donovan isn’t available. b. Kids Adventure Games • Asking to move race out of Vail because VR is not allowing event to take place on mountain • Rediker – no issue with the race course move. Similar to Gopro and other events that are forced to host portions of the events out of town. Lodging will still be driven to Vail with brand loyalty and limited options in Minturn, plus the awards, check ins, skills clinics, etc. in vail. • Smith – would there be budgetary savings from moving it offsite. Mattison – the main savings will be the site fee paid to vail resorts but the revenue is projected to be lower and there are other increased expenses with the new site. • Conover – Need to keep the momentum on the great event. • Lau – supportive of the change of race course venue. • Wadey – The Minturn restaurants will certainly see more business those days so please try to work with them for support and sponsorship to refund some money to CSE if possible. • Motion to approve the move to Minturn for the race course with a review of the updated budget. • Smith/Lau/Unanimous c. Vail Resorts Update • Starting to feel comfortable talking about events again. As long as they fit withing county and state guidelines. Winter has been a huge success. Taking a conservative approach. Comms and marketing approach. Supporting on website and channels. • Content specialists are only during peak season. d. Spring/summer Ambient Entertainment • Transition to more “spring break feel”. Less characters, more music. • Conover – do tents go counter to the lack of gathering ethos? • Moudy – yes but we haven’t yet had enough gathering all season to force people to move. I don’t think the size and nature of the bands are going to draw people in to town specifically to listen, just keeping them around a little longer. • Rediker – Thinking about march 13th, Texans will be here and they are probably going to not be wearing masks. Volunteers to remind about masks? 5. 9:55 a.m.: New Business (5 minutes) a. Gather round week is this week. b. 70% of 70+ vaccinations have been achieved. 5 star variances are not permitted to blue level. c. Meet in person in April/may for special meeting re: valley wide marketing/events planning? Adjournment @ 10:00 a.m. Motion to Adjourn Valenti/Lau/Unanimous