HomeMy WebLinkAbout04. b. CSE 60 Day Event Preview - Vail Lacrosse Shootout4/30/2021 Town of Vail Commission on Special Events 60 Day Event Preview
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Vail Lacrosse Shootout
Connie Streich
vaillaxinfo@comcast.net
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Town of Vail Commission on Special Events 60
Day Event Preview
Please fill out this form for your event at lease 60 days prior to your event. The event previews will be
repor ted to the CSE each month at the meetings held on the first Wednesday at 8:30 a.m.. Submit your
preview form at least 1 week before the CSE meeting that most closely falls 60 days prior to your event. For
example, All events in June should submit their form by March 31st for the April 7th CSE meeting. Contact
Specialevents@vailgov.com with questions.
Event Name
Contact Name
Contact email
Original Event Date
06 26 2021
4/30/2021 Town of Vail Commission on Special Events 60 Day Event Preview
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approx. 94 teams; 3,289 attendees (includes players coaches, officials, staff, and "others" traveling with
teams such as family & friends; approx. 9,000 fan attendance over the 9 day event
Currently, we expect approx. 94 teams; 3,289 attendees (includes players coaches, officials, staff, and
"others" traveling with teams such as family & friends; approx. 5,500 fan attendance over the 9 day event. In
answer to the target audience demographic questions below, we have teams from many different parts of
the country attend our event. We strive to have as many geographical areas of the country represented at
the tournament as possible, par ticularly in our high school divisions. While a number of teams attending
are from Colorado, this year's tournament will also include teams from the nor theast and midwest, from
northern and southern California, Texas, Michigan, Florida, Utah and North Carolina.
Current Event Date
06 26 2021
Original estimated attendance/capacity
Current estimated/capacity
Original target audience demographic (where were people coming from or where were you
marketing)
Current target audience demographic
4/30/2021 Town of Vail Commission on Special Events 60 Day Event Preview
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Field venues will include Ford Park, Vail Athletic Field, Vail Mountain School, Donovan Park, Homestake
Peak School stadium, Eagle-Vail field
Field venues will include Ford Park, Vail Athletic Field, Vail Mountain School, Donovan Park, Homestake
Peak School stadium, Eagle-Vail field
We will make modifications as necessary to meet the requirements by Eagle County for safe events and/or
by the Eagle County Public Health Dept. and to comply with any restrictions then in place at the State level
at the time our event takes place. Possible modifications currently being considered are: 1) requiring that
players wear masks and socially distance while on the sidelines; 2) requiring that spectators wear masks
and socially distance; 3) not providing bleacher for spectators; 4) signage reminding all attendees to
socially distance and to wear masks; 4) providing hand sanitizer at field venues; 5) depending on Covid
restrictions then in place we will make a decision as to whether team socials hosted by the tournament can
be held.
We feel that if we had to adjust our capacity, May 26, 2021 would be our deadline to do that. We believe
that if we had to reduce capacity, a 30 day advance notice would allow teams to cancel their reservations
for accommodations in the Vail area.
Original event location
Current event location
Describe any changes that are being made to the event as proposed in your RFP due to public
health orders.
What is the drop dead date for your event to finalize or adjust capacity if public health orders
change (More or less restrictive)
4/30/2021 Town of Vail Commission on Special Events 60 Day Event Preview
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Coaches meetings with our tournament directors prior to the star t of each division play can be
accomplished through a Zoom meeting, by telephone or by providing the information in an email.
Communications with teams and tournament registration for teams and for individual players take place by
email and at our tournament registration website.
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What elements of your event, if any, will be hosted virtually?
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