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Home My WebLink About06. d. 05-05-2021 CSE MinutesCOMMISSION ON SPECIAL EVENTS MEETING Virtual Meeting (Info at the bottom of the page) Wednesday, May 5, 2021 @ 8:30a.m.-10:05a.m. MINUTES: Meeting materials can be accessed at the following link https://vailgovrecords.com/WebLink/Browse.aspx?id=666899&dbid=0&repo=TownofVail Laserfiche Roll Call: Present: Doug Smith, Kim Rediker, Jill Lau, Nick Conover, Alison Wadey, Marco Valenti Absent: Sam Biszantz Staff: Jeremy Gross, Liz Gladitsch, Mia Vlaar 1. 8:30 a.m.: Staff Update (10 minutes) • Budget Update  Jeremy Gross provided details of funding available for reallocation including Ski for MS and Lionshead Farmers’ Market  Kim Rediker asked about organizers for Farmers’ Market. Alison recommended we rerelease the RFP and give it one more try  Board believes Lionshead Market funding should still be directed toward Lionshead activation  Available Funds: $26580 CRC $4,300 E&E  Awaiting update from Taste of Vail • COVID -19 Update • Gross provided update on public health orders - update expected May 28... 2. 8:40 a.m.: Event Funding Request (10 Minutes) • Vail Jazz Incremental Funding Request – Amanda Blevins • Vail Jazz received $75,000 from council contributions • Initial 2021 plan was to return to lower bench. We requested lower bench as in kind. • Wadey stated that this is one-time, COVID related request to create a new concert series outdoors in Solaris. Event producers either apply for funding through council contributions or CSE annually. • Smith suggested partnerships with Shakedown on production costs • Rediker requested clarification on load in and load out in Solaris on Sunday • Gross assured the commission that staff will ensure smooth operations • Lau asked where the funding will come from if not from CSE • Blevins responded they will continue to do the best they can despite challenges of sponsorship during the pandemic • Motion to allocate $10,000 for Vail Jazz at Solaris under the contingency that Vail Jazz works to shop for local vendors. • Conover/Valenti/Rediker opposed. 3. 8:50 a.m.: 60 Day Event Previews (45 Minutes) • Vail Jazz Festival - Amanda Blevins • Approved Funding $75,000 • Moved to Solaris from lower bench. Labor day party still occurring. Sunday gospel. Thursdays at Arrabelle. Marketing directed towards front range and out of state. With Thursday, Sunday morning and Sunday evening shows, the goal is to drive guests to come and stay from Thursday through Sunday. • Motion to release initial funding to Vail Jazz. • Lau/Valenti/unanimous • Vail Lacrosse Shootout - Jim Soran/Matt Soran • Approved funding $12,404 • No significant changes to event plan. Full attendance expected. • Motion to release initial funding for Vail Lacrosse Shootout • Lau/Valenti/unanimous • King of the Mountain - Tom Davenport • Approved Funding $8,860 • Registration opening next week. Later than normal but wanted to wait until the latest covid restrictions released. Volleyball is in play in Denver currently with spring leagues. • Motion to release initial funding for King of the Mountain • Lau/Valenti/Unanimous • Bravo Music Festival - Ronda Helton • Funding $207,855 • Hoping for more musicians per orchestra (50+) • Otherwise as proposed plus live streaming up to four concerts this summer • Motion to approve initial funding for Bravo! Vail Music Festival. • Lau/Valenti/Unanimous • Bravo Education Programming • Continuing programming from 2020 focus on youth • Free Family Fun Fest - Brian Hall unable to join • Funding $13,290 • Gross reported out that 2020 was COVID appropriate event • Many activations that were put on hold in 2020 will be back in 2021 • Otherwise event format as per years past • Rediker made recommendation to keep up safety protocols for under 12 • Motion to approve initial funding for Free Family Fun Fest. • Smith/Conover/Unanimous 4. 9:35 Event Recap (15 Minutes) • Winter Ambient Entertainment – Diane Moudy • Funding $120,000 • See presentation • Motion to release final funding. • Conover/Lau/unanimous 5. 10:05 Meeting Reports (15 Minutes) • Council Update • Interest in continuing common consumption areas and expanded premise. • VEAC Update • VR will do an update on their marketing strategy on May 20 • VLMDAC Update • Supplemental budget of $1.7 million approved bringing marketing back to a more ‘normal’ level for 2021. • Approval of the Minutes from the April CSE Meeting • Smith/Conover/unanimous • Upcoming Events • Gross provided updated event schedule available at www.discovervail.com/events 6. 10:20 a.m.: New Business (5 minutes) • Conover attending VLMDAC in May, Wadey in June Adjournment @ 10:25 a.m. Motion to Adjourn Lau/Rediker/unanimous