The URL can be used to link to this page

Home My WebLink About00. CSE Minutes 06-02-2021COMMISSION ON SPECIAL EVENTS MEETING Virtual Meeting (Info at the bottom of the page) Wednesday, June 2, 2021 @ 8:30a.m.-10:00a.m. Minutes Meeting materials can be accessed at the following link https://vailgovrecords.com/WebLink/Browse.aspx?id=666899&dbid=0&repo=TownofVail Laserfiche CSE: All Present - Alison Wadey, Marco Valenti, Douglas Smith, Jill Lau, Kim Newbury Rediker, Nick Conover, Samantha Biszantz Staff: Mia Vlaar, Jeremy Gross, Liz Gladitsch Attendees: Angela Mueller, Eddie Shipstad, Beth Pappas, Cameron Morgan, Chris Huntington, Diane Moudy, Jennifer Barbour, Kristen Horpedahl, Laura Waniuk, Mike Hix, Ronda Helton, Sven Bean, Taylor Smith 1. 8:30 a.m.: Staff Update (5 minutes) A. Budget Update • CRC • $4,430 refunded from Lets Go Vail - not covid cancelation, new event. Had delays building out the event plan. • $26,580 returned from Lionshead Farmers Market • $10,000 awarded to Vail Jazz • $21,010 available • E&E: $4,300 returned from Ski for MS returned for oversite in logo inclusion for TOV but they will come back for funding in 2022 • Preliminary budgeting plan – ADD IN JEREMY • COVID -19 Update - All indoor gathering restrictions have been lifted 2. 8:35 a.m.: Event Funding Update (10 Minutes) • Taste of Vail: 6-8 seminars throughout Town including Lamb, Rose hike, Grand tasting at Amp, No Mountain Top Picnic - VR not comfortable doing Mountain Top picnic at this point. Ticket sales starting coming from TX, NY, CA – • Originally funded $51 for both Spring and Fall event • Requesting to receive modified funding amount from Spring and Fall taste of Vail events for a total of $50K • Motion to approve allocation of $50,000 for the modified Taste of Vail event. • Rediker/Valenti/Unanimous 3. 8:45 a.m.: Event Funding Request (20 Minutes) • Vail Skating Festival • Solaris/Arrabelle shows, 2-day clinic at Dobson, Ice Spectacular at Dobson, NEW Winter Skate with the Stars and adult-only clinic and summer adult seminar • Winter: $20k + 2 Dobson days and Summer $5k +1 ½ days Dobson • Legacy Fighting Alliance – Sven Bean • Main focus is on the October date. That would be the highest need period. • Bean – October date would allow me to cross promote with a front range event that occurs prior. • Additional information requested from each event producers. Decision tabled to the following CSE meeting. 4. 9:05 a.m.: 60 Day Event Previews (25 Minutes) • Kick it 3v3 - 7/31-8/1 • 24 fields in normal capacity. 600-800 kids at a time. This year will be about half with field spacing. • Traditionally last-minute registrations. 80% within 2 weeks of events. Expecting 180-200 teams. • Motion to release initial funding • Rediker/Biszants/unanimous • Triple Bypass - 8/21 • Event sold out at 4800 riders • 30% of riders from out of state. • Most others from front range. • Motion to release initial funding • Valenti/Conover/unanimous • Wine Classic at Vail - 8/12-8/14 • Wine glasses will be back. Compostable glasses are going away. • Up to 600 per session. 2500 total capacity. • Motion to release initial funding. • Conover/Lau/Unanimous • Kids Adventure Games - 8/11-8/15 • Motion to release initial funding • Rediker/Valenti/Unanimous • Vail Dance Festival • Motion to release initial funding • Valenti/Rediker/unanimous 5. 9:30 Event Recap (15 Minutes) • Snowsports Museum Through the Lens • Rediker – I follow you on twitter. I would add the links there monthly as a reminder to view. • Motion to release final funding. • Rediker/Valenti/Unanimous 6. 9:45 Meeting Reports (15 Minutes) • Council Update • VEAC Update • VLMDAC Update • Approval of the Minutes from the May CSE Meeting • Rediker/Valenti/unanimous • Upcoming Events 7. 10:00 a.m.: New Business (5 minutes) Adjournment @ 10:05 a.m. The May CSE meeting will be held virtually via Zoom. If you would like to attend virtually please register ahead of time via the link here - https://us02web.zoom.us/webinar/register/WN_MmqB4tnTQpekr7fUWJGk_A. During the webinar, you can use the Q&A feature to ask questions to the CSE or you can use the Raise Hand button to request to be un-muted.