HomeMy WebLinkAbout05. CSE Minutes 08-04-2021
COMMISSION ON SPECIAL EVENTS MEETING
In Person Meeting at Town Council Chambers with Virtual via zoom.
https://us02web.zoom.us/webinar/register/WN_MmqB4tnTQpekr7fUWJGk_A
Wednesday, August 4, 2021 @ 8:30a.m.-9:30a.m.
MINUTES:
Meeting materials can be accessed at the following link.
https://vailgovrecords.com/WebLink/Browse.aspx?id=703708&dbid=0&repo=TownofVailLaserfic
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Roll Call CSE: Alison Wadey, Samantha Biszantz, Kim Rediker, Marco Valenti,
Douglas Smith (virtually)
Staff: Mia Vlaar, Jeremy Gross, Liz Gladitsch, Abby Oliveira
Attendees: Lauren Ciarallo, Beth Pappas, Liana Moore, Lisa Reeder
1. 8:30 a.m.: Staff Update (5 minutes)
a. Budget Update
• Council funded $300k for Snow Days talent and $180,000 for Powabunga
talent enhancements.
1. Smith – Will the Town have funds returned if the event gets
canceled due to covid? Gross – The event funding agreement will
include language tying funding to actual execution of the event.
The pandemic is now a known risk for event producers and not
the towns responsibility.
2. Snow Days: Still have not decided on a date. Rediker -
Thanksgiving week is a need period for lodging.
2. 8:35 a.m.: Event Recap (15 Minutes)
a. Vail Whitewater Race Series- Beth Pappas
• 262 participants was a 15% increase from 2019 and continual growth
based on past numbers
• Ability to host awards in the beach area enhanced the event, especially
with the common consumption in place for the spectators
• Motion to release final funding:
• Valenti /Rediker/unanimous
3. 8:50 a.m.: 60 Day Event Previews (15 Minutes)
a. Lauren Ciarallo (Startup to Scale Up) Lauren Ciarallo
• Oct 8-9 at Grandview. No event elements currently planned for virtual but
virtual option ready as a backup. Space available at Grandview will allow
for comfortable spacing for attendees.
• Motion to approve initial funding
• Rediker/Valenti/unanimous
b. Cindy Eskwith Memorial Soccer Tournament – Lisa Reeder
• Registration is open and filling fast. Lodging partner is in place and being
promoted. Usual sponsors are back.
• Motion to release initial funding.
• Biszantz/Rediker/Unanimous
c. Vail Classic Invitational
• Sept 18th Original capacity increased from 300 to 400 and registrations
are strong.
• Expectation is even if health restrictions occur, event can still take place.
• Motion to release initial funding
• Valenti/Biszantz/unanimous
4. 9:05 a.m.: Meeting Reports (20 Minutes)
a. Motion to approve minutes from June 14, and July 7 meetings.
• Rediker/Valenti/unanimous
b. Council Update
• Destination Stewardship Plan presented - Will be sending out an RFP to
move plan forward.
• Ballot initiatives discussed: 57% surveyed were in support of .5% sales
tax increase to go towards housing and 54% in support of a lodging tax
increase toward marketing efforts
1. Consider 1.6 lodging tax to fund housing but that was not
surveyed so difficult to
2. Aug 16 will be final decision on council
• VLMD Supplemental approved for Destination Stewardship
implementation in 2021 and additional asset capture totaling $250k
• Residence at Main Vail plan approved to move forward, DRB denial of
plan design appealed by TC
• Dismount Zones are being reviewed by staff. Event footprints are a good
example of dismount zone success.
c. VEAC Update
• Mainly discussed housing initiatives and the importance of addressing the
housing issue to hire more staff for service industry jobs.
d. VLMDAC Update: See council updates
• Leave no Trace messaging to be tied into in-resort and pre-arrival
communication. Biszants presented an idea to do a scavenger hunt or
“environmental bot/concierge” as SMS text to guests
e. Upcoming Events - See discovervail.com/events
• Prima Vail
1. Leadership Forum is August 25
2. BBB golf tournament sept 23 – Theme is “Vintage Vail”
f. 2022 RFP Funding Timeline
• Published after September 7th CSE meeting.
• Will communicate this month with event producers that the RFP is coming
• Regular CSE meeting on October 7. Funding presentations on October
20 and voting on 27th.
5. 9:25 a.m.: New Business (10 minutes)
Adjournment @ 9:30 a.m.