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HomeMy WebLinkAbout02. c. Vail Farmers' Market Farm to table Event BudgetEstimated Actual Total Expenses $88,300.00 $69,190.00 Site/Location/Operations Estimated Actual Food & Beverage Estimated ActualRental fees $31,000.00 $15,624.00 Catered/provided Food & Bever $12,500.00 $11,400.00Insurance$2,400.00 $1,850.00 Cost of Goods Sold (concession $0.00Sound/AV $2,200.00 $0.00 Wine/Beer $5,500.00 $6,100.00Construction or Equipment $0.00 <insert Other>$0.00Trash/Composting $0.00 Total $18,000.00 $17,500.00Utilities$0.00Labor$22,000.00 $21,000.00 Program/Lodging Estimated ActualTraffic Control $0.00 Entertainment $0.00Banners - Printing & $0.00 $0.00Signage$0.00 Travel $0.00chairs$3,000.00 $2,200.00 Hotel $0.00Tables$1,200.00 $0.00 <insert Other>$0.00Guest chef- 4 dinners $0.00 <insert Other>$0.00<insert Other>$0.00 <insert Other>$0.00<insert Other>$0.00 <insert Other>$0.00Total$61,800.00 $40,674.00 Total $0.00 $0.00 Marketing Estimated Actual Prizes Estimated ActualAdvertising - Radio $0.00 Prizes $0.00Advertising - Print $0.00 Cash Purse $0.00Advertising - Social Media $2,400.00 $3,800.00 Total $0.00 $0.00Public Relations $1,200.00 $500.00Sales Team Expenses $0.00Media TV, Production & Distribution $0.00Graphic Design $800.00 $800.00Website$0.00 $0.00Collateral Materials $500.00Printing$600.00 $600.00OOH Advertising $0.00 $0.00Sponsorship Fullfilment $3,000.00 $2,800.00<insert Other>$0.00<insert Other>$0.00<insert Other>$0.00Total$8,500.00 $8,500.00 Administration Estimated ActualTelephone/Internet $400.00Photography$500.00 $200.00Transportation$0.00Permit Fees $200.00 $100.00Postage/Shipping $0.00In Kind Trades $0.00Supplies-Office or Other $0.00 $0.00Demographic Survey $800.00 $250.00Sales Tax $2,550.00 $1,966.00<insert Other>$0.00<insert Other>$0.00<insert Other>$0.00Total$0.00 $2,516.00 Farm to Table Series 2021 > ExpensesPlease complete the budget template with all event related expenses. If the categories are not relevant, you can skip or rename them. 1 Estimated ActualTotal Income $89,970.00 $69,640.00 Tickets/AdmissionsEstimated Actual Estimated Actual240Adults @ $220.00200Early bird $175.00 $52,000.00 $49,150.0014Children @ $40.00 $680.000<Insert Other> @ $0.00 $0.00$52,680.00 $49,150.00F&B/Merch/ConcessionsEstimated Actual Estimated Actual0Food$5.00 $0.000Beveridge $2.00 $0.000Branded event merch $1.00 $0.000<Insert Other> @ $0.00 $0.00$0.00 $0.00 SponsorshipEstimated Actual Estimated Actual1 $0.00 $0.000 $0.001 $0.00 $0.001 $0.00 $0.000<Insert Other> @ $0.00 $0.000<Insert Other> @ $0.00 $0.00$0.00 $0.00 Exhibitors/vendorsEstimated Actual Estimated Actual0Large booths @ $0.00 $0.000Med. booths @ $0.00 $0.00Small booths @ $0.00 $0.000<Insert Other> @ $0.00 $0.00<Insert Other> @ $0.00 $0.000<Insert Other> @ $0.00 $0.00$0.00 $0.00 Revenue from other itemsEstimatedActual Estimated Actual0Cash Sponsorships @ $0.00 $24,000.00 $7,200.000In Kind Sponsorships @ $0.00 $0.000Donations @ $0.00 $0.000CSE Funding @ $0.00 $13,290.00 $13,290.000Grants @ $0.00 $0.000<Insert Other> @ $0.00 $0.000<Insert Other> @ $0.00 $0.000<Insert Other> @ $0.00 $0.00$37,290.00 $20,490.00 Farm to Table Budget 2022 > Income 2 Estimated ActualTotal income $89,970.00 $69,640.00Total expenses $88,300.00 $69,190.00Total profit (or loss)$1,670.00 $450.00 Farm to Table Series 2021 > Profit - Loss Summary $0.00 $22,500.00 $45,000.00 $67,500.00 $90,000.00 $112,500.00 Estimated Actual Total income Total expenses 3