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HomeMy WebLinkAbout03. CSE MINUTES 10-27-2021 - DraftCOMMISSION ON SPECIAL EVENTS MEETING Hybrid Meeting CSE at Antlers Vail – Public Viewing available online. Wednesday, October 27, 2021 @ 8:00a.m-12:00p.m. MINUTES: Meeting materials can be accessed at the following link https://vailgovrecords.com/WebLink/Browse.aspx?id=722985&dbid=0&repo=TownofVail Laserfiche CSE Attendance: Kim Newbury Rediker, Alison Wadey , Samantha Biszantz, Nick Conover, Jill Lau & Douglas Smith, Marco Valenti (not present) Public in Attendance via Zoom: Angela Mueller, Austin Gavlak, Chris Huntington, Corinne hara, Dan Cramer, Helene Mattison, Jackie Christiansen, Kristen Slater, Lisa Reeder, Matt Soran, Mike Hix, Nanette Kuich, Nicole Marsh, Sean Cross, Sharon Schmidt, Shelley Nottingham Woodworth, Sven Bean Public in Attendance in Person: Joel Rabinowitz Town of Vail Staff: Jeremy Gross, Mia Vlaar, Abby Oliveira (Zoom) 8:00a.m.: CSE Funding Allocations CSE members will compare scorecards and make final allocation recommendations for 2022 event sponsorships. EE Funding Event Name Amount requested 2022 Funds Allocated Notes 10th Mountain Parades $20,000 $18,530 Community Art Events for the Town of Vail $15,000 $14,000 Mountain Youth Family Education Programs $4,000 $4,000 In kind weekday Resuscitation Academy Conference $5,000 $ 0 Summervail Art Workshop Legacy Project $75,000 $25,000 TEDxYouth@Vail $3,000 $3,000 The Disappearing Alpine $30,000 $22,000 Through the Lens (TTL) and Olympic Watch Parties (OW) $9,000 $7,000 Vail Symposium 2022 - Winter and Summer lecture series $33,000 $31,000 Vail Valley Works - Professional Development Programming $20,000 $10,000 Vail Veterans Program 2022 Winter (2) and Summer Programs (3) $20,000 $20,000 Total $234,000 $154,530 CRC Funding Event Name Amount requested 2022 Funds Allocated Notes 43rd Annual Vail Sportsmanship Tournament $8,860 $8,860 Cindy Eskwith Memorial Vail Cup Soccer Tournament $15,000 $15,000 Fred Ammer Vail Invitational Soccer Tournament $20,000 $10,000 Gourmet on Gore $45,000 $30,000 Confirm adequate restaurant participation at 60-day preview. Suggest a candid discussion with restaurant community on how they're able to participate. Recommend focusing on alternative options besides tents in the streets, Kick It 3v3 National Championships and Kick It 5-3-1 Challenge $35,000 $15,000 Kids Adventure Games $35,000 $30,000 Keep awards in vail Legacy Fighting Alliance $20,000 $17,000 Fall is preferred over spring Magic of Lights $50,000 Night of Excellence $6,300 $ 0 In kind Powabunga Music Festival $300,000 $100,000 Powabunga Music Festival $300,000 $ 0 Requesting an Requesting an open RFP process for Snow days/December concert Steadman Clinic Vail Cup $5,000 $5,000 Taste of Vail $48,000 $48,000 The Triple Bypass $50,000 $15,000 Vail Arts Festival $6,000 $6,000 Vail Automotive Classic $10,000 $5,000 Hire professional photographer & expand marketing efforts with brand/discovervail Vail Comedy Festival $35,000 $35,000 Memorial Day or after the 2nd week of October Vail Comedy Show $9,600 $9,600 Ensure communication has language that support is for locals’ tickets Vail Craft Beer Classic $50,000 $40,000 Vail Farmers' Market & Art Show $45,000 $45,000 No market on Labor Day Sunday or only farmers? Vail Farmers Market Farm to Table Dinner Series $12,000 $12,000 Vail Film Festival $45,000 $25,000 * Need to confirm venue availability or tie funding to large enough venues to be reviewed at 60-day preview Vail Gymnastics Classic $9,000 $8,000 Vail King of the Mountain Volleyball $15,000 $12,000 Vail Lacrosse Shootout $25,000 $15,000 Vail Lacrosse Tournament $7,000 $7,000 Vail Oktoberfest $75,000 $55,000 $55,000 amount pending 60-day preview with expanded footprint in both villages Vail Rock Revue $80,000 $20,000 Try a pilot program at shakedown Vail Skating Festival $20,000 $12,000 Vail Skating Festival's Summer Training Camp $3,000 $ 0 Vail Whitewater Series $7,000 $7,000 Vail Wine Classic $50,000 $40,000 Vail Yeti Hockey Club $20,000 $18,000 Vail-Beaver Creek Restaurant Week $15,000 $12,000 Must be after 1st weekend in October Winter Mountain Games Preview $150,000 $ 0 Would reevaluate in a more need period Financial Audit of events over $25,000 $ 25,000 TOTAL $ 1,626,760 $ 677,460 Balance of 82,188 left 2:45 p.m.: No final Motion to approve event funding levels. Waiting on guidance from Town Manager and new Town Council. The above funding recommendations are unanimously supported to present to Council. 2:50 p.m.: Adjourn The CSE Funding Presentations meeting will be held virtually via Zoom. If you would like to view the meeting virtually please register ahead of time via the link here - https://us02web.zoom.us/webinar/register/WN_73iw51bVQT-eva3SclkkZA .