HomeMy WebLinkAbout04. a. CSE Minutes 12-01-2021 DRAFT
COMMISSION ON SPECIAL EVENTS MINUTES
In Person Meeting at Town Council Chambers with Virtual via zoom.
https://us02web.zoom.us/webinar/register/WN_MmqB4tnTQpekr7fUWJGk_A
Wednesday, December 1, 2021 @ 8:30a.m.-10:30a.m.
AGENDA:
Meeting materials can be accessed at the following link.
https://vailgovrecords.com/WebLink/Browse.aspx?id=703708&dbid=0&repo=TownofVailLaserfic
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Roll Call CSE: Kim Newbury Rediker, Alison Wadey, Nick Conover, Douglas Smith, Samantha
Biszantz, Marco Valenti, Jill Lau (via zoom)
Staff: Mia Vlaar, Liz Gladitsch, Abby Oliveira, Jeremy Gross (zoom)
Attendees: Kris Sable, Dave Dressman (zoom), Lauren Ciarallo, Erin McCuskey, Anna
Robinson (zoom), Nanette Kuich
1. 8:30 a.m.: Staff Update (15 minutes)
a. Town Manager Update on 2022 Funding
• Looking to affect long term special events for TOV and tie to sustainable
destination planning and un-silo TC funding and CSE funding.
• Will begin discussions with new town council on Special event funding
and how we want to move forward with this.
• CSE will provide a recommendation memo for TC retreat to assist with
this conversation
b. 12/7 TC Meeting- Mia will provide Town Council with the recommendation
• CSE want a timeline from TC in order to provide those event producers
more information and have the decision by March at the latest.
• Open to CSE doing a special session to ensure this gets done.
• Request a reorganization of the CSE funding worksheets based on date
to understand Q1 recommendations.
c. E&E Money is all allocated for 2022
d. Winter Allocation: Approval of funding of events through Q1 will be requested of
council based on previous allocations
2. 8:45 a.m.: Event Recap (90 Minutes)
a. Vail Symposium (Kris Sable) – In Person
• 13 of 20 upcoming plans to be in person, are currently monitoring
situation based on COVID.
• Mission is to continue to drive to the local/general public participation
• Motion to release final funding.
1. Rediker/Conover /Unanimous
b. GRFA Summer Programming- Dave Dressman
• Pulled of Hot Summer Night in full along with Amp summer concerts and
a new community concert all in changing times and challenging
• 90,000 people in 2021 June - September
• 2022 – Season will be different due to roofing project/solar
1. Venue open 5/22 and large concerts in May (5-6 before GoPro
and yes there is something booked for Memorial Day weekend
2. Venue will be closed day after Labor Day for project
• Motion to release final funding.
1. Rediker/Biszantz /Unanimous
c. NWSBDC --Lauren Ciarallo & Erin McCuskey in person
• A lot of participants were local Vail Valley businesses
• Smaller than normal numbers due to COVID and based on busy business
an workforce shortages didn’t allow some people to attend
• Final year for this program, but looking at other type programming to fit
demographics/needs in the community
• Motion to release final funding.
1. Biszantz/ Rediker/Unanimous
d. Vail Valley Works -- Anna Robinson
• Motion to release final funding.
1. Biszantz /Conover /Unanimous
e. Betty Ford Alpine Gardens (Nanette Kuich)
• Indoor facility attendance up 22%, strong participation all around
• Weakness is survey responses, working to do spot surveys and find ways
to improve this
• Motion to release final funding.
1. Rediker /Smith /Unanimous
f. Shakedown Presents
• Requesting more time to review the budget document and will present in
January.
3. 10:15 a.m.: Meeting Reports (15 Minutes)
a. Motion to approve minutes from October 27 and November 3 meeting.
• Motion to release final funding.
1. Conover /Rediker /Unanimous
b. Council Update
• Tuesday decides Mayor and Econ Dev will present winter funding and
message of recommendations on funding allocations
c. VEAC Update
d. VLMDAC Update: See council updates
e. Upcoming Events - See discovervail.com/events
4. 10:30 a.m.: New Business (5 minutes)
Adjournment @ 0945a.m.
a. Motion to adjourn
Rediker /Conover /Unanimous