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HomeMy WebLinkAbout2022-01-04 Agenda and Supporting Documentation Town Council Evening Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Evening Agenda Virtual on Zoom 6:00 P M, January 4, 2022 Notes: Times of items are approximate, subject to c hange, and cannot be relied upon to determine what time C ounc il will consider an item. Public comment will be taken on each agenda item. Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community conc ern, and any items that are not on the agenda. Please attempt to keep c omments to three minutes; time limits established are to provide efficienc y in the c onduct of the meeting and to allow equal opportunity for everyone wishing to speak. 1.Citizen Participation (10 min.) 2.Consent Agenda (5 min.) 2.1.December 7, 2021 Town Council Meeting Minutes 2.2.December 21, 2021 Town Council Meeting Minutes 2.3.Resolution No. 1, Series of 2022 A Resolution Adopting the Town's Website as the Town's Posting Location Action Requested of Council: Approve, approve with modifications or deny Resolution No. 1, Series of 2022 Background: C.R.S. Section 24-6-402(2)(I I I ), a local public body shall be deemed to have given full and timely notice of a public meeting if the local public body posts the notice, with specific agenda information if available, no less than twenty-four hours prior to the holding of the meeting on a public website of the local public body. The notice must be accessible at no charge to the public. The local public body shall, to the extent feasible, make the notices searchable by type of meeting, date of meeting, time of meeting, agenda contents, and any other category deemed appropriate by the local public body. Staff Recommendation: Approve Resolution No. 1, Series of 2022 3.Presentations / Discussion 3.1. S A FE R grant program and a potential grant application. 30 min. Presenter(s): Mark Novak, Fire Chief Action Requested of Council: Provide direction to staff. Background: The application period for the Staffing for Adequate Fire and Emergency Response (S A F E R) grant is currently open. Vail Fire and Emergency Services will provide an update on the S A F E R grant program January 4, 2022 - Page 1 of 108 and a potential grant application. Staff Recommendation: Direct staff to submit an application for the 2021 S A F E R grant. 3.2.Timber Ridge Village Apartments Redevelopment Discussion 45 min. Presenter(s): George Ruther, Housing Director Action Requested of Council: Engage in the discussion and provide any initial feedback on the draft project goals and objectives, the public/private partnership approach, and the actions identified in the proposed redevelopment timeline. Background: The Vail Town Council has stated its preference to initiate a planning process for the pending redevelopment of the Timber Ridge Village Apartments. To that point, on J uly 2, 2021 during a Town Council Budget Retreat W orksession, instruction was given to bring forward recommendations for a planning process for the Council’s consideration and further instruction. Staff Recommendation: Please refer to Section 4 of the attached memorandum. 4.Action Items 4.1.2022 Ellefson Park Turf Reduction Project Update 15 min. Presenter(s): Todd Oppenheimer, Capital Project Manager/Landscape Architect Action Requested of Council: Direction from Council to proceed with final design, D RB approval and construction documents for the Ellefson Park Turf Reduction Project. Background: I n 2019 the Town Council approved a pilot project intended to permanently reduce irrigated turfgrass in the Town’s parks and landscape areas. The Buffehr Creek pilot project was completed in August 2019 and has been successful. I n 2021 Staff began researching and implementing small test plots of plant materials to be used as lawn substitutes that require less irrigation. The test plots are very much a work in progress for which the results will be presented later in the year. The second significant turfgrass reduction project at Ellefson Park, 2485 Garmisch Drive, is in the RE TT budget for 2022. Staff Recommendation: Approve the preliminary design concept for the Ellefson Park Turf Reduction Project. 4.2.Parking Access Revenue Control System Project Contract Award to Fisher Parking & Security, I nc. with the technology partner of TI B A Parking Systems 10 min Presenter(s): Stephanie Kashiwa, Parking Operations Manager and Greg Hall. Director of Public W orks and Transportation Action Requested of Council: Authorize the Town Manager to enter into an agreement with Fisher Parking & Security, I nc. with the technology partner of TI B A Parking Systems for the Parking Access Revenue Control System project. Background: The parking access and revenue control system was approved within the 2021 budget process. This project includes removal of our current S K I D ATA hardware and software, installation of TI B A hardware and software, as well as integrations with third parties. The system will provide us with solutions for transient parkers, credential access, online pass sales, mobile payments, data collection and analysis, event parking, and parking mobility and information. January 4, 2022 - Page 2 of 108 Staff Recommendation: Authorize the Town Manager to enter into an agreement with Fisher Parking & Security, I nc. for the Parking Access Revenue Control System in the amount of, and not to exceed, $ 980,500. The 2023 budget will include $61,500 for the software as a service solutions. 5.Town Manager Report (10 min) 5.1.Public Health Updates 6.D R B / P E C Updates (5 min.) 6.1.D RB / P E C Update December 27, 2021 P E C Meeting Cancelled Presenter(s): J onathan Spence, Planning Manager 7.Information Update 7.1.December Revenue Update 8.Matters from Mayor, Council and Committee Reports (10 min.) 8.1.Vail Trailblazer Award Update Presenter(s): Patty Mc Kenny, Assistant Town Manager Action Requested of Council: Confirm two elected officials to serve on selection committee for naming the next trailblazer award recipient. Background: Select Committee to Name the Award Recipient/s 9.Adjournment 9.1.Adjournment 8:25 pm (estimate) Meeting agendas and materials can be acc es s ed prior to meeting day on the Town of Vail webs ite www.vailgov.com. All town c ouncil meetings will be streamed live by High F ive Ac cess Media and available for public viewing as the meeting is happening. T he meeting videos are als o posted to High F ive Ac cess Media website the week following meeting day, www.highfivemedia.org. P leas e c all 970-479-2136 for additional information. S ign language interpretation is available upon reques t with 48 hour notification dial 711. January 4, 2022 - Page 3 of 108 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: December 7, 2021 Town Council Meeting Minutes AT TAC H ME N TS: Description December 7, 2021 Town Council Meeting Minutes January 4, 2022 - Page 4 of 108 Town Council Meeting Minutes of December 7, 2021 Page 1 Vail Town Council Meeting Minutes Tuesday, December 7, 2021 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Kim Langmaid, Mayor Travis Coggin, Mayor Pro Tem Barry Davis Kevin Foley Jen Mason Pete Seibert Jonathan Staufer Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation Stephen Connolly, Vail resident, requested council take the next steps to banning all plastic bags town wide and to create an ordinance restricting vehicle idling. Additionally, he expressed concerns regarding the .5% sales tax increase that was passed this past November by the Vail voters. Connolly stated the tax increase should have been higher and more information about how the money was going to be spent on housing. Taylor Gardarian, Eagle County resident, spoke to council about the study of time and requested council take an oath for that topic. 2. Any action as a result of executive session There was none. 3. Proclamations 3.1. Proclamation No. 10, Series of 2021, A Proclamation Declaring December 10, 2021 as "WhoVail Day" Presenter(s): Meredith Macfarlane, General Manager Four Seasons Resort and Residences Vail; Scott Gubrud, Director of Sales and Marketing; and Jonathan Reap, Director of Public Relations and Communications Four Seasons Resort and Residences Vail; and the Grinch Each council member took a turn reading Proclamation No. 10, Series of 2021 into the record. 4. Appointments for Boards and Commissions January 4, 2022 - Page 5 of 108 Town Council Meeting Minutes of December 7, 2021 Page 2 4.1. Re- Appoint three members to the Commission on Special Events (CSE). Presenter(s): Kim Langmaid, Mayor Action Requested of Council: Motion to re- appoint three people to the CSE. Coggin made a motion to extend the current members term until the end of March 2022; Foley seconded the motion passed (7-0). 5. Consent Agenda 5.1. November 2, 2021 Town Council Meeting Minutes Foley made a motion to approve the November 2, 2021 meeting minutes; Coggin seconded the motion passed (4-0* new members were unable to vote on this item). 5.2. November 16, 2021 Town Council Meeting Minutes Foley made a motion to approve the November 16, 2021 meeting minutes; Coggin seconded the motion passed (4-0* new members were unable to vote on this item). 5.3. Resolution No. 53, Series 2021, A Resolution Approving a Water Service Agreement Between the Town of Vail and the Eagle River Water and Sanitation District (the "ERWSD") Action Requested of Council: Approve, approve with amendments or deny Resolution No. 53, Series of 2021 Background: This IGA is necessary for the Residences of Main Vail development. Staff Recommendation: Approve, approve with amendments or deny Resolution No. 53, Series of 2021 Coggin made a motion to approve Resolution No. 53, Series of 2021; Foley seconded the motion passed (7-0). 6. Town Manager Report Robson thanked the transportation dept. for their assistance in transportation with the Birds of Prey event and the Snow Days event. Robson reported staff had kicked off interviews for a destination stewardship management firm that would assist with moving the destination stewardship planning forward. Additionally, Robson stated the Economic and Planning Systems (EPS) consulting team had made progress on the short-term rental study and staff would provide an update at the next meeting. Robson clarified the town had remained highly supportive of the CORE Act. Staufer suggested council be presented with a new resolution supporting the CORE Act or correspondence to congress outlining the town’s support. 6.1. Public Health Updates January 4, 2022 - Page 6 of 108 Town Council Meeting Minutes of December 7, 2021 Page 3 Robson stated the Town would operate parallel with Eagle County health orders and that the indoor mask mandate would stay in place for municipal public buildings. 7. Action Items 7.1. Municipal Judge Appointment Action Requested of Council: Motion to appoint Buck Allen as Municipal Judge for Town of Vail. Background: Section 7.2 of Town Charter sets forth requirements for appointing municipal judge every two years. Foley made a motion to appoint Buck Allen to serve as municipal judge for the town’s municipal court; Seibert seconded the motion passed (7-0). 7.2. Booth Lake Trailhead Restroom Facility Presenter(s): Gregg Barrie Action Requested of Council: Review the information provided the memorandum and authorize the Town Manager to enter into a contract with Green Flush Restrooms in an amount not to exceed $166,000 to fabricate a restroom facility for the Booth Lake Trailhead. Background: The Booth Lake Trail is the most heavily used trail in the Vail area. More than 35,000 hikers accessed the trail during 2021. A permanent restroom connected to public water and sewer would improve cleanliness and guest experience. See the staff memorandum for details. A 10% deposit will be paid to initiate design work on the order. Council will have the option to pause or cancel the contract prior to actual construction of the restroom if desired, paying only design costs incurred to that point. Staff Recommendation: Authorize the Town Manager to enter into a contract with Green Flush Restrooms in an amount not to exceed $166,000 to fabricate a restroom facility for the Booth Lake Trailhead. Barrie spoke to council about approval for a prefabricated restroom facility at the Booth Lake Trailhead. Information was presented to council for support of the $166,000 request. Barrie noted in 2018 the town began placing portable toilets at all Wilderness Area trailheads between May 15-Nov 15. Due to high usage of the Booth Lake Trail the three “port-o-lets” that were placed at the Booth Lake trailhead have to be emptied twice a week. The proposed fabricated restrooms would be connected to public electric, water and sewer service. The fabricated restroom would be open on a seasonal basis. The project budget was currently $405,000 for the purchase of the restroom structure and necessary site work. Barrie stated staff was supportive of the purchase of a Green Flush two-unit facility based on proposed cost, their ability to provide a facility with both a toilet and urinal in each room and the off-site construction that could begin in March instead of May. Council had no questions. January 4, 2022 - Page 7 of 108 Town Council Meeting Minutes of December 7, 2021 Page 4 Coggin made a motion to authorize the Town Manager to enter into an agreement with Green Flush not to exceed $166,000; Davis seconded the motion passed (7-0). 7.3. Ordinance No. 24, Series of 2021, First Reading Amending Chapter 4 of Title 1 of the Vail Town Code to Provide for an Administrative Penalty for the Late Filing of Employee Housing Unit Annual Verification Affidavits Presenter(s): George Ruther, Housing Director Action Requested of Council: Approve, approve with modifications, or deny Ordinance No. 24, Series of 2021, on first reading. Background: Please refer to the staff memorandum and proposed ordinance for additional details Staff Recommendation: Approve Ordinance No. 24, Series of 2021 on first reading. Ruther presented Ordinance No. 24, 2021 to council stating the purpose for the ordinance was to create an administrative penalty of $250 for deed-restricted property owners that fail to meet the deed restriction compliance annual deadline of February 1. Coggin and Staufer expressed concern the $250 penalty fee was too low and should be increased. Coggin mad a motion to approve Ordinance No. 24, Series of 2021 upon first reading; Foley seconded the motion passed (7-0). 7.4. Ordinance No. 25, Series 2021, First Reading Amending Title 12, Zoning Regulations, Vail Town Code, Pursuant to Section 12-3-7, Amendment, to Amend Section 12-15-3: Definition, Calculation, and Exclusions, Vail Town Code, to all for Underground Car Lifts to be Added and Exempted from GRFA Calculations Presenter(s): Greg Roy, Planner Action Requested of Council: Approve, approve with modifications, or deny Ordinance No. 25, Series of 2021, upon first reading. Background: In summary, GRFA is meant to control the bulk and mass of a building as viewed from the exterior of the property. The nature of underground car lifts means that they would not add to the bulk and mass of the building as viewed from the exterior and should be exempted from the GRFA calculations. The Planning and Environmental Commission held a public hearing on the proposed prescribed regulation amendment on November 8, 2021 where a recommendation for approval was forwarded to the Vail Town Council by a vote of 6-0-1 (Gillette abstained). Staff Recommendation: Approve, approve with modifications, or deny Ordinance No. 25, Series of 2021, upon first reading. Roy reviewed Ordnance No. 25, Series of 2021 with council stating the applicants, Mauriello Planning Group and KH Webb Architects, were requesting approval for a prescribed regulation January 4, 2022 - Page 8 of 108 Town Council Meeting Minutes of December 7, 2021 Page 5 amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-15-3 Definition, Calculation, and Exclusions, Vail Town Code, to allow for underground car lifts to be added and exempted from GRFA calculations. Roy explained the GRFA was meant to control the bulk and mass of a building as viewed from the exterior of the property. The nature of underground car lifts meant that they would not add to the bulk and mass of the building as viewed from the exterior and should be exempted from the GRFA calculations. Council had no questions. Coggin made a motion to approve Ordinance No. 25, Series of 2021 upon first reading; Mason seconded the motion passed (7-0). 7.5. Ordinance No. 26, Series 2021, an Ordinance Amending Title 4, Chapter 3 of the Vail Town Code to Codify the Imposition of a Voter-Approved Increase in the Town's Existing Sales Tax, Effective January 1, 2022 Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: Approve or approve with amendments the first reading of Ordinance 26, Series 2021. Background: Town of Vail voters approved a 0.5% increase in sales tax on all items, excluding food for home consumption, effective Jan 1, 2022, and sunsetting on December 31, 2052. The increase in sales tax is dedicated to funding housing initiatives, housing developments, and housing programs. The purpose of Ordinance No. 26, Series 2021 is to amend Title 4, Chapter 3 to codify the new tax rate and exemption. Staff Recommendation: Approve or approve with amendments the first reading of Ordinance 26, Series 2021. Halloran reviewed Ordinance No. 26, Series of 2021 with council explaining the ordinance was necessary since the Vail voters approved a 0.5% increase in sales tax. Council had no questions. Coggin made a motion to approve Ordinance No. 26, Series of 2021 upon first reading; Mason seconded the motion passed (7-0). 8. Public Hearings 8.1. Ordinance No. 23, Series 2021, Second reading, an Ordinance Providing for the Levy Assessment and Collection of the Town Property Taxes Due for the 2021 Year and Payable in the 2022 Fiscal Year Presenter(s): Carlie Smith, Financial Service Manager Action Requested of Council: Approve or approve with amendments Ordinance No. 23, Series 2021. January 4, 2022 - Page 9 of 108 Town Council Meeting Minutes of December 7, 2021 Page 6 Background: The town is required by Colorado state law to certify the mill levy by December 15th of each year. Staff Recommendation: Approve or approve with amendments Ordinance No. 23, Series 2021. Smith reviewed Ordinance No. 23, Series of 2021 with council stating there had been a change to the ordinance since the first reading on November 16. The ordinance had been updated to reflect revised assessed valuations from the county. The valuations increased by 0.28% from earlier estimates, or approximately $16,025 impact to the previous valuation. Smith reminded council the town was required by Colorado state law to certify the mill levy be December 15 of each year. There was no public comment. Council had no questions. Foley made a motion to approve Ordinance No. 23, Series of 2021 upon second reading; Staufer seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 7:20 p.m. Respectfully Submitted, Attest: __________________________________ Kim Langmaid, Mayor ___________________________________ Tammy Nagel, Town Clerk January 4, 2022 - Page 10 of 108 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: December 21, 2021 Town Council Meeting Minutes AT TAC H ME N TS: Description December 21, 2021 Town Council Meeting Minutes January 4, 2022 - Page 11 of 108 Town Council Meeting Minutes of December 21, 2021 Page 1 Vail Town Council Meeting Minutes Tuesday, December 21, 2021 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Kim Langmaid, Mayor Travis Coggin, Mayor Pro Tem Barry Davis Kevin Foley Jen Mason Pete Seibert Jonathan Staufer Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation There was none. 2. Recognition 2.1. Promotion of Justin Liffick to Vail Police Commander Presenter(s): Scott Robson, Town Manager, Dwight Henninger, Chief of Police Henninger introduced Vail Police Commander Justin Liffick to council. Henninger explained that Liffick would be filling Craig Bettis’s position since he retired earlier in December. 3. Any action as a result of executive session There was none. 4. Appointments for Boards and Commissions 4.1. Appoint one Member to the Building and Fire Codes Appeals Board (B&FCA) Presenter(s): Kim Langmaid, Mayor Action Requested of Council: Motion to appoint one person to serve as an alternate member on the Building & Fire Code Appeals Board for a partial term ending March 31, 2024. Coggin made a motion to appoint Brandon Chalk to serve a partial term on the Building and Fire Codes Appeal; Mason seconded the motion passed (7-0). January 4, 2022 - Page 12 of 108 Town Council Meeting Minutes of December 21, 2021 Page 2 4.2. Appoint one member to the Planning and Environmental Commission (PEC) Presenter(s): Kim Langmaid, Mayor Action Requested of Council: Motion to appoint one person to the PEC for a partial term ending March 31, 2022. Coggin made a motion to appoint Jenn Bruno to serve a partial term on the Planning and Environmental Commission; Davis seconded the motion passed (7-0). 5. Consent Agenda 5.1. Resolution No. 54, Series of 2021, A Resolution Approving a Sixth Amendment to Agreement Between the Eagle County Housing and Development Authority and the Town of Vail Action Requested of Council: Approve, approve with amendments or deny Resolution No. 54, Series of 2021 Background: The Eagle County Housing and Development Authority (the"ECHDA") and the Town entered into an agreement dated the 31st day of May 2016, for certain Services. The Original Agreement contemplated that the ECHDA would perform certain Services for the Town with compensation in an amount equal to $11,700 plus 2% of the deed restricted sales that the ECHDA completes. ECHDA and Town desire to modify the scope of Services and compensation for 2022. Foley made a motion to approve Resolution No. 54, Series of 2021; Staufer seconded the motion passed (7-0). 5.2. Resolution No. 56, Series of 2021, A Resolution Approving a Trench, Conduit, and Vault Agreement and an Underground Right-of-Way Easement with Holy Cross Energy Action Requested of Council: Approve, approve with amendments or deny Resolution No. 56, Series of 2021 Background: The agreement and easement are necessary to move forward with the West Lionshead Boiler Transformer project. Staff Recommendation: Approve, approve with amendments or deny Resolution No. 56, Series of 2021 Coggin made a motion to approve Resolution No. 56, Series of 2021; Mason seconded the motion passed (7-0). 5.3. Resolution No. 57, Series of 2021, A Resolution Approving a Lease Agreement Between the Town of Vail and La Cantina @Vail, LLC Action Requested of Council: Approve, approve with amendments or deny Resolution No. 57, Series of 2021 January 4, 2022 - Page 13 of 108 Town Council Meeting Minutes of December 21, 2021 Page 3 Background: On December 31, 2011, the Town of Vail and La Cantina @Vail, LLC entered into a lease agreement whereby the Town leased to La Cantina @Vail, LLC the property within the village parking structure for use as a restaurant, which lease has expired. Staff Recommendation: Approve, approve with amendments or deny Resolution No. 57, Series of 2021 Mason made a motion to approve Resolution No. 57, Series of 2021; Foley seconded the motion passed (7-0). 5.4. 2022 Vail Daily Professional Service Contract Award Action Requested of Council: Authorize the Town Manager to enter into the Professional Service Agreement with Swift LLC/Ogden Newspapers Inc. in a form approved by the Town Attorney not to exceed $90,000. Background: The Town of Vail 2022 operating budget provides for print and digital advertising in publications produced by Swift LLC/Ogden Newspapers Inc. (Vail Daily) across all departments. The budgeting process provides the foundation to establish advertising rates for 2022 as described in a partnership agreement with Swift LLC/Ogden Newspapers Inc. The agreement is for up to $90,000 to be spent across all departments which is nearly 50% off community rates. In accordance with town policy, the Town Council must authorize the Town Manager or its designee to enter into agreements above $50,000. Davis made a motion to authorize the Town Manager to enter into an agreement with Swift LLC/Ogden Newspapers Inc not to exceed $90,000; Mason seconded the motion passed (7-0). 6. Presentations / Discussion 6.1. Civic Area Plan - Next Steps Presenter(s): Matt Gennett, Community Development Director Action Requested of Council: No formal action requested. Background: On November 5, 2019, Council approved Resolution No. 41, Series of 2019, A Resolution of the Vail Town Council Adopting the 2018/2019 Town of Vail Civic Area Plan. On February 4, 2020, staff provided a memo and presentation on next steps towards implementation. Shortly thereafter, Civic Area Plan implementation efforts were paused due to the COVID-19 pandemic and the resultant crisis level budget. Staff Recommendation: Staff recommends Council review the staff memo and presentation and provide feedback. Gennett reviewed the next steps for implementation of the Civic Area Plan that was adopted on November 5, 2019. The Plan included key themes: • Better mobility • A multi-purpose community center • A new and improved Dobson Ice Arena January 4, 2022 - Page 14 of 108 Town Council Meeting Minutes of December 21, 2021 Page 4 • Additional community meeting and recreation spaces • Potential for a second sheet of ice • Enhanced public and natural spaces • Recognition of the library as a valued community asset with expansion potential On February 4, 2021 council directed staff to engage ULI (Urban Land Institute) and economic consultants to provide an industry-expert level analysis of the overall feasibility of the plan. Since that time, Gennett stated staff had been contacted by people in the development industry expressing interest in the possibility of partnering with the Town to achieve the Plan’s vision. This had led to consideration of an alternative approach to taking the next steps toward implementation. Gennett suggested initiating a Request for Qualifications process to discover the types of ideas and expertise the right development team can offer the town. Andrew Knutdsen, Economic and Planning Systems, reviewed the estimates from 2019 for the different components on the Plan that ranged from a $3M community space to a $55M multipurpose event facility. Knutdsen spoke to council about the 13 different types of revenue sources. Initiating a RFQ would help decide on the type of funding that would be recommended to the council. Knutdsen stated he thought Vail was in a good position to drive the parameters around this type of development. Gennett stated as staff drafted the RFQ there were other things to do such as undertaking the engineering and architectural analyses of the existing condition of Dobson Ice Arena from structure to looking at the systems that are needed to operate an ice arena. Coggin inquired when council would get the study on Dobson prior to issuing the RFQ. Gennett stated council would get a study prior to the RFQ being completed or if council thought it was time to replace a 40-year-old building. Hall felt an expert on arenas would help in determining what would be salvageable of Dobson and what would need to be scrapped. Langmaid confirmed Children’s Garden of Learning was being considered during the planning. Gennett confirmed. Staufer asked about the 2019 financial numbers and what the costs would be today. Knutdsen stated they would come back to council with that information, but the costs have gone up. Council was comfortable with moving forward with an RFQ process for implementation of the Civic Area Plan. 6.2. West Vail Master Plan - Phase 1 Implementation Presenter(s): Matt Gennett, Community Development Director Action Requested of Council: No formal action requested. Background: The West Vail Master Plan was adopted by Council via Resolution No. 50, Series of 2021, on November 2, 2021, after thorough public engagement and review process. January 4, 2022 - Page 15 of 108 Town Council Meeting Minutes of December 21, 2021 Page 5 Staff Recommendation: Staff asks Council to review the presentation and provide direction on implementation of Phase 1 of the West Vail Master Plan. Gennett reviewed Phase I Housing Implantation of the West Vail Master Plan and possible changes to Town Code Chapter 3, Housing, that outlined numerous recommendations for zoning changes, land use code changes, and new policies and programs as they relate to housing. Gennett felt that since most of the recommendations in Chapter 3 were regulation-based and did not require capital investment, implementation could begin right away with the Planning and Environmental Commission (PEC) and the Town Council. Alternatively, the PEC could submit the code recommendations first, which Gennett felt were less controversial and had more minor effects on development and aesthetics in the neighborhoods than the zoning changes. Gennett pointed pout this could build momentum and support for the Zone District Recommendations to come as a second package for adoption. Seibert felt the recommended approach was the best way to move forward. Zoning needed to be placed to preserve the density that were allowed in that area. The town code changes would make it feasible. He felt it made most sense to have it as a package. All council members agreed with the recommended approach. 7. Town Manager Report 7.1. Public Health Updates Robson provided a brief update on the latest public health updates. COVID-19 infection rates throughout Eagle County were up by about a 250% increase which was a new high for the county. Vail Health were at a stress point. Measures are being taken to assist with free testing and vaccination sites within town. An Eagle County Public Health Order was anticipated later in the week enacting a countywide indoor mask mandate. Town of Vail operations were scaling back to remote work for non-essential workers through January 3. 7.2. Early Season Activations (Brief Recap) Robson stated early season event activations would be evaluated to assess effectiveness in meeting town goals. Snow Days and Powabunga would be part of that evaluation. 8. Action Items 8.1. At the request of the Vail Town Council, a letter expressing support for the Colorado Outdoor Recreation and Economy (CORE) Act, protecting over 400,000 acres of public land in Colorado. Presenter(s): Scott Robson, Town Manager, Kristen Bertuglia, Environmental Sustainability Director, Mark Novak, Fire Chief Background: The Vail Town Council has requested staff bring forward a letter of support for the CORE Act, reiterating support expressed in 2010, 2014 and 2019. The CORE Act will add new wilderness areas to the north of the Town of Vail, recreation and wildlife conservation areas, and the Camp Hale historic landscape designation. January 4, 2022 - Page 16 of 108 Town Council Meeting Minutes of December 21, 2021 Page 6 Staff Recommendation: Staff recommends the Vail Town Council direct staff to forward the letter of support to Colorado Congressional representatives and make it available to interested parties. Robson reviewed the proposed letter of support for the CORE Act with the council. Public comment was called. Susie Kincade, Eagle County resident and public land consultant, thanked council for drafting the letter. She felt it was well written and hit the points of the amount of support that has been given throughout the county for these precious lands. All council members were in favor of the letter being sent out. 9. Public Hearings 9.1. Ordinance No. 24, Series of 2021, Second Reading, Amending Chapter 4 of Title 1 of the Vail Town Code to Provide for an Administrative Penalty for the Late Filing of Employee Housing Unit Annual Verification Affidavits Presenter(s): George Ruther, Housing Director Action Requested of Council: Approve, approve with modifications, or deny Ordinance No. 24, Series of 2021, on second reading Background: The purpose of Ordinance No. 24, Series of 2021, is to amend the Vail Town Code to create an administrative penalty to be assessed upon deed-restricted property owners that fail to meet the deed restriction compliance deadline of February 1, annually. Staff Recommendation: Approve Ordinance No. 24, Series of 2021, as proposed. Ruther reviewed Ordinance No. 24, Series of 2021 with council stating there were no changes since the first reading. There was no public comment. Council had no questions. Coggin made a motion to approve Ordinance No. 24, Series of 2021 upon second reading; Davis seconded the motion passed (7-0). 9.2. Ordinance No. 25, Series 2021, Second Reading Amending Title 12, Zoning Regulations, Vail Town Code, Pursuant to Section 12-3-7, Amendment, to Amend Section 12-15-3: Definition, Calculation, and Exclusions, Vail Town Code, to allow for Underground Car Lifts to be Added and Exempted from GRFA Calculations Presenter(s): Greg Roy, Planner Action Requested of Council: Approve, approve with modifications, or deny Ordinance No. 25, Series of 2021, upon second reading. January 4, 2022 - Page 17 of 108 Town Council Meeting Minutes of December 21, 2021 Page 7 Background: In summary, GRFA is meant to control the bulk and mass of a building as viewed from the exterior of the property. The nature of underground car lifts means that they would not add to the bulk and mass of the building as viewed from the exterior and should be exempted from the GRFA calculations. The Planning and Environmental Commission held a public hearing on the proposed prescribed regulation amendment on November 8, 2021 where a recommendation for approval was forwarded to the Vail Town Council by a vote of 6-0-1 (Gillette abstained). Staff Recommendation: Approve, approve with modifications, or deny Ordinance No. 25, Series of 2021, upon second reading. Roy reviewed Ordinance No. 25, Series of 2021 with council stating there had been no changes since the first reading. There was no public comment. Council had no questions. Coggin made a motion to approve Ordinance No. 25, Series of 2021 upon second reading; Davis seconded the motion passed (7-0). 9.3. Ordinance No. 26, Series 2021, Second Reading, an Ordinance Amending Title 4, Chapter 3 of the Vail Town Code to Codify the Imposition of a Voter Approved Increase in the Town's Existing Sales Tax, Effective January 1, 2022 Presenter(s): Carlie Smith, Deputy Finance Director Action Requested of Council: Approve or approve with amendments the second reading of Ordinance 26, Series 2021. Background: Town of Vail voters approved a 0.5% increase in sales tax on all items, excluding food for home consumption, effective Jan 1, 2022, and sunsetting on December 31, 2052. The increase in sales tax is dedicated to funding housing initiatives, housing developments, and housing programs. The purpose of Ordinance No. 26, Series 2021 is to amend Title 4, Chapter 3 to codify the new tax rate and exemption. Staff Recommendation: Approve or approve with amendments the second reading of Ordinance 26, Series 2021. Smith presented Ordinance No. 26, Series of 2021 with council stating there were no changes since the first reading. There was no public comment. Council had no questions. Coggin made a motion to approve Ordinance No. 26, Series of 2021 upon second reading; Foley seconded the motion passed (7-0). 10. Unfinished Afternoon Business January 4, 2022 - Page 18 of 108 Town Council Meeting Minutes of December 21, 2021 Page 8 11. Information Update 11.1. AIPP Approved Nov. 1 Minutes 11.2. Future Council Meeting Topics Council requested Vail Mountain School future planning on enrollment and Booth Trials be added to the future topics. 11.3. VLMDAC October Meeting Minutes 11.4. VLMDAC November Minutes 11.5. Short-Term Rental Study Update Council had no other comments or questions on the information updates. 5. Matters from Mayor, Council and Committee Reports Seibert noted his interest in continuing to work collaboratively with multiple partners on future refinements to the CORE Act. Staufer noted feedback from constituents regarding speeding in Intermountain and on Vail Valley Drive. He suggested exploring traffic calming and speed enforcement. Foley shared a list of constituent feedback ranging from the quality of doggy pick up bags to speeding to traffic signs. He also complimented organizers of the holiday tree lighting, town Christmas party and Vail Rec District Ugly Sweater Run. Davis shared feedback from several constituents that the holiday lights in the roundabouts are not as impressive as in years past. Mason thanked Powabunga & Snow Days organizers for successful events but be careful w/light show. Also thanked frontline workers for all they do. Encouraged everyone to get vaccinated and stay home when they're sick. Acknowledged Seibert's birthday and Langmaid's anniversary. Coggin looks forward to event review reports from Snow Days & Powabunga. He asked everyone to "be kind, take a breath and smile" during the holidays. Lastly, he suggested a joint retreat be held with Town Council and Vail Resorts. Langmaid asked everyone to take care of themselves and be kind to others. She suggested the need to reduce speed limits in Intermountain and to consider proclaiming 2023 the Year of Sustainable Mountain Tourism in Vail. She also noted the recent passing of several Vail pioneers. 5.1. Review Council Committee Appointments Presenter(s): Kim Langmaid, Mayor, Scott Robson, Town Manager January 4, 2022 - Page 19 of 108 Town Council Meeting Minutes of December 21, 2021 Page 9 Action Requested of Council: Discuss list of committees and make appointments for 2022-2023 term. See summary of committees worksheet to use for discussion. • Vail Recreation District: Siebert and Foley • ECCO Board and Eagle County Transportation Authority: Davis and Seibert (alternate) • Open Space Board of Trustees: Staufer • Vail Local Marketing District Advisory Board: Davis and Coggin (alternate) • Vail Economic Advisory Council: Coggin and Seibert • Vail Parking and Transportation Task Force: Staufer and Mason (alternate) • Betty Ford Alpine Gardens Foundation: Mason • I-70 West/Vail Pass Authority: Dick Cleveland • CAST: Langmaid and Robson • Sustainable Destination Steward Committee: Davis and Langmaid (alternate) • Eagle County Community Wildlife Round Table: Langmaid and Staufer (alternate) • Habitat Land Use and Education Outreach Committee: Langmaid and Staufer (alternate) • Colorado Communities for Climate Action: Staufer • Climate Action Collaborate Board: Langmaid 5.2. Determine Council Retreat Date and Time Presenter(s): Kim Langmaid, Mayor, Scott Robson, Town Manager Council decided to wait until after the holidays to schedule an in-person retreat. There being no further business to come before the council, Foley moved to adjourn the meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 8:26 p.m. Respectfully Submitted, Attest: __________________________________ Kim Langmaid, Mayor ___________________________________ Tammy Nagel, Town Clerk January 4, 2022 - Page 20 of 108 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Resolution No. 1, Series of 2022 A Resolution Adopting the Town's Website as the Town's Posting L ocation AC T IO N RE Q UE S T E D O F C O UNC I L: A pprove, approve with modifications or deny Resolution No. 1, S eries of 2022 B AC K G RO UND: C.R.S . S ection 24-6-402(2)(I I I ), a local public body shall be deemed to have given full and timely notice of a public meeting if the local public body posts the notice, with specific agenda information if available, no less than twenty-four hours prior to the holding of the meeting on a public website of the local public body. T he notice must be accessible at no charge to the public. The local public body shall, to the extent feasible, make the notices searchable by type of meeting, date of meeting, time of meeting, agenda contents, and any other category deemed appropriate by the local public body. S TAF F RE C O M M E ND AT IO N: A pprove Resolution No. 1, S eries of 2022 AT TAC H ME N TS: Description Resolution No. 1, Series of 2022 January 4, 2022 - Page 21 of 108 Resolution No. 1, Series of 2021 RESOLUTION NO. 1 SERIES OF 2022 A RESOLUTION ADOPTING THE TOWN'S WEBSITE AS THE TOWN’S POSTING LOCATION WHEREAS, the Colorado Legislature passed House Bill 19-1087, amending C.R.S. § 24- 6-402 to encourage local governments to transition from posting physical notices of public meetings in physical locations to posting notices electronically on a website; WHEREAS, House Bill 19-1087 provides that after July 1, 2019, a local government is deemed to have given full and timely notice of a public meeting if the local public body posts notice on its official website at no charge to the public at least 24 hours prior to the meeting; WHEREAS, the Town maintains an official website; and WHEREAS, the Council wishes to adopt the Town's website as the official posting location for public meetings. NOW BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. The Town's website, www.vailgov.com, is hereby adopted as the official posting location for all meeting notices pursuant to C.R.S. § 24-6-402. Section 2. Town staff is hereby directed to provide the official website address to the State Department of Local Affairs for inclusion in the Department's inventory. Section 3. In the event online notice is not possible due to emergency circumstances, the alternative posting place is the bulletin board at the Vail Town Hall, 75 S. Frontage Road, Vail, Colorado. INTRODUCED, READ, APPROVED AND ADOPTED this 4th day of January 2021. TOWN OF VAIL _______________________ Kim Langmaid, Mayor ATTEST: _________________________________ Tammy Nagel, Town Clerk January 4, 2022 - Page 22 of 108 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: S A F E R grant program and a potential grant application. P RE S E NT E R(S ): Mark Novak, F ire Chief AC T IO N RE Q UE S T E D O F C O UNC I L: Provide direction to staff. B AC K G RO UND: The application period for the S taffing for A dequate Fire and Emergency Response (S A F E R) grant is currently open. Vail F ire and E mergency Services will provide an update on the S A F E R grant program and a potential grant application. S TAF F RE C O M M E ND AT IO N: Direct staff to submit an application for the 2021 S A F E R grant. AT TAC H ME N TS: Description S AF E R Grant Staff Memo S AF E R Grant Presentation Public Comment January 4, 2022 - Page 23 of 108 To: Town Council From: Mark Novak, Fire Chief Date: January 4, 2022 Subject: SAFER Grant Application I. Purpose: The purpose of this memo is to provide information regarding the Staffing for Adequate Fire and Emergency Response (SAFER) grant. II. Background The SAFER grant is a program administered by the Federal Emergency Management Agency (FEMA). The purpose of this program is to support efforts of fire departments to increase staffing to levels that comply with the minimum standards established by National Fire Protection Association (NFPA) 1710, Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations and Special Operations to Public by Career Fire Departments. The SAFER program has a 36 month performance period and does not require a match. The program does not require retention of employees hired using grant funds beyond the performance period, however the intent of the program is that these employees would be retained long-term using funding sources provided by the applicant. The Town of Vail and Vail Fire and Emergency Services received a SAFER Grant award prior to the opening of the West Vail Fire Station. These funds were used to fill new positions necessary to staff the new fire station. Upon award of a SAFER grant there is a 180 day recruitment period, the performance period begins at the end of the recruitment period. The FY SAFER grant application period opened on January 3, 2022 and closes February 4, 2022. The FY 2021 SAFER grant program was originally funded in the amount of $360 million, however this amount was augmented by an additional $200 million by the American Rescue Plan (ARP). FEMA projects that this additional funding will allow 500 grant awards to be made. Grant awards will occur between June and September of 2022. January 4, 2022 - Page 24 of 108 Town of Vail Page 2 III. Current Situation VFES does not currently meet the minimum requirements established by NFPA 1710. Even with automatic aid from Eagle River Fire Protection District, VFES cannot provide an Effective Response Force of 17 personnel. In addition, VFES does not meet the NFPA 1710 minimum standard of 4 persons per engine company. Meeting this minimum standard would be consistent with Town Council adopted performance benchmarks that were established through the third party analysis conducted for the VFES Standards of Cover. The Standards of Cover Analysis also identified the opportunity to improve Emergency Medical Services (EMS) within Vail. Currently the Eagle County Paramedic Services (ECPS) responds from a central location in Vail. Due to the geographic location of VFES fire stations, VFES personnel are often on the scene of medical emergencies well before a ECPS paramedic arrives at scene. Currently VFES personnel are trained to the Emergency Medical Technician (EMT/BLS) level while Advanced Life Support (ALS) is exclusively provided by ECPS. In addition, ECPS does not respond to certain incident types until VFES personnel verify that there is a need for paramedics. This results in a delay in providing ALS. It is anticipated that new personnel hired under a SAFER grant would be trained to the ALS level (paramedic). These personnel would not be a substitute for ECPS paramedics, they would augment existing ALS care resulting faster ALS intervention, increasing the level of pre-hospital medical care provided in Vail. The deployment of firefighter/paramedics on fire engines is a model used in many communities. This does not replace ECPS ambulance based, single function paramedics. Increased staffing would also potentially result in an increase in the Insurance Services Office (ISO) Public Protection Class from the current Class 2 rating to a Class 1 rating. This could result in lower insurance premiums within Vail. Achieving an ISO Class 1 rating is an industry standard for excellent fire services. A SAFER Grant funded increase in staffing will support the following goals and objectives: • Compliance with NFPA 1710 • Potential increase in ISO PPC to Class 1 • Achieve Standards of Cover performance benchmarks • Improve emergency medical service delivery • Vail Town Council adopted Standards of Cover service delivery (EMS) • Support VFES 2021 Strategic Plan: o Operational Effectiveness Objective 1.1 – Establish daily staffing at a level that allows attainment of effective response force Operational Effectiveness Objective 3.3 – Improve EMS service capabilities o Human Resources Goal 13 - Increase staffing to optimize productivity and safety January 4, 2022 - Page 25 of 108 Town of Vail Page 3 • Elevate service levels to be consistent with the Town of Vail goal of being a World Class Mountain Resort. • Support the Town Council Action Plan goal of “excellent municipal services” IV. Current Action VFES has initiated an application to the SAFER grant. The proposed grant funding is approximately $2.1 million dollars which would fund the salary and benefits for 6 new positions (2 Firefighter-Paramedics per shift) for a 3 year period (2023-2025). In addition to the grant funding there would be logistical costs not funded by the grant which would be necessary to provide equipment such as uniforms, PPE and radios for the new personnel, these costs are estimated at $72,600 in year one and $15,000 in ongoing annual costs. Costs associated with the provision of ALS service on 2 engine companies would be $180,000 in year one and $55,000 in ongoing annual costs. If the grant was structured to continue providing BLS level EMS instead of ALS, the grant request would be reduced to approximately $ 1.8 million to reflect lower personnel costs. The non-grant funded costs associated with providing ALS service would not be incurred. The addition of 6 personnel would allow 4 person staffing on all three engine companies, bringing daily staffing from the current 11 per shift to 13 per shift. Following the grant funding period (2023-2025). The ongoing annual personnel costs would be approximately $736,00 for retention of 6 FF/PM (ALS) or $640,000 for six FF (BLS). Ongoing logistical costs would be $70,000 to maintain 6 FF/PM (includes ALS equipment/supplies and individual logistical supplies). Ongoing logistical costs would be $15,000 to maintain 6 FF (reduction of $55,000 annually for ALS program). These costs are illustrated in the table below: Not Grant Funded PPE Uniforms Education Physicals Radios Total Scenario 1: 6 FF/PM (ALS)Year 1 30,000 6,000 3,000 3,600 30,000 72,600 Year 1 salaries/benefits $634,919 Ongoing 3,000 3,000 3,000 3,000 3,000 15,000 Year 2 salaries/benefits $675,219 Year 3 salaries/benefits $707,155 Advanced Life Support (2 Engines) Grant Total $2,017,292 Equipment Supplies Med Director Total Year 1 120,000 40,000 20,000 180,000 Year 4 Salaries/benefits $736,000 Ongoing 15,000 20,000 20,000 55,000 Senario 2: 6 FF(BLS)Total year 1 costs:252,600 Year 1 salaries/benefits $548,267 Year 2 salaries/benefits $586,846 Total ongoing costs 6 FF/PM (ALS): 70,000 Year 3 salaries/benefits $614,675 Grant Total $1,749,788 Total ongoing costs 6 FF (BLS): 15,000 Year 4 Salaries/Benefits $640,000 SAFER Grant Funded January 4, 2022 - Page 26 of 108 Town of Vail Page 4 The 2021 SAFER Grant does not have a Maintenance of Effort Requirement (MOE), as such there is no requirement to maintain the staffing levels achieved using the SAFER funds once the grant funding terminates, however, staff recommends against pursuing the grant if there is not the intent to maintain the improved staffing and service levels that will be achieved by the grant funding. V. Summary The current SAFER grant and the increased SAFER funding provided by the ARP represents a unique opportunity to further the goal of providing “excellent municipal services”. While the primary goal of pursuing this funding is to increase daily staffing, there is also an opportunity to provide added value to the citizens of Vail by enhancing the emergency medical services provided by VFES. This will not replace the services provided by ECPS, rather it will strengthen the EMS system. Due to the narrow application timeline for the SAFER grant, staff will need to expediently finalize the details of the application, including the future level of EMS service provided by VFES, in order to meet the submission deadlines. VI. Questions for Vail Town Council 1. Does the Vail Town Council support a SAFER grant application for the purpose of increasing VFES daily staffing? 2. If VFES is awarded a SAFER grant, does the Vail Town Council support VFES providing fire engine-based paramedic level EMS (FF/PM)? January 4, 2022 - Page 27 of 108 Vail Fire and Emergency Services- Staffing for Adequate Fire and Emergency Response Grant January 4, 2022 - Page 28 of 108 2021 SAFER Grant •Purpose: Assist in obtaining compliance with NFPA 1710- Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations and Special Operations to Public by Career Fire Departments •2021 Funding is $560 Million ($200 M one-time increase due to American Rescue Plan) •Grant funds the hiring of additional personnel to increase staffing levels for 3 years •No match required •Not obligated to fund the new positions upon completion of the grant, staff does not recommend submitting an application unless the intent is to fund the new positions in the future Vail Fire and Emergency Services | VAILGOV.COM/FIRE January 4, 2022 - Page 29 of 108 Grant Application •Fund 6 new positions (2 per shift) •Provides 4 person staffing at all 3 stations •Primary purpose is to achieve NFPA 1710 staffing levels •Opportunity to provide Advanced Life Support (ALS) at the two remote stations (East/West Vail) •Grant funds salaries and benefits •Grant recipient funds uniforms, PPE, other expenses •Additional annual cost for ALS supplies, equipment, etc. •The SAFER grant has a very short application period Vail Fire and Emergency Services | VAILGOV.COM/FIRE January 4, 2022 - Page 30 of 108 Costs Vail Fire and Emergency Services | VAILGOV.COM/FIRE Not Grant Funded PPE Uniforms Education Physicals Radios Total Scenario 1: 6 FF/PM (ALS)Year 1 30,000 6,000 3,000 3,600 30,000 72,600 Year 1 salaries/benefits $634,919 Ongoing 3,000 3,000 3,000 3,000 3,000 15,000 Year 2 salaries/benefits $675,219 Year 3 salaries/benefits $707,155 Advanced Life Support (2 Engines) Grant Total $2,017,292 Equipment Supplies Med Director Total Year 1 120,000 40,000 20,000 180,000 Year 4 Salaries/benefits $736,000 Ongoing 15,000 20,000 20,000 55,000 Senario 2: 6 FF(BLS)Total year 1 costs:252,600 Year 1 salaries/benefits $548,267 Year 2 salaries/benefits $586,846 Total ongoing costs 6 FF/PM (ALS): 70,000 Year 3 salaries/benefits $614,675 Grant Total $1,749,788 Total ongoing costs 6 FF (BLS): 15,000 Year 4 Salaries/Benefits $640,000 SAFER Grant Funded January 4, 2022 - Page 31 of 108 Firefighter/Paramedic Model •Due to distribution of fire stations VFES arrives at scene in East/West Vail before ECPS •FF/PM provides higher level of care than a FF, increased service to citizens •VFES FF/PM would not replace ECPS personnel, they would reduce 911 to ALS time and improve service •Force multiplier for ECPS during periods of high system demand •The deployment of firefighter/paramedics is a model used in many communities. This does not replace ECPS ambulance based, single function paramedics. •FF/PM receive higher pay than FF due to additional training/skills/responsibility Vail Fire and Emergency Services | VAILGOV.COM/FIRE January 4, 2022 - Page 32 of 108 Alignment •Compliance with NFPA 1710 •Potential increase in ISO PPC to Class 1 •Vail Town Council adopted Standards of Cover performance benchmarks •VFES 2021 Strategic Plan: o Operational Effectiveness Objective 1.1 –Establish daily staffing at a level that allows attainment of effective response force o Operational Effectiveness Objective 3.3 –Improve EMS service capabilities o Human Resources Goal 13 -Increase staffing to optimize productivity and safety •Elevate service levels to be consistent with the Town of Vail goal of being a World Class Mountain Resort. •Support the Town Council Action Plan goal of “excellent municipal services” Vail Fire and Emergency Services | VAILGOV.COM/FIRE January 4, 2022 - Page 33 of 108 FAQ •Does this grant commit the Town of Vail to funding new positions in the future? o No, however, the intent should be to maintain staffing and service levels. •Do other mountain town fire agencies have 4 person engine companies? o Yes, Eagle River Fire District, Greater Eagle Fire District, Red, White and Blue (Breckenridge), Summit Fire and EMS. •Do other mountain town fire agencies have Firefighter/Paramedics? o Yes, Steamboat, Red, White and Blue (Breckenridge), Snowmass (RFFR), Basalt (RFFR), Glenwood Springs, Summit Fire and EMS. •Does this needlessly duplicate services already provided by Eagle County Paramedic Services? o No, this adds value to the service already provided by ECPS and reduces the time interval between 911 and a Paramedic making patient contact Vail Fire and Emergency Services | VAILGOV.COM/FIRE January 4, 2022 - Page 34 of 108 Questions for Town Council 1.Does the Vail Town Council support a SAFER grant application for the purpose of increasing VFES daily staffing? 2.If VFES is awarded a SAFER grant, does the Vail Town Council support VFES providing fire engine-based paramedic level EMS (FF/PM)? Vail Fire and Emergency Services | VAILGOV.COM/FIRE January 4, 2022 - Page 35 of 108 Vail Fire and Emergency Services | VAILGOV.COM/FIRE January 4, 2022 - Page 36 of 108 From:Tammy Nagel To:Stephanie Bibbens Subject:FW: VFES SAFER Grant Date:Tuesday, January 4, 2022 12:14:59 PM Attachments:Vail Town Council, SAFER - Google Docs.pdf image002.png Please add the email and the attached to public comment under SAFER. Thank you Tammy Nagel Town Clerk 75 S. Frontage Road W. Vail, Colorado 81657 970.479.2136 vailgov.com From: Jim Bradford <jbradford@ecparamedics.com> Sent: Tuesday, January 4, 2022 12:01 PM To: Scott Robson <SRobson@vailgov.com>; Council Dist List <TownCouncil@vailgov.com>; Kim Langmaid <KLangmaid@vailgov.com> Cc: Amy Gnojek <agnojek@ecparamedics.com>; Will Dunn <wdunn@ecparamedics.com>; Jeff Babb <JBabbECHSD@gmail.com>; Board <board@ecparamedics.com> Subject: VFES SAFER Grant January 4, 2022 To: Town of Vail Mayor and Members of the Vail Town Council From: Eagle County Paramedic Services Re: VFES SAFER Grant Request Dear Town Manager Robson, Mayor Langmaid and Vail Town Council Members, We were very surprised to see Chief Novak’s SAFER Grant request on your agenda January 4, 2022 - Page 37 of 108 for today. Chief Novak has not shared this plan with us, nor with Dr. Dianna Hearne who is the Medical Director for the Fire and EMS services in Eagle County. We have concerns that the approach outlined in this proposal may have negative impacts on other parts of the EMS system in Eagle County. The EMS system in Eagle County was designed to be a Tiered Response System. This type of system utilizes EMT-BLS (Basic Life Support) first responders from fire stations located across communities in our valley. These first responders make an initial assessment of the patient's condition and provide immediate, life saving care if needed. The first responders are supported by Eagle County Paramedic Services paramedics who continue patient care at a higher level and transport to Vail Health’s Emergency Department. ECPS has supported our EMS partners with training and supplies to ensure they are able to act quickly and effectively when seconds count. Excellent BLS–utilizing high quality CPR and early AED access, bleeding control and Narcan for opioid overdose– are life savers. Advanced Life Support (ALS) is essential when transporting a very sick patient to a hospital. Chief Novak’s grant proposal makes some assumptions and allusions to increased service levels which are not supported by current data. VFES firefighters provide excellent BLS care and service to patients. ECPS paramedics support them with ALS when needed and with transport to Vail Health. Faster ALS interventions do not actually increase the level of pre-hospital care delivered to patients. Being a firefighter is a full time job. Being a paramedic is a full time job. While there are communities that use firefighter/paramedics, there are also many who do not. We believe using a single role paramedic provides the highest level of care. As Chief Novak has rightly said, one of the greatest threats to Vail is fire. Does it make sense to add firefighters who will need to maintain the additional credentialing of paramedic? The paramedic level of care has been expertly provided to Vail and Eagle County by Eagle County Paramedic Services for more than 40 years. We urge the Council to approve additional staffing for VFES at the firefighter/EMT level. We urge you not to approve the needless duplication of services at the paramedic level. Thank you for considering our input; we welcome additional conversation about this. Respectfully, Amy Gnojek, CEO/CFO agnojek@ecparamedics.com Jim Bradford, CEO/COO jbradford@ecparamedics.com Will Dunn, Senior Manager of Clinical Services January 4, 2022 - Page 38 of 108 wdunn@ecparamedics.com Jim Bradford Interim CEO / COO P: 970.569.2342 C: 970.343.4494 eaglecountyparamedics.com Pronouns: he/him/his January 4, 2022 - Page 39 of 108 January 4, 2022 - Page 40 of 108 January 4, 2022 - Page 41 of 108 From:Tammy Nagel To:Stephanie Bibbens Subject:FW: vail fire ambi Date:Wednesday, January 5, 2022 8:32:06 AM Attachments:vail fire ambi.docx image005.png For public comment. Tammy Nagel Town Clerk 75 S. Frontage Road W. Vail, Colorado 81657 970.479.2136 vailgov.com From: Scott Robson <SRobson@vailgov.com> Sent: Tuesday, January 4, 2022 6:38 PM To: Council Dist List <TownCouncil@vailgov.com> Subject: FW: vail fire ambi More comments from Dr. Hearne attached. Chief Novak was cc’d as well. Scott Robson Town Manager srobson@vailgov.com vailgov.com twitter.com/vailgov January 4, 2022 - Page 42 of 108 From: Jim Bradford <jbradford@ecparamedics.com> Date: Tuesday, January 4, 2022 at 5:15 PM To: Scott Robson <SRobson@vailgov.com> Cc: Will Dunn <wdunn@ecparamedics.com>, Amy Gnojek <agnojek@ecparamedics.com>, "hearne@vailhealth.org" <hearne@vailhealth.org> Subject: Fwd: Fw: vail fire ambi Hi Scott, I am passing on some thoughts and comments from Dr Diana Hearne. Dr Hearne is the Medical Director for the Fire Departments in Eagle County and ECPS. She admittedly did not have much time to review VFES' proposal, her thoughts may help you in better understanding some of the concerns with the SAFER Grant proposal. Thank you, and again, we would be happy to have an opportunity to discuss further. Image removed by sender. Jim Bradford Interim CEO / COO P: 970.569.2342 C: 970.343.4494 eaglecountyparamedics.com Pronouns: he/him/his ---------- Forwarded message --------- From: Will Dunn <wdunn@ecparamedics.com> Date: Tue, Jan 4, 2022 at 4:26 PM Subject: Fwd: Fw: vail fire ambi To: James Bradford <jbradford@ecparamedics.com>, Amy Gnojek <agnojek@ecparamedics.com> ---------- Forwarded message --------- From: diana hearne <dianahearne@hotmail.com> Date: Tue, Jan 4, 2022 at 2:53 PM January 4, 2022 - Page 43 of 108 Subject: Fw: vail fire ambi To: Will Dunn <wdunn@ecparamedics.com> Diana Hearne From: Diana Hearne <hearne@vailhealth.org> Sent: Tuesday, January 4, 2022 2:50 PM To: zzz-Diana Hearne <dianahearne@hotmail.com> Subject: vail fire ambi This message (and any included attachments) is from Vail Health, Vail Valley Surgery Center, Colorado Mountain Medical or Howard Head Sports Medicine and is intended only for the addressee(s). The information contained herein may include privileged or otherwise confidential information. Unauthorized review, forwarding, printing, copying, distributing, or using such information is strictly prohibited and may be unlawful. If you received this message in error, or have reason to believe you are not authorized to receive it, please promptly delete this message and notify the sender by e-mail. If you have any question regarding this notice or the email that you have received, please respond to postmaster@vailhealth.org. January 4, 2022 - Page 44 of 108 Main points for me: 1. Last minute request for grant to hire paramedics without cooperation or input from ECPS or others in the medical community 2. Medical director question – who will provide medical direction? What oversite will be provided 3. Qualification and maintenance of paramedic skills 4. Dilution of skills 5. Equipment 6. Unique aspects of local care that do not lend to same issues or concerns or structure of fire/medic systems used for comparisom Late notice and no transperancy I received a copy of the Vail Fire proposal late last night after it was forwarded to me. This did come as a surprise. While we had meetings earlier suggesting an interest by Vail Fire in pursuing ALS capabilities, I was under the impression that the agencies were reviewing data on need or benefit of additional paramedic response. Generally in Vail with a central fully staffed paramedic ambulance response times are short. While concern has been expressed of delayed paramedic response in anecdotal cases, information has not been provided to ECPS on specifics to verify or review any cases and internal review by ECPS could not verify any cases of delayed or refused responses. Medical director VSEP provides exclusive medical direction for ECPS. ECPS works within a cooperative response with multiple other agencies who may provide initial response times faster than a paramedic with BLS support. This has been highly effective. Medical control for all these medics (BLS and ALS) has come through medical direction and protocols from ECPS to provide a seamless method of emergency medical care. We feel it is critical to have local and coordinated system emergency care throughout the valley including the town of Vail. We also strongly feel that have medical direction through the local Emergency Medicine physicians who are staffing the receiving emergency department (Vail Health) provides the best care to our population. January 4, 2022 - Page 45 of 108 ECPS and VSEP are currently finalizing the hiring of a medical director who is fellowship specialty trained in EMS medical direction and will work a combined position with EMS medical direction as well as a part of VSEP doing Vail emergency department staffing. This will increase the training and knowledge base of the medical director and increase the dedicated time for EMS by 5 fold, while still keeping a local doctor versed in Vail and Eagle County standards of emergency care Qualifications, training and maintenance of skills ECPS has a strict hiring and training program for its paramedics. New hires are well vetted and even when certified and experienced undergo a rigorous field training period to become familiar with local standards of care, resources, and issues. All paramedics in ECPS are involved in ongoing skill and performance improvement and monitoring. A very extensive quality assurance program is in place with p monitoring, ongoing education and skills maintenance Dilution of skills A concern within EMS is maintenance of skills. This is common concern in lower volume regions. This has been a concern at ECPS given the limited ALS call volume on an annual basis. We already struggle with concerns that ECPS medics may not get enough calls to keep skills at maximum. This is referred to as skill dilution. Repeated ongoing use of critical skills is absolutely necessary to maintain high performance. ECPS recognizes this issue with the relatively low overall ALS calls within Vail. ECPS manages this by rotating paramedics through stations with higher call volumes and transport times to maintain these skills as well as an extensive ongoing skill maintenance and education process including didactic, conferences, and hands on simulation training. Adding additional ALS providers in Vail further dilutes experiences. Plans for 6 new providers in only Vail would suggest a very low number of ALS interactions for maintenance of basic ALS skills. Even more concerning would be maintaining advanced ALS skills such as advanced airway management. We feel this could be detrimental to those we serve. Equipment ECPS has made extensive investments in ALS equipment and medications. We have made sure such equipment is compatible with the hospital for seamless care of patients. ECPS utilizes local protocols and has obtained state waivers for many medications and treatment scenarios. It is not clear to me from the brief time I was able to view the proposal as to the plans or costs of obtaining medical equipment, medications or any desires to apply for advanced practice waivers. Will the plan be to fully supply the Fire Paramedics with the same level of care provided by ECPS? January 4, 2022 - Page 46 of 108 Comparisoms The system of EMS medical response in Vai and Eagle County is not an apples to apples comparison with the fire/medic agencies. The communities and counties identified do not provide the equivalent level of care through a health systems district as does ECPS January 4, 2022 - Page 47 of 108 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Timber Ridge Village A partments Redevelopment Discussion P RE S E NT E R(S ): George Ruther, Housing Director AC T IO N RE Q UE S T E D O F C O UNC I L: Engage in the discussion and provide any initial feedback on the draft project goals and objectives, the public/private partnership approach, and the actions identified in the proposed redevelopment timeline. B AC K G RO UND: The Vail Town Council has stated its preference to initiate a planning process for the pending redevelopment of the Timber Ridge Village A partments. To that point, on J uly 2, 2021 during a Town Council B udget Retreat Worksession, instruction was given to bring forward recommendations for a planning process for the Council’s consideration and further instruction. S TAF F RE C O M M E ND AT IO N: Please refer to S ection 4 of the attached memorandum. AT TAC H ME N TS: Description Timber Ridge Village Apartments Redevelopment Discussion 01042022 Public Comment January 4, 2022 - Page 48 of 108 1 To: Vail Town Council From: George Ruther, Housing Director Timber Ridge Operating Committee Date: January 4, 2022 Subject: Initial Discussions Regarding a Potential Future Redevelopment of the Timber Ridge Village Apartments – 1281 North Frontage Road 1. PURPOSE The purpose of this memorandum is to inform an initial discussion regarding the future Timber Ridge Village Apartments redevelopment, located at 1281 North Frontage Road. Topics to be discussed in this memorandum include the following: A. Project Overview B. Existing Conditions C. Financial Considerations D. Draft Redevelopment Goals and Objectives E. Public/Private Partnership F. Redevelopment Timeline G. Next Steps This agenda item advances the actions outlined in the 2018-2020 Vail Town Council Action Plan, furthers the adopted housing goal of the Town of Vail, and realizes Vail’s vision to be the premier international mountain resort community. This memorandum is informational for initial discussions only and no final action is requested at this time. 2. TOPICS TO BE DISCUSSED A. Project Overview 1. Ownership History The Town of Vail is the owner of the Timber Ridge Village Apartments. The Town acquired the property in 2003 for $20M with the expressed purpose of protecting and preserving the resident occupied deed restriction recorded and in place at the time. Pursuant to the terms of the existing deed restriction, the obligation for resident occupancy was to expire after twenty years. January 4, 2022 - Page 49 of 108 Town of Vail Page 2 The Town obtained simple fee title interest to approximately 10.08 acres of land and the accompanying 198 two-bedroom, one bath apartment homes at the time of acquisition. At the time, the Timber Ridge Village Apartments were Vail’s single largest deed-restricted housing development, consisting of 198 rental apartments. However, the Town has since entered into a ground lease/purchase option agreement for the easternmost 5.24 acres of land and the current site of the Lion’s Ridge Apartment Homes. Pursuant to the terms of the agreement, the ground leaseholder, or its assigned, has the option to either purchase the land for $5M at any time prior to December 31, 2024, or begin making escalating annual land lease payments (12.5%/five- year period) to the Town of Vail on January 1, 2025, through the year 2064. The initial ground lease payment is $125,000 for the first five-year period. Regardless, the Town has no ownership interest or operating obligations, but for the land, in the Lion’s Ridge Apartment Homes. Vail Local Housing Authority (VLHA) retains a 0.01% ownership interest in the development entity of the Lion’s Ridge Apartment Homes which exempts the property from real property taxes. The VLHA receives an annual payment of $35,000 for its ownership interest from the ground leaseholder. The Town of Vail continues to own and operate the 96 for-rent apartment homes on the westernmost 4.8 acres of the property (aka Timber Ridge Village Apartments). The operational responsibilities are granted to the Timber Ridge Operating Committee. By incorporating documents, the Committee is to be comprised of the Town Manager, Housing Director, Public Works Director, Finance Director and Facilities Maintenance Manager. Of the 96 apartments at Timber Ridge Village Apartments, 36 apartments are master leased to Vail Resorts, subject to a one-year lease term, with the balance of the apartments leased to individual businesses and persons residing in the Town of Vail. 100% of the apartments are deed-restricted to employees working a minimum of 30 hours per week at businesses located within Eagle County. 2. Project Site • Address: 1281 North Frontage Road • Parcel Number: 210312129001 • Legal Description: Timber Ridge Subdivision, Lot 1 • Zoning: Housing (H) District • Lot Size: 4.8 acres/209,088 square feet • Geologic Hazards: None (mitigated see 12-21-13(H)(1-3) Vail Town Code) 3. Current Leasing Situation The Timber Ridge Village Apartments have historically operated at a nearly 100% annual occupancy rate. Corum Property Management is contracted through the Town of Vail to oversee the daily operations, property management, and leasing administration. Of the 96 apartment homes, 36 homes are presently master leased to Vail Resorts and the remaining 60 homes are leased to individuals, families, and businesses. All lease terms are one-year, with option for renewal, subject to Town of Vail consent. Basic leasing rates and terms are as follows: • 36 master leased homes - $1,535/unit/month • 60 individually leased homes - $1,535/unit/month • Maximum of three tenants per home • Leases require 30 hours per week of employment within Eagle County • Short-term rental is prohibited January 4, 2022 - Page 50 of 108 Town of Vail Page 3 • All leases contain the Town’s right to terminate clause for redevelopment upon written notice. Any redevelopment effort shall require a thoughtful plan for resident relocation and displacement during the period of redevelopment construction as the community will lose access to 96, two bedroom for-rent apartments for up to two years (+/- 240 residents). 4. Redevelopment Potential The Timber Ridge Village Apartments maintain significant redevelopment potential. According to the Official Zoning Map of the Town of Vail, the property is located within the Town’s Housing (H) District. The Housing District was first created in 2001 for the sole purpose of increasing the supply of deed-restricted homes in Vail. By design, the Housing District is intended to provide adequate sites for deed-restricted homes for year-round and seasonal Vail residents. The Housing District is intended to provide a wide range of latitude in the application of the required development standards. It is most likely that any redevelopment effort would be of a high density, multiple family nature. In many ways, the development potential (GRFA, landscape area, building height, density) of the property is limited only by the Town’s ability to achieve the transportation needs of the future residents. Given the ease of access to the West Vail Mall commercial area, the adjacency to the commercial job core areas of Lionshead and Vail Village, and the convenience afforded by the North Frontage Road bus routes and overall public transit services, the Timber Ridge Village Apartments property is a prime location for a transit-oriented type of redevelopment. The redevelopment potential of the property is further benefitted by the absence of immediately adjacent residential properties and other potentially affected persons and owners. B. Existing Conditions The following information highlights the key existing conditions affecting the Timber Ridge Village Apartments: • Year built: 1981 • Life Expectancy: 35 years total, with 3 – 4 years remaining • Number of buildings: 8, two and three-story tall apartment buildings • Number of homes: 96 two-bedroom, one-bathroom apartment homes • Size of homes: 744 sq.ft. each, or 71,424 gsf total • Parking spaces: +/- 100 surface parking spaces • Onsite amenities: laundromat office space/storage/facilities maintenance area manager’s apartment onsite public transit stop C. Financial Considerations The financial conditions at the Timber Ridge Village Apartments will play a determining role in the future redevelopment. The following information highlights the key current financial considerations of the Timber Ridge Village Apartments: Timber Ridge Village Apartments has operated at a net surplus of $293K on average for the previous five years, including annual debt service of $482K and capital spending. January 4, 2022 - Page 51 of 108 Town of Vail Page 4 The town has invested just over $1.0M in capital over the last five years. The current fund balance is projected to be $1.2M for the year ending December 31, 2021. Promissory notes owed to the Town for certain operating deficiencies and mold remediation projects totaling $1.9M was fully repaid in 2021 from reserves. Promissory note owed to the Town for payoff of Timber Ridge Village Apartments bonds totals $8.0M. The Town also contributed another $8.0M from the General Fund for payoff of the bonds. Interest rate is at 1.5% and matures December of 2033. Principal and interest payments have been made, with current principal balance owed on the note totaling $5.1M. While Timber Ridge Village Apartments are financially stable and have reserves to cover current capital expenditures, the property and improvements will require significant capital project expenditures beginning in year 2024, if not redeveloped sooner. Likely improvements include roof replacement, exterior siding, deck and walkway repairs, new building wrap and insulation, new windows, etc. An important consideration of the future redevelopment of the Timber Ridge Village Apartments is the determination of how the existing financial obligations and liabilities (+/- $4.0M) will be addressed in the redevelopment project pro forma. D. Draft Redevelopment Goals and Objectives The adoption of goals and objectives for the redevelopment of the Timber Ridge Village Apartments is critical to overall success of the project. In addition to outlining a logical and rational approach to the redevelopment effort, adopted goals and objectives provide direction and a framework for decision-making, inform the design and entitlement process, create clearer understanding of the desired outcomes, and allows the development team to be the most effective and efficient with their limited time and valuable taxpayer funds. If the development team is informed of the goals and objectives of the redevelopment project, it is more likely the project will be completed on-time, on-budget, and contain the program and design features of greatest importance to the Vail community. With that in mind, the following draft redevelopment goals and objectives are highlighted for discussion: • Seize the full opportunity - The redevelopment of the Timber Ridge Village Apartments will serve an integral role in strengthening the supply of deed-restricted homes in Vail by providing for a minimum of 200 homes total. • Deed-restricted homes are the highest priority - 100% of the new homes shall be deed-restricted for resident occupancy with leasing preference granted to employees working at businesses in the Town of Vail. • Optimize this housing opportunity - Given the scarcity of developable land for deed- restricted homes in Vail, the density, height, and scale of the redevelopment shall be optimized within the parameters of the Town’s adopted Housing (H) District, land use regulations, building codes, and applicable code provisions. • Minimize the impacts of the short-term loss of homes- Construction of the redevelopment project shall not begin prior to the issuance of a certificate of occupancy for the Residences at Main Vail to minimize the negative impacts of vacating the Timber Ridge Village Apartments for construction. January 4, 2022 - Page 52 of 108 Town of Vail Page 5 • A market study shall drive the design - Timber Ridge Village Apartments shall be redeveloped to meet the current and future housing needs of year-round and seasonal Vail residents based upon the findings and conclusions of an updated housing needs assessment and market demand study. • Environmental stewardship is a community value – Environmental sustainability best practices shall be incorporated into the planning, design, construction, and future operations of the new buildings to include 100% electrification, solar array installation, car share program, public transit improvements, beyond energy conservation code construction, water use conservation, high efficiency systems, etc. • Cost is a key consideration - Financial sustainability and fiscal responsibility are key considerations of the long-term affordability of the homes and operational/maintenance needs of the property owner and reflected as such in the project pro -forma. • Time is of the essence - Understanding the critical housing needs of the Vail community and Eagle River Valley, as well as the importance of meeting the growing demand for homes, the redevelopment of the Timber Ridge Village Apartments shall be completed within 24 months of its demolition and in time for occupancy by November 1, 2024. • Homes are more important than cars - Due to its convenient location to the West Vail community commercial area and ease of access to the primary employment centers in Vail via public transit and pedestrian sidewalks, emphasis shall be placed on optimizing the number of residential homes rather than maximizing the number of vehicle parking spaces. • Lead by example – The process and outcome of the redevelopment of the Timber Ridge Village Apartments shall exemplify leadership in delivering on housing for others to follow and shall align with Vail’s place amongst leaders in the mountain resort communities. • Coordinated efforts yield greater results - Given the adjacency of the redevelopment site to the Federally owned United States Post Office property, the Town shall coordinate its sub-area planning efforts to include the potential future Post Office property. The U.S. Post Office site is an additional 3.79 acres of possible housing/community uses development land area. • Optimize the use of the site for complimentary community uses – The Housing (H) District allows certain land uses which are determined to be accessory and complimentary to deed-restricted residential development. Based upon the findings of the updated housing needs and assessment, additional uses on the site such as early childhood education centers, community commercial, personal services, and recreational facilities, which are allowed by zoning, should be considered. E. Public/Private Partnership The 2018 Housing Policy Statements adopted by the Vail Town Council emphasis the importance of public/private partnerships in the Town’s effort to realize its adopted housing goal of acquiring 1,000 additional deed-restrictions, for a total of 1,688 deed restrictions, by the year 2027. Pursuant to their adoption, housing policy statements #2 and #3 articulate this importance and state the following: #2 Housing Partners – We use public/private partnerships and actively pursue local and regional solutions to increase the supply of deed-restricted homes. January 4, 2022 - Page 53 of 108 Town of Vail Page 6 #3 Private Sector Importance – We foster a pro-active and solutions-oriented environment that promotes private sector investment to create deed-restricted homes. On February 10, 2021, the Vail Town Council executed a pre-development agreement with Triumph Development West, LLC to facilitate the future construction of the Residences at Main Vail. Contained within said agreement was a grant by the Vail Town Council to Triumph Development providing an exclusive right to negotiate with the Town for development rights related to Timber Ridge Project until May 5, 2021. Triumph’s right to pursue the Project were at Triumph’s own cost, as a developer at risk, with the understanding that the Town will sign the development applications with no responsibility to the Town for any associated cost. The parties did acknowledge a cooperative partnership to establish the appropriate unit types based on a housing market study, with each party responsible for 50% of the cost of such study. It was understood a minimum of 200 deed-restricted employee housing units of vary types would be developed at Timber Ridge, based upon the findings. Based on past experiences at the Chamonix Vail Townhomes and ongoing Residences at Main Vail, the Vail Town Council has acknowledged a desire to negotiate a public/private partnership with Triumph Development West, LLC to collaborate on the redevelopment of Timber Ridge Village Apartments. To do so, based on the Town’s adopted purchasing policies and direction provided within Colorado State Statues, the Town Council would need to discuss, justify and formally vote on a sole-source selection of Triumph Development West, LLC for development services. Alternatively, and one approach recommended by the Town of Vail’s Auditor, would be to issue a Request for Qualifications (RFQ) or similar, for development services that would include Triumph Development and other interested parties. The goal of any process would be to ensure the highest quality and most cost-effective development is delivered with tax-payer dollars. F. Redevelopment Timeline • Adopt initial project goals and objectives - February 1, 2022 • Determine public/private partnership approach (sole source or RFQ) by vote – February 1, 2022 • Appropriate planning and pre-development project budget – February 1, 2022 • Appoint Timber Ridge Redevelopment Advisory Committee - February 1, 2022 o (Housing Director, Finance Director, Town Manager, Town Council Rep, VLHA Rep, Developer Rep, Community Rep) • Regular informational updates to the Vail Town Council – February 1 thru April 5, 202 • Determine development/financing approach (i.e. ownership & leasing) - April 19, 2022 • Complete data collection - May 1, 2022 o Housing needs assessment & market study o Traffic report o Geologic hazard mitigation o Zoning analysis o Feasibility study o Schematic plan design o Pre-construction probable cost estimating o Pro forma modeling • Finalize development deal structure & execute development agreement - May 17, 2022 • ToV/Developer to submit Timber Ridge sub-area master plan – June 1, 2022 • Adopt Timber Ridge sub-area redevelopment master plan – September 1, 2022 January 4, 2022 - Page 54 of 108 Town of Vail Page 7 • Submit development applications – December 1, 2022 • Submit phased building permit application - May 1, 2023 • Begin construction – September 1, 2023 • Complete construction & ready for occupancy - November 1, 2025 G. Next Steps The purpose of this section of the memorandum is outline a series of next steps to be completed to remain on schedule with the proposed redevelopment timeline noted above. The Timber Ridge Operating Committee has identified a series of next steps for the planning process. The suggested next steps include: • Implement a 1 ½ to 2-year planning/entitlement process window • Complete high-level housing needs assessment & market study • Complete an updated traffic study to determine existing traffic conditions and predict future impacts • Amend the Town adopted Geologic Hazard Maps acknowledging the completion of rockfall mitigation improvements • Appoint the Timber Ridge Redevelopment Advisory Committee • Determine development partnership selection approach • Schedule follow-up discussions with Vail Town Council (project goals and objectives) • Vail Local Housing Authority and community member participation • Initiate sub-area planning process (partially funded in 2022 town budget) • Explore funding opportunities • Pursue public/private partnership opportunities and seek regional collaboration • Finalize development approach and define roles of partners in the partnership • Pre-development Agreement ($50K for legal, planning, pre-development services, etc.) 3. RECOMMENDATIONS The Vail Town Council has stated its preference to initiate a planning process for the pending redevelopment of the Timber Ridge Village Apartments. To that point, on July 2, 2021 during a Town Council Budget Retreat Worksession, instruction was given to bring forward recommendations for a planning process for the Council’s consideration and further instruction, if any. To that end, the Timber Ridge Operating Committee recommends the Vail Town Council instructs the Committee take the steps necessary to complete the tasks listed in Section 2G of this memorandum above as the initial steps in a Timber Ridge Village Apartments redevelopment planning process. Most importantly, the process allows for a fall 2023 redevelopment start date. The recommended actions highlighted above place an emphasis on taking a proactive approach by defining goals and desired outcomes of a redevelopment. This recommended approach is in contrast to the process pursued on the easternmost portion of the site whereby, due to prevailing conditions and circumstances at the time, a more reactive response resulted. The recommended planning process places the Town in the best position to realize its vision and achieve its project goals. The process, as proposed, first allows the community to January 4, 2022 - Page 55 of 108 Town of Vail Page 8 determine what is needed on the site before simply deciding what to do or how to do it. For obvious reasons, the resulting clarity this process provides benefits not only the Town, but also any future redevelopment partnership. This proactive process yielded successful outcomes when used to plan for the Vail Health Campus redevelopment and the recently completed Chamonix Vail Neighborhood development. January 4, 2022 - Page 56 of 108 From:Tammy Nagel To:Stephanie Bibbens Subject:FW: Timber Ridge Date:Tuesday, January 4, 2022 10:30:49 AM Attachments:image001.png image008.png Importance:High Please upload the below email under Timber Ridge as Public Comment and restitch novus so it show up. Thanks Tammy Nagel Town Clerk 75 S. Frontage Road W. Vail, Colorado 81657 970.479.2136 vailgov.com From: Stephen Connolly <sfcvail@hotmail.com> Sent: Tuesday, January 4, 2022 9:04 AM To: Council Dist List <TownCouncil@vailgov.com> Subject: Timber Ridge Importance: High This appears to be the last chance to get something done NOW on employee housing. There cannot possible be the division that Booth Heights caused (and is still causing?). It won’t be found in the community and you cannot allow it to happen on Council. Build it big. Stay focused on our biggest need – housing for the $15 an hour front line worker who keeps this town running. Build it for seasonal/couple of years renters. The need for employee housing far out ways the need for more property that can be owned by families. Without the front line workers, the people we January 4, 2022 - Page 57 of 108 have helped with affordable housing will not have an economy to live in. DO NOT let DRB dictate parking spaces. We are a green community. Who needs a car right on the bus route? Yea, nice amenity, but not one this community should have to offer. What would the survey say? DO NOT ALLOW MASTER LEASES WITH VAIL RESORTS INC. Figure out a way that the “master leases” can go to small businesses who really need it. Also no leases to Steadman or Vail Health. We gave them the opportunity for employee housing for “doctors and lawyers” and now Altus pretty much sits empty. If you cannot get a design with an interested roof line and/or paint job, commission a Colorado starving artist preferrable from the Vail Valley, to create some sort of art in public places. Seen from the highway, good couple of years of free p.r. Don’t hire anyone that is “world renown”. Nobody cares and the only difference is that they charge more. This is a huge opportunity for Council to show that they can work together for the benefit of the Town’s economic backbone. And it will trickly UP! Do not try to address too many voices. Take the top one and get something down quickly. Remember how the Conventions center idea eventually included a climbing wall? We all know what happened there. Thanks for reading. Please stay safe. sfc Stephen Connolly sfcvail@hotmail.com 970-376-5798 (cell) 970-476-6826 (phone and voicemail) Looking for a great little Bed and Breakfast in Vail? https://link.edgepilot.com/s/8e9d518d/hOFoVwU_ik24XQ6gMQefng?u=https://airbnb.com/h/vailbnb Rethink * Reduce * Reuse * Recycle January 4, 2022 - Page 58 of 108 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: 2022 E llefson Park Turf Reduction P roject Update P RE S E NT E R(S ): Todd Oppenheimer, Capital Project Manager/L andscape Architect AC T IO N RE Q UE S T E D O F C O UNC I L: Direction from Council to proceed with final design, D R B approval and construction documents for the Ellefson P ark Turf Reduction Project. B AC K G RO UND: I n 2019 the Town Council approved a pilot project intended to permanently reduce irrigated turfgrass in the Town’s parks and landscape areas. T he B uffehr Creek pilot project was completed in A ugust 2019 and has been successful. I n 2021 S taff began researching and implementing small test plots of plant materials to be used as lawn substitutes that require less irrigation. The test plots are very much a work in progress for which the results will be presented later in the year. T he second significant turfgrass reduction project at E llefson Park, 2485 Garmisch Drive, is in the R E T T budget for 2022. S TAF F RE C O M M E ND AT IO N: A pprove the preliminary design concept for the Ellefson P ark Turf Reduction Project. AT TAC H ME N TS: Description Memorandum Presentation January 4, 2022 - Page 59 of 108 To: Vail Town Council From: Department of Public Works Date: January 4, 2022 Subject: Turfgrass Reduction Update and Ellefson Park Project I. PURPOSE The purpose of this item is to provide the Town Council with an update on turfgrass reduction projects including a presentation of the preliminary design for 2022 Ellefson Park project. II. BACKGROUND The Western U.S. is experiencing a prolonged drought making water conservation an increasing important and relevant topic. There have been years where the Town has reduced water use through temporary cutbacks in irrigation schedules. In 2019 the Town Council approved a pilot project intended to permanently reduce irrigated turfgrass in the Town’s parks and landscape areas. The Buffehr Creek pilot project was completed in August 2019 and has been successful. In 2021 Staff began researching and implementing small test plots of plant materials to be used as lawn substitutes that require less irrigation. The test plots are very much a work in progress for which the results will be presented later in the year. The second significant turfgrass reduction project at Ellefson Park, 2485 Garmisch Drive, is in the RETT budget for 2022. III. BUFFEHR CREEK PARK PILOT PROJECT The Buffehr Creek pilot project was completed in August 2019 and included a 25% reduction in the amount of irrigated turfgrass in the park. The target area was the steep, south-facing slope along the North Frontage Road. This area of non-functional turfgrass was replaced with a variety of drought tolerant native grasses and shrubs. The plantings were irrigated through 2020 to allow the root systems to establish and then the irrigation was reduced during the 2021 growing season. The replacement of irrigated turfgrass with native grasses and shrubs at Buffehr Creek Park has been very successful. The change resulted in a 25% reduction in water which is consistent with the amount of turf grass removed. This percentage represents a savings of at least 100,000 gallons of water each year. There has been no reduction in recreational value in the park since the non-functional turfgrass removed was not used by park visitors. January 4, 2022 - Page 60 of 108 Town of Vail Page 2 IV. ELLEFSON PARK TURFGRASS REDUCTION PROJECT The Ellefson Park Turf Grass Reduction Project, scheduled for spring 2022, will replace approximately 53% of the existing turf grass in the park with native grasses and shrubs. The 11,800 square feet of grass is primarily the steep south-facing slope along Garmisch Drive and Arosa Drive. It can be considered as non-functional turf grass as it receives very little to no use in the park. Assuming similar savings to what has been realized at Buffehr Creek Park this project may reduce the water consumption at Ellefson Park by over 176,000 gallons each year. The attached preliminary site plan outlines the various techniques that will be used to replace the existing turf grass. These techniques include the following: • Native grasses • White Dutch Clover overseeding • Rock walls with native shrub plantings • Native or ornamental grasses Similar techniques will be utilized next door to the park at the Town Managers residence. This work is still being designed and will be included in the DRB submittal for the project. V. BUDGET INFORMATION The funding for the Ellefson Park Turf Grass Reduction Project is included in the 2022 Real Estate Transfer Tax capital budget. The budgeted amount is $150K. The project will be put out for competitive bid per the Town’s standard procurement process. The final proposed contract amount will be presented with the request to award a construction contract later this winter. VI. PROJECT SCHEDULE The Ellefson Park Turf Grass Reduction Project will be put out to bid in February of 2022. Assuming a successful bidding process and favorable weather conditions work is anticipated to begin in late April and be completed by the middle of June 2022. VII. STAFF RECOMMENDATION Staff recommends that the Council approve the preliminary design concept for the Ellefson Park Turf Reduction Project. VIII. ACTION REQUESTED BY COUNCIL Staff requests direction from the Council to proceed with final design, DRB approval and construction documents for the Ellefson Park Turf Reduction Project. Attachments: Power Point Presentation January 4, 2022 - Page 61 of 108 PRESENTATION BY Town of Vail Public Works Water Savings Through Turf Grass Reductions Ellefson Park 2022 Project January 4, 2022 - Page 62 of 108 Water Savings Through Turf Grass Reductions “Grass. It’s easy to plant, covers most types of terrain, and feels good under bare feet in the summer. It’s also… kind of ordinary. NASA satellite imagery shows that in America, lawns occupy about fifty thousand square miles, an area roughly the size of New York State. All that green requires many homeowners to shell out “green” for maintenance. That’s because many yards are planted with non-native grass species in need of extensive upkeep, from mowing and fertilizing to weed-killing and watering. In fact, it’s estimated that one-third of all water usage in the U.S. goes toward landscaping. “ Bob Villa, This Old House Town of Vail | Water Savings | vailgov.com January 4, 2022 - Page 63 of 108 Water Savings Through Turf Grass Reductions Town of Vail | Water Savings | vailgov.com Beginning August 2018 the Town of Vail has taken measures to reduce water consumption through irrigation. These have been mostly short-term reductions in irrigation frequency to save water during periods of low rainfall and water levels in Gore Creek. January 4, 2022 - Page 64 of 108 Water Savings Through Turf Grass Reductions Town of Vail | Water Savings | vailgov.com The Prolonged Drought in the Western United States has motivated the Town of Vail to make more lasting reductions in water consumption through irrigation by reducing the area of irrigated turf grass and replacing it with landscape treatments which require less water. January 4, 2022 - Page 65 of 108 Water Savings Through Turf Grass Reductions Town of Vail | Water Savings | vailgov.com “NON-FUNCTIONAL TURF GRASS” Are the areas being targeted for replacement at this time. “If the only person who walks on the grass is the person pushing the mower, we have the wrong plant in the ground.” Turf Grass should be treated much like any other pavement material and only be used where appropriate. January 4, 2022 - Page 66 of 108 Water Savings Through Turf Grass Reductions Town of Vail | Water Savings | vailgov.com Nevada is the first state to enact legislation to create water conservation by reducing irrigation demand for non-functional turf grass and is encouraging other western states to follow suite. The goal of this on-going project is to do our part and create test plots to demonstrate alternative landscape techniques that the public and landscape professionals can employ in their landscapes before it is required by law. Nevada Bans 'Non-Functional' Grass in Water Conservation Effort Audrey Nakagawa, ecowatch.com Jun. 10, 2021 02:57PM EST “A new Nevada law will outlaw "non-functional" grass because of the region's drought problem, in an effort to conserve water. The nonfunctional grass makes up 31 percent of all grass in the Las Vegas area.” January 4, 2022 - Page 67 of 108 Water Savings Through Turf Grass Reductions Town of Vail | Water Savings | vailgov.com BUFFEHR CREEK PARK PILOT PROJECT 2019 BEFORE January 4, 2022 - Page 68 of 108 Water Savings Through Turf Grass Reductions Town of Vail | Water Savings | vailgov.com BUFFEHR CREEK PARK PILOT PROJECT 2019 AFTER January 4, 2022 - Page 69 of 108 Water Savings Through Turf Grass Reductions Town of Vail | Water Savings | vailgov.com BUFFEHR CREEK PARK PILOT PROJECT 2019 PILOT PROJECT REMOVED 25% OF THE TURF GRASS IN THE PARK AS NON-FUNCTONAL SOUTH FACING, STEEP SLOPE DIFFICULT TO KEEP GREEN EVEN WITH REGULAR WATERING IRRIGATION CUT-BACKS WERE MADE THROUGHOUT THE PARK SYSTEM IN 2021 STAFF ESTIMATED THE CHANGES RESULTED IN A REDUCTION OF 100,000 GALLONS OF WATER PER YEAR January 4, 2022 - Page 70 of 108 Water Savings Through Turf Grass Reductions Town of Vail | Water Savings | vailgov.com ELLEFSON PARK PROJECT 2022 SIMILAR SITUATION –SOUTH FACING, STEEP SLOPE, NON-FUNCTIONAL GRASS January 4, 2022 - Page 71 of 108 Water Savings Through Turf Grass Reductions Town of Vail | Water Savings | vailgov.com ELLEFSON PARK PROJECT 2022 January 4, 2022 - Page 72 of 108 Water Savings Through Turf Grass Reductions Town of Vail | Water Savings | vailgov.com ELLEFSON PARK PILOT PROJECT 2022 PROJECT WILL REMOVE 11,800 SQUARE FEET OF NON-FUNCTIONAL TURF GRASS, 53% OF TOTAL IF WATER REDUCTION IS SIMILAR TO BUFFEHR CREEK –SHOULD SAVE OVER 176,000 GALLONS PER YEAR January 4, 2022 - Page 73 of 108 Water Savings Through Turf Grass Reductions Town of Vail | Water Savings | vailgov.com LANDSCAPE TECHNIQUES FOR TURF GRASS REDUCTION PROJECTS NATIVE GRASSES AND PLANTINGS January 4, 2022 - Page 74 of 108 Water Savings Through Turf Grass Reductions Town of Vail | Water Savings | vailgov.com LANDSCAPE TECHNIQUES FOR TURF GRASS REDUCTION PROJECTS ALTERNATIVE LAWN PLANT MATERIALS Dutch White Clover Trifolium repens January 4, 2022 - Page 75 of 108 Water Savings Through Turf Grass Reductions Town of Vail | Water Savings | vailgov.com LANDSCAPE TECHNIQUES FOR TURF GRASS REDUCTION PROJECTS ALTERNATIVE LAWN PLANT MATERIALS Wooly Yarrow Achilea tomentosa January 4, 2022 - Page 76 of 108 Water Savings Through Turf Grass Reductions Town of Vail | Water Savings | vailgov.com LANDSCAPE TECHNIQUES FOR TURF GRASS REDUCTION PROJECTS ALTERNATIVE LAWN PLANT MATERIALS Ground Ivy Glechoma hederacea January 4, 2022 - Page 77 of 108 Water Savings Through Turf Grass Reductions Town of Vail | Water Savings | vailgov.com LANDSCAPE TECHNIQUES FOR TURF GRASS REDUCTION PROJECTS ALTERNATIVE LAWN PLANT MATERIALS American Vetch Vicia americana January 4, 2022 - Page 78 of 108 Water Savings Through Turf Grass Reductions Town of Vail | Water Savings | vailgov.com POTENTIAL SITES FOR TURF GRASS REDUCTION PROJECTS •Red Sandstone Underpass –Center islands and medians •Lionshead Parking Structure –South side •Dobson Arena –North and east sides •Main Vail Roundabout –Center island and cut-off lane •Muni Building and Com Dev –South side lawns •Village Parking Structure –North side lawn areas •Public Works –Employee housing parking islands •Neighborhood and Community Parks –Under utilized lawn areas PUBLIC EDUCATION OPPORTUNITIES •As techniques become proven, a program to share them with the public will be created to share them with the public and expand the effort to reduce non-functional turf grass and decrease water use through irrigation •Time frame –1 to 2 years (Represents over 75,000 sf and potentially 1.1 M gallons of water annually) January 4, 2022 - Page 79 of 108 Thank you January 4, 2022 - Page 80 of 108 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Parking Access Revenue Control S ystem P roject Contract Award to F isher P arking & Security, I nc. with the technology partner of T I B A Parking S ystems P RE S E NT E R(S ): S tephanie Kashiwa, P arking Operations Manager and Greg Hall. Director of P ublic Works and Transportation AC T IO N RE Q UE S T E D O F C O UNC I L: Authorize the Town Manager to enter into an agreement with F isher P arking & Security, I nc. with the technology partner of T I B A Parking S ystems for the Parking Access Revenue Control S ystem project. B AC K G RO UND: The parking access and revenue control system was approved within the 2021 budget process. T his project includes removal of our current S K I D ATA hardware and software, installation of T I B A hardware and software, as well as integrations with third parties. T he system will provide us with solutions for transient parkers, credential access, online pass sales, mobile payments, data collection and analysis, event parking, and parking mobility and information. S TAF F RE C O M M E ND AT IO N: A uthorize the Town Manager to enter into an agreement with Fisher Parking & S ecurity, I nc. for the P arking A ccess Revenue Control System in the amount of, and not to exceed, $ 980,500. The 2023 budget will include $61,500 for the software as a service solutions. AT TAC H ME N TS: Description Staff Memo January 4, 2022 - Page 81 of 108 To: Town Council From: Public Works Department – Parking Division Date: 1/4/2022 Subject: Parking Access Revenue Control System (PARCS) Project Contract Award I. ITEM/TOPIC Parking Access Revenue Control System Project Contract Award to Fisher Parking & Security, Inc. with the technology partner of TIBA Parking Systems. II. BACKGROUND The parking access and revenue control system was approved within the 2021 budget process. This project includes removal of our current SKIDATA hardware and software, installation of TIBA hardware and software, as well as integrations with third parties. The system will provide us with solutions for transient parkers, credential access, online pass sales, mobile payments, data collection and analysis, event parking, and parking mobility and information. The amount of the proposal from Fisher Parking and Security is $980,500. A request for proposals was released on October 15, 2021 with proposals due on November 1st, 2021. Seven proposals were received with four finalists selected for interviews: Fisher Parking & Security, Inc., Flash, HUB Parking Technology, and SKIDATA. The interview panel consisted of the Public Works and Transportation Director, Information Technology Director, Finance Director, Marketing Specialist, Mobility Innovations Coordinator, WGI the town’s parking consultant, Parking Ops Manager, Parking Technician, as well as input from each of these teams. The interview panel discussed some of their main needs from the system and helped to guide the decision-making process. The focus of the group was to find a vendor provides the ability to have a reliable server and system, adaptable auditing and reporting, ownership of our data, use of data for marketing and communications, ability to grow with the industry and technological advances, a higher level of guest service, and a robust system to offer many different options for both transient and credentialed parkers. We also worked with the WGI to create the request for proposal to be able to compare the vendors, as well as understand where trends in the industry are headed. With the interview January 4, 2022 - Page 82 of 108 panel and consultant, we were able to compare the initial seven vendors and then dive further into additional options for our Town’s specific needs and challenges in parking and mobility. Fisher Parking Technology and Security, Inc. was the selected vendor. This vendor came in within budget while providing us solutions and options to our parking and mobility operations. They were able to customize their proposal to fit what our interview panel deemed necessary and gave further options to improve internal and external experience with the PARCS. Fisher Parking Technology and Security, Inc. with TIBA is currently the PARCS provider for the City of Aspen, City of Pueblo, City of St. Louis, and City of Kansas City, Missouri, as well as others. The TIBA x60 lane equipment has fast transactions speeds, simple maintenance, and non- ticket ingestion which allows for longer life of the equipment. The x60 also allows for simple upgrades, and offline operations which ensures in the instance we lose internet connectivity that ticketing, cash, credit, validations, access control such as passes, and License Plate Recognition LPR will continue to operate. The TIBA FMS (Facility Management Software) allows for robust revenue management and access control. This allows the support we need in data tracking and reporting with data that we own, operations monitoring and troubleshooting, and auditing. The system can be hosted on the Amazon cloud and could either be priced for an upfront lump Cap Ex payment or at subscription levels. We have seen that most of the vendors offer software as a service and are moving to a cloud-based product to allow for security, reliability, and staying current as technology progresses. The current bid with all software as a service, solutions would add an additional cost of $61,500/per year, though they do have discounts available for two year or five year upfront payments. The fee is included in the first year. III. ACTION REQUESTED OF COUNCIL Authorize the Town Manager to enter into an agreement with Fisher Parking & Security, Inc. with the technology partner of TIBA Parking Systems for the Parking Access Revenue Control System project. IV. STAFF RECOMMENDATION Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Fisher Parking & Security, Inc. for the Parking Access Revenue Control System in the amount of, and not to exceed, $ 980,500. The 2023 budget will include $61,500 for the software as a service solutions. January 4, 2022 - Page 83 of 108 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Public Health Updates January 4, 2022 - Page 84 of 108 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update December 27, 2021 P E C Meeting Cancelled P RE S E NT E R(S ): J onathan S pence, Planning Manager AT TAC H ME N TS: Description December 15, 2021 D R B Meeting Results January 4, 2022 - Page 85 of 108 D E S IG N R E V IE W B O AR D December 15, 2021, 2:00 P M Town Council C hambers 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_xA P RvX H9S7qy9hu8Xr-Zjw After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: J ohn Rediker, Doug Cahill, Peter Cope, Kathryn Middleton, Kit Austin Absent: None 2.Main Agenda 2.1.D R B21-0038 - Rubber Patio Surfacing Final review of an exterior alteration (patio surface) Applicant: River Rock Resurfacing Planner: J amie Leaman-Miller J ohn Rediker moved to table to J anuary 5, 2022. Peter Cope seconded the motion and it passed (5-0). 2.2.D R B21-0455 - V G T L LC Final review of an exterior alteration (windows) Address/Legal Description: 1720 Sunburst Drive Unit A1/Lot 1, Sunburst Filing 3 Applicant: V GT LLC, represented by Trunnel and Brace Timberframes Planner: J amie Leaman-Miller J ohn Rediker moved to approve with the findings that the application meets Sections 14-10-2 and 14-10-5.. Peter Cope seconded the motion and it passed (5-0). 2.3.D R B21-0526 - Vail Resorts Final review of an exterior alteration (food & beverage operation) Address/Legal Description: 460 Vail Valley Drive/Parcel 1, Golden Peak Ski Base and Recreation District Parcel Minor Subdivision Applicant: Vail Resorts Planner: J amie Leaman-Miller January 4, 2022 - Page 86 of 108 J ohn Rediker moved to approve with the findings that the application meets Sections 14-10-2 and 14-10-3.. Peter Cope seconded the motion and it passed (5-0). 2.4.D R B21-0497 - Sungelo Family Trust Final review of an exterior alteration (patios/walls/landscaping) Address/Legal Description: 2636 Davos Trail/Lot 2, Block C, Vail Ridge Subdivision Applicant: Sungelo Family Trust, represented by Fieldscape Planner: J onathan Spence J ohn Rediker moved to table to J anuary 5, 2022. Peter Cope seconded the motion and it passed (5-0). 2.5.D R B19-0689.002 - Lion's View Development Final review of a change to approved plans (landscaping) Address/Legal Description: 500 East Lionshead Circle/Lot 1 & 3, Block 1, Vail Lionshead Filing 1 Applicant: Lazier Lionshead Parcel L LLC, represented by OZ Architecture Planner: J onathan Spence J ohn Rediker moved to table to J anuary 5, 2022. Peter Cope seconded the motion and it (5-0). 2.6.D R B21-0503 - Vail Fairway L LC Final review of a tree removal Address/Legal Description: 925 Fairway Drive/ Lot 1, Vail Village Filing 10 Applicant: Vail Fairway LLC, represented by Balance Point Construction Planner: Greg Roy Condition: The applicant receives approval from the Public W orks Department to remove the trees in the right of way. J ohn Rediker moved to approve with the findings that the application meets Section 14-10-8.. Kathryn Middleton seconded the motion and it passed (5- 0). 2.7.D R B21-0525 - Zurich 1326 L LC Conceptual review of new construction Address/Legal Description: 1326 Spraddle Creek Road/Lot 14, Spraddle Creek Estates Applicant: Michael English, represented by Davis Urban LLC Planner: Greg Roy 2.8.D R B21-0496 - North Fifth L LC Final review of an addition Address/Legal Description: 303 Gore Creek Drive Unit 7/Lot 7, Block 5, Vail Village Filing 1 Applicant: North Fifth LLC, represented by Berglund Architects January 4, 2022 - Page 87 of 108 Planner: Greg Roy J ohn Rediker moved to table to J anuary 5, 2022. Peter Cope seconded the motion and it (5-0). 3.Staff Approvals 3.1.D R B21-0363 - Adler Residence Final review of an exterior alteration (deck) Address/Legal Description: 5020 Main Gore Place Unit F2/Vail East Townhomes Applicant: J ay & Frances Adler Planner: Greg Roy 3.2.D R B21-0425 - Bines Residence Final review of an exterior alteration (patio/stairs/dog run) Address/Legal Description: 4193 Spruce W ay Unit A/Lot 12, Block 9, Bighorn Subdivision 3rd Addition Applicant: J oel & Audrey Bines, represented by Landscape Technology Group Planner: Greg Roy 3.3.D R B21-0494 - Halstead Residence Final review of an exterior alteration (deck) Address/Legal Description: 2065 West Gore Creek Drive Unit 16/Casa Del Sol Townhomes Applicant: Mark & Lindsey Halstead, represented by Resolution Design Planner: Greg Roy 3.4.D R B21-0498 - Millrace Condominiums Final review of a tree removal Address/Legal Description: 1360 Westhaven Drive/Cascade Village - Millrace Condominiums Applicant: Millrace Condominiums, represented by Rocky Mountain Tree Care Planner: J amie Leaman-Miller 3.5.D R B21-0500 - Lipsey Residence Final review of an exterior alteration (windows/door) Address/Legal Description: 4800 Meadow Drive Unit 11/Riverbend at Vail Applicant: Catherine & Michael Lipsey, J LM Construction Planner: J amie Leaman-Miller 3.6.D R B21-0501 - Christopher Residence Final review of exterior alteration (solar panels) Address/Legal Description: 2550 Bald Mountain Road/ Lot 34, Block 2, Vail Village Filing 13 Applicant: Rocky & Barbara Christopher, represented by Active Energies Solar January 4, 2022 - Page 88 of 108 Planner: J amie Leaman-Miller 3.7.D R B21-0505 - Covered Bridge Condominiums Final review of exterior alteration (reroof/gutters/snow system) Address/Legal Description: 227 Bridge Street/Lot B - D, Block 5B, Vail Village Filing 1 Applicant: Covered Bridge Condominiums, represented by Plath Roofing I nc. Planner: Greg Roy 3.8.D R B21-0506 - Forest International L LC Final review of an exterior alteration (hot tub) Address/Legal Description: 45 Forest Road/Lot 33, Block 7, Vail Village Filing 1 Applicant: Forest I nternational LLC, represented by Maximum Comfort Pool and Spa Planner: J onathan Spence 3.9.D R B21-0512 - Danni Residence Final review of an exterior alteration (windows/doors) Address/Legal Description: 4011 Bighorn Road Unit 6F/Pitkin Creek Park Phase I I Applicant: J ames Dean Danni, represented by Renewal by Andersen Planner: J amie Leaman-Miller 3.10.D R B21-0045.001 - Manor Vail This item was staff approved; no action necessary. Final review of a change to approved plans (concrete finishes/fence design) Address/Legal Description: 595 Vail Valley Drive / Block 1, Lot A - C, Vail Village Filing 7 Applicant: Manor Vail, represented by Zehren and Associates Planner: Greg Roy 3.11.D R B21-0517 - Jarocki Residence Final review of an exterior alteration (doors/lighting) Address/Legal Description: 3094 Booth Falls Road Unit 10/Lot 1, Block 2, Vail Village Filing 12 Applicant: Alex & Brittany J arocki Planner: J amie Leaman-Miller 3.12.D R B21-0521 - Zollo Residence Final review of a tree removal Address/Legal Description: 891 Red Sandstone Circle Unit 1/Lot 4, Vail Village Filing 9 Applicant: Daniel Zollo Planner: J amie Leaman-Miller 3.13.D R B21-0523 - Recovery Lab Final review of a business sign January 4, 2022 - Page 89 of 108 Address/Legal Description: 728 W est Lionshead Circle Unit C-3/Lot 2, West Day Subdivision Applicant: RC R Vail LLC Vail Resorts Management Co, represented by Harrison Brown Planner: J onathan Spence 3.14.D R B21-0527 - Rechter Residence Final review of tree removal Address/Legal Description: 4917 J uniper Lane/Lot 5, Block 4, Bighorn Subdivision 5th Addition Applicant: Sam & Bonnie Rechter, represented by Old Growth Tree Service Planner: J amie Leaman-Miller 3.15.D R B19-0333.003 - F R B Ventures L LC Final review of change to approved plans (lighting/address marker/guardrail design) Address/Legal Description: 366 Forest Road Unit B/Lot 2, Block 1, Vail Village Filing 3 Applicant: FRB Ventures L L C, represented by K H W ebb Architects Planner: J onathan Spence 3.16.D R B21-0367.001 - AT&T Antenna Upgrade Final review of change to approved plans (reduce antenna size) Address/Legal Description: 2077 N Frontage Road West 39/ Lot 39, Buffehr Creek Resubdivision Applicant: Brandess Enterprises L L C, represented by Smartlink Group Planner: Greg Roy 3.17.D R B21-0517.001 - Jarocki Residence Final review of a change to approved plans (doors) Address/Legal Description: 3094 Booth Falls Road Unit 10/Lot 1, Block 2, Vail Village Filing 12 Applicant: Alex & Brittany J arocki Planner: J amie Leaman-Miller The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. January 4, 2022 - Page 90 of 108 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: December Revenue Update AT TAC H ME N TS: Description December Revenue Update January 4, 2022 - Page 91 of 108 1 TOWN OF VAIL REVENUE UPDATE January 4, 2022 Sales Tax Upon receipt of all sales tax returns, November collections are estimated to be $1,742,759 up 22.3% from last year and up 29.6% compared to amended budget. November collections were the highest total November collections on record and exceeded 2019 collections by 38.3%. Year to date collections of $28,445,179 are up 33.2% from prior year and up 13.7% from 2019. Compared to amended budget, collections are up 3.6%. Inflation as measured by the consumer price index was up 6.8% for November. The annual budget totals $31.4 million. Real Estate Transfer Tax (RETT) RETT collections through December 27 total $12,515,769 up 19.8% from this time last year and up 73.2% from 2019. The 2021 amended RETT budget totals $11,500,000. Construction Use Tax Use Tax collections through December 27 total $3,673,385 compared to $2,078,827 from this time last year. The 2021 amended budget totals $3,450,000. Construction use tax is higher due to several large residential projects and the construction of the new Marriott Residence Inn. Parking Revenue Pass sales for the 21/22 ski season (November through December 27) total $1,127,475 up $155,489 or 16.0% from prior winter season. 2021 calendar year sales are down (29.7)% or ($477,365) from this time in 2019. The majority of the decline in pass sales compared to 2019 is due to fewer purchases of Blue passes by Vail Health in 2020 and 2021. Daily sales from the parking structures from November through December 19 total approximately $896,343, up $136,064, or 17.9% from this time last year. 2021 daily parking sales were up $338,224 or 60.6% compared to this time in 2019. Summary Across all funds, year-to-date total revenue of $77.1 million is up 4.1% from amended budget and up 23.4% from prior year. In comparing to the town’s last “normal” fiscal year, 2021 revenue is also up 20.6% from 2019. Reasons for the increase include grant funding as well as growth in real estate transfer tax, property tax collections, sales tax, daily parking sales during January through April, and construction activities. January 4, 2022 - Page 92 of 108 2021 Budget % change % change % change 2016 2017 2018 2019 2020 Amended Budget Variance from 2020 from 2019 from Budget January 3,738,824$ 3,725,212$ 3,597,610$ 4,079,994$ 4,076,145$ 3,400,000 3,416,987$ 16,987$ -16.17% -16.25% 0.50% February 3,746,055 3,692,592 3,818,356 4,137,087 4,285,633 3,680,000 3,686,768 6,768$ -13.97% -10.88% 0.18% March 4,225,921 3,642,407 4,167,880 4,237,933 2,243,518 4,370,000 4,359,715 (10,285) 94.32% 2.87% -0.24% April 1,089,749 1,386,780 1,233,474 1,445,071 427,518 1,650,000 1,746,425 96,425 308.50% 20.85% 5.84% May 654,462 659,475 830,193 763,756 503,828 965,000 1,056,414 91,414 109.68% 38.32% 9.47% June 1,318,092 1,389,982 1,648,443 1,606,748 1,023,517 2,140,000 2,143,752 3,752 109.45% 33.42% 0.18% July 2,053,773 2,215,649 2,412,425 2,480,292 2,084,644 3,480,000 3,485,078 5,078 67.18% 40.51% 0.15% August 1,849,815 1,863,949 2,195,175 2,237,050 2,138,838 2,850,000 2,869,250 19,250 34.15% 28.26% 0.68% September 1,349,929 1,385,462 1,540,490 1,600,100 1,767,393 2,300,000 2,337,693 37,693 32.27% 46.10% 1.64% October 906,385 936,954 1,106,596 1,165,176 1,371,727 1,270,000 1,600,338 330,338 16.67% 37.35% 26.01% November 989,320 997,716 1,264,600 1,260,314 1,425,461 1,345,000 1,742,759 397,759 22.26% 38.28% 29.57% YTD Total 21,922,325$ 21,896,178$ 23,815,242$ 25,013,520$ 21,348,222$ 27,450,000$ 28,445,179$ 995,179$ 33.24% 13.72% 3.63% December 3,840,919 3,695,305 4,070,870 4,237,178 3,625,189 3,940,000 Total 25,763,244$ 25,591,483$ 27,886,112$ 29,250,698$ 24,973,411$ 31,390,000$ 28,445,179$ Actual Collections Collected Sales Tax January 4, 2022 Town of Vail Revenue Update SALES TAX 2021 Budget Comparison 2 January 4, 2022 - Page 93 of 108 Town of Vail Revenue Update January 4, 2022 YTD Sales Tax Collections by Year Through November 30 November Sales Tax Collections by Year Through November 30 $21,896,178 $23,815,242 $25,013,520 $21,348,222 $28,445,179 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 2017 2018 2019 2020 2021 • YTD collections of $28.4M are up 33.2% from prior year and up 3.6% from amended budget. YTD collections are up 13.7% from this time in 2019. • Inflation as measured by the consumer price index was up 6.8% in November. • The 2021 amended sales tax budget totals $31.4M. $997,716 $1,264,600 $1,260,314 $1,425,461 $1,742,759 $0 $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 2017 2018 2019 2020 2021 • November collections of $1.7M are up 22.3% from prior year and up 29.6% from amended budget. November collections are up 38.3% from 2019. • Collections for the month set the record for the single highest November collections. 3 January 4, 2022 - Page 94 of 108 Town of Vail Revenue Update January 4, 2022 Real Estate Transfer Tax by Year Construction Use Tax by Year YTD Through December YTD Through December $1,754,375 $3,967,787 $2,468,068 $2,078,827 $3,673,385 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 2017 2018 2019 2020 2021 • This chart shows YTD collections of 1% RETT, segmented by individual home sale value. • 2021 RETT collections through December 27 total $12,515,769 up 19.8% from the prior year. $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 2017 2018 2019 2020 2021 Sales Less Than $2.5 Million Sales $2.5 to $5.0 Million Sales $5 to $10 Million Sales Over $10 Million $6,313,611 $7,649,014 $7,224,668 $10,448,526 $12,515,769 • Use Tax collections through December 27 total $3,673,385 compared to $2,078,827 from this time last year. This is an increase of 76.7%. 4 January 4, 2022 - Page 95 of 108 Vail Business Review October 2021 January 4, 2022 The Vail Business Review breaks down the four percent sales tax collected for the month of October 2021 and the summer collections of May through October. Overall, October sales tax increased 15.8% with retail increasing 4.0%, lodging increased 44.0%, food and beverage increased 20.4%, and utilities/other decreased by (10.0)%. Excluding the out of town category; sales tax for the month of increased 12.3%. Summer sales tax collections increased 51.6% with retail increasing 28.5%, lodging increasing 99.6%, food and beverage increasing 59.6%, and utilities/other increased by 17.5%. Excluding the out of town category; sales tax for the summer increased 40.4%. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com/finance. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments, please feel free to call me at (970) 479-2125 or Carlie Smith at (970) 479-2119. Sincerely, Alex Jakubiec Town of Vail Revenue Manager 5 January 4, 2022 - Page 96 of 108 October 2021 Sales Tax Collections by Business Type Town of Vail Business Review October Tax Collections By Year October 2021 Sales Tax October 2020 Retail $651,021 Lodging $475,510 Food & Beverage $357,078 Utilities & Other $116,729 $0 $200,000 $400,000 $600,000 $800,000 4.0%20.4% (10.0)% RLFU -$8,000,000 $12,000,000 $942,466 $1,110,979 $1,169,458 $1,382,320 $1,600,338 $0 $500,000 $1,000,000 $1,500,000 2017 2018 2019 2020 2021 44.0% • This report represents collections of Town of Vail 4% sales tax, as opposed to actual gross sales • Overall, 2021 October sales tax collections were up 15.8% from the prior year and up 36.8% from October 2019. • October 2021 retail sales increased 4.0%, lodging increased 44.0%, food and beverage increased 20.4% and utilities and other decreased (10.0)%. Retail $625,766 Lodging $330,290 Food & Beverage $296,534 Utilities & Other $129,731 $0 $200,000 $400,000 $600,000 $800,000 6 January 4, 2022 - Page 97 of 108 Geographic Area Trends by Year October Sales Tax Sales Tax by Location Town of Vail Business Review October 2021 Sales Tax October 2020October 2021 Other Areas 15% Lionshead 10% Out of Town 38% Vail Village 37% Other Areas 16% Lionshead 9% Out of Town 36% Vail Village 39% • Vail Village sales tax increased 10.0%, Lionshead increased 28.5%, Other Areas increased 8.8%, and Out of Town increased 22.0%. Excluding Out of Town collections, all areas were up 12.3%. $175,124 $232,595 $239,177 $228,653 $248,865 $126,265 $129,073 $143,249 $125,081 $160,784 $225,754 $319,673 $397,851 $493,150 $601,616 $415,324 $429,638 $389,182 $535,436 $589,072 $0 $200,000 $400,000 $600,000 2017 2018 2019 2020 2021Other Areas Lionshead Out of Town Vail Village • This chart shows October sales tax collections, by geographic area over time. 7 January 4, 2022 - Page 98 of 108 October Sales Tax Accommodation Services Sales Tax by Year Retail Business Sales Tax Detail October 2021 Sales Tax Town of Vail Business Review Apparel $114,648 Grocery $109,056 Gallery $4,658 Gifts $3,970 Jewelry $31,896Retail Liquor $31,556 Retail Other $222,855 Sporting Goods $84,970 Online Retailers $47,319 Retail Home Occupation $93 •Overall, October 2021 accommodations services were up 44.0%, short-term rentals were up 66.5% and hotels and lodges were up 31.1%. •Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and VRBO. Revenue collections from facilitators may include some hotels and lodges. Facilitators first began collecting Town of Vail sales tax in October 2020. $174,534 $66,505 $210,255 $120,035 $275,654 $199,856 $0 $100,000 $200,000 $300,000 Hotel and Lodges Short-Term Rentals 2021 2020 2019 8 January 4, 2022 - Page 99 of 108 Retail 127,373.38 136,681.89 -6.81% Lodging 60,603.28 44,572.08 35.97% F & B 54,862.63 41,620.95 31.81% Other 6,026.14 5,777.82 4.30% Total 248,865.43 228,652.74 8.84% Retail 38,454.51 33,493.83 14.81% Lodging 62,986.29 55,432.96 13.63% F & B 59,205.24 36,152.96 63.76% Other 138.12 1.38 9908.70% Total 160,784.16 125,081.13 28.54% Retail 259,712.55 253,302.52 2.53% Lodging 232,946.77 117,412.48 98.40% F & B 411.84 1,458.65 -71.77% Other 108,544.60 120,976.53 -10.28% Total 601,615.76 493,150.18 21.99% Retail 225,480.60 202,287.44 11.47% Lodging 118,973.45 112,872.81 5.40% F & B 242,598.45 217,300.98 11.64% Other 2,019.66 2,975.02 -32.11% Total 589,072.16 535,436.25 10.02% Retail 651,021.04 625,765.68 4.04% Lodging 475,509.79 330,290.33 43.97% F & B 357,078.16 296,533.54 20.42% Other 116,728.52 129,730.75 -10.02% Total 1,600,337.51 1,382,320.30 15.77% Retail Apparel 114,647.84 101,134.41 13.36% Retail Food 109,056.06 115,324.64 -5.44% Retail Gallery 4,657.82 8,587.31 -45.76% Retail Gift 3,970.13 4,660.77 -14.82% Retail Home Occupation 93.15 186.21 -49.98% Retail Jewelry 31,895.78 20,473.09 55.79% Retail Liquor 31,556.05 39,295.21 -19.69% Retail Other 222,854.80 225,871.96 -1.34% Retail Sport 84,970.18 64,889.65 30.95% Retail Online Retailer 47,319.23 45,342.42 4.36% Total 651,021.04 625,765.68 4.04% Total - All Areas Lionshead Out of Town Vail Village Retail Summary Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review October Sales Tax 2021 Collections 2020 Collections YoY % Change 9 January 4, 2022 - Page 100 of 108 Summer 2021 Sales Tax Collections by Business Type Town of Vail Business Review Summer Sales Tax Collections By Year May - October Summer 2021 Sales Tax Summer 2020 Retail $5,169,045 Lodging $4,150,339 Food & Beverage $3,374,052 Utilities & Other $799,089 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 28.5%59.6% 17.5% RLFU -$8,000,000 $12,000,000 $8,465,423 $9,743,324 $9,893,805 $8,897,530 $13,492,525 $0 $2,500,000 $5,000,000 $7,500,000 $10,000,000 $12,500,000 $15,000,000 2017 2018 2019 2020 2021 99.6% • This report represents collections of Town of Vail 4% sales tax, as opposed to actual gross sales, collected for the period May - October. • Overall, 2021 Summer sales tax collections were up 51.6% from the prior year and up 36.4% from 2019. • Summer 2021 retail sales increased 28.5%, lodging increased 99.6%, food and beverage increased 59.6% and utilities and other increased 17.5%. Retail $4,023,915 Lodging $2,079,184 Food & Beverage $2,114,207 Utilities & Other $680,224 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 10 January 4, 2022 - Page 101 of 108 Geographic Area Trends by Year Summer Sales Tax Sales Tax by Location Town of Vail Business Review May - October Summer 2021 Sales Tax Summer 2020Summer 2021 Other Areas 16% Lionshead 12% Out of Town 29% Vail Village 43% Other Areas 18% Lionshead 13% Out of Town 24% Vail Village 45% • Vail Village sales tax increased 43.9%, Lionshead increased 37.0%, Other Areas increased 33.6%, and Out of Town increased 88.0%. Excluding Out of Town collections, all areas were up 40.4%. • Effective October 1st, 2020, the town of Vail enacted new regulations which shifted collections of some sales tax from local vendors to their marketplace facilitators who file under the out-of-town category. $1,279,484 $1,813,389 $1,839,368 $1,574,760 $2,104,617 $1,485,071 $1,570,345 $1,654,855 $1,166,250 $1,597,384$1,405,182 $1,772,948 $1,904,922 $2,110,192 $3,966,424 $4,295,686 $4,586,641 $4,494,660 $4,046,328 $5,824,100 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 2017 2018 2019 2020 2021Other Areas Lionshead Out of Town Vail Village • This chart shows summer sales tax collections, by geographic area over time. 11 January 4, 2022 - Page 102 of 108 Summer Sales Tax Accommodation Services Sales Tax by Year Retail Business Sales Tax Detail May - October Summer 2021 Sales Tax Town of Vail Business Review Apparel $1,015,766 Grocery $893,053 Gallery $76,143 Gifts $33,651 Jewelry $257,140 Retail Liquor $260,510 Retail Other $1,694,014 Sporting Goods $602,840 Online Retailers $334,595 Retail Home Occupation $1,333 • Overall, Summer 2021 accommodation services were up 99.6%, short-term rentals were up 153.9% and hotels and lodges were up 81.1%. • Compared to 2019, accommodation services were up 55.6%, short-term rentals were up 159.8% and hotels and lodges were up 30.5%. $2,151,045 $517,063 $1,550,154 $529,030 $2,807,228 $1,343,111 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 Hotel and Lodges Short-Term Rentals 2021 2020 2019 12 January 4, 2022 - Page 103 of 108 Retail 956,033.08 963,407.79 -0.77% Lodging 668,201.44 340,354.01 96.33% F & B 432,898.57 244,113.72 77.33% Other 47,483.61 26,884.50 76.62% Total 2,104,616.70 1,574,760.02 33.65% Retail 358,410.85 262,470.09 36.55% Lodging 686,510.72 604,597.71 13.55% F & B 547,276.95 298,894.84 83.10% Other 5,185.88 287.69 1702.59% Total 1,597,384.40 1,166,250.32 36.97% Retail 1,845,958.78 1,352,884.55 36.45% Lodging 1,406,207.73 133,728.22 951.54% F & B 8,032.67 5,238.54 53.34% Other 706,224.74 618,340.73 14.21% Total 3,966,423.92 2,110,192.04 87.97% Retail 2,008,642.23 1,445,152.88 38.99% Lodging 1,389,418.85 1,000,503.90 38.87% F & B 2,385,843.66 1,565,960.08 52.36% Other 40,194.80 34,711.10 15.80% Total 5,824,099.54 4,046,327.96 43.94% Retail 5,169,044.94 4,023,915.31 28.46% Lodging 4,150,338.75 2,079,183.84 99.61% F & B 3,374,051.85 2,114,207.18 59.59% Other 799,089.03 680,224.02 17.47% Total 13,492,524.57 8,897,530.34 51.64% Retail Apparel 1,015,766.08 697,870.85 45.55% Retail Food 893,053.09 814,036.43 9.71% Retail Gallery 76,142.98 198,200.63 -61.58% Retail Gift 33,651.30 25,140.89 33.85% Retail Home Occupation 1,333.04 836.45 59.37% Retail Jewelry 257,139.51 156,412.44 64.40% Retail Liquor 260,509.67 267,660.09 -2.67% Retail Other 1,694,014.42 1,241,564.39 36.44% Retail Sport 602,839.52 472,046.42 27.71% Retail Online Retailer 334,595.33 150,146.72 122.85% Total 5,169,044.94 4,023,915.31 28.46% Total - All Areas Lionshead Out of Town Vail Village Retail Summary Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review May - October Summer Sales Tax 2021 Collections 2020 Collections YoY % Change 13 January 4, 2022 - Page 104 of 108 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Vail Trailblazer Award Update P RE S E NT E R(S ): P atty Mc K enny, A ssistant Town Manager AC T IO N RE Q UE S T E D O F C O UNC I L: Confirm two elected officials to serve on selection committee for naming the next trailblazer award recipient. B AC K G RO UND: S elect Committee to Name the Award Recipient/s AT TAC H ME N TS: Description Memo Vail Trailblazer Award Update 010422 January 4, 2022 - Page 105 of 108 To: Mayor and Town Council From: Patty McKenny, Assistant Town Manager Date: January 4, 2022 Subject: Vail Trailblazer Award Update – Review Process & Committee Selection I. SUMMARY The Vail Town Council is asked to name two council members to serve as the selection committee to determine the sixth recipient/s of the Vail Trailblazer Award to be given in 2022. In addition, the Assistant Town Manager will serve on the committee as the representative from the Cultural Heritage Committee (as decided by council earlier this year). There are a total of eleven (11) names on the nomination list. These suggested names have come from community members and include single and paired nominations. There have been several new nominations submitted this year. II. BACKGROUND The box below identifies the criteria used in this process. Those who have submitted applications have shown how the nominee/s has exhibited his/her best efforts towards exemplifying the spirit and fortitude in making Vail a great community with lasting impacts. It should be noted the names of the nominees will be provided to the council under separate cover as the approach has been not to publicize this list of nominees. A meeting to review the applications will be scheduled later this month. Recipient/s of the award will be recognized at several upcoming events, as follows: ▪ A luncheon in March is typically scheduled but other ideas will be reviewed in light of the health crisis and suggested in the near future ▪ The Town of Vail Annual Community Meeting in March, in which a recognition plaque will be presented; this will also be under review in light of public health crisis ▪ A Town Council meeting at which time the recognition will be formalized by a Mayoral Proclamation adopted by the Vail Town Council ▪ A cumulative Honor Roll plaque will be dedicated to hang in the Vail Town Council Chambers The Trailblazer Award was created as a legacy project when the Town of Vail was preparing to celebrate its 50th birthday on August 23, 2016. A Town Council committee was formed to develop the idea and select the first recipient of the award. The Vail Trailblazer Award is January 4, 2022 - Page 106 of 108 Town of Vail Page 2 presented annually to recognize an individual, couple or team that exemplifies the spirit and fortitude in making Vail a great community through one or more actions that make a lasting impact. The following community members have been awarded the Vail Trailblazer Award: Dr. Tom Steinberg, Vi & Byron Brown, Pepi and Sheika Gramshammer, Glenn Porzak and Josef Staufer. More information about the award recipients and Vail Trailblazer program can be found at www.vail/gov.com/trailblazeraward January 4, 2022 - Page 107 of 108 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A djournment 8:25 pm (estimate) January 4, 2022 - Page 108 of 108