HomeMy WebLinkAbout2022-01-04 Agenda and Supporting Documentation Town Council Evening Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E TIN G
Evening Agenda
Virtual on Zoom
6:00 P M, January 4, 2022
Notes:
Times of items are approximate, subject to c hange, and cannot be relied upon to determine what time C ounc il will
consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town
services, policies or other matters of community conc ern, and any items that are not on the agenda. Please
attempt to keep c omments to three minutes; time limits established are to provide efficienc y in the c onduct of the
meeting and to allow equal opportunity for everyone wishing to speak.
1.Citizen Participation (10 min.)
2.Consent Agenda (5 min.)
2.1.December 7, 2021 Town Council Meeting Minutes
2.2.December 21, 2021 Town Council Meeting Minutes
2.3.Resolution No. 1, Series of 2022 A Resolution Adopting the Town's Website
as the Town's Posting Location
Action Requested of Council: Approve, approve with modifications or deny
Resolution No. 1, Series of 2022
Background: C.R.S. Section 24-6-402(2)(I I I ), a local public body shall be
deemed to have given full and timely notice of a public meeting if the local
public body posts the notice, with specific agenda information if available,
no less than twenty-four hours prior to the holding of the meeting on a public
website of the local public body. The notice must be accessible at no charge
to the public. The local public body shall, to the extent feasible, make the
notices searchable by type of meeting, date of meeting, time of meeting,
agenda contents, and any other category deemed appropriate by the local
public body.
Staff Recommendation: Approve Resolution No. 1, Series of 2022
3.Presentations / Discussion
3.1. S A FE R grant program and a potential grant application. 30 min.
Presenter(s): Mark Novak, Fire Chief
Action Requested of Council: Provide direction to staff.
Background: The application period for the Staffing for Adequate Fire and
Emergency Response (S A F E R) grant is currently open. Vail Fire and
Emergency Services will provide an update on the S A F E R grant program
January 4, 2022 - Page 1 of 108
and a potential grant application.
Staff Recommendation: Direct staff to submit an application for the 2021
S A F E R grant.
3.2.Timber Ridge Village Apartments Redevelopment Discussion 45 min.
Presenter(s): George Ruther, Housing Director
Action Requested of Council: Engage in the discussion and provide any
initial feedback on the draft project goals and objectives, the public/private
partnership approach, and the actions identified in the proposed
redevelopment timeline.
Background: The Vail Town Council has stated its preference to initiate a
planning process for the pending redevelopment of the Timber Ridge Village
Apartments. To that point, on J uly 2, 2021 during a Town Council Budget
Retreat W orksession, instruction was given to bring forward
recommendations for a planning process for the Council’s consideration
and further instruction.
Staff Recommendation: Please refer to Section 4 of the attached
memorandum.
4.Action Items
4.1.2022 Ellefson Park Turf Reduction Project Update 15 min.
Presenter(s): Todd Oppenheimer, Capital Project Manager/Landscape
Architect
Action Requested of Council: Direction from Council to proceed with final
design, D RB approval and construction documents for the Ellefson Park
Turf Reduction Project.
Background: I n 2019 the Town Council approved a pilot project intended to
permanently reduce irrigated turfgrass in the Town’s parks and landscape
areas. The Buffehr Creek pilot project was completed in August 2019 and
has been successful. I n 2021 Staff began researching and implementing
small test plots of plant materials to be used as lawn substitutes that require
less irrigation. The test plots are very much a work in progress for which
the results will be presented later in the year. The second significant
turfgrass reduction project at Ellefson Park, 2485 Garmisch Drive, is in the
RE TT budget for 2022.
Staff Recommendation: Approve the preliminary design concept for the
Ellefson Park Turf Reduction Project.
4.2.Parking Access Revenue Control System Project Contract Award to Fisher
Parking & Security, I nc. with the technology partner of TI B A Parking
Systems
10 min
Presenter(s): Stephanie Kashiwa, Parking Operations Manager and Greg
Hall. Director of Public W orks and Transportation
Action Requested of Council: Authorize the Town Manager to enter into an
agreement with Fisher Parking & Security, I nc. with the technology partner
of TI B A Parking Systems for the Parking Access Revenue Control System
project.
Background: The parking access and revenue control system was approved
within the 2021 budget process. This project includes removal of our current
S K I D ATA hardware and software, installation of TI B A hardware and
software, as well as integrations with third parties. The system will provide
us with solutions for transient parkers, credential access, online pass sales,
mobile payments, data collection and analysis, event parking, and parking
mobility and information.
January 4, 2022 - Page 2 of 108
Staff Recommendation: Authorize the Town Manager to enter into an
agreement with Fisher Parking & Security, I nc. for the Parking Access
Revenue Control System in the amount of, and not to exceed, $ 980,500.
The 2023 budget will include $61,500 for the software as a service solutions.
5.Town Manager Report (10 min)
5.1.Public Health Updates
6.D R B / P E C Updates (5 min.)
6.1.D RB / P E C Update
December 27, 2021 P E C Meeting Cancelled
Presenter(s): J onathan Spence, Planning Manager
7.Information Update
7.1.December Revenue Update
8.Matters from Mayor, Council and Committee Reports (10 min.)
8.1.Vail Trailblazer Award Update
Presenter(s): Patty Mc Kenny, Assistant Town Manager
Action Requested of Council: Confirm two elected officials to serve on
selection committee for naming the next trailblazer award recipient.
Background: Select Committee to Name the Award Recipient/s
9.Adjournment
9.1.Adjournment 8:25 pm (estimate)
Meeting agendas and materials can be acc es s ed prior to meeting day on the Town of Vail webs ite
www.vailgov.com. All town c ouncil meetings will be streamed live by High F ive Ac cess Media and available
for public viewing as the meeting is happening. T he meeting videos are als o posted to High F ive Ac cess Media
website the week following meeting day, www.highfivemedia.org.
P leas e c all 970-479-2136 for additional information. S ign language interpretation is available upon reques t with
48 hour notification dial 711.
January 4, 2022 - Page 3 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: December 7, 2021 Town Council Meeting Minutes
AT TAC H ME N TS:
Description
December 7, 2021 Town Council Meeting Minutes
January 4, 2022 - Page 4 of 108
Town Council Meeting Minutes of December 7, 2021 Page 1
Vail Town Council Meeting Minutes
Tuesday, December 7, 2021
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Kim Langmaid, Mayor
Travis Coggin, Mayor Pro Tem
Barry Davis
Kevin Foley
Jen Mason
Pete Seibert
Jonathan Staufer
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
Stephen Connolly, Vail resident, requested council take the next steps to banning all plastic
bags town wide and to create an ordinance restricting vehicle idling. Additionally, he expressed
concerns regarding the .5% sales tax increase that was passed this past November by the Vail
voters. Connolly stated the tax increase should have been higher and more information about
how the money was going to be spent on housing.
Taylor Gardarian, Eagle County resident, spoke to council about the study of time and
requested council take an oath for that topic.
2. Any action as a result of executive session
There was none.
3. Proclamations
3.1. Proclamation No. 10, Series of 2021, A Proclamation Declaring December 10, 2021
as "WhoVail Day"
Presenter(s): Meredith Macfarlane, General Manager Four Seasons Resort and Residences
Vail; Scott Gubrud, Director of Sales and Marketing; and Jonathan Reap, Director of Public
Relations and Communications Four Seasons Resort and Residences Vail; and the Grinch
Each council member took a turn reading Proclamation No. 10, Series of 2021 into the record.
4. Appointments for Boards and Commissions
January 4, 2022 - Page 5 of 108
Town Council Meeting Minutes of December 7, 2021 Page 2
4.1. Re- Appoint three members to the Commission on Special Events (CSE).
Presenter(s): Kim Langmaid, Mayor
Action Requested of Council: Motion to re- appoint three people to the CSE.
Coggin made a motion to extend the current members term until the end of March 2022; Foley
seconded the motion passed (7-0).
5. Consent Agenda
5.1. November 2, 2021 Town Council Meeting Minutes
Foley made a motion to approve the November 2, 2021 meeting minutes; Coggin seconded the
motion passed (4-0* new members were unable to vote on this item).
5.2. November 16, 2021 Town Council Meeting Minutes
Foley made a motion to approve the November 16, 2021 meeting minutes; Coggin seconded
the motion passed (4-0* new members were unable to vote on this item).
5.3. Resolution No. 53, Series 2021, A Resolution Approving a Water Service
Agreement Between the Town of Vail and the Eagle River Water and Sanitation District
(the "ERWSD")
Action Requested of Council: Approve, approve with amendments or deny Resolution No. 53,
Series of 2021
Background: This IGA is necessary for the Residences of Main Vail development.
Staff Recommendation: Approve, approve with amendments or deny Resolution No. 53, Series
of 2021
Coggin made a motion to approve Resolution No. 53, Series of 2021; Foley seconded the
motion passed (7-0).
6. Town Manager Report
Robson thanked the transportation dept. for their assistance in transportation with the Birds of
Prey event and the Snow Days event. Robson reported staff had kicked off interviews for a
destination stewardship management firm that would assist with moving the destination
stewardship planning forward. Additionally, Robson stated the Economic and Planning Systems
(EPS) consulting team had made progress on the short-term rental study and staff would
provide an update at the next meeting. Robson clarified the town had remained highly
supportive of the CORE Act.
Staufer suggested council be presented with a new resolution supporting the CORE Act or
correspondence to congress outlining the town’s support.
6.1. Public Health Updates
January 4, 2022 - Page 6 of 108
Town Council Meeting Minutes of December 7, 2021 Page 3
Robson stated the Town would operate parallel with Eagle County health orders and that the
indoor mask mandate would stay in place for municipal public buildings.
7. Action Items
7.1. Municipal Judge Appointment
Action Requested of Council: Motion to appoint Buck Allen as Municipal Judge for Town of Vail.
Background: Section 7.2 of Town Charter sets forth requirements for appointing municipal judge
every two years.
Foley made a motion to appoint Buck Allen to serve as municipal judge for the town’s municipal
court; Seibert seconded the motion passed (7-0).
7.2. Booth Lake Trailhead Restroom Facility
Presenter(s): Gregg Barrie
Action Requested of Council: Review the information provided the memorandum and authorize
the Town Manager to enter into a contract with Green Flush Restrooms in an amount not to
exceed $166,000 to fabricate a restroom facility for the Booth Lake Trailhead.
Background: The Booth Lake Trail is the most heavily used trail in the Vail area. More than
35,000 hikers accessed the trail during 2021. A permanent restroom connected to public water
and sewer would improve cleanliness and guest experience. See the staff memorandum for
details. A 10% deposit will be paid to initiate design work on the order. Council will have the
option to pause or cancel the contract prior to actual construction of the restroom if desired,
paying only design costs incurred to that point.
Staff Recommendation: Authorize the Town Manager to enter into a contract with Green Flush
Restrooms in an amount not to exceed $166,000 to fabricate a restroom facility for the Booth
Lake Trailhead.
Barrie spoke to council about approval for a prefabricated restroom facility at the Booth Lake
Trailhead. Information was presented to council for support of the $166,000 request. Barrie
noted in 2018 the town began placing portable toilets at all Wilderness Area trailheads between
May 15-Nov 15. Due to high usage of the Booth Lake Trail the three “port-o-lets” that were
placed at the Booth Lake trailhead have to be emptied twice a week. The proposed fabricated
restrooms would be connected to public electric, water and sewer service. The fabricated
restroom would be open on a seasonal basis. The project budget was currently $405,000 for the
purchase of the restroom structure and necessary site work. Barrie stated staff was supportive
of the purchase of a Green Flush two-unit facility based on proposed cost, their ability to provide
a facility with both a toilet and urinal in each room and the off-site construction that could begin
in March instead of May.
Council had no questions.
January 4, 2022 - Page 7 of 108
Town Council Meeting Minutes of December 7, 2021 Page 4
Coggin made a motion to authorize the Town Manager to enter into an agreement with Green
Flush not to exceed $166,000; Davis seconded the motion passed (7-0).
7.3. Ordinance No. 24, Series of 2021, First Reading Amending Chapter 4 of Title 1 of
the Vail Town Code to Provide for an Administrative Penalty for the Late Filing of
Employee Housing Unit Annual Verification Affidavits
Presenter(s): George Ruther, Housing Director
Action Requested of Council: Approve, approve with modifications, or deny Ordinance No. 24,
Series of 2021, on first reading.
Background: Please refer to the staff memorandum and proposed ordinance for additional
details
Staff Recommendation: Approve Ordinance No. 24, Series of 2021 on first reading.
Ruther presented Ordinance No. 24, 2021 to council stating the purpose for the ordinance was
to create an administrative penalty of $250 for deed-restricted property owners that fail to meet
the deed restriction compliance annual deadline of February 1.
Coggin and Staufer expressed concern the $250 penalty fee was too low and should be
increased.
Coggin mad a motion to approve Ordinance No. 24, Series of 2021 upon first reading; Foley
seconded the motion passed (7-0).
7.4. Ordinance No. 25, Series 2021, First Reading Amending Title 12, Zoning
Regulations, Vail Town Code, Pursuant to Section 12-3-7, Amendment, to Amend Section
12-15-3: Definition, Calculation, and Exclusions, Vail Town Code, to all for Underground
Car Lifts to be Added and Exempted from GRFA Calculations
Presenter(s): Greg Roy, Planner
Action Requested of Council: Approve, approve with modifications, or deny Ordinance No. 25,
Series of 2021, upon first reading.
Background: In summary, GRFA is meant to control the bulk and mass of a building as viewed
from the exterior of the property. The nature of underground car lifts means that they would not
add to the bulk and mass of the building as viewed from the exterior and should be exempted
from the GRFA calculations. The Planning and Environmental Commission held a public
hearing on the proposed prescribed regulation amendment on November 8, 2021 where a
recommendation for approval was forwarded to the Vail Town Council by a vote of 6-0-1
(Gillette abstained).
Staff Recommendation: Approve, approve with modifications, or deny Ordinance No. 25, Series
of 2021, upon first reading.
Roy reviewed Ordnance No. 25, Series of 2021 with council stating the applicants, Mauriello
Planning Group and KH Webb Architects, were requesting approval for a prescribed regulation
January 4, 2022 - Page 8 of 108
Town Council Meeting Minutes of December 7, 2021 Page 5
amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-15-3
Definition, Calculation, and Exclusions, Vail Town Code, to allow for underground car lifts to be
added and exempted from GRFA calculations. Roy explained the GRFA was meant to control
the bulk and mass of a building as viewed from the exterior of the property. The nature of
underground car lifts meant that they would not add to the bulk and mass of the building as
viewed from the exterior and should be exempted from the GRFA calculations.
Council had no questions.
Coggin made a motion to approve Ordinance No. 25, Series of 2021 upon first reading; Mason
seconded the motion passed (7-0).
7.5. Ordinance No. 26, Series 2021, an Ordinance Amending Title 4, Chapter 3 of the
Vail Town Code to Codify the Imposition of a Voter-Approved Increase in the Town's
Existing Sales Tax, Effective January 1, 2022
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Approve or approve with amendments the first reading of
Ordinance 26, Series 2021.
Background: Town of Vail voters approved a 0.5% increase in sales tax on all items, excluding
food for home consumption, effective Jan 1, 2022, and sunsetting on December 31, 2052. The
increase in sales tax is dedicated to funding housing initiatives, housing developments, and
housing programs. The purpose of Ordinance No. 26, Series 2021 is to amend Title 4, Chapter
3 to codify the new tax rate and exemption.
Staff Recommendation: Approve or approve with amendments the first reading of Ordinance 26,
Series 2021.
Halloran reviewed Ordinance No. 26, Series of 2021 with council explaining the ordinance was
necessary since the Vail voters approved a 0.5% increase in sales tax.
Council had no questions.
Coggin made a motion to approve Ordinance No. 26, Series of 2021 upon first reading; Mason
seconded the motion passed (7-0).
8. Public Hearings
8.1. Ordinance No. 23, Series 2021, Second reading, an Ordinance Providing for the
Levy Assessment and Collection of the Town Property Taxes Due for the 2021 Year and
Payable in the 2022 Fiscal Year
Presenter(s): Carlie Smith, Financial Service Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 23, Series
2021.
January 4, 2022 - Page 9 of 108
Town Council Meeting Minutes of December 7, 2021 Page 6
Background: The town is required by Colorado state law to certify the mill levy by December
15th of each year.
Staff Recommendation: Approve or approve with amendments Ordinance No. 23, Series 2021.
Smith reviewed Ordinance No. 23, Series of 2021 with council stating there had been a change
to the ordinance since the first reading on November 16. The ordinance had been updated to
reflect revised assessed valuations from the county. The valuations increased by 0.28% from
earlier estimates, or approximately $16,025 impact to the previous valuation. Smith reminded
council the town was required by Colorado state law to certify the mill levy be December 15 of
each year.
There was no public comment.
Council had no questions.
Foley made a motion to approve Ordinance No. 23, Series of 2021 upon second reading;
Staufer seconded the motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 7:20
p.m.
Respectfully Submitted,
Attest: __________________________________
Kim Langmaid, Mayor
___________________________________
Tammy Nagel, Town Clerk
January 4, 2022 - Page 10 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: December 21, 2021 Town Council Meeting Minutes
AT TAC H ME N TS:
Description
December 21, 2021 Town Council Meeting Minutes
January 4, 2022 - Page 11 of 108
Town Council Meeting Minutes of December 21, 2021 Page 1
Vail Town Council Meeting Minutes
Tuesday, December 21, 2021
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Kim Langmaid, Mayor
Travis Coggin, Mayor Pro Tem
Barry Davis
Kevin Foley
Jen Mason
Pete Seibert
Jonathan Staufer
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
There was none.
2. Recognition
2.1. Promotion of Justin Liffick to Vail Police Commander
Presenter(s): Scott Robson, Town Manager, Dwight Henninger, Chief of Police
Henninger introduced Vail Police Commander Justin Liffick to council. Henninger explained that
Liffick would be filling Craig Bettis’s position since he retired earlier in December.
3. Any action as a result of executive session
There was none.
4. Appointments for Boards and Commissions
4.1. Appoint one Member to the Building and Fire Codes Appeals Board (B&FCA)
Presenter(s): Kim Langmaid, Mayor
Action Requested of Council: Motion to appoint one person to serve as an alternate member on
the Building & Fire Code Appeals Board for a partial term ending March 31, 2024.
Coggin made a motion to appoint Brandon Chalk to serve a partial term on the Building and Fire
Codes Appeal; Mason seconded the motion passed (7-0).
January 4, 2022 - Page 12 of 108
Town Council Meeting Minutes of December 21, 2021 Page 2
4.2. Appoint one member to the Planning and Environmental Commission (PEC)
Presenter(s): Kim Langmaid, Mayor
Action Requested of Council: Motion to appoint one person to the PEC for a partial term ending
March 31, 2022.
Coggin made a motion to appoint Jenn Bruno to serve a partial term on the Planning and
Environmental Commission; Davis seconded the motion passed (7-0).
5. Consent Agenda
5.1. Resolution No. 54, Series of 2021, A Resolution Approving a Sixth Amendment to
Agreement Between the Eagle County Housing and Development Authority and the Town
of Vail
Action Requested of Council: Approve, approve with amendments or deny Resolution No. 54,
Series of 2021
Background: The Eagle County Housing and Development Authority (the"ECHDA") and the
Town entered into an agreement dated the 31st day of May 2016, for certain Services. The
Original Agreement contemplated that the ECHDA would perform certain Services for the Town
with compensation in an amount equal to $11,700 plus 2% of the deed restricted sales that the
ECHDA completes. ECHDA and Town desire to modify the scope of Services and
compensation for 2022.
Foley made a motion to approve Resolution No. 54, Series of 2021; Staufer seconded the
motion passed (7-0).
5.2. Resolution No. 56, Series of 2021, A Resolution Approving a Trench, Conduit, and
Vault Agreement and an Underground Right-of-Way Easement with Holy Cross Energy
Action Requested of Council: Approve, approve with amendments or deny Resolution No. 56,
Series of 2021
Background: The agreement and easement are necessary to move forward with the West
Lionshead Boiler Transformer project.
Staff Recommendation: Approve, approve with amendments or deny Resolution No. 56, Series
of 2021
Coggin made a motion to approve Resolution No. 56, Series of 2021; Mason seconded the
motion passed (7-0).
5.3. Resolution No. 57, Series of 2021, A Resolution Approving a Lease Agreement
Between the Town of Vail and La Cantina @Vail, LLC
Action Requested of Council: Approve, approve with amendments or deny Resolution No. 57,
Series of 2021
January 4, 2022 - Page 13 of 108
Town Council Meeting Minutes of December 21, 2021 Page 3
Background: On December 31, 2011, the Town of Vail and La Cantina @Vail, LLC entered into
a lease agreement whereby the Town leased to La Cantina @Vail, LLC the property within the
village parking structure for use as a restaurant, which lease has expired.
Staff Recommendation: Approve, approve with amendments or deny Resolution No. 57, Series
of 2021
Mason made a motion to approve Resolution No. 57, Series of 2021; Foley seconded the
motion passed (7-0).
5.4. 2022 Vail Daily Professional Service Contract Award
Action Requested of Council: Authorize the Town Manager to enter into the Professional
Service Agreement with Swift LLC/Ogden Newspapers Inc. in a form approved by the Town
Attorney not to exceed $90,000.
Background: The Town of Vail 2022 operating budget provides for print and digital advertising in
publications produced by Swift LLC/Ogden Newspapers Inc. (Vail Daily) across all departments.
The budgeting process provides the foundation to establish advertising rates for 2022 as
described in a partnership agreement with Swift LLC/Ogden Newspapers Inc. The agreement is
for up to $90,000 to be spent across all departments which is nearly 50% off community rates.
In accordance with town policy, the Town Council must authorize the Town Manager or its
designee to enter into agreements above $50,000.
Davis made a motion to authorize the Town Manager to enter into an agreement with Swift
LLC/Ogden Newspapers Inc not to exceed $90,000; Mason seconded the motion passed (7-0).
6. Presentations / Discussion
6.1. Civic Area Plan - Next Steps
Presenter(s): Matt Gennett, Community Development Director
Action Requested of Council: No formal action requested.
Background: On November 5, 2019, Council approved Resolution No. 41, Series of 2019, A
Resolution of the Vail Town Council Adopting the 2018/2019 Town of Vail Civic Area Plan. On
February 4, 2020, staff provided a memo and presentation on next steps towards
implementation. Shortly thereafter, Civic Area Plan implementation efforts were paused due to
the COVID-19 pandemic and the resultant crisis level budget.
Staff Recommendation: Staff recommends Council review the staff memo and presentation and
provide feedback.
Gennett reviewed the next steps for implementation of the Civic Area Plan that was adopted on
November 5, 2019. The Plan included key themes:
• Better mobility
• A multi-purpose community center
• A new and improved Dobson Ice Arena
January 4, 2022 - Page 14 of 108
Town Council Meeting Minutes of December 21, 2021 Page 4
• Additional community meeting and recreation spaces
• Potential for a second sheet of ice
• Enhanced public and natural spaces
• Recognition of the library as a valued community asset with expansion potential
On February 4, 2021 council directed staff to engage ULI (Urban Land Institute) and economic
consultants to provide an industry-expert level analysis of the overall feasibility of the plan.
Since that time, Gennett stated staff had been contacted by people in the development industry
expressing interest in the possibility of partnering with the Town to achieve the Plan’s vision.
This had led to consideration of an alternative approach to taking the next steps toward
implementation. Gennett suggested initiating a Request for Qualifications process to discover
the types of ideas and expertise the right development team can offer the town.
Andrew Knutdsen, Economic and Planning Systems, reviewed the estimates from 2019 for the
different components on the Plan that ranged from a $3M community space to a $55M
multipurpose event facility. Knutdsen spoke to council about the 13 different types of revenue
sources. Initiating a RFQ would help decide on the type of funding that would be recommended
to the council. Knutdsen stated he thought Vail was in a good position to drive the parameters
around this type of development.
Gennett stated as staff drafted the RFQ there were other things to do such as undertaking the
engineering and architectural analyses of the existing condition of Dobson Ice Arena from
structure to looking at the systems that are needed to operate an ice arena.
Coggin inquired when council would get the study on Dobson prior to issuing the RFQ. Gennett
stated council would get a study prior to the RFQ being completed or if council thought it was
time to replace a 40-year-old building.
Hall felt an expert on arenas would help in determining what would be salvageable of Dobson
and what would need to be scrapped.
Langmaid confirmed Children’s Garden of Learning was being considered during the planning.
Gennett confirmed.
Staufer asked about the 2019 financial numbers and what the costs would be today. Knutdsen
stated they would come back to council with that information, but the costs have gone up.
Council was comfortable with moving forward with an RFQ process for implementation of the
Civic Area Plan.
6.2. West Vail Master Plan - Phase 1 Implementation
Presenter(s): Matt Gennett, Community Development Director
Action Requested of Council: No formal action requested.
Background: The West Vail Master Plan was adopted by Council via Resolution No. 50, Series
of 2021, on November 2, 2021, after thorough public engagement and review process.
January 4, 2022 - Page 15 of 108
Town Council Meeting Minutes of December 21, 2021 Page 5
Staff Recommendation: Staff asks Council to review the presentation and provide direction on
implementation of Phase 1 of the West Vail Master Plan.
Gennett reviewed Phase I Housing Implantation of the West Vail Master Plan and possible
changes to Town Code Chapter 3, Housing, that outlined numerous recommendations for zoning
changes, land use code changes, and new policies and programs as they relate to housing. Gennett
felt that since most of the recommendations in Chapter 3 were regulation-based and did not require
capital investment, implementation could begin right away with the Planning and Environmental
Commission (PEC) and the Town Council. Alternatively, the PEC could submit the code
recommendations first, which Gennett felt were less controversial and had more minor effects
on development and aesthetics in the neighborhoods than the zoning changes. Gennett pointed
pout this could build momentum and support for the Zone District Recommendations to come as
a second package for adoption.
Seibert felt the recommended approach was the best way to move forward. Zoning needed to
be placed to preserve the density that were allowed in that area. The town code changes would
make it feasible. He felt it made most sense to have it as a package.
All council members agreed with the recommended approach.
7. Town Manager Report
7.1. Public Health Updates
Robson provided a brief update on the latest public health updates. COVID-19 infection rates
throughout Eagle County were up by about a 250% increase which was a new high for the
county. Vail Health were at a stress point. Measures are being taken to assist with free testing
and vaccination sites within town. An Eagle County Public Health Order was anticipated later in
the week enacting a countywide indoor mask mandate. Town of Vail operations were scaling
back to remote work for non-essential workers through January 3.
7.2. Early Season Activations (Brief Recap)
Robson stated early season event activations would be evaluated to assess effectiveness in
meeting town goals. Snow Days and Powabunga would be part of that evaluation.
8. Action Items
8.1. At the request of the Vail Town Council, a letter expressing support for the
Colorado Outdoor Recreation and Economy (CORE) Act, protecting over 400,000 acres of
public land in Colorado.
Presenter(s): Scott Robson, Town Manager, Kristen Bertuglia, Environmental Sustainability
Director, Mark Novak, Fire Chief
Background: The Vail Town Council has requested staff bring forward a letter of support for the
CORE Act, reiterating support expressed in 2010, 2014 and 2019. The CORE Act will add new
wilderness areas to the north of the Town of Vail, recreation and wildlife conservation areas,
and the Camp Hale historic landscape designation.
January 4, 2022 - Page 16 of 108
Town Council Meeting Minutes of December 21, 2021 Page 6
Staff Recommendation: Staff recommends the Vail Town Council direct staff to forward the
letter of support to Colorado Congressional representatives and make it available to interested
parties.
Robson reviewed the proposed letter of support for the CORE Act with the council.
Public comment was called.
Susie Kincade, Eagle County resident and public land consultant, thanked council for drafting
the letter. She felt it was well written and hit the points of the amount of support that has been
given throughout the county for these precious lands.
All council members were in favor of the letter being sent out.
9. Public Hearings
9.1. Ordinance No. 24, Series of 2021, Second Reading, Amending Chapter 4 of Title 1
of the Vail Town Code to Provide for an Administrative Penalty for the Late Filing of
Employee Housing Unit Annual Verification Affidavits
Presenter(s): George Ruther, Housing Director
Action Requested of Council: Approve, approve with modifications, or deny Ordinance No. 24,
Series of 2021, on second reading
Background: The purpose of Ordinance No. 24, Series of 2021, is to amend the Vail Town Code
to create an administrative penalty to be assessed upon deed-restricted property owners that
fail to meet the deed restriction compliance deadline of February 1, annually.
Staff Recommendation: Approve Ordinance No. 24, Series of 2021, as proposed.
Ruther reviewed Ordinance No. 24, Series of 2021 with council stating there were no changes
since the first reading.
There was no public comment.
Council had no questions.
Coggin made a motion to approve Ordinance No. 24, Series of 2021 upon second reading;
Davis seconded the motion passed (7-0).
9.2. Ordinance No. 25, Series 2021, Second Reading Amending Title 12, Zoning
Regulations, Vail Town Code, Pursuant to Section 12-3-7, Amendment, to Amend Section
12-15-3: Definition, Calculation, and Exclusions, Vail Town Code, to allow for
Underground Car Lifts to be Added and Exempted from GRFA Calculations
Presenter(s): Greg Roy, Planner
Action Requested of Council: Approve, approve with modifications, or deny Ordinance No. 25,
Series of 2021, upon second reading.
January 4, 2022 - Page 17 of 108
Town Council Meeting Minutes of December 21, 2021 Page 7
Background: In summary, GRFA is meant to control the bulk and mass of a building as viewed
from the exterior of the property. The nature of underground car lifts means that they would not
add to the bulk and mass of the building as viewed from the exterior and should be exempted
from the GRFA calculations. The Planning and Environmental Commission held a public
hearing on the proposed prescribed regulation amendment on November 8, 2021 where a
recommendation for approval was forwarded to the Vail Town Council by a vote of 6-0-1
(Gillette abstained).
Staff Recommendation: Approve, approve with modifications, or deny Ordinance No. 25, Series
of 2021, upon second reading.
Roy reviewed Ordinance No. 25, Series of 2021 with council stating there had been no changes
since the first reading.
There was no public comment.
Council had no questions.
Coggin made a motion to approve Ordinance No. 25, Series of 2021 upon second reading;
Davis seconded the motion passed (7-0).
9.3. Ordinance No. 26, Series 2021, Second Reading, an Ordinance Amending Title 4,
Chapter 3 of the Vail Town Code to Codify the Imposition of a Voter Approved Increase in
the Town's Existing Sales Tax, Effective January 1, 2022
Presenter(s): Carlie Smith, Deputy Finance Director
Action Requested of Council: Approve or approve with amendments the second reading of
Ordinance 26, Series 2021.
Background: Town of Vail voters approved a 0.5% increase in sales tax on all items, excluding
food for home consumption, effective Jan 1, 2022, and sunsetting on December 31, 2052. The
increase in sales tax is dedicated to funding housing initiatives, housing developments, and
housing programs. The purpose of Ordinance No. 26, Series 2021 is to amend Title 4, Chapter
3 to codify the new tax rate and exemption.
Staff Recommendation: Approve or approve with amendments the second reading of Ordinance
26, Series 2021.
Smith presented Ordinance No. 26, Series of 2021 with council stating there were no changes
since the first reading.
There was no public comment.
Council had no questions.
Coggin made a motion to approve Ordinance No. 26, Series of 2021 upon second reading;
Foley seconded the motion passed (7-0).
10. Unfinished Afternoon Business
January 4, 2022 - Page 18 of 108
Town Council Meeting Minutes of December 21, 2021 Page 8
11. Information Update
11.1. AIPP Approved Nov. 1 Minutes
11.2. Future Council Meeting Topics
Council requested Vail Mountain School future planning on enrollment and Booth Trials be
added to the future topics.
11.3. VLMDAC October Meeting Minutes
11.4. VLMDAC November Minutes
11.5. Short-Term Rental Study Update
Council had no other comments or questions on the information updates.
5. Matters from Mayor, Council and Committee Reports
Seibert noted his interest in continuing to work collaboratively with multiple partners on future
refinements to the CORE Act.
Staufer noted feedback from constituents regarding speeding in Intermountain and on Vail
Valley Drive. He suggested exploring traffic calming and speed enforcement.
Foley shared a list of constituent feedback ranging from the quality of doggy pick up bags to
speeding to traffic signs. He also complimented organizers of the holiday tree lighting, town
Christmas party and Vail Rec District Ugly Sweater Run.
Davis shared feedback from several constituents that the holiday lights in the roundabouts are
not as impressive as in years past.
Mason thanked Powabunga & Snow Days organizers for successful events but be careful
w/light show. Also thanked frontline workers for all they do. Encouraged everyone to get
vaccinated and stay home when they're sick. Acknowledged Seibert's birthday and Langmaid's
anniversary.
Coggin looks forward to event review reports from Snow Days & Powabunga. He asked
everyone to "be kind, take a breath and smile" during the holidays. Lastly, he suggested a joint
retreat be held with Town Council and Vail Resorts.
Langmaid asked everyone to take care of themselves and be kind to others. She suggested the
need to reduce speed limits in Intermountain and to consider proclaiming 2023 the Year of
Sustainable Mountain Tourism in Vail. She also noted the recent passing of several Vail
pioneers.
5.1. Review Council Committee Appointments
Presenter(s): Kim Langmaid, Mayor, Scott Robson, Town Manager
January 4, 2022 - Page 19 of 108
Town Council Meeting Minutes of December 21, 2021 Page 9
Action Requested of Council: Discuss list of committees and make appointments for 2022-2023
term. See summary of committees worksheet to use for discussion.
• Vail Recreation District: Siebert and Foley
• ECCO Board and Eagle County Transportation Authority: Davis and Seibert (alternate)
• Open Space Board of Trustees: Staufer
• Vail Local Marketing District Advisory Board: Davis and Coggin (alternate)
• Vail Economic Advisory Council: Coggin and Seibert
• Vail Parking and Transportation Task Force: Staufer and Mason (alternate)
• Betty Ford Alpine Gardens Foundation: Mason
• I-70 West/Vail Pass Authority: Dick Cleveland
• CAST: Langmaid and Robson
• Sustainable Destination Steward Committee: Davis and Langmaid (alternate)
• Eagle County Community Wildlife Round Table: Langmaid and Staufer (alternate)
• Habitat Land Use and Education Outreach Committee: Langmaid and Staufer (alternate)
• Colorado Communities for Climate Action: Staufer
• Climate Action Collaborate Board: Langmaid
5.2. Determine Council Retreat Date and Time
Presenter(s): Kim Langmaid, Mayor, Scott Robson, Town Manager
Council decided to wait until after the holidays to schedule an in-person retreat.
There being no further business to come before the council, Foley moved to adjourn the
meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 8:26
p.m.
Respectfully Submitted,
Attest: __________________________________
Kim Langmaid, Mayor
___________________________________
Tammy Nagel, Town Clerk
January 4, 2022 - Page 20 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Resolution No. 1, Series of 2022 A Resolution Adopting the Town's Website as
the Town's Posting L ocation
AC T IO N RE Q UE S T E D O F C O UNC I L: A pprove, approve with modifications or deny
Resolution No. 1, S eries of 2022
B AC K G RO UND: C.R.S . S ection 24-6-402(2)(I I I ), a local public body shall be deemed to have
given full and timely notice of a public meeting if the local public body posts the notice, with specific
agenda information if available, no less than twenty-four hours prior to the holding of the meeting on
a public website of the local public body. T he notice must be accessible at no charge to the public.
The local public body shall, to the extent feasible, make the notices searchable by type of meeting,
date of meeting, time of meeting, agenda contents, and any other category deemed appropriate by
the local public body.
S TAF F RE C O M M E ND AT IO N: A pprove Resolution No. 1, S eries of 2022
AT TAC H ME N TS:
Description
Resolution No. 1, Series of 2022
January 4, 2022 - Page 21 of 108
Resolution No. 1, Series of 2021
RESOLUTION NO. 1
SERIES OF 2022
A RESOLUTION ADOPTING THE TOWN'S WEBSITE AS THE TOWN’S POSTING
LOCATION
WHEREAS, the Colorado Legislature passed House Bill 19-1087, amending C.R.S. §
24- 6-402 to encourage local governments to transition from posting physical notices of public
meetings in physical locations to posting notices electronically on a website;
WHEREAS, House Bill 19-1087 provides that after July 1, 2019, a local government is
deemed to have given full and timely notice of a public meeting if the local public body posts
notice on its official website at no charge to the public at least 24 hours prior to the meeting;
WHEREAS, the Town maintains an official website; and
WHEREAS, the Council wishes to adopt the Town's website as the official posting location
for public meetings.
NOW BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO,
THAT:
Section 1. The Town's website, www.vailgov.com, is hereby adopted as the official
posting location for all meeting notices pursuant to C.R.S. § 24-6-402.
Section 2. Town staff is hereby directed to provide the official website address to
the State Department of Local Affairs for inclusion in the Department's inventory.
Section 3. In the event online notice is not possible due to emergency circumstances,
the alternative posting place is the bulletin board at the Vail Town Hall, 75 S. Frontage Road, Vail,
Colorado.
INTRODUCED, READ, APPROVED AND ADOPTED this 4th day of January 2021.
TOWN OF VAIL
_______________________
Kim Langmaid, Mayor
ATTEST:
_________________________________
Tammy Nagel, Town Clerk
January 4, 2022 - Page 22 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: S A F E R grant program and a potential grant application.
P RE S E NT E R(S ): Mark Novak, F ire Chief
AC T IO N RE Q UE S T E D O F C O UNC I L: Provide direction to staff.
B AC K G RO UND: The application period for the S taffing for A dequate Fire and Emergency
Response (S A F E R) grant is currently open. Vail F ire and E mergency Services will provide an
update on the S A F E R grant program and a potential grant application.
S TAF F RE C O M M E ND AT IO N: Direct staff to submit an application for the 2021 S A F E R grant.
AT TAC H ME N TS:
Description
S AF E R Grant Staff Memo
S AF E R Grant Presentation
Public Comment
January 4, 2022 - Page 23 of 108
To: Town Council
From: Mark Novak, Fire Chief
Date: January 4, 2022
Subject: SAFER Grant Application
I. Purpose:
The purpose of this memo is to provide information regarding the Staffing for Adequate
Fire and Emergency Response (SAFER) grant.
II. Background
The SAFER grant is a program administered by the Federal Emergency Management
Agency (FEMA). The purpose of this program is to support efforts of fire departments to
increase staffing to levels that comply with the minimum standards established by
National Fire Protection Association (NFPA) 1710, Standard for the Organization and
Deployment of Fire Suppression Operations, Emergency Medical Operations and
Special Operations to Public by Career Fire Departments. The SAFER program has a
36 month performance period and does not require a match. The program does not
require retention of employees hired using grant funds beyond the performance period,
however the intent of the program is that these employees would be retained long-term
using funding sources provided by the applicant.
The Town of Vail and Vail Fire and Emergency Services received a SAFER Grant
award prior to the opening of the West Vail Fire Station. These funds were used to fill
new positions necessary to staff the new fire station.
Upon award of a SAFER grant there is a 180 day recruitment period, the performance
period begins at the end of the recruitment period.
The FY SAFER grant application period opened on January 3, 2022 and closes
February 4, 2022. The FY 2021 SAFER grant program was originally funded in the
amount of $360 million, however this amount was augmented by an additional $200
million by the American Rescue Plan (ARP). FEMA projects that this additional funding
will allow 500 grant awards to be made. Grant awards will occur between June and
September of 2022.
January 4, 2022 - Page 24 of 108
Town of Vail Page 2
III. Current Situation
VFES does not currently meet the minimum requirements established by NFPA 1710.
Even with automatic aid from Eagle River Fire Protection District, VFES cannot provide
an Effective Response Force of 17 personnel. In addition, VFES does not meet the
NFPA 1710 minimum standard of 4 persons per engine company. Meeting this
minimum standard would be consistent with Town Council adopted performance
benchmarks that were established through the third party analysis conducted for the
VFES Standards of Cover.
The Standards of Cover Analysis also identified the opportunity to improve Emergency
Medical Services (EMS) within Vail. Currently the Eagle County Paramedic Services
(ECPS) responds from a central location in Vail. Due to the geographic location of
VFES fire stations, VFES personnel are often on the scene of medical emergencies well
before a ECPS paramedic arrives at scene. Currently VFES personnel are trained to the
Emergency Medical Technician (EMT/BLS) level while Advanced Life Support (ALS) is
exclusively provided by ECPS. In addition, ECPS does not respond to certain incident
types until VFES personnel verify that there is a need for paramedics. This results in a
delay in providing ALS.
It is anticipated that new personnel hired under a SAFER grant would be trained to the
ALS level (paramedic). These personnel would not be a substitute for ECPS
paramedics, they would augment existing ALS care resulting faster ALS intervention,
increasing the level of pre-hospital medical care provided in Vail. The deployment of
firefighter/paramedics on fire engines is a model used in many communities. This does
not replace ECPS ambulance based, single function paramedics.
Increased staffing would also potentially result in an increase in the Insurance Services
Office (ISO) Public Protection Class from the current Class 2 rating to a Class 1 rating.
This could result in lower insurance premiums within Vail. Achieving an ISO Class 1
rating is an industry standard for excellent fire services.
A SAFER Grant funded increase in staffing will support the following goals and
objectives:
• Compliance with NFPA 1710
• Potential increase in ISO PPC to Class 1
• Achieve Standards of Cover performance benchmarks
• Improve emergency medical service delivery
• Vail Town Council adopted Standards of Cover service delivery (EMS)
• Support VFES 2021 Strategic Plan:
o Operational Effectiveness Objective 1.1 – Establish daily staffing at a level
that allows attainment of effective response force
Operational Effectiveness Objective 3.3 – Improve EMS service
capabilities
o Human Resources Goal 13 - Increase staffing to optimize productivity and
safety
January 4, 2022 - Page 25 of 108
Town of Vail Page 3
• Elevate service levels to be consistent with the Town of Vail goal of being a
World Class Mountain Resort.
• Support the Town Council Action Plan goal of “excellent municipal services”
IV. Current Action
VFES has initiated an application to the SAFER grant. The proposed grant funding is
approximately $2.1 million dollars which would fund the salary and benefits for 6 new
positions (2 Firefighter-Paramedics per shift) for a 3 year period (2023-2025). In addition
to the grant funding there would be logistical costs not funded by the grant which would
be necessary to provide equipment such as uniforms, PPE and radios for the new
personnel, these costs are estimated at $72,600 in year one and $15,000 in ongoing
annual costs. Costs associated with the provision of ALS service on 2 engine
companies would be $180,000 in year one and $55,000 in ongoing annual costs.
If the grant was structured to continue providing BLS level EMS instead of ALS, the
grant request would be reduced to approximately $ 1.8 million to reflect lower personnel
costs. The non-grant funded costs associated with providing ALS service would not be
incurred.
The addition of 6 personnel would allow 4 person staffing on all three engine
companies, bringing daily staffing from the current 11 per shift to 13 per shift.
Following the grant funding period (2023-2025). The ongoing annual personnel costs
would be approximately $736,00 for retention of 6 FF/PM (ALS) or $640,000 for six FF
(BLS). Ongoing logistical costs would be $70,000 to maintain 6 FF/PM (includes ALS
equipment/supplies and individual logistical supplies). Ongoing logistical costs would be
$15,000 to maintain 6 FF (reduction of $55,000 annually for ALS program).
These costs are illustrated in the table below:
Not Grant Funded
PPE Uniforms Education Physicals Radios Total
Scenario 1: 6 FF/PM (ALS)Year 1 30,000 6,000 3,000 3,600 30,000 72,600
Year 1 salaries/benefits $634,919 Ongoing 3,000 3,000 3,000 3,000 3,000 15,000
Year 2 salaries/benefits $675,219
Year 3 salaries/benefits $707,155 Advanced Life Support (2 Engines)
Grant Total $2,017,292 Equipment Supplies Med Director Total
Year 1 120,000 40,000 20,000 180,000
Year 4 Salaries/benefits $736,000 Ongoing 15,000 20,000 20,000 55,000
Senario 2: 6 FF(BLS)Total year 1 costs:252,600
Year 1 salaries/benefits $548,267
Year 2 salaries/benefits $586,846 Total ongoing costs 6 FF/PM (ALS): 70,000
Year 3 salaries/benefits $614,675
Grant Total $1,749,788 Total ongoing costs 6 FF (BLS): 15,000
Year 4 Salaries/Benefits $640,000
SAFER Grant Funded
January 4, 2022 - Page 26 of 108
Town of Vail Page 4
The 2021 SAFER Grant does not have a Maintenance of Effort Requirement (MOE), as
such there is no requirement to maintain the staffing levels achieved using the SAFER
funds once the grant funding terminates, however, staff recommends against pursuing
the grant if there is not the intent to maintain the improved staffing and service levels
that will be achieved by the grant funding.
V. Summary
The current SAFER grant and the increased SAFER funding provided by the ARP
represents a unique opportunity to further the goal of providing “excellent municipal
services”. While the primary goal of pursuing this funding is to increase daily staffing,
there is also an opportunity to provide added value to the citizens of Vail by enhancing
the emergency medical services provided by VFES. This will not replace the services
provided by ECPS, rather it will strengthen the EMS system.
Due to the narrow application timeline for the SAFER grant, staff will need to
expediently finalize the details of the application, including the future level of EMS
service provided by VFES, in order to meet the submission deadlines.
VI. Questions for Vail Town Council
1. Does the Vail Town Council support a SAFER grant application for the purpose of
increasing VFES daily staffing?
2. If VFES is awarded a SAFER grant, does the Vail Town Council support VFES
providing fire engine-based paramedic level EMS (FF/PM)?
January 4, 2022 - Page 27 of 108
Vail Fire and
Emergency Services-
Staffing for Adequate
Fire and Emergency
Response Grant
January 4, 2022 - Page 28 of 108
2021 SAFER Grant
•Purpose: Assist in obtaining compliance with NFPA 1710-
Standard for the Organization and Deployment of Fire Suppression
Operations, Emergency Medical Operations and Special
Operations to Public by Career Fire Departments
•2021 Funding is $560 Million ($200 M one-time increase due to
American Rescue Plan)
•Grant funds the hiring of additional personnel to increase staffing
levels for 3 years
•No match required
•Not obligated to fund the new positions upon completion of the
grant, staff does not recommend submitting an application unless
the intent is to fund the new positions in the future
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
January 4, 2022 - Page 29 of 108
Grant Application
•Fund 6 new positions (2 per shift)
•Provides 4 person staffing at all 3 stations
•Primary purpose is to achieve NFPA 1710 staffing levels
•Opportunity to provide Advanced Life Support (ALS) at the two
remote stations (East/West Vail)
•Grant funds salaries and benefits
•Grant recipient funds uniforms, PPE, other expenses
•Additional annual cost for ALS supplies, equipment, etc.
•The SAFER grant has a very short application period
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
January 4, 2022 - Page 30 of 108
Costs
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
Not Grant Funded
PPE Uniforms Education Physicals Radios Total
Scenario 1: 6 FF/PM (ALS)Year 1 30,000 6,000 3,000 3,600 30,000 72,600
Year 1 salaries/benefits $634,919 Ongoing 3,000 3,000 3,000 3,000 3,000 15,000
Year 2 salaries/benefits $675,219
Year 3 salaries/benefits $707,155 Advanced Life Support (2 Engines)
Grant Total $2,017,292 Equipment Supplies Med Director Total
Year 1 120,000 40,000 20,000 180,000
Year 4 Salaries/benefits $736,000 Ongoing 15,000 20,000 20,000 55,000
Senario 2: 6 FF(BLS)Total year 1 costs:252,600
Year 1 salaries/benefits $548,267
Year 2 salaries/benefits $586,846 Total ongoing costs 6 FF/PM (ALS): 70,000
Year 3 salaries/benefits $614,675
Grant Total $1,749,788 Total ongoing costs 6 FF (BLS): 15,000
Year 4 Salaries/Benefits $640,000
SAFER Grant Funded
January 4, 2022 - Page 31 of 108
Firefighter/Paramedic Model
•Due to distribution of fire stations VFES arrives at scene in
East/West Vail before ECPS
•FF/PM provides higher level of care than a FF, increased service
to citizens
•VFES FF/PM would not replace ECPS personnel, they would
reduce 911 to ALS time and improve service
•Force multiplier for ECPS during periods of high system demand
•The deployment of firefighter/paramedics is a model used in many
communities. This does not replace ECPS ambulance based,
single function paramedics.
•FF/PM receive higher pay than FF due to additional
training/skills/responsibility
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
January 4, 2022 - Page 32 of 108
Alignment
•Compliance with NFPA 1710
•Potential increase in ISO PPC to Class 1
•Vail Town Council adopted Standards of Cover performance benchmarks
•VFES 2021 Strategic Plan:
o Operational Effectiveness Objective 1.1 –Establish daily staffing at a
level that allows attainment of effective response force
o Operational Effectiveness Objective 3.3 –Improve EMS service
capabilities
o Human Resources Goal 13 -Increase staffing to optimize productivity
and safety
•Elevate service levels to be consistent with the Town of Vail goal of being
a World Class Mountain Resort.
•Support the Town Council Action Plan goal of “excellent municipal
services”
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
January 4, 2022 - Page 33 of 108
FAQ
•Does this grant commit the Town of Vail to funding new positions in the future?
o No, however, the intent should be to maintain staffing and service levels.
•Do other mountain town fire agencies have 4 person engine companies?
o Yes, Eagle River Fire District, Greater Eagle Fire District, Red, White and
Blue (Breckenridge), Summit Fire and EMS.
•Do other mountain town fire agencies have Firefighter/Paramedics?
o Yes, Steamboat, Red, White and Blue (Breckenridge), Snowmass (RFFR),
Basalt (RFFR), Glenwood Springs, Summit Fire and EMS.
•Does this needlessly duplicate services already provided by Eagle County
Paramedic Services?
o No, this adds value to the service already provided by ECPS and reduces
the time interval between 911 and a Paramedic making patient contact
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
January 4, 2022 - Page 34 of 108
Questions for Town Council
1.Does the Vail Town Council support a SAFER grant
application for the purpose of increasing VFES daily staffing?
2.If VFES is awarded a SAFER grant, does the Vail Town
Council support VFES providing fire engine-based paramedic
level EMS (FF/PM)?
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
January 4, 2022 - Page 35 of 108
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
January 4, 2022 - Page 36 of 108
From:Tammy Nagel
To:Stephanie Bibbens
Subject:FW: VFES SAFER Grant
Date:Tuesday, January 4, 2022 12:14:59 PM
Attachments:Vail Town Council, SAFER - Google Docs.pdf
image002.png
Please add the email and the attached to public comment under SAFER. Thank you
Tammy Nagel
Town Clerk
75 S. Frontage Road W.
Vail, Colorado 81657
970.479.2136
vailgov.com
From: Jim Bradford <jbradford@ecparamedics.com>
Sent: Tuesday, January 4, 2022 12:01 PM
To: Scott Robson <SRobson@vailgov.com>; Council Dist List <TownCouncil@vailgov.com>; Kim
Langmaid <KLangmaid@vailgov.com>
Cc: Amy Gnojek <agnojek@ecparamedics.com>; Will Dunn <wdunn@ecparamedics.com>; Jeff Babb
<JBabbECHSD@gmail.com>; Board <board@ecparamedics.com>
Subject: VFES SAFER Grant
January 4, 2022
To: Town of Vail Mayor and Members of the Vail Town Council
From: Eagle County Paramedic Services
Re: VFES SAFER Grant Request
Dear Town Manager Robson, Mayor Langmaid and Vail Town Council Members,
We were very surprised to see Chief Novak’s SAFER Grant request on your agenda
January 4, 2022 - Page 37 of 108
for today. Chief Novak has not shared this plan with us, nor with Dr. Dianna Hearne
who is the Medical Director for the Fire and EMS services in Eagle County. We have
concerns that the approach outlined in this proposal may have negative impacts on
other parts of the EMS system in Eagle County.
The EMS system in Eagle County was designed to be a Tiered Response System.
This type of system utilizes EMT-BLS (Basic Life Support) first responders from fire
stations located across communities in our valley. These first responders make an
initial assessment of the patient's condition and provide immediate, life saving care if
needed. The first responders are supported by Eagle County Paramedic Services
paramedics who continue patient care at a higher level and transport to Vail Health’s
Emergency Department.
ECPS has supported our EMS partners with training and supplies to ensure they are
able to act quickly and effectively when seconds count. Excellent BLS–utilizing high
quality CPR and early AED access, bleeding control and Narcan for opioid overdose–
are life savers. Advanced Life Support (ALS) is essential when transporting a very
sick patient to a hospital.
Chief Novak’s grant proposal makes some assumptions and allusions to increased
service levels which are not supported by current data. VFES firefighters provide
excellent BLS care and service to patients. ECPS paramedics support them with ALS
when needed and with transport to Vail Health. Faster ALS interventions do not
actually increase the level of pre-hospital care delivered to patients.
Being a firefighter is a full time job. Being a paramedic is a full time job. While there
are communities that use firefighter/paramedics, there are also many who do not. We
believe using a single role paramedic provides the highest level of care.
As Chief Novak has rightly said, one of the greatest threats to Vail is fire. Does it
make sense to add firefighters who will need to maintain the additional credentialing
of paramedic? The paramedic level of care has been expertly provided to Vail and
Eagle County by Eagle County Paramedic Services for more than 40 years.
We urge the Council to approve additional staffing for VFES at the firefighter/EMT
level. We urge you not to approve the needless duplication of services at the
paramedic level.
Thank you for considering our input; we welcome additional conversation about this.
Respectfully, Amy Gnojek, CEO/CFO
agnojek@ecparamedics.com
Jim Bradford, CEO/COO
jbradford@ecparamedics.com
Will Dunn, Senior Manager of Clinical Services
January 4, 2022 - Page 38 of 108
wdunn@ecparamedics.com
Jim Bradford
Interim CEO / COO
P: 970.569.2342
C: 970.343.4494
eaglecountyparamedics.com
Pronouns: he/him/his
January 4, 2022 - Page 39 of 108
January 4, 2022 - Page 40 of 108
January 4, 2022 - Page 41 of 108
From:Tammy Nagel
To:Stephanie Bibbens
Subject:FW: vail fire ambi
Date:Wednesday, January 5, 2022 8:32:06 AM
Attachments:vail fire ambi.docx
image005.png
For public comment.
Tammy Nagel
Town Clerk
75 S. Frontage Road W.
Vail, Colorado 81657
970.479.2136
vailgov.com
From: Scott Robson <SRobson@vailgov.com>
Sent: Tuesday, January 4, 2022 6:38 PM
To: Council Dist List <TownCouncil@vailgov.com>
Subject: FW: vail fire ambi
More comments from Dr. Hearne attached. Chief Novak was cc’d as well.
Scott Robson
Town Manager
srobson@vailgov.com
vailgov.com
twitter.com/vailgov
January 4, 2022 - Page 42 of 108
From: Jim Bradford <jbradford@ecparamedics.com>
Date: Tuesday, January 4, 2022 at 5:15 PM
To: Scott Robson <SRobson@vailgov.com>
Cc: Will Dunn <wdunn@ecparamedics.com>, Amy Gnojek <agnojek@ecparamedics.com>,
"hearne@vailhealth.org" <hearne@vailhealth.org>
Subject: Fwd: Fw: vail fire ambi
Hi Scott,
I am passing on some thoughts and comments from Dr Diana Hearne. Dr Hearne is the Medical
Director for the Fire Departments in Eagle County and ECPS. She admittedly did not have much time
to review VFES' proposal, her thoughts may help you in better understanding some of the concerns
with the SAFER Grant proposal.
Thank you, and again, we would be happy to have an opportunity to discuss further.
Image removed by sender.
Jim Bradford
Interim CEO / COO
P: 970.569.2342
C: 970.343.4494
eaglecountyparamedics.com
Pronouns: he/him/his
---------- Forwarded message ---------
From: Will Dunn <wdunn@ecparamedics.com>
Date: Tue, Jan 4, 2022 at 4:26 PM
Subject: Fwd: Fw: vail fire ambi
To: James Bradford <jbradford@ecparamedics.com>, Amy Gnojek <agnojek@ecparamedics.com>
---------- Forwarded message ---------
From: diana hearne <dianahearne@hotmail.com>
Date: Tue, Jan 4, 2022 at 2:53 PM
January 4, 2022 - Page 43 of 108
Subject: Fw: vail fire ambi
To: Will Dunn <wdunn@ecparamedics.com>
Diana Hearne
From: Diana Hearne <hearne@vailhealth.org>
Sent: Tuesday, January 4, 2022 2:50 PM
To: zzz-Diana Hearne <dianahearne@hotmail.com>
Subject: vail fire ambi
This message (and any included attachments) is from Vail Health, Vail Valley Surgery Center, Colorado Mountain Medical or Howard Head
Sports Medicine and is intended only for the addressee(s). The information contained herein may include privileged or otherwise
confidential information. Unauthorized review, forwarding, printing, copying, distributing, or using such information is strictly prohibited
and may be unlawful. If you received this message in error, or have reason to believe you are not authorized to receive it, please
promptly delete this message and notify the sender by e-mail. If you have any question regarding this notice or the email that you have
received, please respond to postmaster@vailhealth.org.
January 4, 2022 - Page 44 of 108
Main points for me:
1. Last minute request for grant to hire paramedics without cooperation or input from ECPS or
others in the medical community
2. Medical director question – who will provide medical direction? What oversite will be provided
3. Qualification and maintenance of paramedic skills
4. Dilution of skills
5. Equipment
6. Unique aspects of local care that do not lend to same issues or concerns or structure of
fire/medic systems used for comparisom
Late notice and no transperancy
I received a copy of the Vail Fire proposal late last night after it was forwarded to me.
This did come as a surprise. While we had meetings earlier suggesting an interest by Vail Fire in
pursuing ALS capabilities, I was under the impression that the agencies were reviewing data on need or
benefit of additional paramedic response. Generally in Vail with a central fully staffed paramedic
ambulance response times are short. While concern has been expressed of delayed paramedic
response in anecdotal cases, information has not been provided to ECPS on specifics to verify or review
any cases and internal review by ECPS could not verify any cases of delayed or refused responses.
Medical director
VSEP provides exclusive medical direction for ECPS.
ECPS works within a cooperative response with multiple other agencies who may provide initial
response times faster than a paramedic with BLS support. This has been highly effective. Medical
control for all these medics (BLS and ALS) has come through medical direction and protocols from ECPS
to provide a seamless method of emergency medical care.
We feel it is critical to have local and coordinated system emergency care throughout the valley
including the town of Vail. We also strongly feel that have medical direction through the local
Emergency Medicine physicians who are staffing the receiving emergency department (Vail Health)
provides the best care to our population.
January 4, 2022 - Page 45 of 108
ECPS and VSEP are currently finalizing the hiring of a medical director who is fellowship specialty trained
in EMS medical direction and will work a combined position with EMS medical direction as well as a part
of VSEP doing Vail emergency department staffing. This will increase the training and knowledge base
of the medical director and increase the dedicated time for EMS by 5 fold, while still keeping a local
doctor versed in Vail and Eagle County standards of emergency care
Qualifications, training and maintenance of skills
ECPS has a strict hiring and training program for its paramedics. New hires are well vetted and even
when certified and experienced undergo a rigorous field training period to become familiar with local
standards of care, resources, and issues.
All paramedics in ECPS are involved in ongoing skill and performance improvement and monitoring. A
very extensive quality assurance program is in place with p monitoring, ongoing education and skills
maintenance
Dilution of skills
A concern within EMS is maintenance of skills. This is common concern in lower volume regions. This
has been a concern at ECPS given the limited ALS call volume on an annual basis. We already struggle
with concerns that ECPS medics may not get enough calls to keep skills at maximum. This is referred to
as skill dilution.
Repeated ongoing use of critical skills is absolutely necessary to maintain high performance. ECPS
recognizes this issue with the relatively low overall ALS calls within Vail. ECPS manages this by rotating
paramedics through stations with higher call volumes and transport times to maintain these skills as well
as an extensive ongoing skill maintenance and education process including didactic, conferences, and
hands on simulation training. Adding additional ALS providers in Vail further dilutes experiences. Plans
for 6 new providers in only Vail would suggest a very low number of ALS interactions for maintenance of
basic ALS skills. Even more concerning would be maintaining advanced ALS skills such as advanced
airway management. We feel this could be detrimental to those we serve.
Equipment
ECPS has made extensive investments in ALS equipment and medications. We have made sure such
equipment is compatible with the hospital for seamless care of patients. ECPS utilizes local protocols
and has obtained state waivers for many medications and treatment scenarios. It is not clear to me
from the brief time I was able to view the proposal as to the plans or costs of obtaining medical
equipment, medications or any desires to apply for advanced practice waivers.
Will the plan be to fully supply the Fire Paramedics with the same level of care provided by ECPS?
January 4, 2022 - Page 46 of 108
Comparisoms
The system of EMS medical response in Vai and Eagle County is not an apples to apples comparison with
the fire/medic agencies. The communities and counties identified do not provide the equivalent level of
care through a health systems district as does ECPS
January 4, 2022 - Page 47 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Timber Ridge Village A partments Redevelopment Discussion
P RE S E NT E R(S ): George Ruther, Housing Director
AC T IO N RE Q UE S T E D O F C O UNC I L: Engage in the discussion and provide any initial
feedback on the draft project goals and objectives, the public/private partnership approach, and the
actions identified in the proposed redevelopment timeline.
B AC K G RO UND: The Vail Town Council has stated its preference to initiate a planning process
for the pending redevelopment of the Timber Ridge Village A partments. To that point, on J uly 2,
2021 during a Town Council B udget Retreat Worksession, instruction was given to bring forward
recommendations for a planning process for the Council’s consideration and further instruction.
S TAF F RE C O M M E ND AT IO N: Please refer to S ection 4 of the attached memorandum.
AT TAC H ME N TS:
Description
Timber Ridge Village Apartments Redevelopment Discussion 01042022
Public Comment
January 4, 2022 - Page 48 of 108
1
To: Vail Town Council
From: George Ruther, Housing Director
Timber Ridge Operating Committee
Date: January 4, 2022
Subject: Initial Discussions Regarding a Potential Future Redevelopment of the Timber Ridge
Village Apartments – 1281 North Frontage Road
1. PURPOSE
The purpose of this memorandum is to inform an initial discussion regarding the future Timber
Ridge Village Apartments redevelopment, located at 1281 North Frontage Road.
Topics to be discussed in this memorandum include the following:
A. Project Overview
B. Existing Conditions
C. Financial Considerations
D. Draft Redevelopment Goals and Objectives
E. Public/Private Partnership
F. Redevelopment Timeline
G. Next Steps
This agenda item advances the actions outlined in the 2018-2020 Vail Town Council Action
Plan, furthers the adopted housing goal of the Town of Vail, and realizes Vail’s vision to be the
premier international mountain resort community.
This memorandum is informational for initial discussions only and no final action is requested at
this time.
2. TOPICS TO BE DISCUSSED
A. Project Overview
1. Ownership History
The Town of Vail is the owner of the Timber Ridge Village Apartments. The Town acquired the
property in 2003 for $20M with the expressed purpose of protecting and preserving the resident
occupied deed restriction recorded and in place at the time. Pursuant to the terms of the
existing deed restriction, the obligation for resident occupancy was to expire after twenty years.
January 4, 2022 - Page 49 of 108
Town of Vail Page 2
The Town obtained simple fee title interest to approximately 10.08 acres of land and the
accompanying 198 two-bedroom, one bath apartment homes at the time of acquisition. At the
time, the Timber Ridge Village Apartments were Vail’s single largest deed-restricted housing
development, consisting of 198 rental apartments. However, the Town has since entered into a
ground lease/purchase option agreement for the easternmost 5.24 acres of land and the current
site of the Lion’s Ridge Apartment Homes. Pursuant to the terms of the agreement, the ground
leaseholder, or its assigned, has the option to either purchase the land for $5M at any time prior
to December 31, 2024, or begin making escalating annual land lease payments (12.5%/five-
year period) to the Town of Vail on January 1, 2025, through the year 2064. The initial ground
lease payment is $125,000 for the first five-year period. Regardless, the Town has no ownership
interest or operating obligations, but for the land, in the Lion’s Ridge Apartment Homes.
Vail Local Housing Authority (VLHA) retains a 0.01% ownership interest in the development
entity of the Lion’s Ridge Apartment Homes which exempts the property from real property
taxes. The VLHA receives an annual payment of $35,000 for its ownership interest from the
ground leaseholder.
The Town of Vail continues to own and operate the 96 for-rent apartment homes on the
westernmost 4.8 acres of the property (aka Timber Ridge Village Apartments). The operational
responsibilities are granted to the Timber Ridge Operating Committee. By incorporating
documents, the Committee is to be comprised of the Town Manager, Housing Director, Public
Works Director, Finance Director and Facilities Maintenance Manager. Of the 96 apartments at
Timber Ridge Village Apartments, 36 apartments are master leased to Vail Resorts, subject to a
one-year lease term, with the balance of the apartments leased to individual businesses and
persons residing in the Town of Vail. 100% of the apartments are deed-restricted to employees
working a minimum of 30 hours per week at businesses located within Eagle County.
2. Project Site
• Address: 1281 North Frontage Road
• Parcel Number: 210312129001
• Legal Description: Timber Ridge Subdivision, Lot 1
• Zoning: Housing (H) District
• Lot Size: 4.8 acres/209,088 square feet
• Geologic Hazards: None (mitigated see 12-21-13(H)(1-3) Vail Town Code)
3. Current Leasing Situation
The Timber Ridge Village Apartments have historically operated at a nearly 100% annual
occupancy rate. Corum Property Management is contracted through the Town of Vail to
oversee the daily operations, property management, and leasing administration. Of the 96
apartment homes, 36 homes are presently master leased to Vail Resorts and the remaining 60
homes are leased to individuals, families, and businesses. All lease terms are one-year, with
option for renewal, subject to Town of Vail consent.
Basic leasing rates and terms are as follows:
• 36 master leased homes - $1,535/unit/month
• 60 individually leased homes - $1,535/unit/month
• Maximum of three tenants per home
• Leases require 30 hours per week of employment within Eagle County
• Short-term rental is prohibited
January 4, 2022 - Page 50 of 108
Town of Vail Page 3
• All leases contain the Town’s right to terminate clause for redevelopment upon written
notice.
Any redevelopment effort shall require a thoughtful plan for resident relocation and
displacement during the period of redevelopment construction as the community will lose
access to 96, two bedroom for-rent apartments for up to two years (+/- 240 residents).
4. Redevelopment Potential
The Timber Ridge Village Apartments maintain significant redevelopment potential. According
to the Official Zoning Map of the Town of Vail, the property is located within the Town’s Housing
(H) District. The Housing District was first created in 2001 for the sole purpose of increasing the
supply of deed-restricted homes in Vail. By design, the Housing District is intended to provide
adequate sites for deed-restricted homes for year-round and seasonal Vail residents.
The Housing District is intended to provide a wide range of latitude in the application of the
required development standards. It is most likely that any redevelopment effort would be of a
high density, multiple family nature. In many ways, the development potential (GRFA,
landscape area, building height, density) of the property is limited only by the Town’s ability to
achieve the transportation needs of the future residents. Given the ease of access to the West
Vail Mall commercial area, the adjacency to the commercial job core areas of Lionshead and
Vail Village, and the convenience afforded by the North Frontage Road bus routes and overall
public transit services, the Timber Ridge Village Apartments property is a prime location for a
transit-oriented type of redevelopment. The redevelopment potential of the property is further
benefitted by the absence of immediately adjacent residential properties and other potentially
affected persons and owners.
B. Existing Conditions
The following information highlights the key existing conditions affecting the Timber Ridge
Village Apartments:
• Year built: 1981
• Life Expectancy: 35 years total, with 3 – 4 years remaining
• Number of buildings: 8, two and three-story tall apartment buildings
• Number of homes: 96 two-bedroom, one-bathroom apartment homes
• Size of homes: 744 sq.ft. each, or 71,424 gsf total
• Parking spaces: +/- 100 surface parking spaces
• Onsite amenities: laundromat
office space/storage/facilities maintenance area
manager’s apartment
onsite public transit stop
C. Financial Considerations
The financial conditions at the Timber Ridge Village Apartments will play a determining role in
the future redevelopment. The following information highlights the key current financial
considerations of the Timber Ridge Village Apartments:
Timber Ridge Village Apartments has operated at a net surplus of $293K on average for
the previous five years, including annual debt service of $482K and capital spending.
January 4, 2022 - Page 51 of 108
Town of Vail Page 4
The town has invested just over $1.0M in capital over the last five years. The current
fund balance is projected to be $1.2M for the year ending December 31, 2021.
Promissory notes owed to the Town for certain operating deficiencies and mold
remediation projects totaling $1.9M was fully repaid in 2021 from reserves.
Promissory note owed to the Town for payoff of Timber Ridge Village Apartments bonds
totals $8.0M. The Town also contributed another $8.0M from the General Fund for
payoff of the bonds. Interest rate is at 1.5% and matures December of 2033. Principal
and interest payments have been made, with current principal balance owed on the note
totaling $5.1M.
While Timber Ridge Village Apartments are financially stable and have reserves to cover current
capital expenditures, the property and improvements will require significant capital project
expenditures beginning in year 2024, if not redeveloped sooner. Likely improvements include
roof replacement, exterior siding, deck and walkway repairs, new building wrap and insulation,
new windows, etc.
An important consideration of the future redevelopment of the Timber Ridge Village Apartments
is the determination of how the existing financial obligations and liabilities (+/- $4.0M) will be
addressed in the redevelopment project pro forma.
D. Draft Redevelopment Goals and Objectives
The adoption of goals and objectives for the redevelopment of the Timber Ridge Village
Apartments is critical to overall success of the project. In addition to outlining a logical and
rational approach to the redevelopment effort, adopted goals and objectives provide direction
and a framework for decision-making, inform the design and entitlement process, create clearer
understanding of the desired outcomes, and allows the development team to be the most
effective and efficient with their limited time and valuable taxpayer funds. If the development
team is informed of the goals and objectives of the redevelopment project, it is more likely the
project will be completed on-time, on-budget, and contain the program and design features of
greatest importance to the Vail community.
With that in mind, the following draft redevelopment goals and objectives are highlighted for
discussion:
• Seize the full opportunity - The redevelopment of the Timber Ridge Village Apartments
will serve an integral role in strengthening the supply of deed-restricted homes in Vail by
providing for a minimum of 200 homes total.
• Deed-restricted homes are the highest priority - 100% of the new homes shall be
deed-restricted for resident occupancy with leasing preference granted to employees
working at businesses in the Town of Vail.
• Optimize this housing opportunity - Given the scarcity of developable land for deed-
restricted homes in Vail, the density, height, and scale of the redevelopment shall be
optimized within the parameters of the Town’s adopted Housing (H) District, land use
regulations, building codes, and applicable code provisions.
• Minimize the impacts of the short-term loss of homes- Construction of the
redevelopment project shall not begin prior to the issuance of a certificate of occupancy
for the Residences at Main Vail to minimize the negative impacts of vacating the Timber
Ridge Village Apartments for construction.
January 4, 2022 - Page 52 of 108
Town of Vail Page 5
• A market study shall drive the design - Timber Ridge Village Apartments shall be
redeveloped to meet the current and future housing needs of year-round and seasonal
Vail residents based upon the findings and conclusions of an updated housing needs
assessment and market demand study.
• Environmental stewardship is a community value – Environmental sustainability best
practices shall be incorporated into the planning, design, construction, and future
operations of the new buildings to include 100% electrification, solar array installation,
car share program, public transit improvements, beyond energy conservation code
construction, water use conservation, high efficiency systems, etc.
• Cost is a key consideration - Financial sustainability and fiscal responsibility are key
considerations of the long-term affordability of the homes and operational/maintenance
needs of the property owner and reflected as such in the project pro -forma.
• Time is of the essence - Understanding the critical housing needs of the Vail
community and Eagle River Valley, as well as the importance of meeting the growing
demand for homes, the redevelopment of the Timber Ridge Village Apartments shall be
completed within 24 months of its demolition and in time for occupancy by November 1,
2024.
• Homes are more important than cars - Due to its convenient location to the West Vail
community commercial area and ease of access to the primary employment centers in
Vail via public transit and pedestrian sidewalks, emphasis shall be placed on optimizing
the number of residential homes rather than maximizing the number of vehicle parking
spaces.
• Lead by example – The process and outcome of the redevelopment of the Timber
Ridge Village Apartments shall exemplify leadership in delivering on housing for others
to follow and shall align with Vail’s place amongst leaders in the mountain resort
communities.
• Coordinated efforts yield greater results - Given the adjacency of the redevelopment
site to the Federally owned United States Post Office property, the Town shall
coordinate its sub-area planning efforts to include the potential future Post Office
property. The U.S. Post Office site is an additional 3.79 acres of possible
housing/community uses development land area.
• Optimize the use of the site for complimentary community uses – The Housing (H)
District allows certain land uses which are determined to be accessory and
complimentary to deed-restricted residential development. Based upon the findings of
the updated housing needs and assessment, additional uses on the site such as early
childhood education centers, community commercial, personal services, and
recreational facilities, which are allowed by zoning, should be considered.
E. Public/Private Partnership
The 2018 Housing Policy Statements adopted by the Vail Town Council emphasis the
importance of public/private partnerships in the Town’s effort to realize its adopted housing goal
of acquiring 1,000 additional deed-restrictions, for a total of 1,688 deed restrictions, by the year
2027. Pursuant to their adoption, housing policy statements #2 and #3 articulate this importance
and state the following:
#2 Housing Partners – We use public/private partnerships and actively pursue local
and regional solutions to increase the supply of deed-restricted homes.
January 4, 2022 - Page 53 of 108
Town of Vail Page 6
#3 Private Sector Importance – We foster a pro-active and solutions-oriented
environment that promotes private sector investment to create deed-restricted
homes.
On February 10, 2021, the Vail Town Council executed a pre-development agreement with
Triumph Development West, LLC to facilitate the future construction of the Residences at Main
Vail. Contained within said agreement was a grant by the Vail Town Council to Triumph
Development providing an exclusive right to negotiate with the Town for development rights
related to Timber Ridge Project until May 5, 2021. Triumph’s right to pursue the Project were at
Triumph’s own cost, as a developer at risk, with the understanding that the Town will sign the
development applications with no responsibility to the Town for any associated cost. The
parties did acknowledge a cooperative partnership to establish the appropriate unit types based
on a housing market study, with each party responsible for 50% of the cost of such study. It
was understood a minimum of 200 deed-restricted employee housing units of vary types would
be developed at Timber Ridge, based upon the findings.
Based on past experiences at the Chamonix Vail Townhomes and ongoing Residences at Main
Vail, the Vail Town Council has acknowledged a desire to negotiate a public/private partnership
with Triumph Development West, LLC to collaborate on the redevelopment of Timber Ridge
Village Apartments. To do so, based on the Town’s adopted purchasing policies and direction
provided within Colorado State Statues, the Town Council would need to discuss, justify and
formally vote on a sole-source selection of Triumph Development West, LLC for development
services. Alternatively, and one approach recommended by the Town of Vail’s Auditor, would be
to issue a Request for Qualifications (RFQ) or similar, for development services that would
include Triumph Development and other interested parties. The goal of any process would be to
ensure the highest quality and most cost-effective development is delivered with tax-payer
dollars.
F. Redevelopment Timeline
• Adopt initial project goals and objectives - February 1, 2022
• Determine public/private partnership approach (sole source or RFQ) by vote – February
1, 2022
• Appropriate planning and pre-development project budget – February 1, 2022
• Appoint Timber Ridge Redevelopment Advisory Committee - February 1, 2022
o (Housing Director, Finance Director, Town Manager, Town Council Rep, VLHA
Rep, Developer Rep, Community Rep)
• Regular informational updates to the Vail Town Council – February 1 thru April 5, 202
• Determine development/financing approach (i.e. ownership & leasing) - April 19, 2022
• Complete data collection - May 1, 2022
o Housing needs assessment & market study
o Traffic report
o Geologic hazard mitigation
o Zoning analysis
o Feasibility study
o Schematic plan design
o Pre-construction probable cost estimating
o Pro forma modeling
• Finalize development deal structure & execute development agreement - May 17, 2022
• ToV/Developer to submit Timber Ridge sub-area master plan – June 1, 2022
• Adopt Timber Ridge sub-area redevelopment master plan – September 1, 2022
January 4, 2022 - Page 54 of 108
Town of Vail Page 7
• Submit development applications – December 1, 2022
• Submit phased building permit application - May 1, 2023
• Begin construction – September 1, 2023
• Complete construction & ready for occupancy - November 1, 2025
G. Next Steps
The purpose of this section of the memorandum is outline a series of next steps to be
completed to remain on schedule with the proposed redevelopment timeline noted above.
The Timber Ridge Operating Committee has identified a series of next steps for the planning
process. The suggested next steps include:
• Implement a 1 ½ to 2-year planning/entitlement process window
• Complete high-level housing needs assessment & market study
• Complete an updated traffic study to determine existing traffic conditions and predict
future impacts
• Amend the Town adopted Geologic Hazard Maps acknowledging the completion of
rockfall mitigation improvements
• Appoint the Timber Ridge Redevelopment Advisory Committee
• Determine development partnership selection approach
• Schedule follow-up discussions with Vail Town Council (project goals and objectives)
• Vail Local Housing Authority and community member participation
• Initiate sub-area planning process (partially funded in 2022 town budget)
• Explore funding opportunities
• Pursue public/private partnership opportunities and seek regional collaboration
• Finalize development approach and define roles of partners in the partnership
• Pre-development Agreement ($50K for legal, planning, pre-development services, etc.)
3. RECOMMENDATIONS
The Vail Town Council has stated its preference to initiate a planning process for the pending
redevelopment of the Timber Ridge Village Apartments. To that point, on July 2, 2021 during a
Town Council Budget Retreat Worksession, instruction was given to bring forward
recommendations for a planning process for the Council’s consideration and further instruction,
if any.
To that end, the Timber Ridge Operating Committee recommends the Vail Town Council
instructs the Committee take the steps necessary to complete the tasks listed in Section 2G of
this memorandum above as the initial steps in a Timber Ridge Village Apartments
redevelopment planning process. Most importantly, the process allows for a fall 2023
redevelopment start date.
The recommended actions highlighted above place an emphasis on taking a proactive approach
by defining goals and desired outcomes of a redevelopment. This recommended approach is in
contrast to the process pursued on the easternmost portion of the site whereby, due to
prevailing conditions and circumstances at the time, a more reactive response resulted.
The recommended planning process places the Town in the best position to realize its vision
and achieve its project goals. The process, as proposed, first allows the community to
January 4, 2022 - Page 55 of 108
Town of Vail Page 8
determine what is needed on the site before simply deciding what to do or how to do it. For
obvious reasons, the resulting clarity this process provides benefits not only the Town, but also
any future redevelopment partnership. This proactive process yielded successful outcomes
when used to plan for the Vail Health Campus redevelopment and the recently completed
Chamonix Vail Neighborhood development.
January 4, 2022 - Page 56 of 108
From:Tammy Nagel
To:Stephanie Bibbens
Subject:FW: Timber Ridge
Date:Tuesday, January 4, 2022 10:30:49 AM
Attachments:image001.png
image008.png
Importance:High
Please upload the below email under Timber Ridge as Public Comment and restitch novus so it show
up. Thanks
Tammy Nagel
Town Clerk
75 S. Frontage Road W.
Vail, Colorado 81657
970.479.2136
vailgov.com
From: Stephen Connolly <sfcvail@hotmail.com>
Sent: Tuesday, January 4, 2022 9:04 AM
To: Council Dist List <TownCouncil@vailgov.com>
Subject: Timber Ridge
Importance: High
This appears to be the last chance to get something done NOW on employee housing. There cannot
possible be the division that Booth Heights caused (and is still causing?). It won’t be found in the
community and you cannot allow it to happen on Council.
Build it big. Stay focused on our biggest need – housing for the $15 an hour front line worker who
keeps this town running.
Build it for seasonal/couple of years renters. The need for employee housing far out ways the need
for more property that can be owned by families. Without the front line workers, the people we
January 4, 2022 - Page 57 of 108
have helped with affordable housing will not have an economy to live in.
DO NOT let DRB dictate parking spaces. We are a green community. Who needs a car right on the
bus route? Yea, nice amenity, but not one this community should have to offer. What would the
survey say?
DO NOT ALLOW MASTER LEASES WITH VAIL RESORTS INC. Figure out a way that the “master leases”
can go to small businesses who really need it. Also no leases to Steadman or Vail Health. We gave
them the opportunity for employee housing for “doctors and lawyers” and now Altus pretty much
sits empty.
If you cannot get a design with an interested roof line and/or paint job, commission a Colorado
starving artist preferrable from the Vail Valley, to create some sort of art in public places. Seen from
the highway, good couple of years of free p.r. Don’t hire anyone that is “world renown”. Nobody
cares and the only difference is that they charge more.
This is a huge opportunity for Council to show that they can work together for the benefit of the
Town’s economic backbone. And it will trickly UP! Do not try to address too many voices. Take the
top one and get something down quickly. Remember how the Conventions center idea eventually
included a climbing wall? We all know what happened there.
Thanks for reading. Please stay safe.
sfc
Stephen Connolly
sfcvail@hotmail.com
970-376-5798 (cell)
970-476-6826 (phone and voicemail)
Looking for a great little Bed and Breakfast in Vail?
https://link.edgepilot.com/s/8e9d518d/hOFoVwU_ik24XQ6gMQefng?u=https://airbnb.com/h/vailbnb
Rethink * Reduce * Reuse * Recycle
January 4, 2022 - Page 58 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: 2022 E llefson Park Turf Reduction P roject Update
P RE S E NT E R(S ): Todd Oppenheimer, Capital Project Manager/L andscape Architect
AC T IO N RE Q UE S T E D O F C O UNC I L: Direction from Council to proceed with final design,
D R B approval and construction documents for the Ellefson P ark Turf Reduction Project.
B AC K G RO UND: I n 2019 the Town Council approved a pilot project intended to permanently
reduce irrigated turfgrass in the Town’s parks and landscape areas. T he B uffehr Creek pilot
project was completed in A ugust 2019 and has been successful. I n 2021 S taff began researching
and implementing small test plots of plant materials to be used as lawn substitutes that require less
irrigation. The test plots are very much a work in progress for which the results will be presented
later in the year. T he second significant turfgrass reduction project at E llefson Park, 2485
Garmisch Drive, is in the R E T T budget for 2022.
S TAF F RE C O M M E ND AT IO N: A pprove the preliminary design concept for the Ellefson P ark
Turf Reduction Project.
AT TAC H ME N TS:
Description
Memorandum
Presentation
January 4, 2022 - Page 59 of 108
To: Vail Town Council
From: Department of Public Works
Date: January 4, 2022
Subject: Turfgrass Reduction Update and Ellefson Park Project
I. PURPOSE
The purpose of this item is to provide the Town Council with an update on turfgrass
reduction projects including a presentation of the preliminary design for 2022 Ellefson
Park project.
II. BACKGROUND
The Western U.S. is experiencing a prolonged drought making water conservation an increasing
important and relevant topic. There have been years where the Town has reduced water use
through temporary cutbacks in irrigation schedules. In 2019 the Town Council approved a pilot
project intended to permanently reduce irrigated turfgrass in the Town’s parks and landscape
areas. The Buffehr Creek pilot project was completed in August 2019 and has been successful.
In 2021 Staff began researching and implementing small test plots of plant materials to be used
as lawn substitutes that require less irrigation. The test plots are very much a work in progress
for which the results will be presented later in the year. The second significant turfgrass reduction
project at Ellefson Park, 2485 Garmisch Drive, is in the RETT budget for 2022.
III. BUFFEHR CREEK PARK PILOT PROJECT
The Buffehr Creek pilot project was completed in August 2019 and included a 25% reduction in
the amount of irrigated turfgrass in the park. The target area was the steep, south-facing slope
along the North Frontage Road. This area of non-functional turfgrass was replaced with a variety
of drought tolerant native grasses and shrubs. The plantings were irrigated through 2020 to allow
the root systems to establish and then the irrigation was reduced during the 2021 growing
season.
The replacement of irrigated turfgrass with native grasses and shrubs at Buffehr Creek
Park has been very successful. The change resulted in a 25% reduction in water which
is consistent with the amount of turf grass removed. This percentage represents a
savings of at least 100,000 gallons of water each year. There has been no reduction in
recreational value in the park since the non-functional turfgrass removed was not used by
park visitors.
January 4, 2022 - Page 60 of 108
Town of Vail Page 2
IV. ELLEFSON PARK TURFGRASS REDUCTION PROJECT
The Ellefson Park Turf Grass Reduction Project, scheduled for spring 2022, will replace
approximately 53% of the existing turf grass in the park with native grasses and shrubs. The
11,800 square feet of grass is primarily the steep south-facing slope along Garmisch Drive and
Arosa Drive. It can be considered as non-functional turf grass as it receives very little to no use in
the park. Assuming similar savings to what has been realized at Buffehr Creek Park this project
may reduce the water consumption at Ellefson Park by over 176,000 gallons each year.
The attached preliminary site plan outlines the various techniques that will be used to replace the
existing turf grass. These techniques include the following:
• Native grasses
• White Dutch Clover overseeding
• Rock walls with native shrub plantings
• Native or ornamental grasses
Similar techniques will be utilized next door to the park at the Town Managers residence. This
work is still being designed and will be included in the DRB submittal for the project.
V. BUDGET INFORMATION
The funding for the Ellefson Park Turf Grass Reduction Project is included in the 2022 Real
Estate Transfer Tax capital budget. The budgeted amount is $150K. The project will be put out
for competitive bid per the Town’s standard procurement process. The final proposed contract
amount will be presented with the request to award a construction contract later this winter.
VI. PROJECT SCHEDULE
The Ellefson Park Turf Grass Reduction Project will be put out to bid in February of 2022.
Assuming a successful bidding process and favorable weather conditions work is anticipated to
begin in late April and be completed by the middle of June 2022.
VII. STAFF RECOMMENDATION
Staff recommends that the Council approve the preliminary design concept for the
Ellefson Park Turf Reduction Project.
VIII. ACTION REQUESTED BY COUNCIL
Staff requests direction from the Council to proceed with final design, DRB approval and
construction documents for the Ellefson Park Turf Reduction Project.
Attachments:
Power Point Presentation
January 4, 2022 - Page 61 of 108
PRESENTATION BY
Town of Vail
Public Works
Water Savings
Through Turf Grass
Reductions
Ellefson Park
2022 Project
January 4, 2022 - Page 62 of 108
Water Savings Through Turf Grass Reductions
“Grass. It’s easy to plant, covers most types of terrain, and feels good under bare feet in the
summer. It’s also… kind of ordinary. NASA satellite imagery shows that in America, lawns
occupy about fifty thousand square miles, an area roughly the size of New York State. All that
green requires many homeowners to shell out “green” for maintenance. That’s because many
yards are planted with non-native grass species in need of extensive upkeep, from mowing and
fertilizing to weed-killing and watering. In fact, it’s estimated that one-third of all water usage in
the U.S. goes toward landscaping. “ Bob Villa, This Old House
Town of Vail | Water Savings | vailgov.com
January 4, 2022 - Page 63 of 108
Water Savings Through Turf Grass Reductions
Town of Vail | Water Savings | vailgov.com
Beginning August 2018 the Town of Vail has taken
measures to reduce water consumption through
irrigation. These have been mostly short-term
reductions in irrigation frequency to save water during
periods of low rainfall and water levels in Gore Creek.
January 4, 2022 - Page 64 of 108
Water Savings Through Turf Grass Reductions
Town of Vail | Water Savings | vailgov.com
The Prolonged Drought in the Western United States has
motivated the Town of Vail to make more lasting
reductions in water consumption through irrigation by
reducing the area of irrigated turf grass and replacing it
with landscape treatments which require less water.
January 4, 2022 - Page 65 of 108
Water Savings Through Turf Grass Reductions
Town of Vail | Water Savings | vailgov.com
“NON-FUNCTIONAL TURF GRASS”
Are the areas being targeted for replacement at this time.
“If the only person who walks on the grass is the person pushing
the mower, we have the wrong plant in the ground.”
Turf Grass should be treated much like any other pavement material
and only be used where appropriate.
January 4, 2022 - Page 66 of 108
Water Savings Through Turf Grass Reductions
Town of Vail | Water Savings | vailgov.com
Nevada is the first state to enact legislation to create water conservation
by reducing irrigation demand for non-functional turf grass and is
encouraging other western states to follow suite.
The goal of this on-going project is to do our part and create test plots to demonstrate
alternative landscape techniques that the public and landscape professionals
can employ in their landscapes before it is required by law.
Nevada Bans 'Non-Functional'
Grass in Water Conservation Effort
Audrey Nakagawa, ecowatch.com Jun. 10, 2021 02:57PM EST
“A new Nevada law will outlaw "non-functional" grass
because of the region's drought problem, in an effort to
conserve water. The nonfunctional grass makes up 31
percent of all grass in the Las Vegas area.”
January 4, 2022 - Page 67 of 108
Water Savings Through Turf Grass Reductions
Town of Vail | Water Savings | vailgov.com
BUFFEHR CREEK PARK PILOT PROJECT
2019
BEFORE
January 4, 2022 - Page 68 of 108
Water Savings Through Turf Grass Reductions
Town of Vail | Water Savings | vailgov.com
BUFFEHR CREEK PARK PILOT PROJECT
2019
AFTER
January 4, 2022 - Page 69 of 108
Water Savings Through Turf Grass Reductions
Town of Vail | Water Savings | vailgov.com
BUFFEHR CREEK PARK PILOT PROJECT
2019
PILOT PROJECT REMOVED 25% OF THE TURF GRASS IN THE PARK AS
NON-FUNCTONAL
SOUTH FACING, STEEP SLOPE DIFFICULT TO KEEP GREEN EVEN
WITH REGULAR WATERING
IRRIGATION CUT-BACKS WERE MADE THROUGHOUT THE PARK
SYSTEM IN 2021
STAFF ESTIMATED THE CHANGES RESULTED IN A REDUCTION OF
100,000 GALLONS OF WATER PER YEAR
January 4, 2022 - Page 70 of 108
Water Savings Through Turf Grass Reductions
Town of Vail | Water Savings | vailgov.com
ELLEFSON PARK PROJECT
2022
SIMILAR SITUATION –SOUTH FACING, STEEP SLOPE, NON-FUNCTIONAL GRASS
January 4, 2022 - Page 71 of 108
Water Savings Through Turf Grass Reductions
Town of Vail | Water Savings | vailgov.com
ELLEFSON PARK PROJECT
2022
January 4, 2022 - Page 72 of 108
Water Savings Through Turf Grass Reductions
Town of Vail | Water Savings | vailgov.com
ELLEFSON PARK PILOT PROJECT
2022
PROJECT WILL REMOVE 11,800 SQUARE FEET OF NON-FUNCTIONAL TURF GRASS,
53% OF TOTAL
IF WATER REDUCTION IS SIMILAR TO BUFFEHR CREEK –SHOULD SAVE
OVER 176,000 GALLONS PER YEAR
January 4, 2022 - Page 73 of 108
Water Savings Through Turf Grass Reductions
Town of Vail | Water Savings | vailgov.com
LANDSCAPE TECHNIQUES FOR TURF GRASS
REDUCTION PROJECTS
NATIVE GRASSES AND PLANTINGS
January 4, 2022 - Page 74 of 108
Water Savings Through Turf Grass Reductions
Town of Vail | Water Savings | vailgov.com
LANDSCAPE TECHNIQUES FOR TURF GRASS
REDUCTION PROJECTS
ALTERNATIVE LAWN PLANT MATERIALS
Dutch White Clover
Trifolium repens
January 4, 2022 - Page 75 of 108
Water Savings Through Turf Grass Reductions
Town of Vail | Water Savings | vailgov.com
LANDSCAPE TECHNIQUES FOR TURF GRASS
REDUCTION PROJECTS
ALTERNATIVE LAWN PLANT MATERIALS
Wooly Yarrow
Achilea tomentosa
January 4, 2022 - Page 76 of 108
Water Savings Through Turf Grass Reductions
Town of Vail | Water Savings | vailgov.com
LANDSCAPE TECHNIQUES FOR TURF GRASS
REDUCTION PROJECTS
ALTERNATIVE LAWN PLANT MATERIALS
Ground Ivy
Glechoma hederacea
January 4, 2022 - Page 77 of 108
Water Savings Through Turf Grass Reductions
Town of Vail | Water Savings | vailgov.com
LANDSCAPE TECHNIQUES FOR TURF GRASS
REDUCTION PROJECTS
ALTERNATIVE LAWN PLANT MATERIALS
American Vetch
Vicia americana
January 4, 2022 - Page 78 of 108
Water Savings Through Turf Grass Reductions
Town of Vail | Water Savings | vailgov.com
POTENTIAL SITES FOR TURF GRASS REDUCTION PROJECTS
•Red Sandstone Underpass –Center islands and medians
•Lionshead Parking Structure –South side
•Dobson Arena –North and east sides
•Main Vail Roundabout –Center island and cut-off lane
•Muni Building and Com Dev –South side lawns
•Village Parking Structure –North side lawn areas
•Public Works –Employee housing parking islands
•Neighborhood and Community Parks –Under utilized lawn areas
PUBLIC EDUCATION OPPORTUNITIES
•As techniques become proven, a program to share them
with the public will be created to share them with the
public and expand the effort to reduce non-functional turf
grass and decrease water use through irrigation
•Time frame –1 to 2 years
(Represents over 75,000 sf and potentially 1.1 M gallons of water annually)
January 4, 2022 - Page 79 of 108
Thank you
January 4, 2022 - Page 80 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Parking Access Revenue Control S ystem P roject Contract Award to F isher
P arking & Security, I nc. with the technology partner of T I B A Parking S ystems
P RE S E NT E R(S ): S tephanie Kashiwa, P arking Operations Manager and Greg Hall. Director of
P ublic Works and Transportation
AC T IO N RE Q UE S T E D O F C O UNC I L: Authorize the Town Manager to enter into an
agreement with F isher P arking & Security, I nc. with the technology partner of T I B A Parking
S ystems for the Parking Access Revenue Control S ystem project.
B AC K G RO UND: The parking access and revenue control system was approved within the 2021
budget process. T his project includes removal of our current S K I D ATA hardware and software,
installation of T I B A hardware and software, as well as integrations with third parties. T he system
will provide us with solutions for transient parkers, credential access, online pass sales, mobile
payments, data collection and analysis, event parking, and parking mobility and information.
S TAF F RE C O M M E ND AT IO N: A uthorize the Town Manager to enter into an agreement with
Fisher Parking & S ecurity, I nc. for the P arking A ccess Revenue Control System in the amount of,
and not to exceed, $ 980,500. The 2023 budget will include $61,500 for the software as a service
solutions.
AT TAC H ME N TS:
Description
Staff Memo
January 4, 2022 - Page 81 of 108
To: Town Council
From: Public Works Department – Parking Division
Date: 1/4/2022
Subject: Parking Access Revenue Control System (PARCS) Project Contract Award
I. ITEM/TOPIC
Parking Access Revenue Control System Project Contract Award to Fisher Parking &
Security, Inc. with the technology partner of TIBA Parking Systems.
II. BACKGROUND
The parking access and revenue control system was approved within the 2021 budget
process. This project includes removal of our current SKIDATA hardware and software,
installation of TIBA hardware and software, as well as integrations with third parties. The
system will provide us with solutions for transient parkers, credential access, online pass
sales, mobile payments, data collection and analysis, event parking, and parking mobility
and information.
The amount of the proposal from Fisher Parking and Security is $980,500.
A request for proposals was released on October 15, 2021 with proposals due on
November 1st, 2021. Seven proposals were received with four finalists selected for
interviews: Fisher Parking & Security, Inc., Flash, HUB Parking Technology, and SKIDATA.
The interview panel consisted of the Public Works and Transportation Director, Information
Technology Director, Finance Director, Marketing Specialist, Mobility Innovations
Coordinator, WGI the town’s parking consultant, Parking Ops Manager, Parking
Technician, as well as input from each of these teams.
The interview panel discussed some of their main needs from the system and helped to
guide the decision-making process. The focus of the group was to find a vendor provides
the ability to have a reliable server and system, adaptable auditing and reporting,
ownership of our data, use of data for marketing and communications, ability to grow with
the industry and technological advances, a higher level of guest service, and a robust
system to offer many different options for both transient and credentialed parkers.
We also worked with the WGI to create the request for proposal to be able to compare the
vendors, as well as understand where trends in the industry are headed. With the interview
January 4, 2022 - Page 82 of 108
panel and consultant, we were able to compare the initial seven vendors and then dive
further into additional options for our Town’s specific needs and challenges in parking and
mobility.
Fisher Parking Technology and Security, Inc. was the selected vendor. This vendor came
in within budget while providing us solutions and options to our parking and mobility
operations. They were able to customize their proposal to fit what our interview panel
deemed necessary and gave further options to improve internal and external experience
with the PARCS.
Fisher Parking Technology and Security, Inc. with TIBA is currently the PARCS provider for
the City of Aspen, City of Pueblo, City of St. Louis, and City of Kansas City, Missouri, as
well as others.
The TIBA x60 lane equipment has fast transactions speeds, simple maintenance, and non-
ticket ingestion which allows for longer life of the equipment. The x60 also allows for simple
upgrades, and offline operations which ensures in the instance we lose internet connectivity
that ticketing, cash, credit, validations, access control such as passes, and License
Plate Recognition LPR will continue to operate.
The TIBA FMS (Facility Management Software) allows for robust revenue management and
access control. This allows the support we need in data tracking and reporting with data
that we own, operations monitoring and troubleshooting, and auditing. The system can be
hosted on the Amazon cloud and could either be priced for an upfront lump Cap Ex
payment or at subscription levels. We have seen that most of the vendors offer software as
a service and are moving to a cloud-based product to allow for security, reliability, and
staying current as technology progresses.
The current bid with all software as a service, solutions would add an additional cost of
$61,500/per year, though they do have discounts available for two year or five year upfront
payments. The fee is included in the first year.
III. ACTION REQUESTED OF COUNCIL
Authorize the Town Manager to enter into an agreement with Fisher Parking & Security,
Inc. with the technology partner of TIBA Parking Systems for the Parking Access Revenue
Control System project.
IV. STAFF RECOMMENDATION
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Fisher Parking & Security, Inc. for the Parking Access Revenue Control
System in the amount of, and not to exceed, $ 980,500. The 2023 budget will include
$61,500 for the software as a service solutions.
January 4, 2022 - Page 83 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Public Health Updates
January 4, 2022 - Page 84 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: D R B / P E C Update
December 27, 2021 P E C Meeting Cancelled
P RE S E NT E R(S ): J onathan S pence, Planning Manager
AT TAC H ME N TS:
Description
December 15, 2021 D R B Meeting Results
January 4, 2022 - Page 85 of 108
D E S IG N R E V IE W B O AR D
December 15, 2021, 2:00 P M
Town Council C hambers
75 S. Frontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_xA P RvX H9S7qy9hu8Xr-Zjw
After registering, you will receive a confirmation email containing information
about joining the webinar.
1.2.Attendance
Present: J ohn Rediker, Doug Cahill, Peter Cope, Kathryn Middleton, Kit
Austin
Absent: None
2.Main Agenda
2.1.D R B21-0038 - Rubber Patio Surfacing
Final review of an exterior alteration (patio surface)
Applicant: River Rock Resurfacing
Planner: J amie Leaman-Miller
J ohn Rediker moved to table to J anuary 5, 2022. Peter Cope seconded the
motion and it passed (5-0).
2.2.D R B21-0455 - V G T L LC
Final review of an exterior alteration (windows)
Address/Legal Description: 1720 Sunburst Drive Unit A1/Lot 1, Sunburst
Filing 3
Applicant: V GT LLC, represented by Trunnel and Brace Timberframes
Planner: J amie Leaman-Miller
J ohn Rediker moved to approve with the findings that the application meets
Sections 14-10-2 and 14-10-5.. Peter Cope seconded the motion and it
passed (5-0).
2.3.D R B21-0526 - Vail Resorts
Final review of an exterior alteration (food & beverage operation)
Address/Legal Description: 460 Vail Valley Drive/Parcel 1, Golden Peak Ski
Base and Recreation District Parcel Minor Subdivision
Applicant: Vail Resorts
Planner: J amie Leaman-Miller
January 4, 2022 - Page 86 of 108
J ohn Rediker moved to approve with the findings that the application meets
Sections 14-10-2 and 14-10-3.. Peter Cope seconded the motion and it
passed (5-0).
2.4.D R B21-0497 - Sungelo Family Trust
Final review of an exterior alteration (patios/walls/landscaping)
Address/Legal Description: 2636 Davos Trail/Lot 2, Block C, Vail Ridge
Subdivision
Applicant: Sungelo Family Trust, represented by Fieldscape
Planner: J onathan Spence
J ohn Rediker moved to table to J anuary 5, 2022. Peter Cope seconded the
motion and it passed (5-0).
2.5.D R B19-0689.002 - Lion's View Development
Final review of a change to approved plans (landscaping)
Address/Legal Description: 500 East Lionshead Circle/Lot 1 & 3, Block 1,
Vail Lionshead Filing 1
Applicant: Lazier Lionshead Parcel L LLC, represented by OZ Architecture
Planner: J onathan Spence
J ohn Rediker moved to table to J anuary 5, 2022. Peter Cope seconded the
motion and it (5-0).
2.6.D R B21-0503 - Vail Fairway L LC
Final review of a tree removal
Address/Legal Description: 925 Fairway Drive/ Lot 1, Vail Village Filing 10
Applicant: Vail Fairway LLC, represented by Balance Point Construction
Planner: Greg Roy
Condition: The applicant receives approval from the Public W orks
Department to remove the trees in the right of way.
J ohn Rediker moved to approve with the findings that the application meets
Section 14-10-8.. Kathryn Middleton seconded the motion and it passed (5-
0).
2.7.D R B21-0525 - Zurich 1326 L LC
Conceptual review of new construction
Address/Legal Description: 1326 Spraddle Creek Road/Lot 14, Spraddle
Creek Estates
Applicant: Michael English, represented by Davis Urban LLC
Planner: Greg Roy
2.8.D R B21-0496 - North Fifth L LC
Final review of an addition
Address/Legal Description: 303 Gore Creek Drive Unit 7/Lot 7, Block 5, Vail
Village Filing 1
Applicant: North Fifth LLC, represented by Berglund Architects
January 4, 2022 - Page 87 of 108
Planner: Greg Roy
J ohn Rediker moved to table to J anuary 5, 2022. Peter Cope seconded the
motion and it (5-0).
3.Staff Approvals
3.1.D R B21-0363 - Adler Residence
Final review of an exterior alteration (deck)
Address/Legal Description: 5020 Main Gore Place Unit F2/Vail East
Townhomes
Applicant: J ay & Frances Adler
Planner: Greg Roy
3.2.D R B21-0425 - Bines Residence
Final review of an exterior alteration (patio/stairs/dog run)
Address/Legal Description: 4193 Spruce W ay Unit A/Lot 12, Block 9,
Bighorn Subdivision 3rd Addition
Applicant: J oel & Audrey Bines, represented by Landscape Technology
Group
Planner: Greg Roy
3.3.D R B21-0494 - Halstead Residence
Final review of an exterior alteration (deck)
Address/Legal Description: 2065 West Gore Creek Drive Unit 16/Casa Del
Sol Townhomes
Applicant: Mark & Lindsey Halstead, represented by Resolution Design
Planner: Greg Roy
3.4.D R B21-0498 - Millrace Condominiums
Final review of a tree removal
Address/Legal Description: 1360 Westhaven Drive/Cascade Village -
Millrace Condominiums
Applicant: Millrace Condominiums, represented by Rocky Mountain Tree
Care
Planner: J amie Leaman-Miller
3.5.D R B21-0500 - Lipsey Residence
Final review of an exterior alteration (windows/door)
Address/Legal Description: 4800 Meadow Drive Unit 11/Riverbend at Vail
Applicant: Catherine & Michael Lipsey, J LM Construction
Planner: J amie Leaman-Miller
3.6.D R B21-0501 - Christopher Residence
Final review of exterior alteration (solar panels)
Address/Legal Description: 2550 Bald Mountain Road/ Lot 34, Block 2, Vail
Village Filing 13
Applicant: Rocky & Barbara Christopher, represented by Active Energies
Solar
January 4, 2022 - Page 88 of 108
Planner: J amie Leaman-Miller
3.7.D R B21-0505 - Covered Bridge Condominiums
Final review of exterior alteration (reroof/gutters/snow system)
Address/Legal Description: 227 Bridge Street/Lot B - D, Block 5B, Vail
Village Filing 1
Applicant: Covered Bridge Condominiums, represented by Plath Roofing
I nc.
Planner: Greg Roy
3.8.D R B21-0506 - Forest International L LC
Final review of an exterior alteration (hot tub)
Address/Legal Description: 45 Forest Road/Lot 33, Block 7, Vail Village
Filing 1
Applicant: Forest I nternational LLC, represented by Maximum Comfort Pool
and Spa
Planner: J onathan Spence
3.9.D R B21-0512 - Danni Residence
Final review of an exterior alteration (windows/doors)
Address/Legal Description: 4011 Bighorn Road Unit 6F/Pitkin Creek Park
Phase I I
Applicant: J ames Dean Danni, represented by Renewal by Andersen
Planner: J amie Leaman-Miller
3.10.D R B21-0045.001 - Manor Vail
This item was staff approved; no action necessary.
Final review of a change to approved plans (concrete finishes/fence design)
Address/Legal Description: 595 Vail Valley Drive / Block 1, Lot A - C, Vail
Village Filing 7
Applicant: Manor Vail, represented by Zehren and Associates
Planner: Greg Roy
3.11.D R B21-0517 - Jarocki Residence
Final review of an exterior alteration (doors/lighting)
Address/Legal Description: 3094 Booth Falls Road Unit 10/Lot 1, Block 2,
Vail Village Filing 12
Applicant: Alex & Brittany J arocki
Planner: J amie Leaman-Miller
3.12.D R B21-0521 - Zollo Residence
Final review of a tree removal
Address/Legal Description: 891 Red Sandstone Circle Unit 1/Lot 4, Vail
Village Filing 9
Applicant: Daniel Zollo
Planner: J amie Leaman-Miller
3.13.D R B21-0523 - Recovery Lab
Final review of a business sign
January 4, 2022 - Page 89 of 108
Address/Legal Description: 728 W est Lionshead Circle Unit C-3/Lot 2, West
Day Subdivision
Applicant: RC R Vail LLC Vail Resorts Management Co, represented by
Harrison Brown
Planner: J onathan Spence
3.14.D R B21-0527 - Rechter Residence
Final review of tree removal
Address/Legal Description: 4917 J uniper Lane/Lot 5, Block 4, Bighorn
Subdivision 5th Addition
Applicant: Sam & Bonnie Rechter, represented by Old Growth Tree Service
Planner: J amie Leaman-Miller
3.15.D R B19-0333.003 - F R B Ventures L LC
Final review of change to approved plans (lighting/address marker/guardrail
design)
Address/Legal Description: 366 Forest Road Unit B/Lot 2, Block 1, Vail
Village Filing 3
Applicant: FRB Ventures L L C, represented by K H W ebb Architects
Planner: J onathan Spence
3.16.D R B21-0367.001 - AT&T Antenna Upgrade
Final review of change to approved plans (reduce antenna size)
Address/Legal Description: 2077 N Frontage Road West 39/ Lot 39, Buffehr
Creek Resubdivision
Applicant: Brandess Enterprises L L C, represented by Smartlink Group
Planner: Greg Roy
3.17.D R B21-0517.001 - Jarocki Residence
Final review of a change to approved plans (doors)
Address/Legal Description: 3094 Booth Falls Road Unit 10/Lot 1, Block 2,
Vail Village Filing 12
Applicant: Alex & Brittany J arocki
Planner: J amie Leaman-Miller
The applic ations and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South
Frontage Road. The public is invited to attend the project orientation and the site visits that
precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of
items are approximate, subject to c hange, and cannot be relied upon to determine at what time
the Design Review Board will c onsider an item. Please call 970-479-2138 for additional
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
January 4, 2022 - Page 90 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: December Revenue Update
AT TAC H ME N TS:
Description
December Revenue Update
January 4, 2022 - Page 91 of 108
1
TOWN OF VAIL
REVENUE UPDATE
January 4, 2022
Sales Tax
Upon receipt of all sales tax returns, November collections are estimated to be
$1,742,759 up 22.3% from last year and up 29.6% compared to amended budget.
November collections were the highest total November collections on record and
exceeded 2019 collections by 38.3%. Year to date collections of $28,445,179 are
up 33.2% from prior year and up 13.7% from 2019. Compared to amended budget,
collections are up 3.6%. Inflation as measured by the consumer price index was
up 6.8% for November. The annual budget totals $31.4 million.
Real Estate Transfer Tax (RETT)
RETT collections through December 27 total $12,515,769 up 19.8% from this time
last year and up 73.2% from 2019. The 2021 amended RETT budget totals
$11,500,000.
Construction Use Tax
Use Tax collections through December 27 total $3,673,385 compared to
$2,078,827 from this time last year. The 2021 amended budget totals $3,450,000.
Construction use tax is higher due to several large residential projects and the
construction of the new Marriott Residence Inn.
Parking Revenue
Pass sales for the 21/22 ski season (November through December 27) total
$1,127,475 up $155,489 or 16.0% from prior winter season. 2021 calendar year
sales are down (29.7)% or ($477,365) from this time in 2019. The majority of the
decline in pass sales compared to 2019 is due to fewer purchases of Blue passes
by Vail Health in 2020 and 2021.
Daily sales from the parking structures from November through December 19 total
approximately $896,343, up $136,064, or 17.9% from this time last year. 2021 daily
parking sales were up $338,224 or 60.6% compared to this time in 2019.
Summary
Across all funds, year-to-date total revenue of $77.1 million is up 4.1% from
amended budget and up 23.4% from prior year. In comparing to the town’s last
“normal” fiscal year, 2021 revenue is also up 20.6% from 2019. Reasons for the
increase include grant funding as well as growth in real estate transfer tax, property
tax collections, sales tax, daily parking sales during January through April, and
construction activities.
January 4, 2022 - Page 92 of 108
2021 Budget % change % change % change
2016 2017 2018 2019 2020 Amended Budget Variance from 2020 from 2019 from Budget
January 3,738,824$ 3,725,212$ 3,597,610$ 4,079,994$ 4,076,145$ 3,400,000 3,416,987$ 16,987$ -16.17% -16.25% 0.50%
February 3,746,055 3,692,592 3,818,356 4,137,087 4,285,633 3,680,000 3,686,768 6,768$ -13.97% -10.88% 0.18%
March 4,225,921 3,642,407 4,167,880 4,237,933 2,243,518 4,370,000 4,359,715 (10,285) 94.32% 2.87% -0.24%
April 1,089,749 1,386,780 1,233,474 1,445,071 427,518 1,650,000 1,746,425 96,425 308.50% 20.85% 5.84%
May 654,462 659,475 830,193 763,756 503,828 965,000 1,056,414 91,414 109.68% 38.32% 9.47%
June 1,318,092 1,389,982 1,648,443 1,606,748 1,023,517 2,140,000 2,143,752 3,752 109.45% 33.42% 0.18%
July 2,053,773 2,215,649 2,412,425 2,480,292 2,084,644 3,480,000 3,485,078 5,078 67.18% 40.51% 0.15%
August 1,849,815 1,863,949 2,195,175 2,237,050 2,138,838 2,850,000 2,869,250 19,250 34.15% 28.26% 0.68%
September 1,349,929 1,385,462 1,540,490 1,600,100 1,767,393 2,300,000 2,337,693 37,693 32.27% 46.10% 1.64%
October 906,385 936,954 1,106,596 1,165,176 1,371,727 1,270,000 1,600,338 330,338 16.67% 37.35% 26.01%
November 989,320 997,716 1,264,600 1,260,314 1,425,461 1,345,000 1,742,759 397,759 22.26% 38.28% 29.57%
YTD Total 21,922,325$ 21,896,178$ 23,815,242$ 25,013,520$ 21,348,222$ 27,450,000$ 28,445,179$ 995,179$ 33.24% 13.72% 3.63%
December 3,840,919 3,695,305 4,070,870 4,237,178 3,625,189 3,940,000
Total 25,763,244$ 25,591,483$ 27,886,112$ 29,250,698$ 24,973,411$ 31,390,000$ 28,445,179$
Actual Collections
Collected Sales Tax
January 4, 2022
Town of Vail Revenue Update
SALES TAX
2021 Budget Comparison
2
January 4, 2022 - Page 93 of 108
Town of Vail Revenue Update
January 4, 2022
YTD Sales Tax Collections by Year
Through November 30
November Sales Tax Collections by Year
Through November 30
$21,896,178
$23,815,242
$25,013,520
$21,348,222
$28,445,179
$0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000
2017
2018
2019
2020
2021
• YTD collections of $28.4M are up 33.2% from prior year and up 3.6% from amended budget. YTD
collections are up 13.7% from this time in 2019.
• Inflation as measured by the consumer price index was up 6.8% in November.
• The 2021 amended sales tax budget totals $31.4M.
$997,716
$1,264,600
$1,260,314
$1,425,461
$1,742,759
$0 $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000
2017
2018
2019
2020
2021
• November collections of $1.7M are up 22.3% from prior year and up 29.6% from amended
budget. November collections are up 38.3% from 2019.
• Collections for the month set the record for the single highest November collections.
3
January 4, 2022 - Page 94 of 108
Town of Vail Revenue Update
January 4, 2022
Real Estate Transfer Tax by Year
Construction Use Tax by Year
YTD Through December
YTD Through December
$1,754,375
$3,967,787
$2,468,068
$2,078,827
$3,673,385
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
2017 2018 2019 2020 2021
• This chart shows YTD collections of 1% RETT, segmented by individual home sale value.
• 2021 RETT collections through December 27 total $12,515,769 up 19.8% from the prior year.
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
2017 2018 2019 2020 2021
Sales Less Than $2.5 Million Sales $2.5 to $5.0 Million Sales $5 to $10 Million Sales Over $10 Million
$6,313,611
$7,649,014 $7,224,668
$10,448,526
$12,515,769
• Use Tax collections through December 27 total $3,673,385 compared to $2,078,827 from this time
last year. This is an increase of 76.7%.
4
January 4, 2022 - Page 95 of 108
Vail Business Review
October 2021
January 4, 2022
The Vail Business Review breaks down the four percent sales tax collected for the
month of October 2021 and the summer collections of May through October.
Overall, October sales tax increased 15.8% with retail increasing 4.0%, lodging
increased 44.0%, food and beverage increased 20.4%, and utilities/other decreased by
(10.0)%. Excluding the out of town category; sales tax for the month of increased
12.3%.
Summer sales tax collections increased 51.6% with retail increasing 28.5%, lodging
increasing 99.6%, food and beverage increasing 59.6%, and utilities/other increased by
17.5%. Excluding the out of town category; sales tax for the summer increased 40.4%.
Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are
available on the internet at www.vailgov.com/finance.
Please remember when reading the Vail Business Review that it is produced from sales
tax collections, as opposed to actual gross sales.
If you have any questions or comments, please feel free to call me at (970) 479-2125 or
Carlie Smith at (970) 479-2119.
Sincerely,
Alex Jakubiec
Town of Vail
Revenue Manager
5
January 4, 2022 - Page 96 of 108
October 2021
Sales Tax Collections by Business Type
Town of Vail Business Review
October Tax Collections By Year
October 2021 Sales Tax
October 2020
Retail
$651,021
Lodging
$475,510
Food &
Beverage
$357,078
Utilities &
Other
$116,729
$0
$200,000
$400,000
$600,000
$800,000
4.0%20.4%
(10.0)%
RLFU
-$8,000,000
$12,000,000
$942,466
$1,110,979
$1,169,458
$1,382,320
$1,600,338
$0 $500,000 $1,000,000 $1,500,000
2017
2018
2019
2020
2021
44.0%
• This report represents collections of Town of Vail 4% sales tax, as opposed to actual gross sales
• Overall, 2021 October sales tax collections were up 15.8% from the prior year and up 36.8% from
October 2019.
• October 2021 retail sales increased 4.0%, lodging increased 44.0%, food and beverage increased
20.4% and utilities and other decreased (10.0)%.
Retail
$625,766
Lodging
$330,290
Food &
Beverage
$296,534
Utilities &
Other
$129,731
$0
$200,000
$400,000
$600,000
$800,000
6
January 4, 2022 - Page 97 of 108
Geographic Area Trends by Year
October Sales Tax
Sales Tax by Location
Town of Vail Business Review
October 2021 Sales Tax
October 2020October 2021
Other
Areas
15%
Lionshead
10%
Out of
Town
38%
Vail Village
37%
Other
Areas
16%
Lionshead
9%
Out of
Town
36%
Vail Village
39%
• Vail Village sales tax increased 10.0%, Lionshead increased 28.5%, Other Areas increased 8.8%,
and Out of Town increased 22.0%. Excluding Out of Town collections, all areas were up 12.3%.
$175,124
$232,595 $239,177 $228,653 $248,865
$126,265 $129,073 $143,249
$125,081
$160,784
$225,754
$319,673
$397,851 $493,150
$601,616
$415,324
$429,638
$389,182
$535,436
$589,072
$0
$200,000
$400,000
$600,000
2017 2018 2019 2020 2021Other Areas Lionshead Out of Town Vail Village
• This chart shows October sales tax collections, by geographic area over time.
7
January 4, 2022 - Page 98 of 108
October Sales Tax
Accommodation Services Sales Tax by Year
Retail Business Sales Tax Detail
October 2021 Sales Tax
Town of Vail Business Review
Apparel
$114,648
Grocery
$109,056
Gallery
$4,658
Gifts
$3,970
Jewelry
$31,896Retail Liquor
$31,556
Retail Other
$222,855
Sporting Goods
$84,970
Online Retailers
$47,319
Retail Home
Occupation
$93
•Overall, October 2021 accommodations services were up 44.0%, short-term rentals were up 66.5% and
hotels and lodges were up 31.1%.
•Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and VRBO.
Revenue collections from facilitators may include some hotels and lodges. Facilitators first began collecting
Town of Vail sales tax in October 2020.
$174,534
$66,505
$210,255
$120,035
$275,654
$199,856
$0 $100,000 $200,000 $300,000
Hotel and Lodges
Short-Term Rentals
2021 2020 2019
8
January 4, 2022 - Page 99 of 108
Retail 127,373.38 136,681.89 -6.81%
Lodging 60,603.28 44,572.08 35.97%
F & B 54,862.63 41,620.95 31.81%
Other 6,026.14 5,777.82 4.30%
Total 248,865.43 228,652.74 8.84%
Retail 38,454.51 33,493.83 14.81%
Lodging 62,986.29 55,432.96 13.63%
F & B 59,205.24 36,152.96 63.76%
Other 138.12 1.38 9908.70%
Total 160,784.16 125,081.13 28.54%
Retail 259,712.55 253,302.52 2.53%
Lodging 232,946.77 117,412.48 98.40%
F & B 411.84 1,458.65 -71.77%
Other 108,544.60 120,976.53 -10.28%
Total 601,615.76 493,150.18 21.99%
Retail 225,480.60 202,287.44 11.47%
Lodging 118,973.45 112,872.81 5.40%
F & B 242,598.45 217,300.98 11.64%
Other 2,019.66 2,975.02 -32.11%
Total 589,072.16 535,436.25 10.02%
Retail 651,021.04 625,765.68 4.04%
Lodging 475,509.79 330,290.33 43.97%
F & B 357,078.16 296,533.54 20.42%
Other 116,728.52 129,730.75 -10.02%
Total 1,600,337.51 1,382,320.30 15.77%
Retail Apparel 114,647.84 101,134.41 13.36%
Retail Food 109,056.06 115,324.64 -5.44%
Retail Gallery 4,657.82 8,587.31 -45.76%
Retail Gift 3,970.13 4,660.77 -14.82%
Retail Home Occupation 93.15 186.21 -49.98%
Retail Jewelry 31,895.78 20,473.09 55.79%
Retail Liquor 31,556.05 39,295.21 -19.69%
Retail Other 222,854.80 225,871.96 -1.34%
Retail Sport 84,970.18 64,889.65 30.95%
Retail Online Retailer 47,319.23 45,342.42 4.36%
Total 651,021.04 625,765.68 4.04%
Total - All Areas
Lionshead
Out of Town
Vail Village
Retail Summary
Cascade Village / East Vail / Sandstone / West Vail
Town of Vail Business Review
October Sales Tax
2021 Collections 2020 Collections YoY % Change
9
January 4, 2022 - Page 100 of 108
Summer 2021
Sales Tax Collections by Business Type
Town of Vail Business Review
Summer Sales Tax Collections By Year
May - October Summer 2021 Sales Tax
Summer 2020
Retail
$5,169,045
Lodging
$4,150,339 Food &
Beverage
$3,374,052
Utilities &
Other
$799,089
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
28.5%59.6%
17.5%
RLFU
-$8,000,000
$12,000,000
$8,465,423
$9,743,324
$9,893,805
$8,897,530
$13,492,525
$0 $2,500,000 $5,000,000 $7,500,000 $10,000,000 $12,500,000 $15,000,000
2017
2018
2019
2020
2021
99.6%
• This report represents collections of Town of Vail 4% sales tax, as opposed to actual gross sales,
collected for the period May - October.
• Overall, 2021 Summer sales tax collections were up 51.6% from the prior year and up 36.4% from
2019.
• Summer 2021 retail sales increased 28.5%, lodging increased 99.6%, food and beverage increased
59.6% and utilities and other increased 17.5%.
Retail
$4,023,915
Lodging
$2,079,184
Food &
Beverage
$2,114,207
Utilities &
Other
$680,224
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
10
January 4, 2022 - Page 101 of 108
Geographic Area Trends by Year
Summer Sales Tax
Sales Tax by Location
Town of Vail Business Review
May - October Summer 2021 Sales Tax
Summer 2020Summer 2021
Other
Areas
16%
Lionshead
12%
Out of
Town
29%
Vail Village
43%
Other
Areas
18%
Lionshead
13%
Out of
Town
24%
Vail Village
45%
• Vail Village sales tax increased 43.9%, Lionshead increased 37.0%, Other Areas increased 33.6%,
and Out of Town increased 88.0%. Excluding Out of Town collections, all areas were up 40.4%.
• Effective October 1st, 2020, the town of Vail enacted new regulations which shifted collections of
some sales tax from local vendors to their marketplace facilitators who file under the out-of-town
category.
$1,279,484
$1,813,389
$1,839,368
$1,574,760 $2,104,617
$1,485,071 $1,570,345 $1,654,855 $1,166,250
$1,597,384$1,405,182
$1,772,948 $1,904,922 $2,110,192
$3,966,424
$4,295,686
$4,586,641 $4,494,660 $4,046,328
$5,824,100
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
2017 2018 2019 2020 2021Other Areas Lionshead Out of Town Vail Village
• This chart shows summer sales tax collections, by geographic area over time.
11
January 4, 2022 - Page 102 of 108
Summer Sales Tax
Accommodation Services Sales Tax by Year
Retail Business Sales Tax Detail
May - October Summer 2021 Sales Tax
Town of Vail Business Review
Apparel
$1,015,766
Grocery
$893,053
Gallery
$76,143
Gifts
$33,651
Jewelry
$257,140
Retail Liquor
$260,510
Retail Other
$1,694,014
Sporting Goods
$602,840
Online Retailers
$334,595
Retail Home
Occupation
$1,333
• Overall, Summer 2021 accommodation services were up 99.6%, short-term rentals were up 153.9% and
hotels and lodges were up 81.1%.
• Compared to 2019, accommodation services were up 55.6%, short-term rentals were up 159.8% and
hotels and lodges were up 30.5%.
$2,151,045
$517,063
$1,550,154
$529,030
$2,807,228
$1,343,111
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000
Hotel and Lodges
Short-Term Rentals 2021 2020 2019
12
January 4, 2022 - Page 103 of 108
Retail 956,033.08 963,407.79 -0.77%
Lodging 668,201.44 340,354.01 96.33%
F & B 432,898.57 244,113.72 77.33%
Other 47,483.61 26,884.50 76.62%
Total 2,104,616.70 1,574,760.02 33.65%
Retail 358,410.85 262,470.09 36.55%
Lodging 686,510.72 604,597.71 13.55%
F & B 547,276.95 298,894.84 83.10%
Other 5,185.88 287.69 1702.59%
Total 1,597,384.40 1,166,250.32 36.97%
Retail 1,845,958.78 1,352,884.55 36.45%
Lodging 1,406,207.73 133,728.22 951.54%
F & B 8,032.67 5,238.54 53.34%
Other 706,224.74 618,340.73 14.21%
Total 3,966,423.92 2,110,192.04 87.97%
Retail 2,008,642.23 1,445,152.88 38.99%
Lodging 1,389,418.85 1,000,503.90 38.87%
F & B 2,385,843.66 1,565,960.08 52.36%
Other 40,194.80 34,711.10 15.80%
Total 5,824,099.54 4,046,327.96 43.94%
Retail 5,169,044.94 4,023,915.31 28.46%
Lodging 4,150,338.75 2,079,183.84 99.61%
F & B 3,374,051.85 2,114,207.18 59.59%
Other 799,089.03 680,224.02 17.47%
Total 13,492,524.57 8,897,530.34 51.64%
Retail Apparel 1,015,766.08 697,870.85 45.55%
Retail Food 893,053.09 814,036.43 9.71%
Retail Gallery 76,142.98 198,200.63 -61.58%
Retail Gift 33,651.30 25,140.89 33.85%
Retail Home Occupation 1,333.04 836.45 59.37%
Retail Jewelry 257,139.51 156,412.44 64.40%
Retail Liquor 260,509.67 267,660.09 -2.67%
Retail Other 1,694,014.42 1,241,564.39 36.44%
Retail Sport 602,839.52 472,046.42 27.71%
Retail Online Retailer 334,595.33 150,146.72 122.85%
Total 5,169,044.94 4,023,915.31 28.46%
Total - All Areas
Lionshead
Out of Town
Vail Village
Retail Summary
Cascade Village / East Vail / Sandstone / West Vail
Town of Vail Business Review
May - October Summer Sales Tax
2021 Collections 2020 Collections YoY % Change
13
January 4, 2022 - Page 104 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Vail Trailblazer Award Update
P RE S E NT E R(S ): P atty Mc K enny, A ssistant Town Manager
AC T IO N RE Q UE S T E D O F C O UNC I L: Confirm two elected officials to serve on selection
committee for naming the next trailblazer award recipient.
B AC K G RO UND: S elect Committee to Name the Award Recipient/s
AT TAC H ME N TS:
Description
Memo Vail Trailblazer Award Update 010422
January 4, 2022 - Page 105 of 108
To: Mayor and Town Council
From: Patty McKenny, Assistant Town Manager
Date: January 4, 2022
Subject: Vail Trailblazer Award Update – Review Process & Committee Selection
I. SUMMARY
The Vail Town Council is asked to name two council members to serve as the selection
committee to determine the sixth recipient/s of the Vail Trailblazer Award to be given in 2022.
In addition, the Assistant Town Manager will serve on the committee as the representative from
the Cultural Heritage Committee (as decided by council earlier this year). There are a total of
eleven (11) names on the nomination list. These suggested names have come from community
members and include single and paired nominations. There have been several new
nominations submitted this year.
II. BACKGROUND
The box below identifies the criteria used in this process. Those who have submitted
applications have shown how the nominee/s has exhibited his/her best efforts towards
exemplifying the spirit and fortitude in making Vail a great community with lasting impacts. It
should be noted the names of the nominees will be provided to the council under separate
cover as the approach has been not to publicize this list of nominees. A meeting to review the
applications will be scheduled later this month.
Recipient/s of the award will be recognized at several upcoming events, as follows:
▪ A luncheon in March is typically scheduled but other ideas will be reviewed in light of the
health crisis and suggested in the near future
▪ The Town of Vail Annual Community Meeting in March, in which a recognition plaque will be
presented; this will also be under review in light of public health crisis
▪ A Town Council meeting at which time the recognition will be formalized by a Mayoral
Proclamation adopted by the Vail Town Council
▪ A cumulative Honor Roll plaque will be dedicated to hang in the Vail Town Council
Chambers
The Trailblazer Award was created as a legacy project when the Town of Vail was preparing to
celebrate its 50th birthday on August 23, 2016. A Town Council committee was formed to
develop the idea and select the first recipient of the award. The Vail Trailblazer Award is
January 4, 2022 - Page 106 of 108
Town of Vail Page 2
presented annually to recognize an individual, couple or team that exemplifies the spirit and
fortitude in making Vail a great community through one or more actions that make a lasting
impact. The following community members have been awarded the Vail Trailblazer Award: Dr.
Tom Steinberg, Vi & Byron Brown, Pepi and Sheika Gramshammer, Glenn Porzak and Josef
Staufer. More information about the award recipients and Vail Trailblazer program can be
found at www.vail/gov.com/trailblazeraward
January 4, 2022 - Page 107 of 108
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: A djournment 8:25 pm (estimate)
January 4, 2022 - Page 108 of 108