HomeMy WebLinkAbout2022-01-18 Agenda and Supporting Documentation Town Council Evening Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E TIN G
Evening Agenda
Virtual on Zoom
6:00 PM, January 18, 2022
Meeting to be held Virtually (access High Five Access Media
livestream day of the meeting)
Notes:
Times of items are approximate, subject to c hange, and cannot be relied upon to determine what time C ounc il will
consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town
services, policies or other matters of community conc ern, and any items that are not on the agenda. Please
attempt to keep c omments to three minutes; time limits established are to provide efficienc y in the c onduct of the
meeting and to allow equal opportunity for everyone wishing to speak.
1.Citizen Participation (10 min.)
2.Proclamations
2.1.Proclamation No. 1, Series of 2022, One Book One Valley 2022 5 min.
Presenter(s): Kim Langmaid, Mayor
Action Requested of Council: Approve Proclamation No. 1, Series 2022.
Background: The book “Tallgrass” by Sandra Dallas was published in 2007
won the Spur Award for Best Western Short Novel (2008), is a W I L L A
Literary Award Nominee for Historical Fiction (Finalist) (2008), and a
Missouri Gateway Readers Award Nominee (2010). “Tallgrass”, part thriller,
part historical novel, is a riveting exploration of the darkest—and best—parts
of the human heart, and is based on Camp Amache National Historic
Landmark – a W orld War I I J apanese relocation center near Granada,
Colorado
3.Consent Agenda (5 min.)
3.1.Contract Award with US Digital Designs for Station Alerting Equipment
Action Requested of Council: Authorize the Town Manager to enter into an
agreement with US Digital Designs in a form approved by the Town
Attorney not to exceed $129,716.
Background: The 2022 budget allocated $230,000 for the installation of
station alerting systems in all three fire stations. The Phoenix G2 Station
Alerting System by US Digital Design (US D D) has been selected following
an evaluation of several station alerting systems. The contract with US D D
will be in an amount not to exceed $129,716. The remainder of the budgeted
funds have been allocated for installation of the station alerting system and
necessary upgrades in the dispatch center.
Staff Recommendation: Authorize the Town Manager to enter into an
January 18, 2022 - Page 1 of 65
agreement, in a form approved by the Town Attorney, to procure station
alerting equipment, in an amount not to exceed $129,716.
3.2.Resolution No. 2, Series 2022, a Resolution Approving a Law Enforcement
Recruit Training Agreement between the Town of Vail and the City of
Lakewood
Action Requested of Council: Approve, approve with amendments or deny
Resolution No. 2, Series 2022.
Background: The I GA between the Town of Vail and The J efferson County
Regional Combined Police Academy is an agreement that allows applicants
hired by the TOV P D to attend the academy that J efferson County
administers. This academy certifies recruits to become certified Police
Officers through the Colorado Peace Officers Standards and Training
(P OS T) to enable them to work as certified officers in the State of
Colorado. The cost per police recruit to attend this academy is $7,000.
Starting on J anuary 19th, V P D will have two recruits attending this
academy to earn their P OS T certification and work for the TOV P D as
certified police officer, This agreement is a five (5) year agreement between
the TOV an the Combined Regional Academy, so any recruits that we may
send to this academy over the next five (5) years are covered under this
I GA.
Staff Recommendation: Approve, approve with amendments or deny
Resolution No. 2, Series 2022.
4.Town Manager Report (10 min.)
4.1.Public Health Updates
5.Presentations / Discussion
5.1.Short Term Rental Study-Part 1 60 min.
Presenter(s): Andrew Knudtsen, Economic & Planning Systems I nc; Chris
Cares, RRC & Associates; Alex J akubiec, Town of Vail Revenue Manager
Action Requested of Council: Please provide feedback to staff regarding
the first phase of short term rental study.
Background: The purpose of this memorandum is to summarize the
information gathered by RRC Associates and Economic & Planning
Systems I nc. (E P S) in the first phase of a comprehensive study of the Vail
short-term rental (S TR) market and provide an opportunity for Council to
consider current and future regulations of S TRs.
Staff Recommendation: Please provide feedback to staff regarding the first
phase of short term rental study.
6.Action Items
6.1.Timber Ridge Redevelopment process.20 min.
Presenter(s): Scott Robson, Town Manager and Kathleen Halloran Finance
Director
Action Requested of Council: Formal action with a vote on process for
selecting a developer (RF Q or Sole Source).
Background: Please see attached memorandum.
Staff Recommendation: Please provide a formal action with justification for
the process of selecting a developer for the redevelopment of Timber Ridge
Apartments.
January 18, 2022 - Page 2 of 65
7.Adjournment
7.1.Adjournment 7:50 pm (estimate)
Meeting agendas and materials can be acc es s ed prior to meeting day on the Town of Vail webs ite
www.vailgov.com. All town c ouncil meetings will be streamed live by High F ive Ac cess Media and available
for public viewing as the meeting is happening. T he meeting videos are als o posted to High F ive Ac cess Media
website the week following meeting day, www.highfivemedia.org.
P leas e c all 970-479-2136 for additional information. S ign language interpretation is available upon reques t with
48 hour notification dial 711.
January 18, 2022 - Page 3 of 65
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Proclamation No. 1, Series of 2022, One B ook One Valley 2022
P RE S E NT E R(S ): K im L angmaid, Mayor
AC T IO N RE Q UE S T E D O F C O UNC I L: A pprove P roclamation No. 1, S eries 2022.
B AC K G RO UND: The book “Tallgrass” by S andra Dallas was published in 2007 won the Spur
Award for B est Western S hort Novel (2008), is a W I L L A L iterary Award Nominee for Historical
Fiction (Finalist) (2008), and a Missouri Gateway Readers Award Nominee (2010). “Tallgrass”,
part thriller, part historical novel, is a riveting exploration of the darkest—and best—parts of the
human heart, and is based on Camp A mache National Historic L andmark – a World War I I
J apanese relocation center near Granada, Colorado
AT TAC H ME N TS:
Description
Proclamation No. 1 Series of 2022
January 18, 2022 - Page 4 of 65
PROCLAMATION NO. 1, SERIES OF 2022
ONE BOOK ONE VALLEY, 2022
WHEREAS, Community Read programs have united and uplifted hundreds of cities and
municipalities throughout the United States of America;
WHEREAS, the book “Tallgrass” by Sandra Dallas was published in 2007 and is available in
paperback, large print, audio CD, eBook and eAudiobook formats. “Tallgrass”, part thriller, part
historical novel, is a riveting exploration of the darkest—and best—parts of the human heart, and is
based on Camp Amache National Historic Landmark – a World War II Japanese relocation center
near Granada, Colorado;
WHEREAS, this Eagle Valley Community Read is the 11th Year of the One Book One Valley
initiative. “New this year” will be a juvenile companion title, “Red Berries, White Clouds, Blue Sky”,
also by Sandra Dallas, which is available in paperback, eBook and eAudiobook formats. “After Pearl
Harbor is bombed by the Japanese, twelve-year-old Tomi and her Japanese-American family are
split up and forced to leave their California home to live in internment camps in New Mexico and
Colorado";
WHEREAS, this Eagle Valley Community Read will feature multiple book discussions using both
titles in venues around the valley; a showing of the documentary, “Children of the Camps” which
captures the experiences of six Americans of Japanese ancestry who were confined as innocent
children to internment camps by the U.S. government during World War II; a program on Asian
culture as related to history; a living history presentation featuring Franklin D. Roosevelt; and, a
special Guest Appearance by the author next spring;
WHEREAS, the Vail Public Library, in collaboration with the Bookworm of Edwards, Colorado
Mountain College, Battle Mountain High School, Eagle Valley High School and Vail Mountain School
have resolved to bring this valley-wide Community Read program to the citizens of Eagle County;
and
WHEREAS, the One Book One Valley initiative will encourage literacy and shared enjoyment of
reading throughout Eagle County.
NOW, THEREFORE, the Vail Town Council do hereby proclaim the One Book One Valley initiative
and officially announce and promote the novel “Tallgrass” to all Eagle County residents for their
enjoyment and the enjoyment of all.
Dated this 18th day of January 2022.
Vail Town Council Attest:
Kim Langmaid, Mayor Tammy Nagel, Town Clerk
January 18, 2022 - Page 5 of 65
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Contract Award with US Digital Designs for Station A lerting E quipment
AC T IO N RE Q UE S T E D O F C O UNC I L: A uthorize the Town Manager to enter into an
agreement with US Digital Designs in a form approved by the Town A ttorney not to exceed
$129,716.
B AC K G RO UND: The 2022 budget allocated $230,000 for the installation of station alerting
systems in all three fire stations. T he P hoenix G2 S tation Alerting System by US Digital Design
(US D D) has been selected following an evaluation of several station alerting systems. The
contract with US D D will be in an amount not to exceed $129,716. The remainder of the budgeted
funds have been allocated for installation of the station alerting system and necessary upgrades in
the dispatch center.
S TAF F RE C O M M E ND AT IO N: A uthorize the Town Manager to enter into an agreement, in a
form approved by the Town A ttorney, to procure station alerting equipment, in an amount not to
exceed $129,716.
AT TAC H ME N TS:
Description
Staff memo re Station Alerting Contract
January 18, 2022 - Page 6 of 65
To: Vail Town Council
From: Ryan Ocepek, Division Chief
Date: January 18, 2022
Subject: Fire Station Alerting Systems
I. Background
In the 2022 budget, Town Council approved $129,716 to purchase station alerting
systems for all three fire stations. Station alerting systems are designed to reduce call
processing times by automatically alerting firefighters faster and more efficiently to calls
for service. VFES fire stations are currently alerted by a dispatcher at Vail Public Safety
Communications Center (VPSCC) utilizing the 800 MHz radio-based system. The
dispatcher receives a 911 call, builds the call on the CAD system, and then alerts a
VFES fire station or apparatus of a call for service. During this process, the dispatcher is
unable to handle other radio traffic or phone calls. Reducing response times is
consistent with the Town Council adopted response performance measures and is
identified as an action item in the 2021 VFES Strategic Plan.
Because the dispatch center is a shared resource with all Eagle County fire/EMS
agencies, a committee was formed to evaluate station alerting systems. The committee
consisted of representatives from VPSCC, VFES, Eagle River Fire Protection District,
Greater Eagle Fire Protection District, Gypsum Fire Protection District, and Eagle
County Paramedic Services. The committee evaluated three station alerting vendors.
Each system was evaluated for compatibility with existing VPSCC equipment, reliability,
installation, maintenance, and pricing. The committee toured several dispatch centers
as well as fire/EMS stations using these systems. Based upon this evaluation, Phoenix
G2 Station Alerting System by US Digital Designs (USDD), was unanimously selected
as best meeting the needs of all agencies while providing the best value.
The contract with USDD will be in the amount of $129,716 which will be to purchase all
equipment that is necessary for the station alerting systems for all three VFES fire
stations. The total approved budget amount for this project is $230,000.00. This includes the
installation and dispatch upgrade requirements (shared cost with other county agencies).
Therefore, the remaining balance (minus the G2 cost) will be used to pay for the installation and
dispatch fees.
January 18, 2022 - Page 7 of 65
Town of Vail Page 2
II. Staff Recommendation
Authorize the Town Manager to enter into an agreement, in a form approved by the
Town Attorney, to procure station alerting equipment, in an amount not to exceed
$129,716.
Sample motion: I move to approve on consent, authorization for the Town Manager to
enter into an agreement, in a form approved by the Town Attorney, for the procurement
of US Digital Design, Phoenix G2 station alerting equipment in an amount not to exceed
$129,716.
January 18, 2022 - Page 8 of 65
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Resolution No. 2, Series 2022, a Resolution A pproving a L aw Enforcement
Recruit Training Agreement between the Town of Vail and the City of L akewood
AC T IO N RE Q UE S T E D O F C O UNC I L: A pprove, approve with amendments or deny
Resolution No. 2, S eries 2022.
B AC K G RO UND: The I G A between the Town of Vail and T he J efferson County Regional
Combined P olice A cademy is an agreement that allows applicants hired by the TO V P D to attend
the academy that J efferson County administers. T his academy certifies recruits to become
certified Police Officers through the Colorado Peace Officers S tandards and Training (P O S T) to
enable them to work as certified officers in the State of Colorado. The cost per police recruit to
attend this academy is $7,000. S tarting on J anuary 19th, V P D will have two recruits attending this
academy to earn their P O S T certification and work for the TO V P D as certified police officer, T his
agreement is a five (5) year agreement between the TO V an the Combined Regional Academy, so
any recruits that we may send to this academy over the next five (5) years are covered under this
I G A.
S TAF F RE C O M M E ND AT IO N: A pprove, approve with amendments or deny Resolution No. 2,
S eries 2022.
AT TAC H ME N TS:
Description
Resolution No. 2, Series 2022
Agreement
January 18, 2022 - Page 9 of 65
RESOLUTION NO. 2
Series of 2022
A RESOLUTION APPROVING A LAW ENFORCEMENT RECRUIT
TRAINING AGREEMENT BETWEEN THE TOWN OF VAIL AND THE
CITY OF LAKEWOOD
WHEREAS, the Town and Lakewood wish to enter an agreement for the Vail
Police recruits to attend the Jefferson County sheriff’s Office and Lakewood Police
Department’s Combined Regional Academy, as more particularly set for in Exhibit A,
attached hereto and incorporated herein by this reference (the “IGA”)
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT: Section 1. The Council hereby approves the IGA in substantially the form
attached hereto as Exhibit A, and in a form approved by the Town Attorney, and
authorizes the Town Manager to execute the IGA on behalf of the Town.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 18th day of January 2022.
_________________________
Kim Langmaid, Town Mayor
ATTEST:
_____________________________
Tammy Nagel, Town Clerk
January 18, 2022 - Page 10 of 65
COL Contract #22-05016
LAW ENFORCEMENT RECRUIT TRAINING AGREEMENT
This LAW ENFORCEMENT RECRUIT TRAINING AGREEMENT (the “Agreement”) is made
and entered into this _20th day of _January , 2022 (the “Effective Date”), by and between the
CITY OF LAKEWOOD, a Colorado home rule municipal corporation whose principal business
address is 480 South Allison Parkway, Lakewood, Colorado 80226 (“Lakewood”), on behalf of
itself and Jefferson County, Colorado (“Jefferson County”), and the TOWN OF VAIL, with offices
at 75 South Frontage Road West, Vail, Colorado 81657 (“Agency”).
WHEREAS, Lakewood and Jefferson County conduct a joint academy for the training of law
enforcement officers known as the Jefferson County Sheriff’s Office and Lakewood Police
Department’s Combined Regional Academy (the “Academy”); and
WHEREAS, Agency is desirous of having its law enforcement recruits (“Recruits”) attend
Academy classes during the term of this Agreement, with the number of such Recruits attending
each Academy, and the associated costs therefor, to be agreed upon by the parties as set forth
in Exhibit A attached hereto; and
WHEREAS, Article XIV, Section 18 of the Colorado Constitution and Part 2, Article 1, Title
29, C.R.S., encourage and authorize intergovernmental agreements among government entities
to cooperate and contract with one another to provide any function, service or facility lawfully
authorized to each.
NOW, THEREFORE, for the mutual covenants and promises and other valuable
consideration, the receipt and adequacy of which is expressly acknowledged, the parties hereby
agree as follows:
1. Purpose. The purpose of this Agreement is to provide training of the Recruits at the
Academy.
2. Term of Agreement. This Agreement shall have a term of five (5) years from the Effective
Date. The provisions herein relating to insurance and the covenant not to sue shall survive
the termination or expiration of this Agreement.
3. Description of Training. The Academy shall provide classroom instruction as well as all
testing and evaluation of the Recruits as required by State of Colorado Peace Officer
Standards and Training including, but not limited to, firearms training, law enforcement
driving and arrest control.
4. Number of Recruits, Payment. Agency and Lakewood will agree on the number of Agency
Recruits, if any, who will attend each Academy. Not later than fifteen (15) days prior to the
commencement of an Academy, Agency shall pay to Lakewood the amount set forth in
Exhibit A for the number of Agency Recruits that will attend. The parties may revise Exhibit
A, as described in section 9(a)(ii) below, not less than thirty (30) days prior to an Academy’s
start date.
5. Termination. Either party may terminate this Agreement by providing to the non-terminating
party, not less than fifteen (15) days prior to the date of termination, written notice of
termination including the effective date thereof.
6. Independent Contractor Status. Lakewood, Jefferson County and Agency are all
governmental entities (each, an “Entity”). No officer or employee of any Entity shall be
considered or deemed an officer or employee of any other Entity for any purpose, including
January 18, 2022 - Page 11 of 65
COL Contract #22-05016
Page 2 of 5
worker’s compensation insurance benefits and any other benefit. The Recruits are and shall
remain employees of Agency and as such are not eligible for any salary or benefits from
Lakewood or Jefferson County.
7. Insurance.
a. Agency shall continuously maintain statutory Worker’s Compensation employer’s
liability coverage. Agency is responsible for any deductible losses under such policies
or payment of any retention amounts under a self-insurance program. A certificate of
insurance acceptable to Lakewood must be provided upon execution of this
Agreement unless the parties arrange otherwise.
b. Both parties shall maintain general and auto liability, law enforcement liability and
public officials’ liability insurance, whether through insurance policy/ies, self-insurance,
or a combination thereof. Agency agrees to provide a certificate of insurance to
Lakewood stating that notice of any cancellation of such insurance will be provided to
Lakewood not less than thirty (30) days prior to any such cancellation. All cancellation
notices shall be sent to the City of Lakewood, Risk Management Division.
8. Covenant not to sue. Agency, in connection with the training of its Recruits as provided
herein, hereby agrees to release, waive and discharge, and covenants not to sue, Lakewood
and Jefferson County, and their respective officers, employees and insurers, from and
against any and all claims, damages, liabilities, demands and court awards of any kind
whatsoever, which arise from any acts or omissions of any Recruit while being trained
pursuant to this Agreement or thereafter, that are in any manner connected with any Recruit,
if such injury, loss or damage is or is claimed to be caused in whole or in part by the act,
omission or other fault of any Recruit or the training of Recruits hereunder. The parties
understand, are relying upon and do not waive or intend to waive by any provision of this
Agreement the monetary limitations or any other rights, immunities or protections, provided
by the Colorado Governmental Immunity Act, C.R.S. §§ 24-10-101, et seq., as amended, or
otherwise available to the parties and their officers or employees.
9. General Provisions.
a. Integration, Amendment of Exhibit.
i. This Agreement, including Exhibit A, which is incorporated herein by reference,
contains the entire understanding among the parties, and no statement, promise
or inducement made by either party that is not contained herein shall be valid or
binding.
ii. This Agreement shall not be enlarged, modified, altered or extended, except in
writing, signed by the parties and endorsed herein. Notwithstanding the
foregoing, the parties agree that Exhibit A may be revised from time to time in a
writing signed by the respective heads of Lakewood’s and Agency’s law
enforcement departments/offices, and this Agreement shall thereafter be
deemed amended thereby without further action of the parties.
iii. This Agreement shall inure to the benefit of and be binding upon Lakewood and
Agency and their respective successors and assigns.
b. Assignment. This Agreement shall not be assigned by either party.
January 18, 2022 - Page 12 of 65
COL Contract #22-05016
Page 3 of 5
c. Severability. If any part of this Agreement is held by a court of competent jurisdiction
to be illegal or in conflict with any law of the State of Colorado, the validity of the
remaining parts shall not be affected, and the rights and obligations of the parties shall
be construed and enforced as if this Agreement did not contain the particular part held
to be invalid.
d. Venue. Venue for any and all legal actions regarding the transaction covered herein
shall lie in the District Court in and for Jefferson County, Colorado, and this transaction
shall be governed by the laws of the State of Colorado.
e. Authority. This instrument shall not constitute an agreement until accepted, in writing
by the duly authorized representatives of Lakewood and Agency.
f. Current Expenditures. Financial obligations of the parties after the current fiscal year
are contingent on funds for that purpose being appropriated, budgeted and otherwise
made available by each party’s governing body. The parties’ obligations under the
Agreement shall be from year-to-year only and shall not constitute a multiple-fiscal
year direct or indirect debt or other financial obligation of either party within the
meaning of Article X, Section 20, of the Colorado Constitution.
g. Counterparts; Electronic Disposition. This Agreement may be executed in any number
of counterparts, each of which shall be deemed to be an original and all such
counterparts taken together shall be deemed to constitute one and the same
instrument. The parties acknowledge and agree that the original of this Agreement,
including the signature page, may be scanned and stored in a computer database or
similar device, and that any printout or other output readable by sight, the reproduction
of which is shown to accurately reproduce the original of this Agreement, may be used
for any purpose as if it were the original, including proof of the content of the original
writing.
[Remainder of page intentionally blank – signatures follow.]
January 18, 2022 - Page 13 of 65
COL Contract #22-05016
Page 4 of 5
IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective
Date.
CITY OF LAKEWOOD
____________________________________
Daniel J. McCasky, Chief of Police
ATTEST:
____________________________________
Bruce Roome, City Clerk
APPROVED AS TO LEGAL FORM
____________________________________
Patrick Freeman, Sr. Asst. City Attorney
Office of the City Attorney
TOWN OF VAIL
Signature
ATTEST:
Signature
Printed Name & Title
APPROVED AS TO LEGAL FORM:
Signature
Printed Name & Title
January 18, 2022 - Page 14 of 65
COL Contract #22-05016
Page 5 of 5
EXHIBIT A
Number of Agency Recruits and Payment Amount
Regional Academy 22-1 January 20, 2022 – June 10, 2022
Academy commencement date: January 20, 2022
Number of Agency Recruits attending: Two (2)
Amount per Agency Recruit payable to Lakewood: $7,000
Total amount payable from Agency to Lakewood for Recruit training: $14,000
January 18, 2022 - Page 15 of 65
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Public Health Updates
January 18, 2022 - Page 16 of 65
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Short Term Rental Study-P art 1
P RE S E NT E R(S ): Andrew Knudtsen, E conomic & Planning Systems I nc; Chris Cares, R R C &
A ssociates; A lex J akubiec, Town of Vail Revenue Manager
AC T IO N RE Q UE S T E D O F C O UNC I L: Please provide feedback to staff regarding the first
phase of short term rental study.
B AC K G RO UND: The purpose of this memorandum is to summarize the information gathered by
R R C Associates and Economic & P lanning S ystems I nc. (E P S) in the first phase of a
comprehensive study of the Vail short-term rental (S T R) market and provide an opportunity for
Council to consider current and future regulations of S T Rs.
S TAF F RE C O M M E ND AT IO N: Please provide feedback to staff regarding the first phase of
short term rental study.
AT TAC H ME N TS:
Description
011822 Short-tern rental study Part 1
011822 Short-tern rental study P P- Part 1
public input
January 18, 2022 - Page 17 of 65
__________________________________________________________________________
Memorandum
TO: Town Council
FROM: Finance Department
DATE: January 18, 2022
SUBJECT: Short-Term Rental Study
I. SUMMARY
The purpose of this memo is to summarize the information gathered by RRC Associates and
Economic & Planning Systems Inc. (EPS) in the first phase of a comprehensive study of the
Vail short-term rental (STR) market and provide an opportunity for Council to consider current
and future regulations of STRs. Staff has included updates on the current STR regulation
enforcement and information about additional regulatory options and emerging trends in peer
communities. Based on Council’s feedback, staff will return with additional information and
recommendations for potential policy changes.
II. BACKGROUND
The Vacation Rental Industry
Short-term rentals have long been a vital part of the resort landscape in Vail, with many
primary and secondary homeowners utilizing their properties as revenue-generating assets.
A survey of Vail residents conducted in 2017 indicated that 69% of respondents felt that
STRs offer community benefits, by allowing Vail to provide diverse lodging options for guests,
increase the tax base, and provide additional income for homeowners. In that same survey
though, 61% of respondents listed the effect of short-term rentals on long-term housing as a
priority concern and supported regulation.
A short-term rental is defined as a residential dwelling rented for transient lodging for a period
not to exceed 30 consecutive days. Short-term rentals fall into several categories including,
rentals of single bedrooms within a residential unit, rentals of entire units, fractional units
rented to non-owners, single-family homes, multifamily units, and condos with 24/7 front desk
service.
While some property owners may rent their property occasionally to help cover the cost of
ownership, the reality is many STRs function like a commercial accommodation service
business in residential structures and neighborhoods. As a result, Vail, along with many other
January 18, 2022 - Page 18 of 65
- 2 -
communities, faces increasing impacts and negative externalities from this relatively new land
use. These impacts are not easily mitigated, and costs are not easily recovered with existing
regulations and fees.
With the recent impacts of the Coronavirus pandemic on increased property prices and
recreation habits in mountain towns, there is growing concern over the impingement of STR
units on long-term housing availability. Numerous peer communities in the region have
enacted stricter regulations, higher fees, and higher taxes on STRs in recent months.
Town of Vail’s Current Regulations
Recognizing that STRs are an important lodging option while also seeking to preserve
neighborhood character and lodging standards; the Town of Vail has taken a balanced
approach towards STR regulations. Regulations first enacted in 2017 sought to find a middle
ground between monitoring and measuring STRs and encouraging a business-friendly
environment. Since that time, the number of STRs in town has increased approximately
9.8%. In 2017 Vail had 2,352 STRs on record compared to an estimated 2,583 (35% of
residential properties) in 2021.
Town of Vail STR registration fees of $5 and $10 for professionally managed STRs, and $150
for unmanaged units are lower than many of the fees charged in other mountain resort
communities. Revenue from these fees has averaged $76,868 annually over the last three
years, well below the cost of labor and software dedicated to monitoring and enforcing STR
regulations.
Vail does not restrict the location or quantity of STRs within the community through zoning or
other means. Registrations are obtained via an online application and notarized affidavit of
the owner or property manager. This is a moderate approach toward enforcing life safety
standards and good neighbor guidelines required by code.
The town utilizes a third-party, 24/7 hotline to direct incoming complaints to representatives of
each property. Complaints received from the public are relatively few, with a total of 62
received in 2021. Of these, only 21 were found to be actual violations of the town code. About
half were resolved by the property representative in the allotted time while 9 resulted in a fine
issuance. In 2021, 25 STR fines were issued for a total of $14,500. Violations of the STR
code are punishable by escalating fines starting at $500. If a property receives a 4th violation
in a 12-month period, their STR registration is suspended for 2 years. To date, no STR unit
has incurred a suspension.
Peer Mountain Communities
Owing to their unique nature, destination mountain communities are impacted uniquely and
more critically by STRs. Mountain communities like Vail have a finite amount of land and
limited housing stock. At the same time, they have high tourist demand, limited labor forces,
limited transit, and strong community concern for the environment, character, and
development of these areas.
The use of land within these limited areas has a direct effect on local and tourist experiences
as well as the local economy. Consideration of STRs as a land-use should include how the
January 18, 2022 - Page 19 of 65
- 3 -
proportion of STRs to other uses supports larger community needs and objectives. Numerous
peer communities to Vail have determined that STRs have thrown off the balance of land use
in their areas to a point that is no longer sustainable.
To rebalance the proportions of commercial and non-commercial uses, residents and non-
residents; several trends have emerged in new STR regulations. Increasingly, communities
are limiting the total number of STRs allowed in their jurisdictions, citing a lack of long-term
housing for full-time residents reaching crisis levels. Vail’s peer communities are significantly
increasing STR fees and imposing limitations by geographic areas as well as by primary
residence vs. secondary residence.
As part of this STR study, detailed information on other communities’ regulations has been
included in Exhibit A. Exhibit B shows a list of recent ballot initiatives aimed at addressing
housing and STRs in Colorado.
III. DISCUSSION
The STR study indicates that the Town of Vail has approximately 7,359 residential units, with
approximately 35% or an estimated 2,583 units used as STRs. Approximately 28% of the
housing stock is listed as a primary residence, which has declined slightly from 29% in 2017.
Future iterations of the STR study will determine what proportion of STRs are primary vs.
secondary homes.
STRs represent a large business segment within the Vail community which has grown
significantly in recent years. There are currently 75 licensed property management
businesses in Vail, 40 of which were licensed in the last 3 years. Sales tax revenue from
STRs increased 25.9% from 2017 to 2020. Tax collections in 2021 were much higher,
primarily due to changes in tax filing requirements. The most recent data from 2021 shows
STRs generated 10.9% of all taxable revenue in Vail through October across all sectors and
31.9% of all taxable revenue within the lodging industry. This equates to $73.0M in taxable
sales through October 2021, certainly a significant business sector that should be assessed
to ensure it is operating within parameters set by local code and community expectations.
It is estimated that the average STR in town will have earned $34,922 in revenue in 2021.
This is an attractive revenue stream for investors, which places upward pressure on property
values. This study also aims to examine the interplay of STRs and long-term housing
availability through analysis of available data. In the next version of the study, information will
be included showing the assessed home values of STR properties. As identified by the Vail
Housing Authority, affordable and diverse housing is integral to a sustainable year-round
economy. Long-term housing availability is directly linked to the supply and cost of labor to
support local businesses.
STRs also increase available lodging beds which creates a significant increase in demand for
services. STR property owners and managers increase demand for construction and service
sector industries that support the operation and maintenance of STR units. Competition for
these services further drives up costs associated with long-term housing. STR occupants
create increased demand for personal services. At the same time, environmental concerns,
zoning regulations, and constrained commercial real estate in mountain towns limit the
January 18, 2022 - Page 20 of 65
- 4 -
amount by which the supply of these services can be increased. This all adds up to a
challenging environment for these jurisdictions to create balanced and healthy communities.
Currently, the town uses a two-tier fee schedule dependent on location for licensing
businesses. Resort adjacent areas which can handle higher densities and intensity of usages
are defined as “Zone 1”. This area includes the south side of I-70, between Cascade Village to
the west and Manor Vail to the east (essentially Vail Village and Lionshead). All other areas
are defined as “Zone 2”. A map of these zones is included in the study on slide 9.
This study has utilized these geographic boundaries to help characterize STR properties that
are more likely to take away from the available long-term housing stock. Staff recommends that
STRs located in Zone 2 are considered more likely to impact long-term housing, based on
property prices and density. Increasingly, new STRs in Vail are more likely to be located in
Zone 2. Prior to 2020, 33% of existing STRs were in Zone 2. Since January 2020, 55% of new
STR registrations have been in the neighborhoods of West Vail, Sandstone, and East Vail.
Council may also wish to consider other property characteristics when assessing STR impacts
to housing stock, such as:
• Bedroom counts
• Single-family vs. multifamily
• Properties with 24/7 front desks (condotels)
• Fractional properties
Attached is the power point slide presentation of “Part 1” of the STR study results for more
details. The focus of the first work session is to document the Vail context, relative to STR
activity. “Part 2” will be presented to Town Council at the Feb 1st meeting, and will include
potential actions, based on the direction provided by Council from the first session.
IV. ACTION REQUESTED OF COUNCIL
Please provide feedback to staff regarding this first phase of data on short-term rentals in
Vail. As we prepare for the second presentation on February 1st, staff would like Council to
consider the following questions:
1. What direction would Council like to set, as it relates to STRs, specifically:
a. Focus on ways to limit STR activity and associated impacts; or
b. Consider an STR fee that generates a revenue stream to fund TOV housing
programs
2. What are the primary concerns for any potential new STR regulation?
a. Impacts on affordable housing?
b. Public health and safety?
c. Neighborhood impacts?
d. Land use impacts, density?
e. Impacts to services and infrastructure (traffic, parking, transit, fire services,
police services)
3. What additional information would be useful in future discussions?
January 18, 2022 - Page 21 of 65
Short‐Term Rental Ordinance Matrix EXHIBIT ACityConcentration LimitZoning LimitationsFees Recent UpdatesVailNoNo‐ Deed restricted prohibited.Tiered fee structure‐‐ $150 per unit for unmanaged properties, $10 per unit for managed units, $5 per unit for condotel managed units (24x7 front desk)AspenNoNoAnnual business license fee of $150. Vacation Rental Permit is free.Moratorium on new STRs and constrcution relating to expanding the homes squarefootage to September 30th, 2022.AvonNoNo ‐ zoning map overlay with certain areas of town allowing STRs.$75 annual fee.4% sales tax, in addition to the 4% accommodation tax.Breckenridge2,200 total limit. Existing registrations are allowed to renew licenses. No new licenses to be issued until total number is under the limit. None‐ unless deed restricted workforce housing, then prohibitedBOLT: $75 ‐ $175 annually/Admin Fee: $25‐$150 annually2,200 cap on dispersed STRs. Fee per bedroom of $400 for individually deeded units, not lodges or hotels that are owned by one entity. In 2023 the fee increases to $756 per bedroom.Crested Butte30% of the total number of free market residential units in town located in the permitted zone districts. Yes. Restricted to permitted zones. Not allowed in deed restricted housing or accessory dwelling units that are required to be long term rentals.Unlimited Vacation Rental License fee: $750/year. Primary Residence License fee: $200/year with a maximum of 60 nights of rental per year12‐month moratorium on STRs for non‐primary residence STRs- Began July 2021.DurangoYes. Limits are included by zone, block face, or by development depending on the location.Yes. Permitted in 2 of 6 single‐family zones and in all 3 mixed use zones. Recent code amendments have eliminated the use from multifamily zones.$750 first time and annual business license fees of approx. $100Code Amendments (adopted Dec 2020): 1.We further restricted the zones where vacaƟon rentals can be permitted. New permits can no longer be issued inmultifamily zones. 2.We now require caps on the total number of vacaƟon rentals that can be permitted in mixed‐use buildings or properties located within mixed‐use zones. This is not a zone‐specific cap… it instead applies to buildings or developments that contain residential dwellings. This prevents mixed use building with residential units fromtransitioning to de‐facto hotel uses. 3.Minor changes to parking regulaƟons, adverƟsement requirements, etc.Lodger’s Tax:An April 2021 ballot initiative authorized the City to increase the Lodger’s tax rate from 2% to 5.25%. This is not specific to short‐term rentals.Grand LakeNoNo$600 AnnuallyGrand CountyNoNo$25 per occupant (10 total occupancy STR= $250 fee).Jackson Hole NoApproved lodging overlay or resort disctrict.$107Placer County (North Lake Tahoe)No (Per Tahoe Regional Planning Agency code, short‐term vacation rentals cannot exceed four per parcel.)NoProfessionally Managed: permit‐ $105, fire inspection‐ $95.18, Total Fee‐ $200.18 Privately Managed: permit‐ $179, fire inspection‐ $158.13, total fee‐ $337.13.Moratorium on new STRs until March 31st 2022January 18, 2022 - Page 22 of 65
City Concentration Limit Zoning Limitations Fees Recent UpdatesSteamboat SpringsNo No$50 Sales Tax Fee (one time); $500 VHR permit fee, $75 annual renewal feeMoratorium on Vacation Home Rentals‐ " Single‐Family home or duplex unit; the entire unit is rented". Moratorium currently in place of VHRs, expiring January 31st, 2022. Summit CountyNoZoning regulations are included in Section 3821 of the Summit County Land Use and Development Code, and include requirements for permitting, responsible agent, health & safety standards, parking, trash, noise, pets, signage, advertising, and complaints and enforcement. Not permitted in deed restricted workforce housing units, and in certain PUDs that expressly prohibit the use.Initial permit ‐ $150; Annual renewal ‐ $75Administrative Conditional Use Permit (CUP) required for higher occupancy and parking requests.Initial CUP fee ‐ $350 (this is the full fee charged; not charged both the STR permit fee and the CUP fee); Annual CUP renewal ‐ $7590 day moratorium on new licenses stating in September 2021 ‐ some exempted areas. "Neighborhood" and "resort" zones. Resort Zone STR licenses will have no restrictions on rental nights. Neighborhood license type I for primary residence will allow owner to rent spare rooms unrestricted and the entire property while on vacation ‐ up to 60 daysSouth Lake TahoeNoCurrently new permits in residential areas are not allowed.Permit fee based on occupants. 1‐4 $200. 5‐8 $350. 9‐12 $650. 12 or more $850. Fractionals $19.23 to $850. New Vacation Home Rental Permits are not allowed in residential areas. Truckee (North Lake Tahoe)No No $481 per year, as of November 1st, 2021.Moratorium on new STRs until June 15th 2022. They have an Town Staff appointed advisory committee of community memembers that will provide recommentaions toe Town Countil in early 2022.January 18, 2022 - Page 23 of 65
Housing & STR Ballot Questions November 2021EXHIBIT BAvonA 2% Short Term Rental Tax to Fund Community Housing P 71%/29%BasaltBond issue for affordable housing, green initiatives, and downtown improvements P 73%/27% $17 million, $6 million for housingCrested ButteIncrease excise tax on STRs from 5% to 7.5% P 75%/25%Ail revenues from this tax are dedicated to affordable housing. Included bonding authority on entire revenue from taxCrested Butte$2,500/yr. tax on residential properties not used as a primary residence combinedwith 0.5% sales tax all to fund affordable housingF 43%/57%Frisco*Citizen petition to ban STR's in single family homes N/A N/A *Failed to get enough signatures to make ballotLeadvilleAccommodation tax of 4.92% on STRs and hotels/lodges. Dedicated funding for community housing programs.P 70%/30%Ouray15% excise tax on the amount charged for STRs. Revenue will be split between housing programs and building new wastewater and water treatment plants.P 57%/43%Summit CountyA continuation of .6% sales tax to fund workforce housing P 71%/29%TellurideCap STR Licenses at 400 which would have cut the number of short‐term rental licenses in half. Licenses to be determined by lottery.F 41%/59% Primary residences and STR "required" units exemptTellurideCap STR Licenses at CURRENT level for 2 years and double the STR License fees with increase dedicated to affordable housing fund.P 55%/45%New STR license fees (based on unit type/size) will now be $132 for Lodging establishments and room rentals and $330 + $44/sleeping room for Accommodation units and Rental Houses.Vail.5% sales tax increase dedicated to housing projects and initiatives P 54%/46%Passed/ FailedBrief Summary Approx. For/ Against CommentsJurisdictionJanuary 18, 2022 - Page 24 of 65
Economic & Planning Systems, Inc.
The Economics of Land Use
SHORT TERM
RENTAL STUDY
Town Council Work Session
January 18 2022
January 18, 2022 - Page 25 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |1
ABOUT EPS
EXPERTISE
January 18, 2022 - Page 26 of 65
RRC ASSOCIATES
•Market research and planning consulting firm
•Specialization in mountain resort communities
•Based in Boulder
•Founded in 1983, 16 staff
•Expertise
•Affordable housing analysis
•Parks and recreation research
•Land use / comprehensive plan research
•Economic & fiscal impact evaluation
•Community opinion surveys
•Visitor profile research
•Tourism market assessments
•Tourism branding research
•Special events research
•Clients
•Local governments (counties, cities, downtown districts)
•DMOs / CVBs / Chambers
•Ski area operators & trade associations
•Airports & air service development organizations
2January 18, 2022 - Page 27 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |3
PROJECT OVERVIEW
Project Elements
Characterize Town lodging units -
Dispersed Short Term Rentals (STRs)
and Non-Dispersed Units
–Build on 2017 work
–Look at registered STRs, hotel/lodge
units, second homeownership, and
other relevant factors
Document housing impacts
generated by guest expenditure
Estimate revenues (sources of
funds)
Consider tools to mitigate impacts
(uses of funds)
Project Goal
Consider best way to address STR
impacts
–Focus on ways to limit STR activity and
associated impacts
–Consider STR fee that generates revenue
stream to fund TOV housing programs
Project Process
1.Finish Context (80% complete)
2.Construct expenditure model (20%
complete)
3.Council worksessions on January 18
and February 1, followed by two
readings of an ordinanceJanuary 18, 2022 - Page 28 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |4
DISPERSED SHORT-TERM RENTAL (DSTR) DEFINITION
The current legal definition for Short-Term Rentals is:
“SHORT-TERM RENTAL PROPERTY (STR): A residential dwelling unit, or any room
therein, available for lease for a term of less than thirty (30) consecutive days,
but excluding bed and breakfasts and accommodation units.”
(Ord. 19(2018) §1)
January 18, 2022 - Page 29 of 65
CHARACTERIZING STRS IN VAIL
INITIAL DATA ANALYSIS
January 18, 2022 - Page 30 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |6
Residential –Second Homes:
5,291Condotels:
1,458
VAIL INVENTORY ANALYSIS
Residential –Primary
Homes:
2,068
Total Residential:
7,359
Total Lodging: 2,947
*2019 Census Housing Units Estimate: 7,475 (+/-223)
Total:
8,848
Hotels/
Lodges:
1,489
Registered STRs:
2,454
*2,583 Estimated
*There are 929 Town Owned/Deed Restricted Units (+23 in Edwards)
January 18, 2022 - Page 31 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |7
REGISTERED STRS MAILING ADDRESS LOCATIONS
January 18, 2022 - Page 32 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |8
TOV REGISTERED STR UNITS BY LOCATION AND OTHER DESCRIPTORS
STR data at the parcel level has been mapped to group subareas
(neighborhoods) and summarize the data across various factors.
For this discussion, the two primary geographic groupings are breakdowns
provided by the Town:
•A Zone 1/Zone 2 segmentation that
divides the Town into two areas
•The Village and Lionshead represent
the bulk of Zone 1
•The Town has also been segmented
into 6 subareas that provide a finer
level of geography for analytical
purposes.
•These six areas include: Vail Village,
Lionshead, East Vail, Sandstone, West
Vail and Cascade Village
January 18, 2022 - Page 33 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |9
STR REGISTRATIONS BY ZONE
Zone 1 includes more units than Zone 2 (+596) , and as illustrated more of the units are
registered at the present time (51% versus 18% in Zone 2).
Overall, about 31% of units in the Town are registered as STRs at the present time.
January 18, 2022 - Page 34 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |10
ZONE 1 ENLARGED
January 18, 2022 - Page 35 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |11
PERCENT OF TOTAL UNITS REGISTERED BY ZONE
January 18, 2022 - Page 36 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |12
REGISTRATIONS BY SUB AREA AS DESIGNATED BY TOV
The relative number of units in the six TOV subareas are shown below.
Together Lionshead (29%) and Vail Village (28%) represent over half of all
registered units (1,389 of 2,454 total units).
January 18, 2022 - Page 37 of 65
The following slides segment the TOV registration data base into three primary
groupings: units registered before and after 2020, the units located in zone 1
compared to units in zone 2, and breakdowns of units in each of the six subareas that
comprise the town
COMPOSITION OF STR REGISTRATIONS
January 18, 2022 - Page 38 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |14
REGISTRATIONS BY ZONE AND PERMIT DATE
As shown below, the units permitted before 2020 (1,974 units) included a large
percentage of units in Zone 1 (67%).
Additional permitting since January 2020 has resulted in significant additions of
units in Zone 2, the more outlying areas of Vail.
January 18, 2022 - Page 39 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |15
REGISTRATIONS BY PROPERTY TYPE AND PERMIT DATE
The efforts to add permitted units in the past two years resulted in the addition of
relatively more single family (16% of new total) and townhomes (5%).
January 18, 2022 - Page 40 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |16
REGISTRATIONS BY PROPERTY TYPE AND ZONE
January 18, 2022 - Page 41 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |17
REGISTRATIONS BY PROPERTY TYPE AND SUB AREA
There are sharp differences in the makeup of registered units in different part of town
•Lionshead has 96% condo units, with only 2% single family homes.
•In contrast Vail Village has 75% condos, and 4% single family homes.
•West Vail, East Vail and Cascade Village include higher percentages of single family
residences and townhomes.
January 18, 2022 - Page 42 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |18
REGISTRATIONS BY PRESENCE OF HOA AND ZONE
The presence of Homeowner Associations (HOAs) can be important to
communications and management of STRs.
As shown, 84% of town units are in areas with HOAs, with 92% coverage in Zone
1, and 72% in Zone 2.
January 18, 2022 - Page 43 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |19
REGISTRATIONS BY OCCUPANCY (PERSONS AS ADVERTISED) AND
ZONE
The Town’s database includes a Registered Unit variable that is based on the advertised
occupancy of each unit.
As summarized below, more STRs are advertised for 6-7 people than any other category
(37%), but with large percentages also in the 4-5 range (28%) and the 6-7 range (29%).
January 18, 2022 - Page 44 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |20
REGISTRATIONS BY NUMBER OF BEDROOMS AND ZONE
The overall composition of bedrooms in STR units is similar in Zone 1 and Zone 2.
More units are identified with 2 bedrooms than any other category (39%), but with 20% one bedroom and
24% three bedroom units.
In general, the data show that the STRs represent a significantly larger bedroom and overall occupancy
potential than traditional lodge units in the town.
January 18, 2022 - Page 45 of 65
The inventory of lodging provided by hotels/lodges and condotels (i.e. units typically with STRs but
a front desk and unified services) were analyzed.
The overall inventory is approximately 3,000 units based on TOV data.Interestingly, the ratio of
traditional lodges/hotels to STR condotels is approximately 50/50.However, it should be noted
that the STR/condotel configurations represent a larger number of bedrooms and a higher
capacity for occupancy than the traditional hotel inventory.
LODGING PROPERTY DATA
January 18, 2022 - Page 46 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |22
NUMBER OF LODGING UNITS BY AREA AND CLASSIFICATION
Condotels represent examples of Non-Dispersed STRs and they are found in a variety of
locations throughout town.
Traditional:
51%
Condotel:
49%
January 18, 2022 - Page 47 of 65
STR REGISTRATION AND ASSESSOR DASHBOARD
January 18, 2022 - Page 48 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |24
ASSESSOR DATABASE MERGE AND DASHBOARD
This tool enables the user to dynamically visualize
Vail’s housing inventory including registered STRs,
property ownership, value, etc.
January 18, 2022 - Page 49 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |25
ASSESSOR DATABASE MERGE AND DASHBOARD
An example visualizing
East Vail using the
dashboard:
January 18, 2022 - Page 50 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |26
ASSESSOR DATABASE MERGE AND DASHBOARD
A visualization of a sub area of East
Vail by mailing address location and
registered or non-registered STRs.
January 18, 2022 - Page 51 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |27
RECENT STR REGULATIONS FROM PEER COMMUNITES
City
Concentration
Limits Zoning Fees Moratorium
Breckenridge
2,200; No new licenses
to be issued until total
STR licenses is under limit
No
Regulatory Fee: $400/bedroom; Fee
to increase to $756/bedroom in
2023 (excludes hotels and lodges
owned by one entity)
License: $75- $175 (dependent on
number of bedrooms)
Aspen No No Business License: $150
Moratorium on new STR
and home expansion
construction until
9/30/2022
Crested Butte 30% of free market units Yes; Permitted Zones
Unlimited Rental: $750/ annually
Primary Residence (6 night max):
$200/annually
Moratorium on new STRs
for non-primary
residences until July 2022
Jackson Hole No Lodging Overlay or Resort
District only Residential STR Fee: $107
Steamboat Springs No No
One-time Sales Tax Fee: $50
One-time Vacation Home rental Fee:
$500
Vacation Home Rental Renewal: $50/
annually
Moratorium on new
Single Family or duplex
unit vacation home
rentals until 1/31/2022
Truckee No No $481 Annually Moratorium on new STR
until 6/15/2022
January 18, 2022 - Page 52 of 65
QUESTIONS AND DISCUSSION
January 18, 2022 - Page 53 of 65
Economic & Planning Systems | RRC Associates Vail STR Study |29
ADDITIONAL QUESTIONS AND POLICY CONSIDERATIONS
Next Steps
What are the impacts on the
housing market?
–Evaluate home sales, STR
registration data, and other data
sets
What is the nature of guest impact?
–Document guest spending data and
economic impacts
Local calibration
–Assess the pros/cons of setting
parameters by use and/or location
Policy Direction
What policy approach works best
to mitigate the impacts of STRs?
–Limitation on STR activity?
–Mitigation fees to generate
funding?
What factors would Council like to
be considered?
–Occupancy factors
–Differential based on location
–Per-bedroom calibration
January 18, 2022 - Page 54 of 65
From:Tammy Nagel
To:Stephanie Bibbens
Subject:FW: Short term rentals
Date:Tuesday, January 18, 2022 11:41:20 AM
Tammy Nagel
Town Clerk
75 S. Frontage Road W.
Vail, Colorado 81657
970.479.2136
vailgov.com
-----Original Message-----
From: Deena M. DiCorpo <ddicorpo@icloud.com>
Sent: Tuesday, January 18, 2022 11:27 AM
To: Council Dist List <TownCouncil@vailgov.com>
Subject: Short term rentals
Good morning.
I would like to offer my insights into the impact of short term rentals on the building where I live and my business.
I am the owner of The Pet Boutique of Vail on Gore Creek Drive, and I live at 1880 Meadow Ridge Road. I have
been a resident of Vail for 40 years, and a homeowner since 1988.
First, the impact on my building. We now have 2 short term rentals in unit 4. This was never set up to be 2 units.
They separated the unit into 2, and made both short term rentals. The remodel for this was a nightmare, and the
owner lied about everything from mold and asbestos mitigation to plumbing….
Then we get into the rental season. His unit has only 2 parking spaces. Check the complaint hotline to see how
many times I called about violations of this rule.
Then there is plowing, I contact everyone regarding snow plows because everyone needs to vacate the parking lot.
I won’t go into the details…. Again, I have had to call the hotline multiple times, and to tell you the truth, nothing
was done. Fines are not levied, calls are not returned and one day, I called it 5 times, no one answered and I was not
given any option to leave a message. What are we paying for with this ‘hotline’? Because unit 4 did not move cars,
I had to pay for a front end loader to remove snow. Called about illegal dog… nothing done. Hope you get the
picture.
In my neighborhood, the amount of cars racing up and down the street is a nightmare. None of them live in my
neighborhood, they’re all short term renters who don’t care about our once quiet ‘neighborhood’.
Finally, with the long term rentals being converted to short term, you well know there is a great shortage of people
to work. I’ve had to shorten my hours, close a day, and suffer the loss of revenue. I don’t think the additional people
the short term rentals bring in does anything for the quality of the guest experience.
If you’re going to have a complaint hotline, make sure it works, make sure the consequences you publish are truly
the consequences. If they were, unit 4 in my building would have been fined a few times already.
Short term rentals have no business in a neighborhood where people should be living and contributing to the well
being of Vail.
Thank you for taking this into consideration.
January 18, 2022 - Page 55 of 65
Deena M. DiCorpo
President
Buffer Creek West Condo Association
1880 Meadow Ridge Road
Sent from my iPad
January 18, 2022 - Page 56 of 65
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Timber Ridge Redevelopment process.
P RE S E NT E R(S ): S cott Robson, Town Manager and Kathleen Halloran F inance Director
AC T IO N RE Q UE S T E D O F C O UNC I L: F ormal action with a vote on process for selecting a
developer (R F Q or Sole S ource).
B AC K G RO UND: P lease see attached memorandum.
S TAF F RE C O M M E ND AT IO N: Please provide a formal action with justification for the process
of selecting a developer for the redevelopment of Timber Ridge A partments.
AT TAC H ME N TS:
Description
memo
public input
January 18, 2022 - Page 57 of 65
TO: Vail Town Council
FROM: Town Manager and Finance Director
DATE: January 18, 2022
SUBJECT: Timber Ridge Redevelopment Process
I. SUMMARY
The purpose of this memorandum is to provide Town Council with background information
about the town’s financial policies related to “public improvement construction contract awards”
(Attachment A). With the active discussion about the proposed redevelopment of Timber Ridge
Apartments it seems relevant to review the town’s policy that addresses the Request for
Qualifications (RFQ) process and a sole source approach at this time.
II. BACKGROUND
Town Council has prioritized the redevelopment of Timber Ridge and has expressed an interest
in negotiating a public/private partnership with Triumph Development West, LLC to collaborate
on the redevelopment of Timber Ridge Village Apartments. To do so, based on the Town’s
adopted purchasing policies, direction provided within Colorado State Statues and as advised
by the town’s external auditors McMahan and Associates, the Town Council would need to
discuss, justify the “why” and formally vote on a sole-source selection of Triumph Development
West, LLC for development services.
The approach recommended by the Town of Vail’s auditors and town staff is to issue a Request
for Qualifications (RFQ) or similar, for development services that would include Triumph
Development and other interested parties.
The goal of any process would be to ensure the highest quality and most cost-effective
development is delivered with tax-payer dollars. An RFP/RFQ process is in alignment with
the 2018 Housing Policy Statements and offers an opportunity for the town to receive a broad
range of input from the development community which might be represented by local, regional,
or national companies. This platform has served the town well and has helped to secure
successful public private partnerships.
Examples of recent successful Town of Vail RFQ/RFP process:
Public Works Shops ($18.8M)
New parking systems and equipment ($1.0M)
Red Sandstone Parking structure in partnership with ECSD ($14.1M)
Lionshead bus stop ($667K)
South Frontage Road improvements & round-about ($7.5M)
Lupine Bridge repairs ($645K)
New Town of Vail website(s) ($200K)
January 18, 2022 - Page 58 of 65
Town of Vail Page 2
Data Center & W. Vail Fire Station improvements ($3.7M)
Nature Center Design ($280K)
East Vail Interchange improvements ($1.3M)
Booth Lake Trailhead restrooms ($230K)
Projects large and small are put out for bid or proposals in compliance with the town’s financial
policies and in step with state statutes. Attached for reference are excerpts from Town Code
(Attachment A) and Town Purchasing Policies (Attachment B). Sole sourcing, or purchasing
an item without a bid process or receiving proposals, has been used by the town for purchases
under $25,000 and occasionally for professional services / consultants contracts under $50,000
for a continuation of prior services.
The town’s bidding and proposal process has proven to be successful over time with the most
recent success at Public Works Shops (contracted with Hyder Construction).
III. DISCUSSION
The redevelopment of Timber Ridge Apartments has been estimated by some to likely cost over
$70 million. The recently initiated Housing Market Study will provide much needed data on the
type of housing product to pursue and market considerations for such a substantial project in
Vail. In addition, Town Council still has a number of items to discuss and decide upon early in
the process, such as land sale or lease, financial subsidy, etc. that will factor into plans for
redevelopment.
It is still early in the proposed timeline to decide on a developer or contractor. An RFQ process
requesting a limited number of responses from select developers will add a nominal amount of
time and will open the project up to a variety of program concepts and financing alternatives.
Most importantly, Town Council would not depart from Town Code or policies or best practices
in the fiscal responsibility to taxpayer dollars.
It should be noted that the eastern redevelopment of Timber Ridge was originally put out for bid
in 2009 and ultimately sole-sourced to Gorman & Company in 2013. The first round of
negotiations failed due to a number of complications, including $17M in debt on the property
which the town wanted to be covered by the new development. Rising construction costs and
interest rates then caused a significant gap in the financing. The failure of this earlier RFP
process does not implicate failure in a future process.
The current development agreement for the Residences at Main Vail project (also sole-sourced
to Triumph) states that Triumph Development has a “right to pursue the Timber Ridge Project at
Triumph’s own cost”. The earlier commitment for an exclusive right to negotiate for
development rights at Timber Ridge expired on May 5, 2021 which was later extended to June
28, 2021 due to delays in moving forward with planning and development agreements for
Residences at Main Vail and financing challenges. Completion of the Residences at Main Vail
was intended for April 2023 but is now estimated by Triumph to be complete between August
and October 2023. This delays the initial start for and the timing of the completion of Timber
Ridge redevelopment, allowing more time for an RFQ process and public input on the overall
project. Over the last several weeks since public discussion on Timber Ridge, staff has
received inquiries from Colorado-based developers interested in the project.
January 18, 2022 - Page 59 of 65
Town of Vail Page 3
Below is an analysis of the “pros” and “cons” of an RFQ process for the Timber Ridge
redevelopment project:
Pros
Opens the process up to new and creative ideas from multiple developer experts
Allows other interested developers to participate in the project based on (and selected upon) a
similar set of criteria
Transparency to the public regarding the project proposals
Fiscal responsibility and stewardship of a $70 million project
Meets the town’s policies and recommendations of auditors
Opens up financing alternatives and options
Con(s)
Depending on process, could add several weeks to the planning timeline. However, given the
current estimates for Residences at Main Vail (RMV) completion between August and October of
2023 there is more time available than previously expected. This is with the understanding that
Timber Ridge redevelopment would not break ground until the completion of RMV.
Potential risk of selecting a developer the Town has less experience with
Below are the “pros” and “cons” of Sole Sourcing the Timber Ridge redevelopment project:
Pros
Working with a developer the Town has had previous success with on similar projects; staff
working relationships
Knowledge of town processes may streamline timing of project
Appropriate if vendor is providing a specialized or one-of-a-kind product or service
Con(s)
Limits participation by other qualified developers who are interested in this project
A less transparent process to the public
May limit a range of creative ideas from multiple approaches and experiences of prospective
developers
Not the recommended approach from town’s policies and auditors
The development of employee housing in mountain communities is not such a unique business
where only one developer is qualified
IV. NEXT STEPS
Below are the upcoming tasks initially identified for February 1, 2022:
Adopt initial project goals and objectives
Appropriate planning and pre-development project budget
Appoint Timber Ridge Redevelopment Advisory Committee
V. ACTION REQUESTED OF COUNCIL
Does Town Council wish to sole-source the future redevelopment of Timber Ridge Apartments
or pursue Request for Qualifications from a limited number of developers/contractors? List the
justification for the sole source approach if selected as this will provide the necessary
documentation for audit requirements.
January 18, 2022 - Page 60 of 65
Town of Vail Page 4
Attachment A
Town Code: Title 3 Revenue and Finance
Chapter 3 Public Improvement Construction Contract Award
Vail’s Town Code requires a bid process on all construction projects in step with Colorado State
Statues:
2-3-1: CONTRACT REQUIRED:
All work done by the Town in the construction of works of public improvement of every
kind shall be constructed by independent contracts and all contracts shall be let by the
Town Manager with the approval and direction of the Town Council. (Ord. 8(1976) § 1)
2-3-2: LOWEST BIDDER:
All contracts shall be let to the lowest responsible bidder after public advertisement.
(Ord. 8(1976) § 1(a))
2-3-3: REJECTION OF BIDS:
A. Justification: If after advertisement, it is determined by the Town Council that the
bids are too high, the lowest bidder was not reliable or responsible, or that the proposed
improvements could be made for less by the Town's own employees or by negotiated
contract, the Town Council may reject all the bids and direct:
1. That the project be put out again for bid when the conditions are deemed more
favorable;
2. That the project be completed by the Town and its forces; or
3. That the Town Manager attempt to negotiate a contract that may be more
favorable to the Town.
B. Inform Bidders: In all advertisements, the right shall be reserved to reject any or
all bids, and upon rejecting all bids, other bids may be advertised for or negotiations
entered for the contract. (Ord. 8(1976) § 1(b))
2-3-4: BIDS NOT REQUIRED FOR CERTAIN SERVICES:
The Town is not required to advertise and receive bids for technical, professional or
incidental assistance, and the Town Manager shall have the authority to provide said
services for the Town. (Ord. 8(1976) § 1(c))
2-3-5: NEGOTIATED CONTRACT:
The Town Manager shall have the right to enter into negotiations for a contract to
construct a particular local improvement or to perform work thereon without submitting it
for bid and without obtaining the previous approval of the Town Council if the value of
the contract is not greater than fifty thousand dollars ($50,000.00). The Town Manager
shall have the right to enter into negotiations for a contract to construct a particular local
improvement or to perform work thereon without submitting it for bid with the prior
approval of the Town Council if the value of the contract is greater than fifty thousand
dollars ($50,000.00). (Ord. 34(1991) § 1: Ord. 8(1976) § 1(d))
January 18, 2022 - Page 61 of 65
Town of Vail Page 5
Attachment B
Excerpt from Town of Vail Purchasing Policies:
The purpose of these policies is to enable quality professional service to our
citizens/guests and maximize the efficiency and effectiveness of all functions of the
organization. Our goal is to ensure fair and open competition and compliance with all laws
and regulations to provide the best value to the taxpayers for the goods and services
required to run the town.
Bid Process & Contracting
Verbal bids are acceptable up to $25,000 purchases however over $25,000 three written
bids must be obtained and a written contract signed by the Town Manager.
Purchases over $50,000 must be approved by Town Council. The following matrix is
a quick reference guide that identifies when a bid/proposal is required, when a contract is
required (per item), and the approval level required. The requirements vary for various
dollar levels. Please refer to the detailed instructions below that accompany this matrix.
$0 - $5,000 $5,000 - $25,000 $25,000 -
$50,000
$50,000 and up
Bids
3 written bids/
proposals
3 written bids
3 written bids
Contract Recommended Required Required
Approvals -Dept Head or
authorized
staff
-Dept Head or
authorized staff
-Town Manager
signs contract
-Town Council
-Town Manager
signs contract
Sole Sourcing
There may be circumstances when bids may not be able to be obtained. The intent of
sole sourcing is for items such as fire trucks or buses where there are not many vendors.
This policy does not include preferred vendors. For any of these “sole-source” contracts,
the purchaser must document the fact that a sole source provider was used and the
reason why he/she was unable to comply with this purchasing policy. The same financial
policy applies to sole source contracts, for example under $25,000 department head may
sign and over $50,000 must be approved by Town Council prior to execution of the
contract and signed by the Town Manager.
January 18, 2022 - Page 62 of 65
From:Tammy Nagel
To:Stephanie Bibbens
Subject:FW: Timber Ridge Apartments
Date:Monday, January 17, 2022 2:37:09 PM
Attachments:image001.png
image002.png
image003.png
image004.png
image005.png
image012.png
Please place this email under timber ridge on agenda. Does not need to be uploaded before the
meeting tomorrow. Thank you
Tammy Nagel
Town Clerk
75 S. Frontage Road W.
Vail, Colorado 81657
970.479.2136
vailgov.com
From: Kimball Crangle <kcrangle@gormanusa.com>
Sent: Monday, January 17, 2022 10:35 AM
To: Council Dist List <TownCouncil@vailgov.com>
Subject: Timber Ridge Apartments
Dear Town Councill:
Please accept this email as an indication of our interest to receive a copy of an RFP/Q if one is issued
for Timber Ridge Apartments. As the developer of Lion’s Ridge (the previous east half of Timber
Ridge), we are interested in the future of the west side of the site. We have successfully developed
affordable and workforce housing throughout the state utilizing varying financing tools, and are
interested in these types of developments in Vail and Eagle County.
Sincerely,
Kimball
January 18, 2022 - Page 63 of 65
Kimball Crangle
Colorado Market President
Cell/Text 303-887-2707
E kcrangle@gormanusa.com W www.gormanusa.com
1060 Bannock Street, Suite 305 | Denver, CO 80204
January 18, 2022 - Page 64 of 65
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: A djournment 7:50 pm (estimate)
January 18, 2022 - Page 65 of 65