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Home My WebLink About2022-01-18 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Virtual on Zoom 2:30 PM, January 18, 2022 Meeting to be held Virtually (access High Five Access Media livestream day of the meeting) Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Presentation / Discussion 1.1.I nntopia DestiMetrics W inter Season to Date Report and Trends 20 min. Presenter(s): Mia Vlaar, Economic Development Director and Tom Foley, I nntopia Action Requested of Council: No action requested. Background: Review of Destimetrics lodging data including the economic and consumer forces at-play in the market. Report will share how Vail and the I ndustry are faring from a lodging perspective with a focus on the recent holidays and looking forward to the remainder of the winter season. 1.2.Spring Event Activation (2022) 15 min. Presenter(s): Mia Vlaar, Economic Development Director and Lauren Barotz, Director of Resort Marketing Vail Resorts Action Requested of Council: Approve the reallocation of $125,000 from the council budget currently allocated to Spring Back to Vail for a realigned spring event activation plan that will be vetted by the C S E and presented to town council prior to finalizing. Background: I n recent planning meetings with V R marketing staff, it was determined that both partners are aligned in not recommending another large-scale concert this spring. Given the strong occupancy and visitation trends, the joint focus has shifted to improving and enhancing the guest experience during the entire spring period. The shared goal of the Town and V R for spring events is to try to spread guests out physically throughout the day, throughout the villages and the mountain and provide them with memorable, sharable experiences. V R and the Town are committed that it is best for the Vail brand to create a longer period of special experiences during spring instead of an April weekend of large-scale concerts. Staff Recommendation: A reallocation of $125,000 from Town Council budget originally allocated to Spring Back to Vail, which will be matched with a $125,000 contribution from V R for spring activation. The budget of $250,000 budget will enable the V R and Town team to effectively active the 7-week period to provide an enhanced guest experience for everyone (guests, employees, and residents), along with a solid return on investment through improved engagement with Vail restaurants, businesses and lodging establishments. 1.3.Vail Mobility & Transportation Master Plan Update 30 min. January 18, 2022 - Page 1 of 94 Presenter(s): Tom Kassmel, Town Engineer Action Requested of Council: Review the RF P scope outline for the Vail Mobility & Transportation Master Plan and provide feedback, edits, additions and/or deletions of scope. Background: The Town has budgeted to update the 2009 Vail Transportation Master Plan. Town staff will be preparing an RF P to enable the Town to select a consultant team to complete the work. Staff has prepared an outline of the topics that should be covered in the master plan for Council's review. Staff Recommendation: Review the RFP scope outline for the Vail Mobility & Transportation Master Plan and provide feedback, edits, additions and/or deletions of scope. 2.D R B / P E C Update (5 min) 2.1.D RB / P E C Update Presenter(s): J onathan Spence, Planning Manager 3.Information Update 3.1.A I P P Approved Dec. 6, 2021 Minutes 3.2.Future Council Meeting Topics (proposed) 3.3.V LMD A C December Minutes 3.4.C S E Minutes from 12/1/2021 4.Matters from Mayor, Council and Committee Reports (10 min.) 5.Executive Session 5.1.Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) – concerning the purchase, acquisition, lease, transfer, or sale of any real, personal, or other property interest; to have a conference with the Town Attorney to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: i) Potential real property acquisition by the Town; and ii) negotiations with the Vail Corporation regarding potential development of the ‘EverVail’ site; and 2) C.R.S. §24-6-402(4)(b)(e) –have a conference with the Town Attorney to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding Mountain Valley Developmental Services deed restriction. 90 min. Presenter(s): Matt Mire, Town Attorney 6.Recess 6.1.Recess 5:20 pm (estimate) January 18, 2022 - Page 2 of 94 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 hour notification dial 711. January 18, 2022 - Page 3 of 94 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: I nntopia DestiMetrics W inter Season to Date Report and Trends P RE S E NT E R(S ): Mia Vlaar, E conomic Development Director and Tom Foley, I nntopia AC T IO N RE Q UE S T E D O F C O UNC I L: No action requested. B AC K G RO UND: Review of Destimetrics lodging data including the economic and consumer forces at-play in the market. Report will share how Vail and the I ndustry are faring from a lodging perspective with a focus on the recent holidays and looking forward to the remainder of the winter season. AT TAC H ME N TS: Description Inntopia Winter Report and Trends January 18, 2022 - Page 4 of 94 Vail Town Council January 18, 2022 Data as of December 31, 2021 Presented by Tom Foley January 18, 2022 - Page 5 of 94 2 Factors: Consumer Confidence 137.9 132.6 85.7 128.9 115.8 80 90 100 110 120 130 140 150 Consumer Confidence January 2017 to Present Source: Conference Board January 18, 2022 - Page 6 of 94 3 Factors: Inflation 7.0% -1% 0% 1% 2% 3% 4% 5% 6% 7% 8% -1% 0% 1% 2% 3% 4% 5% 6% 7% 8% January April July October January April July October January April July OctoberNational Inflation RateMonth of Year National Inflation Rate & Change from Last Month Month over Month Change in Consumer Prices National Inflation Rate Source: Bureau of Labor Statistics 2019 20212020 January 18, 2022 - Page 7 of 94 4 Factors: Snow, The Ace up the Sleeve December 1 December 31 January 18, 2022 - Page 8 of 94 5 Factors: COVID-19 Drives Booking Volume Daily New COVID -19 Cases vs Variance in Net Daily Lodging Bookings U.S. Mountain Resorts Booking Volume Variance (Smoothed)New Covid 19 Cases (Smoothed) Source: Inntopia Business Intelligence and U.S. Centers for Disease Control January 18, 2022 - Page 9 of 94 Reports with data as of Dec 31, 2021 include: 27 Vail properties representing 2,492 units 65.3% of total community census 18 Western Destinations representing 183 properties and ~22,000 units ~58% of total regional industry census 6 Vail Property Participation January 18, 2022 - Page 10 of 94 7 Vail Winter Room Nights Variances 2021/22 2020/21 2019/20 1 Yr Chg 2 Yr Chg Room Nights Available 447,951 449,171 450,141 -0.27%-0.49% Room Nights Booked 209,792 119,793 186,863 +75.1%+12.3% Occupancy 46.8%26.7%41.5%+75.6%+12.8% January 18, 2022 - Page 11 of 94 8 Vail Occupancy Winter 2021/22 January 18, 2022 - Page 12 of 94 20.5%34.8%78.7%132.5%130.5%229.9%75.6%6.3%9.1%10.1%16.3%22.5%26.7%12.8%0% 20% 40% 60% 80% 100% 120% 140% 160% 180% 200% Winter % Change Occupancy: 2021/22 vs 2020/21 and 2019/20 Occupancy Winter 2021/22 vs 2020/21 Occupancy: Winter 2021/22 vs 2019/209 Vail Occupancy Winter 2021/22 Gain / Loss Industry Up 66.7% Up 9.6% 30.3%62.4%63.4%64.1%46.3%14.7%46.8% January 18, 2022 - Page 13 of 94 10 Vail ADR Winter 2021/22 January 18, 2022 - Page 14 of 94 21.3%41.8%27.9%24.6%30.9%3.1%32.5%47.6%23.7%15.8%14.6%24.3%21.1%20.6%0% 10% 20% 30% 40% 50% 60% 70% Winter % Change ADR: 2021/22 vs 2020/21 and 2019/20 ADR: Winter 2021/22 vs 2020/21 ADR: Winter 2021/22 vs 2019/2011 Vail ADR Winter 2021/22 $318 $788 $689 $726 $745 $356 $672 Industry Up 33.0% Up 25.8% January 18, 2022 - Page 15 of 94 12 Vail RevPAR Winter 2021/22 January 18, 2022 - Page 16 of 94 46.1%91.1%128.5%189.7%201.8%240.0%132.7%56.9%35.0%27.5%33.3%52.3%53.4%36.0%0% 50% 100% 150% 200% 250% 300% Winter % Change RevPAR: 2021/22 vs 2020/21 and 2019/18 RevPAR: Winter 2020/21 vs 2019/20 RevPAR: Winter 2020/21 vs 2018/1913 Vail RevPAR Winter 2021/22 $97 $491 $437 $466 $345 $52 $315 Industry Up 122% Up 38% January 18, 2022 - Page 17 of 94 14 Vail Winter Industry Paid Stay Performance Spectrum High Low Avg Vail Occupancy 50.6%23.1%41.5%46.8% ADR $790 $209 $578 $672 RevPAR 46.8%26.7%41.5%75.6% January 18, 2022 - Page 18 of 94 15 Vail Daily Occupancy Report Winter 2021/22 vs 2020/21 January 18, 2022 - Page 19 of 94 16 Vail Daily Occupancy Report Winter 2021/22 vs 2019/20 January 18, 2022 - Page 20 of 94 17 Vail Daily Occupancy Report Winter 2021/22 vs Industry -20% 0% 20% 40% 60% 80% 100%30-Oct-216-Nov-2113-Nov-2120-Nov-2127-Nov-214-Dec-2111-Dec-2118-Dec-2125-Dec-211-Jan-228-Jan-2215-Jan-2222-Jan-2229-Jan-225-Feb-2212-Feb-2219-Feb-2226-Feb-225-Mar-2212-Mar-2219-Mar-2226-Mar-222-Apr-229-Apr-2216-Apr-2223-Apr-2230-Apr-22Occupancy RateVail vs. DestiMetrics Aggregate 2021/22 - as of 12/31/2021 Vail 2021/22 as of 12/31/2021 DestiMetrics Aggregate 2021/22 - as of 12/31/2021 Report Date: 12/31/2021 January 18, 2022 - Page 21 of 94 Avg Daily Bookings: All Arrival Dates, National •Volume has outperformed prior year and pre- pandemic baseline since early summer (not shown), carrying into early winter •Volume has followed Covid infection rates •Though absolute volume is up, 2021/22 is losing ground vs prior year and pre-pandemic baseline 1,1511,2451,2321,5761,4321,1491,1071,0751,2951,4447996776866051,0069751,0721,0211,1621,5227218538918301,1529339598141,1551,5650 200 400 600 800 1,000 1,200 1,400 1,600 1,800 Week of Transaction, All Arrival Dates Absolute Avg Bookings Per Day by Week Booked All Arrival Dates Absolute Bookings Winter 2021/22 Absolute Bookings Winter 2020/21 Absolute Bookings Winter 2019/20 January 18, 2022 - Page 22 of 94 Avg Daily Cancellations: All Arrival Dates, National •Cancellations have been more variable since summer (not shown) and variability has carried into winter. •Cancellation volume has increased with the Omicron Surge •2021/22 cancellations higher in the last 3 weeks than the corresponding weeks last year and pre- pandemic 1842192382962382663023834324141641903132582733794243682843291271311451331681741721221492180 50 100 150 200 250 300 350 400 450 500 Week of Transaction, All Arrival Dates Absolute Average Cancellations Per Day by Week Cancelled All Arrival Dates Absolute Cancellations Winter 2021/22 Absolute Cancellations Winter 2020/21 Absolute Cancellations Winter 2019/20 January 18, 2022 - Page 23 of 94 Time Series: Booking Lead Times Shifting Out •Early bookings for winter kept lead times extended this year vs baseline •Shortening of lead times is winter coming into focus •Omicron surge is turning focus away from 0-30 day advance bookings to 45-90 day focus, contrary to normal trends •May put pressure on January volume 30 40 50 60 70 80 90 Week 35 Week 36 Week 37 Week 38 Week 39 Week 40 Week 41 Week 42 Week 43 Week 44 Week 45 Week 46 Week 47 Week 48 Week 49 Week 50 Week 51 Week 52Average # of Days Before Arrival Booking MadeWeekly Average Booking Lead Times July to December 2021 & 2019 Lead Times 2021 Lead Times 2019 January 18, 2022 - Page 24 of 94 21 Key Points Economy: •Consumer confidence remains relatively strong (stronger for ski industry) •Inflation is starting to hurt the <$100,000k group. Interest rate hikes imminent •Snow has done its job in the West –for now. •Omicron is a leading indicator of bookings Winter •Occupancy: All months up YOY & v2YA. overperforming industry •ADR: All months up YOY & v2YA; underperforming the industry •Revenue: Dramatic gains YOY, strong v2&A. Mixed versus the industry Trends: •Bookings arriving <45 days slowing down, extending lead times •Cancellations on the uptick. More responsive in last 12 months than first 12 months Long-Term: •Concerns about long-term rate stability…. Where’s the ceiling? •WHO suggests transition to endemic is 2023 at earliest. •Potential new foreign restriction on travel to/from US as vaccination rates remain <65%January 18, 2022 - Page 25 of 94 Thank You! January 18, 2022 - Page 26 of 94 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Spring E vent Activation (2022) P RE S E NT E R(S ): Mia Vlaar, E conomic Development Director and L auren Barotz, Director of Resort Marketing Vail Resorts AC T IO N RE Q UE S T E D O F C O UNC I L: A pprove the reallocation of $125,000 from the council budget currently allocated to S pring Back to Vail for a realigned spring event activation plan that will be vetted by the C S E and presented to town council prior to finalizing. B AC K G RO UND: I n recent planning meetings with V R marketing staff, it was determined that both partners are aligned in not recommending another large-scale concert this spring. Given the strong occupancy and visitation trends, the joint focus has shifted to improving and enhancing the guest experience during the entire spring period. T he shared goal of the Town and V R for spring events is to try to spread guests out physically throughout the day, throughout the villages and the mountain and provide them with memorable, sharable experiences. V R and the Town are committed that it is best for the Vail brand to create a longer period of special experiences during spring instead of an April weekend of large-scale concerts. S TAF F RE C O M M E ND AT IO N: A reallocation of $125,000 from Town Council budget originally allocated to S pring Back to Vail, which will be matched with a $125,000 contribution from V R for spring activation. T he budget of $250,000 budget will enable the V R and Town team to effectively active the 7-week period to provide an enhanced guest experience for everyone (guests, employees, and residents), along with a solid return on investment through improved engagement with Vail restaurants, businesses and lodging establishments. AT TAC H ME N TS: Description Council Memo - Spring Event Activation January 18, 2022 - Page 27 of 94 To: Vail Town Council From: Economic Development Department Date: 1/18/2022 Subject: Spring Event Activation PURPOSE The purpose of this memo is to summarize a shift in the recommended strategic direction for spring event activation in Vail. Given current occupancy and visitation trends for the winter season, the town and Vail Mountain have realigned the event strategy and financial partnership against goals to address high visitation in the resort and town and deliver an enhanced guest experience through the winter season. BACKGROUND Town Council has approved $300,000 in funding for Spring Back to Vail in April, 2022. The Commission on Special Events has allocated $100,000 for Powabunga in April 2022. Spring Back to Vail was originally created by Vail Resorts to drive late season visitation. The event has always been based on a financial partnership between the Town and VR, with the Town contributing between $30,000 and $300,000 annually. In 2021, Highline/Imprint Events Group applied for $350,000 of council funding for the return of Spring Back to Vail in 2022 and Town Council approved $300,000 in funding. As part of the “pause” on event funding initiated by the town manager’s office and the CSE to evaluate our current funding model, funding for Spring Back and Powabunga was retained with the plan to issue an RFP for a single concert event. Meanwhile Vail Resorts had committed $125,000 for spring activations, which was not tied to any specific event while goals and needs were assessed within the current visitation environment. In recent planning meetings with VR marketing staff, it was determined that both partners are aligned in not recommending another large-scale concert this spring. Given the strong occupancy and visitation trends, the joint focus has shifted to improving and enhancing the guest experience during the entire spring period. The shared goal of the Town and VR for spring events is to try to spread guests out physically throughout the day, throughout the villages and the mountain and provide them with memorable, sharable experiences. VR and the Town are committed that it is best for the Vail brand January 18, 2022 - Page 28 of 94 Town of Vail Page 2 to create a longer period of special experiences during spring instead of an April weekend of large-scale concerts. The proposed plan is to partner with Vail Resorts on enhanced village activations and animations similar to Revely, which was positively received this early season. Animation would include live music including mid-scale concerts, expo villages, street parties, on- mountain DJ sets, silent discos and more over the 7-week period from March 1 – closing day. The strategy enables guests to spend more time in Vail, explore more of the villages, and engage more with our local businesses and restaurants. At the same time the strategy prioritizes safety and leaves behind large gatherings of 3,000+ to keep everyone safer during the ongoing public health crisis. STAFF RECOMMENDATION The Economic Development team proposes a reallocation of $125,000 from Town Council budget originally allocated to Spring Back to Vail, which will be matched with a $125,000 contribution from VR for spring activation. The budget of $250,000 budget will enable the VR and Town team to effectively activate the 7-week period to provide an enhanced guest experience for everyone (guests, employees, and residents), along with a solid return on investment through improved engagement with Vail restaurants, businesses, and lodging establishments. ACTION REQUESTED OF COUNCIL Approve the reallocation of $125,000 from the council budget currently allocated to Spring Back to Vail for a realigned spring event activation plan in partnership with Vail Mountain that will be vetted by the CSE and presented to town council prior to finalizing. January 18, 2022 - Page 29 of 94 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Vail Mobility & Transportation Master P lan Update P RE S E NT E R(S ): Tom Kassmel, Town E ngineer AC T IO N RE Q UE S T E D O F C O UNC I L: Review the R F P scope outline for the Vail Mobility & Transportation Master Plan and provide feedback, edits, additions and/or deletions of scope. B AC K G RO UND: The Town has budgeted to update the 2009 Vail Transportation Master P lan. Town staff will be preparing an R F P to enable the Town to select a consultant team to complete the work. S taff has prepared an outline of the topics that should be covered in the master plan for Council's review. S TAF F RE C O M M E ND AT IO N: Review the R F P scope outline for the Vail Mobility & Transportation Master Plan and provide feedback, edits, additions and/or deletions of scope. AT TAC H ME N TS: Description Memo R FP Scope Outline January 18, 2022 - Page 30 of 94 To: Town Council From: Public Works Department Date: January 18, 2022 Subject: Vail Mobility & Transportation Master Plan RFP I. SUMMARY The Town of Vail has budgeted $300,000 to complete an update to the 2009 Vail Transportation Master Plan. The new plan will ultimately provide an updated Master Plan for Mobility and Transportation within Vail for the foreseeable future. The plan will update traffic, transit, and parking projections and provide implementation recommendations for each; as well as provide updates on other past transportation related topics such as traffic speeds and traffic calming, noise, loading & delivery, special event logistics, AGS/rail, and tunneling/capping I-70. The new master plan will specifically focus on all modes of mobility and explore emerging technologies that will enhance mobility and transportation experiences throughout Vail. Over the next several weeks town staff will prepare an RFP based on the attached outline of transportation topics. The outline, which was assembled by an internal multi departmental team, provides a bit more detail of the above-mentioned topics. It also includes, for reference, a brief history of the town’s Transportation Master Plans, their corresponding topics, as well as a list of various other transportation documents that have shaped Vail’s current transportation network and facilities. This project is a significant undertaking, setting significant goals and guidelines for the town; and if past Transportation Master Plan efforts are any indication of a timeline for completion, staff would expect that this effort may take up to 3 years. The process will include multiple overlapping phases including data collection and review, technical analysis and evaluation, public input and review, initial and final recommendations, PEC process, and Council adoption. The RFP schedule for the project is currently as follows: RFP Advertised February 2022 Responses Due March 2022 Consultant Team Selected April 2022 Town Staff requests that the Town Council review the attached outline and identify any missing topics or key detail that should be included in the master planning effort. January 18, 2022 - Page 31 of 94 Vail Mobility & Transportation Master Plan RFP Scoping Outline I. Vail Transportation Plan History a. 1993 Vail Transportation Master Plan (FHU) i. Loading & Delivery ii. Parking iii. Transit iv. Interchanges v. Trail b. 2002 VTMP Update (Washington Group) i. Loading & Delivery ii. In Town Shuttle options iii. Transit iv. Trail v. Noise vi. I-70 Capping and Rail c. 2009 VTMP Update (FHU) i. Redevelopment impacts ii. Parking & Transit iii. Frontage Road improvements iv. Access Control Plan v. Rolled all Transportation Plans into one by reference d. Other Transportation Documents i. 1987 In-Town People Mover Study (LEM) ii. 1988 Recreation Trails Master Plan (Winston Associates) iii. 1995 Main Vail Interchange Study (Ourston) iv. 1996 West Vail Interchange Study (Ourston & MK) v. 1999 Loading & Delivery Study (MK) vi. 2005 Vail Tunnel Options (Kracum) vii. 2006 LHMP Transportation Plan (FHU) viii. 2005 & 2007 Noise Study (Hankard) ix. 2008 LH Transit Center (FHU) x. 2007 Vail 20/20 Strategic plan (TOV) xi. 2017 DRAFT Transit Update (Never Adopted) (FHU) xii. Traffic Counts (1990, 2000, 2005, 2012, 2019, 2021) January 18, 2022 - Page 32 of 94 II. Vail Mobility & Transportation Master Plan Topics a. Frontage Road & Roundabout Traffic i. Update traffic projections & intersection Levels of Service ii. Update recommended Frontage Road Improvements iii. Evaluate traffic patterns and accident history and identify possible improvement opportunities b. Transit i. Identify transit opportunities to increase ridership to reduce congestion ii. Assess Vail Transportation Center(s) Capacity needs based on current and future projections iii. Identify VTC Mobility Hub improvement opportunities that would fit within the $15M currently in the Statewide Plan for implementation in the next 3-5 years iv. Coordinate opportunities with the future of a Regional Transit Authority v. Evaluate route efficiency & possible increased service vi. Evaluate the In-Town Bus Route for improvements particularly safety issues vii. Identify capacity needs based on passenger counts viii. Identify last mile solutions/opportunities ix. Coordinate/reference EV Readiness Plan & bus fleet transition plan x. Identify future Bus Shelter locations based on use/passenger counts c. Parking i. Identify Parking needs and projections based on 1. Town and Ski Area projections/capacity 2. Drive-up vs Destination guest needs ii. Evaluate Future of Frontage Road Parking 1. Discuss safety concerns and necessary improvements 2. Discuss long term goals for Frontage Road parking 3. Coordinate recommended goals/improvements with CDOT iii. Evaluate Parking Alternatives, i.e; 1. Ford Park (coordinate with Ford Park Master Plan) 2. Ever Vail and/or vicinity 3. Outlying/other opportunities 4. Demand Management/Guidance Systems/Signage 5. Efficient use of existing parking areas (Public/Private) iv. Identify impacts and opportunities of future electric vehicle and autonomous vehicle parking v. Assess needs and opportunities for additional Ride Share/Drop-off vi. Evaluate Parking Management Strategies (passes/rates/variable pricing/incentive/disincentive) d. Technology i. Evaluate Electrification/Charging station plans and needs (Buses/vehicles/bikes) ii. Evaluate needs and opportunities to accommodate autonomous vehicles (Parking/Drop-Off) iii. Identify opportunities for Big Data and how it may be utilized for Mobility/Parking/Transportation in Vail iv. Identity how Vail’s current data could be utilized and shared January 18, 2022 - Page 33 of 94 v. Identify how Apps could be used to enhance experience and efficiencies (mobility pass/mobility integration) vi. Evaluate opportunities for Real Time Roundabout/Pedestrian/Vehicle Video Traffic Counts e. Multi-Modal i. Evaluate safety and capacity of Recreation Trails & Sidewalks ii. Identify need for appropriate Shoulders & Bike Lanes iii. Identify recommendations to move from a Silver designation to Gold/Platinum level Bicycle/Pedestrian Friendly designation iv. Evaluate Walkability within Town (lighting/sidewalks/signage) v. Evaluate opportunities for improvements to Under/Over Pass connections vi. Identify Transit incentive opportunities to reduce congestion vii. Evaluate Bike/Car Share opportunities viii. Evaluate Hotel Shuttles/Courtesy Vehicles/Uber/Taxi/Vans programs and drop- off locations ix. Evaluate the need for additional pedestrian and bicycle Facilities f. Loading & Delivery Update i. Coordinate and document the L&D Pilot project success ii. Evaluate expansion of pilot program and determine if additional facilities are needed iii. Evaluate Security and Regulation needs for L&D program g. Noise Update i. Update I-70 Noise projections ii. Evaluate noise reduction opportunities for I-70 noise including Engine Brakes h. Special Events i. Identify solutions for Special event logistical issues including Traffic/Parking/Reroutes/Staging/Loading-in/out ii. Identify solutions for the impacts of Vail Pass closures (scheduled & unscheduled) i. I-70 i. Identify possible AGS infrastructure impacts ii. Identify Tunnel/Capping Big Picture Impacts relating to land use infrastructure impacts iii. Reference and coordinate environmental impacts, referencing existing plans/projects j. Traffic Calming i. Evaluate and recommend a residential Speed limit posting 15,20,25 based on Model Traffic Code (1977 vs 2020) ii. Evaluate 2021 Speed study data 2021 (32 locations) iii. Evaluate Traffic calming options iv. Evaluate Traffic calming/volume control along East LH Circle, East Meadow Dr., Dobson Ice Arena, Vail Village, Lionshead Village k. Implementation Plan & Funding i. Identify an improvement implementation plan that considers impacts based on the implementation timing of other Town Master Plans (Civic Area & West Vail) ii. Provide recommended improvement funding strategies January 18, 2022 - Page 34 of 94 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): J onathan S pence, Planning Manager AT TAC H ME N TS: Description January 5, 2022 D R B Meeting Results January 10, 2022 P E C Meeting Results January 18, 2022 - Page 35 of 94 D E S IG N R E V IE W B O AR D January 5, 2022, 2:00 P M Virtual on Zoom 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_bA K S68B E Rc2RR1kKiF N6qg After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: Doug Cahill, J ohn Rediker, Kathryn Middleton, Kit Austin, Peter Cope Absent: None 2.Main Agenda 2.1.Landscape Determination - Vail Town Code 14-10-8 Call up the determination for further discussion on J anuary 19, 2022. Applicant: Dominic Mauriello Planner: Matt Gennett J ohn Rediker moved to approve. Peter Cope seconded the motion and it passed (5-0). 2.2.D R B21-0513 - Dolan Residence Final review of addition & exterior alteration (roof awning/kitchen/windows) Address/Legal Description: 4278 Nugget Lane Unit A/Lot 3, Bighorn Estates Applicant: Robert & Amy Dolan, represented by L K MS Design, P C Planner: J amie Leaman-Miller J ohn Rediker moved to approve with the findings that the application meets Section 14-10-2. Kathryn Middleton seconded the motion and it passed (5-0). 2.3.D R B21-0496 - North Fifth L LC Final review of an addition Address/Legal Description: 303 Gore Creek Drive Unit 7/Lot 7, Block 5, Vail Village Filing 1 Applicant: North Fifth LLC, represented by Berglund Architects Planner: Greg Roy J ohn Rediker moved to approve with the findings that the application meets January 18, 2022 - Page 36 of 94 Sections 14-10-3 and 14-10-4. Peter Cope seconded the motion and it passed (4-0). Abstain:(1)Austin 2.4.D R B21-0547 - Laird Residence Final review of a separation request Address/Legal Description: 1967 Circle Drive/Lot 24, Buffehr Creek Resubdivision Applicant: Stephen & Rebecca Laird, represented by Pierce Austin Architects Planner: Greg Roy J ohn Rediker moved to table to J anuary 19, 2022 or another date acceptable to the applicant. Peter Cope seconded the motion and it passed (4-0). Abstain:(1)Austin 3.Staff Approvals 3.1.D R B21-0436 - Altus Vail Final review of a business sign Address/Legal Description: 434 South Frontage Road East/Lot 1, Vail Village Filing 5 Applicant: Altus Vail, represented by Sign Design Planner: J onathan Spence 3.2.D R B21-0448 - Hagedorn Residence Final review of an exterior alteration (hot tub/privacy fence) Address/Legal Description: 2658 Arosa Drive/Lot 3, Block D, Vail Ridge Subdivision Applicant: Brad Hagedorn Planner: J amie Leaman-Miller 3.3.D R B21-0515 - Eagle River W ater & Sanitation District Final review of an exterior alteration (repaint/sign) Address/Legal Description: 846 Forest Road/Lot 1, Eagle River Water & Sanitation District Subdivision Applicant: Eagle River Water & Sanitation District, represented by LK S M Design, P C Planner: Greg Roy 3.4.D R B21-0516 - Farhart Residence Final review of an addition Address/Legal Description: 4415 Bighorn Road Unit 1/Lot 2, Block 3, Bighorn Subdivision 3rd Addition Applicant: Ray Farhart, represented by L K S M Design, P C Planner: Greg Roy 3.5.D R B21-0522 - Pettersen Residence Final review of an exterior alteration (windows/doors) January 18, 2022 - Page 37 of 94 Address/Legal Description: 4690 Vail Racquet Club Drive Unit 8/Vail Racquet Club Condominiums Applicant: Michael & Kathryn Pettersen Planner: J amie Leaman-Miller 3.6.D R B21-0524 - Forest Intl. L LC Final review of an exterior alteration (crawlspace access) Address/Legal Description: 45 Forest Road/ Lot 33, Block 7, Vail Village Filing 1 Applicant: Forest I ntl. L L C, represented by Maximum Comfort Pool & Spa Planner: J onathan Spence 3.7.D R B21-0529 - Spruce Creek Townhomes Final review of an exterior alteration (pole lighting) Address/Legal Description: 1750 South Frontage Road W est/ Spruce Creek Townhomes Applicant: Spruce Creek Townhomes, represented by Fireside Properties Planner: J onathan Spence 3.8.D R B21-0533 - Clapa L LC Final review of exterior alteration (patio doors) Address/Legal Description: 300 East Lionshead Circle Unit 7/ Lot 4, Block 1, Vail Lionshead Filing 2 Applicant: Clapa L L C, represented by Renewal By Andersen Planner: J amie Leaman-Miller 3.9.D R B21-0535 - Kaufman Residence Final review of exterior alteration (windows) Address/Legal Description: 1498 Spring Hill Lane Unit B/ Lot 16, Block 3, Vail Valley Filing 1 Applicant: Andrew B. Kaufman Revocable Trust, represented by Renewal by Andersen Planner: J amie Leaman-Miller 3.10.D R B21-0536 - Dimmig Residence Final review of an exterior alteration (windows/sliding door) Address/Legal Description: 3797 Lupine Drive/ Lot 4 & 5, Bighorn Subdivision 2nd Addition Applicant: Thomas & J ane Dimmig, represented by Nebo Construction Planner: J amie Leaman-Miller 3.11.D R B21-0538 - Gonzales Trust Residence Final review of an exterior alteration (deck) Address/Legal Description: 2801 Snowberry Drive Unit B/Lot 9B, Block 9, Vail I ntermountain Development Subdivision Applicant: Edwin D. and Kenda B. Gonzales Trust, represented by Martin Manley Architects Planner: J amie Leaman-Miller January 18, 2022 - Page 38 of 94 3.12.D R B21-0540 - Gerald R. Ford Amphitheater Final review of exterior alteration (reroof) Address/Legal Description: 530 South Frontage Road/ Unplatted - Ford Park Childrens Park & B FA G Applicant: Town of Vail, represented by Zehren and Associates Planner: J onathan Spence 3.13.D R B21-0541 - Christy Sports Ski & Snowboard Final review of a business sign Address/Legal Description: 291 Bridge Street Unit C1/ Lot F-K, Block 5C, Vail Village Filing 1 Applicant: Plaza Lodge Associates LTD, represented by Broomfield Sign Co. Planner: J onathan Spence 3.14.D R B21-0542 - 2007 Sunset LTD Final review of a exterior alteration (condenser) Address/Legal Description: 950 Red Sandstone Road Unit 38/Potato Patch Club Condominiums Applicant: 2007 Sunset LTD, represented by Eagle Mountain Plumbing & HVA C, I nc. Planner: Greg Roy 3.15.D R B21-0545 - Legacy at Vail Square Final review of a tree removal Address/Legal Description: 500 East Lionshead Circle/Lot 1 & 3, Block 1, Vail Lionshead Filing 1 Applicant: Lazier Lionshead Parcel L LLC, represented by OZ Architecture Planner: J onathan Spence 3.16.D R B20-0097.001 - Marriott Residence Inn Final review of changes to approved plans (patio expansion/larger outdoor spa/fire pits) Address/Legal Description: 1783 North Frontage Road West/ Lot 9-12, Buffehr Creek Resubdivision Applicant: Vail Hotel Group L L C, represented by Porter Bros. Planner: J onathan Spence 3.17.D R B20-0573-001 - LP L Revocable Trust Residence Final review of a change to approved plans (windows) Address/Legal Description: 44 West Meadow Drive Unit 1/Lot 1, Vail Village Filing 2 Applicant: L P L Revocable Trust, represented by Nedbo Construction Planner: J onathan Spence 3.18.D R B21-0112.001 - 1058 Riva Glen L LC Final review of a change to approved plans (stone veneer/wood siding) Address/Legal Description: 1058 Riva Glen/Lot 2, Spraddle Creek Estates Applicant: 1058 Riva Glen LLC, represented by Suman Architects January 18, 2022 - Page 39 of 94 Planner: J onathan Spence The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. January 18, 2022 - Page 40 of 94 P L ANNI NG AND E NV I RO NM E NTAL C O M M IS S IO N J anuary 10, 2022, 1:00 P M Virtual on Zoom 75 S . Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_tX L0eRs9QKieoSkwg888J w After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: Ludwig Kurz, Brian Gillette, Rollie Kjesbo, Karen Perez, J enn Bruno, Reid Phillips, Henry Pratt Absent: None 1.3.Swearing in of New Member J enn Bruno 2.Main Agenda 2.1.A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of a portion of Lot 15, Block 1, Vail Village Filing (826 Forest Road) from Two-Family Primary/Secondary Residential (P S) to Outdoor Recreation (OR) and to zone a portion of the Forest Road ROW to Two-Family Primary/Secondary Residential (P S) and setting forth details in regard thereto. (P E C21-0051) 20 min. Applicant:Mexamer Forest Road L L C, represented by K H W ebb Architects Planner:J onathan Spence Planning Manager J onathan Spence gives a presentation about the application regarding items 2.1 and 2.2. Gillette joins meeting. Kurz asks about the property exchange agreement. Spence clarifies that the signed agreement was not included in the packet but has been completed. Pratt asks if the land swap was square foot for square foot. Spence confirms. Perez asks if there is owner comment. January 18, 2022 - Page 41 of 94 Kurz asks for public input. Kyle Webb is with K H Webb Architects representing the applicants. He says he is happy to answer questions. Rollie Kjesbo moved to approve. Karen Perez seconded the motion and it passed (7-0). 2.2.A request for review of a Minor Subdivision, pursuant to Section 13-4, Minor Subdivisions, Vail Town Code, to adjust property lines in the vicinity of Lots 14 and 15, Block 1, Vail Village Filing 6, and setting forth details in regard thereto. (P E C21-0050) 20 min. Applicant:Mexamer Forest Road L L C, represented by K H W ebb Architects Planner:J onathan Spence 1. Prior to providing the plat to the Town of Vail for appropriate signatures, the plat shall be amended to correct minor discrepancies related to lot size and plat format. Perez notes that this item in the web agenda links to I tem 2.1. Kurz asks for public input. Perez says she couldn’t read the item in the packet so it will be difficult to vote on. Gillette asks a clarifying question about the findings. Spence clarifies staff recommendations regarding findings and conditions. Perez says she is not comfortable voting without having read the memo. Rollie Kjesbo moved to approve with conditions. Brian Gillette seconded the motion and it passed (6-0). Abstain:(1)Perez 2.3.A request for the review of a Variance from Section 12-21-12, Restrictions in Specific Zones on Excessive Slopes, Vail Town Code, to allow for a variance from the maximum percent of lot covered by driveways and surface parking, in accordance with the provision of Section 12-17, Variances, Vail Town Code, located at 816/826 Forest Road / Lots 14/15, Block 1, Vail Village Filing No. 6 and setting forth details in regard thereto. (P E C21- 0045) P E C21-0045 & P E C21-0048 will be heard concurrently. 20 min. Applicant:Mexamer Forest Road L L C, represented by K H W ebb Architects Planner:J onathan Spence 1. Approval of this variance is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. 2. Prior to submitting for a building permit for either Lot 14 or Lot 15, the applicant shall submit a complete application for an amended plat for 830 Forest Road. January 18, 2022 - Page 42 of 94 I tem 2.3 and 2.4 will be heard concurrently. Planner Spence gives a presentation on the application and the history of the property. Staff finds that the criteria for variances has been met. Pratt asks if the driveway section on the eastern lot shows walls and the height of those walls. Spence confirms the walls meet code and do not exceed 6 feet. Phillips asks if there has been Fire department input on this? Spence says the Fire Department has been involved in the review. Webb gives a presentation on the application. He thanks town staff. He says they have been working on this over a year. He talks about the challenges of the site. He goes through versions of the plan. He says it has been a collaborative process to get the driveway number as low as possible. Gillette asks about legally conforming access to the ROW . Webb talks about conforming access, lot 826 will have it with easement access. Gillette asks if the turnaround was ROW or open space? Webb says staff couldn’t classify it, but they needed a hammerhead turnaround in that area. Kurz asks for public input. Perez says staff and the applicant have done a great job in trying to make this work, and this is what a proper hardship looks like. Gillette says that last meeting the board turned down a variance request. He says this application has good reason for a variance but so did the application last meeting. They shouldn’t dismiss them easily. Perez says the applicant needs to make the effort. Rollie Kjesbo moved to approve with conditions. Karen Perez seconded the motion and it passed (7-0). 2.4.A request for the review of a Variance from Section 12-21-12, Restrictions in Specific Zones on Excessive Slopes, Vail Town Code, to allow for a variance from the maximum percent of lot covered by driveways and surface parking, in accordance with the provision of Section 12-17, Variances, Vail Town Code, located at 826 Forest Road/Lot 15, Block 1, Vail Village Filing 6 and setting forth details in regard thereto. (P E C21-0048) P E C21-0045 & P E C21-0048 will be heard concurrently. Please see P E C21-0045 for the staff memorandum and related attachments. Applicant:Mexamer Forest Road L L C, represented by K H W ebb Architects Planner:J onathan Spence January 18, 2022 - Page 43 of 94 1. Approval of this variance is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. 2. Prior to submitting for a building permit for either Lot 14 or Lot 15, the applicant shall submit a complete application for an amended plat for 830 Forest Road. I tem 2.3 and 2.4 will be heard concurrently. Rollie Kjesbo moved to approve with conditions. Karen Perez seconded the motion and it passed (7-0). 3.Approval of Minutes 3.1.December 13, 2021 P E C Results Reid Phillips moved to approve. Rollie Kjesbo seconded the motion and it passed (6-0). Abstain:(1)Bruno 4.Adjournment The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department January 18, 2022 - Page 44 of 94 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A I P P A pproved Dec. 6, 2021 Minutes AT TAC H ME N TS: Description AIP P Approved Dec. 6, 2021 Minutes January 18, 2022 - Page 45 of 94 Public Notice - Art in Public Places Board Meeting Minutes Monday, December 6, 2021 - 8:30 a.m. AIPP Board members present: Susanne Graf, Tracy Gordon, Kathy Langenwalter, Courtney St. John Absent: Lindsea Stowe Others present: Molly Eppard, AIPP Coordinator, Pete Wadden, Environmental Sustainability Dept. 1. Approval of November 1, 2021 meeting minutes. 2. No citizen input. 3. Gore Valley Trail Interpretive Installation Pete Wadden, Environmental Sustainability Dept. (presentation attached) • 12 educational watershed stations between East Vail & Donovan Park along the bike path. • Gabion boulder structures will serve as the bases for the display, as well as a few which are “folded” over bridge railings/fences and free-standing sculptural elements in cutout Corten steel. Design development from the firm Howard and Revis out of Washington, D.C. at 65% • Next steps (budgeted for 2022): 85% design next week with final design by end of year, early 2022 bid process for installation preparation work including compacted gravel “pull-off” areas along path, fabrication firm Direct Embed for a June installation. • This is the first public meeting where design has been presented outside of staff. • Board feedback: Kathy recommends a future public forum for community input. She is also concerned about the proximity to the recreation trail and the safety of the proposed cut steel sculptures. Susanne recommends fully using the gabions for educational purposes and questions the aesthetics and intentions of the sculptural elements for the installation. Visually the sculptures with the gabions in the natural environment feels busy. She asks if they are created by an artist or fabricated? An artist versus fabricator might be a more thoughtful approach for sculptural elements. Fabricated works do not fall under AIPP’s purview. Continued maintenance costs and safety at the bridge locations and sculptures should be a priority. The Board compliments the in-depth educational content of the installation. • The presentation will go before DRB, PEC and Council before the bid process. 4. 15th Annual Vail Winterfest 2021/22 – Illuminated ice installation by Olive Moya / Alpine Ice • Installation postponed until the 16th due to lack of snow & temperatures. • Olive has painted 17 lanterns for display on the International Bridge along with over 100 luminarias created by children of Children’s Garden of Learning and Vail Mind Center. • Grand Opening December 19th – 4:30 – 6:00 p.m. International Bridge, Vail Village. 5. Coordinator Updates. • January - Review possible mural locations, artists, summer programs. • Strategic Plan RFP – Importance of gathering the history and various documents for AIPP. 6. Meeting adjourned. January 18, 2022 - Page 46 of 94 Gore Valley Trail Interpretive InstallationPete Wadden Watershed Education Coordinator pwadden@vailgov.com 970.479.2144 | lovevail.org January 18, 2022 - Page 47 of 94 January 18, 2022 - Page 48 of 94 January 18, 2022 - Page 49 of 94 January 18, 2022 - Page 50 of 94 January 18, 2022 - Page 51 of 94 January 18, 2022 - Page 52 of 94 January 18, 2022 - Page 53 of 94 January 18, 2022 - Page 54 of 94 January 18, 2022 - Page 55 of 94 January 18, 2022 - Page 56 of 94 January 18, 2022 - Page 57 of 94 January 18, 2022 - Page 58 of 94 January 18, 2022 - Page 59 of 94 January 18, 2022 - Page 60 of 94 January 18, 2022 - Page 61 of 94 January 18, 2022 - Page 62 of 94 January 18, 2022 - Page 63 of 94 January 18, 2022 - Page 64 of 94 January 18, 2022 - Page 65 of 94 January 18, 2022 - Page 66 of 94 January 18, 2022 - Page 67 of 94 January 18, 2022 - Page 68 of 94 January 18, 2022 - Page 69 of 94 January 18, 2022 - Page 70 of 94 January 18, 2022 - Page 71 of 94 January 18, 2022 - Page 72 of 94 January 18, 2022 - Page 73 of 94 January 18, 2022 - Page 74 of 94 January 18, 2022 - Page 75 of 94 January 18, 2022 - Page 76 of 94 January 18, 2022 - Page 77 of 94 January 18, 2022 - Page 78 of 94 January 18, 2022 - Page 79 of 94 January 18, 2022 - Page 80 of 94 January 18, 2022 - Page 81 of 94 January 18, 2022 - Page 82 of 94 January 18, 2022 - Page 83 of 94 January 18, 2022 - Page 84 of 94 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: F uture Council Meeting Topics (proposed) AT TAC H ME N TS: Description Memo Future Topics (proposed) January 18, 2022 - Page 85 of 94 Printed on January 13, 2022 To: Mayor and Town Council From: Town Clerk’s Office Date: January 18, 2022 Subject: Proposed agenda topics for future meeting agendas Vail Town Council Meetings Topics & Times subject to change "Time of Day" 1-Feb-22 VLHA Housing Plan 2027 Update on Performance afternoon Early Season (2021) Activation Recap (including recap from concert producers)afternoon CIRSA Presentation (Sam Light)afternoon Review Community Survey Process afternoon Wildland Interface Code Review afternoon Short Term Rental Report - Part 2 evening Final RMV Development Agreement with Triumph Dev evening Timber Ridge ReDev Next Steps evening 8-Feb-22 Special Meeting Town Council Retreat (TENTATIVE)Time TBD 15-Feb-22 Review Special Events Funding Model Alternatives afternoon VLMDAC & TC Joint Meeting (creative presentation)afternoon VMS CUP Expiration and Enrollment Status afternoon VVF presentation of CIP Plan for GRFA evening 1-Mar-22 15-Mar-22 Possible Future Topics Trail Updates (Front Ranger program & Booth Creek trail)TBD Booth Creek Fuels Reduction Project NEPA Update TBD Recycle Program : plastic bags mandates TBD Retreat with Vail Resorts, Inc. Executives TBD Review State Funding available for housing projects TBD VRD / TC Joint Meeting (after May election) TBD DRB / TC Joint meeting TBD Update about Climate Action Collaborative's recommendations for TOV building codes TBD Update about rezoning Black Gore Drive property (town owned property)TBD City Market Update (improvements and maintenance)TBD Stream Protection Corridor Legislation TBD 2020 Model Traffic Code (speed limits; traffic calming)TBD January 18, 2022 - Page 86 of 94 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L MD A C December Minutes AT TAC H ME N TS: Description V L MD AC December Minutes January 18, 2022 - Page 87 of 94 Vail Local Marketing District Advisory Council Monthly Meeting December 16, 2021, 8:30 am Town Council Chambers & Virtual Zoom VLMDAC member attendees: Esmarie Faessler (Sonnenalp), Erica Cannava (Manor Vail Lodge), Jana Morgan (Sweet Basil), Michael Holton (Vail Health), Liana Moore (Antlers), Jenn Bruno (TOV council), Scott Gubrud (Four Seasons), Kam Bozich (Slifer, Smith & Frampton) Additional attendees: Kristin Yantis (MYPR), Ainslie Fortune (Cactus), Mia Vlaar (Town of Vail), Jeremy Gross (Town of Vail), Liz Gladitsch (Town of Vail), Carlie Smith (Town of Vail), Bob Brown (BAAG), Jeremy Coleman (BAAG), Chris Romer (Vail Valley Partnership), Kim Brussow (Vail Valley Partnership), Kay Schneider (Vail Valley Partnership), Lauren Barotz (Vail Resorts), Mark Herron, Christopher Matthews (Vail Daily), John Plack (Vail Resorts), Jenna Duncan, Lauren Scutt (Cactus), Mike Lee (Cactus), Amanda McNally, Charlie Herrington, Jeff Strahl(Cactus), Mark Herron (Lodging Liaison), Rhonda Helton, Satchele Burns, Parker (Bravo Vail) Call to Order Esmarie called meeting to order 8:36AM l. BOARD DECISIONS/APPROVALS Travel Classics- You can find a memo with more details in the packet Premier travel media conference in the world. Connecting top freelance travel writers and Editors in North America We want to bring it to Vail sooner than later as Aspen can’t host it (Fall 2022) This is a three-night, four-day event, the dinners are key to showcasing the destination It is a $75,000 Sponsorship fee plus $20,000 PR budget and hosting a dinner $5,000 Attendance? There is a waiting list, the only way they can attend is to be a sponsor Motion to Approve moving $75,000 from Contingency to Travel Classics by Erica/second by Liana/Unanimous Dream Trips- Current Conversations-“brainstorming” Four Seasons- Bespoke Knapp Ranch partnership Vail Resorts- Chalet trip, possible Paragon inclusion Sonnenalp- Ultimate Bavarian themed trip w/German property Is the Board comfortable with partnering with a property in another destination? This is for next summers campaign ll. INFORMATION & DISCUSSION TOPICS January 18, 2022 - Page 88 of 94 • Monthly Financial Report- October collections are $146.3 thousand which is up 86% from 2019 and 63% up from 2020 Year to date $3.2 million which is 16% from budget compared to 2019 total collections are up $305,000 or 10.5% Expense - VLMD spent $2.4million 61% of total budget • 2022 Planning Update- Media Personas: Destination Families are our primary, with destination front rangers and active professionals Shifting in states- Texas and California are always on top, we have seen some spikes around Washington DC How do we focus in on the personas we are going to get the best attraction from December 17-23 Brief Development December 24-January 20 Partner Strategy and tactic development January 7 Partner check-in January 20 January Board Meeting- share seasonal direction February 17 February Board Meeting- share tactical plans March 17 March Board Meeting- Share final creative assets See presentation for more detail • Campaign Production Updates–Cactus Last time we shared the spots/ the rough cuts for approval, we approved We have Finalized the audio and color correction now and finish the visual affects The edit is the same, the way we are telling the story is the same. We have just been refining and enhancing and we will watch the 30 and then the 90 Discussion ensued about details • Town of Vail Updates- Council selected new Mayor- Kim Langmaid Interviews December 21st for three vacant positions on VLMDAC Vail après party tomorrow 3:30-5 at the Arrabelle Ice Rink We have silent discos, fireworks, ski downs • Other Business lV. MINUTES • VLMDAC November 18, 2021 Minute Approval by Scott/ second by Erica/ unanimous • Action requested of Council Adjournment Motion to adjourn by Erica/ second by Scott / unanimous 10:20am Upcoming Meetings: VLMDAC Monthly Meeting Thursday, January 20, 2021 Virtual Via Zoom January 18, 2022 - Page 89 of 94 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: C S E Minutes from 12/1/2021 AT TAC H ME N TS: Description C S E Minutes from 12/1/2021 January 18, 2022 - Page 90 of 94 COMMISSION ON SPECIAL EVENTS MINUTES In Person Meeting at Town Council Chambers with Virtual via zoom. https://us02web.zoom.us/webinar/register/WN_MmqB4tnTQpekr7fUWJGk_A Wednesday, December 1, 2021 @ 8:30a.m.-10:30a.m. AGENDA: Meeting materials can be accessed at the following link. https://vailgovrecords.com/WebLink/Browse.aspx?id=703708&dbid=0&repo=TownofVailLaserfic he Roll Call CSE: Kim Newbury Rediker, Alison Wadey, Nick Conover, Douglas Smith, Samantha Biszantz, Marco Valenti, Jill Lau (via zoom) Staff: Mia Vlaar, Liz Gladitsch, Abby Oliveira, Jeremy Gross (zoom) Attendees: Kris Sable, Dave Dressman (zoom), Lauren Ciarallo, Erin McCuskey, Anna Robinson (zoom), Nanette Kuich 1. 8:30 a.m.: Staff Update (15 minutes) a. Town Manager Update on 2022 Funding • Looking to affect long term special events for TOV and tie to sustainable destination planning and un-silo TC funding and CSE funding. • Will begin discussions with new town council on Special event funding and how we want to move forward with this. • CSE will provide a recommendation memo for TC retreat to assist with this conversation b. 12/7 TC Meeting- Mia will provide Town Council with the recommendation • CSE want a timeline from TC in order to provide those event producers more information and have the decision by March at the latest. • Open to CSE doing a special session to ensure this gets done. • Request a reorganization of the CSE funding worksheets based on date to understand Q1 recommendations. c. E&E Money is all allocated for 2022 d. Winter Allocation: Approval of funding of events through Q1 will be requested of council based on previous allocations 2. 8:45 a.m.: Event Recap (90 Minutes) a. Vail Symposium (Kris Sable) – In Person • 13 of 20 upcoming plans to be in person, are currently monitoring situation based on COVID. • Mission is to continue to drive to the local/general public participation • Motion to release final funding. 1. Rediker/Conover /Unanimous b. GRFA Summer Programming- Dave Dressman • Pulled of Hot Summer Night in full along with Amp summer concerts and a new community concert all in changing times and challenging • 90,000 people in 2021 June - September • 2022 – Season will be different due to roofing project/solar January 18, 2022 - Page 91 of 94 1. Venue open 5/22 and large concerts in May (5-6 before GoPro and yes there is something booked for Memorial Day weekend 2. Venue will be closed day after Labor Day for project • Motion to release final funding. 1. Rediker/Biszantz /Unanimous c. NWSBDC --Lauren Ciarallo & Erin McCuskey in person • A lot of participants were local Vail Valley businesses • Smaller than normal numbers due to COVID and based on busy business an workforce shortages didn’t allow some people to attend • Final year for this program, but looking at other type programming to fit demographics/needs in the community • Motion to release final funding. 1. Biszantz/ Rediker/Unanimous d. Vail Valley Works -- Anna Robinson • Motion to release final funding. 1. Biszantz /Conover /Unanimous e. Betty Ford Alpine Gardens (Nanette Kuich) • Indoor facility attendance up 22%, strong participation all around • Weakness is survey responses, working to do spot surveys and find ways to improve this • Motion to release final funding. 1. Rediker /Smith /Unanimous f. Shakedown Presents • Requesting more time to review the budget document and will present in January. 3. 10:15 a.m.: Meeting Reports (15 Minutes) a. Motion to approve minutes from October 27 and November 3 meeting. • Motion to release final funding. 1. Conover /Rediker /Unanimous b. Council Update • Tuesday decides Mayor and Econ Dev will present winter funding and message of recommendations on funding allocations c. VEAC Update d. VLMDAC Update: See council updates e. Upcoming Events - See discovervail.com/events 4. 10:30 a.m.: New Business (5 minutes) Adjournment @ 0945a.m. a. Motion to adjourn Rediker /Conover /Unanimous January 18, 2022 - Page 92 of 94 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) – concerning the purchase, acquisition, lease, transfer, or sale of any real, personal, or other property interest; to have a conference with the Town A ttorney to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding: i) P otential real property acquisition by the Town; and ii) negotiations with the Vail Corporation regarding potential development of the ‘EverVail’ site; and 2) C.R.S. §24-6-402(4)(b)(e) –have a conference with the Town A ttorney to receive legal advice on specific legal questions; and to determine positions, develop a negotiating strategy and instruct negotiators regarding Mountain Valley Developmental S ervices deed restriction. P RE S E NT E R(S ): Matt Mire, Town Attorney January 18, 2022 - Page 93 of 94 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Recess 5:20 pm (estimate) January 18, 2022 - Page 94 of 94