HomeMy WebLinkAbout2022-02-15 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E TIN G
Agenda
Town Council C hambers and Virtual on Zoom
1:00 PM, February 15, 2022
Meeting to be held in C ouncil Chambers and Virtually (access
High Five Access Media livestream day of the meeting)
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1.Presentation / Discussion
1.1.2022 Biennial Community Survey Discussion 60 min.
Presenter(s): Suzanne Silverthorn, Communications Director and Chris
Cares, RRC Associates
Background: The Town of Vail biennial community survey is used to probe
public policy issues and solicit feedback on additional topics of community
interest. I t is also used to measure the town's operational performance as
compared with previous years. The most recent surveys were conducted in
2018 and 2020. A 2022 survey has been budgeted to coincide with the new
Town Council term and to benchmark municipal service levels. The purpose
of this work session is to receive direction from the Town Council related to
the survey details, including a schedule, methodology and focus areas.
Chris Cares of RRC Associates, the town’s research contractor, will
facilitate the discussion.
Staff Recommendation: Staff is seeking direction from the Town Council on
next steps related to the status of the community survey, including schedule,
topics and methodology.
1.2.The Residences at Main Vail project enhancements and budget
adjustments
20 min.
Presenter(s): Greg Hall Director of Public Works, Kathleen Halloran
Finance Director and Mike Foster Triumph Development West
Action Requested of Council: Listen to presentation and provide direction
pursuant to the staff memo.
Background:
The purpose of this item is to: ·
Provide information on The Residences at Main Vail Project
regarding Energy Enhancements and Architectural design
enhancements, cost estimates and budget adjustments. ·
Update the Town Council on the overall Project Budget ·
Receive Town Council direction regarding project budget and related
project enhancements for The Residences at Main Vail
Staff Recommendation: Provide direction in the evening pursuant to the
staff memorandum.
1.3.Spring Event Activation and 2022 Event Funding 30 min.
Presenter(s): Mia Vlaar, Economic Development Director and J eremy
February 15, 2022 - Page 1 of 114
Gross, Special Event Coordinator
Action Requested of Council: Listen to presentation and provide direction in
the evening.
Background: Staff published an RF P for spring activations as proposed at
the February 1, 2022 meeting. 5 proposals were received and reviewed with
Town Staff and Vail Resorts. Staff is recommending moving forward with the
proposal received from Kaleidoscope Productions to produce a music
focused series of activations.
Staff Recommendation: Provide staff direction in the evening pursuant to
the memorandum.
1.4.Review of Proposed Special Event Decision-Making Structure 30 min.
Presenter(s): Mia Vlaar, Economic Development Director and J eremy
Gross, Special Events Coordinator
Action Requested of Council: Provide input and staff direction
Background: The town believes it is time to recalibrate its approach to the
funding and hosting of special events in Vail. The current funding model and
code sections that created the Commission on Special Events are now 19
years old. W hile the 2003 model has served the town well, it is natural at this
time to update the event funding process and provide a lens to adapt to
current conditions and to ensure efficient operations using today’s best
practices.
Staff Recommendation: Provide input and direction on the two structure
proposals pursuant to the memorandum
1.5.Town of Vail’s Art in Public Places collection, installations, and programs
Update.
20 min.
Presenter(s): Molly Eppard, A I P P Coordinator and Kathy Langenwalter,
A I P P Board Chair
Action Requested of Council: Provide any feedback on the materials as
presented.
Background:
The purpose of this item is to update Town Council on recent and
forthcoming A I P P projects and programs:
· The Fifteenth Annual Vail W interfest
· The donation of works from the collection of Vicki and Kent Logan,
· Strategic Plan, Policies and Guidelines update (RF Q included, issued
Feb. 9),
· Ford Park Art Space
Staff Recommendation: I nformational update only.
2.D R B / P E C Update (5min.)
2.1.D RB / P E C Update
Presenter(s): J onathan Spence, Planning Manager
3.Information Update
3.1.2021 Deed-Restricted Employee Housing Compliance Status Report
3.2.Future Council Meeting Topics (proposed)
3.3.A I P P J anuary 3, 2022 Minutes
February 15, 2022 - Page 2 of 114
3.4.V LHA December 14, 2021 Minutes
3.5.V LHA J anuary 11, 2022 Minutes
4.Matters from Mayor, Council and Committee Reports (10min.)
4.1.Trailblazer Award Update
5.Executive Session
5.1.Executive Session, pursuant to:
1. C.R.S. §24-6-402(4)(b) to hold a conference with the Town Attorney,
to receive legal advice on specific legal questions, and C.R.S. §24-6-
402(4)(e) to determine positions relative to matters that may be
subject to negotiations, develop a strategy for negotiations, and/or
instruct negotiators on the topic of pending litigation, Town of Vail v.
TI GA Advertising, I nc. and Gregory Moffet, case number
21C V30034;
and
2. C.R.S. §24-6-402(4)(a) To consider the purchase, acquisition, lease,
transfer or sale of real, personal or other property, §24-6-402(4)(b),
To hold a conference with the Town's attorney to receive legal advice
on specific legal questions, and §24-6-402(4)(e) To determine
positions relative to matters that may be subject to negotiations,
develop a strategy for negotiations, and/or instruct negotiators on the
topic of potential real property acquisition by the Town wherein and
further disclosure of this topic would compromise the purpose of
being in Executive Session.
90 min.
Presenter(s): Matt Mire, Town Attorney
6.Recess
6.1.Recess 5:25 pm (estimate)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media
website the week following meeting day, www.highfivemedia.org.
Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48
hour notification dial 711.
February 15, 2022 - Page 3 of 114
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: 2022 B iennial Community Survey Discussion
P RE S E NT E R(S ): S uzanne Silverthorn, Communications Director and Chris Cares, R R C
A ssociates
B AC K G RO UND: The Town of Vail biennial community survey is used to probe public policy
issues and solicit feedback on additional topics of community interest. I t is also used to measure
the town's operational performance as compared with previous years. The most recent surveys
were conducted in 2018 and 2020. A 2022 survey has been budgeted to coincide with the new
Town Council term and to benchmark municipal service levels. The purpose of this work session is
to receive direction from the Town Council related to the survey details, including a schedule,
methodology and focus areas. Chris Cares of R R C A ssociates, the town’s research contractor, will
facilitate the discussion.
S TAF F RE C O M M E ND AT IO N: Staff is seeking direction from the Town Council on next steps
related to the status of the community survey, including schedule, topics and methodology.
AT TAC H ME N TS:
Description
Memo
TO V S U RV E Y 2022 Draft Version for Council Review 2.15.22
February 15, 2022 - Page 4 of 114
To: Vail Town Council
From: Scott Robson, Town Manager
Suzanne Silverthorn, Communications Director
Date: February 15, 2022
Subject: Discussion of 2022 Biennial Community Survey
I. BACKGROUND
The Town of Vail biennial community survey is used to probe public policy issues and solicit
feedback on additional topics of community interest. It is also used to measure the town's
operational performance as compared with previous years. The most recent surveys were
conducted in 2018 and 2020. A 2022 survey has been budgeted to coincide with the new Town
Council term and to benchmark municipal service levels. The purpose of this work session is to
receive direction from the Town Council related to the survey details, including a schedule,
methodology and focus areas. Chris Cares of RRC Associates, the town’s research contractor,
will facilitate the discussion.
II. SURVEY OBJECTIVES
The purpose of the biennial Town of Vail Community Survey is to:
• Measure how the Town is performing, by types of services and departments.
• Identify current needs and priorities with emphasis on policy questions identified by
Town Council.
• Identify future needs and goals of the community.
• Solicit open-ended comments that provide an opportunity to hear verbatim suggestions
and input.
• Provide some background on Town initiatives that might be of interest to citizens (i.e.,
two-way communications on topics such as Council’s long-term goals).
• Maintain some consistent questions and formats over time so that results may be
tracked over time.
• Provide an opportunity for citizens to sign up to receive additional Town information
through e-services.
III. 2022 SURVEY DEVELOPMENT
A link to the 2020 community survey final report is included here for reference. Also included is
a working draft of the 2020 survey. This draft reflects some preliminary input from town staff
that resulted in suggestions to delete some questions and to potentially rework others. The
blue shaded questions represent some examples of new or reworded questions designed to
probe topics that may be of particular interest to Council. Staff is also prepared to explore other
topics identified by Council on Feb. 15.
IV. COMMUNITY SURVEY METHODOLOGY
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Town of Vail Page 2
The proposed methodology for the 2022 survey would use two techniques: 1) A “statistically
valid” survey distributed to a random sampling of approximately 4,500 households (2,500
residents and 2,000 part-time residents) using an initial postcard mailing inviting recipients to
enter a password to complete the survey online. (Note, as in the past, two passwords per
household would be provided to encourage broad participation). This mailing would be followed
by a second postcard reminder to encourage further response. RRC has used this two-card
mailing technique with success in other communities. 2) Promotion of an open invitation to
complete the survey online without a password restriction. In addition, staff recommends the
return of an incentive program implemented at Council’s suggestion previously in which a
weekly drawing is promoted for one of five $100 Visa gift cards to encourage participation as
well as a grand prize drawing of an electric bike.
The initial postcard invitation mailing would be based on a list of Vail households to be
obtained through the Town or other sources. In addition, paper copies of the survey would be
made available upon request as an alternative to the on-line survey; this would be described
on the postcard invitation. Additionally, the survey would be available for distribution in Town of
Vail buildings as a mail-back option. The proposed methods will permit comparability to past
research and represent an inclusive outreach to citizens with several different types of
invitations to participate. The results will provide a proven tool for understanding community
sentiment.
V. TIMELINE
A proposed schedule for the 2022 survey project is as follows:
Feb. 15 work session Review of draft survey and discussion of community issues/topics
by Town Council
March 1 work session Revised draft included in Town Council packet
Week of March 7 Mailing postcards to Vail households to invite participation
(includes a sampling of second homeowners and business
representatives). Reminder postcards to be sent approximately
March 21.
March 26 Promotion of survey to enlist participation by all interested parties
using open link address
March 26 to April 16 Distribution of paper copies in municipal facilities for mail-back
April 24 Last day for survey participation
June Presentation of report
VI. ACTION REQUESTED OF TOWN COUNCIL
Staff is seeking direction from the Town Council on next steps related to the status of the
community survey, including schedule, topics and methodology.
VII. ATTACHMENT
2022 Draft Survey
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Town of Vail Page 3
February 15, 2022 - Page 7 of 114
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COMMUNITY SURVEY 2022
First, a few questions about you and the general state of Vail…
1. Is your residence (either year-round or seasonal) within the Town of Vail?
[ ] Yes [ ] No (GO TO Q. 2)
If yes, where?
[ ] East Vail
[ ] Booth Falls and Bald Mountain Road areas
[ ] Booth Creek/Aspen Lane
[ ] Golf Course
[ ] Vail Village
[ ] Lionshead
[ ] Potato Patch, Sandstone
[ ] Buffehr Creek, Lionsridge, the Valley
[ ] Vail Commons/Safeway area
[ ] West Vail (north of I-70)
[ ] Matterhorn, Glen Lyon
[ ] Intermountain
[ ] Not a resident of the Town of Vail
[ ] Other______________________________
2. Which of the following best describes you?
[ ] Year-round resident (11+ months/year)
[ ] Part-time/seasonal resident
[ ] Employed in the Town of Vail but don’t live there
[ ] Get mail in the Town but don’t live or work there
[ ] Non-resident owner of business/commercial property
[ ] Other: _______________
3. What is the ZIP Code of your primary residence?
4. Would you say that things in the Town of Vail are going in the right direction, or have they gotten off on the wrong track?
[ ] Right direction
[ ] Wrong track
[ ] Don’t know
In a few words, why do you feel that way? (Please attach an additional sheet of paper with your comments if needed on any survey question.)
5. Thinking about how the Town of Vail, (as distinguished from other agencies addressing the pandemic), has handled
COVID precautions and information, including addressing the health, emotional and economic needs of the community
with development of programs and assistance, how would you rate the overall efforts of the community (5 pt. scale, poor to excellent) or Don’t know.
DON’T POOR EXCELLENT KNOW
1 2 3 4 5 x
6. Using the 1 to 5 scale below, how satisfied are you with the Town of Vail local government in terms of providing information to citizens about what local government is doing, including offering ample public engagement opportunities,
approachability, and being collaborative in the decision-making process?
NOT AT ALL VERY DON’T SATISFIED SATISFIED KNOW
Providing information to citizens 1 2 3 4 5 x
Offering public engagement opportunities
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(for example, EngageVail.com) 1 2 3 4 5 x
Being collaborative in decision-making process 1 2 3 4 5 x
Approachability of staff and Town Council members 1 2 3 4 5 x
What is one forward-thinking idea you would suggest Town Council act on to ensure Vail’s future?
TOWN SERVICES – The following questions ask you about your use of various services provided by the Town and your satisfaction with these services.
The Public Works Department provides maintenance of public areas including parks, buildings, roads and village areas.
7. Rate your satisfaction with Public Works services in the Town of Vail.
NOT AT ALL VERY DON’T SATISFIED SATISFIED KNOW
Snow removal on roads 1 2 3 4 5 x
Road and street maintenance by the Town of Vail 1 2 3 4 5 x
(potholes, sweeping, drainage, etc.)
Overall park maintenance 1 2 3 4 5 x
Appearance and condition of Town-owned buildings 1 2 3 4 5 x
Friendliness and courteous attitude of 1 2 3 4 5 x
Public Works employees
Cleanliness of pedestrian villages 1 2 3 4 5 x
Cleanliness of public restrooms 1 2 3 4 5 x
Do you have any suggestions on how Public Works can improve its services?
Public Safety
8. Please rate your satisfaction with the following aspects of Fire Services in the Town of Vail.
NOT AT ALL VERY DON’T
SATISFIED SATISFIED KNOW
Response times to emergency incidents 1 2 3 4 5 x
Wildfire mitigation efforts 1 2 3 4 5 x
Courtesy and helpfulness of fire department staff 1 2 3 4 5 x
Timely plan-check and fire system inspections 1 2 3 4 5 x
Fire safety, awareness and education programs 1 2 3 4 5 x
9. Do you have any suggestions on how the Fire Department can improve its services?
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10. Please rate your satisfaction with the following aspects of Police Services in the Town of Vail.
NOT AT ALL VERY DON’T
SATISFIED SATISFIED KNOW
Overall feeling of safety and security 1 2 3 4 5 x
Appropriate presence of police on foot/vehicle patrol 1 2 3 4 5 x
Friendliness and approachability of Vail Police 1 2 3 4 5 x
Department employees
Overall quality of service 1 2 3 4 5 x
Visibility of police foot/vehicle patrol 1 2 3 4 5 x
Confidence in the Police Department 1 2 3 4 5 x
11. Do you have any suggestions on how the Police Department can improve its services?
The Community Development Department provides planning, design review, and building inspection services.
12. Have you used the services of the Community Development Department within the past 12 months?
[ ] Yes [ ] No (GO TO Q. 15)
13. Please rate your satisfaction with the following aspects of the Community Development Department.
NOT AT ALL VERY DON’T SATISFIED SATISFIED KNOW
Availability of information (e.g., public records) 1 2 3 4 5 x
Timeliness of response (to telephone calls, inspections, 1 2 3 4 5 x
questions/inquiries, plan review, etc.)
Building permit review and inspections 1 2 3 4 5 x
Courtesy and attitude/helpfulness 1 2 3 4 5 x
Knowledge/ability to answer questions 1 2 3 4 5 x
14. Do you have any suggestions on how the Community Development Department can improve its services?
Parking and Bus Service
15. Do you own a parking pass or value card this season? (Check all that apply)
[ ] Yes: [ ] Gold pass
[ ] Blue pass
[ ] Pink pass
[ ] Value card [ ] No:
16. Please rate your satisfaction with public parking services in Vail. NOT AT ALL VERY DON’T SATISFIED SATISFIED KNOW
Booth attendant courtesy 1 2 3 4 5 x
Parking structure cleanliness 1 2 3 4 5 x
Overflow Vail Frontage Road parking (safety) 1 2 3 4 5 x
Overflow Frontage Road parking (convenience/ease of access) 1 2 3 4 5 x
Ease of parking in summer 1 2 3 4 5 x
Ease of parking in winter 1 2 3 4 5 x
Overall parking fees/pricing structure 1 2 3 4 5 x
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17. Other than adjusting parking fees, what could the Town of Vail do to improve your satisfaction with parking in the Town?
18. How frequently have you used the Town of Vail local transit (bus) outlying routes in the past six months?
[ ] Never [ ] Occasionally [ ] Frequently (more than 60 rides)
19. Please rate your satisfaction with Town of Vail bus service.
NOT AT ALL VERY DON’T SATISFIED SATISFIED KNOW
Frequency of in-town shuttle (Lionshead to Golden Peak) 1 2 3 4 5 x
Frequency of outlying service – Vail neighborhoods 1 2 3 4 5 x
Bus driver courtesy 1 2 3 4 5 x
Dependability of bus service 1 2 3 4 5 x
Cleanliness of buses 1 2 3 4 5 x
Level of crowding on buses 1 2 3 4 5 x
Atmosphere/sense of safety on buses 1 2 3 4 5 x
Events and Guest Services
Vail has developed a wide variety of events and special programs in all seasons that have become part of our community culture. Our events now include concerts, festivals, athletic events, arts and learning-based programs, and other activities.
20. With respect to the number of events in Vail, are there: [ ] Too few events [ ] About the right number [ ] Too many events
21. Please rate your satisfaction with the following aspects of town-wide events.
NOT AT ALL VERY DON’T
SATISFIED SATISFIED KNOW
The overall quality of events in Vail 1 2 3 4 5 x
The right mix of events in Vail 1 2 3 4 5 x
22. The Town of Vail invests in various events in Vail. In general, what is your opinion of this economic development strategy?
[ ] I strongly support the Town’s financial investment in events
[ ] I am somewhat in favor
[ ] I am neutral
[ ] I somewhat oppose
[ ] I strongly oppose
23. What kind of new or different events would you like to see Vail host?
24. Have you heard about: Yes No Unsure
The Town’s Guest Experience training initiative called PrimaVail [ ] [ ] [ ]
The Town’s new guest-focused website, DiscoverVail.com [ ] [ ] [ ]
(If yes) – have you used the DiscoverVail site or referred others to it?
[ ]Yes
[ ]No
25. Do you have any comments on PrimaVail, DiscoverVail or other suggestions for improving customer service in Vail?
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Library Services
Vail Public Library offers access to information resources of many types to serve the needs of Vail's guests, residents,
businesses and schools.
26. Please respond to the following questions using “Yes” or “No.”
YES NO Do you have a library card at the Vail Public Library? [ ] [ ]
Do you access the library in person? [ ] [ ]
Do you access the library remotely? [ ] [ ]
Do you subscribe to the library’s monthly e-newsletter? [ ] [ ]
Have you used the library’s website? [ ] [ ]
Do you follow the library on social media? [ ] [ ]
27. On average how frequently do you use the library services?
[ ] Daily [ ] Weekly [ ] Monthly [ ] Less than once a month [ ] Never
28. What do you value most about the library services?
29. How can the library or its services be improved?
30. Please rate your overall satisfaction with Vail Public Library.
NOT AT ALL VERY DON’T SATISFIED SATISFIED KNOW
Customer Service 1 2 3 4 5 x
Collection (books, DVDs, music, newspapers, etc.) 1 2 3 4 5 x
Programs (classes, Story Times, etc.) 1 2 3 4 5 x
Online services (website, catalog, research databases, etc.) 1 2 3 4 5 x
Internet access 1 2 3 4 5 x
Facilities 1 2 3 4 5 x
31. How do you typically find out about library programs? (Check all that apply).
[ ] Library website
[ ] Social media (Facebook or Instagram)
[ ] Newspaper
[ ] Library or e-newsletter
[ ] Signs or flyers in the library
[ ] Word of mouth
[ ] Library staff
[ ] TV8 and/or local radio
[ ] Other:________________
COMMUNITY ISSUES AND OPPORTUNITIES
32. For each action listed below, indicate the level of priority you believe is appropriate. (Use a 1 to 5 scale where 1=Not a Priority, 3=Neutral, 5=High Priority.)
NOT A HIGH DON’T PRIORITY NEUTRAL PRIORITY KNOW
Environmental Sustainability
1. Actions to protect and enhance Gore Creek 1 2 3 4 5 x
2. Actions to protect wildlife habitat 1 2 3 4 5 x
3. Expand recycling and waste reduction efforts 1 2 3 4 5 x
4. Implement renewable energy projects in town (e.g., solar 1 2 3 4 5 x
buildings) Economic Health
5. Providing an economic development focus on the events 1 2 3 4 5 x
that take place in Vail
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Town Infrastructure
6. Child care – supporting and enhancing quality child care
for Vail’s families and workforce 1 2 3 4 5 x
7. Implementation of the Civic Area Master Plan for public 1 2 3 4 5 x
spaces (Town Hall, Library, Dobson, etc.) in the center of Vail
8. Housing for resident-occupied, deed-restricted households 1 2 3 4 5 x Town Services
9. Defining comprehensive parking management polices 1 2 3 4 5 x
10. Mitigating impacts of short-term rentals in residential areas 1 2 3 4 5 x
11. Increasing Town of Vail transit frequency and connections 1 2 3 4 5 x
12. Actions to increase public safety and emergency preparedness 1 2 3 4 5 x
33. What two actions are your highest priorities? (Insert numbers from list above: #____________, #____________)
34. Do you have any comments or suggestions on your responses?
Additional potential topics for inclusion in this question block based on discussions at the Council Retreat.
A. Encouraging “incubator” business development (spaces for local businesses to grow and thrive)
B. Addressing empty store fronts during peak visitation periods
C. Addressing carrying capacity measures in the Town (or Valley/Region)
D. Creation of a Regional Transportation Authority (to address mobility needs throughout the County)
E. Implementation of the West Vail Master Plan to increase the supply of deed-restricted homes for residents and improve the
commercial area
F. Implementation of the Destination Stewardship Plan which will be completed in late 2022
G. Actions to address alternative transportation opportunities (bus, bike, pedestrian, community car share program)
35.What is your priority on undertaking a community visioning plan to better determine Vail’s future?
Not a priority High priority
1 2 3 4 5
Resident-Occupied, Deed-Restricted Housing Opportunities
The Vail community has consistently acknowledged the important role resident-occupied, deed-restricted homes play in maintaining
and sustaining community in Vail. In 2021 the town’s voters approved a .05 sales tax increase to support local efforts to increase the
supply of resident-occupied, deed-restricted housing.
As you may know, the Town of Vail/Vail Local Housing Authority’s goals is to increase the total number of deed-restricted homes
to 1,700 by the year 2027. To achieve this goal, they apply an approach to identifying, acquiring and building future homes. This
is done by researching and exploring public-private partnerships, strategic initiatives, innovative programs and collaboration within
the community.
36. Do you think the Town of Vail and the Vail Local Housing Authority’s mission and goals to address housing for year-
round residents is headed in the right direction or do you feel they are off on the wrong track?
[ ] Headed the right direction
[ ] Off on the wrong track
[ ] Unsure/no opinion
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In a few words, why did you respond that way? _____________________________________________________________ 37. Please indicate your level of support for specific changes that might be used to increase opportunities for housing using the
scale of 1 to 4 below, where 1 is “not at all supportive” and 4 is “very supportive.” If you don’t know or have no opinion
circle “x” for “Don’t Know”.
NOT AT ALL SUPPORTIVE VERY SUPPORTIVE DON’T KNOW
Allow increases in density to facilitate the development of
accessory dwelling units for resident-occupied housing
(i.e., a small unit together with a larger residence)
1 2 3 4 x
Adopt an amnesty program to allow for the legal
conversion of currently non-permitted dwelling units (for
example, illegal lock- off units)
1 2 3 4 x
Adopt residential linkage regulations assessing a fee
requirement for all residential development in the town
1 2 3 4 x
Acquiring and setting aside land for future resident-
occupied housing opportunities
1 2 3 4 x
38. Do you have any suggestions or opinions (positive or negative), regarding how additional housing for residents could be
provided, that you would like to share with the Vail Town Council and the Vail Local Housing Authority?
__________________________________________________________________________________________
The Environment
Vail has successfully undergone an audit as part of its goal to become a globally-certified sustainable destination. Sustainable destinations seek to leverage the positive benefits of tourism while ensuring the health and viability of the local
community.
39. Should the Town encourage/incentivize the transition from fossil fuel use to renewable electric use in building design, for
example, installing electric heat pump water heaters instead of natural-gas powered boilers?
[ ] Yes [ ] No [ ] Uncertain
40. Which of the following would prevent you from converting gas appliances to electric? (Check all that apply)
[ ] Cost of upgrade
[ ] Cost of fuel/operations
[ ] Enjoy cooking with gas
[ ] Fireplace aesthetic
[ ] I didn’t know electric was better for the environment
[ ] I don’t need a new appliance right now or performance (they don’t work as well)
[ ] Other: _________________________________
41. Have you received an energy audit on your home or business?
[ ] Yes
[ ] No
42. Should the town expand or improve waste diversion by providing curbside compost access town-wide?
[ ] Yes
[ ] No
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43. If the Town were to offer an incentive of $2 to $4 per sq/ft to replace turf lawn with native vegetation, how likely would you be to participate in the program?
NOT AT ALL VERY DON’T
LIKELY LIKELY KNOW
1 2 3 4 5 x 44. Why or why not (for example, the HOA handles landscaping):________________________________________________ 45. Using the scale below, how would you rank the impact of tourism on your quality of life and economy?
Greatly detracts from my quality of life Greatly benefits my quality of life and economy 1 2 3 4 5
46. What do you consider to be the greatest threats to wildlife in the Eagle Valley? (Check all that apply)
[ ] I-70
[ ] Loss of habitat due to recreation (winter trail and backcountry use, seasonal trail closure violation)
[ ] Climate change
[ ] Lack of migration corridors
[ ] Hunting
[ ] Predator populations
[ ] Development
[ ] Domestic grazing
[ ] Off leash dogs
47. Wildfire poses a risk to our homes, environment, economy, recreation and safety. Effective wildfire mitigation requires a
multi-faceted approach. Please indicate your opinion using the scale of 1 to 4 below.
NOT AT ALL SUPPORTIVE VERY SUPPORTIVE DON’T KNOW
Vegetation is reduced or modified to create a buffer 1 2 3 4 x around the home Evaluation of the defensible space around each home 1 2 3 4 x by trained personnel Design standards that facilitate the creation of defensible space 1 2 3 4 x (such as using deciduous trees rather than conifers) Actions to increase public safety and emergency preparedness 1 2 3 4 x
Household Preparedness for an Emergency
During major emergencies, public safety is our first priority; in some situations the emergency may exceed the capacity of local first responders. It is imperative that you are prepared to provide for your own safety. A critical component of this is that you have registered with EC Alert so that you can receive timely notification of an impending threat or evacuation.
48. How prepared would you say you and your household are in the event of a catastrophic emergency event?
[ ] Extremely prepared
[ ] Somewhat prepared
[ ] Slightly prepared
[ ] Not at all prepared
49. Are you aware of the Community Connect program which allow the Town to provide critical information to first responders?
[ ] Yes [ ] No [ ] Uncertain
50. Do you have any comments or unanswered questions related to Emergency Preparedness in Vail?
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Parking and Transportation
51. The Town is working on finding an appropriate balance between adequate vehicle parking and encouraging use of public transit and other alternative transportation means. Should Town parking rates be based on demand (i.e., higher
rates at the busiest times and lower rates when there is little demand, similar to hotels and airlines)?
[ ] Yes [ ] No [ ] Uncertain
52. Do you have access to a vehicle(s) that you keep at your residence?
[ ] Yes
[ ] No
[ ] Sometimes
[ ] Other
53. (If Yes, Sometimes or Other) How many vehicles are typically available to your household? ____ vehicles
54. And how many of these vehicles are typically parked on your property or in parking spaces that are not on public roadways? ___ vehicles
55. Is that vehicle an electric vehicle (EV)
[ ] Yes
[ ] No
56. (If no) How likely are you to purchase an EV in the next two years? Or in the next 5 years? Purchasing in the next 2 years? (If Not at all likely) Purchasing in the next 5 years?
[ ] Not at all likely [ ] Not at all likely
[ ] Somewhat likely [ ] Somewhat likely
[ ] Very likely [ ] Very likely
[ ] Don’t know/no opinion [ ] Don’t know/no opinion
57. (If Yes) Where are you typically charging that vehicle when you are in the Town of Vail
[ ] Home,
[ ] Public charging facilities
[ ] Work
[ ] Other
58. What are the barriers to you purchasing (for example, lack of charging stations, range anxiety, type of vehicle/performance in mountain environment):______________________________________________
59. Do you have any comments on the availability or adequacy of charging stations in Vail at this time?
_______________________________________________________________________________________________
60. Do you have any suggestions on ways to encourage alternative transportation opportunities (bus, bike, pedestrian use, etc.) in the Town of Vail? ________________________________________________________________________
And for getting to/from Vail from other places?
Do you have any suggestions on ways to encourage alternative transportation opportunities (bus, bike, pedestrian use, etc.) in Vail and throughout the region?
February 15, 2022 - Page 16 of 114
10
Ownership and Property Rental Information
61. How long have you lived within the Town of Vail (or owned property if a non-resident)?
[ ] Less than 1 year
[ ] 1-5 years
[ ] 6-15 years
[ ] More than 15 years
[ ] Not applicable
62. Do you own or rent your residence?
[ ] Own
[ ] Rent
[ ] Other (specify)__________________________
If a part time resident or non-resident owner of commercial/business/investment property (Q2)
63. During a typical Summer prior to 2020 and COVID (May to September) how much time did you spend in the Vail area:
____________months or ___ days if less than one month
64. And in Winter (Nov. to April), during a typical Winter prior to 2020 and COVID (May to September) how much time did you
spend in the Vail area: ____________months or ___ days if less than one month
65. Over the past two summers (2020 and/or 2021), did you change your use patterns at your residence in the Vail area?
( ) No
( ) Yes
If yes,
( ) Increase
( ) Decrease
66. This past summer, did the use of your Vail residence by friends and relatives:
( ) Increase
( ) Decrease
( ) Stay about the same
67. Do you have any comments on your responses concerning use of your Vail area residence since the start of the
pandemic? ___________________________________________________________________________________________
68. Do you rent your Vail area home(s) to others?
Short-term (30 days or less): ( ) Yes ( ) No
Long-term (over 30 days) : ( ) Yes ( ) No
69. (If short term) What were your experiences with short term rental occupancies over:
Summer 2021: And your expectations for Winter 2021/22?
Summer 2021 Winter 2021/22
Down significantly ( ) ( )
Somewhat down ( ) ( )
About the Same ( ) ( )
Somewhat up ( ) ( )
February 15, 2022 - Page 17 of 114
11
Up Significantly ( ) ( )
70. If you do not rent your residence long-term, are there any actions by local non-profits or government that might
encourage you to consider renting long-term to a local resident/worker?
________________________________________________________________________
71. If you rent your property short term, is it through (check all that apply):
( ) A management company
( ) Myself/online social sources such as VRBO, Airbnb, Flipkey, etc.
( ) Both a management company and I rent it myself
( ) Other: ___________________________________
72. How do you expect to be using your Vail home over the next two years from now? (check all that apply) And looking
further into the future, how would you expect to be using it 5 or more years from now? (modify to address expectations 5+
years.)
( ) As a primary residence for my household, the owner
( ) I intend to sell my home within the next two years but will likely buy other property in the area
( ) I intend to sell my home in the next two years and relocate outside the area
( ) A vacation home for owner or guests of owner
( ) I intend to retire to/in Vail and use home as retirement residence full time
( ) I intend to retire to/in Vail and use home as retirement residence part time
( ) Vacation rental to visitors/tourists (“short term”)
( ) Rented long term to local resident (“long term”)
( ) Other
( ) Don’t know/uncertain
73. Are you employed?
( ) Yes
( ) No
74. Which of the following best describes your current employment:
( ) Work outside my home
( ) Work from home but expect to return to a work setting full-time
( ) Work from home but expect to return to a work setting part-time
( ) Will not return to a work setting full time
75. (If employed and a seasonal resident) Have you conducted work from your Vail area home for any extended periods
since the start of the pandemic?
[ ]Yes [ ] No
Do you have any comments on this experience?
_____________________________________________________________
76. Do you reside in a deed-restricted home?
[ ]Yes [ ] No [ ] Uncertain
February 15, 2022 - Page 18 of 114
12
77. In your opinion, to what extent is the loss of long-term rental housing a problem in Vail at this time?
[ ] Not a problem
[ ] One of the region’s lesser problems
[ ] A moderate problem
[ ] One of the more serious problems
[ ] A critical problem in the region
78. Do you have any further comments on your experience with the rental housing situation in Vail?
_________________________________________________________________________________
Please provide the following demographic information. Remember that all responses remain strictly confidential
and are reported only in group format.
79. Which of the following best describes your employment status?
[ ] Work 8 months or more a year in the local area (Eagle
Valley)
[ ] Work 7 or fewer months a year in the local area (Eagle
Valley)
[ ] Currently employed outside of the local area (work on
Front Range, out of state, etc.)
[ ] Retired
[ ] Unemployed and/or looking for work
[ ] Homemaker
[ ] Other:
80. (If work in the Eagle Valley) How many jobs do you currently hold (winter 2022)? ________ jobs
What is the location of your place of work in the
Eagle Valley? (Check all that apply)
[ ] In the Town of Vail [ ] Minturn
[ ] Eagle Vail [ ] Eagle
[ ] Avon [ ] Gypsum
[ ] Beaver Creek [ ] Other:
[ ] Edwards
(If working in the Eagle Valley) Which of the following modes of transportation do you typically use to get to work most frequently: in the winter, in summer?
If you use more than one mode on a given workday,
respond based on the mode used for the longest
distance. (Check all that apply) IN WINTER IN SUMMER
Drive alone [ ] [ ]
Carpool/vanpool [ ] [ ]
Bus [ ] [ ]
Bike and take the bus [ ] [ ]
Drive and take the bus [ ] [ ]
Bicycle [ ] [ ]
Walk [ ] [ ]
Work at home [ ] [ ]
81. (IF RESIDENT) Do you own or operate a business within the Town of Vail? [ ] Yes [ ] No
82. Are you a registered voter in Vail? [ ] Yes [ ] No
83. Which of these categories best describes your
household status?
[ ] Single, no children
[ ] Couple, no children
[ ] Household with children living at home
[ ] Empty-nester, children no longer at home
84. Are you:
[ ] Male [ ] Female
85. In what year were you born? 86. Do you have any additional comments or
suggestions?
February 15, 2022 - Page 19 of 114
13
THANK YOU FOR YOUR PARTICIPATION IN OUR CONTINUING EVALUATION PROGRAM. Below, you will have the opportunity to enter the prize drawing. Your survey responses are confidential.
Please check any of the following that interest you: [ ] Enter me for a chance to win a drawing for ONE OF FIVE $100 VISA Gift Cards. The first 100 completed surveys will comprise the first pool of entrants, so complete your survey and enter soon, or a GRAND PRIZE of an E-Bike.! [ ] Add me to the Town’s email list for periodic updates and communications [ ] I am willing to participate in potential additional survey efforts - a brief survey on selected topics from this Community
Survey
Email address:
February 15, 2022 - Page 20 of 114
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: T he Residences at Main Vail project enhancements and budget adjustments
P RE S E NT E R(S ): Greg Hall Director of Public Works, K athleen Halloran Finance Director and
Mike F oster Triumph Development West
AC T IO N RE Q UE S T E D O F C O UNC I L: L isten to presentation and provide direction pursuant to
the staff memo.
B AC K G RO UND:
The purpose of this item is to: ·
P rovide information on T he Residences at Main Vail P roject regarding E nergy
E nhancements and A rchitectural design enhancements, cost estimates and budget
adjustments. ·
Update the Town Council on the overall P roject B udget ·
Receive Town Council direction regarding project budget and related project enhancements
for T he Residences at Main Vail
S TAF F RE C O M M E ND AT IO N: Provide direction in the evening pursuant to the staff
memorandum.
AT TAC H ME N TS:
Description
Staff Memo
Attachment
February 15, 2022 - Page 21 of 114
To: Vail Town Council
From: Public Works Department, Finance Department, Triumph Development West, LLC
Date: February 15, 2022
Subject: The Residences at Main Vail project enhancements and budget adjustments
I. PURPOSE
The purpose of this item is to:
Provide information on The Residences at Main Vail Project regarding Energy
Enhancements and Architectural design enhancements, cost estimates and budget
adjustments.
Update the Town Council on the overall Project Budget
Receive Town Council direction regarding project budget and related project
enhancements.
II. BACKGROUND
On August 3, 2021 the Town Council approved The Residences at Main Vail Design. During
the discussion to approve there was a desire to enhance both the energy efficiency as well as
enhance the buildings aesthetics.
On October 19, 2020 the Town Council approved the Phase 1 development agreement for The
Residences of Main Vail project with Triumph Development West, LLC. The town staff
acknowledged to follow up with the Town Council regarding both energy efficient and
architectural enhancements.
II. PROGRESS TO DATE
The following have occurred since the approval of the Phase 1 development agreement on
October 19, 2021.
Development agreement executed, Phase 1 project contractor contract executed, and
Phase 1 construction is underway. Phase 1 is on budget and on schedule, currently. The
completion date is anticipated for mid-May.
The development team completed and received an approved building permit for the
project.
The project was reviewed by the Town’s Environmental Energy Coordinator and Facility
Manager and suggestions for energy efficient enhancements were suggested and
reviewed with the developer, design team and General Contractor. Certain efficiencies
were implanted within the current budget and others were prepared as bid alternates for
the project.
February 15, 2022 - Page 22 of 114
Town of Vail Page 2
The General Contractor solicited bids for Phase 2 of the project based on the approved
building permit plans.as well as specific energy alternatives.
The developer, town staff, and project architects evaluated the current design and
developed a menu of possible architectural enhancements for the building.
The General Contractor provided budgetary cost estimates for the proposed
architectural enhancements.
Phase 2 Development Agreement was prepared for The Residences of Main Vail.
III. PROJECT ENHANCEMENTS
Energy Efficient Enhancements
Included in the base bid
Heat Pump dryers in each unit. Heat pumps utilized in dryers are more efficient than
non-heat pump dryers. The project contains the efficient dryers.
Added Energy Enhancement
Higher efficient heating units
A lower operating heating and cooling heat pump unit. Heat pumps, whether ground
source or air exchange, provides more efficient heating and cooling than non-heat pump
units. The heat pumps in the current project budget are rated to 30 degrees F, operating
below this temperature, there is no efficiency provided by the heat pump. An alternate
heat pump unit was bid with an operating temperature of 0 degrees F. The cost of
providing the alternate unit is $116,900. Staff and developer recommend increasing the
budget for this efficiency.
Increased Solar Arrays on the roof.
The current design provides 25 kilowatts of solar energy production, the maximum
amount Holy Cross Energy provides rebates. The staff requested the contractor price a
solar system which maximizes the solar energy production on the building. The
maximum production capability of the project could be increased to a total of 61.4
kilowatts at an increased cost of $103,900. If the higher production is desired for the
project, the budget would need to be increased to accommodate this.
Building Enhancements
Higher Sound Transmission Coefficient Glass in the south facing windows.
Provide upgraded glass from the current window rating in the project to a window similar
to the glass coefficient of the Lions Ridge Apartments is $15,600. Staff and developer
recommend upgrading to the higher window grade.
Architectural Enhancements
The town staff, developer and design architects reviewed the plans and have provided
architectural enhancements to the finished façade which provide additional detailing, materials
and depth to the current approved plans. If the Town Council, provides direction to adjust the
February 15, 2022 - Page 23 of 114
Town of Vail Page 3
building façade, the developer would prepare an amendment to the approved Design Review
plans for submittal to the Town for review.
The description and cost of the enhancements relate to the attached elevations.
Enhancement A – Provide for a tighter batten pattern on the board and batten siding.
The current batten is spaced at 16 inches and the tighter pattern is proposed at 8 inches
Increase in project budget $178,400 Not recommended
Enhancement B- Provide a richer window trim treatment in both material and style,
similar to many buildings throughout Vail. $ 45,400 Recommended
Enhancement C – Dropped soffits at podium lid, provides a break in the long linear
bottom and highlights the gabled units more. $ 19,350 Recommended
Enhancement D -Architectural trusses at the upper gables. An enhanced truss detail
providing additional character to the truss and gables. $ 33,600 Recommended
Enhancement E Built up facia at gable ends. Providing more depth and detail to the
gables. $ 21,600 Recommended
Enhancement F- Paint podium level. Paint the concrete walls and columns of the parking
podium level. $ 14,600 Recommended
Enhancement G – False architectural chimneys on the roof. Providing the additional
feature of chimneys to the roof to mimic a building feature of other buildings in Vail. Does
hamper enhanced solar array layout. $ 72,000 Not Recommended
Enhancement H & I – Gabled entry and heat tape at main entry. Change the shed
overhang roof to a gabled overhang roof at the building entry, provide heat tape and
gutters to direct the water. $ 13,000 Recommended.
The Town Council can choose to decline these enhancements or add less or more than those
recommend by the staff and developer. If enhancements are added a contingency will be added
due to final design, approval and final contractor pricing.
Public Art Component
One item suggested is a public art component to the project. The Town of Vail has over the
years included a public art component to town projects. Past projects where a public art
component was included: the Vail Village streetscape projects, Lionshead Transit Center
improvements, Ford Park improvements, Golf Course Clubhouse and Vail Underpass. There
was a suggestion, if this project given its location should also have a public art component.
Typically a budget is established and the implementation is turned over to the Art in Public
Places Board. If a public art component is desired, a budget amount should be included.
IV. PROJECT BUDGET AND COSTS
February 15, 2022 - Page 24 of 114
Town of Vail Page 4
The current budget for The Residences at Main Vail is the bond proceeds of $25.0M. This
amount was agreed for bonding purposes and prior to receiving the developers updated cost on
the approved entitled project and further clarification of project assumptions. It was understood
some additional funding would be required. In September the Town was presented with an
overall project budget which was well in excess of the $25.0M. The developer provided a
$29.0M cost to sign a contract as one phase. This budget estimate had contractor contingencies
to cover changes to the plans to account for the evolution of the plans, from a design
development set of drawings to an approved building permit set of construction plans in addition
to a very large contingency for escalation of construction costs. The town and the developer
broke the project into two phases to reduce a portion of the cost which saved nearly $1.0M
dollars. However, requirements of the bonds, town policies and previous project assumptions
which could not be acted upon and compliance with state statues added costs back into to the
project. These items added back close to the $1.0M the project had saved. The un-escalated
overall project budget at that time of execution of the Phase 1 development agreement was
closer to $ 26.5 M.
Bidding the approved building permit plans for Phase 2 occurred in late 2021 through early 2022
and established the cost of the work to enter into a contract with the General Contractor for a
spring 2022 start. This budget includes more traditional contactor contingencies but as
expected, higher prices were provided by both suppliers and the subcontracting community.
Below is a tracking of the overall project budget. Staff has used the recommended
enhancements only for budgetary illustrative purposes at this time.
Project Budget
Developer Agreement Costs
Phase 1 Developer Agreement $ 2,830,891
Phase 2 Developer Agreement not adjusted for enhancements $ 25,571,673
Enhancements not currently in the developer agreement $ 455,900
Additional Developer Fee on selected enhancements $ 27,354
Enhancements Contingency $ 46,000
Total Developer Agreements Cost $ 28,931,818
Town Costs
Water and Sewer Impact Fees $ 565,699
Electric Charging Station $ 15,000
Public Art Component $ 50,000
Owners Contingency $ 400,000
Total Town of Vail Cost $ 1,030,699
February 15, 2022 - Page 25 of 114
Town of Vail Page 5
Total Project Budget $ 29,962,517
V. ACTION REQUESTED
Staff requests Town Council input and direction on the following items.
Provide direction on building energy enhancements options
Provide direction on building architectural enhancements options
Provide direction on a public art component
Adjust the budget as required by the current bid project as presented in the developer
agreement and include any additional adjustments for approved final energy
enhancements, architectural enhancements and public art inclusion as directed by
council.
The budget adjustment final approval will take place during the evening agenda item.
VI. STAFF RECOMMENDATION
Staff recommends:
Provide direction on building energy enhancements options
Provide direction on building architectural enhancements options
Provide direction on a public art component
Adjust the budget as required by the current bid project as presented in the developer
agreement and include any additional adjustments for approved final energy
enhancements, architectural enhancements and public art inclusion directed by council.
The budget adjustment final approval will take place during the evening agenda item.
VII. ATTACHMENTS
a. Architectural Enhancement drawings.
February 15, 2022 - Page 26 of 114
LIPKIN WARNER DESIGN & PLANNINGDATEISSUE/REVISIONSCALE:
ELEVATIONS
A-201 701 EAST VALLEYRD SUITE 201BASALT, CO 81621LDPWT: 970.927.8473F: 970.927.8487W: lipkinwarner.comDRAWN BY:
CHECKED BY:RESIDENCE AT MAIN VAIL129 NORTH FRONTAGE ROAD WEST VAIL, CO. 8165709.8.21PERMIT SET10.11.21PERMIT REV 00110.27.21PERMIT REV 0021 2 3 3.8 4 4.2 4.9 5 5.8 6 6.5
6
A-510
87'-3"
1 PARKING GARAGE
100'
2 FIRST FLOOR
110'
3 SECOND FLOOR
118'-11 3/8"
4 THIRD FLOOR
127'-10 3/4"
5 FOURTH FLOOR
136'-10 1/8"
6 FIFTH FLOOR
145'-9 1/2"
7 ROOF PLAN
JJ J J J J J J J J
NNN
J JJJ
JJ J J J J J J J J
NNN
J JJJ
JJ J J J J J J J J
NNN
J JJJ
J J J J J J J J J F
NNN
J JJJ
JJ J J J J J J
NN
J JJJ
K K
F
F
F
K K
J
H
H
H
H
H
J
13
14 15
1515
15
15
14
14
13
01
03 03
04
05 05 05 05 05
0606
06 06
060606
0606
060606
06 06
07
07
07
07
07 07
07
07
07
0707
07
07
07 07
07
07
07
07
08
08
08
08
08
08
16
16
16
16
15
14
14
14
14
010303 03 01
19 19
19
19
19 19
19
19
19
19
1919
19
19
19 19
19
19
20
20
1515 15 15
21
21
21
21
21
21
21
21
21 21
21
21
21
21
2222
21
21
21
21
21 21
M
23
TT
T T
T T
T T
T TTT
T T
T T
T T
T T
T T
T T
T T
T TTT
T T
T T
T T
T T
T T
T T
ROOF RIDGE
157'-6"
ROOF RIDGE
156'-0"
PARAPET HEIGHT
148'-4"
ROOF RIDGE
ROOF RIDGE
153'-9"
@ MAIN ENTRY
PARKING GARGE
@ WEST STAIR
84'-5"
90'-0"
PARKING GARGE
@ EAST STAIR
7
12
7
12
7
12
7
12
NOTES
01 6" HARDIE LAP SIDING 13
SOLAR PANEL COORDINATE FINAL QUANTITY AND LOCATION
WITH OWNER AND INSTALLER
02 NOT USED 14
SNOW FENCES COORDINATE WITH STRUCT. ENGINEER
PROVIDE SNOWMELT FROM FENCE TO EAVE
03 VERTICAL HARDIE BOARD AND BATTEN SIDING 15 GUTTERS AND DOWNSPOUTS
04 STONE VENEER 16 ASPHALT SHINGLE
05 CONCRETE COLUMN 17 STUCCO COLOR #2
06
STAINED HEAVY TIMBER BEAMS, COLUMNS, AND
BRACKETS 18 STUCCO COLOR #3
07 PAINTED STEEL GAURDRAIL 19
PROVIDE SPRINKLERS @ BALCONIES AND TIMBER OVERHANGS
ABOVE THE SECOND FLOOR IN TYPE VA CONSTRUCTION PER
SECTION 705.2.3.1.3 2018 IBC
08 STUCCO COLOR #1 20
PROVIDE 1.5 HOUR FIRE RETARDENT WOOD @ BALCONY AND
TIMBER OVERHANGS BELOW THE SECOND FLOOR IN TYPE 1A
CONSTRUCTION PER SECTION 705.2.3.1.1 2018
09
ENUNCIATOR PANEL VERIFY LOCATION WITH FIRE
MARSHALL 21
DARK SKY COMPLIANT STEP LIGHT@ ALL DECKS SEE LIGHTING
PLANS
10
FIRE DEPARTMENT CONNECTION VERIFY LOCATION WITH
FIRE MARSHALL 22 DARK SKY COMPLIANT LIGHT @ ALL EXITS SEE LIGHTING PLANS
11
FIRE DEPARTMENT STROBE VERIFY LOCATION WITH FIRE
MARSHALL 23
BATH AND DRYER EXHAUST VENTS LOCATE 36" FROM
OPERABLE OPENINGS
12 NOX BOX VERIFY LOCATION WITH FIRE MARSHALL
SCALE: 3/16" = 1'-0"1 SOUTH ELEVATION WEST WING
GENERAL NOTES:
1. "T" DENOTES TEMPERED GLASS
February 15, 2022 - Page 27 of 114
LIPKIN WARNER DESIGN & PLANNINGDATEISSUE/REVISIONSCALE:
ELEVATIONS
A-201 701 EAST VALLEYRD SUITE 201BASALT, CO 81621LDPWT: 970.927.8473F: 970.927.8487W: lipkinwarner.comDRAWN BY:
CHECKED BY:RESIDENCE AT MAIN VAIL129 NORTH FRONTAGE ROAD WEST VAIL, CO. 8165711.15.21PERMIT SET1 2 3 3.8 4 4.2 4.9 5 5.8 6 6.5
6
A-510
87'-3"
1 PARKING GARAGE
100'
2 FIRST FLOOR
110'
3 SECOND FLOOR
118'-11 3/8"
4 THIRD FLOOR
127'-10 3/4"
5 FOURTH FLOOR
136'-10 1/8"
6 FIFTH FLOOR
145'-9 1/2"
7 ROOF PLAN
JJ J J J J J J J J
NNN
J JJJ
JJ J J J J J J J J
NNN
J JJJ
JJ J J J J J J J J
NNN
J JJJ
J J J J J J J J J F
NNN
J JJJ
JJ J J J J J J
N
N
J JJJ
K K
F
F
F
K K
J
H
H
H
H
H
J
13
14 15
1515
15
15
14
14
13
01
03 03
04
05 05 05 05 05
0606
06 06
060606
0606
060606
06 06
07
07
07
07
07 07
07
07
07
0707
07
07
07 07
07
07
07
07
08
08
08
08
08
08
16
16
16
16
15
14
14
14
14
010303 03 01
19 19
19
19
19 19
19
19
19
19
1919
19
19
19 19
19
19
20
20
1515 15 15
21
21
21
21
21
21
21
21
21 21
21
21
21
21
2222
21
21
21
21
21 21
M
23
TT
T T
T T
T T
T TTT
T T
T T
T T
T T
T T
T T
T T
T TTT
T T
T T
T T
T T
T T
T T
ROOF RIDGE
157'-6"
ROOF RIDGE
156'-0"
PARAPET HEIGHT
148'-4"
ROOF RIDGE
ROOF RIDGE
153'-9"
@ MAIN ENTRY
PARKING GARGE
@ WEST STAIR
84'-5"
90'-0"
PARKING GARGE
@ EAST STAIR
7
12
7
12
7
12
7
12
NOTES
01 6" HARDIE LAP SIDING 13
SOLAR PANEL COORDINATE FINAL QUANTITY AND LOCATION
WITH OWNER AND INSTALLER
02 NOT USED 14
SNOW FENCES COORDINATE WITH STRUCT. ENGINEER
PROVIDE SNOWMELT FROM FENCE TO EAVE
03 VERTICAL HARDIE BOARD AND BATTEN SIDING 15 GUTTERS AND DOWNSPOUTS
04 STONE VENEER 16 ASPHALT SHINGLE
05 CONCRETE COLUMN 17 STUCCO COLOR #2
06
STAINED HEAVY TIMBER BEAMS, COLUMNS, AND
BRACKETS 18 STUCCO COLOR #3
07 PAINTED STEEL GAURDRAIL 19
PROVIDE SPRINKLERS @ BALCONIES AND TIMBER OVERHANGS
ABOVE THE SECOND FLOOR IN TYPE VA CONSTRUCTION PER
SECTION 705.2.3.1.3 2018 IBC
08 STUCCO COLOR #1 20
PROVIDE 1.5 HOUR FIRE RETARDENT WOOD @ BALCONY AND
TIMBER OVERHANGS BELOW THE SECOND FLOOR IN TYPE 1A
CONSTRUCTION PER SECTION 705.2.3.1.1 2018
09
ENUNCIATOR PANEL VERIFY LOCATION WITH FIRE
MARSHALL 21
DARK SKY COMPLIANT STEP LIGHT@ ALL DECKS SEE LIGHTING
PLANS
10
FIRE DEPARTMENT CONNECTION VERIFY LOCATION WITH
FIRE MARSHALL 22 DARK SKY COMPLIANT LIGHT @ ALL EXITS SEE LIGHTING PLANS
11
FIRE DEPARTMENT STROBE VERIFY LOCATION WITH FIRE
MARSHALL 23 VENTS LOCATE 36" FROM OPERABLE OPENINGS
12 NOX BOX VERIFY LOCATION WITH FIRE MARSHALL
SCALE: 3/16" = 1'-0"1 SOUTH ELEVATION WEST WING
GENERAL NOTES:
1. "T" DENOTES TEMPERED GLASS
February 15, 2022 - Page 28 of 114
LIPKIN WARNER DESIGN & PLANNINGDATEISSUE/REVISIONSCALE:
ELEVATIONS
A-202 701 EAST VALLEYRD SUITE 201BASALT, CO 81621LDPWT: 970.927.8473F: 970.927.8487W: lipkinwarner.comDRAWN BY:
CHECKED BY:RESIDENCE AT MAIN VAIL129 NORTH FRONTAGE ROAD WEST VAIL, CO. 8165709.8.21PERMIT SET10.11.21PERMIT REV 00110.27.21PERMIT REV 0027 7.1 7.8 88 8.4 9 9.2 9.9 10 10.8 11
6
A-510
87'-3"
1 PARKING GARAGE
100'
2 FIRST FLOOR
110'
3 SECOND FLOOR
118'-11 3/8"
4 THIRD FLOOR
127'-10 3/4"
5 FOURTH FLOOR
136'-10 1/8"
6 FIFTH FLOOR
145'-9 1/2"
7 ROOF PLAN
J
J JJJJJJJJJJJJ
H
J JJJJJJJJJJJJ
H
J JJJJJJJJJJJJ
H
J J J JJJJJJJJJF
J J JJJJJJJJJ
K K
F
F
F
E EKK
B D
A C
J
J
J
J
J
M
M
M
N
NN
N
M
M
M
P
N
N
N
N
010103
04
05 05 05 05 05
04
06 06
06
06 06
06
06
0601
07
07
07
07
07
07
07
07
07
07 07
07
07
07
07 07
07
07
07
07
0808
08
09
10
11
13
13
13
13
14
14
14
15
15
15
15
15
15
08
16 16
16
16
03
06 06
03 03
16
19
19
19
19
19
19
19
19
19
20
20
20
19
15 151515
21
21
21
21
21
2222
M
M
23
T T
T T
T T
T T
T T
T T
T T
T T
T T T T
T T
T T
T T
T T
T T
T T
T T
T T
T T T T
T T
T T
T T
T T
ROOF RIDGE
163'-5"
ROOF RIDGE
157'-4"
ROOF RIDGE
158'-3"
ROOF RIDGE
155'-10"
ROOF RIDGE
153'-5"
@ MAIN ENTRY
90'-0"
PARKING GARGE
@ EAST STAIR
7
12
7
12
7
12
7
12
NOTES
01 6" HARDIE LAP SIDING 13
SOLAR PANEL COORDINATE FINAL QUANTITY AND LOCATION
WITH OWNER AND INSTALLER
02 NOT USED 14
SNOW FENCES COORDINATE WITH STRUCT. ENGINEER
PROVIDE SNOWMELT FROM FENCE TO EAVE
03 VERTICAL HARDIE BOARD AND BATTEN SIDING 15 GUTTERS AND DOWNSPOUTS
04 STONE VENEER 16 ASPHALT SHINGLE
05 CONCRETE COLUMN 17 STUCCO COLOR #2
06
STAINED HEAVY TIMBER BEAMS, COLUMNS, AND
BRACKETS 18 STUCCO COLOR #3
07 PAINTED STEEL GAURDRAIL 19
PROVIDE SPRINKLERS @ BALCONIES AND TIMBER OVERHANGS
ABOVE THE SECOND FLOOR IN TYPE VA CONSTRUCTION PER
SECTION 705.2.3.1.3 2018 IBC
08 STUCCO COLOR #1 20
PROVIDE 1.5 HOUR FIRE RETARDENT WOOD @ BALCONY AND
TIMBER OVERHANGS BELOW THE SECOND FLOOR IN TYPE 1A
CONSTRUCTION PER SECTION 705.2.3.1.1 2018
09
ENUNCIATOR PANEL VERIFY LOCATION WITH FIRE
MARSHALL 21
DARK SKY COMPLIANT STEP LIGHT@ ALL DECKS SEE LIGHTING
PLANS
10
FIRE DEPARTMENT CONNECTION VERIFY LOCATION WITH
FIRE MARSHALL 22 DARK SKY COMPLIANT LIGHT @ ALL EXITS SEE LIGHTING PLANS
11
FIRE DEPARTMENT STROBE VERIFY LOCATION WITH FIRE
MARSHALL 23
BATH AND DRYER EXHAUST VENTS LOCATE 36" FROM
OPERABLE OPENINGS
12 NOX BOX VERIFY LOCATION WITH FIRE MARSHALL
SCALE: 3/16" = 1'-0"1 SOUTH ELEVATION EAST WING
GENERAL NOTES:
1. "T" DENOTES TEMPERED GLASS
February 15, 2022 - Page 29 of 114
LIPKIN WARNER DESIGN & PLANNINGDATEISSUE/REVISIONSCALE:
ELEVATIONS
A-202 701 EAST VALLEYRD SUITE 201BASALT, CO 81621LDPWT: 970.927.8473F: 970.927.8487W: lipkinwarner.comDRAWN BY:
CHECKED BY:RESIDENCE AT MAIN VAIL129 NORTH FRONTAGE ROAD WEST VAIL, CO. 8165711.15.21PERMIT SET7 7.1 7.8 88 8.4 9 9.2 9.9 10 10.8 11
6
A-510
87'-3"
1 PARKING GARAGE
100'
2 FIRST FLOOR
110'
3 SECOND FLOOR
118'-11 3/8"
4 THIRD FLOOR
127'-10 3/4"
5 FOURTH FLOOR
136'-10 1/8"
6 FIFTH FLOOR
145'-9 1/2"
7 ROOF PLAN
J
J JJJJJJJJJJJJ
H
J JJJJJJJJJJJJ
H
J JJJJJJJJJJJJ
H
J J J JJJJJJJJJF
J J JJJJJJJJJ
K K
F
F
F
E EKK
B D
A C
J
J
J
J
J
M
M
M
N
NN
N
M
M
M
P
N
N
N
N
010103
04
05 05 05 05 05
04
06 06
06
06 06
06
06
0601
07
07
07
07
07
07
07
07
07
07 07
07
07
07
07 07
07
07
07
07
0808
08
09
10
11
13
13
13
13
14
14
14
15
15
15
15
15
15
08
16 16
16
16
03
06 06
03 03
16
19
19
19
19
19
19
19
19
19
20
20
20
19
15 151515
21
21
21
21
21
2222
M
M
23
15
T T
T T
T T
T T
T T
T T
T T
T T
T T T T
T T
T T
T T
T T
T T
T T
T T
T T
T T T T
T T
T T
T T
T T
ROOF RIDGE
163'-5"
ROOF RIDGE
157'-4"
ROOF RIDGE
158'-3"
ROOF RIDGE
155'-10"
ROOF RIDGE
153'-5"
@ MAIN ENTRY
90'-0"
PARKING GARGE
@ EAST STAIR
7
12
7
12
7
12
7
12
NOTES
01 6" HARDIE LAP SIDING 13
SOLAR PANEL COORDINATE FINAL QUANTITY AND LOCATION
WITH OWNER AND INSTALLER
02 NOT USED 14
SNOW FENCES COORDINATE WITH STRUCT. ENGINEER
PROVIDE SNOWMELT FROM FENCE TO EAVE
03 VERTICAL HARDIE BOARD AND BATTEN SIDING 15 GUTTERS AND DOWNSPOUTS
04 STONE VENEER 16 ASPHALT SHINGLE
05 CONCRETE COLUMN 17 STUCCO COLOR #2
06
STAINED HEAVY TIMBER BEAMS, COLUMNS, AND
BRACKETS 18 STUCCO COLOR #3
07 PAINTED STEEL GAURDRAIL 19
PROVIDE SPRINKLERS @ BALCONIES AND TIMBER OVERHANGS
ABOVE THE SECOND FLOOR IN TYPE VA CONSTRUCTION PER
SECTION 705.2.3.1.3 2018 IBC
08 STUCCO COLOR #1 20
PROVIDE 1.5 HOUR FIRE RETARDENT WOOD @ BALCONY AND
TIMBER OVERHANGS BELOW THE SECOND FLOOR IN TYPE 1A
CONSTRUCTION PER SECTION 705.2.3.1.1 2018
09
ENUNCIATOR PANEL VERIFY LOCATION WITH FIRE
MARSHALL 21
DARK SKY COMPLIANT STEP LIGHT@ ALL DECKS SEE LIGHTING
PLANS
10
FIRE DEPARTMENT CONNECTION VERIFY LOCATION WITH
FIRE MARSHALL 22 DARK SKY COMPLIANT LIGHT @ ALL EXITS SEE LIGHTING PLANS
11
FIRE DEPARTMENT STROBE VERIFY LOCATION WITH FIRE
MARSHALL 23 VENTS LOCATE 36" FROM OPERABLE OPENINGS
12 NOX BOX VERIFY LOCATION WITH FIRE MARSHALL
15
T
SCALE: 3/16" = 1'-0"1 SOUTH ELEVATION EAST WING
SCALE: 3/16" = 1'-0"3 ENTRY SKETCH GENERAL NOTES:
1. "T" DENOTES TEMPERED GLASS
February 15, 2022 - Page 30 of 114
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Spring E vent Activation and 2022 Event F unding
P RE S E NT E R(S ): Mia Vlaar, E conomic Development Director and J eremy Gross, Special
E vent Coordinator
AC T IO N RE Q UE S T E D O F C O UNC I L: L isten to presentation and provide direction in the
evening.
B AC K G RO UND: S taff published an R F P for spring activations as proposed at the F ebruary 1,
2022 meeting. 5 proposals were received and reviewed with Town S taff and Vail Resorts. Staff is
recommending moving forward with the proposal received from Kaleidoscope P roductions to
produce a music focused series of activations.
S TAF F RE C O M M E ND AT IO N: Provide staff direction in the evening pursuant to the
memorandum.
AT TAC H ME N TS:
Description
Council Memo-Spring Activation Plan and Contract
February 15, 2022 - Page 31 of 114
To: Vail Town Council
From: Economic Development Department
Date: 2/15/2022
Subject: Spring Event Activation and 2022 Event Funding
I. SUMMARY
The primary purpose of this memo is to summarize a shift in the recommended
strategic direction for spring event activation in Vail. Given current occupancy and
visitation trends for the winter season, the town and Vail Mountain have realigned
the event strategy and financial partnership against goals to address high visitation
in the resort and town to deliver an enhanced guest experience through the end of
the winter season. A secondary purpose of this memo is to request the use $50,000
allocated to spring activation for an end of season Vail employee concert and
celebration on April 25, 2022, and to address the funding of events for the remainder
of the year.
II. BACKGROUND
Spring Activation
At the January 18, 2022, Town Council Meeting, staff proposed a change to the
traditional spring programming, moving away from large 2-day concerts toward a
longer period of activations intended to elevate the guest experience during a busy
spring. On February 4 staff published an RFP for approximately seven weeks of
programming and received five proposals. The RFP asked for creative ideas for
activating three base areas, Vail and Lionshead villages and on-mountain locations
with music and other creative and engaging programming. The total budget for the
project is $250,000, with $125,000 each provided by Town of Vail and Vail Resorts.
Proposals were received from Imprint Events Group, Kaleidoscope Productions,
Powabunga, Resort Entertainment, and Shakedown Presents. After reviewing the
proposals internally and with Vail Resorts, the recommendation is to contract with
Kaleidoscope for the execution of the spring activations.
February 15, 2022 - Page 32 of 114
Town of Vail Page 2
The proposal from Kaleidoscope includes musical programming in different areas
around town, aligning with the Vail Après program and branding. Highlights include
on-mountain musical activations at Eagles Nest and Mid Vail, DJ and musical acts at
the Arrabelle Square, a stage and video wall at the international bridge and two
weekends of mid-scale concerts at Golden Peak in April. Kaleidoscope is a known
event production partner to the town and is well equipped to manage multiple
activations spaces across town and to deliver quality production and right sized
activations.
End of Season Employee Concert and Celebration
As suggested by Council, staff has collaborated with Vail Resorts to create a plan to
honor and celebrate Vail employees with daytime activations and an employee
concert on the day after the mountain closes. Vail Resorts is partnering on the
concert and celebration, which would take place at Ford Park, and will provide
financial support in an amount yet to be determined but close to town funding
amount. Staff would publish an RFP to identify an event producer to present a
ticketed concert with regional talent. Ticketing would require validation of working in
Vail. Participation from Prima Vail, Vail Resorts, and the Vail Chamber will be
encouraged to further recognize the efforts of our local employees throughout this
season. Staff is requesting $50,000 for this concert, to be funded from the budget
already allocated to spring activation.
Events Funded for 2022
The funding allocations were paused at the request of staff for events occurring after
Q1 while staff and CSE conducted a review of the funding model. Given the
evolution of the funding model and the need for funding certainty among Vail’s event
partners, staff recommends confirming in writing all funding recommendations made
by CSE and Council for events in Q2, Q3 and Q4 2022. This would result in the full
funding for the remaining slate of events as allocated for 2022, except for April
concerts and December concerts. While staff is comfortable confirming funding
allocations for most of the remaining events in 2022, more time is needed for the
Town and Vail Resorts to align goals and strategy for winter early season
programming. It is expected that an RFP would be published in June for December
2022 activation.
III. STAFF RECOMMENDATION
1. The Economic Development team proposes a reallocation of $125,000 from
Town Council budget originally allocated to Spring Back to Vail, which will be
matched with a $125,000 contribution from VR for spring activation. The
combined budget of $250,000 will enable the VR and Town team to effectively
activate the seven-week period to provide an enhanced guest experience for
everyone (guests, employees, and residents), along with a solid return on
February 15, 2022 - Page 33 of 114
Town of Vail Page 3
investment through improved engagement with Vail restaurants, businesses, and
lodging establishments.
2. Staff proposes a reallocation of $50,000, originally budgeted for Spring Back to
Vail, with additional funding provided by Vail Resorts, to secure an event
producer to produce the end of season employee concert and celebration.
3. The Economic Development Team recommends that the funding allocations
recommended by CSE and Staff for council funded events occurring after Q1 are
confirmed except for the April and December concerts, which will be evaluated
with Vail Resorts in the coming months with an RFP being issued in June.
IV. ACTION REQUESTED OF COUNCIL
1. Direct the Town Manager to enter into an agreement on a form approved by the
town attorney with Kaleidoscope in an amount not to exceed $250,000 for the
execution of the spring activation event.
2. Reallocate $50,000 from the event funding budgets previously allocated to
Spring Back to Vail to an end of season employee concert and celebration.
3. Approve the funding allocations for events as recommended by CSE and Staff
for council funded events except for April concerts and December concerts.
February 15, 2022 - Page 34 of 114
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Review of Proposed Special E vent Decision-Making S tructure
P RE S E NT E R(S ): Mia Vlaar, E conomic Development Director and J eremy Gross, Special
E vents Coordinator
AC T IO N RE Q UE S T E D O F C O UNC I L: Provide input and staff direction
B AC K G RO UND: The town believes it is time to recalibrate its approach to the funding and
hosting of special events in Vail. T he current funding model and code sections that created the
Commission on S pecial Events are now 19 years old. W hile the 2003 model has served the town
well, it is natural at this time to update the event funding process and provide a lens to adapt to
current conditions and to ensure efficient operations using today’s best practices.
S TAF F RE C O M M E ND AT IO N: Provide input and direction on the two structure proposals
pursuant to the memorandum
AT TAC H ME N TS:
Description
Council Memo - Special Event Decision Making Structure
February 15, 2022 - Page 35 of 114
To: Mayor and Town Council
From: Town Managers Office and Economic Development Department
Date: 2/15/2022
Subject: Review of Proposed Special Event Decision-Making Structure
I. SUMMARY
The Town Manager’s Office, Town Staff, the Economic Development team and have been
working on developing a revised approach to the review and funding of special events. Meetings
with each CSE member have been recently held to gather input and share thoughts on changes
to the decision-making structure. The town manager also addressed the Commission on Special
Events at their monthly meetings in January and February regarding these changes with some
public in attendance. The proposed revisions to the structure include the following key
objectives, which would help to create a more efficient process based on a funding model that is
informed by metrics vs. qualitative measures, as follows:
Key Objectives:
1. Revisions to Decision-making Structure:
Revamp the decision-making structure to transition the role of CSE to an advisory function
that makes recommendation to the “event funding committee” who makes final
determination about funding levels. Town Council consideration remains in place as the final
approval. This proposal transitions the financial oversight and responsibility of event funding
to town staff whose role is to ensure accountability for town monies spent.
2. Revisions to Event Application Process:
Application process would include two annual cycles to account for timing. The event
funding committee will determine the timing of these cycles.
3. Revisions to the Model for Funding Events:
Discussions are ongoing between town staff and CSE to develop a more refined funding
model to present to Council in May 2022. Currently the discussions focus on developing a
model to evaluate how an event delivers to identified goals as defined by the group.
Town Council is asked to give feedback on Key Objectives 1 and 2 above.
February 15, 2022 - Page 36 of 114
Town of Vail Page 2
II. BACKGROUND
The town believes it is time to recalibrate its approach to the funding and hosting of special
events in Vail. The current funding model and code sections that created the Commission on
Special Events are now 19 years old. While the 2003 model has served the town well, it is
natural at this time to update the event funding process and provide a lens to adapt to current
conditions and to ensure efficient operations using today’s best practices.
III. PROPOSAL FOR NEW DECISION-MAKING STRUCTURE:
Two flow charts have been included with this memo to depict the current decision-making
structure compared with the proposed structure.
The intent of the new structure is to consolidate the decision-making process for special events
in Vail based on strategic, objective, and quantifiable criteria and measurements. The proposal
combines elements from both the council contributions and CSE processes and adds staff level
checks and balances around safety, operations, and financial accountability.
• This proposal transitions the financial oversight and responsibility for event funding to town
staff whose role is to ensure accountability for town monies spent. Currently the funding
recommendations sit with a volunteer board; this proposal aligns the fiscal responsibility to
that seen with council contributions.
• CSE members would be invited to continue to serve through the year on the event advisory
committee.
• The Town would provide the oversight for all event venues and the proposal aligns that
decision making process with operational teams and upper management. The accountability
from event producers would be better managed with these proposed changes.
• The old model emphasizes driving demand and visitation. The post COVID environment
requires a different focus on creating a positive guest experience, minimizing friction,
enhancing the experience of being in Vail for everyone.
• The current model does not provide adequate accountability and relies on subjective
measures to prove performance so an event producer can secure their full funding following
the conclusion of the event. The improved structure better addresses quantitative
assessment and measurement of goal attainment for events.
IV. ACTION REQUESTED OF COUNCIL
Town Council is asked to provide input and direction on the following two structure proposals:
• Approve forming the Event Funding Committee with representation from the Event Advisory
Committee (Chairperson), Town Manager’s Office, Economic Development, and Finance
staff.
• Rename the Commission on Special Events to Event Advisory Committee with changes to
the Town Code, Title 3 (as suggested by town staff and town attorney).
• Approve two cycles annually for event funding applications.
February 15, 2022 - Page 37 of 114
CSE RFP Published
Initial Staff Review
Economic Development
Town Council Approves
60 day Call Up
Commission on Special Events
Town Council Approves
Council Funding RFP Published
Initial Staff Review: Finance /
Town Manager / Economic
Development
Event Producer Presentations
Staff Recommendation
CSE FUNDED EVENTS COUNCIL FUNDED EVENTS
TOWN OF VAIL EVENT FUNDING MODEL
CURRENT
DECISION MAKING
STRUCTURE
February 15, 2022 - Page 38 of 114
Town Council
Event Funding Committee
RFP Published: Bi-annual call for proposals and/or specific
event RFP.
Initial staff review of application reviewed for completeness and accuracy.
Approves or Denies Event Funding Committee Recommendations
Event Advisory Council
Event Review Committee (ERC)Safety and Operations
Staff/ Econ Dev
Initial operational review by safety departments of event concept.
Reviews event proposals and completes scorecards to provide
recommendations using objective quantitative data.
Makes funding allocations based on scoring from Event Advisory Council. EFC may negotiate event sponsorships.
PROPOSED EVENT FUNDING DECISION MAKING STRUCTURE
= NEW TO STRUCTURE
February 15, 2022 - Page 39 of 114
Provides final
approval of event
budget.
Town Council Event Funding Committee Event Advisory Council Event Review Committee
(Safety and Operations)Staff/ Econ Dev
Makes funding
recommendations based on
scoring from Event Advisory
Council.
May negotiate sponsorships
.
EFC would Include Town
Manager, Econ Dev., Event
Advisory Chair, Finance, and
potentially VLMDAC
appointee.
VLMDAC provides
strategic direction on
calendar, audience, data
collection and other goals.
Review event proposals and
complete scorecards to
provide recommendations
based on comparable
objective data
regarding event sponsorship
requests.
Should include one lodging
member.
Subgroup of the larger Event
Review Committee focused
on Public Safety and
Operations. Provides proof
of concept review prior to
funding decisions.
Economic Development
department includes the
Director, Special Events
Coordinator and Marketing
Specialist.
ROLES
February 15, 2022 - Page 40 of 114
TOWN OF VAIL EVENT FUNDING
DECISION-MAKING RESTRUCTURE PROPOSAL
•The Economic Development team and Town Manager’s Office recommend that a new
model would provide a more objective and strategic approach to funding both cultural and
special events.
•Fiscal decision-making for events would be made by the event funding committee to ensure
appropriate funding is provided and fiscal responsibility and accountability are achieved by
the event producer.
•The code that created the CSE in 2003 is outdated and misaligned with the current event
funding process. Proposed code revisions as advised by the event funding committee and
town attorney will be presented to town council (March/April).
•Review of the funding model will be presented to town council after the event advisory and
event funding committee have refined the proposed structure and process (May).
February 15, 2022 - Page 41 of 114
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Town of Vail’s Art in P ublic P laces collection, installations, and programs Update.
P RE S E NT E R(S ): Molly Eppard, A I P P Coordinator and Kathy L angenwalter, A I P P B oard Chair
AC T IO N RE Q UE S T E D O F C O UNC I L: Provide any feedback on the materials as presented.
B AC K G RO UND:
The purpose of this item is to update Town C ouncil on recent and forthcoming A I P P projects and
programs:
· T he Fifteenth Annual Vail W interfest
· T he donation of works from the collection of Vicki and K ent L ogan,
· Strategic P lan, P olicies and Guidelines update (R F Q included, issued F eb. 9),
· F ord Park A rt S pace
S TAF F RE C O M M E ND AT IO N: I nformational update only.
AT TAC H ME N TS:
Description
Council_Memo
AIP P Strategic Plan R FQ
AIP P Slide Presentation
February 15, 2022 - Page 42 of 114
To: Town Council
From: Molly Eppard, Art in Public Places Coordinator,
Art in Public Places Board
Date: 2/9/22
Subject: Art in Public Places Update
I. ITEM/TOPIC
Informational update on the Town of Vail’s Art in Public Places collection, installations,
and programs.
II. PURPOSE
The purpose of this item is to update Town Council on:
• The Fifteenth Annual Vail Winterfest
• The donation of works from the collection of Vicki and Kent Logan,
o https://www.vaildaily.com/entertainment/town-of-vail-receives-generous-
donation-to-public-art-collection/
• Strategic Plan, Policies and Guidelines update (RFQ included, issued Feb. 9),
• Ford Park Art Space, and
• Recent Press Links:
o https://www.vailmag.com/arts-and-culture/2021/12/mural-ice-installation-
link-present-past
o https://www.vaildaily.com/entertainment/vail-winterfest-ice-sculptures-to-
be-unveiled-at-grand-opening/
o https://issuu.com/coveredbridgevail/docs/cb_ws22_online/s/14460862
o https://www.vaildaily.com/entertainment/art-walks-resume-in-vail-village/
III. ACTION REQUESTED OF COUNCIL
Provide any feedback on the materials as presented.
February 15, 2022 - Page 43 of 114
REQUEST FOR QUALIFICATIONS
To Provide
Planning and Consulting Services
For
Updating Art in Public Places Strategic Plan, Polices and Guidelines
February 9, 2022
Town of Vail
Art in Public Places
Department of Public Works and Transportation
1309 Elkhorn Drive
Vail, CO 81657
February 15, 2022 - Page 44 of 114
1. PURPOSE OF THE RFQ
The Town of Vail’s Art in Public Places (AIPP) Board is inviting qualified consulting firms or
individuals with expertise in the visual arts, experience in public art program planning, and strategic
planning to submit qualifications for the purpose of updating both the AIPP Strategic Plan along with the
Program Policies and Guidelines as outlined in this document.
2. SCOPE OF WORK
The existing AIPP Strategic Plan and Program Policies and Guidelines will be reviewed with the AIPP
Board, public representatives, and Town staff to assist in determining what changes, modifications,
additions and/or deletions need to be made to reflect the current and future culture of the Town, our guests,
and our community. As the Town of Vail continues to grow as an international destination and year-round
community, so will the diversity and breadth of the AIPP permanent art collection and programs.
The AIPP Program Policies and Guidelines will include the mission statement, vision, approval process
of art donations, acquisition and deaccession of works, temporary installation policies, collection
documentation and maintenance, as well as public art inclusion in capital projects and private
developments and other elements as appropriate to define the program. It will also identify the
requirements, qualifications, and responsibilities for future members appointed to the AIPP Board by
the Town Council.
The Strategic Plan shall complement the AIPP Program Policies and Guidelines. It will address and
prioritize both short and long-range goals and objectives over a 10-year period including
implementation and funding options to achieve these goals and other elements as appropriate to a
comprehensive Strategic Plan. The plan will provide the framework for the overall cultural goals and
programming of the Ford Park Artist Residency Space slated for construction in 2023. This structure is
in the design development process with Harry Teague Architects. It will provide a space for an artist
studio, temporary gallery, community classes and workshops, lectures, and demonstrations. The
visiting artist will be housed in an alternate location.
3. AIPP OVERVIEW
3.1 Adoption and Documentation
The Town of Vail’s AIPP Program was officially adopted in 1992 to “promote and encourage the
development and public awareness of fine arts.” The ordinance adopting the AIPP Program and
establishing an AIPP Board was based on the AIPP Program Policies and Guidelines adopted in July of
1989. The current documentation pertaining to AIPP is as follows:
1. Town of Vail Art in Public Places Program Policies and Guidelines adopted in July of 1989
2. Town of Vail Art in Public Places Strategic Plan adopted November of 2001
3. Town Code of Vail, Colorado; Title 3 Boards and Commissions; Chapter 3 Arts Board
4. Town Code of Vail, Colorado; Title 12 Zoning Regulations; Chapter 25 Public Art
February 15, 2022 - Page 45 of 114
5. https://www.vailgov.com/government/boards-commissions-authority-district/art-in-public-places-aipp
6. https://www.vailgov.com/government/artinvail/
3.2 Intention
The AIPP program is one of many culturally oriented programs in the Vail area. The intention of the
program is to assemble a collection of works of art in public places which is educational, engaging to
residents and guests, and of an overall aesthetic quality equal to the excellent international reputation the
town enjoys as a resort.
3.3 Program Objectives
1. Establish a public art program that is unique to Vail and therefore has a primary responsibility to the
community.
2. Enhance the beauty of the Vail community by placing quality visual art in highly accessible and
visible public places for residents and guests to enjoy.
3. Develop a diverse, high quality public art collection. The overall program shall strive for diversity in
style, scale, media and artists. Exploratory types of work as well as established art forms shall be
encouraged.
4. Provide an effective process for selecting, purchasing, commissioning, placing, and maintaining
public art projects that represent the best in aesthetic and technical quality.
5. Create a framework for a sustained effort to develop public art in the Vail community.
6. Develop a strong public education effort in order to stimulate discussion and understanding about
the visual arts.
7. Provide a public art development process that encourages and is supportive to artists who wish to
work in the public realm.
8. Encourage support for and inclusion of public art projects in private sector development.
3.4 Board
The program is under the direction of a five-member board appointed by the Vail Town Council who meets
monthly to discuss AIPP projects and direction. Members of the public are encouraged to attend the
meetings which are held in the Vail Town Council Chambers on the first Monday of every month.
3.5 Art Collection
The Town’s public art collection includes over 60 works ranging from painting, sculptures, murals,
playground components, to site-integrated art. More than half of the works are by Colorado artists. The
February 15, 2022 - Page 46 of 114
collection has seen substantial growth over the past decade both in style and mediums. It is anticipated
that the collection will expand further with substantial promised donations of additional artwork.
The collection’s diversity is represented from traditional bronze sculptures, modern and conceptual work, to
emerging artists. Some of the artists in the permanent collection include works by: Claes Oldenburg and
Coosje van Bruggen, Lawrence Weiner, Bryan Hunt, Gordon Huether, Andy Dufford/Chevo Studio, Jesús
Moroles, Carolyn Braaksma, Robert Tully, and Dennis Smith.
The temporary installations have included ice sculpture installations conceived by artists Lawrence Argent
and Olive Moya to an environmental Stickwork installation by Patrick Dougherty. A mural program
established in 2019 features seven new murals by Colorado artists with the intention to add a mural
annually.
The collection may be accessed on an interactive map: https://www.vailgov.com/government/art-in-
vail/collection/art-in-vail-interactive-map
3.6 Selected Press Links:
• https://www.hautelivingsf.com/2021/09/04/artsy-slopes-this-ski-towns-art-museum-has-no-
walls/?utm_source=rss&utm_medium=rss&utm_campaign=artsy-slopes-this-ski-towns-art-
museum-has-no-walls
• https://www.vaildaily.com/entertainment/town-of-vail-receives-generous-donation-to-public-art-
collection/
• https://www.nytimes.com/2018/12/24/arts/design/here-it-is-two-artists-on-their-mind-stretching-
art-book.amp.html
• http://www.traveller.com.au/art-and-about-in-vail-and-breckenridge-gtods0
• https://nymag.com/travel/weekends/vailnew/index2.html
• https://www.vailmag.com/arts-and-culture/2020/06/a-preview-of-two-new-outdoor-art-installations-
coming-to-vail-village
• https://303magazine.com/2018/06/stickworks-vail-1/
• https://www.vaildaily.com/entertainment/art-walks-resume-in-vail-village/
• https://www.youtube.com/watch?v=v-tfl6tdG24
4. ABOUT VAIL
4.1 Vision Statement
To be the Premier International Mountain Resort Community!
February 15, 2022 - Page 47 of 114
4.2 Mission Statement
Grow a vibrant, diverse economy and community and preserve our surrounding natural environment,
providing our citizens and guests with exceptional services and an abundance of recreational, cultural and
educational opportunities.
4.3 Location
The Town of Vail is located approximately 100 miles west of Denver, CO at the foot of the Gore Range in
the Rocky Mountains. Vail is well known for its beautiful mountains, plentiful sunshine, and quaint
pedestrian village. Surrounded by the White River National Forest, the Town of Vail totals 3,360 acres, is
10 miles long and at most 1 mile wide. The Town itself is at 8,150 feet in elevation, while the peak of Vail
Mountain is 11,450 feet. Almost 1,000 acres within the town boundaries are designated open space, with
the remaining approximately 1,860 acres for residential and commercial uses.
Gore Creek, the only major water body, runs through the entire length of the Town and into the Eagle River
just west of Vail in Dowd Junction. Situated in the White River National Forest, Vail Ski Resort is adjacent
to the town and is one of the largest ski resorts in North America with 5,317 acres of terrain.
4.4 Government
Vail was founded as a ski resort in 1962, incorporated as a town in 1966 and became a Home Rule Charter
in 1972. Vail has a council-manager form of government and is led by a 7-member town council elected-at-
large. The Mayor is selected amongst the Town Council members.
A $60.8 million net revenue annual budget provides essential services such as police and fire protection,
plus additional amenities such as one of the largest free transportation systems in the country. Tourism is
the overarching driver of the local economy.
4.5 Community
The community, like most mountain resorts, is comprised of a mix of full-time and part-time residents, and
full-time and seasonal workers. Vail is home to 5,305 permanent residents, plus another 5,000 part-time
residents of vacation properties. Vail receives over two and a half million visitors annually.
Together, we share and value a lifestyle that combines one of the best alpine resorts in the world with a
friendly, small-town feel. Not only do we enjoy our available bountiful recreational and cultural
opportunities, we also take pride in a quality of life that provides alpine living at its best. AIPP is one of the
many cultural programs alongside renowned programs like Bravo!, Vail Jazz, the Gerald R. Ford
Amphitheater, Vail Dance Festival, and the Betty Ford Alpine Gardens to name a few.
Since its certification as Sustainable Destination in 2018 under the criteria set forth by the Global
Sustainable Tourism Council (GSTC) in accordance with the United Nations Sustainable Development
Goals, the Town has established itself as a leader in sustainability practices along with its six Memorandum
of Understanding (MOU) partners (U.S. Forest Service, Vail Resorts, Eagle River Water and Sanitation
February 15, 2022 - Page 48 of 114
District, Vail Recreation District, Holy Cross Energy and Walking Mountains Science Center). This next
phase of the Mountain IDEAL Standard provides a focus on how tourism affects the local community,
leading to a strategic plan to protect Vail’s natural attractions, resources and quality of life.
5. RFQ SELECTION TIMELINE*
Request for qualifications issued February 9, 2022.
Deadline for qualifications 5:00 p.m. MDT on March 3, 2022.
Review of qualifications and finalists selection March 21, 2002.
In Interviews (remote option) with finalists March 21 – 31, 2002.
Contract award with consultant April 4, 2002.
*Dates subject to change.
6. PROJECT BUDGET
$25,000.00
7. SUBMITTAL REQUIREMENTS
1. Cover Page: A cover page identifying the Consultant by company name and address; a signature,
printed name and title of the authorized representative; and a contact person, with title, phone number,
email and website addresses.
2. Project Understanding and Approach: Briefly describe your understanding of the project objectives and
address your approach to the major elements outlined in the Purpose and Scope of Work.
3. Experience: Please list 3-5 recent projects you have completed that are most similar to these plans.
Include project dates, completion times, key staff who worked on the projects, a list of deliverables and final
costs. Also include references for the projects including a client contact person with an email address and a
telephone number.
4. Team Qualifications: Identify your proposed project manager and the key staff members who would be
assigned to this project. Provide brief resumes (one page) for these people as well as the tasks they would
perform on this project.
5. Schedule: Based on previous experience completing similar work, provide a general project schedule
with an estimated percentage of overall effort for each task required.
6. Additional Information: Provide any additional information or recommendations necessary to achieve the
desired goals put forth in this document or the attachments.
February 15, 2022 - Page 49 of 114
8. SELECTION AND EVALUATION CRITERIA
The ideal consultant will possess and demonstrate expertise in the following skills and abilities:
1. Similar projects.
2. Working with public art programs.
3. Organizational structure and analyzing existing conditions.
4. Board member, town staff and community engagement.
5. Municipal processes.
6. Providing innovative solutions and improved practices for a public art program.
7. Knowledge of funding mechanisms for public art.
8. Completed similar successful projects on time and within the budget.
9. Ability to conduct meetings with AIPP Board and staff in person.
10. Finalists will be invited to interview based on a review of their submitted criteria.
9. GENERAL INFORMATION
9.1 Limitations and Award
This RFQ does not commit the Town of Vail to award or contract, nor to pay any costs incurred, in the
preparation and submission of proposals in anticipation of a contract. The Town of Vail reserves the right to
reject all or any submittal received as a result of this request, to negotiate with all qualified sources, or to
cancel all or part of the RFQ. After a priority listing of the final firms or teams is established, the Town of
Vail will negotiate a contract with the first priority firm. If negotiations cannot be successfully completed with
the first priority firm, negotiations will be formally terminated and will be initiated with the second most
qualified firm and, likewise, with the remaining firms.
9.2 Selection
Initial evaluation will be based upon the qualifications of the applicant. The Town of Vail reserves the right
to waive interviews, and to make its final selection based solely upon the qualification statements and
evaluation criteria.
9.3 Equal Employment Opportunity
The selected consultant team will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, or national origin.
February 15, 2022 - Page 50 of 114
9.4 Contract Phasing
Proposed tasks within this RFQ may be eliminated or expanded by the Town of Vail at any time due to the
progression and sequencing of the scope of work. The contract for professional services will be adjusted
accordingly.
10. CONTACT
Molly Eppard, Art in Public Places Coordinator
meppard@vailgov.com / 970-479-2344
Applications for this RFQ shall be submitted electronically to: Molly Eppard meppard@vailgov.com
Subject should read: AIPP STRATEGIC PLAN
File size should not exceed 25MB.
Zip files are not accepted.
Please direct all questions to Molly Eppard meppard@vailgov.com or 970-479-2344 no later than 12:00 pm
MDT, March 1, 2022.
If you do not receive an email confirmation of your application, please call 970-479-2344.
11. USEFUL LINKS
1. www.artinvail.com
2. www.vailgov.com
3. www.discovervail.com
4. https://www.vailgov.com/government/artinvail/
5. https://www.vailgov.com/government/boards-commissions-authority-district/art-in-public-places-aipp
February 15, 2022 - Page 51 of 114
PRESENTATION BY
Molly Eppard, AIPP Coordinator Art in Public Places
February 15, 2022
Update
AIPP Board Members:
Kathy Langenwalter, Susanne Graf, Tracy Gordon, Courtney St. John,
Lindsea Stowe
February 15, 2022 - Page 52 of 114
Town of Vail Art in Public Places
Collection, Installations, and Programs
15th Annual Vail Winterfest –Lanterns & Ice
•Over 100 Local Luminarias created
•Complimentary lantern kits
•Lantern workshop at Vail Public Library
•Lantern Display on International Bridge
•Ice sculpture collaboration with Olive Moya
and Alpine Ice
Donation of Sculptures from the Collection of
Vicki & Kent Logan
•Four sculptures and locations
AIPP Strategic Plan, Policies and Guidelines
Update 2022
•RFQ Issued Feb. 9 and Timeline
Ford Park Art Space
•Design Development
Town of Vail | Art in Public Places | artinvail.com
February 15, 2022 - Page 53 of 114
Fifteenth Annual Vail Winterfest -Sponsored with Doe Browning
Opening Celebration -Lantern Workshops & Display
Town of Vail | Art in Public Places | artinvail.com
•200 complimentary lantern making kits
were distributed at the Vail Village and
Lionshead Welcome Centers between
Dec. 12 –26.
•90 lantern makers participated in the three
one-hour workshops held in the
Community Room at the Vail Public Library
on Dec. 19.
•The complimentary workshops were
limited to 30 lantern makers per workshop
and instructed by Alpine Arts Center.
February 15, 2022 - Page 54 of 114
Fifteenth Annual Vail Winterfest -Sponsored with Doe Browning
Opening Celebration -Lantern Workshops & Display
Town of Vail | Art in Public Places | artinvail.com
Over 100 luminarias created by local children from the Vail Mind Center and
Children’s Garden of Learning were displayed at the Grand Opening.
February 15, 2022 - Page 55 of 114
Fifteenth Annual Vail Winterfest -Sponsored with Doe Browning
Opening Celebration -Lantern Workshops & Display
Town of Vail | Art in Public Places | artinvail.com
•Lanterns were displayed on designated shepherd
hooks on the International Bridge and shared on
social media #artinvail @discovervailco @vailgov.
•Lanterns also painted by artist Olive Moya.
February 15, 2022 - Page 56 of 114
Fifteenth Annual Vail Winterfest -Sponsored with Doe Browning
Opening Celebration –December 19th on the International Bridge
Town of Vail | Art in Public Places | artinvail.com
•Candy Cane Characters, Ice Princess,
Festive Music, Hot Chocolate, Glow
Sticks, and Ice Carving Demonstration
at the two-hour opening celebration.
February 15, 2022 - Page 57 of 114
Fifteenth Annual Vail Winterfest -Sponsored with Doe Browning
Opening Celebration –December 19th on the International Bridge
Town of Vail | Art in Public Places | artinvail.com
February 15, 2022 - Page 58 of 114
Fifteenth Annual Vail Winterfest Sponsored with Doe Browning
Ice and Light Installation
A collaboration between Olive Moya and Paul Wertin
Town of Vail | Art in Public Places | artinvail.com
Town of Vail | Art in Public Places | artinvail.com
February 15, 2022 - Page 59 of 114
Fifteenth Annual Vail Winterfest Sponsored with Doe Browning
Ice and Light Installation
A collaboration between Olive Moya and Paul Wertin
Town of Vail | Art in Public Places | artinvail.com
Town of Vail | Art in Public Places | artinvail.com
February 15, 2022 - Page 60 of 114
Fifteenth Annual Vail Winterfest Sponsored with Doe Browning
Ice and Light Installation
A collaboration between Olive Moya and Paul Wertin
Town of Vail | Art in Public Places | artinvail.com
Town of Vail | Art in Public Places | artinvail.com
•Approximately 25,000
pounds of sculpted ice
•Six large interactive ice
features measuring 5' to 12'
tall
•Sculptures are illuminated
each evening featuring nine
rotating colors.
February 15, 2022 - Page 61 of 114
Art in Public Places in the Vail Community
Donation of work from the collection of Vicki and Kent Logan
Town o Vail | Art in Public Places | artinvail.com
Town of Vail | Art in Public Places | artinvail.com
Donated work by conceptual artist Lawrence Weiner installed in Summer 2018.
It was prominently featured in the New York Times on December 24, 2018.
February 15, 2022 - Page 62 of 114
Art in Public Places in the Vail Community
Donation of works from the collection of Vicki and Kent Logan
Town o Vail | Art in Public Places | artinvail.com
Town of Vail | Art in Public Places | artinvail.com
Jason Middlebrook We are all Building Nests, 2015
•Locations for initial donations identified in
proximity to Vail Village Parking Structure.
•Enhanced landscaping efforts and design
at sculpture sites.
•Installation of works mid-June 2022.
February 15, 2022 - Page 63 of 114
Art in Public Places in the Vail Community
Donation of works from the collection of Vicki and Kent Logan
Town o Vail | Art in Public Places | artinvail.com
Town of Vail | Art in Public Places | artinvail.com
Nathan Mabry Two Vessels (Unpacked), 2013
February 15, 2022 - Page 64 of 114
Art in Public Places in the Vail Community
Donation of works from the collection of Vicki and Kent Logan
Town o Vail | Art in Public Places | artinvail.com
Town of Vail | Art in Public Places | artinvail.com
Preston Singletary, Killer Whale Totem 2017
February 15, 2022 - Page 65 of 114
Art in Public Places in the Vail Community
Donation of works from the collection of Vicki and Kent Logan
Town o Vail | Art in Public Places | artinvail.com
Town of Vail | Art in Public Places | artinvail.com
Brad Kahlahmer Waqui Totem USA, 2008
•Other potential sites on Town of Vail property
are being considered by the AIPP Board and
staff including areas around the Vail Village
parking structure, planter beds along Gore
Creek Drive, Ford Park, and Lionshead.
February 15, 2022 - Page 66 of 114
Art in Public Places in the Vail Community
Donation of works from the collection of Vicki and Kent Logan
Town o Vail | Art in Public Places | artinvail.com
Town of Vail | Art in Public Places | artinvail.com
•Relocation of Robert Tully, Branching Pattern to planter
west of Covered Bridge bus shelter.
February 15, 2022 - Page 67 of 114
Update of the Art in Public Places 2001 Strategic Plan, Polices & Guidelines Update
RFQ issued February 9, 2022
•Update the existing 2001 AIPP Strategic Plan to align with the Town of Vail’s vision “to
be a premier international destination resort community.”
•As the Town of Vail continues to grow as an international destination and year-round
community, so will the diversity and breadth of the AIPP permanent art collection and
programs.
•The AIPP Program Policies and Guidelines will include the mission statement, vision,
approval process of art donations, acquisition and deaccession of works, temporary
installation policies, collection documentation and maintenance, as well as public art
inclusion in capital projects and private developments.
•It will identify the requirements, qualifications, and responsibilities for future AIPP
Board members appointed by the Town Council.
•The Strategic Plan will address both short and long-range goals and objectives over a
10-year period including implementation and funding options to achieve these goals.
•The Plan will provide the framework for the overall cultural goals and programming of
the Ford Park Artist Residency Space slated for construction in 2023.
Town of Vail | Art in Public Places | artinvail.com
February 15, 2022 - Page 68 of 114
Ford Park Art Space Update
Design Development with Harry Teague Architects
Town of Vail | Art in Public Places | artinvail.com
Purpose of a dedicated Art Space:
•Visiting artist working studio
•Gallery & exhibition space
•Workshop & instructional space
•Lecture & talk space
Town of Vail | Art in Public Places | artinvail.com
February 15, 2022 - Page 69 of 114
Ford Park Art Space Update
Further Design Development with Harry Teague Architects
Town of Vail | Art in Public Places | artinvail.com
Town of Vail | Art in Public Places | artinvail.com
•Initial design development sketches.
February 15, 2022 - Page 70 of 114
Recent Press about the Town of Vail’s Art in Public Places Collection
Town o Vail | Art in Public Places | artinvail.com
Town of Vail | Art in Public Places | artinvail.com
February 15, 2022 - Page 71 of 114
Recent Press about the Town of Vail’s Art in Public Places Collection
Town o Vail | Art in Public Places | artinvail.com
Town of Vail | Art in Public Places | artinvail.com
February 15, 2022 - Page 72 of 114
Thank you
February 15, 2022 - Page 73 of 114
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: D R B / P E C Update
P RE S E NT E R(S ): J onathan S pence, Planning Manager
AT TAC H ME N TS:
Description
February 2, 2022 D R B Meeting Results
February 14, 2022 P E C Meeting Results
February 15, 2022 - Page 74 of 114
D ESIG N R EVIE W B O AR D
February 2, 2022, 2:00 P M
Town Council Chambers and Virtual on Zoom
75 S. Frontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_bA K S68B E Rc2RR1kKiF N6qg
After registering, you will receive a confirmation email containing information
about joining the webinar.
1.2.Attendance
Present: Doug Cahill, J ohn Rediker, Kit Austin, Peter Cope, Kathryn
Middleton
Absent: None
2.Main Agenda
2.1.D R B21-0530 - Stepanek Residence
Final review of exterior alteration (windows)
Address/Legal Description: 2992 Bellflower Drive Unit B/ Lot 10, Block 6,
Vail I ntermountain Development Subdivision
Applicant: Diana & J oshua Stepanek, represented by Home Depot US A
Planner: J amie Leaman-Miller
J ohn Rediker moved to table to February 16, 2022, or another date
acceptable to the applicant. Kathryn Middleton seconded the motion and it
passed (4-0).
Abstain:(1)Austin
2.2.D R B21-0539 - Owens Residence
Final review of new construction
Address/Legal Description: 272 W est Meadow Drive/ Lot 9, Vail Village
Filing 2
Applicant: J ames & Virginia Owens, represented by Berglund Architects
L L C
Planner: J amie Leaman-Miller
1. The applicant shall record the plat amendment (A D M22-0001) as well
as all associated easement agreements prior to building permit
submittal.
2. The applicant shall replace they synthetic grass with a clover base or
natural material.
J ohn Rediker moved to approve with conditions and with the findings that the
February 15, 2022 - Page 75 of 114
application meets Sections 14-10-2, 14-10-5 and 14-10-8. Doug Cahill
seconded the motion and it passed (5-0).
2.3.D R B21-0549 - Villa Cortina Condominiums
Final review of an exterior alteration (pool/parking/landscape)
Address/Legal Description: 22 West Meadow Drive/ Lot H, Vail Village Filing
2
Applicant: Villa Cortina Condominiums, represented by Current Architects
Planner: J amie Leaman-Miller
J ohn Rediker moved to table to February 16, 2022, or another date
acceptable to the applicant. Peter Cope seconded the motion and it passed
(5-0).
2.4.D R B21-0546 - Becker Residence
Final review of an addition
Address/Legal Description: 770 Potato Patch Drive Unit 4/Lot 6, Block 2,
Vail Potato Patch Filing 1
Applicant: J oel & Nancy Becker, represented by Davis Design Group
Planner: J onathan Spence
1. The applicant shall provide staff with a letter from the HOA approving
the railing design prior to building permit submittal.
J ohn Rediker moved to approve with conditions and with the findings that the
application meets Sections 14-10-2 and 14-10-5. Kathryn Middleton
seconded the motion and it passed (5-0).
2.5.D R B22-0010 - Rangel Residence
Final review of an addition
Address/Legal Description: 1415 Westhaven Drive Unit B/Lot 52, Glen Lyon
Subdivision
Applicant: Francisco Milmo Rangel, represented by Current Architects
Planner: J onathan Spence
J ohn Rediker moved to approve with the findings that the applicatino meets
Sections 14-10-2, 14-10-5 and 14-10-8. Kathryn Middleton seconded the
motion and it passed (5-0).
2.6.D R B21-0531 - Laird Residence
Final review of new construction
Address/Legal Description: 1967 Circle Drive/Lot 24, Buffehr Creek
Resubdivision
Applicant: Rebecca & Stephen Laird, represented by Pierce Austin
Architects
Planner: Greg Roy
1. Prior to building permit submittal, the applicant shall change the
exterior material on the north facade as discussed at the meeting.
J ohn Rediker moved to approve with conditions and with the findings that the
February 15, 2022 - Page 76 of 114
application meets Sections 14-10-2, 14-10-5 and 14-10-8. Kathryn Middleton
seconded the motion and it passed (4-0).
Abstain:(1)Austin
2.7.D R B21-0550 - Zurich 1326 L LC Residence
Final review of new construction
Address/Legal Description: 1326 Spraddle Creek Road / Lot 14, Spraddle
Creek Estates
Applicant: Zurich 1326 LLC, represented by Davis Urban, L L C
Planner: Greg Roy
J ohn Rediker moved to table to February 16, 2022. Kathryn Middleton
seconded the motion and it passed (4-0).
Abstain:(1)Austin
3.I nformation Update
3.1.Landscaping Code Proposal
4.Staff Approvals
4.1.D R B21-0543 - Stewart Family Trust
Final review of exterior alteration (deck & hot tub)
Address/Legal Description: 5020 Main Gore Place Unit G2/ Vail East
Townhomes
Applicant: Stewart Family Trust, represented by Hansen Design Build
Planner: Greg Roy
4.2.D R B21-0548 - Delk Family Trust
Final review of an exterior alteration, (deck)
Address/Legal Description: 1710 Buffehr Creek Road/ Lot 2, Lia Zneimer
Subdivision
Applicant: Robert Delk
4.3.D R B22-0006 - Van Gundy Residence
Final review of an exterior alteration (windows/door)
Address/Legal Description: 4630 Vail Racquet Club Drive Unit 7/Vail
Racquet Club Condominiums
Applicant: J anice & J ennifer Van Gundy, represented by Home Depot US A
Planner: J onathan Spence
4.4.D R B22-0008 - Christopher Martin Gallery
Final review of a business sign
Address/Legal Description: 100 East Meadow Drive Unit 2/Lot M & O, Block
5D, Vail Village Filing 1
Applicant: V V I P Unit 2 L L C, represented by Christopher Martin Gallery
Planner: J onathan Spence
February 15, 2022 - Page 77 of 114
4.5.D R B22-0016 - Goldman Residence
Final review of an exterior alteration (vent)
Address/Legal Description: 4682 Meadow Drive Unit B7/Mountain Meadow
Condominiums Phase One
Applicant: Margery Goldman, represented by R&H Mechanical
Planner: J onathan Spence
4.6.D R B21-0016.001 - Rabbit Development LL C
Final review of a change to approved plans (patio)
Address/Legal Description: 1881 Lions Ridge Loop Unit 38B/Lot 1, Block 3,
Lion's Ridge Subdivision Filing 3
Applicant: Rabbit Development LLC, represented by V MD A Architects
Planner: J onathan Spence
4.7.D R B21-0319.001 - Haggar Residence
Final review of change to approved plans, (window)
Address/Legal Description: 2450 Chamonix Lane A1/ Lot 6, Block B, Vail
Das Schone Filing 1
Applicant: J ason Haggar
Planner: Greg Roy
4.8.D R B21-0455.001 - V G T L LC
Final review of change to approved plans, (doors & windows).
Address/Legal Description: 1720 Sunburst Drive A1/ Lot 1, Sunburst Filing 3
Applicant: V GT LLC, represented by Tunnel & Brace Timberframes
Planner: J amie Leaman-Miller
The applic ations and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South
Frontage Road. The public is invited to attend the project orientation and the site visits that
precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of
items are approximate, subject to c hange, and cannot be relied upon to determine at what time
the Design Review Board will c onsider an item. Please call 970-479-2138 for additional
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
February 15, 2022 - Page 78 of 114
P L ANNI NG AND E NV I RO NM E NTAL
C O M M IS S IO N
F ebruary 14, 2022, 1:00 P M
Town Council Chambers and Virtual on Zoom
75 S . Frontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/W N_tX L0eRs9QKieoSkwg888J w
After registering, you will receive a confirmation email containing
information about joining the webinar.
1.2.Attendance
Present: Ludwig Kurz, Brian Gillette, Rollie Kjesbo, Karen Perez, J enn
Bruno, Reid Phillips, Henry Pratt
Absent: None
2.Executive Session
2.1.C.R.S. Section 24-6-402(4)(b) - to have a conference with the Town
Attorney to receive legal advice on specific legal questions regarding
proposed code amendments.
15 min.
3.Main Agenda
3.1.A request for a recommendation to the Vail Town Council for a Prescribed
Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town
Code to amend Section 12-14-17 Setback From Watercourse and add a
new Section 12-21-17 Riparian Protection and W aterbody Setback
Regulations, Vail Town Code, to change the waterbody setbacks, and setting
forth details in regard thereto. (P E C21-0043)
60 min.
Applicant:Town of Vail, represented by Pete W adden
Planner:Greg Roy
Peter W adden, the Watershed Education Coordinator begins presentation.
He reviews the changes made to the proposal since J anuary 24th.
He talks about the Gore Creek Strategic Plan. He mentions that a healthy
creek depends on healthy riparian habitat. He talks about the community
input process. He talks about the number of non-conforming properties in
town under various scenarios. Under the 25-foot setback, there would be an
increase of about 5% of non-conforming properties
Perez asks if he is counting structures or number of units?
Wadden says structures.
February 15, 2022 - Page 79 of 114
Perez confirms the number of units could be higher than the number of
structures.
Wadden says the current numbers are comparing existing non-conforming
structures against conditions under the proposed language.
Perez wants to be clear that we’re talking structures not units.
Phillips asks about properties on Mill Creek, Booth Creek and Buffehr
Creek.
Wadden says this includes Gore Creek and its tributaries.
Wadden did not find anything that insurance rates would be impacted by
non-conformity for multi-family and commercial properties. I nsurance
agents don’t ask if a property is non-conforming when setting the rate for a
policy.
Wadden talks about Town Code 12-18-9, Restoration. Commissioners had
expressed concern about the one-year period here. Staff did not feel it was
appropriate to address this code language as part of this proposal.
Gillette and Perez say this needs to change before code goes into effect.
Spence says that can be part of the Planning and Environmental
Commission’s (P E C) recommendation to Town Council.
Pratt asks if this period can be extended.
Spence says that is correct, it hasn’t been a regulatory concern in his time
at the town.
Perez says it could be an issue with a multi-family building, the one-year
period will be deficient for that process.
Spence says that can be included in any recommendations to Town
Council.
Bruno recommends extending the time period to 15-months in the
recommendation.
Wadden says the effective date of the ordinance can also be included in the
recommendation.
Gillette thought it would be part of the ordinance.
Pratt says this applies to all fire damage; the town has been accommodating
with this process and it doesn’t need to be changed for the ordinance today.
Phillips feels this issue is separate from the ordinance we’re considering
today.
Spence says the key word is commenced in the language.
Kjesbo clarifies that the Town will work with the owners in these cases.
Phillips asks if cleaning up is part of that commencement.
February 15, 2022 - Page 80 of 114
Perez asks where that is defined.
Spence says it is a working policy.
Wadden says they would prefer that conversation is a separate discussion
and included outside the language of this ordinance.
Wadden and staff see no reason not to delay the effective date of the
ordinance. On the positive side it would give property owners additional time
to prepare for this ordinance. On the negative side, it would likely create
additional non-conforming properties near waterways before the new
regulations go into effect.
Perez asks if the presentation today was included in the packet?
Wadden says it was not.
Spence says delayed implementation could be included in the
recommendation that the P E C forwards. I t is often that the formal ordinance
isn’t completed until prior to Council. He says you’re reviewing the changes
to the code not the ordinance itself.
Wadden clarifies that the Eagle County setback is 75 feet from the bank and
the Environmental Protection Agency recommended setback is 100 ft from
the bank.
He reviews the methodology for the Ordinary High-W ater Mark (OHW M)
and the Two Year Floodline (TY F L). He talks about the benefits and
drawbacks of each method. The data the town is proposing to use was put
together by River Restoration. The benefit of the TY FL is that it is an
objective line from which to regulate.
Gillette asks about a creekside project and says a survey will include both of
those numbers. W hen it comes down to it, you’ll always have a survey,
whichever one number benefits them is the one they’ll use. He thinks we’ve
spent too much time on this.
Pratt thought that the Army Corps method only applies if you want to appeal
the TY F L.
Wadden says that is correct.
Gillette says we almost get a worse product by including this language in the
ordinance because applicants will take the better deal.
Wadden says ease of enforcement and recognition is the greatest benefit of
the objective line.
Gillette says the modeling was necessary to craft the ordinance but maybe
not to include in the ordinance.
Phillips asks how you establish a usable baseline without using one of these
methods.
Wadden says that is why staff is recommending this approach, it creates a
baseline for the regulation.
February 15, 2022 - Page 81 of 114
Phillips says in the last meeting there was a big back and forth about which
method to go with. He appreciates that staff is recommending one with an
appeals process. At some point we have to back up our setback baseline.
Wadden says staff’s opinions is that we should have a baseline to regulate
from, in this case the TY FL. He says the OHW M methodology would have
been more expensive to apply to the whole town.
Phillips clarifies that we backed off the 1.5-year floodline. None of the
experts actually said that the 2 year floodline benefitted the river more than
the 1.5 year floodline.
Wadden talks about the appeals process. W hat was hanged from last time is
that the property owner would not need their survey verified by the Army
Corps. Staff will review these submissions.
Gillette asks about the general variance process. He talks about a scenario
of a property accessed by a bridge across a creek, which is not allowed in
the ordinance.
Spence says that could be addressed in a variance process.
Wadden talks about the submittal requirements for an appeal.
Gillette asks about this specific language in the ordinance right now.
Wadden says this was not currently included but will be included at an
administrative level.
Perez asks for clarification.
Wadden says the decision on submittal requirements would be decided at
administrative level but the P E C not staff would have the final review.
Perez says she is uncomfortable that there are not currently criteria for the
P E C review. W hat are their review criteria?
Gillette brings up an example. I f a surveyor says this is the line, who are we
to say no. He thinks it should be a staff review that could be appealed to the
P E C.
Perez says this ordinance is incomplete without that review criteria.
Spence says it would be similar to other processes, staff accepts documents
from a qualified professional with a stamp. However, it does have to go to a
governing body.
Perez reiterates she would like the review criteria included.
Spence says the process is more of a correction than an appeal.
Perez says legally it has to be appealed.
Spence says it is similar to the other appeals process.
Wadden says that the method would have to follow the Army Corps
February 15, 2022 - Page 82 of 114
methodology.
Gillette asks what is a shapefile?
Wadden says it is a GI S file that shows location of the lines in question.
Spence says it allows staff to update the map layer.
Gillette asks if the GI S map will be updated based on each property that
comes back with data.
Wadden confirms. He reiterates why staff is recommending a 25 foot
setback. He talks about setbacks in neighboring communities.
Bruno asks when the current setback was implemented in Eagle County.
Wadden says 2006. Town studies show the 25 foot setback best
approximates existing setbacks without reducing them. He addresses the 1.5
vs 2-year flood elevation. The 2 year floodline is a slightly more conservative
near average baseline. I n places where the bank is steepest, the difference
between the two is very small. I n places where the bank is wider, it
increases.
Wadden asks why change setbacks from 1976? The Gore Creek Strategic
Plan instructs staff to do so. Existing setbacks have been ineffective in
protecting Gore Creek. Centerline setbacks are also inequitable. Vail has
changed a lot in 50 years, that can be addressed through changing
regulations.
Gillette talks about letter from Berkshire College. W hy didn’t we adopt those
items?
Wadden says there is an item to allow for control of noxious weeds.
Gillette references other items in letter.
Wadden says the best way to address invasive species was allowing
property owners to remove those species listed as noxious weeds.
Gillette asks about the uses of walkways, pools, patios.
Perez references the current language in the code.
Wadden says they tried to match it to the existing language regarding what
is allowed in setbacks.
Spence clarifies the existing language in Town Code 14-10-4.
Gillette asks if the ordinance would be better off referencing Town Code 14-
10-4.
Spence says there was community concern about that.
Gillette says we might not want driveways and parking in this setback.
Kjesbo likes the idea of relating the ordinance language to Town Code 14-
10-4.
February 15, 2022 - Page 83 of 114
Wadden says the intention was to use the same language as is currently in
the code. The change would be how the setback is measured, not what is
allowed in the setback.
Spence says we don’t want to add new language that is only applicable to
this setback,k that raises questions about other setbacks.
Gillette is concerned that the current language in the ordinance is confusing.
Says we should either reference 14-10-4 or spell it all out.
Spence suggests we should reference 14-10-4.
Perez says the way it is written it seems to limit only those specific items
described. Let’s relate it to 14-10-4.
Spence says that was staff’s original approach, they support that approach.
Perez references. Section C-1-d Does the word “public” modify the other
things enumerated, or does it apply to private things as well.
Wadden says private bridges would be addressed through the variance
process.
Spence says the intent is only public, staff can address the language there.
Perez references language “buildings lawfully existing subject to chapter
18.”
Wadden says that section addresses non-conforming properties.
Kjesbo references letters that asked what you can do with existing non-
conforming structures.
Spence says you can maintain what is existing as it is.
Pratt thinks staff did a good job explaining why they want 25 foot setbacks
on tributaries. Since the 25 foot number increases the number of non-
conforming structures is there a rationale to allow an option of a 20 foot
setback, but a 15 foot riparian zone.
Gillette says the Fire Department wanted a 15-foot buffer.
Wadden says the proposed setback would create uniformity throughout the
town. W hat Pratt is proposing could create challenges with fire protection.
Regarding tributaries it is valuable to create uniformity across town.
Pratt says the filtration occurs in the riparian zone.
Kjesbo asks if the town monitors the stream where it enters and exits the
town. How does the water quality change?
Wadden says the Town monitors nine sites for insects. At the bottom of the
pass the stream has healthy bug populations, by the time you get to Bighorn
Park it has failed the standards every year but one since 2009.
Pratt asks if somebody is talking about changing the state rules on
February 15, 2022 - Page 84 of 114
pesticides.
Wadden says it is in discussions. Currently local jurisdictions cannot pass
more stringent regulations than what the state has passed.
Gillette asks about section C-1. Was that better defined elsewhere?
Spence says in the current adopted code there is no allowed path, but it has
seemed like a good idea.
Wadden talks about the Town approach to informal pathways in the past.
Gillette asks about restoration of the first 10 feet.
Wadden says language addressing restoration is included.
Kurz asks for public input.
Wayne Forman represents 1 W illow Bridge and the HOA. He references
their letter from February 3rd. He asks about an artificial drainage on their
property and would like to see that explicitly excluded. Second, regarding
one year reconstruction they would like to see that time period extended with
this ordinance. He references Paragraph D-3 says the current language is
confusing as to a successful appeal and should be clarified; get rid of clear
and convincing evidence language.
Dan J ohnson represents the Grand Hyatt Vail. He says last time there was a
consensus to have the ordinance take effect J an. 1, 2023. He was
surprised not to hear that today and would ask for consideration of that
delayed ordinance.
Dominic Mauriello represents Evergreen Lodge. He agrees with Forman
regarding the section update. You need some criteria for review or change
when you can have an appeal. You can have an either or standard where
you measure from either line, whichever is less restrictive. He understands
from staff that the intent is to measure the streambank with the line, so why
not use OHW M. The setback today is a building setback, he talks about
what is allowed in a setback. He agrees that that section C-a should be
made very clear as there are issues with the existing code. Under B add
sidewalks. He talks about parking within setbacks.
He likes Pratt’s idea of allowing the exchange of setbacks and no-mow zone
on tributaries. I t’s not clear that you can do restoration in the no-mow zone,
that should be made clear. Last meeting we heard that if an application
comes in prior to the effective day of the ordinance it would be processed
with the current rules.
Spence confirms.
Mauriello suggests putting the effective date in the ordinance. He says
things can get lost in the process, the proposal should be complete now. He
references instances where the 2 year floodline in the town data is off.
Gillette asks if it matters.
Mauriello says the model is not accurate in some instances. I f we’re flexible
why are we concerned about changing the time outlined in the code for the
February 15, 2022 - Page 85 of 114
restoration process. He references the Matterhorn I nn.
Spence says staff will take any recommendation forwarded by this
committee.
Mauriello suggests you should include a complete copy of your comments in
the recommendation to Council. I t has been identified that the F E MA
mapping is off vertically by 4’ on Middle Creek. Should there be a provision
that deals with errors in the mapping of the TY FL?
Gillette says those errors can be addressed through the appeals process.
Spence says over time the layers will get better and better.
D M says look at the setbacks on pg. 28, 29, and 30 of the packet. He
supports measuring from the streambank but is concerned about the errors
in the mapping.
Gillette says every lawyer they’ve heard from has had a problem with the
language regarding the appeal. He likes the idea of either-or language.
J on Rediker says their needs to be an implementation date. He doesn’t see
a benefit to delaying, a delay would allow more non-conforming structures to
be built.
Mauriello references the setback lines shown on pg. 28 of the packet. He
shows the examples on pg. 29 and 30 as well. This reinforces the idea that
you also need the OHW M included in the ordinance.
Pratt says where you pointed is where there’s a beaver dam, that could
affect the high water mark.
Bill Hoblitzell says the maps are correctly delineated.
Gillette asks about the criteria for the appeal process. He likes the idea of
either-or language.
Bruno agrees. I f you can appeal with the OHW M, we’re already saying it’s
an acceptable method. Property owners can choose one of the methods.
Gillette says it could be more of a submittal requirement than appeal
process.
Wadden asks for commission support.
Gillette, Kurz, and Bruno support allowing the property owner to choose the
method.
The commission supports an effective date of J anuary 1, 2023.
Kjesbo says they want all the language in there when it is presented to
Council.
Perez talks about the enumerations in C-2-a and that it should references
section 14.
February 15, 2022 - Page 86 of 114
Gillette agrees. He asks about best management practices as mentioned in
the ordinance.
Wadden says that should be left somewhat broad as the standards of the
industry change.
Spence suggest the language could say “restoration specific with best
management practices.”
Kristen Bertuglia is the Environmental Sustainability Director at the Town of
Vail. She addresses the “either or” provision. That would take out the
objectivity that staff is trying to establish. I f we want to guarantee a win for
the creek, the only way to do that is to start with this baseline. I f you let the
applicant decide, she’s not certain we’ll end up with additional riparian area,
it’s something to consider.
Bruno says when you allow an appeal process you’re giving that opportunity
anyway.
Bertuglia agrees but says that the standard is a little bit higher.
Bruno asks for some clear criteria on an appeal process.
Bertuglia says it’s important that the Army Corps process is followed.
Gillette asks for clarification.
Spence says if the board directs staff to review, there would be no appeal
process to the P E C.
Gillette says staff can verify applicants used the proper procedures.
Phillips says the less restrictive measure is a treacherous road to go down..
W hy not adopt the more restrictive of the two, it also eliminates the
gamesmanship between the two methods. He talks about the appeals
process. From him there wasn’t a consensus to go to the lesser standard.
We’ve kicked this can down the road, the less restrictive route doesn’t
necessarily set a great baseline to repair the health of the creek.
Gillette says the modeling was trying to identify the high water mark, the
mark you see when you go out to field survey.
Perez doesn’t like eliminating going back to the P E C. The whole idea was to
have a public process that allows property owners to make their case. I t’s a
balancing act.
Pratt says whichever line is better is the wrong way to present it. We need
some basic criteria which we can base the regulation on.
Spence says it would be incorrect to replace surveyors with the commission.
Perez says criteria can be established with a scientific, objective approach.
We should establish the criteria to give property owners the opportunity for
the appeals process.
Gillette says the appeals process is referring to the line used for the setback.
February 15, 2022 - Page 87 of 114
Perez says the appeals process is to look at how the ordinance might be
burdensome.
Gillette says that is addressed by the variance language laid out elsewhere.
Spence says this is purely numbers.
Perez says we should look at some of the memos that have been received.
She asks about the point of the appeals process as presented.
Wadden says the point is to allow an applicant to appeal the lines and use
the OHW M where the TY F L may be in the wrong area. I t only references
those considerations.
Perez says there is a legal side to this of why there is an appeals process.
Gillette says the memo does not make sense.
Spence says the word correction could be substituted for an appeal. An
appeal could have the connotation of needing deliberation, while this is more
of a correction to the data.
Phillips agrees it’s a correction or clarification of the high-water mark. That
is separate from the variance process
Pratt agrees.
Wadden confirms the intent of the appeals process. Specific criteria would
be based upon the Army Corps methodology.
Spence says we don’t necessarily need criteria for a correction.
Gillette says you have to use the Army Corps method, we don’t need to
enumerate everything. That is a surveyor ’s job.
Spence says there will be specific language for restoration processes
following best management processes.
Gillette asks about the time period for restoration.
Wadden says staff doesn’t believe it should be included in the streambank
ordinance because of its impact in other areas.
Spence says changing the time period can be included in a
recommendation to Town Council.
The commission is in favor of the 25 foot setback over the 20 foot setback.
The commission is in favor of an effective date of J anuary 1, 2023.
Perez clarifies criteria is needed for the correction process not an appeal
process. She supports the effective dates, recommending to change the
restoration time period, and referencing 14-10-4 in C-2.
Bruno says its not an appeal process so much as a correction.
February 15, 2022 - Page 88 of 114
Perez asks for clarity from Town Attorney if this correction process meets
legal requirements.
Spence says he will work with the Town Attorney on this.
Brian Gillette moved to continue to February 28, 2022. Henry Pratt
seconded the motion and it passed (7-0).
3.2.A request for a recommendation to the Vail Town Council, pursuant to
Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations
amendments to Title 12, Zoning Regulations and Title 14, Development
Standards, Vail Town Code, to amend the regulations on building design and
landscaping in the W ildland Urban I nterface to reduce the risk of wildfire
and setting forth details in regard thereto. (P E C22-0002)
30 min.
Applicant:Town of Vail, represented by Paul Cada
Planner:Greg Roy
Paul Cada is the W ildland Program Manager. Cada gives a presentation on
proposed changes to W UI code amendments in Ch. 12 and 14, as well as a
separate code proposal for chapter 5.
Gillette asks a clarification about the existing exemption for reskins.
Gillette is concerned about removing the exemption for additions under 500
square feet.
Cada says as written only the part that’s added has to comply.
Gillette says from a design standpoint it might not match.
Cada says since 2019 we have not encountered a situation where an
addition hasn’t met design standards because of that.
Gillette gives an example about cedar shakes.
Cada says the materials adoption in 2019 doesn’t allow siding with openings.
Spence says the exemption doesn’t include prohibited materials.
Gillette asks if prior to this was there anything saying you couldn’t use cedar
shake. W hy would you have something that didn’t match the rest of the
house?
Cada clarifies the language from 2019.
Gillette says the exemption for tiny additions was there because would burn
anyway so why not have it be the same material.
Spence says it hasn’t come up in the last two years.
Perez says two years might not be enough to say.
Gillette agrees with the reskin proposal but doesn’t want to see the exemption
changed for additions under 500 square feet.
Cada says compliance siding cannot have things like shake. W ill a 250
square foot addition make a difference? Often it includes other things. W hat
February 15, 2022 - Page 89 of 114
we;’re trying to do is limit the number of exceptions. The intent as council
agreed is how to implement these codes quicker.
Spence says if the commission would like to forward a recommendation that
this exception is maintained they can do that.
Phillips asks for a straw poll.
The commission supports maintaining the exemption for additions under 500
square feet.
The commission is in favor of the reskin proposal.
The commission is in favor of mansard roof proposal.
Gillette talks about limits of disturbance, and how often you are required to
remove all the trees on site.
Cada says that is not true.
Gillette asks about a site with 15 foot property lines.
Cada references a landscape plan from 272 W Meadow. The Fire
Department will work together with projects to identify the best fit. I gnition
resistant was non-prescriptive to allow flexibility.
Gillette asks if you can have trees withing 15 feet of a house.
Cada says on existing structures, existing trees can remain.
Spence says there is not a section of the code that says you can’t. I t’s
based on the landscape guidelines.
Philips says this gives the Fire Department the opportunity to work with
homeowners and find the best solution.
Spence says staff had the same concerns as Gillette during the initial
proposal in 2019 which proved unfounded.
Cada talks about the review process with ignition resistant landscape
guidelines.
No one opposes the landscaping guidelines.
Rollie Kjesbo moved to approve, with amendment to keep exemption in 12-
11-3 relating to addition under 500 square feet. Brian Gillette seconded the
motion and it passed (7-0).
3.3.A request for a recommendation to the Vail Town Council, pursuant to
Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations
amendments to Title 14, Development Standards, Vail Town Code, to amend
the regulations on landscaping to clarify how landscaping beneath decks
should be considered and setting forth details in regard thereto. (P E C22-
0001)
The applicant requests this item be tabled to the March 14, 2022 P E C
Meeting.
2 min.
February 15, 2022 - Page 90 of 114
Applicant:Town of Vail
Planner:Greg Roy
Rollie Kjesbo moved to table to March 14, 2022. Brian Gillette seconded the
motion and it passed (7-0).
3.4.A request for a final recommendation to the Vail Town Council on a major
amendment to Special Development District No. 36, Four Seasons,
pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to
allow for reconfiguration of existing accommodation units, fractional fee units
and dwelling units, and to amend the Employee Housing Plan to locate a
portion of the existing onsite employee housing offsite, located at 1 Vail
Road/Lots A-C, Vail Village Filing 2, and setting forth details in regard
thereto. (P E C21-0059)
This item will be renoticed for a later date.
2 min.
Applicant:Four Seasons Resort, represented by Andrew Sellnau
Planner:J onathan Spence
4.Approval of Minutes
4.1.J anuary 24, 2022 P E C Results
Rollie Kjesbo moved to approve. Karen Perez seconded the motion and it
passed (7-0).
5.Adjournment
Rollie Kjesbo moved to adjourn. Brian Gillette seconded the motion and it
passed (7-0).
The applications and information about the proposals are available for public inspec tion during regular offic e hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department.
Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the
Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
February 15, 2022 - Page 91 of 114
February 15, 2022 - Page 92 of 114
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: 2021 Deed-Restricted Employee Housing Compliance Status Report
AT TAC H ME N TS:
Description
2021 E H U Compliance Update
February 15, 2022 - Page 93 of 114
Memorandum
To: Vail Town Council
From: Martha Anderson, Housing Coordinator
Date: February 15, 2022
Subject: 2021 Deed-Restricted Employee Housing Compliance Status Report
I. SUMMARY
The Town of Vail Housing Department is charged with verifying compliance for 952 deed-
restricted properties in the Town of Vail, annually. As a courtesy, Housing staff sent letters
to deed-restricted property owners on December 13, 2021 and January 5, 2022 as well
as email blasts on December 10, 2021 and January 7, 2022 reminding each of their
obligation to provide documentation demonstrating compliance by no later than February
1, 2022, per the terms of the recorded deed-restrictions.
As a result, 910 deed-restricted property owners, or 96%, submitted the required
documentation by the February 1st deadline. This is an increase of 31% over the previous
year’s compliance. Out of the 42 non-compliant properties, 14 are repeat offenders and
2 already paid the $250 late fee and submitted the required online compliance.
On February 8, 2022, Housing staff mailed 35 letters for non-compliance to 40 deed-
restricted property owners. Owners were granted a new deadline of March 1, 2022 to pay
the late fee and submit online compliance. If owners do not respond by the required
deadline, a summons to appear in municipal court will be issued by the Police
Department.
II. NEXT STEPS
The Housing staff, in collaboration with the Police Department, will prepare information
files in anticipation of writing summons for failure to comply with the terms of the deed
restrictions beginning March 2, 2022. Once a summons has been written, the issue of
non-compliance will transition from a compliance matter to an enforcement matter.
February 15, 2022 - Page 94 of 114
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: F uture Council Meeting Topics (proposed)
AT TAC H ME N TS:
Description
Memo Future Topics (proposed)
February 15, 2022 - Page 95 of 114
Printed on February 9, 2022
To: Mayor and Town Council
From: Town Clerk’s Office
Date: February 15, 2022
Subject: Proposed agenda topics for future meeting agendas
Vail Town Council Meetings
Topics & Times subject to change "Time of Day"
1-Mar-22
AIPP Board interviews & appointments afternoon / evening
VLHA interview & appointment (partial term)afternoon / evening
Waste Diversion Program Updates afternoon
Gore Creek & Micro-invertebrae program updates (Timberline Aquatics)afternoon
East Vail Trails Program Initiatives Updates afternoon
VLHA Proposed Local Homebuyers Program afternoon
Booth Creek Fuels Reduction Project NEPA Update evening
Amendment to Deed Restriction Spaddle Creek evening
8-Mar-22
Community Meeting at Donovan Pavilion Est. Time:
4:30 pm - 6:00 pm
15-Mar-22
VRD Joint Session (Civic Area Plan Discussion) ?GV morning
PEC Interviews & appointments afternoon / evening
DRB Interviews and appointments afternoon / evening
DSP Planning Update afternoon
Council Action Plan Review afternoon
VVF presentation of CIP Plan for GRFA evening
Budget Supplemental (1st Reading)evening
Fire Free Five” code adoption Ordinance (first reading ) evening
5-Apr-22
VLMD MEETING: 1) VLMD Budget Supplemental Ord. 2) Creative Presentation afternoon
Loading & Delivery Program Updates afternoon
Budget Supplemental (PH & 2nd Reading)evening
February 15, 2022 - Page 96 of 114
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: A I P P J anuary 3, 2022 Minutes
AT TAC H ME N TS:
Description
Jan. 3, 2022 Minutes
February 15, 2022 - Page 97 of 114
Public Notice - Art in Public Places Board Meeting Minutes
Monday, January 3, 2022 – Virtual Webinar
AIPP Board members present: Susanne Graf, Tracy Gordon, Kathy Langenwalter, Courtney St.
John, Lindsea Stowe
Others present: Molly Eppard, AIPP Coordinator
1. Approval of December 6, 2021 meeting minutes.
2. No citizen input.
3. 15th Annual Vail Winterfest review.
• The Board would like to look to alternate dates for the start of Winterfest. Moving the
installation a couple weeks later would help with the weather constraints and to not to get lost
with the numerous events during December.
• This year we included both the free workshops and complimentary lantern kits which were both
popular.
• The Board likes the lanterns on the International Bridge but may explore other options for the
display.
• Grand opening – The Board liked the flow of the opening on the Bridge. It does not have the
bottleneck crowding with skier traffic as in Slifer Square. They like the proximity to the ice
sculptures and the artist actively working, the festive music, hot chocolate being served, and
characters.
• The Board liked the results of collaborating with visual artist for the ice conceptual design.
4. Vicki and Kent Logan sculpture donation update.
• Vail Daily article - https://www.vaildaily.com/entertainment/town-of-vail-receives-generous-
donation-to-public-art-collection/
• Additional potential sculpture donations and locations discussed in proximity to the Artist
Space in Ford Park and other areas of the park. The Board would like to see if the light fixture
in the Squash Blossom planter can be removed or lowered off the pedestal.
• The Board motions the following locations for the placement of the sculptures: Jason
Middlebrook in the lower planter bed between the stairs and the Village parking structure; the
Nathan Mabry in proximity to the Lawrence Weiner on the Western edge of the structure; Brad
Kahlhamer in the landing area west of the central stairs of structure (images below).
February 15, 2022 - Page 98 of 114
Figure 1 - Jason Middlebrook
Figure 2- Nathan Mabry
Figure 3 - Brad Kahlhamer
February 15, 2022 - Page 99 of 114
5. Summer 2022 projects and mural discussion
• Strategic Plan Update & Installation of Logan sculptures (June 2022):
o This significant donation enhances the AIPP strategic visioning and the future artist
residency space. The collaborative vision development, research, and roadmap to these
goals will be implemented by consulting experts for municipal art plans and would ta ke
approximately six months for completion and approval. An RFQ for updating the 2001
AIPP Strategic Plan will be issued in 2022.
• Artist residency space design and planning
• Discussion of various artists to create skatepark murals. Budget to be addressed at next
meeting given the need for scaffolding, etc.
6. Meeting adjourned.
February 15, 2022 - Page 100 of 114
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: V L HA December 14, 2021 Minutes
AT TAC H ME N TS:
Description
V L H A December 14, 2021 Minutes
February 15, 2022 - Page 101 of 114
Vail Local Housing Authority Minutes
December 14, 2021
3:00 PM
Virtual Meeting
75 S. Frontage Road - Vail, Colorado, 81657
PRESENT ABSENT
Steve Lindstrom Molly Morales
Mary McDougall
Greg Moffet
James Wilkins
STAFF
George Ruther, Housing Director
Lynne Campbell, Senior Housing Coordinator
Martha Anderson, Housing Coordinator
1. Call to Order
1.1. Zoom Meeting 1 (call to order pre-executive session)
1.2. Zoom Meeting 2 (post executive session)
1.3. Call to Order
A quorum is present, Morales is absent. Lindstrom called the meeting to order at
3:04 PM.
1.4. Introduction: Martha Anderson, Housing Coordinator Introduction
• Ruther introduced the housing department’s new member. Anderson provided
a summary of her background.
2. Citizen Participation
2.1. Citizen Participation
There are no comments.
3. Approval of Minutes
3.1. VLHA November 9, 2021 Minutes
MOTION: MOFFET SECOND: WILKINS VOTE: 4-0AP
4. Main Agenda
4.1. Resolution No. 16, Series of 2021, A Resolution Adopting a Budget and Making
February 15, 2022 - Page 102 of 114
Appropriations to Pay the Costs, Expenses and Liabilities of the Vail Local Housing Authority, for its Fiscal Year January 1, 2022 through December 31, 2022.
Presenter: Lynne Campbell, Town of Vail Senior Housing Coordinator
MOTION: MOFFET SECOND: WILKINS VOTE: 4-0AP
4.2. Resolution No. 17, Series of 2021, A Resolution Approving an Exemption from Audit for the Fiscal Year 2021, for the Vail Local Housing Authority in the State of Colorado.
Presenter: Lynne Campbell, Town of Vail Senior Housing Coordinator
MOTION: MOFFET SECOND: WILKINS VOTE: 4-0AP
5. Matters from the Chairman and Authority Members
5.1. Matters from the Chairman and Authority Members
Presenter: Steve Lindstrom, Chairman
An update was given on the Eagle Vail CDOT parcel. Dylan Roberts has been
working with the governor to get CDOT to move and take advantage of that site for
Housing. The goal is to move the CDOT facility to another landlord parcel to free up
the parcel for the Town’s housing efforts. CDOT’s work is underway to finalize a
state appraisal and environmental assessment, as soon as the request for bids is
received from CDOT, involvement from VLHA is anticipated as the Town of Vail puts
together an offer to acquire the property. The Housing department will provide
regular updates to the Vail Local Housing Authority and will get the authority fully
involved.
Town Council will discuss the various subcommittee assignments and board
appointments on the upcoming meeting on December 21, 2021, Authority members
are encouraged to attend or listen to the meeting for updates on this matter.
Also, on the Town Council meeting on December 21, 2021, the West Vail Master
plan (WVMP) team will provide an update on the WVMP and a series of next steps,
Authority members are encouraged to attend. It is important to stay updated on the
WVMP revamping of zoning for the outline subdivisions to ensure we don’t lose
housing in grandfathered parts of the Town.
Ballot initiative 2A authorizing an increase of 0.5% in the town’s existing sales tax
passed. Discussion ensued regarding if the Town will take an administrative fee out
of the sales tax revenue collected for Housing, Town staff is advised to monitor the
budget process and housing revenues.
Authority members would like to hold one on one lunches with Council members
after first of year to give them an update on Housing initiatives.
The Town Council will consider in second reading Ordinance No. 24, which is an
ordinance proposed to establish a $250 administrative penalty for those deed
restricted owners that fail to comply with the Feb 1 annual deadline. The hope is
that this fee is viewed as an incentive not a penalty. The administrative fee is not in
February 15, 2022 - Page 103 of 114
place of submitting the documentation on time nor does it replace the obligation to
comply with all other terms of the deed restriction.
The Authority will be given an update of the proposed abatements to the Town’s
commercials linkage and residential linkage and inclusionary zoning ordinances
and development impact obligations on the first meeting in January 2022 so a
recommendation from VLHA can be draft to Town Council and presented the first
quarter of 2022.
The short-term rental (STR) study is underway, Town Council asked staff to put
together and present some additional study and data on STR and the impact within
the Town of Vail. Economic and Planning Systems has been working with staff on
this and a preliminary update from Town staff will be provided on the January 4,
2022 Town Council meeting. It is anticipated that the VLHA will have an opportunity
to provide recommendations on policy adoption, regulation, or no action as it
related to STR’s.
The annual compliance verification process is underway, the first round of letters
was sent reminding owners of the Feb 1 obligation.
The Housing departing is working with communications on a marketing video about
Vail InDEED in cooperation with lenders, brokers and Vail InDEED property owners
to explain the how to and why the community should consider Vail InDEED.
Moffet made a motion to the regular meeting and enter executive session.
MOTION: MOFFET SECOND: WILKINS VOTE: 4-0 AP
6. Executive Session
6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests and to determine positions relative to matters that may be subject to negotiations regarding: Vail InDEED applications and deed restrictions.
Presenter: Lynne Campbell, Senior Housing Coordinator
VLHA reentered the regular meeting at 3:38PM with Moffet, McDougall, Wilkins,
Lindstrom, Ruther, Anderson and Campbell present.
7. Any Action as a Result of Executive Session
7.1. Any Action as a Result of Executive Session
Moffet moved to direct staff to continue with Vail InDEED negotiations as discussed
in executive session.
MOTION: MOFFET SECOND: MCDOUGALL VOTE: 4-0 AP
February 15, 2022 - Page 104 of 114
8. Adjournment
8.1. Adjournment 3:58 PM
MOTION: MOFFET SECOND: WILKINS VOTE: 4-0AP
9. Future Agenda Items
9.1. Land Banking (sale of GRFA) Investment Banker Discussion Long Term Housing Funding
10. Next Meeting Date
10.1. Next Meeting Date January 11, 2021, December 28, 2021 has been cancelled
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail
website www.vailgov.com. All housing authority meetings are open to the public. Times
and order of agenda are approximate, subject to change, and cannot be relied upon to
determine at what time the Vail Local Housing Authority will discuss an item. Please call
(970) 479-2150 for additional information. Please call 711 for sign language interpretation
48 hours prior to meeting time.
Housing Department
February 15, 2022 - Page 105 of 114
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: V L HA J anuary 11, 2022 Minutes
AT TAC H ME N TS:
Description
V L H A January 11, 2022 Minutes
February 15, 2022 - Page 106 of 114
Vail Local Housing Authority Minutes
January 11, 2022
2:30 PM
Virtual Meeting
75 S. Frontage Road - Vail, Colorado, 81657
PRESENT ABSENT
Steve Lindstrom James Wilkins
Mary McDougall
Molly Morales
Greg Moffet
STAFF
George Ruther, Housing Director
1. Call to Order
1.1. Zoom Meeting 1 (call to order pre-executive session)
1.2. Call to Order
A quorum is present, Wilkins is absent. Lindstrom called the meeting to order at 3:01
PM.
2. Citizen Participation
2.1. Citizen Participation
There are no comments.
3. Approval of Minutes
3.1. VLHA December 14, 2021 Minutes
Approval motion was not done.
4. Main Agenda
4.1. Work session in preparation of the proposed 2022 work plan and amended Vail Town Council action plan.
Presenter: George Ruther, Housing Director and Steve Lindstrom, Chairman
Discussion ensued around the items that will be presented to To wn Council on the
semi-annual update. Items to be discussed include presenting statistics on housing
initiatives performance in 2021, describing current community issues, discussion on
sustainability as it related to housing and presenting current housing opportunities.
February 15, 2022 - Page 107 of 114
The housing opportunities to be discussed with Town Council include the CDOT
parcel, the public works facility, the middle creek west parcel, the civic area plan, the
cascade tennis court site, timber ridge and the commercial district development.
Ruther provided highlights of the timber ridge update presented to Town Council.
Discussion ensued around housing programs, including, Vail Indeed, the home buyer
assistance program, the Town of Vail internal housing program, long term rental
property owner incentives and EHU Exchanges.
There was discussion on housing initiatives, particularly, a discussion on Fannie Mae
rejecting our deed restriction because our deed restriction places an occupancy
obligation on businesses within the community versus placing it on just ourselves;
this issue impacts any county that uses deed restricted properties to protect and
preserve housing for local residents. There is opportunity for the Town of Vail to
partner with other affected communities on this issue.
Moffet discussed the possibility that the Housing Authority may be able to issue tax
exempt bonds backed by mortgages on deed restricted properties.
5. Matters from the Chairman and Authority Members
5.1. Matters from the Chairman and Authority Members
Presenter: Steve Lindstrom, Chairman
There are no other matters discussed.
6. Adjournment
6.1. Adjournment 4:55 PM
MOTION: MOFFET SECOND: MCDOUGALL VOTE: 3-0AP
7. Future Agenda Items
7.1. Land Banking (sale of GRFA)
Investment Banker Discussion
Inclusionary Zoning, Commercial Linkage and Residential Linkage
8. Next Meeting Date
8.1. Next Meeting Date January 25, 2022
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail
website www.vailgov.com. All housing authority meetings are open to the public. Times
and order of agenda are approximate, subject to change, and cannot be relied upon to
determine at what time the Vail Local Housing Authority will discuss an item. Please call
February 15, 2022 - Page 108 of 114
(970) 479-2150 for additional information. Please call 711 for sign language interpretation
48 hours prior to meeting time.
Housing Department
February 15, 2022 - Page 109 of 114
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Trailblazer Award Update
AT TAC H ME N TS:
Description
Memo Trailblazer Award Update
February 15, 2022 - Page 110 of 114
To: Mayor and Town Council
From: Town Clerk’s Office
Date: February 15, 2022
Subject: Vail Trailblazer Award Update
I. SUMMARY
The council selection committee, Councilor Kim Langmaid, Councilor Pete Seibert, Jr.
and Assistant Town Manager Patty McKenny, met to determine the seventh recipient
of the Vail Trailblazer Award. There were ten nominations considered for the award,
the names have been suggested by council members, a local nonprofit organization,
community members, and staff members. The recipient’s name will be shared during
the Tuesday meeting next week. A number of functions are being planned at which
time the Vail Trailblazer Award recipient will be recognized, see below:
▪ A Town council meeting at which time the recognition will be formalized by a
Mayoral Proclamation adopted by the Vail Town Council (March 1)
▪ A luncheon March 8 with the town’s elected officials, award recipient with selected
family and guests.
▪ Recognition at the Town of Vail Annual Community Meeting March 8 at Donovan
Pavilion.
▪ A cumulative Honor Roll plaque will be dedicated to hang in the Vail To wn Council
Chambers
II. BACKGROUND
The Trailblazer Award was created as a legacy project when the Town of Vail was
preparing to celebrate its 50th birthday on August 23, 2016. A Town Council
committee was formed to develop the idea and select the first recipient of the award.
The Vail Trailblazer Award is presented to recognize an individual, couple o r team that
exemplifies the spirit and fortitude in making Vail a great community through one or
more actions that make a lasting impact. Recipients will be recognized for their
pioneering contributions of time and talent, courage, leadership, vision and
commitment in their endeavor to enhance Vail’s social, recreational, cultural,
educational and environmental values that define the community. During the Town of
Vail 50th Birthday Party Celebration Dr. Tom I. Steinberg was presented with the
Trailblazer Award in recognition of his more than 50 years of service to the Vail
community. Prior year recipients are listed below and can be found at
www.vailgov.com.
February 15, 2022 - Page 111 of 114
Town of Vail Page 2
February 15, 2022 - Page 112 of 114
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C:
E xecutive S ession, pursuant to:
1. C.R.S . §24-6-402(4)(b) to hold a conference with the Town A ttorney, to receive legal advice
on specif ic legal questions, and C.R.S . §24-6-402(4)(e) to determine positions relative to
matters that may be subject to negotiations, develop a strategy for negotiations, and/or
instruct negotiators on the topic of pending litigation, Town of Vail v. T I G A Advertising, I nc.
and Gregory Moffet, case number 21C V 30034;
and
2. C.R.S . §24-6-402(4)(a) To consider the purchase, acquisition, lease, transfer or sale of real,
personal or other property, §24-6-402(4)(b), To hold a conf erence with the Town's attorney to
receive legal advice on specific legal questions, and §24-6-402(4)(e) To determine positions
relative to matters that may be subject to negotiations, develop a strategy for negotiations,
and/or instruct negotiators on the topic of potential real property acquisition by the Town
wherein and further disclosure of this topic would compromise the purpose of being in
E xecutive S ession.
P RE S E NT E R(S ): Matt Mire, Town Attorney
February 15, 2022 - Page 113 of 114
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Recess 5:25 pm (estimate)
February 15, 2022 - Page 114 of 114