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HomeMy WebLinkAboutFebruary 7, 2022_Mins_attachmentsPublic Notice - Art in Public Places Board Meeting Minutes Monday, February 7, 2022 AIPP Board members present: Susanne Graf, Tracy Gordon, Kathy Langenwalter, Courtney St. John, Lindsea Stowe Others present: Molly Eppard, AIPP Coordinator 1.Approval of January 3, 2022 meeting minutes. 2.No citizen input. 3.Recycled Art Installation proposal review (proposal attached). •Environmental Sustainability Coordinator, Beth Markham •https://www.jessicamoonart.com/ •8 – 9 month window for the installation display. •The Board discusses the scale of the installation and would like to see what the artist recommends for the site. •The Board compliments the work of the artist and proposal. •Beth will update the Board with the progress of the artist’s proposal and installation. 4.AIPP Strategic Plan RFQ review (RFQ attached). •AIPP moved to a RFQ from a RFP hoping to attract more potentially qualified consultants. •Interview selection will be vetted upon experience in administering similar plans versus creating a proposal at this stage. •This process will require the Board to participate in several meetings in person beyond the monthly meetings over a four-to-six-month period. •It will also require individual effort and time for reviewing applicants’ qualifications prior to the selection and interview stage. •Consideration of the selected consultant will also be based upon ability to work in person with the Board/Staff throughout duration of planning. 5.Vicki and Kent Logan sculpture donation update. •The Board determines locations for the works including the new work included in the donation by Preston Singletary. •The goal is to install the works early-Summer. •The Board motions to accept the Preston Singletary Killer Whale Totem to the TOV’s public art collection and the site to be where Robert Tully’s Branching Pattern is presently located. • The Tully will be relocated to the planter bed that is west of the Covered Bridge bus shelter and it will be a nice balance to the fountain at Slifer Square. Preston Singletary, Killer Whale Totem Site for Singletary – Tully relocated New site for Tully 6. Summer 2022 projects and mural discussion. • Skatepark murals. Will look at alternatives to painting directly on the walls due to moisture and weather requirements. AIPP will focus on the smaller walls as to not interrupt the skatepark usage with scaffolding. • Installation of Logan sculptures anticipated for mid-June. 7. Coordinator Updates. • The Board would like Molly to confirm an early January date for a Winterfest opening. • Art Walks have now begun for the Winter. • Molly will present an AIPP update to Council on 2/15 including the installation of the four works donated from the Logan collection and the RFQ for the AIP P Strategic Plan update. • Molly updates the Board on the Art Space design development and that we will want to consider this in the Strategic Plan update. 8. Meeting adjourned. Recycling Education Art Installation, Vail, Colorado Project Overview: The Town of Vail’s Environmental Sustainability Department is working with Boulder, CO artist Jessica Moon Bernstein to design and create a temporary art installation in town to educate the public about the importance of waste diversion, especially reduction of single use plastic, as it relates to climate change and impacts on the mountain ecosystem. Jessica’s work uses different artistic mediums, such as discarded plastic bags, used bike tubes and more to raise awareness about environmental impacts, including climate change, the waste stream issues and endangered species. Her work increases awareness of our natural assets and inspires a sense of action to protect them. Examples of Jessica’s work include a sea turtle and inflated rabbit stuck in a tree, both made of repurposed plastic bags: In 2020, the Environmental Sustainability Department in collaboration with Art in Public Places (AIPP) commissioned local artist and Town of Vail employee, Jenna Oppenheimer to create the first recycled art installation, which was a trout composed of aluminum cans, plastic bottles and soft plastics. The installation was on display for about 8 months and received positive community feedback. This project will be the second recycled art installation and will promote the enhancement of public places by integrating the creative work of artists improves the pedestrian experience and promotes vibrancy, creativity, and livelihood in the community. The presence of and access to public art enlivens the public areas of buildings and their grounds and makes them more welcoming. It creates a deeper interaction with the places where we live, work, and visit. Public art illuminates the diversity and history of a community, and points to its aspirations for the future. Town of Vail Page 2 Recycled Art Concept: Upon recommendation, environmental staff contacted Jessica Moon Bernstein to discuss project ideas composed primarily of repurposed or recycled materials to illustrate the message of reduce, reuse and recycle while depicting an aspect of our local mountain ecosystem and climate impacts. The purpose of this art installation will be to highlight the connection between waste reduction and diversion in greenhouse gas emissions and inspire residents and visitors alike to do their part to reduce, reuse, and recycle and lessen their impact. Given the impacts of microplastics and climate change, including increasing temperatures and declining snowpack, on high alpine ecosystems staff selected a lynx sculpture to be designed and installed. The lynx is a high alpine mammal found in Colorado and preys upon the snowshoe hare. It is well adapted for success in the deep snow found in the subalpine and alpine ecosystems in Colorado’s mountains. In the 1800’s and 1900’s the lynx population declined dramatically due to logging, development, illegal trapping, poisoning and predation. It was put on the endangered species list in 1973 and the last known lynx in Colorado was illegally trapped in 1974. The lynx was reintroduced in 1999 on Vail Pass and since over 200 lynx have been brought to the area. There is now a self-sustaining lynx population; however, climate change and loss of snowpack once again threatens the lynx survival. Microplastics have also been detected in high alpine ecosystems around the world, which also impact wildlife when consumed entering the food chain, becoming a persistent problem. While the message an inflated animal made of plastic bags sends a strong message about litter and plastics in the environment, the logistics and power requirements to inflate made that option complicated. The concept proposed by the artist is to create a large lynx (dimensions still to be determined) made from a patchwork of plastic bags, positioned on a large rock or branch, which would need to be sourced. The lynx will either be sitting, standing or lying down. The weighted animal would be secured with a wooden or wire armature and/or using sandbags inside the stuffed animal. The art will be roped off and educational signage will be present with messaging about the impacts of climate change and single use plastics on the ecosystem with a message to take action. Town of Vail Page 3 Site description: The art installation will be displayed in the island between Dobson Ice Arena and the Vail Public Library on W. Meadow Drive. This area is highly visible and receives a lot of foot traffic. Please note, the artist can choose to incorporate the existing tree stump into art installation if the stump in not physically altered in anyway. Artwork Criteria & Requirements: • The installation must educate the public about the importance of waste diversion (Reduce, Reuse, Recycle) as it relates to climate change and impacts on the mountain ecosystem. • The art installation should depict an aspect of our local mountain ecosystem, community, and/or way of life in the Vail Valley. • The installation must be a free standing, physical structure and primarily created out of repurposed or recycled materials. • The installation must be large enough to attract attention and fit within a 10 ft x 10 ft footprint and not exceed 15 feet in height. • The installation must be secured so that it does not fall over. • The installation must include an educational sign to interpret the message of the art. • The installation must be durable enough to withstand cold, snow, ice, rain, sun, high winds, and all other elements for one year. • The installation must be illuminated at night, ideally with LED and/or solar powered lights. • The work should enhance the beauty of the Vail’s streetscape design and the Vail community. The works will be in highly visible locations for residents and guests to enjoy. The selected artist will work closely with the town’s Art in Public Places Board and town staff to ensure the highest quality of art is represented. • As a public space, the art should be engaging and pleasing for all ages and audiences. • The town will have the right to remove the artwork if it is offensive in any manner or does not adhere to Town of Vail standards. Budget: • The total budget is $10,000 with up to $8,000 for the artist and the remaining $2,000 to support educational signage and installation requirements. The stipend covers the cost of creation, installation, and removal of the art installation. Anticipated Timeline: • Present concept to AIPP Monday, February 7, 2022. • Commissioned art deadline submitted for final approval: March 1, 2022 • Installation completed by May 27, 2022 Town of Vail Page 4 • Installation in place through the 2022-23 ski season Inspiration for Art Installation: Climate Change and Solid Waste Management Climate change is a global challenge that is disrupting the basic operating system of the planet with local implications. Climate change is caused by rising and excessive levels of greenhouse gases (GHG), such as CO2 and methane, in the Earth’s atmosphere. Mountain regions are especially vulnerable due to economies based on hydrology, ecology, and recreation. According to the Eagle County Climate Action Plan, the annual average temperature in Colorado has increased by 2.0°F. Winters are getting warmer and shorter with 23 fewer days with freezing temperatures than prior to the 1980’s. These fewer days of freezing temperatures impact the water storage in our snow pack, alter the timing and amount of river runoff, hamper the ability to make snow for skiing, debilitate the health of our forests and wildlife, increase the threat of forest fires and flooding, and subsequently, put at risk the very basis of our recreational economy and daily lifestyles. The Eagle County Climate Action Plan, supported by Town of Vail, calls for a 25% reduction of GHG emissions by 2025 and 80% by 2050, which aligns with the recommendation from the Intergovernmental Panel on Climate Change. One contributor to climate change and GHG emissions is traced to municipal solid waste (trash). The manufacture, distribution, and use of goods and products in combination with the disposal of the resulting waste all contribute to GHG emissions. In the U.S. the average person creates 4.4 pounds of trash per day. In Eagle County that number is closer to 7 pounds of trash per person per day. Most of that ends up in the landfill, where it is buried in the earth. Reducing, Reusing and Recycling of waste are a few solutions to help mitigate climate change. The average recycling rate in the U.S. is 34%. In Colorado, that number is only 16%. Here in Vail we have achieved a 33% waste diversion rate, but strive to improve that number dramatically to exceed the national average. Reducing consumption and the amount of waste produced is the best solution. By purchasing only items that are necessary, purchasing durable products, purchasing products with minimal to no packaging, purchasing from second hand stores, and reusing or repurposing items that would otherwise become trash rather than purchasing new requires less energy and created less waste. Less energy is needed to extract, transport, and process raw materials to manufacture new products. Creating goods and products from recycled materials also uses less energy than making goods from virgin natural resources. With the lessened energy demands, fewer fossil fuels are burned and less CO2 is emitted into the atmosphere. In addition, less waste entering the landfill produces less GHG’s. As organic materials degrade in the anaerobic environment of a landfill, methane is released which is a GHG, that is about 80 times more potent than CO2. 37% of waste entering the Eagle County landfill is organic waste that could be recycled or composted. Single use plastics are another major challenge as they are petroleum based, require a lot of energy to produce, and can be difficult to recycle. Over 34.5 million tons of plastic is produced in the US annually and only 9% of that is recycled. Americans use 100 billion plastic bags a year which require 12 million barrels of oil to manufacture. 500 billion disposable cups are consumed every year. Often disposable cups and disposable silverware are single use plastics that cannot easily be recycled. In the United States, we throw away 2.5 million plastic bottles every hour – about 42,000 per minute, or about 695 per second. It takes 500 years for average sized plastic water bottle to fully decompose. As plastics degrade, they often become microplastics that continue to litter and pollute the environment. Plastics easily blow away as litter and enter rivers and oceans where they are often mistaken for food and consumed by wildlife. Town of Vail Page 5 Each of us has a responsibility to take action to reduce GHG emissions, prevent increasing negative impacts of climate change, and protect our mountain ecosystem. We can be proactive and embrace the challenge of climate change. One easy behavior change relates to reducing landfill bound waste. Town of Vail provides a free recycling drop site, implemented a Recycling ordinance requiring all businesses and residents recycle in 2014, banned the use of plastic bags in the grocery stores in 2015, offers two hard to recycle events per year where we accept electronic waste, household hazardous wastes, other hard to recycle materials like bike tubes, and offer paper shredding and recycling services. In addition, events held in Town of Vail are required to follow Celebrate Green guidelines, which require most to be Zero Waste events, recycling and composting all waste. In 2021, Town of Vail implemented a curbside compost pilot program in West Vail. The State of Colorado passed the Plastic Pollution Reduction Act which will ban plastic bags in most grocery and retail stores as well as polystyrene takeout containers and cups from restaurants and schools starting in 2024. This act also removed a plastics preemption that prohibited local municipalities from establishing policy banning single use plastics. Reducing the amount of waste produced, reusing and repurposing items over again, purchasing durable items rather than single use items, and recycling and composting as much as possible are great ways produce less waste and divert more of it from the landfill. REQUEST FOR QUALIFICATIONS To Provide Planning and Consulting Services For Updating Art in Public Places Strategic Plan, Polices and Guidelines February 9, 2022 Town of Vail Art in Public Places Department of Public Works and Transportation 1309 Elkhorn Drive Vail, CO 81657 1. PURPOSE OF THE RFQ The Town of Vail’s Art in Public Places (AIPP) Board is inviting qualified consulting firms or individuals with expertise in the visual arts, experience in public art program planning, and strategic planning to submit qualifications for the purpose of updating both the AIPP Strategic Plan along with the Program Policies and Guidelines as outlined in this document. 2. SCOPE OF WORK The existing AIPP Strategic Plan and Program Policies and Guidelines will be reviewed with the AIPP Board, public representatives, and Town staff to assist in determining what changes, modifications, additions and/or deletions need to be made to reflect the current and future culture of the Town, our guests, and our community. As the Town of Vail continues to grow as an international destination and year-round community, so will the diversity and breadth of the AIPP permanent art collection and programs. The AIPP Program Policies and Guidelines will include the mission statement, vision, approval process of art donations, acquisition and deaccession of works, temporary installation policies, collection documentation and maintenance, as well as public art inclusion in capital projects and private developments and other elements as appropriate to define the program. It will also identify the requirements, qualifications, and responsibilities for future members appointed to the AIPP Board by the Town Council. The Strategic Plan shall complement the AIPP Program Policies and Guidelines. It will address and prioritize both short and long-range goals and objectives over a 10-year period including implementation and funding options to achieve these goals and other elements as appropriate to a comprehensive Strategic Plan. The plan will provide the framework for the overall cultural goals and programming of the Ford Park Artist Residency Space slated for construction in 2023. This structure is in the design development process with Harry Teague Architects. It will provide a space for an artist studio, temporary gallery, community classes and workshops, lectures, and demonstrations. The visiting artist will be housed in an alternate location. 3. AIPP OVERVIEW 3.1 Adoption and Documentation The Town of Vail’s AIPP Program was officially adopted in 1992 to “promote and encourage the development and public awareness of fine arts.” The ordinance adopting the AIPP Program and establishing an AIPP Board was based on the AIPP Program Policies and Guidelines adopted in July of 1989. The current documentation pertaining to AIPP is as follows: 1. Town of Vail Art in Public Places Program Policies and Guidelines adopted in July of 1989 2. Town of Vail Art in Public Places Strategic Plan adopted November of 2001 3. Town Code of Vail, Colorado; Title 3 Boards and Commissions; Chapter 3 Arts Board 4. Town Code of Vail, Colorado; Title 12 Zoning Regulations; Chapter 25 Public Art 5. https://www.vailgov.com/government/boards-commissions-authority-district/art-in-public-places-aipp 6. https://www.vailgov.com/government/artinvail/ 3.2 Intention The AIPP program is one of many culturally oriented programs in the Vail area. The intention of the program is to assemble a collection of works of art in public places which is educational, engaging to residents and guests, and of an overall aesthetic quality equal to the excellent international reputation the town enjoys as a resort. 3.3 Program Objectives 1. Establish a public art program that is unique to Vail and therefore has a primary responsibility to the community. 2. Enhance the beauty of the Vail community by placing quality visual art in highly accessible and visible public places for residents and guests to enjoy. 3. Develop a diverse, high quality public art collection. The overall program shall strive for diversity in style, scale, media and artists. Exploratory types of work as well as established art forms shall be encouraged. 4. Provide an effective process for selecting, purchasing, commissioning, placing, and maintaining public art projects that represent the best in aesthetic and technical quality. 5. Create a framework for a sustained effort to develop public art in the Vail community. 6. Develop a strong public education effort in order to stimulate discussion and understanding about the visual arts. 7. Provide a public art development process that encourages and is supportive to artists who wish to work in the public realm. 8. Encourage support for and inclusion of public art projects in private sector development. 3.4 Board The program is under the direction of a five-member board appointed by the Vail Town Council who meets monthly to discuss AIPP projects and direction. Members of the public are encouraged to attend the meetings which are held in the Vail Town Council Chambers on the first Monday of every month. 3.5 Art Collection The Town’s public art collection includes over 60 works ranging from painting, sculptures, murals, playground components, to site-integrated art. More than half of the works are by Colorado artists. The collection has seen substantial growth over the past decade both in style and mediums. It is anticipated that the collection will expand further with substantial promised donations of additional artwork. The collection’s diversity is represented from traditional bronze sculptures, modern and conceptual work, to emerging artists. Some of the artists in the permanent collection include works by: Claes Oldenburg and Coosje van Bruggen, Lawrence Weiner, Bryan Hunt, Gordon Huether, Andy Dufford/Chevo Studio, Jesús Moroles, Carolyn Braaksma, Robert Tully, and Dennis Smith. The temporary installations have included ice sculpture installations conceived by artists Lawrence Argent and Olive Moya to an environmental Stickwork installation by Patrick Dougherty. A mural program established in 2019 features seven new murals by Colorado artists with the intention to add a mural annually. The collection may be accessed on an interactive map: https://www.vailgov.com/government/art-in- vail/collection/art-in-vail-interactive-map 3.6 Selected Press Links: • https://www.hautelivingsf.com/2021/09/04/artsy-slopes-this-ski-towns-art-museum-has-no- walls/?utm_source=rss&utm_medium=rss&utm_campaign=artsy-slopes-this-ski-towns-art- museum-has-no-walls • https://www.vaildaily.com/entertainment/town-of-vail-receives-generous-donation-to-public-art- collection/ • https://www.nytimes.com/2018/12/24/arts/design/here-it-is-two-artists-on-their-mind-stretching- art-book.amp.html • http://www.traveller.com.au/art-and-about-in-vail-and-breckenridge-gtods0 • https://nymag.com/travel/weekends/vailnew/index2.html • https://www.vailmag.com/arts-and-culture/2020/06/a-preview-of-two-new-outdoor-art-installations- coming-to-vail-village • https://303magazine.com/2018/06/stickworks-vail-1/ • https://www.vaildaily.com/entertainment/art-walks-resume-in-vail-village/ • https://www.youtube.com/watch?v=v-tfl6tdG24 4. ABOUT VAIL 4.1 Vision Statement To be the Premier International Mountain Resort Community! 4.2 Mission Statement Grow a vibrant, diverse economy and community and preserve our surrounding natural environment, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. 4.3 Location The Town of Vail is located approximately 100 miles west of Denver, CO at the foot of the Gore Range in the Rocky Mountains. Vail is well known for its beautiful mountains, plentiful sunshine, and quaint pedestrian village. Surrounded by the White River National Forest, the Town of Vail totals 3,360 acres, is 10 miles long and at most 1 mile wide. The Town itself is at 8,150 feet in elevation, while the peak of Vail Mountain is 11,450 feet. Almost 1,000 acres within the town boundaries are designated open space, with the remaining approximately 1,860 acres for residential and commercial uses. Gore Creek, the only major water body, runs through the entire length of the Town and into the Eagle River just west of Vail in Dowd Junction. Situated in the White River National Forest, Vail Ski Resort is adjacent to the town and is one of the largest ski resorts in North America with 5,317 acres of terrain. 4.4 Government Vail was founded as a ski resort in 1962, incorporated as a town in 1966 and became a Home Rule Charter in 1972. Vail has a council-manager form of government and is led by a 7-member town council elected-at- large. The Mayor is selected amongst the Town Council members. A $60.8 million net revenue annual budget provides essential services such as police and fire protection, plus additional amenities such as one of the largest free transportation systems in the country. Tourism is the overarching driver of the local economy. 4.5 Community The community, like most mountain resorts, is comprised of a mix of full-time and part-time residents, and full-time and seasonal workers. Vail is home to 5,305 permanent residents, plus another 5,000 part-time residents of vacation properties. Vail receives over two and a half million visitors annually. Together, we share and value a lifestyle that combines one of the best alpine resorts in the world with a friendly, small-town feel. Not only do we enjoy our available bountiful recreational and cultural opportunities, we also take pride in a quality of life that provides alpine living at its best. AIPP is one of the many cultural programs alongside renowned programs like Bravo!, Vail Jazz, the Gerald R. Ford Amphitheater, Vail Dance Festival, and the Betty Ford Alpine Gardens to name a few. Since its certification as Sustainable Destination in 2018 under the criteria set forth by the Global Sustainable Tourism Council (GSTC) in accordance with the United Nations Sustainable Development Goals, the Town has established itself as a leader in sustainability practices along with its six Memorandum of Understanding (MOU) partners (U.S. Forest Service, Vail Resorts, Eagle River Water and Sanitation District, Vail Recreation District, Holy Cross Energy and Walking Mountains Science Center). This next phase of the Mountain IDEAL Standard provides a focus on how tourism affects the local community, leading to a strategic plan to protect Vail’s natural attractions, resources and quality of life. 5. RFQ SELECTION TIMELINE* Request for qualifications issued February 9, 2022. Deadline for qualifications 5:00 p.m. MDT on March 3, 2022. Review of qualifications and finalist selection March 21, 2022. Interviews (remote option) with finalist March 21 – 31, 2022. Contract award with consultant April 4, 2002. *Dates subject to change. 6. PROJECT BUDGET $25,000.00 7. SUBMITTAL REQUIREMENTS 1. Cover Page: A cover page identifying the Consultant by company name and address; a signature, printed name and title of the authorized representative; and a contact person, with title, phone number, email and website addresses. 2. Project Understanding and Approach: Briefly describe your understanding of the project objectives and address your approach to the major elements outlined in the Purpose and Scope of Work. 3. Experience: Please list 3-5 recent projects you have completed that are most similar to these plans. Include project dates, completion times, key staff who worked on the projects, a list of deliverables and final costs. Also include references for the projects including a client contact person with an email address and a telephone number. 4. Team Qualifications: Identify your proposed project manager and the key staff members who would be assigned to this project. Provide brief resumes (one page) for these people as well as the tasks they would perform on this project. 5. Schedule: Based on previous experience completing similar work, provide a general project schedule with an estimated percentage of overall effort for each task required. 6. Additional Information: Provide any additional information or recommendations necessary to achieve the desired goals put forth in this document or the attachments. 8. SELECTION AND EVALUATION CRITERIA The ideal consultant will possess and demonstrate expertise in the following skills and abilities: 1. Similar projects. 2. Working with public art programs. 3. Organizational structure and analyzing existing conditions. 4. Board member, town staff and community engagement. 5. Municipal processes. 6. Providing innovative solutions and improved practices for a public art program. 7. Knowledge of funding mechanisms for public art. 8. Completed similar successful projects on time and within the budget. 9. Ability to conduct meetings with AIPP Board and staff in person. 10. Finalists will be invited to interview based on a review of their submitted criteria. 9. GENERAL INFORMATION 9.1 Limitations and Award This RFQ does not commit the Town of Vail to award or contract, nor to pay any costs incurred, in the preparation and submission of proposals in anticipation of a contract. The Town of Vail reserves the right to reject all or any submittal received as a result of this request, to negotiate with all qualified sources, or to cancel all or part of the RFQ. After a priority listing of the final firms or teams is established, the Town of Vail will negotiate a contract with the first priority firm. If negotiations cannot be successfully completed with the first priority firm, negotiations will be formally terminated and will be initiated with the second most qualified firm and, likewise, with the remaining firms. 9.2 Selection Initial evaluation will be based upon the qualifications of the applicant. The Town of Vail reserves the right to waive interviews, and to make its final selection based solely upon the qualification statements and evaluation criteria. 9.3 Equal Employment Opportunity The selected consultant team will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. 9.4 Contract Phasing Proposed tasks within this RFQ may be eliminated or expanded by the Town of Vail at any time due to the progression and sequencing of the scope of work. The contract for professional services will be adjusted accordingly. 10. CONTACT Molly Eppard, Art in Public Places Coordinator meppard@vailgov.com / 970-479-2344 Applications for this RFQ shall be submitted electronically to: Molly Eppard meppard@vailgov.com Subject should read: AIPP STRATEGIC PLAN File size should not exceed 25MB. Zip files are not accepted. Please direct all questions to Molly Eppard meppard@vailgov.com or 970-479-2344 no later than 12:00 pm MDT, March 1, 2022. If you do not receive an email confirmation of your application, please call 970-479-2344. 11. USEFUL LINKS 1. www.artinvail.com 2. www.vailgov.com 3. www.discovervail.com 4. https://www.vailgov.com/government/artinvail/ 5. https://www.vailgov.com/government/boards-commissions-authority-district/art-in-public-places-aipp