HomeMy WebLinkAbout01a. VLMDAC January Meeting MinutesVail Local Marketing District Advisory Council
Monthly Meeting
January 20, 2022, 8:30 am
In person Grand View & Virtual Zoom
VLMDAC member attendees:
Esmarie Faessler (Sonnenalp), Erica Cannava (Manor Vail Lodge), Jana Morgan (Sweet Basil),
Michael Holton (Vail Health), Liana Moore (Antlers), Barry Davis (TOV council), Scott Gubrud
(Four Seasons), Kam Bozich (Slifer, Smith & Frampton), Lauren Barotz (Vail Resorts)
Additional attendees:
Ainslie Fortune (Cactus), Mia Vlaar (Town of Vail), Jeremy Gross (Town of Vail), Liz Gladitsch
(Town of Vail), Carlie Smith (Town of Vail), Bob Brown (BAAG), Jeremy Coleman (BAAG), Kim
Brussow (Vail Valley Partnership), Kay Schneider (Vail Valley Partnership), Amanda McNally
(MYPR),, Jeff Strahl (Cactus), Kim Brusow (Vail Valley Partnership), Chris Romer (Vail Valley
Partnership), Mark Herron (Lodging Liaison), Meggen, Brad Ficek (Cactus), Stephanie Bibbens
(Town of Vail), Heather Vazza (Cactus), Katie Kukar (Vail Chamber), Jenna Duncan,(BAAG)
Teri Lester, Jennifer Collins (Vail Honeywagon)
Call to Order
Esmarie called meeting to order 8:39AM
SWEARING IN OF BOARD MEMBERS
Stephanie Bibbens swears in three new board members-
Erica Cannava and Jana Morgan were reappointed
Lauren Barotz was appointed
l.BOARD DECISIONS/APPROVALS
Approval of last months minutes
ll.INFORMATION & DISCUSSION TOPICS
•Monthly Financial Report-
November lodging tax revenue was $156,000 up 32% 2020 and 5% from 2019
Year to date $3.4m through November, which is 16.3% up from budget and 10.2% up
from 2019
Expenses $2.8m compared to total budget of $3.9m, we have a few more invoices to
receive but we are expecting savings that will go into the fund balance to be used
next year or in the future
Next meeting, year-end collections and hoping to have a final report for the year
•Group Sales Review-
Highlights from Group Sales- Cvent is our best asset right now
We are 10.7% up from 2019, highlighted groups in the pipeline over 1,000RNs
Travel trends- planners seem to be more confident group travel will be strong by
Spring
Back to nature- purposeful meeting experiences, sustainability- Millennials are top
attendee demographic
Less flexibility with cancellations/rebookings-Airlines are canceling a lot of flights
because of staffing
Discussion ensued about marketing strategies for Vail
– enhance group content on DiscoverVail.com
Changes in the marketplace- smaller groups, less rooms, shorter duration on length
of stay in 2021
MTS- 473 attendees are registered as of today
DiscoverVail will be the main sponsorship from the Town of Vail
• 2022 Planning Update-
Audience findings- we recommend shifting to a higher net worth audience
Moving forward we will be focusing on traditional and digital
2021 Media recap- in the packet materials you will find a detailed 2021 report that
outlines key findings from the VLMD 2021 media efforts
Redefining the role of Media for 2022
According to Adara, consumers spent over $12m on hotel bookings after seeing a
VLMD ad in 2021, we want to increase that.
We must redefine our key performance indicators, refine our targeting so we are more
honed into our best prospects, and optimize the media mix to ensure we inspire our
prospects when they consume media.
See presentation for more details
NEW- Qualified Traffic KPI- focused on driving engaged consumers to the site
Discussion ensued- Cactus will come back in February with a more detailed plan
• Campaign Production Updates
Final revised: further adjustments to end card animation
15 second cutdown
Tier 2 image selects and retouching
Building out the rest of the assets needed per 2022 media recommendation
Video will be shown next meeting
• Dashboard Review
We are transitioning over to Tableau
Purpose: to create a central place to view and monitor business, marketing, and user
experience metrics as it relates to our yearly goals
2022 Marketing Priorities:
Build the relationship- capture data, Engagement & Loyalty
Brand Stewardship: Positioning Vail as the Premier International Mountain Resort
Community
Optimize Visitation
Destination Management Leadership
Partner Operations
See presentation for more details
• Town of Vail Updates-
Reimaging events- approved all of quarter 1
Changing some of the formalities, we will present the new plan to council on February
15th
Spring back and Cowabunga
Elevate the experience March 1st-April 24th in coordination with VR
• Other Business
New meeting content- feedback on how the information is being presented
(packet/power point/etc), the Board likes the way the content is being delivered
lV. MINUTES
• VLMDAC December 16, 2021 Minute Approval by Jana/ second by Erica/ unanimous
• Action requested of Council
Adjournment
Motion to adjourn by Scott / second by Erica / unanimous 10:37am
Adjournment to VLMDAC Executive Session
VLMDAC Executive Session, pursuant to: 1) C.R.S. 24-6-402(4) (e)- to determine positions,
develop supplemental strategy and instruct negotiators
Upcoming Meetings:
VLMDAC Monthly Meeting Thursday, February 17, 2022
In-person at Grand View Room and Virtual Via Zoom