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HomeMy WebLinkAbout2022-03-15 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Town Council C hambers and Virtual on Zoom 1:00 P M, March 15, 2022 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Presentation / Discussion 1.1.End of Season Concert and 4th of J uly Fireworks Update 10 min. Presenter(s): Mia Vlaar, Economic Development Director Action Requested of Council: Listen to presentation and ask questions. Background: Staff will provide an update to Town Council on the End of Season Concert and a discussion about transitioning the J uly 4th Fireworks to a drone show. Staff Recommendation: Provide feedback on the proposal and associated costs to use drones instead of fireworks. 1.2.Year end investment report 10 min. Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: I nformational only Background: Section 2-2-8 of the Town Code requires an annual presentation of the town's investment report, which is also provided as a written report each quarter. This agenda item is a presentation of the town's investment report as of December 31, 2021. 1.3.East Vail Trails Update 20 min. Presenter(s): Commander Ryan Kenny, Vail Police Department Action Requested of Council: Listen to presentation and ask questions. Background: Staff will update Council on the operational plan for Summer 2022 regarding the East Vail Trails. 2.Interviews for Boards and Commissions 2.1.I nterviews for Design Review Board (D RB)20 min. Presenter(s): Tammy Nagel, Town Clerk Action Requested of Council: I nterview candidates who are interested in serving on D RB. Background: Three vacancies exist on the Town of Vail Design Review Board (D RB) and interviews will be conducted during the afternoon meeting. The term of each new appointment begins April 1, 2022 and expires on March 31, 2024 (two year terms). Duties of the five-member D RB include reviewing the design of new structures, remodels, sign requests, landscaping plans and other architectural and aesthetic matters. 2.2.I nterview Planning and Environmental Commission (P E C)25 min. March 15, 2022 - Page 1 of 78 Presenter(s): Tammy Nagel, Town Clerk Action Requested of Council: I nterview candidates who are interested in serving on P E C. Background: Four vacancies exist on the Town of Vail Planning and Environmental Commission (P E C) and interviews will be conducted during the afternoon meeting. Applicants must be residents and registered voters of the Town of Vail. The term of the appointment begins April 1, 2022 and expire on March 31, 2024 (two year terms). Duties of the seven-member P E C include review and determination of requests for variances and conditional use permits, and recommendations to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed plans and other community matters per the Town Charter and ordinances. 3.D R B / P E C Update (5 min.) 3.1.D RB / P E C Update Presenter(s): J onathan Spence, Planning Manager 4.Information Update 4.1.A I P P Minutes February 7, 2022 5.Matters from Mayor, Council and Committee Reports (10 min.) 6.Executive Session 6.1.Executive session pursuant to: 1. C .R.S . §24-6-402(4)(b) - to have a conferenc e with the Town Attorney to receive legal advice on spec ific legal questions, and C.R.S. §24-6-402(4) (e) to determine positions, develop a negotiating strategy and instruct negotiators on the topic of Timber Ridge Master Lease between the Town of Vail and the Vail Corporation dated May 24, 2021; and 2. C.R.S. §24-6-402(4)(a) To consider the purc hase, ac quisition, lease, transfer or sale of real, personal or other property, C.R.S. §24-6-402(4)(b), To hold a c onference with the Town's attorney to receive legal advice on specific legal questions, and C .R.S. §24-6-402(4)(e) To determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of potential real property acquisition by the Town wherein and further disc losure of this topic would compromise the purpose of being in Executive Session; and 3. C.R.S. §24-6-402(4)(e) To determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of Town Manager hiring process and interim Town Manager contract. 90 min. Presenter(s): Matt Mire, Town Attorney 7.Recess March 15, 2022 - Page 2 of 78 7.1.Recess 4:35 pm (estimate) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 hour notification dial 711. March 15, 2022 - Page 3 of 78 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: End of Season Concert and 4th of J uly F ireworks Update P RE S E NT E R(S ): Mia Vlaar, E conomic Development Director AC T IO N RE Q UE S T E D O F C O UNC I L: L isten to presentation and ask questions. B AC K G RO UND: S taff will provide an update to Town Council on the End of Season Concert and a discussion about transitioning the J uly 4th Fireworks to a drone show. S TAF F RE C O M M E ND AT IO N: Provide feedback on the proposal and associated costs to use drones instead of fireworks. AT TAC H ME N TS: Description Council Memo - Econ Dev Update on Special Events and Drone Show Presentation March 15, 2022 - Page 4 of 78 To: Vail Town Council From: Economic Development Department Date: 3/15/2022 Subject: Special Events Update – 4th of July Drone Show and Employee Concert EMPLOYEE CONCERT I. SUMMARY On February 15, staff requested the reallocation of $50,000 from the traditional spring concerts to an employee and locals’ concert and celebration to be held at the end of the ski season. An additional $25,000 is being contributed by Vail Resorts to support the event. An RFP was published, and one proposal was received. The proposal from Emerald Witch Productions, a production company associated with Fall Line Kitchen on Bridge Street, was reviewed by staff and CSE and a recommendation has been made to move forward with this event producer. II. BACKGROUND In January and February, staff presented plans to council to re-imagine our spring activations, moving away from large scale Ford Park concerts this spring due to high levels of visitation, staffing and operational challenges across town and more. There was support from council to move in this direction, though comments were made by council on how the loss of the concerts could negatively impact the locals and employees who celebrated the end of the ski season at these events. Based on this feedback staff requested funding to host an employee and local celebration concert in partnership with Vail Resorts at or near the conclusion of the ski season. The plan for the employee concert is to celebrate the hard work and dedication of Vail employees and residents with a day of recognition and thanks and a concert the day after closing day. The concert was originally scheduled for April 25th, but with the recent announcement of the extension of the ski season to May 1, the recommendation is now to host the concert on May 2nd. Emerald Witch Productions is made up of staff from Fall Line Kitchen and is being supported by other local businesses. They have planned out a fun celebration with live music, giveaways and other employee recognition elements, and PrimaVail will also include the final recognition of employees as part of the event. They also have a mental health focus for the event, supporting the challenges faced by the service industry in our community. The event will be promoted to locals and employees through the Town of Vail, Vail Resorts, the Vail Chamber and other business groups. A ticketing or registration will be setup to qualify guests as employed or living in the community. III. ACTION REQUESTED OF COUNCIL March 15, 2022 - Page 5 of 78 Town of Vail Page 2 Direct the Town Manager to enter into an agreement on a form approved by the town attorney with Emerald Witch Productions in amount not to exceed $75,000 for the execution of the spring Employee Concert and Celebration. PROPOSAL FOR 4th OF JULY DRONE SHOW I. SUMMARY Over the last few years, Colorado summers have been trending hotter and dryer resulting in historic wildfires and fire risk in our mountain communities. In 2021 and 2019 most recently, the fire conditions have resulted in the cancellation of our July 4th fireworks. To get ahead of the conditions and plan for a fun and safe Independence Day celebration, staff has researched replacing the traditional fireworks show with a drone show. II. BACKGROUND After the recent cancellation of our traditional fireworks shows due to fire danger, Staff has researched replacing the fireworks entertainment for the 4th of July. Laser light shows and drone shows were investigated as the primary options with drone shows providing the most visually impactful, customizable, and inspiring performance. The drone show technology is still relatively new which makes the use of them appealing as a spectator draw. In researching the drone show options, there are very few companies that provide these services, and they have a lot of requests for the 4th of July. While there are lots of communities that look at replacing their fireworks with drones, the cost can be prohibitive. The fireworks show in Vail, with the shell size and show type we have traditionally purchased, costs approximately $35,000. Drone shows are typically priced per drone with the cost typically around $500 per drone. To create a choreographed show with a scale similar to our 4” fireworks shells 150-200 drones are recommended for a total cost of approximately $100,000. The drone show would likely occur in a similar area as the fireworks show has making it visible all across town. Drone shows do allow for some creative customization that a fireworks show doesn’t allow. Images, simple text or logos can be programmed into the show, in addition to themed elements like a waving American flag for the 4th of July. The show can also be choreographed to music as has been done in partnership with KZYR and our fireworks show. Due to the battery life, drone shows are limited to approximately 10 minutes. Examples of drone shows of different sizes can be viewed here - https://www.youtube.com/watch?v=sDOPE9nqD5k&t=74s The 2022 budget included $35,000 for costs of the fireworks show for the 4th of July. An additional $65,000 has been included in the supplemental budget (to be reviewed this evening) for a total budget of $100,000 to fund a 200-drone show for the 4th of July. III. ACTION REQUESTED OF COUNCIL Town Council is asked to provide feedback on the proposal and associated costs to use drones instead of fireworks. March 15, 2022 - Page 6 of 78 SPRING EMPLOYEE CELEBRATION March 15, 2022 - Page 7 of 78 Spring Employee Celebration Hosting a celebration of our employees and locals who worked tirelessly to create great guest experiences during one of the hardest seasons on record. •Locals love live music! •Replace the traditional spring concerts with a local's celebration. •Town of Vail, Vail Resorts, VCBA, Prima Vail and local businesses will be bringing together employees after the mountain closes for a fun party. •Music, employee recognition, giveaways, cheap food and drink. March 15, 2022 - Page 8 of 78 The recommendation is to host the concert on May 2, the day after closing day. •Pros •Less operational impact with venues •Less concern of out-of-town guests being impacted by the event, or trying to attend •Availability of staff not having to work •Built in audience of VR staff and their traditional employee ski day celebration •Flexibility of venue •More time for planning •Cons •Potential of employees leaving town after the mountain closes •Less likelihood of businesses in the village being open Timing March 15, 2022 - Page 9 of 78 The recommendation is to host the concert at Ford Park. Solaris is a secondary option •Ford Park •Pros •Less operational impacts with venue setup •Separated from village and business infrastructure •Larger potential capacity •Easier to secure the venue •Cons •Depending on attendance, the venue can feel very big and empty •Further from businesses that may want to stay open for pre/post business •Loss of the parking lot for closing day Location March 15, 2022 - Page 10 of 78 The recommendation is to host the concert at Ford Park. Solaris is a secondary option •Solaris •Pros •Businesses in town could more easily host pre/post parties or employee gatherings •Venue is more comfortable for crowds between 1000 and 3000 •More accessible from regular bus service •Vibrancy and atmosphere of the village •Cons •Setup would begin on Closing Day •Harder to control the venue •Smaller potential capacity Location March 15, 2022 - Page 11 of 78 THANK YOU March 15, 2022 - Page 12 of 78 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Year end investment report P RE S E NT E R(S ): K athleen Halloran, F inance Director AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational only B AC K G RO UND: S ection 2-2-8 of the Town Code requires an annual presentation of the town's investment report, which is also provided as a written report each quarter. T his agenda item is a presentation of the town's investment report as of December 31, 2021. AT TAC H ME N TS: Description Investment March 15, 2022 - Page 13 of 78 2021 INVESTMENT REPORTTown Council | March 15, 2022March 15, 2022 - Page 14 of 78 1. Safety 2. Liquidity 3. YieldTown Council |   Finance   |   3/15/2022POLICY OBJECTIVES | Investment PolicyMarch 15, 2022 - Page 15 of 78 Town Council |   Finance   |   3/15/20222021 INVESTMENT RESULTS | YieldA comparison of year-end Treasury yields show the impact of higher inflation heading into 2022, as investors expect to be paid more for holding longer term treasuries.3 Mos. 6 Mos. 1 Yr. 2 Yr. 5 Yr.Dec 20210.06% 0.19% 0.39% 0.73% 1.26%Dec 20200.09% 0.09% 0.10% 0.13% 0.36%0.00%0.50%1.00%1.50%3 mo 6 mo 1 yr 2 yr 5 yrTREASURY YIELDSMarch 15, 2022 - Page 16 of 78 Town Council    |   Finance   |   3/15/20222021 INVESTMENT RESULTS | Comparison to Treasury1 year Treasury increased dramatically during 2021, with rising interest rates and inflation.Town’s average yield held steady throughout the year, surpassing the 1-Yr Treasury for the first three quarters.Q1 Q2 Q3 Q41 Yr Treasury 0.06% 0.07% 0.09% 0.39%Town of Vail 0.37% 0.32% 0.30% 0.33%0.00%0.05%0.10%0.15%0.20%0.25%0.30%0.35%0.40%0.45%Q1 Q2 Q3 Q4YIELD COMPARISONMarch 15, 2022 - Page 17 of 78 Town of Vail   |   Finance   |   3/15/20222021 INVESTMENT RESULTS | Investment MixColorado Pool, 59%CD's, 9%Gov't Securities, 11%Cash, 21%December 31, 2020$108.1MColorado Pool, 56%CD's, 7%Gov't Securities, 20%Cash, 17%December 31, 2021$127.2MMarch 15, 2022 - Page 18 of 78 Town of Vail   |   Finance   |   3/15/20222021 INVESTMENT RESULTS | Maturity< 1 year85%1‐2 years4%2‐5 years3%>5 years8%December 31, 2020< 1 Yr, 77%1 ‐2 Yrs, 1%2 ‐5 Yrs, 13%> 5 Yrs, 9%December 31, 2021March 15, 2022 - Page 19 of 78 Anticipate interest rates rising this year, along with inflationStick to our investment policy objectives: safety, liquidity and yield Continue to manage investment mix Make strategic decisions for use of cash for capital projects as appropriateTown of Vail   |   Finance   |   3/15/20222022 INVESTMENT STRATEGY March 15, 2022 - Page 20 of 78 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: East Vail Trails Update P RE S E NT E R(S ): Commander Ryan K enny, Vail P olice Department AC T IO N RE Q UE S T E D O F C O UNC I L: L isten to presentation and ask questions. B AC K G RO UND: S taff will update Council on the operational plan for Summer 2022 regarding the East Vail Trails. AT TAC H ME N TS: Description Memo March 15, 2022 - Page 21 of 78 To: Vail Town Council Through: Scott Robson, Town Manager From: Police Commander Ryan Kenney, Operations Date: March 10, 2022 Subject: East Vail Trails Update I. PURPOSE The purpose of this session is to provide an operational plan for the East Vail Trails for the upcoming summer. II. BACKGROUND At the direction of the Vail Town Council, the Booth Lake Trailhead parking lot (18 spaces) was closed on June 2, 2021, as a pilot program to address neighborhood safety concerns and overcrowding of the East Vail trails leading to the Eagles Nest Wilderness. The initiative was developed through a partnership facilitated by the U.S. Department of Transportation Volpe Center involving Town of Vail, U.S. Forest Service, Vail Valley Mountain Trails Alliance, Walking Mountains Science Center, Eagle Summit Wilderness Alliance, Vail Mountain School and Vail Resorts. The trailhead parking closure has been a key component in addressing the following goals: • Reduce parking issues • Reduce traffic and congestion • Reduce speeds • Reduce / disperse trail use to other trails • Enhance pedestrian safety To supplement the trailhead parking closure, the Vail Town Council gave final approval to an ordinance on May 18, 2021, that increased penalties for parking violations by establishing a Booth Lake Trailhead Parking Zone. Penalties are $100 for the first offense, $200 for the second offense within one year; and $300 for subsequent similar offenses within one year. Penalties within the remainder of the town remain at $50, $75 and $150 in the respective categories. Regulatory signs have been posted in the neighborhood to identify the no parking areas. In addition to changes at the Booth Lake trailhead, improvements were initiated by USFS at the Gore-Deluge trailhead in which designated parking spaces and delineated no parking areas were created to address conflicts between vehicles and bicyclists on Vail Pass. Lastly, efforts were made to actively promote stewardship and Leave No Trace principles through in-person contacts by volunteer Trail Hosts. III. SUMMARY OF TRAIL USE Trail Count Comparisons March 15, 2022 - Page 22 of 78 Town of Vail Page 2 East Vail Trail Counts, June - September 2019-2021 * Based on extrapolation of other trails to account for missing data from June 1-15, 2021 ** Based on extrapolation to account for missing data from August 1-9, 2021 *** Based on extrapolation of existing data as data is valid through September 22, 2021 • Aug 2021 vs. Aug 2019 • Pitkin trail count is down 5% • Other trail counts are up 15-25% • Aug 2021 vs. Aug 2020 • Booth trail count is down ~30% • Other trail counts are down ~10-25% • Sept 2021 vs. Sept 2019 • Pitkin trail count is up ~30% • Other trail counts are up 10-20% • Sept 2021 vs. Sept 2020 • Booth trail count is down 45% • Bighorn trail count is down 35% • Other trail counts are down ~15-20% IV. NEXT STEPS Town staff has met and reviewed information from the 2021 closure of the Booth Lake Trailhead parking lot. Based on review of that information, staff is preparing to adjust the operational plan for 2022 to allow private vehicle access to the Booth Lake Trailhead parking lot for short-term drop-off only. This will commence once construction of the restroom facility is completed in early July. This scenario is intended to reduce the impacts that occurred last summer when private driveways in the neighborhood were frequently used for unwelcome drop-off activity and other disruptions. Allowing cars to turn around in the existing parking spaces eliminates the need for them to turn around on private property. Closing the road to “neighborhood traffic only” is not an option as it is a public roadway. To maintain the trailhead lot as drop-off only, ongoing police enforcement will be critical, and vehicles will need to be towed if found in violation. Previous enforcement efforts have shown that many hikers are willing to pay a fine to park their vehicles at the trailhead. Therefore, clear and abundant signage will be needed to inform anyone using the short-term drop-off that vehicles will be towed for violations. Besides signage, no major modifications are needed to transition the parking lot to a short-term drop-off. Several of the parking spaces will be signed as “Authorized Vehicles Only” to accommodate U.S. Forest Service, Colorado Parks and Wildlife and similar agencies. March 15, 2022 - Page 23 of 78 Town of Vail Page 3 Staff does not anticipate a significant increase in private vehicle traffic compared to last summer, however, to keep speeds down in the neighborhood, traffic calming measures will be implemented along Booth Falls Road. Options include seasonal rubber speed bumps, a radar speed sign and additional police enforcement. Four traffic studies have been done in recent years during the hiking season on Booth Falls Road. These traffic studies have shown the average speed is 14.19 MPH. Construction of the restroom facility will impact implementation of the recommendations. At this time, it is anticipated that construction will begin in mid-May. Parking will be allowed at the trailhead, as it is now, up until that start. During construction from mid-May into early July, parking and drop-offs will not be allowed. Signage will be placed at the bottom of the road and will be regulated with a combination of construction traffic control, trail hosts and police enforcement. Once construction is complete, the drop-off zone will be implemented. Potential construction delays may impact this proposed schedule. Just as the 2021 season, all hotel shuttles will be required to use the designated shuttle drop-off area located at the bus stop on the Frontage Road. A significant effort from staff will be required to ensure that all hotels comply with this request. In addition, promotional activities will reinforce “Bus/Bike It to Hike It” as the recommended option for Booth Lake Trail access as well as for the other East Vail trails. The Trail Host program, managed by the Welcome Centers, will provide guests with wayfinding assistance, trail and parking information, Eagles Nest Wilderness stewardship ethics as well as tips on trail and dog etiquette to impart a welcoming atmosphere. The Trail Host Program will have a presence on Fridays, Saturdays and Sundays, mid-June-Aug 31 Staff will be meeting with Vail Mountain School on the morning of March 15th to determine their plans with the VMS parking lot. Elimination of the VMS parking lot for trail use would simplify the message for asking trail users to find alternative transportation to the trailhead. March 15, 2022 - Page 24 of 78 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: I nterviews for Design Review B oard (D R B) P RE S E NT E R(S ): Tammy Nagel, Town Clerk AC T IO N RE Q UE S T E D O F C O UNC I L: I nterview candidates who are interested in serving on D R B . B AC K G RO UND: Three vacancies exist on the Town of Vail Design Review Board (D R B ) and interviews will be conducted during the afternoon meeting. T he term of each new appointment begins April 1, 2022 and expires on March 31, 2024 (two year terms). Duties of the five-member D R B include reviewing the design of new structures, remodels, sign requests, landscaping plans and other architectural and aesthetic matters. AT TAC H ME N TS: Description D R B Letters of Interest March 15, 2022 - Page 25 of 78 PIERCE AUSTIN ARCHITECTS VAIL, COLORADO Date: 2/24/22 Town of Vail Planning Staff, I would like to formally inform you of my interest in continuing involvement in the Town of Vail Design Review Board. I received dual master’s degrees from The University of Colorado in architecture and urban design. I have worked as an architect and lived in Vail for almost ten years. During my time in Vail, I have been involved in many projects including single family homes, multi-family buildings, commercial and civic projects. If it’s possible to continue my involvement, please let me know. Thanks, Kit Austin, AIA 2077 N Frontage Rd., W. Suite G Vail, Colorado 81657 P: 970.476.6342 www.vailarchitects.com March 15, 2022 - Page 26 of 78 Erin Iba 2475 Garmisch Dr., #1▪ Vail, CO 81657 ▪ 212-729-1043 www.ibadesignassociates.com Tammy Nagel Doug Cahill 75 South Frontage Road Vail, CO 81657 Design Review Board and Vail Town Council members, I am excited to express my interest in volunteering on the Design Review Board appointment for April 1, 2022 through March 31, 2024. As a full time resident and registered voter in Vail, I am interested in doing my part for our town and community. Having seen first-hand the long-term effects of poor development planning and/ or enforcement of plans in numerous communities, I realize how critical this boards work is to maintaining the Town of Vail’s brand and culture. As both a homeowner and an interior designer, I have valuable real-world experience with design guidelines and developmental standards and their applications. While living and working in New York City, I was appointed to the design team for the $7 million restoration of Gracie Mansion, the circa 1799 historic mayoral home. I was later selected for the design team remodel on the Office of the City Clerk, Marriage Bureau Division. Both historic properties that involved private and city funds, laborious historic preservation standards, city zoning and permit requirements, best practices review and immense public scrutiny. Once I moved to Denver I volunteered for the Denver Art Museum Design Council, worked to outline standards for the historic Baker Neighborhood, and remodeled a Burnham Hoyt architectural landmark home in Denver Country Club working closely with various city, county and landmark entities for both exterior (to include landscape and façade) and interior required standards for historic preservation. I am confident that I will bring experience working collaboratively with peers, members of town council and our community while adhering to the guidelines and standards put in place for the Town of Vail. The “brand” of Vail is important for our businesses and community as we plan and look forward to the future of our spectacular mountain home! Thank you for your time and consideration in advance. I look forward to answering any further questions and can be reached at; e_iba@mac.com or 212-729-1043. Best Regards, Erin Iba March 15, 2022 - Page 27 of 78 Erin Iba 2475 Garmisch Dr., #1▪ Vail, CO 81657 ▪ 212-729-1043 www.ibadesignassociates.com WORK EXPERIENCE Iba Design Associates, New York, New York/ Denver, Colorado/ Vail, Colorado February 2008- Present Founder • Manage residential (Average construction $2 Million and furnishing $400K), hospitality (Average FFE $200K) and commercial projects (Average FFE $75K) in various design phases from client relationship, conception, space planning, project management and installation • Work with architects, structural engineers and build firm to manage every aspect of the project from concept, finish and material selection, lighting design, custom furniture, millwork design and art consultation • Create construction documents, permit packages, RCP, detail cabinetry/ window and door/ exterior CAD drawings • Facilitate budget allocation, project management, procurement, tracking and expediting, invoicing, billing and reporting Koroseal, Denver, Colorado November 2011- August 2013 Sales Manager • Sold interior architectural products to Interior Design and Architectural Firms • Met annual sales quota of $1.2 million The Alpha Workshops, New York, New York February 2011- October 2011 Sales and Marketing Manager • Responsible for management of showroom sales reps, vendors, licenses, product lines and media/ public relations Michael Tavano Showroom, New York, New York October 2009- September 2010 Sales Manager • Manage three-person sales staff, vendor relations, project schedules, and tracked/expedited orders Drake Design Associates, New York, New York January 2008- February 2009 February 2009- 2011 (various freelance work) Interior Designer • Managed residential, commercial and hospitality projects in various design phases from conception, space planning, project management and installation • Collaborated with teammates, engineers, architects, contractors, consultants, vendors and the trades • Specified finish/ material selection, lighting design, custom furniture, textiles and millwork for multiple projects • simultaneously • Responsible for production, budget, procurement, tracking and delivery 1994- 2004 Software Sales EDUCATIONAL DATA Parsons Paris School of Design- Paris, France Fine Arts Program, 2007 Fashion Institute of Technology- New York, New York Interior Design Program, 2004- 2005 Baylor University- Waco, Texas Bachelor of Arts, December 1993 References Furnished Upon Request March 15, 2022 - Page 28 of 78 Kathryn Middleton 1865 W Gore Creek Dr Vail, CO 81657 970.376.1076. katmidds@gmail.com 7th March 2022 Tammy Nagel Vail Town Clerk 75 S Frontage Rd Vail, CO 81657 Dear Tammy, I am submitting this Letter of Intent to renew my seat on the Design Review Board (DRB) for the next term. I have learned a lot about the Town of Vail’s policies and procedures through the DRB, but have more to learn about Design Review architectural guidelines and standards and Vail Town Codes, therefore I would like to continue down this path for the next term. The Design Review Board has an important role to ensure that development standards comply with the Town’s design guidelines to maintain the character and charm of Vail. That includes site planning, building materials, and landscaping that are compatible with architectural design goals and the impact on our natural environment. Now that I am learning the key design architectural goals, I believe that I am an ideal candidate to remain on the DRB. I look forward to continuing my learning process in the best interest of the Town and the design objectives to maintain the charm and uniqueness and character through the architecture of Vail on the DRB. Thank you, Katy Midn March 15, 2022 - Page 29 of 78 Kathryn Middleton katmidds@gmail.com 970.376.1076 Work Experience ●Pepi Sports, ladies ski wear supervisor, 1982-1998 ●Gore Range Mountain Works, sales associate team, 1998-2000 ●Vail Nordic Center, owner/operator, 2000-2005 ●Vail Nordic Shop, Vail Village, owner/operator 2005-2010 ●Gorsuch Ltd., sales associate team, 2015-present Community Volunteer Work ●UCI Mountain Bike World Championships 1994, Vail CO, videographer, course marshall ●Colorado Thunderbirds AAA 14U National Hockey Team, Denver CO, fundraising events, food/beverage & transport manager, 2009-2010 season ●Colorado Thunderbirds AAA 15U National Hockey Team, Denver CO, fundraising, tournament events, food/beverage & transportation manager, 2010-2011 season ●Birds of Prey World Cup, banner crew, 2014 ●Go Pro Mountain Games, awards team, summer 2015 Current Volunteer Work ●Mountain Valley Horse Rescue, McCoy CO, volunteer board member since 2017, current position: Treasurer ●Eagle County Wildlife Roundtable, stakeholder seat: Equestrian/Recreation since February, 2020 ●Eagle County Wildlife Roundtable, participant: Education & Outreach Committee, authored three articles published in the Vail Daily: ○“Calling all backcountry enthusiasts”, published February, 6, 2021 ○“Learning to Live with Wolves”, published July 6, 2021 ○“Angling in Today’s Climate”, published August 7, 2021 ●Town of Vail, Design Review Board, partial term expiring March 2022 Education (most recent, & CSU in progress) ●Colorado Mountain College, BA Sustainability Studies, graduated with honors December, 2020 ●Harvard Business School Online , Sustainable Business Strategies, summer 2020 ●Harvard Business School Online, Financial Accounting , summer 2021 ●CSU Graduate Certificate for Conservation Actions for Lands, Animals, and People March 15, 2022 - Page 30 of 78 JOHN B. REDIKER 2477 GARMISCH DRIVE VAIL, COLORADO 81657 (970) 331-3936 jrediker@yahoo.com Physical Address: 105 Edwards Village Blvd.  Suite C210  Edwards, Colorado 81632 Telephone: (970) 987-5230  Facsimile: (970) 797-4822 March 9, 2022 VIA ELECTRONIC MAIL Vail Town Council c/o Tammy Nagel 75 S. Frontage Road Vail, Colorado 81657 Dear Members of the Vail Town Council, I enclose with this letter my resume for your consideration for either an open position on the Town of Vail Design and Review Board or the Town of Vail Planning and Environmental Commission. I am submitting for both positions based upon my past experience participating on both entities, my enjoyment in doing so and my continued desire to serve the Town as a member of the community. I look forward to the opportunity to meet with you to discuss my qualifications and my interest in either position. Very Truly Yours, John B. Rediker March 15, 2022 - Page 31 of 78 1 JOHN B. REDIKER 2477 Garmisch Drive, Unit E Vail, Colorado 81657 970-331-3936 EDUCATION Washington and Lee University School of Law. Lexington, Virginia. August 1996 – May 1999. J.D. The Environmental Law Digest, November 1996 - May 1999: Articles Editor; Articles Staff Writer. Author, Voluntary Environmental Audits and Disclosure Requirements, Environmental Law News, Virginia State Bar, Winter 1998. The University of North Carolina at Chapel Hill. Chapel Hill, North Carolina. August 1990 - June 1994. B.A. English/ History minor. Dean’s List, Spring 1992, 1994. Vice-president, Beta Theta Pi Fraternity. Member - Colorado State Bar, United States Federal Court for the District of Colorado, United States Second Circuit Court of Appeals, United States Ninth Circuit Court of Appeals, United States Tenth Circuit Court of Appeals. EXPERIENCE Attorney. Vail, Colorado. June 2010 - Present. Opened solo law practice in June 2010. Represent clients in federal court and state courts throughout Colorado and the United States in a variety of civil litigation matters. Cases primarily involve real estate, construction and commercial litigation. Representative clients include homeowners associations, individual homeowners, and businesses. Owner, Moe’s Original Bar-B-Que. Breckenridge, Colorado. September 2012-September 2019. Partner in Moe’s Original Bar-B-Que location opened in Breckenridge. Engaged in all aspects of restaurant daily operations, management and ownership. Board Member, Town of Vail Design Review Board. April 2018 - Present. Currently serve as member of the Town of Vail Design Review Board. Commissioner, Town of Vail Planning and Environmental Commission. September 2010-March 2018. Served as Commissioner of the Town of Vail Planning and Environmental Commission, including two years as Chairman. Thomas Genshaft P.C. Aspen, Colorado. May 2007 – May 2010. Partner; Associate - Worked both as a partner and an associate in civil litigation and transactional law firm. Independent management of cases involving general commercial litigation and real estate litigation. Experience in all phases of litigation from case initiation, discovery, trial and appellate work. Managed cases pending in state and federal courts in Colorado and other jurisdictions as well as cases in arbitration. Milberg Weiss Bershad & Schulman LLP. New York, New York. June 2004 – February 2007. Attorney – Associate position in plaintiffs’ class action securities law firm. Member of the trial team for In re Walt Disney Co. Derivative Litig.; performed cross-examinations of director defendants and assisted in the preparation of cross-examinations of other defendants and experts. The senior Milberg Weiss associate assigned to In re Initial Pub Offering Sec. Litig. – at the time the largest class action lawsuit ever filed in the United States. Experience in all phases of litigation for a variety of securities cases including brief March 15, 2022 - Page 32 of 78 2 writing before federal district and appellate courts, preparing for and conducting depositions, as well as general discovery management. ARCADIS G&M, Inc. Denver, Colorado. August 2003 - February 2004. Associate General Counsel – Associate counsel position at an engineering, environmental and architectural corporation. Experience in all aspects of handling corporation’s legal affairs on a day -to-day basis. Work included negotiating contracts, managing litigation, collections, corporate governance and handling other corporate legal affairs. Temkin Wielga & Hardt LLP. Denver, Colorado. October 1999 - August 2003. Attorney - Associate position at an environmental and commercial litigation practice. Environmental litigation experience includes CERCLA, RCRA, and other hazardous waste statutes for a variety of cases involving mining sites, industrial properties, and w aste disposal facilities. Experience in regulatory compliance matters. Transactional experience includes counsel and advice regarding impacted real estate, negotiating purchase and sale agreements for impacted properties, and negotiating insurance covera ge for impacted properties. Commercial litigation experience includes all phases of litigation in state and federal court, including federal appellate practice. McKenzie Rhody, LLC. Denver Colorado. August 1999 - September 1999. Attorney - Contract position - Legal research and motion drafting for construction litigation practice. Legal Aid Society. Lexington, Virginia. August 1998 – May 1999. Intern - third year practice certified. Representation in state courts of indigent persons with legal problems common to poverty population: consumer/credit, domestic relations, landlord/tenant, and public benefits. The Southern Environmental Law Center. Charlottesville, Virginia. May 1998- August 1998. Law clerk - The SELC is a non-profit, legal organization providing legal representation for environmental and conservation organizations both in court and before regulatory agencies. Researched and d rafted memoranda and other documents concerning issues involving the Clean Air Act and NEPA. March 15, 2022 - Page 33 of 78 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: I nterview P lanning and E nvironmental Commission (P E C) P RE S E NT E R(S ): Tammy Nagel, Town Clerk AC T IO N RE Q UE S T E D O F C O UNC I L: I nterview candidates who are interested in serving on P E C. B AC K G RO UND: Four vacancies exist on the Town of Vail P lanning and E nvironmental Commission (P E C) and interviews will be conducted during the afternoon meeting. A pplicants must be residents and registered voters of the Town of Vail. The term of the appointment begins A pril 1, 2022 and expire on March 31, 2024 (two year terms). Duties of the seven-member P E C include review and determination of requests for variances and conditional use permits, and recommendations to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed plans and other community matters per the Town Charter and ordinances. AT TAC H ME N TS: Description P E C Letters of Interest March 15, 2022 - Page 34 of 78 JENNIFER BRUNO 1990 CHAMONIX LN VAIL CO 970 471 4572 Education College of William and Mary BA / English + Art History 1992 Work Experience DUE Luca Bruno November 2001 - Present Owner / Operator Clothing Boutique in Vail Village. Eclipse Sports Marketing September 2000 – January 2003 Director of Sponsorship Services Colorado Ski Museum June 1995 – September 2000 Director of Development Volunteer/Board Experience Vail Town Council Commission on Special Events - Chair Vail Valley Foundation – Board Member Bravo! Vail – Board Member Vail Valley Soccer Club – Board Member March 15, 2022 - Page 35 of 78 From:Bill Jensen To:Tammy Nagel Subject:Planning and Environmental Commission Date:Monday, February 28, 2022 1:24:44 PM Tammy, I am interested in submitting my name for one of the open PEC positions. I have been a resident homeowner and registered voter in Vail since 1999. Please let me know what submittal requirements are required. Bill Jensen 1718 Buffehr Creek Road Vail, CO 81657 (970) 343-2414 March 15, 2022 - Page 36 of 78 Bio for William (Bill) Jensen Bill and his wife Cheryl have lived and been a part of the Vail community since 1999 Bill enjoyed a 47 year ski industry career (retired 2020) Bill began his ski industry career at Mammoth Mountain, California in 1974 as a lift operator and in subsequent years in mountain operations. Bill spent 10 years in resort operations with Mammoth, Sun Valley, Ski Bluewood, and Sunday River. Bill was Vice President North America for Pisten Bully Slope Vehicles from 1980 to 1988. Bill transitioned to President/CEO roles in 1991 with Northstar at Tahoe (and subsequently as President of the Resort Group that included Sierra at Tahoe and Bear Mountain). In 1997, Bill joined Vail Resorts as COO of Breckenridge and in 1999 became COO of Vail Mountain. In 2006 Bill was promoted to President of Vail Resorts Mountain Division. In 2008, Bill joined Intrawest as CEO overseeing a dozen North American resorts including Winter Park, Copper Mountain, Steamboat, Mont Tremblant, Stratton and Whistler Blackcomb. Bill concluded his career as CEO of Telluride Ski & Golf Resort (2015-2020). Industry Accomplishments: Managed the three highest skier volume resorts in North America (Breckenridge, Vail, and Whistler Blackcomb. Vail and Whistler Blackcomb were recognized as the #1 ski resort by SKI Magazine 12 times during his involvement. As CEO of Intrawest hosted the 2010 Winter Olympics at Whistler/Blackcomb. Led two public market IPO’s (Whistler Blackcomb, 2012 Toronto Stock Exchange and Intrawest, 2014 New York Stock Exchange). . Past Chairman of the National Ski Areas Association March 15, 2022 - Page 37 of 78 Past Chairman of the Colorado Tourism Board Two-time Colorado Ski Country Chairman’s Award Inducted into the Colorado Ski and Snowboard Hall of Fame in 2008 Inducted into the US Ski and Snowboard Hall of Fame in 2018 National Ski Areas Association Lifetime Achievement Award 2021 Relevant PEC Experience: Direct involvement in four mountain and resort village infrastructure Master Plan documents during my career. Managed/Involvement in $300 plus million of capital investment projects over the past 30 years. March 15, 2022 - Page 38 of 78 Date: February 25, 2022 Vail Town Council Attn: Tammy Nagel Town Clerk Town of Vail 75 Frontage Road Vail, CO 81657 RE: Planning and Environmental Commission (PEC)Vacancy-Letter of Interest Town of Vail Town Council, Per request I offer the following as interest in serving on the Town of Vail PEC. Mr. Judge is the current President of Judge + Associates Inc. Architects and Planners (J+A). In 1991 Brian moved to the Vail valley to pursue his Architectural career and in 1996, he founded his architectural firm. Previously known at VAG Architects and today as Judge+Associates Architects and Planners the firm is a thriving design and development company with projects throughout the valley and the country. Mr. Judge is a member of the American Institutes of Architects and a past Board Member of The Eagle County Habitat for Humanity and the Eagle County Planning Commission. His community work includes working with the Urban Land Institute, holding board positions on numerous Districts and Authorities and an acting member for local 501c3 organizations. Brian has worked worldwide as a resort master planner and Architect and has done smaller scale real estate development since 2005 both in and out of the county. As the Architect and Planner for numerous large-scale developers in sensitive mountain communities across the state and western regions Brian has brought projects through many planning commissions as the project representatives since 1996 and understands the planning process and needs of participating and performing. Personal note: I am approachable and reachable, and I think that is one of the fundamental needs of a any board or commission member. I am a long term local and active in the community and understand the intricacies of development, proper planning, and the need for balanced growth. I am known to help foster productive discussions among others and have participated in writing numerous community development standards and participated in many county land planning workshops. March 15, 2022 - Page 39 of 78 PEC Letter of Interest February 25, 2022 Physical Address: 105 Edwards Village Blvd. Suite G104 (970) 949-7034 Mailing Address: P.O. Box 1734 Vail, CO 81658-1734 Edwards, CO 81632 email: general@judge-associates.com I am a very detail oriented, clear and open communicator, and have worked within the Town of Vail as an Architect since 1992. I have many interests in participating as a PEC member and seeing the Town continue to advance, I share a passion for master planning and the development process and as a fair and open minded individual I balance and understand the objectives of the few as related to the benefits of the many. I am not currently serving on any boards or commissions, yet I have resided on numerous Design Review Boards, Metro Districts, Homeowners Associations am a past Board member of the Eagle County Habitat for Humanity and the Eagle County Planning Commission. I believe I am the right person for the position, that I will be a value addition to the Commission and am ready to take on the role. Knowing we all share similar values in and for our community I am dedicated to serve on the Planning and Environmental Commission during these exciting times and hope to offer my expertise for the evaluation of responsible, sustainable, and environmentally friendly growth in our community. I have had numerous colleagues in the community urged me to reply to this position and I believe the timing is right in my career in such I look forward to participating on this commission with my colleagues. Sincerely, Judge + Associates Inc. Architects & Planners Brian T. Judge, Principal Mr. Judge graduated from the University of Colorado, Boulder and resides in the Town of Vail while raising his two active and outstanding children, like so many others whenever possible you can find Brian outside enjoying the splendor of the valley as he spends much of his free time golfing and skiing. March 15, 2022 - Page 40 of 78 Dear Vail Town Council: I am providing my letter of interest for appointment to the Town of Vail Planning & Environmental Commission. I am a full-time resident of Vail residing at 1255 Westhaven Circle. I first visited Vail in 1969 as a guest and have been returning ever since. My family and I became part-time homeowners in 2001, and in 2016, we moved to Vail to become permanent, year-round residents. Since moving to Vail full-time, I have become increasingly active in the Vail community and wish to do more. I am uniquely qualified to serve on the Town of Vail Planning and Environmental Commission given my background, experiences and community involvement. I presently serve on the Vail Sustainable Destination Steering Committee and the co-founder and co-chair of the Eagle County Housing Task Force. The steering committee and task force have provided me with the experiences needed to balance the importance of environmental stewardship with the perspectives necessary to address our region’s housing needs. I believe it is critical that the PEC acts as both a planning commission and an environmental commission when addressing these two most important community issues. My LEED AP certification further qualifies me to serve on this most important commission. I understand and value the importance of the role of a Planning & Environmental Commission member. The role of the PEC is to review and apply Town Council directed policies and apply development standards and criteria to development applications in an objective and consistent manner. Having been through the Town’s development review process in the construction of my family’s home in Vail has provided me with firsthand knowledge of the Town’s land planning and development practices. I am familiar with Town of Vail development issues including master planning, land use, zoning, and special development districts. I am confident that I have the ability and the time needed to commit to the Town of Vail Planning & Environmental Commission. My current schedule allows me to dedicate the time to reviewing materials in advance of the meeting and attending the twice monthly meetings. For these reasons, I believe I am capable of serving as a valuable team member. I hope you will seriously consider my interest in the appointment and I look forward to the opportunity to serve the Vail community on the Town of Vail Planning & Environmental Commission. Respectfully, Robert Lipnick, M.D., MBA, LEED AP rnlipnick@gmail.com 301-938-0585 March 15, 2022 - Page 41 of 78 From:gpaxvail@aol.com To:Tammy Nagel Subject:PEC Date:Friday, February 25, 2022 8:19:43 AM Ms Nagel, I would like to submit my name for re-appointment to the PEC. Thank you, Henry Pratt March 15, 2022 - Page 42 of 78 JOHN B. REDIKER 2477 GARMISCH DRIVE VAIL, COLORADO 81657 (970) 331-3936 jrediker@yahoo.com Physical Address: 105 Edwards Village Blvd.  Suite C210  Edwards, Colorado 81632 Telephone: (970) 987-5230  Facsimile: (970) 797-4822 March 9, 2022 VIA ELECTRONIC MAIL Vail Town Council c/o Tammy Nagel 75 S. Frontage Road Vail, Colorado 81657 Dear Members of the Vail Town Council, I enclose with this letter my resume for your consideration for either an open position on the Town of Vail Design and Review Board or the Town of Vail Planning and Environmental Commission. I am submitting for both positions based upon my past experience participating on both entities, my enjoyment in doing so and my continued desire to serve the Town as a member of the community. I look forward to the opportunity to meet with you to discuss my qualifications and my interest in either position. Very Truly Yours, John B. Rediker March 15, 2022 - Page 43 of 78 1 JOHN B. REDIKER 2477 Garmisch Drive, Unit E Vail, Colorado 81657 970-331-3936 EDUCATION Washington and Lee University School of Law. Lexington, Virginia. August 1996 – May 1999. J.D. The Environmental Law Digest, November 1996 - May 1999: Articles Editor; Articles Staff Writer. Author, Voluntary Environmental Audits and Disclosure Requirements, Environmental Law News, Virginia State Bar, Winter 1998. The University of North Carolina at Chapel Hill. Chapel Hill, North Carolina. August 1990 - June 1994. B.A. English/ History minor. Dean’s List, Spring 1992, 1994. Vice-president, Beta Theta Pi Fraternity. Member - Colorado State Bar, United States Federal Court for the District of Colorado, United States Second Circuit Court of Appeals, United States Ninth Circuit Court of Appeals, United States Tenth Circuit Court of Appeals. EXPERIENCE Attorney. Vail, Colorado. June 2010 - Present. Opened solo law practice in June 2010. Represent clients in federal court and state courts throughout Colorado and the United States in a variety of civil litigation matters. Cases primarily involve real estate, construction and commercial litigation. Representative clients include homeowners associations, individual homeowners, and businesses. Owner, Moe’s Original Bar-B-Que. Breckenridge, Colorado. September 2012-September 2019. Partner in Moe’s Original Bar-B-Que location opened in Breckenridge. Engaged in all aspects of restaurant daily operations, management and ownership. Board Member, Town of Vail Design Review Board. April 2018 - Present. Currently serve as member of the Town of Vail Design Review Board. Commissioner, Town of Vail Planning and Environmental Commission. September 2010-March 2018. Served as Commissioner of the Town of Vail Planning and Environmental Commission, including two years as Chairman. Thomas Genshaft P.C. Aspen, Colorado. May 2007 – May 2010. Partner; Associate - Worked both as a partner and an associate in civil litigation and transactional law firm. Independent management of cases involving general commercial litigation and real estate litigation. Experience in all phases of litigation from case initiation, discovery, trial and appellate work. Managed cases pending in state and federal courts in Colorado and other jurisdictions as well as cases in arbitration. Milberg Weiss Bershad & Schulman LLP. New York, New York. June 2004 – February 2007. Attorney – Associate position in plaintiffs’ class action securities law firm. Member of the trial team for In re Walt Disney Co. Derivative Litig.; performed cross-examinations of director defendants and assisted in the preparation of cross-examinations of other defendants and experts. The senior Milberg Weiss associate assigned to In re Initial Pub Offering Sec. Litig. – at the time the largest class action lawsuit ever filed in the United States. Experience in all phases of litigation for a variety of securities cases including brief March 15, 2022 - Page 44 of 78 2 writing before federal district and appellate courts, preparing for and conducting depositions, as well as general discovery management. ARCADIS G&M, Inc. Denver, Colorado. August 2003 - February 2004. Associate General Counsel – Associate counsel position at an engineering, environmental and architectural corporation. Experience in all aspects of handling corporation’s legal affairs on a day -to-day basis. Work included negotiating contracts, managing litigation, collections, corporate governance and handling other corporate legal affairs. Temkin Wielga & Hardt LLP. Denver, Colorado. October 1999 - August 2003. Attorney - Associate position at an environmental and commercial litigation practice. Environmental litigation experience includes CERCLA, RCRA, and other hazardous waste statutes for a variety of cases involving mining sites, industrial properties, and w aste disposal facilities. Experience in regulatory compliance matters. Transactional experience includes counsel and advice regarding impacted real estate, negotiating purchase and sale agreements for impacted properties, and negotiating insurance covera ge for impacted properties. Commercial litigation experience includes all phases of litigation in state and federal court, including federal appellate practice. McKenzie Rhody, LLC. Denver Colorado. August 1999 - September 1999. Attorney - Contract position - Legal research and motion drafting for construction litigation practice. Legal Aid Society. Lexington, Virginia. August 1998 – May 1999. Intern - third year practice certified. Representation in state courts of indigent persons with legal problems common to poverty population: consumer/credit, domestic relations, landlord/tenant, and public benefits. The Southern Environmental Law Center. Charlottesville, Virginia. May 1998- August 1998. Law clerk - The SELC is a non-profit, legal organization providing legal representation for environmental and conservation organizations both in court and before regulatory agencies. Researched and d rafted memoranda and other documents concerning issues involving the Clean Air Act and NEPA. March 15, 2022 - Page 45 of 78 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): J onathan S pence, Planning Manager AT TAC H ME N TS: Description March 2, 2022 D R B Meeting Results March 14, 2022 P E C Meeting Results March 15, 2022 - Page 46 of 78 D ESIG N R EVIE W B O AR D March 2, 2022, 2:00 P M Town Council Chambers and Virtual on Zoom 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_bA K S68B E Rc2RR1kKiF N6qg After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: Doug Cahill, J ohn Rediker, Peter Cope, Kit Austin, Kathryn Middleton Absent: None 2.Main Agenda 2.1.D R B22-0035 - Delponte Residence Final review of an addition Address/Legal Description: 3070 Booth Creek Drive/ Lot 7, Block 3, Vail Village Filing 11 Applicant: Reggie D. Delponte Residence Trust No. 1 & No. 2, represented by Shepherd Resources I nc. A I A Planner: J onathan Spence 1. Prior to submitting for a building permit, the applicant shall cause to be removed all existing private improvements, including sod, located on Vail Village Filing 11, Tract C. J ohn Rediker moved to approve with conditions and with the findings that the application meets 14-10-2 and 14-10-5. Peter Cope seconded the motion and it passed (5-0). 2.2.D R B21-0496.001 - North Fifth L LC Final review of a change to approved plans (party wall/materials) Address/Legal Description: 303 Gore Creek Drive Unit 7/Lot 7, Block 5, Vail Village Filing 1 Applicant: North Fifth LLC, represented by Berglund Architects Planner: Greg Roy J ohn Rediker moved to approve with the findings that the application meets 14-10-2 and 14-10-5. Peter Cope seconded the motion and it passed (4-0). Abstain:(1)Austin March 15, 2022 - Page 47 of 78 2.3.D R B22-0011 - Rawhide Equity Partners L LC Final review of an addition Address/Legal Description: 4250 Spruce W ay/Lot 1, Block 7, Bighorn Subdivision 3rd Addition Applicant: Rawhide Equity Partners L L C, represented by Chalet Design L L C Planner: J amie Leaman-Miller J ohn Rediker moved to table to the next available meeting. Peter Cope seconded the motion and it passed (5-0). 2.4.D R B22-0044 - W estside Cafe Final review of a business sign Address/Legal Description: 2211 North Frontage Road W est/ Lot 1, Highline Subdivision Applicant: Westside Cafe, represented by Sign Design Planner: J amie Leaman-Miller J ohn Rediker moved to table to the next available meeting. Peter Cope seconded the motion and it passed (5-0). 3.I nformational Update 3.1.Landscaping Code Proposal 4.Staff Approvals 4.1.D R B22-0020 - Aspen Tree Condominiums Final review of an exterior alteration (reroof) Address/Legal Description: 931 Red Sandstone Road/ Aspen Tree Condominiums Applicant: Aspen Tree Condominiums, represented by Horn Brothers Roofing Planner: Greg Roy 4.2.D R B22-0021 - Sitzmark at Vail Final review of an exterior alteration (skylight) Address/Legal Description: 183 Gore Creek Drive/ Lot A, Block 5B, Vail Village Filing 1 Applicant: Sitzmark at Vail, represented by Nedbo Construction Planner: J amie Leaman-Miller 4.3.D R B22-0040 - W est Living Trust Final review of an exterior alteration (windows/door/stucco) Address/Legal Description: 4682 Meadow Drive Unit F21/Mountain Meadow Condominiums Phase I I I Applicant: West Living Trust, represented by K C B Construction I nc. Planner: J amie Leaman-Miller March 15, 2022 - Page 48 of 78 4.4.D R B22-0042 - Austria Haus Final review of a property identification sign Address/Legal Description: 242 East Meadow Drive/Tract C, Block 5E, Vail Village Filing 1 Applicant: Austria Haus Condominiums, represented by Sign Design Planner: J onathan Spence 4.5.D R B22-0046 - Rovak Residence Final review of an exterior alteration (windows) Address/Legal Description: 4615 Meadow Drive Unit 801/Timber Falls Condominiums Applicant: Nicole Rovak, represented by Home Depot US A Planner: J amie Leaman-Miller 4.6.D R B20-0021.003 - Phillips Residence Final review of a change to approved plans (lighting/columns) Address/Legal Description: 2696 Davos Trail/ Lot 6, Block 6, Vail Ridge Subdivision Applicant: Michael Phillips Planner: Greg Roy 4.7.D R B21-0180.003 - Esrey Residence Final review of a change to approved plans (solar panels) Address/Legal Description: 1314 Spraddle Creek Road/ Lot 15, Spraddle Creek Estates Applicant: J ulie C. Esrey Trust, represented by Berglund Architects, LLC Planner: Greg Roy The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. March 15, 2022 - Page 49 of 78 P L ANNI NG AND E NV I RO NM E NTAL C O M M IS S IO N M arch 14, 2022, 1:00 P M Town Council Chambers and Virtual on Zoom 75 S . Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_tX L0eRs9QKieoSkwg888J w After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: Ludwig Kurz, Brian Gillette, Rollie Kjesbo, Karen Perez, Henry Pratt, Reid Phillips Absent:J enn Bruno 2.Site Visits 2.1.Four Seasons 3.Main Agenda 3.1.A request for a final recommendation to the Vail Town Council on a major amendment to Special Development District No. 36, Four Seasons, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for reconfiguration of existing accommodation units, fractional fee units and dwelling units, and to amend the Employee Housing Plan to locate a portion of the existing onsite employee housing offsite, located at 1 Vail Road/Lots A-C, Vail Village Filing 2, and setting forth details in regard thereto. (P E C21-0059) 60 min. Applicant:Four Seasons Resort, represented by Andrew Sellnau Planner:J onathan Spence Planner Spence introduces the project and gives a short verbal introduction on what is included in the staff report. He goes over how since the 2017, when an S D D was last amended, there was only some buildout of what was approved at that time. The floor plans submitted with that amendment were not followed and other units were converted instead of the approved units. The applicant is proposing to amend the unit mix and move Employee Housing Units (E HU) off-site and out of town. The applicants are looking for a decision today, but staff is recommending this item be continued to a future meeting to allow for revision and a holistic approach to the E HU replacement. Perez wants to know why these units are underutilized. I f we allow these units to move out of town how does the Town enforce the deed restrictions? March 15, 2022 - Page 50 of 78 Spence answers that deed restrictions and housing plans are usually very specific and include a specific unit in question but due to the size of the request that is not available at this time. Perez says she will wait until after the presentation to ask more questions. Kurz compliments the narrative and says he still has concerns to be brought up. Andrew Sellnau asks that Gary Barnett starts the presentation off. Gary Barnett goes over how they came to own the property, the improvements they made, and how it is now one of the finest hotels in Vail. One of the lingering issues they have not tackled is the E HUs on the site and how they have been underutilized. Employees come with families or pets and do not want to go in double occupancy rooms. They believe the units would be better utilized as hotel rooms and housing would be better for employees outside of town. They believe they’ve worked well with the town and would like approval as they are getting close to construction season. Sellnau starts off with the history of the S D D in 2001 and as amended in ’03, ’05, and ’17. The E HUs were conceived and built to house 56 employees. They have not seen dorm rooms used in other areas of town. Town code currently has a minimum of 200S F per employee, these dorm rooms are 166S F per person and don’t meet the current code as it was changed after their original approval. The dorms don’t have kitchens, so employees have to cook in the microwave, or they can use the on-site employee cafeteria for their meals. Three meals are provided daily. The dorms have J ack/J ill bathrooms between units, so they service four employees per bathroom. Pre-covid and post-covid the dorm rooms are used and desired by J -1 program employees but have not been found to be desired by those that come with families or pets. These units are useful for visa employees throughout the year, so we plan to keep half of them on-site. The dorms will house about 12% of the employees who are more transient than the majority of employees. W here these units are not useful is for year-round and long- term employees. Looking at options for how to repurpose them the best way to develop them is into hotel rooms. I f they were to be repurposed into alternative employee units, they would significantly restrict in unit configuration and number of replacements. The price has been maintained at $600/mo per employee and that amount has not changed over the years. Sellnau goes over the chart of the utilization. They have never been able to meet the requirement of having a full 56 employee occupying the units. They would like to see the utilization at 100% but are significantly short of that. They would like to achieve three things, come up with a solution of unit utilization, change the unit mix of the hotel, and find units off-site to meet their employee housing requirement. They’ve met with the V LHA on three occasions and made amendments to the plan accordingly. They’ve looked at this over the last five years as the units have not been fully occupied and believe that Vail has changed over the time since these units were built. That at one point Vail was very seasonal and hotels could run off of seasonal employees, but now that Vail is March 15, 2022 - Page 51 of 78 more year-round, a need for year-round employees and housing for them, has emerged. The proposal that has gone through three iterations. First was replacing the 16 units on site with 16 bedrooms offsite, from Vail all the way to Edwards through master leases on those bedrooms. The feedback was that master leases was not a good idea and difficult to ensure that was provided on a consistent basis. The second proposal was to replace 16 units with 16 deed restricted bedrooms. The V LHA said that the replacement should be based on employees not bedrooms. Now the latest, and current, iteration is to replace 32 employees with 32 employees based on the bedroom equivalency chart in town code. To abide by this chart the change from dorm rooms to bedrooms would come with an increase in square footage. Sellnau goes over how town code has changed since these units were originally developed and currently how larger square footage is required. I n addition to looking at replacing these in the Town Four Seasons needs to look outside of the town in order to make this successful. They believe it would be a significant challenge to find this amount of deed restrictions within Town limits. Numbers from the Vail I ndeed program are given in relation to the success of the program. The applicant believes Vail Health struggled with this and thus paid a fee in lieu. They relate to recent Town ballots and Council questions about whether money or units could be used or found outside of Town. Four Seasons is not proposing to remove all the units outside of town, just 16 out of 28. The other 12 would remain in the building. They plan to ask employees if they could purchase deed restrictions on the homes that the employees currently own. They could also try to provide a down payment assistance to employees that are currently renting so that they could move into a home that would then be deed restricted. I f units were still needed, they would then go to outside owners to purchase a deed-restriction and, hopefully, getting a master lease on those units if they came up for rent. Approximately 70% of their employees live outside of Vail and in order to get deed restrictions on their homes Four Seasons would need to be able to provide deed restrictions outside of Vail. Limiting it to the Town of Vail would be unworkable and would not solve the underlying issue that is faced. They would like to find a solution immediately. The proposal is that up-to 32 employees would be able to be provided off-site. Sellnau gives examples of how the numbers would work on a rolling basis. As units are provided off-site the on-site equivalency would be able to be remodeled into accommodation units. The purpose of doing it through an S D D process is because they are in an S D D and must do so. I t also allows for some leniency through the S D D process, and their proposal can be flexible. Goes over some of the criteria for an S D D amendment and how the proposal is meeting the stated criteria. Allowing them to go off-site would be a chance to preserve units in the valley for employees rather than short term rentals. They are unaware of other properties that have attempted to move this many units off-site and the challenges that provides. For that reason, using the deed-restriction program that requires a multiplier should not be applicable in this situation. More criteria are gone through and how this proposal is meeting them. Going from unoccupied and underutilized dorm rooms to new deed restricted housing will not increase foot or vehicle traffic. I f the units were occupied it would be increasing traffic, but as they were empty, it would not actually increase the traffic from how it exists today. March 15, 2022 - Page 52 of 78 A slide is shown on the “summary and benefits” of the proposal. The net effect of this is that the square footage will increase and the misconception of how employees will be housed in the 2020s will be corrected. Applicant presentation is over. Perez found the presentation was disturbing as they have been checking the box that they were meeting the deed restriction when the units were sitting vacant for more than three months, which is the maximum allowed in Town Code. W hy did they wait so long to come to the Town to fix the situation if it has been going on for five years? Sellnau says that they were preoccupied with fixing the interior issues to the hotel and to fix the other units to get ready to sell them and fix the unit mix from hotel keys to produce occupancy. They also thought perhaps that the underutilization was due to the lack of business at the hotel. But saw as business picked up the occupancy of the E HUs did not follow suit. Perez asks why not reconfigure the existing on-site E HUS. Perez is concerned with decreasing onsite and in the building housing. Have you used “best efforts” instead of what you said you did, which is that a “reasonable” effort was made? Sellnau said it is impossible to reconfigure the E HUs without significant reduction in hotel rooms. Perez says you’re essentially asking for a variance. One of the things you’re looking at is providing housing for families. Your units now would provide housing for two employees and you’ll be going to one with a family and be housing less of your employees. I t makes Perez uncomfortable that the Town would not have jurisdiction to require these deed restrictions to be followed. We would like you to go back and develop a more comprehensive plan that says we’ve approached employees and have solutions compared to just ideas of how this will be accomplished. The proposal is not sufficiently definite to show that you are able to meet the requirements. Barnett says that they would only end up with 3 or 4 units that would work with reconfiguration of the existing units. W e still have on-site housing, but it would be a shame to not increase the value or utilization of the units by changing them. Perez says the housing crisis isn’t new and that this should be an “and” solution and not an “either/or”. Saying we aren’t adding car trips because they are underutilized isn’t an argument because the existing units should currently be utilized. Pratt asks if the S D D requirement is based on beds, units, or square footage? Spence says it mixed over time, it was based on square footage and beds with previous code language but was always an employee requirement in essence. The difference was how it was calculated. The choice to go from dorm to a larger unit with multiple bedrooms adds square footage per the table but is not above and beyond the requirement. Staff watched the V LHA meeting, and the V L HA said they would come back with a written recommendation, but that was not presented or approved at subsequent March 15, 2022 - Page 53 of 78 meetings. Pratt asks if the E HUS turned to A Us would be accessed by the existing balcony or from inside the hotel. Sellnau states that they would be accessed from the inside. Pratt, if the original requirement was based on square footage, and you remodeled to different units, but kept the same square footage, that he would be in favor of that approach. Sellnau, believes that is not how the S D D reads, and that they have to provide 28 type 3 E HUs and have to provide housing for 56 employees. The square footage amount was removed in 2003 and switched to employees. Pratt would be in favor of keeping the same square footage and just mixing the type of units provided. Sellnau seems to think there would be a significant requirement still left over. Perez adds that it would be an “and” solution and would be in addition to other units. Barnett asks whether that would be the best use or not. Perez adds that having fewer units occupied would be an improvement from where you said you are today. Barnett said that the costs could be too much for the benefit received. The remodel would cost too much for too little gain. Pratt asks about the multiplier for an E HU conversion as mentioned in the staff report. Spence adds that the deed restriction exchange program is there for the review of relocating existing E HUS to different location. He explains the idea of core area housing, core to core movement of E HUs is mitigated at a square foot ratio of 2:1, core to outside core is a ratio of 3:1 that must be provided. Kjesbo asks that when an application is proposing a major amendment to an S D D do they have to come into compliance with current code? Spence states that the current code is the barometer we use to review applications and make recommendations. Kjesbo, so the dorm units today wouldn’t meet the requirement today? Spence, correct. Kjesbo was on P E C in ’03 and’05. The benefits when P E C approved the Four Seasons S D D was the housing on site. Now the proposal is to move 57% as far down valley as Edwards. The rules have changed, and the adjustments needs to meet code. Highline was just approved with dorm rooms and if we approve this, they could come in with an application to do the same thing and move their required housing down valley. W e approved 5000sf of housing on site and that was the major benefit of the S D D. March 15, 2022 - Page 54 of 78 Kurz was in this same chair 20 years ago when this was approved. He remembers how after serious negotiations the town was all happy with the results. I t put employees in the middle of town with no need for cars and was self-sustained. They thought this would make a huge impact and he believes it did. W e applaud you on sticking with those negotiations, but now we are turning this around by having people live as far away as Edwards. By moving more people down valley there is a direct impact with parking and transportation. I understand the upgrade of the units is important, but the proposed cost would be significant. He looked at the schedules and it could have been a management issue as to why employees didn’t stay in the units. There could have been things done different to allow them to stay. Offsite as far as Edwards is not in the best interest of the community. He agrees that Vail has changed. Pratt asks about some of the A Us going to D Us and how the proposal states that they will be in the rental program, are they required to be? Sellnau responds that they are not required to be. Out of the 12 D Us from last time that were converted they have 11 that are still in the rental program. More guests are looking to stay in condos or homes similar to Airbnb and V RB O. They find that guests still like the amenities of the hotel mixed with those more livable units. The concern that the condos would be sitting there empty has not been realized. Pratt says how they alluded to Vail Health used the pay in lieu, and that should be an option here as well. Agrees that the remodel of the on-site units would be best. Phillips says how you’ve made no accommodation for employee parking on site. Sellnau employees either carpool or use public transportation. Phillips asks if employee parking is provided on site? Sellnau says there is no parking dedicated to employees on site. Phillips says that this proposal is basically to create an E HU pathway for some of your employees with houses down valley to restrict them as E HUS, correct? Sellnau says yes, they live there today but they could sell to someone else or create a V RB O tomorrow and it would no longer be employee housing. Perez, the proposal is basically to utilize what is already there, not adding the housing stock. Sellnau says that’s true, but no guarantee that those non-deed restricted homes will not be sold to someone who is not an employee. W e see tremendous turnover and people cycle from hotel to hotel and place to place. We see a fair amount of turnover year in and year out and if they relocate, they’ll sell their home. Pratt, they could sell the deed restricted housing to people that work someone else, and that housing is gone for the Four Season and possibly the town. March 15, 2022 - Page 55 of 78 Sellnau whoever lives there would have to work in the town. Perez it doesn’t meet the Four Season obligation then. These units are for Four Seasons employees. Barnett, we intend to provide that housing to put less burden on the housing base in the Town of Vail. Pratt corrects the record that there was a housing problem 44 years ago, not just 20. Kjesbo concurs. Kurz asks how likely that inventory is available for deed restrictions? As a further example of another option Spence says you can buy a deed restriction or you can buy a house, put a deed restriction on it and hold the house as a financial asset and use it for employee housing. Barnett asks if anyone looked at what it costs to buy in Vail lately. Sellnau, said they could do that in the proposal as it is stated today. Perez says it would be more palatable. Barnett says it would be difficult to do except outside of Vail. Public comment is opened and closed with no public comment. Pratt clarifies that the motion is based on what was presented today. Karen Perez moved to send a recommendation of denial. Rollie Kjesbo seconded the motion and it passed (5-0). Abstain:(1)Gillette Absent:(1)Bruno 3.2.A request for a recommendation to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-14-17 Setback From Watercourse and add a new Section 12-21-17 Riparian Protection and W aterbody Setback Regulations, Vail Town Code, to change the waterbody setbacks, and setting forth details in regard thereto. (P E C21-0043) 45 min. Applicant:Town of Vail, represented by Pete W adden Planner:Greg Roy Planner Roy introduces the item and summarizes the changes from the previous meeting. Peter W adden is the Watershed Education Coordinator. Wadden summarizes the changes made from the last meeting. He talks about the objectives of the stream corridor protection ordinance. He talks about the proposed corrections process. He talks about the policy in the Gore Creek Strategic Plan. He talks about the number of non-conforming buildings and acres protected under various scenarios. He talks about why staff recommends a 25’ setback. March 15, 2022 - Page 56 of 78 Pratt asks about the corrections process. I s there a vehicle for the Town to challenge a surveyor ’s word? Wadden says at previous meetings the P E C had indicated that they did not want staff making qualitative reviews. Pratt notes that half of the increased acreage is on the tributaries. He would not have expected that. Kjesbo asks about a 20’ setback on tributaries. I t would take a lot of units out of non-conformity. A 25’ setback on tributaries adds many more units into non-conformity. Wadden says it is a large number of units but a small number of structures. Roy says they are most likely multifamily structures which couldn’t develop individually. Kjesbo says an individual owner can get permission to renovate their unit if their HOA agrees. Phillips thanks staff. The scientific recommendation is a 25’ minimum setback, we’re at the lowest threshold compared to other resort towns in the west. 20’ on tributaries might be a palatable compromise. Given the corrections process, it is a stamped surveyor that must provide that information. The town could invalidate it if that requirement is not met. Some people will keep hiring surveyors until they get the right result. He would like a provision for peer review of a surveyor ’s result. Gillette thinks that might be available already. Staff already reviews applications for compliance, he doesn’t think this is different. Wadden says in the larger code there is a mechanism for staff to challenge submitted surveys. Phillips is content as long as we have a backstop for these concerns. Pratt wants to protect public interests as well as private. Gillette clarifies the difference in non-conforming structures with 20’ versus 25’ setback. Pratt says W adden has done an outstanding job with this. He hasn’t previously seen a controversial application handled this well. Perez agrees. C-1-G, C-2-B, “lawfully existing” language. She still has concerns about the term “lawfully existing” in the proposed language, as well as the timeframe allowed to rebuild non-conforming structures. Roy says the proposed language is lawfully established. Perez asks about the recommended revision on 12-18-9? Roy says that it’s in the memo to Town Council. Perez says the P E C recommendation was these be presented simultaneously. March 15, 2022 - Page 57 of 78 Roy says we will bring this to Town Council. Perez asks if this is in the memo? Roy says it was attached to it. Pratt wants a strong recommendation to Council that they evaluate the one- year timeframe to rebuild in 12-18-9. Gillette says the language in the existing code is inadequate in describing what is allowed in setbacks. He thinks an amendment to that section of the code should be made. Roy clarifies the sections in Title 14 regarding setbacks that address these issues. Dick Parker is a resident of the Vail rowhouses. He thinks Wadden has done a good job with the presentation. He has one point of concern left. The proposal is talking about an aerial view and not topography. He asks for a corrections provision if the aerial view differs from the linear measurement and puts a building in non-compliance. Pratt asks about the science of aerial view versus linear measurement. Wadden says if we allow choice between these, applications could take the measurement which would reduce the area protected by this ordinance. Roy says setbacks look at a site plan view and not topography. I t would be inconsistent with the rest of the town code to do so. Gillette says the 10’ no mow zone will be better on a flat parcel versus steep. Wayne Forman speaks on behalf of the One W illow Bridge Road HOA. They would like to see that it’s not the intent of setbacks to be drawn from artificial discharges, just to make that clear. He asks about the language in D-1 regarding the owner. Kelli Rohrig owns a landscaping business in the valley. She says we need to protect our waterways. She has seen the degradation to the creek as a result of landscaping practices in the last two years. The setback will help this issue, she agrees with the proposed ordinance. Pratt asks about the code’s definition of property owner. Roy says someone representing the property owners can act in this regard. Kjesbo says the health of Gore Creek is the most important factor. He would like Council to know the comment that it would be putting more units into non-compliance. But the protection of the creek is ultimately the most important thing. Kurz says we have been working to produce a perfect ordinance, which is impossible. W hat we have today gets the closest we can to that, it balances various interests and protects the waterways. Motion of approval with the comments from the P E C. The first is that the March 15, 2022 - Page 58 of 78 timeframe to rebuild a non-conforming structure in the event of calamity be extended from one year to two years. The second is that the proposed language “lawfully existing” be changed to “lawfully established”. They also recommend being able to replace non-conforming structures in the event of a safety issue. Pratt says council should also be made aware of the number of non- conformities created. Rollie Kjesbo moved to recommendation of approval. Henry Pratt seconded the motion and it passed (6-0). Absent:(1)Bruno 3.3.A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 14, Development Standards, Vail Town Code, to amend the regulations on landscaping to clarify how landscaping beneath decks should be considered and setting forth details in regard thereto. (P E C22- 0001) 20 min. Applicant:Town of Vail Planner:Greg Roy Rollie Kjesbo moved to table to April 11, 2022. Henry Pratt seconded the motion and it passed (6-0). Absent:(1)Bruno 3.4.A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 14, Development Standards, Vail Town Code, Title 12 Zoning Regulations, Vail Town Code, and Title 11, Sign Regulations, Vail Town Code to correct out of date references and setting forth details in regard thereto. (P E C22-0003) 2 min. The applicant requests this item be tabled to the March 28, 2022 meeting. Applicant:Town of Vail Planner:J onathan Spence Rollie Kjesbo moved to table to April 11, 2022. Henry Pratt seconded the motion and it passed (6-0). Absent:(1)Bruno 4.Approval of Minutes 4.1.February 28, 2022 P E C Results Rollie Kjesbo moved to approve as presented. Karen Perez seconded the motion and it passed (6-0). Absent:(1)Bruno 5.Adjournment March 15, 2022 - Page 59 of 78 The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department Published in the Vail Daily March 11, 2022 March 15, 2022 - Page 60 of 78 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A I P P Minutes February 7, 2022 AT TAC H ME N TS: Description AIP P Minutes February 7, 2022 March 15, 2022 - Page 61 of 78 Public Notice - Art in Public Places Board Meeting Minutes Monday, February 7, 2022 AIPP Board members present: Susanne Graf, Tracy Gordon, Kathy Langenwalter, Courtney St. John, Lindsea Stowe Others present: Molly Eppard, AIPP Coordinator 1.Approval of January 3, 2022 meeting minutes. 2.No citizen input. 3.Recycled Art Installation proposal review (proposal attached). •Environmental Sustainability Coordinator, Beth Markham •https://www.jessicamoonart.com/ •8 – 9 month window for the installation display. •The Board discusses the scale of the installation and would like to see what the artist recommends for the site. •The Board compliments the work of the artist and proposal. •Beth will update the Board with the progress of the artist’s proposal and installation. 4.AIPP Strategic Plan RFQ review (RFQ attached). •AIPP moved to a RFQ from a RFP hoping to attract more potentially qualified consultants. •Interview selection will be vetted upon experience in administering similar plans versus creating a proposal at this stage. •This process will require the Board to participate in several meetings in person beyond the monthly meetings over a four-to-six-month period. •It will also require individual effort and time for reviewing applicants’ qualifications prior to the selection and interview stage. •Consideration of the selected consultant will also be based upon ability to work in person with the Board/Staff throughout duration of planning. 5.Vicki and Kent Logan sculpture donation update. •The Board determines locations for the works including the new work included in the donation by Preston Singletary. •The goal is to install the works early-Summer. •The Board motions to accept the Preston Singletary Killer Whale Totem to the TOV’s public art collection and the site to be where Robert Tully’s Branching Pattern is presently located. March 15, 2022 - Page 62 of 78 • The Tully will be relocated to the planter bed that is west of the Covered Bridge bus shelter and it will be a nice balance to the fountain at Slifer Square. Preston Singletary, Killer Whale Totem Site for Singletary – Tully relocated New site for Tully 6. Summer 2022 projects and mural discussion. • Skatepark murals. Will look at alternatives to painting directly on the walls due to moisture and weather requirements. AIPP will focus on the smaller walls as to not interrupt the skatepark usage with scaffolding. • Installation of Logan sculptures anticipated for mid-June. 7. Coordinator Updates. • The Board would like Molly to confirm an early January date for a Winterfest opening. • Art Walks have now begun for the Winter. • Molly will present an AIPP update to Council on 2/15 including the installation of the four works donated from the Logan collection and the RFQ for the AIP P Strategic Plan update. • Molly updates the Board on the Art Space design development and that we will want to consider this in the Strategic Plan update. 8. Meeting adjourned. March 15, 2022 - Page 63 of 78 Recycling Education Art Installation, Vail, Colorado Project Overview: The Town of Vail’s Environmental Sustainability Department is working with Boulder, CO artist Jessica Moon Bernstein to design and create a temporary art installation in town to educate the public about the importance of waste diversion, especially reduction of single use plastic, as it relates to climate change and impacts on the mountain ecosystem. Jessica’s work uses different artistic mediums, such as discarded plastic bags, used bike tubes and more to raise awareness about environmental impacts, including climate change, the waste stream issues and endangered species. Her work increases awareness of our natural assets and inspires a sense of action to protect them. Examples of Jessica’s work include a sea turtle and inflated rabbit stuck in a tree, both made of repurposed plastic bags: In 2020, the Environmental Sustainability Department in collaboration with Art in Public Places (AIPP) commissioned local artist and Town of Vail employee, Jenna Oppenheimer to create the first recycled art installation, which was a trout composed of aluminum cans, plastic bottles and soft plastics. The installation was on display for about 8 months and received positive community feedback. This project will be the second recycled art installation and will promote the enhancement of public places by integrating the creative work of artists improves the pedestrian experience and promotes vibrancy, creativity, and livelihood in the community. The presence of and access to public art enlivens the public areas of buildings and their grounds and makes them more welcoming. It creates a deeper interaction with the places where we live, work, and visit. Public art illuminates the diversity and history of a community, and points to its aspirations for the future. March 15, 2022 - Page 64 of 78 Town of Vail Page 2 Recycled Art Concept: Upon recommendation, environmental staff contacted Jessica Moon Bernstein to discuss project ideas composed primarily of repurposed or recycled materials to illustrate the message of reduce, reuse and recycle while depicting an aspect of our local mountain ecosystem and climate impacts. The purpose of this art installation will be to highlight the connection between waste reduction and diversion in greenhouse gas emissions and inspire residents and visitors alike to do their part to reduce, reuse, and recycle and lessen their impact. Given the impacts of microplastics and climate change, including increasing temperatures and declining snowpack, on high alpine ecosystems staff selected a lynx sculpture to be designed and installed. The lynx is a high alpine mammal found in Colorado and preys upon the snowshoe hare. It is well adapted for success in the deep snow found in the subalpine and alpine ecosystems in Colorado’s mountains. In the 1800’s and 1900’s the lynx population declined dramatically due to logging, development, illegal trapping, poisoning and predation. It was put on the endangered species list in 1973 and the last known lynx in Colorado was illegally trapped in 1974. The lynx was reintroduced in 1999 on Vail Pass and since over 200 lynx have been brought to the area. There is now a self-sustaining lynx population; however, climate change and loss of snowpack once again threatens the lynx survival. Microplastics have also been detected in high alpine ecosystems around the world, which also impact wildlife when consumed entering the food chain, becoming a persistent problem. While the message an inflated animal made of plastic bags sends a strong message about litter and plastics in the environment, the logistics and power requirements to inflate made that option complicated. The concept proposed by the artist is to create a large lynx (dimensions still to be determined) made from a patchwork of plastic bags, positioned on a large rock or branch, which would need to be sourced. The lynx will either be sitting, standing or lying down. The weighted animal would be secured with a wooden or wire armature and/or using sandbags inside the stuffed animal. The art will be roped off and educational signage will be present with messaging about the impacts of climate change and single use plastics on the ecosystem with a message to take action. March 15, 2022 - Page 65 of 78 Town of Vail Page 3 Site description: The art installation will be displayed in the island between Dobson Ice Arena and the Vail Public Library on W. Meadow Drive. This area is highly visible and receives a lot of foot traffic. Please note, the artist can choose to incorporate the existing tree stump into art installation if the stump in not physically altered in anyway. Artwork Criteria & Requirements: • The installation must educate the public about the importance of waste diversion (Reduce, Reuse, Recycle) as it relates to climate change and impacts on the mountain ecosystem. • The art installation should depict an aspect of our local mountain ecosystem, community, and/or way of life in the Vail Valley. • The installation must be a free standing, physical structure and primarily created out of repurposed or recycled materials. • The installation must be large enough to attract attention and fit within a 10 ft x 10 ft footprint and not exceed 15 feet in height. • The installation must be secured so that it does not fall over. • The installation must include an educational sign to interpret the message of the art. • The installation must be durable enough to withstand cold, snow, ice, rain, sun, high winds, and all other elements for one year. • The installation must be illuminated at night, ideally with LED and/or solar powered lights. • The work should enhance the beauty of the Vail’s streetscape design and the Vail community. The works will be in highly visible locations for residents and guests to enjoy. The selected artist will work closely with the town’s Art in Public Places Board and town staff to ensure the highest quality of art is represented. • As a public space, the art should be engaging and pleasing for all ages and audiences. • The town will have the right to remove the artwork if it is offensive in any manner or does not adhere to Town of Vail standards. Budget: • The total budget is $10,000 with up to $8,000 for the artist and the remaining $2,000 to support educational signage and installation requirements. The stipend covers the cost of creation, installation, and removal of the art installation. Anticipated Timeline: • Present concept to AIPP Monday, February 7, 2022. • Commissioned art deadline submitted for final approval: March 1, 2022 • Installation completed by May 27, 2022 March 15, 2022 - Page 66 of 78 Town of Vail Page 4 • Installation in place through the 2022-23 ski season Inspiration for Art Installation: Climate Change and Solid Waste Management Climate change is a global challenge that is disrupting the basic operating system of the planet with local implications. Climate change is caused by rising and excessive levels of greenhouse gases (GHG), such as CO2 and methane, in the Earth’s atmosphere. Mountain regions are especially vulnerable due to economies based on hydrology, ecology, and recreation. According to the Eagle County Climate Action Plan, the annual average temperature in Colorado has increased by 2.0°F. Winters are getting warmer and shorter with 23 fewer days with freezing temperatures than prior to the 1980’s. These fewer days of freezing temperatures impact the water storage in our snow pack, alter the timing and amount of river runoff, hamper the ability to make snow for skiing, debilitate the health of our forests and wildlife, increase the threat of forest fires and flooding, and subsequently, put at risk the very basis of our recreational economy and daily lifestyles. The Eagle County Climate Action Plan, supported by Town of Vail, calls for a 25% reduction of GHG emissions by 2025 and 80% by 2050, which aligns with the recommendation from the Intergovernmental Panel on Climate Change. One contributor to climate change and GHG emissions is traced to municipal solid waste (trash). The manufacture, distribution, and use of goods and products in combination with the disposal of the resulting waste all contribute to GHG emissions. In the U.S. the average person creates 4.4 pounds of trash per day. In Eagle County that number is closer to 7 pounds of trash per person per day. Most of that ends up in the landfill, where it is buried in the earth. Reducing, Reusing and Recycling of waste are a few solutions to help mitigate climate change. The average recycling rate in the U.S. is 34%. In Colorado, that number is only 16%. Here in Vail we have achieved a 33% waste diversion rate, but strive to improve that number dramatically to exceed the national average. Reducing consumption and the amount of waste produced is the best solution. By purchasing only items that are necessary, purchasing durable products, purchasing products with minimal to no packaging, purchasing from second hand stores, and reusing or repurposing items that would otherwise become trash rather than purchasing new requires less energy and created less waste. Less energy is needed to extract, transport, and process raw materials to manufacture new products. Creating goods and products from recycled materials also uses less energy than making goods from virgin natural resources. With the lessened energy demands, fewer fossil fuels are burned and less CO2 is emitted into the atmosphere. In addition, less waste entering the landfill produces less GHG’s. As organic materials degrade in the anaerobic environment of a landfill, methane is released which is a GHG, that is about 80 times more potent than CO2. 37% of waste entering the Eagle County landfill is organic waste that could be recycled or composted. Single use plastics are another major challenge as they are petroleum based, require a lot of energy to produce, and can be difficult to recycle. Over 34.5 million tons of plastic is produced in the US annually and only 9% of that is recycled. Americans use 100 billion plastic bags a year which require 12 million barrels of oil to manufacture. 500 billion disposable cups are consumed every year. Often disposable cups and disposable silverware are single use plastics that cannot easily be recycled. In the United States, we throw away 2.5 million plastic bottles every hour – about 42,000 per minute, or about 695 per second. It takes 500 years for average sized plastic water bottle to fully decompose. As plastics degrade, they often become microplastics that continue to litter and pollute the environment. Plastics easily blow away as litter and enter rivers and oceans where they are often mistaken for food and consumed by wildlife. March 15, 2022 - Page 67 of 78 Town of Vail Page 5 Each of us has a responsibility to take action to reduce GHG emissions, prevent increasing negative impacts of climate change, and protect our mountain ecosystem. We can be proactive and embrace the challenge of climate change. One easy behavior change relates to reducing landfill bound waste. Town of Vail provides a free recycling drop site, implemented a Recycling ordinance requiring all businesses and residents recycle in 2014, banned the use of plastic bags in the grocery stores in 2015, offers two hard to recycle events per year where we accept electronic waste, household hazardous wastes, other hard to recycle materials like bike tubes, and offer paper shredding and recycling services. In addition, events held in Town of Vail are required to follow Celebrate Green guidelines, which require most to be Zero Waste events, recycling and composting all waste. In 2021, Town of Vail implemented a curbside compost pilot program in West Vail. The State of Colorado passed the Plastic Pollution Reduction Act which will ban plastic bags in most grocery and retail stores as well as polystyrene takeout containers and cups from restaurants and schools starting in 2024. This act also removed a plastics preemption that prohibited local municipalities from establishing policy banning single use plastics. Reducing the amount of waste produced, reusing and repurposing items over again, purchasing durable items rather than single use items, and recycling and composting as much as possible are great ways produce less waste and divert more of it from the landfill. March 15, 2022 - Page 68 of 78 REQUEST FOR QUALIFICATIONS To Provide Planning and Consulting Services For Updating Art in Public Places Strategic Plan, Polices and Guidelines February 9, 2022 Town of Vail Art in Public Places Department of Public Works and Transportation 1309 Elkhorn Drive Vail, CO 81657 March 15, 2022 - Page 69 of 78 1. PURPOSE OF THE RFQ The Town of Vail’s Art in Public Places (AIPP) Board is inviting qualified consulting firms or individuals with expertise in the visual arts, experience in public art program planning, and strategic planning to submit qualifications for the purpose of updating both the AIPP Strategic Plan along with the Program Policies and Guidelines as outlined in this document. 2. SCOPE OF WORK The existing AIPP Strategic Plan and Program Policies and Guidelines will be reviewed with the AIPP Board, public representatives, and Town staff to assist in determining what changes, modifications, additions and/or deletions need to be made to reflect the current and future culture of the Town, our guests, and our community. As the Town of Vail continues to grow as an international destination and year-round community, so will the diversity and breadth of the AIPP permanent art collection and programs. The AIPP Program Policies and Guidelines will include the mission statement, vision, approval process of art donations, acquisition and deaccession of works, temporary installation policies, collection documentation and maintenance, as well as public art inclusion in capital projects and private developments and other elements as appropriate to define the program. It will also identify the requirements, qualifications, and responsibilities for future members appointed to the AIPP Board by the Town Council. The Strategic Plan shall complement the AIPP Program Policies and Guidelines. It will address and prioritize both short and long-range goals and objectives over a 10-year period including implementation and funding options to achieve these goals and other elements as appropriate to a comprehensive Strategic Plan. The plan will provide the framework for the overall cultural goals and programming of the Ford Park Artist Residency Space slated for construction in 2023. This structure is in the design development process with Harry Teague Architects. It will provide a space for an artist studio, temporary gallery, community classes and workshops, lectures, and demonstrations. The visiting artist will be housed in an alternate location. 3. AIPP OVERVIEW 3.1 Adoption and Documentation The Town of Vail’s AIPP Program was officially adopted in 1992 to “promote and encourage the development and public awareness of fine arts.” The ordinance adopting the AIPP Program and establishing an AIPP Board was based on the AIPP Program Policies and Guidelines adopted in July of 1989. The current documentation pertaining to AIPP is as follows: 1. Town of Vail Art in Public Places Program Policies and Guidelines adopted in July of 1989 2. Town of Vail Art in Public Places Strategic Plan adopted November of 2001 3. Town Code of Vail, Colorado; Title 3 Boards and Commissions; Chapter 3 Arts Board 4. Town Code of Vail, Colorado; Title 12 Zoning Regulations; Chapter 25 Public Art March 15, 2022 - Page 70 of 78 5. https://www.vailgov.com/government/boards-commissions-authority-district/art-in-public-places-aipp 6. https://www.vailgov.com/government/artinvail/ 3.2 Intention The AIPP program is one of many culturally oriented programs in the Vail area. The intention of the program is to assemble a collection of works of art in public places which is educational, engaging to residents and guests, and of an overall aesthetic quality equal to the excellent international reputation the town enjoys as a resort. 3.3 Program Objectives 1. Establish a public art program that is unique to Vail and therefore has a primary responsibility to the community. 2. Enhance the beauty of the Vail community by placing quality visual art in highly accessible and visible public places for residents and guests to enjoy. 3. Develop a diverse, high quality public art collection. The overall program shall strive for diversity in style, scale, media and artists. Exploratory types of work as well as established art forms shall be encouraged. 4. Provide an effective process for selecting, purchasing, commissioning, placing, and maintaining public art projects that represent the best in aesthetic and technical quality. 5. Create a framework for a sustained effort to develop public art in the Vail community. 6. Develop a strong public education effort in order to stimulate discussion and understanding about the visual arts. 7. Provide a public art development process that encourages and is supportive to artists who wish to work in the public realm. 8. Encourage support for and inclusion of public art projects in private sector development. 3.4 Board The program is under the direction of a five-member board appointed by the Vail Town Council who meets monthly to discuss AIPP projects and direction. Members of the public are encouraged to attend the meetings which are held in the Vail Town Council Chambers on the first Monday of every month. 3.5 Art Collection The Town’s public art collection includes over 60 works ranging from painting, sculptures, murals, playground components, to site-integrated art. More than half of the works are by Colorado artists. The March 15, 2022 - Page 71 of 78 collection has seen substantial growth over the past decade both in style and mediums. It is anticipated that the collection will expand further with substantial promised donations of additional artwork. The collection’s diversity is represented from traditional bronze sculptures, modern and conceptual work, to emerging artists. Some of the artists in the permanent collection include works by: Claes Oldenburg and Coosje van Bruggen, Lawrence Weiner, Bryan Hunt, Gordon Huether, Andy Dufford/Chevo Studio, Jesús Moroles, Carolyn Braaksma, Robert Tully, and Dennis Smith. The temporary installations have included ice sculpture installations conceived by artists Lawrence Argent and Olive Moya to an environmental Stickwork installation by Patrick Dougherty. A mural program established in 2019 features seven new murals by Colorado artists with the intention to add a mural annually. The collection may be accessed on an interactive map: https://www.vailgov.com/government/art-in- vail/collection/art-in-vail-interactive-map 3.6 Selected Press Links: • https://www.hautelivingsf.com/2021/09/04/artsy-slopes-this-ski-towns-art-museum-has-no- walls/?utm_source=rss&utm_medium=rss&utm_campaign=artsy-slopes-this-ski-towns-art- museum-has-no-walls • https://www.vaildaily.com/entertainment/town-of-vail-receives-generous-donation-to-public-art- collection/ • https://www.nytimes.com/2018/12/24/arts/design/here-it-is-two-artists-on-their-mind-stretching- art-book.amp.html • http://www.traveller.com.au/art-and-about-in-vail-and-breckenridge-gtods0 • https://nymag.com/travel/weekends/vailnew/index2.html • https://www.vailmag.com/arts-and-culture/2020/06/a-preview-of-two-new-outdoor-art-installations- coming-to-vail-village • https://303magazine.com/2018/06/stickworks-vail-1/ • https://www.vaildaily.com/entertainment/art-walks-resume-in-vail-village/ • https://www.youtube.com/watch?v=v-tfl6tdG24 4. ABOUT VAIL 4.1 Vision Statement To be the Premier International Mountain Resort Community! March 15, 2022 - Page 72 of 78 4.2 Mission Statement Grow a vibrant, diverse economy and community and preserve our surrounding natural environment, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. 4.3 Location The Town of Vail is located approximately 100 miles west of Denver, CO at the foot of the Gore Range in the Rocky Mountains. Vail is well known for its beautiful mountains, plentiful sunshine, and quaint pedestrian village. Surrounded by the White River National Forest, the Town of Vail totals 3,360 acres, is 10 miles long and at most 1 mile wide. The Town itself is at 8,150 feet in elevation, while the peak of Vail Mountain is 11,450 feet. Almost 1,000 acres within the town boundaries are designated open space, with the remaining approximately 1,860 acres for residential and commercial uses. Gore Creek, the only major water body, runs through the entire length of the Town and into the Eagle River just west of Vail in Dowd Junction. Situated in the White River National Forest, Vail Ski Resort is adjacent to the town and is one of the largest ski resorts in North America with 5,317 acres of terrain. 4.4 Government Vail was founded as a ski resort in 1962, incorporated as a town in 1966 and became a Home Rule Charter in 1972. Vail has a council-manager form of government and is led by a 7-member town council elected-at- large. The Mayor is selected amongst the Town Council members. A $60.8 million net revenue annual budget provides essential services such as police and fire protection, plus additional amenities such as one of the largest free transportation systems in the country. Tourism is the overarching driver of the local economy. 4.5 Community The community, like most mountain resorts, is comprised of a mix of full-time and part-time residents, and full-time and seasonal workers. Vail is home to 5,305 permanent residents, plus another 5,000 part-time residents of vacation properties. Vail receives over two and a half million visitors annually. Together, we share and value a lifestyle that combines one of the best alpine resorts in the world with a friendly, small-town feel. Not only do we enjoy our available bountiful recreational and cultural opportunities, we also take pride in a quality of life that provides alpine living at its best. AIPP is one of the many cultural programs alongside renowned programs like Bravo!, Vail Jazz, the Gerald R. Ford Amphitheater, Vail Dance Festival, and the Betty Ford Alpine Gardens to name a few. Since its certification as Sustainable Destination in 2018 under the criteria set forth by the Global Sustainable Tourism Council (GSTC) in accordance with the United Nations Sustainable Development Goals, the Town has established itself as a leader in sustainability practices along with its six Memorandum of Understanding (MOU) partners (U.S. Forest Service, Vail Resorts, Eagle River Water and Sanitation March 15, 2022 - Page 73 of 78 District, Vail Recreation District, Holy Cross Energy and Walking Mountains Science Center). This next phase of the Mountain IDEAL Standard provides a focus on how tourism affects the local community, leading to a strategic plan to protect Vail’s natural attractions, resources and quality of life. 5. RFQ SELECTION TIMELINE* Request for qualifications issued February 9, 2022. Deadline for qualifications 5:00 p.m. MDT on March 3, 2022. Review of qualifications and finalist selection March 21, 2022. Interviews (remote option) with finalist March 21 – 31, 2022. Contract award with consultant April 4, 2002. *Dates subject to change. 6. PROJECT BUDGET $25,000.00 7. SUBMITTAL REQUIREMENTS 1. Cover Page: A cover page identifying the Consultant by company name and address; a signature, printed name and title of the authorized representative; and a contact person, with title, phone number, email and website addresses. 2. Project Understanding and Approach: Briefly describe your understanding of the project objectives and address your approach to the major elements outlined in the Purpose and Scope of Work. 3. Experience: Please list 3-5 recent projects you have completed that are most similar to these plans. Include project dates, completion times, key staff who worked on the projects, a list of deliverables and final costs. Also include references for the projects including a client contact person with an email address and a telephone number. 4. Team Qualifications: Identify your proposed project manager and the key staff members who would be assigned to this project. Provide brief resumes (one page) for these people as well as the tasks they would perform on this project. 5. Schedule: Based on previous experience completing similar work, provide a general project schedule with an estimated percentage of overall effort for each task required. 6. Additional Information: Provide any additional information or recommendations necessary to achieve the desired goals put forth in this document or the attachments. March 15, 2022 - Page 74 of 78 8. SELECTION AND EVALUATION CRITERIA The ideal consultant will possess and demonstrate expertise in the following skills and abilities: 1. Similar projects. 2. Working with public art programs. 3. Organizational structure and analyzing existing conditions. 4. Board member, town staff and community engagement. 5. Municipal processes. 6. Providing innovative solutions and improved practices for a public art program. 7. Knowledge of funding mechanisms for public art. 8. Completed similar successful projects on time and within the budget. 9. Ability to conduct meetings with AIPP Board and staff in person. 10. Finalists will be invited to interview based on a review of their submitted criteria. 9. GENERAL INFORMATION 9.1 Limitations and Award This RFQ does not commit the Town of Vail to award or contract, nor to pay any costs incurred, in the preparation and submission of proposals in anticipation of a contract. The Town of Vail reserves the right to reject all or any submittal received as a result of this request, to negotiate with all qualified sources, or to cancel all or part of the RFQ. After a priority listing of the final firms or teams is established, the Town of Vail will negotiate a contract with the first priority firm. If negotiations cannot be successfully completed with the first priority firm, negotiations will be formally terminated and will be initiated with the second most qualified firm and, likewise, with the remaining firms. 9.2 Selection Initial evaluation will be based upon the qualifications of the applicant. The Town of Vail reserves the right to waive interviews, and to make its final selection based solely upon the qualification statements and evaluation criteria. 9.3 Equal Employment Opportunity The selected consultant team will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. March 15, 2022 - Page 75 of 78 9.4 Contract Phasing Proposed tasks within this RFQ may be eliminated or expanded by the Town of Vail at any time due to the progression and sequencing of the scope of work. The contract for professional services will be adjusted accordingly. 10. CONTACT Molly Eppard, Art in Public Places Coordinator meppard@vailgov.com / 970-479-2344 Applications for this RFQ shall be submitted electronically to: Molly Eppard meppard@vailgov.com Subject should read: AIPP STRATEGIC PLAN File size should not exceed 25MB. Zip files are not accepted. Please direct all questions to Molly Eppard meppard@vailgov.com or 970-479-2344 no later than 12:00 pm MDT, March 1, 2022. If you do not receive an email confirmation of your application, please call 970-479-2344. 11. USEFUL LINKS 1. www.artinvail.com 2. www.vailgov.com 3. www.discovervail.com 4. https://www.vailgov.com/government/artinvail/ 5. https://www.vailgov.com/government/boards-commissions-authority-district/art-in-public-places-aipp March 15, 2022 - Page 76 of 78 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: E xecutive session pursuant to: 1. C .R .S. §24-6-402(4)(b) - to have a conference with the Town Attorney to receive legal advice on specific legal questions, and C.R.S . §24-6-402(4)(e) to determine positions, develop a negotiating strategy and instruct negotiators on the topic of Timber R idge Master L ease between the Town of Vail and the Vail Corporation dated May 24, 2021; and 2. C.R.S . §24-6-402(4)(a) To consider the purchase, acquisition, lease, transfer or sale of real, personal or other property, C .R .S. §24-6-402(4)(b), To hold a conference with the Town's attorney to receive legal advice on specific legal questions, and C .R .S. §24-6-402(4)(e) To determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of potential real property acquisition by the Town wherein and f urther disclosure of this topic would compromise the purpose of being in E xecutive S ession; and 3. C.R.S . §24-6-402(4)(e) To determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of Town Manager hiring process and interim Town Manager contract. P RE S E NT E R(S ): Matt Mire, Town Attorney March 15, 2022 - Page 77 of 78 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Recess 4:35 pm (estimate) March 15, 2022 - Page 78 of 78