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HomeMy WebLinkAbout2022-04-19 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Town Council C hambers and Virtual on Zoom 1:30 P M, April 19, 2022 Meeting to be held in C ouncil Chambers and Virtually (access High Five Access Media livestream day of the meeting) Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Presentation / Discussion 1.1.Vail Après: Spring Series Update 10 min. Presenter(s): Mia Vlaar, Economic Development Director and J eremy Gross, Special Event Coordinator Action Requested of Council: No action requested. Background: Staff update to town Council on the ongoing Vail Après: Spring Series and the Employee Thank You party. 1.2.V LMD 2022 Creative Campaign 15 min. Presenter(s): Mia Vlaar, Economic Development Director and Ainslie Fortune and J eff Stahl, Cactus Action Requested of Council: I nformation Update Background: An presentation to Town Council of the updated ad campaigns and creative for Discover Vail. The Life is but a dream campaign was developed this year and is rolling out in different mediums. 1.3.US Forest Service Front Ranger Program - 2021 End of Season Report 20 min. Presenter(s): Kristen Bertuglia, Environmental Sustainability Director; Paula Peterson, Trish Barrere, Eagle Holy Cross Ranger District, US F S Action Requested of Council: Listen to presentation and ask questions. Background: The Town of Vail partners with the US FS to implement the Front Ranger Program, to better address trail impacts: forest fire prevention, waste, and other educational and enforcement needs. 1.4.Zoning Options for May Residence 30 min. Presenter(s): Matt Gennett, Community Development Director Action Requested of Council: Listen to presentation and ask questions. Background: The Town acquired 5137 Black Gore Drive on J uly 30, 2021. The existing single-family residence with a Type 1 E HU is zoned Two- Family Residential. The lot is approximately one third of an acre, or 13,287 square feet in size. To maximize the use of the property while maintaining the character of the neighborhood, staff reviewed various zoning options that may be appropriate for the area. Staff Recommendation: Consider a rezoning for the property from the Two- Family Residential Zone District to the Residential Cluster Zone District, if a April 19, 2022 - Page 1 of 205 zone change is to be pursued. 1.5.Peer Resort Exchange Visit Recap 15 min. Presenter(s): Vail Delegation (Staff: Patty Mc Kenny, Mia Vlaar, Tammy Nagel, Kristen Bertuglia, Matt Gennett, Tom Kassmel, Amanda Zinn) Action Requested of Council: Presentation only. Background: Town of Vail has been involved with Peer Resort Exchanges (aka Sister City relationships) for many years, and includes relationships with St. Moritz, Switzerland, San Miguel de Alende, Guanajuato, Mexico, Yamanouchi-mach, Nagano Prefecture J apan. The visit to St. Moritz Switzerland and St. Anton am Arlberg Austria offered the Vail delegation an opportunity to reconnect with St. Moritz and explore another world class resort mountain community, St. Anton. The evening meeting includes letters of intent to each resort/community officials with an invitation to visit Vail as well as consideration of formalizing an exchange partnership. The recap presentation highlights the visit by the Vail delegation. 1.6.Regional Transportation Authority Update 15 min Presenter(s): Greg Hall Director of Public Works and Transportation Action Requested of Council: Listen, ask questions and provide any input Background: This will provide the Town Council an opportunity to have an update on the work regarding the formation of a Regional Transportation Authority, prior to conducting the statutory Public Hearings scheduled for May. Councilman Barry Davis is a member of the RTA formation committee as well. Staff Recommendation: Provide any input as needed 2.D R B / P E C Update (5 min.) 2.1.D RB / P E C Update Presenter(s): J onathan Spence, Planning Manager 3.Information Update 3.1.Ride Vail App Update 3.2.V V F Proposal for discontinuing Magic of Lights 3.3.Future Council Meeting Topics 3.4.V LHA February 8, 2022 Minutes 3.5.V LHA February 22, 2022 Minutes 3.6.V LHA March 8, 2022 Minutes 3.7.A I P P March 7, 2022 Minutes 4.Matters from Mayor, Council and Committee Reports (10 min.) 4.1.Parking and Mobility Task Force Members Selection Presenter(s): Kim Langmaid, Mayor April 19, 2022 - Page 2 of 205 5.Executive Session 5.1.Executive Session pursuant to: 1. C.R.S. §24-6-402(4)(b) - to have a conference with the Town Attorney to receive legal advice on spec ific legal questions, and C.R.S. §24-6-402(4) (e) to determine positions relative to matters that may be subjec t to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of pending litigation, Town of Vail v. Town of Vail, case number: 2021C V30084; 2. C.R.S. §24-6-402(4)(b) - to have a conference with the Town Attorney to receive legal advice on spec ific legal questions, C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruc t negotiators, and C.R.S. §24-6-402(4)(a) to consider the purc hase, acquisition, lease, transfer or sale of real, personal or other property on the topic of the acquisition of property described as East Vail W orkforce Housing Subdivision Lot 1, and generally referred to as the Booth Heights Land Site; 3. C.R.S. §24-6-402(4)(b) - to have a conference with the Town Attorney to receive legal advic e on specific legal questions and C.R.S. §24-6-402(4) (e) to determine positions relative to matters that may be subjec t to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of the agreement between the Town of Vail and Vail Associates I nc., to manage peak periods on Vail Mountain: 4. C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of interviewing search firms to assist in the hiring of the Town of Vail Town Manager; and 5. C.R.S. §24-6-402(4)(b) - to have a conference with the Town Attorney to receive legal advice on specific legal questions on the topic of Ordinance No. 6, 2022 Amending Sec tion 12-14-17 and 12-21-17 of the Vail Town Code to establish setbacks from Gore Creek and its tributaries. 120 min. Presenter(s): Matt Mire, Town Attorney 6.Recess 6.1.Recess 5:30 pm (estimate) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 April 19, 2022 - Page 3 of 205 hour notification dial 711. April 19, 2022 - Page 4 of 205 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Vail Après: Spring S eries Update P RE S E NT E R(S ): Mia Vlaar, E conomic Development Director and J eremy Gross, Special E vent Coordinator AC T IO N RE Q UE S T E D O F C O UNC I L: No action requested. B AC K G RO UND: S taff update to town Council on the ongoing Vail Après: Spring S eries and the E mployee Thank You party. AT TAC H ME N TS: Description Vail Après: Spring Series Update April 19, 2022 - Page 5 of 205 Vail Après: Spring Series April 19, 2022 Update April 19, 2022 - Page 6 of 205 International Bridge •Music weekly Friday –Sunday •10th Mountain Whiskey bar at each concert •Ski movies 2x/week •Very positive feedback on the venue and experience •Hallmark of the Spring Series so far •14 days of on mountain bands and DJ’s at Eagles nest and Mid Vail •Relocated from Eagles Nest to Mid Vail after 3 weeks due to end of day traffic patterns •2 weekends of theme parties at Golden Peak •80’s theme and Beach Party theme •No bar sales at the Golden Peak events due to Vail Mountain Dining staffing challenges On Mountain •Weekly DJ at Arrabelle Square Ice Rink •Moved to pedestrian mall in April whentheIceRinkclosedfortheseason •Mall locationcomplements thepatios and fire pit warming areas Lionshead April 19, 2022 - Page 7 of 205 April 25 Employee Thank You and Celebration •Party is open to all! Raffle is open to people who work in Vail. •Utilizing the infrastructure from the I-Bridge Spring Series Activation •Turntable Review 3pm –6pm •Free food from Local Joes Pizza and RockyMountainTaco •Free Beer from Local Joes and Spirits from 10th Mountain •Raffle prizes open to anyone who works in Vail •3 Wildsyde E-bikes •Over $3,000 of other prizes April 19, 2022 - Page 8 of 205 April 19, 2022 - Page 9 of 205 April 19, 2022 - Page 10 of 205 April 19, 2022 - Page 11 of 205 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L MD 2022 Creative Campaign P RE S E NT E R(S ): Mia Vlaar, E conomic Development Director and A inslie Fortune and J eff S tahl, Cactus AC T IO N RE Q UE S T E D O F C O UNC I L: I nformation Update B AC K G RO UND: An presentation to Town Council of the updated ad campaigns and creative for Discover Vail. T he L ife is but a dream campaign was developed this year and is rolling out in different mediums. AT TAC H ME N TS: Description V L MD Creative Campaign Presentation April 19, 2022 - Page 12 of 205 VLMD TOWN COUNCIL MEETING APRIL 19, 2022 April 19, 2022 - Page 13 of 205 2022 CAMPAIGN April 19, 2022 - Page 14 of 205 AUDIENCE April 19, 2022 - Page 15 of 205 FY22 Database Analysis Building on our summer wifi-gate import, we were able to upload a significantly larger database based on summer visitation. This new list resulted in 31k matched users in Viant’s Identity Management Platform (IMP) and upload into Resonate via LiveRamp. April 19, 2022 - Page 16 of 205 Biggest Finding: More Wealth Significant increase in high net worth individuals since summer April 19, 2022 - Page 17 of 205 Based on findings from the database and 2021 results, we have shifted to a higher net worth audience in 2022, with an emphasis on destination families and destination empty nesters and deemphasizing visitors from the front range. These audiences are heavy travelers and with the right targeting and marketing approach, we will ensure that Vail is strongly in their consideration set for summer travel. In addition, traveling responsibly and sustainably is of particular importance to this audience; therefore, we have put an emphasis on this effort as well in our approach. MMGY’s Portrait of American Travelers and Virtuoso provided the following stats: ●60% of travelers are willing to pay more to companies that demonstrate more environmental stewardship. Virtuoso recently released a report on affluent travelers that has some data points which might also be useful for your presentation ●82 percent of affluent consumers said the COVID-19 pandemic has made them want to travel more responsibly in the future ●Nearly 70 percent of affluent consumers agreed that traveling sustainably enhances the vacation experience Audience Shift April 19, 2022 - Page 18 of 205 April 19, 2022 - Page 19 of 205 April 19, 2022 - Page 20 of 205 Media Construct We’ve shifted our focus to be geared more towards the destination market as these typically lead to a “better” visit with the right traveler – those who stay longer and have a higher spend. In addition, we’ve also reduced our overall paid media budget by 20% YOY (down $200k since 2021) and flat since 2019. April 19, 2022 - Page 21 of 205 CREATIVE April 19, 2022 - Page 22 of 205 With the COVID pandemic came a changing consumer landscape. We are seeing different needs and attitudes with a much larger focus on the outdoors as well as authentic, human experiences. Specifically with traveling, people have really put an emphasis on activities and all of what a place has to offer. Fortunately, this is a space that Vail really excels in. Unlike other ski towns, Vail was purpose built and has a rich culture all of its own. It has its own sense of adventure, of style. Our campaign speaks to this consumer shift by showcasing all that Vail has to offer for this high net worth target, but also does so in a way that’s both emotional and aspirational. We take people to a dreamy space that romanticizes the idea of getting away and enjoying the beautiful things that life gives us. Background April 19, 2022 - Page 23 of 205 When you’re in Vail, the confines of reality are but a suggestion. The air feels fresher. Life feels lighter. And spirits are lifted to a new high. There is something magical happening in this valley. You feel as if you’re the main character in a story. Just take a walk through the village down to the creek, and you’ll understand. It may seem surreal, but trust us, it’s just Vail. There’s no denying that there is something special about this place, as if it exists specifically as a reminder to enjoy life. The best way to put it is when you’re here it feels like... LIFE IS BUT A DREAM The Campaign April 19, 2022 - Page 24 of 205 Video https://spaces.hightail.com/receive/brtzfkNDlW April 19, 2022 - Page 25 of 205 Website April 19, 2022 - Page 26 of 205 Print April 19, 2022 - Page 27 of 205 Online Creative April 19, 2022 - Page 28 of 205 Online Creative April 19, 2022 - Page 29 of 205 Paid Social Creative April 19, 2022 - Page 30 of 205 Paid Social Creative April 19, 2022 - Page 31 of 205 Paid Social Creative April 19, 2022 - Page 32 of 205 Paid Social Creative April 19, 2022 - Page 33 of 205 Thank you! April 19, 2022 - Page 34 of 205 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: US Forest Service F ront Ranger Program - 2021 E nd of S eason Report P RE S E NT E R(S ): K risten Bertuglia, E nvironmental Sustainability Director; P aula Peterson, Trish B arrere, E agle Holy Cross Ranger District, US F S AC T IO N RE Q UE S T E D O F C O UNC I L: L isten to presentation and ask questions. B AC K G RO UND: The Town of Vail partners with the US F S to implement the F ront Ranger P rogram, to better address trail impacts: forest fire prevention, waste, and other educational and enforcement needs. AT TAC H ME N TS: Description U S FS Front Ranger 2021 End of Season Presentation April 19, 2022 - Page 35 of 205 Front Country Ranger Program End of Season Report 2021 April 19, 2022 - Page 36 of 205 Front Country Crew šForest Service Employees šJoel Simpson šNadia Albaiz šKeely Fishman šBlake Hodges šKelsie Alling šRocky Mountain Youth Corps Interns šShannon Donovan šEric Fels šJacob Zoints April 19, 2022 - Page 37 of 205 Focused Management Priorities •Fire Restriction Enforcement and Fire Prevention •Monitor Residential Users •Waste and Abandoned Property •Public Outreach and Contacts April 19, 2022 - Page 38 of 205 0 5 10 15 20 25 30 HomestakeMissouri/FancyCamp Hale/ResoultionTigiwon RoadCross Creek THMinturn Shooting RangeGrouse Creek TH/TrailMeadow Mountain TH/TrailBerry Creek to June CreekSquaw Creek TH/TrailRed Sandstone RoadMuddy PassBooth TH/TrailPitkin TH/TrailBighorn TH/TrailGore TH/TrailShrine Pass/Lime CK RDNo Name RoadPiney RD/Dispersed SitesYeoman/Hat Creek dipersedFulford/Nolan Lake areaCoffee Pot RdHardscrabbleKlettergarden(Redcliff)Gypsum CKFront Country Patrols Total: 265 April 19, 2022 - Page 39 of 205 Sunday Monday Tuesday Wednesday Thursday Friday Saturday # of crew members on: 7 # of crew members on: 5 # of crew members on: 2 # of crew members on: 1 # of crew members on: 3 # of crew members on: 6 # of crew members on: 8 Yeoman/ Fulford/ Hat creek/ Nolan Mizz/Fancy, HS, No Name E. Vail, Minturn THs, Shooting Range Admin, Piney GS Yeoman/Fulford/ Hardscrabble HX Loop, Klettergarden Deep Lake, coffee pot HX Loop, Camp Hale E. Vail E. Vail, Berry, June Mizz/Fancy,HS Muddy Pass, Berry, June Projects Projects Red Sandstone, Piney sites E.Vail Weekly Work Plan April 19, 2022 - Page 40 of 205 Fire Prevention and Fire Restriction Enforcement š24 unattended fires put out this season (32 in 2020). š12 on Homestake š8 on Red Sandstone/Piney/Muddy Pass š3 at Fulford Campground š1 at Deep Lake Campground š2 active fires put out during fire restrictions with campers present šEagle’s Nest Fire was reported by a Front Country Ranger š69 rock rings dismantled for compliance with Stage 1 and 2 Fire Restrictions šOver 50+ signs installed/managed for Stage 1 and Stage 2 during fire restrictions April 19, 2022 - Page 41 of 205 Dispersed Site Management o 953 dispersed sites visited o 2,039 visitor contacts in dispersed sites/areas o 413 visitors contacted in Homestake (20%) o Law Enforcement: o 115 of Educational contacts and 12 warnings o 22 Suspected residential users (6 in 2020) o “No Camping” signs installed in urban front country closed areas April 19, 2022 - Page 42 of 205 Number of Contacts by Dispersed Area šHomestake Drainage-Homestake Road and Missouri/Fancy šN. of Vail-Red Sandstone, Muddy Pass, Berry to June Creek, Piney Rd/Dispersed sites šHighway 24 Sites-Grouse CrkTH, Meadow Mountain TH, Camp Hale, Tigiwon, Two Elk Shooting Range šDown Valley-Coffeepot, Gypsum Creek, Yeoman/Fulford dispersed sites (access impacts from Sylvan Fire -June) Homestake Drainage, 510, 35% Sites N. of Vail, 356, 25% Highway 24 Sites, 205, 14% Down Valley Sites, 109, 8% Shrine Road, 233, 16% Other, 27, 2% April 19, 2022 - Page 43 of 205 o 131 bags of garbage removed from the forest o At an average of 30lbs per trash bag, that’s about 3,930 lbs of garbage removed from the Forest (1,850 lbs in 2020) o Largest areas of trash collection: o District Developed Sites, 47 bags o Homestake, 32.5 bags o N. of Vail Sites (6 bags) o 544 dog waste bags were collected and thrown out (20 in 2020) o Almost 300 piles of human waste, including TP piles and homemade toilets were cleaned up Waste Management April 19, 2022 - Page 44 of 205 Dog Waste Management Booth, 1 Grouse Creek , 3 Homestake/Missouri/ Fancy, 17 Camp Hale, 2 Deep Lake, 3 Fulford, 7 Shrine , 142 Tigiwon , 23 Yeoman, 12 Dog Waste Bags Picked Up By Area Booth Grouse Creek Homestake/Missouri/Fancy Camp Hale Deep Lake Fulford Shrine Tigiwon YeomanApril 19, 2022 - Page 45 of 205 Garbage Bags Removed by Dispersed Camping Area Homestake Drainage, 29.5, 35% Sites N. of Vail, 13, 15% Highway 24 Sites, 23.75, 28% Down Valley sites, 5.25, 6% E. Vail Trails, 10, 12% Shrine Pass, 3.25, 4% •Homestake Drainage- Homestake Road and Missouri/Fancy •N. of Vail-Red Sandstone, Muddy Pass, Berry to June Creek, Piney Rd/Dispersed sites •Highway 24 Sites-Grouse Crk TH, Meadow Mountain TH, Camp Hale, Tigiwon, Two Elk Shooting Range •Down Valley-Coffeepot, Gypsum Creek, Yeoman/Fulford dispersed sites April 19, 2022 - Page 46 of 205 East Vail Trails Patrols o The East Vail Trailheads were collectively visited this season 62 times (54 in 2020) o During these visits, 672 contacts were made (531 contacts in 2020) o 87 of those contacts were educational warnings o A majority of those being for dogs off leash o 152 Wag Bags were handed out to the public on the trails (64 total Wag Bags in 2020) o 96 of them at Gore Creek TH and 56 of them at Booth Lake TH o Comments: o “It makes my heart happy to see the forest service out on the trials.” o People kept saying how nice it was seeing us on the trail. We should patrol more trails! o The people loved the wag bags! April 19, 2022 - Page 47 of 205 East Vail Use Patterns Number of Contacts Law Enforcement [Education] 0 50 100 150 200 250 300 350 Bighorn TH/Trail Booth TH/Trail Gore TH/Trail Pitkin TH/Trail 36 326 269 41 8 42 34 3 East Vail Contacts and Education Number of Contacts Law Enforcement [Education] April 19, 2022 - Page 48 of 205 E. Vail Projects o Bighorn Road Parking Management o Over 20 parking signs installed o Concrete barriers placed along the road to help aid with overflow road parking issue o Gore Creek Campground o Moved “No Hiking on Social Trail Through Campground” sign to deter hikers from disturbing campground users April 19, 2022 - Page 49 of 205 Travel Management Projects šInstalled “No I70 Detour” to direct motorist during Glenwood Canyon Closure for traveler safety šBuilt fencing along FSR 709, Shrine Ridge, to protect subalpine meadows from unauthorized motorized access šKiosk and travel management gate installed on FSR 412, Gypsum Creek Road, for better education April 19, 2022 - Page 50 of 205 Volunteer Events Refinished and painted Julia’s Deck with Vail Rotary Club Built 1000’ barrier fence on the new Windy Point Road, with Wildridge Trail Coalition April 19, 2022 - Page 51 of 205 Youth Involvement in Public Lands o Rocky Mountain Youth Corps Partnership at Deep Lake Campground o Week 1: Hazard Tree Mitigation o Over 30 Hazard Trees removed from campground o Week 2: Heavy campground maintenance o Replaced rotted site markers with new carsonites o Rearranged firerings and picnic tables to be ADA accessible o Performed backlogged site maintenance of clearing firerings, clearing tent pads, and regravel sites April 19, 2022 - Page 52 of 205 Youth Involvement in Public Lands Partnership with Walking Mountains Science Center Inters šWeeklong project to remove graffiti from historic Camp Hale Rifle Range April 19, 2022 - Page 53 of 205 Developed Sites •Developed Site Visits: 415 •Visitor Contacts: 507 •Campsites Maintained: 473 •-Cleaned fire rings, cleaned bear boxes, cleared vegetation CXTs Cleaned: Almost 400 times! April 19, 2022 - Page 54 of 205 Safety at Yeoman Campground šFront Country Ranger took report from concerned camper of tree that failed within campsite and landed on a tent pad. šA multidisciplinary team assessed safety and site was closed. šFront Country Crew assisted in the Hazard Tree Analysis šFront Country Crew maintained safety closure and presence in the Yeoman area to make camping recommendation and educate on the situation April 19, 2022 - Page 55 of 205 2021 Forest Service / other Partner Funds •Seasonal Employee, Blake Hodges: $18,000 •Vault Toilet Pumping: $17,500 •USFS Administrative and Recreation Manager: $13,000 •Program Materials and Supplies: $11,000 •Big Horn Road Signage: $3500 •Gravel for High Use Trailhead: $2500 •New water pump for CXT cleaning: $1500 •Partners •Colorado Springs Utilities Partnership: $8,000 •Rocky Mountain Youth Corps: $3,300 •Total: $70,500 April 19, 2022 - Page 56 of 205 2022 Looking to the Future šNew User Regulations šDispersed Areas š7-Day Stay Limit on Road System šSelf-Contained for Solid Human Waste Homestake šSmaller Group Sizes, 40 down from 75 Homestake/Yeoman šNo Camping/Fires šThree E’s -Education, Engineering, and Enforcement šMore patrols šHanding out wag bags šNew Signage šKiosk panels Front Country Crew’s Role April 19, 2022 - Page 57 of 205 Working with Partners in 2022 šWildlife Trail Ambassadors šWildlife Ambassador Spring Patrols with a Ranger šColorado Springs Utilities šRequest for 2-person dedicated Homestake Crew + support funds šCamp Hale site improvements šDonation of table/fire rings šRocky Mountain Youth Corps šInstalling new fire rings at three campgrounds šInstalling new picnic tables at three campgrounds šADA and Rated for the Colorado snow load April 19, 2022 - Page 58 of 205 Gypsum Creek Dispersed Sites 2022 In 2020, 5 dispersed sites(red points) were identified as being within 100 feet of water along Gypsum Creek and Ragged Creek. In 2022, the goal is to rehab the site and delineate a site that is legal with fencing to protect water and riparian area. April 19, 2022 - Page 59 of 205 2022 Looking to the Future Gypsum Creek Dispersed Camping •-Rehab campsites too close to water •-Enhance signage Flat Tops •-Sign and manage dispersed camping along Coffee Pot Road Recreational Climbing •-Start collecting base data •-Inventory user trails and impacts Dispersed Site Inventory •-Red Sandstone, Muddy Pass, Tigiwon Road, Shrine Ridge Road April 19, 2022 - Page 60 of 205 Thank You for the Support to protect the land and serve the people April 19, 2022 - Page 61 of 205 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Z oning Options for May Residence P RE S E NT E R(S ): Matt Gennett, Community Development Director AC T IO N RE Q UE S T E D O F C O UNC I L: L isten to presentation and ask questions. B AC K G RO UND: The Town acquired 5137 B lack Gore Drive on J uly 30, 2021. The existing single-family residence with a Type 1 E HU is zoned Two-Family Residential. The lot is approximately one third of an acre, or 13,287 square feet in size. To maximize the use of the property while maintaining the character of the neighborhood, staff reviewed various zoning options that may be appropriate for the area. S TAF F RE C O M M E ND AT IO N: Consider a rezoning for the property from the Two-F amily Residential Zone District to the Residential Cluster Zone District, if a zone change is to be pursued. AT TAC H ME N TS: Description Council Staff Memo May Residence April 19, 2022 - Page 62 of 205 TO: Town Council FROM: Community Development Department DATE: April 19, 2022 SUBJECT: 5137 Black Gore Drive Zoning Options PLANNER: Greg Roy I. SUMMARY Staff was asked to review the zoning options for the recently purchased home located at 5137 Black Gore Drive in East Vail. The intent of the discussion is to present an analysis of zoning options and to explore an appropriate zoning framework. April 19, 2022 - Page 63 of 205 Town of Vail Page 2 II. BACKGROUND The Town acquired 5137 Black Gore Drive on July 30, 2021. The existing single-family residence with a Type 1 EHU is zoned Two-Family Residential. The lot is approximately one third of an acre, or 13,287 square feet in size. To maximize the use of the property while maintaining the character of the neighborhood, staff reviewed various zoning options that may be appropriate for the area. III. ZONING OPTIONS Zone District Max Units Allowed Max GRFA Max Site Coverage Minimum Landscaping Two-Family Residential (existing zoning) 1 DU + Type 1 EHU 5,849 SF 2,657 SF 7,972 SF Residential Cluster 1 DU+ Type 3 EHUs (no limit) 4,783 SF * 3,321 SF 7,972 SF LDMF** 2 DUs+ Type 3 EHUs (no limit) 5,846 SF * 4,650 SF 5,314 SF Housing** TBD TBD 7,307 SF 3,986 SF * Type 3 EHUs do not count towards GRFA or for unit density. **Existing home does not conform to 20 foot side setback. Single-Family Two-Family Two-Family P/S Residential Cluster April 19, 2022 - Page 64 of 205 Town of Vail Page 3 Four different zone districts were explored as possibilities for the site. Two-Family Residential is the current zoning on the site and Residential Cluster, Low Density Multiple-Family and Housing were the other districts considered. The existing zoning would only permit what is currently existing on the site (1 DU and 1 EHU), but could possibly be expanded pending a study of the existing size of the units on site. Residential Cluster (RC) has several identified characteristics that may allow increased flexibility for the property. RC zoning is located within the vicinity and allows an unlimited number of Type 3 EHUs that are not restricted by GRFA, provided that other development standards are met, including site coverage, landscaping and parking. A Low Density Multiple-Family (LDMF) designation does provide an option for an additional unrestricted unit in addition to an unlimited number of Type 3 EHUs, similar to the RC designation. LDMF does allow for increased site coverage and GRFA, with a lower landscaping requirement. There is no LDMF in the area, and the current house does not meet the side setbacks for the zone district. It should be noted that Section 12- 3-8(B), which regulates rezoning of Town owned property, stipulates that any rezoning shall not take place unless full compliance with the terms requirements of Title 12 are met. Not meeting the setbacks of the proposed zone district would not be in full compliance to meet that requirement. The Housing (H) designation was the other option explored as it provides for GRFA and a unit count proscribed by the Planning and Environmental Commission, while also benefiting from an increase in allowable site coverage. The setbacks in the Housing district are 20’ from the exterior of the zone district and would prove problematic in relation to the existing structure and potential future development. IV. STAFF RECOMMENDATION Staff recommends that the Town Council consider a rezoning for the property from the Two-Family Residential Zone District to the Residential Cluster Zone District, if a zone change is to be pursued. April 19, 2022 - Page 65 of 205 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Peer Resort Exchange Visit Recap P RE S E NT E R(S ): Vail Delegation (S taff: Patty McKenny, Mia Vlaar, Tammy Nagel, Kristen B ertuglia, Matt Gennett, Tom Kassmel, Amanda Z inn) AC T IO N RE Q UE S T E D O F C O UNC I L: Presentation only. B AC K G RO UND: Town of Vail has been involved with Peer Resort Exchanges (aka Sister City relationships) for many years, and includes relationships with S t. Moritz, S witzerland, San Miguel de A lende, Guanajuato, Mexico, Yamanouchi-mach, Nagano Prefecture J apan. The visit to St. Moritz S witzerland and S t. A nton am Arlberg A ustria offered the Vail delegation an opportunity to reconnect with S t. Moritz and explore another world class resort mountain community, St. Anton. The evening meeting includes letters of intent to each resort/community officials with an invitation to visit Vail as well as consideration of formalizing an exchange partnership. T he recap presentation highlights the visit by the Vail delegation. AT TAC H ME N TS: Description Exchange Visit Recap April 19, 2022 - Page 66 of 205 Peer Resort Exchange Visit Recap April 19, 2022 April 19, 2022 - Page 67 of 205 VAIL, COLORADO Kim Langmaid Mayor Tammy Nagel Town Clerk Barry Davis Council Member Kristen Bertuglia Environmental Sustainability Director Pete Seibert Jr.Council Member Matt Gennett Community Development Director Scott Robson Town Manager Tom Kassmel Town Engineer Patty McKenny Assistant Town Manager Mia Vlaar Economic Development Director Amanda Zinn Welcome Centers Manager ST. MORITZ, SWITZERLAND Christian Jott Jenny Mayor Ulrich Rechsteiner Town Manager Marijana Jakic Brand Manager Susi Wiprachtiger Tour Guide ST. ANTON AM, ARLBERG AUSTRIA Hemut Mall Mayor Markus Strolz EWA Martin Ebster Tourism Director Wilma Himmelfreundpointner Marketing Director DELEGATIONS April 19, 2022 - Page 68 of 205 VAIL’S VISION AND MISSION Grow a vibrant, diverse economy and community and preserve our surrounding natural environment, providing our citizens and guests with exceptional services and an abundance of premier recreational, cultural and educational opportunities. April 19, 2022 - Page 69 of 205 PEER RESORT EXCHANGE April 19, 2022 - Page 70 of 205 HIGHLIGHTS ST. MORITZ, SWITZERLAND April 19, 2022 - Page 71 of 205 HIGHLIGHTS ST. ANTON AM ARLBERG, AUSTRIA April 19, 2022 - Page 72 of 205 Environmental Sustainability |Economic Development & Tourism Guest Experience | Village Operations & Mobility Architectural Design & Development KEY TAKEAWAYS April 19, 2022 - Page 73 of 205 SUSTAINABILITY 8April 19, 2022 - Page 74 of 205 CLIMATE, CONSERVATION & CULTURE •Celebration of the Alpine Ibex (Alpensteinbock) •Education •Conservation •Emphasis on Climate Change and Renewable Energy •100% hydropower •Local food, preservation of history and historic places, people and Olympians April 19, 2022 - Page 75 of 205 SUSTAINABILITY Emphasis On •Waste Reduction •Efficiency •Mobility •Site Interpretation, Education *Waste Reduction = 90% April 19, 2022 - Page 76 of 205 WATER QUALITY AND ECOSYSTEM HEALTH Ecosystem Health •River and stream challenges – •Both St. Moritz and St. Anton have encroachment issues, working to re-establish riparian corridors •Pesticide use is nearly non-existent April 19, 2022 - Page 77 of 205 ECONOMIC DEVELOPMENT |TOURISM April 19, 2022 - Page 78 of 205 St. Moritz Brand •Year-round •Carried throughout streetscape •Unequivocal •Owned •Licensed •Sponsored INTENTIONAL BRANDING April 19, 2022 - Page 79 of 205 INTENTIONAL BRANDING Brand is ubiquitous around St. Moritz April 19, 2022 - Page 80 of 205 GUEST EXPERIENCE April 19, 2022 - Page 81 of 205 GUEST EXPERIENCE -Ovaverva Public Wellness Facility •Exceptional design •Open to residents and guests •Full-service spa •Swimming pool areas (children’s and lap pool separate) •Fitness Area •Reasonable Fees •Cost: $64 million •Operated by the municipality April 19, 2022 - Page 82 of 205 WELCOME CENTERS Highlights •Offices for tourism board and municipality are one building •Sold St. Moritz branded merchandise •Sister city planter displays outside the building •Informational item included a small magazine promoting history, fauna, and culture of surrounding area April 19, 2022 - Page 83 of 205 SPECIAL EVENTS Winter Snow Polo World Cup Ski World Cup Engadin Ski Marathon White Turf St. Moritz Gourmet Festival Summer Festival da Jazz British Car Classic Celebrity Golf Cup Engadin Bike Giro April 19, 2022 - Page 84 of 205 VILLAGE OPERATIONS & MOBILITY April 19, 2022 - Page 85 of 205 TRANSIT •St Moritz has just begun embracing EV Buses; we rode on their pilot EV Bus •St Anton has not yet embraced EV Buses •Trains alleviate congestion and parking issues •Tunnels accommodate rail in the mountains April 19, 2022 - Page 86 of 205 TRANSIT Transit Hub •Trains • Buses •Vehicles Roundabouts • Trams • Ski-way •Pedestrian Village April 19, 2022 - Page 87 of 205 PARKING EXPERIENCE •Parking experience re-imagined •Immaculate, Hi-Tech, Artistic parking experience April 19, 2022 - Page 88 of 205 ELIMINATING TRANSPORTATION BARRIERS •Train Depot separated St Anton from Ski Mountain •Moved rail and station into mountain & turned rail lines into parks and trails April 19, 2022 - Page 89 of 205 VILLAGE LOADING & DELIVERY •No Centralizing Loading & Delivery •Utilize retractable bollards to control entry into pedestrian village April 19, 2022 - Page 90 of 205 ARCHITECTURAL DESIGN & DEVELOPMENT April 19, 2022 - Page 91 of 205 ARCHITECTURAL DESIGN Modern architecture coexists right across the street (St. Moritz city spa, pool & fitness facility April 19, 2022 - Page 92 of 205 ARCHITECTURAL DESIGN Classical design juxtaposed & integrated with modern architecture April 19, 2022 - Page 93 of 205 ARCHITECTURAL DESIGN Classical design juxtaposed & integrated with modern architecture April 19, 2022 - Page 94 of 205 SOLAR AND ARTISTIC FLAIR ON BUILDINGS April 19, 2022 - Page 95 of 205 April 19, 2022 - Page 96 of 205 •Letter of Intent •Invitation to Vail •Future Exchange Visits -2023 PROPOSAL PEER RESORT EXCHANGE PROGRAM April 19, 2022 - Page 97 of 205 Thank you! Our hosts were incredibly welcoming. We toured facilities and came home with a renewed commitment to continue to strengthen our mountain culture and make Vail the best it can be for generations to come. -Mayor Langmaid April 19, 2022 - Page 98 of 205 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Regional Transportation Authority Update P RE S E NT E R(S ): Greg Hall Director of Public Works and Transportation AC T IO N RE Q UE S T E D O F C O UNC I L: L isten, ask questions and provide any input B AC K G RO UND: This will provide the Town Council an opportunity to have an update on the work regarding the formation of a Regional Transportation Authority, prior to conducting the statutory P ublic Hearings scheduled for May. Councilman Barry Davis is a member of the RTA formation committee as well. S TAF F RE C O M M E ND AT IO N: Provide any input as needed AT TAC H ME N TS: Description Presentation April 19, 2022 - Page 99 of 205 Eagle Valley Transportation Authority Update for the Vail Valley Partnership April 7, 2022 April 19, 2022 - Page 100 of 205 Regional Transit Authority Update March 16, 2022 Regional Transit Goals •Comprehensive, Multi-Modal Transportation Enhancement and Optimization •Benefit Residents with Enhanced Transit Service •Benefit Eagle County Businesses that Desire Effective Transit for Employees •Improve the Visitor Experience to Maintain Economic Competitiveness •Increase Transit Ridership to Reduce Reliance on Single Occupant Vehicle Use •Regional Representation with a Comprehensive, Long-Range Planning View Overall intent is to maintain, enhance and expand current ECO Transit service April 19, 2022 - Page 101 of 205 Regional Transit Authority Update March 16, 2022 RTA Timeline and Next Steps April 19, 2022 - Page 102 of 205 Regional Transit Authority Update March 16, 2022 RTA Adoption Process 1.IGA Between Two or More Local Governments 2.Include Minimum Terms in IGA Required by Statute 3.Send Notice to Department of Local Affairs 4.Refer Draft IGA to CDOT for Review and Comment 5.Refer Draft IGA to Neighboring Jurisdictions for Review/Comment 6.Adopt FINAL IGA and Refer to Election 7.Vote on Formation and Any Tax/Debt Questions NOTE: Timeframe to complete these steps for November 8, 2022 election is aggressive. A variety of issues could arise which may make this timeframe not possible. April 19, 2022 - Page 103 of 205 Regional Transit Authority Update March 16, 2022 RTA Adoption Timeline Mar. 17:Notice to DOLA (45 Days Prior to Approval of IGA) Mar. 31: Draft RTA IGA Ready for Public Review April: Public Hearings by Local Govts on RTA IGA (10 days published notice) May 27: RTA IGA Referred to CDOT for Review and Comment (90 days comment period) July 19: Last Date to Notify County Clerk of Intent to Participate in November 8, 2022 Election August: Local Govts to Consider Final Version of RTA IGA and Resolution to Refer to Election Aug. 30: Last Date to Sign IGA with County Clerk for Conduct of the Election Sept. 9: Last Day to Certify Ballot Content Nov. 8: Election Day April 19, 2022 - Page 104 of 205 Regional Transit Authority Update March 16, 2022 Community Input •Employee Transit Survey •Local Government Boards and Commissions •Required Public Hearings (Statutory Minimum is 2 Public Hearings) •Stakeholder Committee meetings •Voter Polling •General Public Comments •Comments from Neighboring Jurisdictions •Comments from CDOT April 19, 2022 - Page 105 of 205 Regional Transit Authority Update March 16, 2022 Iterative Process Repeat Process Until Voter Support is Identified RTA Formation Committee •Review Issues •Propose Transit Plans and Ideas •Refer for Input •Consider Community Input •Revise Proposals •Refer Again for Input (Repeat as Necessary) Stakeholder Committee Review Proposals, Provide Comments and Concerns Local Govt. Boards and Councils •Review Proposals •Conduct Worksessions •Conduct Public Hearings •Provide Comments and Concerns Voter Polling Determine Voter Preferences, Support and Concerns Technical Committee •Research Technical, Financial and Legal Issues •Present Information, Recommendations and Options April 19, 2022 - Page 106 of 205 Regional Transit Authority Update March 16, 2022 RTA Service Goals April 19, 2022 - Page 107 of 205 Regional Transit Authority Update March 16, 2022 1. Enhance Existing Regional Transit Service •Assume responsibility for existing transit service as currently provided by ECO Transit on the following routes, with the following minimum target frequencies: •Highway 6 -30 minute all-day service, 12 minute peak service •Valley -1 hour all-day service, 30 minute peak service •Leadville -2 daily round trips •Minturn -Hourly all-day service, including connections to Red Cliff April 19, 2022 - Page 108 of 205 Regional Transit Authority Update March 16, 2022 1. Enhance Existing Regional Transit Service •Develop and implement a fare-free transit zone with expanded service, which may include all or portions of Avon, Vail, Minturn and Beaver Creek, to better meet both visitor and workforce needs, reduce congestion, and limit parking demand. •Planning for one or more of the following potential enhancements, to be introduced as soon as equipment, staffing, and facilities allow: •Increased capacity and/or service frequency on Highway 6 •Increased all-day service frequency on Valley Route, including additional service to Dotsero •Increased service to/from Leadville April 19, 2022 - Page 109 of 205 Regional Transit Authority Update March 16, 2022 2. Develop and Implement New Routes •Within 12 months of Authority establishment: •Eagle-Gypsum Circulator Service •Limited Stop Express Service targeting peak workforce commute hours •Explore feasibility of offering one or more of the following service: •Regional transit service that crosses Glenwood Canyon •Regional transit service that connects to Summit County •Airport Express service between Eagle County Airport, Avon, Beaver Creek and Vail •Other inter-jurisdictional circulator services that may be identified in the future April 19, 2022 - Page 110 of 205 Regional Transit Authority Update March 16, 2022 3. Accelerate Conversion to Zero-Emission Operations •Conversion of ECO’s existing Highway 6 bus service to a zero- emission platform. •Complete conversion to zero emission buses is anticipated to occur between 5 to 10 years (2028 to 2033) •Development of zero-emission plans, timelines and budgets for additional routes and facilities as outlined in an initial RTA Transit Development Plan, to be created following RTA formation. April 19, 2022 - Page 111 of 205 Regional Transit Authority Update March 16, 2022 4. Invest in Transit-Related Facilities & Infrastructure •Allocate a portion of available revenues to upgrade existing facilities to support planned service expansion. •Funds will be set aside in a capital improvement fund to support fleet replacement and future construction of essential transit-related and transit- supportive facilities. Uses of these funds may include: •Expansion of existing Swift Gulch or MSC facilities to support additional operations and/or dedicated staff housing •Construction/expansion of facilities as identified in initial Transit Development Plan •Strategic allocation of available revenues to develop and maintain housing inventory for Authority employees April 19, 2022 - Page 112 of 205 Regional Transit Authority Update March 16, 2022 5. Support Local Air Service •Pledge funding of approximately $1.2M per year to support expanded year-round air service for residents and visitors of Eagle County. •Will replace existing Air Alliance contributions, returning funds back to local governments •Expanded air service will: •Increase economical and convenient air transportation opportunities for Eagle County residents, •Improve visitor’s travel experience to Eagle County to maintain Eagle County as a competitive mountain resort destination, and •Reduce reliance on the I-70 corridor for visitor travel to Eagle County April 19, 2022 - Page 113 of 205 Regional Transit Authority Update March 16, 2022 6. EGE Airport Interchange •Provide financial support for the construction of an EGE Airport Interchange by committing matching funds to be combined with other local matching funds if there are sufficient state and federal grant funds awarded for the construction of the EGE Airport Interchange. •Authority matching funds conditional upon securing all other required funds for construction of the EGE Airport Interchange. •Anticipated that Town of Eagle, Town of Gypsum or Eagle County, or some combination of these local governments, would be the responsible entities for all permitting, financing and construction. •Authority’s role would be limited to providing matching funds as described in this section. April 19, 2022 - Page 114 of 205 Regional Transit Authority Update March 16, 2022 7. Develop & Implement First-Last Mile Solutions •Study, design, financially support and implement, with partnerships as appropriate, first and last mile improvements to enhance transit ridership, including but not limited to the development of park and ride facilities, bus stops and pedestrian crossings. •Play a role in planning, funding and implementing additional innovative mobility programs on a regional level, such as regional e- bike sharing, on-demand microtransit, and community vanpool programs. April 19, 2022 - Page 115 of 205 Regional Transit Authority Update March 16, 2022 8. Support Regional Trail Planning •Engage in regional trail planning, construction and maintenance with an emphasis on the provision of multi-modal linkages and first/last mile improvements to enhance transit ridership, promote accessibility to and between transit services, neighboring communities and population centers. •May include assuming responsibility for maintenance and upkeep of the Eagle Valley Trail. April 19, 2022 - Page 116 of 205 Regional Transit Authority Update March 16, 2022 9. Lead Regional Transportation System Planning •Engage in comprehensive long-range transportation planning aimed at achieving specific goals, under direction of Authority Board with participation from Advisory Committees and regional stakeholders. •Embark on a 5-year Transit Development Plan (TDP) as one of its first tasks upon formation. April 19, 2022 - Page 117 of 205 Regional Transit Authority Update March 16, 2022 9. Lead Regional Transportation System Planning •Additional long range transportation planning projects will be identified in the TDP and may include: •Developing recommendations to improve transit coordination, services and schedules among transportation providers with current connections to Authority services; •Researching the feasibility of incorporating Union Pacific’s Tennessee Pass rail line into the County’s transportation network; •Reviewing the needs for specialized transportation services within the boundaries of the Authority, such as paratransit, medical appointment, and senior transit; •Developing long-term capital improvement and service plans for services that may be identified during future planning efforts. April 19, 2022 - Page 118 of 205 Regional Transit Authority Update March 16, 2022 10. Encourage Transportation Demand Management •Develop plans, programs and materials to support individuals and employers in their efforts to reduce single-occupancy vehicle trips and mitigate climate impacts in Eagle County 11. Enhance Local, State, and Federal Coordination •Represent Authority area with state and federal legislation affecting operations and available funding to support regional transit operations •Coordinate with CDOT and federal governing agencies to enhance regional transit, including improvements to connections to the Authority area via Bustang and other statewide bus programs and increased EGE air service April 19, 2022 - Page 119 of 205 Regional Transit Authority Update March 16, 2022 RTA Revenue Sources April 19, 2022 - Page 120 of 205 Regional Transit Authority Update March 16, 2022 Authorized Revenues Authorized Revenue Sources for RTA (NOTE: Taxes require voter approval per TABOR): •up to 1 Cent Sales Tax •up to 2 Cent “Visitor Benefit Tax” (same as lodging tax or accommodations tax) •up to 5 Mill Property Tax •up to $10 per Vehicle Registration Fee •Ridership Fares •Charges for Transit Services (may charge for transit service out of Transit Area) April 19, 2022 - Page 121 of 205 Regional Transit Authority Update March 16, 2022 Revenue Examples •1/2 Cent Sales Tax = $11,000,000 •1 Cent “Visitor Benefit Tax” = $3,786,000 •1 Mill Property Tax = $2,805,000 •2.5 Mill Property Tax = $7,013,000 •$10 Annual Vehicle Registration Fee = $570,000 (approximately 57,000 vehicles) ECO Transit 0.5% Sales Tax generates $11,939,000 ECO Transit:$9,644,000 ECO Trails:$1,071,000 RFTA Transit:$ 611,795 RFTA Trails:$ 611,795 Existing ECO Transit Revenues are Contemplated to be Assigned to a Newly Formed RTA (if formed) April 19, 2022 - Page 122 of 205 Regional Transit Authority Update March 16, 2022 Revenue Option 0.5% Sales Tax (1/2 Cent sales tax for discussion purposes) Vail:$3,710,000 Beaver Creek (Unincorp):$1,935,000 Avon:$1,906,000 Gypsum:$1,120,000 Eagle:$ 750,000 Edwards:$ 665,000 Bachelor Gulch:$ 368,000 EagleVail:$ 282,000 Minturn:$ 123,000 Others:$ 141,000 TOTAL: $11,000,000 ½ Cent Sales Tax Revenue from Vail, Beaver Creek, Avon, EagleVail, and Edwards = $8,498,000 NOTE: Voter Polling Will be Used to Determine Voter Preferences and Support April 19, 2022 - Page 123 of 205 Regional Transit Authority Update March 16, 2022 RTA Formation Background April 19, 2022 - Page 124 of 205 Regional Transit Authority Update March 16, 2022 Overview of Past Actions Transit Meeting in January 2020 in Beaver Creek •Beaver Creek Economic Advisory Council, Vail Economic Advisory Council, Eagle County, Town of Avon, Beaver Creek PANDEMIC -------------------( 6 month pause )-------------------------------- •Mayors and Managers Discuss Transit and Support Further Consideration •Ad Hoc Technical Committee established during mid-summer, 2020 April 19, 2022 - Page 125 of 205 Regional Transit Authority Update March 16, 2022 Regional Transit Optimization Project October 16, 2020 April 19, 2022 - Page 126 of 205 Regional Transit Authority Update March 16, 2022 OCTOBER 16, 2020 -Quick Review to Date: •August 21, 2020 –Outline for Regional Transit Optimization Project effort presented to Mayors and Managers •Mayors and Managers supported formation of Ad Hoc Technical Committee to review concept and initial details •Meetings Held on September 3, September 17, 2020 •Presentation and Update for October 16, 2020 April 19, 2022 - Page 127 of 205 Regional Transit Authority Update March 16, 2022 October 16, 2020 Planning Goals 1.Enhance Transit Service and Increase Ridership 2.Explore Administrative and Operational Efficiencies 3.Research a Regional Transit Authority Specific Transit Enhancements to Explore 1.Improvements to frequency, expand schedules, increase bus stops for ECO routes 2.Free and frequent transit between Ski Resorts (serving Vail –Eagle Vail –Avon –Beaver Creek –Edwards) 3.Establish Eagle –Gypsum route 4.Climate Action Goals: electric busses, increased ridership April 19, 2022 - Page 128 of 205 Regional Transit Authority Update March 16, 2022 October 16, 2020 Ad Hoc Technical Committee Findings 1.Strong need to hire professional to assist with community outreach and coordination 2.Limited need to hire a technical consultant to analyze transit operations and options 3.Need for an employee survey to supplement recent CAC Transit Opinion Survey 4.Likely a two-year process to research options and costs, conduct comprehensive and effective community engagement, formulate proposal, and refer to an election April 19, 2022 - Page 129 of 205 Regional Transit Authority Update March 16, 2022 MOU – RTA Planning Memorandum of Understanding (signed in September 2021) •Includes Eagle County and towns of Gypsum, Eagle, Avon, Minturn, Redcliff and Vail (Basalt not included because Basalt is part of RFTA) Phase I Planning •Initial $30,000 for Planning and Research in 2021 •Funded by Eagle County, Town of Vail and Town of Avon ($10,000 each) Phase II Planning •All parties contribute towards $170,000 planning budget based on Operating Budgets (Eagle County = 48%, Vail = 31%, Avon =11%, Gypsum = 4.6%, Eagle = 3.7%, Minturn = 1%) CDOT Planning Grant •$96,000 Grant matched by $24,000 ($8,000 each from Vail, Avon and Eagle County) April 19, 2022 - Page 130 of 205 Regional Transit Authority Update March 16, 2022 MOU – RTA Planning (preliminary organizational tasks) •Retained Bill Ray as Project Facilitator (prior experience with RFTA) •RTA Formation Committee (elected official from each MOU party, meets twice per month on 1st and 3rd Thursday mornings) •Technical Committee (continuation of Ad Hoc Technical Committee, meets twice per month on 2nd and 4th Thursday afternoons) •Stakeholder Committee (all other interested public, private and non-profit organizations, to be scheduled for initial meetings commencing in March) •Retained Kaplan Kirsch Rockwell as Legal Counsel •Conducted Employee Transit Survey in Late 2021 April 19, 2022 - Page 131 of 205 Regional Transit Authority Update March 16, 2022 Employee Survey April 19, 2022 - Page 132 of 205 Regional Transit Authority Update March 16, 2022 Employee Transit Survey •On-Line Survey Conducted (Active from November 29, 2021 to December 23, 2021) •Number of Respondents: 1,356 •Statistical Validity: 2.6% margin of error •Residential Location of Respondents: Avon 19%, Edwards 18%, Eagle 15%, Vail 15%, Gypsum 9% •Job Location of Respondents: Vail 39%, Avon 19%, Beaver Creek 15%, Edwards 7% UP-VALLEY: 52% of Residence Location, 80% of Job Locations April 19, 2022 - Page 133 of 205 Regional Transit Authority Update March 16, 2022 Employee Transit Survey Top Three Reasons for Using Transit 1.To Do My Part in Helping the Environment 2.To Save Money on Parking 3.To Save Money on Gas April 19, 2022 - Page 134 of 205 Regional Transit Authority Update March 16, 2022 Employee Transit Survey Top Three Reasons that Discourage Utilizing Transit 1.I Prefer to Drive Myself 2.Bus Schedule Does Not Fit My Work Schedule 3.There are No Convenient Bus Stops Near My Home/Work April 19, 2022 - Page 135 of 205 Regional Transit Authority Update March 16, 2022 Employee Transit Survey Top Three Reasons that Encourage Transit Use 1.More Frequent Service 2.Bus Schedule Does Not Fit Work Schedule 3.Bus Stops Closer to My Home April 19, 2022 - Page 136 of 205 Questions? For more information: Bill Ray | 303-885-1881 | bill@wr-communications.com April 19, 2022 - Page 137 of 205 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): J onathan S pence, Planning Manager AT TAC H ME N TS: Description April 6, 2022 D R B Meeting Results April 11, 2022 P E C Meeting Results April 19, 2022 - Page 138 of 205 D ESIG N R EVIE W B O AR D April 6, 2022, 2:00 P M Town Council Chambers and Virtual on Zoom 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_bA K S68B E Rc2RR1kKiF N6qg After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: Doug Cahill, Erin I ba, Peter Cope, Kit Austin, Kathryn Middleton Absent: None 1.3.Swearing in New Member 2.Main Agenda 2.1.D R B21-0334 - Mexamer Forest Road L LC Final review of new construction Address/Legal Description: 816 Forest Road/Lot 14, Block 1, Vail Village Filing 6 Applicant: Mexamer Forest Road L L C, represented by K H W ebb Architects Planner: J onathan Spence Peter Cope moved to approve with the findings that the application meets Sections 14-10-3 and 14-10-5. Kathryn Middleton seconded the motion and it passed (5-0). 2.2.D R B22-0026 - F R18 Holdings L LC Final review of new construction Address/Legal Description: 366 Forest Road Unit A/ Lot 2, Block 1, Vail Village Filing 3 Applicant: FR18 Holdings L L C, represented by K H W ebb Architects Planner: Greg Roy Peter Cope moved to approve with the findings that the application meets Sections 14-10-2, 14-10-3 and 14-10-5. Kathryn Middleton seconded the motion and it passed (5-0). 2.3.D R B22-0033 - More Mountain LL C Conceptual review of new construction April 19, 2022 - Page 139 of 205 Address/Legal Description: 796 & 798 Forest Road/Lot 13, Block 1, Vail Village Filing 6 Applicant: More Mountain LLC, represented by K H Webb Architects Planner: J onathan Spence 2.4.D R B22-0036 - Highline Hotel Final review of an addition (elevator tower) Address/Legal Description: 2211 North Frontage Road W est/Lot 1, Highline Sub Applicant: TNRE F I I I Bravo Vail L L C, represented by Pierce Austin Architects Planner: Greg Roy Peter Cope moved to approve with the findings that the application meets Sections 14-10-2 and 14-10-5. Kathryn Middleton seconded the motion and it passed (4-0). Abstain:(1)Austin 2.5.D R B22-0048 - B MN LT D Final review of an exterior alteration (storage space) Address/Legal Description: 2865 Aspen Lane/Lot 2, Vail Village Filing 11 Applicant: B MN LTD, represented Architecture & I nterior Services Planner: J amie Leaman-Miller Peter Cope moved to approve with the findings that the application meets Sections 14-10-4 and 14-10-10. Kathryn Middleton seconded the motion and it passed (4-0). Abstain:(1)I lba 2.6.D R B22-0054 - Evergreen Lodge Conceptual review of new construction Please see the applicant's narrative included as an attachment. For the L RMP in its entirety, see here: https://www.vailgov.com/home/showpublisheddocument/1796/637458709229430000 Address/Legal Description: 250 South Frontage Road West/ Lot 2W , Block 1, Vail Lionshead Filing 2 Applicant: HC T Member L L C, represented by Mauriello Planning Group Planner: J onathan Spence 2.7.D R B22-0055 - Lupine Vail L LC Final review of new construction Address/Legal Description: 3887 Lupine Drive A & B/ Lot 5, Block 1, Bighorn Subdivision 1st Addition Applicant: Lupine Vail L L C, represented by Scott Turnipseed A I A Planner: Greg Roy April 19, 2022 - Page 140 of 205 Peter Cope moved to approve with the findings that the application meets Sections 14-10-2 and 14-10-5. Kathryn Middleton seconded the motion and it passed (4-1). Ayes:(4)Cahill, Cope, I lba, Middleton Nays:(1)Austin 2.8.D R B22-0056 - Afshary Residence Final review of an addition Address/Legal Description: 2568 Arosa Drive/Lot 4, Block C, Vail Das Schone Filing 1 Applicant: Hilary & Amir Afshary, represented by Shepherd Resources I nc. Planner: J amie Leaman-Miller Peter Cope moved to approve with the findings that the application meets Sections 14-10-2 and 14-10-5. Kathryn Middleton seconded the motion and it passed (5-0). 2.9.D R B22-0065 - Simpson Residence Final review of an exterior alteration (windows) Address/Legal Description: 413 Gore Creek Drive Unit 5A/Block 4, Vail Village Filing 1 Applicant: Harvey Simpson & Sheila Ann Sullivan, represented by Piera Construction Services LLC Planner: Greg Roy Peter Cope moved to approve with the findings that the application meets Sections 14-10-2, 14-10-4 and 14-10-5. Kathryn Middleton seconded the motion and it passed (5-0). 2.10.D R B22-0082 - Almresi at Gondola Haus Final conceptual review, (outdoor dining) Address/Legal Description: 298 Hanson Ranch Road/ Lot C, Block 2, Vail Village Filing 1 Applicant: Vista Bahn Building LLC, represented by Mauriello Planning Group Planner: J amie Leaman-Miller 2.11.D R B22-0087 - Ogier Boutique Final review of an exterior alteration (doorway/windows/awning) Address/Legal Description: 141 East Meadow Drive/Lot P & Tract C, Block 5D, Vail Village Filing 1 Applicant: Solaris Commercial Owner L L C, represented by Sinclair Architecture Design Planner: J onathan Spence Peter Cope moved to table to April 20, 2022. Kathryn Middleton seconded the motion and it passed (5-0). 2.12.D R B21-0515.001 - Eagle River W ater & Sanitation District April 19, 2022 - Page 141 of 205 Final review of a change to approved plans (color scheme) Address/Legal Description: 846 Forest Road/Lot 1, Eagle River Water & Sanitation District Subdivision Applicant: Eagle River Water & Sanitation District, represented by LK S M Design, P C Planner: Greg Roy (Austin left meeting early) Peter Cope moved to approve with the findings that the application meets Section 14-10-5. Kathryn Middleton seconded the motion and it passed (4-0). Absent:(1)Austin 2.13.D R B21-0530 - Stepanek Residence This application has been withdrawn Final review of an exterior alteration (windows) Address/Legal Description: 2992 Bellflower Drive Unit B/ Lot 10, Block 6, Vail I ntermountain Development Subdivision Applicant: Diana & J oshua Stepanek, represented by Home Depot US A Planner: J amie Leaman-Miller 3.Staff Approvals 3.1.D R B21-0519 - St. Louis/Vail Connection L LP Final review of an exterior alteration (windows/deck/garage doors/concrete/stucco) Address/Legal Description: 5030 Prima Court Unit E/Parcel 4, Sundial Phase 1 Applicant: St. Louis/Vail Connection LLP, represented by LMS Construction LTD Planner: J amie Leaman-Miller 3.2.D R B22-0004 - 2955 Bellflower L LC Final review of an exterior alteration (trash enclosure) Address/Legal Description: 2955 Bellflower Lane/ Lot 6, Block 6, Vail I ntermountain Development Subdivision Applicant: 2955 Bellflower L L C, represented by P B K Planner: J onathan Spence 3.3.D R B22-0009 - Borges Residence Final review of an addition Address/Legal Description: 1592 Golf Terrace Unit Q60/Area A, Sunburst at Vail Applicant: Carlos E. Borges, represented by Resolution Design Planner: J amie Leaman-Miller 3.4.D R B22-0022 - Mad Jack Trust Final review of an exterior alteration (hot tub/boulder wall) Address/Legal Description: 1418 Vail Valley Drive W est/ Lot 19, Block 3, Vail Valley Filing 1 April 19, 2022 - Page 142 of 205 Applicant: Mad J ack Trust, represented by Ceres+ Planner: J onathan Spence 3.5.D R B22-0050 - Hannen Residence Final review of an addition Address/Legal Description: 1320 Westhaven Drive Unit 1B/Cascade Village - Millrace Condominiums Applicant: Kevin Hannen, represented by L K S M Design, P C Planner: J amie Leaman-Miller 3.6.D R B22-0057 - Pockross Residence Final review of an addition Address/Legal Description: 2672 Cortina Lane/Lot 8, Block B, Vail Ridge Subdivision Applicant: Keith & Miriam Pockross, represented by TA B Associates, I nc. Planner: J onathan Spence 3.7.D R B22-0061 - F P F Trust Residence Final review of an exterior alteration (gas line) Address/Legal Description: 903 North Frontage Road W est Unit 7/Sandstone 70 Applicant: FP F Trust Planner: J amie Leaman-Miller 3.8.D R B22-0063 - Flying Elk LL C Final review of an exterior alteration (windows) Address/Legal Description: 1557 Golf Terrace Unit M46/Lot 1, Sunburst Filing 3 Applicant: Flying Elk L L C, represented by Resolution Design Planner: J amie Leaman-Miller 3.9.D R B22-0066 - 333 B D R L LC Final review of a tree removal Address/Legal Description: 333 Beaver Dam Road/Lot 41, Block 7, Vail Village Filing 1 Applicant: 333B D R LLC, represented by Old Growth Tree Service Planner: Greg Roy 3.10.D R B22-0067 - Smith Residence Final review of an exterior alteration (windows/site wall) Address/Legal Description: 2614 Larkspur Lane / Lot 7, Block 1, Vail I ntermountain Development Subdivision Applicant: Mary Smith, represented by Patrick Brown Planner: J onathan Spence 3.11.D R B22-0069 - 798P P LL C Final review of an exterior alteration, (windows and fireplace) Address/Legal Description: 798 Potato Patch Drive/ Lot 8, Block 1, Vail April 19, 2022 - Page 143 of 205 Potato Patch Filing 1 Applicant: 798P P LLC , represented by K H W ebb Architects Planner: J amie Leaman-Miller 3.12.D R B22-0072 - Schroeder Residence Final review of an exterior alteration (vent) Address/Legal Description: 950 Red Sandstone Road Unit 14/Potato Patch Club Condominiums Applicant: Brett & Heidi Schroeder, represented by ULF Built Planner: J onathan Spence 3.13.D R B22-0077 - Town of Vail Ford Park Final review of an exterior alteration (pavers & guardrail) Address/Legal Description: 530 South Frontage Road East/ Unplatted - Ford Park Childrens park & B FA G Applicant: Town of Vail Planner: J onathan Spence 3.14.D R B22-0083 - Vail Racquet Club Final review of a tree removal Address/Legal Description: 4620 Vail Racquet Club Drive/Vail Racquet Club Condominiums Applicant: Vail Racquet Club Condominiums Planner: J onathan Spence 3.15.D R B22-0081 - Vail Golfcourse Townhomes Final review of an exterior alteration (driveway/parking) Address/Legal Description: 1660, 1710 & 1720 Sunburst Drive/Lot 1, Sunburst Filing 3 Applicant: Vail Golfcourse Townhomes, represented by Marcin Engineering Planner: J onathan Spence 3.16.D R B22-0084 - Gore Creek Place Final review of an exterior alteration (reroof) Address/Legal Description: 825 Forest Road/Lot 3, West Day Subdivision Applicant: Gore Creek Place, represented by Turner Morris I nc. Planner: J onathan Spence 3.17.D R B22-0085 - P L P Vail L LC Final review of an exterior alteration (windows) Address/Legal Description: 508 East Lionshead Circle Unit 106/Lot 1, Block 1, Vail Lionshead Filing 1 Applicant: P L P Vail LLC, represented by Renewal by Andersen Planner: Greg Roy 3.18.D R B22-0086 - Shay Residence Final review of an addition (garage) Address/Legal Description: 1718 Geneva Drive/Lot 11B, Matterhorn Village April 19, 2022 - Page 144 of 205 Filing 1 Applicant: J enifer & Russell Shay, represented by Gillette LLC Planner: Greg Roy 3.19.D R B22-0089 - Fitch Residence Final review of an exterior alteration (windows) Address/Legal Description: 1815 West Gore Creek Drive Unit A/Lot 18, Vail Village W est Filing 2 Applicant: Clinton & Cynthia Fitch, represented by Renewal by Andersen Planner: Greg Roy 3.20.D R B22-0096 - Jacquin Family Trust Final review of an exterior alteration (reroof) Address/Legal Description: 1295 Westhaven Circle/ Lot 48, Glen Lyon Subdivision Applicant: J acquin Family Trust, represented by Shepherd Resources I nc. Planner: Greg Roy 3.21.D R B19-0273.002 - Vail Core Condominiums Final review of changes to approved plans (roof) Address/Legal Description: 122 East Meadow Drive/Lot tract C, Block 5E, Vail Village Filing 1 Applicant: Vail Core Condominiums, represented by Turner Morris I nc. Planner: J onathan Spence 3.22.D R B20-0097.003 - Marriott Residence Inn Final review of a change to approved plans (trim materials) Address/Legal Description: 1783 North Frontage Road West/Lot 9-12, Buffehr Creek Resubdivision Applicant: Vail Hotel Group L L C - etal, represented by Porter Bros. Planner: J onathan Spence 3.23.D R B21-0083.001 - Rumaine Residence Final review of change to approved plans (windows) Address/Legal Description: 1063 Vail View Drive Unit 21/ Lot A5, Block A, Lion's Ridge Subdivision Filing 1 Applicant: Pegasus Rumaine & Mark Luzar, represented by Pierce Austin Architects Planner: J onathan Spence 3.24.D R B21-0496.002 - North Fifth LL C Final review of change to approved plans (outdoor B B Q) Address/Legal Description: 303 Gore Creek Drive Unit 7/Lot 7, Block 5, Vail Village Filling 1 Applicant: North Fifth LLC, represented by Berglund Architects Planner: Greg Roy 3.25.D R B21-0540.001 - Gerald R Ford Amphitheater April 19, 2022 - Page 145 of 205 Final review of change to approved plans (reroof) Address/Legal Description: 530 South Frontage Road East/ Unplatted - Ford Park Amphitheater Applicant: Town of Vail, represented by Zehren and Associates Planner: J onathan Spence The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. April 19, 2022 - Page 146 of 205 PLANNING AND ENVIRONMENTAL COMMISSION April 11, 2022, 1:00 PM Town Council Chambers and Virtual on Zoom 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1. 1.2. 1.3. Register in advance for this webinar: https://us02web.zoom.us/webinar/register/WN_tXL0eRs9QKieoSkwg888Jw After registering, you will receive a confirmation email containing information about joining the webinar. Attendance Present: Brian Gillette, Reid Phillips, Bill Jensen, Bobby Lipnick, John Rediker, Karen Perez, Henry Pratt Absent: None Swearing in New Members Henry Pratt moved to nominate Rediker for chair. Reid Phillips seconded the motion and it passed (6-0). Absent: (1) Gillette Henry Pratt moved to nominate Perez for vice-chair. Reid Phillips seconded the motion and it passed (6-0). Absent:(1)Gillette 2.Main Agenda 2.1.A request for review of Major Exterior Alteration, pursuant to Section 12-7H- 7, Exterior Alterations or Modifications, Vail Town Code, to allow for redevelopment of the Evergreen Lodge, located 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and Lot F-1, Vail Village Filing No. 2 and setting forth details in regard thereto. (PEC22-0006) 90 min. Applicant:HCT Member, LLC represented by Mauriello Planning Group Planner:Jonathan Spence Planner Spence introduces the project. He talks about the progress of the application to date. Pratt asks if Staff could review town requirements for dwelling units in relation to the first floor. Spence says the request is for a conditional use permit for dwelling units on the first floor. He talks about the requirements in the town code and April 19, 2022 - Page 147 of 205 Lionshead Master Plan. Mauriello Planning Group represents the applicant, Sharon Cohn with Solaris Group, Matt Kreilich with Snow Kreilich Architects, and Dominic Mauriello give a presentation. Mauriello introduces the proposal and talks about the process to get to this point. He talks about the proposed programming for the site. Rediker asks about the heliport heigh restrictions along the frontage road. Mauriello says there are height restrictions, he can go into further detail if needed. Rediker asks about the proposed landscape lid. Mauriello says that will be addressed later in the presentation. Perez asks how the 203 parking spaces are allocated among the different unit types. Mauriello says they won’t be assigned but there will be a right to use for people in the building. He says he can come back to the P E C with details. Perez asks if this includes the E HU units? Mauriello confirms. Matt Kreilich gives an overview of the proposed architecture. He talks about the design motivations and the green roof. He talks about the setbacks on the site. He talks about the height gradation from the Frontage Rd to Meadow Drive. He talks about the relationship with Lot 10. He talks about the context of the Lionshead Masterplan. He talks about the proposed materials. Mauriello talks about the applications involved with this proposal. He talks about the cooperation and outreach efforts done by the applicants. He talks about live beds and employee housing considerations. He talks about zoning compliance. He talks about the Lionshead Masterplan objectives and criteria and their relation to this proposal. He talks about the impacts to Middle Creek. Perez asks about the pedestrian connection with the Frontage Road. Cohn clarifies the location of the pedestrian connection on the eastern side of the building. Mauriello talks about ongoing discussions with the town regarding bicycle access in the area. Perez asks about public space in the area. Kreilich says there is not outdoor space on the property that is not accessible by the public. Perez asks how you will ensure that it is successful for the public. Cohn says there is an easement for the pedestrian connection. April 19, 2022 - Page 148 of 205 Perez says further delineation on the map would be helpful for the P E C and public. Mauriello talks about the relationship between the proposal and neighboring buildings. He continues on the requirements of the Lionshead Master Plan, including the stepback, setback, and architectural requirements. Lipnick asks if there will be offsite E HUs? Mauriello says they are complying with the requirements onsite. Lipnick asks about retail on the site. Mauriello says they would have lodging amenities, but not restaurant facilities. I t is not a great location for retail or restaurants like other places in Lionshead or the Village. Lipnick asks if it will be run more like a condominium than a hotel. Mauriello says it would be run like a condominium hotel. Lipnick talks about food options that are usually present in hotels. Mauriello says sundry shops and other food options might be present specifically for guests. Rediker references the Environmental I mpact Statement. He asks if the below grade parking would have an impact on groundwater flow as proposed. Cohn says the intent was to limit the site disturbance. Mauriello says they have been talking with the town engineer about the groundwater on the site. He talks about the stormwater treatment on site. Rediker asks for additional details regarding the groundwater and stormwater discharge. He talks about stepping back the western façade of the building per Lionshead Master Plan (LHMP) provisions. Mauriello says there will be variation on that façade, there will be additional detail presented on that as the process continues. He talks about the shading created by the proposal, and a more detailed sun-shade analysis to come. Rediker refers to making sure the sun hits the ground on that streamtract. He recaps the proposed unit types; and asks if the 203 spaces fit with town’s requirements. Mauriello says they are still working with staff on details, but the town requirements will be met. He talks about parking management; a private car is not needed on the site. Rediker is concerned with 135 condominium units, and 128 hotel rooms, plus other types that there will be ebbs and flows of demand. He asks how many employees would be on site and where would they park? He says existing parking garages are filling up, it may not be practical overflow for guest parking. April 19, 2022 - Page 149 of 205 Cohn says they will provide additional detail on this subject at the next meeting. Their experience at Solaris will contribute to this. Rediker asks if there is a way to soften the significance of the front of the building along the frontage road. He says pushback from the P E C and public may concern the front façade. Perez references connectivity in the master plan. How does removing the existing bar and restaurant affect this concern? She doesn’t want to have a dead space that doesn’t connect Vail Village and Lionshead. She is concerned about the massing along the frontage road. She asks why this isn’t being brought as an amendment to the existing Special Development District (S D D). Spence says one of the provisions of the revised master plan was getting rid of S D D. I t is no longer an S D D or permitted within Lionshead. Pratt asks about E HU requirements. I f existing facilities are torn down do you get credit for them? Spence says you get credit for what is existing, you have to make up net difference. Pratt asks if the policy is to rebuild what is torn down. Spence explains how the inclusionary zoning and Commercial linkage regulations apply to the net difference between existing and proposed Pratt asks why you get credit for something that was torn down. Spence says you can’t assess somebody on what is existing with redevelopment. The difference is applicable to E HU requirements. Pratt asks about the pedestrian way. W ill it be maintained and heated? Cohn confirms. Spence says there is a sidewalk connecting Evergreen property with Lionshead. Phillips asks if the current proposal meets the proposed setbacks. Mauriello says they are operating under the existing code in terms of setbacks. Phillips asks if they could show proposed streambank setbacks next time. Spence says the Evergreen should be in compliance with the proposed regulations. Phillips asks if they’re asking for variance for setbacks on the western side. Mauriello says no. Phillips does not agree the creek will get significant sunshine, that should be addressed. He is also concerned about snow removal with the flat roofs. April 19, 2022 - Page 150 of 205 Mauriello says a green roof is helpful because it holds and treats the snow. Rob Robbins representing the Vail I nternational condominium association comes up for comments to the Commission. There are three particular points they would like the Commission to consider; the massing, size, and density; the non-compliance with LRMP; the lack of prior notice from the applicant to neighbors. The use of flat roofs is for the purpose of adding more density while staying under the height limit. The flat roofs and size are out of scale for the area. Green roofs are not always viable in our climate. About three months out of the year they may be green, the rest of the time they would be covered in snow or brown dormant plants. There is a lot of water and chemicals that will doubtlessly be needed to maintain the green in the green roof. Further investigation of green roofs used in the area is necessary. W hat happens if the current design fails, and the green roof cannot be kept? I f the roof needs to change over to gable forms, it will be over height. An alternative angled roof plan for the project should be submitted along with surety to make sure it can happen. There is also substantial noncompliance with the LRMP. The proposed Evergreen does not include items mentioned in the LRMP. Excessive unbroken wall planes and insufficient parking are a couple. There should also be horizontal and vertical steps in the wall planes. There was no effort made to include the Vail I nternational Condo Association ahead of the mandatory noticing from the Town for these meetings. J ackie Malkovich comes up to speak as a resident of the Vail I nternational. Parking is a major concern. She quotes the parking standards out of the code and how she believes the application is non-compliant. Greg Tompowits as a A I C P certified planner and has been for over 20 years. They’ve lived in that building since 2015. He was involved in the L RMP when that process was going on in 2017. There are a lot of rights as the P E C for how this building is designed. The Planning Commission should not hold back and exercise its rights on the massing of the building. He believes the rendering does not accurately show the building and is distorted. The west side elevations are shown to P E C and passed out for their review. There are two paths over middle creek that is supposedly being taken away with this application. The paths must be kept and expanded upon. He quotes the length of the wall as a 400+ foot wall that is unbroken. The nearest restaurant is over a quarter mile in either direction. I t is great to have that one that is currently there and with the amount of units added there is going to be increased demand for restaurants. The sheets handed out also show the 2017 L RMP conceptual design for the Evergreen, which is much different. Merv Lapin comes to front to speak. He agrees with comments made previously. He believes the design is incompatible with the neighborhood. The hospital, Dobson, and library are all different from the residential in the area and does not take any residential in the area into consideration and should as this be a residential project. A problem with this is that the number of employees is in the hundreds and they only have to provide 13 E HUs. There is a great opportunity to make the applicant come up with additional E HUs. Another major concern is Middle Creek and the problem that exists in relation to development. Middle creek should have a minimum of 30’ from middle creek from the high water mark. The P E C does have the power to April 19, 2022 - Page 151 of 205 send them back to the drawing board on the project when it comes to the design. The need for the sloped roofs is a real factor. Sloped roofs are much better and flat roofs don’t work in this location. There has also been no contact from the development group to this point. I t is unlivable along Meadow to the point where people park in individual driveways. He would recommend that design review board applications require a mandatory notification process. He also comments on the landscaping shown as it largely does not look like that when actually planted. He would like the P E C to mandate that lot 10 be made into a park and that it be paid for by the applicant. The 20’ between buildings is ridiculously small and especially for a condo building that is adjacent to a heliport. Concern with the noise and crashes of helicopters is brought up. Thanks, the Commission. Heidi Hanson was at the 2015/2017 L RMP meeting and she is concerned with the daily shading over middle creek. According to the 2015 meeting, Gore Creek was considered an impaired water way and remains so to this day. At that meeting various heights and sunshade elevations were shown. At the 70’ height there was an increase in shade over the creek and now the application is supposedly showing an 82.5’ height, which can only increase the effect on Gore Creek. The current setbacks are not sufficient, and they should be measured from the edge not the center. She often walks by the creek to go to the bus stop for skiing and comments on the beauty of the creek. She is concerned with the big block of a building along that creek and the effect on wildlife. Public Comment is closed. Chairman Rediker asks the P E C members to look at the discussion items provided by staff. Gillette asks about the shading on the creek and how that affects middle creek. Mauriello said they can provide more information on that. Gillette asks about the point in the LRMP and how the plan says they should abide by new setback regulations. Rediker notes that general massing and design is another topic item and how it relates to design standards on L RMP. W ould like to see how the application meets massing and design considerations. Gillette is concerned with the massing of this project. I t looks very urban and not what the intent of the L RMP. I t also may not be what the community wants. Also reflected in the comments from the public with not having gabled roofs and the effect of the massing with flat roofs. Phillips concurs that the flat roofs add more massing and gives the building and extra floor. The massing overall is significant and especially compared to that neighborhood. There is no transition at all from residential to commercial. There needs to be some mountain architecture and less urban. Pratt echoes what the past commissioners said. Taking design cues from a hospital is the wrong path. That is not the same kind of use or the example to replicate. This has the personality of more of an office park compared to the Mountain town. This is also a lost opportunity by putting a giant wall along middle creek. April 19, 2022 - Page 152 of 205 Lipnik agrees with other commissioners and would ask the applicant to drill down on the parking. There is a year-round issue on parking on frontage road and will leave no room for any spillover. Flat roofs in this environment are difficult and would ask for examples of other mountain communities where they work and where they don’t. Perez reiterates that changing the use from residential and commercial to just residential deactivates the space. This takes away connectivity and sales tax from this area of town. This is not adding full-time housing to residents, but more 2nd and 3rd homes for people. Rediker brings up that the proposed uses and hot bed provisions is a discussion topic. He has concern that this is all condo and attached accommodation units. He brings up that the plan is for 128 attached accommodation units, and if none of the owners want to rent anything but the A A Us, then there is a lack of services for food with no restaurants in the area. Pratt mentions this is not an S D D and just straight Lionshead zoning. Because it is not an S D D we can’t make them do anything specific. He questions whether the lock-offs compared to real accommodation units is not a 1:1 replacement. They do not have to rent attached accommodation units at all, they can sit empty for most of the year. He questions viability of lock- offs as replacement of accommodation units. Gillette asks for J onathan’s opinion on the comment from Pratt. Spence says, yes, that there is less bartering with no S D D, but there should still be some discussion on the use as A Us compared to A A Us. Gillette asks for clarification at the next meetings from the applicant in terms of the similar condotel projects. Mauriello says they have a whole section that they did not go over on the L RMP that speaks to this. Lipnik says he would like the applicant to bring back a restaurant. He believes it is key to the success of a hotel. Gillette ask Spence on the public comment on density and how it was excessive. Spence mentions how P E C and TC approved removing the hard limits on density. Restricting the number of units doesn’t always decrease the size of the structure, it just results in larger units. He also notes that the parking is meeting the requirements as of now. Perez notes how there is not a lot of criteria in the report. W ants to know where in the process we are in terms of meetings. Spence notes that this is the first introduction and direction given today will help form the project moving forward. Height is one that will require further review as the L RMP did not contemplate flat roofs. Gillette asks about the west side public walk or bike path connection mentioned along the creek. W hat conversation has staff had on that. April 19, 2022 - Page 153 of 205 Spence mentions that there are ideas to bring a path down along the creek and maybe adding a crossing or two. Staff had very preliminary questions on the viability of this and if it is something that could be reasonably accomplished. Perez asks the applicant to reach out to all the surrounding neighbors. Gillette brings up a letter that was submitted and the reference to the TC and P E C meeting. W ould like to see the minutes from TC and P E C from approval in 2015 for the LRMP changes. Spence will add that to the next packet and post it online. He will include the 2017 approval information online as well on the Planning website. Phillips has questions on the site coverage. The 70% is overall and not just above grade, correct? Spence says that yes, that is above and below. I t has not always been that way, but in Lionshead subgrade site coverage variances have been granted. Examples were given as Legacy and Elevation due to the small size of the lot. Above grade coverage complies with the 70%. Pratt asks if the landscaping on top of the building is being counted towards the landscaping minimum? Spence/Mauriello say the landscaping on the building is not counted but it is being counted over the parking lid. Phillips asks if the variance for the 0’ setback along the hospital is granted already? Spence says that it has not been granted, that discussion was just between the hospital and the property owner. Staff would like more direction on the flat roofs. Rediker goes over the staff report on roofs and how the masterplan goes over the criteria for the deviations. Mauriello says they would like more opportunity to go over the detail in the application for the flat roofs. He would like to not have the P E C make up their minds at this point without that opportunity. Rediker would like to have more discussion on flat roofs with the qualifier that no decisions are made at this time. Gillette says that he thought the deviations were for only additions or remodels, not tear down and rebuilds. There is a section on renovations and making them cost effective so people would make updates. This is a full tear down and rebuild that should not need deviations. Mauriello says that he thinks there was a lot of deviations at the Arrabelle. There is some language about basing on the surrounding area. Gillette says that there is no transition as Phillips mentioned earlier. Mauriello points to the Civic area plan graphics, the hospital, and the library April 19, 2022 - Page 154 of 205 for context to the more urban look. Rediker asks for last comments. Mauriello reiterates this is an overview and want the opportunity to go further into the project as it is shown today. Goes over how the D RB was not as opposed to the flat roof as the P E C comments have been. Perez requests page numbers on the staff reports. Gillette asks for individual documents. Pratt would like attachments to have “new” or “revised” in the title of attachments. Phillips adds that the medical center does have some gable roof forms if that is being used for an example. He would like to see more “mountain” architecture added. Perez would like links to work in the memos. Gillette asks if the civic area plans had architectural guidelines in it. Spence says it has some. Rediker is going to open public comment for one individual that showed up late in the interest of hearing new information in the information gathering part of the public process. Lain Lapin asks about underground parking and the pumps that the hospital had to install and if this will be done here at this site. The number of people that will be added to this “no man’s land” between the two villages. There are people that trespass in this area and there is a lot of concern for increased traffic in the area. W ould greatly appreciate a detailed site management and construction management for this project and how it affects West Meadow Drive. Quotes code from Colorado about pedestrians walking in roads and who is at fault. How will pedestrian access from the Evergreen to the village be handled? Karen Perez moved to continue to May 9, 2022. Henry Pratt seconded the motion and it Other (7-0). 2.2.A request for review of a Conditional Use Permit, pursuant to Section 12- 7H-2 Permitted and Conditional Uses; Basement or Garden Level, and Section 12-7H-3; Permitted and Conditional Uses; First Floor or Street Level, Vail Town Code, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for dwelling units and attached accommodation units on the basement, garden level or first floor of the redevelopment of the Evergreen Lodge, located 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and Lot F-1, Vail Village Filing No. 2 and setting forth details in regard thereto. (P E C22-0007) Please see the combined staff memorandum, with attachments, included with P E C22-0006. Applicant:HC T Member, L L C represented by Mauriello Planning Group Planner:J onathan Spence April 19, 2022 - Page 155 of 205 Karen Perez moved to continue to May 9, 2022. Henry Pratt seconded the motion and it passed (7-0). 2.3.A request for the review a variance from Section 12-7H-10, Setbacks and Section 12-7H-14 Site Coverage, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, related to below grade improvements for the redevelopment of the Evergreen Lodge, located 250 South Frontage Road W est/Lot 2W , Block 1, Vail Lionshead Filing 2, and Lot F-1, Vail Village Filing No. 2 and setting forth details in regard thereto. (P E C22-0008) Please see the combined staff memorandum, with attachments, included with P E C22-0006. Applicant:HC T Member, L L C represented by Mauriello Planning Group Planner:J onathan Spence Karen Perez moved to continue to May 9, 2022. Henry Pratt seconded the motion and it passed (7-0). 2.4.A request for an amendment to a Conditional Use Permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the enlargement of a second story outdoor dining deck, located at 298 Hanson Ranch Road/Lot C, Block 2, Vail Village Filing 1, and setting forth details in regard thereto. (P E C22-0011) 30 min. Applicant:Vista Bahn Building LLC, represented by Mauriello Planning Group Planner:J amie Leaman-Miller Planner Leaman-Miller introduces the item and gives a short presentation with a slide show on the application. He goes over the process the application has gone through to this point and what is left yet to do. He shows the site plan and the extent of the proposed deck. There are also suggested conditions with this application. Gillette asks if this is going to enclosed in the winter. Leaman-Miller says that this would be as currently proposed. Gillette is concerned that we are partially approving additional square footage if they enclose it. Would this be approved if enclosed? Leaman-Miller says that there are some commonalities, but a different application would be needed with further review done. Rediker asks about the approval for the Aplenrose. I f it was done through Covid and if that is now permanent? Leaman-Miller goes over some of the considerations with that application and how it compares to what is before the Commission today. Gillette asks what would limit the application if it was interior space? Dominic Mauriello as the applicant representative steps in to go over the difference between outdoor and indoor space. He says how this is designed April 19, 2022 - Page 156 of 205 with the idea of being a very transformative space on the exterior. The exterior space as it exists is not very functional. Perez asks how many more table are being added? Mauriello thinks it’s closer to 10-12 tables. Perez mentions how last year the deck was a nuisance as people were throwing stuff off the deck. Mauriello says that once it is enclosed it will have a much different feeling. I t will go from low quality hang out space to a dining area. Phillips asks if they are giving up the exterior dining space outside on the street level? Mauriello says that they have not considered that. Spence says that since they did not use it there was an agreement that it would go away. Pratt asks if there was any feedback on potential noise. Leaman-Miller says that there was one from the Mill Creek building with regard to noise. Rediker asks for detail on the enclosure. Mauriello says that they are working out those detail with the D RB but a more firm or rigid material than plastic is being discussed. Rediker asks about the massing that is being added with this one is something the P E C can comment on. He knows there is a D RB context. Leaman-Miller brings up the new sheets for the images of the deck. Gillette asks how this meets the current stream setbacks. Mauriello says that they meet it as proposed. Gillette points out how they wouldn’t meet proposed setbacks. I f this was permanent square footage it would not meet the setback. Mauriello says how they are trying to do a deck with a winter option. The D RB asked that it be more permanent and then add the temporary back in to it. Phillips says that we are essentially adding interior space that would not meet the addition requirements if this was an actual addition. Spence adds some clarification. Gillette has concerns if this adding of indoor/outdoor space could be done elsewhere where regular indoor spaces would not be permitted. Spence offers the idea of proceeding without the enclosure piece. April 19, 2022 - Page 157 of 205 Mauriello is acceptable to that approach. Gillette asks about the large scale approach to how we treat enclosed areas. Mauriello offers that maybe we allow the enclosure as long as it stays outside of the setback. Discussion over the roof feature and the graphics continue. Rediker believes the roof element is tied to the ability to enclose the porch area. Mauriello says they can modify and move forward and come back if they want to proceed with the full enclosure as shown. Rediker says they don’t have a need to approve the roof element. Pratt disagrees, and thinks that they need that for shelter. He is fine with the enclosure being moved back to meet setbacks and going forward. Discussion about the addition and how this toes the line of an addition and not just a deck. W hat makes this count as a deck or an addition? Rediker asks for examples of similar decks Spence adds that we should be focused on the use and massing. Questions on the details of the graphics continues. Rediker is fine with the deck addition, but the enclosure gives hesitation and roof adds to the bulk of the building unnecessarily. Public comment opened with one person in attendance. J essica Heinrich says concerns addressed. Public comment closed. Pratt believes the deck expansion brings life to the street. Does not believe they can approve a temporary enclosure in the setback. Perez and Phillips are ok with deck and roof. Mauriello says that they can come back for some of it, if only part is approvable today. Gillette asks for clarification on the P E C’s role. Spence explains the line between D RB and P E C and the points where it is somewhat similar. Rediker asks if the Town is going to permit winter enclosures in the future. Spence says it is yet to be determined by Town Council, but the idea moving forward is that the summer would look open and airy and permanent in the winter. April 19, 2022 - Page 158 of 205 Mauriello says they would like a deck and roof approval today, at minimum a deck expansion without a roof. Owner asks what the issue with the roof/enclosure is that is holding up the P E C? Rediker and Spence give clarification on the P E C purpose and comments to this point. Lipnik asks for clarification of what applicant is looking for. Pratt moves for approval with conditions noted on page 6 of the staff memo and an additional condition allowing a roof if approved by the D RB but with no temporary winter enclosure. Phillips seconds. Perez and J ensen opposed. 5-2 Gillette asks clarification of how to review these items in the future. Henry Pratt moved to approve with conditions. Reid Phillips seconded the motion and it passed (5-2). Ayes:(5)Rediker, Gillette, Lipnick, Phillips, Pratt Nays:(2)J ensen, Perez 2.5.A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail Town Code, to amend the regulations on landscaping to clarify how landscaping beneath decks should be considered and setting forth details in regard thereto. (P E C22-0001) 30 min. Applicant:Town of Vail Planner:Greg Roy Planner Roy introduces the proposal. He talks about the process of addressing this with the D RB. He talks about the proposed regulations amendment. Gillette asks why this is subject to the review of the D RB? Roy said areas were counted as landscaping that were far underneath decks, were they serving the purpose of the minimum percentage of landscaping. An administrative decision was appealed to the D RB. I t was best to let the Board decide in those difficult cases. Roy says most of the time it goes to the board anyways, so if there is a need to review it will be brought up as a specific topic to the board. Rediker says this only applies to a situation where someone is on the edge of meeting the landscaping requirement. Spence says that is correct, it has been isolated cases in more urban areas. He would like to not make too much out of this. The D RB would look at this on a case by case basis as needed. Rediker doesn’t think it will overwhelm the D RB. Spence said quantitative measured proved hard to craft. April 19, 2022 - Page 159 of 205 Gillette clarifies that it will be in front of the board anyways. Lipnick asks what the current requirement for landscaping on site is. Spence says it varies by zone district, 60% of lot area is a common figure in many of the low residential districts. There is no public comment. Brian Gillette moved to forward a recommendation of approval. Reid Phillips seconded the motion and it passed (7-0). 2.6.A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 14, Development Standards, Vail Town Code, Title 12 Zoning Regulations, Vail Town Code, and Title 11, Sign Regulations, Vail Town Code to correct out of date references and setting forth details in regard thereto. (P E C22-0003) 10 min. Applicant:Town of Vail Planner:J onathan Spence Spence introduces the proposal. Rediker asks about the Titles being impacted. Spence says the changes will only be to Title 12. No public comment. Brian Gillette moved to forward a recommendation of approval. Karen Perez seconded the motion and it passed (7-0). 3.Approval of Minutes 3.1.March 28, 2022 P E C Results Reid Phillips moved to approve. Brian Gillette seconded the motion and it passed (3-0). Abstain:(4)Rediker, J ensen, Lipnick, Perez 4.Adjournment Karen Perez moved to adjourn. Henry Pratt seconded the motion and it passed (7-0). The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department April 19, 2022 - Page 160 of 205 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Ride Vail App Update AT TAC H ME N TS: Description Memo April 19, 2022 - Page 161 of 205 To: Vail Town Council From: Public Works Department Date: April 6, 2022 Subject: RideVail Update 1. Summary RideVail has been in operation since late fall. For the most part the system appears to be operating as expected though Town staff is continuing to work with our ITS vendor to address a couple of issues before taking final acceptance and paying SaaS fees. RideVail has seen significant usage this winter with approximately 15,000-20,000 unique visits per month to either the desktop or mobile webpage: It also has allowed staff to more quicky run ridership reports. Attached to the end of this memo is a screenshot of an interactive February ridership report (within the data dashboard supervisors have the ability to further filter data by route, date, and time of day). April 19, 2022 - Page 162 of 205 Town of Vail Page 2 2. Issues/Resolutions Adjustments have continued to be made over the course of the winter. The following are a list of items that we’ve addressed in the previous couple of months:  The Vail Transportation Center Departure Board was showing both departures and arrivals for Vail routes due to a bug. We believe that this issue has been resolved.  Announcement volume was at times either too loud or too soft. All volume sliders available to drivers should work properly. Supervisors and some drivers also have access to backend settings to further adjust volume settings on a particular bus if needed.  For a couple of weeks, a couple of the public service announcements would repeat multiple times, often as a bus would pull into the Vail Transportation Center following a Ford Park trip. We believe this issue has been resolved.  We have completed initial automatic passenger counter (APC) validation. After sampling 17 trips and comparing APC passenger trip counts to manual counts the error margin was within 5% which the Federal Transit Administration (FTA) requires in order to use APC for federal reporting. We are currently working with CDOT to get the results officially certified by the FTA.  We have programmed Intown detours in the system for the Winter Mountain Games and Taste of Vail. This allows the announcement and passenger counter systems to work when Intown is not operating on its standard path. We are working on implementing this for Farmer Market days and other events during the summer as well.  There were a couple of stops where announcements were often occurring late (Simba Run, Bighorn Park, 1448 Vail Valley Drive- westbound). We believe this has been resolved but will continue to monitor the situation. 3. Ongoing Issues The following are items that we are continuing to work on:  The Intown LED signs routinely do not show predictions especially first thing in the morning. This is due to a bug in the code that runs those sides. Our ITS vendor is aware of this issue and is currently working on a solution.  There is a bug in the system that causes trips past midnight to be recorded as 24 hours early. Our ITS vendor is also aware of this and is working on a solution.  We believe prediction times when shown are generally accurate. We have occasionally not run a couple of Intown shifts over the course of the winter due to a lack of driver availability. This would result in higher than expected wait times along Intown. It is also possible that a driver might not be properly logged in and predictions for a particular bus would not be shown therefore increasing prediction times. April 19, 2022 - Page 163 of 205 Town of Vail Page 3  Predictions will occasionally also show 0 minutes until the next bus. This is due to a lag in the system updating. We would not expect a sign to show 0 minutes for very long. With so many different components to this project there will likely continue to be on and off issues moving forward that need to be actively managed. Town staff is committed to working with our ITS vendor to try to address issues as soon as possible when they arise. April 19, 2022 - Page 164 of 205 Town of Vail Page 4 4. Appendix February Ridership Report April 19, 2022 - Page 165 of 205 Town of Vail Page 5 April 19, 2022 - Page 166 of 205 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V V F Proposal for discontinuing Magic of L ights AT TAC H ME N TS: Description V V F Magic of Lights Letter April 19, 2022 - Page 167 of 205 April 12, 2022 MEMORANDUM TO: Vail Town Council FROM: Vail Valley Foundation SUBJECT: Magic of Lights Dear Mayor Langmaid, Dear Vail Town Council, Thank you for allowing us the time at your April 5 meeting to discuss the Magic of Lights project. We believe this was a worthy project to embrace during the difficult pandemic time period, but we do not feel this project is viable long term. Per our discussion on April 5, our VVF team has continued to engage with Town of Vail leadership and staff to explore all viable options for continuing this project for year three. Based on our internal VVF review, conversations with Town of Vail staff, and an understanding that the Town of Vail is reticent to invest an additional $75,000 to the project, we feel strongly that discontinuing the event is the most prudent way forward for all parties. VVF would discontinue the Magic of Lights project effective April 2022. VVF would reimburse Town of Vail an appropriate pro-rata portion of Town of Vail’s initial funding of the project since it was proposed as a three-year event when our initial funding was requested. As a reminder, in year one the Town of Vail funded the project at $250,000, with the intent to use $200,000 of the initial funding for the purchase of capital expense assets and $50,000 as general sponsorship support for year one. Because we would not proceed with year three of the event, we recommend a fair and equitable reimbursement to Town of Vail of $30,000 cash plus $40,000 of lights/infrastructure based on fair market value. We will provide a full inventory of lights and equipment to the Town of Vail Staff so they may select the items most desirable to the Town of Vail. The VVF will make best efforts to accommodate Town of Vail’s requests but may not be able to deliver on all items. As requested on April 5, we did explore a third option involving a smaller event; however, VVF and Town of Vail staff do not feel this option is financially sustainable or operationally feasible. On behalf of our board and staff, we want to thank you for your friendship and partnership since 1981. We appreciate your time and consideration of our proposal outlined above. Sincerely, Mike Imhof President, Vail Valley Foundation April 19, 2022 - Page 168 of 205 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: F uture Council Meeting Topics AT TAC H ME N TS: Description Memo April 19, 2022 - Page 169 of 205 Printed on April 14, 2022 To: Mayor and Town Council From: Town Clerk’s Office Date: April 19. 2022 Subject: Proposed agenda topics for future meeting agendas Vail Town Council Meetings Topics & Times subject to change "Time of Day" 3-May-22 VLHA Interviews afternoon VLLA Interviews afternoon Proclamation for Wildfire Preparation Month of May evening RTA (Regiontal Transportation Authority) Formation Group Ordinance for IGA to form RTA (PH & 1st R) evening Continued: Appeal of DRB 22-0035, 3070 Booth Creek Drive evening Ord. Streamtract Legislation (PH & 2nd)evening 17-May-22 Scholarship Program Awards evening VLHA Appointments evening VLLA Appointments evening RTA (Regional Transportation Authority) Formation Group:Ordinance for IGA to form RTA (PH & 2nd R) evening Ord. Short term rental legislation (1st R)evening 7-Jun-22 community survey results afternoon or evening? Ord. Short term rental legislation (PH & 2nd R)evening 21-Jun-22 Presentation 2021 Financial Statements (audit) ?evening April 19, 2022 - Page 170 of 205 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA F ebruary 8, 2022 Minutes AT TAC H ME N TS: Description V L H A February 8, 2022 Minutes April 19, 2022 - Page 171 of 205 Vail Local Housing Authority Minutes February 8, 2022 3:00 PM Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT ABSENT Steve Lindstrom None Mary McDougall Greg Moffet James Wilkins STAFF George Ruther, Housing Director Martha Anderson, Housing Coordinator 1. Call to Order 1.1. Zoom Meeting 1 1.2. Call to Order A quorum is present. Lindstrom called the meeting to order at 3:03 PM. 2. Citizen Participation 2.1. Citizen Participation There are no comments. 3. Approval of Minutes 3.1. VLHA December 14, 2021 Minutes MOTION: MOFFET SECOND: WILKINS VOTE: 4-0 AP 3.2. VLHA January 11, 2022 Minutes MOTION: MOFFET SECOND: MCDOUGALL VOTE: 3-0 AP (WILKINS ABSTAINED) 4. Main Agenda 4.1. Housing Policy Legislative Initiatives. Presenter: Scott Robson, Town Manager This presentation was cancelled and moved to the next VLHA meeting on February 22, 2022. April 19, 2022 - Page 172 of 205 4.2. Request for a recommendation of a proposed amendment to the Gillett residence deed restriction. Presenter: Dominic Mauriello, MPG Principal The Gillett residence at Sunlight North Condominium Unit 8 has a special deed restriction that is attached to Lot 12 in Spraddle Creek Estates so it cannot be sold separately. Owners would prefer to be able to sell the unit and allow it to be occupied and owned by a local employee. The request is to swap up the special deed restriction recorded in the year 2000 for the Town’s most current deed restriction either Type III or Type IV, therefore, allowing the unit to be sold or rented by a local employee. Consensus is made that this request furthers the objectives of our housing policies today. A request for a formal recommendation from the VLHA to the Vail Town Council to proceed with the amendment of the current deed restriction was proposed and approved by all members. MOTION: MOFFET SECOND: MCDOUGALL VOTE: 4-0 AP 4.3. Request for recommendation of a proposed amendment to the Four Seasons SDD. Presenter: Kristin Williams, Applicant’s Representative Conversation ensued around the opportunity to increase the utilization of the 54 employee housing door room beds at the Four Seasons hotel. The 54 beds are currently being under utilized because their location and configuration. Krist in shared a proposal in response to initial ideas from the VLHA on the relocation of these units off-site and how that may work. The purpose of this amendment is to address the challenges with employee housing. There are currently 26 door rooms on-site which consists of 56 beds, 2 door rooms sharing one bathroom. Some of the challenges are lack of kitchen facilities, shared bathrooms and layouts are not conductive to families, lack of independent facilities, units not addressing long term housing needs to help retain employees. All these challenges have caused low occupancy with the peak being only 32 tenants in 2018 and 37 in 2019. Utilization in average is between 45% to 55%. The proposed amendment to SDD allow for replacement of 32 on-site deed restricted door room beds with deed restricted off site housing within Vail, Eagle-Vail, Avon, and Edwards at a 1:1 bedroom ratio, reconfiguration of the underutilized door rooms into hotel rooms and reclassification of certain accommodations units into dwelling units. Concerns regarding the 1:1 exchange ratio, the mitigation region, parking issues, and enforcement of deed restriction units outside of Vail were raised by Authority members. Consensus was made that the proposed amendment needed to include a April 19, 2022 - Page 173 of 205 value consideration to deed restrictions outside of the Town of Vail and that a deed restriction in the Town of Vail does is more valuable than a deed restriction outside of Vail. Kristin was tasked with aligning the amendment with the commercial linkage regulations to include number of employees housed based upon unit size, including potential employee deed restriction purchase opportunities, and adding a differential for deed restrictions off-site vs on-site. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman An update was given regarding housing discussion during the Town Council Retreat and how housing was common theme in reviewing the 2018-2020 Action Plan priorities. There was also conversation about housing sustainability, housing opportunities and threats within the Town of Vail. An update was given on the CDOT parcel in East Vail, final appraisal and environmental assessment should be finalized by the end of the month. The VLHA would like to meet individually with Council members on housing financial opportunities. Discussion ensued around the possibility for the VLHA to provide recommendations around a local’s homebuyer assistance program, this program will be for people that are interested in homeownership in the Town of Vail, that are financially qualified and capable to own but that are unable to compete within the current cash buyer market. The Town of Vail will then step in and be a cash buyer for this buyer. This can be a great opportunity for the Town of Vail to deed restrict more properties. There was also about conversation on the mechanics of this program and the type of revolving fund needed to operate this program. Further discussion on this topic coming on a future VLHA meeting. Eagle County just sold the Lake Creek Village apartments and there may be opportunity for the Town of Vail to bring some ideas on how to direct some of the funding received from this sale. 6. Adjournment 6.1. Adjournment 4:38 PM MOTION: MOFFET SECOND: MCDOUGALL VOTE: 4-0 AP 7. Future Agenda Items 7.1. Land Banking (sale of GRFA) Investment Banker Discussion April 19, 2022 - Page 174 of 205 8. Next Meeting Date 8.1. Next Meeting Date February 22, 2022 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department April 19, 2022 - Page 175 of 205 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA F ebruary 22, 2022 Minutes AT TAC H ME N TS: Description V L H A February 22, 2022 Minutes April 19, 2022 - Page 176 of 205 Vail Local Housing Authority Minutes February 22, 2022 3:00 PM Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT ABSENT Steve Lindstrom Mary McDougall Greg Moffet James Wilkins STAFF George Ruther, Housing Director Martha Anderson, Housing Coordinator 1. Call to Order 1.1. Zoom Meeting 1 1.2. Call to Order A quorum is present. Lindstrom called the meeting to order at 3:00 PM. McDougall is absent. 2. Citizen Participation 2.1. Citizen Participation There are no citizen comments. 3. Approval of Minutes 3.1. VLHA February 8, 2022 Minutes MOTION: MOFFET SECOND: WILKINS VOTE: 3-0 AP 4. Main Agenda 4.1. Housing Policy Legislative Initiatives. Presenter: Scott Robson, Town Manager This presentation was rescheduled for the VLHA meeting on March 22, 2022. MOTION: MOFFET SECOND: WILKINS VOTE: 3-0 AP 4.2. Ideas for Eagle County on Allocation of Funds from the Sale of Lake Creek Village Apartments. April 19, 2022 - Page 177 of 205 Presenter: Steve Lindstrom, Chairman A work session will be arranged with the Vail Local Housing Authority & Eagle County Housing Authority to talk about long-term planning, housing policy and share ideas on how to utilize the funding from the sale of the Lake Creek Village apartments. Some ideas to discuss are land banking, construction of a truck stop in Edwards, funding for the redevelopment of the Timber Ridge apartments, school district land in molar park and a possible land opportunity at the Vail Post Office. 4.3. Locals Homebuyer Assistance Program Presenter: George Ruther, Housing Director Ruther gave an overview of the local’s homebuyer assistance program, including program eligibility, risks, administration, and funding. Authority members raised a few great considerations to be addressed to include entity under which this program will be administered, finance administration, the role of the Town as lender, need for appraisals and home inspections and research of valuation tools. 4.4. Request for recommendation of a proposed amendment to the Four Seasons SDD. Presenter: Kristin Williams, Applicant’s Representative The revised proposed amendment follows an employee basis count in line with Town Code and proposes to deed-restrict 27 bedrooms within units that have adequate living, kitchen and bathroom spaces and located within the mitigation region (including but not limited to Vail, Eagle-Vail, Avon and Edwards) for a total of 32 employees. These units will have a requirement to be occupied by Vail employees. Vail Local Housing Authority members moved to recommend the approval of this proposal to Town Council with a caveat concerning incremental parking impact. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman Lindstrom and Ruther have been meeting individually with town councilors to learn their interests in housing projects going forward. Ruther invited Authority members to join him at the March 1 Town Council meeting where he will share the local’s homebuyer assistance program with the Vail Town Council. Additionally, he will discuss the Town’s participation at a Kayak Crossing deed restriction opportunity and present a recommendation for application to release specific terms of a deed restriction in Spraddle Creek. Ruther will be reaching out to VLHA members to discuss a couple of residential purchases for the Town. 6. Adjournment 6.1. Adjournment 4:59 PM April 19, 2022 - Page 178 of 205 MOTION: MOFFET SECOND: WILKINS VOTE: 3-0 AP 7. Future Agenda Items 7.1. Land Banking (sale of GRFA) Investment Banker Discussion 8. Next Meeting Date 8.1. Next Meeting Date March 8, 2022 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department April 19, 2022 - Page 179 of 205 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA March 8, 2022 Minutes AT TAC H ME N TS: Description V L H A March 8, 2022 Minutes April 19, 2022 - Page 180 of 205 Vail Local Housing Authority Minutes March 8, 2022 3:00 PM Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT ABSENT Steve Lindstrom Greg Moffet James Wilkins Mary McDougall STAFF George Ruther, Housing Director Martha Anderson, Housing Coordinator 1. Call to Order 1.1. Zoom Meeting 1 1.2. Call to Order A quorum is present. Lindstrom called the meeting to order at 3:07 PM. 2. Citizen Participation 2.1. Citizen Participation Jill Davies introduced herself from Vermont and is interested in learning more about the Vail InDEED program. 3. Approval of Minutes 3.1. VLHA February 8, 2022 Minutes MOTION: MOFFET SECOND: WILKINS VOTE: 3-0 AP 4. Main Agenda 4.1. Swearing in of new Authority member Kristin Kenney-Williams to a partial term on the Vail Local Housing Authority expiring May 31, 2023. Presenter: Tammy Nagel, Town Clerk This item was moved to the following meeting on March 22, 2022. 4.2. Locals Homebuyer Assistance Program. April 19, 2022 - Page 181 of 205 Presenter: George Ruther, Housing Director Ruther received support from Tow n Council to continue working on this new housing program. Ruther is now looking to build a partnership with local lenders and the realtor community on this new program and receive feedback from them on anticipated challenges. 4.3. Compliance Policies for Under Performing Deed Restrictions Presenter: George Ruther, Housing Director In the years 1992-1994, the Town of Vail executed three type II and six type III deed restrictions that do not obligate the unit to be occupied or rented, but if it is rented, it must comply with the terms of the deed restriction. However, there is a sense that these units are not required to submit annual compliance. Ruther is recommending figuring out a way for property owners to convert or upgrade their EHU for another one that is performing. Consensus was made for staff to bring ideas at another meeting on how this can be accomplished. 4.4. Review of proposed development to application to amend Special Development District No. 42, Doubletree/Highline and Request Recommendation Presenter: George Ruther, Housing Director Conversation ensued around a recommendation of approval of the proposed amendment to Special Development District No. 42, Doubletree Hotel/Highline from the Vail Local Housing Authority to the Town of Vail Planning and Environmental Commission and the Vail town Council. The recommendation is for Vail Health to build 15 deed-restricted employee housing units separate from the Doubletree hotel redevelopment. The amendment will include a master deed restricted recorded on the title of the vacant parcel at the time of closing to ensure the use of the parcel is for deed-restricted residential development. The authority moved to recommend approval of this amendment that will allow for these two projects to be separated one from another. MOTION: MOFFET SECOND: WILKINS VOTE: 4-0 AP 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman Lindstrom was contacted by a property owner that has several deed restricted units and was wondering about possibly deeding 1/10 to the VLHA to try to mitigate his property taxes. Consensus was made not to move forward with this request. It was brought to Moffet’s attention that a building where most units are deed restricted has a couple of Airbnb units and that residents would like not to have those units in there. Conversation followed on perfecting deed restrictions in some Town of Vail buildings. The VLHA plans on meeting with County Commissioners when acting in their role as April 19, 2022 - Page 182 of 205 Eagle County Housing Authority with suggestions on how to use the proceeds from sale of properties. The property known as the West End in Edwards now is in East West and may be used for deed restricted housing in its entirety, Ruther to research more about this matter. The community meeting is later this evening form 5 to 7 pm if anybody would like to participate. 6. Adjournment 6.1. Adjournment 4:06 PM MOTION: MOFFET SECOND: MCDOUGALL VOTE: 3-0 AP 7. Future Agenda Items 7.1. Land Banking (sale of GRFA) Investment Banker Discussion Housing Policy Legislative Initiatives 8. Next Meeting Date 8.1. Next Meeting Date March 22, 2022 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department April 19, 2022 - Page 183 of 205 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A I P P March 7, 2022 Minutes AT TAC H ME N TS: Description AIP P March 7, 2022 Minutes April 19, 2022 - Page 184 of 205 Public Notice - Art in Public Places Board Meeting Minutes Monday, March 7, 2022 AIPP Board members present: Susanne Graf, Tracy Gordon, Kathy Langenwalter, Courtney St. John, Lindsea Stowe Others present: Molly Eppard, AIPP Coordinator 1. Approval of February 7, 2022 meeting minutes. 2. No citizen input. 3. AIPP Board Training (postponed to April 4 meeting) 4. AIPP Strategic Plan RFQ review (RFQ attached). • The Board reviews the applications and discusses the selection for finalist interviews. • Interview selection based upon experience in administering similar plans versus creating a proposal. • The Board would like Molly to check the submitted references and invite There Squared /Stilwell Cultural Consulting LLC and Nine dot Arts to interview with the Board. • The Board will review previously executed plans from each of the finalists prior to the interviews. • Kathy explains the need to codify public art mitigation, as a part of the Strategic Plan update. • Timeframe for interviews (March 15-25). • The Board will submit questions for the finalists in advance to Molly. • Final selection and motion to award contract will occur at the April 4 meeting. 5. Vicki and Kent Logan sculpture donation update. • Molly updates the board on logistical discussions for the installation planned for mid-June. 6. Coordinator Updates. • Winterfest – will open @ the weekend of Jan 7 & 8, 2023. • Skatepark murals –The two smaller walls will be painted this summer directly on the surfaces. • Art Walks are going well & the last walk is April 6. • Community Meeting March 6th – Donovan 4:30 – 6:00 • Molly proposes possible AIPP trips outside of Vail including Anderson Ranch, Breck Create, Logan collection exhibition at DAM and the Acoma House. 7. Meeting adjourned. April 19, 2022 - Page 185 of 205 REQUEST FOR QUALIFICATIONS To Provide Planning and Consulting Services For Updating Art in Public Places Strategic Plan, Polices and Guidelines February 9, 2022 Town of Vail Art in Public Places Department of Public Works and Transportation 1309 Elkhorn Drive Vail, CO 81657 April 19, 2022 - Page 186 of 205 1. PURPOSE OF THE RFQ The Town of Vail’s Art in Public Places (AIPP) Board is inviting qualified consulting firms or individuals with expertise in the visual arts, experience in public art program planning, and strategic planning to submit qualifications for the purpose of updating both the AIPP Strategic Plan along with the Program Policies and Guidelines as outlined in this document. 2. SCOPE OF WORK The existing AIPP Strategic Plan and Program Policies and Guidelines will be reviewed with the AIPP Board, public representatives, and Town staff to assist in determining what changes, modifications, additions and/or deletions need to be made to reflect the current and future culture of the Town, our guests, and our community. As the Town of Vail continues to grow as an international destination and year-round community, so will the diversity and breadth of the AIPP permanent art collection and programs. The AIPP Program Policies and Guidelines will include the mission statement, vision, approval process of art donations, acquisition and deaccession of works, temporary installation policies, collection documentation and maintenance, as well as public art inclusion in capital projects and private developments and other elements as appropriate to define the program. It will also identify the requirements, qualifications, and responsibilities for future members appointed to the AIPP Board by the Town Council. The Strategic Plan shall complement the AIPP Program Policies and Guidelines. It will address and prioritize both short and long-range goals and objectives over a 10-year period including implementation and funding options to achieve these goals and other elements as appropriate to a comprehensive Strategic Plan. The plan will provide the framework for the overall cultural goals and programming of the Ford Park Artist Residency Space slated for construction in 2023. This structure is in the design development process with Harry Teague Architects. It will provide a space for an artist studio, temporary gallery, community classes and workshops, lectures, and demonstrations. The visiting artist will be housed in an alternate location. 3. AIPP OVERVIEW 3.1 Adoption and Documentation The Town of Vail’s AIPP Program was officially adopted in 1992 to “promote and encourage the development and public awareness of fine arts.” The ordinance adopting the AIPP Program and establishing an AIPP Board was based on the AIPP Program Policies and Guidelines adopted in July of 1989. The current documentation pertaining to AIPP is as follows: 1. Town of Vail Art in Public Places Program Policies and Guidelines adopted in July of 1989 2. Town of Vail Art in Public Places Strategic Plan adopted November of 2001 3. Town Code of Vail, Colorado; Title 3 Boards and Commissions; Chapter 3 Arts Board 4. Town Code of Vail, Colorado; Title 12 Zoning Regulations; Chapter 25 Public Art April 19, 2022 - Page 187 of 205 5. https://www.vailgov.com/government/boards-commissions-authority-district/art-in-public-places-aipp 6. https://www.vailgov.com/government/artinvail/ 3.2 Intention The AIPP program is one of many culturally oriented programs in the Vail area. The intention of the program is to assemble a collection of works of art in public places which is educational, engaging to residents and guests, and of an overall aesthetic quality equal to the excellent international reputation the town enjoys as a resort. 3.3 Program Objectives 1. Establish a public art program that is unique to Vail and therefore has a primary responsibility to the community. 2. Enhance the beauty of the Vail community by placing quality visual art in highly accessible and visible public places for residents and guests to enjoy. 3. Develop a diverse, high quality public art collection. The overall program shall strive for diversity in style, scale, media and artists. Exploratory types of work as well as established art forms shall be encouraged. 4. Provide an effective process for selecting, purchasing, commissioning, placing, and maintaining public art projects that represent the best in aesthetic and technical quality. 5. Create a framework for a sustained effort to develop public art in the Vail community. 6. Develop a strong public education effort in order to stimulate discussion and understanding about the visual arts. 7. Provide a public art development process that encourages and is supportive to artists who wish to work in the public realm. 8. Encourage support for and inclusion of public art projects in private sector development. 3.4 Board The program is under the direction of a five-member board appointed by the Vail Town Council who meets monthly to discuss AIPP projects and direction. Members of the public are encouraged to attend the meetings which are held in the Vail Town Council Chambers on the first Monday of every month. 3.5 Art Collection The Town’s public art collection includes over 60 works ranging from painting, sculptures, murals, playground components, to site-integrated art. More than half of the works are by Colorado artists. The April 19, 2022 - Page 188 of 205 collection has seen substantial growth over the past decade both in style and mediums. It is anticipated that the collection will expand further with substantial promised donations of additional artwork. The collection’s diversity is represented from traditional bronze sculptures, modern and conceptual work, to emerging artists. Some of the artists in the permanent collection include works by: Claes Oldenburg and Coosje van Bruggen, Lawrence Weiner, Bryan Hunt, Gordon Huether, Andy Dufford/Chevo Studio, Jesús Moroles, Carolyn Braaksma, Robert Tully, and Dennis Smith. The temporary installations have included ice sculpture installations conceived by artists Lawrence Argent and Olive Moya to an environmental Stickwork installation by Patrick Dougherty. A mural program established in 2019 features seven new murals by Colorado artists with the intention to add a mural annually. The collection may be accessed on an interactive map: https://www.vailgov.com/government/art-in- vail/collection/art-in-vail-interactive-map 3.6 Selected Press Links: • https://www.hautelivingsf.com/2021/09/04/artsy-slopes-this-ski-towns-art-museum-has-no- walls/?utm_source=rss&utm_medium=rss&utm_campaign=artsy-slopes-this-ski-towns-art- museum-has-no-walls • https://www.vaildaily.com/entertainment/town-of-vail-receives-generous-donation-to-public-art- collection/ • https://www.nytimes.com/2018/12/24/arts/design/here-it-is-two-artists-on-their-mind-stretching- art-book.amp.html • http://www.traveller.com.au/art-and-about-in-vail-and-breckenridge-gtods0 • https://nymag.com/travel/weekends/vailnew/index2.html • https://www.vailmag.com/arts-and-culture/2020/06/a-preview-of-two-new-outdoor-art-installations- coming-to-vail-village • https://303magazine.com/2018/06/stickworks-vail-1/ • https://www.vaildaily.com/entertainment/art-walks-resume-in-vail-village/ • https://www.youtube.com/watch?v=v-tfl6tdG24 4. ABOUT VAIL 4.1 Vision Statement To be the Premier International Mountain Resort Community! April 19, 2022 - Page 189 of 205 4.2 Mission Statement Grow a vibrant, diverse economy and community and preserve our surrounding natural environment, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. 4.3 Location The Town of Vail is located approximately 100 miles west of Denver, CO at the foot of the Gore Range in the Rocky Mountains. Vail is well known for its beautiful mountains, plentiful sunshine, and quaint pedestrian village. Surrounded by the White River National Forest, the Town of Vail totals 3,360 acres, is 10 miles long and at most 1 mile wide. The Town itself is at 8,150 feet in elevation, while the peak of Vail Mountain is 11,450 feet. Almost 1,000 acres within the town boundaries are designated open space, with the remaining approximately 1,860 acres for residential and commercial uses. Gore Creek, the only major water body, runs through the entire length of the Town and into the Eagle River just west of Vail in Dowd Junction. Situated in the White River National Forest, Vail Ski Resort is adjacent to the town and is one of the largest ski resorts in North America with 5,317 acres of terrain. 4.4 Government Vail was founded as a ski resort in 1962, incorporated as a town in 1966 and became a Home Rule Charter in 1972. Vail has a council-manager form of government and is led by a 7-member town council elected-at- large. The Mayor is selected amongst the Town Council members. A $60.8 million net revenue annual budget provides essential services such as police and fire protection, plus additional amenities such as one of the largest free transportation systems in the country. Tourism is the overarching driver of the local economy. 4.5 Community The community, like most mountain resorts, is comprised of a mix of full-time and part-time residents, and full-time and seasonal workers. Vail is home to 5,305 permanent residents, plus another 5,000 part-time residents of vacation properties. Vail receives over two and a half million visitors annually. Together, we share and value a lifestyle that combines one of the best alpine resorts in the world with a friendly, small-town feel. Not only do we enjoy our available bountiful recreational and cultural opportunities, we also take pride in a quality of life that provides alpine living at its best. AIPP is one of the many cultural programs alongside renowned programs like Bravo!, Vail Jazz, the Gerald R. Ford Amphitheater, Vail Dance Festival, and the Betty Ford Alpine Gardens to name a few. Since its certification as Sustainable Destination in 2018 under the criteria set forth by the Global Sustainable Tourism Council (GSTC) in accordance with the United Nations Sustainable Development Goals, the Town has established itself as a leader in sustainability practices along with its six Memorandum of Understanding (MOU) partners (U.S. Forest Service, Vail Resorts, Eagle River Water and Sanitation April 19, 2022 - Page 190 of 205 District, Vail Recreation District, Holy Cross Energy and Walking Mountains Science Center). This next phase of the Mountain IDEAL Standard provides a focus on how tourism affects the local community, leading to a strategic plan to protect Vail’s natural attractions, resources and quality of life. 5. RFQ SELECTION TIMELINE* Request for qualifications issued February 9, 2022. Deadline for qualifications 5:00 p.m. MDT on March 3, 2022. Review of qualifications and finalist selection March 21, 2022. Interviews (remote option) with finalist March 21 – 31, 2022. Contract award with consultant April 4, 2002. *Dates subject to change. 6. PROJECT BUDGET $25,000.00 7. SUBMITTAL REQUIREMENTS 1. Cover Page: A cover page identifying the Consultant by company name and address; a signature, printed name and title of the authorized representative; and a contact person, with title, phone number, email and website addresses. 2. Project Understanding and Approach: Briefly describe your understanding of the project objectives and address your approach to the major elements outlined in the Purpose and Scope of Work. 3. Experience: Please list 3-5 recent projects you have completed that are most similar to these plans. Include project dates, completion times, key staff who worked on the projects, a list of deliverables and final costs. Also include references for the projects including a client contact person with an email address and a telephone number. 4. Team Qualifications: Identify your proposed project manager and the key staff members who would be assigned to this project. Provide brief resumes (one page) for these people as well as the tasks they would perform on this project. 5. Schedule: Based on previous experience completing similar work, provide a general project schedule with an estimated percentage of overall effort for each task required. 6. Additional Information: Provide any additional information or recommendations necessary to achieve the desired goals put forth in this document or the attachments. April 19, 2022 - Page 191 of 205 8. SELECTION AND EVALUATION CRITERIA The ideal consultant will possess and demonstrate expertise in the following skills and abilities: 1. Similar projects. 2. Working with public art programs. 3. Organizational structure and analyzing existing conditions. 4. Board member, town staff and community engagement. 5. Municipal processes. 6. Providing innovative solutions and improved practices for a public art program. 7. Knowledge of funding mechanisms for public art. 8. Completed similar successful projects on time and within the budget. 9. Ability to conduct meetings with AIPP Board and staff in person. 10. Finalists will be invited to interview based on a review of their submitted criteria. 9. GENERAL INFORMATION 9.1 Limitations and Award This RFQ does not commit the Town of Vail to award or contract, nor to pay any costs incurred, in the preparation and submission of proposals in anticipation of a contract. The Town of Vail reserves the right to reject all or any submittal received as a result of this request, to negotiate with all qualified sources, or to cancel all or part of the RFQ. After a priority listing of the final firms or teams is established, the Town of Vail will negotiate a contract with the first priority firm. If negotiations cannot be successfully completed with the first priority firm, negotiations will be formally terminated and will be initiated with the second most qualified firm and, likewise, with the remaining firms. 9.2 Selection Initial evaluation will be based upon the qualifications of the applicant. The Town of Vail reserves the right to waive interviews, and to make its final selection based solely upon the qualification statements and evaluation criteria. 9.3 Equal Employment Opportunity The selected consultant team will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. April 19, 2022 - Page 192 of 205 9.4 Contract Phasing Proposed tasks within this RFQ may be eliminated or expanded by the Town of Vail at any time due to the progression and sequencing of the scope of work. The contract for professional services will be adjusted accordingly. 10. CONTACT Molly Eppard, Art in Public Places Coordinator meppard@vailgov.com / 970-479-2344 Applications for this RFQ shall be submitted electronically to: Molly Eppard meppard@vailgov.com Subject should read: AIPP STRATEGIC PLAN File size should not exceed 25MB. Zip files are not accepted. Please direct all questions to Molly Eppard meppard@vailgov.com or 970-479-2344 no later than 12:00 pm MDT, March 1, 2022. If you do not receive an email confirmation of your application, please call 970-479-2344. 11. USEFUL LINKS 1. www.artinvail.com 2. www.vailgov.com 3. www.discovervail.com 4. https://www.vailgov.com/government/artinvail/ 5. https://www.vailgov.com/government/boards-commissions-authority-district/art-in-public-places-aipp April 19, 2022 - Page 193 of 205 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Parking and Mobility Task Force Members S election P RE S E NT E R(S ): K im L angmaid, Mayor AT TAC H ME N TS: Description Letters of Interest April 19, 2022 - Page 194 of 205 From:Tammy Nagel To:Greg Hall; Stephanie Bibbens Subject:Fwd: Vail Parking and Transportation Task Force Date:Friday, March 25, 2022 12:16:09 PM Attachments:image001.png Get Outlook for iOS From: Brian Butts <brianb@solarisvail.com> Sent: Friday, March 25, 2022 7:14:40 PM To: Tammy Nagel <TNagel@vailgov.com> Subject: Vail Parking and Transportation Task Force Mayor Kim Langmaid, I am writing you to submit my application to the Vail Parking and Transportation Task Force. I am currently married with two small children and reside in West Vail. I feel very lucky to raise my family in this wonderful town and community. I have worked for the Solaris Group for the past 8 years and have held multiple position within our hospitality group. My current position is Director of Operations with direct management of the Evergreen, DECA + BOL, Commercial and Residential Real Estate. This position allows me to have a vast understanding of parking and transportation needs for employees, guests and community members. This season I have witnessed the impact of the increase car volume in the town and the need for a balanced solution for all stake holders. I appreciate your consideration for my application. Thank you, BRIAN BUTTS ————————————————————— CALL 970 470 6103 MAP 141 E Meadow Dr. STE 211 Vail, CO 81657 WEB solarisvail.com April 19, 2022 - Page 195 of 205 From:Tammy Nagel To:Greg Hall; Stephanie Bibbens Subject:Fwd: Parking and Mobility Taskforce Date:Saturday, March 19, 2022 1:22:10 AM Please see the below letter of interest. Thanks Tammy Get Outlook for iOS From: Stephen Connolly <sfcvail@hotmail.com> Sent: Saturday, March 19, 2022 5:27:45 AM To: Tammy Nagel <TNagel@vailgov.com> Subject: Parking and Mobility Taskforce I would like to apply for the resident at large position on the task force. I have been connected to the town for over 35 years. I have worked in Vail for most of the years. I have owned a home in vail for over 20 years. I drive a car and use both parking structures. I talk w employees, small business owners, and guests everyday about all things Vail, including parking. Thank you for your consideration. sfc Stephen Connolly (970) 376-5798 sfcvail@hotmail.com Looking for a great little bnb in Vail? http://www.airbnb.com/h/vailbnb Sent from my phone. Please excuse typos and faulty dictation. April 19, 2022 - Page 196 of 205 From:Tammy Nagel To:Stephanie Bibbens Subject:FW: Parking task force Date:Thursday, April 14, 2022 4:55:48 PM Attachments:image007.png Tammy Nagel Town Clerk 75 S. Frontage Road W. Vail, Colorado 81657 970.479.2136 vailgov.com From: Mike D <garfsoffice@gmail.com> Sent: Thursday, April 14, 2022 4:54 PM To: Tammy Nagel <TNagel@vailgov.com> Subject: Parking task force Tammy, I am interested in a position on the parking task force. I would like to be considered for the task force that is being created at this time. Operating one of Lions Head and Vail's largest square foot dining establishment since 2002 and working here at that same establishment since 1993 I have seen changes over the years. I strongly believe my involvement with the workforce and visitors on a daily basis provides the adequate qualifications to sit on the task force as a representative for the lionshead area restaurants. Parking has continuously grown to be an ongoing topic of discussion in the town and I believe that I can be an integral part of creating viable resolutions to these issues moving forward. Thank you April 19, 2022 - Page 197 of 205 Sincerely Michael Dunlap Garfinkel's/El sabor Vail April 19, 2022 - Page 198 of 205 Mayor Kim Langmaid C/O Vail Town Clerk 75 South Frontage Rd. Vail, CO 81657 March 25, 2022 Mayor Langmaid, I am interested in serving as the community-at-large representative for the Vail Parking & Mobility Task Force. I believe both my personal and professional experience would be valuable to the committee. My experience includes: • Commuting by bike, walking, car and using TOV Transit as well as Eco Transit. • Helping seasonal employees, that are new to Vail and don’t have vehicles, navigate the transportation system from their housing throughout the valley. • Managing a fleet of ebikes and working with the visitors that rent them. My personal approach to transportation is to look for innovative ways that are less expensive and more sustainable. I would love to use my experience and approach to help shape the future of parking and transportation in Vail. Feel free to reach out if you have any questions. I appreciate your consideration. Thank you, Mike Griffin 955 Red Sandstone Rd Vail, CO 81657 (970) 445-7677 April 19, 2022 - Page 199 of 205 Hilary Magner OWNER SQUASH BLOSSOM 198 Gore Creek Drive Vail, CO 81657 970-476-3129 Hilary@sbvail.com LETTER OF INTENT FOR PARKING TASK FORCE Dear Mayor Langmaid, My husband and I purchased Squash Blossom Fine Jewelry Store in December of 2019. The last couple of years as business owners have had its ups and downs for sure. During this ski season, I noticed a lot of customer complaints about parking and even I as a business owner experienced the same frustration. The same story was there is no parking. “Help…we don’t ski and just want to come in for lunch at Sweet Basil and do some shopping. In fact, we just paid the Sebastian $60 so we could park and come into town”, Squash Blossom Customer. Hence, why I’m interested in becoming involved in the parking task force. People come to Vail for an experience! They come from all over the world to experience something different like the best views, restaurants, shopping, and escape their day-to-day life. As you know Vail isn’t for everybody as the lodging prices commend a high night rate and those type of customers do not want to take a bus. They want convenience. I worked at Neiman Marcus for several years and Stanley Marcus was a master at customer service. This quote spoke to me. “Running those poor steers back and forth in the heat is ridiculous. What they ought to do is put the steers in the convention hall and run the delegates.” Stanley Marcus It is so important that our town and business work together to provide the highest level of service! From the parking to the store and restaurant experiences. If our customers, can find a way to get to the Village, then it personally affects us all of us. We are a small family-owned business and need to generate as much sales as possible during the high season so we can survive during the low times. Let’s working together with other small business owners and the Town to create a solution that provides an exceptional service for our customers. It starts at the parking. Sincerely, Hilary Magner April 19, 2022 - Page 200 of 205 From:Tammy Nagel To:Council Dist List; Greg Hall; Stephanie Bibbens Subject:Fwd: Vail Parking & Transportation Task Force Expands Reach Date:Wednesday, March 23, 2022 5:35:53 AM Attachments:image002.png image003.png image004.png image005.png image006.png Please see the below letter of interest Get Outlook for iOS From: Chad Stephens <Chad@antlersvail.com> Sent: Tuesday, March 22, 2022 10:59:38 PM To: Tammy Nagel <TNagel@vailgov.com> Subject: Vail Parking & Transportation Task Force Expands Reach Hello Ms. Nagle I am emailing as interest in being part of the Vail Parking & Transportation Task Force. I am front office manager from Antlers at Vail, and would love to be considered as the one person from the lodging community. Thank you! Kind regards, Chad Stephens Front Office Manager P: 970-476-2471 Ext. 166 | F: 970-476-4146 April 19, 2022 - Page 201 of 205 From:Ross Sappenfield To:Stephanie Bibbens Subject:Fwd: Vail Parking and Mobility Task Force - Letter of Interest Date:Monday, March 21, 2022 7:52:12 PM ---------- Forwarded message --------- From: Ross Sappenfield <ross.sappenfield@gmail.com> Date: Mon, Mar 21, 2022 at 7:50 PM Subject: Vail Parking and Mobility Task Force - Letter of Interest To: <tnagel@vailgov.com>, Jonathan Staufer <JStaufer@vailgov.com> March, 21, 2022 Mayor Langmaid (℅ Vail Town Clerk), I was pleasantly surprised to receive a TOV news link from Jonathan Staufer today. The announcement of the expansion of the transportation task force is exciting and I am happy to be sending this letter of interest to be considered for the Vail Parking and Mobility Task Force “community-at-large” representative. Living in the Vail Valley since 1989, I have always been invested in using public transportation, my road bike, mountain bike and e-bike to get around. I have lived in many areas of the Vail Valley and have personal experience with the ease and challenges of commuting to the town center from East Vail, West Vail, Eagle-Vail and Eagle. I have also witnessed recent changes in parking and traffic that have made bike commuting to and from East Vail increasingly hazardous and I would like to be a part of a long-term solution (Please see my letter to the Vail Town Council 3/3/22 for more details). As a thirty year veteran high school science teacher at Vail Mountain School, I am very familiar with daily carpooling issues and many diverse transportation-based activities of the students, teachers and parents; all full time residents in our community. Thus, I have unique insight into both old and new commuter constraints of living and working (or going to school) in Vail. Finally, I am personally invested in reducing my ecological footprint to live a more sustainable lifestyle and continue to seek new ways to do so. My hope is to be part of a community that openly shares this value, is progressvie in creating opportunities to live this value, and encourages its guests and residents to make ecologically informed choices that enhance the overall Vail experience. If my background and passion are what you are looking for on this task-force, I would be honored to serve. April 19, 2022 - Page 202 of 205 Sincerely, Ross Sappenfield 2897 Timber Creek Drive; D25 Vail, Co 81657 ross.sappenfield@gmail.com 970-471-2571 April 19, 2022 - Page 203 of 205 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: E xecutive S ession pursuant to: 1. C.R.S. §24-6-402(4)(b) - to have a conference with the Town A ttorney to receive legal advice on specif ic legal questions, and C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of pending litigation, Town of Vail v. Town of Vail, case number: 2021C V 30084; 2. C.R.S. §24-6-402(4)(b) - to have a conference with the Town A ttorney to receive legal advice on specific legal questions, C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy f or negotiations, and/or instruct negotiators, and C.R.S . §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property on the topic of the acquisition of property described as E ast Vail Workforce Housing Subdivision L ot 1, and generally referred to as the Booth Heights L and Site; 3. C.R.S. §24-6-402(4)(b) - to have a conference with the Town A ttorney to receive legal advice on specific legal questions and C .R .S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of the agreement between the Town of Vail and Vail A ssociates I nc., to manage peak periods on Vail Mountain: 4. C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of interviewing search firms to assist in the hiring of the Town of Vail Town Manager; and 5. C.R.S. §24-6-402(4)(b) - to have a conference with the Town A ttorney to receive legal advice on specific legal questions on the topic of Ordinance No. 6, 2022 Amending S ection 12-14-17 and 12-21-17 of the Vail Town Code to establish setbacks from Gore Creek and its tributaries. P RE S E NT E R(S ): Matt Mire, Town Attorney April 19, 2022 - Page 204 of 205 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Recess 5:30 pm (estimate) April 19, 2022 - Page 205 of 205