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HomeMy WebLinkAbout2022-06-07 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Town Council C hambers and Virtual on Zoom 11:30 AM, June 7, 2022 Meeting to be held in C ouncil Chambers and Virtually on Zoom (access H igh Five Access Media livestream day of the meeting) Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Social Gatherings (No Business will be Discussed) 1.1.Luncheon at Vail I nterfaith Chapel 60 min. Background: Council members will meet at Vail I nterfaith Chapel, 19 Vail Road. 1.2.Bike Share Launch 30 min. Background: Council members will meet at Town of Vail Library, 292 W est Meadow Drive, to participate in the Bike Share Program Launch. 2.The Vail Town Council Regular Afternoon Meeting will begin at 1:00 pm 3.Call to Order 4.Presentation / Discussion 4.1.V LMD and House Bill 1117 Discussion 20 min. Presenter(s): Mia Vlaar, Economic Development Director Background: The memo reviews House Bill 1117 pertaining to expanded allowed uses of marketing tax revenue and how the Vail Local Marketing District (the "V LMD") can implement these expanded uses. Staff Recommendation: The Town Council is asked to provide feedback to the legislative changes presented. The Vail Local Marketing District Advisory Council will return in J uly with its recommendation for additional uses of the local marketing district tax revenues. 4.2.Capital Projects Update 25 min. Presenter(s): Greg Hall Director of Public Works and Transportation Background: The Town of Vail has budgeted for dozens of capital projects this year and many are well under way. The following is a highlight of the on-going capital projects. Staff Recommendation: Listen to presentation and provide input during the discussion. 4.3.2022 Community Survey Results 60 min. Presenter(s): Suzanne Silverthorn, Communications Director and Chris June 7, 2022 - Page 1 of 123 Cares, RRC Associates Action Requested of Council: Review the top-level results of the Community Survey as presented by Chris Cares of RRC Associates, ask questions and determine if other discussions are of interest as additional follow up. Background: The Town of Vail Community Survey is a key measurement used by the Town Council and staff to probe public policy issues and solicit feedback on other topics of community interest. I t is also used to measure the town's operational performance. Conducted every other year, the 2022 survey was fielded in mid-March with responses collected through May 2. The purpose of today’s session is to provide a high-level overview of the survey results. A narrative overview is provided containing benchmark comparisons as well as preferences and themes related to community priorities. 5.D R B / P E C Update (5 min.) 5.1.D RB / P E C Update Presenter(s): J onathan Spence, Planning Manager 6.Information Update 6.1.Project Re-W ild: A Public-Private Cost Share Program to Restore Gore Creek 6.2.Business Compost Pilot Program Update 6.3.Town Manager Profile 6.4.2022 1st Quarter I nvestment Report 6.5.May Revenue Update 6.6.V LMD A C Minutes April 2022 6.7.V LHA April 14, 2022 Minutes 6.8.V LHA May 10, 2022 Minutes 7.Matters from Mayor, Council and Committee Reports (10 min.) 8.Executive Session 8.1.Executive Session 60 min. Presenter(s): Matt Mire, Town Attorney Background: 1. C.R.S. §24-6-402(4)(b) - to have a conference with the Town Attorney to receive legal advice on specific legal questions, C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators, and C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property on the topic of the acquisition of June 7, 2022 - Page 2 of 123 property described as East Vail W orkforce Housing Subdivision, Lot 1; East Vail Workforce Housing Subdivision, Tract A, and generally referred to as the Booth Heights Land Site; 2. 4. C.R.S. §24-6-402(4)(b) - to have a conference with the Town Attorney to receive legal advice on specific legal questions, and C.R.S. §24-6-402(4) (e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of pending litigation. 3. C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property and C.R.S. §24-6-402(4) (e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of potential real property acquisition by the Town. 9.Recess 9.1.Recess 4:00 pm (estimate) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 hour notification dial 711. June 7, 2022 - Page 3 of 123 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: L uncheon at Vail I nterfaith Chapel B AC K G RO UND: Council members will meet at Vail I nterfaith Chapel, 19 Vail Road. June 7, 2022 - Page 4 of 123 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Bike S hare L aunch B AC K G RO UND: Council members will meet at Town of Vail L ibrary, 292 West Meadow Drive, to participate in the Bike S hare P rogram L aunch. June 7, 2022 - Page 5 of 123 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L MD and House B ill 1117 Discussion P RE S E NT E R(S ): Mia Vlaar, E conomic Development Director B AC K G RO UND: The memo reviews House B ill 1117 pertaining to expanded allowed uses of marketing tax revenue and how the Vail L ocal Marketing District (the "V L MD") can implement these expanded uses. S TAF F RE C O M M E ND AT IO N: T he Town Council is asked to provide feedback to the legislative changes presented. The Vail L ocal Marketing District A dvisory Council will return in J uly with its recommendation for additional uses of the local marketing district tax revenues. AT TAC H ME N TS: Description V L MD and House Bill 1117 Memo June 7, 2022 - Page 6 of 123 To: Mayor and Town Council From: Mia Vlaar, Economic Development Department Director Date: June 7, 2022 Subject: VLMD and House Bill 1117 1. SUMMARY On March 31, 2022, Governor Polis signed into law House Bill 22 -1117 ("HB 1117") concerning the use of local marketing tax revenue. This memorandum explains the expanded allowed uses of marketing tax revenue and how the Vail Local Marketing District (the "VLMD") can implement these expanded uses. HB 1117 will go into effect on A ugust 10, 2022. 2. BACKGROUND The Vail Local Market District was created by ordinance and sets forth the requirements for drafting an annual operating plan which empowers the VMLD to provide the following services: I. Organization, promotion, marketing and management of public events, ii. Activities in support of business recruitment, management and development, and iii. Coordinating tourism promotion activities. 3. IMPACTS OF HOUSE BILL 1117 Process for modifying permitted of uses of marketing district tax revenue If the VLMD would like to use the tax revenue for the new services outlined in HB 1117, the Vail Local Marketing District must approve an ordinance authorizing such uses. Additionally, the VLMD's operating plan for 2023 should specify the new services the VMLD will be providing and detail how funds will be spent to furnish those services . The VLMD is authorized to furnish services generally and is therefore not required to pose a new ballot question to voters that authorizes additional uses of the tax revenue. Additional Uses of Local Marketing District Tax Revenue HB 1117 allows a local marketing district to expand it use of the proceeds of its marketing and promotion tax for 1) capital housing projects, and 2) childcare, that supports the tourism-related workforce. Additionally, such tax proceeds may be used to "facilitate and enhance visitor experiences”, these may include investments in recreational infrastructure, such as trails, signage, parking, or other facilities. June 7, 2022 - Page 7 of 123 Town of Vail Page 2 If the VLMD elects to allow an expanded use of the existing marketing tax, at least 10% of the revenue collected must still be used for the purposes that were pr eviously allowed. No more than 90% of the revenue can go to housing and childcare for the tourism -related workforce or facilitating and enhancing visitor experiences. 4. ACTION REQUESTED The Vail Local Marketing District Advisory Council will return to town council in July with its recommendation for additional uses of the local marketing district tax revenues. The Town Council is asked to provide any feedback to the legislative changes presented. June 7, 2022 - Page 8 of 123 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Capital Projects Update P RE S E NT E R(S ): Greg Hall Director of Public Works and Transportation B AC K G RO UND: The Town of Vail has budgeted for dozens of capital projects this year and many are well under way. The following is a highlight of the on-going capital projects. S TAF F RE C O M M E ND AT IO N: L isten to presentation and provide input during the discussion. AT TAC H ME N TS: Description Staff Memo Oversize vehicle parking lot Parking Lot at V R June 7, 2022 - Page 9 of 123 To: Town Council From: Public Works Department Date: June 7, 2022 Subject: Capital Projects Update I. SUMMARY The Town of Vail has budgeted for dozens of capital projects this year and many are well under way. The following is a highlight of the on-going capital projects. 2022 CAPITAL CONSTRUCTION PROJECTS PROJECTS IN PROGRESS South Frontage Road Roundabout Project The project includes construction of a new two-lane roundabout just west of the Vail municipal building and Vail Health. It will also extend the existing four-lane roadway section with landscape medians and sidewalks from the municipal building west to the Lionshead parking structure. All access in and out of Vail Health and the Vail Municipal Center are now right-in and right-out only. Access to Vail Health is from the east via the new roundabout and access to the Municipal Center is from the west via the Vail Town Center Roundabout.  The project has resumed and is expected to be substantially complete by the end of June. Final landscape work will likely continue through the summer  The concrete pan across the main access to the Town Municipal Building parking lot is being installed and well be complete by June 10.  The recycle center along with the parking area behind the Community Development Building is anticipated to be closed for construction the week of June 6 and June 13 but open over the weekends. For additional information, visit www.vailgov.com/roundaboutproject The contractor is United Companies. Ford Park Nature Center (Amphitheater) Bridge Renovation This project includes the removal and replacement of the existing timber bridge deck with a concrete deck. The existing railing will be removed to facilitate construction of the new deck and then replaced. Project start date was April 18 and is substantially June 7, 2022 - Page 10 of 123 Town of Vail Page 2 complete and open to the public. Additional work will occur when necessary parts arrive. Contractor is Hallmark Inc. Ford Park West Betty Ford Way Pavers This project includes the removal of the existing asphalt pavement and steel guardrail and installation of concrete unit pavers and timber guardrail from the west entrance gate to the playground restroom area. Project start date was April 18 and Phase I is complete. Phase II is the installation of the brick pavers overtop the concrete that was installed in Phase I. Phase II will be done in the fall season. Contractor is Hallmark Inc. Booth Lake Trailhead Restrooms The parking lot has reopened for drop off/pick-up only. No unattended parking allowed, and violators will be towed. Phase 2 of the project will occur in August when the restroom facility will be placed on the foundation. Portable restroom facilities will be in place at the trailhead during the summer. For details, visit www.hikevail.net. Parking Equipment Replacement The ticketing and gate equipment is currently being updated and replaced within the Vail Village, Lionshead, and Sandstone parking structures, and at the Ford Park surface lots. Completion is anticipated in the next few weeks. 2022 Vail Asphalt Resurfacing Project Crews hired by the Town of Vail have completed asphalt milling and repaving Vail Valley Drive and Cortina Lane. Repaving of Davos Trail followed by Garmisch Drive and finally Arosa Drive have been scheduled. The work will be taking place from 8 a.m. to 7 p.m. Monday-Friday with a project completion date of June 17. Traffic will be reduced to a single lane with flaggers during work hours. Streets included in the 2022 resurfacing project include Arosa Drive, Davos Trail, Cortina Lane, Garmisch Drive and Vail Valley Drive from Golden Peak to Ptarmigan Road. 2022 Vail Street Slurry Seal Project The Town of Vail has contracted with A-1 Chipseal of Denver to complete the 2022 Slurry Seal Project. Work will begin Monday, June 13. Slurry seal creates a new wearing surface and seals the asphalt to prevent the damaging effects of water intrusion into the pavement. Roads will be slurried one lane at a time to allow for single-lane traffic to be maintained at all times; however, motorists should expect delays. Traffic will be allowed to return to the new surface after it dries, typically after two hours. Roads in the Intermountain and Matterhorn neighborhoods are scheduled to receive the slurry treatment this year. The Residences at Main Vail, 129 N. Frontage Road Vertical construction on the new 72-unit housing development has begun and is anticipated to be complete by August of 2023. Currently the general contractor, Shaw Construction, is placing the concrete foundation for the building. Triumph Development West LLC is the developer. Public Works Shop June 7, 2022 - Page 11 of 123 Town of Vail Page 3 This project is substantially complete an occupied. Hyder Construction is completing the installation of the large garage doors, which were delayed due to supply issues. Final paving will take place the second week of June. A Council site visit is planned for June 21. Mayors Park Sandstone Paving The sandstone walkways within Mayors Park were replaced as the 30-year-old paving had deteriorated. In addition, the Mayors’ Rock was updated to reflect the end of Dave Chapin’s term and the start of Kim Langmaid’s term as mayor. Riparian Planting Projects Crews hired by the town installed nearly 1000 new plants in multiple locations along Gore Creek as part of the multi-year effort to enhance the creek’s vegetative buffers and improve water quality. Additional plants will be installed during July once runoff has finished. This brings the total number of plants installed over the past five years to over 20,000. Ellefson Park/Town Manager Residence Turf Reduction This project includes removal of approximately 50% of the turf grass in Ellefson Park and the TM’s residence with native grasses, repair of concrete sidewalks and flagstone paving, native plantings and boulder walls. The Contractor is Rocky Mountain Custom Landscapes. The work is 50% complete and the scheduled completion date is June 30, 2022. Structural Repair of the Lionshead Parking Structure Work started at the end of the ski season and will be ongoing for most of the summer. Painting of All Painted Surfaces on the Top Deck of the Village Parking Structure. Started in early May and will continue through the summer and may have to be complete next spring. Electric Boiler Install of the Concert Hall Plaza Snowmelt System. This project began last fall and will be completed in June or July. PENDING CONSTRUCTION Dowd Junction Gore Valley Trail Retaining Wall Stabilization Project This project is a joint Town of Vail and Eagle River Water and Sanitation District Project. The project will stabilize the existing walls and rock slopes that exist supporting the Gore Valley Trail and the sanitary sewer main that is beneath it. The project was bid out in 2019 and awarded but has been delayed until now due to property agreements and COVID. The design team is re-finalizing permitting with the Army Core of Engineers and Eagle County. Staff will re-present the awarded contract on June 21st to confirm that Council would like to move forward with the project in consideration of escalating pricing since 2019. West Vail Roundabout Water Quality and Streambank Stabilization Project June 7, 2022 - Page 12 of 123 Town of Vail Page 4 This project installs a new water quality unit in the south West Vail Roundabout and provides scour protection to the West Vail Roundabout bridge over Gore Creek. The project was scheduled to be completed this fall, however no construction bids were received. Staff will re-bid at a more opportune time in the future. West Vail Pedestrian Crossing at Safeway This project constructs a new narrowed pedestrian crossing with Rapid Flashing Intermittent Beacons across the North Frontage Road near Safeway. The existing crosswalk crosses four lanes of traffic and a parking area. It was determined that only installing RFIB’s at the existing back of curb and sidewalk would not be beneficial. The crossing would be too long and the signage would be too far from the vehicle travel lanes. The goal is to narrow the crossing to three lanes by adding bump outs. This will shorten the pedestrian crossing and bring the RFIB’s closer to the travel lanes, making it a much safer crossing. Design is underway, with anticipated construction this fall, budget and contractor availability pending. East Vail Drainage Phase II This project includes the second phase of drainage improvements in East Vail. Phase I was completed last year. Final design is currently being completed. This project may be delayed until 2023, pending easement approvals and availability of contractors. Vail Resorts Maintenance Area Parking Lot This project includes the construction of ~80 parking spaces and ~10 oversize (30’) vehicle parking spaces located within the CDOT ROW in between I-70 and the Vail Resorts Maintenance yard. This project was waiting for the outcome of the recent Ever Vail discussions. The current lot concept does not meet the larger RV’s or those oversized lot users with trailers. A plan is attached. Vail Village & Lionshead Snowmelt Replacement This project includes the replacement of portions of the VV and LH snowmelt system mains and laterals to limit exposures to leaks. This project has been delayed until a more thorough assessment can be made the system and the appropriate public outreach can be had. Gore Creek Promenade Renovation This project involves an updated design and renovation of the Gore Creek Promenade area. The project design is scheduled to begin later this year with construction in the fall of 2023. As an interim repair the main lawn area was resodded in May and will be open for use prior to the GoPro Mountain Games in June. Stucco Patching and Painting of the West Façade and south Facia of the Muni Building. Schedule to be determined. Exterior Staining and Exterior Window Painting of the Vail Public Library. Schedule to be determined. June 7, 2022 - Page 13 of 123 Town of Vail Page 5 Remodel of the Muni Building Common Areas Will begin in the fall. Final start date to be determined. Replacement of PD Roof top Units.  This is the third year of a four-year project of replacing the outdated HVAC units at PD. This fall we will replace two of the units. CAPITAL PLANNING PROJECTS Vail Mobility & Transportation Master Plan This master plan effort has just begun, and the public engagement process will begin this summer. The master plan will specifically address all modes of transportation and associated networks and facilities. The Master Plan will include evaluating existing conditions and safety, determining future growth projections, developing and analyzing opportunities for improvement, and recommending improvements for vehicular, transit, parking, pedestrian, and bicycle infrastructure. In addition, the Master Plan will provide updates on other past transportation related topics and studies such as traffic calming and safety, loading & delivery, special event logistics, I-70 noise, future I-70 AGS/rail impacts, and the future potential for tunneling and/or capping of I-70. This Master Plan will be required to specifically focus on integrating all modes of travel recommendations with new and emerging technologies so that all mobility and transportation experiences throughout Vail are prepared for the future. Ford Park Master Plan Update This project includes an update to the current 2013 Ford Park Master Plan document. Staff issued an RFP for the update in February 2022 and received 3 proposals on March 17, 2022. Two firms were interviewed, and the team selected to conduct the Master Plan Update was WRT from Denver and San Francisco. The final scope of work and fee are being negotiated. Staff will request award of a consultant contract in June 2022. AIPP Strategic Plan This project includes updating the existing AIPP Strategic Plan and Program Policies and Guidelines to reflect the current and future culture of the Town, our guests, and our community. As the Town of Vail continues to grow as an international destination and year-round community, so will the diversity and breadth of the AIPP permanent art collection and programs. June 7, 2022 - Page 14 of 123 June 7, 2022 - Page 15 of 123 June 7, 2022 - Page 16 of 123 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: 2022 Community Survey Results P RE S E NT E R(S ): S uzanne Silverthorn, Communications Director and Chris Cares, R R C A ssociates AC T IO N RE Q UE S T E D O F C O UNC I L: Review the top-level results of the Community S urvey as presented by Chris Cares of R R C Associates, ask questions and determine if other discussions are of interest as additional follow up. B AC K G RO UND: The Town of Vail Community Survey is a key measurement used by the Town Council and staff to probe public policy issues and solicit feedback on other topics of community interest. I t is also used to measure the town's operational performance. Conducted every other year, the 2022 survey was fielded in mid-March with responses collected through May 2. The purpose of today’s session is to provide a high-level overview of the survey results. A narrative overview is provided containing benchmark comparisons as well as preferences and themes related to community priorities. AT TAC H ME N TS: Description Staff Memo 2022 Survey Report Summary 2022 Survey Report Powerpoint June 7, 2022 - Page 17 of 123 To: Vail Town Council From: Suzanne Silverthorn, Communications Director Chris Cares, RRC Associates Date: June 7, 2022 Subject: Presentation of 2022 Community Survey Results I. BACKGROUND The Town of Vail Community Survey is a key measurement used by the Town Council and staff to probe public policy issues and solicit feedback on other topics of community interest. It is also used to measure the town's operational performance. Conducted every other year, the 2022 survey was fielded starting on March 18 with responses collected through April 1. The purpose of today’s session is to provide a high-level overview of the survey results as well as an introduction in how to access and sort the more than 11,000 written comments forwarded to the town. A narrative overview is provided containing benchmark comparisons, community priorities, as well as preferences and themes related to the Town Council areas of focus. II. SURVEY METHODOLOGY The 2022 survey was fielded using two techniques. The primary method of distribution was through a postcard mailed to all identified postal addresses in the Town of Vail using a list obtained from a combination of sources including registered voters and a commercial vendor. All known part-time resident owners that were not trusts or business holdings were also sent cards using a list from the Eagle County Assessor. The postcards, followed by a reminder mailing, invited recipients to enter one of two unique passwords shown on the postcards to complete the survey online. Also, residents that had a password but requested (by telephone) to complete the survey using a paper form were provided a survey and a postage paid return envelope. The secondary method of survey distribution was based on the promotion of an “open” version of the survey designed to gather input from interested individuals that had not received the password protected invitation. The promotion of this version of the survey was designed to reach a larger cross section of the community including employees and business owners that live outside town, and residents and part-time residents that had not responded to the invitation version. Together, these two methods resulted in 1,467 fully or partially completed surveys (672 from the Invitation sample and 799 from the “open link”). The overall response was up from 2020 by 9%. The improved participation is attributed in part to promotional efforts by the town including advertisements and using the ever-growing town email contact list. The town continues to grow these lists. New this year was the giveaway of a free e-bike as well as $100 prize drawings of returned surveys as in previous years. III. ACTION REQUESTED OF TOWN COUNCIL June 7, 2022 - Page 18 of 123 Town of Vail Page 2 Review the top-level results of the Community Survey as presented by Chris Cares of RRC Associates, ask questions and determine if other discussions and/or data collection are of interest as additional follow up. IV. ATTACHMENTS • Vail Community Survey 2022 Overview Report with a summary of responses to each question comparing 2022 to 2020 responses • Vail Community Survey 2022 PowerPoint Presentation • Full Listing of all Open-ended Survey Responses • Access to the Open-ended Survey Tool – click here June 7, 2022 - Page 19 of 123 Prepared for: Town of Vail Prepared by: RRC Associates, LLC 4770 Baseline Road, Ste. 360 Boulder, CO 80303 303/449-6558 www.rrcassociates.com Town of Vail Community Survey 2022 An Overview of Survey Results Town Council Presentation June 7, 2022 June 7, 2022 - Page 20 of 123 Town of Vail Community Survey 2022 – Overview of Results RRC Associates 1 INTRODUCTION This Overview provides a summary of selected survey results from the 2022 Vail Community Survey. The 2022 Town of Vail Community Survey represented the most recent outreach by the town to stakeholders using methods virtually identical to those used for more than a decade (2020, 2018, 2016, 2014, 2012 and 2010). As in past studies, the 2022 program resulted in statistical findings as well as an extensive set of open-ended comments. The survey presents numerous opportunities for community members to comment and to explain survey responses, the comments are compiled in total and presented verbatim. They represent thousands of specific words and statements shared by stakeholders. The comments can be accessed using the Comments Tool provided in an Appendix to this Overview. In 2022 the surveys were fielded using two techniques. The primary method of distribution was through a postcard inviting all identified full-time households to participate, along with a sample of part-time (seasonal/second home) residents to complete a password-protected online “invitation” survey. The Invitation survey mailing list was created using voter registration, commercial vendor, and Eagle County Assessor lists. Only one postcard was mailed per address, but the postcards provided two unique passwords, allowing up to two household members to complete the survey online. An opportunity to complete the survey using a paper form was also provided, residents could request a paper survey by telephone although only 10 residents requested this method of participating. The secondary method was the promotion of an “open” version of the survey designed to gather input from interested individuals that had not received the password-protected invitation. These subsets of respondents are referred to as the “Invitation” and “Open Link” groups. Together, these two response methods resulted in 1,471 surveys, 672 from the Invitation survey and 799 from the Open Link survey. The total response was up about 9% this year (from 1,348 responses in 2020). The gain is from the Open version and is attributable in part to continued efforts by the town to promote the survey. This year, in addition to offering periodic drawings for one of 10 $100 gift cards, a grand prize drawing of an E-bike was included as an incentive to participate. Over time participation in the survey program has grown, for example in 2018 there were 1,071 participants and in 2016 there were 917 responses. The survey represents an important method for reaching the Vail community and it provides a means for interested constituents to express a diversity of opinions and ideas. June 7, 2022 - Page 21 of 123 Town of Vail Community Survey 2022 – Overview of Results RRC Associates 2 The timeline for the survey has remained similar over the years. Survey invitations are sent during the latter part of the winter season and the surveying extends through the closing of Vail Mountain. This year the first wave of postcards was received in Vail on March 18, and a second round of reminder postcards was sent to residents and seasonal residents to arrive two weeks later (April 1). In addition, the Open Link survey was advertised as available for completion starting on April 4th. Through various ads, the public was invited to complete that version of the survey online but without a password. Both the Invitation and Open Link versions of the survey were closed on May 2nd. KEY FINDINGS FROM THE 2022 COMMUNITY SURVEY This Overview report is divided into two major sections: Ratings of Facilities and Services, and Policies and Priorities. As described above, survey responses were obtained using the Invite and Open Link methods. All results from returned surveys were analyzed. This report focuses primarily on the Invite responses in order to systematically compare responses year over year. However, it should be noted that the Invite and Open samples are very similar, and that a set of all responses have been provided to staff, that information has been used for departmental reviews of findings. A Profile of Respondents The profile of survey respondents in 2022 is generally similar to results from 2020. As in past years, the survey contained demographic questions that provide a snapshot of Vail residents. Note that the Invite version of the survey is directed only at residents, both full-time and seasonal that live or own property in the town. Demographic results from the Invitation sample are generally similar to those recorded in 2020 including whether respondents own or rent their residence, household composition, gender, voter registration, and where the respondent is employed. The percentage of responses from seasonal residents in 2022 is identical to the figure in 2020, 41%. There was some variation in the percentage of responses obtained from the various neighborhoods in Vail, for example, East Vail responses declined to 21% of the total, down from 30% in 2020 when the Booth Heights housing proposal was a particular concern. (Note that this topic has reemerged with controversy in recent months, but this was after the 2022 survey had closed.) Responses to demographic questions are used to analyze input from subgroups of respondents through crosstabulations (for example segmenting responses by age, time living in Vail, etc.) Comparisons of responses from full time residents to the seasonal segment were also made. June 7, 2022 - Page 22 of 123 Town of Vail Community Survey 2022 – Overview of Results RRC Associates 3 Ratings of Facilities and Services There are notable differences in the survey responses this year on topics related to performance of the town with an overall pattern of decline in ratings of town direction, facilities and services. In an attempt to understand and explain the changes in ratings, the impacts of COVID-19 are first addressed. The 2020 survey was fielded in March and April at the very time that the pandemic was ramping up. In contrast, during the March/April period in 2022 many of the restrictions and health impacts of COVID had declined - face masks and restaurant restrictions and other requirements had wound down. In 2022 the survey contained questions that asked about how the TOV “Handled COVID precautions and information by providing programs and assistance to address: • The health and emotional needs of the community o Avg. rating 4.0 on a 5 pt. scale (1=poor, 5=excellent) and 73% calling town efforts a 4 or 5 on the scale • The economic needs of the community” o Avg/ rating 3.6 on 5 pt. scale and 61% rating it a 4/5. Overall, a majority of respondents rated the efforts of the town favorably; however, for between 10% and 15% of respondents the COVID efforts were perceived to be negative. This sentiment from a significant segment of the community should be acknowledged, COVID undoubtedly has had impacts that likely contributed to the lower ratings this year. Based on the important question that has traditionally been asked early in the survey, and is used to measure overall sentiment, more respondents think Vail is on the “wrong track” this year than in previous years. As in past surveys, respondents began by indicating their opinions regarding the general state of Vail. This question, tracked for over a decade, asked, “Would you say that things in the Town of Vail are going in the right direction, or have they gotten off on the wrong track?” This year, 37% indicated Vail is on the “wrong track,” up from 24% in 2020. About 44% of Invitation respondents said the TOV is going in the “right direction” (down from 57% in 2020 and 61% in 2018). Clearly, there is different community sentiment being expressed by a significant block of respondents this year. The overall survey responses were segmented to look at the sources of “right” and “wrong track” opinions in statistical terms. Results show that wrong track respondents are especially likely to be more negative in their ratings of town government including and services in general; as well as toward parking, bus crowding, the impacts of tourism. June 7, 2022 - Page 23 of 123 Town of Vail Community Survey 2022 – Overview of Results RRC Associates 4 The open-ended comments that followed the ratings question on right/wrong track also helps to explain some of the increase in wrong track sentiment. For a significant number of respondents, housing and parking concerns were the most prominently mentioned comment, especially among those saying the town direction is on the wrong track. Next most identified was Vail Resorts as a source of problems and concern. Together these three categories were relatively frequently noted in the 1,096 comments: Housing - 376 comments (34%), Parking – 203 (19%), and Vail Resorts – 120 comments (11%), and they were especially likely to be mentioned by those saying the town is headed in the “wrong direction.” Other responses included mention of short-term rentals, too many people, and various specific “needs.” Clearly, strong feelings about these topics are accounting for a significant portion of current negativity. An extensive review of the comments was conducted, and these results have been presented under separate cover. As noted in 2020, there is also a segment of both full-time and seasonal resident respondents (about 20%) that say they “don’t know” on the question of town direction. Some of these respondents commented that things are going in the “right direction in some ways and are on the wrong track in others”. The fact that about one in five respondents don’t have enough knowledge suggests that the local issues are complex, but it also signals those efforts by the town to encourage participation and understanding of local issues is important and appropriate. Organizing Themes and Findings from the Open-Ended Comments With help from town staff, many of the open-ended comments were carefully reviewed, and the input has been organized in several different ways. In addition to a Comments Tool that has been provided to access all comments, the following general groupings were created based on repeating themes that were found in comments throughout the survey responses: • Housing • Parking • Relationship with Vail Resorts • Too much emphasis on guests, too little emphasis on locals • Crowding • Worker shortage • Short-term rentals • Environmental topics • Government overreach • Fiscal responsibility • Development • Social Equity Examples of some of the repeating comments and themes within the categories are provided in the Appendix to this memo. The open-ended comments also included an opportunity to provide the town with “One June 7, 2022 - Page 24 of 123 Town of Vail Community Survey 2022 – Overview of Results RRC Associates 5 forward thinking idea you would suggest Town Council act on to ensure Vail’s future.” With 970 comments on this question alone, the input was extensive. Many respondents chose to complain in response to the question, but others had practical and interesting ideas worthy of consideration. The Town of Vail local government was rated in terms of four categories of governance. These ratings were also down consistently, with “Being collaborative in the decision-making process” the lowest rated category, at 3.4 this year down from an average of 3.6 in 2020. Ratings of Services and Facilities are generally down across all departments this year for the first time. As with past surveys, individual TOV departments were rated across a number of categories using questions that probe services in detail. The questions rated satisfaction using a 5-point scale with 1 indicating “not at all satisfied” and 5 representing “very satisfied.” This question was then followed by an open-ended opportunity to further comment on performance by town departments. In general, results were down consistently between .1 and .5 of a point on the five-point scale. The relative strengths and weaknesses remained the same within departments but the constancy of the decline in ratings is notable. The graphic summary of survey responses that accompanies this overview illustrates these findings. Much of the decline is occurring from respondents that are more likely to rate services and facilities a 3 or 4 than in past years, with fewer choosing to use the highest level of 5 – “very satisfied.” Upon examination, the percentage of 5-point ratings are down across virtually all categories rated this year. Deeper investigation finds that the lower ratings are being driven in part by the larger percentage of respondents that feel Vail is on the “wrong track.” That segment is generally rating most of the categories of service ratings about a 1 full point lower than those that feel Vail is on the “right June 7, 2022 - Page 25 of 123 Town of Vail Community Survey 2022 – Overview of Results RRC Associates 6 track.” The ratings have been shared with town departments and both ratings and open-ended comments are being considered by staff. As in past years, there are some variations in ratings by department. Fire and the Library again showed the highest ratings, but Public Works and the Police Department were also rated relatively positively. Community Development, Bus, and Parking services show relatively lower ratings than other departments. Bus and Parking services were particularly impacted by COVID restrictions, and “level of crowding on buses” was the lowest rated category of bus ratings. Clearly, the pandemic created challenges that affected the public perception of services this year. The lowest rated single category in the satisfaction ratings for Parking was for the Frontage Road, both in terms of “convenience/ease of access” (2.7) and “safety” (2.6). Both of these categories were down sharply from 2020 when they were rated about 3.2. “Overall parking fees/parking structure,” which was the lowest rated category in the 2020 survey, remained at a relatively low 3.2, the only survey category that did not show a decline in ratings this year. Policies and Priorities Collaboration with Vail Resorts receives strong support from community members. One of the first questions in the Policy and Priorities section of the survey addressed: “How important is it to you to encourage collaboration between the Town of Vail and Vail Resorts in the following areas?” This was a question suggested by Town Council at a work session on the survey contents and it was designed to evaluate the priorities of respondents toward working collaboratively with Vail Resorts. In general, there was strong consensus that the two entities should be working together in all areas addressed. Marketing, while rated lower in terms of importance of working together, still garnered over 58% of respondents calling it a 4/5 in terms of importance. These findings are summarized below. June 7, 2022 - Page 26 of 123 Town of Vail Community Survey 2022 – Overview of Results RRC Associates 7 Clearly, the opportunity to collaborate on workforce housing and parking are top priorities for collaboration in terms of survey support. However, as noted above, Vail Resorts was relatively frequently mentioned in negative terms in open-ended comments associated with the right track/wrong track question. The recent disagreements between TOV and Vail Resorts on the future of the Booth Heights property in East Vail has occurred after the survey closed, and it is unclear how the responses on collaboration would look at this time, but it is notable that there were already significant concerns for the Town/VR relationship prior to the most recent controversy. The “other” category on priorities for collaboration also drew strong support with respondents indicating in their own words what they wanted in terms of collaboration. Some of the comments shared under “other” included: •Crowding, capacity issues, and the perceived impacts of the Epic Pass •Livable wages •Events •Vision for the future There is broad support for the idea of a Visioning Plan for Vail. The idea of a “visioning plan” for Vail also received support in another survey question that asked, “What is your priority on undertaking a community visioning plan to better determine Vail’s future?” Overall, 71% of respondents rated this idea a high priority (4/5 on a five-point scale). And only 4% said it was “not a priority.” As suggested in the open comments, a visioning plan effort might be a part of new initiatives by the TOV and Vail Resorts to collaborate in areas of mutual benefit. Survey respondents provided input on a series of potential priorities that the Town Council had identified for evaluation. These categories were rated individually on a one to five scale in terms of “Low” to “High Priority.” The ratings were grouped into sub- categories of: June 7, 2022 - Page 27 of 123 Town of Vail Community Survey 2022 – Overview of Results RRC Associates 8 Environmental Sustainability, Town Services, Town Infrastructure, and Economic Health. Illustrated below, all of the actions listed are considered to be priorities by survey respondents with 59% or more giving every category a 4 or 5 rating. As in 2020, the single highest rated priority in terms of average score was given to “Actions to protect and enhance Gore Creek,” followed by “Actions to protect wildlife habitat.” A follow-up question asked about, “Which two actions from the previous question are your Respondents chose their top two priorities from the list above. When asked in this way, a distinctive hierarchy emerges with “Housing for resident occupied households” at the top of the list, followed by “Actions to protect wildlife habitat” and “Actions to protect and enhance Gore Creek.” The graph below shows only the top eight categories from the list, these received the highest priority ratings. Where a category is not shown in 2020 it was because that priority action wasn’t called out in the previous survey. Note that the percentages have changed because of new categories, particularly the inclusion of “Short term rentals” but the general prioritization of top priorities remain similar. There is a distinct drop off after “Defining comprehensive parking management policies” as shown. The eight second tier categories not shown all received between 2% and 7% priority ratings. June 7, 2022 - Page 28 of 123 Town of Vail Community Survey 2022 – Overview of Results RRC Associates 9 This question was then further evaluated by whether respondents were year-round or seasonal residents. Using this breakdown, there are distinctly different opinions by the two groups. Full time residents are especially likely to consider housing for deed-restricted households and impacts of short-term rentals important. Seasonal residents were relatively likely to identify actions to protect Gore Creek, comprehensive parking management policies, and providing an economic development focus on events. Housing Questions Housing related topics received attention in the 2022 survey with a several questions related to the current direction of housing policies and priorities. The survey asked about the overall direction of housing programs and there was no change in ratings from 2020. Results show continued and consistent support for the current program by a segment of the community; however, negativity continues to be expressed by about one fourth of respondents, and there remains a significant part of the community that is unsure about the direction of housing policy. “Do you think the Town of Vail and the Vail Local Housing Authority’s mission and goals to address housing for year-round residents is headed in the right direction or do you feel they are off on the wrong track?” 2022 2020 Headed the right direction 42% 42% Off on the wrong track 27% 29% Unsure/no opinion 31% 29% The survey asked specifically about a series of potential changes that might be used to increase opportunities for housing using a one to four point scale of support for alternatives (“Not at all supportive to Very supportive”). Based on these questions, there was strongest support for “Acquiring and setting aside land for future resident-occupied housing opportunities.” Adopting June 7, 2022 - Page 29 of 123 Town of Vail Community Survey 2022 – Overview of Results RRC Associates 10 “residential linkage regulations accessing a fee requirement for all residential development in the town” received weakest response; however, it still garnered majority support with 60% of respondents rating it a 3 or 4. The Destination Stewardship Plan and Opinions about Tourism Strong support for the elements of the Stewardship Plan is evident in Survey responses. Five major elements of the planning process were evaluated by survey respondents and all were identified to be important. In rank order, the Environment was felt to be most important (80% 4/5 on scale), followed by the Economy and Culture (both 69%), Social (49%) and Mental (52%). These elements will receive continued attention and evaluation in the Stewardship planning effort. There are differences of opinion on the impact of tourism on residents’ quality of life. While approximately twice as many respondents say they believe tourism benefits their household’s quality of life than those who think it detracts, there is a segment of the community (23%) that is expressing concern. Interestingly, when this question is coupled with responses from residents who think Vail is on the “wrong track,” perceptions of tourism help to explain some of the negativity – 16% of respondents who said Vail is on the wrong track also said “tourism greatly detracts” while only 3% of those who think Vail is on the right track feel that way. These results were further borne out in questions on tourism impacts by season. Those who think Vail is on the “wrong track” are especially likely to indicate that visitation impacts them during summer and winter. These varying opinions are likely to be expressed in the Stewardship planning process, and there will likely be input suggesting a more balanced approach to reconciling economic opportunities with environmental challenges. June 7, 2022 - Page 30 of 123 Town of Vail Community Survey 2022 – Overview of Results RRC Associates 11 Events Related Questions Most respondents think Vail has the “right number of events” (66%) but this percentage has declined from 2020 when the figure was 76%. This year 23% said there are too many events, up from 17% in 2020. Respondents also generally support the economic development strategy of Vail’s investing in events although here again there is some decline in support as shown below. These shifts should be noted, they signal concerns for too many people by some in the community and they reinforce the findings on tourism and quality of life as described above; however, they are offset by continued high ratings of satisfaction for the overall quality of events, the overall quality of specific elements of events, and small events with 70% to 80% expressing high satisfaction levels (4 or 5 on the scale). Vail events programs continue to receive strong support overall, and efforts to review and move away from large events (Burton, June 7, 2022 - Page 31 of 123 Town of Vail Community Survey 2022 – Overview of Results RRC Associates 12 Snow Days and Spring Back) and move to smaller events are clearly supported based on survey responses including open-ended comments. Vail Recreation District Questions There is mixed support for new recreation facilities. New questions this year addressed several topics of interest to the Vail Recreation District. Overall, just over half (55%) of respondents indicated that they thought “an indoor fitness and recreation facility” was very or somewhat important, but 27% rated it a 1 or 2 in importance. There was less support for “other recreation facilities,” and significantly lower support for an “indoor pickleball/tennis facility.” These questions were followed by a question that asked about “likelihood to support each type of improvement with an increase in your property taxes.” About 48% indicated they would potentially support an indoor fitness/recreation facility, but only 31% showed support for other facilities, and 25% indicated willingness to support indoor pickleball/tennis with increased property taxes. While these results don’t indicate strong current support, there may be opportunities to further evaluate these types of recreation facilities and to create a proposal that could garner support – there is a significant segment (55%) of respondents that are indicating interest for some type of indoor facilities. Civic Area Plan The 2020 survey contained multiple questions that addressed aspects of the Civic Area Master Plan. In 2022 reference to the Plan was included in the question that addressed Community Priorities. Based on responses, Implementation of the Plan received an average rating of 3.7 with 60% of respondents indicating that it is a high priority (4 or 5 on the scale) and 13% calling it a low priority. However, only 5% of respondents placed it in their top two action priorities when asked to rate choices. A Graphic Summary of survey results is provided in the Appendix. Responses are compared from 2020 to 2022 when questions were the same in both survey cycles. Additionally, the reader is directed to a Comments Appendix that provides access to the extensive number of comments received for open-ended questions on the survey. Comments have been sorted based on how the respondent answered the Right Track/Wrong Track question (Q4). Other sorting of comments can be provided upon request through staff. Access to the Comments Tool is found by clicking here: Town of Vail Community Survey Open-Ended Comments 2022 Once on the Comments Tool, click on the Table of Contents to identify questions and click on the identified tab to see all responses sorted by Right Trac/Wrong Track. Appendix A – Graphic Summary to the Invite Version of the Survey, 2022 Compared to 2020 Appendix B – Summary of Selected Comments Organized by Themes and Grouped by Right/Wrong Track June 7, 2022 - Page 32 of 123 PRESENTATION BY Chris Cares RRC Associates Vail Community Survey 2022 Summary of Results June 7, 2022 - Page 33 of 123 Overview of Presentation Town of Vail | Name of Presentation | vailgov.com ▪Introduction to Surveys/Survey Methodology ▪Resident type, Registered voters, Location in town, etc. ▪Evaluation of Responses on “Right/Wrong Track” ▪Satisfaction Ratings of Town Departments ▪Exploration of Policy Topics and Identifying Priorities ▪Questions/Comments on Findings from Council and Staff June 7, 2022 - Page 34 of 123 Community Survey Methods Town of Vail | Community Survey 2020 | vailgov.com ▪2022 Survey program was designed to be directly comparable to past studies (2020, 2018, 2016, 2014, 2012, and 2010) in terms of methods of data collection and presentation of results. ▪While many survey questions have remained the same, Council and staff participated in the design of a variety of new survey questions fielded in 2022. ▪As in past studies, year-round residents and part-time homeowners were sent a postcard invitation to the web survey with two passwords per card. ▪Residents were able to request paper surveys by phone as an alternative. ▪Later, an “open link” was advertised for the web survey. •Response to survey was up 9% this year –incentives, publicity and a growing TOV mailing list have helped to expand survey participation over time June 7, 2022 - Page 35 of 123 Community Survey Responses Town of Vail | Community Survey 2022 | vailgov.com Survey Version 2012 2014 2016 2018 2020 2022 Invite 412 487 541 562 680 672 Open Link 265 292 376 509 668 799 Total Responses 677 779 917 1,071 1,348 1,471 Note -responses in this PowerPoint presentation are based on the Invite Survey unless otherwise noted. The number of responses vary by question. June 7, 2022 - Page 36 of 123 Years in Town of Vail Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 37 of 123 Location Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 38 of 123 Own vs. Rent Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 39 of 123 Age Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 40 of 123 Handling of COVID Precautions Town of Vail | Community Survey 2022 | vailgov.com 2022 Only June 7, 2022 - Page 41 of 123 Direction of TOV Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 42 of 123 Satisfaction with Providing Information Town of Vail | Community Survey 2022 | vailgov.com Ratings declined June 7, 2022 - Page 43 of 123 An Example of Satisfaction Graphs -Public Works (Satisfaction Graphs for Other Departments are in the Appendix at end of Deck) Town of Vail | Community Survey 2022 | vailgov.com Consistent pattern of decline. June 7, 2022 - Page 44 of 123 Satisfaction with Public Parking Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 45 of 123 Importance of TOV / Vail Resorts Collaboration Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 46 of 123 Priorities: Economic Health Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 47 of 123 Priorities: Environmental Sustainability Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 48 of 123 Priorities: Town Infrastructure Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 49 of 123 Priorities: Town Services Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 50 of 123 Top 2 Priorities Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 51 of 123 Satisfaction with Town Events Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 52 of 123 Number of Events Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 53 of 123 Opinion of Economic Development Strategy Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 54 of 123 Direction of TOV and Vail Local Housing Authority Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 55 of 123 Housing Ratings Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 56 of 123 Wildfire Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 57 of 123 “Do you rent your home to others?” Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 58 of 123 Extent of Housing Problem Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 59 of 123 Questions & Comments June 7, 2022 - Page 60 of 123 Satisfaction Questions June 7, 2022 - Page 61 of 123 Satisfaction with Bus Service Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 62 of 123 Satisfaction with Fire Services Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 63 of 123 Satisfaction with Police Services Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 64 of 123 Use of Community Development Department Services Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 65 of 123 Satisfaction with Community Development Department Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 66 of 123 Frequency of Library Use Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 67 of 123 Satisfaction with Library Services Town of Vail | Community Survey 2022 | vailgov.com June 7, 2022 - Page 68 of 123 Thank You June 7, 2022 - Page 69 of 123 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): J onathan S pence, Planning Manager AT TAC H ME N TS: Description May 18, 2022 D R B Meeting Results May 23, 2022 P E C Meeting Results June 7, 2022 - Page 70 of 123 D ESIG N R EVIE W B O AR D May 18, 2022, 2:00 P M Town Council Chambers and Virtual on Zoom 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_xA P RvX H9S7qy9hu8Xr-Zjw After registering, you will receive a confirmation email containing information about joining the webinar. 1.2.Attendance Present: Erin I ba, Peter Cope, Kathryn Middleton, Kit Austin Absent: Doug Cahill 2.Main Agenda 2.1.D R B22-0078 - Gordon Residence Final review of an exterior alteration, (exterior remodel) Address/Legal Description: 1050 Homestake Circle/ Lot 5, Block 1, Vail Village Filing 8 Applicant: Dana Gordon, represented by Alicia Davis Architects P C Planner: J amie Leaman-Miller Kit Austin moved to table to the J une 1, 2022, or a meeting more convenient for the applicant. Kathryn Middleton seconded the motion and it passed (4-0). Absent:(1)Cahill 2.2.D R B22-0136 - Eagle River W ater & Sanitation Final review of an exterior alteration, (landscape & lighting) Address/Legal Description: 846 Forest Road/ Lot 1, Eagle River W ater & Sanitation District Subdivision Applicant: Eagle River Water & Sanitation District, represented by Black & Veatch Planner: J onathan Spence Erin I lba moved to approve with the findings that the application meets 14-10- 3. Kathryn Middleton seconded the motion and it passed (4-0). Absent:(1)Cahill 2.3.D R B20-0034.002 - 2139 Vail L LC Residence Final review of changes to approved plans (landscaping) Address/Legal Description: 2139 Chamonix Lane / Lot 11, Vail Heights Filing June 7, 2022 - Page 71 of 123 11 Applicant: 2139 Vail L L C, represented by Pure Design Studio Planner: J onathan Spence Conditions: 1. This approval shall only be for the relocation of the west side conifer and the replacement of the planting bed shown to the east of the entrance to the west unit with a comparable seasonal installation. Erin I lba moved to approve with conditions and the findings that the application is consistent with 14-10-8. Kathryn Middleton seconded the motion and it passed (4-0). Absent:(1)Cahill 2.4.D R B19-0652.001 - Vail Corp Final review of a change to approved plans (conformance with applicable standards) Address/Legal Description: 3700 North Frontage Road East/Lot 1, East Vail Workforce Housing Subdivision Applicant: Vail Corp the Fixed Assets Department, represented by OZ Architecture Planner: J onathan Spence Conditions: 1. The applicant shall demonstrate on the submitted construction documents that the new bus stop shelters will be the typical TOV bus shelter. 2. Prior to commencing any earthwork, the applicant shall provide and implement a tree preservation program for those trees identified to be preserved. 3. Prior to building permit submittal, the applicant shall, in good faith, reach out to C D OT to inquire about planting on C D OT property. The applicant shall work with staff to amend the landscape plan if permission is granted. 4. Prior to building permit submittal, the applicant shall obtain fire department approval for related turning movements. Erin I lba moved to approve with conditions and the findings that the application meets 14-10-3, 14-10-4, 14-10-5, 10-10-6, 14-10-7, and 14-10-8.. Kathryn Middleton seconded the motion and it passed (3-1). Ayes:(3)Austin, Cope, I lba Nays:(1)Middleton Absent:(1)Cahill 3.Staff Approvals 3.1.D R B21-0185.001 - Four Seasons Final review of a change to approved plans (loft addition) Address/Legal Description: 1 Vail Road/Lot A-C, Vail Village Filing 2 Applicant: Four Seasons, represented by Larry Deckard Architect Planner: J onathan Spence June 7, 2022 - Page 72 of 123 3.2.D R B21-0546.001 - Becker Residence Final review of a change to approved plans (piers) Address/Legal Description: 770 Potato Patch Drive Unit 4/Lot 6, Block 2, Vail Potato Patch Filing 1 Applicant: J oel S. & Nancy S. Becker, represented by Davis Design Group Planner: J onathan Spence 3.3.D R B22-0057.001 - Pockcross Residence Final review of change to approved plans, (support columns) Address/Legal Description: 2672 Cortina Lane/ Lot 8, Block B, Vail Ridge Subdivision Applicant: Keith & Miriam Pockross, represented by TA B Associates, I nc. Planner: J onathan Spence 3.4.D R B22-0108 - Holiday House Final review of an exterior alteration (painting) Address/Legal Description: 9 Vail Road/ Lot B, Vail Village Filing 2 Applicant: Holiday House, represented by Empire Painting I nc. Planner: J onathan Spence 3.5.D R B22-0120 - Carey Family Trust Final review of an exterior alteration (deck) Address/Legal Description: 2785 Bald Mountain Road/ Lot 3, Block 2, Vail Village Filing 13 Applicant: 2002 C A RE Y FA MI LY TRUS T, MI C HA E L J . & W E ND Y M. C A RE Y TRUS TE E S, represented by Nett Designs Construction Planner: J onathan Spence 3.6.D R B22-0138 - Ellison Residence Final review of an exterior alteration (door & window) Address/Legal Description: 508 East Lionshead Circle 401/ Lot 1, Block 1, Vail Lionshead Filing 1 Applicant: Arlo & Susan Ellison, represented by Rusty Spike Enterprises Planner: J amie Leaman-Miller 3.7.D R B22-0144 - Spruce Creek Townhomes Final review of an exterior alteration (repainting) Address/Legal Description: 1750 South Frontage Road W est/ Spruce Creek Townhomes Applicant: Spruce Creek Townhomes, represented Fireside Properties Planner: J amie Leaman-Miller 3.8.D R B22-0149 - Lionshead Ticket office Lost & Found Final review of an exterior alteration (window & door) Address/Legal Description: 520 East Lionshead Circle C1/ Lot 5, Block 1, Vail Lionshead Filing 1 Applicant: VA I L C ORP THE F I X E D A S S E TS D E PA RTME NT, represented by V MD A June 7, 2022 - Page 73 of 123 Planner: J amie Leman-Miller 3.9.D R B22-0150 - Agarwala Residence Final review of an exterior alteration (siding) Address/Legal Description: 4515 Bighorn Road/Lot 6 & 7, Block 1, Bighorn Subdivision 3rd Addition Applicant: Amit Agarwala & J essica Barber Planner: J onathan Spence 3.10.D R B22-0155 - Potato Patch Townhomes Final review of an exterior alteration (reroof) Address/Legal Description: 770 Potato Patch Drive/ Lot 6, Block 2, Vail Potato Patch Filing 1 Applicant: Potato Patch Townhomes, represented by Mountain Valley Property Management Planner: J onathan Spence 3.11.D R B22-0157 - Chamonix Chalets Final review of an exterior alteration, (reroof & mansard) Address/Legal Description: 2466 Chamonix Lane/ Lot 3, Block B, Vail Das Schone Filing 1 Applicant: Chamonix Chalets, represented by Mountain Valley Property Management 3.12.D R B22-0166 - Lions Square Lodge Final review of an exterior alteration (Doors) Address/Legal Description: 660 Lionshead Place/ Lot 1, Vail Lionshead Filing 1 First Addition Applicant: Lions Square Lodge, represented by RA Nelson Planner: J onathan Spence The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. June 7, 2022 - Page 74 of 123 P L ANNI NG AND E NV I RO NM E NTAL C O M M IS S IO N M ay 23, 2022, 1:00 P M Town Council Chambers and Virtual on Zoom 75 S . Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar https://us02web.zoom.us/webinar/register/W N_QJ ybkNzgQ2eMGMYxH6F E0g After registering, you will receive a confirmation email containing information about joining this webinar. 1.2.Attendance Present: Reid Phillips, Bill J ensen, Bobby Lipnick, J ohn Rediker, Karen Perez, Henry Pratt Absent: Brian Gillette 2.Main Agenda 2.1.A request for review of a Conditional Use Permit pursuant to Section 12-7H- 2, Conditional Uses, Vail Town Code, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for a multiple-family residential dwelling unit and two attached accommodation units in a basement or garden level located at 660 Lionshead Place (H14 and H15), Vail Lionshead Filing 1, First Addition, and setting forth details in regard thereto. (P E C22-0014) 20 minutes Applicant:K OM660 LLC, represented by TA B Associates I nc. Planner:Greg Roy Planner Leeman-Miller gives a presentation on the application. He summarizes the application to convert the units from commercial office space to a dwelling unit and two attached accommodation units. He shows a few slides that go over the horizontal zoning, the criteria for review, and the staff recommendation. Pratt asks if the units have been commercial since the building was constructed? Leeman-Miller confirms. Perez asks for a repeat of the question. J ensen asks if they have interior access to the units. Leeman-Miller confirms that there is an interior hallway with unit access. I van Gonzalez from Tab Associates is available for questions. June 7, 2022 - Page 75 of 123 Rediker asks if there are other dwelling units on this floor. Gonzalez confirms that there are. Rediker asks if these would these be part of the rental pool. Gonzalez confirms they would be available for rent. Lipnick asks if it is the intention to rent to preserve live beds. Gonzalez says that is the intent. No public comment. Perez likes the idea of increasing live beds. Concerned about not increasing the parking. Pratt even though there are other dwelling units and accommodation units on this floor, the town is losing office space. Does not like that we are losing office space permanently. Rediker believes the applications meets the requirements and is a permitted conditional use and meets the criteria for a conditional use. He goes over multiple code sections and master plan goals that the application is meeting. Conditions: 1. This Conditional Use Permit approval is contingent upon the applicant initiating the building permit process and diligently pursuing a building permit within two years of this approval. 2. This Conditional Use Permit approval is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. 3. Prior to certificate of occupancy, the applicant shall record an amended plat with the Eagle County Clerk & Recorder. Reid Phillips moved to approve with conditions. Bill J ensen seconded the motion and it passed (5-1). Ayes:(5)Rediker, J ensen, Lipnick, Perez, Phillips Nays:(1)Pratt Absent:(1)Gillette 2.2.A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, to amend the approved conditional use permit to reflect an increase in student enrollment, located at 3000 Booth Falls Road/Lot 1, Vail Mountain School, and setting forth details in regard thereto. (P E C20-0026) Staff and the applicant continue to work on proposed onsite improvements to the existing parking lot and traffic flow. Staff requests that this item be tabled to the J une 13, 2022 regularly scheduled P E C meeting. 5 minutes Applicant:Vail Mountain School, represented by Mauriello Planning Group Planner:J onathan Spence Henry Pratt abstained from the vote as he would have recused himself from the hearing.Karen Perez moved to table to J une 13, 2022. Reid Phillips June 7, 2022 - Page 76 of 123 seconded the motion and it passed (5-0). Abstain:(1)Pratt Absent:(1)Gillette 3.Approval of Minutes 3.1.May 9, 2022 P E C Results Karen Perez moved to approve. Reid Phillips seconded the motion and it passed (6-0). Absent:(1)Gillette 4.Adjournment The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department Published in the Vail Daily May 20, 2022 June 7, 2022 - Page 77 of 123 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Project Re-W ild: A Public-P rivate Cost S hare P rogram to Restore Gore Creek AT TAC H ME N TS: Description Project Re-W ild: A Public-Private Cost Share to Restore Riparian Habitat June 7, 2022 - Page 78 of 123 To: Vail Town Council From: Environmental Sustainability Department Date: June 7, 2022 Subject: Project Re-Wild: A Public-Private Cost-Share Program to Restore Gore Creek Riparian Habitat I. PURPOSE The purpose of this memorandum is to provide details regarding the revival of Project Re-Wild, a public-private cost-share program to restore riparian habitat on private property in Vail. II. BACKGROUND The Restore the Gore Strategic Plan was adopted by Resolution 9, Series of 2016 on March 15, 2016. The Strategic Plan identifies the “loss of riparian vegetation and habitat” as one of the three main causes of the declining health of Gore Creek. Item number 15 of the High-Priority Plan Actions is to “develop and implement a public-private cost-share program to facilitate restoration of important vegetated buffers on private property.” Project Re-Wild was initially developed in 2017 to encourage private property owners, homeowner’s associations (HOAs), or their agents, to restore riparian and upland habitat in the Gore Creek watershed to the highest environmental standards by providing informational resources, consultation and monitoring, and financial assistance for town-approved projects occurring on private land. The original program included stipulations that Town funds only be used for design of projects (not construction or purchase of materials) and limited funding to $7500 per project. While five projects were designed using this model, none were implemented until the funding cap and stipulations on how the funds could be used were lifted. Four of the five projects were completed between 2018 and 2020, some with additional funding from grants from the State of Colorado. In anticipation of the adoption of Vail’s Stream Corridor Protection Ordinance (Ordinance Number 6, Series of 2022) the Vail Town Council budgeted $150,000 in 2022 to assist stream front property owners in achieving compliance with the requirements of new ordinance. While the new stream setbacks will not take effect until 2023, it is in the Town’s interest to encourage stream front property owners to plan ahead and assist them in complying with the new regulations. In some cases, supplemental funding from the town may encourage stream front property owners to voluntarily extend riparian habitat beyond the 10 feet required by the ordinance. III. PROJECT RE-WILD - A PUBLIC-PRIVATE COST-SHARE Considering the typical cost of designing, permitting, and implementing a bank stabilization project in Vail, staff has developed the following structure for awarding Project Re-Wild funds to high priority projects and limiting the quantity and proportion of funding the Town will provide. Project Re-Wild will support two types of projects: June 7, 2022 - Page 79 of 123 Town of Vail Page 2 1. Streambank restoration and stabilization (engineered/structural projects) 2. Riparian revegetation (plants, seeding, soil amendments, etc., no structural work required) Objective: Reduce sediment and pollution loads in Gore Creek and its tributaries by: 1. Establishing native vegetation buffers 2. Stabilizing streambanks 3. Reducing use of landscaping chemicals by promoting native landscaping over turfgrass or ornamentals 4. Reducing runoff by promoting efficient irrigation Program Goals • Promote compliance with the requirements of the Stream Corridor Protection Ordinance. • Provide private homeowners, HOAs, or their agents with the information, and financial and technical resources to restore floodplains and streambanks on their property using Best Management Practices (BMPs). • Reduce sediment loads in Gore Creek by encouraging private homeowners, HOAs, or their agents to prevent erosion along streambanks with both bank stabilization structures and native vegetation. • Reduce impervious surfaces, promote native landscaping and efficient water use in upland landscaping. Funding Parameters The Town of Vail will provide partial funding to riparian restoration and native landscaping projects that reduce sediment and pollution loads in Gore Creek and its tributaries by (1) establishing native vegetation buffers, (2) stabilizing stream banks, (3) reducing impervious surfaces or (4) filtering or reducing runoff. The Town will provide up to 50% funding (not to exceed $25,000 for single family residences or duplexes and not to exceed $50,000 for multi- family HOAs) to projects that a multi-departmental review committee including Town Planners, Landscape Architects, Town Engineers, and Environmental Staff determine best serve one or more of the four aforementioned goals. Eligibility Project Re-Wild will provide rebates and technical assistance to private homeowners, HOAs, or their agents who wish to restore streambank on private property abutting Gore Creek or its tributaries. Funds may be applied to the following expenses incurred: • Design and engineering • Plants and seed • Structural streambank stabilization materials • Rain gardens, filtration systems and bioswales • Labor and installation • Turf or hard surface removal • Water-saving irrigation systems Application Process Applicants must contact the Town to schedule a pre-project assessment at which time Town staff will be able to document the initial condition of the property and provide guidance and feedback to the homeowner. Once the project is completed a second assessment will be performed to determine what level of reimbursement the project warrants. After completing the project, applicants must submit a completed Project Re-Wild application form to file for reimbursement. June 7, 2022 - Page 80 of 123 Town of Vail Page 3 Priority will be given to projects which: • Restore native riparian vegetation • Prevent erosion or reduce sediment loading in the creek • Remove impervious surfaces • Rehabilitate or create wetlands or floodplains • Reduce water use for irrigation • Incorporate BMPs in their design • Improve in-stream habitat (pool/riffle complexes, meanders, etc.) • Occur in high priority areas (areas of highest concern based on MMI scores) • Have the greatest potential to add value to the restoration of Gore Creek Monitoring and Documentation Monitoring of Project Re-Wild restoration projects will be conducted according to project type, identifying successful implementation based on health of vegetation, structural integrity of stabilization method applied, estimated reduction in water use for irrigation and/ or area of impervious surfaces removed. Upon completion of the project, staff will document: • Total area (square feet) restored • Linear feet of stream bank restored • Number of native trees and shrubs planted • Area (square feet) of native grasses added • Impervious surfaces removed • Area (square feet) of turf grass removed • Before and after photos of the project • Bank stability pre/post project • Pre/post project landscaping practices (lawn care treatment, pesticides applied, etc.) • BMPs applied • Structural integrity of stabilization system (if applicable) IV. NEXT STEPS • Project Re-Wild program launch – June 2022 o Outreach to known property owners with project potential identified in the Gore Creek Strategic Plan o Program marketing – Vail Daily, radio, social media, lovevail.org and vailgov.com June 7, 2022 - Page 81 of 123 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Business Compost Pilot P rogram Update AT TAC H ME N TS: Description Business Compost Pilot Program Update Memorandum June 7, 2022 - Page 82 of 123 To: Vail Town Council From: Environmental Sustainability Department Date: June 7, 2022 Subject: Business Compost Pilot Program I. Purpose This memorandum provides an information update to the Vail Town Council on the implementation plan for the Business Compost Pilot program. II. Background Based on the 2017 Northwest Colorado Waste Diversion Study, 37% of all waste entering the Eagle County Landfill is comprised of organics, 30% of which is food waste. Anaerobic decomposition of organic material in a landfill contributes to the release of methane gas, which accounts for 20% of global emissions and is at least 25% more potent of a greenhouse gas than carbon dioxide, according to the Environmental Protection Agency 1. Diverting organics from the landfill through composting is one critical step to increasing waste diversion while reducing greenhouse gas emissions. Town of Vail adopted the goals of the Climate Action Plan for Eagle County in 2017 and adopted the updated goals in 2021, which establish the following greenhouse gas reduction and waste diversion goals: Reduce greenhouse gas emissions (GHG) from the 2014 baseline 25% by 2025, 50% by 2030 and 80% by 2050. In one effort to achieve these emissions reductions, the Climate Action Plan includes a waste diversion goal to divert 80% of organics from the landfill by 2030. In 2021, Vail achieved a 35% recycling rate, however only 319 tons of organic material, or compost, was diverted from the landfill. This accounts for 3% of total waste generated in Vail. Figure 1 below lists the methods and tonnages from each method in which organic material is currently diverted. To achieve the adopted goal of diverting 80% of organics by 2030 additional strategies will need to be implemented. 1 Northwest Colorado Waste Diversion Study: https://www.co.routt.co.us/DocumentCenter/View/7184/Northwest-CO-Waste-Diversion-Study 1 Environmental Protection Agency: Importance of Methane: https://www.epa.gov/gmi/importance- methane#:~:text=Methane%20is%20more%20than%2025,trapping%20heat%20in%20the%20atmospher e. June 7, 2022 - Page 83 of 123 Town of Vail Page 2 Figure 1. 2021 Organics Diversion- 319 tons total III. Business Compost Pilot Program Town Council approved $30,000 in the 2022 annual budget to implement a business compost pilot program. Currently, compost service is available commercially through Vail Honeywagon and EverGreen Zero Waste. Approximately 20 commercial businesses provide compost services in Vail which diverted 223.8 tons of organic waste in 2021. The business compost pilot program will encourage local businesses, especially those that generate significant organic waste to start a compost program. Businesses may contract with any local hauler. Town of Vail will offer a rebate program for businesses who begin a composting program in 2022 or improve upon an existing composting program that has been in place prior to 2022. The business will complete a rebate form, including a narrative on how participating in the pilot compost program will help to improve waste diversion and sustainability in their business and make their compost program sustainable into the future. They must also include their plan to educate employees and patrons. Staff will be available to assist in this training as needed. Businesses will be required to submit associated receipts with the rebate application and will also be required to submit a follow up report six months after receiving the rebate. Rebate Rules: 1. Businesses located in Town of Vail including the Vail Village, Lionshead Village, West Vail and East Vail. 2. Rebates cover infrastructure (compost bins and/or compost hauling containers), training, educational material, compostable serviceware, hauling fees, and signage. 3. Managers may apply for the rebate on behalf of the business owner but must be signed by business owner, 4. Issued on a first-come first-served basis. 5. Within 6 months of receiving rebates businesses must submit progress report to Environmental Sustainability Department, including tonnages, challenges and successes. 223.86.6 24.6 3.6 60.4 2021 Organics Diverted (319 tons total) Commercial Compost Curbside Compost Subscription Drop Site Special Event Compost Municipal Compost & Chipping June 7, 2022 - Page 84 of 123 Town of Vail Page 3 6. Accepted until Friday, December 30, 2022. Rebate forms and receipts must be delivered or post-marked by this date. All purchases must take place in 2022. Rebate Levels: NEW Programs: Businesses starting new compost programs during 2022 may apply for 75% of costs in approved costs up to $2,000. IMPROVING Existing Programs: Businesses who have been composting prior to January 1, 2022 and are making improvements to their existing compost program may apply for 50% of approved costs up to $1,000 spent during 2022. EXISTING Programs: Early adopters of commercial composting prior to January 1, 2022, and not making improvements to their program may apply for 25% of approved costs up to $500. Funding is available on a first come, first served basis and all applications will be reviewed by Staff to determine the appropriate level of funding. Staff anticipates the business compost pilot program will support 10 new businesses starting a compost program and providing some level of support to businesses who have existing compost programs. June 7, 2022 - Page 85 of 123 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Town Manager P rofile AT TAC H ME N TS: Description Town Manager Profile June 7, 2022 - Page 86 of 123 Excellence in executive recruiting since 2016 Town of Vail, Colorado TOWN MANAGER June 7, 2022 - Page 87 of 123 VAIL, COLORADO The Town of Vail, Colorado, is a premier international ski and resort destination, one of Colorado’s crown jewels, and a spectacularly beautiful mountain town that many have called home since its founding. Nestled in a pristine, aspen-lined valley along the banks of Gore Creek in the White River National Forest, Vail (pop. 5,479, area 8.3 sq mi, elev. 8.150 ft) is prized the world over for its excellence, sophistication, and commitment to its core values, such as environmental stewardship, conservation, and sustainability. Even though the daytime population swells to 35,000 in-season, the town maintains a friendly, small-town feel. Vail’s founders have ties to the 10th Mountain Division during World War II. After years of carefully searching for the perfect location, they opened a ski resort on Vail Mountain in 1962. Residents quickly incorporated the town in 1966. From the beginning, Vail’s founders dedicated themselves to quality and service and envisioned a series of highly ambitious goals for the resort and the town. Through committed hard work over time, they met and exceeded all of these goals. For example, Vail has hosted the FIS Alpine World Ski Championships three times and has established itself as one of the premier mountain resort communities in the world. Vail is the first certified sustainable destination in the United States (Global Sustainable Tourism Council). St. Moritz, Switzerland; St. Anton, Austria; and San Miguel de Allende, Mexico are sister cities. Today, Vail is a true community and a thriving alpine town, full of world-class culture, diverse shops and restaurants, and abundant amenities, including public art. Residents and visitors enjoy a high quality of life, ample town- owned open space, 5,289 skiable acres, outdoor recreation in every season, 17 miles of recreation paths including the Gore Valley Trail, special events year-round, an outdoor amphitheater named for Vail’s most famous resident, President Gerald R. Ford, and the Betty Ford Alpine Gardens, the highest botanical gardens in the world. The Vail Recreation District manages area parks, the John A. Dobson Ice Arena, and the Vail Golf Course (18 holes). The Vail Interfaith Chapel serves many denominations, and the Vail Public Library is a community treasure. Located 97 miles west of Denver along I-70, Vail is about two hours from Denver International Airport. The Eagle County Regional Airport serves the town. Major employers and stakeholders include Vail Resorts, Vail Health Hospital, the U.S. Forest Service, the Colorado Department of Transportation, Eagle County, the Vail Chamber and Business Association, and the Vail Valley Foundation, among others. The Steadman Clinic provides elite sports medicine treatment. For more information about the Town of Vail, please visit https://www.vailgov.com. TOWN ORGANIZATION Vail operates under a home-rule charter (1972) and a council- manager form of government, including a seven-member town council. Citizens vote on a majority of town council (four council members) every two years, with the top three vote-getters winning four-year terms, and the fourth- highest winning a two-year term. All are limited to eight consecutive years of service. Council members then elect the mayor and the mayor pro tem from within their number every two years. Held in November of odd-numbered years, elections are nonpartisan. Several council members have parents or grandparents, who either served on town council themselves, or played a role in founding the town. QUICK FACTS Population . . . . . . . . . . . . . . . . . 5,479 Size . . . . . . . . . . . . . . . . . . . . . 8.3 sq mi Elevation . . . . . . . . . . . . . . . . . . 8,150 ft FY 2022 Budget . . . . . . . . . . . . . . . . $81.2 M (CIP $21.1 M) Projected Reserves . . . . . . . . $90.6M FTE . . . . . . . . . . . . . . . . . . . . . . . . . 350 June 7, 2022 - Page 88 of 123 Municipal services include police and fire protection, public works, community development, economic development, library, housing, and the town bus service, one of the largest free transportation systems in the country. The FY 2022 Budget is $81.2 million ($57.7M municipal services, $21.1M capital, and $2.4M debt service), supporting 350 FTE. Boards, commissions, and advisory groups, such as the Vail Economic Advisory Council, the Vail Local Housing Authority, Vail Local Marketing District Advisory Council, the Planning and Environmental Commission, and many others all play an important role in the town. Nuanced and complex issues facing the town include continuing to navigate the post-pandemic environment, completion of the Residences at Main Vail project, balancing growth with environmental stewardship through creation of a Destination Stewardship Plan, affordable and workforce housing, carrying capacity, employee recruitment and retention, the Civic Area Plan, the West Vail Master Plan and the potential formation of a regional transportation authority. Vail is taking proactive steps to mitigate risks in the natural environment, such as wildfire and threats to wildlife. Last, strengthening the town’s relationship with Vail Resorts is a critical need and continues to be challenging – the town recently announced its intent to condemn property owned by the ski company. TOWN MANAGER POSITION The mayor, all council members, the acting town manager, and the town’s leadership team collaborated on the preparation of this document. Since 1966, Vail has had only six town managers. Working at the direction of the town council, the town manager is the chief executive and administrative officer of the town, responsible for the proper administration of the town’s affairs day-to-day and for carrying out her or his duties as set forth in the town charter. A four-year degree in a relevant field of study, preferably in public administration, business administration, or a related field; at least five to ten years of progressively responsible experience in local government, including at least five as a municipal manager, deputy, assistant, or major department head; or any equivalent combination of education and experience are all required. Graduate study in public administration or a related field, experience serving mountain or resort communities, and breadth of managerial experience (personnel, budgets, finance, capital projects, public relations activities, etc.) are all preferred. The town council is receptive to candidates with additional or comparable experience in the private and nonprofit sectors. THE IDEAL CANDIDATE Vail’s next town manager is a calm, emotionally intelligent, and experienced leader, who appreciates Vail not only as a premier world-class ski destination and a Colorado state treasure, but also as the small-town mountain community it still is, and as her or his home. The ideal candidate is rushing to embrace the challenges, and corresponding rewards, of managing this one-of-a-kind community, including interactions with well-educated, highly-engaged WHAT HAPPENS WHEN SCHEDULE Filing Deadline: . . . . . . . . . . . . . . . . . . . . . . . .July 11, 2022 Preliminary Interviews: . . . . . . . . . . . .July 25-26, 2022 Recommendation of Candidates: . . . .August 2, 2022 Finalist Interview Process: . . . . . . .August 10-12, 2022 Absent unforeseen circumstances, the recruitment will follow the schedule below . Be mindful of the filing deadline and final interview dates, which are unlikely to change . June 7, 2022 - Page 89 of 123 residents, who routinely study town council meeting packets in depth. A strong work ethic, integrity, and a commitment to ethics and transparency are required. The ideal candidate has well- developed interpersonal skills, including the sophistication and courage to navigate and balance the passionate personalities on the town council, and the ability to guide the council as a group. This includes being politically astute but apolitical, and the courage to say “no” when called for, firmly but politely. The successful candidate builds bridges and thrives on collaboration. The next town manager is skilled at creating and maintaining effective relationships in every context: with state and local and partners, the town’s resort, hospitality, and small business communities, environmental groups, founding families, new residents, and the visitors and patrons, who are the lifeblood of the town. The ideal candidate has expert- level inward- and outward-facing communication and presentation skills, and the ability to relate to persons from every walk of life. Because Vail was built on exceptional guest service and insistence on quality, the next town manager must have a proven track record in these areas. She or he must help maintain the dynamic equilibrium between the resort experience and community well-being, both of which are important, and interconnected. The ideal candidate has considerable experience in public sector finance, budget development and management, and grants, as well as good business sense and effective negotiation skills. He or she will manage a flexible, post- Covid workplace. The successful candidate is an effective manager, who ensures staff provides town council with all information needed to make timely, informed decisions, and the best choices based on all reasonable options. She or he is an effective leader, who inspires the leadership team and maximizes cross- departmental functionality and collaboration. The ideal candidate is proactive, results-oriented, and fully engaged, a problem-solver. To be successful, the town manager must be level-headed, empathetic, patient, and free of ego, fully embracing the public service nature of this role. She or he is quietly confident and listens actively. The ideal candidate has a sense of humor and avoids micromanagement. APPLY To be considered for this excellent professional opportunity, please email only your cover letter and resume to apply@columbialtd.com, naming your files Last.First.CL and Last.First.Resume. Receipt of your submittal will be acknowledged within two business days. All applicants will be updated on their status following the Recommendation of Candidates. If you have any questions regarding the recruitment process, or this opportunity, please feel free to call Andrew Gorgey directly at (970) 987-1238. For more information, visit the Columbia ltd website: https://columbialtd.com. Total Compensation The annual salary range for this position is $200,000 to $235,000, and appointment will be made depending upon the qualifications of the selected candidate . In addition, the following benefits are provided: medical, dental, life, AD&D, and long-term disability insurances; flexible spending accounts (health care, dependents); and various EAP programs . Retirement benefits customary to the position are offered: 401(a) automatic , and 457(b) optional . This position enjoys paid vacation, sick leave, and holidays . Relocation assistance and use of the town manager’s residence (a house owned by the town) are subject to negotiation . Excellence in executive recruiting since 2016 June 7, 2022 - Page 90 of 123 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: 2022 1st Quarter I nvestment Report AT TAC H ME N TS: Description 2022 1st Quarter Investment Report June 7, 2022 - Page 91 of 123 TO: Stan Zemler Kathleen Halloran Council Members FROM: Carlie Smith DATE: 1st Qtr 2022 RE: Investment Report Enclosed is the investment report with balances as of March 31, 2022. The estimated average yield for the pooled cash fund is 0.21%. As of 03/31/2022 the Treasury yield curves for 3 months, 6 months, and 1 year are 0.52%, 1.06%, and 1.63% respectively. US Treasury yields have dramatically increased due to the Feds increasing rates to combat inflation. In March, the Fed approved a 25 basis-point increase (.25%). Another increase of 50 basis point (.50%) was approved in early May 2022, with more rate hikes anticipated for June. With these increases, the Fed hopes to slow borrowing and "cool the economy". Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. There were no changes to investment products or banking institutions. Please call me if you have any questions. TOWN OF VAIL MEMORANDUM Gov't Securities $25.2 17%CD's $9.3 6% Colorado Investment Pool $70.8 47% Cash $45.2 30% 2022 1st Qtr Investment Mix $150.4 M June 7, 2022 - Page 92 of 123 2022 Balances Percentage Cash of Total Commercial Banks $43,902,169 29.19% Money Market Funds $1,296,321 0.86% Total Cash $45,198,490 30.05% U.S. Government Securities FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana $25,168,950 16.73% Total Government Securities $25,168,950 16.73% Certificates of Deposit $9,276,867 6.17% Colorado Investment Pools $70,781,645 47.05% Total Portfolio $150,425,952 100.0% Maturing Within 12 Months 120,797,482 80.30% Maturing Within 24 Months 2,803,718 1.86% Maturing After 24 Months 26,824,752 17.83% 150,425,952 100.0% 2-5 Yrs 16,535,959 10.99% over 5 10,288,793 6.84% $26,824,752 Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 3/31/2022 June 7, 2022 - Page 93 of 123 Institution Average Balances Type of Accounts Return 03/31/22 "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Accounts 0.050% $43,902,169 Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance 0.010% $1,233,829 Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance 0.020%$62,492 Total Money Market Funds $1,296,321 Total "Cash" Accounts $45,198,490 GOVERNMENT SECURITIES FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 0.53% 25,168,950$ 25,168,950$ Total Government Securities 25,168,950$ 1st Bank, Vail Colorado (#5734) Matures September 14, 2022 1.510% 1,136,439 1st Bank, Vail Colorado (#3421) Matures Mar 17, 2026 0.500% 1,177,985 1st Bank, Vail Colorado (#4290) Matures Sept 29, 2026 0.500% 1,132,448 1st Bank, Vail Colorado (#4754) Matures Dec 28, 2026 0.500% 1,131,053 1st Bank, Vail Colorado (#5319) Matures May 23, 2022 0.200% 1,584,431 1st Bank, Vail Colorado (#7554) Matures November 25, 2022 0.200% 1,160,822 Piper Jaffray 17312QL98 Matures May 23,2023 3.080% 102,018 Piper Jaffray 02587CFU9 Matures Aug 29, 2022 2.380% 207,432 Piper Jaffray 38148PUA3 Matures December 6, 2022 2.470% 252,678 Piper Jaffray 949763LRS Matures December 8, 2022 2.470% 252,690 Piper Jaffray 17312QQ36 Matures July 24, 2023 3.220% 153,393 Piper Jaffray 254673RVO Matures July 25, 2023 3.220% 102,264 Piper Jaffray 06426KAMO Matures July 31, 2023 3.130% 255,355 Piper Jaffray 29278TCG3 Matures July 31, 2023 3.130% 245,141 Piper Jaffray 947547NL5 Matures Oct 30, 2023 0.400% 127,199 Piper Jaffray 58404DCM1 Matures July 31, 2023 3.170% 255,520 9,276,867 Total Certificates of Deposit 9,276,867$ LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest 0.100% $70,781,645 Total Local Government Investment Pools Accounts $70,781,645 Total All Accounts $150,425,952 As of 3/31/2022 Performance Summary June 7, 2022 - Page 94 of 123 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: May Revenue Update AT TAC H ME N TS: Description May Revenue Update June 7, 2022 - Page 95 of 123 TOWN OF VAIL REVENUE UPDATE June 7, 2022 4% Sales Tax Upon receipt of all sales tax returns, April collections are estimated to be $2,108,005. This is up 20.4% from last year and up 20.5% from the amended budget. Collections are up 45.9% from 2019, the last year not impacted by Covid- 19. Year to date collections of $18,886,094 are up 42.8% from 2021 and up 35.9% from 2019. Year-to-date collections are up 13.3% from the amended budget. Inflation, as measured by the consumer price index, was up 8.3% for April. The 2022 amended sales tax budget totals $37.9 million. 0.5% Housing Fund Sales Tax Upon Receipt of all sales tax returns, April collections of the 0.5% housing fund sales tax are estimated to be $253,241 and YTD total collections are estimated to be $2,316,465. The 2022 budget for the housing fund sales tax totals $4.1 million. Real Estate Transfer Tax (RETT) RETT collections through May 30 total $3,827,623, down (5.6)% from this time last year. 2021 was a record year for RETT collections. The 2022 annual RETT budget totals $7,500,000, down (40)% from 2021 actual collections. Construction Use Tax Use Tax collections through May 30 total $959,975 compared to $2,138,467 from this time last year. 2021 collections were significantly higher due to a number of large single-family residential projects and an interior hotel renovation project. The 2022 annual budget totals $2,800,000. Lift Tax Lift tax collections for the 2021/22 ski season total $5,799,209 up 15.5% or $780,181 from this time last year. Summary Across all funds, year-to-date total revenue of $46.6 million is up 14.0% from the amended budget and up 20.6% from prior year, due to increases in sales tax, lift tax, and daily parking fee collections. Excluding the new 0.5% housing fund sales tax, total revenue is up 14.6% compared to prior year. June 7, 2022 - Page 96 of 123 2022Budget % change % change % change 2017201820192020Amended BudgetVariance from 2021 from 2019 from BudgetJanuary3,725,212$ 3,597,610$ 4,079,994$ 4,076,145$ 3,422,209$ 5,075,000$ 5,202,457$ 127,457$ 52.02% 27.51% 2.51%February 3,692,592 3,818,356 4,137,087 4,285,633 3,691,850 5,480,000 5,670,176 190,176 53.59% 37.06% 3.47%March 3,642,407 4,167,880 4,237,933 2,243,518 4,364,797 4,360,000 5,905,456 1,545,456 35.30% 39.35% 35.45%April 1,386,780 1,233,474 1,445,071 427,518 1,751,528 1,750,000 2,108,005 358,005 20.35% 45.88% 20.46%YTD Total12,446,991$ 12,817,320$ 13,900,085$ 11,032,814$ 13,230,384$ 16,665,000 18,886,094$ 2,221,094$ 42.75% 35.87% 13.33%May659,475 830,193 763,756 503,828 1,061,516 1,060,000 June1,389,982 1,648,443 1,606,748 1,023,517 2,149,312 2,145,000 July2,215,649 2,412,425 2,480,292 2,084,644 3,491,668 3,500,000 August1,863,949 2,195,175 2,237,050 2,138,838 2,877,550 2,875,000 September 1,385,462 1,540,490 1,600,100 1,767,393 2,359,528 2,350,000 October936,954 1,106,596 1,165,176 1,371,727 1,734,964 1,710,000 November997,716 1,264,600 1,260,314 1,425,461 1,880,397 1,850,000 December 3,695,305 4,070,870 4,237,178 3,625,189 5,749,365 5,745,000 Total25,591,483$ 27,886,112$ 29,250,698$ 24,973,411$ 34,534,683$ 37,900,000$ 18,886,094$ 2022Budget% change Amended BudgetVariance from BudgetJanuary627,000$ 643,654$ 16,654$ 2.66%February677,000 700,679 23,679 3.50%March500,000 718,891 218,891 43.78%April200,000 253,241 53,241 26.62%YTD Total2,004,000$ 2,316,465$ 312,465$ 15.59%May101,000 June200,000 July350,000 August290,000 September200,000 October150,000 November180,000 December600,000 Total4,075,000$ 2,316,465$ Town of Vail Revenue UpdateJune 7, 20224.0% SALES TAX2022 Budget Comparison0.5% Collected Sales Tax0.5% HOUSING SALES TAX COLLECTIONS2022 Actual Collections4.0% Collected Sales Tax2021June 7, 2022 - Page 97 of 123 Town of Vail Revenue Update June 7, 2022 YTD 4% Sales Tax Collections By Year Through April 30 April 4% Sales Tax Collections By Year Through April 30 • YTD collections of $18.9M are up 42.8% from prior year and up 13.3% from amended budget. YTD collections are up 35.9%% from 2019, the last year not impacted by Covid-19. • Inflation as measured by the consumer price index was up 8.3% in April. $12,817,320 $13,900,085 $11,032,814 $13,230,384 $18,886,094 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 2018 2019 2020 2021 2022 $1,233,474 $1,445,071 $427,518 $1,751,528 $2,108,005 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 2018 2019 2020 2021 2022 • April 2022 collections of $2.1M are up 20.4% from prior year and up 20.5% from the amended budget. April collections are up 45.9% from 2019. June 7, 2022 - Page 98 of 123 Town of Vail Revenue Update June 7, 2022 YTD 0.5% Housing Fund Sales Tax Collections Real Estate Transfer Tax by Year YTD Through May 2022 Through April 30 • This chart shows YTD collections of 1% RETT, segmented by individual home sale value. • 2022 RETT collections through May 30 total $3,827,623 down 5.6% from the prior year. $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 2018 2019 2020 2021 2022 Sales Less Than $2.5 Million Sales $2.5 to $5 Million Sales $5 to $10 Million Sales Over $10 Million $3,073,626 $2,490,959 $2,069,914 $4,056,565 $3,827,623 • This chart shows monthly collections of the Town of Vail 0.5% housing fund sales tax and cumulative YTD totals. • The 0.5% sales tax was approved by voters in 2021 with an effective date of January 1, 2022. $643,654  $700,679 $718,891  $253,241  $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $- $250,000 $500,000 $750,000 $1,000,000 January February March April YTD Total: $2,316,465 June 7, 2022 - Page 99 of 123 Town of Vail Revenue Update June 7, 2022 Construction Use Tax by Year YTD Through May 2022 Lift Tax Collections, Ski Season To-Date November 2021 - April 2022 • Use Tax collections through May 30 total $959,975 compared to $2,138,467 from this time last year. This is an decrease of (55.2%) • 2021 collections were significantly higher due to a number of large single-family residential projects and the interior renovation of the Sonnenalp Hotel. $1,027,477 $846,825 $575,018 $2,138,467 $959,975 $0 $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 $2,250,000 2018 2019 2020 2021 2022 • 2021/22 ski season lift tax collections of $5.8M are up 15.5% or $780,181 from the same time last year. $4,496,569 $5,264,259 $3,990,987 $5,019,028 $5,799,209 $0 $2,000,000 $4,000,000 $6,000,000 2017/18 2018/19 2019/20 2020/21 2021/22 June 7, 2022 - Page 100 of 123 Vail Business Review March 2022 June 7, 2022 The March Vail Business Review breaks down the four percent sales tax collected for the month of March and the first quarter of 2022. Overall March sales tax increased 35.3% with retail increasing 16.9%, lodging increased 54.0%, food and beverage increased 28.7%, and utilities/other increased by 26.7%. Excluding the out-of-town category, sales tax for the month of March was up 38.4%. The first quarter of 2022 resulted in a 46.3% increase overall with retail increasing 23.4%, lodging increased 72.1%, food and beverage increased 39.8% and utilities/other increased 25.8%. Excluding the out-of-town category, first quarter sales tax is up 50.6%. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Carlie Smith at (970) 479-2119. Sincerely, Alex Jakubiec Revenue Manager June 7, 2022 - Page 101 of 123 March 2022 Sales Tax Collections by Business Type Town of Vail Business Review March 4.0% Tax Collections by Year March 2022 Sales Tax March 2021 Retail $1,698,954 Lodging $2,831,871 Food & Beverage $1,109,739 Utilities & Other $264,893 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 16.9%28.7%26.7% RLFU -$8,000,000 $12,000,000 $4,181,439 $4,245,896 $2,258,355 $4,364,792 $5,905,456 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 2018 2019 2020 2021 2022 54.0% • This report represents collections of Town of Vail 4.0% sales tax, as opposed to actual gross sales. • On January 1st, 2022, Town of Vail sales tax increased from 4.0% to 4.5% on all items except food for home consumption. 2022 results in this report only include the 4.0% sales tax collected on all items for accuracy of comparison to prior years. • Overall, March 2022 4.0% sales tax collections were up 35.3% from the prior year. • March 2022 retail sales increased 16.9%, lodging increased 54.0%, food and beverage increased 28.7% and utilities and other increased 26.7%. Retail $1,453,623 Lodging $1,839,516 Food & Beverage $862,533 Utilities & Other $209,121 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 June 7, 2022 - Page 102 of 123 March 2022 Sales Tax Town of Vail Business Review 20212022 Geographic Area Trends by Year March Sales Tax by Year Sales Tax by Location Other Areas 15% Lionshead 19% Out of Town 20% Vail Village 46% Other Areas 14% Lionshead 20% Out of Town 22% Vail Village 45% • Vail Village sales tax increased 39.8%, Lionshead increased 29.0%, Other Areas increased 47.3%, and Out of Town increased 24.2%. Excluding Out of Town collections, all areas were up 38.4%. $556,577 $616,079 $434,411 $601,519 $886,298$981,785 $1,063,857 $426,447 $853,369 $1,100,527 $371,284 $359,096 $386,047 $956,656 $1,188,468 $2,271,793 $2,206,864 $1,011,450 $1,953,247 $2,730,164 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 2018 2019 2020 2021 2022 Other Areas Lionshead Out of Town Vail Village • This chart shows March sales tax collections, by geographic area over time. June 7, 2022 - Page 103 of 123 March Sales Tax Accommodation Services Sales Tax by Year Retail Business Sales Tax Detail March 2022 Sales Tax Town of Vail Business Review Apparel $387,766 Grocery $239,258 Gallery $24,142 Gifts $9,359 Jewelry $42,220Retail Liquor $80,316 Retail Other $306,187 Sporting Goods $540,527 Online Retailers $68,973 Retail Home Occupation $205 • Overall, March 2022 accommodations services were up 54.0%, short-term rentals were up 52.7% and hotels and lodges were up 54.5%. • Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and VRBO. Revenue collections from facilitators may include some hotels and lodges. Facilitators first began collecting and remitting sales taxes on behalf of individual owners in October of 2020. $617,317 $260,547 $1,298,962 $540,553 $825,471 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 Hotel and Lodges Short-Term Rentals 2022 2021 2020 June 7, 2022 - Page 104 of 123 Retail 269,753.22                               250,993.26                               7.47% Lodging 510,068.56                               273,203.52                               86.70% F & B 97,864.63                                 71,567.99                                 36.74% Other 8,611.33                                   5,753.73                                   49.67% Total 886,297.74                               601,518.50                               47.34% Retail 289,555.15                               262,370.05                               10.36% Lodging 592,259.70                               430,282.30                               37.64% F & B 216,562.47                               158,528.77                               36.61% Other 2,149.19                                   2,188.35                                    ‐1.79% Total 1,100,526.51                           853,369.46                               28.96% Retail 325,551.23                               272,780.47                               19.35% Lodging 651,882.76                               507,205.55                               28.52% F & B 3,202.10                                   3,038.84                                   5.37% Other 207,832.17                               173,631.54                               19.70% Total 1,188,468.26                           956,656.40                               24.23% Retail 814,094.07                               667,478.81                               21.97% Lodging 1,077,660.07                            628,824.20                               71.38% F & B 792,109.76                               629,397.32                               25.85% Other 46,299.94                                 27,547.01                                 68.08% Total 2,730,163.84                           1,953,247.34                           39.78% Retail 1,698,953.67                            1,453,622.59                            16.88% Lodging 2,831,871.09                            1,839,515.57                            53.95% F & B 1,109,738.96                            862,532.92                               28.66% Other 264,892.63                               209,120.63                               26.67% Total 5,905,456.35                           4,364,791.71                           35.30% Retail Apparel 387,766.02                               286,711.62                               35.25% Retail Food 239,258.12                               209,663.58                               14.12% Retail Gallery 24,141.77                                 8,179.17                                   195.16% Retail Gift 9,358.53                                   6,880.39                                   36.02% Retail Home Occupation 205.30                                       320.15                                        ‐35.87% Retail Jewelry 42,220.30                                 32,551.01                                 29.71% Retail Liquor 80,315.78                                 79,287.87                                 1.30% Retail Other 306,187.20                               256,303.09                               19.46% Retail Sport 540,527.35                               508,010.04                               6.40% Retail Online Retailer 68,973.32                                 65,715.67                                 4.96% Total 1,698,953.69                           1,453,622.59                           16.88% Total ‐ All Areas Lionshead Out of Town Vail Village Retail Summary Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review March 2022 Sales Tax 2022 Collections   2021 Collections YoY % Change June 7, 2022 - Page 105 of 123 March YTD 2022 Sales Tax Collections by Business Type Town of Vail Business Review March YTD 4.0% Tax Collections by Year March YTD 2022 Sales Tax March YTD 2021 Retail $4,873,952 Lodging … Food & Beverage $3,209,979 Utilities & Other $798,438 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 23.4%39.8% 25.8% RLFU -$8,000,000 $12,000,000 $11,594,881 $12,459,668 $10,619,837 $11,468,646 $16,778,089 $0 $5,000,000 $10,000,000 $15,000,000 2018 2019 2020 2021 2022 72.1% • This report represents collections of Town of Vail 4.0% sales tax, as opposed to actual gross sales. • On January 1st, 2022, Town of Vail sales tax increased from 4.0% to 4.5% on all items except food for home consumption. 2022 results in this report only include the 4.0% sales tax collected on all items for accuracy of comparison to prior years. • Overall, YTD March 2022 4.0% sales tax collections were up 46.3% from the prior year and 34.7% from 2019, the last year not impacted by Covid-19. • March YTD 2022 retail sales increased 23.4%, lodging increased 72.1%, food and beverage increased 39.8% and utilities and other increased 25.8%. Retail $3,950,225 Lodging $4,587,156 Food & Beverage $2,296,591 Utilities & Other $634,675 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 June 7, 2022 - Page 106 of 123 March YTD 2022 Sales Tax Town of Vail Business Review 20212022 Geographic Area Trends by Year March YTD Sales Tax by Year Sales Tax by Location Other Areas 15% Lionshead 19% Out of Town 21% Vail Village 45% Other Areas 15% Lionshead 18% Out of Town 24% Vail Village 44% • Vail Village sales tax increased 50.3%, Lionshead increased 49.7%, Other Areas increased 52.8%, and Out of Town increased 32.4%. Excluding Out of Town collections, all areas were up 50.6%. $1,568,092 $1,896,904 $1,638,518 $1,643,115 $2,510,833 $2,896,287 $3,149,725 $2,522,542 $2,113,706 $3,163,560 $1,080,601 $1,136,679 $1,198,238 $2,709,849 $3,586,756 $6,049,902 $6,276,360 $5,260,540 $5,001,977 $7,516,941 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 2018 2019 2020 2021 2022 Other Areas Lionshead Out of Town Vail Village • This chart shows March YTD sales tax collections, by geographic area over time. June 7, 2022 - Page 107 of 123 March YTD 4.0% Sales Tax Accommodation Services Sales Tax by Year Retail Business Sales Tax Detail March YTD 2022 Sales Tax Town of Vail Business Review Apparel $1,036,749 Grocery $685,333 Gallery $50,193 Gifts $24,082 Jewelry $109,124Retail Liquor $244,833 Retail Other $913,446 Sporting Goods $1,607,488 Online Retailers $201,927 Retail Home Occupation $778 • Overall, March 2022 accommodations services were up 72.1%, short-term rentals were up 66.3% and hotels and lodges were up 74.8%. • Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and VRBO. Revenue collections from facilitators may include some hotels and lodges. Facilitators first began collecting and remitting sales taxes on behalf of individual owners in October of 2020. $3,401,246 $988,718 $3,163,717 $1,423,439 $5,528,785 $2,366,935 $0 $2,000,000 $4,000,000 $6,000,000 Hotel and Lodges Short-Term Rentals 2022 2021 2020 June 7, 2022 - Page 108 of 123 Retail 795,915.65                               731,683.57                               8.78% Lodging 1,424,705.96                            693,211.52                               105.52% F & B 267,235.07                               202,456.69                               32.00% Other 22,975.83                                 15,762.78                                 45.76% Total 2,510,832.51                           1,643,114.56                           52.81% Retail 845,953.06                               675,297.36                               25.27% Lodging 1,693,347.78                            1,017,826.81                            66.37% F & B 616,262.09                               416,076.11                               48.11% Other 7,996.92                                   4,505.84                                   77.48% Total 3,163,559.85                           2,113,706.12                           49.67% Retail 947,478.55                               795,051.86                               19.17% Lodging 1,979,255.26                            1,363,940.12                            45.11% F & B 9,182.16                                   7,242.04                                   26.79% Other 650,840.28                               543,615.16                               19.72% Total 3,586,756.25                           2,709,849.18                           32.36% Retail 2,284,605.23                            1,748,191.81                            30.68% Lodging 2,798,410.92                            1,512,177.58                            85.06% F & B 2,317,299.35                            1,670,816.28                            38.69% Other 116,625.05                               70,790.90                                 64.75% Total 7,516,940.55                           5,001,976.57                           50.28% Retail 4,873,952.49                            3,950,224.59                            23.38% Lodging 7,895,719.92                            4,587,456.03                            72.12% F & B 3,209,978.67                            2,296,591.12                            39.77% Other 798,438.08                               634,674.68                               25.80% Total 16,778,089.16                         11,468,946.42                         46.29% Retail Apparel 1,036,748.86                            746,866.35                               38.81% Retail Food 685,333.44                               601,682.98                               13.90% Retail Gallery 50,192.69                                 23,461.50                                 113.94% Retail Gift 24,081.52                                 18,648.84                                 29.13% Retail Home Occupation 778.42                                       923.51                                        ‐15.71% Retail Jewelry 109,123.56                               96,906.00                                 12.61% Retail Liquor 244,833.07                               227,661.56                               7.54% Retail Other 913,445.62                               748,963.49                               21.96% Retail Sport 1,607,488.19                            1,301,360.46                            23.52% Retail Online Retailer 201,927.12                               183,749.91                               9.89% Total 4,873,952.49                           3,950,224.60                           23.38% Total ‐ All Areas Lionshead Out of Town Vail Village Retail Summary Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review March YTD 2022 Sales Tax 2022 Collections   2021 Collections YoY % Change June 7, 2022 - Page 109 of 123 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L MD A C Minutes A pril 2022 AT TAC H ME N TS: Description April 2022 V LMD AC Minutes June 7, 2022 - Page 110 of 123 Vail Local Marketing District Advisory Council Monthly Meeting April 28th, 2022, 8:30 am In person Grand View & Virtual Zoom VLMDAC member attendees: Esmarie Faessler (Sonnenalp), Erica Cannava (Manor Vail Lodge), Liana Moore (Antlers), Barry Davis (TOV council), Scott Gubrud (Four Seasons), Kam Bozich (Slifer, Smith & Frampton), Lauren Barotz (Vail Resorts), Jana Morgan (Sweet Basil), Michael Holton (Vail Health) Additional attendees: Kristin Yantis (MYPR), Ainslie Fortune (Cactus), Mia Vlaar (Town of Vail), Jeremy Gross (Town of Vail), Liz Gladitsch (Town of Vail), Bob Brown (BAAG), Jeremy Coleman (BAAG), Chris Romer (Vail Valley Partnership), Kim Brussow (Vail Valley Partnership), Kay Schneider (Vail Valley Partnership), Mark Herron (Lodging Liaison), Maggie Meek (SITE), Shun-Luoi Fong (Cactus), Ronda Helton (Bravo), Cathy Ritter (Steward Vail), Kelly Galaski (Steward Vail), Lauren, Meggen Kirkham (SITE) Jeff Strahl (Cactus), Jenna Duncan (BAAG), Jodi Doney (EGE) Call to Order Esmarie called meeting to order 8:39AM Esmarie asked that the Board nominate a Vice Chair and Treasurer Motion to nominate Jana Morgan as Vice Chair First-Erica/ second Liana/ Unanimous Motion to re-nominate Erica Cannava as Treasurer First- Jana/ second Michael/ Unanimous Attendance- Please try to come in person to meetings moving forward. You can miss two meetings but three you are technically out. It was suggested to look at the Eagle County School calendar now to adjust the meetings accordingly Planning a Social event for the Board- It may be cocktails, dinner or lunch after a VLMDAC meeting TBD Also planning an overnight in Steamboat in the fall as a team building experience Cactus Updates- Where we are today- Immersion + Learning, Life is but a Dream, Ongoing website updates Where are we going- A renewed vision: to establish the VLMD website as the premier digital experience destination, With a Roadmap: Learn from our past, build on our present strategy and goals, and establish a clear path to success in our future, And an Updated Approach: evolve our approach to problem-solving, experience design, technical solutions, and content strategy Our Next Steps- May 1-15: Establish working team & workshops schedule Mid-May to Mid-June: Workshops & Planning Mid-June to Mid-July: Establish our Foundation June 7, 2022 - Page 111 of 123 July 21st: Foundation Presentation Dream Trip Updates Objective- To support and enliven the Life is But a Dream campaign through curated, over-the- top vacation offers that can be integrated into all marketing efforts. DiscoverVail.com content, content for newsletter, trip giveaway to drive database records, public relations to provide a newsworthy angle for media coverage, paid media to drive click throughs for the trip giveaway, social media content There are seven trips- thank you to everyone that helped with this! INFORMATION & DISCUSSION UPDATES • Monthly Financial Report Liz reported that revenue is at $4.4million which is a $610,000 increase Expenditures are $4.8million which is a $628,000 increase over last year. Fund balance is at $2.3million which is 52% of revenues BOARD DECISIONS/APPROVALS N/A INFORMATION & DISCUSSION UPDATES • Steward Vail Visioning Workshops Destination Stewardship- an approach that balances the needs of communities while supporting a thriving visitor economy What does destination stewardship mean to you? 3 Transformational Opportunities- 1. Destination Alignment- Aligning public, private and civil sectors drives destination performance 2. Sustainable Development- destination and product development should marry people, planet, profit and policy 3. Values Based Marketing- community values, goals and energy are the new competitive advantage Extensive Community Consultation Expanding engagement beyond the tourism industry is a key to creating a holistic planning process for Vail. Up to 20 1:1 interviews Up to 12 Focus Groups Three community-wide visioning workshops Town Council consideration: December The questions asked and some feedback were presented and discussion ensued See presentation for more details • Other Business June 7, 2022 - Page 112 of 123 lII. MINUTES • VLMDAC March 17, 2022 minutes Approval by Jana / second by Scott/ unanimous • Action requested of Council Adjournment Motion to adjourn by Erica / second by Scott/ unanimous 11:02am Upcoming Meetings: VLMDAC Monthly Meeting Thursday, May 19, 2022 Grand View Room June 7, 2022 - Page 113 of 123 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA A pril 14, 2022 Minutes AT TAC H ME N TS: Description V L H A April 14, 2022 Minutes June 7, 2022 - Page 114 of 123 Vail Local Housing Authority Minutes April 14, 2022 3:00 PM Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT ABSENT Steve Lindstrom Kristin Williams Greg Moffet James Wilkins Mary McDougall STAFF George Ruther, Housing Director Martha Anderson, Housing Coordinator 1. Call to Order 1.1. Zoom Meeting 1 (call to order pre-executive session) 1.2. Zoom Meeting 2 (post executive session) 1.3. Call to Order A quorum was present, Williams is absent. Lindstrom called the meeting to order at 3:03 PM. 2. Citizen Participation 2.1. Citizen Participation There are no comments. 3. Approval of Minutes 3.1. VLHA March 22, 2022 Minutes MOTION: MOFFET SECOND: WILKINS VOTE: 4-0 AP (WILLIAMS ABSENT) 4. Main Agenda 4.1. Short-Term Rental Study Presenter: Andrew Knudtsen, EPS; Rachel Shindman, EPS; Chris Cares, RRC Associates; Colin Cares, RRC Associates Conversation ensued around the analysis of short-term rental (STR) data in the June 7, 2022 - Page 115 of 123 Town of Vail. The analysis included short-term rental inventory and location, neighborhood composition, community composition, home values, trends, and mobility. Additional conversation followed around STR fees and the mitigation rate per bedroom fee options considered by Town Council. Consensus was made to issue a memo to the Town Council on behalf of the VLHA with recommendations on fees and housing funding. 4.2. Resolution No. 1, Series of 2022, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Vail Das Schone Fil 2 Block G Lot 10, Alpen Chalets Townhouse Building 2 Unit 3, Eagle County, Colorado with a Physical Address of 2388 Garmisch Drive, Unit 3-B2, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Martha Anderson, Housing Coordinator Moffet moved to approve Resolution No. 1, Series of 2022. MOTION: MOFFET SECOND: MCDOUGALL VOTE: 3-0 AP (WILKINS & WILLIAMS ABSENT) 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman The Town received a visit from the Governor at the Residences at Main, he reiterated his support for the development and transfer of the CDOT parcel in East Vail to the Town of Vail and proposal in Eagle Vail on the CDOT property. Other topics included the potential sale of the Vail Post Office site, potential use of CDOT and I-70 right of way around roadways, and funding dollars becoming available from the federal government. 5.2. Community Impacts of House Bill 22-1137 Presenter: Greg Moffet, VLHA Member Moffet showed concern about the hard cap on HOA fees and penalties being proposed in this bill which could be problematic for functioning HOA’s. Ruther and Anderson will continue monitoring the progress and outcome of this bill. Moffet moved to enter executive session. MOTION: MOFFET SECOND: MCDOUGALL VOTE: 3-0 AP (WILKINS & WILLIAMS ABSENT) 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) – to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests and to determine positions relative to matters that may be subject to negotiations regarding: Vail InDEED applications and deed restrictions. June 7, 2022 - Page 116 of 123 Presenter: Martha Anderson, Housing Coordinator VLHA reentered the regular meeting at 4:57 PM with Moffet, McDougall, and Lindstrom present. Staff members Ruther and Anderson were also present. 7. Any Action as a Result of Executive Session 7.1. Any action as a result of Executive Session. McDougall moved to direct staff to continue with Vail InDEED negotiations as discussed in executive session. MOTION: MCDOUGALL SECOND: MOFFET VOTE: 3-0 AP 8. Adjournment 8.1. Adjournment 4:58 PM MOTION: MOFFET SECOND: MCDOUGALL VOTE: 3-0 AP 9. Future Agenda Items 9.1. Land Banking (sale of GRFA) Investment Banker Discussion Update to Vail Housing 2027 10. Next Meeting Date 10.1. Next Meeting Date April 26, 2022 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department June 7, 2022 - Page 117 of 123 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA May 10, 2022 Minutes AT TAC H ME N TS: Description V L H A May 10, 2022 Minutes June 7, 2022 - Page 118 of 123 Vail Local Housing Authority Minutes May 10, 2022 3:00 PM Zoom Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT ABSENT Steve Lindstrom Greg Moffet Mary McDougall Kristin Williams James Wilkins STAFF George Ruther, Housing Director Martha Anderson, Housing Coordinator 1. Call to Order 1.1. Zoom Meeting 1 1.2. Call to Order A quorum is present. Lindstrom called the meeting to order at 3:08PM. 2. Citizen Participation 2.1. Citizen Participation There are no comments. 3. Approval of Minutes 3.1. VLHA April 26, 2022 Minutes MOTION: LINDSTROM SECOND: MCDOUGALL VOTE: 3-0 APPROVED 4. Main Agenda 4.1 Resolution No. 2, Series of 2022, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Ridgeview Square Townhouses Unit 8, Eagle County, Colorado with a Physical Address of 4506 Spruce Way Unit 8, Vail Colorado; This is a Vail Indeed that was approved on April 14, 2022. It is a 2-bedroom, 1,368 sq.ft.property that was approved for $143,107. Looking for approval to push the deed restriction. The Resolution will need to be signed by Steve and Martha. Presenter: Martha Anderson MOTION: MCDOUGALL SECOND: WILKINS VOTE: 3-0 APPROVED George provided additional background regarding the property owners. They are a longtime local family that has lived here for more than 25 years and raised a family in the home. The family felt that a deed restriction was the right thing to do for a community like Vail that has supported them over the years. The TOV is often not aware of how the June 7, 2022 - Page 119 of 123 proceeds of the purchase will be used. In this case, the family will use the monies to pay off a small balance due on of the mortgage and the rest to be invested for other family and community needs that they are going to share. The community aspect came along with this particular deed restriction. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman The Vail Resorts and Booth Heights Condemnation was mentioned. As it heats up, it appears that Council is getting ready to take action and some of them are asking if the VLHA has any input. The condemnation would take it out of the housing world only but it doesn’t replace the housing. VLHA could urge the Town Council to consider where the additional housing locations are available should they proceed with taking down this site. One option to consider to move on right now is West Middle Creek. It surfaced a year or more ago and it did not get administration or serious council support at the initial stage. It is another place to consider two sides of that action. Steve suggestions presenting a short memo to that affect. Wilkins agrees with the McDougall agrees there may not be others that are more ready. McDougall mentions that the May 24th meeting will be her last meeting. George states that there are a few members with interest in filling Mary’s partial term but the team will work through the vacancy for now. George shared that the TOV closed on three property purchases last week and a 4th property is under contract. Two of the purchased homes (#16 at Vail East Lodging and #4 at Buffehr Creek Condos) are planned to stay with the Town of Vail internal housing pool and to and two additional (Pitkin Creek residences) will be available for Town of Vail employees to purchase with the same restrictions we’ve used for Homestake in Vail Heights. If we don’t have buyers then we will go out to the free market using that traditional buy-down approach that the VLHA has discussed in the past. There is a 5th property, that if we are successful with the offer, we would potentially close the early part of June. It is pivoting around the Vail InDEED program making the TOV the cash buyer and making the circumstance available for locals looking for a home ownership opportunity. 6. Adjournment 6.1. Adjournment 3:24PM MOTION: MCDOUGALL SECOND: WILKINS VOTE: 3-0 APPROVED 7. Future Agenda Items 7.1.  Land Banking (sale of GRFA)  Investment Banker Discussion  Update to Vail Housing 2027  Appointment of New VLHA Member Craig Denton  Housing Perspectives Regarding the Eagle County Regional Transportation Authority (RTA) Destination Stewardship Housing Visioning Session June 7, 2022 - Page 120 of 123 8. Next Meeting Date 8.1. Next Meeting Date May 24, 2022 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. June 7, 2022 - Page 121 of 123 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Executive Session P RE S E NT E R(S ): Matt Mire, Town Attorney B AC K G RO UND: 1. C .R .S. §24-6-402(4)(b) - to have a conference with the Town A ttorney to receive legal advice on specific legal questions, C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy f or negotiations, and/or instruct negotiators, and C.R.S . §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property on the topic of the acquisition of property described as E ast Vail Workforce Housing Subdivision, L ot 1; E ast Vail Workf orce Housing Subdivision, Tract A , and generally referred to as the Booth Heights L and Site; 2. 4. C.R.S . §24-6-402(4)(b) - to have a conf erence with the Town A ttorney to receive legal advice on specif ic legal questions, and C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of pending litigation. 3. C.R.S . §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property and C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of potential real property acquisition by the Town. June 7, 2022 - Page 122 of 123 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Recess 4:00 pm (estimate) June 7, 2022 - Page 123 of 123