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HomeMy WebLinkAbout01. 60DayEventPreviewsForm Name: 60 Day Event Preview 2022 Submission Time: June 27, 2022 2:50 pm Browser: Chrome 103.0.0.0 / OS X IP Address: 50.194.150.170 Unique ID: 980297332 Location: 39.7189, -104.8916 Event Name Vail Wine Classic Name Ryan Slater Email ryan@tppevents.com Original Event Date Aug 11, 2022 Current Start Event Date Aug 11, 2022 Current Event End Date Aug 13, 2022 Original Estimated Event Attendance/Capacity 2500 Current Estimated Event Attendance/Capacity 2500 Original target audience demographic (where were people coming from or where were you marketing) Front Range, Texas, Florida, California Current target audience demographic.Front Range, Texas, Florida, California Original Event Location Vail Athletic Field Current Event Location Vail Athletic Field Describe and changes that are being made to the event as proposed in your RFP. We are currently on schedule and have not needed to adjust any of our original plans for the event FIRST PAYMENT Form Name: 60 Day Event Preview 2022 Submission Time: June 28, 2022 11:49 am Browser: Chrome 103.0.0.0 / OS X IP Address: 50.194.150.170 Unique ID: 980619942 Location: 39.7189, -104.8916 Event Name Vail Oktoberfest Name Ryan Slater Email ryan@tppevents.com Original Event Date Sep 09, 2022 Current Start Event Date Sep 09, 2022 Current Event End Date Sep 18, 2022 If multiple dates that are not consecutive, please list here Sept 9-11, Sept 16-18 Original Estimated Event Attendance/Capacity 40000 Current Estimated Event Attendance/Capacity 40000 Original target audience demographic (where were people coming from or where were you marketing) Front Range, Eagle County, Western Slope, Texas, California Current target audience demographic.Front Range, Eagle County, Western Slope, Texas, California Original Event Location Lionshead and Vail Village Current Event Location Lionshead and Vail Village Describe and changes that are being made to the event as proposed in your RFP. As of right now, no changes have been made to the original event plan FIRST PAYMENT Upload 1st Invoice https://www.formstack.com/admin/download/file/12962107192 Upload 2nd Invoice https://www.formstack.com/admin/download/file/12962107193 Form Name: 60 Day Event Preview 2022 Submission Time: June 29, 2022 2:27 pm Browser: Chrome 102.0.0.0 / Windows IP Address: 73.243.186.84 Unique ID: 981097727 Location: 39.6313, -106.5108 Event Name MAPS Institute for Modern Music Vail Youth Showcase Name Bryce Bastolich Email bryce@gomapsmusic.org Original Event Date Aug 13, 2022 Current Start Event Date Aug 13, 2022 Current Event End Date Aug 13, 2022 Original Estimated Event Attendance/Capacity 800 Current Estimated Event Attendance/Capacity 800 Original target audience demographic (where were people coming from or where were you marketing) State of Colorado Current target audience demographic.State of Colorado Music Educators Original Event Location Solaris Current Event Location Solaris Describe and changes that are being made to the event as proposed in your RFP. We are working with Vail Jazz to see if we can share stage and equipment rental and set up fees at the same location. FIRST PAYMENT Upload 1st Invoice https://www.formstack.com/admin/download/file/12969397317 Upload 2nd Invoice https://www.formstack.com/admin/download/file/12969397318 Form Name: 60 Day Event Preview 2022 Submission Time: June 29, 2022 3:05 pm Browser: Chrome 102.0.0.0 / OS X IP Address: 68.170.40.250 Unique ID: 981113670 Location: 39.6512, -106.3234 Event Name Vail Gymnastics Classic Name Allie Licata Email alicata@vailrec.com Original Event Date Sep 24, 2022 Current Start Event Date Sep 24, 2022 Current Event End Date Sep 25, 2022 Original Estimated Event Attendance/Capacity 650 Current Estimated Event Attendance/Capacity 800 Original target audience demographic (where were people coming from or where were you marketing) Gymnastics Clubs across Colorado and local audience Current target audience demographic.Gymnastics Clubs across Colorado and local audience Original Event Location Dobson Ice Arena Current Event Location Dobson Ice Arena FIRST PAYMENT Form Name: 60 Day Event Preview 2022 Submission Time: June 30, 2022 6:06 pm Browser: Chrome 103.0.0.0 / OS X IP Address: 66.252.199.140 Unique ID: 981585405 Location: 33.7757, -111.7891 Event Name Triple Bypass Name Kim Nordquist Email kimnordquist@msn.com Original Event Date Aug 20, 2022 Current Start Event Date Aug 20, 2022 Current Event End Date Aug 20, 2022 Original Estimated Event Attendance/Capacity 4000 Current Estimated Event Attendance/Capacity 4000 Original target audience demographic (where were people coming from or where were you marketing) Denver Front Range Current target audience demographic.same Original Event Location Ford Fields Current Event Location Ford Fields Describe and changes that are being made to the event as proposed in your RFP. From the Event Committee: Riders will access ford park via the S Frontage Road. The road will have a soft closure westbound at Pulis Bridge. The road will have a hard closure eastbound at Vail Road/Blue Cow Chute (local traffic only). Riders will cross from the north lane/shoulder to the bus loop in the closed section of road. Riders will enter the finish venue via the bus loop to the sidewalk then onto the field. Triple Bypass Staff and volunteers will be used to manage the crossing of riders entering the bus loop. No bus traffic will be using the bus stop for the duration of the event. East Vail buses will re-route to I-70. AMP/Comedian traffic can take the in town bus to hanson ranch road and walk the path or to golden peak and cross through the manor vail bridge. Rider Pickup - All rider pickup will be directed to the Lionshead Parking Structure. The north side of the top deck will be reserved for Triple Pickup. See map below.Triple Bypass Shuttles - The charter busses will be able to stage on the north side of the frontage road in the section of road adjacent to the finish. This will be within the closed section of road. The ford park parking lot will remain open for triple bypass staff and operations vehicles, tennis center traffic, garden traffic, etc. but NO RIDER PICKUP will be permitted. To access for park parking lot, cars will either exit the interstate at West Vail and take the frontage road westbound to ford park, or from vail village, take vail valley drive eastbound, turning left on the frontage road at Pulis bridge. This traffic pattern will keep all riders on the frontage road instead of using Vail Valley Drive. That road is not conducive to the intended amount of cyclist traffic. While the parking lot will remain open and there will be some vehicle traffic on the frontage road between Pulis bridge and ford park, no traffic will be cross the riders. FIRST PAYMENT Upload 1st Invoice https://www.formstack.com/admin/download/file/12977057217 Upload 2nd Invoice https://www.formstack.com/admin/download/file/12977057218