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HomeMy WebLinkAbout02. a. 2022 RFP Event Budget Template FINAL-VCF22Numbers Sheet Name Numbers Table Name Expenses Table 1 Income Table 1 Summary Table 1 This document was exported from Numbers. Each table was converte other objects on each Numbers sheet were placed on separate works formula calculations may differ in Excel. Excel Worksheet Name Expenses Income Summary ed to an Excel worksheet. All sheets. Please be aware that Estimated ActualTotal Expenses $0.00 $44,000.00 Site/Location/Operations Estimated Actual Food & Beverage Estimated ActualRental fees $0.00 $0.00 Catered/provided Food & Bever $0.00 $250.00Insurance$0 00 $500 00 Cost of Goods Sold (concession $0 00Sound/AV $0 00 $1 500 00 <insert Other>$0 00Construction or Equipment $0 00 <insert Other>$0 00Trash/Composting $0 00 Total $0 00 $250 00Utilities$0.00Labor$0 00 $0 00 Program/Lodging Estimated ActualTraffic Control $0 00 Entertainment $0 00 $5 000 00Banners - Printing & $0 00 $4 000 00 Speakers $0 00Signage$0 00 Travel $0 00 $500 00Merchandise$0.00 $3,000.00 Hotel $0.00 $5,000.00<insert Other>$0 00 <insert Other>$0 00<insert Other>$0 00 <insert Other>$0 00<insert Other>$0 00 <insert Other>$0 00<insert Other>$0 00 <insert Other>$0 00Total$0.00 $9,000.00 Total $0.00 $10,500.00 Marketing Estimated Actual Prizes Estimated ActualAdvertising - Radio $0 00 Prizes $0 00Advertising - Print $0 00 Cash Purse $0 00Advertising - Social Media $0.00 $10,000.00 Total $0.00 $0.00Public Relations $0 00Sales Team Expenses $0 00Media TV Production & Distribution $0 00Graphic Design $0 00 $10 000 00Website$0.00 $2,000.00Collateral Materials $0 00Printing$0 00 $750 00OOH Advertising $0 00 $0 00Sponsorship Fullfilment $0 00 $0 00<insert Other>$0.00<insert Other>$0 00<insert Other>$0 00Total$0 00 $22 750 00 Administration Estimated ActualTelephone/Internet $0.00Photography$0.00 $1,000.00Transportation$0 00Permit Fees $0.00 $500.00Postage/Shipping $0.00In Kind Trades $0.00Supplies-Office or Other $0 00 $0 00Demographic Survey $0 00Sales Tax $0.00<insert Other>$0.00<insert Other>$0.00<insert Other>$0 00Total$0 00 $1 500 00 Event Name > Expenses Please complete the budget template with all event related expenses. If the categories are not relevant, you can skip or rename them. 3 Estimated ActualTotal Income $0.00 $51,680.00 Tickets/AdmissionsEstimated Actual Estimated Actual0110Paid Passes $88.00 $0.00 $9,680.00050Comps$0.00 $0.00 $0.000200Free$0.00 $0.00040Performers & Staff $0.00 $0.00$0.00 $9,680.00F&B/Merch/ConcessionsEstimatedActual Estimated Actual0Food$5.00 $0.000Beveridge $2.00 $0.000Branded event merch $1.00 $0.000<Insert Other> @ $0.00 $0.00$0.00 $0.00 SponsorshipEstimated Actual Estimated Actual0All$42,000.00 $0.00 $42,000.000$0.00 $0.000$0.00 $0.000<Insert Other> @ $0.00 $0.000<Insert Other> @ $0.00 $0.000<Insert Other> @ $0.00 $0.00$0.00 $42,000.00 Exhibitors/vendorsEstimated Actual Estimated Actual0Large booths @ $0.00 $0.000Med. booths @ $0.00 $0.00Small booths @ $0.00 $0.000<Insert Other> @ $0.00 $0.00<Insert Other> @ $0.00 $0.000<Insert Other> @ $0.00 $0.00$0.00 $0.00 Revenue from other itemsEstimatedActual Estimated Actual0Cash Sponsorships @ $0.00 $0.000In Kind Sponsorships @ $0.00 $0.000Donations @ $0.00 $0.000CSE Funding @ $0.00 $0.000Grants @ $0.00 $0.000<Insert Other> @ $0.00 $0.000<Insert Other> @ $0.00 $0.000<Insert Other> @ $0.00 $0.00$0.00 $0.00 Event Name > Income 4 Estimated ActualTotal income $0.00 $51,680.00Total expenses $0.00 $44,000.00Total profit (or loss)$0.00 $7,680.00 Event Name > Profit - Loss Summary $0.00 $15,000.00 $30,000.00 $45,000.00 $60,000.00 Estimated Actual Total incomeTotal expenses 5