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Home My WebLink About07. a. CSE Minutes 06-01-2022COMMISSION ON SPECIAL EVENTS MEETING CSE Regular Meeting Agenda Town Council Chambers 8:30 AM, June 1, 2022 Roll Call CSE: Kim Newbury Rediker, Alison Wadey, Nick Conover, Douglas Smith, Marco Valenti, Staff: Mia Vlaar, Jeremy Gross, Abby Oliveira, Liz Gladitsch Attendees: Cameron Morgan, Kelsey Siggins, Steven Carels, Angela Mueller, Denise Cheng, Ramsey Cotter, Kris Sable, Rebeka Zweig 1. Event Previews 1.a 60 Day Previews 15 Min Kick it 3v3 – Steven Carels • Mike is not with Kick It any longer • Have added about 25-30 more events • Motion to Release Initial Funding o Valenti/2nd Conover/ Unanimous Fred Ammer Vail Soccer Tournament • Expanded to have girls in Tournament • 15 Committed, estimated 40-50 Teams expected • Motion to Release Initial Funding o Rediker/ 2nd Smith/ Unanimous Vail Farmers Market Farm To Table Dinner – Angela Mueller • Held on Willow Bridge Road, close to sold out at 130 tickets per event • 4 Events • Motion to Release Initial Funding o Rediker/2nd Valenti / Unanimous Vail Dance – Cameron Morgan • New – Will be hosting 4 displaced Ukrainian Dancers for the summer, soon to be announced • Motion to Release Initial Funding o Smith/ 2nd Valenti / Unanimous 60DayEventPreview2022_Vail Dance.pdf 60DayEventPreview2022_Fred Ammer Soccer Tournament.pdf 60DayEventPreview2022_Kick It 3v3.pdf 60DayEventPreview2022_Farm To Table.pdf 2. Event Recaps 2.a Taste of Vail Event Recap 15 Min Presenter(s): Angela Mueller & Lisa Benscheidt • 92.2% diversion rate for waste • Continue to meet with restaurants on ensuring future participation • 30k vs 80k in event rental with similar, if not less rental equipment from previous years • Done research on where the 35% increase in attendance came from the survey (Intercept conducted the survey) o Marketing really pushes past local resources to attract o How are you tying this back to discovervail.com? • Rosé on paper looks like it wasn’t a success, but after initial budget they shifted the space utilized so reduced number of tickets, which is what is seen when comparing this event • Mountaintop seems to be the only negative feedback from CSE perspective o Taste of Vail’s take is it is exciting that they got to do it at all on the mountain o VR did have to reduce the amount of restaurants they had available, but overall Taste still had 12 vendors and similar food amounts to previous years. • Motion to Release Final Funding o Rediker/2nd Conover / Unanimous Taste of Vail 2022 Event Budget.pdf Taste of Vail Event Recap.pdf 3. Event Updates/Staff Reports 3.a Vail Beaver Creek Restaurant Week Date 5 Min Presenter(s): Denise Cheng • Background: Vail Beaver Creek Restaurant week committee has discussed moving the event to November • November 11 - 23. 3.b Event Budget Update 5 Min • Presenter(s): Jeremy Gross • CSE Budget as of May 31.pdf 3.c Summer Ambient Entertainment and Family 10 Min Programming Presenter(s): Jeremy Gross • Include options for children’s interactive music details • Support putting the RFP out for family programming, 4. Meeting Reports 4.a Town Council Meeting Update 5. New Business 5.a Summer Vail Art Workshop Update 15 Min Presenter(s): Ramsey Cotter, Kris Sable, Rebeka Zweig Background: Summer Vail and The Vail Symposium are updating the CSE on a new partnership between the two groups and requested an updated funding amount for 2022. Summervail 2022 - Jun22.pdf • Still working on a venue to have this event as Donovan is booked • Potentially VMS with 380 Seats, but slight concern with parking at this venue • Motion to approve Funding at $20,000 o Rediker/2nd Smith / Unanimous 5.b New funding request - Art on the Rockies Vail Fine Arts 10 Min Festival Presenter(s): Kelsey Siggins 2022CommissiononSpecialEventsSponsorshipRequest_Vail Fine Arts.pdf • Currently capped at the number of artists can bring in at the • Support from other sponsors/partners has been more minimal in the last 2 years and these limitations have increased costs • Want to continue this event to see the benefits of this event for the TOV • CSE: Due to technical glitches unable to see the RFP, CSE will review this at the next meeting. 6. Approval of the Minutes 6.a Approval of the meeting minutes from May 4, 2022. 00. CSE Minutes 05-04-2022.pdf 01. Motion to approve minutes a. Valenti /2nd Rediker / Unanimous Adjournment