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HomeMy WebLinkAbout04. b. 2022_rfp_event_budget_-_vail_fine_arts (1)Estimated Actual Total Expenses $38,090.00 $38,090.00 Site/Location/Operations Estimated Actual Food & Beverage Estimated Actual Rental fees $1,200.00 $1,200.00 Catered/provided Food & Beveridge $0.00 Insurance $190.00 $190.00 Cost of Goods Sold (concessions)$0.00 Sound/AV $0.00 $0.00 <insert Other>$0.00 Construction or Equipment $2,250.00 $2,250.00 <insert Other>$0.00 Trash/Composting $0.00 $0.00 Total $0.00 $0.00 Utilities $0.00 $0.00 Labor $1,392.00 $1,392.00 Program/Lodging Estimated Actual Traffic Control $0.00 $0.00 Entertainment $0.00 Banners - Printing & $0.00 $0.00 Speakers $0.00 Signage $3,300.00 $3,300.00 Travel $0.00 <insert Other>$0.00 $0.00 Hotel $0.00 <insert Other>$0.00 $0.00 <insert Other>$0.00 <insert Other>$0.00 $0.00 <insert Other>$0.00 <insert Other>$0.00 $0.00 <insert Other>$0.00 <insert Other>$0.00 $0.00 <insert Other>$0.00 Total $8,332.00 $8,332.00 Total $0.00 $0.00 Marketing Estimated Actual Prizes Estimated Actual Advertising - Radio $3,398.00 $3,398.00 Prizes $0.00 Advertising - Print $4,500.00 $4,500.00 Cash Purse $0.00 Advertising - Social Media $350.00 $350.00 Total $0.00 $0.00 Public Relations $0.00 Sales Team Expenses $0.00 $0.00 Media TV, Production & Distribution $0.00 $0.00 Graphic Design $565.00 $565.00 Website $165.00 $165.00 Collateral Materials $0.00 $0.00 Printing $0.00 $0.00 OOH Advertising $0.00 $0.00 Sponsorship Fullfilment $0.00 $0.00 Constant Contact $780.00 $780.00 Marketing Team Salary $20,000.00 $20,000.00 <insert Other>$0.00 $0.00 Total $29,758.00 $29,758.00 Administration Estimated Actual Telephone/Internet $0.00 Photography $0.00 Transportation $0.00 Permit Fees $0.00 Postage/Shipping $0.00 In Kind Trades $0.00 Supplies-Office or Other $0.00 $0.00 Demographic Survey $0.00 Sales Tax $0.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 Total $0.00 $0.00 Vail Fine Arts 2021 > Expenses Please complete the budget template with all event related expenses. If the categories are not relevant, you can skip or rename them. Estimated ActualTotal Income $50,000.00 $51,000.00 Exhibitors/vendors Estimated Actual Estimated Actual 10 Large booths @ $1,100.00 $11,000.00 $11,000.00 60 Med. booths @ $600.00 $36,000.00 $36,000.00 8 Small booths @ $500.00 $4,000.00 $4,000.00 0 <Insert Other> @ $0.00 $0.00 <Insert Other> @ $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 $51,000.00 $51,000.00 Vail Fine Arts 2021 > Income Estimated ActualTotal income $50,000.00 $51,000.00Total expenses $35,000.00 $38,090.00Total profit (or loss)$15,000.00 $12,910.00 Vai Fine Arts 2021 > Profit - Loss Summary $0.00 $10,000.00 $20,000.00 $30,000.00 $40,000.00 $50,000.00 $60,000.00 Estimated Actual Total income Total expenses