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Home My WebLink About2022-07-05 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Town Council C hambers and Virtual on Zoom 3:20 PM, July 5, 2022 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Presentation / Discussion 1.1.Colorado FA MLI Paid Leave Program 15 min. Presenter(s): W endy Rehnborg, Senior HR Professional and Krista Miller, Human Resources/Risk Director Background: This presentation will review the new Colorado FA ML I Paid Leave program and the options for local government employers. Staff Recommendation: Listen to the presentation and provide feedback and direction on whether to opt out of the program. 2.D R B / P E C Update (5 min.) 2.1.D RB / P E C Update Presenter(s): J onathan Spence, Planning Manager 3.Information Update 3.1.A I P P J une 6, 2022 Meeting Minutes 3.2.V LMD A C May 2022 Meeting Minutes 3.3.V LMD A C J une 2022 Meeting Minutes 3.4.C S E J une 1, 2022 Meeting Minutes 3.5.V LHA J une 14, 2022 Meeting Minutes 3.6.W elcome Center Summer Update 3.7.Shift Bike Electric Bike Share Program Update 3.8.J une Revenue Update 4.Matters from Mayor, Council and Committee Reports (10 min.) 5.Executive Session (60 min.) July 5, 2022 - Page 1 of 72 5.1.1. C.R.S. §24-6-402(4)(b) - to have a conference with the Town Attorney to receive legal advice on specific legal questions, C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators, and C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property on the topic of the acquisition of property described as East Vail W orkforce Housing Subdivision, Lot 1; East Vail Workforce Housing Subdivision, Tract A, and generally referred to as the Booth Heights Land Site acquisition of the Booth Heights land site; and 2. C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property and C.R.S. §24-6-402(4) (e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of potential real property acquisition by the Town and real property acquisition strategies; and 3. C.R.S. §24-6-402(4)(b) - to have a conference with the Town Attorney to receive legal advice on specific legal questions regarding Town Council appeal procedures 60 min. Presenter(s): Matt Mire, Town Attorney 6.Recess 6.1.Recess 4:50 pm (estimate) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 hour notification dial 711. July 5, 2022 - Page 2 of 72 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Colorado FA ML I Paid L eave Program P RE S E NT E R(S ): Wendy Rehnborg, S enior HR Professional and Krista Miller, Human Resources/Risk Director B AC K G RO UND: This presentation will review the new Colorado FA ML I P aid L eave program and the options for local government employers. S TAF F RE C O M M E ND AT IO N: L isten to the presentation and provide feedback and direction on whether to opt out of the program. AT TAC H ME N TS: Description Memo Presentation July 5, 2022 - Page 3 of 72 To: Vail Town Council From: Human Resources/Risk Department Date: July 5, 2022 Subject: Presentation on Colorado FAMLI Paid Leave Program I. SUMMARY In November, 2020, Colorado voters approved Proposition 118, which paved the way for a state-run paid Family Medical Leave Insurance (FAMLI) program. Although the program is not effective until January 2023, the Town must decide in 2022 whether to participate in the state- run program. II. BACKGROUND & CONSIDERATIONS: The State of Colorado Paid Family Medical Leave Insurance (FAMLI) program provides employees up to 12 weeks of paid leave to take care of themselves or a family member during life events like injury, serious illness, or pregnancy. Participating employers and employees will both contribute to premiums for FAMLI. Employers are to start collecting and remitting premiums Jan. 1, 2023, and benefits will be available to employees starting Jan. 1, 2024. Premiums are equal to .9% of each employee’s regular weekly wage. Half of the .9% (or .45%) is to be paid by the employee, and the other half is to be paid by the employer. The employer is responsible for collecting employee premiums via payroll deduction, and for remitting all premiums to the State on a quarterly basis. Premiums would be mandatory for all full-time, part-time, seasonal and temporary employees whether they ever utilize the benefit or not. Benefits during a state approved FAMLI leave, will pay employees between 37% and 90% of their wages, capped at $1,100 per week. Employees earning about $1,500 per week will receive approximately 68% of their weekly wage, or $1,018 per week while on FAMLI. While all municipalities are included in FAMLI by default, a municipality may opt out and avoid the employer portion of premiums by a vote of a governing body. The municipality must give prior notice of the vote in the same manner it notices other public business, must provide special notice to employees, and must take testimony before voting. Declination by a municipality allows employees to individually opt in to the FAMLI program at their same employee only cost if they so desire. The state has not yet clarified if the benefits for employees that choose to individually opt-in will be reduced or remain as described above. State law requires participation in FAMLI unless the municipality’s governing body votes to opt out of the program by December 31, 2022. There are various employee notification requirements that the Town must observe, depending on whether we opt in or opt out. July 5, 2022 - Page 4 of 72 Town of Vail Page 2 Financial Considerations: The town’s financial burden in the first year of the FAMLI program of .45% of wages is expected to be approximately $120,000. In addition, employees would bear the same equivalent financial contribution of .45%. The program cost may increase up to 33% in 2025 to 1.2% of wages, split between the employer and employee. Additionally, the Town currently pays an average of approximately $35,000 annually in short- term disability wages when employees need leave beyond their accrued paid time off. This short-term disability coverage currently provides 80% of weekly wages for employees on disability for up to 180 days. Benefit Comparisons The presentation will provide a couple of examples on how the town’s benefits compare to the FAMLI program benefits as they are known today. In most cases the town’s benefits are of far greater value to the employee than the state’s FAMLI program when comparing benefits for full-time employees. Additional details on the state’s benefit program will continue to be outlined over the coming months and town staff will continue to monitor these announcements. The town’s leave programs for part-time and seasonal employees are less than the state FAMLI program in several areas. Our part-time and seasonal workforce have minimal paid leave and are not currently eligible for short-term disability. The statute does not require the Town to provide a substitute benefit if opting out, however, there are advantages to the Town doing so in regards to employee retention and attraction. Since a replacement plan is not mandated, the Town has more flexibility to create a similar benefit if so desired. III. STAFF RECOMMENDATION The staff recommendation is to opt out of the state-run FAMLI program and consider further analysis of town benefits where adjustments could be made to better align with the FAMLI program benefits. The Human Resources department is currently analyzing our current leave programs to evaluate recommendations where our benefits fall short of the FAMLI program benefits. Opting out of the state-run FAMLI program would allow us to avoid having to pay costly premiums to the State, save our employees from having to pay the state premiums (unless individually desired), while still providing our employees with the protection of a paid leave program to care for themselves or a family member in the event of a serious illness or injury. IV. ATTACHMENT • Colorado FAMLI Paid Leave Presentation July 5, 2022 - Page 5 of 72 PRESENTATION BY HUMAN RESOURCES FAMLI Family Medical Leave Insurance July 5, 2022 - Page 6 of 72 Town of Vail | Human Resources What is FAMLI? •Created through Statewide voters’ approval of Proposition 118 in 2020, the Family and Medical Leave Insurance (FAMLI) program “exists to ensure all Colorado workers have access to paid leave” •FAMLI differs from the federal FMLA in that it provides paid leave, based on an employee’s weekly wage; further, FAMLI’s benefits depend on time employed within Colorado and not at a particular employer •The Town will automatically become covered –with Town and employee premiums due beginning in 2023 –if Town Council does not opt out of the program; the decision to opt out is not permanent and can be reconsidered anytime July 5, 2022 - Page 7 of 72 Local Government Employer options Town of Vail | Human Resources Participate in FAMLI: •Participation requires shared responsibility for funding the program with employees. Premiums are set at 0.9% of the employee’s wage, with 0.45% paid by the local government and 0.45% paid by the employee. •FAMLI premiums begin on January 1, 2023. •FAMLI benefits for employees will not begin until 2024. •Three (3) year commitment to participate. •Premiums may increase starting in 2025 to 1.2% of gross wages. •Employers are responsible for any errors in calculation of premium for both employer and employee portions. July 5, 2022 - Page 8 of 72 Local Government Employer options Town of Vail | Human Resources Decline participation: •The local government’s governing body must vote to decline participation. •Equivalent paid leave benefits are NOT required for local government employers who vote to decline participation. •If opt-out, can re-join at any time with a 3 month waiting period. •Employees still have the option of self-selecting FAMLI coverage if the town votes to opt out. July 5, 2022 - Page 9 of 72 Town of Vail’s current leave options Town of Vail | Human Resources Vacation & Holiday Accrual (Full time year round only) •0-3 Years of service = 4.2 Weeks/ year •3-6 Years of service = 5.2 Weeks / year •After 6 Years of service = 6.2 Weeks/ year Sick Leave –96 hours per year for FT and up to 80 hours for seasonal Sick Bank –available for catastrophic illness or injury –matches current sick accrual balance Short-term Disability –available first of month following 90 days.80% wage replacement for up to 180 days July 5, 2022 - Page 10 of 72 Town of Vail’s Current Benefit Comparison Town of Vail | Human Resources Full-time TOV FAMLI Pay / Benefit level •100% of wages while on sick or vacation time •96 hours/year sick •80% while on short- term disability max $1,850 per week •37% to 90% of wages •Max of $1,100 per week Waiting period •No wait on sick/vacation •90 days on short-term disability •After earning $2,500 in wages Maternity paid time •12 week leave •6-9 weeks paid on sick or short-term disability •12-16 weeks paid as above Paternity paid time •12 weeks leave •2 weeks paid on sick •12 weeks paid as above July 5, 2022 - Page 11 of 72 Town of Vail’s Current Benefit Comparison Town of Vail | Human Resources Part-time/Seasonal TOV FAMLI Pay / Benefit level •100% of wages while on sick •80 hours/year sick leave max •No short-term disability •37% to 90% of wages •Max of $1,100 per week Waiting period •No wait on sick/vacation •After earning $2,500 in wages July 5, 2022 - Page 12 of 72 Staff Recommendations Town of Vail | Human Resources Opt Out of FAMLI and consider TOV benefit changes to align with FAMLI benefits •Town’s benefits exceed FAMLI benefits in most cases •Employees get equivalent/better benefits without extra costs of FAMLI •Employees can still choose participation instead of mandate for all Next steps •Resolution to opt-out by end of year •Review benefits for alignment with FAMLI and make recommendations for adjustments where appropriate, for example considerations may be: •PT & Seasonal paid leave enhancements •Shorten Short term disability waiting period July 5, 2022 - Page 13 of 72 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): J onathan S pence, Planning Manager AT TAC H ME N TS: Description June 15, 2022 D R B Meeting Results June 27, 2022 P E C Meeting Results July 5, 2022 - Page 14 of 72 D ESIG N R EVIE W B O AR D June 15, 2022, 2:00 P M Town Council Chambers and Virtual on Zoom 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/WN_xAP RvXH9S7qy9hu8Xr- Zjw After registering, you will receive a conformation email containing information about joining the webinar 1.2.Attendance Present: Erin I ba, Peter Cope, Kit Austin, Kathryn Middleton Absent: Doug Cahill 2.Main Agenda 2.1.D R B21-0120 - 286 Bridge St. Inc. Final review of an exterior alteration (windows) Address/Legal Description: 286 Bridge Street / Lot A & B, Block 5A, Vail Village Filing 1 Applicant: 286 Bridge St. I nc., represented by S3 Architectural Group Planner: J onathan Spence Erin I lba moved to to approve, with the findings that the application meets 14- 10-2, 14-10-4, and 14-10-5. Kit Austin seconded the motion and it passed (4- 0). Absent:(1)Cahill 2.2.D R B22-0229 - Grand Hyatt Conceptual review of exterior renovations Address/Legal Description: 1300 Westhaven Drive / Cascade Village Applicant: Vail Hotel Partners, represented by Zehren and Associates Planner: J onathan Spence 2.3.D R B22-0201 - Diaz Fox Family Trust Final review of an addition Address/Legal Description: 1230 Westhaven Circle A/ Lot 32, Glen Lyon Subdivision Applicant: Diaz Fox Family Trust, represented by Pierce Austin Architects Planner: Greg Roy July 5, 2022 - Page 15 of 72 Erin I lba moved to table to the next meeting or one convenient for the applicant. Kathryn Middleton seconded the motion and it passed (3-0). Abstain:(1)Austin Absent:(1)Cahill 2.4.D R B22-0223 - W hite Longspur Capital L LC Final review of conceptual design (New Duplex) Address/Legal Description: 466 Forest Road/Lot 6, Block 1, Val Village Filing 3 Applicant: W HI TE LONGS P UR C A P I TA L LLC, represented by K H Webb Architects Planner: Greg Roy 3.Staff Approvals 3.1.D R B22-0078 - Gordon Residence Final review of an exterior alteration (exterior remodel & landscaping) Address/Legal Description: 1050 Homestake Circle/Lot 1, Block 1, Vail Village Filing 8 Applicant: Dana Gordon, represented by Alicia Davis Architect P C Planner: J amie Leaman-Miller 3.2.D R B22-0156 - Timber Falls Condominiums Final review of an exterior alteration, (reroof) Address/Legal Description: 4511 Meadow Drive/ Timber Falls Condominiums Applicant: Timber Falls Condominiums, represented by Mountain Valley Property Management Planner: J amie Leeman-Miller 3.3.D R B22-0177 - James Vey L LC Final review of an exterior alteration (windows & doors) Address/Legal Description: 4682 Meadow Drive I 31/Mountain Meadows Condominiums Phase I I I Applicant: J ames Vey L L C, represented by MB D Associates Planner: J amie Leaman-Miller 3.4.D R B22-0183 - W alker Residence Final review of an exterior alteration (A C condenser) Address/Legal Description: 1734 Golf Terrace Lane S70/ Lot Area A, Sunburst at Vail Applicant: Brian W alker, represented by Eagle Mountain Plumbing & HVA C I nc. Planner: J onathan Spence 3.5.D R B22-0191 - JL M Marital Trust Final review of an exterior alteration (Hot tub/siding) Address/Legal Description: 4916 J uniper Lane A/Lot 3, Block 5, Bighorn Subdivision 5th Addition July 5, 2022 - Page 16 of 72 Applicant: J onathan & Deborah Miller Planner: J onathan Spence 3.6.D R B22-0193 - Larson Residence Final review of an exterior alteration (deck) Address/Legal Description: 799 Potato Patch Drive Unit A / Lot 28, Block 1, Vail Potato Patch Filing 1 Applicant: Dennis Larson, represented by Vail General Contractors, LLC Planner: J onathan Spence 3.7.D R B22-0202 - 1763 Shasta LL C Final review of an exterior alteration (windows) Address/Legal Description: 1763 Shasta Place/ Lot 12, Vail Village West Filing 2 Applicant: Katrina Major 1763 Shasta LLC Planner: J onathan Spence 3.8.D R B22-0204 - Todderud Family Limited Partnership Final review of an exterior alteration (A C Condenser) Address/Legal Description: 223 Gore Creek Drive 4/ Lot A, Block 5B, Vail Village Filing 1 Applicant: Todderud Family Limited Partnership, represented by Rocky Mountain Construction Group Planner: J onathan Spence 3.9.D R B22-0209 - Simba Run Condominiums Final review of a tree removal Address/Legal Description: 1100 North Frontage Road/ Simba Run Subdivision Applicant: Simba Run Condominiums, represented by Vail Valley Tree Services Planner: J onathan Spence 3.10.D R B22-0210 - Feanbe Inc Final review of a tree removal Address/Legal Description: 4336 Streamside Circle W est/ Lot 2 & 3, Bighorn Subdivision 4th Addition Applicant: Feanbe I nc. Bruce Chapman, represented by Vail Valley Tree Service Planner: J onathan Spence 3.11.D R B22-0211 - Johnson Residence Final review of a tree removal Address/Legal Description: 1195 Hornsilver Circle/ Lot 14, Block 6, Vail Village Filing 7 Applicant: Susan J ohnson, represented by Old Growth Tree Service Planner: J onathan Spence 3.12.D R B22-0217 - Schoepf Residence July 5, 2022 - Page 17 of 72 Final review of an exterior alteration (roof) Address/Legal Description: 1170 Casolar Del Norte Drive A/ Lot 8, Casolar Vail Applicant: Miriam Schoepf, represented by Capital Roofing & Restoration Planner: J onathan Spence 3.13.D R B22-0219 - Keisch Residence Final review of tree removal Address/Legal Description: 1864 Glacier Court A/ Lot 26, Block 2, Lion's Ridge Subdivision Filing 3 Applicant: Martin & Vicki Keisch, represented by Vail Valley Tree Services Planner: J onathan Spence 3.14.D R B22-0222 - Vail Aspen LL C Final review of an exterior alteration (paint) Address/Legal Description: 2810 Aspen Court/ Lot 13, Vail Village Filing 11 Applicant: VA I L A S P E N L L C L A K E S TRE E T A D V I S ORS, represented by RA Nelson Planner: J onathan Spence 3.15.D R B22-0235 - Vail Aspen LL C Final review of tree removal Address/Legal Description: 2810 Aspen Court/Lot 13, Vail Village Filing 11 Applicant: VA I L A S P E N L L C L A K E S TRE E T A D V I S ORS, represented by Old Growth Tree Service Planner: J onathan Spence 4.Staff Denials The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. July 5, 2022 - Page 18 of 72 P L ANNI NG AND E NV I RO NM E NTAL C O M M IS S IO N J une 27, 2022, 1:00 P M Town Council Chambers and Virtual on Zoom 75 S . Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar https://us02web.zoom.us/webinar/register/W N_QJ ybkNzgQ2eMGMYxH6F E0g After registering, you will receive a confirmation email containing information about joining this webinar. 1.2.Attendance Present: Reid Phillips, Bobby Lipnick, Bill J ensen, Brian Gillette Absent: J ohn Rediker, Henry Pratt, Karen Perez 2.Main Agenda 2.1.A request for the review of a variance from Section 12-6D-6 Setbacks, Vail Town Code, and Section 12-10-10 Parking Requirements Schedules, Vail Town Code, in accordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to allow for a reduced setback and a deviation from the parking requirements for a multifamily development located at 1488 Matterhorn Circle/Vail Park Meadows Subdivision and setting forth details in regard thereto. (P E C22-0017) 30 minutes Applicant:Alura Vail LLC, represented by The Brown Studio Planner:J onathan Spence Planner Spence gives a short overview of the application for the two variances requested. One variance is for a ten foot reduction in setbacks along the eastern property line. The second request is for a reduction in two parking spaces. Gillette questions the easement and where it is located. Spence answers that it is on the neighbor ’s property and does not bring these buildings any closer to other buildings as the parcel they would be moved towards is vacant of any structures and only separates this lot from the ROW. Phillips asks if this is used to add development rights. Spence answers no, that there is only a movement of the building, no decrease in landscaping, or increase in site coverage or GRFA. Gillette asks for clarity on the parking request. Spence answers that they are asking for a reduction in a couple spaces. July 5, 2022 - Page 19 of 72 Some of the units are above the 2,000 S F upper limit and require an additional half space which adds up to more than can fit on the site. Discussion around the parking ensues. Phillips asks how short they are and what would happen if they don’t grant the variance. Finn answers that they would remove one E HU. As one it is a very large E HU and makes more sense as two regular sized units. This however creates a need for two more spaces. The request is to allow for an additional E HU with multiple spaces rather than the alternative. Public comment is opened. Gregory Baldwin is recognized. He had objections to this project over a year ago when it was first proposed. He hasn’t seen the latest plans but has concerns over the proposal on the lot. He is concerned with the rising peaks of the roofs that are standing seam metal. He would like to see more landscaping along that east line of the evergreen type. Finn notes that Design Workshop is working on this landscape plan and are known for integrating development into the landscape. Gillette notes that landscaping is out of the purview of the Commission. Spence answers that this would be going back to the Design Review Board for approval if this passes. Phillips asks if the encroachment from the neighbors affected this design. Finn answers that those encroachments made them change their design and necessitate the variance. Reid Phillips moved to to approve with conditions: 1. Approval of this variance is contingent upon the applicant obtaining Town of Vail design review board approval for this revised proposal. 2. Approval of this variance is contingent upon the applicant obtaining Eagle River Water & Sanitation District approval for this proposal.. Bobby Lipnick seconded the motion and it passed (4-0). Absent:(3)Rediker, Perez, Pratt 2.2.A request for review of Major Exterior Alteration, pursuant to Section 12-7H- 7, Exterior Alterations or Modifications, Vail Town Code, to allow for redevelopment of the Evergreen Lodge, located 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and Lot F-1, Vail Village Filing No. 2 and setting forth details in regard thereto. (PE C22-0006) 60 minutes Applicant:HC T Member, L L C represented by Mauriello Planning Group Planner:J onathan Spence Planner Spence introduces the applicant so that they can speak to the Commission. Dominic Mauriello introduces the team present. He goes through the presentation that has an agenda of the topics that they want to get through July 5, 2022 - Page 20 of 72 today. The approach being taken is to educate and give responses to the comments heard at the previous meeting. The team has a schedule over the three months of meetings that they wish to come back to on this project. He goes over the comments that were heard at the last few meetings. Ross goes over the idea of sloped green roofs and their feasibility. Sloped green roofs are technically feasible, but they do not believe they are feasible on this project. He goes over the challenges of sloped green roofs. He goes over a book that came out specific to green roofs, “Ecoregional Green Roofs”. I t includes studies on green roofs in alpine environments. This green roof would use less water than a “typical yard” in Vail that may use 3.28 gallons/square foot, while this design would 0.62 gallons/square foot. The E PA “Water Sense” tool to estimate water usage. Commissioners ask what this number represents. Ross answers that the 3.28 is per day for a peak month. Discussion around amounts per yard and months and total amounts happens between commissioners and applicants. Phillips asks about the studies in the book and what was the average slope to come up with the “challenges” of sloped roofs. W hat was that slope? Ross says that it was a mixture of various slopes. Phillips says they want that data. There could be a big difference between what they found on a 2:12 vs a 6:12 slope. I t is important to the conversation of flat vs sloped roofs. We want to look at potential options to break up the flat roofs. Mauriello says that they will have more information on that specifically for the J uly meeting. Phillips appreciates the work they have done to this place. There are good and bad examples of green roofs, so having more data on how it could be successful is helpful. J ensen asks about what they think the benefits of flat roofs are. Ross answers that snow control is big. The water quality for the creek is a benefit. The increase in pervious surfaces is great for water quality. The heat island effect is reduced with green roofs. There is a reduction in noise and the visual effect from the mountain is great. The library is a great example of this as you can barely see it. Phillips points out that sloped roofs could be better and there is a good example out in East Vail. Mauriello says that could be because of the minor size of that roof. Phillips comments on how a flat roof impacts the massing. Gillette notes how much his HOA uses on water and how much area they have. July 5, 2022 - Page 21 of 72 Lipnick asks about why they are pushing for a flat roof vs a slope. Mauriello says that they want to work towards LE E D certification, and this does a lot more towards that goal. Lipnick says, this isn’t about green or not, but flat or sloped. Sharon Cohn notes that they want to have a sustainable development and a green roof is the best way to achieve that. They want the best product possible for the green roof and the best way to do that is with a flat roof. Mauriello goes over the setback from Middle Creek. They are not subject to the new setback, but they are meeting it for the most part. Gillette asks what it looks like under the current code. Mauriello says he doesn’t have it in the presentation, but that they were meeting it. He goes over the building height, how it is affected by the easement with the hospital for the helicopter flight path. J ensen asks what the differential from the lowest to the highest part of the roof is for the flight path. Mauriello says it is about 10’ from lowest to the highest. The building is broken down to polygons of each roof as it steps down in height. Several graphics are shown to illustrate the height. Gillette asks how far below the 82’ max is the portion at the frontage road. Mauriello says that it varies from at the max height, to below by a couple feet at the very front by the road. W hat is shown next is some comparisons of the evergreen to other buildings in Lionshead. Gillette asks about the maximum height compared to the images. Applicants answer. Applicants show comparisons of the amount of frontage this development would have compared to the frontage that other buildings have along the roads where they have access. Gillette asks for this presentation to be made publicly available for the commissioners not present today. Applicants agree. Mathew Kreilich goes over a presentation of the massing. He shows a comparison of flat roofs vs sloped roofs, and how a flat roof doesn’t add square footage. Phillips asks for a clarification about how the grade affects the calculation. Applicants answer. Gillette asks what the 60’ section is shown. Applicants say that is where code requires a step back at that height. Another diagram is shown that illustrates where the Lionshead Master Plan July 5, 2022 - Page 22 of 72 require step backs. He goes from different perspectives to show where the step backs are taking place. Kat Hewes is promoted to speak for the applicant team. She goes over the street level orientation and how the design meets those specific requirements. Phillips asks about the west elevation and why that wasn’t shown. Applicants note that those requirements are only for street facing facades. The next portion goes over the required 2’ articulation that is required after a specific span of the building. Lipnick asks why the east elevation isn’t shown. Applicants say that it is identical on the west side. The breaks and details they were showing were for the frontage roads. Mauriello goes over the sun shade analysis provided for the site. An animation is shown of the summer, and winter solstices and the two equinoxes. He goes over the static images of the shade analysis that is required at various times and dates during the year. The applicant team doesn’t think there will be a significant impact with the proposed development. The most shade created is in the winter when there is no growing season. That concludes the presentation for today. An overview of upcoming topics that will be discussed at the future meetings is given. Phillips asks the applicants to discuss the setback on the eastern side related to the variance request. Mauriello says the variance is only for below grade improvements. Cohn says they will bring additional diagrams addressing that at future meetings. Gillette asks for public comment. Heidi Hanson owns a unit in Vail I nternational. She asks about the water usage for the proposed green roof, as well as potential fertilizer runoff from the green roofs into the creek. She is concerned about the shade on Middle Creek as proposed. Gillette asks that the environmental impact report addresses runoff and shading on the creek. Greg Tonkovich is a resident at Vail I nternational. He says we don’t have all the information in front of us because the review is not yet complete. He is concerned it doesn’t meet all the requirements in the master plan. He asks how sloped roofs would impact the shading and is concerned about the shading impacts on Vail I nternational. He talks about negotiations related to the property from 2016. He talks about the existing easement. He would like to see more give and take involved in the process. He is concerned the project has not yet been fully vetted. He would like to see a pedestrian easement along the creek. He references the conditional use request for first floor use – the existing restaurant is a popular location. July 5, 2022 - Page 23 of 72 Gillette says Staff will complete review prior to any vote by the P E C. He asks about the pedestrian corridor easement. Spence says the purpose is to get pedestrians from the frontage road to W Meadow Drive. Staff will look at how pedestrians and bicyclists can make that connection with the final proposal. Gillette asks if there is an easement that needs to be replatted? Spence says that could be addressed by the Town Council, Staff is analyzing the site for the best potential solution. Ron Robins represents Vail I nternational. He points out that the required water for the green roof is more than a non-green roof. He is skeptical the green roof will help with sound reduction and heat island effect. He says the proposal is a large block as compared to other buildings shown in the presentation. He is concerned about the massing of the west wall, creating a canyon effect by the creek, as well as the massing of the building in relation to the surrounding neighborhood. The building stepbacks will not have a big visual impact from the street. Merv Lapin lives in the neighborhood. He asks why the Hospital has not commented on the project. He talks about the agreements between the two parties. He has asked the applicant for the FA A concerning flights in the area. He is concerned about the safety standpoint related to the flightpath. He is concerned about the architecture and doesn’t feel it meets the character of Vail. He doesn’t feel the 25’ setback from the creek is appropriate for the west elevation. He says the distance from the Hospital on the eastern side could be a safety issue. Laney Lapin is from the neighborhood. She asks about the staging for the project in an area that has seen a lot of redevelopment. She talks about the cul-de-sac at the end of Meadow drive and the staging when the Evergreen redevelops. She is concerned about heavy equipment on W est Meadow Drive. She reads a letter she wrote related to transportation on W Meadow Drive. Gillette asks the applicants about the FA A report. Mauriello says they don’t have an FA A report, that was related to the Hospital redevelopment, and he does not have a copy. He references the pedestrian easement; the conceptual solution in the master plan is similar to what is proposed. The master plan also anticipated a building of this mass. He says the two buildings would be more than 20’ apart on the eastern side. The applicants have submitted a conditional use permit for the proposed uses on the first floor. He says there is no density limitation per the code in this area. Gillette asks for commissioner comment. J ensen appreciates the information provided today. He is not convinced on the flat roof, the architecture is urban which doesn’t feel like it fits in Vail. The massing of the building does impact the residential component of Meadow Drive, and that has to be a consideration. He is concerned about the proximity to the hospital for safety purposes, as well as the shading considerations along the creek. July 5, 2022 - Page 24 of 72 Phillips says it’s important for the applicants to listen to their neighbors, there is concern about massing and use related to the proposal. He thinks they did address the question of the benefits of the green roof. There is a long way to go regarding getting to an approval. He hopes the applicants will work with the P E C together through the process. He thanks the applicants for responding to commissioner comments. Lipnick agrees with the other commissioners. I t’s a big project and we’re taking it in bite sizes. There is still a long way to go. Gillette agrees with the concerns about the architecture and the massing. He thinks the roof needs more attention and references previous D RB meetings. At this point the guidelines have been ignored which is not acceptable. Reid Phillips moved to continue to J uly 25, 2022. Bobby Lipnick seconded the motion and it passed (4-0). Absent:(3)Rediker, Perez, Pratt 2.3.A request for review of a Conditional Use Permit, pursuant to Section 12- 7H-2 Permitted and Conditional Uses; Basement or Garden Level, and Section 12-7H-3; Permitted and Conditional Uses; First Floor or Street Level, Vail Town Code, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for dwelling units and attached accommodation units on the basement, garden level or first floor of the redevelopment of the Evergreen Lodge, located 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and Lot F-1, Vail Village Filing No. 2 and setting forth details in regard thereto. (P E C22-0007) Please see the combined staff memorandum, with attachments, included with P E C22-0006. Applicant:HC T Member, L L C represented by Mauriello Planning Group Planner:J onathan Spence Reid Phillips moved to continue to J uly 25, 2022. Bobby Lipnick seconded the motion and it passed (4-0). Absent:(3)Rediker, Perez, Pratt 2.4.A request for the review a variance from Section 12-7H-10, Setbacks and Section 12-7H-14 Site Coverage, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, related to below grade improvements for the redevelopment of the Evergreen Lodge, located 250 South Frontage Road W est/Lot 2W , Block 1, Vail Lionshead Filing 2, and Lot F-1, Vail Village Filing No. 2 and setting forth details in regard thereto. (P E C22-0008) Please see the combined staff memorandum, with attachments, included with P E C22-0006. Applicant:HC T Member, L L C represented by Mauriello Planning Group Planner:J onathan Spence Reid Phillips moved to continue to J uly 25, 2022. Bobby Lipnick seconded the motion and it passed (4-0). July 5, 2022 - Page 25 of 72 Absent:(3)Rediker, Perez, Pratt 3.Approval of Minutes 3.1.Approval of Minutes 1. Reid Phillips moved to to approve. Bobby Lipnick seconded the motion and it passed (4-0). Absent:(3)Rediker, Perez, Pratt 4.Work Session 4.1.The W est Vail Master Plan, adopted in November 2021, recommended two new zone districts. These new zone districts were envisioned to address areas of W est Vail with a high number of existing non-conformities, older structures, and proximity to transit. These two proposed zone districts, West Vail Multiple Family 1 and W est Vail Multiple Family 2, allow for higher levels of density to better match the existing built conditions and are meant to support growth in the number of deed restricted units in Vail. The analysis and presentation for this work session will focus on the implementation of West Vail Multiple Family 1. 60 minutes Applicant:Town of Vail, represented by S E Group Planner:Matt Gennett No presentation given at this meeting. Postponed to the next P E C meeting. Absent:(3)Rediker, Perez, Pratt 5.Adjournment The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department July 5, 2022 - Page 26 of 72 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A I P P J une 6, 2022 Meeting Minutes AT TAC H ME N TS: Description AIP P June 6 Minutes July 5, 2022 - Page 27 of 72 Public Notice - Art in Public Places Board Meeting Minutes Monday, June 6, 2022 AIPP Board members present: Susanne Graf (zoom), Tracy Gordon, Kathy Langenwalter, Courtney St. John, Lindsea Stowe Others present: Molly Eppard, AIPP Coordinator, Kendall Peterson, Jill Stilwell, 1. Approval of May 2, 2022 meeting minutes. 2. No citizen input. 3. Kaitlin Ziesmer (zoom) - Update on mural proposals for Lionshead skatepark & exterior wall. • The Board compliments the direction Kaitlin has gone with the revisions introducing unexpected characters to the murals. They like the whimsy and contrast of these animals for the murals, as well as including both a profile and head-on image. They like the personality and color of the compositions. • Molly discusses flexibility in working on such a tight timeline (arrives June 23 – departs July 1) for the three murals with Kaitlin. Molly will look into the prep of the walls to expedite the process. Renderings for the skatepark murals: P3 Exterior wall (facing Children’s Garden of Learning) proposal: July 5, 2022 - Page 28 of 72 4. Logan Collection sculpture installation update and landscape review • Middlebrook and Singletary installed on May 31. It went well with ShipArt and Intermountain Landscaping. • Mabry and Kahlhamer installation to take place on June 24. Molly viewed the works in Denver and is very pleased. • Thankyou reception for the Logans will take place in August. Date and location TBD. • Molly is working on the interpretive on plaques with content provided by Kent Logan. • The Board confirms the location for the Kahlhamer. The work needs to be oriented towards the west per the artist request. The Board thinks this will be a nice “nook” and discovery location for the work. • The Tully was located and set by the PW department. • LANDSCAPING DISCUSSION: • Molly presents the plans from the Landscaping department. They said they took the Board’s comments from the last meeting into consideration. The Board reviews the proposed plans and provides feedback for consideration: o Nathan Mabry site (VVTRC – West): The Board motions the following recommendations for this site: The Elijah Blue Fescue surrounding the sculpture is fine. The Board feels the low growing Waldbrunn Spruce does not flow with the existing plants and will break up the cohesion to the Lawrence Weiner. They would like to eliminate it from the plan. They would prefer to see the previously recommended roses versus the spirea, so the plants won’t all be round mounds and will give a little height to cover the back wall. o Preston Singletary (VVTRC – Central): The Board motions to remove the sod and simplify the plantings given the recommendation of the art conservator. He recommends eliminating the grass around the sculpture and look towards something that will not have the accumulation of July 5, 2022 - Page 29 of 72 caked-on grass on the surface of the sculpture and less maintenance. The Board would like to have a mutually agreed upon ground cover. The Landscape crew would like to install a subterranean wetting mat for irrigation. Kathy modifies the motion to include a landscape cloth to eliminate concerns for weeds. o Middlebrook (VVTRC – Central): Tracy is concerned about some of the proposed heights of the plantings, as the sculpture needs to be viewed in the round. They are proposing plants that will obstruct the view of the sculpture as the plants mature. Kathy suggests planting the proposed perennials and not invest too much money in the landscaping, rather to revisit it at the end of summer. The Board motions not to plant the shrubs, bushes, spruce behind the work and to rather fill with the perennials to the east of the sculpture for this season. The small Crabapple behind the lamppost does not look healthy and would like to see it removed. • The Board reiterates their priority is to see how the sculptures are presented year-round and the interaction with visitors. They prefer to wait on spending too much budget on the landscaping and revisit next Spring. It is the responsibility of the Board to provide recommendations for the sculpture sites including landscaping. 5. Coordinator Updates. • Summer brochure and ads are being designed. • Art Walks July 6 – August 31 • Bronze collection was cleaned last week. More attention had to be made on the Seibert Memorial Sculpture which was a concern. There are monies remaining in that fund which can be utilized towards maintaining the work. • Squire Broel to clean the Singletary Totem • Next steps with Chantelle Rytter. The Board would like Molly to ask about lantern kits and online instruction for this summer and look towards something bigger in 2024. • Ford Park Master Plan integration of Art Space • Next meetings: June 27, August 1, August 29, October 3, Nov 7, Dec 5 • Stakeholders for Strategic Plan interviews confirmed: Harry and Susan Frampton and Barry Davis. Suzanne Silverthorne. 6. Ford Park Art Space Programming Objectives • Molly updates the Board on the momentum and progress for the development of the Ford Park Art Space over the past several years including the design development from Harry Teague Architects and its inclusion in this year’s budget for construction. • Today the Board will discuss what the program will look like and how it benefits the community, the artists, the sustainability of programming, and the legacy of that program for Vail. In comparison to other mountain town with large arts campuses and residency programs, AIPP needs to differentiate the use of a small studio space to create a public art program that is unique to our community that will standout against other programs. Identify ways to elevate what Vail can offer with this program. • This is not a residency where an artist is interacting other artists, it is a more isolated retreat experience for an artist. It is a time to go inward versus outward. It is time for an artist to concentrate on their own process and rejuvenate. The Board likes the concept of a retreat and to move away from calling it a residency. • Lindsea comments on bridging the gap between artist and community to foster growth. The artist will be integrated into the community for inspiration. • Tracy comments on the considerations and expectations for the artists interaction. • Molly suggests identifying the program as one thing and the space as another. The “Vail Artist Retreat at the Ford Park Studio” may be a simple possibility. Kathy does not want to use Ford Park. Molly comments it is a way to look at the language of marketing and growth in the future. • Kathy asks of the Board what is unique about Vail beyond nature. Lindsea would like to focus on community integration for the artist and how that may shape Vail’s program differently. The town itself is the experience versus being totally removed and alleviates many urban pressures. Courtney comments that it would introspective and self-guided. Tracy comments that it is a time to inspire the artist in their July 5, 2022 - Page 30 of 72 process. The immediate surroundings would be inspirational. Ford Park is the host to numerous cultural events throughout the summer months. The location is catered to the pedestrian. • Molly outlines descriptions of retreats/residencies gives artists the opportunity to live and work outside of their usual environments, providing them with the time to reflect, research, or produce work…exploring new locations, different cultures and experiment with different materials. Artist retreats are breaks from life that allow craftspeople working in different media to experience a calming environment in which to create rewarding working within a community. • Each artist retreat will likely look different. Susanne comments on setting guidelines, but to give the artist a voice about what they would like to gain from the experience. • Molly discusses meetings with Squire Broel who is a master art conservator and artist who has had vast experience in residencies, retreats, and instruction. • The intimacy of this space is an open working studio. The Town has other facilities and assets where larger gatherings, talks, workshops can take place. • What does the buy-in and support from the community look like to augment the program? The Board needs to address what housing and associated costs might look like. • Lindsea comments on the possibility of community/business partnerships. Not only to alleviate some burdens of costs, but to integrate into the community fabric. She asks if there are events that can be allocated towards CSE funding with the educational components and experiences? • Kathy - Foster a studio in an environment where artists can retreat and reenergize. She comments that the program aligns with the established AIPP policies and guidelines. • Lindsea – Foster creative environment and professional growth through connection to community and natural landscape. • Tracy – Are there possibilities for an artist to donate a work for a possible auction with proceeds benefiting the artist’s retreat? • What does a stipend look like for associated costs for an artist retreat? Is this a potential for sponsorship and underwriting? • The Board would like to move forward with the design approval and the construction timeline. They would like to simplify some of the design elements now that the program is starting to be streamlined. Molly is instructed to meet with Greg Hall, John King and Matt Gennett to work on an efficient timeline for the process. • The Board agrees to make the program in the first few years an invitational process to identify what is working and what is not working in the program. • Objectives and Considerations for Programming: • WHY: We are in a position to set our program apart and offer a unique experience to artists, as well as bring fresh new perspectives to the valley. The scope of the programs will be mutually designed and agreed upon by the artist and staff. Typical public engagement consists of community projects, lectures, demonstrations, youth-learning experiences, workshops or other special programming. • WHAT: Providing a single artist or collective the opportunity to work in a focused manner in the studio space. Given the size and limitations of space, this opportunity will stand apart from other larger nearby arts campuses like BreckCreate, Anderson Ranch. • WHERE: Approximately 400 square feet the intimate studio space is set in Ford Park along the Gore Creek, the cultural epicenter of Vail. For some programming needs other assets within the Town of Vail may be suitable. • WHO: Emerging, mid-career, and established artists. Regional and National. All demographics. A variety of disciplines to be considered. • WHEN: Month long summer residency / retreat. There may be an option for other time options as the program develops. 7. Meeting adjourned. July 5, 2022 - Page 31 of 72 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L MD A C May 2022 Meeting Minutes AT TAC H ME N TS: Description V L MD AC Minutes May 19 2022 July 5, 2022 - Page 32 of 72 Vail Local Marketing District Advisory Council Monthly Meeting May 19th, 2022, 8:30 am In person Sonnenalp Hotel & Virtual Zoom VLMDAC member attendees: Esmarie Faessler (Sonnenalp), Erica Cannava (Manor Vail Lodge), Liana Moore (Antlers), Barry Davis (TOV council), Scott Gubrud (Four Seasons), Kam Bozich (Slifer, Smith & Frampton), Lauren Barotz (Vail Resorts), Jana Morgan (Sweet Basil), Michael Holton (Vail Health) Additional attendees: Kristin Yantis (MYPR), Ainslie Fortune (Cactus), Mia Vlaar (Town of Vail), Jeremy Gross (Town of Vail), Liz Gladitsch (Town of Vail), Bob Brown (BAAG), Jeremy Coleman (BAAG), Kim Brussow (Vail Valley Partnership), Kay Schneider (Vail Valley Partnership), Mark Herron (Lodging Liaison), Meggen Kirkham (SITE Marketing), Jeff Strahl (Cactus), Jenna Duncan (BAAG), Jodi Doney (Eagle Air Alliance), Katie Kukar (VCBA), Kelly Rowntree, Matt Stontz (Cactus), Heather Vazza (Cactus) Call to Order Esmarie called meeting to order 8:33AM Kam Bozich announced today is her last meeting as a Board member, she is moving to another company Board Decisions/Approvals Information & Discussion Updates • Monthly Financial Report Carlie is out, Liz will send out the P&L to all • Budget- Supplemental Next Steps VLMD approved first supplemental budget of $655,964 See packet materials for memo and presentation • Creative Updates Discover Vail midweek updates Presented Midweek, Air, Events Paid Social Media/Post • Resort Installation Enchanted Bavarian Pergola- We have been working with a team from Imprint to develop an installation in the villages, but we have had to pull July 5, 2022 - Page 33 of 72 the idea of a real pergola to stay in budget. We will have the AI component though. Guests can enter their data in a “Selfie Station” tablet, they will receive an email with their video overlaid with AI animation (such as a Bavarian Pergola). We revisited our goals: 1. Data collection 2. Extension of campaign Challenges- town regulations allow semi-permanent structures for 20-30 days. Event staffing is very limited Options- Test the AI component at the GoPro Games without the pergola (which could not be built in time) Decision to forego the pergola and focus on easier to produce and manage in-resort impacts. Discussion ensued. • Adara Recommendation Mike Lee left Cactus and Kelly Rowntree has taken over his position and will be at the June Board meeting Matt did an overview on Adara connected TV report • Email Updates/Reports Recent CRM Accomplishments CRM summary of results Town of Vail Updates House Bill 1117 passed last month and the Town Council can change the uses of the VLMD monies, 10% has to be used for marketing but 90% can go to other uses. Stewardship engagement session- Will wrap up with a virtual meeting June 6th. Vail Comedy Event- First time event, over memorial day, different venues around town Summer concert series kicks off this weekend. Go Pro Mountain games and then every three days we have something happening Farmers Market Farm to Table Kids adventure games Lacrosse tournament and shootout Fourth of July (red, white and blues) parade, entertainment and drone show- no fireworks Gourmet on Gore is NOT happening this year (Labor day) • Other Business USA todays top 10 small town destinations to visit, Vail is number 10 right now and you can still vote Thank you Sonnenalp for having us, we will be at Antlers in June July 5, 2022 - Page 34 of 72 Vail Resorts update from Lauren lII. MINUTES • VLMDAC April 28, 2022 minutes Approval by Erica / second by Jana/ unanimous • Action requested of Council Adjournment Motion to adjourn by Kam / second by Scott/ unanimous 10:26am Upcoming Meetings: VLMDAC Monthly Meeting Thursday, June 16, 2022 Location- Antlers in Vail July 5, 2022 - Page 35 of 72 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L MD A C J une 2022 Meeting Minutes AT TAC H ME N TS: Description V L MD AC June 2022 Meeting Minutes July 5, 2022 - Page 36 of 72 Vail Local Marketing District Advisory Council Monthly Meeting June 16th, 2022, 8:30 am In person Antlers Hotel & Virtual Zoom VLMDAC member attendees: Esmarie Faessler (Sonnenalp), Erica Cannava (Manor Vail Lodge), Liana Moore (Antlers), Barry Davis (TOV council), Kam Bozich (Slifer, Smith & Frampton), Lauren Barotz (Vail Resorts), Jana Morgan (Sweet Basil), Michael Holton (Vail Health) Additional attendees: Kristin Yantis (MYPR), Ainslie Fortune (Cactus), Mia Vlaar (Town of Vail), Jeremy Gross (Town of Vail), Liz Gladitsch (Town of Vail), Bob Brown (BAAG), Jeremy Coleman (BAAG), Kim Brussow (Vail Valley Partnership), Kay Schneider (Vail Valley Partnership), Carlie Smith (Town of Vail), Bob (BAAG), Meggen Kirkham (Site Marketing), Chris Romer (Vail Valley Partnership), Satchele Burns (Steep Motion), Matt Stontz (Cactus), Amanda McNally (MYPR), Charlie Herrington (Steep Motion), Shun-Luoi Fong (Cactus), Heather Vazza (Cactus), Ainslie Fortune (Cactus), Jeff Strahl (Cactus), Robert Troller (Cactus), Matt Stontz (Cactus), Kelly Rowntree (Cactus), Denise Miller (SMARI Insights), Cathy Ritter (Better Destinations) Call to Order Esmarie called meeting to order 8:45AM Information Update • Monthly Financial Report Received April lodging tax collections in June $260,000 which is a 36% increase from 2021 Year to date 2.9m up 24% from 2021that’s up 16% from budget Expenditures year to date- $3.5m, 27% of the total of the $4.9m budget Board Decisions and Approvals • Recommendation to Town Council on the definition of uses for the VLMD tax Revenues Presented the memo about 11-17 July 5th there will be a meeting between the VLMD Board Approval by Erica/ second Jana/ unanimous • Vendor Services to put out to bid July 5, 2022 - Page 37 of 72 Board is planning to publish RFP(s) for VLMD vendor services RFP(s) will be published in rotation over the next several years Vendor Services to put out to bid: Creative (currently Cactus), Project Management (currently SITE marketing) and Lodging Liaison (Currently Mark Herron) In the month of July these should go out Motion for three services to be out to bid- Board approval by Jana/ second Erica/ unanimous • Contingency use for 2021 Invoice Payment Motion to approve motion 1 Board approval Erica/ second Liana/ unanimous • Mexico Budget Shifts We have the opportunity to do a photo shoot with the Mexican Vogue Asking for additional $10,000 to finish this project, we could shift from social media Motion to move $10,000 to supplement this project Board approval by Jana/second Erica/unanimous Information and Discussion Updates • Creative & Video Updates • Summer Asset Acquisition Approach DiscoverVail and Organic Social Media videos: Scenic Timelapse Hiking Mountain Biking Fine Dining Culture Live Music Longer Content Pieces- Dining: From the Source, Chef Rosa featured Capture new hero assets to continue running in campaign materials -Scenarios to include: Fall, on mountain and town -Additional dollars in budget will b allocated towards activity/lifestyle- focused asset capture • Dashboard Ainslie discussed the new dashboard and went through the slides of the pages they manage and have access to for data • Research Update Insights Initiatives July 5, 2022 - Page 38 of 72 Summer Qualitative Research- Adding context to tell the human story behind the data Objective- Better understand why our best guests are coming to Vail in the summer • Destination Stewardship Plan Study Findings Competitive Situation Insights- Consumers rated the various destinations under consideration in terms of overall appeal. One of the biggest challenges for Vail is Competition. Vail gets a stronger rating as a place for a winter mountain trip versus a luxury resort trip Key challenges for Vail are the diversity of its image and the competitive situation. Because Vail offers a variety of types of experiences, it is harder to create a cohesive image. Strongest associations- Winter mountain/outdoor adventure trips and luxury resort experiences. Weakest associations- Summer trips See presentation for more details Recommended Next Steps- Complete the community input sessions Review recommended messaging/targeting strategy Assess current marketing, how well does it communicate key messages Develop recommendations on refinements to marketing efforts • Media Report Media Strategy changes Emphasize high impact tactics that allow for strong visual storytelling Shift measurement to focus on top funnel KPI’s Increase % of media spend allocated to destination, decrease % allocated to Front Range Expand Destination markets from core DMAs (Chicago, Houston & Dallas) to include additional DMAs (NYC, SF, Boston, Seattle, WDC) Consolidate audiences from Boomers, Families & Active Professionals to Families and Empty Nesters See presentation for more details • PR/Influencer Update Influencer Update- Two Influencers, one trip giveaway Macro Influencer- @goanniewhere Mega Influencer- @jess.wandering • Groups Quarterly Update Push to July • Summer Marketing Toolkit July 5, 2022 - Page 39 of 72 Push to July • Town of Vail Updates Push to July • Other Business Asked about Social get together, Jana was going to host lII. MINUTES • VLMDAC May 19, 2022 minutes Approval by / second by / unanimous Push Approval to July Adjournment Motion to adjourn by Liana/ second by Esmarie / unanimous 11:13am Upcoming Meetings: VLMDAC Monthly Meeting Thursday, July 21, 2022 Location- Grand View July 5, 2022 - Page 40 of 72 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: C S E J une 1, 2022 Meeting Minutes AT TAC H ME N TS: Description Draft C S E Minutes from June 1, 2022 July 5, 2022 - Page 41 of 72 COMMISSION ON SPECIAL EVENTS MEETING CSE Regular Meeting Agenda Town Council Chambers 8:30 AM, June 1, 2022 Roll Call CSE: Kim Newbury Rediker, Alison Wadey, Nick Conover, Douglas Smith, Marco Valenti, Staff: Mia Vlaar, Jeremy Gross, Abby Oliveira, Liz Gladitsch Attendees: Cameron Morgan, Kelsey Siggins, Steven Carels, Angela Mueller, Denise Cheng, Ramsey Cotter, Kris Sable, Rebeka Zweig 1. Event Previews 1.a 60 Day Previews 15 Min Kick it 3v3 – Steven Carels • Mike is not with Kick It any longer • Have added about 25-30 more events • Motion to Release Initial Funding o Valenti/2nd Conover/ Unanimous Fred Ammer Vail Soccer Tournament • Expanded to have girls in Tournament • 15 Committed, estimated 40-50 Teams expected • Motion to Release Initial Funding o Rediker/ 2nd Smith/ Unanimous Vail Farmers Market Farm To Table Dinner – Angela Mueller • Held on Willow Bridge Road, close to sold out at 130 tickets per event • 4 Events • Motion to Release Initial Funding o Rediker/2nd Valenti / Unanimous Vail Dance – Cameron Morgan • New – Will be hosting 4 displaced Ukrainian Dancers for the summer, soon to be announced • Motion to Release Initial Funding o Smith/ 2nd Valenti / Unanimous 60DayEventPreview2022_Vail Dance.pdf 60DayEventPreview2022_Fred Ammer Soccer Tournament.pdf 60DayEventPreview2022_Kick It 3v3.pdf 60DayEventPreview2022_Farm To Table.pdf July 5, 2022 - Page 42 of 72 2. Event Recaps 2.a Taste of Vail Event Recap 15 Min Presenter(s): Angela Mueller & Lisa Benscheidt • 92.2% diversion rate for waste • Continue to meet with restaurants on ensuring future participation • 30k vs 80k in event rental with similar, if not less rental equipment from previous years • Done research on where the 35% increase in attendance came from the survey (Intercept conducted the survey) o Marketing really pushes past local resources to attract o How are you tying this back to discovervail.com? • Rosé on paper looks like it wasn’t a success, but after initial budget they shifted the space utilized so reduced number of tickets, which is what is seen when comparing this event • Mountaintop seems to be the only negative feedback from CSE perspective o Taste of Vail’s take is it is exciting that they got to do it at all on the mountain o VR did have to reduce the amount of restaurants they had available, but overall Taste still had 12 vendors and similar food amounts to previous years. • Motion to Release Final Funding o Rediker/2nd Conover / Unanimous Taste of Vail 2022 Event Budget.pdf Taste of Vail Event Recap.pdf 3. Event Updates/Staff Reports 3.a Vail Beaver Creek Restaurant Week Date 5 Min Presenter(s): Denise Cheng • Background: Vail Beaver Creek Restaurant week committee has discussed moving the event to November • November 11 - 23. 3.b Event Budget Update 5 Min • Presenter(s): Jeremy Gross • CSE Budget as of May 31.pdf 3.c Summer Ambient Entertainment and Family 10 Min Programming Presenter(s): Jeremy Gross • Include options for children’s interactive music details July 5, 2022 - Page 43 of 72 • Support putting the RFP out for family programming, 4. Meeting Reports 4.a Town Council Meeting Update 5. New Business 5.a Summer Vail Art Workshop Update 15 Min Presenter(s): Ramsey Cotter, Kris Sable, Rebeka Zweig Background: Summer Vail and The Vail Symposium are updating the CSE on a new partnership between the two groups and requested an updated funding amount for 2022. Summervail 2022 - Jun22.pdf • Still working on a venue to have this event as Donovan is booked • Potentially VMS with 380 Seats, but slight concern with parking at this venue • Motion to approve Funding at $20,000 o Rediker/2nd Smith / Unanimous 5.b New funding request - Art on the Rockies Vail Fine Arts 10 Min Festival Presenter(s): Kelsey Siggins 2022CommissiononSpecialEventsSponsorshipRequest_Vail Fine Arts.pdf • Currently capped at the number of artists can bring in at the • Support from other sponsors/partners has been more minimal in the last 2 years and these limitations have increased costs • Want to continue this event to see the benefits of this event for the TOV • CSE: Due to technical glitches unable to see the RFP, CSE will review this at the next meeting. 6. Approval of the Minutes 6.a Approval of the meeting minutes from May 4, 2022. 00. CSE Minutes 05-04-2022.pdf 01. Motion to approve minutes a. Valenti /2nd Rediker / Unanimous Adjournment July 5, 2022 - Page 44 of 72 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA J une 14, 2022 Meeting Minutes AT TAC H ME N TS: Description V L H A June 14, 2022 Minutes July 5, 2022 - Page 45 of 72 Vail Local Housing Authority Minutes June 14, 2022 3:00 PM Zoom Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT ABSENT Steve Lindstrom Craig Denton Dan Godec James Wilkins Kristin Williams STAFF George Ruther, Housing Director Martha Anderson, Housing Coordinator Missy Johnson, Housing Coordinator 1. Call to Order 1.1. Zoom Meeting 1 (pre-executive session) A quorum is present prior to swearing in new members. 3:07 p.m. 1.2. Zoom Meeting 2 (post executive session) 1.3. Call to Order 2. Citizen Participation 2.1. Citizen Participation There are no comments. 3. Approval of Minutes 3.1. VLHA April 26, 2022 Minutes MOTION: WILLIAMS SECOND: LINDSTROM VOTE: 2-0 APPROVED 3.2. VLHA May 24, 2022 Minutes MOTION: WILLIAMS SECOND: LINDSTROM VOTE: 2-0 APPROVED 4. Main Agenda 4.1. Swearing in of New Authority Member Craig Denton to a Full Term on the Vail Local Housing Authority Expiring May 31, 2027 Presenter: Tammy Nagel 4.2. Swearing in of New Authority Member Dan Godec to a Partial Term on the Vail Local Housing Authority Expiring May 31, 2026 Presenter: Tammy Nagel 4.3. Review the top-level results of the Community Survey as presented by Chris July 5, 2022 - Page 46 of 72 Cares of RRC Associates, ask questions and determine if other discussions are of interest as additional follow up. Presenter: Chris Cares, Founder and Managing Director for RRC Associates Chris Cares and Kailyn Haskovec reviewed the community survey packet and below are some key highlights: • Conducted every other year, the 2022 survey participants increased from in 677 in 2012 and 1348 in 2020 to 1471 in 2022. • In response to the question, is the Town of Vail on the right direction or wrong direction this year, 37% indicated Vail is on the “wrong track,” up from 24% in 2020. • About 44% of Invitation respondents said the TOV is going in the “right direction” • 57% in 2020 and 61% in 2018). • When asked how important it is for collaboration between Town of Vail and Vail Resorts in a variety of areas, 91% of survey participants said that collaboration in workforce housing and parking are “extremely important.” • 42% of respondents think the Town of Vail and the VLHA mission and goals to address housing for year-round residences is headed in the right direction. 27% think it is off track and 31% have no opinion. 4.4. Seeking Housing Perspectives Regarding the Potential Formation of an Eagle Valley Regional Transportation Authority (RTA) Presenter: Kristin Williams, RTA Consultants • Kristin is part of the group is retained by the Eagle County to facilitate community and local government dialogue exploring the idea of forming an RTA. She presented a thorough presentation. • RTA is a public entity that allows two or more local governments—including • counties, cities, town and metro districts—to work together to address • regional transportation issues. • The group is working on a very aggressive timeline to determine 1. should a RTA be formed and 2. Should we request funding for it. • Creation must be approved by local voters. RTAs can also seek voter approval to collect tax revenue and issue bond. • Eagle County; the towns of Avon, Eagle, Gypsum, Minturn, Red Cliff and Vail; and • Beaver Creek Metro District—along with business and nonprofit partners—have • renewed collaborative work toward improving regional transportation. Of the 8, 4 already have a transit system. • High level reasons to consider an RTA is to achieve sustainability goals and housing goals to enhance transportation services. • This program would enhance ECO Transit. Funding and current service would remain as part of Eco transit. What would change is governance. There would be a representative/seat for each area on the board. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman July 5, 2022 - Page 47 of 72 Reminder that future meetings will be at the Vail Town Hall in the Town Council Chambers for in-persona meetings. VLHA 101 will be added to future agendas, including legal, financial, policy review and more. They will be short sessions each meeting. Goal for the VLHA of leveraging of the Community Survey to bring information to the community. Coming up next week is the Semi-Annual Update to Town Council during the afternoon session. VLHA attendance is not required but it is recommended. 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests and to determine positions relative to matters that may be subject to negotiations regarding: Real Property Acquisitions. Presenter: George Ruther, Housing Director Review of testimonial from recent Vail InDEED participant. VLHA reentered the regular meeting at 5:19 PM with Lindstrom, Denton, Godec, Wilkins and Williams present. MOTION: WILLIAMS SECOND: DENTON VOTE: 4-0 APPROVED 7. Any Action as a Result of Executive Session 7.1. Any Action as a Result of Executive Session directing staff to pursue the property that we discussed. Denton moved to direct staff to continue with Vail InDEED discussion as discussed in executive session. MOTION: DENTON SECOND: LINDSTROM VOTE: 4-0 APPROVED 8. Adjournment a. Adjournment 5:23PM MOTION: WILLIAMS SECOND: GODEC VOTE: 4-0 APROVED 9. Future Agenda Items 9.1. • Land Banking (sale of GRFA) • Investment Banker Discussion • Update to Vail Housing 2027 July 5, 2022 - Page 48 of 72 • Destination Stewardship Housing Visioning Session 10. Next Meeting Date a. Next Meeting Date June 28, 2022 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. July 5, 2022 - Page 49 of 72 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Welcome Center Summer Update AT TAC H ME N TS: Description W elcome Center Update July 5, 2022 - Page 50 of 72 To: Town Council From: Amanda Zinn, Welcome Centers Supervisor Date: July 5, 2022 Subject: Summer Update, Re: Welcome Centers, Community Host and Trail Host Program I. BACKGROUND The Town of Vail operates the Vail Village and Lionshead Welcome Centers which are open daily 9am-5pm. These guest service operations also include management of the Community Host and Trail Host programs. In anticipation of a busy summer, the Welcome Center staff and hosts, totaling 45 ambassadors, will have a significant presence in the villages and at the trailheads this season. II. COMMUNITY HOSTS The Community Hosts are stationed in the villages during the summer and winter seasons to assist our guests and locals with wayfinding and activity suggestions. We have welcomed 23 hosts for the 2022 summer season, 6 of whom are new to the program this year: • Rebecca Blank • Paula Canepa • Cindy Clement • Karen Conley • Tim Conley • Nancy Cook • John Eisenhard • Nancy Erwin • Jim Ford • Mary Anne Ford • Greg Gapsis • Dieter Gassler • Moses Gonzales • Merry Haas • Zach Korbel • Kate McKay • Pat Noble • Genevieve Ormond • Kate Pennella • Irene Reeves • Connie Roscoe • Rick Spitzer • David Talon This season hosts will be on the streets Friday & Saturday the last two weekends in June and then Tuesday through Saturday during July (all week over the July 4th holiday) until mid-August and then on Fridays and Saturdays from mid-August until mid-September. The shifts are 9am- 1pm. Zach Korbel will once again be assisting at the Covered Bridge on Sundays as he has done for many years. To become a Community Host, prospective candidates are invited to complete an application and interview process. Hosts can volunteer for summer-only, winter-only, or a combination of both seasons. Requirements for summer-only is a minimum of 12 four-hour shifts. Hosts can receive a credit of $35/shift which can be used towards a City Market gift card, Town of Vail parking, Vail Recreation District credit, or Vail restaurants. July 5, 2022 - Page 51 of 72 III. TRAIL HOSTS The Trail Hosts are ambassadors of the local trails. This is the third year for the Trail Host program. For the 2022 season, we have welcomed 14 hosts, 3 of whom are new to the program this year: • Debbie Bolon-Feeney • Elisa Cohen • Keith Countryman • Janet Hill • Anand Kasbekar • Joyce Kasbekar • Ellen Miller • Diane Milligan • John Milligan • Yung Ming • Kim Rider • Ian Walton • Laura Wolf The Trail Host season is from June 24 through September 4. They are stationed from 9am to 1pm Friday-Sunday at the base of the five East Vail trailheads to assist guests with trail description, Bus it to Hike it, and are stewards of the Vail outdoor experience. The hosts e-bike to the trailheads. To become a Trail Host, prospective candidates are invited to complete an application and interview process. The Trail Hosts are required to do a minimum of 6 shifts during the summer season. In return for their service, the hosts can receive a benefit of $350 which could be used towards any combination of the following a City Market gift card, Vail Recreation District pass, or Vail winter parking pass. IV. Welcome Center Staff The Welcome Centers are open daily 9am-5pm. Visitation numbers are tracking at pre- pandemic levels. New to the staff this summer is Christy Greenblatt. • Mark Christie • Tony Mauro • Megan Wright • Holly Rainville • Ann Lauterbach • Joyce Kasbekar • Christine Anneberg • Christy Greenblatt For questions, please reach out to Amanda Zinn, azinn@vailgov.com or 970-376-1754. July 5, 2022 - Page 52 of 72 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Shift Bike E lectric Bike S hare P rogram Update AT TAC H ME N TS: Description E-Bike Share Program Information Update Memorandum July 5, 2022 - Page 53 of 72 To: Vail Town Council From: Environmental Sustainability Department Date: July 5, 2022 Subject: Shift Bike – E-Bike Share Information Update I. Purpose This memorandum provides an information update to the Vail Town Council on the Shift Bike regional electric bike share program since it launched June 7, 2022. II. Background Transportation is the leading source of greenhouse gas (GHG) emissions in Eagle County and the second leading source in Town of Vail. The Climate Action Plan for Eagle County establishes goals to reduce GHG emissions 25% by 2025, 50% by 2030 and 80% by 2050, and adopted by Town of Vail in 2018. The Climate Action Collaborative has identified several strategies to help achieve these goals including reducing single occupancy vehicles commute trips by getting people out of their cars twice per week and implementing multi-modal transportation options including micro-mobility solutions such electric bike share programs. In an effort to support these strategies, the towns of Vail and Avon and EagleVail Metro District partnered to launched, Shift Bike, a regional electric bike share program. After a formal bid process, the partner communities contracted with Drop Mobility to implement and operate a turnkey program with 90 electric bikes and 20 hub stations. Town Council approved $174,400 in the 2022 annual budget to implement the Shift Bike program in Vail from June-October 2022. III. Shift Bike Data Following the contract award, staff worked with Drop Mobility to identify hub station locations and develop a pricing structure. Hub station locations are close to transit centers, residential neighborhoods and essential services such as grocery stores. The pricing structure was established to encourage short commuting trips, discourage long, recreational trips, not compete with local bike shop rental programs and includes locals only memberships. The first 30-minute ride is free for anyone and the Pay as You Go pricing includes $3 to unlock a bike, which includes 30 minutes of ride time and then increases to $0.40/minute. Locals only memberships are available to residents who live, work or own property in Eagle County. The memberships include 60 minutes of ride time per day and then costs $0.15/minute thereafter. Monthly membership is $25/month and the seasonal membership is $100 for the season. In addition, equity pricing is available for income qualified residents. There is a local operations team to run logistics of the program including re -balancing bikes, swapping batteries on bikes as needed and make any necessary repairs to the bikes. Infrastructure, including bikes and hub July 5, 2022 - Page 54 of 72 Town of Vail Page 2 stations, is distributed by percentage of funding contributed per town- 70% to Town of Vail, 20% to To wn of Avon and 10% to EagleVail Metro District. Between June 7-28th, there have been a total of 1,403 trips taken on Shift Bikes distancing over 4,110 miles. In terms of ridership, there have been: •641 Pay as You Go riders, •47 monthly memberships purchased •10 season pass memberships purchased •1 person participating in the equity program •75 employee/staff memberships activated (35 of these are actively being used) Average distance of rides: 2.87 miles Average duration of rides: 30.44 minutes Trip Origin-Destination: •73% of all trips take place within Vail •22% of all trips take place within Avon and EagleVail •5% of all trips are inter-regional Overall feedback has been positive. A few comments include: •“My commute is so awesome now!!! I've taken the bike yesterday and today...easy to unlock/lock, easy to ride, so so so awesome!!! It does appear others are using them as well, as each time I've un-docked and/or docked there are a different number of bikes at the stations. What a win for the Town of Vail.” - Vail full time resident •“Absolutely wonderful that we have this program! Thank you @vailgov and #shiftyourride! Used one the bikes to do my grocery shopping and it worked like a charm!” -Vail resident and employee •“I love the new e-bike program! Paid full season subscriber over here. However, I am wondering if we could move the Village and Lionshead parking to places not in such heavy traffic or on Frontage Rd. Pulling in and out of village structure with buses and taxis and top deck traffic etc is chaos. Ideas include the little park across from first bank on corner of Four Seasons, by bike washing station in Lionshead, Golden Peak, Pirate ship park, i.e. keep on bike path as much as possible.” -Vail resident and business owner In addition, there have been recommendations for additional hub locations including Glacier Ct, Timber Ridge, Lionsridge, and Mayor’s Park. There has been one complaint that the Pay as You Go cost to use Shift Bikes is too expensive. Staff will work to market the local membership opportunities and educate the local community on the benefits if using Shift Bikes. Staff will continue to assess the program, ridership, hub locations, and pricing structures and work with Drop Mobility and the partner communities to make improvements to the program. July 5, 2022 - Page 55 of 72 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: J une Revenue Update AT TAC H ME N TS: Description June Revenue Update July 5, 2022 - Page 56 of 72 TOWN OF VAIL REVENUE UPDATE July 5, 2022 4% Sales Tax Upon receipt of all sales tax returns, May collections are estimated to be $1,112,035 This is up 4.8% from last year and flat with the amended budget. Collections are up 35.6% from 2019, the last year not impacted by Covid-19. Year- to-date collections of $20,024,375 are up 40.1% from 2021 and up 36.6% from 2019. Year-to-date collections are flat with the amended budget. Inflation, as measured by the consumer price index, was up 8.6% for May. The 2022 amended sales tax budget totals $39.9 million. 0.5% Housing Fund Sales Tax Upon Receipt of all sales tax returns, May collections of the 0.5% housing fund sales tax are estimated to be $132,424 and YTD total collections are estimated to be $2,452,169. The 2022 budget for the housing fund sales tax totals $4.5 million. Real Estate Transfer Tax (RETT) RETT collections through June 28 total $4,772,508, down (5.9)% from this time last year. 2021 was a record year for RETT collections. The 2022 annual RETT budget totals $7,500,000, down (40)% from 2021 actual collections. Construction Use Tax Use Tax collections through June 28 total $1,097,118 compared to $2,435,970 from this time last year. 2021 collections were significantly higher due to a number of large single-family residential projects and an interior hotel renovation project. The 2022 annual budget totals $2,800,000. Lift Tax 2022 YTD lift tax collections total $4,702,447 up 19.8% or $777,168 from this time last year. The 2022 amended budget totals $6,273,196. Summary Across all funds, year-to-date total revenue of $50.3 million is up 6.1% from the amended budget and up 18.8% from prior year, due to increases in sales tax, lift tax, and daily parking fee collections. Excluding the new 0.5% housing fund sales tax, total revenue is up 14.2% compared to prior year. July 5, 2022 - Page 57 of 72 2022 Budget % change % change % change 2017 2018 2019 2020Amended Budget Variance from 2021 from 2019 from BudgetJanuary3,725,212$ 3,597,610$ 4,079,994$ 4,076,145$ 3,422,209$ 5,202,457$ 5,202,953$ 496$ 52.03% 27.52% 0.01%February 3,692,592 3,818,356 4,137,087 4,285,633 3,691,850 5,670,176 5,670,662 486 53.60% 37.07% 0.01%March 3,642,407 4,167,880 4,237,933 2,243,518 4,364,797 5,905,456 5,929,896 24,440 35.86% 39.92% 0.41%April 1,386,780 1,233,474 1,445,071 427,518 1,751,528 2,108,005 2,108,829 824 20.40% 45.93% 0.04%May 659,475 830,193 763,756 503,828 1,061,516 1,112,035 1,112,035 (0) 4.76% 45.60% 0.00%YTD Total13,106,466$ 13,647,513$ 14,663,841$ 11,536,642$ 14,291,900$ 19,998,129 20,024,375$ 26,246$ 40.11% 36.56% 0.13%June 1,389,982 1,648,443 1,606,748 1,023,517 2,149,312 2,149,300 July 2,215,649 2,412,425 2,480,292 2,084,644 3,491,668 3,491,700 August 1,863,949 2,195,175 2,237,050 2,138,838 2,877,550 2,877,600 September 1,385,462 1,540,490 1,600,100 1,767,393 2,359,528 2,359,500 October 936,954 1,106,596 1,165,176 1,371,727 1,734,964 1,735,000 November 997,716 1,264,600 1,260,314 1,425,461 1,880,397 1,880,400 December 3,695,305 4,070,870 4,237,178 3,625,189 5,749,365 5,458,371 Total25,591,483$ 27,886,112$ 29,250,698$ 24,973,411$ 34,534,683$ 39,950,000$ 20,024,375$ 2022 Budget % change Amended Budget Variance from BudgetJanuary 643,700$ 643,716$ 16$ 0.00%February 700,700 700,740 40 0.01%March 721,900 721,946 46 0.01%April 253,300 253,344 44 0.02%May132,400 132,424 24 0.02%YTD Total2,452,000$ 2,452,169$ 169$ 0.01%June 250,000 July 378,000 August 290,000 September 200,000 October 150,000 November 180,000 December 600,000 Total4,500,000$ 2,452,169$ Town of Vail Revenue UpdateJuly 5, 20224.0% SALES TAX2022 Budget Comparison0.5% Collected Sales Tax0.5% HOUSING SALES TAX COLLECTIONS2022 Actual Collections4.0% Collected Sales Tax2021July 5, 2022 - Page 58 of 72 Town of Vail Revenue Update Jul 5, 2022 YTD 4% Sales Tax Collections By Year Through May 31 May 4% Sales Tax Collections By Year Through May 31 • YTD collections of $20.0M are up 40.1% from prior year and up 0.1% from amended budget. YTD collections are up 36.6%from 2019, the last year not impacted by Covid-19. • Inflation as measured by the consumer price index was up 8.6% in May. $13,647,513 $14,663,841 $11,536,642 $14,291,900 $20,024,375 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 2018 2019 2020 2021 2022 $830,193 $763,756 $503,828 $1,061,516 $1,112,035 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 2018 2019 2020 2021 2022 • May 2022 collections of $1.1M are up 4.8% from prior year and flat with the amended budget. May collections are up 35.6% from 2019. July 5, 2022 - Page 59 of 72 Through May 31 Town of Vail Revenue Update July 5, 2022 YTD 0.5% Housing Fund Sales Tax Collections Real Estate Transfer Tax by Year YTD Through June 2022 • This chart shows YTD collections of 1% RETT, segmented by individual home sale value. • 2022 RETT collections through June 28 total $4,772,508, down (5.9)% from the prior year. $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 2018 2019 2020 2021 2022 Sales Less Than $2.5 Million Sales $2.5 to $5 Million Sales $5 to $10 Million Sales Over $10 Million $3,675,305 $2,944,293 $2,414,347 $5,073,151 $4,772,508 • This chart shows monthly collections of the Town of Vail 0.5% housing fund sales tax and cumulative YTD totals. • The 0.5% sales tax was approved by voters in 2021 with an effective date of January 1, 2022. $643,716 $700,740 $721,946 $253,344 $132,424 $2,452,170 $0 $1,000,000 $2,000,000 $3,000,000 $0 $200,000 $400,000 $600,000 $800,000 January February March April May Monthly YTD YTD Total: YTD TotalMonthly Total July 5, 2022 - Page 60 of 72 Town of Vail Revenue Update July 5, 2022 Construction Use Tax by Year YTD Through June 2022 Lift Tax Collections YTD Through May 31 • Use Tax collections through June 28 total $1,097,118 compared to $2,435,970 from this time last year. This is an decrease of (55.0%) • 2021 collections were significantly higher due to a number of large single-family residential projects and the interior renovation of the Sonnenalp Hotel. $1,162,368 $1,706,962 $739,475 $2,435,970 $1,097,118 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 2018 2019 2020 2021 2022 • 2022 YTD lift tax collections of $4.7M are up 19.8% or $777,168 from the same time last year. $3,769,072 $4,109,163 $2,916,926 $3,925,279 $4,702,447 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 2018 2019 2020 2021 2022 July 5, 2022 - Page 61 of 72 Vail Business Review April 2022 July 5, 2022 The Vail Business Review breaks down the four percent sales tax collected for the month of April and the 2021/2022 ski season Overall, April sales tax increased 20.4% with retail increasing 5.6%, lodging increased 34.4%, food and beverage increased 37.9%, and utilities/other increased by 7.8%. Excluding the out of town category; sales tax for the month of April up 27.8%. The ski season 2021/2022 resulted in an overall 45.1% increase from the prior year. Retail increased 24.4%, lodging increased 72.8%, food and beverage increased 42.0% and utilities and other increased 17.9%. Excluding the out of town category; sales tax for the 2021/2022 ski season increased 48.9%. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments, please feel free to call me at (970) 479-2125 or Carlie Smith at (970) 479-2119. Sincerely, Alex Jakubiec Town of Vail Revenue Manager July 5, 2022 - Page 62 of 72 Town of Vail Business Review April 4.0% Tax Collections by Year April 2022 Sales Tax April 2021April 2022 Sales Tax Collections by Business Type Retail $779,320 Lodging $635,898 Food & Beverage $509,738 Utilities & Other $183,857 $0 $250,000 $500,000 $750,000 $1,000,000 5.6%37.9% 7.8% RLFU -$8,000,000 $12,000,000 $1,233,941 $1,444,250 $427,504 $1,751,522 $2,108,813 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 2018 2019 2020 2021 2022 34.4% • This report represents collections of Town of Vail 4.0% sales tax, as opposed to actual gross sales. • On January 1st, 2022, Town of Vail sales tax increased from 4.0% to 4.5% on all items except food for home consumption. 2022 results in this report only include the 4.0% sales tax collected on all items for accuracy of comparison to prior years. • Overall, YTD March 2022 4.0% sales tax collections were up 20.4% from the prior year and 46.0% from 2019, the last year not impacted by Covid-19. • April 2022 retail sales increased 5.6%, lodging increased 34.4%, food and beverage increased 37.9% and utilities and other increased 7.8%. Retail $738,178 Lodging $473,112 Food & Beverage $369,678 Utilities & Other $170,555 $0 $250,000 $500,000 $750,000 $1,000,000 July 5, 2022 - Page 63 of 72 April 2022 Sales Tax Town of Vail Business Review 20212022 Geographic Area Trends by Year April Sales Tax by Year Sales Tax by Location Other Areas 14% Lionshead 16% Out of Town 28% Vail Village 42% Other Areas 15% Lionshead 13% Out of Town 32% Vail Village 40% • Vail Village sales tax increased 26.6%, Lionshead increased 48.4%, Other Areas increased 13.1%, and Out of Town increased 4.9%. Excluding Out of Town collections, all areas were up 27.8%. $211,383 $235,436 $120,249 $263,549 $298,153 $189,163 $240,903 $15,564 $224,916 $333,769 $308,803 $331,867 $257,965 $563,384 $590,839 $524,592 $636,044 $33,726 $699,673 $886,053 $0 $250,000 $500,000 $750,000 $1,000,000 2018 2019 2020 2021 2022 Other Areas Lionshead Out of Town Vail Village • This chart shows April sales tax collections, by geographic area over time. July 5, 2022 - Page 64 of 72 April 4.0% Sales Tax Accommodation Services Sales Tax by Year Retail Business Sales Tax Detail April 2022 Sales Tax Town of Vail Business Review Apparel $148,079 Grocery $132,280 Gallery $5,404 Gifts $2,495 Jewelry $17,960Retail Liquor $37,988 Retail Other $183,621 Sporting Goods $171,945 Online Retailers $79,518 Retail Home Occupation $31 • Overall, April 2022 accommodations services were up 34.4%, short-term rentals were up 3.2% and hotels and lodges were up 50.4%. • Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and VRBO. Revenue collections from facilitators may include some hotels and lodges. Facilitators first began collecting and remitting sales taxes on behalf of individual owners in October of 2020. $14,411 $8,382 $312,652 $160,459 $470,368 $165,530 $0 $100,000 $200,000 $300,000 $400,000 $500,000 Hotel and Lodges Short-Term Rentals 2022 2021 2020 July 5, 2022 - Page 65 of 72 Retail 145,598.61 146,399.20 ‐0.55% Lodging 89,768.43 74,725.78 20.13% F & B 58,961.87 39,298.14 50.04% Other 3,823.76 3,126.33 22.31% Total 298,152.66 263,549.46 13.13% Retail 90,419.50 74,566.25 21.26% Lodging 146,834.06 92,037.48 59.54% F & B 96,407.63 58,034.49 66.12% Other 108.01 277.90 ‐61.13% Total 333,769.19 224,916.12 48.40% Retail 243,174.32 244,405.35 ‐0.50% Lodging 177,105.30 157,359.91 12.55% F & B 952.38 1,158.35 ‐17.78% Other 169,606.73 160,460.54 5.70% Total 590,838.73 563,384.15 4.87% Retail 300,127.86 272,807.52 10.01% Lodging 222,190.12 148,988.49 49.13% F & B 353,415.82 271,186.52 30.32% Other 10,318.81 6,690.04 54.24% Total 886,052.61 699,672.57 26.64% Retail 779,320.28 738,178.32 5.57% Lodging 635,897.91 473,111.66 34.41% F & B 509,737.70 369,677.50 37.89% Other 183,857.31 170,554.81 7.80% Total 2,108,813.20 1,751,522.29 20.40% Retail Apparel 148,078.84 123,687.45 19.72% Retail Food 132,279.66 129,389.61 2.23% Retail Gallery 5,403.66 5,588.47 ‐3.31% Retail Gift 2,495.17 3,255.04 ‐23.34% Retail Home Occupation 31.13 145.98 ‐78.68% Retail Jewelry 17,959.86 21,613.08 ‐16.90% Retail Liquor 37,988.39 38,085.90 ‐0.26% Retail Other 183,621.09 227,980.35 ‐19.46% Retail Sport 171,944.67 146,128.99 17.67% Retail Online Retailer 79,517.81 42,303.46 87.97% Total 779,320.28 738,178.32 5.57% Total ‐ All Areas Lionshead Out of Town Vail Village Retail Summary Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review April 2022 Sales Tax 2022 Collections 2021 Collections YoY % Change July 5, 2022 - Page 66 of 72 Ski Season 2021/2022 Sales Tax Collections by Business Type Town of Vail Business Review Ski Season 4.0% Tax Collections by Year Ski Season 2021/2022 Ski Season 2020/2021 Retail $8,596,783 Lodging $11,601,863 Food & Beverage $4,987,906 Utilities & Other $1,367,089 $0 $2,500,000 $5,000,000 $7,500,000 $10,000,000 $12,500,000 24.4%42.0% 17.9% RLFU -$8,000,000 $12,000,000 $17,554,341 $19,258,918 $16,578,886 $18,294,614 $26,553,640 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 17-18 18-19 19-20 20-21 21-22 72.8% • This report represents collections of Town of Vail 4.0% sales tax, as opposed to actual gross sales. • On January 1st, 2022, Town of Vail sales tax increased from 4.0% to 4.5% on all items except food for home consumption. 2022 results in this report only include the 4.0% sales tax collected on all items for accuracy of comparison to prior years. • Overall, Ski Season 2021/2022 4.0% sales tax collections were up 45.1% from the prior ski season and 37.9% from Ski Season 2018/2019, the last year not impacted by Covid-19. • Ski Season 2021-2022 retail sales increased 24.4%, lodging increased 72.8%, food and beverage increased 42.0% and utilities and other increased 17.9%. Retail $6,910,178 Lodging $6,713,062 Food & Beverage $3,511,635 Utilities & Other $1,159,739 $0 $2,500,000 $5,000,000 $7,500,000 $10,000,000 $12,500,000 July 5, 2022 - Page 67 of 72 Ski Season 2021/2022 Town of Vail Business Review Ski Season 2020/2021Ski Season 2021/2022 Geographic Area Trends by Year Ski Season 2021/2022 Sales Tax by Location Other Areas 15% Lionshead 18% Out of Town 24% Vail Village 43% Other Areas 15% Lionshead 17% Out of Town 26% Vail Village 42% • Vail Village sales tax increased 50.0%, Lionshead increased 52.7%, Other Areas increased 41.4%, and Out of Town increased 34.5%. Excluding Out of Town collections, all areas were up 48.9%. $2,461,885 $2,989,445 $2,584,248 $2,743,922 $3,880,557 $4,110,565 $4,495,966 $3,676,594 $3,112,282 $4,753,660 $1,956,682 $2,248,370 $2,286,845 $4,751,901 $6,392,604 $9,025,209 $9,525,136 $8,031,199 $7,686,509 $11,526,818 $0 $2,500,000 $5,000,000 $7,500,000 $10,000,000 17-18 18-19 19-20 20-21 21-22 Other Areas Lionshead Out of Town Vail Village • This chart shows Ski Season sales tax collections by geographic area over time. July 5, 2022 - Page 68 of 72 Ski Season 4.0% Sales Tax Accommodation Services Sales Tax by Year Retail Business Sales Tax Detail Ski Season 2021/2022 Town of Vail Business Review Apparel $1,717,795 Grocery $1,270,707 Gallery $206,462 Gifts $42,177 Jewelry $209,827Retail Liquor $410,492 Retail Other $1,778,841 Sporting Goods $2,511,385 Online Retailers $447,777 Retail Home Occupation $1,319 • Overall, Ski Season 2021-2022 accommodations services were up 72.8%. Short-term rentals were up 64.7% and hotels and lodges were up 76.5% compared to prior ski season. • Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and VRBO. Revenue collections from facilitators may include some hotels and lodges. Facilitators first began collecting and remitting sales taxes on behalf of individual owners in October of 2020. $4,935,493 $1,071,336 $4,607,687 $2,105,375 $8,133,933 $3,467,929 $0 $2,500,000 $5,000,000 $7,500,000 Hotel and Lodges Short-Term Rentals 21/22 20/21 19/20 July 5, 2022 - Page 69 of 72 Retail 1,459,673.59 1,382,236.26 5.60% Lodging 1,937,495.17 1,002,794.68 93.21% F & B 443,000.75 329,803.75 34.32% Other 40,387.94 29,087.70 38.85% Total 3,880,557.45 2,743,922.39 41.42% Retail 1,291,061.67 1,003,895.82 28.61% Lodging 2,509,427.52 1,476,177.98 69.99% F & B 940,091.47 624,611.42 50.51% Other 13,079.84 7,597.12 72.17% Total 4,753,660.50 3,112,282.34 52.74% Retail 2,108,613.60 1,677,371.73 25.71% Lodging 3,125,284.63 2,044,668.59 52.85% F & B 14,454.61 10,374.11 39.33% Other 1,144,251.16 1,019,486.27 12.24% Total 6,392,604.00 4,751,900.70 34.53% Retail 3,737,433.83 2,846,674.55 31.29% Lodging 4,029,655.25 2,189,420.31 84.05% F & B 3,590,358.85 2,546,846.15 40.97% Other 169,370.15 103,567.86 63.54% Total 11,526,818.08 7,686,508.87 49.96% Retail 8,596,782.69 6,910,178.36 24.41% Lodging 11,601,862.57 6,713,061.56 72.83% F & B 4,987,905.68 3,511,635.43 42.04% Other 1,367,089.09 1,159,738.95 17.88% Total 26,553,640.03 18,294,614.30 45.14% Retail Apparel 1,717,795.14 1,207,569.45 42.25% Retail Food 1,270,707.48 1,131,735.36 12.28% Retail Gallery 206,462.12 43,179.23 378.15% Retail Gift 42,177.10 34,480.59 22.32% Retail Home Occupation 1,318.59 1,364.32 ‐3.35% Retail Jewelry 209,827.00 196,847.10 6.59% Retail Liquor 410,492.39 389,770.68 5.32% Retail Other 1,778,840.71 1,522,003.20 16.87% Retail Sport 2,511,385.21 2,010,548.90 24.91% Retail Online Retailer 447,776.93 372,679.54 20.15% Total 8,596,782.67 6,910,178.37 24.41% Total ‐ All Areas Lionshead Out of Town Vail Village Retail Summary Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review Ski Season 2021/2022 21/22 Collections 20/21 Collections YoY % Change July 5, 2022 - Page 70 of 72 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: 1. C .R .S. §24-6-402(4)(b) - to have a conference with the Town A ttorney to receive legal advice on specific legal questions, C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy f or negotiations, and/or instruct negotiators, and C.R.S . §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property on the topic of the acquisition of property described as E ast Vail Workforce Housing Subdivision, L ot 1; E ast Vail Workf orce Housing Subdivision, Tract A , and generally referred to as the Booth Heights L and S ite acquisition of the Booth Heights land site; and 2. C.R.S . §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property and C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of potential real property acquisition by the Town and real property acquisition strategies; and 3. C .R .S. §24-6-402(4)(b) - to have a conference with the Town Attorney to receive legal advice on specific legal questions regarding Town Council appeal procedures P RE S E NT E R(S ): Matt Mire, Town Attorney July 5, 2022 - Page 71 of 72 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Recess 4:50 pm (estimate) July 5, 2022 - Page 72 of 72