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HomeMy WebLinkAbout2022-07-19 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Town Council C hambers and Virtual on Zoom 1:00 P M, July 19, 2022 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Joint Meeting with Vail Recreation District 1.1.J oint Meeting with Vail Recreation District 90 min. Presenter(s): Stan Zemler, Town Manager and Mike Ortiz, V RD Director Action Requested of Council: Discussion only. Background: Town Council and Vail Recreation District occasionally meet to review operations, programming and topics of mutual interest. V RD elected officials and their staff will join the meeting for the discussion the Civic Area Plan. Public Comment will be taken during this agenda item. 2.Presentation / Discussion 2.1.RRC W inter Guest Survey Season End Report 20 min. Presenter(s): Mia Vlaar, Town of Vail Economic Development Director and Chris Cares, RRC Associates Action Requested of Council: Listen to presentation and ask questions. Background: Looking back on the winter 2021/22 season, RRC will present a season-end report on winter post-visit surveys sent to guests who logged into the Vail Free W ifi. 2.2.America Days Recap 30 min. Presenter(s): Mia Vlaar, Economic Development Director Action Requested of Council: Provide direction to staff on the specifics for the 2023 Vail America Days event so staff can start planning and budgeting for the event. Background: Post event recap of the Vail America Days parade and drone show. 2.3.Overview of the electrifying of the Vail Village Snowmelt Boilers 15 min. Presenter(s): Greg Hall, Public W orks Director, Kristen Bertuglia Evironmental Sustainability Director Action Requested of Council: No action at this time however in the evening session, there is an item related to the Village snowmelt system with a separate memo. Background: The purpose of this item is to provide an overview of the process the town is July 19, 2022 - Page 1 of 102 undertaking to switch the energy source for the Vail Village snowmelt system from natural gas to electricity. The item includes: An overview of the steps taken to date Further study and power agreements needed to implement the multi- year project. Staff Recommendation: No action required at this time 3.D R B / P E C Update (5 min.) 3.1.D RB / P E C Update Presenter(s): J onathan Spence, Planning Manager 4.Information Update 4.1.C S E Meeting Minutes J uly 6, 2022 4.2.East Vail Trails Summer 2022 Update 5.Matters from Mayor, Council and Committee Reports (10 min.) 5.1.Appointment of a P E C member to the Open Lands Board 6.Executive Session 6.1.1. C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property and C.R.S. §24-6-402(4) (e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of potential real property acquisition by the Town and real property acquisition; and 2. C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of Town of Vail Town Manager search 60 min. Presenter(s): Matt Mire, Town Attorney 7.Recess 7.1.Recess 4:50 pm (estimate) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 hour notification dial 711. July 19, 2022 - Page 2 of 102 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: J oint Meeting with Vail Recreation District P RE S E NT E R(S ): S tan Zemler, Town Manager and Mike Ortiz, V R D Director AC T IO N RE Q UE S T E D O F C O UNC I L: Discussion only. B AC K G RO UND: Town Council and Vail R ecreation District occasionally meet to review operations, programming and topics of mutual interest. V R D elected officials and their staff will join the meeting f or the discussion the Civic A rea P lan. P ublic Comment will be taken during this agenda item. AT TAC H ME N TS: Description Presentation Dobson Report July 19, 2022 - Page 3 of 102 Vail Town Council July 19, 2022 Joint Meeting of Vail Town Council and Vail Recreation District (VRD) July 19, 2022 - Page 4 of 102 Project Study Area Town of Vail | Joint Meeting with VRD -Civic Area Plan -vailgov.com July 19, 2022 - Page 5 of 102 Plan Overview Town of Vail | Joint Meeting with VRD -Civic Area Plan -vailgov.com July 19, 2022 - Page 6 of 102 Plan Overview –Civic Hub Town of Vail | Joint Meeting with VRD -Civic Area Plan -vailgov.com July 19, 2022 - Page 7 of 102 Plan Overview –Charter Bus Lot & Dobson Ice Arena Town of Vail | Joint Meeting with VRD -Civic Area Plan -vailgov.com July 19, 2022 - Page 8 of 102 Plan Overview –Charter Bus Lot & Dobson Ice Arena | Option 1 Town of Vail | Joint Meeting with VRD -Civic Area Plan -vailgov.com A new Dobson Ice Arena to include a west entry to better interface with the Charter Bus Lot and a modest expansion in size that could potentially accommodate other recreational programing.The arena would be used primarily for skating and would also host other special events at a frequency consistent with its historic use. July 19, 2022 - Page 9 of 102 Plan Overview –Charter Bus Lot & Dobson Ice Arena | Option 1 Town of Vail | Joint Meeting with VRD -Civic Area Plan -vailgov.com Public plaza between Charter Bus Lot and Dobson Arena. Public plaza between Charter Bus Lot and Dobson Arena. July 19, 2022 - Page 10 of 102 Plan Overview –Charter Bus Lot & Dobson Ice Arena | Option 2 Town of Vail | Joint Meeting with VRD -Civic Area Plan -vailgov.com A new,larger Dobson Ice Arena designed as a multi-use facility that would accommodate ice use and host a variety of special events including large gatherings, conferences,banquets,community events,concerts,and celebrations.The building would include a new west entry to better interface with the Charter Bus Lot.The use of this new facility would focus primarily on special events. July 19, 2022 - Page 11 of 102 Plan Overview –Charter Bus Lot & Dobson Ice Arena | Option 2 Elevated plaza at Charter Bus Lot. Town of Vail | Joint Meeting with VRD -Civic Area Plan -vailgov.com July 19, 2022 - Page 12 of 102 Plan Overview –Charter Bus Lot & Dobson Ice Arena | Option 3 Town of Vail | Joint Meeting with VRD -Civic Area Plan -vailgov.com A major renovation and expansion to Dobson Ice Arena to include a west entry to better interface with the Charter Bus Lot.The arena would be used primarily for skating and would also host other special events at a frequency consistent with its historic use.Expanding the arena could allow for new recreational programing. July 19, 2022 - Page 13 of 102 Plan Overview –Charter Bus Lot & Dobson Ice Arena | Option 3 Pedestrian corridor between Dobson Ice Arena and Vail Public Library. Town of Vail | Joint Meeting with VRD -Civic Area Plan -vailgov.com July 19, 2022 - Page 14 of 102 Potential Improvement Costs (2018-2019 Dollars) Town of Vail | Joint Meeting with VRD -Civic Area Plan -vailgov.com July 19, 2022 - Page 15 of 102 Questions for Consideration Town of Vail | Joint Meeting with VRD -Civic Area Plan -vailgov.com •Based on the results of the engineering assessment, does Council support a major renovation and expansion of Dobson Ice Arena,as contemplated in Option 3? •Is there support for a hybrid scenario incorporating certain elements found in each of the three master plan options? •What additional amenities and uses belong in Dobson? •Does Council support an RFP process to explore design and program possibilities for a renovated and expanded Dobson? July 19, 2022 - Page 16 of 102 Thank you July 19, 2022 - Page 17 of 102 James Robert Harris, P.E., S.E., Ph.D., NAE Gene R. Stevens, P.E., S.E. Frederick R. Rutz, P.E., S.E., Ph.D. Kenneth W. Cobb, P.E., S.E. Jennifer S. Harris, P.E. Brian S. Wilson, P.E. Emily A. Lobnitz, P.E. DOBSON ICE ARENA STRUCTURAL EVALUATION OF REMODELING SCHEMES prepared for Town of Vail Public Works Prepared by ___________________________ James Robert Harris, P.E., Ph.D. May 5, 2022 J.R. HARRIS & COMPANY STRUCTURAL ENGINEERS 1775 Sherman Street, Ste. 2000, Denver, CO 80203 303/860-9021 Fax 303/860-9537 July 19, 2022 - Page 18 of 102 J.R. HARRIS & COMPANY STRUCTURAL ENGINEERS DOBSON ICE ARENA STRUCTURAL EVALUATION OF REMODELING SCHEMES Introduction and Summary The John A. Dobson Ice Arena was constructed in 1979, with an addition in 2001. The Town of Vail developed a Civic Area Plan in 2019, which identified some age-related conditions and deficiencies of the building that were of concern and recommended consideration of replacing or expanding the arena. Previously (in 2007), several schemes for expansion of the arena were developed for the Vail Recreation District. The purposes of this study are: 1. Assess the existing condition of the structure of the arena to inform future decisions about its future use and potential expansion. 2. Prepare conceptual designs of new roof structures for various expansions of the arena that would require replacement of the current roof structure. In brief, the existing structure is in good condition, with no visually apparent evidence of ongoing deterioration. (There were some roof leaks in the early 1980s, which did lead to some damage, which was repaired at the time, and there is some evidence of staining from that episode.) The major wood components of the roof structure do not have the capacity to resist current building code requirements for snow, and the current practice of removing snow from the roof will need to continue. The concrete columns and foundations have the capacity to support the required snow loads, even from roofs with larger spans. The schemes for expansion and our findings are summarized as follows: Scheme 1: Brief description (see Figures 1 and 5 – all figures are bound in Appendix A following the text of this report): · move office, skate rental, and similar items out of the building to a new addition on the south side, west of the lower entry, and · install new seating between the south side of the rink and the south wall. Findings: · The additional seating will increase the fixed seating capacity by about 90%, compared to the current capacity. · If the addition to south/southwest is constrained by leaving the current access road unchanged, the size of a one story addition there will be slightly smaller than the vacated space within the arena, although the new addition could be two stories tall. · The structural system and construction method for the addition would be similar to the southeast addition constructed in 2001. · See the prior description of the condition and capacity of the existing roof structure. July 19, 2022 - Page 19 of 102 J.R. HARRIS & COMPANY STRUCTURAL ENGINEERS Dobson Ice Arena May 5, 2022 Structural Evaluation of Remodeling Schemes page 2 of 6 Scheme 2: Brief description (see Figures 2, 6, and 11): · Remove the existing roof and north wall, expand by approximately 50 feet to the north, with seating continuing upward from the existing seating. · Build a new roof structure for current snow load standards. Findings: · The additional seating area brings the total capacity to about 4.1 times current fixed seating capacity, without including the amount gained by Scheme 1. o Additional rest rooms and other services needed for the expansion could be located under the new seating. o This could be combined with Scheme 1. · The most economical structure for the new roof is a set of long span steel trusses supported on most of the existing concrete columns. o Eight of the existing twelve sets of columns will be used to support the new roof. o The existing columns and their footings are sufficient for the loads from the new roof. o Six new columns and foundations will be required along the north side, as well as a new perimeter wall and foundation along that side. o The south, east, and west sides will have new walls extending up from the existing walls. o The height of the new roof, if designed for reasonable economy, will be only a few feet higher than the top of the ventilators on the existing roof, but the new roof will appear much more massive, as shown in the figures. o Lowering the peak of the roof probably won’t change the appearance much. Lowering the height at the perimeter will allow it to resemble the existing structure, although it will still be significantly higher than the edge of the existing structure, and the weight of structural steel will increase about 75% from the more economical solution (see Figure 10). Scheme 3: Brief description (see Figures 3 and 7): · Similar to Scheme 2, but also expanding about 45 feet to the west Findings: · The additional seating area brings the total capacity to about 6.7 times current fixed seating capacity, without including the amount gained by Scheme 1. · The current west entrance will be demolished and replaced further to the west. · The new roof structure will be essentially the same as described for Scheme 2, except o Six of the existing twelve sets of columns and foundations will be reused. o Ten new columns and foundations will be required. July 19, 2022 - Page 20 of 102 J.R. HARRIS & COMPANY STRUCTURAL ENGINEERS Dobson Ice Arena May 5, 2022 Structural Evaluation of Remodeling Schemes page 3 of 6 Scheme 4: Brief description (see Figures 4 and 8): · Replace the current facility with a completely new building, expanding to the limits permitted by the site Findings: · The seating could be about 11 times the current capacity · The height of the roof can be reduced, when compared to Schemes 2 and 3, because the floor of the rink could be lowered by general excavation of the site; this may require a more robust underground drainage system. · Without considering zoning requirements for setbacks, the site appears to be limited, so expansion to the east and south have been constrained to smaller values than used for expansion to the north and west in Schemes 2 and 3. The remainder of this report will describe some of details of the study. Evaluation of Existing Structure The existing roof structure over the main arena space consists of twelve major beams sloping up to a ridge beam and tied together with a steel tension ring at their lower ends. The major beams are 12¼” wide by 69” deep glued-laminated (glulam) wood members. The lower end of each major beam is supported on reinforced concrete columns, and four of the beams are braced by concrete buttress walls. (The buttress walls are necessary to resist the horizontal thrust from the beams where the edge of the roof is straight, so the tension ring is ineffective at those locations.) The ridge beam resolves the horizontal thrust at the top of the major beams. The major beams support smaller beams (“purlins” on the drawings) spaced about 16 feet apart. The purlins are also glulam members, and they support 16 inch deep wood “I” joists that are spaced two feet apart. The I joists support a plywood roof deck. The I joists and the plywood are above the ceiling, but the purlins and the major beams are exposed below the ceiling. On each side of the ridge beam a skylight replaces the I joists and plywood. The exterior walls are hollow precast concrete panels. The concrete walls, columns, and buttresses are supported on spread footings on natural soil.1 The floor in the arena is a concrete slab on the ground. The floor on the north side steps up to accommodate bleacher seating. The floor at the upper end of the seating extends around to the west and east and becomes a structural floor at those ends. The structural floor continues beyond the east and west sides of the main arena to provide a roof over ancillary spaces for locker rooms, rest rooms, mechanical equipment and storage. The 2001 addition created similar space outside the southeast wall of the arena. 1 One of the principals at J. R. Harris & Company, Gene Stevens, was on the staff at KKBNA, Inc., when the arena was originally designed. He did the engineering design of the concrete buttresses and their foundations. He was consulted at multiple points during this evaluation. July 19, 2022 - Page 21 of 102 J.R. HARRIS & COMPANY STRUCTURAL ENGINEERS Dobson Ice Arena May 5, 2022 Structural Evaluation of Remodeling Schemes page 4 of 6 Visual inspections of the building were conducted by Fred Rutz on February 15 and March 11. Brian Wilson and Shile Dong accompanied Fred on March 11. The observed conditions were consistent with the 1978 drawings for the original construction. Photographs were taken. Moisture contents of eight of the large glued-laminated beams were measured with a Delmhorst J-2000 moisture meter. The measurements were taken near the bottom of the beam where the horizontal and vertical reactions are imposed on a steel seat mounted on the concrete column. The moisture contents ranged from 8.1 to 9.7 percent. An analytical model of the main structure was prepared to identify the elements that control the capacity of the roof to resist snow and wind loads and track how those forces are transmitted through the columns, walls, and foundations to the supporting soil. We understand that a previous study by another engineer concluded that the roof structure was not capable of safely resisting the code-required snow load at the time of that study, but we have not seen that report. The required snow load has changed over time. At the time of the original design, the roof design load recommended by the Structural Engineers Association of Colorado for Vail was 75 pounds per square foot (psf). That design load was targeted to represent a 30 year mean recurrence interval. Safety factors in use then meant that real capacity was expected to be substantially larger. In subsequent years building codes changed to a 50 year mean recurrence interval for allowable stress design loads, and recently have moved to specification of loads at the strength level based upon an acceptable probability of failure. Furthermore, building codes now require that buildings capable of having a large number of occupants meet a more stringent safety standard. The International Code Council, publisher of the International Building Code (IBC) recently concluded hearings for the content of the 2024 IBC. It adopted the 2022 edition of the standard Minimum Design Loads and Associated Requirements for Buildings and Other Structures2 as the basis for its snow loads. Taking into account the various adjustments for exposure, slope, and insulation, and after adjustment down to the allowable stress level for convenience in comparing with the older requirements, the new design load for the Dobson Arena will be 105 psf. The increase comes from four sources: changing the basic safety level for ordinary buildings, requiring a higher safety level for buildings capable of having a large occupancy, over 40 years of additional data concerning snow accumulation in Vail, and a more sophisticated analysis of the data. There have also been many changes in the methods of structural analysis. At the time the Dobson arena was originally designed it was generally necessary to make many more simplifying assumptions to arrive at a tractable solution than today. The three dimensional analytical model used in this study is a type commonly used in practice today, but it was simply not feasible in design practice in 1978. The result of the analysis is that the allowable stress capacity of the existing roof for snow load is 45 psf. The controlling members are the large inclined beams. The result is shown graphically in Figure 12; the numerical value shown for each member is the ratio of the demand from the sum of self-weight plus 45 psf snow to the capacity at allowable stress levels. The four large beams supported at the buttresses are the 2 American Society of Civil Engineers, ASCE/SEI 7-2022, Reston, VA July 19, 2022 - Page 22 of 102 J.R. HARRIS & COMPANY STRUCTURAL ENGINEERS Dobson Ice Arena May 5, 2022 Structural Evaluation of Remodeling Schemes page 5 of 6 members with the highest stress, and they are at the allowable capacity with the cited loads. This value is less than the 65 psf snow load stipulated on the 1978 drawings.3 It is possible that inclusion of some flexibility of the soil beneath the footings of the buttresses in the analysis would lower the demand on the most highly stressed members, but it does not appear that would change the overall answer by much. One factor that could increase the allowable snow load is the fact that the lumber is quite dry. It appears possible that adjusting the allowable stresses for the measured moisture content could raise the allowable load to approximately 60 psf, but that would require further study. The final conclusion regarding the capacity of the existing roof is that excessive depths of snow should continue to be removed from the roof. It appears that 2½ feet is an appropriate depth to use as a trigger for snow removal. Further Information on the Conceptual Designs for Expansion Scheme 1 The new seating would be accessed from the south entry, at rink level. It would be possible to reconfigure the existing stairs to provide access from the upper level, utilizing the east and west entries, although that would reduce the gain in seating area somewhat. The demolition of the interior rooms in not structural. Openings can be cut in the existing exterior wall, to provide interior connection between the new spaces and the arena. The plan shown in Figure 1 allows most of West Meadow Drive to remain in place, except a portion of the northern fork of the split between the Dobson Arena and the Library. However, the street would need to be narrowed, and possibly closed, during the construction activity. Compared with the other schemes, the amount of work, and thus the cost, is small. Furthermore, the ice rink could remain in operation during the majority of the construction period. When comparing the costs, it is important to include the present value of future snow removal from the existing roof. Schemes 2 and 3 Schemes 2 and 3 have the common features of maintaining the existing ice rink and ancillary facilities while greatly expanding the seating capacity. For Scheme 3, much of the added seating is not centered on the ice rink (see Figure 9). These schemes also share the feature of supporting a significant portion of the new roof on existing foundations. Although the snow loads are much greater than the loads for which the original foundations were designed, the existing foundations are adequate. The large buttresses flanking the south entry were designed to resolve a large horizontal thrust from the large glulam beams. The other foundations each include two concrete columns, of which one was heavily loaded while the other was not. By installing a new beam joining the tops of those columns and then placing the support for the new 3 We are not sure why 65 psf was selected at that time, rather than the 75 psf recommendation cited earlier July 19, 2022 - Page 23 of 102 J.R. HARRIS & COMPANY STRUCTURAL ENGINEERS Dobson Ice Arena May 5, 2022 Structural Evaluation of Remodeling Schemes page 6 of 6 roof so the new load is shared equally by the two columns in each pair, their foundation is also sufficient. Figure 9 shows three options for the configuration of the new roof. Option a shows a slight slope; it is sufficient for good drainage, but gently enough so that snow drifting can be ignored. It has the disadvantage that it will look much higher than the existing roof (see Figure 6), especially when viewed from the ground. Option b in Figure 10 will reduce the apparent height somewhat, but the weight of steel in the main truss increases by about 20 percent. Furthermore, the steel in the secondary trusses that span to the main truss will also increase somewhat, due to snow drifts that will form alongside the ridge of the roof. Option c is the one that drives the 75 percent increase in truss weight cited in the introduction. None of the options for configuration of the main truss can lower the roof so that it resembles the current roof, because the bottom of the new roof is higher than the bottom of the existing roof to accommodate the extra seating capacity. There are two other features that Schemes 2 and 3 share: Each could incorporate the work envisioned for Scheme 1, thus the additional seating capacity for these schemes could be larger than given in the introduction. And the expansion to the north, which was based upon the cited conceptual planning studies, appears to be uncomfortably close to the property line to the north. Scheme 4 The new roof for Scheme 4 is shown to be similar to those for Schemes 2 and 3, but there is freedom to find different configurations, because there is no need to locate supports at the existing foundations. Even with excavation to lower the rink, it is likely that any new roof will look much higher than the existing roof, because the underside of the roof structure will still be higher than the underside of the existing roof. We have shown that Scheme 4 does not extend quite as far to the north as Schemes 2 and 3, given the concern about the property line to the north. The hypothetical layout superimposed over the arena assumed equal expansion on all sides, which creates potential encroachment over the north property line, Middle Creek, and West Meadow Drive. If the most capacity is desired, a refined design which lessens seating capacity on the constrained edges would need to be developed. Even if West Meadow Drive is not realigned, it might have to be closed during parts of the construction. July 19, 2022 - Page 24 of 102 J.R. HARRIS & COMPANY STRUCTURAL ENGINEERS Dobson Ice Arena - Structural Evaluation of Remodeling Schemes May 5, 2022 page A1 of 11 APPENDIX A - FIGURES 1 Plan showing new seating within existing building and addition to southwest to accommodate displaced services 2 Plan showing new seating north of existing building; new roof structure required; seating from Scheme 1 could be added 3 Plan showing new seating north of existing building; new roof structure required; seating from Scheme 1 could be added 4 Plan view of Scheme 4 overlaid on existing arena; a portion of West Meadow Drive would be relocated to the southwest. 5 Section of Scheme 1 looking east showing new grandstand seating on south 6 Section of Scheme 2 looking east with screened image of existing roof for perspective; economical option for new roof 7 Section of Scheme 3 looing west with screened image of existing for perspective; economical option for new roof 8 Section of Scheme 4 looking west, showing floor of rink lowered, with consequent lowering of new roof 9 Plans of new roof framing for Schemes 2 and 3 with position of rink shaded 10 Options a, b, and c, for shape of major roof truss for Scheme 2; refer to text for economic implications; similar concepts apply for Schemes 3 and 4 11 Oblique view of Scheme 2 from the southwest 12 Results of analysis of existing roof for self-weight plus 45 pounds per square foot of snow, on an allowable stress basis July 19, 2022 - Page 25 of 102 J.R. HARRIS & COMPANY STRUCTURAL ENGINEERS Dobson Ice Arena - Structural Evaluation of Remodeling Schemes May 5, 2022 page A2 of 11 Figure 1 – Plan showing new seating within existing building and addition to southwest to accommodate displaced services July 19, 2022 - Page 26 of 102 J.R. HARRIS & COMPANY STRUCTURAL ENGINEERS Dobson Ice Arena - Structural Evaluation of Remodeling Schemes May 5, 2022 page A3 of 11 Figure 2 - Plan showing new seating north of existing building; new roof structure required; seating from Scheme 1 could be added July 19, 2022 - Page 27 of 102 J.R. HARRIS & COMPANY STRUCTURAL ENGINEERS Dobson Ice Arena - Structural Evaluation of Remodeling Schemes May 5, 2022 page A4 of 11 Figure 3 – Plan of new seating in Scheme 3, north and west of existing building; new roof structure required; seating from Scheme 1 could be added July 19, 2022 - Page 28 of 102 J.R. HARRIS & COMPANY STRUCTURAL ENGINEERS Dobson Ice Arena - Structural Evaluation of Remodeling Schemes May 5, 2022 page A5 of 11 Figure 4: Plan view of Scheme 4 overlaid on existing arena; a portion of West Meadow Drive would be relocated to the southwest. July 19, 2022 - Page 29 of 102 J.R. HARRIS & COMPANY STRUCTURAL ENGINEERS Dobson Ice Arena - Structural Evaluation of Remodeling Schemes May 5, 2022 page A6 of 11 Figure 5 – Section of Scheme 1 looking east showing new grandstand seating on south (right hand side of figure) Figure 6 – Section of Scheme 2 looking east with screened image of existing roof for perspective; economical option for new roof July 19, 2022 - Page 30 of 102 J.R. HARRIS & COMPANY STRUCTURAL ENGINEERS Dobson Ice Arena - Structural Evaluation of Remodeling Schemes May 5, 2022 page A7 of 11 Figure 7 – Section of Scheme 3 looing west with screened image of existing for perspective; economical option for new roof Figure 8 – Section of Scheme 4 looking west, showing floor of rink lowered, with consequent lowering of new roof July 19, 2022 - Page 31 of 102 J.R. HARRIS & COMPANY STRUCTURAL ENGINEERS Dobson Ice Arena - Structural Evaluation of Remodeling Schemes May 5, 2022 page A8 of 11 Figure 9 – Plans of new roof framing for Schemes 2 and 3 with position of rink shaded July 19, 2022 - Page 32 of 102 J.R. HARRIS & COMPANY STRUCTURAL ENGINEERS Dobson Ice Arena - Structural Evaluation of Remodeling Schemes May 5, 2022 page A9 of 11 Figure 10 – Options a, b, and c, for shape of major roof truss for Scheme 2; refer to text for economic implications; similar concepts apply for Schemes 3 and 4. July 19, 2022 - Page 33 of 102 J.R. HARRIS & COMPANY STRUCTURAL ENGINEERS Dobson Ice Arena - Structural Evaluation of Remodeling Schemes May 5, 2022 page A10 of 11 Figure 11 – Oblique view of Scheme 2 from the southwest July 19, 2022 - Page 34 of 102 J.R. HARRIS & COMPANY STRUCTURAL ENGINEERS Dobson Ice Arena - Structural Evaluation of Remodeling Schemes May 5, 2022 page A11 of 11 Figure 12 – Results of analysis of existing roof for self-weight plus 45 pounds per square foot of snow, on an allowable stress basis. The numerical values are the ratio of the load effect on the member to the allowable capacity of the member. July 19, 2022 - Page 35 of 102 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: R R C W inter Guest Survey Season E nd Report P RE S E NT E R(S ): Mia Vlaar, Town of Vail Economic Development Director and Chris Cares, R R C Associates AC T IO N RE Q UE S T E D O F C O UNC I L: L isten to presentation and ask questions. B AC K G RO UND: L ooking back on the winter 2021/22 season, R R C will present a season-end report on winter post-visit surveys sent to guests who logged into the Vail F ree W ifi. AT TAC H ME N TS: Description R R C W inter Guest Survey Season End Report July 19, 2022 - Page 36 of 102 TOWN OF VAIL POST-VISIT SURVEY –WINTER 2021/22 July 19, 2022 - Page 37 of 102 Report Outline •Introduction and Methods •Executive Summary •Parking and Occupancy •Visitor Profile •Likelihood to Recommend/Return and Satisfaction •Additional Questions/Analysis •Open-Ended Comments •Summer Update July 19, 2022 - Page 38 of 102 Introduction and Methodology o Winter 2021/22 surveys were collected through the Discover Vail WiFi –it’s the same method used since summer 2020 for tracking seasonal visitation patterns in winter and summer. o 1,159 respondents to the survey -includes overnight and day visitors, seasonal residents, and full-time local residents. o This report highlights responses collected between November 2021 and April 2022. 1,159 Winter 2021/22 Sample Up To Margin of Error as low as +/-2.9%July 19, 2022 - Page 39 of 102 Overview of Key Findings o Travel increased throughout winter 21/22, Vail occupancies were up consistently throughout this past winter when compared to 20/21. Vehicle counts from parking structures and lots were also up. By every measure, this past winter showed recovery. o Satisfaction with various Vail experiences generally held strong. However, visitors experienced continued and increased frustration with finding parking in Vail this winter, there were declining ratings as well as negative open-ended comments. o The closely watched Net Promoter Score (NPS) showed significant declines in the early season, but it recovered later in the season and ended up about close to level (67 compared to 65 in 20/21). We do see differences in NPS by different visitor types –i.e. Overnight compared to Day. Visitors. o Use of Vail public transportation and the Vail Welcome Centers increased This suggests that while the ongoing pandemic may have deterred long-distance travelers from using these resources, this wariness has started to subside. July 19, 2022 - Page 40 of 102 PARKING AND OCCUPANCY July 19, 2022 - Page 41 of 102 Parking Counts YOY -Nov 18th to April 16th July 19, 2022 - Page 42 of 102 2021/22 Parking Counts by Lot July 19, 2022 - Page 43 of 102 VISITOR PROFILE July 19, 2022 - Page 44 of 102 Visitor Type 21/22 compared to 20/21 July 19, 2022 - Page 45 of 102 State/Country of Origin July 19, 2022 - Page 46 of 102 Colorado County July 19, 2022 - Page 47 of 102 Travel Party July 19, 2022 - Page 48 of 102 Epic Pass Ownership July 19, 2022 - Page 49 of 102 LIKELIHOOD TO RECOMMEND/RETURN AND SATISFACTION July 19, 2022 - Page 50 of 102 NPS Category/Score July 19, 2022 - Page 51 of 102 Satisfaction Ratings July 19, 2022 - Page 52 of 102 Likelihood to Return July 19, 2022 - Page 53 of 102 ADDITIONAL QUESTIONS / ANALYSIS July 19, 2022 - Page 54 of 102 Lodging Booking Method July 19, 2022 - Page 55 of 102 Activities in Vail July 19, 2022 - Page 56 of 102 Use of Vail Transit July 19, 2022 - Page 57 of 102 Welcome Center Visitation July 19, 2022 - Page 58 of 102 Top 10 Resorts Considered July 19, 2022 - Page 59 of 102 Vail as “Green” Destination July 19, 2022 - Page 60 of 102 OPEN-ENDED COMMENTS July 19, 2022 - Page 61 of 102 Satisfaction/Service Comments Full-time residents excluded. July 19, 2022 - Page 62 of 102 Selecting Vail Full-time residents excluded. July 19, 2022 - Page 63 of 102 Return Influence Full-time residents excluded. July 19, 2022 - Page 64 of 102 THANK YOU! QUESTIONS? July 19, 2022 - Page 65 of 102 APPENDIX July 19, 2022 - Page 66 of 102 Table of Contents Demographics Respondent Geography Net Promoter Score & Ratings Prior Visitation Lodging & Likelihood to Return Information Sources & Other Destinations Considered Experiences & Activities Service, Welcome Center, &Vail as “Green Destination” Parking Counts Example of Dashboard: RRC has provided TOV staff with bi-weekly dashboards throughout the winter that track visitation. These reports include contents as summarized on the left side of this graphic July 19, 2022 - Page 67 of 102 Example Dashboard -Demographics July 19, 2022 - Page 68 of 102 Example Dashboard –Respondent Geography July 19, 2022 - Page 69 of 102 Satisfaction Ratings July 19, 2022 - Page 70 of 102 Experiences in Vail July 19, 2022 - Page 71 of 102 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A merica Days Recap P RE S E NT E R(S ): Mia Vlaar, E conomic Development Director AC T IO N RE Q UE S T E D O F C O UNC I L: Provide direction to staff on the specifics for the 2023 Vail A merica Days event so staff can start planning and budgeting for the event. B AC K G RO UND: P ost event recap of the Vail A merica Days parade and drone show. AT TAC H ME N TS: Description Vail America Days Recap July 19, 2022 - Page 72 of 102 To: Mayor and Town Council From: Economic Development Date: July 19, 2022 Subject: Vail America Days Recap and Planning 1. Background Vail America Days has historically been one of the most beloved and unique days in Vail, appreciated by generations of residents, visitors and business owners. Vail America Days patriotic celebration is comprised of several key components: The Vail America Days parade, Bravo! Vail’s Patriotic Concert at the Gerald R. Ford Amphitheater, and the fireworks display after dark. This memo will address the elements that the town manages: the parade and fireworks. The return of the parade in 2022 was generally positively received. Crowds in the village after the event were celebratory and happy. Wi-Fi data shows that visitation on the 4th of July increased over both 2021 and 2020, with over 28,000 visits in 2022 compared to 25,000 in 2020. The newly commissioned drone show received mixed reviews, with opportunities to improve the viewing experience. Learnings and feedback gathered from the community on the parade and drone show will be addressed for future events. Staff is requesting feedback from Town Council on the July 4th festivities, including a vision for how the event can honor the past celebrations along with newer ways to engage our guests and citizens. America Days Parade A colorful celebration of Vail’s small-town character, the parade has been recognized as the largest Independence Day parade in the Rockies. The parade ran each year on the fourth of July continuously until the summer of 2020, when due to public health restrictions, an innovative stationary parade was hosted. The stationary parade was repeated in 2021 in response to outcomes of the Covid 19 pandemic. In March of 2022, town council approved the plan to return to a traditional parade, and an RFP to produce the event was subsequently published. In years leading up through 2019, the parade was organized by Highline Sports and Entertainment with Peggy Wolfe in the lead. In 2022 Laurie Asmussen with Eagle Valley Events, who had organized the parade in years past, was chosen as the event producer. July 19, 2022 - Page 73 of 102 Town of Vail Page 2 Fireworks Show The fireworks show on the 4th of July is also a long-standing tradition and a popular attraction. Over the last few years, the fireworks show has been canceled more frequently in response to large fires in the region and dry conditions locally. The decision to host a fireworks show is a joint decision between the United States Forest Service, Vail Resorts, who provides the venue to shoot the fireworks from, and the town of Vail. Fuel moisture levels, long term weather forecast, fire department resources, USFS resources, and Vail Mountain resources all come into play as the fourth of July approaches. After the 2021 show was canceled due to dry conditions, staff was tasked with evaluating alternatives to the fireworks show. Laser shows and drone shows were the top options considered to replace fireworks, with both options being more costly but less reliant on long-term weather patterns and only impacted by rain at show time. Future Vail America Days The economic development team requests direction from the town council as outlined in the questions below about the parade and fireworks show. • What is the vision for the Vail America Days Parade? o How many floats? o What type of floats? o What type of groups are participating?  Are there necessary or desirable floats, for example a marching band, a group of children on decorated bikes? o Should the parade include several musical floats? How many? o How long should the parade last? o Should the town offer post-parade activities? Or is the parade enough until the evening fireworks show? • Fireworks Show - Evening Activation o Should fireworks be planned for July 4th, 2023, understanding the weather dependency, agencies involved, and possibility of cancellation? o If so, please consider:  If fireworks are planned and later canceled, the town should be able to offer small village activations such as silent disco. o If not, what would the council like to see? Council’s vision for an alternative to the fireworks show, should it be canceled, can be planned and budgeted for 2023.  Given the short time frame from cancelation to July 4th, the ability to plan and execute an alternative at scale is limited. Action Requested of Council Provide direction based on the above questions on the parade and fireworks show to enable staff to begin planning for the 2023 event. July 19, 2022 - Page 74 of 102 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Overview of the electrifying of the Vail Village S nowmelt Boilers P RE S E NT E R(S ): Greg Hall, Public Works Director, K risten Bertuglia Evironmental S ustainability Director AC T IO N RE Q UE S T E D O F C O UNC I L: No action at this time however in the evening session, there is an item related to the Village snowmelt system with a separate memo. B AC K G RO UND: The purpose of this item is to provide an overview of the process the town is undertaking to switch the energy source for the Vail Village snowmelt system from natural gas to electricity. The item includes: A n overview of the steps taken to date Further study and power agreements needed to implement the multi-year project. S TAF F RE C O M M E ND AT IO N: No action required at this time AT TAC H ME N TS: Description Staff Memo Natural Gas Chart July 19, 2022 - Page 75 of 102 To: Town Council From: Greg Hall, Department of Public Works, Stan Zemler Interim Town Manager, Kristen Bertuglia, Environmental Sustainability Director Date: July 19, 2022 Subject: Overview of the electrifying of the Vail Village Snowmelt Boilers I. PURPOSE The purpose of this item is to provide an overview of the process the town is undertaking to switch the energy source for the Vail Village snowmelt system from natural gas to electricity. The item includes:  An overview of the steps taken to date  Further study and power agreements needed to implement the multi-year project. II. BACKGROUND The Town of Vail has many snowmelt boiler systems throughout the Town. There are three types, those which operate off a building’s boiler, those of a small size single boiler which operate independently of the building’s boiler and finally the large snowmelt boiler plants. These boiler plants are sized for melting large areas of the villages, have multiple boilers and controls to undertake this task. It is these large systems which contribute the largest amount Greenhouse Gas Emissions (GHG) to the town’s inventory, preventing the town from making significant reductions in carbon dioxide (CO2) emissions to meet the town’s climate goals, and consistently resulting in a conditional certification through the Mountain Ideal standard as a Sustainable Destination. The Village snowmelt system was designed to operate in both an idle mode and a melt mode in order to provide a minimum water temperature to circulate through the snowmelt tubing. It was discovered after years of operating the Village system that the joints for the underground mains were of a metric size and the pipe is an imperial size resulting in a close fit, but not enough to avoid leaks. By running the system at the higher melt mode there is just enough expansion of the pipe to seal the leak, causing the system to run more inefficiently than in previous years to avoid the leakage of the water glycol solution. III. WORK COMPLETED TO DATE The Town of Vail staff have been working on a plan to replace the Vail Village Snowmelt boilers when they reach the end of their useful life. The main boiler plant of 5 boilers were installed in 2003 and 2004. The second boiler plant of 3 boilers was installed in 2007 and July 19, 2022 - Page 76 of 102 Town of Vail Page 2 2008. The Vail Town Council has directed staff to analyze and implement the replacement of these gas fired boilers with electric boilers. We have engaged consultants, manufactures as well as conducted meetings with Holy Cross Energy to better understand the full impact of such a transition. The initial studies of conversion determined it is a substantial undertaking, both in additional infrastructure and energy costs. The town has reviewed various options to have a renewal energy system operate with alternative fuels, solar, or ground source heat pumps as well as air sourced heat exchangers, which to this point has not produced results which are promising, There are many unanswered questions regarding the conversion from natural gas to electric boilers, size of the total electrical system for electric boilers, car charging and additional bus charging capabilities, total cost of running the system based on demand and rates. In order to better inform the town’s team as well as Holy Cross Energy on total load requirements, the Town of Vail initiated a smaller gas boiler conversion to an electric boiler last fall. The ongoing global supply chain issues caused a delay in installation, missing the winter snowmelt season. The purpose of the smaller installation was to acquire data on the energy demand use, as well as snowmelt capabilities. The Holy Cross hourly data establishes not only the usage but by rate structure (demand rates, off- peak operation, etc.) which is important to better understand the impacts to their system. Vail Village has two snowmelt plants. One operates with five 4.5 million BTU boilers and the second has three 4.5 million BTU boilers. In the initial search staff was unable to locate an electric boiler large enough to provide this energy output. Staff has since found a boiler which meets this energy output that also fits within the space available in the parking structures. Given the weight and size of the unit the structural integrity of the space will need to be verified by an engineer and assembly design will determine if building modifications will be required. IV. NEXT STEPS The next step is to install the new electric boiler in Lionshead this summer, obtain data needed to better understand the operating characteristics of energy use, energy costs reliability and performance. A concurrent study will be undertaken to further size the significant electrical system upgrades needed to power not only the electric boiler conversion but design a system which can be scalable to also handle the need in the future to provide significant additional car charging capabilities in the structure. As it stands the five boilers alone will require three systems of the equivalent size of electrical distribution of the town’s recently installed electric service for the bus barn electric charging system. This is a very large installation. Placement of the overall electrical system needed to power the electric boilers is challenging both from an aesthetic standpoint but more importantly finding a location near both the Holy Cross Energy system and the boilers themselves. Once we have determined the electrical supply and electrical system upgrades and site location around the structure needed to allow for the initial conversion as well as future charging expansion, pricing can be provided for this portion of the project in addition to the purchase and installation of the boilers. July 19, 2022 - Page 77 of 102 Town of Vail Page 3 The data obtained over the winter will be used to understand the variety of the demand, reliability of the system and initial pricing structure in negotiations with Holy Cross Energy for an appropriate electric utility rate and then extrapolate the use and cost to the larger system to understand the projected operating cost of the electric boilers. One item that continues to be broached is if there are secondary uses for the infrastructure being installed which can be a beneficial component for Holy Cross Energy in order to have the overall project meet the utility Beneficial Electrification guidance. Beneficial electrification is a term that refers to the emissions and cost reductions that result from replacing fossil fuels with electricity and helping to improve electric grid management. The term represents an effort to find a favorable balance between consumers, utilities, and the environment which therefore may qualify for potential grant funding, a favorable rate structure or infrastructure cost share arrangements which could be supported by Holy Cross through partnership. Determining whether there is a beneficial electrification qualification to develop an appropriate rate structure requires reliable data and long-term forecasting to ensure financial sustainability and guide future planning town wide. V. PROJECT TIMELINE Install Lionshead Snowmelt Boiler Summer 2022 Operate Lionshead Boiler and obtain operation Data Winter 2022/2023 Complete Electrical System Design Fall/Winter 2022 Analyze Data from Lionshead Boiler Summer 2023 Continue Negotiations with Holy Cross Energy on rates and Beneficial Electrification Fall 2023 Finalize Project Design and data on Capital and Operations based on Holy Cross Agreement Fall 2023 Bid and Award Project Winter 2023 Receive Boilers and long lead Equipment Spring 2024 Install first Boilers (minimum goal 25 % GHG reduction by 2025) Spring 2024 Install last Boilers (minimum goal 55 % GHG reduction by 2030) Spring 2028 July 19, 2022 - Page 78 of 102 Town of Vail Page 4 VI. ACTION REQUESTED BY COUNCIL No action at this time however in the evening session, there is an item related to the Village snowmelt system with a separate memo. VII. Attachment Greenhouse Gas chart July 19, 2022 - Page 79 of 102 YearTotal CO2e from all municpal operations (electric, nat gas, fleet fuels)Total Gas Usage (DTherm)CostC02 Equivalent (Metric Tons)Snowmelt Gas (Dtherm)Snowmelt Cost Snowmelt C02e (metric tons)Non Snowmelt (Dtherms)Non Snowmelt CO2e (Metric 2006 10829.64 46,055.90       395,292$        2,442               28,671            250,479$        1,520.14         17,385            922                  2007 10895.37 57,410.30       390,186$        3,044               40,917            259,035$        2,169.41         16,494            874                  2008 12105.20 82,562.92       609,915$        4,377               64,362            465,560$        3,412.48         18,201            965                  2009 11197.34 72,028.60       499,511$        3,819               54,602            375,214$        2,895.01         17,426            924                  2010 11367.66 75,235.00       426,525$        3,989               58,485            322,966$        3,100.87         16,750            888                  2011 11789.41 81,076.44       444,334$        4,299               60,661            324,132$        3,216.25         20,415            1,082               2012 10763.20 78,556.76       426,294$        4,165               61,843            306,044$        3,278.90         16,714            886                  2013 12176.93 107,687.92     545,236$        5,710               89,077            375,202$        4,722.86         18,611            987                  2014 11373.25 99,960.38       617,675$        5,300               80,986            458,766$        4,293.90         18,974            1,006               2015 10342.20 92,771.10       518,698$        4,919               73,053            403,913$        3,873.29         19,718            1,045               2016 11272.47 114,771.10     522,494$        6,085               93,885414,144$        4,977.78         20,886            1,107               2017 10814.24 113,930.82     566,041$        6,041               92,194            443,869$        4,888.13         21,737            1,152               2018 10560.23 107,587.60     542,151$        5,704               84,765            415,981$        4,494.24         22,823            1,210               2019 10024.53 122,754.10     564,543$        6,508               98,987            439,624$        5,248.30         23,767            1,260               2020 7988.05 109,749.50     517,344$        5,819               88,821            411,327$        4,709.29         20,929            1,110               July 19, 2022 - Page 80 of 102 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): J onathan S pence, Planning Manager AT TAC H ME N TS: Description July 6, 2022 D R B Meeting Results July 11, 2022 P E C Meeting Results July 19, 2022 - Page 81 of 102 D ESIG N R EVIE W B O AR D July 6, 2022, 2:00 P M Town Council Chambers and Virtual on Zoom 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_bA K S68B E Rc2RR1kKiF N6qg After registering, you will receive a confirmation email containing information about joining the webinar 1.2.Attendance Present: Erin I ba, Peter Cope, Doug Cahill, Kit Austin Absent: Kathryn Middleton 2.Project Orientation 2.1.Peak Agenda Review 3.Main Agenda 3.1.D R B22-0256 - Vail Mountain LL C Final review of a tree removal Address/Legal Description: 5127 Main Gore Drive North/ Lot 6, Block 1, Bighorn Subdivision 5th Addition Applicant: Vail Mountain LLC, represented by Old Growth Tree Service Planner: Greg Roy Erin I lba moved to table to J uly 20, 2022. Peter Cope seconded the motion and it passed (4-0). Absent:(1)Middleton 3.2.D R B22-0250 - Red Sandstone LL C Final review of a tree removal Address/Legal Description: 1159 Sandstone Drive/ Lot 5, Block 1, Lion's Ridge Loop Subdivision Filing 4 Applicant: RE D S A ND S TONE L L C W E A R TRAV E RS P E RK I NS LLC, represented by K H Webb Architects Planner: Greg Roy Erin I lba moved to table to J uly 20, 2022 D RB Meeting. Peter Cope seconded the motion and it passed (4-0). Absent:(1)Middleton July 19, 2022 - Page 82 of 102 3.3.D R B22-0232 - Dulce Perez-Abreu Residence Final review of an exterior alteration (stone veneer/slider door/chimney cap) Address/Legal Description: 2945 Manns Ranch Road B/Lot 4, Block 1, Vail Village Filing 13 Applicant: D ULC E P E RE Z-A B RE U RE V OC A B L E TRUS T, represented by Borgerson Design, I nc. Planner: Greg Roy Erin I lba moved to table to J uly 20, 2022. Peter Cope seconded the motion and it passed (4-0). Absent:(1)Middleton 3.4.D R B22-0201 - Diaz Fox Family Trust Final review of an addition Address/Legal Description: 1230 W esthaven Circle A & B/Lot 32, Glen Lyon Subdivision Applicant: Diaz Fox Family Trust & David Bradshaw, represented by Pierce Austin Archtects Planner: Greg Roy Erin I lba moved to approve with the findings that the applications meets 14- 10-2, 10-10-4, 10-10-5, and 10-10-8. Peter Cope seconded the motion and it passed (3-0). Abstain:(1)Austin Absent:(1)Middleton 3.5.D R B21-0485 - Concert Hall Plaza Final review of an exterior alteration (temporary patio enclosure) Address/Legal Description: 616 W est Lionshead Circle/Lot 1, Vail Lionshead Filing 4 Applicant: Concert Hall Plaza, represented by The Little Diner Planner: J onathan Spence Erin I lba moved to table to a date uncertain. Peter Cope seconded the motion and it passed (3-0). Abstain:(1)Austin Absent:(1)Middleton 3.6.D R B22-0234 - Gore Creek Plaza Final review of an exterior alteration (Sweet Basil/Mountain Standard canopies) Address/Legal Description: 193 Gore Creek Drive A & B/Lot Tract A, Block 5B, Vail Village Filing 1 Applicant: Gore Creek P Laza LLC, represented by Mauriello Planning Group Planner: J onathan Spence Erin I lba moved to table to J uly 20, 2022. Peter Cope seconded the motion and it passed (4-0). July 19, 2022 - Page 83 of 102 Absent:(1)Middleton 3.7.D R B22-0212 - Baker/Rocky Mtn Juniper/Russel Residences Final review of exterior alterations (stucco/siding/solar panels/decks/railings/roofs) Address/Legal Description: 1101 Vail View Drive A,B,C/ Lot 11, Casolar Vail I I Applicant: MI C HA E L I . B A K E R L I V I NG TRUS T, ROC K Y MOUNTA I N J UNI P E R LLC, W illiam Russell, represented by Pierce Austin Architects Planner: J onathan Spence Condition: Prior to submitting for an associated building permit, the applicant shall provide staff for review and approval a detail for the proposed railing and schematic landscape plan for the area near the southeast corner of the structure where the aspens are to be removed. Erin I lba moved to approve with a condition and the findings that the application meets 14-10-5, 10-10-2, and 10-10-6.. Peter Cope seconded the motion and it passed (3-0). Abstain:(1)Austin Absent:(1)Middleton 3.8.D R B22-0218 - Baker Residence Final review of an addition Address/Legal Description: 1101 Vail View Drive C/ Lot 11, Casolar Vail I I Applicant: MI C HA E L I . B A K E R L I V I NG TRUS T, represented by Pierce Austin Architects Planner: J onathan Spence Erin I lba moved to approve with the findings that the application meets 14-10- 4, and 14-10-5.. Peter Cope seconded the motion and it passed (3-0). Abstain:(1)Austin Absent:(1)Middleton 3.9.D R B21-0549.002 - Villa Cortina Final review of change to approved plans (columns) Address/Legal Description: 22 West Meadow Drive/ Lot, Vail Village Filing 2 Applicant: Villa Cortina, represented by Current Architects Planner: J amie Leaman-Miller Condition: This approval is conditional upon the resolution of all comments from the fire department. Erin I lba moved to approve with conditions, with the findings that the application meets 14-10-2, and 14-10-9.. Peter Cope seconded the motion and it passed (4-0). Absent:(1)Middleton 3.10.D R B22-0215 - Two Hearts LL C Final review of an exterior alteration (roof/patio/railings/windows/doors) July 19, 2022 - Page 84 of 102 Address/Legal Description: 2009 Sunburst Drive/ Lot 15, Vail Valley Filing 3 Applicant: Two Hearts LLC, represented by Nedbo Construction Planner: J amie Leaman-Miller Erin I lba moved to table to J uly 20, 2022. seconded the motion and it passed (4-0). Absent:(1)Middleton 4.Staff Approvals 4.1.D R B21-0394 - Gurrentz Residence Final review of an exterior alteration (deck) Address/Legal Description: 770 Potato Patch Drive Unit 3/Lot 6, Block 2, Vail Potato Patch Filing 1 Applicant: Kenneth Gurrentz, represented by Michael Hazard Associates Planner: J onathan Spence 4.2.D R B22-0032.001 - 5013 Snowshoe Lane LL C Final review of changes to approved plans (deck) Address/Legal Description: 5013 Snowshoe Lane/ Lot 24, Vail Meadows Filing 1 Applicant: 5013 Snowshoe Lane L L C, represented by Segerberg Mayhew & Associates Planner: J amie Leaman-Miller 4.3.D R B22-0064 - Hiley Residence Final review of an addition Address/Legal Description: 2195 Chamonix Lane Unit 9/Lot 2, Vail Heights Filing 1 Applicant: Brent & Karen Diane Hiley Planner: J amie Leaman-Miller 4.4.D R B22-0109 - Flowers Residence Final review of an exterior alteration (reroof) Address/Legal Description: 1220 Westhaven Lane Unit A/Lot 42, Glen Lyon Subdivision Applicant: David & I zabel Flowers, represented by Plath Roofing I nc. Planner: J onathan Spence 4.5.D R B22-0140 - Marmir Inc. Final review of an exterior alteration, (windows & ac units) Address/Legal Description: 131 West Meadow Drive 406/ Lot D1, Vail Village Filing 2 131 West Meadow Drive 203/ Lot D1, Vail Village Filing 2 Applicant: MA RMI R I NC A L B E RTO J . HA US E R, represented by Benchmark Custom Builders Planner: J onathan Spence 4.6.D R B22-0208 - Loro Piana July 19, 2022 - Page 85 of 102 Final review of sign application Address/Legal Description: 242 East Meadow Drive/ Lot Tract C, Block 5E, Vail Village Filing 1 Applicant: Loro Piana, represented by Colorado Sign I nstallations Planner: J onathan Spence 4.7.D R B22-0225 - Shaded Chalet LL C Final review of an exterior alteration (paint) Address/Legal Description: 5187 Gore Circle/ Lot 10, Block 3, Bighorn Subdivision 5th Addition Applicant: Shaded Chalet L L C, represented by Kristin Smith Planner: J onathan Spence 4.8.D R B22-0230 - Ogler Boutique Final review of sign application Address/Legal Description: 141 East Meadow Drive Retail Condo/Lot P & Tract C, Block 5D, Vail Village Filing 1 Applicant: S OLA RI S C OMME RC I A L OW NE R LLC, represented by Sinclair Building Architecture Design Ltd Planner: J onathan Spence 4.9.D R B22-0231 - Kjesbo Residence Final review of an exterior alteration (windows/stone veneer/stucco) Address/Legal Description: 2800 Aspen Lane B/Lot 11, Vail Village Filing 11 Applicant: Roland Kjesbo, represented by Nedbo Construction Planner: J onathan Spence 4.10.D R B22-0237 - 796B Potato Patch L LC Final review of an exterior alteration (A C Unit) Address/Legal Description: 796 Potato Patch Drive B/Lot 9, Block 1, Vail Potato Patch Filing 1 Applicant: 796B P OTATO PATC H L L C J E FF RE Y K. W HI TE, represented by R&H Mechanical Planner: J amie Leaman-Miller 4.11.D R B22-0269 - Bryan Family Enterprises L LL P Final review of a tree removal Address/Legal Description: 5107 Main Gore Drive North/ Lot 4, Block 1, Bighorn Subdivision 5th Addition Applicant: Bryan Family Enterprises LLLP, represented by Ceres Landcare Planner: Greg Roy 4.12.D R B22-0270 - F R E D E R IC K C. S TR E IC H TR U S T Final review of a tree removal Address/Legal Description: 5097 Main Gore Drive North/ Lot 2&3, Block 1, Bighorn Subdivision 5th Addition Applicant: FRE D E RI C K C. S TRE I C H TRUS T, represented by Ceres Landcare July 19, 2022 - Page 86 of 102 Planner: Greg Roy 5.Staff Denials The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. July 19, 2022 - Page 87 of 102 P L ANNI NG AND E NV I RO NM E NTAL C O M M IS S IO N J uly 11, 2022, 1:00 P M Town Council Chambers and Virtual on Zoom 75 S . Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar https://us02web.zoom.us/webinar/register/WN_tXL0eRs9QKieoSkwg888Jw After registering, you will receive a confirmation email containing information about joining this webinar 1.2.Attendance Present: Reid Phillips, Bill J ensen, Bobby Lipnick, Karen Perez, Brian Gillette, Henry Pratt and J ohn Rediker (arrived prior to worksession) Absent: None 2.Main Agenda 2.1.A request for the review of a variance from Section 12-6E-6 Setbacks, Vail Town Code, in accordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to allow for proposed improvements within the western side setback, located at 4250 Spruce W ay, Lot 1, Block 7, Bighorn Subdivision 3rd Addition, and setting forth details in regards thereto. (P E C22-0021) This application has been withdrawn. Applicant:Rawhide Equity Partners L L C, represented by Chalet Design Planner:J amie Leaman-Miller 2.2.A request for a recommendation to the Vail Town Council for a review of a Vail Land Use Plan map amendment, pursuant to Section 8-3, Amendment Process, Vail Land Use Plan, to change the designation of the proposed Lot 4, Middle Creek Subdivision, a Resubdivision of Tract A from Open Space to High Density Residential and setting forth details in regard thereto. (P E C22-0018) Applicant is requesting tabling to J uly 25, 2022 Applicant:Town of Vail, represented by Matt Gennett Planner:Greg Roy Brian Gillette moved to table to August 8, 2022. Reid Phillips seconded the motion and it passed (6-0). 2.3.A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town July 19, 2022 - Page 88 of 102 Code, to allow for the rezoning of the proposed Lot 4, Middle Creek Subdivision, a Resubdivision of Tract A from Natural Area Preservation to Housing District and rezoning an equal area of Tract A, Middle Creek Subdivision from General Use to Natural Area Preservation and setting forth details in regard thereto. (P E C22-0019) Applicant is requesting tabling to July 25, 2022 Applicant:Town of Vail, represented by Matt Gennett Planner:Greg Roy Brian Gillette moved to table to August 8, 2022. Reid Phillips seconded the motion and it passed (6-0). 2.4.A request for review of a Minor Subdivision, pursuant to Title 13, Chapter 4, Minor Subdivisions, Vail Town Code, to allow for a subdivision to create a new parcel, Lot 4, Amended Final Plat Middle Creek Subdivision, a Resubdivision of Tract A, and setting forth details in regard thereto. (P E C22-0020) Applicant is requesting tabling to J uly 25, 2022 Applicant:Town of Vail, represented by Matt Gennett Planner:Greg Roy Brian Gillette moved to table to August 8, 2022. Reid Phillips seconded the motion and it passed (6-0). 3.Approval of Minutes 3.1.Approval of Minutes Brian Gillette moved to approve. Reid Phillips seconded the motion and it passed (4-0). Abstain:(2)Perez, Pratt 4.Work Session 4.1. The West Vail Master Plan, adopted in November 2021, recommended two new zone districts. These new zone districts were envisioned to address areas of W est Vail with a high number of existing non-conformities, older structures, and proximity to transit. These two proposed zone districts, West Vail Multiple Family 1 and W est Vail Multiple Family 2, allow for higher levels of density to better match the existing built conditions and are meant to support growth in the number of deed restricted units in Vail. The analysis and presentation for this work session will focus on the implementation of West Vail Multiple Family 1 and the introduction of West Vail Multiple Family 2. Applicant:Town of Vail, represented by S E Group Planner:Matt Gennett Commissioner Rediker joins the meeting. Ellie Wachtel with S E Group gives a presentation. She addresses the July 19, 2022 - Page 89 of 102 changes from J uly 11th. She recaps the minimum density figures for the zone district from the previous meeting. She walks through example lots in the W est Vail Multiple Family 1 (W V MF 1) area. Gillette asks about the public comment that was received. Roy recaps the correspondence in regard to the property at 2059 Chamonix Lane. Gillette and Roy discuss requirements around deed restrictions. There is discussion regarding rebuilding a non-conforming structure in the event of a fire, and the requirements as to applications in those cases. The P E C requests staff brings up the nonconforming section to Town Council, specifically that the amount of time in the event of a disaster be extended to two years instead of one that someone must initiate rebuilding to be able to rebuild the existing conditions. Wachtel looks at the example sites with a parking ratio of 1.5 spaces per unit as opposed to 1 space previously. Pratt and Wachtel discuss the appropriate number for parking requirements. Pratt suggests tying the required parking to the unit size, Spence says a graduated system with GRFA could be looked at. Lipnick asks about site coverage considerations, W achtel and Spence talk about the potential appropriate zoning standard based on the examples provided. Commissioners and Spence discuss a density bonus, Spence clarifies that this is not a bonus but rather adjusting the density in the proposed zone district. Lipnick asks about the appropriate zoning requirement for landscaping. There is discussion as to the appropriate balance between zoning standards. Lipnick asks about potentially raising the required number of deed restrictions. Commissioners and Spence discuss the economics of that idea. Gillette talks about the deed restriction discussion as part of the master plan. Phillips says we have to strike the balance between financial feasibility and contributing to workforce housing. Perez and Pratt further address the master plan process. There is further discussion regarding the suitable parking requirements. Spence says there is hope the market may incentivize more spaces per unit than the minimum required. Wachtel says a greater parking area could be accommodated by lowering the landscaping requirements. Gillette asks for further numerical study of the parking requirements on the example lots. Rediker is also concerned about under-parking the area and thinks the requirements should match the rest of the town. Perez says decreased parking requirements in Denver did encourage people to use transit and own fewer cars. There is a balance there to be found. J ensen says it premature for the town to back off parking requirements, Vail is more of a rural environment. July 19, 2022 - Page 90 of 102 Wachtel presents on the proposed W est Vail Multiple Family 2 (W V MF 2) district. Wachtel walks through three examples of representative lots in the area. There is discussion about required deed restrictions on small lots. Rediker has some concerns about minimum density requirements. Roy suggests that if the minimum density requirement is 1, potentially that single unit would not have to be deed restricted. Pratt discusses the progression of E HU requirements in the town. He is concerned that there are situations in this area whereas proposed a single- family home would have to be redeveloped with a deed restricted single unit. Rediker says he does have some legal concerns; Roy says Staff can follow up on those. The commissioners express that the master planning process the intent was to incentivize redevelopment at higher density but there are concerns with a minimum density requirement. Roy suggests potential language about being able to redevelop to a minimum density or the existing density, whichever is less. Gillette talks about the existing character of the areas and balancing the proposals with that. There is discussion of the zoning maps in the master plan process. 5.Adjournment The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department July 19, 2022 - Page 91 of 102 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: C S E Meeting Minutes J uly 6, 2022 AT TAC H ME N TS: Description C S E Meeting Minutes 7-6-2022 D R AFT July 19, 2022 - Page 92 of 102 COMMISSION ON SPECIAL EVENTS MEETING Town Hall – Council Chambers with Zoom Option CSE Regular Meeting Minutes Wednesday, July 6, 2022 @ 8:30a.m.-10:30a.m. Roll Call CSE: Alison Wadey, Nick Conover, Douglas Smith, Marco Valenti, Staff: Mia Vlaar, Jeremy Gross, Abby Oliveira, Liz Gladitsch Attendees: James Deighan, Ryan Slater, Mike Thule, Allie Licata, Shelley Woodworth, Bryce Bastolich, Kim Nordquist, Mark Masters, Marly Linder, Elliot Jarnot, Chris Huntington, Sharon Schmidt, James Kenly, Kelsey Siggins 1. 60 day previews (30 Minutes) a. Oktoberfest • Partnering with Team Player Productions 1. TPP managing operations, Highline providing direction 2. No significant changes from past events. Looking at small layout changes to venue. • Motion to Release Initial Funding 1. Conover/ 2nd Valenti/unanimous b. Vail Wine Classic • Motion to Release Initial Funding 1. Smith/ 2nd Valenti/unanimous c. Vail Automotive Classic • Change to name to Vail Concours • Motion to Release Initial Funding 1. Conover/ 2nd Valenti/ unanimous d. Vail Gymnastics Invitational • Exceeded goal participate numbers already at 200 • Motion to Release Initial Funding 1. Valenti// 2nd Conover / unanimous e. Vail Rock Review • changed Name to Vail Youth Showcase • Have professionals to mentor with the children • 8-10 musical performers several local applicants • Motion to Release Initial Funding 1. Smith /2nd Conover/ Unanimous f. Triple Bypass – Kim Norquest • Motion to Release Initial Funding 1. Valenti/2nd Smith/ Unanimous 2. Event Recaps (40 Minutes) a. Vail Comedy Festival July 19, 2022 - Page 93 of 102 • Motion to Release Final Funding 1. Conover/2nd Valenti/ Unanimous b. TedXVail • Weather did lend to lower responses because it was so cold • Motion to Release Final Funding 1. Conover/2nd Smith/ Unanimous c. Vail Yeti • Great response and attendance for this 21/22 season • Motion to Release Final Funding 1. Valenti /2nd Smith/ Unanimous d. Steadman Clinic Vail Cup • Motion to Release Final Funding 1. Conover /2nd Valenti / Unanimous 3. Administrative Items (5 minutes) a. Upcoming Event Reminders b. Budget Update 4. New Funding Requests (20 Minutes) a. Climb it for Climate • September 24 at Berry Picker ending in Eagle’s Nest • Motion to Fund $25,000 with $10,000 conditional hold to be place pending AIPP review with the mural 1. Valenti / 2nd Conover/ Unanimous b. Vail Fine Arts Festival • Money would assist with keeping marketing efforts in line with previous years. Current property shifts have adjusted their revenue on vendors. • Motion to fund full in $10,000 1. Valenti / 2nd Conover/ Unanimous 5. Event Funding Review Update – Bruce Erley (10 Minutes) a. Provided update to CSE on research done to date. Discussed the asset list and valuation template. 6. Event Updates (10 Minutes) a. Vail Film Festival Date Change b. Vail Resorts Winter Event Whitepaper – Tabled to next meeting 7. Meeting Reports and Administrative Items a. Approval of the June meeting minutes • Motion to Approve 1. Valenti/Smith/Unanimous b. Town Council Meeting Report c. VLMDAC Meeting Report July 19, 2022 - Page 94 of 102 d. VEAC Meeting Report e. DSP Report 8. New Business (5 minutes) a. Summer ambient update Adjournment @10:55 a.m. July 19, 2022 - Page 95 of 102 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: East Vail Trails Summer 2022 Update AT TAC H ME N TS: Description East Vail Trails 2022 Summer Update July 19, 2022 - Page 96 of 102 To: Town Council From: Amanda Zinn, Welcome Centers Manager Date: July 19, 2022 Subject: East Vail Trails 2022 Summer Update I. OVERVIEW The third season of a collaborative effort to reduce crowding at the Booth Lake trailhead in East Vail includes the following: • Booth Lake trailhead parking lot allows hiker drop-off and pick-up by private vehicles between June 3, 2022, through October 9, 2022. No parking, towing enforced • Lodging shuttle drop-off at the Booth Falls bus stop • No parking in the surrounding neighborhood or at Vail Mountain School, violators towed • Permanent restroom facilities, expected completion is now Spring 2023 • “Bus it to Hike it” campaign and HikeVail.net to encourage alternate trails and no parking at trailheads • Trail Host volunteers to assist with wayfinding and outdoor stewardship II. EAST VAIL TRAIL COUNTS Trail counts determined by USFS trail counters JUNE 2020 JUNE 2021 JUNE 2022 BOOTH 8175 6020* 3935 PITKIN 1037 1002 578 BIGHORN 960 687 629 GORE 2370 1963 1251 *Based on extrapolation of others trails to account for missing data from June 1-15, 2021 III. NEIGHBORHOOD PARKING VIOLATIONS May 1, 2022, through July 12, 2022 • Vehicles ticketed: 76 • Total vehicles towed: 61 • Vehicles towed at Booth Creek Park: 51 • Other trailhead parking issues: None July 19, 2022 - Page 97 of 102 IV. BUS RIDERSHIP The Bus it to Hike it campaign encourages trail users to take the free bus to East Vail trailheads. Ridership continues to be high. Booth Falls bus stop is the second highest ridership stop for the outlying routes behind the Vail Transportation Center. Ridership counts May 2022 – June 2022 • VTC on eastbound: 8,776 • Booth Falls off eastbound: 2,700 • Booth Falls on westbound: 2,092 V. HIKEVAIL.NET • 2,271 visitors since April 1, 2022 • 1,714 (75.47%) were first-time visitors • 3:06 minutes average time • 2.96 average pages viewed per session • 490 QR scans on trailhead signage and bus ads • July 26 and July 30 highest days with 29 scans each day VI. BOOTH LAKE TRAILHEAD PERMANENT RESTROOM All site work including utilities, installation of the building foundation, and parking lot paving/grading is complete. Unfortunately, production of the new restroom has been delayed by the factory. Drawings are complete, and it is projected they will start fabrication in September. However, there is no estimated delivery date, and staff anticipates the new restroom will be fully completed by spring 2023. VII. SHIFT EBIKE SHARE PROGRAM EAST VAIL RIDERSHIP The Shift Bike electric bike share program kicked off June 7. It has seen great ridership numbers in its first month with 2,500 rides over 7,000 miles. A hub station was placed at Booth Lake trailhead to encourage trail users to “Bike it to Hike it” as an alternative to taking the bus. In the first month of the program, 34 rides started or ended at Booth Lake trailhead, most starting or ending at the Vail Transportation Center hub station. Additional marketing will be done to encourage use of the Shift Bike Program to access Booth Lake trail. Currently, there are two other East Vail stations. The Pitkin Creek bus stop hub station has had 167 trips start or end at that location and Bighorn Park has had 97 trips start or end there. If Shift Bike is expanded in 2023, additional hub stations can be considered at other popular East Vail trailhead locations. VIII. VAIL MOUNTAIN SCHOOL PARKING LOT UPDATE The Vail Mountain School representative reports a significant decrease of hiker parking. Over the 4th of July holiday weekend, staff turned away about 100 hikers daily. They recently have reinstalled a counter to help determine the public usage of the lot. July 19, 2022 - Page 98 of 102 IX. GORE TRAILHEAD PARKING MANAGEMENT UPDATE Staff met with USFS personnel on Monday, July 18 to discuss a bus turnaround, future parking, and operations. A design for the turnaround will be submitted to CDOT for review. X. TRAIL HOSTS UPDATE The Trail Host season is from June 24, 2022, through September 4, 2022. Observations from the hosts are: • Hikers are more spread out among the East Vail trails • Booth Lake is still the busiest trail • Increase of hikers using the bus to access all the East Vail trails For questions, please reach out to Amanda Zinn, azinn@vailgov.com or 970-376-1754. July 19, 2022 - Page 99 of 102 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A ppointment of a P E C member to the Open L ands Board July 19, 2022 - Page 100 of 102 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: 1 . C.R.S . §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property and C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of potential real property acquisition by the Town and real property acquisition; and 2. C.R.S . §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of Town of Vail Town Manager search P RE S E NT E R(S ): Matt Mire, Town Attorney July 19, 2022 - Page 101 of 102 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Recess 4:50 pm (estimate) July 19, 2022 - Page 102 of 102