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Home My WebLink About00. CSE Agenda and Materials1.Event Previews 1.a 60 Day Event Preview - Cindy Eskwith Soccer Tournament 5 Min 2.Event Recaps 2.a Event Recap - Vail Whitewater Race Series 15 Min 2.b Event Recap - Vail Art Festival 15 Min 3.Information Update 3.a Special Event Funding Model Recommendation and Discussion - Bruce Erley 45 Min 3.b CSE Budget Up 3.c Review of 2022/20223 Winter Special Events Plan 15 Min 4.Meeting Reports Update on past Town Meetings. Town Council, VLMDAC, VEAC, etc. 5.Approval of the Minutes 5.a Approval of the minutes from July 6, 2022 6.New Business 7.Adjournment COMMISSION ON SPECIAL EVENTS MEETING CSE Regular Meeting Agenda Vail Town Council Chambers 8:30 AM, August 3, 2022 60DayEventPreview Vail Soccer Club.pdf 2022 WW CSE Recap.pdf VAF2022 Event Recap.pdf CSE Budget Update August 22.pdf 00. CSE DRAFT MInutes 07-06-2022.pdf Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. 1 Form Name: 60 Day Event Preview 2022 Submission Time: July 29, 2022 9:52 pm Browser: Chrome 103.0.0.0 / OS X IP Address: 73.243.118.220 Unique ID: 991611577 Location: 39.6382, -106.6206 Event Name Cindy Eskwith Memorial Vail Cup Soccer Tournament Name Lisa Reeder Email tournament@vailsoccer.com Original Event Date Oct 01, 2022 Current Start Event Date Oct 01, 2022 Current Event End Date Oct 02, 2022 Original Estimated Event Attendance/Capacity 10000 Current Estimated Event Attendance/Capacity 10000 Original target audience demographic (where were people coming from or where were you marketing) Colorado, Utah, Arizona, Wyoming Current target audience demographic.Same as above Original Event Location Eagle County Current Event Location Eagle County Describe and changes that are being made to the event as proposed in your RFP. Everything is on target, registration, lodging, demographics, attendance etc. FIRST PAYMENT Upload 1st Invoice https://www.formstack.com/admin/download/file/13119051538 Upload 2nd Invoice https://www.formstack.com/admin/download/file/13119051539 2 Event Recap: 2022 Vail Whitewater Series 3 2022 Vail Whitewater Series: Tuesdays May 10 –June 7 Office: 970-479-2280 bpappas@vailrec.com jrabinowitz@vailrec.com 2 4 Overall Event Highlights & Successes 3 •2022 saw record participation by one participant over 2021 record year •Positive feedback from participants, many returning participants year after year •Received coverage in local television (TV8), and newspaper (Vail Daily) •Strong merchandise contributions from local & national sponsors and equipment providers •Overall safe and efficient event operation, no issues with traffic, safety, local construction, residents, county health protocols, etc. •2022 saw the return of race supplied rafts that enhanced the quality of the event for all involved 5 Estimated Attendance Results -Spectators 4 Estimated spectators: 100-200 per week Spread out through Blu’s Beach, International Bridge and Restaurant Decks. 6 Participant Attendance 5 Race 2013 2014 2015 2016 2017 2018 *2019 2020 2021**2022 Race 1 25/34 38/47 37/46 42/57 39/52 49/65 48/68 Race 2 28/38 41/50 25/33 38/55 46/65 53/64 60/80 Race 3 29/37 28/36 33/43 43/62 40/50 30/30 54/70 45/59 Race 4 36/43 33/41 35/43 35/43 38/48 28/28 61/79#46/63 Race 5 25/31 47/57 50/59 54/71 68/92 30/30 45/60 57/69 Total 0 0 143/183 187/231 180/224 212/288 231/307 88/88 262/338 256/339 percent change over previous year 26%-3%28%7%N/A 10% (Boats per Race/ppl per race K & Sup=1, R2=2) Blue = Bad Weather *2018 Stagnant single boat racers from 2017, down slightly from 2016 increase is entirely R2 2020 No 2 man rafting COVId **2021 Pushed back a week due to low water so race 4 is race before Mtn Games/limited rafts each week # Down river before Mtn Games 7 Attendee Profile Results 6 Geographic Breakdown of Participants: Vail:16% Other Eagle County:44% Colorado:34.5% Out of State and International: 5.5% Biggest growth in 2022 was participation from other parts of the state. People from all over the front range, Buena Vista Area, Roaring Fork and Summit County. What we did not see in 2022 was a spike in out of county registration the race before the Mountain Games. 8 Event Strengths & Weaknesses 7 Strengths: •Nimble enough to adapt and come up with solutions and a format to be able to offer racing in most water levels •Continued positive feedback from participants and spectators •Well rounded participation ages 12 –60 •Able to adapt systems to fit the needs of our event •After party participation at nearly 100% of participants along with many of the spectators 9 Event Strengths & Weaknesses 8 Weaknesses: •Without CSE support, this is event is not financially viable: -By the event’s nature (course length, timing) participation growth can not be infinite. While there is room to increase race participation, growth needs to come from spectator participation through ancillary event enhancements and sponsorship activation. -Whitewater competition is a relatively niche sport and participants are challenged by price increases. Even with entry fee (2021 cost = $16/person) competitor field is small •Off-season scheduling, poor weather and river flows can limit course options and deter participants/spectators Steps towards improvement: •Continued marketing outside of Eagle County to increase destination participation •More ancillary activities (e.g. live music, freestyle demos, equipment demos,) to increase spectators and sponsors 10 Vail Brand Compatibility The Premier International Mountain Resort Community 9 Event support the Vail Brand: ▪This event connects the local community ▪Location of the event can be easily accessed by athletes, visitors, spectators ▪The location promotes the natural beauty of the Vail Village, Gore Creek and the Vail Whitewater Park. ▪Talented MC is informative to spectators/visitors about race format, sponsors, local businesses, future events etc. 11 Community Contribution 10 Event impact on Vail’s sense of community: ▪Events gave members of the community a reason to gather in Vail Village during what is considered an off‐peak time period ▪Used partnership dollars to buy prizes form Vail businesses ▪Relaxed, family‐friendly atmosphere encouraged spectators to linger and participants to bring family members ▪Viewing from International Bridge is easily accessible for people of all ages ▪Lively after parties at Vail establishments including El Segundo, Pazzo’s and Altitude Club 12 Participant Feedback 11 Trinity Anne Wall Vail Rec District sure knows how to put on a race!!!! I’ve been to whitewater races all around the country as a participant and a sales rep. No one puts on a smoother race than the VRD -Chris Johnson 13 Topline Marketing Efforts 12 14 Topline Marketing Efforts 13 Print Advertisements •Vail Daily TV / Radio Advertisements & Live Mentions •TV8 Out & About •KZYR •KSKE Posters •Distributed to Vail Valley hot spots, Denver/Front Range Rafting Outfitters •Postcard invites to local raft shops Emails Blasts Social Media •Geo-targeted Facebook ads •Sponsored Instagram posts Radio Ad 15 Potential for Growth & Sponsorships/Media Exposure 14 ▪Increased use of social media (Facebook, Instagram, Twitter etc.) ▪Potential partnering with businesses closest to Gore Creek to help promote spectator viewing and spending ▪Increased regional marketing will draw more participants ▪Cross promotions with other non-competing whitewater events ▪Central location in Vail Village is attractive to potential sponsors looking to increase visibility in Vail 16 Sustainability Efforts 15 What measures were taken at your event to support the environmentally friendly goals of the Town of Vail? ▪Participants encouraged to carpool ▪New race bibs don’t require a paper bib. ▪No use of disposable plastic water bottles ▪Minimal waste produced at events The Town of Vail is committed to the stewardship and protection of our unique mountain environment. In consideration of both our local and global impacts and opportunities, our environmental vision is to demonstrate and promote:renewable energy, resource efficiency, ecosystem protection, and community awareness and education. 17 Event Budget 16 * Event producer to attach detailed budget for recap Total Income $12,350.00 $0.00 Tickets/Admissions Estimated Actual Estimated Actual 10 Kayak/SUP @ $20.00 $200.00 25 Raft @ $28.00 $700.00 30 Series Kayak/SUP @ $55.00 $1,650.00 10 Series Raft $80.00 $800.00 $3,350.00 $0.00 F&B/Merch/Concessio ns Estimated Actual Estimated Actual 0 Food $5.00 $0.00 0 Beveridge $2.00 $0.00 0 Branded event merch $1.00 $0.00 0 <Insert Other> @ $0.00 $0.00 $0.00 $0.00 Sponsorshi p Estimated Actual Estimated Actual 0 Title (CSE funding)$0.00 $7,000.00 0 Presenting $0.00 $2,000.00 0 Supporting $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 $9,000.00 $0.00 2022 Vail Whitewater Series > Expenses Please complete the budget template with all event related expenses. If the categories are not relevant, you can skip or rename them. Estimated Actual Total Expenses $12,148.00 $0.00 Site/Location/Operations Estimated Actual Food & Beverage Estimated Actual Rental fees $0.00 Catered/provided Food & Beveridge $225.00 Insurance $0.00 Cost of Goods Sold (concessions)$0.00 Sound/AV $0.00 <insert Other>$0.00 Construction or Equipment $5,048.00 <insert Other>$0.00 Trash/Composting $0.00 Total $225.00 $0.00 Utilities $0.00 Labor (safety boaters + event staff)$3,675.00 Program/Lodging Estimated Actual Traffic Control $0.00 Entertainment $375.00 Banners -Printing & Speakers $0.00 Signage $0.00 Travel $0.00 <insert Other>$0.00 Hotel $0.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 Total $8,723.00 $0.00 Total $375.00 $0.00 Marketing Estimated Actual Prizes Estimated Actual Advertising -Radio $300.00 Prizes $750.00 Advertising -Print $1,000.00 Cash Purse $0.00 Advertising -Social Media $500.00 Total $750.00 $0.00 Public Relations $0.00 Sales Team Expenses $0.00 Media TV, Production & Distribution $0.00 Graphic Design $0.00 $0.00 Website $0.00 $0.00 Collateral Materials $0.00 Printing $275.00 OOH Advertising $0.00 $0.00 Sponsorship Fullfilment $0.00 $0.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 Total $2,075.00 $0.00 18 Event Budget Detail 17 Revenue 2022 Actual Comments CSE 7000 Cash Sponsorship 2000 Entry Fees 4025 Total Revenue 13025 Expenses Contract labor 1800 Safety boater 3/race + MC Prizes 601 Advertising 1970 Event Staff 2468 Does not include Alpine or VRD FT Staff Food 280 Operating Supplies 800 Printing 275 Posters, reg forms etc. Total Expenses 8194 Net 4831 19 Questions and Comments? 18 20 Event Recap: 2022 Vail Arts Festival Cultural, Recreational & Community Category August 3, 2022 21 Vail Arts Festival: June 17-19, 2022 Laurie Asmussen Phone: 970.376.3756 laurie@vailartsfestival.com 2 22 Overall Event Highlights & Successes 3 •The overall event successes included: •Overall attendance was estimated at 16,135 over three days, a nearly 20% increase over 2021 •Event scheduled on same weekend as opening of Vail Mountain and gondola assisted with strong attendance •Event layout designed with promotion of businesses in Lionshead village as the top priority •Elevated marketing program to increase exposure to potential attendees via Comcast advertising within targeted areas. 23 Attendance Estimate 4 •Estimated attendance: 16,135, a 19% increase over 2021 •Number/percentage of people who came specifically for event: 35% •Number/percentage of first-time attendees: 68% 24 Visitor Type 5 •57.1% of visitors were from Colorado •Texas, Florida and California were the next highest states of origin •Median household income for all visitors: $83,485 •Attendee age group breakdown: 18-24 8% 25-34 15% 35-54 32% 55+27% 25 Event Strengths & Weaknesses 6 •Over 150 applications to exhibit for 68 slots in the 2022 Festival. •350 Children’s Take-home art kits were distributed to youngest Festival- goers. •Our goal is to improve guest experience by adding additional event elements that encourage them to stay in Lionshead longer, such as music and family entertainment in Arrabelle at Vail Square. •How did this year’s event compare to previous years? Attendance was 20% higher than in 2021. An intimate show with 68 exhibitors allowed for ease of access through the Lionshead Mall. We had a few merchants come out and exhibit items sold in their shops. 26 Vail Brand Compatibility 7 •The Festival continued to elevate the jury process included outreach to new artist applicants and evaluation of all applications and discussions regarding recruitment and fit with Vail brand. •Continued focus on site layout/Festival improvements meant to enhance guest experience and compliment existing businesses and activities Brand Positioning: •Town of Vail: The Premier International Mountain Resort Community •Vail Mountain: Like nothing on earth 27 Community Contribution 8 •How did the event impact Vail’s sense of community? Collaborated with artists to lay out the site to create more room for guests to move through site and access retail and restaurants during event hours.Also worked closely with Arrabelle staff to allow for outdoor dining areas for take out meals. Event goals each year are to welcome guests to meet the artists and enjoy the process of creation of collectible art. The Vail Arts Festival contributes annually to the Battle Mountain High School baseball program,whose players assist each year with artist load-in and load- out. 28 Topline Marketing Efforts 9 •Video advertising campaign shown on Comcast channels targeting guests to Vail, residents of Southwest and central-East Denver on a variety of Comcast channels, over a three-week period, resulting in an increase of 81% new users to vailartsfestival.com during the month of June. •Advertising in Vail Daily and on local radio during the three weeks leading up to the Festival dates, also contributed to the increase in new users of vailartsfestival.com. •Inclusion on DiscoverVail .com •Please attach complete marketing plan to end of presentation. 29 Potential for Growth & Sponsorships/Media Exposure 10 •How do you see the event evolving or growing next year? Growing the number of artists as the site plan allows and adding additional guest attractions such as static displays, music and wine tasting. •What sponsors do you plan to target next year? (Including existing and potential sponsors) We want to incorporate new sponsors and will continue to pursue throughout the year leading up to the event date •How will you leverage media exposure and extend the marketing reach next year? If budget is increased, front range targeted advertising would be purchased 30 Sustainability Efforts 11 •What measures were taken at your event/program to support the environmentally-friendly goals of the Town of Vail? Reusable shopping bags were used; All merchandise was put into reusable bags; posters were sold including paper tube, no bags. •What waste reduction methods were used during your event/program? We worked closely with TOV public works to offer recycling and trash containers throughout site. Our team also worked with Arrabelle at Vail Square staff to sort and dispose of recycling and trash. •How could you improve on sustainability efforts for next year’s event? By following any initiatives set forth by the Town of Vail The Town of Vail is committed to the stewardship and protection of our unique mountain environment. In consideration of both our local and global impacts and opportunities, our environmental vision is to demonstrate and promote: renewable energy, resource efficiency, ecosystem protection, and community awareness and education. 31 Event Budget 12 * Event producer to attach detailed budget for recap Item $ Total Event Budget:$36,600 CSE Funds:$6,000 Cash Sponsorship (not CSE):-0- In-kind Sponsorship:-0- Marketing Budget:$9,700 Profit & Loss:$2,150 How did you use the CSE funds? (marketing, operations, staff, venue, etc.) Staffing, operations, event supplies, signage 32 Budget: $759,648Event Name Producing Entity Event Start Date Event End Date $ Request Approved 2022 Funding Vail Yeti Hockey Club Vail Yeti Hockey 1-Nov-21 26-May-22 $ 20,000.00 $ 18,000.00 Vail Comedy Show Mark Masters 1-Jan-22 31-Dec-22 $ 9,600.00 $ 9,600.00 Steadman Clinic Vail Cup Ski & Snowboard Club Vail 4-Jan-22 24-Mar-22 $ 5,000.00 $ 5,000.00 Legacy Fighting Alliance Legacy Fighting Alliance LLC 7-Jan-22 23-Dec-22 $ 20,000.00 $ 17,000.00 Winter Mountain Games Preview Vail Valley Foundation 25-Feb-22 27-Feb-22 $ 150,000.00 $ 50,000.00 Taste of Vail Taste of Vail 6-Apr-22 9-Apr-22 $ 48,000.00 $ 48,000.00 Powabunga Music FestivalFull Send Productions15-Apr-2217-Apr-22 $ 300,000.00 $ - Vail Whitewater Series Vail Recreation District 10-May-22 7-Jun-22 $ 7,000.00 $ 7,000.00 Vail Comedy Festival Mark Masters Comedy27-May-22 29-May-22 $ 35,000.00 $ 35,000.00 Vail King of the Mountain Volleyball Volleyball Of The Rockies 15-Jun-22 19-Jun-22 $ 15,000.00 $ 12,000.00 Vail Arts Festival Eagle Valley Events, Inc. 17-Jun-22 19-Jun-22 $ 6,000.00 $ 6,000.00 Vail Farmers' Market & Art Show Vail Farmers' Market 19-Jun-22 2-Oct-22 $ 45,000.00 $ 45,000.00 Vail Lacrosse Tournament Colorado Lacrosse LLC 21-Jun-22 23-Jun-22 $ 7,000.00 $ 7,000.00 Vail Craft Beer Classic Team Player Productions 24-Jun-22 25-Jun-22 $ 50,000.00 $ 40,000.00 Vail Lacrosse Shootout International Lacrosse Promotions, Inc. 26-Jun-22 4-Jul-22 $ 25,000.00 $ 15,000.00 Vail Farmers Market Farm to Table Dinner Series Vail Farmers' Market & Art Show 8-Jul-22 19-Aug-22 $ 12,000.00 $ 12,000.00 Fred Ammer Vail Invitational Soccer Tournament Vail Valley Soccer Club 22-Jul-22 24-Jul-22 $ 20,000.00 $ 10,000.00 Kick It 3v3 National Championships ] Big Ticket Sports LLC 28-Jul-22 31-Jul-22 $ 35,000.00 $ 15,000.00 Vail Skating Festival's Summer Training Camp Shipstad Skating Instruction INC 28-Jul-22 30-Jul-22 $ 3,000.00 $ - Kids Adventure Games Kids Adventure Games, LLC 10-Aug-22 14-Aug-22 $ 35,000.00 $ 30,000.00 Vail Rock Revue Mr. Anonymous Philanthropic Society 11-Aug-22 13-Aug-22 $ 80,000.00 $ 20,000.00 Vail Wine Classic Team Player Production 11-Aug-22 14-Aug-22 $ 50,000.00 $ 40,000.00 The Triple Bypass Team Evergreen Cycling 20-Aug-22 20-Aug-22 $ 50,000.00 $ 15,000.00 Gourmet on GoreHighline Sports & Entertainment 2-Sep-22 4-Sep-22 $ 45,000.00 Canceled by James $30,000 Vail Oktoberfest Highline Sports & Entertainment 9-Sep-22 11-Sep-22 $ 75,000.00 $ 55,000.00 Vail Automotive Classic / Vail Concours Vail Automotive Classic 16-Sep-22 18-Sep-22 $ 10,000.00 $ 5,000.00 Vail Gymnastics Classic Vail Recreation District 16-Sep-22 18-Sep-22 $ 9,000.00 $ 8,000.00 Vail Film Festival Colorado Film Institute 23-Sep-22 26-Sep-22 $ 45,000.00 $ 25,000.00 Vail-Beaver Creek Restaurant Week Vail Chamber and Business Association 24-Sep-22 2-Oct-22 $ 15,000.00 $ 12,000.00 Cindy Eskwith Memorial Vail Cup Soccer Tournament Vail Valley Soccer Club 1-Oct-22 2-Oct-22 $ 15,000.00 $ 15,000.00 43rd Annual Vail Sportsmanship Tournament Vail Mountaineer Hockey Club 4-Nov-22 20-Nov-22 $ 10,000.00 $ 8,860.00 Magic of Lights Vail Valley Foundation 15-Nov-22 3-Jan-23 $ 50,000.00 Night of Excellence Starting Hearts 18-Nov-22 18-Nov-22 $ 6,300.00 $ - Powabunga Music Festival Full Send Productions 9-Dec-22 11-Dec-22 $ 300,000.00 $ - Vail Skating Festival Full Send Productions 22-Dec-22 23-Dec-22 $ 20,000.00 $ 12,000.00 Climb it for Climate Walking Mountains $ 35,000.00 $ 35,000.00 Vail Fine Arts Festival Art on the Rockies $ 10,000.00 $ 10,000.00 Subtotal: CSE FUNDING $ 632,460.00 Budget Available $ 127,188.00 CSE: 132-6300.71.0133 CSE Meeting Expenses 132-6300.72.16 $ 2,000.00 CSE Survey- 132-6300.72.16consulting: $30000-$40000 $ 52,000.00 TOTAL CSE FUNDING $ 64,000.00 Budget: $154,530Event Name Producing Entity Event Start Date Event End Date $ Request Approved 2022 Funding The Disappearing Alpine Betty Ford Alpine Gardens 3-Nov-21 31-Oct-22 $ 30,000.00 $ 22,000.00 Through the Lens (TTL) and Olympic Watch Parties (OW) Colorado Snowsports Museum 1-Dec-21 15-Apr-22 $ 9,000.00 $ 7,000.00 Vail Symposium 2022 - Winter and Summer lecture series Vail Symposium 1-Dec-21 18-Nov-22 $ 33,000.00 $ 31,000.00 Mountain Youth Family Education Programs Mountain Youth 1-Jan-22 31-Dec-22 $ 4,000.00 $ 4,000.00 Community Art Events for the Town of Vail Alpine Arts Center 1-Jan-22 31-Dec-22 $ 15,000.00 $ 14,000.00 Vail Valley Works - Professional Development Programming Vail Valley Partnership 1-Jan-22 31-Dec-22 $ 20,000.00 $ 10,000.00 Vail Veterans Program 2022 Winter (2) and Summer Programs (3) Vail Veterans Program 23-Jan-22 22-Jul-22 $ 20,000.00 $ 20,000.00 10th Mountain Parades Vail Resorts; Attn Jeff Wiles 29-Jan-22 4-Mar-22 $ 20,000.00 $ 18,530.00 TEDxYouth@Vail Vail Symposium 15-May-22 15-May-22 $ 3,000.00 $ 3,000.00 Resuscitation Academy Conference Starting Hearts 16-Jun-22 17-Jun-22 $ 5,000.00 $ - Summervail Art Workshop Legacy Project Vail Symposium 19-Jul-22 25-Jul-22 $ 20,000.00 $ 20,000.00 Summervail Art Workshop Legacy Project Summervail Art Workshop Legacy Project 19-Jul-22 25-Jul-22 $ 75,000.00 canceled 25000 Total E&E $ 149,530.00 $ 5,000.00 E&E Budget: 132-6300.74.05 Remaining Budget 34 COMMISSION ON SPECIAL EVENTS MEETING Town Hall – Council Chambers with Zoom Option CSE Regular Meeting Minutes Wednesday, July 6, 2022 @ 8:30a.m.-10:30a.m. Roll Call CSE: Alison Wadey, Nick Conover, Douglas Smith, Marco Valenti, Staff: Mia Vlaar, Jeremy Gross, Abby Oliveira, Liz Gladitsch Attendees: James Deighan, Ryan Slater, Mike Thule, Allie Licata, Shelley Woodworth, Bryce Bastolich, Kim Nordquist, Mark Masters, Marly Linder, Elliot Jarnot, Chris Huntington, Sharon Schmidt, James Kenly, Kelsey Siggins 1. 60 day previews (30 Minutes) a. Oktoberfest • Partnering with Team Player Productions 1. TPP managing operations, Highline providing direction 2. No significant changes from past events. Looking at small layout changes to venue. • Motion to Release Initial Funding 1. Conover/ 2nd Valenti/unanimous b. Vail Wine Classic • Motion to Release Initial Funding 1. Smith/ 2nd Valenti/unanimous c. Vail Automotive Classic • Change to name to Vail Concours • Motion to Release Initial Funding 1. Conover/ 2nd Valenti/ unanimous d. Vail Gymnastics Invitational • Exceeded goal participate numbers already at 200 • Motion to Release Initial Funding 1. Valenti// 2nd Conover / unanimous e. Vail Rock Review • changed Name to Vail Youth Showcase • Have professionals to mentor with the children • 8-10 musical performers several local applicants • Motion to Release Initial Funding 1. Smith /2nd Conover/ Unanimous f. Triple Bypass – Kim Norquest • Motion to Release Initial Funding 1. Valenti/2nd Smith/ Unanimous 2. Event Recaps (40 Minutes) a. Vail Comedy Festival 35 • Motion to Release Final Funding 1. Conover/2nd Valenti/ Unanimous b. TedXVail • Weather did lend to lower responses because it was so cold • Motion to Release Final Funding 1. Conover/2nd Smith/ Unanimous c. Vail Yeti • Great response and attendance for this 21/22 season • Motion to Release Final Funding 1. Valenti /2nd Smith/ Unanimous d. Steadman Clinic Vail Cup • Motion to Release Final Funding 1. Conover /2nd Valenti / Unanimous 3. Administrative Items (5 minutes) a. Upcoming Event Reminders b. Budget Update 4. New Funding Requests (20 Minutes) a. Climb it for Climate • September 24 at Berry Picker ending in Eagle’s Nest • Motion to Fund $25,000 with $10,000 conditional hold to be place pending AIPP review with the mural 1. Valenti / 2nd Conover/ Unanimous b. Vail Fine Arts Festival • Money would assist with keeping marketing efforts in line with previous years. Current property shifts have adjusted their revenue on vendors. • Motion to fund full in $10,000 1. Valenti / 2nd Conover/ Unanimous 5. Event Funding Review Update – Bruce Erley (10 Minutes) a. Provided update to CSE on research done to date. Discussed the asset list and valuation template. 6. Event Updates (10 Minutes) a. Vail Film Festival Date Change b. Vail Resorts Winter Event Whitepaper – Tabled to next meeting 7. Meeting Reports and Administrative Items a. Approval of the June meeting minutes • Motion to Approve 1. Valenti/Smith/Unanimous b. Town Council Meeting Report c. VLMDAC Meeting Report 36 d. VEAC Meeting Report e. DSP Report 8. New Business (5 minutes) a. Summer ambient update Adjournment @10:55 a.m. 37