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HomeMy WebLinkAbout2022-08-02 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Town Council C hambers and Virtual on Zoom 9:00 AM, August 2, 2022 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Executive Session 1.1.1. C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of Town of Vail Town Manager search; 2. C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property and C.R.S. §24-6-402(4) (e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of potential real property acquisition by the Town; 3. C.R.S. §24-6-402(4)(b) - to have a conference with the Town Attorney to receive legal advice on specific legal questions, C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators, and C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property on the topic of the acquisition of property described as East Vail W orkforce Housing Subdivision, Lot 1; East Vail Workforce Housing Subdivision, Tract A, and generally referred to as the Booth Heights Land Site; and 4. .C.R.S. §24-6-402(4)(b) - to have a conference with the Town Attorney to receive legal advice on specific legal questions on the topic of Town Council appeal procedures. 180 min. Presenter(s): Matt Mire, Town Attorney 2.Regular Afternoon Meeting will reconvene at 2:30 pm 3.Presentation / Discussion 3.1.Town Council and Vail Local Housing Authority J oint Meeting (Vail Home Partners) 60 min. Presenter(s): George Ruther, Housing Director and Steve Lindstrom, Chair, Vail Local Housing Authority Action Requested of Council: Respond to the 10 questions highlighted in the staff memorandum Background: A key component of the presentation will be to take a strategic look forward into 2022/23 and beyond for delivering on housing solutions in the Vail August 2, 2022 - Page 1 of 95 community. 3.2.Eagle Valley Trail 2024 15 min. Presenter(s): Kevin Sharkey, Eagle County Trails Manager and Erin Thompson, Fundraising Solutions Action Requested of Council: Listen to presentation and ask questions Background: Eagle County Trails Manager will present the next steps in completing the final four sections of the Eagle Valley Trail. 3.3.Review of Vail Town Council Action Plan I nitiatives (2022-2023) and Online Tracking Template 20 min. Presenter(s): Kathleen Halloran, Deputy Town Manager and Kari Mohr, Communications Graphic Design & Social Media Specialist Action Requested of Council: Staff is seeking feedback from the Town Council on the Action Plan tracking template as well as review and/or modification of the initiatives listed. Background: Following the last Town Council retreat on February 8, 2022, a list of Action Plan I nitiatives for 2022-2023 was developed and later reviewed by Town Council on May 17, 2022. This included documentation of multiple initiatives identified within the four areas of focus: Community, Economy, Environment and Experience. Since that time, staff has drafted an online tracking system and proposes to use a variation of this template as a tool to measure progress toward the multiple initiatives based on review and feedback by Town Council. 4.D R B / P E C Update (5 min.) 4.1.D RB / P E C Update Presenter(s): Greg Roy, Senior Planner 5.Information Update 5.1.J uly Revenue Update 5.2.V LMD A C Minutes J uly 2022 5.3.V LHA J une 28, 2022 Minutes 6.Matters from Mayor, Council and Committee Reports (10 min.) 7.Recess 7.1.Recess 4:20 pm (estimate) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. August 2, 2022 - Page 2 of 95 Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 hour notification dial 711. August 2, 2022 - Page 3 of 95 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: 1. C.R.S . §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of Town of Vail Town Manager search; 2. C.R.S . §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property and C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of potential real property acquisition by the Town; 3. C .R .S. §24-6-402(4)(b) - to have a conference with the Town A ttorney to receive legal advice on specific legal questions, C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy f or negotiations, and/or instruct negotiators, and C.R.S . §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property on the topic of the acquisition of property described as E ast Vail Workforce Housing Subdivision, L ot 1; E ast Vail Workf orce Housing Subdivision, Tract A , and generally referred to as the Booth Heights L and Site; and 4 . .C.R.S. §24-6-402(4)(b) - to have a conf erence with the Town Attorney to receive legal advice on specific legal questions on the topic of Town Council appeal procedures. P RE S E NT E R(S ): Matt Mire, Town Attorney August 2, 2022 - Page 4 of 95 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Town Council and Vail L ocal Housing Authority J oint Meeting (Vail Home P artners) P RE S E NT E R(S ): George Ruther, Housing Director and Steve L indstrom, Chair, Vail L ocal Housing A uthority AC T IO N RE Q UE S T E D O F C O UNC I L: Respond to the 10 questions highlighted in the staff memorandum B AC K G RO UND: A key component of the presentation will be to take a strategic look f orward into 2022/23 and beyond for delivering on housing solutions in the Vail community. AT TAC H ME N TS: Description Vail Home Partners Memorandum 080222 August 2, 2022 - Page 5 of 95 75 South Frontage Road West Housing Department Vail, Colorado 81657 970.479.2150 vailgov.com MEMORANDUM To: Vail Town Council From: George Ruther, Housing Director Steve Lindstrom, Chair, Vail Local Housing Authority Date: August 2, 2022 Subject: Vail Home Partners – Delivering Housing Solutions Strategic Planning Joint Worksession I. Purpose The purpose of this memorandum is to provide questions to spawn discussion during a strategic planning worksession of Vail Home Partners, a collaboration of the Vail Town Council and the Vail Local Housing Authority. A key component of the presentation will be a strategic look forward into 2022/23 and beyond for delivering on housing solutions in the Vail community. II. Topics for Discussion The Vail Local Housing Authority and the Vail Town Council, collaborating as Vail Home Partners, have realized substantial success in delivering housing results in the Vail community. Much of the success is attributed to thoughtful and strategic planning on behalf of the partners. Since adoption of the 2027 Vail Housing Strategic Plan and inception of the Town’s Housing Department, the Vail community has realized a 49% increase in the total number of deed-restricted homes available for year-round and seasonal residents. Today, more than 1,025 deed restricted homes are built or under construction in Vail. Looking forward into 2022 and beyond, four themes are likely to drive housing successes into the coming years. Those themes include a focus on the following: 1) Sustainability and Resiliency 2) Opportunity and Solutions, 3) Tools and Resources, & 4) Funding August 2, 2022 - Page 6 of 95 1). Sustainability and Resiliency The availability and attainability of housing impacts many aspects of sustainability and resiliency of the Vail community, including environment, economy, and the community. As noted by the Vail Town Council, housing is infrastructure in Vail. As infrastructure, the availability of homes becomes the common thread that ties each of these aspects of sustainability and resiliency together. In addressing sustainability and resiliency of community character, the environment, and the economy, density of development, when done right, becomes a valuable ally. Density done right creates community, ensures critical mass, improves public transit operations, reduces the cost of delivery of services, optimizes already scarce land resources, lessens vehicle miles travelled, creates economies of scale for development, maintains community character and scale, etc. 2). Opportunities and Solutions The Vail community and region is filled with new opportunities to advance the Town’s adopted housing goal. Consistent with Vail’s “all of the above” approaches to delivering homes, which includes developments, programs, and initiatives, the following opportunities and solutions exist to increase the supply of deed-restricted homes in the coming years: Developments In town: • East Vail CDOT parcel (10 to 15 homes) • Public Works facility (130 to 150 homes) • West Middle Creek (TBD) • Civic Area (TBD) • Cascade tennis court site (TBD) • Timber Ridge Village Apartments (200 homes min.) • West Vail neighborhoods (TBD) • West Vail Commercial (TBD) Out of town: • Eagle-Vail State Land Board parcel (Phase 1 +200 to 250 homes) • Swift Gulch site (40 to 45 homes) • Traer Creek parcel (TBD) • Tract Y, Metcalf Road (+/- 54 homes) Programs • Vail InDEED Deed Restriction Purchase Program August 2, 2022 - Page 7 of 95 Town of Vail Page 2 • Vail InDEED Homebuyer Cash Offer Assistance Program • Vail InDEED Buydown Program • Town of Vail Internal Housing Program • Long-term Rental Property Owner Incentives • EHU Exchange amendments Initiatives • Amend commercial linkage, inclusionary zoning, and residential linkage • Utilization of deed-restricted assets as collateral for issuance of debt • Vail Housing 2027 Plan update • Vail Home Partners Housing Subcommittee • Remote working policy deed restriction qualifications • No Net Loss of Rental Homes 3). Tools and Resources • 2018 Town of Vail Housing Policy Statements • Knowledgeable and experienced staff with years of institutional knowledge • Well-established relationships with local, regional, and private-sector partners • Proven and demonstrated track record of delivering on housing successes • Vail Local Housing Authority 4). Funding In 2018, the Vail Town Council, in collaboration with the Vail Local Housing Authority, adopted 10 Housing Statements. Each of these statements is intended to articulate the measures the Vail Town Council will towards achieving the adopted housing goal. Of significance, Housing Policy Statements #4 and #10 state, “#4 Leverage Financial Strength – We will use our financial strength and acumento acquire deed-restrictions”, and “#10 Funding is Policy – The Vail Town Council will fund housing opportunities and solutions.” Sources of funding for housing opportunities and solutions include the following: • 0.5% dedicated sales tax • Bonding/Issuance of debt • Fund balance reserves • Private equity participation • Housing mitigation fees • Federal/state grants III. Questions for Vail Town Council/Vail Local Housing Authority Discussion August 2, 2022 - Page 8 of 95 Town of Vail Page 2 The Vail Town Council is preparing to adopt an updated action plan for the years 2022 through 2026. The adoption of an updated plan is anticipated to occur in the coming weeks. The action plan is likely to include specific recommendations for actions and priorities for implementation to achieve community objectives, including housing. According to the 2022 Vail Community Survey of Vail residents and business owners, increasing the supply and availability of homes for year-round and seasonal residents was identified as the #1 most critical issue facing the Vail community. To better articulate a vision and further inform the 2022 Action Plan, the Vail Local Housing Authority recommends the Vail Town Council considers providing responses to the following questions: 1. How should the estimated $3.5M to $4M funds collected annually from the 0.5% housing fund sales tax increase be invested to increase the supply of deed-restricted homes? $3.5M to $4M can service the debt on $20M to $30M, subject to terms. 2. How would the Vail Town Council invest $8M - $10M towards housing solutions if the funds were immediately available? What new opportunities would this investment in housing create? 3. What role, if any, does land banking play in the Town’s long-term strategic plan for housing? Historically, the availability of land has been a limiting factor in the Town’s ability to deliver housing results. Land banking could be in town or down valley. 4. What is the Vail Town Council’s vision for the future of housing in Vail? What role does partnering in housing solutions down valley play and how is it best to address the unintended consequences? What does a down valley partnership look like? 5. How best can the Vail Local Housing Authority participate in the redevelopment of the Timber Ridge Village Apartments? The leadership role of the VLHA in development of Middle Creek at Vail Apartments may be a worthwhile model to repeat. Whatever it is, the role should extend beyond accepting a fraction of an ownership interest in the development entity for the sole purpose of gaining property tax exemptions. 6. How can the Vail Local Housing Authority better assist the Vail Town Council in achieving its adopted housing goal? Are there additional actions the Authority should be taking or possibly pursuing differently? 7. What are the Vail Town Council’s preferred strategies for achieving its adopted housing goal? New development? Public partnerships? Private sector incentives? Deed restriction purchase? In-town or down valley? All of the above? 8. From a visioning perspective, what if housing became integral to Vail’s secret sauce to success? If housing is in fact infrastructure in the eyes of town leaders, August 2, 2022 - Page 9 of 95 Town of Vail Page 2 how do we leverage the availability and attainability of housing to give Vail a competitive edge amongst its peers and serve to provide the core for ongoing sustainability and stewardship efforts? The importance of delivering significant housing solutions appears foundational in the drafting of the Steward Vail Plan. 9. From a housing perspective, what is going to be different 5 to 7 years from now? What progress has the Town made towards achieving the housing goal? How have the conditions changed 10. What role, if any, does zoning reform and development review process amendments play in the Vail Town Council’s strategies for achieving the Town’s adopted housing goal? As a growing trend, more communities are looking to the zoning reform and change in process to help secure much needed housing in their respective communities. August 2, 2022 - Page 10 of 95 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Eagle Valley Trail 2024 P RE S E NT E R(S ): K evin Sharkey, Eagle County Trails Manager and Erin Thompson, Fundraising S olutions AC T IO N RE Q UE S T E D O F C O UNC I L: L isten to presentation and ask questions B AC K G RO UND: E agle County Trails Manager will present the next steps in completing the final four sections of the Eagle Valley Trail. AT TAC H ME N TS: Description Memo sample letter of support Case Statement presentation August 2, 2022 - Page 11 of 95 MEMORANDUM To:Vail Town Council From:Kevin Sharkey Date:July 20, 2022 Re:Eagle Valley Trail The Eagle Valley Trail is a paved, non-motorized multi-use transportation project that will connect the iconic Vail Pass and Glenwood Canyon trails. While those two trails were built in the 1970s, work started on connecting the communities in 1996. After 25 years, we are just 12 miles away from completion. Once completed, you will be able to ride your bike over 140 miles from Breckenridge to Aspen without ever having to get on a highway. Our goal is to complete the last 12 miles by 2024. Due to the mountain terrain, the last 12 miles are difficult and expensive: $38.2 million dollars. The last 12 miles are comprised of the following missing trail segments: ●Dotsero: 1.7 miles, approximately $2.6 million ●Horn Ranch to Edwards: 7.5 miles, approximately $26.2 million ●Eagle Vail and Dowd Junction: 1.5 miles, approximately $7.9 million ●Minturn Connection: 1.3 miles, approximately $1.5 million Funding for this project starts with Eagle County. In 2021, Eagle County issued Certificates of Participation using the main County campus buildings as collateral. As a result, Eagle County raised $22 million dollars toward completing the Eagle Valley Trail. In 2022, we launched a fundraising campaign after a feasibility study that showed the potential to raise up to $3 million dollars from individual donors and granting foundations. We are projecting that the remaining $13.2 million will come from small contributions from local government agencies, larger grants from private foundations, and state and federal programs. Here is how Vail can help: ●Sign a letter of support that we can use for various grant applications ●Contribute funds towards construction in 2023 and 2024 ●Allow Eagle County trail maintenance staff to install Eagle Valley Trail trail markers and trail etiquette signage in appropriate locations for safety and to raise awareness of the trail Please see our attached Fact Sheet and visit our website:eaglevalleytrail.org ECO Trails: the communities of Gypsum, Eagle, Avon, Vail, Minturn, Red Cliff and Eagle County working together to create a regional trail system ECO Transit & Trails, 3289 Cooley Mesa Road, PO Box 1070, Gypsum, CO 81637 tel:970/328-3523 August 2, 2022 - Page 12 of 95 Please put on letterhead if available Date Kevin Sharkey Trails Program Manager Eagle County ECO Trails 3289 Cooley Mesa Road Gypsum, CO 81637 RE: Complete the Eagle Valley Trail Dear Kevin, Please accept this letter of support for completing the Eagle Valley Trail. We appreciate Eagle County’s $22 million contribution towards the project and are committed to contributing funds for construction in 2023 and 2024. We believe the trail will benefit all residents and guests of …(Please write one paragraph about your organization or self and why org./you support trails or your relationship to this particular project) Sincerely, August 2, 2022 - Page 13 of 95 LET’S CROSS THE FINISH LINE TOGETHER Once the fi nal 12 miles of trail are completed, the 63-mile paved Eagle Valley Trail will connect the communities of Eagle County with neighboring counties. You will be able to travel from Summit County over Vail Pass to Glenwood Springs and on to Aspen without ever having to get on a highway! Currently, the only missing sections of the Trail are in Eagle County. It provides a safe way to commute, recreate and get outside. However, with the remaining sections incomplete, safety becomes an issue when trail traffi c is directed to the road. According to the 2016 Economic and Health Benefi ts of Walking and Bicycling in Colorado report prepared for the Colorado Offi ce of Economic Development and International Trade, bicycling access in Colorado as a whole needs improvement, including low marks from residents on the ability to ride a bicycle without fear of being hit and the availability of bike lanes. In addition to keeping our community safe, the trail offers a sustainable (and scenic) way to commute throughout Eagle County. Connecting our Community Finish the Eagle Valley Trail John-Ryan Lockman John-Ryan is a stakeholder in the Climate Action Collaborative, which has a goal of getting more people out of their cars for their daily commutes. In 2019, John-Ryan was hit by a car in EagleVail when he was forced to move to the road due to an incomplete section of the Eagle Valley Trail. John-Ryan recovered from his injuries and that section of the trail is now complete. With the completed portions of the trail, I feel safe riding this section again. My girlfriend and I enjoy riding to Vail and attending concerts. By completing the entire trail, it will give us even more options to ride up and down valley without ever having to get in our car. We will be protected from the danger of car accidents.” Beverly Rasmussen Beverly Rasmussen is a strategic lead and special education teacher at Edwards Elementary School. She was an important advocate getting the section of the Eagle Valley Trail completed from the Eagle River Village mobile home park to Edwards Elementary School. I’m proud that we were able to complete a portion of the trail so students coming from Eagle River Village can make it to school safely. There’s still a signifi cant need to complete the section of the trail from Lake Creek Village and throughout Edwards to ensure every student has access to a safe route to school.” Picture this: It’s a beautiful Colorado morning on the Eagle Valley Trail. While you’re taking in the scenery, the trail ends abruptly and you’re funneled to the narrow shoulder of Highway 6. This isn’t ideal for anyone, but it’s about to get a lot better. All we need is a little help from you. EAGLEV A L LEYTRA I L CONNECTINGOUR COMMUNITY FINISH THE EAGLE VALLEY TRAIL CONNECTINGOUR COMMUNITY August 2, 2022 - Page 14 of 95 With your help we can have it completed by 2024. With a cost of $38.2 million, the four sections needed to fi nish the trail are: MINTURNCONNECTION4 1.3 miles $1.5 million HORN RANCHto EDWARDS2 7.5 miles $26.2 million EAGLE VAILto DOWD JUNCTION3 1.5 miles $7.9 million DOTSERO toGYPSUM DUCK PONDS1 1.7 miles $2.6 million The Eagle Valley Trail By the Numbers Contact Robin Thompson for more information. info@eaglevalleytrail.org | 541.810.1109 Trail construction costs and fundraising totals are approximate and subject to change. Donate here EagleValleyTrail.org The Eagle County Commissioners have secured funds to cover $22 million. Eagle County plans to seek grants and other support to fund approximately $13.2 million. Now, it is our responsibility as a community to raise the additional $3 million.EAGLEV A L LEYTRA I L CONNECTINGOUR COMMUNITY FINISH THE EAGLE VALLEY TRAIL CONNECTINGOUR COMMUNITY August 2, 2022 - Page 15 of 95 August 2, 2022 - Page 16 of 95 What is the EVT? From the top of Vail Pass to Glenwood Canyon, the Eagle Valley Trail (EVT) is a paved recreation path that will traverse Eagle County for a total of 62.7 miles when the final 12 miles are completed. August 2, 2022 - Page 17 of 95 Remaining sections to be constructed Dotsero to Duck Pond Open Space 1.7 miles Horn Ranch to Edwards 7.5 miles EagleVail to Dowd Junction 1.5 miles Minturn Connection 1.3 miles August 2, 2022 - Page 18 of 95 Estimated Costs and Timeline Dotsero to Duck Pond Open Space 1.7 miles Approx. $2.6 million Summer 2022 2023 EagleVail to Dowd Junction 1.5 miles Approx. $7.9 million Minturn Connection 1.3 miles Approx. $1.5 million Horn Ranch to Edwards 7.5 miles Approx. $26 million 20242023 August 2, 2022 - Page 19 of 95 Our purpose Connect Our Community Address Climate Change Equity and Inclusivity Economic Impact Quality of Place Sustainable Tourism August 2, 2022 - Page 20 of 95 Fundraising Targets $22 million from Eagle County / Certificates of Participation $13 million from grants and other sources $3 million from local support, private donations, funding foundations August 2, 2022 - Page 21 of 95 Trail Construction happening this summer •Duck Pond Open Space to Dotsero •EagleVail Section •Design and estimating for Edwards to Horn Ranch •Trail signage and trail markers August 2, 2022 - Page 22 of 95 Trail Construction happening this summer Trail Signage and Trail Markers August 2, 2022 - Page 23 of 95 How Can You Help? •Financial contribution to complete the trail •Letters of support for grant applications •Allow ECO Trails to install trail markers and other trail signage on your municipality’s section(s) of trail •Send EVT newsletter to your database August 2, 2022 - Page 24 of 95 To donate For more information on the EVT www.EagleValleyTrail.org August 2, 2022 - Page 25 of 95 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Review of Vail Town Council A ction Plan I nitiatives (2022-2023) and Online Tracking Template P RE S E NT E R(S ): K athleen Halloran, Deputy Town Manager and K ari Mohr, Communications Graphic Design & S ocial Media Specialist AC T IO N RE Q UE S T E D O F C O UNC I L: Staff is seeking feedback from the Town Council on the A ction Plan tracking template as well as review and/or modification of the initiatives listed. B AC K G RO UND: Following the last Town Council retreat on F ebruary 8, 2022, a list of Action P lan I nitiatives for 2022-2023 was developed and later reviewed by Town Council on May 17, 2022. This included documentation of multiple initiatives identified within the four areas of focus: Community, Economy, Environment and E xperience. Since that time, staff has drafted an online tracking system and proposes to use a variation of this template as a tool to measure progress toward the multiple initiatives based on review and feedback by Town Council. AT TAC H ME N TS: Description Memo Action Plan Action Plan Timetable Action Plan Focus Areas and W ork Plan Initiatives Presentation August 2, 2022 - Page 26 of 95 To: Vail Town Council From: Kathleen Halloran, Deputy Town Manager Kari Mohr, Communications Graphic Design & Social Media Specialist Date: August 2, 2022 Subject: Review of Vail Town Council Action Plan Initiatives (2022-2023) and Online Tracking Template I. SUMMARY As a follow up to the overview of the Town Council Retreat and Draft Action Plan (2022-2023) presented at the May 17, 2022, Town Council meeting, staff has incorporated the Action Plan initiatives into a new online format for review and discussion. The goal is to present the information in an interactive format that can be easily updated and publicly accessible to document Town Council’s progress in the focus areas of: Community, Economy, Environment and Experience. II. BACKGROUND Following the last Town Council retreat on February 8, 2022, a list of Action Plan Initiatives for 2022-2023 was developed and later reviewed by Town Council on May 17, 2022, along with a summary of the retreat notes. This included documentation of multiple initiatives identified within the four areas of focus: Community, Economy, Environment and Experience. Since that time, staff has drafted an online tracking system and proposes to use a variation of this template as a tool to measure progress toward the multiple initiatives based on review and feedback by Town Council. III. ACTION REQUESTED OF TOWN COUNCIL Staff is seeking feedback from the Town Council on the Action Plan tracking template as well as review and/or modification of the initiatives listed. IV. ATTACHMENTS Council Action Plan Focus Areas and Work Plan Initiatives Worksheet - May 17, 2022 Council Action Plan Details with Timetable – Aug. 2, 2022 Council Action Plan Interactive PDF – Aug. 2, 2022 Town Council Presentation August 2, 2022 - Page 27 of 95 Town of Vail Page 2 August 2, 2022 - Page 28 of 95 ACTION PLAN 2022-2023 VAIL TOWN COUNCIL VAIL TOWN COUNCIL ACTION PLAN The Town Council Action Plan is the culmination of an annual planning session which brings together the newly elected, re-elected and existing council members to assess the Town Council’s Vision, Mission and Values to set priorities for the course of their terms. Together, these actions and initiatives are being used to support Vail’s vision to be the premier international resort community. This is a living document, meant to be adapted and updated as projects progress. To be the premier international resort community. OUR MISSION Grow a vibrant, diverse economy and community and preserve our surrounding natural environment, providing our citizens and guests with exceptional services and an abundance of premier recreational, cultural and educational opportunities. OUR VALUES PASSION | RESPECT | TRUST | INTEGRITY | INNOVATION COLLABORATION | ENVIRONMENTAL STEWARDSHIP AREAS OF FOCUS COMMUNITY Engage our community in honoring social, recreational, cultural, and educational values that will guide sustainable strategies throughout our neighborhoods as the foundation of our town’s continued success. Ensure that our citizens are afforded the opportunity to live and thrive in our community. ENVIRONMENT Excellent stewardship of our natural environment. ECONOMY Preserve our vibrant and diverse economy that keeps Vail at the forefront of our resort competitors. EXPERIENCE World-class recreational amenities that deliver on the promise, Vail. Like nothing on earth that also supports the preservation of our natural environment. OUR VISION From left to right: Jonathan Staufer, Kevin Foley, Jen Mason, Mayor Kim Langmaid, Barry Davis, Mayor Pro Tem Travis Coggin and Pete Seibert 970.479.2100 | VAILGOV.COM | 1 August 2, 2022 - Page 29 of 95 VAIL TOWN COUNCIL ACTION PLAN TOP PRIORITIES 2022–2023 COMMUNITYENVIRONMENTECONOMYEXPERIENCE2 | VAILGOV.COM | 970.479.2100 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 20232022 2022 2023 USFS Booth Creek Fuels Reduction Project Identify Alternative Fuel Solutions Sustainable Strategic Plan Vail Nature Center Integration and Strategic Plan Global Friendship | Peer Resort Exchange Programming Cultural Heritage Preservation & Programs Open Lands Plan Building Code Regs & Climate Action Plan Implementation Civic Area Plan Implementation Special Events Funding Model Alternatives Initiative Destination Stewardship Plan - Steward Vail Next Steps for TIF Funding Go Vail 2045 – Vail Mobility & Transportation Master Plan Public Works Shops Expansion Public Works Shops Expansion Access Improvements E-Vail Courier Implementation Eagle County Regional Transportation Authority Formation Public Parking Initiatives Guest Experience Initiatives August 2, 2022 - Page 30 of 95 DESCRIPTION The West Vail Master Plan will be a community blueprint for environmentally and economically sustainable land use, zoning, and development decisions in the West Vail neighborhood. The plan will also focus on enhancing transportation connectivity and mobility, housing opportunities, and economic development. Throughout the planning process, the planning team will thoroughly engage the public to hear their ideas, goals, and opinions for West Vail. BUDGET $225,000 TIMELINE July – November 2022 Phase One, Housing November 2022 – April 2023 Phase Two, Commercial May – September 2023 Phase Three, Transportation and Mobility PUBLIC ENGAGEMENT OPPORTUNITIES EngageVail.com Planning and Environmental Commission meetings Commission Meetings Town Council meetings CONTACT Matt Gennett, Community Development Director mgennett@vailgov.com EngageVail.com WEST VAIL MASTER PLAN IMPLEMENTATION WEST VAIL MASTER PLAN IMPLEMENTATION | 3 Back to Top Priorities August 2, 2022 - Page 31 of 95 DESCRIPTION This aging community asset will undergo redevelopment to include a minimum of 200 new, deed-restricted homes. The goal is to maximize housing on the Timber Ridge site and explore alternate means of mobility in lieu of current parking requirements. Next steps include a review of volume/density options, a discussion on total project budget and defining a development approach and partnership roles. BUDGET TBD TIMELINE August 1, 2023 Updated market study, design development, and entitlement approval process to redevelop Timber Ridge Village Apartments. September 1, 2023 Construction begins. February 1 – April 1, 2025 New units expected to be completed and available for phased occupancy. PUBLIC ENGAGEMENT OPPORTUNITIES Town Council meetings CONTACT George Ruther, Director of Housing gruther@vailgov.com TIMBER RIDGE APARTMENTS REDEVELOPMENT TIMBER RIDGE APARTMENTS REDEVELOPMENT | 4 Back to Top Priorities August 2, 2022 - Page 32 of 95 DESCRIPTION This aging community asset will undergo redevelopment to include a minimum of 200 new, deed-restricted homes. The goal is to maximize housing on the Timber Ridge site and explore alternate means of mobility in lieu of current parking requirements. Next steps include a review of volume/density options, a discussion on total project budget and defining a development approach and partnership roles. BUDGET $200,000 TIMELINE Adoption of the updated Master Plan is anticipated in July 2023. PUBLIC ENGAGEMENT OPPORTUNITIES Public engagement process and well as discussions with the Ford Park lease holders which include the Vail Recreation District, Betty Ford Alpine Gardens and Vail Valley Foundation. CONTACT Todd Oppenheimer, Director of Housing gruther@vailgov.com FORD PARK MASTER PLAN UPDATE | 5 FORD PARK MASTER PLAN UPDATE Back to Top Priorities August 2, 2022 - Page 33 of 95 Project Summary Budget Timeline Public Engagement Point of contact West Vail Master Plan Implementation The West Vail Master Plan was adopted in November 2021. Plan includes recommendations to incorporate new zoning for residential parts of West Vail and commercial area. A series of transportation related improvements are proposed in the plan as well as improvements to public transportation and overall mobility in, through, and connecting to West Vail. $225K Phase One – Housing (July 2022 – November 2022) Phase Two – Commercial (November 2022 – April 2023) Phase Three – Transportation and Mobility (May 2023 – September 2023) EngageVail.com Planning and Environmental Commission meetings Town Council meetings www.engagevail.com Community Development Director, mgennett@vailgov.com Timber Ridge Apartments Redevelopment This aging community asset will undergo redevelopment to include a minimum of 200 new, deed-restricted homes. The goal is to maximize housing on the Timber Ridge site and explore alternate means of mobility in lieu of current parking requirements. Next steps include a review of volume/density options, a discussion on total project budget and defining a development approach and partnership roles. tbd September 6, 2022. Town Council identifies project scope, timeline, budget, partnership roles, etc. Sept. 1, 2023. Construction begins. Feb. 1 - April 1, 2025. New units expected to be completed and available for phased occupancy. Town Council Meetings George Ruther, Director of Housing, gruther@vailgov.com Ford Park Master Plan Amendments An update to the 2013 Ford Park Master Plan will kick off in August 2022. This update will review and evaluate several issues and ideas for Ford Park which have been considered over the past several years and determine if they should be incorporated into the Ford Park Master Plan. $200K Adoption of the updated Master Plan is anticipated in July 2023. Public engagement process and well as discussions with the Ford Park lease holders which include the Vail Recreation District, Betty Ford Alpine Gardens and Vail Valley Foundation. Capital Projects Manager Todd Oppenheimer, Toppenheimer@vailgov.com Short Term Rental Policy Amendments A study was completed in 2022 to evaluate the impact of short-term rentals on the local housing inventory which included recommendations to incorporate a corresponding fee structure to help offset the town’s investment in locals housing. While the impact fees were ultimately removed from Ordinance No. 11, Series of 2022, the revised regulations have included increased efforts to improve neighborhood quality of life (required signage, complaint hotline and significant fines /violations), life safety (insurance and fire inspection requirements) and increased fees to cover town administrative costs of the program. $50K June 7, 2022. Final approval of Ordinance No. 11, Series of 2022. January 1, 2023. Effective implementation date of Ordinance No. 11, Series of 2022. February 28, 2023. STR license renewal deadline. Town Council Meetings Kathleen Halloran, Deputy Town Manager, khalloran@vailgov.com COMMUNITY August 2, 2022 - Page 34 of 95 Early Childhood Initiatives Recognizing the importance of quality early childhood education programs for the Vail community and workforce, initial funding in four focus areas for early childhood education support has been identified: Workforce retention Vail community tuition assistance Expansion and sustainability of early childhood education programs Capital needs $250K July, 2022. Announcement of funding applications for available funds. Funding applications on vailgov.com, Town Council meetings Krista Miller, Human Resources Director, kmiller@vailgov.com Regional Transportation Proposed RTA formation process is a collaboration between Eagle County, the towns of Vail, Avon, Eagle, Gypsum, Minturn, Red Cliff and Beaver Creek Metro District. This requires approval of an intergovernmental agreement with the participating agencies that will guide the operations, governance and services of the RTA. Voters must approve the IGA in the communities. and a possible funding question in November 2022. TBD November 2022. RTA formation requires voters to approve the IGA; a possible funding question is being pursued Surveys and Town Council meetings Eagle Valley RTA (eaglecountyrta.org) RTA Staff Consultant Bill Ray, bill@wr- communications.com Housing Initiatives The 2027 Housing Strategic Plan, adopted in 2017, identifies a series of actions to acquire an additional 1,000 deed restricted units by the year 2027 to help to reach the goal of maintaining and sustaining homes for residences within the community. A multi-faceted approach is being used to achieve the goal, including buy-downs of existing properties, construction of new homes and policy regulations.$30K Ongoing Vail Local Housing Authority meetings, Planning and Environmental Commission meetings, Town Council meetings, stakeholder meetings Housing Director George Ruther, gruther@vailgov.com Wildland Urban Interface Code Amendments Enhancements to the Wildland Urban Interface Code were adopted by Town Council with approval of Ord. No. 7, Series of 2022 on June 7, 2022 which increased the applicability of wildland urban interface (WUI) code provisions for both construction materials and vegetation by removing the previous 500 square foot project size exemption and making “re-skin” projects subject to WUI provisions. The remaining initiative, a 5’ non-combustible zone around all structures (Fire Free Five), has been activated on a voluntary basis with grant funding available for participants provided by the town. $150K Fire Free Five grant program for 2022 $7K wildfire mitigation public outreach programs for 2022 Spring 2023. Fire Free Five adoption consideration Free wildfire assessments for homeowners and businesses Fund your Fire Free Five | Vail, CO (vailgov.com) Mark Novak, Fire Chief, mnovak@vailgov.com August 2, 2022 - Page 35 of 95 Project Summary Budget Timeline Public Engagement Point of contact Go Vail 2045 – Vail Mobility & Transportation Master Plan The Vail Mobility & Transportation Master Plan will provide an updated Master Plan for Mobility and Transportation within Vail for the foreseeable future. The plan will update traffic, transit, and parking projections and provide implementation recommendations for each; as well as provide updates on other past transportation related topics such as traffic speeds and traffic calming, noise, loading & delivery, special event logistics, AGS/rail, and tunneling/capping I-70. The new master plan will specifically focus on all modes of mobility and explore emerging technologies that will enhance mobility and transportation experiences throughout Vail. $380K July 2022 – May 2024 Open Houses, Pop Up Events, Town Council & PEC meetings www.engagevail.com Tom Kassmel, tkassmel@vailgov.com Public Works Shops Expansion The Public Works Shop Expansion First Phase was completed in the spring of 2022. This project provided a new Street Maintenance Building, remodel of existing employee break rooms and offices, an expansion of the existing shop yard by constructing a retaining wall into the hillside and a 183KW rooftop solar system. $19.1M March 2021 – June 2022 Town Council & PEC meetings, Town Council toured the completed project on June 21, 2022 Public Works Shops Expansion Access Improvements Costs and timelines for additional improvements at the Public Works Shop complex are being explored. These access improvements include the addition of a left-turn lane into the complex, as well as expanding the entry under the interstate. The town has hired engineers to further initial designs as it works with the Colorado Department of Transportation. Once initial review is completed, the town can further pursue design and costing to better understand the funding and timeline needed to construct the improvements. The access improvements allow the town to move forward with planning for additional housing opportunities at the complex. TBD TBD TBD Public Works & Transportation Director Greg Hall, ghall@vailgov.com EXPERIENCE August 2, 2022 - Page 36 of 95 E-Vail Courier Implementation A small fleet of electric carts provide door-to-door deliveries throughout the pedestrian areas in Vail Village, displacing idling oversized vehicles to improve the guest experience, environmental sustainability, efficiency in deliveries and pedestrian safety. Following a successful pilot program which has extended from November 2021 and will end September 30, 2022, implementation of a permanent program requires infrastructure, code changes and ongoing annual funding. This includes annual loading dock fees for purveyors and an annual town subsidy from the General Fund. $1.2M estimated annual budget for full implementation, offset by estimated $600K in loading dock fees, $260K in load and delivery charges and $340K in annual town subsidy July 21, 2022. Town Council review of full implementation proposal August 16, 2022. Town Council final adoption of full implementation proposal, including Town Code Amendments October 1, 2022. Full implementation begins Engagevail.com, Town Council M Loading and Delivering | Vail, CO (vailgov.com) Police Cmdr. Ryan Kenney, rkenney@vailgov.com Eagle County Regional Transportation Authority Formation Proposed RTA formation process is a collaboration between Eagle County, the towns of Vail, Avon, Eagle, Gypsum, Minturn, Red Cliff and Beaver Creek Metro District. This requires approval of an intergovernmental agreement with the participating agencies that will guide the operations, governance and services of the RTA. Voters must approve the IGA in the communities. and a possible funding question in November 2022. TBD November 2022. RTA formation requires voters to approve the IGA; a possible funding question is being pursued Surveys and Town Council meetings Eagle Valley RTA (eaglecountyrta.org) RTA Staff Consultant Bill Ray, bill@wr- communications.com Public Parking Initiatives A newly named Parking and Mobility Task Force has convened to provide recommendations for upcoming winter operations for both parking and transit with additional focus other mobility enhancements. The group will also make recommendations for summer operations in 2023. In addition, a newly installed parking and revenue system for Vail’s publicly managed lots will allow for smoother transactions, the ability to provide multiple ways to pay as well as allow for on-line sales of parking passes. $1.2M (equipment)May - Oct. 2022 Parking and Mobility Task Force meetings and Town Council Public Works & Transportation Director Greg Hall, ghall@vailgov.com Guest Experience Initiatives The Guest Experience Collaborative Advisory Committee was formed in 2019 to create a seamless, world class guest experience in Vail. Key staff from the town, Vail Mountain and the Vail Chamber & Business Association work to achieve stated goals: 1) To bolster the early winter season with off-mountain entertainment to complement Vail Mountain's expanded snowmaking- serviced early season terrain; 2) To provide a robust guest service training curriculum and opportunities for employee engagement to support recruitment and retention of employees and provide a positive guest experience; and 3) To create and sustain a new unique Vail tradition: Vail Après $80K Winter season activation and summer season activation 2023 Early season entertainment is vetted with the Commission on Special events. PrimaVail updates are provided at Town Council meetings August 2, 2022 - Page 37 of 95 Project Summary Budget Timeline Public Engagement Point of contact Civic Area Plan Implementation Adopted in November 2019, the Civic Area Plan defines the vision for a revitalized community focal point in Vail; a place where facilities, activity, and programing will bring people together for cultural, social, and recreational experiences. It also lays out a framework for connecting the community, fostering collaboration, and creating spaces for residents and guests to share ideas. Current activities are focused on the existing condition and future potential of Dobson Ice Arena in context with the three options outlined in the Civic Area Plan. Next steps include cost analysis and feasibility studies of the contemplated northern, western, and southern expansions, additional programming considerations on the site, and the exploration of a temporary or permanent secondary ice sheet scenario if construction interrupts ice use. $100K August 2022 – February 2023 (RFP and EngageVail.com Civic Area Plan Implementation Community Development Director, mgennett@vailgov.com Special Events Funding Model Alternatives Initiative The town has hired a special events and sponsorship consultant to examine the current special events funding model and make recommendations to streamline the decision making process, provide a formulaic approach to funding recommendations, maximize sponsorship benefits received by the town and ensure appropriate and accurate measurement of the impacts of special events. Staff is working with the Commission on Special Events to summarize recommendations to Town Council for modifications to the current process to achieve the stated goals. The revised special event funding model will be presented to Town Council for approval. TBD August 2022. Adoption of new model by Vail Town Council CSE meetings, Town Council meetings Economic Development Director Mia Vlaar, mvlaar@vailgov.com Destination Stewardship Plan - Steward Vail Creation of a 10-year vision and management plan to advance Vail’s sustainability goals in step with local priorities while managing the growth of Vail’s tourism economy. Specifically, attracting visitors who will support and respect the destination, while encouraging more equitable access to all that Vail offers. Adoption of this plan is required to continue Vail’s certification as a Sustainable Destination. $230K December 2022. Adoption of plan by Vail Town Council Surveys, in-person and virtual public workshops in April, June and October 2022 www.engagevail.com/stewardship Economic Development Director Mia Vlaar, mvlaar@vailgov.com ECONOMY August 2, 2022 - Page 38 of 95 Project Summary Budget Timeline Public Engagement Point of contact USFS Booth Creek Fuels Reduction Project Project consists of a combination of forest thinning and prescribed fire over 5,100 acres of USFS land. implementation period will be over a long period of time due to complexities associated with aligning conditions suitable for implementing prescribed fire and resource availability $5M Implementation will occur over many months due to complexities associated with aligning conditions suitable for implementing prescribed fire and resource availability. Implementation planning will begin once USFS issues a Record of Decision regarding this project. Occurred spring 2022 as part of NEPA Scoping process. Public outreach will occur prior to each phase of implementation. Booth Creek Fuels Reduction Project | Engage Vail Fire Chief Mark Novak, mnovak@vailgov.com Identify Alternative Fuel Solutions Staff has moved forward with the implementation of beneficial electrification for one snowmelt boiler and associated infrastructure upgrades. With the usage information gleaned from this installation staff will work with Holy Cross Energy to plan for an appropriate rate design and conversion for all boilers. TBD 2022. First boiler replacement 2024-2028. Second boiler replacement; renewable energy mitigation program (REMP)proposed Town Council meetings Environmental Sustainability Director Kristen Bertuglia, kbertuglia@vailgov.com Sustainable Strategic Plan While several programs and goals have been updated (climate, greenhouse gas emissions targets, mobility) since adoption of the plan, the 2009 plan is in need of an update. A draft plan has been completed and the final plan will be developed following the completion of the Destination Stewardship Plan so they may be integrated. $50K Jan. - Dec. 2023 PEC, Town Council, public engagement sessions to be scheduled throughout the process Environmental Sustainability Director Kristen Bertuglia, kbertuglia@vailgov.com Vail Nature Center Integration and Strategic Plan Global Friendship | Peer Resort Exchange Programming As part of Vail’s vision and efforts to be an internationally recognized sustainable destination and maintain and build world class service and amenities with innovative design, the Global Friendship Program connects staff, elected officials, and the education and business communities with global leaders in sustainability, economic development, tourism, the built environment, and arts and culture. $25K - $75K, year dependent Ongoing Town Council meetings Environmental Sustainability Director Kristen Bertuglia, kbertuglia@vailgov.com, Economic Development Director Mia Vlaar, mvlaar@vailgov.com ENVIRONMENT August 2, 2022 - Page 39 of 95 Cultural Heritage Preservation & Programs The Cultural Heritage Preservation & Programs Committee, represented by a variety of TOV departments, established a Mission, Vision and Areas of Focus in 2021. Mission: To preserve, enrich and sustain the cultural and historic legacy of Vail. Vision: Connecting Vail's past, present and future to create a legacy that inspires future generations to celebrate and sustain our community, its history and heritage. Areas of Focus: Arts and Cultural Heritage, Archival Development, History and Legacy, Natural Landscapes, Community and Local Government Annual funding requests from outside organizations are screened by the Committee with a recommendation forwarded to Town Council. $32K – includes 8K for 2022 Vail Pioneer Weekend funding support, $3K for Vail Trailblazer Award Summer 2022. Funding recommendations to Town Council for 2023 budget Fall 2022. Solicit community nominations for 2023 Vail Trailblazer Award Town Council meetings, partner events Director of Library Services Lori A. Barnes, lbarnes@vailgov.com Open Lands Plan The Open Lands Plan was updated in October 2018. Staff is actively pursuing identified parcels for acquisition as well as launching the Biodiversity Study identified in the plan. Staff is also actively working on establishing Sanctuary Zones for wildlife with the Community Wildlife Roundtable. $50K for Phase 1 biodiversity study. Open Space purchases as opportunities arise 2022-2028. Biodiversity study to kick off in late summer 2022 PEC, Town Council, public engagement sessions to be scheduled throughout the process Environmental Sustainability Director Kristen Bertuglia, kbertuglia@vailgov.com Building Code Regs and Climate Action Plan Implementation Adopt recommendations from the Eagle County Climate Action Collaborative for beyond-code International Energy Conservation Code $150,000 (EV upgrades, $7500 education and programming) May 2022. Phase 1 complete – Adoption of 2021 ICC Codes with additions for solar and EV readiness 2023. Phase 2 – Roadmap to Zero, incentives to include outdoor energy uses/snowmelt offset program Building Board of Appeals, PEC, Town Council hearings, public workshops Details: public workshops as necessary, details in 2023 Environmental Sustainability Director Kristen Bertuglia, kbertuglia@vailgov.com Community Development Director Matt Gennett, mgennett@vailgov.com August 2, 2022 - Page 40 of 95 2022 COUNCIL ACTION PLAN FOCUS AREAS AND WORK PLAN INITIATIVES Community Economy Experience Environment An engaged community with social, cultural and educational values A vibrant and diverse economy that keeps Vail at the forefront World Class Recreational Amenities Excellent Stewardship of our natural environment West Vail Master Plan Implementation Civic Area Plan Implementation (Dobson; event facility; library) Public Works Shop Project USFS Fuels & Reduction Project Timber Ridge Apartments Redevelopment Special Events Funding Model Alternatives Initiative Regional Transportation and Mobility Initiatives Transportation Master Plan Identify Alternative Fuel Solutions (snowmelt offsets) Ford Park Master Plan Amendments Event Funding Permanent Source (Ballot Initiative) Parking Initiatives: New Parking Sales System Implementation Sustainable Strategic Plan Short term Rental Policy Amendments Destination Stewardship Plan Guest Experience Initiatives Vail Nature Center Integration and Strategic Plan Early Childhood Initiatives (Funding local programs) Next Steps for TIF Funding Global Friendship | Peer Resort Exchange Programming Regional Transportation (Study Group for Regional Transportation Authority and Funding Cultural & Heritage Preservation Programming Housing Initiatives (Residences Main Vail; regional & town initiatives Open Lands Plan Wildland Urban Interface Code Amendments Building Code Regs and Climate Action Plan Implementation August 2, 2022 - Page 41 of 95 PRESENTATION BY Kathleen Halloran, Deputy Town Manager Kari Mohr, Communications Graphic Design & Social Media Specialist VAIL TOWN COUNCIL ACTION PLAN INITIATIVES 2022-2023 INTERACTIVE ONLINE TRACKING TEMPLATE August 2, 2022 - Page 42 of 95 Town of Vail | Vail Town Council Action Plan -Interactive Online Tracking Template | vailgov.com •Review Town Council Action Plan Initiatives •Review Interactive Tracking Template PURPOSE OF TODAY’S DISCUSSION August 2, 2022 - Page 43 of 95 Town of Vail | Vail Town Council Action Plan -Interactive Online Tracking Template | vailgov.com ACTION PLAN FOCUS AREAS/WORK INITIATIVES •Town Council Retreat Feb. 8, 2022 •Town Council Action Plan Check-in May 17, 2022 August 2, 2022 - Page 44 of 95 Town of Vail | Vail Town Council Action Plan -Interactive Online Tracking Template | vailgov.com COMMUNITY West Vail Master Plan Implementation Timber Ridge Apartments Redevelopment Ford Park Master Plan Amendments Short Term Rental Policy Amendments Early Childhood Initiatives Regional Transportation Housing Initiatives Wildland Urban Interface Code Amendments ECONOMY Civic Area Plan Implementation Special Events Funding Model Alternatives Initiative Destination Stewardship Plan – Steward Vail Next Steps for TIF Funding Economic Development Strategic Plan Update REVIEW/MODIFY LISTED INITIATIVES EXPERIENCE Go Vail 2045 –Vail Mobility & Transportation Master Plan Public Works Shops Expansion Public Works Shops Expansion Access Improvements E-Vail Courier Implementation Eagle County Regional Transportation Authority Formation Public Parking Initiatives Guest Experience Initiatives ENVIRONMENT USFS Booth Creek Fuels Reduction Project Identify Alternative Fuel Solutions Sustainable Strategic Plan Vail Nature Center Integration and Strategic Plan Global Friendship | Peer Resort Exchange Programming Cultural Heritage Preservation & Programs Open Lands Plan August 2, 2022 - Page 45 of 95 Town of Vail | Vail Town Council Action Plan -Interactive Online Tracking Template | vailgov.com •Interactivity makes for customized viewing experience •Accessible to public -vailgov.com •Updateable •Responds to community survey accountability, re: providing information to citizens, public engagement opportunities, being collaborative in decision-making process INTERACTIVE TRACKING TEMPLATE -DEMO August 2, 2022 - Page 46 of 95 August 2, 2022 - Page 47 of 95 August 2, 2022 - Page 48 of 95 August 2, 2022 - Page 49 of 95 August 2, 2022 - Page 50 of 95 August 2, 2022 - Page 51 of 95 August 2, 2022 - Page 52 of 95 August 2, 2022 - Page 53 of 95 August 2, 2022 - Page 54 of 95 August 2, 2022 - Page 55 of 95 Town of Vail | Vail Town Council Action Plan -Interactive Online Tracking Template | vailgov.com •Refinements as directed •Target launch of interactive Town Council Action Plan Aug. 16 NEXT STEPS August 2, 2022 - Page 56 of 95 Town of Vail | Vail Town Council Action Plan -Interactive Online Tracking Template | vailgov.com Thank you August 2, 2022 - Page 57 of 95 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): Greg Roy, Senior P lanner AT TAC H ME N TS: Description July 20, 2022 D R B Meeting Results July 25, 2022 P E C Meeting Results August 2, 2022 - Page 58 of 95 D ESIG N R EVIE W B O AR D July 20, 2022, 2:00 P M Town Council Chambers and Virtual on Zoom 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar: https://us02web.zoom.us/webinar/register/W N_xA P RvX H9S7qy9hu8Xr-Zjw After registering, you will receive a confirmation email containing information about joining the webinar 1.2.Attendance Present: Erin I ba, Doug Cahill, Kathryn Middleton, Kit Austin Absent: Peter Cope 2.I nformation Session 2.1.Gore Valley Trail Interpretive Signage To be reviewed August 3 3.Main Agenda 3.1.D R B22-0215 - Two Hearts LL C Final review of an exterior alteration (roof/patio/railings/windows/doors) Address/Legal Description: 2009 Sunburst Drive/ Lot 15, Vail Valley Filing 3 Applicant: Two Hearts LLC, represented by Nedbo Construction Planner: J amie Leaman-Miller Conditions: 1. The applicant shall submit shop drawings for the front entry with the building permit submittal. 2. Prior to final inspection, the applicant shall paint the existing windows and doors black to match the replacements. Erin I lba moved to approve with conditions and the findings that the application meets 14-10-2 and 14-10-5.. Kathryn Middleton seconded the motion and it passed (3-0). Absent:(1)Cope 3.2.D R B22-0232 - Dulce Perez-Abreu Residence Final review of an exterior alteration (stone veneer/slider door/chimney cap) Address/Legal Description: 2945 Manns Ranch Road B/Lot 4, Block 1, Vail August 2, 2022 - Page 59 of 95 Village Filing 13 Applicant: D ULC E P E RE Z-A B RE U RE V OC A B L E TRUS T, represented by Borgerson Design, I nc. Planner: Greg Roy Erin I lba moved to approve with the findings that the application meets 14-10- 2, 14-10-4, and 14-10-5. Kathryn Middleton seconded the motion and it passed (3-0). Absent:(1)Cope 3.3.D R B22-0240 - K C Adventures L LC Final review of an addition Address/Legal Description: 1388 Vail Valley Drive W est/Lot 20, Block 3, Vail Valley Filing 1 Applicant: K C Adventures L L C, represented by Nedbo Construction Planner: Greg Roy Member Austin joined the meeting Erin I lba moved to to approve with the findings that the application meets 14- 10-2, 14-10-5. Kathryn Middleton seconded the motion and it passed (3-0). Absent:(1)Cope 3.4.D R B22-0256 - Vail Mountain LL C Final review of a tree removal Address/Legal Description: 5127 Main Gore Drive North/Lot 6, Block 1, Bighorn Subdivision 5th Addition Applicant: Vail Mountain LLC, Old Growth Tree Service Planner: Greg Roy Condition: 1. No trees are to be removed until a detailed landscaping plan showing the replacement trees is submitted and approved by staff. Erin I lba moved to to approve with a condition and the findings that the application meets 14-10-8. Kathryn Middleton seconded the motion and it passed (4-0). Absent:(1)Cope 3.5.D R B22-0273 - Sonnenalp Properties Final review of exterior alterations (expansion/patio enclosure/lighting/landscaping) Address/Legal Description: 20 Vail Road/Lot 1, Sonnenalp Subdivision Applicant: S ONNE NA LP P ROP E RTI E S I NC, represented by OZ Architecture Planner: Greg Roy Erin I lba moved to table to August 3, 2022 or a meeting convenient to the applicant. seconded the motion and it passed (0-0). Absent:(1)Cope August 2, 2022 - Page 60 of 95 3.6.D R B22-0283 - Units A & B Sunbdrive LL C Final review of a tree removal Address/Legal Description: 1944 Sunburst Drive / Lot 21, Vail Valley 3rd Applicant: Units A & B Sunbdrive LLC, represented by Vail General Contractors Planner: Greg Roy Erin I lba moved to table to August 3, 2022 or a date convenient to the applicant. Kathryn Middleton seconded the motion and it passed (4-0). Absent:(1)Cope 3.7.D R B22-0234 - Gore Creek Plaza Final review of an exterior alteration (Sweet Basil/Mountain Standard canopies) Address/Legal Description: 193 Gore Creek Drive A & B/Lot Tract A, Block 5B, Vail Village Filing 1 Applicant: Gore Creek P Laza LLC, represented by Mauriello Planning Group Planner: J onathan Spence Erin I lba moved to table to August 3, 2022 or a date convenient to the applicant. Kathryn Middleton seconded the motion and it passed (3-0). Abstain:(1)Austin Absent:(1)Cope 4.Staff Approvals 4.1.D R B21-0143.001 - The Hythe Final review of change to approved plans (patio & fire pits) Address/Legal Description: 715 W est Lionshead Circle/West Day Subdivision Applicant: D I A MOND ROC K VA I L OW NE R L L C D I A MOND ROC K HOS P I TA LI TY C O, represented by Neo Studios Planner: J onthan Spence 4.2.D R B21-0539.002 - Ownes Residence Final review of chnage to approved plans (tree removal) Address/Legal Description: 272 W est Meadow Drive A&B/Lot 9, Vail Village Filing 2 Applicant: J ames W. Owens, J r Revocable Trust, Berglund Architects L L C Planner: J amie Leaman_miller 4.3.D R B22-0143.001 - 333 B D R L LC Final review of change to approved plans (exterior heaters/driveway/trees) Address/Legal Description: 333 Beaver Dam Road/Lot 41, Block 7, Vail Village Filing 1 Applicant: 333 B D R L L C, represented by Shepherd Resourcers I nc. Planner: Greg Roy August 2, 2022 - Page 61 of 95 4.4.D R B22-0226 - JC R JS F M L LC Final review of a tree removal Address/Legal Description: 375 Mill Creek Circle/ Lot 17, Block 1, Vail Village Filing 1 Applicant: J C RJ S F M LLC J A ME S J . MURP HY, represented by Ceres Landcare 4.5.D R B22-0247 - Massry Residence Final review of an exterior alteration ( A C Condenseor) Address/Legal Description: 200 Vail Road 299/Lot A, Block 5C, Vail Village Filing 1 Applicant: I ssac Massry, represented by Eagle Mountain Plumbing & HVA C, I nc. Planner: J onthan Spence 4.6.D R B22-0257 - Casamonte L LC Final review of an exterior alteration (hot tub) Address/Legal Description: 315 Forest raod B/Lot 18, Block 7, Vail Village Filing 1 Applicant: C A S A MONTE LLC, represented by Custom House Construction Corp Planner: Greg Roy 4.7.D R B22-0259 - Peto Residence Final review of an exterior alteration (windows) Address/Legal Description: 3950 Fall Line Drive 8/Lot 8, Pitkin Creek Townhouses Applicant: J ames & Laura Peto, represented by Renewal by Andersen Planner: Greg Roy 4.8.D R B22-0260 - K O M660 LL C Final review of an exterior alteration (windows) Address/Legal Description: 660 Lionshead Place H14 & H15/Lot 1, Vail Lionshead Filing 1 First Addition Applicant: K OM660 LLC, represented by TA B Associates Planner: J amie Leaman-Miller 4.9.D R B22-0262 - D4 Vail L LC Final review of exterior alteration (doors/windows/deck/stone veneer) Address/Legal Description: 2950 Booth Creek Drive/Lot 2, Block 3, Vail Village Filing 11 Applicant: D4 Vail L L C, represented by Berglund Architects, L L C Planner: J amie Leaman-Miller 4.10.D R B22-0263 - Lodge at Vail Final review of tree removal Address/Legal Description: 174 Gore Creek Drive/Lot 1, Lodge Subdivision Applicant: Lodge at Vail, represented by Old Growth Tree Service August 2, 2022 - Page 62 of 95 Planner: J onathan Spence 4.11.D R B22-0265 - Columbine Road Condos Final review of an exterior alteration (Roof) Address/Legal Description: 4295 Columbine Drive/Lot 7, Block 3, Bighorn Subdivision 3rd Addition Applicant: W indstream Condominiums Planner: J amie Leaman-Miller 4.12.D R B22-0268 - Lewis Residence Final review of an exterior alteration (windows) Address/Legal Description: 2520 Kinnikinnick Road M5/ Meadow Creek Condominiums of I ntermountain Applicant: W ill Lewis Planner: Greg Roy 4.13.D R B22-0271 - Telemark Townhomes Final review of an exterior alteration (gutters) Address/Legal Description: 1090 Vail View Drive/Lot B1, Block B, Lion's Ridge Subdivision Filing 1 Applicant: Telemark Townhomes, represented by RTP Roofing Compnay Planner: J amie Leaman-Miller 4.14.D R B22-0275 - Divide Peak L LC Final review of an exterior alteration (A C Condenser) Address/Legal Description: 6630 Liondhead Place 213/Lot 1, Vail Lionshead Filing 1 First Addition Applicant: Divide Peak L L C, represented by R&H Mechanical Planner: Greg Roy 4.15.D R B22-0277 - Lion Square Condos Final review of an exterior alteration (A C Condenser) Address/Legal Description: 660 Lionshead Place H205/Lot 1, Vail Lionshead Filing 1 First Addition Applicant: L I ON S QUA RE P HA S E I I & I I I C OND O A S S OC I NC - E TA L, reprsented by R&H Mechanical Planner: Greg Roy 4.16.D R B22-0281 - Vail Spa Condos Final review of an exterior alteration (E V charging station) Address/Legal Description: 710 W est Lionshead Circle/Lot1, Block 2, Vail Lionshead Filing 3 Applicant: Vail Spa Condominiums, represented by K H W ebb Architects Planner: J onathan Spence 4.17.D R B22-0286 - K E R RY M. B R E AU X 2012 T R U S T Final review fo a tree removal Address/Legal Description: 4014 Bighorn Road/Lot 1, Gore Creek Park Subdivision August 2, 2022 - Page 63 of 95 Applicant: D RB22-0286 - K E RRY M. B RE A UX 2012 TRUS T, represented by Old Growth Tree Services Planner: Greg Roy 4.18.D R B22-0288 - Allen Residence Final review of an exterior alteration (garage door) Address/Legal Description: 2725 Bald Mountain Road B/Lot 6, Block 2, Vail Village Filing 13 Applicant: Cyrus Allen, represented by Nett Design Construction Planner: J onathan Spence 4.19.D R B22-0290 - Units A&B Sunbdrive L LC Final review of an exterior alteration (color/lighting/railing) Address/Legal Description: 1944 Sunburst Drive A & B/lot 21, Vail Valley FI ling 3 Applicant: Units A&B Sunbdrive L L C, represented by J udge & Associates Architects Planner: J onathan Spence 4.20.D R B22-0296 - Azima Residence Final review of an addition Address/Legal Description: 174 Gore Creek Drive 337/Lot1, Lodge Subdivision Applicant: Farhood & Cynthia Azima, represented by Martin Manley Architects Planner: J onathan Spence The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. August 2, 2022 - Page 64 of 95 P L ANNI NG AND E NV I RO NM E NTAL C O M M IS S IO N J uly 25, 2022, 1:00 P M Town Council Chambers and Virtually on Zoom 75 S . Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Register in advance for this webinar https://us02web.zoom.us/webinar/register/W N_QJ ybkNzgQ2eMGMYxH6F E0g After registering, you will receive a confirmation email containing information about joining this webinar 1.2.Attendance Present: Bill J ensen, Reid Phillips, J ohn Rediker Henry Pratt, Karen Perez, Bobby Lipnick Brian Gillette (arrived at 2:30 P M) 2.Main Agenda 2.1.A request for review of Major Exterior Alteration, pursuant to Section 12-7H- 7, Exterior Alterations or Modifications, Vail Town Code, to allow for redevelopment of the Evergreen Lodge, located 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and Lot F-1, Vail Village Filing No. 2 and setting forth details in regard thereto. (PE C22-0006) 60 minutes Applicant:HC T Member, L L C represented by Mauriello Planning Group Planner:J onathan Spence Planner Roy introduces the presentation from the applicant team. The applicants are represented by Dominic Mauriello with Mauriello Planning Group, Michael Verdone with B B C Research & Consulting, Sharon Cohn with Solaris. Mauriello goes over the agenda for the applicant’s presentation. He talks about the Lionshead Master Plan. He gives a presentation about live beds. Michael Verdone is director of B B C Research & Consulting. He gives a presentation on the Fiscal I mpact Analysis. He talks about the lodging market in mountain resorts. He talks about the performance of condotels. He goes over projected revenues. Mauriello addresses live beds in relation to the Lionshead Redevelopment Master Plan. He talks about the proposed amenities. He goes through the proposed unit functionality. Rediker asks about the calculations for the proposed Evergreen key count in the fiscal impact presentation. August 2, 2022 - Page 65 of 95 Verdone clarifies some of the assumptions made in the calculations. Rediker asks why larger units typically aren’t rented as much? Verdone says he is not sure based on the data, but they are not typically rented the same as the smaller units. Rediker asks about the intent in terms of managing the beds. W ill owners have to go into an Evergreen rental pool plan? Cohn says those parameters are still being developed. I n Solaris for example, most people have signed up through the rental management program. Rediker asks if Airbnb or V RB O users would have access to the amenities? Cohn confirms. J ensen says there are concerns about the massing and the number of keys. He is comfortable that the proposal meets or exceeds the live bed requirement. Lipnick asks about the rental participation figures in the chart. Verdone clarifies that it includes participation at a range of occupancies. Lipnick says the data from 2021 is not an ideal year to look at hotel occupancy. He references public comment concerning the size of the proposal, as well as some owners may not buy in to the volunteer rental program. How do you guarantee an increase in live beds? Mauriello says the data suggests that people will participate in rental programs. Evidence from the last 10 years shows that condotels do perform well. Verdone says there is a lot of room built in the proposal to get over the 128 requirement. Perez is concerned about the proposed bulk and mass of the development as well as the lack of guaranteed hotel beds. Rediker asks about occupancy rates for hotel rooms. Verdone says it is currently in the low 40s for the Evergreen. J ensen says you could look at the total number of occupied room nights rather than the average percentage. Verdone says it’s not just that there will be more keys, but that those keys are likely to be used more. Lipnick says there are concerns about pedestrian access and the bulk and massing of the building. Mauriello says they are trying to get feedback on all the topics incorporate it into the final submittal. August 2, 2022 - Page 66 of 95 Cohn says they are addressing those other issues, but also need to make sure they have the program to fit within it. Mauriello says the unit mix might change some based on their modifications. Perez asks if the concerns about vibrancy in the area such as restaurants have been addressed. Mauriello says there is no obligation for a demonstration of public benefit as long as they’re in compliance with the underlying zoning. Phillips asks how many are dedicated one-bedroom units? Cohn says there are a few of them. Pratt asks who sets the rates in a rental program? Cohn says she believes the rental management company guides the owners on those, she can look for additional information. Rediker asks for public comment. Ron Robins represents Vail I nternational. He questions the validity of the assumptions in the fiscal calculations. He says there is room in between the existing Evergreen numbers and the proposed numbers. Vail I nternational is not opposed to redevelopment of the site, they are more concerned with the mass, scope, architectural elements, and density of the proposal. He says he will detail his comments in a letter to the P E C. Peter Dan works for East-West. He acknowledges there may be some unusual circumstances from 2021, but the condotel concept has worked regardless of the context. The proposal is the right type of development to put into a location like this. He talks about existing examples in Vail that are similar to the Evergreen proposal. The rental program has provided flexibility in conjunction with lock offs. He believes the numbers in the study are a conservative projection. Pratt says he has known Dan a long time. He asks who sets the rates in the rental pool? Dan says the rates are strongly encouraged but are flexible to some degree. The right management company will be able to persuade someone, it is a learning process with the owner. Pratt asks anecdotally if there is a one or two bedroom with a lock off; how common is it for the owner to only rent the lock off? Dan says it is not as common these days. They don’t see that very often; people understand they are buying into a hotel situation. Lipnick asks what percentage of people at the Westin are investors compared to families that want to come during the winter? Dan doesn’t know the exact number; he thinks there are more users than investors. Rediker asks for commissioner comment. August 2, 2022 - Page 67 of 95 Lipnick references pedestrian access concerning the east side of the site. Public comment has concerns about the proximity to the hospital, it would be good to address that further. There have been other comments about the building looking urban and institutionalized, it is not a hospital it is a residence. I t would be good to be sensitive to public input in that regard. Pratt agrees with other commissioners about bulk and mass, and the roofs. There is no doubt there will be benefits to the town but he is concerned about trying to fit too big of a development on the relatively small site. Phillips recognizes the benefits to the town in terms of revenue. He recognizes that public amenities are not required. He is looking forward to them addressing massing and size at future meetings. J ensen says he will stick to the topic of discussion today. I t is obvious that the Evergreen is underperforming to the market. The new building regardless of the number of rooms will perform better than it is now. He is comfortable with the logic of what was presented today. W hat will the property be generating in the end if its consistent with the rest of town? Perez agrees with Rediker. She still has concerns about the proposed size, mass, and scale. Rediker agrees with public comment concerns about the bulk and mass. All the commissioners have expressed that concern at some point. The bulk and mass will affect the numbers, so those will have to be adjusted. He says 2021 was a good year in terms of visitors to Vail. The current Evergreen demonstrates that hotel rooms might not be the best in terms of live beds. The current proposal is in line with the Master Plan in terms of the numbers. At some point you have to hope that you will get participation from the owners in the rental pool. Henry Pratt moved to continue to August 22, 2022 or a date convenient for the applicant. Reid Phillips seconded the motion and it passed (6-0). 2.2.A request for review of a Conditional Use Permit, pursuant to Section 12- 7H-2 Permitted and Conditional Uses; Basement or Garden Level, and Section 12-7H-3; Permitted and Conditional Uses; First Floor or Street Level, Vail Town Code, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for dwelling units and attached accommodation units on the basement, garden level or first floor of the redevelopment of the Evergreen Lodge, located 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and Lot F-1, Vail Village Filing No. 2 and setting forth details in regard thereto. (P E C22-0007) Please see the combined staff memorandum, with attachments, included with P E C22-0006. Applicant:HC T Member, L L C represented by Mauriello Planning Group Planner:J onathan Spence Henry Pratt moved to continue to August 22, 2022 or a date convenient for the applicant. Reid Phillips seconded the motion and it passed (6-0). 2.3.A request for the review a variance from Section 12-7H-10, Setbacks and August 2, 2022 - Page 68 of 95 Section 12-7H-14 Site Coverage, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, related to below grade improvements for the redevelopment of the Evergreen Lodge, located 250 South Frontage Road W est/Lot 2W , Block 1, Vail Lionshead Filing 2, and Lot F-1, Vail Village Filing No. 2 and setting forth details in regard thereto. (P E C22-0008) Please see the combined staff memorandum, with attachments, included with P E C22-0006. Applicant:HC T Member, L L C represented by Mauriello Planning Group Planner:J onathan Spence Henry Pratt moved to continue to August 22, 2022 or a date convenient for the applicant. Reid Phillips seconded the motion and it passed (6-0). 3.Approval of Minutes 3.1.Approval of Minutes Henry Pratt moved to approve results as presented. Bobby Lipnick seconded the motion and it passed (6-0). 4.I nformational Update 4.1.This information update will offer an over view of the design of the Gore Valley Trail I nterpretive I nstallation. 45 mins Applicant:Peter W adden, W atershed Education Coordinator Planner:Peter W adden, W atershed Education Coordinator Commissioner Gillette has joined the meeting. Watershed Education Coordinator Peter W adden gives a presentation on the Gore Valley Trail I nterpretive I nstallation. Rediker asks about Stations 3, 5, and 8. I s there concern about bikers running into the signs that project over the railings? Wadden says those are not adjacent to the designated bike path. He says the sign wraps are flush with the face of the railing and do not protrude. Rediker suggests that the high-water projection at the bridge could also show average flows, as an environmental education component. Wadden says he will look into the logistics of that. Rediker asks if the displays at Station 11 could be moved closer to the bridge for higher visibility. Pratt says it could be advertised as an activity in itself. He talks about a large rock in the creek near station 1 that sees a lot of human visitation. I s that an opportunity for education on human impacts to the creek? Wadden says he can look into it. August 2, 2022 - Page 69 of 95 4.2.Watershed Education Coordinator, Pete W adden, will provide an update on local control of pesticides and the Mill Creek fish kill Applicant:Town of Vail Planner:Pete W aden Watershed Education Coordinator Peter W adden gives an update on local control of pesticides and the Mill Creek fish kill. Gillette asks about water access for snowmaking procedures. Wadden explains the process to his knowledge. Phillips asks if there have been any communications from Vail Resorts to the Town. Wadden says he has not received any communication nor has other staff to his knowledge. Phillips asks about the role of Colorado Parks & W ildlife in this. Wadden says he believes they have jurisdiction over the fish, he is not sure what action they have taken to this point. Phillips says based on the report, it appears that Vail Resorts was unaware of the discharge until they were notified by Eagle River Water and Sanitation District. (E RW S D). Phillips asks if any Town department can request a presentation from Vail Resorts regarding this. Wadden says he would want to consult with his director and legal. A presentation from E RW S D could also be helpful. Phillips would like to get more information, since there was a significant amount of money spent on Restore the Gore, and we don’t know the long- term impacts of this. He would like to know that plans and procedures are put in place to prevent this in the future. Wadden says he can take the request to appropriate staff. Gillette says reaching out to E RW S D could be helpful for getting more information. W e’re looking for someone to say we have the protections in place where this won’t happen again. Wadden says that was conveyed to him in his recent conversations with E RW S D. Rediker says there is a legal process going on which may make a presentation difficult. Hopefully the proper procedures will be in place at the end of that process. J ensen believes there will be a new procedure in place at the end of this process. I t seems like the Town should be at the table given the effort put into Restore the Gore. August 2, 2022 - Page 70 of 95 Perez says it doesn’t hurt to make the request. Gillette would like to get more information regarding the impacts before sending a letter. Phillips asks if Town of Vail has any water rights in the area. He says Town of Vail is a third party involved in this process, he doesn’t want Vail Resorts to run out the clock on people’s interest here. Rediker thinks a letter from the commission is a good idea. I s there something that we can request related to this incident. Wadden says the Colorado Department of Public Health and the Environment (C D P HE) has a grant that is supplied by related fines, he submitted an associated application when the incident occurred. J ensen reiterates that the P E C could write a carefully worded letter to the state. Wadden says he can’t confirm today that he could write such a letter, he will follow up appropriately. Rediker says the proper process needs to be determined, and legal consulted, but he agrees with the sentiment. J ensen says it could be a suggestion to Town Council. Phillips agrees. The Town has made significant investments in Restore the Gore, and suffered a setback to these efforts during these 72 hours. He wants the P E C to advocate to Town Council as an environmental commission. Wadden says the C D P HE grant program could potentially be used for some of these projects. Phillips says its important that the P E C requests this of Town Council. I t’s been almost a year, we need to see some action, he would like to see Town Council address this. Rediker suggests the P E C recommend to the Town Council that a letter should be drafted from the Town directed to C D P HE and Vail Resorts, detailing efforts to date in Restore the Gore (financial & otherwise), detailing the impacts attendant to the spill with the best information available, asking assurances that proper procedures will be put in place to prevent a reoccurrence, and due consideration by both entities for financial consideration or otherwise for Restore the Gore. Rediker moves to recommend the letter above to Town Council, Lipnick second, vote 7-0-0. 5.Adjournment Henry Pratt moved to adjourn. Karen Perez seconded the motion and it passed (7-0). Henry Pratt moved to adjourn. seconded the motion and it passed (0-0). August 2, 2022 - Page 71 of 95 The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department August 2, 2022 - Page 72 of 95 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: J uly Revenue Update AT TAC H ME N TS: Description July Revenue Update August 2, 2022 - Page 73 of 95 TOWN OF VAIL REVENUE UPDATE August 2, 2022 4% Sales Tax Upon receipt of all sales tax returns, June collections are estimated to be $2,263,005. This is up 5.3% from last year and up 5.3% from the amended budget. Collections are up 40.8% from 2019, the last year not impacted by Covid-19. Year- to-date collections of $22,475,429 are up 36.7% from 2021 and up 38.1% from 2019. Year-to-date collections are up 1.5% from amended budget. Inflation, as measured by the consumer price index, was up 9.1% for June. The 2022 amended sales tax budget totals $39.9 million. 0.5% Housing Fund Sales Tax Upon Receipt of all sales tax returns, June collections of the 0.5% housing fund sales tax are estimated to be $273,612 and YTD total collections are estimated to be $2,749,087. The 2022 budget for the housing fund sales tax totals $4.5 million. Real Estate Transfer Tax (RETT) RETT collections through July 24th total $5,284,908, down (17.1)% from this time last year. 2021 was a record year for RETT collections. The 2022 annual RETT budget totals $7,500,000, down (40)% from 2021 actual collections. RETT collections are down due to fewer individual property sales. Excluding timeshares, 159 properties subject to transfer tax have been sold year to date, compared to 269 during the same period 2021. The median YTD home value of $1.8 million is 21.3% higher compared to 2021. Construction Use Tax Use Tax collections through July 24th total $1,205,847 compared to $2,662,342 from this time last year. 2021 collections were significantly higher due to a number of large single-family residential projects and an interior hotel renovation project. The 2022 annual budget totals $2,800,000. Lift Tax 2022 YTD lift tax collections total $4,798,965 up 20.5% or $817,104 from this time last year. The 2022 amended budget totals $6,273,196. Summary Across all funds, year-to-date total revenue of $54.6 million is up 3.6% from the amended budget and up 11.0% from prior year, due to increases in sales tax, lift tax, and daily parking fee collections. Excluding the new 0.5% housing fund sales tax, total revenue is up 5.4% compared to prior year. August 2, 2022 - Page 74 of 95 2022Budget % change % change % change 2017201820192020Amended BudgetVariance from 2021 from 2019 from BudgetJanuary3,725,212$ 3,597,610$ 4,079,994$ 4,076,145$ 3,422,209$ 5,202,457$ 5,208,715$ 6,258$ 52.20% 27.66% 0.12%February3,692,592 3,818,356 4,137,087 4,285,633 3,691,850 5,670,176 5,671,546$ 1,370 53.62% 37.09% 0.02%March3,642,407 4,167,880 4,237,933 2,243,518 4,364,797 5,905,456 5,938,647$ 33,191 36.06% 40.13% 0.56%April1,386,780 1,233,474 1,445,071 427,518 1,751,528 2,108,005 2,193,088$ 85,083 25.21% 51.76% 4.04%May659,475 830,193 763,756 503,828 1,061,516 1,112,035 1,200,978$ 88,943 13.14% 57.25% 8.00%June1,389,982 1,648,443 1,606,748 1,023,517 2,149,312 2,149,300 2,263,005$ 113,705 5.29% 40.84% 5.29%YTD Total14,496,448$ 15,295,956$ 16,270,588$ 12,560,159$ 16,441,212$ 22,147,429 22,475,979$ 328,550$ 36.71% 38.14% 1.48%July2,215,649 2,412,425 2,480,292 2,084,644 3,491,668 3,491,700 August1,863,949 2,195,175 2,237,050 2,138,838 2,877,550 2,877,600 September 1,385,462 1,540,490 1,600,100 1,767,393 2,359,528 2,359,500 October936,954 1,106,596 1,165,176 1,371,727 1,734,964 1,735,000 November997,716 1,264,600 1,260,314 1,425,461 1,880,397 1,880,400 December 3,695,305 4,070,870 4,237,178 3,625,189 5,749,365 5,458,371 Total25,591,483$ 27,886,112$ 29,250,698$ 24,973,411$ 34,534,683$ 39,950,000$ 22,475,979$ 2022Budget% change Amended BudgetVariance from BudgetJanuary643,700$ 644,436$ 736$ 0.11%February700,700 700,850$ 150 0.02%March721,900 723,040$ 1,140 0.16%April253,300 263,867$ 10,567 4.17%May132,400 143,282$ 10,882 8.22%June250,000 273,612$ 23,612 9.44%YTD Total2,702,000$ 2,749,087$ 47,087$ 1.74%July378,000 August290,000 September200,000 October150,000 November180,000 December600,000 Total4,500,000$ 2,749,087$ Town of Vail Revenue UpdateAugust 2, 20224.0% SALES TAX2022 Budget Comparison0.5% Collected Sales Tax0.5% HOUSING SALES TAX COLLECTIONS2022 Actual Collections4.0% Collected Sales Tax2021August 2, 2022 - Page 75 of 95 Through June 30 June 4% Sales Tax Collections By Year Through June 30 Town of Vail Revenue Update August 2, 2022 YTD 4% Sales Tax Collections By Year • YTD collections of $22.5M are up 36.7% from prior year and up 1.5% from amended budget. YTD collections are up 38.1%from 2019, the last year not impacted by Covid-19. • Inflation as measured by the consumer price index was up 9.1% in June. $15,295,956 $16,270,588 $12,560,159 $16,441,212 $22,475,429 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 2018 2019 2020 2021 2022 $1,648,443 $1,606,748 $1,023,517 $2,149,312 $2,263,005 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 2018 2019 2020 2021 2022 • June 2022 collections of $2.3M are up 5.3% from prior year and up 5.3% from the amended budget. June collections are up 40.8% from 2019. August 2, 2022 - Page 76 of 95 Through June 30 Town of Vail Revenue Update August 2, 2022 YTD 0.5% Housing Fund Sales Tax Collections Real Estate Transfer Tax by Year YTD Through July 2022 • This chart shows YTD collections of 1% RETT, segmented by individual home sale value. •2022 RETT collections through July 25 total $5,284,908, down (17.1)% from the prior year. •RETT collections are down due to fewer individual sales transactions; 159 YTD 2022 vs. 269 from this time last year. The median YTD sale price, excluding timeshares, of $1.8M is up 21.3% compared to 2021. $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 2018 2019 2020 2021 2022 Sales Less Than $2.5 Million Sales $2.5 to $5 Million Sales $5 to $10 Million Sales Over $10 Million $4,352,747 $3,247,376 $3,170,265 $6,373,698 $5,284,908 • This chart shows monthly collections of the Town of Vail 0.5% housing fund sales tax and cumulative YTD totals. • The 0.5% sales tax was approved by voters in 2021 with an effective date of January 1, 2022. YTD TOTAL  $2,749,087 $273,612  $‐  $500,000  $1,000,000  $1,500,000  $2,000,000  $2,500,000  $3,000,000  $‐  $100,000  $200,000  $300,000  $400,000  $500,000  $600,000  $700,000  $800,000 January February March April May June Monthly YTD YTD TotalMonthly Total August 2, 2022 - Page 77 of 95 Town of Vail Revenue Update August 2, 2022 Construction Use Tax by Year YTD Through July 2022 Lift Tax Collections YTD Through June 30 • Use Tax collections through July 25 total $1,205,847 compared to $2,662,342 from this time last year. This is a decrease of (54.7%) • 2021 collections were significantly higher due to a number of large single-family residential projects and the interior renovation of the Sonnenalp Hotel. $1,263,237 $1,855,330 $845,172 $2,662,342 $1,205,847 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 2018 2019 2020 2021 2022 • 2022 YTD lift tax collections of $4.8M are up 20.5% or $817,104 from the same time last year. $3,801,538 $4,131,594 $2,918,791 $3,981,861 $4,798,965 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 2018 2019 2020 2021 2022 August 2, 2022 - Page 78 of 95 Vail Business Review May 2022 August 2, 2022 The Vail Business Review breaks down the four percent sales tax collected for the month of May. Overall, May sales tax increased 13.1% with retail increasing 15.9%, lodging increased 10.0%, food and beverage increased 13.7%, and utilities/other increased by 7.3%. Excluding the out of town category; sales tax for the month of May was up 12.9%. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments, please feel free to call me at (970) 479-2125 or Carlie Smith at (970) 479-2119. Sincerely, Alex Jakubiec Town of Vail Revenue Manager August 2, 2022 - Page 79 of 95 Town of Vail Business Review May 4.0% Tax Collections by Year May 2022 Sales Tax May 2021May 2022 Sales Tax Collections by Business Type Retail $576,747 Lodging $244,520 Food & Beverage $237,949 Utilities & Other $141,746 $0 $250,000 $500,000 $750,000 15.9%13.7%7.3% RLFU -$8,000,000 $12,000,000 $831,060 $762,935 $502,782 $1,061,549 $1,200,963 $0 $500,000 $1,000,000 2018 2019 2020 2021 2022 10.0% • This report represents collections of Town of Vail 4.0% sales tax, as opposed to actual gross sales. • On January 1st, 2022, Town of Vail sales tax increased from 4.0% to 4.5% on all items except food for home consumption. 2022 results in this report only include the 4.0% sales tax collected on all items for accuracy of comparison to prior years. • Overall, YTD May 2022 4.0% sales tax collections were up 13.1% from the prior year and 57.4% from 2019, the last year not impacted by Covid-19. • May 2022 retail sales increased 15.9%, lodging increased 10.0%, food and beverage increased 13.7% and utilities and other increased 7.3%. Retail $497,638 Lodging $222,396 Food & Beverage $209,363 Utilities & Other $132,152 $0 $250,000 $500,000 $750,000 August 2, 2022 - Page 80 of 95 Town of Vail Business Review 20212022 Geographic Area Trends by Year May Sales Tax by Year Sales Tax by Location May 2022 Sales Tax Other Areas 16% Lionshead 8% Out of Town 45% Vail Village 31% Other Areas 18% Lionshead 7% Out of Town 45% Vail Village 30% • Vail Village sales tax increased 16.0%, Lionshead increased 31.1%, Other Areas decreased (0.1)%, and Out of Town increased 13.4%. Excluding Out of Town collections, all areas were up 12.9%. $179,485 $164,098 $143,732 $186,201 $186,090 $93,598 $82,621 $13,210 $76,923 $100,879 $278,669 $265,328 $253,954 $477,880 $542,090 $279,308 $250,888 $91,887 $320,545 $371,903 $0 $150,000 $300,000 $450,000 $600,000 2018 2019 2020 2021 2022 Other Areas Lionshead Out of Town Vail Village • This chart shows May sales tax collections, by geographic area over time. August 2, 2022 - Page 81 of 95 Retail Business Sales Tax Detail May 2022 Sales Tax Town of Vail Business Review May 4.0% Sales Tax Accommodation Services Sales Tax by Year Apparel $68,483 Grocery $98,458 Gallery $4,095 Gifts $2,254 Jewelry $23,316 Retail Liquor $24,342 Retail Other $266,501 Sporting Goods $38,519 Online Retailers $50,585 Retail Home Occupation $194 • Overall, May 2022 accommodations services were up 10.0%, short-term rentals were flat with prior year and hotels and lodges were up 15.9%. • Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and VRBO. Revenue collections from facilitators may include some hotels and lodges. Facilitators first began collecting and remitting sales taxes on behalf of individual owners in October of 2020. $16,089 $10,748 $139,721 $82,675 $161,871 $82,648 $0 $50,000 $100,000 $150,000 $200,000 Hotel and Lodges Short-Term Rentals 2022 2021 2020 August 2, 2022 - Page 82 of 95 Retail 106,734.18                               107,231.99                                ‐0.46% Lodging 26,599.07                                 32,461.59                                  ‐18.06% F & B 46,645.79                                 40,863.37                                 14.15% Other 6,111.41                                   5,643.87                                   8.28% Total 186,090.45                               186,200.83                                ‐0.06% Retail 15,328.35                                 20,401.26                                  ‐24.87% Lodging 44,249.97                                 32,383.05                                 36.65% F & B 40,461.53                                 23,903.13                                 69.27% Other 839.26                                       235.09                                       257.00% Total 100,879.11                               76,922.53                                 31.14% Retail 319,504.60                               248,536.79                               28.55% Lodging 93,329.33                                 103,594.11                                ‐9.91% F & B 760.27                                       1,065.02                                    ‐28.61% Other 128,496.19                               124,684.42                               3.06% Total 542,090.39                               477,880.34                               13.44% Retail 135,180.36                               121,467.57                               11.29% Lodging 80,341.33                                 53,957.00                                 48.90% F & B 150,081.88                               143,531.63                               4.56% Other 6,299.16                                   1,588.92                                   296.44% Total 371,902.73                               320,545.12                               16.02% Retail 576,747.49                               497,637.61                               15.90% Lodging 244,519.70                               222,395.75                               9.95% F & B 237,949.47                               209,363.15                               13.65% Other 141,746.02                               132,152.30                               7.26% Total 1,200,962.68                           1,061,548.81                           13.13% Retail Apparel 68,482.66                                 66,949.11                                 2.29% Retail Food 98,458.23                                 86,223.11                                 14.19% Retail Gallery 4,094.80                                   9,365.89                                    ‐56.28% Retail Gift 2,254.41                                   1,244.36                                   81.17% Retail Home Occupation 194.23                                       122.35                                       58.75% Retail Jewelry 23,316.12                                 19,906.35                                 17.13% Retail Liquor 24,341.81                                 23,609.98                                 3.10% Retail Other 266,501.23                               215,065.09                               23.92% Retail Sport 38,518.67                                 32,289.43                                 19.29% Retail Online Retailer 50,585.33                                 42,861.95                                 18.02% Total 576,747.49                               497,637.61                               15.90% Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review May 2022 Sales Tax 2022 Collections   2021 Collections YoY % Change Total ‐ All Areas Lionshead Out of Town Vail Village Retail Summary August 2, 2022 - Page 83 of 95 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L MD A C Minutes J uly 2022 AT TAC H ME N TS: Description V L MD AC Minutes July 2022 August 2, 2022 - Page 84 of 95 Vail Local Marketing District Advisory Council Monthly Meeting July 21st, 2022, 8:30 am In person Grand View Room & Virtual Zoom VLMDAC member attendees: Esmarie Faessler (Sonnenalp), Liana Moore (Antlers), Lauren Barotz (Vail Resorts), Jana Morgan (Sweet Basil), Michael Holton (Vail Health) Additional attendees: Kristin Yantis (MYPR), Ainslie Fortune (Cactus), Mia Vlaar (Town of Vail), Jeremy Gross (Town of Vail), Liz Gladitsch (Town of Vail), Bob Brown (BAAG), Jeremy Coleman (BAAG), Chris Romer (Vail Valley Partnership), Kim Brussow (Vail Valley Partnership), Kay Schneider (Vail Valley Partnership), Carlie Smith (Town of Vail), Matt Stontz (Cactus), Erica Cannava (public), Jodi Doney (Eagle County Regional Airport), Barbara Anderson, Charlie Herrington (Steep Motion), Jeff Strahl (Cactus), Jenna Duncan (BAAG), Rob Troller, Whitney Brofos, Mark Herron (lodging liaison), Satchele Burns (Steep Motion), Meggan Kirkham, Heather Vazza (Cactus), Shun Luoi Fong (Cactus) Call to Order Esmarie called meeting to order 8:41 AM I. Monthly Financial Report & 2023 Budget Forecast May revenue Year to date $3 million, pacing $1 million ahead of 2019 and $1.2 million ahead of 2021 Year to date expenses $1.6 million which is 32% of total budget 2023 budget- Initial revenue production to marry 2019 Projecting conservatively at $4.7million available fund balance $1.6 million II. Approvals Requested • Winter Strategy 2022 Consider plan for early season if needed using contingency and savings 2023 Consider plan for increased early and late season effort if needed August 2, 2022 - Page 85 of 95 • August Meeting Date Change NO Date change will be made per the Board • Travel Classics Budget Request September 23rd dinner Current budget $25,000 Additional request $30,000 for -Transportation -Décor -Entertainment -Rising food costs Motion to move $30,000 from Contingency plan to Kristin Yantis for Travel Classics Approval by Jana / second by Liana / unanimous III. Information & Discussion Updates • RFQ Process Update, Lodging Liaison and Project management RFQ’s will be published Monday (7/25), Agency on 7/29. 8/18 and 9/15 Board will choose finals. Need to start our meeting early or end late to decide Candidates will present • Public Relations Update Key Action Items/Accomplishments -Annual Vail PR Partners meeting -Development of 6 dream trips -Secured Travel classics West September 22-25,2022 Media Outreach -Dream Trip press release -Sustainability messages, outdoor adventure, new dining, events -Visiting Journalists program -Travel Classics West • Mid-Year Groups Update Site Tours- January to June- 12 visits, 9 booked Groups on the books for 2022 -Highest percent in CO & West Coast (Ass. and corp. markets) Groups on the books for 2023 & future -Highest percent in CO & Midwest (Ass. and Medical) Travel in general is coming back faster than expected Groups want in person not hybrid meetings Hotel rates, gas, airfare & care rental are impacting group business Planners are being more flexible with dates and their booking window is still very short August 2, 2022 - Page 86 of 95 • Video Updates Data-driven media test with Epsilon, private deals with Trip Advisor & Adara, Air Marketing & EGE media Showed a video with a private chef, discussion ensued about using hotel chefs or chefs working in the village • Asset Acquisition Plan Talked through Tier 1 and Tier 2 Approaches Tier 2 & 3 Approach -Aligning with partners to finalize “activity based” photography shot list -Determine priorities, include professional vs. local talent • Campaign Performance Updates o Social Media, Wait on this due to time • Paid Media Report  Data-driven media test with Epsilon, private deals with Trip Advisor & Adara, Air Marketing & EGE media  Mid-week Creative Performance  Recent Web Initiatives & Updates  Dream Trips Promotion and Giveaway • Website  Homepage Revamp- We redesigned our home page experience- the structure, user interface, and content- to better engage visitors with season-relevant content, stronger calls-to-action  Results-  Launch date – March 22, 2022  With a goal of promoting more midweek travel, we created a campaign to support events and travel.  Results  Insights & Recommendations-Promote mid-week more heavily • Town of Vail Updates • Other Business Erica is in attendance as “public at large”, she has applied for her past position as she lives in Vail but no longer works in Hospitality. August 2, 2022 - Page 87 of 95 IV. MINUTES- Action Requested of Council • VLMDAC May 19 and June 16, 2022 Minute Approval Approval by Liana / second by Jana / unanimous Adjournment Motion to adjourn by Esmarie/ unanimous 11:13am Upcoming Meetings: VLMDAC Monthly Meeting Thursday, August 18, 2022 Location- Grand View Room August 2, 2022 - Page 88 of 95 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA J une 28, 2022 Minutes AT TAC H ME N TS: Description V L H A June 28, 2022 Minutes August 2, 2022 - Page 89 of 95 Vail Local Housing Authority Minutes June 28, 2022 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT ABSENT Steve Lindstrom Dan Godec Craig Denton James Wilkins Kristin Williams STAFF George Ruther, Housing Director Martha Anderson, Housing Coordinator Missy Johnson, Housing Coordinator 1. Call to Order 1.1. Zoom Meeting 1 (pre-executive session) There is a quorum present. Meeting started at 3:07 p.m. 1.2. Zoom Meeting 2 (post executive session) 1.3. Call to Order 2. Citizen Participation 2.1. Citizen Participation There are no comments. 3. Approval of Minutes 3.1. VLHA June 14, 2022 Minutes MOTION: WILKINS SECOND: WILLIAMS VOTE: 4-0 APPROVED 4. Main Agenda 4.1. Destination Stewardship Housing Visioning Session Presenter: Greg Oats • Idea to attempt to balance the needs of the community and the needs of the environment within the needs of the visitors and industry. There are three goals: o Managing the growth or de-growth of the local tourism economy, and how it evolves over the next 5-10 years o Protect the way life and the environment o Maintain a world-class experience for visitors and locals • Oats continued to share key insights for the town and the county and turned to the VLHA for input as we look for strategic solutions regarding housing August 2, 2022 - Page 90 of 95 o Discussion ensued from the VLHA around topics Wilkins suggests the need to define a metric by which we can determine what additional housing demand is needed and see it more globally, county-wide. o Lindstrom refers to a past study that focused on the community benefits both economic and environmental. He stressed that you can’t have a community without residents and you can’t have residents without housing. The reminder that those that live locally interact fundamentally differently with our guests. It’s hard to call ourselves sustainable if we don’t take care of the fundamental piece, which is housing. o Denton continues with reflection about living and working in the Town of Vail back in the 70s when the community worked and played in the Town of Vail. He acknowledged, being in Real Estate business as a broker and developer, that the cost of construction creates a hardship to house employees and families. The bottom line is we need to have housing here in the Town of Vail, but it is not cheap to build, so we seek for the government entities to do what they can to help o Williams participated in the morning focus groups and highlighted a few takeaways. She referenced Vail’s New Dawn, from the early 2000s. It was a project of upgrading the resort community with the value of having a master plan that involved the private sector and public sector to commit to projects and get things done. She suggests approaching the Housing solution by using a master plan much like the success of Vail’s New Dawn. o The group continued to note that none of the current employee housing buildings are seen as problems, even though there was push back for the initial plans in the beginning. • Oats rounds out the conversating by sharing key input from the focus group. One theme is to use the word crisis related to housing and to best understand what it looks like in 5-10 years. A broad regional approach is needed. Examples of highlights included: o Countywide perspective that brings together more towns, stakeholders for a large scale community. o Think bigger and consider a big, bold initiative including large developments down valley. o The private sector has proven that it can come together and work together in a collaborative spirit if there is an enabling environment. o Working to align people to bring them together o Bring the data to the community, increase community engagement and show the numbers including an easy, approachable and consumable way o Core purpose of the Destination Service focusing on the locals and tourists, and also do our part within the town boundaries by looking more closely at reusable land o Outreach to land owners regarding possible collaborative partnerships o STR is it’s own separate conversation to be approached at a different date o Countywide approach to include transit and a seamless approach o Seek grant opportunities from the state o The creation of a role or expansion of roles to prioritize the needs of the community more. This role would also work with the state to advocate on behalf of the needs of the community 4.2. Discussion on Edwards River Park 40 Min. Presenter: George Ruther, Director of Housing and Steve Lindstrom, VLHA Chairman August 2, 2022 - Page 91 of 95 • Ruther will forward more information to the Authority for future consideration and exploration for the development space of 105 acres on Highway 6. This may be an opportunity for the Town and Authority to consider in the future. • Fortus Capital is marketing the project and presented an offering package. It may be an opportunity for towns and communities to explore. • Investment cost is significant but what we say is that we need 3-4 Miller Ranch Developments. • 2018 Eagle County Housing needs assessment puts the housing deficit expected to be 6,000 units by 2025 and continues to grow but we are not tracking at the pace. Jobs are significantly outpacing the housing available in the Town of Vail. • Ruther recalls when Rod Slifer spoke about the Chamonix Employee Housing project, “No one is going to remember how much we paid for that property, what they are going to remember is whether we chose to act.” • Conversation ensued around considering how can we partner with developers to prioritize rental and the opportunities don’t come along very often. • George is exploring the funding opportunities and more. 4.3 .Policies, Programs and Initiatives 20 Min. Presenter: George Ruther, Director of Housing and Steve Lindstrom, VLHA Chairman This is part of an initiative to provide context and VLHA 101 for the VLHA each meeting. • George reviewed The Vail InDEED program, how it came to be and the initiative to protect and preserve homes for employees. We have acquired 172 deed restricted properties and netted homes for 385 seasonal year-round residents. • The avenues and the modes around how the Housing Department and VLHA reaches people is extensive. We are always searching by marketing and campaigning the program initially but word-of-mouth has become the mode. The Housing Department receives inquiries but does not target specific properties. Every segment seems to have a need. • There is a variety of homes purchased through the Vail InDEED program. The Deed restriction is really a resident only deed restriction. There is no price appreciation cap, no rental cap, no income limits. That is the Town’s objective. • We have been buying them at 15-20% value. • We are not limiting the number of deed restrictions per person and partner with those people. • 30 hours per week on an annualized basis within Eagle County is the requirement. • Ruther continued with an overview of Resolution NO.30, the adoption of ten housing policies that came out of the Vail Housing 2027 Strategic Plan. • #1 is a key policy statement to understand. Housing is Infrastructure. The foundational value of housing is much like roads, emergency services, bridges, utilities and streets. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman Linstrom mentioned that the documents reviewed during the previous section can be found on the Town of Vail website within the housing department section. Wilkins moved to leave the regular meeting and enter executive session. August 2, 2022 - Page 92 of 95 MOTION: WILKINS SECOND: WILLIAMS VOTE: 4-0 APPROVED 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests and to determine positions relative to matters that may be subject to negotiations regarding: Real Property Acquisitions. Presenter: Martha Anderson, Housing Coordinator VLHA reentered the regular meeting at 5:13 PM with Lindstrom, Denton, Wilkins, Williams, Ruther, Anderson and Johnson present. 7. Any Action as a Result of Executive Session 7.1. Any Action as a Result of Executive Session directing staff to pursue the direction that we given in WILKINS moved to direct staff to continue with Vail InDEED discussion as discussed in executive session. MOTION: WILKINS SECOND: DENTON VOTE: 4-0 APPROVED 8. Adjournment a. Adjournment 5:15PM MOTION: WILKINS SECOND: WILLIAMS VOTE: 4-0 APPROVED 9. Future Agenda Items 9.1. • Land Banking (sale of GRFA) • Investment Banker Discussion • Update to Vail Housing 2027 • Continuation of VLHA 101 10. Next Meeting Date a. Next Meeting Date July 12, 2022 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation August 2, 2022 - Page 93 of 95 48 hours prior to meeting time. August 2, 2022 - Page 94 of 95 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Recess 4:20 pm (estimate) August 2, 2022 - Page 95 of 95