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HomeMy WebLinkAbout2022-09-20 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda1.Call to Order 2.Presentation/Discussion 2.1 Booth Creek Hazardous Fuels Reduction Project Update 20 min. Presentation Only Presenter(s): Paul Cada, Wildland Program Manager; Leanne Veldhuis, District Ranger; Ashley Smith, Senior Project Manager SE Group Background: The Town of Vail is currently funding the NEPA analysis for the Booth Creek Hazardous Fuels Reduction project. This analysis is a multi-year endeavor. Once the NEPA is complete and a Record of Decision has been issued, planning for implementation of this project will begin. This presentation will provide an update on this process. Staff Recommendation: Presentation only. 2.2 Community Wildfire Defense Grant (CWDG) Application 15 min. Endorse CWDG application Presenter(s): Paul Cada, Wildland Program Manager Background: Vail Fire and Emergency Services is currently developing an application for the CWDG. The purpose of the grant application is to continue with actions necessary to implement the Vail Community Wildfire Protection Plan. If awarded, the grant would fund specific wildfire programs during a five year performance period. Staff Recommendation: Endorse CWDG application. VAIL TOWN COUNCIL MEETING Afternoon Session Agenda Town Council Chambers and Virtually on Zoom. Zoom Meeting ID: https://us02web.zoom.us/webinar/register/WN_RqbBLP6jSGOfDp65d47V_w 1:45 PM, September 20, 2022 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment will be taken on each agenda item. Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak. Booth_Creek_EA_TOV_Update_20220914 2.pdf TC Memo Booth Creek Project Update 092022.docx TOV_Council_Update_20220914.pptx 1 2.3 Review of Community Housing Lottery Ticket Eligibility Improvements 30 min. Listen to presentation and provide direction on the questions outlined in the staff memorandum. Presenter(s): George Ruther, Director of Housing; Missy Johnson, Housing Coordinator; Martha Anderson, Housing Coordinator Background: The purpose of this work session is to present certain lottery eligibility improvements and receive direction from the Vail Town Council regarding the ticket eligibility for community housing lotteries. This action streamlines and clarifies the lottery process for both lottery applicants and Town staff, facilitates providing housing opportunities for local residents and excellent customer service and is consistent with our housing policy. Staff Recommendation: Listen to presentation and provide direction on the questions outlined in the staff memorandum. 3.DRB / PEC (5 min.) 3.1 DRB/PEC Update 4.Information Update 4.1 I-70 Noise Enforcement 4.2 VLHA August 23, 2022 Minutes 4.3 VLHA August 25, 2022 Minutes 4.4 VLMDAC August 18 Meeting Minutes 4.5 VLMDAC September 6 SPECIAL Meeting Minutes 4.6 2nd Quarter Investment Report 5.Matters from Mayor, Council and Committee Reports (10 min.) 6.Executive Session (60 min.) 1. C.R.S. §24-6-402(4)(b) - to have a conference with the Town Attorney to receive legal Town_Council_CWDG_ Application.docx Review of Community Housing Lottery Ticket Eligibility Improvements Memo.pdf DRB_Results_090722.pdf PEC_Results_091222.pdf noisecamers.docx 2022-08-23 VLHA Minutes.pdf 2022-08-25 VLHA Minutes.pdf VLMDAC_minutes_Sept_6__2022_Special_Meeting.pdf VLMDAC_minutes_August_18__2022.pdf 220920 Q2 Investments.pdf 2 advice on specific legal questions, C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators, and C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property on the topic of the acquisition of property described as East Vail Workforce Housing Subdivision, Lot 1; East Vail Workforce Housing Subdivision, Tract A, and generally referred to as the Booth Heights Land Site; 2. C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real, personal or other property and C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of potential real property acquisition by the Town; and 3. C.R.S. §24-6-402(4)(b) - to have a conference with the Town Attorney to receive legal advice on specific legal questions, C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators on the topic of encroachments onto to Town property. 7.Recess (4:05pm estimate) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. 3 AGENDA ITEM NO. 2.1 Item Cover Page DATE:September 20, 2022 TIME:20 min. SUBMITTED BY:Mark Novak, Fire Department ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion SUBJECT:Booth Creek Hazardous Fuels Reduction Project Update SUGGESTED ACTION:Presentation Only PRESENTER(S):Paul Cada, Wildland Program Manager; Leanne Veldhuis, District Ranger; Ashley Smith, Senior Project Manager SE Group STAFF RECOMMENDATION:Presentation only. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Booth_Creek_EA_TOV_Update_20220914 2.pdf TC Memo Booth Creek Project Update 092022.docx TOV_Council_Update_20220914.pptx 4 MEMORANDUM PO Box 2729 | 323 W. Main Street, Suite 202 Frisco, CO 80443 www.segroup.com TO: Town Council, Town of Vail FROM: Ashley Smith, SE Group CC: Paul Cada, Town of Vail DATE: September 14, 2022 RE: Booth Creek EA Status Update This memo provides a status update for the Booth Creek Fuels Reduction Environmental Assessment (EA) project. SE Group is the third-party contractor completing the EA, under the direction of the White River National Forest (WRNF). Additional detail can be viewed in an interactive web-based viewer here. REVIEW OF PROPOSED ACTION The table below and attached map illustrate the Proposed Action that was released for public comment. Treatment Unit # Unit Name Primary Cover Type Non- Wilderness Area (acres) Wilderness Area (acres) Total Area (acres)* 102 Red Sandstone Hand Treatments with Chainsaws, Pile Burning, and Broadcast Burning Aspen (182 acres) 302 0 302 104 Spraddle Creek Mechanical and Hand Treatments with Pile Burning Lodgepole Pine (104 acres) 148 0 148 106 Spraddle Creek Hand Treatments with Chainsaws and Pile Burning Spruce-fir (66 acres) 115 0 115 108 Spraddle Creek Hand Treatments with Chainsaws or non-motorized equipment and Pile Burning Lodgepole Pine (38 acres) 1191 0 119 110 Booth Creek Broadcast Burning Aspen (844 acres) 1,074 457 1,531 111 Booth Creek Trailhead Hand Treatment with Chainsaws and Pile Burning Aspen (14 acres) 25 0 25 112 Pitkin Creek Broadcast Burning Aspen (300 acres) 62 294 356 114 East Vail Hand Treatments with Chainsaws, Pile Burning, and Broadcast Burning Aspen (183 acres) 463 0 463 Total 2,308 751 3,059 *Acres are approximate +/- 10% Appendix A 5 NEPA PROCESS AND SCHEDULE The National Environmental Policy Act (NEPA) process is fully underway. Fieldwork is complete, technical reports are scheduled to be completed beginning of November, and SE Group is preparing the draft EA. A Forest Service decision is expected early 2023. The next opportunity for public involvement is the objection period, tentatively scheduled for January/February 2023. Only those who commented during the scoping/comment period are eligible to object to the Forest Service decision. A summary of the scoping/comment period is provided below. S COPING/COMMENT PERIOD SUMMARY The public scoping/comment period for the EA opened on March 3, 2022 and closed on May 3, 2022, for a total of 60 days. During this time, the Town of Vail, WRNF, and SE Group hosted a public open house on April 6, 2022. A total of 21 comment submittals were received and can be viewed in the WRNF online Public Comment Reading Room here. Eagle Summit Wilderness Alliance and Wilderness Workshop both commented, along with Colorado Parks and Wildlife, Town of Vail, and individuals. The majority of the comments focused on treatment units 104 and 108, specifically questioning whether unit 108 should be treated. BUDGET SE Group continues to be within budget since the March 2022 change order and the majority of the remaining budget is expected to be billed in 2022, with approximately $15,000 carried over into 2023. 6 # Va i l Va i l Project Area §¨¦70 E a s t Va i lE a s t Va i l East Vail Roadless Area Spraddle Creek B Roadless Area Eagles Nest Wilderness Corral CreekRoadless Area NFS Lands [0 10.5 Mile Prepared by: Proposed Project Area Hand Treatment with Chainsaws and Pile Burning Broadcast Burning Hand Treatment with Chainsaws and Pile Burning/Broadcast Burning Mechanical Treatment and Pile Burning Hand Treatments with Chainsaws or Non-motorized Equipment and Pile BurningSpraddle CreekPitkin CreekBooth CreekNational Forest System(NFS) Lands NFS Lands Roadless Areas Spraddle Creek Road Red Sandstone Road Gore CreekCampground Road 110 112 102 106 114 104 Booth Falls Road Columbine Drive Big Horn Road Fall Line Drive 111 108 Eagles Nest Wilderness Existing Features Gore Creek Campground# Communications Site Rivers/Creeks Access Roads Figure 1: Proposed FuelsTreatments Booth Creek Fuels Treatment Project Eagle-Holy Cross Ranger District White River National Forest 7 To:Town Council From: Paul Cada, Wildland Program Manager Date: September 20 th, 2022 Subject: Booth Creek Fuels Treatment Project Update I.Background In 2020 the Town entered into a cooperative agreement with the United States Forest Service (USFS) to jointly study the environmental impacts of proposed fuels treatments in the Booth Creek area of East Vail. This area was identified as a high priority treatment area in to 2020 Vail Community Wildfire Protection Plan (CWPP). The Town entered into a service agreement with the SE Group to assist the USFS in completing a National Environmental Policy Act (NEPA) review of the project area. To date the SE Group has completed field studies of the area, helped to develop a proposed action, conducted public scoping, and has received public comment. See Appendix A for a status update from the SE Group. II.Current Situation During the spring of 2022 the USFS posted a Notice of Proposed Action (NOPA) which included details of the proposed fuels treatment as wells as preliminary potential short and long term impacts of the project. The public comment period was open for 60 days and a public open house was help in the Grand View Room. Many community members attended the open house to receive information about the project and ask questions directly to USFS staff. Since the closing of the public comment period the SE Group has been working with USFS staff to evaluate the comments received, finalize technical reports and begin to work on a draft Environmental Analysis (EA). In addition to the work on traditional NEPA documents, SE group has been working with USFS staff on a Minimum Requirement Analysis Guideline (MRDG) which identifies and scores potential impacts of the activities on the designated wilderness portion of this project. It is currently anticipated that a full draft EA will be completed before the end of 2022. That draft will be reviewed by USFS staff and released for public review in early 2023. If no objections are filled on the EA, it is anticipated that the USFS will file a record of decision on the project in spring of 2023. Once a record of decision is filed for the project the USFS can begin implementation of the proposed action. Based on the presented timelines implementation of this project may begin as early as spring of 2023. To ensure rapid implementation of the proposed action it will be critical that Council and the community continue to be engaged with this project and that we continue to foster positive working relationships with the USFS. III.Staff Recommendation Listen to the presentation and provide questions for the SE Group and USFS. 8 Town of Vail Booth Creek Fuels Treatment Environmental Assessment September 2022 Project Update 9 Proposed Action 10 Environmental Assessment Process 11 12 AGENDA ITEM NO. 2.2 Item Cover Page DATE:September 20, 2022 TIME:15 min. SUBMITTED BY:Mark Novak, Fire Department ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion SUBJECT:Community Wildfire Defense Grant (CWDG) Application SUGGESTED ACTION:Endorse CWDG application PRESENTER(S):Paul Cada, Wildland Program Manager STAFF RECOMMENDATION:Endorse CWDG application. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Town_Council_CWDG_ Application.docx 13 To: Vail Town Council From:Paul Cada, Wildland Program Manager Date:September 20th, 2022 Subject:Endorsement to apply for Community Wildfire Defense Grant I.Background In 2020 Vail adopted its first Community Wildfire Protection Plan (CWPP). This CWPP provides the framework and priority for measurably reducing wildfire risk across the community and surrounding USFS lands. Since 2020 Vail Fire and Emergency Services (VFES) have been aggressively implementing the plan through strategic partnerships with the United States Forest Service (USFS), Colorado Parks and Wildlife, Eagle County, Vail Resorts and the Vail Community. Vail Has taken measurable steps towards reducing risk and tangible results can be observed throughout the community. II.Current Situation The 2021 Infrastructure Investment and Jobs Act provides new funding for a number of infrastructure projects including wildfire risk reduction. As a result of the Infrastructure Bill funding, the USFS has developed the Community Wildfire Defense Grant program to support at risk communities with wildfire mitigation programs. The grant funds are available for communities to develop CWPPs, as well as significant funding for communities to implement CWPPs that have already been developed. The implementation funds can be used for outreach and education, code development and enforcement, fuels mitigation projects and equipment purchase. The implementation grants have a maximum ask of $10M with a 25% match and a 5-year performance period. VFES sees significant potential to utilize these funds to implement the CWPP more rapidly by supporting existing programs, developing additional programs, and expediting fuels mitigation projects identified in the CWPP on non-federal lands. VFES recommends that a grant application be prepared that includes funding for a Wildland Urban Interface (WUI) Specialist position, completion of 90 acres of fuels reduction work on non-federal land and the purchase of right of way mowing and prescribed fire equipment. The 5 years of funding would support the salary and benefits of a full time WUI Specialist position. The position would support existing programs such as the Fire Free Five Community Assistance Program, expanded outreach and education including the business community and short-term rentals and implementation of existing WUI 14 Town of Vail Page 2 development codes. The proposed fuels treatment areas include TOV, Vail Resorts and private lands throughout the community. The mowing and prescribed fire equipment would be utilized by existing staffing to implement high priority projects throughout the community. VFES proposes a budget of $500k for staffing, $315k for fuels projects and $250k for equipment for a total ask of $1,065,000. The 25% match ($266,250) that the town would be required to meet would be met through existing allocations to the department budget in the RETT budget. III.Question for Council Does Council endorse Vail Fire and Emergency Services in developing and submitting a grant application for the Community Wildfire Defense Grant? 15 AGENDA ITEM NO. 2.3 Item Cover Page DATE:September 20, 2022 TIME:30 min. SUBMITTED BY:George Ruther, Housing ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion SUBJECT:Review of Community Housing Lottery Ticket Eligibility Improvements SUGGESTED ACTION:Listen to presentation and provide direction on the questions outlined in the staff memorandum. PRESENTER(S):George Ruther, Director of Housing; Missy Johnson, Housing Coordinator; Martha Anderson, Housing Coordinator STAFF RECOMMENDATION:Listen to presentation and provide direction on the questions outlined in the staff memorandum. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Review of Community Housing Lottery Ticket Eligibility Improvements Memo.pdf 16 75 South Frontage Road West Housing Department Vail, Colorado 81657housing@vailgov.com vailgov.com MEMORANDUM To: Vail Town Council From: George Ruther, Housing Director, Missy Johnson, Housing Coordinator Martha Anderson, Housing Coordinator Date: September 20, 2022 Re: Review of Community Housing Lottery Ticket Eligibility Improvements I. Purpose The purpose of this memorandum is to present certain lottery eligibility improvements and receive direction from the Vail Town Council regarding the ticket eligibility for community housing lotteries. This memorandum outlines the current eligibility to receive lottery tickets, challenges in process, and makes recommendations for improvements. This action streamlines and clarifies the lottery process for both lottery applicants and Town staff and facilitates providing housing opportunities for local residents and excellent customer service. These improvements are also consistent with housing policy statement #7 adopted by Resolution No. 30, Series 2018 that states: “#7 People Promote Community – We ensure opportunity and access to the Town’s housing programs and initiatives through a clear, equitable, and easy to administer process for housing selection.” 17 2 | Page Town of Vail II. Background The Town of Vail Housing department recently held two community housing lotteries for a Chamonix Vail townhome and a Pitkin Creek Park condominium. Forty-eight qualified applications were received for the Chamonix Vail townhome and eight for the Pitkin Creek Park condominium. The lottery process was challenging for both applicants and town staff mainly due to the fact that the verification of eligibility can be ambiguous and can be subject to interpretations. Ambiguity and uncertainty regarding interpretations creates a lack of credibility and integrity of the lottery process. Based on feedback received from applicants and key learnings from the last community lottery process, Town staff is proposing improvements to the community housing lottery process, which includes: 1. Simplifying the application form and making it readily available online and streamline the process 2. Revising the lottery ticket eligibility criteria to eliminate ambiguity and interpretations 3. Requiring less but more specific documentation for verification in increase credibility 4. Clearly defining acceptable verification documentation for employees, self-employed and business owners to increase integrity 5. Requiring the homebuyer education class to be completed before applying to the lottery to enhance education about the process 6. Moving from a bingo-style drawing system to a more efficient digital drawing system 7. Enhancing the frequently asked questions document to include key learnings from recent lotteries to better inform lottery participants 8. Improving upon the instruction section of the online application form to increase clarity, and 9. Providing an automated post-submittal notification email to close the communications loop. The Town of Vail Employee Housing Guidelines dated July 4, 2018, require completion of a homebuyer education class within six months of the resale lottery drawing date. III. Lottery Ticket Eligibility • The Town of Vail currently awards a total of up to five tickets for public housing lotteries as follows: 18 3 | Page Town of Vail o One ticket for a complete application o One ticket for current Vail residents o One ticket for residents living in Vail for 5 or more years o One ticket for current employment in Vail o One ticket for 5 years or greater employment in Vail IV. Challenges • The verification of the five years or greater employment and residency in Vail is an ambiguous and discretionary process that affects the credibility and integrity of the lottery process. Some of the documentation provided with applications could be open to more than one interpretation. This has resulted in applicants disagreeing with the number of lottery tickets awarded to them in the most recent public lottery. • A significant amount of staff time is spent answering home loan finance related questions rather than lottery process and application questions. Opportunities exist to improve on the lottery process and eliminate the challenges identified. V. Suggestions from the Community This section includes lottery ticket suggestions received from applicants of the most recent community housing lottery: • Issue a lottery ticket for currently residing in a deed-restricted home in Vail • Issue a lottery ticket for currently owning real estate in Vail • Issue a lottery ticket for not owning real estate in Vail • Not allowing current homeowners, deed-restricted or otherwise, to apply to the lottery VI. Suggestions from the Vail Local Housing Authority This section includes lottery ticket suggestions and questions shared by the Vail Local Housing Authority members: • Issue a lottery ticket for prior, unsuccessful participation in Town of Vail housing lotteries • Do not require a homebuyer education class as the required mortgage lender pre- qualification letter is sufficient 19 4 | Page Town of Vail • Agree with having only three lottery tickets, one for a complete application, one for living in Vail and one for working in Vail, at the time of the lottery drawing • Eliminate notarization of documents • What is the value of the granting of preference for longevity of residency and employment in Vail? • What are the potential benefits of a one application, one ticket lottery? VII. Recommendations • Include only lottery ticket criteria that is clear, precise, and can be quickly and easily verifiable, without doubt. • Have a total of three lottery tickets awarded for each community lottery, including the following: o One ticket for a complete application  Verification: • An online application will be created in Laserfiche Forms in a way that the application can only be t once it is 100% complete o One ticket for current Vail residents  Verification: • For renters, lease agreement (current and fully executed) or notarized landlord affidavit • For homeowners, Eagle County property record card o One ticket for current employment in Vail  Verification: • For W-2 employees, most recent paystub showing name of Vail employer and proof of 30+ worked hours a week or 60+ hours in a 2-week period; If the paycheck comes from an out of state address but the applicant is working at a business location in Vail, a complete Letter of Employment Verification needs to be provided by the employer, on company letterhead (including start date, hours worked per week, location of work and position) • For business owners, require the business Certificate of Fact of Good Standing, a notarized affidavit stating average number of hours worked in a week and physical presence in Vail. • Require the homebuyer education class to be completed before applying to the community lottery. 20 5 | Page Town of Vail VIII. Direction and Decision Making • Does the Vail Town Council support the lottery improvement recommendations? • Are there additional recommendations and/or improvements that should be considered? 21 AGENDA ITEM NO. 3.1 Item Cover Page DATE:September 20, 2022 SUBMITTED BY:Shelley Bellm, Community Development ITEM TYPE:DRB/PEC Update AGENDA SECTION:DRB / PEC (5 min.) SUBJECT:DRB/PEC Update SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: DRB_Results_090722.pdf PEC_Results_091222.pdf 22 Present:Kathryn Middleton Kit Austin Erin Iba Peter Cope Doug Cahill 1.Virtual Meeting Link Register to attend Design Review Board Meetings. Once registered, you will receive a confirmation email containing information about joining this webinar. 2.Call to Order 3.Main Agenda Final review of an exterior alteration (canopies) Address/ Legal Description: 193 Gore Creek Drive A & B/Lot Tract A, Block 5B, Vail Village Filing 1 Planner: Jonathan Spence Applicant Name: Gore Creek Plaza LLC, represented by Mauriello Planning Group 3.1 DRB22-0234 - Gore Creek Plaza Conditions: 1. Prior to submitting for a building permit, the applicant shall provide staff, for their review and approval, details on the fastening system for the proposed window coverings Final review of new construction (duplex) Address/ Legal Description: 466 Forest Road/Lot 6, Block 1, Vail Village Filing 3 Planner: Greg Roy Applicant Name: White Longspur Capital, represented by KH Webb Architects 3.2 DRB22-0307 - White Longspur Capital LLC Conditions: 1. The applicant shall address the remaining planning comments with the building permit submittal. 2. Approval from the Army Corps of Engineers shall be submitted by the applicant prior to building permit issuance. Design Review Board Minutes Wednesday, September 7, 2022 2:00 PM Vail Town Council Chambers DRB22-0234 Plan Set.pdf Erin Iba made a motion to Approve with Conditions the application meets sections 14-10-2, and 14-10-4; Kathryn Middleton seconded the motion Passed (4 - 0). DRB22-0307 Plans 9-7 SM.pdf DRB22-0307 Docs 4-17.pdf Erin Iba made a motion to Approve with Conditions the application meets sections 14-10-3, 1 Design Review Board Meeting Minutes of September 7, 2022 23 Conceptual review (new construction of duplex) Address/ Legal Description: 1487 Vail Valley Drive/Lot 9, Block 3, Vail Valley Filing 1 Planner: Jamie Leaman-Miller Applicant Name: MEXAMER II VAIL VALLEY DRIVE LLC MALIA COX NOBREGA, represented by KH Webb Architects 3.3 DRB22-0341 - MEXAMER II VAIL VALLEY DRIVE LLC Final review of an addition Address/ Legal Description: 2972 Bellflower Drive/Lot 14, Block 6, Vail Intermountain Develpoment Subdivision Planner: Jamie Leaman-Miller Applicant Name: Ralph Peterson, represented by Allen-Guerra Architecture 3.4 DRB22-0125 - Peterson Residence Final review of an exterior alteration (driveway & trees) Address/ Legal Description: 411 Beaver Dam Circle/Lot 2B, Block 4, Vail Village Filing 3 & 401 Beaver Dam Circle/Lot 2A, Block 4, Vail Village Filing 3 Planner: Jamie Leaman-Miller Applicant Name: James & Heidi Schmidt, represented by Pierce Austin Architects 3.5 DRB22-0236 - Schmidt Residence Conditions 1. Prior to building permit approval, the applicant shall submit plans showing the island planter raised 12 to 18 inches above grade Final review of an addition Address/ Legal Description: 244 Wall Street R2 & R4/Lot A&C, Block 5C Vail Village Filing 1 Planner: Jamie Leaman-Miller Applicant Name: JADC Ventures LLC, represented by Designhaus 3.6 DRB22-0245 - JADC Ventures LLC Condition: 1. Prior to building permit submittal, the applicant shall provide the necessary utility and 14-10-5; Peter Cope seconded the motion Passed (5 - 0). DRB22-0341 Conceptual Plans.pdf DRB22-0125 Plans.pdf DRB22-125 Documents.pdf Erin Iba made a motion to Table to a date convenient for the applicant ; Peter Cope seconded the motion Passed (5 - 0). DRB22-0236 Plans.pdf Erin Iba made a motion to Approve with Conditions the application meets section 14-10-3 ; Peter Cope seconded the motion Passed (4 - 0). DRB22-0245 Plans 9-7.pdf 2 Design Review Board Meeting Minutes of September 7, 2022 24 approvals and updated encroachment agreements and/or easement approvals. Final review of an exterior alteration (stairs) Address/ Legal Description: 4511 Meadow Drive / Timber Falls Condo Planner: Jamie Leaman-Miller Applicant Name: Timber Falls Condos, represented by Mountain Valley Property Management 3.7 DRB22-0337 - Timber Falls Condos Conditions: 1. The applicant shall provide a detail of the proposal to the local HOA for use as a suggested entry design for similar applications. 2. Prior to building permit approval, the applicant shall submit plans showing the pavers at the landing will remain while the stairs will be concrete of a color similar to the existing pavers 4.Staff Approvals Final review of change to approved plans (chimney & driveway) Address/ Legal Description: 254 Beaver Dam Road B/Lot 23, Block 7, Vail Village Filing 1 4.1 DRB21-0041.004 - Hystc IX LLC Planner: Greg Roy Applicant Name: HYSTC IX LLC, represented by KH Webb Architects Final review of change to approved plans (AT&T antenna upgrades) 4.2 DRB21-0367.002 - BRANDESS ENTERPRISES LLC Address/ Legal Description: 2077 North Frontage Road West 39/ Lot 39, Buffehr Creek Resubdivision Planner: Greg Roy Applicant Name: Brandess Enterprises LLC, represented by Smartlink Group Final review of an addition Address/ Legal Description: 3094 Booth Falls Road Unit 5/Lot 1, Block 2, Vail Village Filing 12 4.3 DRB22-0051 - Gladstone Residence Planner: Greg Roy Applicant Name: Carol Gladstone - etal, represented by NDG Architecture Final review of change to approved (windows) 4.4 DRB22-0055.001 - Lupine Vail LLC Erin Iba made a motion to Approve with Conditions the application meets sections 14-10-4, and 14-10-5; Peter Cope seconded the motion Passed (5 - 0). DRB22-0337 Plans.pdf Erin Iba made a motion to Approve with Conditions the application meets section 14-10-5 ; Kathryn Middleton seconded the motion Passed (5 - 0). 3 Design Review Board Meeting Minutes of September 7, 2022 25 Address/ Legal Description: 3887 Lupine Drive A & B/Lot 5, Block 1, Bighorn Subdivision 1st Addition Planner: Greg Roy Applicant Name: Lupine Vail LLC, represented by Scott Turnipseed AIA Architecture & Construction Inc. Final review of change to approved plans (siding) Address/ Legal Description: 2526 Arosa Drive/Lot 8, Block C Vail Das Schone Filing 1 4.5 DRB22-0098.001 - NITPP Investments LLC Planner: Jamie Leaman-Miller Applicant Name: NITPP Investments LLC represented by John G. Martin, Architect Final review of change to approved plans (windows) Address/ Legal Description: 3094 Booth Falls Road 16/Lot 1, Block 2, Vail Village Filing 12 4.6 DRB22-0131.001 - Grewe Residence Planner: Greg Roy Applicant Name: Gerald Grewe Final review of an exterior alteration (AC unit) Address/ Legal Description: 200 Vail Road 178/ Lot A, Block 5C, Vail Village Filing 1 4.7 DRB22-0163 - Stay In Properties LLC Planner: Greg Roy Applicant Name: Stay In Properties LLC, represented by Climate Control Company Final review of change to approved plans (deck & sliding door) Address/ Legal Description: 1734 Golf Lane S70/Lot Area A, Sunburst At Vail 4.8 DRB22-0183.001 - Walker Residence Planner: Greg Roy Applicant Name: Brian Walker, represneted by Eagle Mountain Plumbing & HVAC, Inc. Final review of change to approved plans (siding and patio) 4.9 DRB22-0191.001 - JLM Marital Trust Address/ Legal Description: 4916 Juniper Lane A/Lot 3, Block 5, Bighorn Subdivision 5th Addition Planner: Jonathan Spence Applicant Name: Jonathan and Deborah Miller Final review of an exterior alteration (Repaving) 4.10 DRB22-0207 - Vail 21 Condominiums Address/ Legal Description: 534 East Lionshead Circle/ Lot 2 & 3, Block 1, Vail Lionshead Filing 1 Planner: Jonathan Spence Applicant Name: BLUE ICE 21 LLC, represented Braun Associates, Inc. 4 Design Review Board Meeting Minutes of September 7, 2022 26 Final review of an exterior alteration (mobile antennas) Address/ Legal Description: 3000 Booth Falls Road/Lot 1, Vail Mountain School Subdivision 4.11 DRB22-0251 - Vail Mountain School Planner: Jonathan Spence Applicant Name: Vail Mountain School, represented by Wyco Field Services on behalf of T- Mobile West LLC Final review of an exterior alteration (patio heater) Address/ Legal Description: 595 Vail Valley Drive B20 / Lots A-C, Vail Village FIling 7 4.12 DRB22-0272 - Rybok X LLC Planner: Jonathan Spence Applicant Name: Rybok X LLC, represented by All In Design Final review of an exterior alteration (windows) Address/ Legal Description: 4010 Fall Line Drive 2 / Lot 2, Pitkin Creek Townhouses 4.13 DRB22-0278 - Loehr Residence Planner: Jamie Leaman-Miller Applicant Name: Kelly & Jeffrey Loehr, represented by Renewal by Anderson Final review of a change to approved plans (exterior lighting) 4.14 DRB22-0303.001 - Sisk Deck Expansion Address/ Legal Description: 4575 Streamside Circle East A/Lot 19, Bighorn Subdivision 4th Addition Planner: Greg Roy Applicant Name: Thomas and Nina Sisk, represented by Burke Harrington Construction Final review of an exterior alteration (slider door & windows) 4.15 DRB22-0308 - T-Bar Trilogy LLC Address/ Legal Description: 1614 Buffehr Creek Road A19/Lot Parcel A, Lion's Ridge Subdivision Filing 2 Planner: Greg Roy Applicant Name: T-Bar Trilogy LLC, represented by Skye Vander Laan Final review of a tree removal Address/ Legal Description: 2925 Manns Ranch Road 1/Lot 2, Block 1, Vail VIllage Filing 13 4.16 DRB22-0310 - Streeter Residence Planner: Jamie Leaman-Miller Applicant Name: Pia Streeter Final review of an exterior alteration (retaining wall) Address/ Legal Description: 4460 Glen Falls Lane / Lot 9, Forest Glen Subdivision 4.17 DRB22-0314 - Law Residence Planner: Jamie Leaman-Miller Applicant Name: Susan Law 5 Design Review Board Meeting Minutes of September 7, 2022 27 Final review of a tree removal Address/ Legal Description: 483 Beaver Dam Road / Lot 1, Block 2, Vail Village Filing 6 4.18 DRB22-0315 - Lindvall Residence Planner: Greg Roy Applicant Name: 483 Beaver Dam LLC, represented by Lindvall Mountain Properties Final review of a tree removal Address/ Legal Description: 1916 West Gore Creek Drive / Lot 47, Vail Village West Filing 2 4.19 DRB22-0323 - Blume Residence Planner: Greg Roy Applicant Name: Robert & Jamie Blume, represented by Vail Valley Tree Service Final review of a tree removal Address/ Legal Description: 1116 Sandstone Drive 702 / Lot A5, Block A, Lion's Ridge Filing 1 4.20 DRB22-0325 - Rago Residence Planner: Jonathan Spence Applicant Name: Michal & Mary Rago Final review of an exterior alteration (roof repair) Address/ Legal Description: 1136 Sandstone Drive / Lot A6, Block A, Lion's Ridge Filing 1 4.21 DRB22-0326 - Homestake at Vail Planner: Jamie Leaman-Miller Applicant Name: Homestake at Vail, represented by Turner Morris Roofing Final review of an exterior alteration (stair) Address/ Legal Description: 925 Fairway Drive / Lot 1, Vail Village Filing 10 4.22 DRB22-0327 - Vail Fairway LLC Planner: Greg Roy Applicant Name: Vail Fairway LLC, represented by Berglund Architect Final review of an exterior alteration (Patio & hot tub) 4.23 DRB22-0329 - Colorado Dream House LLC Address/ Legal Description: 4812 Meadow Lane/Lot 8, Block 7, Bighorn Subdivision 5th Addition Planner: Greg Roy Applicant Name: Coloradoe Dream House LLC, represented by Landscape Technology Group Final review of an exterior alteration (roof) Address/ Legal Description: 500 South Frontage Road East / Wren, The 4.24 DRB22-0330 - The Wren Planner: Greg Roy Applicant Name: The Wren, represented by Blusky Restoration Contractors 6 Design Review Board Meeting Minutes of September 7, 2022 28 Final review of an exterior alteration (vent caps) Address/ Legal Description: 242 East Meadow Drive / Tract C, Block 5E, Vail Village Filing 1 4.25 DRB22-0338 - Austria Haus Planner: Greg Roy Applicant Name: Austria Haus Homeowners Association Final review of a tree removal Address/ Legal Description: 596 Forest Road/Lot 4, Block 1, Vail Village Filing 6 4.26 DRB22-0342 - Maxicale Corp Planner: Jamie Leaman-Miller Applicant Name: Maxicale Corp represented by Ceres Landcare Final review of an exterior alteration (deck) 4.27 DRB22-0343 - Almas Residence Address/ Legal Description: 1090 Vail View Drive 1/Lot B1, Block B, Lion's Ridge Subdivision Filing 1 Planner: Jonathan Spence Applicant Name: Allen Almas Final review of a tree removal Address/ Legal Description: 1285 Westhaven Circle South/Lot 47, Glen Lyon Subdivision 4.28 DRB22-0344 - Bramante Residence Planner: Jamie Leaman-Miller Applicant Name: Eleanor and Marino Bramante Final review of a tree removal 4.29 DRB22-0345 - Breeden Residence Address/ Legal Description: 3966 Lupine Drive E/Lot 3, Block 2, Bighorn Subdivision 1st Addition Planner: Jonathan Spence Applicant Name: Robert and Susan Breeden Final review of an exterior alteration (patio door) Address/ Legal Description: 4030 Fall Line Drive C/Lot 2, Pitkin Creek Meadows Subdivision 4.30 DRB22-0347 - Peter Residence Planner: Greg Roy Applicant Name: Cheryl Peter represented by Renewal by Andersen Final review of an exterior alteration (re-roof) Address/ Legal Description: 121 West Meadow Drive/Lot D2, Vail Village Filing 2 4.31 DRB22-0351 - Alphorn Condos Planner: Jonathan Spence Applicant Name: Alphorn Condos represented by Turner Morris Roofing 7 Design Review Board Meeting Minutes of September 7, 2022 29 Final review of a tree removal Address/ Legal Description: 5133 Black Bear Lane/Lot 14, Block 2, Gore Creek Subdivision 4.32 DRB22-0352 - Jacqueline M. Kudner Revocable Living Trust Planner: Jonathan Spence Applicant Name: Jacqueline Kudner represented by Ceres Landcare Final review of an exterior alteration (repaint) 4.33 DRB22-0353 - Meadow Creek Condos Address/ Legal Description: 2520, 2540, 2550, 2560, 2570 Kinnikinnick Road/Meadow Creek Comdominiums Planner: Jamie Leaman-Miller Applicant Name: Meadow Creek Condos represented by Vail Management Company Final review of a tree removal 4.34 DRB22-0355 - Pavelich Residence Address/ Legal Description: 5137 Main Gore Drive North/ Lot 7, Block 1, Bighorn Subdivision 5th Addition Planner: Jonathan Spence Applicant Name: John and Nancy Pavelich represented by Old Growth Tree Service Final review of an exterior alteration (repaint) Address/ Legal Description: 1495 Lions Ridge Loop/ Lot 2, Lion's Ridge Subdivision Filing 2 4.35 DRB22-0356 - Aukamp/Corley Residence Planner: Jamie Leaman-Miller Applicant Name: Mark Aukamp and Angela Corley Final review of an exterior alteration (bath exhaust in deck soffit) 4.36 DRB22-0357 - Kern Residence Address/ Legal Description: 278 Hanson Ranch Road 302/Lot A-C, Block 2, Vail Village Filing 1 Planner: Jonathan Spence Applicant Name: Rodman and Cynthia Kern represented by Nedbo Construction Final review of a tree removal Address/ Legal Description: 950 Red Sandstone Road/Potato Patch Club Condominiums 4.37 DRB22-0358 - Potato Patch Club Condominiums Planner: Jonathan Spence Applicant Name: Potato Patch Club Condominiums represented by Vail Valley Tree Service Final review of an exterior alteration (stone veneer/sliding door & fireplace enclosure/deck) Address/ Legal Description: 1275 Westhaven Circle A/Lot 46, Glen Lyon Subdivision 4.38 DRB22-0359 - Beard Residence Planner: Jonathan Spence 8 Design Review Board Meeting Minutes of September 7, 2022 30 Applicant Name: Stanley & Bonnie Beard, represented by Current Architects Final review of a sign application Address/ Legal Description: 521 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1 4.39 DRB22-0360 - Vail 21 Planner: Jonathan Spence Applicant Name: Vail 21 represented by Pierce Austin Architects Final review of an exterior alteration (boiler replacement) Address/ Legal Description: 1251 Westhaven Circle/Lot 35, Glen Lyon Subdivision 4.40 DRB22-0362 - McClean Residence Planner: Jonathan Spence Applicant Name: Ferell McClean represented by R&H Mechanical Final review of an exterior alteration (porch repairs) Address/ Legal Description: 1763 Shasta Place/ Lot 12, Vail Village West Filing 2 4.41 DRB22-0365 - 1763 Shasta LLC Planner: Jonathan Spence Applicant Name: 1763 Shasta LLC Final review of an exterior alteration (windows & doors) Address/ Legal Description: 1630 Sunburst Drive E16/Lot 1, Sunburst Filing 3 4.42 DRB22-0369 - Wachtel/Herbert Residence Planner: Jonathan Spence Applicant Name: Kimberly Wachtel & Gillian Herbert, represented by Renewal by Andersen Final review of an exterior alteration (window) Address/ Legal Description: 2211 North Frontage Road West/Lot 1, Highline Sub 4.43 DRB22-0371 - TWVC LLC Restaurant TI Planner: Jonathan Spence Applicant Name: TNREF III BRAVO VAIL LLC TRUE NORTH MANAGEMENT GROUP LLC, represented by Pierce Austin Architects Final review of an exterior alteration (slider door & column) Address/ Legal Description: 600 Vail Valley Drive F4/Lot Tract B, Vail Village Filing 7 4.44 DRB22-0372 - F8CORP LLC Planner: Jonathan Spence Applicant Name: F8CORP LLC, represented by Nedbo Construction Final review of a tree removal Address/ Legal Description: 434 Gore Creek Drive/Lot B, Block 3, Vail Village Filing 5 4.45 DRB22-0373 - All Seasons Condominiums Planner: Jonathan Spence 9 Design Review Board Meeting Minutes of September 7, 2022 31 Applicant Name: All Seasons Condominiums, represented by Old Growth Tree Service 5.Staff Denials 6.Adjournment Erin Iba made a motion to Adjourn ; Kathryn Middleton seconded the motion Passed (5 - 0). 10 Design Review Board Meeting Minutes of September 7, 2022 32 Present:John Rediker Bill Jensen Henry Pratt Karen Perez Bobby Lipnick Absent:Brian Gillette Reid Phillips 1.Call to Order 2.Main Agenda 2.1 PEC22-0018 - A request for a recommendation to the Vail Town Council for a review of a Vail Land Use Plan map amendment, pursuant to Section 8-3, Amendment Process, Vail Land Use Plan, to change the designation of the proposed Lot 4, Middle Creek Subdivision, a Resubdivision of Tract A from Open Space to High Density Residential and setting forth details in regard thereto. Due to a change in the application, this item will be re-noticed and heard on the September 26th PEC meeting date. No action necessary Planner: Greg Roy Applicant Name: Town of Vail, represented by Matt Gennett 2.2 PEC22-0019 - A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of the proposed Lot 4, Middle Creek Subdivision, a Resubdivision of Tract A from Natural Area Preservation to Housing District and rezoning an equal area of Tract A, Middle Creek Subdivision from General Use to Natural Area Preservation and setting forth details in regard thereto. Due to a change in the application this item will be re-noticed and heard on the September 26th PEC meeting date. No action necessary Planner: Greg Roy Applicant Name: Town of Vail, represented by Matt Gennett Planning and Environmental Commission Minutes Monday, September 12, 2022 1:00 PM Vail Town Council Chambers Virtual Meeting Link Virtual Link: Register to attend the Planning and Environmental Commission meeting . Once registered, you will receive a confirmation email containing information about joining this webinar. 1 Planning and Environmental Commission Meeting Minutes of September 12, 2022 33 2.3 PEC22-0020 - A request for review of a Minor Subdivision, pursuant to Title 13, Chapter 4, Minor Subdivisions, Vail Town Code, to allow for a subdivision to create a new parcel, Lot 4, Amended Final Plat Middle Creek Subdivision, a Resubdivision of Tract A, and setting forth details in regard thereto. Due to a change in the application this item will be re-noticed and heard on the September 26th PEC meeting date. No action necessary Planner: Greg Roy Applicant Name: Town of Vail, represented by Matt Gennett 2.4 PEC22-0023 - A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of Lot 16, Block 2, Gore Creek Subdivision (5137 Black Gore Drive) from the Two-Family Residential District (R) to the Residential Cluster District (RC) and setting forth details in regard thereto. This application has been withdrawn. Planner: Jamie Leaman-Miller Applicant Name: Town of Vail, represented by Matt Gennett 3.Approval of Minutes 3.1 August 22, 2022 PEC Meeting Results 4.Adjournment PEC Results 082222.pdf Bill Jensen made a motion to Approve ; Karen Perez seconded the motion Passed (5 - 0). Bobby Lipnick made a motion to Adjourn ; Henry Pratt seconded the motion Passed (5 - 0). 2 Planning and Environmental Commission Meeting Minutes of September 12, 2022 34 AGENDA ITEM NO. 4.1 Item Cover Page DATE:September 20, 2022 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Information Update AGENDA SECTION:Information Update SUBJECT:I-70 Noise Enforcement SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: noisecamers.docx 35 TO:Town Council FROM:Ryan Kenney, Police Commander DATE:September 8, 2022 SUBJECT:Noise Cameras I.SUMMARY One of the most frequent and reoccurring complaints the police department receives is noise from tractor trailers on I-70. Several solutions have been attempted over the years, but none have provided a consistent solution. In the past several years, a company based in England has developed technology that uses cameras and sound meters to detect and document noise violations. II.BACKGROUND In 2021, the Vail Police Department became aware of of technology currently being used in Royal Borough of Kensington and Chelsea, London, England, to address noise violations. The company, Intelligent Instruments, is based out of Southampton and has developed this technology to specifically address excessive vehicle noise. We spoke to Rueben Peckham, who is the director and principal consultant of Intelligent Instruments. Rueben said Intelligent Instruments is a company that produces noise “trap” cameras that are developed, manufactured, and sold in Chelsea. The system uses multiple cameras to monitor an area. When the sound meter detects a noise louder than a certain decibel (programmed into the system), the cameras record the vehicle information front and back. At the time we spoke with Rueben, Intelligent Instruments had a limited presence in the US market. They anticipate that they will eventually have a technical crew based in the U.S. as they increase market share stateside. Since that time, Miami Beach has implemented this system and has reported some success. We have contacted Miami Beach and are waiting for the correct person to speak with about the system. III.CURRENT STATUS While there is opportunity to bring this technology to Vail, there are several challenges to overcome. The current noise ordinance would need to be modified to include this technology as an enforcement tool. As with red light cameras, there is a legal challenge to mailing tickets without being able to identify the driver. This has been overcome by several jurisdictions in Colorado. We are researching how this was done and if we can replicate that here. 36 Town of Vail Page 2 In addition to the challenge of driver identification, nonpayment is also a problem we are trying to solve. If a driver fails to or refuses to pay the fine, there is no system in place to ensure payment. We are researching the feasibility of nonpayment affecting the driver’s ability to register their vehicle until fines are paid. Operationally, the system needs a main power supply which could be mounted on a lamppost. The system will run on 110 v 250 Hz A/C. This could be a challenge in the area we receive most of our noise complaints. The cameras will also need to be modified to identify license plates in a low/no light environment. Each system has a standalone cost of approximately $15,000. If we purchase more than one, they can reduce each unit cost by 10%. I would anticipate requiring a minimum of two systems to monitor both locations we receive complaints from. There is also a monthly service charge for use of the webserver, software, and remote support which is estimated at $250 per unit. There is also an option to lease for approximately $3,500 per month (first unit- and discount again by 10% for 2+) and includes all service fees. The lease is a three-month minimum contract. Intelligent Instruments can assist us remotely in the sale, implementation and installation of their cameras and provide maintenance remotely, as needed. All settings within the system can be updated through a remote connection. IV.NEXT STEPS We are in the process of researching the possibility of implementing this system. We will return to Town Council in the near future as we move forward in addressing the challenges and potentially seek approval for funding and implementation. 37 AGENDA ITEM NO. 4.2 Item Cover Page DATE:September 20, 2022 SUBMITTED BY:Missy Johnson, Housing ITEM TYPE:Approval of Minutes AGENDA SECTION:Information Update SUBJECT:VLHA August 23, 2022 Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 2022-08-23 VLHA Minutes.pdf 38 Vail Local Housing Authority Minutes August 23, 2022 3:00 PM Town Council Chambers and Hybrid on Zoom 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT ABSENT Steve Lindstrom Craig Denton James Wilkins Kristin Williams Dan Godec STAFF George Ruther, Housing Director Martha Anderson, Housing Coordinator Missy Johnson, Housing Coordinator 1. Call to Order 1.1. Zoom Meeting 1 (pre-executive session) Full authority present. Meeting started at 3:00 p.m. 1.2. Zoom Meeting 2 (post executive session) – not used; executive session cancelled 1.3. Call to Order 2. Citizen Participation 2.1. Citizen Participation There are no comments. 3. Approval of Minutes 3.1. VLHA August 9, 2022 Minutes One grammatical error highlighted and corrected in section 5.1. MOTION: WILLLIAMS SECOND: WILKINS VOTE: 5-0 APPROVED 4. Main Agenda 4.1. VLHA 101: 2027 Strategic Housing Plan Presenter: George Ruther and Steve Lindstrom In reference to www.vailgov.com the document was summarized. It was created in 2017, addresses solutions to Vail housing challenges and is a 15 page document to be clear, concise and very specific to goal to achieve. Three part approach to 1) Goal 2) Means 3) Method 39 • Goal – airing 1,000 incremental new deed restrictions by 2027 vs. create 1000 new units; referenced graphic of how the 1,000 number was set using 2016 numbers 7709 homes, 1,753 occupied, 4,768 unoccupied o Dated in 2017: Since 2010, nearly 90% of homes for sale in Vail were sold to Unoccupied Homeowners, approximately 10% were sold to Occupied Homeowner • Means – Town of Vail initially used housing mitigation funds, development impact fees and capital project dollars; since then, the local sales tax was increased to ½ of 1% which generates an additional source of revenue. o Additionally, the Town Council and the Housing Authority adopted 10 housing policies noted in Resolution No. 20, Series 2018 • Method – The decision making process was refined to get the housing results we wanted to see. The new structure include: o Singular in mission and focused o Empowering and results oriented o Nimble o Adaptive within the dynamic real estate market o Consistent and predictable o Timely within Town’s development review process • One of the reasons for the results have come from granting agency to the VLHA to act on the town’s behalf when it comes to a variety of housing related issues, like Vail InDEED review and approvals. This VLHA is very collaborative with local government and helps to create the results we are seeing • 2022 Budget includes some funding to update the 2027 Strategic Housing Plan • Progress has been made through singular residential deed restrictions but it is acknowledged that opportunities exist around larger projects like Residences at Main Vail, Timber Ridge and perhaps West Middle Creek • Consider the guideline to meet employee housing for 30% of the work force and it is somewhere written in code and determine if that is the number we want to reach • Consider the increase of jobs in Vail, those that exist throughout Eagle County and down valley • Weigh in parking needs and reasoning behind how deed restriction opportunities in the past were missed and what could we do differently to gain more future success • Discussion ensued around ways to increase housing in the Town of Vail, piloting transportation solutions, micro transportation options and addressing challenges. • Action steps and opportunities discussed: o Get creative about the transportation policy and solutions o Explore parking requirement code create more space for living space, transportation vans, use of TOV transfer tax, length of DRB/PEC processes which can be cost prohibitive to developers and o Town of Vail Transfer Tax Usage – wishing it could be used to purchase housing instead of overpriced land o Consideration of off-site parking at a down valley location o Discussion of benchmarks, the why and how we got there with the 2027 Strategic Housing Plan and take a closer look at action steps to proactively set new benchmarks by backing into them o Adapting deed restrictions to fit the needs of a remote worker that offices in the county and is an area rep for an out of town company o Plan a VLHA work session around having the difficult conversation around solving and addresses the discussed issues. • Looking back: 40 o Look to the past for some of the missed opportunities to see what we can do for the future o Looking back, the Lionshead Redevelopment Master Plan – an outcome was a changed development review process so that we could add that 2nd homeowner density but we seem reluctant to do that for permanent residents and opportunities o We have applications that don’t make it to the planning commission hearing before they get tabled because of the opposition that is happening before the application is presented • Looking forward: o We don’t have a housing problem, we have a development opportunity to work with the private sector o Identify the trends, set new benchmarks, acknowledge accountability, identify the end goal o Start with a work session with VLHA and provide additional background text and data to help with the tactics to get us there o If the goal is to keep the lights on, last time around, now, we are looking to bring the 2018 value propositions to life o Lean into the ways in which we could get to the goal and The World Class Community that is Vail, through a linear framework o Considering add benchmark of housing type and mapping out the progression goal of resident housing o Use housing as the secret sauce in the community to help solve the variety of problems as the talent, recruitment and retention will follow the housing 4.2. VLHA - Town Council August 2,2022 Joint Meeting Recap Memo Presenter: Kristin Kenney Williams Productive joint session leads us to finalize a recap memo and present to the Town Council. Currently seeking any edits from VLHA to identify the action items to present and gather Town Council feedback. 4.3. VLHA and TOV Housing Communications Snapshot Presenter: Kristin Kenney Williams Follow-up to the previous VLHA meeting, and hearing from the Town Council, how can we enhance communications not only what is Housing achieving but also to prioritize reaching our contingency and work force with how they can get involved with the programs. Ideation exists but if we generally agree on buckets to get it in as a shared document with opportunities from messaging, communications and toolkits, catered to who are our audiences. Mechanics of how to maneuver through SharePoint will be provided. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman Mention of a link to Housing Colorado website through a representative out of Front Range talking about potential grant funding initiatives across the state of 41 Colorado. Possibility to put support towards the possible ballot initiative. MOTION: WILKINS SECOND: WILLIAMS VOTE: 4-0 APPROVED 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests and to determine positions relative to matters that may be subject to negotiations regarding: Vail InDEED applications and deed restrictions. Presenter: Martha Anderson and Missy Johnson, Housing Coordinators Executive session was cancelled with no new applications to review this week. 7. Any Action as a Result of Executive Session 7.1. Any Action as a Result of Executive Session directing staff to pursue the direction that were given None. 8. Adjournment a. Adjournment 4:25 p.m. MOTION: WILKINS SECOND: WILLIAMS VOTE: 4-0 APPROVED 9. Future Agenda Items • VLHA 101: Communication Director • VLHA 101: Community Development Director • Dylan Roberts Presentation • Land Banking (sale of GRFA) • Investment Banker Discussion • Update to Vail Housing 2027 10. Next Meeting Date 10.1 Next Meeting Date September 13, 2022 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. 42 AGENDA ITEM NO. 4.3 Item Cover Page DATE:September 20, 2022 SUBMITTED BY:Missy Johnson, Housing ITEM TYPE:Approval of Minutes AGENDA SECTION:Information Update SUBJECT:VLHA August 25, 2022 Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 2022-08-25 VLHA Minutes.pdf 43 Vail Local Housing Authority Minutes August 25, 2022 3:00 PM Virtual Meeting 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT ABSENT Steve Lindstrom James Wilkins Craig Denton Kristin Williams Dan Godec STAFF Martha Anderson, Housing Coordinator 1. Call to Order 1.1. Zoom Meeting 1 1.2. Call to Order A quorum is present, Wilkins and Williams are absent. Lindstrom called the meeting to order at 3:05 p.m. 2. Main Agenda 2.1. Resolution No. 3, Series of 2022, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Vail Das Schone Condo Unit: A-14, Eagle County, Colorado with a Physical Address of 2111 North Frontage Road West Unit A14, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Martha Anderson, Housing Coordinator Denton moved to make a recommendation to adopt Resolution No. 3, Series of 2022. MOTION: DENTON SECOND: GODEC VOTE: 3-0 APPROVED 3. Adjournment 3.1. Adjournment 3:07 PM MOTION: GODEC SECOND: DENTON VOTE: 3-0 APPROVED Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call 44 (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department 45 AGENDA ITEM NO. 4.4 Item Cover Page DATE:September 20, 2022 SUBMITTED BY:Liz Gladitsch, Economic Development ITEM TYPE:Information Update AGENDA SECTION:Information Update SUBJECT:VLMDAC August 18 Meeting Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: VLMDAC_minutes_Sept_6__2022_Special_Meeting.pdf 46 Vail Local Marketing District Advisory Council Special Meeting Minutes September 6 , 2022, 1pm Virtual: Zoom Link AGENDA Packet Materials VLMDAC member attendees: Esmarie Faessler (Sonnenalp), Liana Moore (Antlers), Jana Morgan (Sweet Basil), Lauren Barotz (Vail Resorts) Additional attendees: Mia Vlaar (Town of Vail), Liz Gladitsch (Town of Vail), Kristin Yantis (MYPR), Ainslie Fortune (Cactus), Chris Romer (Vail Valley Partnership), Meggen Kirkham (SITE Marketing), Doug Kessler (incoming board member), Theron Gore (incoming board member) Jonathan Reap (incoming board member), Bob Brown (BAAG), Heather Vazza (Cactus), Jeremy Coleman (BAAG), Charlie Herrington (Steep) Call to Order Esmarie called meeting to order 1:04PM I. APPROVALS • 2023 Draft Strategic Operating Plan & Budget (60 minutes), All Partners and Board  Discussion for use of additional $220,000: Based on the options presented, Liana had new recommendation to Increase storytelling video content  $85,000 invested in 2022 but nothing towards media relating to storytelling videos. What could we enhance? Shorter versions of videos and enhanced content plan for distribution. Ultimately, goal to drive occupancy in FIT and group sales as a for content plan. $100,000 more could go to content creation and the rest to content plan and media specific to distribution of videos based on plan.  Add executive summary what these are.  Consumer Journey: Change “dreaming / considering” to include “pre-booking”  Town Council presentation direction: Like working vs. non-working dollars as representation for Town Council presentation. Consumer Journey is too abstract for those who aren’t involved in the day to day.  Other Business  Esmarie: Request to discuss appointment of someone as the new Groups representative with Scott gone. Meeting Adjourned 1:58pm Motion Jana/ Second by Liana 47 Upcoming Meetings: VLMDAC Board Meeting, Thursday, September 15, 2022, Grand View Room 48 AGENDA ITEM NO. 4.5 Item Cover Page DATE:September 20, 2022 SUBMITTED BY:Liz Gladitsch, Economic Development ITEM TYPE:Information Update AGENDA SECTION:Information Update SUBJECT:VLMDAC September 6 SPECIAL Meeting Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: VLMDAC_minutes_August_18__2022.pdf 49 Vail Local Marketing District Advisory Council Monthly Meeting August 18th, 2022, 8:00 am In person Grand View Room & Virtual Zoom VLMDAC member attendees: In Person- Liana Moore (Antlers), Jana Morgan (Sweet Basil), Michael Holton(Vail Health), Barry (Town Council) Zoom- Lauren Barotz (Vail Resorts) Additional attendees: In Person- Mia Vlaar (Town of Vail), Kristin Yantis (MYPR), Ainslie Fortune (Cactus), Liz Gladitsch (Town of Vail), Jeremy Gross (Town of Vail), Chris Romer (Vail Valley Partnership), Carlie Smith (Town of Vail), Meggen Kirkham(SITE Marketing), Dennis McMann(High Five Marketing), Doug Kessler (incoming board member), Cathy Ritter (Better Destinations) Zoom- Kay Schneider (Vail Valley Partnership), Matthew Stontz (Cactus), Bob Brown (BAAG), Heather Vazza (Cactus), Jeff Strahl (Cactus), Jeremy Coleman (BAAG), Kim Brussow (Vail Valley Partnership), Mark Herron (Lodging Liaison), Barbara Anderson (Destination Hotels), Jenna Duncan (BAAG), Jodi Doney (Eagle County Regional Airport), Rob Troller (Cactus), Maggie Meek (SITE Marketing), Magnus Alnebeck, Stephen Vastagh Call to Order Jana called meeting to order 8:04AM I. Monthly Financial Report Total collections to date $3.3m which is 56% compared to 2021 and 51% compared to 2019 Expenditures are $1.8m compared to $4.85m budget so there is $3.6m remaining for the year II. Approvals • 2022 Winter Marketing Winter Goals- Owned Channel Year Round Goals- Provide robust year-round content New Winter Goals- Enhance and create new winter lodging packages Early Winter Lodging Trigger Campaign Need to know by September 15th, next meeting the Board can approve Motion to start Creative Liana/ second by Barry/unanimous 50 III. Information & Discussion Updates • 2023 Draft Strategic Operating Plan & Budget Timeline presented 2023 Goals discussed Chris spoke to Occupancy and Kim spoke to Group Occupancy Carlie- 2023 Proposed Budget 2023 revenue projection- $4,7 Total VLMD Budget for 2023- $6,1 See Presentation for more details Budget Breakout by Consumer and Guest journey Initiatives- Discontinued and New • 2022 Asset Acquisition Plan Meggen spoke about Fall, fall, fall family activities” Photo Asset background, approach, shots and timeline Discussion ensued around adding more models of diversity • Town of Vail Updates – ran out of time • Other Business- ran out of time • RFP Presentations Chris Romer- Spoke to the VVPs interest in the lodging liaison RFP Meggen Kirkman- SITE marketing presented for the In-Resort Project Manager RFP Dennis McMann- High Five marketing presented for the In-Resort Project Manager RFP • Adjournment Motion to adjourn by Jana / unanimous 10:32am • Appendix -2022 Campaign Performance Updates -Social Update -Web and SEO Update -Dashboard IV. MINUTES- Action Requested of Council • VLMDAC July 21, 2022 Minute Approval Approval by Jana / second by Michael / unanimous 51 VLMDAC Executive Session pursuant to 1) C.R.S. 24-6-402(4) (e)- to determine positions, develop a strategy and instruct negotiators, Re: 2023 VLMD Budget Read by Michael/ Jana second/ Unanimous Outcome of Executive Session: • Lodging Liaison RFP awarded to Vail Valley Partnership • In-Resort Project Manager RFP awarded to SITE Marketing Upcoming Meetings: VLMDAC Special Meeting Tuesday, September 6, 2022 Location – Virtual VLMDAC Monthly Meeting Thursday, September 15, 2022 Location- Grand View Room 52 AGENDA ITEM NO. 4.6 Item Cover Page DATE:September 20, 2022 SUBMITTED BY:Carlie Smith, Finance ITEM TYPE:Information Update AGENDA SECTION:Information Update SUBJECT:2nd Quarter Investment Report SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 220920 Q2 Investments.pdf 53 TO: Stan Zemler Kathleen Halloran Council Members FROM: Carlie Smith DATE: 2nd Qtr 2022 RE: Investment Report Enclosed is the investment report with balances as of June 30, 2022. The estimated average yield for the pooled cash fund is 0.86%. As of 06/30/2022 the Treasury yield curves for 3 months, 6 months, and 1 year are 1.72%, 2.51%, and 2.80% respectively. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. Please call me if you have any questions. TOWN OF VAIL MEMORANDUM US Treasury yields have continued to increase. In June the Federal Reserve made the fourth interest rate hike of the year bringing the federal funds rate to between 2.25 and 2.50, where it was at its most recent high in the summer of 2019 before the pandemic. The latest inflation report, reported that CPI rose 8.3% in August from the same month a year ago. As a reaction, US stocks tumbled and bond yields jumped. The Federal Reserve is expected to continue to lift the policy rate higher to combat inflation in September. In June the Town transferred $10M to First Western Trust. These funds were invested into FHLB callable agencies and Freddie Mac K-bonds with an approximate yield of 3.3% over 2.96 years. These types of bonds fall within the authorized security types identified within the Town's Investment policy. There were no other changes to investment products or banking Gov't Securities   $34.1 , 22% CD's  $9.3 , 6% Colorado Investment  Pool  $77.9 , 50% Cash  $34.3 , 22% 2022 2nd Qtr Investment Mix $155.6 M 54 2022 Balances Percentage Percentage Cash of Total Allowed Commercial Banks $32,060,711 20.60% 50% Money Market Funds $2,251,696 1.45% 100% Total Cash $34,312,407 22.05% U.S. Government Securities Government Agency Securities -First Western $9,202,924 5.91% FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana $24,923,610 16.02% 100% Total Government Securities $34,126,533 21.93% Certificates of Deposit $9,259,899 5.95% Colorado Investment Pools $77,903,658 50.07%100% Total Portfolio $155,602,497 100.0% Maturing Within 12 Months 115,627,142 74.31% Maturing Within 24 Months 7,589,732 4.88% Maturing After 24 Months 32,385,624 20.81% 155,602,497 100.0% 2-5 Yrs 21,252,607 13.66% over 5 11,133,016 7.15% 32,385,624 Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 6/30/2022 55 Institution Average Balances Type of Accounts Return 06/30/22 "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Accounts 0.050% $32,060,711 Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance 0.010% $1,294,632 Vail Super Now Public Funds Account - Piper Jaffray First Western Fidelity IMM Gov Class 1.220% 882,157.88 Interest and Balance 1.060% $74,906 Total Money Market Funds $2,251,696 Total "Cash" Accounts $34,312,407 GOVERNMENT SECURITIES FNMA'S, FHLMC'S & NGO'S - Dana/First Western 3.03% 9,202,924$ FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 1.22% 24,923,610$ 34,126,534$ Total Government Securities 34,126,534$ 1st Bank, Vail Colorado (#5734) Matures September 14, 2022 1.510% 1,140,697 1st Bank, Vail Colorado (#3421) Matures Mar 17, 2026 0.500% 1,179,455 1st Bank, Vail Colorado (#4290) Matures Sept 29, 2026 0.500% 1,133,861 1st Bank, Vail Colorado (#4754) Matures Dec 28, 2026 0.500% 1,132,464 1st Bank, Vail Colorado (#5319) Matures May 23, 2024 0.200% 1,585,221 1st Bank, Vail Colorado (#7554) Matures November 25, 2022 0.200% 1,161,401 Piper Jaffray 17312QL98 Matures May 23,2023 3.180% 100,456 Piper Jaffray 02587CFU9 Matures Aug 29, 2022 2.390% 206,200 Piper Jaffray 38148PUA3 Matures December 6, 2022 2.490% 250,520 Piper Jaffray 949763LRS Matures December 8, 2022 2.490% 250,515 Piper Jaffray 17312QQ36 Matures July 24, 2023 3.180% 150,635 Piper Jaffray 254673RVO Matures July 25, 2023 3.280% 100,422 Piper Jaffray 06426KAMO Matures July 31, 2023 3.180% 250,795 Piper Jaffray 29278TCG3 Matures July 31, 2023 3.180% 240,763 Piper Jaffray 947547NL5 Matures Oct 30, 2023 0.410% 125,566 Piper Jaffray 58404DCM1 Matures July 31, 2023 3.230% 250,930 9,259,899 Total Certificates of Deposit 9,259,899$ LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest 0.816% $77,903,658 Total Local Government Investment Pools Accounts $77,903,658 Total All Accounts $155,602,498 As of 6/30/2022 Performance Summary 56