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HomeMy WebLinkAbout2022-10-04 Agenda and Supporting Documentation Town Council Evening Meeting Agenda1.Citizen Participation (10 min.) 1.1 Citizen Participation 2.Any action as a result of executive session 3.Appointments for Boards and Commissions (5 min.) 3.1 Planning and Environmental Commission (PEC) Appointments Motion to appoint one member to server on the PEC for a partial term ending on March 31, 2023 4.Consent Agenda (5 min.) 4.1 Resolution No. 48 Series of 2022, a Resolution Approving Improvements to the Community Housing Lottery Selection Process Eligibility Requirements Approve Resolution No. 48, Series of 2022 and for the resolution to take effect upon passage. Background: Proposed improvements to the community housing lottery ticket eligibility process Staff Recommendation: Approve Resolution No. 48, Series of 2022 and for the resolution to take effect upon passage. 4.2 Xcel Energy Utility Easement Direct the Town Manager to execute the utility easement, in a VAIL TOWN COUNCIL MEETING Evening Session Agenda Town Council Chambers and Virtually via Zoom. Zoom Meeting link: https://us02web.zoom.us/webinar/register/WN_d7Upuwz6Suy4nZHDftG3qQ 6:00 PM, October 4, 2022 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment will be taken on each agenda item. Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak. Citizen Participation.pdf Resolution_No._48_Series_of_2022__Community_Housing_Lottery_Selection_Process_Eligibility_Requirements_10042022 (2).pdf Public Input.pdf 1 form approved by the Town Attorney, with Xcel Energy. Presenter(s): Tom Kassmel Background: Xcel Energy is requesting a Utility Easement across Tract C, just north of Sunbird Park to provide gas service to the Legacy and Elevation developments. Staff Recommendation: Direct the Town Manager to execute the utility easement, in a form approved by the Town Attorney, with Xcel Energy. 4.3 Contract Award with Icon Inc for Meadow Drive Culvert Replacement Direct the Town Manager to enter into a contract, as approved by the Town Attorney, with Icon Inc. in an amount not to exceed $76,190. Presenter(s): Tom Kassmel, Town Engineer Background: The Town bid the Meadow Drive Culvert Replacement Project which will replace an existing shallow culvert and add a new inlet. The project is a part of the East Vail Drainage Improvement Project Phase II scheduled to be constructed next year, however it has been expedited due to safety concerns and resident complaints. Staff Recommendation: Direct the Town Manager to enter into a contract, as approved by the Town Attorney, with Icon Inc. in an amount not to exceed $76,190. 5.Town Manager Report (10 min.) 6.Action Items 6.1 Sole Source Contract Award to Triphase Electric Company for Ford Park Lighting System Installation 10 min. Staff requests the Council direct the Town Manger to enter into a construction contract with Triphase Electric Company in the amount of $132,111 for the installation of the Ford Park Synapse Lighting Control System components. Presenter(s): Todd Oppenheimer, Capital Projects Manager Background: The existing LSI Lighting Control system in Ford Park has been discontinued and is no longer supported by the manufacturer. The Town currently has no means of changing lighting schedules in Ford Park. The Town has worked previously with Fisher Lighting and Controls to assist the Town is selecting systems that will satisfy the requirements of the Ford Park lighting system. The Synapse System continues to wirelessly control all lights in Ford Park individually and as groups with the added benefit of allowing staff to make changes to the schedules without having to go through the manufacturer’s product support center. Triphase Electric CouncilMemo9-20-22-Xcel_Easement.pdf Xcel_Easement_Agreement.pdf CouncilMemo9-20-22-Meadow_Culvert (2).pdf 2 Company has worked with the Town of the Ford Park Lighting Control System from the initial installation in 2017. The company is uniquely qualified to perform the necessary tasks to replace the existing system components with the new Synapse Control System components. Staff Recommendation: Staff requests the Council direct the Town Manger to enter into a construction contract with Triphase Electric Company in the amount of $132,111 for the installation of the Ford Park Synapse Lighting Control System components. 6.2 Contract Award to GH Daniels III and Associates for Donovan Park Landscape Modification Project 5 min. Direct the Town Manger to enter into a construction contract with GH Daniels III and Associates Inc. in the amount of $56,934 for the Donovan Park Landscape Modification Project. Presenter(s): Todd Oppenheimer, Capital Projects Manager Background: The Donovan Park Landscape Modification Project is redesign of the existing lawn area between the Donovan Pavilion and new Donovan Park picnic shelter requested by the managers of the Donovan Pavilion. The primary intention of the design is to divide the lawn area into 2 easily recognizable sections to eliminate overlap between users of each facility. A secondary effect of the project is the replace a section of irrigated turf grass with drought tolerant native plant species. Staff Recommendation: Direct the Town Manger to enter into a construction contract with GH Daniels III and Associates Inc. in the amount of $56,934 for the Donovan Park Landscape Modification Project. 6.3 Resolution No. 47, Series of 2022, a Resolution of the Vail Town Council Establishing a Special Fund to Accept Donations to Assist with the Town's Preservation and Protection of the Booth Heights Property and its Wildlife Habitat 15 min. Approve, approve with amendments, or deny Resolution No. 47, Series of 2022. Presenter(s): Carlie Smith, Finance Director Background: Provide information for Resolution No. 47, Series of 2022, which will establish a designated fund for private and public contributions for the purpose of the conservation and protection of open lands for the Vail Bighorn Sheep herd. Staff Recommendation: Approve, approve with amendments, or deny Resolution No. 47, Series of 2022. 6.4 Ordinance No. 19, Series of 2022, First Reading, An Ordinance Repealing and Reenacting Title 5, Chapter 11 10 min. Ford_Park_Lighting_Control_Contract_Award_-_TC_Memo_10.4..22.pdf Donovan_Park_Landscape_Modification_Contract_Award_-_TC_Memo_10.4..22.pdf Bighorn_Sheep_Conservation_Fund_092022.pdf Res47_Sheep_fund.pdf 3 Of The Vail Town Code Concerning The Abatement Of Diseased Trees and Wildfire Fuels Approve or approve with modifications First Reading of Ordinance No. 19 Series of 2022 Presenter(s): Paul Cada, Wildland Manager and Matt Mire, Town Attorney Background: Staff has identified a number of practical difficulties with the application of Title 5, Chapter 11 of the Vail Town Code. Staff recommends changes to this section of Town Code to resolve identified issues with the issuance of tree removal permits and the abatement process for hazardous wildfire fuels. Staff Recommendation: Approve or approve with modifications First Reading of Ordinance No. 19 Series of 2022 6.5 Winter Parking Discussion 60 min. Approve the winter 2022-2023 parking and mobility program and approve budget adjustments related to the winter 2022- 2023 parking and mobility program. Presenter(s): Greg Hall, Public Works and Transportation Director Background: At the August 16, 2022 Town Council meeting initial recommendations were presented to the Town Council. On September 20, 2022, the Town staff presented the Parking & Mobility Task Force final recommendations for the winter 2022-2023 parking program for adoption. Based on the Town Council discussion and direction, the program has been modified in order to have time to prepare for parking sales and marketing to the public regarding this winter parking plan as well as time to program the rate structure into the system the approval of the program is required as this has become time sensitive for successful implementation. Staff Recommendation: Approve the winter 2022-2023 parking and mobility program and approve budget adjustments related to the winter 2022-2023 parking and mobility program. 7.Public Hearings 7.1 Ordinance No. 18, Series of 2022, Second Reading, An Ordinance Making Budget Adjustments to the Town of Vail Real Estate Transfer Tax Fund and Capital Projects Fund of the 2022 Budget for the Town of Vail, Colorado, and Authorizing the Said Adjustments As Set Forth Herein; and Setting Forth Details in Regard Thereto - "Booth Heights" and "Town of Vail Employee Rental 5 min. Staff_memo_Ordinance_No_19_Series_of_2022_Changes_to_Title_5_Chapter_11_of_the_Vail_Town_Code (1).pdf Fire_Fuel-O092822 (1).pdf parking memo kh.pdf Parking 221004.pdf parkingmemo 08162022.1.pdf parking memo.pdf 4 Purchases" Approve, approve with amendments, or deny Ordinance No. 18, Series of 2022, Second Reading. Presenter(s): Carlie Smith, Finance Director Background: Please see attached memo. Staff Recommendation: Approve, approve with amendments or deny Ordinance 18, Series of 2022 on Second Reading. 8.Adjournment (8:15pm estimate) 092022_2022_3rd_Budget_Supplemental_2nd.pdf Public Input.pdf Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. 5 AGENDA ITEM NO. 1.1 Item Cover Page DATE:October 4, 2022 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Citizen Participation AGENDA SECTION:Citizen Participation (10 min.) SUBJECT:Citizen Participation SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Citizen Participation.pdf 6 From:Mark Gordon To:Council Dist List; Rabbi Joel Newman Subject:Town Council Meeting On Yom Kippur Date:Saturday, October 1, 2022 7:43:27 AM Vail Town Council: I am not happy about having to write this letter. Two important things are happening this Tuesday evening. There is a Town Council meeting where important decisions about Vail will be decided, and it is also the start of Yom Kippur, the holiest day in the Jewish calendar. I am saddened that I as a Jew and an engaged citizen must decide between my civic duty and my religious beliefs. This is a choice that shouldn’t have to be made in America. The equivalent scheduling mistake would be a Town meeting on Christmas Eve or Easter Sunday. That would never happen, and a Town meeting on Yom Kippur should also never happen. I understand that it is too late for this year to reschedule the meeting, but it isn’t too late to table any important decisions so that the entire community has the chance to weigh in on the direction the Town will take on both Booth Heights and new parking regulations. This is a serious mistake in scheduling, and I hope I never have to write a letter like this again. Sincerely, Mark Gordon 1768 Alpine Drive Vail, CO 81657 970-331-5821 7 From:Brittany Franke To:VailPolice; Council Dist List Subject:.....concerned neighbor Date:Friday, September 30, 2022 2:08:36 PM Hi, there.... To follow up from my previous concerns voiced at the town council meeting.... My name is Brittany Franke. I am 39. I grew up in this house on Kinnikinnick. I used to be young & reckless but now I am old and crabby and concerned. I have documented SEVERAL videos in my neighborhood to show that there is constant & neverending speeding that will not resolve with a speed limit sign. ((Those will be shared after this email. )) This will only be resolved with speed bumps, which I know can be implemented as they are in Cordillera, and in Eagle Vail. I am asking only for the summer and temporary ones. We happen to be pedestrians here & in the hood: very young kids across the street & behind me, and 96 year old Harvey Simpson on a walker. There is a new neighbor who is forced to walk on the grass, with his stroller, and with a child who is at the age where they don't want to be in a stroller any longer. This is not right for a residential neighborhood. I am not concerned about any other area aside from Kinnikinnick RD. and up bellflower. (The frontage road is always policed....?!) This neighborhood traffic is becoming a highway, and it is never ending. Nagging will get you everywhere. I am responsible for the deer fences being implemented along the highway as I have written Karen Berdolay from CDOT for YEARS. I will try to share a google drive folder for evidence of my concerns. I certainly hope we can prevent anyone from getting hurt before it's too late. This won't be difficult to resolve if you consider the speed bumps to slow the assholes ripping up and down the street. THANKS! Brittany Franke 970.688.0393 2712 Kinnikinnick Ct. Vail, CO INTERMOUNTAIN 8 From:Brittany Franke (via Google Drive) To:Council Dist List Subject:Folder shared with you: "Nightmare neighborhood" Date:Friday, September 30, 2022 2:11:07 PM Brittany Franke shared a folder Brittany Franke (brittanynatashafranke@gmail.com) has invited you to view the following shared folder: Nightmare neighborhood This email grants access to this item without logging in. Only forward it to people you trust. Open If you don't want to receive files from this person, block the sender from Drive Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA You have received this email because brittanynatashafranke@gmail.com shared a file or folder located in Google Drive with you. 9 From:Tom Kassmel To:brittanynatashafranke@gmail.com Cc:Ryan Kenney; Council Dist List Subject:RE: .....concerned neighbor Date:Friday, September 30, 2022 4:09:44 PM Attachments:Kinnikinnick E statistics.pdf Kinnikinnick W statistics.pdf CouncilMemo9-18-18Traffic Calming.pdf CouncilMemo4-17-18Traffic Calming.pdf CouncilMemo10-3-17Traffic Calming.pdf image001.png Brittany Thank you for you e-mail and concern. Please know we are aware of speeding concerns as we receive numerous requests for traffic calming, speed bumps, and enforcement from all over town on many residential streets. -The Town has discussed the installation of speed bumps in the past on numerous occasions. Most recently, in 2018, the Town completed a speed bump trial on Chamonix Road behind Safeway and found while they do work in the immediate vicinity of the speed bump by reducing speeds by 7-9 mph. However, in order to slow traffic down along an entire street to a desired speed of ~20 mph they would have to be placed approximately every 200’. To reduce speeds to ~25 mph they would need to be placed every 400’, and in most cases the majority of vehicles are already going less than 27 mph. (Council Memo’s attached for your review) -The Town has also completed numerous speed studies along many residential streets. The data from our last study in 2021 on Kinnickinnick is attached. It shows 85% of vehicles were going 25 mph or less and 95% were going 27 mph or less. -The Town has also just begun a process to develop an updated Vail Mobility and Transportation Master Plan which will include the review and evaluation of traffic calming on residential streets. You may get involved by going to www.engagevail.com and select the GO Vail 2045 project link. Traffic calming will be a topic of conversation likely next year. The police department has been made aware of the issue and will address the traffic speed enforcement issue. Thank you. Tom Kassmel Town Engineer Public Works Department 1309 Elkhorn Drive Vail, CO 81657 10 Office: 970.479.2235 vailgov.com From: Brittany Franke <brittanynatashafranke@gmail.com> Sent: Friday, September 30, 2022 2:08 PM To: VailPolice <VailPolice@vailgov.com>; Council Dist List <TownCouncil@vailgov.com> Subject: .....concerned neighbor Hi, there.... To follow up from my previous concerns voiced at the town council meeting.... My name is Brittany Franke. I am 39. I grew up in this house on Kinnikinnick. I used to be young & reckless but now I am old and crabby and concerned. I have documented SEVERAL videos in my neighborhood to show that there is constant & neverending speeding that will not resolve with a speed limit sign. ((Those will be shared after this email. )) This will only be resolved with speed bumps, which I know can be implemented as they are in Cordillera, and in Eagle Vail. I am asking only for the summer and temporary ones. We happen to be pedestrians here & in the hood: very young kids across the street & behind me, and 96 year old Harvey Simpson on a walker. There is a new neighbor who is forced to walk on the grass, with his stroller, and with a child who is at the age where they don't want to be in a stroller any longer. This is not right for a residential neighborhood. I am not concerned about any other area aside from Kinnikinnick RD. and up bellflower. (The frontage road is always policed....?!) This neighborhood traffic is becoming a highway, and it is never ending. Nagging will get you everywhere. I am responsible for the deer fences being implemented along the highway as I have written Karen Berdolay from CDOT for YEARS. I will try to share a google drive folder for evidence of my concerns. I certainly hope we can prevent anyone from getting hurt before it's too late. This won't be difficult to resolve if you consider the speed bumps to slow the assholes ripping up and down the street. THANKS! Brittany Franke 970.688.0393 2712 Kinnikinnick Ct. Vail, CO INTERMOUNTAIN 11 TOWN OF VAIL Change These in File > Preferences > Titles Direction 1 Site Code: KINNICK W Station ID: Latitude: 0' 0.0000 South Page 1 Report for 9/1/2021 3:00:00 PM to 9/3/2021 1:59:59 PM SPEED STATISTICS - 1 to 40+ by 3 MPH Speed in MPH 1 - 3 4 - 6 7 - 9 10 - 12 13 - 15 16 - 18 19 - 21 22 - 24 25 - 27 28 - 30 31 - 33 34 - 36 37 - 39 40 - 999 Count 0 1 3 15 40 54 44 23 8 1 0 0 0 0 Percent 0.0 0.5 1.6 7.9 21.2 28.6 23.3 12.2 4.2 0.5 0.0 0.0 0.0 0.0 Over Speed 3 6 9 12 15 18 21 24 27 30 33 36 39 999 Count 189 188 185 170 130 76 32 9 1 0 0 0 0 0 Percent 100.0 99.5 97.9 89.9 68.8 40.2 16.9 4.8 0.5 0.0 0.0 0.0 0.0 0.0 Percentile 5%10%15%45%50%55%85%90%95% Speed 10 12 13 17 17 18 22 23 24 Average (Mean) 18 Pace Speed 13-22 Number in Pace 150 Percent in Pace 79.4 12 TOWN OF VAIL Change These in File > Preferences > Titles Direction 1 Site Code: KINNICK W Station ID: Latitude: 0' 0.0000 South Page 2 Speed Volume 5 1 6 0 7 0 8 1 9 2 10 5 11 5 12 5 13 10 14 13 15 17 16 20 17 15 18 19 19 15 20 17 21 12 22 12 23 6 24 5 25 5 26 2 27 1 28 0 29 1 13 TOWN OF VAIL Change These in File > Preferences > Titles Direction 2 Site Code: KINNICK W Station ID: Latitude: 0' 0.0000 South Page 3 Report for 9/1/2021 3:00:00 PM to 9/3/2021 1:59:59 PM SPEED STATISTICS - 1 to 40+ by 3 MPH Speed in MPH 1 - 3 4 - 6 7 - 9 10 - 12 13 - 15 16 - 18 19 - 21 22 - 24 25 - 27 28 - 30 31 - 33 34 - 36 37 - 39 40 - 999 Count 0 0 3 19 75 113 65 42 9 0 0 0 0 0 Percent 0.0 0.0 0.9 5.8 23.0 34.7 19.9 12.9 2.8 0.0 0.0 0.0 0.0 0.0 Over Speed 3 6 9 12 15 18 21 24 27 30 33 36 39 999 Count 326 326 323 304 229 116 51 9 0 0 0 0 0 0 Percent 100.0 100.0 99.1 93.3 70.2 35.6 15.6 2.8 0.0 0.0 0.0 0.0 0.0 0.0 Percentile 5%10%15%45%50%55%85%90%95% Speed 12 13 14 17 17 17 22 23 24 Average (Mean) 17 Pace Speed 13-22 Number in Pace 270 Percent in Pace 82.8 14 TOWN OF VAIL Change These in File > Preferences > Titles Direction 2 Site Code: KINNICK W Station ID: Latitude: 0' 0.0000 South Page 4 Speed Volume 7 1 8 1 9 1 10 4 11 8 12 7 13 20 14 25 15 30 16 42 17 44 18 27 19 19 20 26 21 20 22 17 23 16 24 9 25 6 26 2 27 1 15 TOWN OF VAIL Change These in File > Preferences > Titles COMBINED - Direction 1, Direction 2 Site Code: KINNICK W Station ID: Latitude: 0' 0.0000 South Page 5 Report for 9/1/2021 3:00:00 PM to 9/3/2021 1:59:59 PM SPEED STATISTICS - 1 to 40+ by 3 MPH Speed in MPH 1 - 3 4 - 6 7 - 9 10 - 12 13 - 15 16 - 18 19 - 21 22 - 24 25 - 27 28 - 30 31 - 33 34 - 36 37 - 39 40 - 999 Count 0 1 6 34 115 167 109 65 17 1 0 0 0 0 Percent 0.0 0.2 1.2 6.6 22.3 32.4 21.2 12.6 3.3 0.2 0.0 0.0 0.0 0.0 Over Speed 3 6 9 12 15 18 21 24 27 30 33 36 39 999 Count 515 514 508 474 359 192 83 18 1 0 0 0 0 0 Percent 100.0 99.8 98.6 92.0 69.7 37.3 16.1 3.5 0.2 0.0 0.0 0.0 0.0 0.0 Percentile 5%10%15%45%50%55%85%90%95% Speed 11 13 14 17 17 18 22 23 24 Average (Mean) 17 Pace Speed 13-22 Number in Pace 420 Percent in Pace 81.6 16 TOWN OF VAIL Change These in File > Preferences > Titles COMBINED - Direction 1, Direction 2 Site Code: KINNICK W Station ID: Latitude: 0' 0.0000 South Page 6 Speed Volume 5 1 6 0 7 1 8 2 9 3 10 9 11 13 12 12 13 30 14 38 15 47 16 62 17 59 18 46 19 34 20 43 21 32 22 29 23 22 24 14 25 11 26 4 27 2 28 0 29 1 17 TOWN OF VAIL 1309 Elkhorn Dr Vail, Colorado 81657 Direction 1 Station ID: 87654321 Site Code: 12345678 Station ID: 87654321 This should be the street name And this is the cross street Latitude: 0' 0.0000 South Page 1 Report for 9/1/2021 3:00:00 PM to 9/3/2021 1:59:59 PM SPEED STATISTICS - 1 to 40+ by 3 MPH Speed in MPH 1 - 3 4 - 6 7 - 9 10 - 12 13 - 15 16 - 18 19 - 21 22 - 24 25 - 27 28 - 30 31 - 33 34 - 36 37 - 39 40 - 999 Count 0 0 9 22 136 144 315 361 240 46 6 2 0 2 Percent 0.0 0.0 0.7 1.7 10.6 11.2 24.6 28.1 18.7 3.6 0.5 0.2 0.0 0.2 Over Speed 3 6 9 12 15 18 21 24 27 30 33 36 39 999 Count 1283 1283 1274 1252 1116 972 657 296 56 10 4 2 2 0 Percent 100.0 100.0 99.3 97.6 87.0 75.8 51.2 23.1 4.4 0.8 0.3 0.2 0.2 0.0 Percentile 5%10%15%45%50%55%85%90%95% Speed 14 14 16 21 22 22 25 26 27 Average (Mean) 21 Pace Speed 16-25 Number in Pace 967 Percent in Pace 75.4 18 TOWN OF VAIL 1309 Elkhorn Dr Vail, Colorado 81657 Direction 1 Station ID: 87654321 Site Code: 12345678 Station ID: 87654321 This should be the street name And this is the cross street Latitude: 0' 0.0000 South Page 2 Speed Volume 7 7 8 0 9 2 10 2 11 4 12 16 13 31 14 75 15 30 16 55 17 61 18 28 19 108 20 65 21 142 22 140 23 74 24 147 25 147 26 34 27 59 28 16 29 18 30 12 31 4 32 2 33 0 34 1 35 1 36 0 37 0 38 0 39 0 40 0 41 0 42 0 43 0 44 0 45 0 46 0 47 0 48 0 49 0 50 0 51 0 52 1 53 0 54 0 55 0 56 0 57 0 58 0 59 0 60 1 19 TOWN OF VAIL 1309 Elkhorn Dr Vail, Colorado 81657 Direction 2 Station ID: 87654321 Site Code: 12345678 Station ID: 87654321 This should be the street name And this is the cross street Latitude: 0' 0.0000 South Page 3 Report for 9/1/2021 3:00:00 PM to 9/3/2021 1:59:59 PM SPEED STATISTICS - 1 to 40+ by 3 MPH Speed in MPH 1 - 3 4 - 6 7 - 9 10 - 12 13 - 15 16 - 18 19 - 21 22 - 24 25 - 27 28 - 30 31 - 33 34 - 36 37 - 39 40 - 999 Count 0 0 22 13 37 110 285 393 178 23 8 0 2 1 Percent 0.0 0.0 2.1 1.2 3.5 10.3 26.6 36.7 16.6 2.1 0.7 0.0 0.2 0.1 Over Speed 3 6 9 12 15 18 21 24 27 30 33 36 39 999 Count 1072 1072 1050 1037 1000 890 605 212 34 11 3 3 1 0 Percent 100.0 100.0 97.9 96.7 93.3 83.0 56.4 19.8 3.2 1.0 0.3 0.3 0.1 0.0 Percentile 5%10%15%45%50%55%85%90%95% Speed 14 17 18 22 22 22 25 25 27 Average (Mean) 22 Pace Speed 16-25 Number in Pace 900 Percent in Pace 84.0 20 TOWN OF VAIL 1309 Elkhorn Dr Vail, Colorado 81657 Direction 2 Station ID: 87654321 Site Code: 12345678 Station ID: 87654321 This should be the street name And this is the cross street Latitude: 0' 0.0000 South Page 4 Speed Volume 7 17 8 0 9 5 10 3 11 0 12 10 13 6 14 21 15 10 16 27 17 51 18 32 19 89 20 52 21 144 22 159 23 78 24 156 25 112 26 24 27 42 28 10 29 6 30 7 31 1 32 6 33 1 34 0 35 0 36 0 37 1 38 0 39 1 40 0 41 0 42 0 43 0 44 0 45 0 46 0 47 0 48 0 49 0 50 0 51 0 52 0 53 0 54 0 55 0 56 0 57 0 58 1 21 TOWN OF VAIL 1309 Elkhorn Dr Vail, Colorado 81657 COMBINED - Direction 1, Direction 2 Station ID: 87654321 Site Code: 12345678 Station ID: 87654321 This should be the street name And this is the cross street Latitude: 0' 0.0000 South Page 5 Report for 9/1/2021 3:00:00 PM to 9/3/2021 1:59:59 PM SPEED STATISTICS - 1 to 40+ by 3 MPH Speed in MPH 1 - 3 4 - 6 7 - 9 10 - 12 13 - 15 16 - 18 19 - 21 22 - 24 25 - 27 28 - 30 31 - 33 34 - 36 37 - 39 40 - 999 Count 0 0 31 35 173 254 600 754 418 69 14 2 2 3 Percent 0.0 0.0 1.3 1.5 7.3 10.8 25.5 32.0 17.7 2.9 0.6 0.1 0.1 0.1 Over Speed 3 6 9 12 15 18 21 24 27 30 33 36 39 999 Count 2355 2355 2324 2289 2116 1862 1262 508 90 21 7 5 3 0 Percent 100.0 100.0 98.7 97.2 89.9 79.1 53.6 21.6 3.8 0.9 0.3 0.2 0.1 0.0 Percentile 5%10%15%45%50%55%85%90%95% Speed 14 15 17 21 22 22 25 26 27 Average (Mean) 21 Pace Speed 16-25 Number in Pace 1867 Percent in Pace 79.3 22 TOWN OF VAIL 1309 Elkhorn Dr Vail, Colorado 81657 COMBINED - Direction 1, Direction 2 Station ID: 87654321 Site Code: 12345678 Station ID: 87654321 This should be the street name And this is the cross street Latitude: 0' 0.0000 South Page 6 Speed Volume 7 24 8 0 9 7 10 5 11 4 12 26 13 37 14 96 15 40 16 82 17 112 18 60 19 197 20 117 21 286 22 299 23 152 24 303 25 259 26 58 27 101 28 26 29 24 30 19 31 5 32 8 33 1 34 1 35 1 36 0 37 1 38 0 39 1 40 0 41 0 42 0 43 0 44 0 45 0 46 0 47 0 48 0 49 0 50 0 51 0 52 1 53 0 54 0 55 0 56 0 57 0 58 1 59 0 60 1 23   To: Vail Town Council From: Public Works Department Date: October 3, 2017 Subject: Traffic Calming Discussion I. TRAFFIC CALMING BACKGROUND The primary purpose of traffic calming is to reduce vehicle speeds and/or traffic volumes on a single street or a street network. Traffic calming measures consist of physical constraints or perceived constraints to produce the desired effects to improve the quality of life in both residential and commercial areas and increase the safety and comfort of those walking and bicycling. Generally traffic calming is implemented along roadways within residential and commercial areas with significant pedestrian activity. The implementation is as a result of excessive speeds or high volume of traffic for a specific area. Many of these types of areas have posted speed limits of 30mph or below, but have vehicular speeds of 30-40 mph. Traffic calming measures have been shown to effectively slow vehicles to approximately 25mph. One of the main objectives of slowing traffic is to minimize pedestrian/vehicle conflicts and the resulting injuries. Incidents involving pedestrians and motor vehicles at 24 increasing speeds are proven to be life threatening. The Chart above represents the severity of pedestrian injuries based on the impact speed with a motor vehicle. The streets in Vail that have generally been discussed for traffic calming are residential roads. The most recent speed study data on these roads show an 85th percentile speed of 24-29 mph. These results indicate that drivers are generally not going as fast as some residents perceive, but are going higher than the posted limits of 15mph and 25mph. Based on accident history, it was also found that the Town’s residential streets do not have a sufficient number of crashes to identify a discernible pattern or area of concern. Despite the above, discussions have continued to revolve around reducing vehicle speeds to 15-20mph. This type of reduction will require significant traffic calming measures, not by simply posting lower speed limits or attempting to strictly enforce a 15mph posted speed limit. It is extremely difficult to enforce a 15 mph speed limit as most drivers find it very difficult to drive that slow thus making the majority of drivers in violation; and there is a misperception that raising or lowering speed limits will in turn cause drivers to increase or decrease their speeds as well. Studies show that people generally drive the roadway as they perceive conditions warrant and will ignore limits that are unrealistically too low or too high. The speed study done by public works supports this position. II. TRAFFIC CALMING MEASURES Effective traffic calming measures can be divided into four general categories, as shown below; Non-Physical Measures Physical Measures  Vertical Measures Horizontal Measures Diversions Speed Enforcement Textured Pavements Traffic Circles Street Closures Radar Trailers Speed Humps Roundabouts Diagonal Diverters Lane Striping Speed Lumps Curb Extensions Semi-diverters Signage Speed Tables Chicanes Pavement Markings Raised Crosswalks Lateral Shifts High Visibility Crosswalks Raised Intersections Neckdowns On-Street Parking Realigned Intersections Raised Pavement Markers Bulbouts Streetscaping Two-Lane Chokers Multi-Way Stops One-Lane Chokers Turn & Other Restrictions Center Island Narrowing Gateways / Entryways Medians Colored Pavements Illustrations, Pros and Cons of each of the above are provided in Attachment A.  25 The Town of Vail residential streets generally have narrow road widths of 20-24’ with speed limits of 15 or 25mph, and have limited Right of Way to implement many of the more significant Horizontal Measures. Due to these restrictions the traffic calming measures that may be applicable in Vail are highlighted in yellow. However careful consideration must be applied when implementing any traffic calming measures. Physical Measures of traffic calming can significantly impact emergency service vehicles, transit, snow removal equipment, and have an undesirable effect to some residents and neighborhoods. Impacts such as;  Emergency vehicle response times are impacted negatively by forcing emergency vehicles to slow down or to use a less desirable route.  Transit vehicles are impacted particularly by vertical measures; even at very low speeds, vertical measures can cause significant discomfort for bus passengers; and the long wheelbases of buses can make it difficult for them to navigate through some horizontal measures.  Snow removal equipment can also be impacted by many of the physical measures. The physical measures make it more difficult to clear snow from the roads and can be difficult to see under a blanket of snow; and if a plow does hit a blunt object used for traffic calming it can cause severe damage to the equipment, the driver, and the traffic calming measure itself.  Noise generated by deceleration and acceleration of vehicles, and from vehicles going over vertical measures. III. TRAFFIC CALMING IMPLEMENTATIONS & POLICIES IN COLORADO Staff has received input from several Colorado communities regarding Traffic Calming. Aspen has recently installed a median along Mill Street which reduced the 85th percentile speed from 27 to 23mph. They also installed a speed table on Neale Ave which reduced the 85th percentile speed from 29 to 24mph. Avon has recently changed the striping on West Beaver Creek Blvd. to aide in Traffic Calming and provide bike lanes. West Beaver Creek Blvd., where it is adjacent to I-70 26 EB, has been restriped to remove the double yellow and add new shoulder lane striping that accommodates 10’ vehicular lanes and 4’ bike lanes. This effort has reduced traffic speeds to where 80% of traffic is going below 27 mph. Durango has implemented a policy on Traffic Calming that requires Traffic Calming on all local residential streets that meet the following criteria;  Carry 100 or more vehicles per peak hour,  Have a relatively straight alignment for a distance of 500’ or more  And on streets that are configured in a way to be desirable to be used as a short cut to avoid congestion. Durango has also provided approved methods of Traffic Calming including many of the measures listed above. See attachment B for the full policy and list of traffic calming measures. Lakewood has implemented a Traffic Calming policy which allows Speed Humps, Permanent Speed Display Signs, and Temporary Speed Display Signs, upon request of residents. Speed Humps requests must be submitted by a resident living on that particular street, and:  The residents of that street must submit a petition signed by 95% of residents living on that block  At least 80% must be in favor of the speed hump.  The cost must be split 50/50 between the city and the residents. Similarly the Permanent Speed Displays must be petitioned and 80% approved and the cost split is 90/10, with the city paying 90%. Lakewood specifically will not install “Children at Play Signs”, change speed limits at resident requests, nor install stop signs for speed control. http://lakewood.org/TrafficCalming/ IV. TRAFFIC CALMING IN VAIL Most excessive speed complaints occur in the spring, summer, fall, when the roads are dry, and in areas where streets have long straight sections (i.e. West Gore Creek Drive, Chamonix, Main Gore Drive, Lions Ridge Loop, Buffehr Creek Road). Based on the most recent Town of Vail speed studies, the residential streets listed above plus a few others, have an 85th percentile speed of 24-29 mph, in areas where the regulation speed limits are 15mph or 25mph. During the majority of the winter, snowy conditions can provide some traffic calming measure in Vail, since snow packed roads, high snow 27 banks, and the limited sight distance during snow storms generally keep drivers at bay. Snow packed roads provide traffic calming due to the irregular snowy surface and poor traction for the majority of traffic. In addition high snow banks introduce horizontal traffic calming measures by narrowing roads and limiting sight distance. Conversely, our snow removal operations diligently remove these speed deterrence factors as they are safety concerns throughout the winter. Relative to most traffic calming studies and implementations the Town of Vail speeds are relatively low. Most traffic calming implementations are intended to slow vehicles that are going 30-40 mph down to 25-30 mph. As shown in the figure below, these typical installations require traffic calming measures every 400’- 650’. However, in order to reduce vehicle speeds from 24-29 down to the suggested speed limit of 20 mph along an entire length of a street, it is likely that multiple traffic calming measures would need to be implemented every 225’+. A commonly referred to speed study shown below, shows the expected speeds based on traffic calming measure spacing. The Institute of Traffic Engineers compiled the most comprehensive data on effectiveness of traffic calming measures on approximately 350 sites throughout the country. The summary results are shown below: 28 ITE TRAFFIC CALMING MEASURES – SUMMARY PAGE Device Sample Size 85th Percentile Before Speed (mph) 85th Percentile After Speed (mph) Average Change in Speed (mph) Average Percent Change 12-foot Humps 179 35 27.4 -7.6 - 22% 14-foot Humps 15 33.3 25.6 -7.7 - 23% 22-foot Tables 58 36.7 30.1 -6.6 - 18% Longer Tables 10 34.8 31.6 -3.2 - 9% Raised Intersections 3 34.6 34.3 -0.3 - 1% Circles 45 34.2 30.3 -3.9 - 11% Narrowings 7 34.9 32.3 -2.6 - 4% One-Lane Slow Points 5 33.4 28.6 -4.8 - 14% Diagonal Diverters 7 29.3 27.9 -1.4 - 4% Source: FHWA/ITE: Traffic Calming: State of Practice, pg 104 In most cases summarized above, the speeds prior to installation of traffic calming measures were 30-40mph. This is consistent with additional research, where excessive speeding in residential areas is generally considered an 85th percentile of over 30mph. The Town’s speed study data shows our 85th percentile speed study data at 24-29mph. With that in mind staff has reviewed several traffic calming options for Vail based on the information provided above. Many different options may be implemented but for simplicity and for best measured results we have identified the use of speed humps, or similar, as an example, at this point in time. These as well as other alternatives will need to be vetted by all departments and by the impacted neighborhoods prior to developing an implementable plan. Speed humps and other vertical measures have significant drawbacks as identified above, and come with much controversy. The Town will need to provide a significant public outreach program in addition to the examination of local speed studies to document there is a safety concern, and also have thorough discussions with transit, emergency services, and maintenance operations prior to any implementation. Vail Traffic Calming Example The installation of traffic calming vertical measures, like speed humps, along West Gore Creek Drive (85th percentile of 29 mph), in order to slow the speeds down to 20 mph along the entire street, would require approximately 11 speed humps (@ $3000-$5000 per speed hump) along the 2450’ long road. The expectation is that there would be a reduction in speed by 3-8mph down to 21-26mph. This would significantly impact the Town’s bus route, emergency response, snow removal operations, and the neighborhood, and would require further vetting. Alternatively, horizontal measures could be installed instead to minimize the impact to transit and emergency operations; 29 however studies have shown these measures are less effective. Neckdowns and/or chokers, especially on low volume roads, tend to allow vehicles to drive down the center of them at only a slightly reduced speed since there is unlikely to be an opposing vehicle. These measures tend to slow most drivers down by 2-3mph. A third option may be to use non physical measures; this might include enforcement, speed radar signage, or bike lane striping similar to what has been done in Eagle-Vail and Avon. This would narrow the road width down to 18’-20’, while providing 2-3’ striped bike lanes, still allowing vehicles to cross the striping to pass oncoming vehicles. This also may be a viable option for Vail Valley Drive to help direct bicycle traffic out of the center of the road and into striped bike lanes. This measure is a perceived constraint and may not discourage all drivers from speeding, especially as striping fades and residents become accustomed to the configuration. Each of the above options would require vetting with the neighborhood and could be implemented on a test basis at any of the historically noted roads that have requested traffic calming, i.e. West Gore Creek Drive, Chamonix, Main Gore Drive, Lions Ridge Loop, Buffehr Creek Road. Sunburst Drive Sunburst Drive currently has striped bike lanes, similar to that discussed above, however it also has a pavement width of 34’ (includes curb and gutter). One option to calm traffic in this location would be to reduce the pavement width to 28’ (including curb and gutter), remove the double yellow, add 4’ striped bike lanes, and then add an attached 6’-8’ bike path/sidewalk starting from the driving range path and extending to the South Frontage Road. Vail Valley Drive & South Frontage Road Intersection The intersection of Vail Valley Drive and the South Frontage Road at the Vail Village Parking Structure is a continued cause for confusion for unfamiliar motorists. At this location the South Frontage Road traffic is required to stop for the Vail Valley Drive cross traffic. The reason for this is two-fold; initially this was done for limited sight distance reasons and to eliminate the need for vehicles to stop on the steep grade of Vail Valley Drive, which made it difficult for vehicles to start again after a stop during icy/snowy conditions. More recently, this has come to be critical to allow for the free flow of the heavy traffic during busy afternoon rush hours leaving from the Gold Peak/Ski Club Vail area. A typical stop condition at this location would not only be a continuous limited traction issue in the winter, but also could easily cause traffic to back up past East Meadow Drive significantly impacting the In-Town bus system. As shown in the picture below the intersection is currently signed to help encourage Vail Valley Drive traffic to “Go” and not stop, however due to its unusual configuration and limited sight distance motorists find this movement uncomfortable. This condition leads to unrequired stops and frustrated drivers on both Vail Valley Drive and the South Frontage Road. 30 This summer the Town added additional signage and added street markings (“Stop Ahead” and “Stop”) on the Frontage road to ensure Frontage road traffic stops. Additional measures could include, removing the boulder wall and berm on the east corner to increase sight distance; OR to encourage Vail Valley Drive motorists to “Go” a green and flashing amber traffic light could be added. Studies show drivers are much more apt to react to red and green lights then static signs. A steady green light could be added to the intersection to encourage Vail Valley Drive drivers to “Go”. The flashing yellow could then be activated by a push button activated RFIB pedestrian crossing sign, enhancing pedestrian crossing safety as well. Coupled with red flashing LED stop signs on the South Frontage Road, this could improve the safety of the intersection and help encourage Vail Valley Drive drivers to “Go”. Long term solutions for this intersection include restricting left turns out of Vail Valley drive, forcing a free flow right turn to a potential roundabout at the east end of Ford park where vehicles could go back west. This long term solution is shown in the Vail Transportation Master Plan. Staff more recently is looking at a possible compact roundabout at this location to allow the desirable left turn movement at this location. V. NEXT STEPS & RECOMMENDATIONS Staff recommends Council provide direction regarding next steps for the traffic calming discussion and possible test site(s) and improvements. Critical questions to discuss at future Council sessions and prior to an implementation include;  Does the Town have an excessive speed issue on residential streets that warrants mitigation? And if so are non-physical or physical measures warranted?  What are the positions of emergency services, transit, street maintenance operations, and the neighborhoods on traffic calming measures? 31 Based on feedback from Council staff will come back with additional information on traffic calming and outline a process for an implementation plan at a future Council meeting. VI. ATTACHMENTS Attachment A – Traffic Calming Measures Attachment B – Durango Traffic Calming Measures Attachment C – Presentation 32   To: Vail Town Council From: Public Works Department Date: April 17, 2018 Subject: Traffic Calming Discussion Update I. BACKGROUND The streets in Vail that have generally been discussed for traffic calming are residential roads. The most recent speed study data on these roads show an 85th percentile speed of 24-29 mph. These results indicate that drivers are generally not going as fast as some residents perceive, but are going higher than the posted limits of 15mph and 25mph. Based on accident history, it was also found that the Town’s residential streets do not have a sufficient number of crashes to identify a discernible pattern or area of concern. Despite the above, discussions have continued to revolve around reducing vehicle speeds to 15-20mph. This type of reduction will require significant traffic calming measures, as most traffic calming measures are implemented to slow traffic that is exceeding 30mph down to 25mph. This past October staff provided a presentation to Council identifying various Traffic Calming Measures, various implementations that have occurred in similar Colorado Towns, and various Traffic Calming policies of other entities. As a result of the discussion staff was directed to return to Council with trial basis suggestions for implementing this spring. If desired by Council, staff suggests implementing shoulder striping on West Gore Creek Drive and/or on Chamonix lane; and/or two speed humps on Chamonix Lane at a specified location, see below for recommendations. II. TRAFFIC CALMING MEASURES Effective traffic calming measures can be divided into four general categories, as shown below; 33 Non-Physical Measures Physical Measures  Vertical Measures Horizontal Measures Diversions Speed Enforcement Textured Pavements Traffic Circles Street Closures Radar Trailers Speed Humps Roundabouts Diagonal Diverters Lane Striping Speed Lumps Curb Extensions Semi-diverters Signage Speed Tables Chicanes Pavement Markings Raised Crosswalks Lateral Shifts High Visibility Crosswalks Raised Intersections Neckdowns On-Street Parking Realigned Intersections Raised Pavement Markers Bulbouts Streetscaping Two-Lane Chokers Multi-Way Stops One-Lane Chokers Turn & Other Restrictions Center Island Narrowing Gateways / Entryways Medians Colored Pavements Illustrations, Pros and Cons of each of the above are provided in Attachment A.  The Town of Vail residential streets generally have narrow road widths of 20-24’ with speed limits of 15 or 25mph, and have limited Right of Way to implement many of the more significant Horizontal Measures. Due to these restrictions the traffic calming measures that may be applicable in Vail are highlighted in yellow. However careful consideration must be applied when implementing any traffic calming measures. Physical Measures of traffic calming can significantly impact emergency service vehicles, transit, snow removal equipment, and have an undesirable effect to some residents and neighborhoods. Impacts such as;  Emergency vehicle response times are impacted negatively by forcing emergency vehicles to slow down or to use a less desirable route.  Transit vehicles are impacted particularly by vertical measures; even at very low speeds, vertical measures can cause significant discomfort for bus passengers; and the long wheelbases of buses can make it difficult for them to navigate through some horizontal measures.  Snow removal equipment can also be impacted by many of the physical measures. The physical measures make it more difficult to clear snow from the roads and can be difficult to see under a blanket of snow; and if a plow does hit a blunt object used for traffic calming it can cause severe damage to the equipment, the driver, and the traffic calming measure itself.  Noise generated by deceleration and acceleration of vehicles, and from vehicles going over vertical measures. III. TRAFFIC CALMING IMPLEMENTATIONS & POLICIES IN COLORADO Staff has received input from several Colorado communities regarding Traffic Calming. 34 Aspen has recently installed a median along Mill Street which reduced the 85th percentile speed from 27 to 23mph. They also installed a speed table on Neale Ave which reduced the 85th percentile speed from 29 to 24mph. Avon has recently changed the striping on West Beaver Creek Blvd. to aide in Traffic Calming and provide bike lanes. West Beaver Creek Blvd., where it is adjacent to I-70 EB, has been restriped to remove the double yellow and add new shoulder lane striping that accommodates 10’ vehicular lanes and 4’ bike lanes. This effort has reduced traffic speeds to where 80% of traffic is going below 27 mph. Durango has implemented a policy on Traffic Calming that requires Traffic Calming on all local residential streets that meet the following criteria;  Carry 100 or more vehicles per peak hour,  Have a relatively straight alignment for a distance of 500’ or more  And on streets that are configured in a way to be desirable to be used as a short cut to avoid congestion. Durango has also provided approved methods of Traffic Calming including many of the measures listed above. See attachment B for the full policy and list of traffic calming measures. 35 Lakewood has implemented a Traffic Calming policy which allows Speed Humps, Permanent Speed Display Signs, and Temporary Speed Display Signs, upon request of residents. Speed Humps requests must be submitted by a resident living on that particular street, and:  The residents of that street must submit a petition signed by 95% of residents living on that block  At least 80% must be in favor of the speed hump.  The cost must be split 50/50 between the city and the residents. Similarly the Permanent Speed Displays must be petitioned and 80% approved and the cost split is 90/10, with the city paying 90%. Lakewood specifically will not install “Children at Play Signs”, change speed limits at resident requests, nor install stop signs for speed control. http://lakewood.org/TrafficCalming/ IV. TRAFFIC CALMING IN VAIL Most excessive speed complaints occur in the spring, summer, fall, when the roads are dry, and in areas where streets have long straight sections (i.e. West Gore Creek Drive, Chamonix, Main Gore Drive, Lions Ridge Loop, Buffehr Creek Road). Based on the most recent Town of Vail speed studies, the residential streets listed above plus a few others, have an 85th percentile speed of 24-29 mph, in areas where the regulation speed limits are 15mph or 25mph. Relative to most traffic calming studies and implementations the Town of Vail speeds are relatively low. Most traffic calming implementations are intended to slow vehicles that are going 30-40 mph down to 25-30 mph. As shown in the figure below, these typical installations require traffic calming measures every 400’- 650’. However, in order to reduce vehicle speeds from 24-29 down to the suggested speed limit of 20 mph along an entire length of a street, it is likely that multiple traffic calming measures would need to be implemented every 225’+. A commonly referred to speed study shown below, shows the expected speeds based on traffic calming measure spacing. 36 The Institute of Traffic Engineers compiled the most comprehensive data on effectiveness of traffic calming measures on approximately 350 sites throughout the country. The summary results are shown below: ITE TRAFFIC CALMING MEASURES – SUMMARY PAGE Device Sample Size 85th Percentile Before Speed (mph) 85th Percentile After Speed (mph) Average Change in Speed (mph) Average Percent Change 12-foot Humps 179 35 27.4 -7.6 - 22% 14-foot Humps 15 33.3 25.6 -7.7 - 23% 22-foot Tables 58 36.7 30.1 -6.6 - 18% Longer Tables 10 34.8 31.6 -3.2 - 9% Raised Intersections 3 34.6 34.3 -0.3 - 1% Circles 45 34.2 30.3 -3.9 - 11% Narrowings 7 34.9 32.3 -2.6 - 4% One-Lane Slow Points 5 33.4 28.6 -4.8 - 14% Diagonal Diverters 7 29.3 27.9 -1.4 - 4% Source: FHWA/ITE: Traffic Calming: State of Practice, pg 104 In most cases summarized above, the speeds prior to installation of traffic calming measures were 30-40mph. This is consistent with additional research, where excessive speeding in residential areas is generally considered an 85th percentile of over 30mph. The Town’s speed study data shows our 85th percentile speed study data at 24-29mph. V. TRAFFIC CALMING RECOMMENDATIONS Staff has reviewed several traffic calming options for Vail based on the information provided above, and if traffic calming is desired by Council, staff suggests moving forward with one or both of the options below: Shoulder Striping Install shoulder striping along West Gore Creek Drive and/or Chamonix lane at an estimated cost of $3,000-$5,000 each; This would minimize the impact to transit, emergency and snowplow operations, and impacts to the neighborhood (noise & inconvenience). This type of installation has been recently implemented in Eagle-Vail and Avon. This would narrow the road width down to 18’-20’ and provide 2-3’ striped bike lanes, still allowing vehicles to cross the striping to pass oncoming vehicles. This measure is a perceived constraint and may not discourage all drivers from speeding, 37 especially as striping fades and residents become accustomed to the configuration. We would expect a reduction in speed of 2-3 mph initially. Speed Humps Install speed humps along Chamonix Lane;  Spot Speed Reduction: Install one or two speed humps (225’ apart) at a specified location in order to reduce speed at that specific location (Estimated Cost $10,000) These may significantly impact the Town’s bus route, emergency response, snow removal operations, and the neighborhood (noise & inconvenience). This option would require vetting with the neighborhood and could be implemented on a test basis at any of the historically noted roads that have requested traffic calming, i.e. West Gore Creek Drive, Chamonix, Main Gore Drive, Lions Ridge Loop, Buffehr Creek Road. VI. NEXT STEPS & RECOMMENDATIONS Staff recommends Council provide direction regarding next steps for the traffic calming discussion and possible test site(s) and improvements. Critical questions to discuss prior to an implementation include;  Does the Town have an excessive speed issue on residential streets that warrants mitigation?  And if so would Council like to move forward with speed humps or shoulder striping? VII. ATTACHMENTS Attachment A – Presentation 38 To: Fro Dat Sub I. II.   V om: P te: S bject: T BACKG Historica most rec mph. Th resident Based o have a s Despite speeds t measure exceedin Last yea Measure various returned two of th The purp calming the heav Sunburs TRAFFI The Traf neighbo installati Installati Vail Town C Public Work September 1 Traffic Calm GROUND ally traffic c cent speed hese result ts perceive, on accident sufficient nu the above, to 15-20mp es, as most ng 30mph d ar staff prov es, various Traffic Calm d this past s he recomme pose of this trial, and d vy pedestria st. C CALMIN ffic Calming ring residen ions. ions:  West stripin Council ks Departme 18, 2018 ming Discuss calming has study data s indicate t but are go history, it w umber of cr discussion ph. This typ t traffic calm down to 25 vided a pres implement ming policie spring with endations t s Council d discuss nex an vehicula NG MEASU g Trial bega nts to forew Gore Cree ng; ent sion Update s been a fre on these r hat drivers oing higher was also fo rashes to id ns have con pe of reduc ming measu mph. sentation to ations that es of other e traffic calm this past su iscussion is t steps. In ar conflict a RE TRIAL an this past warn them o ek Drive and e equent topic roads show are genera than the po und that the dentify a dis ntinued to r ction will req ures are im o Council id have occur entities (Se ing sugges mmer on a s to update addition, st long Vail Va t July. A le of the trial a d Chamonix c for Vail’s r w an 85th pe ally not goin osted limits e Town’s re scernible pa revolve arou quire signifi plemented dentifying va rred in simi ee attached stions, and a trial basis. Council on taff will disc alley Drive tter was de and to requ x Lane (we residential rcentile spe ng as fast a of 15mph a esidential s attern or are und reducin icant traffic to slow tra arious Traff ilar Colorad d). As a res has since i . n the results cuss possib from Ford elivered to a est feedbac est) receive roads. The eed of 24-2 as some and 25mph treets do n ea of conce ng vehicle calming ffic that is ffic Calming do Towns, a sult staff mplemente s of the traf ble solution Park to a few hundr ck on the d shoulder e 29 h. ot ern. g and ed ffic s for red lane 39 o The striping provided 3’-4’ shoulders, and a total width of 16’ for bi- directional vehicular travel. The intent was to delineate a zone for pedestrians to walk or bike, and provide a much narrower drive lane to encourage vehicles to slow down by ~2-3 mph. Speeds were monitored to determine any change.  Chamonix Lane (east) received two speed humps. o The two speed humps were installed along Chamonix Lane just west of the Vail Commons bus stop at a spacing of ~225’. The intent was to slow traffic to less than 20 mph and monitor speeds before, after, and at the mid point of the speed humps. Speed Data Results  The striping installations on Chamonix Lane and West Gore Creek Drive saw no reduction in speed; however it did provide a designated location for pedestrians to use.  The speed humps installations saw a 7-9 mph speed reduction at and between the speed humps; and a 3 mph reduction a couple hundred feet before and after the speed humps. Resident Feedback To date we have received four (4) resident responses regarding the installations.  The first from a resident along Chamonix Lane (east), who confirmed our general findings; that the speed humps were only effective at their immediate location. They also indicated that in their discussion with neighbors, some were avoiding the speed bumps all together and increasing traffic volume toward Buffehr Creek Rd.  The second was from a resident along West Gore Creek Drive, who also confirmed our findings; that the striping did not slow vehicles but did provide a designated location for pedestrians. In addition, they suggested; o Using yellow stripes instead of white, however this is in conflict with the Manual on Uniform Traffic Control Devices (MUTCD) o Install speed radar signs o Install no bus passing signs at bus stops o Provide more police enforcement  The third was from a resident from the West Gore Creek Drive area, who was very pleased to see the shoulder striping as it provided a pedestrian zone.  The fourth was from a resident from the Chamonix Lane (west) area, who thought the striping did not provide enough room for bi-directional traffic. Staff Feedback In general staff found that the shoulder striping may be helpful to provide a pedestrian zone on our higher volume residential roads during the summer months and that have adequate sight distance. This would require yearly maintenance funding and could easily double our yearly striping budget. 40 The speed humps on the other hand, although effective at point locations, would not be recommended to install along the entire length of a road to slow traffic, as they are extremely impactful to vehicles, maintenance operations, transit operations, and emergency operations; they also increase noise, pollution, and can change traffic patterns. More specifically regarding emergency operations, speed humps result in the delayed response of emergency vehicles. This is especially true for fire apparatus due to their long wheel base and the need to essentially slow down twice to clear each speed bump (slow down, front axle clears bump, accelerate, slow down, second axle clears, accelerate). This impact is magnified when there are multiple speed bumps. The placement of speeds negatively impact our ability to achieve our performance metric of a 240 second response time, which we are able to achieve in most areas of the Town. The 240 second performance metric is based upon arriving at a fire before it progresses to flashover and arriving at medical call involving a patient who is not breathing prior to permanent brain death occurring. In addition to the delay in response, the repetitive crossing of speed humps is likely to cause increased maintenance costs due to the high weight to size ratio of a fire engine and the potential damage to sensitive equipment carried on our fire engines. This increased maintenance cost may also hold true for our buses as well. Regardless of the direction for implementation, staff recommends that if Council decides to implement traffic calming devices, that a policy be created similar to other communities, where the residents of the neighborhood must agree to have the devices installed and share in the cost of the installation. III. VAIL VALLEY DRIVE PEDESTRIAN PATH Vail Valley Drive is already a very narrow road of less than 20’, so providing a separate recreational path is critical and has been a goal of the town for decades. However, past efforts of moving forward have been hindered by; limited alternatives, cost, impacts to neighboring properties, “urbanizing” the road with curb and sidewalk, and a commitment to move forward by the town. In 2012 a design to widen VVD to 24’ to accommodate shared bike lanes with sharrows was put out to bid; however it was quickly rescinded by Council in favor of the installation of painted sharrows with no widening. Congestion continues to increase, and a renewed interest in accommodating a separated recreational path has surfaced. Staff recommends proceeding with the design, public process, and construction of at least a portion of the path in those areas that may be less impactful and where reducing Vail Valley Drive to a one way road may be beneficial and have low impact to the traveling public (See concepts attached). If successful, the Town then may consider reassessing pedestrian path options along the most impactful areas of Vail Valley Drive, from Ptarmigan Rd. (east) to Sunburst Drive. 41 IV. NEXT STEPS Staff recommends Council provide direction regarding next steps for the traffic calming discussion and consider the following questions;  Does the Town have an excessive speed issue on residential streets that warrants mitigation?  If so with what measures? o Speed Humps will generally slow traffic to less than 20mph at point locations; to slow an entire road like Chamonix Lane (east) or West Gore Creek Drive it would require 11-12 speed humps at a cost of ~$5,000 each. And if speed bumps are implemented, should they be implemented seasonally with additional yearly installation costs or implemented year round? o Striping does not slow traffic but does provide a designated area for pedestrians; this is at a cost of about $2,000-$4,000 per road per year. o Speed radar signs will likely have a similar result as speed humps for an initial period of time; providing some speed reduction for short durations until such time drivers ignore the sign once they recognize there would be no enforcement. Each sign would cost ~$5,000-$10,000 to install. o Significantly increase Police Enforcement which would require additional speed enforcement related FTE(s)  And if so, what type of policy should guide the installations? o Speed studies, Traffic Volumes, Pedestrian Volumes o Neighborhood consent o Neighborhood participation in cost Separately, regarding Vail Valley Drive, staff recommends Council direct staff to proceed with conceptual designs, engage the public for input, and recommend a preferred concept to the Council by spring of 2019. V. ATTACHMENTS Attachment A – Presentation Attachment B – April 17, 2018 Memo 42 September 18, 201843 CHHAMONIX LANEE (east))  44 CHHAMONIIX LANEE (west))  45  WESST GORRE CREEEK DRIVVE  46 West Gore Creek Drive Speed Study ‐ Shoulder StripingSpeed Range85%1‐56‐10 11‐15 16‐20 21‐25 26‐30 31‐35 36‐40 41‐45 46‐50Pre‐Data27mph 0% 1% 5% 28% 39% 22% 4% 1% 0.07% 0%Post Data27mph 0% 1% 5% 24% 38% 25% 5% 1% 0.24% 0.20%Chamonix lane (west) Speed Study ‐ Shoulder StripingSpeed Range85%1‐56‐10 11‐15 16‐20 21‐25 26‐30 31‐35 36‐40 41‐45Pre‐Data23mph 0% 7% 19% 34% 30% 8% 0% 0% 0%Post Data23mph 0% 6% 17% 33% 34% 9% 0% 0% 0%Chamonix lane (Housing) Speed Study ‐ Shoulder StripingSpeed Range85%1‐56‐10 11‐15 16‐20 21‐25 26‐30 31‐35 36‐40 41‐45Pre‐Datana na na na na na na na na naPost Data23mph 0% 7% 18% 33% 33% 9% 0% 0% 0%Chamonix Lane (east) Speed Study ‐ Speed HumpsSpeed Range85%1‐56‐10 11‐15 16‐20 21‐25 26‐30 31‐35 36‐40 41‐45 46‐50 51‐55Pre‐Data 27mph 0% 5% 6% 18% 45% 21% 3% 0% 0% 0.1% 0%Post Data East24mph 0% 2% 14% 38% 35% 10% 1% 0% 0% 0% 0%Post Data Middle18mph 0% 3% 41% 47% 8% 1% 0% 0% 0% 0% 0%Post Data West23mph 0% 6% 21% 37% 29% 6% 1% 0% 0% 0.03% 0.03%SPEED STUDY DATA47 Untitled Map Write a description for your map. Legend 400 ft N➤➤N © 2018 Google © 2018 Google © 2018 Google 48 Untitled Map Write a description for your map. Legend 400 ft N ➤➤N © 2018 Google © 2018 Google © 2018 Google 49 Untitled Map Write a description for your map. Legend 400 ft N ➤➤N © 2018 Google © 2018 Google © 2018 Google 50 Does the Town have an excessive speed issue on residential street warranting mitigation?If so, how should it be mitigated?• Shoulder Striping - Pedestrian Zone $2k-$4k per street• Speed Humps - $5k each ($30k-$80k per street)• Speed Radar Signs - $5k-$10k each ($30k-$60 per street)• Police Enforcement - Additional FTE(s)Implementation Policy?• Speed & Volume Study & Requirements• Neighborhood approval & cost shareVail Valley Drive Path Extension Comments?Town of Vail | Community MeetingNEXT STEPS51 AGENDA ITEM NO. 3.1 Item Cover Page DATE:October 4, 2022 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Main Agenda AGENDA SECTION:Appointments for Boards and Commissions (5 min.) SUBJECT:Planning and Environmental Commission (PEC) Appointments SUGGESTED ACTION:Motion to appoint one member to server on the PEC for a partial term ending on March 31, 2023 VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 52 AGENDA ITEM NO. 4.1 Item Cover Page DATE:October 4, 2022 SUBMITTED BY:Missy Johnson, Housing ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (5 min.) SUBJECT:Resolution No. 48 Series of 2022, a Resolution Approving Improvements to the Community Housing Lottery Selection Process Eligibility Requirements SUGGESTED ACTION:Approve Resolution No. 48, Series of 2022 and for the resolution to take effect upon passage. STAFF RECOMMENDATION:Approve Resolution No. 48, Series of 2022 and for the resolution to take effect upon passage. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Resolution_No._48_Series_of_2022__Community_Housing_Lottery_Selection_Process_Eligibility_Requirements_10042022 (2).pdf Public Input.pdf 53 RESOLUTION NO. 48 Series of 2022 A RESOLUTION APPROVING IMPROVEMENTS TO THE COMMUNITY HOUSING LOTTERY SELECTION PROCESS ELIGIBILITY REQUIREMENTS WHEREAS, the Vail Town Council, with input from the Vail Local Housing Authority, wishes to make improvements to the community housing lottery selection process eligibility requirements to increase the credibility and integrity of the selection process and ensure opportunity and access to the Town’s housing programs and initiatives through a clear, equitable, and easy to administer process for housing selection; as further set forth in Exhibit A, attached hereto and made part hereof by this reference the (“Lottery Process”). NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Town Council hereby approves the Lottery Process Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 4th day of October, 2022. _________________________ Kimberly Langmaid, Town Mayor ATTEST: _____________________________ Stephanie Bibbens, Town Clerk 54 From:Joanna Levin To:Council Dist List Subject:New Housing Proposal comments Date:Friday, September 30, 2022 12:17:40 PM Good Afternoon, I want to again voice my opinion ahead of the housing lottery discussion next week. After reviewing the proposal I have a few points to address and I hope some of this will find it's way to the conversation during the meeting. The proposal gives extra advantage to someone who already owns on the free market down valley and puts people who own in deed restricted units in Vail at a disadvantage. Why should someone who owns on the free market down valley get an extra ticket over someone in Deed Restricted housing in Vail who would like the opportunity to move up? I don't believe we should be penalized for making the decision to buy a deed restricted unit in Vail instead of a free market home down valley. I think you need to consider those of us that already live in Deed Restricted housing. Because I was lucky enough to win a lottery previously for a small unit, I am now at a disadvantage if I want to try to move into a larger home. I probably sounds like a broken record but, I feel strongly that people in our community like me, should have an advantage towards a larger unit over someone who is single or works remote for another state and moved here yesterday. With the new proposal my chances are less than someone new to town's chances, because they would get 2 entries into the lottery whereas I would only get 1. I am being put at a disadvantage because I already own a deed restricted home here. If I or someone else in my situation were to win the lottery for a 3 bedroom unit that would still open up a unit for someone who does not own already in Eagle County. After reading the proposal I do not see that those with longevity either living or working in the area are getting extra weight in the lottery. I feel strongly that there should be some value in the lottery system related to time in the area. I know many long time members and contributors to our Vail community who are just one home sale away from being forced to leave they valley. Thank you for taking the time to read this. Joanna Beall 55 AGENDA ITEM NO. 4.2 Item Cover Page DATE:October 4, 2022 SUBMITTED BY:Tom Kassmel, Public Works ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (5 min.) SUBJECT:Xcel Energy Utility Easement SUGGESTED ACTION:Direct the Town Manager to execute the utility easement, in a form approved by the Town Attorney, with Xcel Energy. PRESENTER(S):Tom Kassmel STAFF RECOMMENDATION:Direct the Town Manager to execute the utility easement, in a form approved by the Town Attorney, with Xcel Energy. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: CouncilMemo9-20-22-Xcel_Easement.pdf Xcel_Easement_Agreement.pdf 56 To: Vail Town Council From: Public Works Department Date: September 20, 2022 Subject: Xcel Energy Utility Easement I. SUMMARY Xcel Energy is requesting a utility easement across a portion of Tract C, Lionshead 6th Filing, more specifically the portion that is directly north of Sunbird Park along the existing concrete sidewalk. The utility easement will be used to provide gas to the two pending developments to the east, Legacy and Elevation. The proposed easement is 65 feet long and 10 feet wide. Xcel Energy has agreed to the Town of Vail’s standard utility easement as approved by the Town Attorney. II. RECOMMENDATION Direct the Town Manager to execute the utility easement, in a form approved by the Town Attorney, with Xcel Energy. 57 58 59 60 61 62 63 AGENDA ITEM NO. 4.3 Item Cover Page DATE:October 4, 2022 SUBMITTED BY:Tom Kassmel, Public Works ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (5 min.) SUBJECT:Contract Award with Icon Inc for Meadow Drive Culvert Replacement SUGGESTED ACTION:Direct the Town Manager to enter into a contract, as approved by the Town Attorney, with Icon Inc. in an amount not to exceed $76,190. PRESENTER(S):Tom Kassmel, Town Engineer STAFF RECOMMENDATION:Direct the Town Manager to enter into a contract, as approved by the Town Attorney, with Icon Inc. in an amount not to exceed $76,190. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: CouncilMemo9-20-22-Meadow_Culvert (2).pdf 64 To: Vail Town Council From: Public Works Department Date: September 20, 2022 Subject: Meadow Drive Culvert Replacement Contract Award I. SUMMARY The Town bid the Meadow Drive Culvert Replacement Project which will replace an existing shallow culvert and add a new inlet. The project is a part of the East Vail Drainage Improvement Project Phase II scheduled to be constructed next year, however it has been expedited due to safety concerns and resident complaints. Due to the culvert being so shallow it heaved significantly more than normal (12”-18”) this spring causing a road hazard. The culvert has settled somewhat now, but it will be expected that it will heave the same or more next spring. The Town received one bid and it is within budget; Icon Inc. $76,190 II. RECOMMENDATION Direct the Town Manager to enter into a contract, as approved by the Town Attorney, with Icon Inc. in an amount not to exceed $76,190. 65 AGENDA ITEM NO. 6.1 Item Cover Page DATE:October 4, 2022 TIME:10 min. SUBMITTED BY:Todd Oppenheimer, Public Works ITEM TYPE:Action Items AGENDA SECTION:Action Items SUBJECT:Sole Source Contract Award to Triphase Electric Company for Ford Park Lighting System Installation SUGGESTED ACTION: Staff requests the Council direct the Town Manger to enter into a construction contract with Triphase Electric Company in the amount of $132,111 for the installation of the Ford Park Synapse Lighting Control System components. PRESENTER(S):Todd Oppenheimer, Capital Projects Manager STAFF RECOMMENDATION:Staff requests the Council direct the Town Manger to enter into a construction contract with Triphase Electric Company in the amount of $132,111 for the installation of the Ford Park Synapse Lighting Control System components. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Ford_Park_Lighting_Control_Contract_Award_-_TC_Memo_10.4..22.pdf 66 To: Vail Town Council From: Department of Public Works Date: October 4, 2022 Subject: Request to Award Contract – Ford Park Lighting Control System Installation I. PURPOSE The purpose of this item is to request the Town Council to award a construction contract to Triphase Electric Company in the amount of $132,111 for the installation of the Synapse Lighting Control System components to replace the existing lighting control system in Ford Park. II. BACKGROUND The existing LSI Lighting Control system in Ford Park has been discontinued and is no longer supported by the manufacturer. The Town currently has no means of changing lighting schedules in Ford Park. The Town has worked previously with Fisher Lighting and Controls to assist the Town is selecting systems that will satisfy the requirements of the Ford Park lighting system. The Synapse System continues to wirelessly control all lights in Ford Park individually and as groups with the added benefit of allowing staff to make changes to the schedules without having to go through the manufacturer’s product support center. The cost of the Synapse equipment is $42K which is included in the budget information below but does not require Town Council approval. Triphase Electric Company has worked with the Town of the Ford Park Lighting Control System from the initial installation in 2017. The company is uniquely qualified to perform the necessary tasks to replace the existing system components with the new Synapse Control System components. The request to award a construction contract in the amount of $132,111 to Triphase Electric is based on sole source negotiation with that contractor. III. BUDGET INFORMATION The funding for the Ford Park Lighting Control System Project is included in the 2022 Real Estate Transfer Tax, Recreation Path Maintenance Account. The 2022 budgeted amount in this account is $180K. The total expenditure for the equipment and installation is $174,121 leaving a project balance of approximately $5800. IV. PROJECT SCHEDULE Delivery of the equipment is anticipated to occur 2-3 weeks after the order is placed. Triphase Electric will begin installation in November and continue until completion of the work in December. Ford Park will remain open to the fullest extent possible for the duration of the construction period. Ford Park lease holders will be notified of the schedule following Town Council action. V. ACTION REQUESTED BY COUNCIL Staff requests the Council direct the Town Manger to enter into a construction contract with Triphase Electric Company in the amount of $132,111 for the installation of the Ford Park Synapse Lighting Control System components. 67 Town of Vail Page 2 VI. STAFF RECOMMENDATION Staff recommends that the Council direct the Town Manger to enter into a construction contract with Triphase Electric Company in the amount of $132,111 for the installation of the Ford Park Synapse Lighting Control System components. 68 AGENDA ITEM NO. 6.2 Item Cover Page DATE:October 4, 2022 TIME:5 min. SUBMITTED BY:Todd Oppenheimer, Public Works ITEM TYPE:Action Items AGENDA SECTION:Action Items SUBJECT:Contract Award to GH Daniels III and Associates for Donovan Park Landscape Modification Project SUGGESTED ACTION:Direct the Town Manger to enter into a construction contract with GH Daniels III and Associates Inc. in the amount of $56,934 for the Donovan Park Landscape Modification Project. PRESENTER(S):Todd Oppenheimer, Capital Projects Manager STAFF RECOMMENDATION:Direct the Town Manger to enter into a construction contract with GH Daniels III and Associates Inc. in the amount of $56,934 for the Donovan Park Landscape Modification Project. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Donovan_Park_Landscape_Modification_Contract_Award_-_TC_Memo_10.4..22.pdf 69 To: Vail Town Council From: Department of Public Works Date: October 4, 2022 Subject: Request to Award Contract – Donovan Park Landscape Modification Project I. PURPOSE The purpose of this item is to request the Town Council to increase the project budget by $22K and to award a construction contract to GH Daniels III and Associates Inc. in the amount of $56,934 for the Donovan Park Landscape Modification Project. II. BACKGROUND The Donovan Park Landscape Modification Project is redesign of the existing lawn area between the Donovan Pavilion and new Donovan Park picnic shelter requested by the managers of the Donovan Pavilion. The primary intention of the design is to divide the lawn area into 2 easily recognizable sections to eliminate overlap between users of each facility. A secondary effect of the project is the replace a section of irrigated turf grass with drought tolerant native plant species. The project was put out to competitive bid on August 22, 2022, with 1 bidder responding on September 26, 2022. The bid of $56,934 was submitted by GH Daniels III and Associates Inc. and has been identified as a responsible bid. GH Daniels III and Associates Inc. is a local contractor who has successfully completed other projects for the Town of Vail. III. BUDGET INFORMATION The funding for the Donovan Park Landscape Modification Project is included in the 2022 Real Estate Transfer Tax, Recreation Path Maintenance Account. The 2022 budgeted amount in this account is $35K. The budget shortfall is approximately $22K. The next Supplemental Budget presented to the Town Council will include a request to transfer an additional $22K from the $63K balance in Capital Park Maintenance to the Donovan Park project account. IV. PROJECT SCHEDULE The contractor has provided a schedule to mobilize construction equipment and begin work preparation work, grading and irrigation on October 17, 2022, and ending on October 28, 2022. The contractor will return to the site on May 15, 2023, to complete the planting by May 31, 2023. Donovan Park will remain open for the duration of the construction periods. Donovan Pavilion managers will be notified of the schedule following Town Council action. V. ACTION REQUESTED BY COUNCIL Staff requests the Council direct the Town Manger to enter into a construction contract with GH Daniels III and Associates Inc. in the amount of $56,934 for the Donovan Park Landscape Modification Project. 70 Town of Vail Page 2 VI. STAFF RECOMMENDATION Staff recommends that the Council direct the Town Manger to enter into a construction contract with GH Daniels III and Associates Inc. in the amount of $56,934 for the Donovan Park Landscape Modification Project. 71 AGENDA ITEM NO. 6.3 Item Cover Page DATE:October 4, 2022 TIME:15 min. SUBMITTED BY:Carlie Smith, Finance ITEM TYPE:Action Items AGENDA SECTION:Action Items SUBJECT:Resolution No. 47, Series of 2022, a Resolution of the Vail Town Council Establishing a Special Fund to Accept Donations to Assist with the Town's Preservation and Protection of the Booth Heights Property and its Wildlife Habitat SUGGESTED ACTION:Approve, approve with amendments, or deny Resolution No. 47, Series of 2022. PRESENTER(S):Carlie Smith, Finance Director STAFF RECOMMENDATION:Approve, approve with amendments, or deny Resolution No. 47, Series of 2022. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Bighorn_Sheep_Conservation_Fund_092022.pdf Res47_Sheep_fund.pdf 72 To: Vail Town Council From: Environmental Sustainability Department Date: October 4, 2022 Subject: Resolution No. 47, Series of 2022, A Resolution of the Vail Town Council Establishing a Special Fund to Accept Donations to the Assist with the Town’s Preservation and Protection of the Booth Heights Property and its Wildlife Habitat I. Purpose The purpose of this memorandum is to provide background information for Resolution No. 47, Series of 2022, establishing a designated fund for private and public contributions for the purpose of the conservation and protection of open lands for the Vail Bighorn Sheep herd. II. Background The cliffs and south-facing slopes of East Vail are critical severe winter range habitat for Vail’s Bighorn Sheep, also known as the S2 herd by Colorado Parks and Wildlife. The herd spends some of the summer months in the high alpine environments of the Gore Range, returning to East Vail each year for winter forage, spring lambing, and increasingly in recent years, utilizing the undeveloped land as habitat throughout the summer months. In order to protect wildlife and maintain open space for the public wildlife resource, the Town of Vail is moving forward on acquiring the property known as the East Vail Workforce Housing Subdivision, Lot 1 and East Vail Workforce Housing Subdivision, Tract A (the "Booth Heights Property”) and has offered to purchase the property in the amount of $12 million. Due to the considerable cost of the property to be determined and in response to community members who wish to contribute to the preservation of the bighorn and their habitat, the Town will establish a designated fund in order to collect contributions for the following: • Any costs incurred by the Town in attempting to acquire the Booth Heights Property and designating the Booth Heights Property as open space, including without limitation court costs, expert witness fees, consultant fees, attorney fees, public relations and marketing fees; • The total amount of compensation paid by the Town to acquire the Booth Heights Property, if acquired; and • Any costs incurred by the Town for future maintenance of the Booth Heights Property as open space. III. Staff Recommendation Staff recommends the Vail Town Council approve Resolution No. 47, Series of 2022. 73 1 10/4/2022 \\FILESERVER2019\REDIRECTED$\SBIBBENS\DESKTOP\RES47_SHEEP_FUND.DOCX RESOLUTION NO. 47 SERIES 2022 A RESOLUTION OF THE VAIL TOWN COUNCIL ESTABLISHING A SPECIAL FUND TO ACCEPT DONATIONS TO ASSIST WITH THE TOWN'S PRESERVATION AND PROTECTION OF THE BOOTH HEIGHTS PROPERTY AND ITS WILDLIFE HABITAT WHEREAS, the Town values open space and holds as part of its mission environmental stewardship and the care of our wildlife and natural resources; WHEREAS, Vail Resorts currently owns two parcels of vacant land, legally described as East Vail Workforce Housing Subdivision, Lot 1 and East Vail Workforce Housing Subdivision, Tract A (the "Booth Heights Property"); WHEREAS, the Property contains significant wildlife habitat, and more particularly, habitat that is necessary to preserve one of the oldest bighorn sheep herds in North America; WHEREAS, despite the wildlife impacts, Vail Resorts seeks to develop the Booth Heights Property with a residential development project; WHEREAS, to ensure that the bighorn sheep herd is not endangered, the Town seeks to acquire a fee interest in the Booth Heights Property and preserve it for open space; WHEREAS, a number of wildlife and environmental groups have expressed interest in supporting the Town in its efforts to preserve the Booth Heights Property and protect the bighorn sheep herd; and WHEREAS, the Town Council wishes to set up a special fund in which to place donations that will be used to support the Town's acquisition of the Booth Heights Property and designation of the Booth Heights Property as open space. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL: Section 1. The Town Council hereby establishes a special fund, to be known as the Booth Heights Bighorn Sheep Preservation Fund (the "Fund"). All donations made to the Town in support of the Town's acquisition of the Booth Heights Property and the designation of the Booth Heights Property as open space shall be deposited into the Fund. Monies in the Fund may be used by the Town for: a. Any costs incurred by the Town in attempting to acquire the Booth Heights Property and designating the Booth Heights Property as open space, including without limitation court costs, expert witness fees, consultant fees, attorney fees, public relations and marketing fees; 74 2 10/4/2022 \\FILESERVER2019\REDIRECTED$\SBIBBENS\DESKTOP\RES47_SHEEP_FUND.DOCX b. The total amount of compensation paid by the Town to acquire the Booth Heights Property, if acquired; and c. Any costs incurred by the Town for future maintenance of the Booth Heights Property as open space. INTRODUCED, READ, APPROVED AND ADOPTED this 4TH DAY OF OCTOBER, 2022. ______________________________ Kim Langmaid, Mayor ATTEST: ____________________________ Stephanie Bibbens, Town Clerk 75 AGENDA ITEM NO. 6.4 Item Cover Page DATE:October 4, 2022 TIME:10 min. SUBMITTED BY:Mark Novak, Fire Department ITEM TYPE:Action Items AGENDA SECTION:Action Items SUBJECT:Ordinance No. 19, Series of 2022, First Reading, An Ordinance Repealing and Reenacting Title 5, Chapter 11 Of The Vail Town Code Concerning The Abatement Of Diseased Trees and Wildfire Fuels SUGGESTED ACTION:Approve or approve with modifications First Reading of Ordinance No. 19 Series of 2022 PRESENTER(S):Paul Cada, Wildland Manager and Matt Mire, Town Attorney STAFF RECOMMENDATION:Approve or approve with modifications First Reading of Ordinance No. 19 Series of 2022 VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Staff_memo_Ordinance_No_19_Series_of_2022_Changes_to_Title_5_Chapter_11_of_the_Vail_Town_Code (1).pdf Fire_Fuel-O092822 (1).pdf 76 To: Vail Town Council From: Paul Cada, Wildland Program Manager Date: October 4th, 2022 Subject: First Reading of Ordinance No. 19 Series of 2022 Repealing and Reenacting Title 5, Chapter 11 of the Vail Town Code Concerning Abatement of Diseased Trees and Wildfire Fuels I. Background Title 5, Chapter 11 of the Vail Town Code concerns the abatement of diseased trees and wildfire fuels. Per the current Town code property owners are responsible for the removal and disposal of diseased trees and wildfire fuels that present a threat to public safety. This code was originally developed to address the public safety hazard associated with the Mountain Pine Beetle epidemic of the early 2000s and was expanded to include a broader definition of diseased trees and wildfire fuels in 2015. II. Current Situation Each year Vail Fire and Emergency Services (VFES) utilizes this code to address public safety concerns a small handful of times. In most cases the code is used to educate and inform citizen of their responsibilities to mitigate the public safety risk. In the course of the year the department works with many willing property owners who are desiring to mitigate wildfire risk and remove diseased trees to improve forest and landscape health. The proposed changes in ordinance No. 19 Series of 2022 address several small but key factors in addressing public safety concerns in a timely manner. The first proposed change relates to the methods acceptable for noticing of inspections and violations. The currently adopted code requires that communications occur through either certified mail or personal delivery. The proposed changes include the changes to first class mail or personal delivery. This change allows for more economical and timely communications from the department and does not require the owner to sign for the letter allowing for easier access to the communication. The second change 5-11-10 Design Review Exemption allows for more streamline issuance of permits. 5-11-10 A exempts removals in accordance with this chapter to be exempted from the design review process. This exemption codifies existing administrative practices of VFES and Community Development in the issuance of tree removal permits for defensible space and diseased trees. Through strong working relationships and mutual understanding of priorities VFES and Community Development 77 Town of Vail Page 2 have established a set of working guidelines which address public safety concerns while also ensuring that other Town priorities are maintained. 5-11-10 B is aimed at alleviating challenges associated with joint property ownership in addressing public safety hazards. Under current code all owners of joint property shall be required to receive Joint Property Sign Off to receive permission to comply with the rest of this code. In several instances this has resulted in extended delays in property owners complying with the previsions of this code. Removing the requirement for consent will allow property owners to more quickly comply without the need to use the formal abatement order process. III. Staff Recommendations Staff recommends the Vail Town Council approve or approve with modifications Ordinance No. 19 Series of 2022, Repealing and Reenacting Title 5, Chapter 11 of the Vail Town Code Concerning Abatement of Diseased Trees and Wildfire Fuels 78 1 10/4/2022 \\FILESERVER2019\REDIRECTED$\SBIBBENS\DESKTOP\FIRE_FUEL-O092822 (1).DOCX ORDINANCE NO. _19__ SERIES 2022 AN ORDINANCE REPEALING AND REENACTING TITLE 5, CHAPTER 11 OF THE VAIL TOWN CODE CONCERNING ABATEMENT OF DISEASED TREES AND WILDFIRE FUELS NOW BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Chapter 11 Title 5 of the Vail Town Code is repealed in its entirety and re-enacted as follows: CHAPTER 11: REDUCTION OF WILDFIRE RISKS 5-11-1: PURPOSE: The purpose of this Chapter is to reduce the risk of wildfires in the Town by requiring the removal of wildfire fuels and diseased trees from properties in the Town and requiring the creation of non-combustible zones around structures in the Town. 5-11-2: APPLICABILITY: This Chapter shall apply to all property in the Town. 5-11-3: DEFINITIONS: For purpose of this Chapter, the following terms shall have the following meanings: CHIEF: The Town's Fire Chief or designee. DISEASED TREE: A tree, alive or dead, which is or has been infested or infected with any insect or disease identified in the most recent version of the "Field Guide To Diseases And Insects Of The Rocky Mountain Region". LADDER FUELS: Vegetation, live or dead, that allows a fire to climb up from the landscape or forest floor into the tree canopy, including without limitation tall grasses, shrubs, and tree branches. WILDFIRE FUELS: Vegetation such as trees, shrubs, forbs or grasses and other materials such as firewood, construction material or debris surrounding a structure, which represent a threat to life or property during a fire as determined by the Chief. 5-11-4: DISEASED TREES AND WILDFIRE FUELS: It is unlawful for an owner to maintain on any property in the Town diseased trees or wildfire fuels which represent an imminent threat. 79 2 10/4/2022 \\FILESERVER2019\REDIRECTED$\SBIBBENS\DESKTOP\FIRE_FUEL-O092822 (1).DOCX 5-11-5: PERMIT FOR REMOVAL: A. An owner desiring to remove any diseased trees from any property in the Town shall file an application for a permit with the Community Development Department. There shall be no application fee for the permit. B. The application shall contain a written narrative describing the type, size, quantity and general location of the diseased trees proposed to be removed. C. The Chief may perform a site visit prior to the Town taking any action on the permit application. 5-11-6: INSPECTION: A. The Chief may enter a property for the purpose of inspection for compliance with this Chapter, with permission from the owner, when at least one of the following events has occurred: 1. The owner has requested the inspection; 2. A neighboring landowner has reported a diseased tree or wildfire fuels and requested an inspection; or 3. The Chief has made a visual observation from a public right of way or adjacent property and has reason to believe that diseased trees or wildfire fuels exist on the property. B. If the owner does not grant permission to inspect the property, the Chief may seek an inspection warrant from the Municipal Court. 5-11-7: EMERGENCIES: In the case of an emergency involving imminent danger to the public health, safety or welfare, the Chief may enter upon any property to conduct an emergency inspection or abatement without permission from the owner or a warrant. 5-11-8: NOTICE OF VIOLATION: A. If the Chief determines that a property is in violation of this Chapter, the Chief shall provide a written notice to the owner. The notice shall be sent by first-class United States mail to the owner at the owner's last known address, or personally served. B. The notice shall: 1. Advise the owner of the violation of this Chapter; 2. Describe approved methods for abatement of the violation; and 3. Require that the abatement be completed within the timeframe stated in the notice, which shall be no less than thirty (30) days of the date of the notice, or that an acceptable plan and schedule for abatement be submitted to the Chief within such time. 80 3 10/4/2022 \\FILESERVER2019\REDIRECTED$\SBIBBENS\DESKTOP\FIRE_FUEL-O092822 (1).DOCX C. If the owner fails to dispute the notice, and fails to timely abate the violation, the Town may seek an abatement order pursuant to this Chapter. D. If the owner disputes the notice, the owner shall notify the Chief within seven (7) days of the date of the notice. If a timely notice of dispute is given, the Chief shall meet with the owner in an effort to resolve the dispute. If the Chief meets with the owner and is unable to resolve the dispute, the Town may seek an abatement order pursuant to this Chapter. 5-11-9: ABATEMENT ORDER: A. An application for an abatement order shall be accompanied by an affidavit, signed by the Chief, stating that: 1. The Chief has determined that the property is in violation of this Chapter; 2. The Chief has complied with the notice requirements of this Chapter; and 3. Within the required time, the owner has failed to remedy the violation or has failed to submit an acceptable plan and schedule for such abatement; and 4. The Municipal Court will consider the application for an abatement order at the date and time set forth in the notice, which date shall be at least fourteen (14) days after the notice. B. The Town shall provide notice to the owner of the application, either by first class United States Mail to the owner's last known address, or by personal service. The notice shall include a copy of the Town's application and affidavit. C. At the stated time, date and place, the Municipal Court shall review the Town's application, as well as any statement or evidence presented by the owner. If the Municipal Court finds that the property is in violation of this Chapter, the Municipal Court may enter an order authorizing the Town to enter upon the property, remove the violation and recover its costs, 5-11-10: COSTS: If the Town abates a violation of this Chapter, the owner shall be assessed the Town's actual costs, plus a 10% administrative fee. 5-11-11: VIOLATION AND PENALTY: A. It is unlawful to violate any provision of this Chapter. B. Any person convicted of violating any provision of this Chapter shall be punished as provided in Section 1-4-1 of this Code; provided that each separate act in violation of this Chapter, and each and every day or portion thereof during which any act in violation of this Chapter is committed, continued, or permitted, shall be deemed a separate offense. This penalty 81 4 10/4/2022 \\FILESERVER2019\REDIRECTED$\SBIBBENS\DESKTOP\FIRE_FUEL-O092822 (1).DOCX shall cumulative, and any penalty under Section 1-4-1 shall be in addition to any assessment of costs under this Chapter or other available remedies. 5-11-10: DESIGN REVIEW EXEMPTION: A. The abatement, mitigation, or removal of wildfire fuels in accordance with this Chapter shall be exempt from the design review process in Title 12 off this Code. B. For any property owned in common or located within a development lot, no part of this Chapter shall be interpreted as to require the consent, action, or approval of more than one property owner for any abatement, mitigation, or removal of wildfire fuels located anywhere on such property. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. Section 4. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 4th day of October, 2022 and a public hearing for second reading of this Ordinance set for the _____day of ______________, 2022, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. _____________________________ Kim Langmaid, Mayor 82 5 10/4/2022 \\FILESERVER2019\REDIRECTED$\SBIBBENS\DESKTOP\FIRE_FUEL-O092822 (1).DOCX ATTEST: ____________________________ Stephanie Bibbens, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this ___ day of ______________, 2022. _____________________________ Kim Langmaid, Mayor ATTEST: ____________________________ Stephanie Bibbens, Town Clerk 83 AGENDA ITEM NO. 6.5 Item Cover Page DATE:October 4, 2022 TIME:60 min. SUBMITTED BY:Greg Hall, Public Works ITEM TYPE:Action Items AGENDA SECTION:Action Items SUBJECT:Winter Parking Discussion SUGGESTED ACTION:Approve the winter 2022-2023 parking and mobility program and approve budget adjustments related to the winter 2022-2023 parking and mobility program. PRESENTER(S):Greg Hall, Public Works and Transportation Director STAFF RECOMMENDATION:Approve the winter 2022-2023 parking and mobility program and approve budget adjustments related to the winter 2022-2023 parking and mobility program. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: parking memo kh.pdf Parking 221004.pdf parkingmemo 08162022.1.pdf parking memo.pdf 84 1 TO: Vail Town Council FROM: Parking and Mobility Task Force Greg Hall, Director of Public Works and Transportation Kathleen Halloran, Deputy Town Manager Stephanie Kashiwa, Parking Operations Manager DATE: October 4, 2022 SUBJECT: Parking and Mobility Task Force recommended winter 2022-2023 parking program I. PURPOSE The purpose of this item is to: • Provide Town Council with the Parking and Mobility Task Force (PAMTF) parking program recommendations for winter 2022-2023 as modified after the September 20, 2022 Town Council Meeting. • Request Town Council approve the winter 2022-2023 parking and mobility program. • Request the Town Council approve budget adjustments related to the winter 2022-2023 parking and mobility program. II. BACKGROUND At the August 16, 2022 Town Council meeting initial recommendations were presented to the Town Council. On September 20, 2022, the Town staff presented the Parking & Mobility Task Force final recommendations for the winter 2022-2023 parking program for adoption. Based on the Town Council discussion and direction, the program has been modified in order to have time to prepare for parking sales and marketing to the public regarding this winter parking plan as well as time to program the rate structure into the system the approval of the program is required as this has become time sensitive for successful implementation. The two previous council memos are attached for reference. The changes addressed as well as a summary of the proposed program is below: Rates and Passes The proposed two rate structures of peak and non-peak periods are included as previously presented. • The initial 0-30 min free period is now proposed as a 1-hour free period all days Village and Lionshead with exception of Local pass holders will get 2 hours free on non-peak days. • Ford Park, Soccer and Red Sandstone rates were not changed from the Sept. 20th presentation. 85 2 • The local’s discount rates will be the same for all those who qualify in Vail and Eagle County. Name distinction is only for data tracking purposes. • The parking pass prices are unchanged as previously presented on Sept. 20th. • The exterior variable message signs have been moved to a 2023 capital budget request. Carpool Implementation The town is committed to further investigating a carpool program at either Ford Park or Red Sandstone but will not implement a program for the start of this winter season. Comprehensive Communication and Media It is paramount a comprehensive communication, branding and media plan is part of the rollout including: • Information is easy to understand • Translates to all platforms both graphically and text • Print, web page, mobile devices and easy to connect IP address links for others to use • Initial marketing which includes significant outreach to partners • Ability for users to have information to plan ahead • Ability to receive alerts, notices, provide real time information • Clear and concise messaging at the point of entry and payment • Clear messaging and wayfinding to direct parkers to their best option It is constant communication not only at the beginning but throughout the season and we ask our partners to assist in spreading the message on the changes Incentives for Preferred Travel Behavior and other Mobility Enhancements • Discounts for parking at lower demand facilities and on off-peak days • Convert Town of Vail transit bike racks to carry fat tire bikes • Secure e-bike parking in garages with charging capability (2023) • Increased Pegasus 7 days a week • Increased Bustang routes to 5 times per day Implementation and Sales With the modernization of the town’s parking system, all pass sales will be done online. Anyone wishing to purchase a pass this winter season will be required to create a parker portal containing individual information such as an email address to purchase one pass. In addition, locals, business owners, and employees will be required to upload applicable documentation for proof of employment and residency as in prior years to be eligible for the local and employee pass products. Pass sales will open to the public on October 31st. Prior to that TOV staff will be reaching out to Vail businesses to provide options and assistance when purchasing passes for their businesses and employees. Providing the information up front will allow businesses to decide what will work best for them within the new online system. Staff will also host two pass sign up events for locals and/or employees in the Council Chambers in mid-October. Attending this event will have the advantage of creating the parker portal, getting approval of the uploaded documents, and receiving a pass (physical or QR code) at the same time. Handouts on the pass types and benefits of each pass will also be provided. 86 3 On the town’s website will be instructions and information about the pass products and how to sign up for a pass. Lastly, there will be a number of social media communications and marketing efforts that will focus on pass benefits, new rates, and online pass instructions. RECOMMENDED WINTER 2022-2023 PARKING PROGRAM The Task Force recommends a combined management focus on behavior modification to optimize the resources available, and to reduce the demand on parking through dynamic pricing while providing alternative mobility choices for users. The task force agreed dynamic pricing should address our peak periods. A two-tier “peak” 51 days and “non-peak” 113 days is presented. The most important component was identifying the days upfront and being well communicated to allow individuals to plan ahead. Research shows, a $10 change in pricing is significant enough to generate a change in behavior of 10% of users. In addition, it was important to recognize all users are not the same and have different mobility needs and potential impacts from revised management techniques. Retail or drive-up rates were established for the various locations. From the retail rates, specific rates were then established for our defined user groups. The rates also maintained some of the features most locals care about during off peak times, while shifting away from a strong message of free parking, to a message of emphasizing choices and costs of coming to Vail during peak days by car. This strategy aligns with policies and goals of various programs which the Town of Vail has been involved in as outlined below: - The ability to manage peak periods as identified in agreement with Vail Resorts. - The goals of the I 70 Coalition of off-peak travel and alternative means of travel. - Marketing the early season, mid-week and late season periods to fill the lower visitation periods - The reduction of greenhouse gas emissions to meet the Climate Action Goals - The town’s own parking goals regarding creating reliable and close in access for our drive- up guests while managing the number of frontage road overflow days. The Task Force makes the following recommendations when considering all the variables, policies and dynamics of mobility and the Vail parking program: • reducing demand • the desire to encourage transit and carpooling use • discourage driving • have parking policies more aligned with our environmental policies • recognizing the need to cover costs of increased parking operations and transit services • providing other mobility enhancements • continued Travel Demand Management messages and programs • consideration of the impacts on our economic drivers 87 4 Rates: Locals Discount benefits • Entries between 5 AM if out by 9 AM free everyday, peak or non-peak • $ 5 off Peak Day Daily Max • 0 – 2 hours free all Non-Peak Days • 50% off Non-Peak Daily Rates • 50% off outlying Lot Daily Rates all Days • Locals Overnight parking Rate Red Sandstone Garage $35 88 5 Passes: Recommended Parking Pass Prices Passes Last Season Proposed Premier $3,300 $5,500 Business Premier $2,000 $2,200 Employee $ 350 $ 425 Employee Plus $1,250 $1,850 Local $ 25 $ 50 Eagle County $ 25 $ 50 Colorado Implemented when able N/A TBD Passes are important to allow additional flexibility in rates and programs and target key stakeholders. Additional detail is provided in the PowerPoint presentation. It is in the Town’s best interest to have a significant number of pass holders as users of our system. Speed of transaction is one benefit but more importantly the ability to collect data on the various user group and use patterns to make informed decisions going forward. Proposed Budget Adjustments: For the start of the winter season staff is requesting approval for an estimated $266,000 in the 2022 budget. This includes a placeholder of spending for one-time seasonal staff, a marketing and communications campaign and new signage on the parking structure columns at each entry. VI. ACTION REQUESTED Does Town Council Approve the Rate Structure recommended for the Winter 2022- 2023 Season? Does Town Council Approve the Pass Price recommended for the Winter 2022-2023 Season? Does the Town Council Approve the additional components and budget adjustments of the Parking and Mobility plan presented for the Winter 2022-2023 Season? VII. STAFF RECOMMENDATION Staff recommends the Town Council approve a Winter 2022-2023 Parking Program to include the winter rate structure, the winter passes and prices and supplement the town’s 2022 budget regarding expenditures and revenues. VII. ATTACHMENTS August 16 Town Council memo September 20 Town Council memo PowerPoint Presentation 89 Parking And Mobility Task Force Winter 2022 -2023 Parking and Mobility Recommendations |Vail Town Council October 4,2022 90 2 Parking and Mobility | October 4, 2022 Town of Vail | Pub Works/Trans |10/4/2022 Winter Parking Objectives •Manage peak days thru rates, offering other locations and modes of transportation •Simplify the product •Limit number of days parked on Frontage Road •Fill outlying lots such as Red Sandstone, Ford Park, Soccer Lot to optimize utilization •Improve safety •Work towards TOV sustainability goals 91 2 Parking and Mobility | October 4, 2022 Town of Vail | Pub Works/Trans |10/4/2022 Measured By: Reduce 300-500 cars from parking during the peak times to meet the Frontage Road goals Decrease all transactions by 10 % to meet the Climate Action goals 341,000 out of 668,000 transactions were free with another 50,000 free in non-managed areas 92 2 Parking and Mobility | October 4, 2022 Town of Vail | Pub Works/Trans |10/4/2022 Segmented User Groups •Employee -Defined same as today (Employed within Village Core Map) •Vail local -Defined same as today •Eagle County local -Defined same as today 93 2 Parking and Mobility | October 4, 2022 Town of Vail | Pub Works/Trans |10/4/2022 Retail –Vail Village and Lionshead Structures Last Winter:Proposed: 0 -1 hrs Free 1 –2 hrs Free 2 -3 hrs $ 10 3 -4 hrs $ 20 4 + hrs $ 30 Entry after 3 Free Overnight $ 50 Non-Peak Peak 0-1 Hr FREE FREE 1-2 Hrs $5 $10 2-3 Hrs $10 $20 3-4 Hrs $20 $30 4+ Hrs $30 $40 Entries after 3pm FREE FREE Overnight (4am-5am)$60 $60 94 2 Parking and Mobility | October 4, 2022 Town of Vail | Pub Works/Trans |10/4/2022 Retail –Red Sandstone, Ford Park, Soccer Lot Proposed:Last Winter: No access Day Rate Non-Peak Peak 0 -2 Hrs FREE FREE 2 -16 Hrs $10 $20 Overnight 4am-5am RSS Only $35 $35 95 2 Parking and Mobility | October 4, 2022 Town of Vail | Pub Works/Trans |10/4/2022 Proposed Passes Premier $ 5,500 Business Premier $ 2,200 Employee Plus $ 1,850 Employee $ 425 Vail Local $ 50 Eagle County Local $ 50 Existing Passes Gold $ 3,300 Silver $ 2,000 Blue $ 1,250 Pink $ 350 Vail Value Card $ 15 Eagle County Value Card $ 15 •No major changes to passes other than price and name changes/re-branding •Discounts for Local and Employee passholders •Change from a pre-paid value card to “pay as you go” local pass 96 2 Parking and Mobility | October 4, 2022 Town of Vail | Pub Works/Trans |10/4/2022 Gold •$3,300 •Guaranteed access to both Vail Village and Lionshead structure •Access to Ford, Soccer, and RSS Premier •$5500 •Guaranteed access to both Vail Village and Lionshead structure •Access to Ford, Soccer, and RSS Last Winter:Proposed: Premier & Business Premier Pass (“Gold” / “Silver”) Silver •$2,000 •Only 1 per business in Village Core •Guaranteed access to either Vail Village or Lionshead structure •Verification required Business Premier •$2,200 •Only 1 per business in Village Core •Guaranteed access to either Vail Village or Lionshead structure •Verification required 97 2 Parking and Mobility | October 4, 2022 Town of Vail | Pub Works/Trans |10/4/2022 Blue •$1250 •Access to Lionshead structure •Access to Vail Village structure on non-peak days (Mon-Thurs) •Access to Ford, Soccer, and RSS Employee Plus •$1850 •300 max sold •No longer available to general public for purchase •Free access to Lionshead Structure •Free access to Vail Village structure on non-peak days •Access with employee rate on peak days •Verification required Last Winter:Proposed: Employee Plus Pass (“Blue”) Purpose of change to employee-only purchases is to limit number of overnight passholders Breakeven point for prior “Blue” general public purchasers: New rate of $1,850 covers $50 local pass plus 30 days of overnight parking in VV/LH ($60 daily rate) or 45 days at full- day rate of $40 98 2 Parking and Mobility | October 4, 2022 Town of Vail | Pub Works/Trans |10/4/2022 Pink •$350 •Access to Ford, Soccer and RSS •Verification required Employee •$425 •Free daytime access to Ford, Soccer and RSS •Access to Vail Village and Lionshead structures at local rate •Verification required Last Winter:Proposed: Employee Pass (“Pink”) 99 2 Parking and Mobility | October 4, 2022 Town of Vail | Pub Works/Trans |10/4/2022 Value Card •$15 •Access to Vail Village and Lionshead structures at a discounted rate based on peak & non-peak days Vail & Eagle County Local Pass •$50 •Access to Vail Village and Lionshead structures at a discounted rate based on peak & non-peak days •Access to Ford, Soccer, and RSS at a discounted rate based on peak & non-peak days •Verification required Last Winter:Proposed: Vail and Eagle County Local Pass (“Value Card”) Breakeven point for the $50 cost is the value of discounts received for 10 days (smaller discount) or 3-4 non-peak days (larger discount for locals on non-peak days) 100 2 Parking and Mobility | October 4, 2022 Town of Vail | Pub Works/Trans |10/4/2022 Peak Rates Retail Local Employee Plus Employee 0-1 hr FREE FREE FREE FREE 1–2 hrs $10 $10 $10 VV FREE LH $10 2–3 hrs $20 $20 $20 VV FREE LH $20 3–4 hrs $30 $30 $30 VV FREE LH $30 4+ hrs $40 $35 $35 VV FREE LH $35 Enter after 3pm –4am FREE FREE FREE FREE 4am – 5am $60 $60 $60 VV FREE LH $60 Vail Village & Lionshead Red Sandstone, Ford Park, Soccer Lot Retail Local Employee Plus Employee 0-2 hrs FREE FREE FREE FREE 2-16 hrs $20 $10 FREE FREE Over night (RSS) $35 $35 FREE $35 Any passholders receive FREE parking between 5am and 9am, peak and non-peak days 101 2 Parking and Mobility | October 4, 2022 Town of Vail | Pub Works/Trans |10/4/2022 Non-Peak Rates Retail Local Employee Plus Employee 0 –1 hr FREE FREE FREE FREE 1 –2 hrs $ 5 FREE FREE FREE 2 –3 hrs $10 $ 5 FREE $ 5 3 –4 hrs $20 $10 FREE $10 4 + hrs $30 $15 FREE $15 Enter after 3pm –4am FREE FREE FREE FREE 4am –5am $60 $60 FREE $60 Vail Village & Lionshead Red Sandstone, Ford Park, Soccer Retail Local Employee Plus Employee 0-2 hrs FREE FREE FREE FREE 2-16 hrs $10 $5 FREE FREE Over night (RSS) $35 $35 FREE $35 Any passholders park 2 hours FREE on non-peak days 102 2 Parking and Mobility | October 4, 2022 Town of Vail | Pub Works/Trans |10/4/2022 Disounts / Benefits of Locals Pass •FREE parking between 5am and 9am for passholders •$5 off peak day daily max •0 –2 hours free all non-peak days •50% off non-peak rates •50% off outlying lot daily rates (peak and non-peak) •Locals overnight parking rate at Red Sandstone ($35) 103 2 Parking and Mobility | October 4 , 2022 Town of Vail | Pub Works/Trans |10/4/2022 •2 hours free reduced to 1 hour *except for Locals Pass on non-peak days •Arrive after 3pm remains free (must exit before 4am) •Passes similar to last year, with local passholders receiving discounts on VV and LH structure parking rates •Free parking at Red Sandstone, Ford Park and Soccer Lots for Employee passholders •Day and overnight charges for Red Sandstone, Ford Park, and Soccer lot Summary of Proposed Changes: 104 2 Parking and Mobility | October 4 , 2022 Town of Vail | Pub Works/Trans |10/4/2022 Marketing and Communication Plan: A new marketing and communications plan will be implemented. In the past we have generally updated our existing information; this requires a full marketing campaign. We will plan for continuous communications throughout the season and ask our partners to assist in spreading the message on the changes. We will encourage people to come during non-peak periods, or use alternative travel methods during the peak times. 105 2 Parking and Mobility | October 4 , 2022 Town of Vail | Pub Works/Trans |10/4/2022 •October 10 –14 TOV staff will contact businesses (village core) that traditionally have purchased employee passes to discuss options for this winter season •October 19 & 26 TOV staff will host two full days of parking pass sign-up assistance for locals and employees •Parking pass sales for general public to open up Oct 31st Pass Sales Implementation Plan: 106 2 Parking and Mobility | October 4 , 2022 Town of Vail | Pub Works/Trans |10/4/2022 Pass Sales Implementation Plan: 107 2 Parking and Mobility | October 4, 2022 Town of Vail | Pub Works/Trans |10/4/2022 Proposed Budget Adjustments Personnel Cost I additional seasonal Host 28,000 I additional Seasonal Parking pass Sales 35,000 Branding and Media Season Long Campaign 75,000 Variable Rate Entry Column Signs Vail Village 40,000 Lionshaead 40,000 Ford Park 16,000 Red Sandstone 32,000 Total Cost $266,000 Note: $150K for Variable message display signs and $85K of mobility enhancement has been moved to the 2023 Proposed Budget for the Capital Projects Fund 108 2 Parking and Mobility | October 4, 2022 Town of Vail | Pub Works/Trans |10/4/2022 Future Items: •Over the winter season staff will research carpool program options and costs •Continue to host Parking Task Force meetings on a regular basis to report on winter season findings and start talks on summer parking policy •Explore a merchant validation pilot program 109 2 Parking and Mobility | October 4, 2022 Town of Vail | Pub Works/Trans |10/4/2022 Does Town Council Approve the Rate Structure recommended for the Winter 2022-2023 Season? Does Town Council Approve the Pass Price recommended for the Winter 2022-2023 Season? Does the Town Council Approve the additional components and budget adjustments of the Parking and Mobility plan presented for the Winter 2022-2023 Season? 110 1 TO: Vail Town Council FROM: Parking and Mobility Task Force Greg Hall, Director of Public Works and Transportation Stephanie Kashiwa, Parking Operations Manager DATE: August 16, 2022 SUBJECT: Update on Parking and Mobility Task Force recommended winter 2022-2023 parking program I. PURPOSE The purpose of this item is to: • Provide Town Council with an update on the Parking and Mobility Task Force (PAMTF) discussions regarding mobility and winter parking • Provide recommendations for winter 2022-2023 • Request Town Council direction regarding next steps II. BACKGROUND The Parking & Mobility Task Force or a previous version was formed in 1999 in an advisory capacity and has been enacted through the years at the direction of the Vail Town Council. In reinstating the Task Force, the role of the 11-member group is to provide advisory input and recommendations on parking, transit and mobility services and operations. Representatives are as follows:  Representing the retail community – Hilary Magner  Representing the restaurant community -- Mike Dunlap and Brian Butts  Representing the lodging community – Chad Stephens  Representing the community-at-large – Mike Griffin, and Ross Sappenfield  Representing Sustainability Community – Kira Koppel  Representing Vail Resorts – Beth Howard and Jeff Babb  Representing the Vail Town Council - Jonathan Staufer and Jen Mason The Task Force is supported by various departments and agencies to assist with technical expertise. III. TASK FORCE ISSUE DISCUSSIONS The PAMTF convened a total of five times over the summer meeting 5/26, 7/1, 7/14, 7/26, and 8/5. Discussions began with the how the parking experience of last season was perceived. It was 111 2 agreed this is not an experience to be repeated in future years. The task force began with the concept of mobility verses focusing on driving private vehicles which require parking. Focusing on mobility and our future in general, as well as broader goals and Town specific goals and action areas of focus identified by the council of which mobility is a part of. The task force performed a detailed review of parking and transit statistics for Vail and other identified jurisdictions similar to Vail and discussed various management techniques or approaches to address the opportunities, constraints issues and concerns and how mobility should be viewed for not only the upcoming 2022-2023 winter season but also where the town should strive for in the future. (Agendas attached) An overview of some of the discussion topics is presented below: Initial Mobility Discussion and how Mobility relates to each of the Town Council four areas of focus. • Economy • Environment • Experience • Community Discussion regarding a paradigm shift in how Mobility is viewed going forward and some opportunities to think in a bigger context as an overall management strategy • Mobility choices are a part of everyday decisions and the impact on our community from our mobility choices. • Ability to drive new mobility markets and choices • Discuss the future and what opportunities are here and coming, should we lead where we can or slowly roll out change Goals, Policies and Guidelines The topics discussed included reviewing the town’s parking management, goals and objectives (as well as the Town’s Sustainability Goal regarding greenhouse gas reductions. 2021-2022 Winter Season Review The winter of 2021-2022 was a record year over the previous 22 seasons with respect to overflow days on the South Frontage Road • 35 overflow days – 2018-2019 • 25 overflow days – 2019-2020 • 35 overflow days – 2020-2021 • 53 overflow days – 2021-2022 15 overflow days – Town Council Goal It was established we would need to reduce demand during the peak hours of the peak days, by 300-400 cars parking to reach the Town’s frontage road goals (less than 5 % of transaction demand). In addition to meet our Greenhouse Gas reduction goal of 25% by 2025 we would need to reduce overall use by up to another 10% of all transactions, not only peak periods. The Town of Vail provides parking for 90% of our demand days and manages the remaining 10% of overflow. Mobility Management Approaches and Techniques to manage mobility choices reviewed • Optimization/utilization/utilization of available parking • Restrictions • Reservations or Caps • Behavior Modification 112 3 • Incentives and Disincentives • Dynamic Management • Availability of alternative modes of Mobility over single occupant vehicles • Pricing The Task Force also recognized the need to assess data on user patterns regarding generic user groups around time of use, location, as well as duration to be able to better monitor the results of change and inform future decisions. The work began with review of the overall use data and identified daily data based on demand. An initial philosophy to investigate a pay as you use verses our previous upfront pass system was thought to keep front and center the cost of use and what alternatives should one consider verses signing up for one mode for the entire season. Review of various Recent Survey Results The following were reviewed 2022 Vail Community Survey results, VRI guest experience survey for the last ski season, the TOV 2017 Parking intercept survey conducted by RRC, the Eagle County Climate Action Collaborative Transportation Survey of Spring 2020, the regional transit authority working group employee commuter survey of early winter of 2021 and the I-70 Coalition and CDOT Bustang/Snowstang survey as well as I-70 User Focus Group survey conducted this last winter. Peer Resort Review Pricing and Parking Products The Task Force reviewed peer resort pricing from last winter and found that Vail’s pricing actually lags some of the other resorts. We looked at pricing of the first 0 to 2 hours and for the full day. Vail Free Parking and Outlying Parking The majority of winter parking transactions in Vail’s parking structures are free. Of the 532,000 ticketed transactions occurring during a winter season, 210,088 are for 2 hours or less with 57 % occurring during the paid period and 43 % during the free period after 3 p.m. town has recorded an additional 81,201 of transactions of more than 2 hours which occur during the free after 3 program. Regarding both the close in lots which had restriction on users and the parking in West Vail, it was determined that this inventory of over 400 close in spots 150 were available on almost all of the peak days of the 265 western spaces besides the two largest overflow days they never filled on the other peak or overflow days during last season There is a desire by the Task Force to have these areas utilized more often, thus freeing up spaces in the structures, which, in turn, reduces the number of cars potentially parked on the South Frontage Road during overflow days. CDOT Frontage Road parking The current rules of the frontage road parking leases were discussed, as well as the possibility to have charged parking on the frontage roads. Initial conversations with CDOT would allow this to happen with the Town required to reimburse CDOT revenues in excess of our operating costs. Paid parking would be a tool to change behavior to utilize available parking. Rates and Passes Discussions Rates were reviewed in up to four different demand scenarios along with various mobility pass users offset of the retail rate. The initial 0- 2 hour free period and the free after 3 PM program were discussed and if these should be altered to address issues that were identified. It was discussed if “Free after 3” should be “Arrive after 5” as well as including an evening rate. Lessoning the 0-2 hour period was also reviewed as a step to decrease demand. The discussion revolved around being proactive, seeking an overall approach to the issues and being cognizant to the overwhelming demand that resulted last year and the overarching goals we set for both parking and sustainability. 113 4 The overall framework for the pricing starts with the retail price of the most desirable parking, then setting other areas at a price to encourage demand from the higher priced area to move to the lowest priced area. A desire to fill the least priced areas first and the highest priced areas last based on how the market is priced Charge for overflow parking on all days. It had become common knowledge arriving a little later on our busiest days almost guaranteed free parking and drove additional parking demand. In addition, consider paid evening parking on the frontage road at a rate higher than the structures to discourage users to continue to park out on the road when there is more secure parking available. Paid parking at parks and trailheads to manage these areas for unattended consequences during peak periods Carpool Implementation There was quite a bit of discussion concerning carpools and how carpools are managed. There was a strong desire that carpool incentives are part of the overall solution and be implemented this year. The discussion revolved about some of the logistical issues but at the same time the need to implement during our peak periods. Timing Our ability to move forward with the many areas discussed. The Town of Vail has rolled out a new parking system. Some of the features will allow us to provide some various ways to manage our systems better. However, there is still some significant due diligence and proofing the actual outcome beyond initial discussions with our vendor Comprehensive Communication and Media It is paramount a comprehensive communication, branding and media plan is part of the rollout including: • Information is easy to understand • Translates to all platforms both graphically and text • Print, Web page, mobile devices and easy to connect IP address links for others to use • Initial marketing which includes significant outreach to partners • Ability for users to have information to plan ahead • Ability to receive alerts, notices, provide real time information • Clear and concise messaging at the point of entry and payment • Clear messaging and wayfinding to direct parkers to their best option • Possible one stop app for all mobility needs It is constant communication not only at the beginning but throughout the season and we ask our partners to assist in spreading the message on the changes. In the past we may have only updated our information and communicated it at the beginning of the season. Incentives for Preferred Travel Behavior and other Mobility Enhancements • Discounts for parking at lower demand facilities and on off-peak days • Reduced/Free ECO bus fares on peak days, still researching • Carpool incentives however there is a lack of automated management options • E-bike share access/discounts for next summer, possible winter • Increased TOV bus service on peak days o East Vail increase frequency from 15 minutes to 8-10 minutes daytime o Includes Ford Park as well o West Vail South increase frequency to 15 minutes peak direction daytime o Explore other route peak and evening frequencies including Red Sandstone 114 5 • Convert Town of Vail transit bike racks to carry fat tire bikes • Secure e-bike parking in garages with charging capability • Guaranteed Ride Home programs if a bus rider/carpooler fare to get home covered with receipt limit number by season • Increased Pegasus 7 days a week this winter • Increased Bustang routes to 5 this winter IV. RECOMMENDED WINTER 2022-2023 PARKING PROGRAM The task force recommended a combined management focus on behavior modification to optimize the resources available, and to reduce the demand on parking through dynamic pricing while providing alternative mobility choices for users. The task force felt that the dynamic pricing should look at our peak periods. However, the need to be simple and easily communicated this first year was critical and therefore, even though the data may have suggested up to 4 distinct periods that could be managed differently, it was agreed to have 2 periods this first year. The most important part was to have the days identified upfront and well communicated to allow individuals to plan. In addition, it was important to recognize all users are not the same and have different mobility needs and potential impacts from revised management techniques. The overall parking supply was divided into 5 distinct areas. The Vail Village and Lionshead structures, the close in managed lots of Vail Athletic Field, Ford Park and Red Sandstone School in addition to the Vail Municipal lot which has been available on weekends and holidays. The western parking options of Donovan Park, Frontage Road parking across from the West Vail commercial area and the parking near the Chamonix bus stop west of the Fire Station 3. Frontage overflow parking and finally trailhead and park parking. The town manages all these areas in some fashion. It should be noted that the town sets the parking market, not only for public parking but influences pricing for private parking spaces as well. In addition, the town can influence the market for shuttles, transit as well as private rideshare opportunities. Retail or drive-up rates were established for all of these scenarios. From the retail rates, specific rates were then established for our defined user groups. The rates also maintained some of the features most local’s care about during off peak times, while shifting away from such a strong message of free parking, to a message of emphasizing choices and costs of coming to Vail during peak days by car. Enhancing and providing alternatives to the message of no free parking regarding the general public. The Task Force makes the following recommendations when considering all the variables, policies and dynamics of mobility and the Vail parking program: reducing demand, the desire to encourage transit and carpooling use, discourage driving and have parking policies more aligned with our environmental policies, while recognizing the need to cover costs of increased parking operations and transit services and providing other enhancements. and continued Travel Demand Management messages and programs, while considering the impact on our economic drivers In reviewing various rate structures as they related to the upcoming ski season, colors were used to distinguish between the different severity of the day, similar to the Fire Danger rating scale for forests. Red days were the peak and green days are the non-peak days once we settled on two rates. 115 6 Recommended Retail Rate Structures: Vail Village and Lionshead RED Retail Green Retail Day rate 0-30 min 0 0 30 min -1hr 5 2 1hr-2hr 10 5 2hr-3hr 20 10 3hr-4hr 30 20 4hr-5hr 40 30 Evening 0-3hr 0 0 3hr - 5hr 5 2 5 hr -10 hr 10 5 Overnight 4 AM -5 AM 60 50 Recommended Retail Rate Close in Lots: Red Sandstone Ford Soccer Municipal RED Retail Green Retail Day rate 0-1hr 0 0 1hr-12hr 20 10 Evening 0-3hr 0 0 3hr - 10hr 5 0 Overnight 4 AM -5 AM N/A N/A RSS Overnight 4 AM -5 AM 35 25 Recommended Retail Rate Western Areas: Donovan, Safeway, West Vail RED Retail Green Retail Day rate 0-2hr 0 0 2hr-12hr 15 5 Evening 0-10hr 0 0 116 7 Overnight N/A N/A RV Overnight 4 AM -5 AM 25 25 Recommended Retail Rate Frontage Road Overflow: Frontage Road Overflow RED Retail Green Retail Day rate 0-1 hr 0 0 1hr-2hr 10 10 2hr-12hr 20 20 Evening 0-3 hr 10 10 3hr - 5hr 20 20 Overnight N/A N/A Recommended Retail Rate Trailheads and Parks: Trailheads Parks RED Retail Green Retail Day rate 0-3hr 0 0 3hr-12hr 10 5 Overnight N/A N/A Current 0 to 30 0 30 to 1 0 1 to 1.5 0 1.5 to 2 0 2 to 3 $10 3 to4 $20 4 to 15 $30 Overnight $50 Recommended Parking Pass Prices Mobility Passes Existing Proposed Premium $3300 $4125 Business Premium $2000 $2750 Employee $350 $500 Local $25 $50 Eagle County $25 $50 Colorado N/A $10 Passes are important to allow additional flexibility in rates and programs and target key stakeholders. Additional detail is provided in the PowerPoint presentation. It is in the Town’s best interest to have a significant number of pass holders as users of our system. 117 8 IV. RECOMMENDED NEXT STEPS It is recognized we have discussed many changes that could be implemented. Some will require a much deeper dive and actual demonstration beyond a reasonable doubt the concepts as initially discussed with our technology providers can be successfully implemented. In addition to that, even though we had representation of the various users, and demographics of those users, the public has not weighted in yet and we expect to go seek out input on the recommendations that have been discussed by the Vail Parking and Mobility Task Force. In addition, there are costs as well as resources and actual execution of improvements which need to be completed prior to the start of the season. Our ability and limitations of which plan and program components that we are able to execute this year and which we are not able to successfully demonstrate we will be able to carry out as planned needs to be fully pursued and finalized. All of above will be taken into account as we review all the input, logistics, and execution to ensure success in the final programs offered. Staff will provide cost and budget projections on the final recommended plan. If there are items the council would like included, please provide those items and staff can work on bringing back the necessary information. The task force will convene at least once more prior to returning to the council at its September evening meeting regarding a final program for this year. . VI. ACTION REQUESTED Provide direction to the staff and the PAMTF on the information presented as well as provide feedback on the issues regarding any additional information which would be useful from the Task Force as the Town Council will be asked to decide on the winter 2022-2023 parking and mobility program in September. VII. STAFF RECOMMENDATION Staff recommends the Town Council provide input, direction and issues the council would like the Parking and Mobility Task Force to address in order to make a final recommendation to the Vail Town Council to adopt at a regular evening meeting in September for the upcoming winter 2022- 2023 ski season. VII. ATTACHMENTS Task Force Agendas PowerPoint Presentation 118 1 TO: Vail Town Council FROM: Parking and Mobility Task Force Greg Hall, Director of Public Works and Transportation Stephanie Kashiwa, Parking Operations Manager DATE: September 22, 2022 SUBJECT: Parking and Mobility Task Force recommended winter 2022-2023 parking program I. PURPOSE The purpose of this item is to: • Provide Town Council with the Parking and Mobility Task Force (PAMTF) parking program recommendations for winter 2022-2023. • Request Town Council approve the winter 2022-2023 parking and mobility program. • Request the Town Council approve budget adjustments related to the winter 2022-2023 parking and mobility program. II. BACKGROUND The Parking & Mobility Task Force or a previous version was formed in 1999 in an advisory capacity and has been enacted through the years at the direction of the Vail Town Council. In reinstating the Task Force, the role of the 11-member group is to provide advisory input and recommendations on parking, transit and mobility services and operations. Representatives are as follows:  Representing the retail community – Hilary Magner  Representing the restaurant community -- Mike Dunlap and Brian Butts  Representing the lodging community – Chad Stephens  Representing the community-at-large – Mike Griffin and Ross Sappenfield  Representing Sustainability Community – Kira Koppel  Representing Vail Resorts – Beth Howard and Jeff Babb  Representing the Vail Town Council - Jonathan Staufer and Jen Mason The Task Force is supported by various departments and agencies to assist with technical expertise. III. TASK FORCE DISCUSSION AND RECOMENDATIONS The PAMTF convened a total of six times over the summer meeting 5/26, 7/1, 7/14, 7/26, 8/5 and recently on 9/12. The final discussion was focused on a recommendation for the winter 2022-2023 119 2 season. Since presenting to the Town Council on August 16, presentations were also made to the Vail Chamber and Business Association and the Vail Economic Advisory Council. The previous council memo from 8/16/22 is attached as a reference regarding the earlier task force meeting discussions. Taking the input from the three presentations, feedback received by the individual task force members and feedback the town received, the task force refined the recommendations for this coming winter season. Paid Parking in outlying areas as well as overflow frontage road parking The staff reported out the results of being able to implement the original recommendations regarding instituting paid parking at these locations this year. The results are as follows: Staff explored feasibility of implementation and raised some significant concerns, • Required the user to set up a second account within a separate web-based system, after being verified by the town overall pass system • Required that we email a discount coupon code to be attached by the user to the second account, once a verified user was established in our overall pass system, if this emailed coupon code was lost then the intended discount would not work. If the coupon codes were different amounts for different areas, then a separate code would be needed for each area. • Real time space availability status was not available to the public. • The QR Code only took you to the web site and users still had to identify the area where they were parking by inputting the parking zone number from the sign, in addition to payment method and license plate if they were an infrequent or first-time user that hadn’t set up a secondary account. The complexities would negatively impact a seamless guest experience due to unproven components of the technology. In addition to the ability to pay, it is critical in providing adequate dynamic messaging capabilities at the many initial contact points throughout town with our users. This critical component required significant more time to procure and install the infrastructure necessary to properly message accurate and real time information. It is recommended to delay this season’s implementation of paid parking in outlying areas and the frontage road and continue to refine and investigate a means to have the ability to implement in future years. Rates and Passes Initial proposed rates were reviewed based on the input received. The concept of modifying the free after three is recommended to be put on hold this season and focus more on the peak times and days. The initial 0-2 hour free period is recommended to be modified to 30 minutes free. Pass products pricing was reviewed and modified. Incentives were also put in place for the pass holders. These are provided to encourage more users having a pass product to access parking in Vail. It is also recommended to not differentiate between Vail Locals and Eagle County Locals on the rates charged. Carpool Implementation The town is committed to implementing a carpool program at either Ford Park or Red Sandstone this season on peak day mornings. Comprehensive Communication and Media It is paramount a comprehensive communication, branding and media plan is part of the rollout including: • Information is easy to understand 120 3 • Translates to all platforms both graphically and text • Print, web page, mobile devices and easy to connect IP address links for others to use • Initial marketing which includes significant outreach to partners • Ability for users to have information to plan ahead • Ability to receive alerts, notices, provide real time information • Clear and concise messaging at the point of entry and payment • Clear messaging and wayfinding to direct parkers to their best option It is constant communication not only at the beginning but throughout the season and we ask our partners to assist in spreading the message on the changes Incentives for Preferred Travel Behavior and other Mobility Enhancements • Discounts for parking at lower demand facilities and on off-peak days • Possible reduced/Free ECO bus fares on peak days • Implement a Carpool program at one of the outlying lots on peak days • E-bike share access/discounts for next summer, possible winter • Increased TOV bus service on peak days, dependent on ability to hire drivers o East Vail increase frequency from 15 minutes to 8-10 minutes daytime o Includes Ford Park as well o West Vail South increase frequency to 15 minutes peak direction daytime • Convert Town of Vail transit bike racks to carry fat tire bikes • Secure e-bike parking in garages with charging capability • Possible Guaranteed Ride Home programs if a bus rider/carpooler misses their ride connection due to unforeseen circumstances. A taxi/rideshare fare to get home is then covered by the program by presenting a paid receipt there would be a limited number of reimbursements per user by season • Increased Pegasus 7 days a week this winter • Increased Bustang routes to 5 this winter 121 4 IV. RECOMMENDED WINTER 2022-2023 PARKING PROGRAM The Task Force recommends a combined management focus on behavior modification to optimize the resources available, and to reduce the demand on parking through dynamic pricing while providing alternative mobility choices for users. The task force felt that the dynamic pricing should look at our peak periods. A two stage peak (Red) 51 days and non-peak (Green) 113 days is presented. The most important part was to have the days identified upfront and well communicated to allow individuals to plan. In addition, it was important to recognize all users are not the same and have different mobility needs and potential impacts from revised management techniques. Retail or drive-up rates were established for the various locations. From the retail rates, specific rates were then established for our defined user groups. The rates also maintained some of the features most locals care about during off peak times, while shifting away from such a strong message of free parking, to a message of emphasizing choices and costs of coming to Vail during peak days by car. The Task Force makes the following recommendations when considering all the variables, policies and dynamics of mobility and the Vail parking program: • reducing demand • the desire to encourage transit and carpooling use • discourage driving • have parking policies more aligned with our environmental policies • recognizing the need to cover costs of increased parking operations and transit services • providing other mobility enhancements • continued Travel Demand Management messages and programs • consideration of the impacts on our economic drivers Rates: Vail Village and Lionshead RED Retail GREEN Retail Red Sandstone, Ford Park and Soccer Lots RED Retail GREEN Retail 0 - 30 min -$ 0 - 30 min -$ -$ 30 min - 1 h -$ 30 min - 1 hr 5$ 2$ Day Rate 0 - 1 hr -$ -$ 1 hr- 2 hr -$ 1 hr- 2 hr 10$ 5$ 1 hr - 12 hr 20$ 10$ 2 hr- 3 hr 10$ 2 hr- 3 hr 20$ 10$ RSS Overnight 4am - 5am 35$ 35$ 3 hr- 4 hr 20$ 3 hr- 4 hr 30$ 20$ 4 hr - 5 hr 30$ 4 hr - 5 hr 40$ 30$ Entries after 3pm and ext before 4am -$ -$ Overnight 4am-5am 50$ Overnight 4am-5am 60$ 60$ Current Rates at VV and LH Current Rates Recommended Rates 122 5 Passes: Recommended Parking Pass Prices Passes Existing Proposed Premier $3,300 $5,500 Business Premier $2,000 $2,200 Employee $ 350 $ 425 Employee Plus $1,250 $1,850 Local $ 25 $ 50 Eagle County $ 25 $ 50 Colorado Implemented when able N/A TBD Passes are important to allow additional flexibility in rates and programs and target key stakeholders. Additional detail is provided in the PowerPoint presentation. It is in the Town’s best interest to have a significant number of pass holders as users of our system. This is a key component going forward to collect data on the various user group and use patterns to make informed decisions going forward. Proposed Budget Adjustments: One-time expenditures \Signs and installation $ 278,000 Mobility Enhancements $ 60,000 Extra first season personnel $ 63,000 First season branding and marketing $ 40,000 Total $ 441,000 On-going expenditures Carpool program $ 45,000 Mobility programs $ 25,000 Marketing $ 35,000 Total $ 105,000 Total Year-One Expenditures $ 546,000 The added expenditures will be covered by projected revenue increases for the season of $740,000. VI. ACTION REQUESTED Does Town Council Approve the Rate Structure recommended for the Winter 2022- 2023 Season? Does Town Council Approve the Pass Price recommended for the Winter 2022-2023 Season? 123 6 Does the Town Council Approve the additional components and budget adjustments of the Parking and Mobility plan presented for the Winter 2022-2023 Season? VII. STAFF RECOMMENDATION Staff recommends the Town Council approve a Winter 2022-2023 Parking Program to include the winter rate structure, the winter passes and prices and supplement the town’s 2022 budget regarding expenditures and revenues. VII. ATTACHMENTS August 16 Town Council memo PowerPoint Presentation 124 AGENDA ITEM NO. 7.1 Item Cover Page DATE:October 4, 2022 TIME:5 min. SUBMITTED BY:Carlie Smith, Finance ITEM TYPE:Public Hearings AGENDA SECTION:Public Hearings SUBJECT:Ordinance No. 18, Series of 2022, Second Reading, An Ordinance Making Budget Adjustments to the Town of Vail Real Estate Transfer Tax Fund and Capital Projects Fund of the 2022 Budget for the Town of Vail, Colorado, and Authorizing the Said Adjustments As Set Forth Herein; and Setting Forth Details in Regard Thereto - "Booth Heights" and "Town of Vail Employee Rental Purchases" SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 18, Series of 2022, Second Reading. PRESENTER(S):Carlie Smith, Finance Director STAFF RECOMMENDATION:Approve, approve with amendments or deny Ordinance 18, Series of 2022 on Second Reading. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 092022_2022_3rd_Budget_Supplemental_2nd.pdf Public Input.pdf 125 TO: Vail Town Council FROM: Finance Department DATE: October 4, 2022 SUBJECT: Second Reading of Ordinance 18, Series of 2022 3rd Supplemental- Booth Heights and Town of Vail Employee Rental Purchases I. BACKGROUND During Tuesday evening’s session, you will be asked to approve the second reading of Ordinance 18, Series of 2022, making supplemental appropriations to the 2022 Budget. Attached are the fund statements. II. DISCUSSION At the September 20th meeting, Town Council approved an offer of $12.0M to Vail Resorts to purchase the Booth Heights parcel. This supplemental appropriates the $12.0M offer to the Real Estate Transfer Tax Fund. In addition, staff has included an updated analysis of the impacts of this purchase on the RETT Fund should the offer be accepted. Staff is also recommending to allocate $8.0M to the Capital Projects Fund for the purchase of housing units utilized for Town of Vail employee rental inventory. Of that amount, $5.1M has already been allocated and approved by Council for the following units: Buffeher Creek #A7 ($520K), Buffeher Creek #A9 ($745K), Columbine West Unit 1 ($580K), Matterhorn Unit #10 ($745K), Matterhorn Unit #2 ($745K), and Hamlet Chalet ($1.8M). The remaining $2.9M is a placeholder for any units purchased for Town rental inventory before the end of the year. Attachment A is a list of housing purchases since 2017. These units have all been purchased utilizing Capital Projects Fund funding. With the above amendments the projected fund balance at the end of 2022 across the town’s three main funds, the General Fund, Capital Projects Fund, and Real Estate Transfer Tax fund, is $72.0M. III. FUNDING THE PURCHASE OF THE BOOTH HEIGHTS PARCEL The analysis below was included in the 1st reading of the supplemental presented to Town Council on September 20th but has been updated based on the approved Booth Heights offer. Staff recommends utilizing the Real Estate Transfer Tax reserves to purchase the Booth Heights Parcel. Open space is an approved use of RETT Funds. 126 Town of Vail Page 2 Attachment B is a summary of the Real Estate Transfer Tax Fund five-year plan with projected impacts on the fund balance should the Booth Heights property be purchased for $12.0M. At a purchase price of $12.0M, there will be a projected $4.1M available in fund balance over the next five years which does allow for some flexibility for future projects and programs however new capital projects and adding new programs may require a loan from the Capital Fund or General Fund, external financing or be deferred until reserves accumulate. The chart below is intended to show the ability of annual revenues to cover normal operating and capital maintenance expenditures over the next five years. Revenues (represented by the red line) have been projected conservatively. Real estate transfer tax collections can be volatile and vary with the strength of the real estate market. The RETT fund has experienced record collections over the past two years, but real estate sales are anticipated to decline as interest rates continue to increase and the economy slows. Declining RETT collections would limit the ability to build up the fund balance after depleting reserves to purchase the property. Over the next five years, average annual revenues of approximately $7.2M are prioritized to fund annual operations ($4.5M) and capital maintenance of the town’s current assets ($2.5M). Normal annual expenditures are covered by annual revenues, but without any excess to allow a buildup of future reserves, expand programs or fund new capital projects. Council will need to prioritize projects and programs within the budget process. Depending on future RETT collections, the RETT Fund may also require a loan or transfer from another internal fund to cover expenditures beyond annual revenues. In that case, staff would recommend that a promissory note from the Capital Projects Fund or General Fund be issued and paid back over time. Amended RETT Projected Reserves: 2022 Forecast: $5.7M 2023: $6.1M 2024: $6.2M 2025: $5.4M 2026: $4.1M 127 Town of Vail Page 3 Projects within the current five-year plan include: 2022 Ford Park pavers ($1.2M), Design and planning to redevelop the nature center- currently on hold ($384K) Restroom at Booth Lake trailhead ($438K) Water quality infrastructure ($2.0M), Athletic field restroom and storage building ($1.0M) Biodiversity study ($175K) Dowd Junction wildlife crossing feasibility study ($175K) Ford Park Master Plan ($200K) 2023 East Vail Interchange Trail parking expansion ($200K) 2024 Pedestrian connectively projects- S. Frontage Rd to Dobson ($600K) Red Sandstone picnic structure ($75K) 2025 Gore/Deluge Lake trailhead improvements ($400K) 2026 Pedestrian connectively projects- Donovan to cascade ($600K) IV. OTHER CONSIDERATIONS The Council has also identified several large projects that are currently unfunded. Reserves alone will not be able to fund all of these projects which will require the need to prioritize projects, assess project timing, explore public/private partnerships, apply for grant funds, and analyze acquiring additional debt. Many of these projects are anticipated at a cost that will exceed projected reserve levels over the next five years. 128 Attachement A Year Property Cost Purpose Year Sold 2017 Gore Range Unit #1E 327,113            TOV Employee Housing 327,113             2018 East Vail Lodging Unit #2 309,636            TOV Employee Housing 2018 Altair Vail #104A 261,976            TOV Employee Housing/ Then Sold 2021 571,612             2019 Vail View B12 326,126            TOV Employee Housing 326,126             2021 Vail Heights #1 410,163            Resale (Deed Restrcited)2021 2021 Chamonix‐ Snook #A 520,703            Resale (Deed Restrcited)2021 2021 Black Gore Creek ‐ SF home 2,144,791         TOV Rental Inventory 3,075,657          2022 Buffehr Creek Condo #4 (Meadow Ridge)830,000            TOV Rental Inventory 2022 East Vail Lodging unit #16  (6‐U) 565,000            TOV Rental Inventory 2022 Pitkin Creek unit 5L 610,649            TOV Rental Inventory 2022 Pitkin Creek unit 5P 535,000            TOV Rental Inventory 2022 Pitkin Creek unit 12L 976,288            Resale (Deed Restrcited) 2022 Chamonix unit unit B 634,940            Resale (Deed Restrcited)2022 2022 Vail Heights Unit 11 548,000            TOV Rental Inventory 2022 Buffehr Creek Condo #A7 (1860 Meadow Ridge)520,000            TOV Rental Inventory 2022 Buffehr Creek Condo #A9 (1860 Meadow Ridge)745,000            TOV Rental Inventory 2022 2833 Kinnikinnick Rd; "Columbine West unit 1"580,000            TOV Rental Inventory 2022 1552 Matterhorn Unit 10 745,000            TOV Rental Inventory 2022 1552 Matterhorn Unit 2 745,000            TOV Rental Inventory 2022 2014 W. Gore Creek Dr. Hamlet ‐ Chalet (4 units)1,800,000         TOV Rental Inventory 9,834,877          14,135,384  Historical Housing Unit Purchases Page 4 129 ATTACHMENT B 2022 Forecast 2023 2024 2025 2026 Revenue RETT 8,400,000             7,200,000         7,272,000         7,344,720         7,418,167          Other 1,002,339             270,593            311,530            317,238            317,539             9,402,339             7,470,593         7,583,530         7,661,958         7,735,706          Expenditures Priority A Department Operations 4,177,757             4,377,737         4,424,625         4,550,062         4,679,054          Capital Maint 3,202,738             1,225,000         1,098,064         1,777,500         1,255,450          VRD Capital Maint 1,168,772             267,797            237,222            605,814            1,424,666          Total Priority A 8,549,267             5,870,534         5,759,911         6,933,376         7,359,170          Priority B Programs/Studies 2,098,276             897,719            913,190            923,817            944,440             Contributions 139,149                116,649            116,649            118,982            118,982             New/Expansion Capital 9,000,054             200,000            675,000            475,000            600,000             Total Priority B 11,237,479          1,214,368         1,704,839         1,517,799         1,663,422          Total Expenditures 19,786,746          7,084,902         7,464,750         8,451,175         9,022,592          Revenue over/(under) Expenditures (10,384,407)         385,691            118,780            (789,217)           (1,286,886)        Beginning Fund Balance 28,077,540          17,693,133      18,078,824      18,197,604      17,408,387       Ending Fund Balance 17,693,133          18,078,824      18,197,604      17,408,387      16,121,501       Beginning Fund Balance 28,077,540          5,693,133         6,078,824         6,197,604         5,408,387          Revenue over/(under) Expend (10,384,407)         385,691            118,780            (789,217)           (1,286,886)        Booth Heights Parcel: $12.0M (12,000,000)          Ending Fund Balance 5,693,133            6,078,824        6,197,604        5,408,387        4,121,501         $12 Million RETT  Five‐ Year Projected Fund Summary Page 5 130 1st2022 2nd 20223rd20222022 Supplemental Amended Supplemental Amended Supplemental AmendedReal Estate Transfer Tax 7,500,000$ 7,500,000$ 7,500,000$ 7,500,000$ 2022: Based on 5-year average; 2023-2035: 2% annual increaseGolf Course Lease171,700 171,700 171,700 171,700 Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease signed in 2019; Rent income funds the "Recreation Enhancement Account" belowIntergovernmental Revenue20,000 350,000 370,000 40,000 410,000 410,000 2022: $40K from Eagle County for wildfire mitigation; $20K lottery proceeds; 1st Supplemental: $50K reimbursement from VLMD for Welcome Center displays; $300K re-appropriation from ERWSD for Dowd Junction retaining wall; 2021: $300K Reimbursement from ERWSD for Dowd Junction retaining wall project; $20K lottery proceedsProject Reimbursements101,200 101,200 101,200 101,200 2022: VRD reimbursement for annual Synexis, $90K reimbursement from the VLMD for DSMP Welcome Center displays (see project below); 2021: VRD Reimbursement for annual Synexis Maint.Donations-42,433 42,433 42,433 42,433 2022 1st Supplemental: $10K donation from Doe Browning for Winterfest; $32.4K unused East West donation for Ford Park art space; 2021: $35.8K unused donation from East West for Ford Park art spaceRecreation Amenity Fees10,000 10,000 10,000 10,000 2021: $75K of additional recreation amenity fees based on YTD collections; 10K annuallyEarnings on Investments and Other132,460 132,460 25,000 157,460 157,460 2022: $25K use of bag fees for waster intern and programming. Corresponding expense below. 2021 $4.5K use of Sole Power grants towards participant prizes; $7.5K IAFC grant to be used towards fire chipping program; $7.9K use of bag fee for recycling banner swag; $32K Clean Up Day ; 2021-2035: 0.7% interest rate assumedTotal Revenue7,935,360 392,433 8,327,793 65,000 8,392,793 -8,392,793 Management Fee to General Fund (5%)375,000 375,000 375,000 375,000 5% of RETT Collections - fee remitted to the General Fund for administrationWildlandForest Health Management556,393 556,393 34,072 590,465 590,465 Transfer from GF for wages/benefits; Operating budget for Wildland Fire crew; 2022 includes additional 2.3FTEWildfire Mitigation25,000 25,000 40,000 65,000 65,000 2022: $40K mitigation paid for by Eagle County. Implementation of Fuels Reductions projects and potential geological hazard study to update CWPP. NEPA for East Vail Hazardous Fuels Reduction50,000 49,000 99,000 99,000 99,000 Complete the NEPA analysis for the East Vail Hazardous Fuels Reduction Project. This is a project which council has already voted to support, it consists of hazardous fuels reduction on USFS lands from East Vail to Red Sandstone Road; $49K increase in estimated NEPA costs as approved by Council Fire Free Five - Rebate program150,000 150,000 150,000 150,000 Cost share program for Vail citizens implementing Fire Wise Wildfire Camera Pilot Program Placeholder25,000 25,000 25,000 $25K increase to participate in wildfire camera pilot programFire Free Five - TOV Implementation-100,000 100,000 100,000 200,000 200,000 2022: Move forward $100K from 5 year plan to mitigate all TOV facilities; Fire Free Five- TOV facilitiesTotal Wildland631,393 299,000 930,393 199,072 1,129,465 -1,129,465 ParksAnnual Park and Landscape Maintenance2,135,540 5,000 2,140,540 51,814 2,192,354 2,192,354 2022: $51.8K Transfer from GF for salaries/benefits; Ongoing path, park and open space maintenance, project mgmt.; Town Trail Host volunteer program ($16,000); $5K for propane for winter outdoor heatingVillage Holiday Lighting Design185,000 185,000 185,000 185,000 2022: This includes the costs of a consultant to assist the town in identifying alternative holiday decorations from traditional trees decoration; purchase two pre-lit trees for Vail Village and Lionshead as an alternative to decoration live treesPark / Playground Capital Maintenance125,000 35,000 160,000 50,000 210,000 210,000 2022: $50K to replace playground equipment at 4 parks. $35K sidewalk repair to Ellefson Park sidewalks to coincide with turf project; Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance;2021: $125K annual Maint; Re-appropriate $76K for heater in Ford Park restrooms ($46K) and to transfer $30K to Stephen's park to complete projectMayors Park Capital Maintenance50,000 50,000 50,000 50,000 2022: Replace flagstone at Mayors ParkTree Maintenance75,000 75,000 75,000 75,000 On going pest control, tree removal and replacements in stream tract, open space, and park areasStreet Furniture Replacement85,000 85,000 85,000 85,000 Annual street furniture replacementVillage Landscape Enhancements50,000 50,000 50,000 50,000 Landscaping Enhancements of areas identified in Vail Village for potential future sculptural placementCovered Bridge Pocket Park Rehabilitation----2021: $111.1K complete Pocket Park rehabilitationStephens Park Safety Improvements-35,821 35,821 35,821 35,821 2022: Re-appropriate $35.8K for interpretive signage, playground equipment, and landscaping; 2021: $63.2K for Stephens Park safety improvements; transfer $30 from park capital maint Ford Park Master Plan150,000 (44,201) 105,799 95,000 200,799 200,799 2022: Moving forward with master plan update - $95K increase due to higher costs; Council approved contract with WRT 6/22. Reduce $47K moved up in 2021 budget from 2022; re-appropriate 2.3K; Master Plan Revisions/Updates to address several proposed modifications including the Vail Nature Center, an indoor tennis/pickleball facility, BFAG expansion, conversion of fields to turfFord Park- Betty Ford Way Pavers1,200,000 1,200,000 1,200,000 1,200,000 2022: Construction of new concrete unit paver roadway, new steel guardrail, stream walk intersection improvement, and landscaping improvements. This project would be coordinated with BFAGTOWN OF VAIL 2022 PROPOSED AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX 6 131 1st2022 2nd 20223rd20222022 Supplemental Amended Supplemental Amended Supplemental AmendedTOWN OF VAIL 2022 PROPOSED AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Ford Park Enhancement: Priority 3 Landscape area-5,946 5,946 5,946 5,946 2022: $5.9K for landscaping at the Nature Center bridge; 2021: $75K for landscaping around playground ad basketball courtFord Park Playground Improvements-200,000 200,000 200,000 200,000 2022: Safety Improvements to the Ford Park play area including wooden bridge to boulder area, expansion to toddler area, ADA upgrades, and replacement of a safety net ($200K)Ford Park Lighting Control System180,000 180,000 180,000 180,000 2022: Replacement of Ford Park lighting control system (discontinued by the manufacturer). Current system is over 10 yrs. OldSunbird Park Fountain Repairs-3,430 3,430 3,430 3,430 2022: Re-appropriate $3.4K for final bills; 2021: $15K Installation of Clear Comfort advanced oxidation commercial pool sanitation system to water safe for kidsVail Transit Center Landscape-32,817 32,817 32,817 32,817 2022: $32.8K for completion of landscaping at Vail transit centerTurf Grass Reduction150,000 49,862 199,862 199,862 199,862 2022: $150K Continuation of turf reduction at Ellefson park, turf replacement at TM residences and Red Sandstone Underpass; $41K increase in cost over estimate; $8.7K re-appropriation; 2021: $10K Begin turf reduction project at Ellefson parkKindell Park/Mill Creek-149,862 149,862 149,862 149,862 2022: Improvements to heavily worn stream tract between Hanson Ranch Rd and Pirateship parkDonovan Park Improvements35,000 35,000 35,000 35,000 2022: Relandscaping on Donovan Park parking lot islandsGore Creek Promenade Rehabilitation370,000 370,000 370,000 370,000 2022: Planning, design, and rehabilitation of the Gore Creek Promenade caused by excessive guest visitation. Project would include expansion of heated paver walkways, ground-level wood picnic deck, artificial lawn area, landscape enhancements, and a stream walk connection to the Covered Bridge Pocket ParkTotal Parks4,790,540 473,537 5,264,077 196,814 5,460,891 -5,460,891 Rec Paths and TrailsRec. Path Capital Maint159,717 159,717 159,717 159,717 2021: Re-appropriate $74K for amphitheater bridge railings and decking; $85K for annual Capital maintenance of the town's recreation path systemBike Safety15,000 15,000 15,000 15,000 $15K annual cost for bike safety programsBike Path Signage35,000 35,000 35,000 35,000 2022-2023: Bike Path Signage: Enhancement of existing trail signage to improve etiquette, safety and wayfindingPedestrian Bridge Projects400,000 400,000 400,000 400,000 2022-2027: Systematic rehabilitation or replacement of 5 pedestrian bridges. 2022: Donovan Park, Pedestrian Overpass; Gore Valley Trail Bridge Replacement (ERWSD)40,000 40,000 40,000 40,000 2022: Design and planning for Gore Valley Trail Bridge replacement (ERWSD)Gore Valley Trail Fence Replacement at Dowd Junction-50,000 50,000 50,000 50,000 2022: Replace wood fence along Gore Valley Trail in Dowd Junction in conjunction with CDOT wildlife fence projectEast Vail Interchange Improvements-209,443 209,443 209,443 209,443 2022: Re-appropriate $253K to continue East Vail interchange projectDowd Junction repairs and improvements-799,155 799,155 799,155 799,155 2022: Continue Re-stabilization of Dowd Junction retaining wall ($799.2K); Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sanitation; offset with reimbursement of $300K reimbursement from ERWSDBooth Lake Trailhead Parking Restroom375,000 63,950 438,950 438,950 438,950 2022: Installation of permanent restroom at Booth Lake trailhead for hikersTotal Rec Paths and Trails984,717 1,162,548 2,147,265 -2,147,265 2,147,265 Recreational FacilitiesNature Center Operations106,187 106,187 106,187 106,187 Nature Center operating costs(Contract with Walking Mountains)Nature Center Capital Maintenance38,690 55,165 93,855 93,855 93,855 2022: Re-appropriate $55K placeholder for nature center maint and repairs; Wood siding and trim repairs ($11.4K), open rail fencing replacement ($13.4K)Nature Center Redevelopment-383,522 383,522 383,522 383,522 2022: $383.5K for further planning and design for a nature center remodelLibrary Landscape and reading area100,000 100,000 100,000 100,000 2022: Exterior landscaping and site work enhancements for an outdoor reading areaTotal Recreational Facilities244,877 438,687 683,564 -683,564 -683,564 EnvironmentalEnvironmental Sustainability651,505 651,505 42,966 694,471 694,471 Annual operating expenditures for Environmental department (4.25 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action Collaborative, etc.; $12k Sustainability intern, $10K Waste Education Intern paid for with bag fees; $20.9K transfer from GF for salary/benefitsRecycling and Waste Reduction Programs240,000 20,320 260,320 15,000 275,320 275,320 2022: Use $15K bag fee collections for waste intern, reusable bags and market compost program. Re-appropriate $20.3K for pilot compost program through April 2022; Actively Green($40K), Ball Cup Program ($30K), Bus Recycling Challenge ($13K), C&D Pilot ($5K), Green Team ($2.5M), Love Vail website ($20K), Recycling hauls($25K), Compost Program Phase 2 ($45K), Farmers Market Zero Hero ($42K); Recycling Education ($17.5K); 2021: Green Team ($2.5K), Eagle County Recycling Hauls ($25K), Zero Hero ($25K), Actively Green ($40K); Recycling Education ($30K); Ecosystem Health321,500 321,500 216,700 538,200 538,200 2022: $175K placeholder for Dowd Junction wildlife crossing (parnership with CDOT); $14.7K for CO Communities for Climate Action retreat and $27K for partnership with Zinc Media for Sustainable Travel. 2021: Wildlife Forum ($2.5K), CC4CA ($3K); Biodiversity Study ($50K), Sustainable Destination ($30K), Trees for Vail ($5K), USFS Forest Service Ranger Program ($33K); Wildlife Habitat Improvements ($100K); 2022: CC4A ($3K), Biodiversity Study ($150K), Strategic Plan ($10K), SD Contract ($18K), Trees for Vail ($5K), USFS Front Ranger Program ($33K), Wildlife Habitat Improvements ($102.5K)7 132 1st2022 2nd 20223rd20222022 Supplemental Amended Supplemental Amended Supplemental AmendedTOWN OF VAIL 2022 PROPOSED AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Energy & Transportation55,000 34,049 89,049 89,049 89,049 2022: $25K for Solar feasibility study; $8K EV planning and analysis; Energy Smarts ($40K), Sole Power ($7.5K), Energy Outreach Programs ($7.5K); 2021: Continue E-Bike pilot program ($25K), Energy Smart Partnership ($40K), Sole Power ($7.5K) 2021: E-bike pilot program research ($25K); Annual expenditures: Energy Smart Colorado partnership contract ($40K); Sole Power coordination ($7.5K); 2021-2024: Energy Smart Partnership contract ($40K), Sole Power (7.5K)E-Bike Programs193,000 193,000 193,000 193,000 Town of Vail E-bike share program ($175K); E-Bike Ownership Model Program ($18K)Streamtract Education/Mitigation50,000 50,000 50,000 50,000 2022: $50K annual streamtract education programming such as "Lunch with Locals" landscape workshops, City Nature Challenge and storm drain art; 2021 also includes $20K re-appropriation for additional educationWater Quality Infrastructure300,000 1,716,541 2,016,541 2,016,541 2,016,541 2022: Re-appropriate for water quality infrastructure; $300K for snow dump cleanout and West Vail drainage grate replacement; 2021: Continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore"; 2021: $1.0M plus $750K deferred from 2020 Streambank Mitigation100,000 25,000 125,000 125,000 125,000 2021-2024 Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes 2018 grant awards continued in 2020 for GoCo grant ($39K) and Fishing is Fun grant ($30K)- See carryforward of grant revenue above.Private Streambank Mitigation Program150,000 150,000 150,000 150,000 Private streambank mitigation program funding placeholderBooth Heights Open Space---12,000,000 12,000,000 Offer to Vail Resorts for the purchase of the Booth Heights ParcelGore Creek Interpretive Signage175,000 50,000 225,000 225,000 225,000 2022: $225K for watershed map and installation at the Gore Creek Promenade; 2021: Re-appropriate $150.8K for Gore Creek Interpretive signage projectWelcome Center Educational Displays150,000 50,000 200,000 200,000 200,000 DSP educational displays in the Lionshead and Vail Village Welcome Centers; $50K reimbursement from the VLMDFord Park Amphitheater Solar Panels100,000 100,000 100,000 100,000 2022: 50/50 cost share with the VVF for roof solar panelsTotal Environmental2,486,005 1,895,910 4,381,915 274,666 4,656,581 12,000,000 16,656,581 ArtPublic Art - Operating136,586 136,586 2,694 139,280 139,280 $2.7K Transfer from GF for salary/benefits; Art in Public Places programming and operationsPublic Art - General program / art60,000 368,960 428,960 428,960 428,960 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds; $618K Re-appropriation less $250K AIPP fund used towards Ford Park Art StudioPublic Art - Winterfest30,000 34,746 64,746 64,746 64,746 2022: $64.7K for annual Winterfest programmingSeibert Memorial Statue-12,692 12,692 12,692 12,692 2022: $12.7K for Pete Seibert Memorial statue maintenanceArt Space850,000 32,259 882,259 882,259 882,259 2022: Design phase for Ford Park art space- see corresponding donation from East West above; 2022: $850K Rebuilding of designated Art Space Studio in Ford Park using $250K of existing AIPP funds Total Art1,076,586 448,657 1,525,243 2,694 1,527,937 -1,527,937 CommunityCouncil Contribution: Betty Ford Alpine Garden Support74,649 74,649 74,649 74,649 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increaseCouncil Contribution: Eagle River Watershed Support42,000 42,000 42,000 42,000 Annual support of the Eagle River Watershed Council programs Council Contribution: Adopt A Trail17,500 17,500 17,500 17,500 Adopt A Trail Council Contribution for trails in or bordering the TownCouncil Contribution: Eagle Valley Land Trust5,000 5,000 5,000 5,000 Eagle Valley Land Trust Council ContributionTotal Contributions139,149 - 139,149 -139,149 -139,149 VRD-Managed Facilities & MaintenanceRecreation Enhancement Account171,700 711,665 883,365 883,365 883,365 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($168,317)Recreation Facility Maintenance-22,000 22,000 22,000 22,000 2022: Annual $22K for general RETT facility maintenance; $11.2K Synexis MaintGolf Clubhouse-9,496 9,496 70,000 79,496 79,496 2022: Exterior paint & stain ($24K), Sewage and roof forensic study ($8K), placeholder for repairs and maint as result of the study ($47.5K)Athletic Field Restroom/Storage Building1,000,000 1,000,000 1,000,000 1,000,000 2022: Placeholder for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage buildingGolf Course - Other 41,273 328,478 369,751 369,751 369,751 2022: VRD shared cost for 1st hole Timber Path planking ($38.0K), asphalt repairs ($3.3K); 2021: $216K for golf course green project; Re-appropriate $590K for golf course maintenance scheduled in 2020 but not completed; course streambank restoration ($73.8K), maintenance building, HVAC unit ($17.7K), maintenance building heater ($8.9K), maint. building furnace ($9.8M)Dobson Ice Arena30,514 584,242 614,756 614,756 614,756 2022: Rockwall Repairs ($12.8M), concrete walkways ($17.7K); 2021: Re-appropriate $110.7K for paver and roof repairs; Changing Rooms ($78.8), windows replacement ($74.3), heat pumps ($6.3K), rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior lighting ($22.9), exterior wood trim ($9.3K); Repairs to exterior doors ($80.0K)Ford Park / Tennis Center Improvements37,934 137,576 175,510 175,510 175,510 2022: Wood Siding ($3.9K); Concession/Restroom siding ($12.9K); Drainage-previously budgeted in 2023 ($13.3K); Exterior Doors- previously budgeted in 2023 ($4.6K); 2021: $141K for golf course maintenance scheduled in 2020 but not completed; Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards ($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K) Athletic Fields 123,510 115,716 239,226 239,226 239,226 2022: Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K); '2021: Coat exterior gypsum board ($3.7K), Repaved parking lot ($8K), Irrigation System ($100K) 8 133 1st2022 2nd 20223rd20222022 Supplemental Amended Supplemental Amended Supplemental AmendedTOWN OF VAIL 2022 PROPOSED AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Gymnastics Center47,550 235,239 282,789 282,789 282,789 2022: Restroom remodel ($42.6K); 2021: Cooling systemTotal VRD-Managed Facilities & Maintenance1,452,481 2,144,412 3,596,893 70,000 3,666,893 -3,666,893 Total Expenditures12,180,749 6,862,751 19,043,500 743,246 19,786,746 12,000,000 31,786,746 Other Financing Sources (Uses)Transfer from General Fund--109,546 109,546 -109,546 Transfer from GF for RETT department salary and benefits Revenue Over (Under) Expenditures(4,245,389) (6,470,318) (10,715,707) (568,700) (11,284,407) (12,000,000) (23,284,407) Beginning Fund Balance17,380,34028,077,54028,077,54028,077,540Ending Fund Balance13,134,952$ 17,361,833$ 16,793,133$ 4,793,133$ 9 134 1st20222nd20223rd20222022 Supplemental Amended Supplemental Amended Supplemental AmendedTotal Sales Tax Revenue:30,700,000$ 7,200,000$ 37,900,000$ 2,050,000$ 39,950,000$ 39,950,000$ 2022: Adjusted for 2022 YTD thru April through November flat with 2021 Actuals; December down 5%Sales Tax Split between General Fund & Capital Fund62/3862/3862/38Sales Tax - Capital Projects Fund11,666,000$ 2,734,000$ 14,400,000$ 779,000$ 15,179,000$ 15,179,000$ Sales tax split 62/38Use Tax2,800,000 2,800,000 2,800,000 2,800,000 2022: Based on 5-year average with Park Meadows ProjectConstruction Fees / Traffic Impact Fees-1,500,000 1,500,000 1,500,000 1,500,000 2022: Re-appropriate $1.5M traffic impact fee for Frontage Rd projectFranchise Fee204,000 -204,000 204,000 204,000 1% Holy Cross Franchise Fee approved in 2019; 2022-2035 based on 2% annual increaseFederal Grant Revenue- 1,650,000 1,650,000 1,650,000 1,650,000 2022: Allocation from Hickenlooper/Bennet federal grant award for two additional electric busesOther State Revenue-2,364,149 2,364,149 2,364,149 2,364,149 2022: $2.1M CDOT grant for four electric buses; $255.7K CDOT grant for four electric bus chargers; $6K ARP library grant for additional book drop; $36K grant for electric car charging infrastructure Lease Revenue164,067 -164,067 164,067 164,067 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)Employee Rental Housing Sales295,000 295,000 295,000 Sale of Vail Heights #7 (purchased in 2015)Project Reimbursement-366,000 366,000 366,000 366,000 2022: $15K reimbursement from Vail Health for new bus stop included in Frontage Rd project, and $351K ERWSD reimbursement for Frontage Rd. project; 2021: $60K Vail Health Reimbursement for Frontage Rd Improvements project, $351K from ERWSD for Frontage Road Improvements project; $1.5M from traffic impact fee from Vail Health for Vail Health/ Frontage Road Project; Timber Ridge Loan repayment463,043 -463,043 463,043 463,043 2021: Payoff of TR Loan (originally budgeted to be paid off in 2028)Earnings on Investments and Other112,865 -112,865 112,865 112,865 2021: 0.7% returns assumed on available fund balanceTotal Revenue15,409,975 8,614,149 24,024,124 1,074,000 25,098,124 -25,098,124 FacilitiesFacilities Capital Maintenance489,500 6,000495,500 495,500 495,500 2022: $6K for additional library book drop at Safeway (reimbursement above); Fire Station interior paint ($35K), Fire Stations Radiant tube replacement ($25K); Library Skylight maintenance ($150K), PW roof repairs ($50K), Phase 3 of transit center skylight replacement ($50K); 2021: garage door replacements ($50K), PW boiler replacement ($20K), 2nd phase of transit center skylight replacement ($50K), Buzzard Park repairs ($41K)Municipal Complex Maintenance835,000 714,407 1,549,407 1,549,407 1,549,407 2022: Re-appropriate $714.4K for Municipal and Comm Dev Building Remodel; Replace HR heat system ($100K); 2021: Muni Admin air handlers ($225K), $373K for Muni/PD air handlers and Council Chamber remodel; $25K for Community Development workspace improvements; Transfer $22.8K to Donovan Pavilion; 2021 includes Admin Upper level system installation ($175K), PD Stucco patching and painting ($40K), PD wood siding replacement ($30K); Public Works Building Maintenance-300,000 300,000 300,000 300,000 2022: $300K to replace two HVAC units at Public WorksWelcome Center/Grandview Capital Maintenance25,000 100,000 125,000 125,000 125,000 2022: $100K Furniture replacement in Vail Village Welcome CenterEmployee Rental Units--3,088,649 3,088,649 8,000,000 11,088,649 $8.0M for TOV Employee Rental Unit Purcahses; Transfer 2022 Employee Rental Units purchases to Capital FundEmployee Rental Capital Maint--25,000 25,000 25,000 Transfer 2022 Capital Main budget for town owned rental units to Capital FundSnowmelt Boilers Replacement500,000 867,129 1,367,129 1,367,129 1,367,129 2021-2023: Re-appropriate for replacement of TRC 8 electric boilers (2 per year)Donovan Pavilion Remodel-5,0005,0005,0005,0002022:Final Donovan Pavilion upgrades; 2021: Remodel and Upgrades to Pavilion; Relocation of HVAC systemPublic Works Shops Expansion-1,827,316 1,827,316 1,827,316 1,827,316 Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop expansions will meet the needs of the department and changing operations; 2019-2020: Phase I includes demo and reconstruction of a two story streets building; retaining wall construction, new cinder building, relocation of the green house building, and a vertical expansion allowance for future building options. Lease financing in 2021 included below.Total Facilities1,849,500 3,819,852 5,669,352 3,113,649 8,783,001 8,000,000 16,783,001 ParkingParking Structures785,000 376,429 1,161,429 1,161,429 1,161,429 2020-2035: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairsOversized Parking Area2,000,000 100,000 2,100,000 2,100,000 2,100,000 2022: $100K for Design and survey costs for new oversized parking area; $2.0M placeholder for Construction of surface parking lotParking Entry System / Equipment-1,510,410 1,510,410 1,510,410 1,510,410 2021: Re-appropriate $1.2M for a new parking system; $312K for 5 year up front cost of subscription softwareRed Sandstone Parking Structure (VRA)-23,855 23,855 23,855 23,855 2022: Re-appropriate $23.8K to build fence at parking structureLionshead Parking Structure Landscape Renovations (VRA) -30,291 30,291 30,291 30,291 2022: complete landscaping at the Lionshead parking structure ($30.3K); resealing and concrete replacementTotal Parking2,785,000 2,040,985 4,825,985 -4,825,985 -4,825,985 TransportationBus Shelters 30,000 30,000 30,000 30,000 Bus shelter annual maintenance; 2020 includes Lionshead transit center Westbound Bus shelterTOWN OF VAIL 2022 PROPOSED AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND 10 135 1st20222nd20223rd20222022 Supplemental Amended Supplemental Amended Supplemental AmendedTOWN OF VAIL 2022 PROPOSED AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDReplace Buses- 7,650,000 7,650,000 7,650,000 7,650,000 2022: Move forward $6M from 2023 budget to purchase 6 electric buses; $1.65M for 2 more electric buses paid by Hickenlooper federal grant dollars; 2021: Re-appropriate $3.5M for buses ordered in 2020 with delivery in 2021; Bus Transportation Management System----2021: $760K for a new bus transportation mgmt. system. This includes a $350K 50% CDOT grant and $350K savings from "Replace Buses" project to upgrade bus transportation system; $350K CDOT grant; $60K Traffic Impact Fee and Transportation Master Plan Updates-306,785 306,785 75,000 381,785 381,785 2022: $75K for big data analysis and public outreach on Transp. Master Plan update project. Municipal and Comm Dev Building Remodel; Replace HR heat system ($100K)Hybrid Bus Battery Replacement-165,000 165,000 165,000 165,000 2022: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yetElectric bus chargers and electrical service rebuild-402,675 402,675 30,000 432,675 432,675 2022: Supplement $30K to include W Vail Fire Station charging station and 5 year subscription. Re-appropriate $147K for electric bus infrastructure; $255K additional funding from CDOT grant; 2021:$1.3M to continue to construct electric bus charging station and electrical service infrastructure at Lionshead and Vail Village Transit centers; $1.1M in grant revenue will offset cost of this projectTotal Transportation30,000 8,524,460 8,554,460 105,000 8,659,460 8,659,460 Road and BridgesCapital Street Maintenance1,405,000 1,405,000 (25,000) 1,380,000 1,380,000 2022: Transfer $25K to bridge repairs. On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes asphalt and mill overlay ($575K)Street Light Improvements 75,000 219,369 294,369 294,369 294,369 Town-wide street light replacementSlifer Plaza/ Fountain/Storm Sewer-71,417 71,417 71,417 71,417 2022: Re-appropriate $71.4K for water quality vault ongoing repairsVail Health / TOV Frontage Road improvements -3,387,820 3,387,820 3,387,820 3,387,820 2022: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $6.0M funded by VRA in 2021, Traffic impact fee ($1.5M), Timing of this project is pending the Civic Center Master PlanNeighborhood Bridge Repair-100,000 100,000 25,000 125,000 125,000 2022: Transfer $25K from Street Mtce to cover bridge repairs Move forward $100K from 2023 budget to begin design of Bighorn Rd Bridge rails and culvert replacement; $800K budgeted for construction in 2023Seibert Fountain Improvements-27,888 27,888 27,888 27,888 2022: Final payments for Fountain software system and valve upgrades at Seibert FountainRoundabout Lighting Project-50,000 50,000 50,000 50,000 2022: Move forward $50K to design roundabout lighting project. The 2023 budget includes $2.5M and proposes to install new lighting at the West Vail and Vail Town Center roundabouts. Current light poles will be replaced with 30' LED light poles and would incorporate smart transportation equipment such as traffic camerasNeighborhood Road Reconstruction-1,463,175 1,463,175 1,463,175 1,463,175 2022: Re-appropriate $1.5M for East Vail road Major Drainage Improvements constructionVail Village Streetscape/Snowmelt Replacement-1,250,000 1,250,000 1,250,000 1,250,000 Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village Total Road and Bridge1,480,000 6,569,669 8,049,669 -8,049,669 -8,049,669 TechnologyTown-wide camera system30,000 30,000 60,000 60,000 60,000 $30K Annual maintenanceAudio-Visual capital maintenance150,000 150,000 (53,250) 96,750 96,750 2022: Reduce audio visual budget for annual operating cost for security camera software support; Re-assessment and update of A/V and videoconferencing solutions town-wide ($132K); '$18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center; 2021: $100K Welcome Center video wall replacement; Document Imaging50,000 50,000 50,000 50,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers includes $2.5K for LaserficheSoftware Licensing700,000 700,000 700,000 700,000 Annual software licensing and support for town wide systemsHardware Purchases75,000 75,000 75,000 75,000 2021-2025: $75K for workstation replacements (20-25 per year); 2021: Time Clock Replacement ($125K); workstation replacements ($50K); Website and e-commerce60,000 10,000 70,000 70,000 70,000 2022-2026: Annual website maintenance ($60K); $10K Re-appropriation to continue website migration to Granicus; 2021: $50K for new Vailgov.com website framework and website upgrades; Internet security & application interfaces; website maintenance $12K; Vail calendar $24K; domain hosting $15K; web camera streaming service $24K; Fiber Optics / Cabling Systems in Buildings50,000 575,000 625,000 625,000 625,000 2022-2025: Repair, maintain & upgrade cabling/network Infrastructure $50K; $575K re-appropriation to add additional fiber infrastructure to connect critical IT equipment locations including the Village parking structure; the Muni Building; LH Parking Structure; and the West Vail Fire StationNetwork upgrades30,000 25,000 55,000 55,000 55,000 2022: Re-appropriate $25K for delayed wireless devices unable to order during 2021; Computer network systems - replacement cycle every 3-5 years; Data Center (Computer Rooms)155,000 155,000 155,000 155,000 2021: $125K for data center equipment annual maint; Re-appropriate $73.4K to continue Data Center remodel; $30K annual maintenance; 2022: Includes $125K for Data Center equipment annual maint agreement (2 year agreement)Broadband (THOR)94,800 94,800 94,800 94,800 2021-2024: $94.8K annual broadband expenses, potential future revenuesBusiness Systems Replacement- 55,000 55,000 55,000 55,000 2022: HR Performance mgmt. system ($55K)Total Technology1,394,800 695,000 2,089,800 (53,250) 2,036,550 -2,036,550 11 136 1st20222nd20223rd20222022 Supplemental Amended Supplemental Amended Supplemental AmendedTOWN OF VAIL 2022 PROPOSED AMENDED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDPublic SafetyPublic Safety System / Records Mgmt. System (RMS) 25,000 11,000 36,000 36,000 36,000 $25K Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System";2022: Includes $11.0K for PD Brazos systemPublic Safety IT Equipment 25,000 25,000 25,000 25,000 Annual Maint/Replacement of PD IT Equipment including patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance; Public Safety Equipment74,305 5,000 79,305 16,823 96,128 96,128 2022 $16.8K Police equipment for patrol cars; $5K increased cost of barriers; Gas masks ($14.5K), Livescan systems ($16.5K); PD truck sign ($13K), 2 additional event barriers ($30.7K); 2021: Replacement of body worn camera program and storage software mgmt. system, tasers, and holsters; $101.5K per year for body worn camera systemFire Safety Equipment-25,000 25,000 25,000 25,000 2022:Re-appropriate Wildland personnel protection equipment ($25K)Thermal Imaging Cameras12,000 12,000 12,000 12,000 For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriersFire Station Alert System 230,000 230,000 230,000 230,000 2022: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire. Deferred $198K from 2020Fire Truck Replacement1,700,000 880,000 2,580,000 166,300 2,746,300 2,746,300 2022: Move $166.3K from 2023 to order Type 6 Brush truck to be delivered in 2023; Re-appropriate $880K for replacement of Engine I purchased in 2011 (Truck was ordered in 2021 but unable to be delivered); Replacement of Ladder truck (aerial apparatus) purchased in 2000 ($1.7M)Total Public Safety2,066,305 921,000 2,987,305 183,123 3,170,428 -3,170,428 Community and Guest Service Children's Garden of Learning Temporary Facility Relocation- 255,545 255,545 70,000 325,545 325,545 2022: $70K increase budget for final clean-up and east side improvements of lot. Re-appropriate $255K for final costs; 2021: $2.7M for temporarily relocation of the Children's Garden of LearningEnergy Enhancements-97,294 97,294 97,294 97,294 2022: Re-appropriate $61.3K for Electric car charges and infrastructure at various town locations; $36K new grant for electic infrastructurePedestrian Safety Enhancements-25,000 25,000 25,000 25,000 2022: $25K for planning and design for lighting replacement project budgeted in 2022 ($1.4M)Civic Area Redevelopment-100,000 100,000 100,000 100,000 2022: $100K to explore outcomes of the Civic Center Master Plan such as feasibility studies / design (includes $50K for Dobson structural engineering study and $50K for preliminary Lot 10 park design)Underground Utility improvements-15,459 15,459 15,459 15,459 2022:$15.5K to finalize Big Horn underground utility projectGuest Services Enhancements/Wayfinding-24,307 24,307 24,307 24,307 2022: Begin design process for new wayfinding signage budgeted in 2024 ($24.3K)Timber Ridge Redevelopment--50,000 50,000 50,000 Vehicle Expansion434,500 40,000 474,500 20,000 494,500 494,500 2022: $20K use of Police seizure funds for puchase of K-9 vehicle; Re-appropriate $40K for new PD detective take-home vehicle unable to order in 2021; 5 (of 12) vehicles for PD take-home program, detective take-home vehicle; fire inspector vehicle, wildland crew vehicleTotal Community and Guest Service434,500 557,605 992,105 140,000 1,132,105 -1,132,105 Total Expenditures10,040,105 23,128,571 33,168,676 3,488,522 36,657,198 8,000,000 44,657,198 Other Financing Sources (Uses)Debt Service Payment(1,155,712) (1,155,712) (1,155,712) (1,155,712) Debt Payment for PW ShopsTransfer from Vail Reinvestment Authority50,000 2,182,146 2,232,146 70,000 2,302,146 2,302,146 2022: $70K for CGL boulder wall; $30.3K LH parking structure landscaping; $1.5M reimbursement for Frontage Rd roundabout; $256K to complete new CGL building; $23K for Red Sandstone parking structure safety fence; $350K LH electric snowmelt boiler; $50K LH parking capital maint; 2021: $229K for LH transit center bus stop; $30.3K reappropriation for LH transit landscape improvements; $30K for Red Sandstone landscaping; VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $6.0M funded by VRA; Lionshead Parking Structure $50K; CGL Temp Facility $2.73MTransfer to Residences at Main Vail-(6,144,204) (6,144,204) (6,144,204) (6,144,204) Transfer to Residences at Main Vail FundTransfer to Housing Fund(2,500,000) (1,420,000) (3,920,000) (4,112,704) (8,032,704) (8,032,704) 2022: $2.5M InDeed; 2021: Transfer to Housing Fund; 2.5M per year; $2.0M for RMV Opportunity fee; $5.4M Transfer for HF Beginning balance for FSTransfer from General Fund--20,000 20,000 20,000 Transfer from Police Seizure Funds to cover K-9 vehicle ($20K)Total Other Financing Sources and Uses(3,605,712) (5,382,058) (8,987,770) (4,022,704) (13,010,474) -(13,010,474) Revenue Over (Under) Expenditures1,764,158 (19,896,480) (18,132,322) (6,437,226) (24,569,548) (8,000,000) (32,569,548) Beginning Fund Balance34,827,88849,406,51449,406,51449,406,514Ending Fund Balance36,592,046 31,274,192 24,836,966 16,836,966 12 137 Ordinance No. 18, Series of 2022 ORDINANCE NO. 18 SERIES OF 2022 AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL REAL ESTATE TRANSFER TAX FUND AND CAPITAL PROJECTS FUND OF THE 2022 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2022 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 21, Series of 2021, adopting the 2022 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: 1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following budget adjustments for the 2022 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the following budget adjustments: Capital Projects Fund $ 8,000,000 Real Estate Transfer Tax Fund 12,000,000 Total $ 20,000,000 2.If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of 138 Ordinance No. 18, Series of 2022 the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 20th day of September 2022, and a public hearing shall be held on this Ordinance on the 4th day of October 2022, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. _______________________________ Kim Langmaid, Mayor ATTEST: ___________________________ Stephanie Bibbens, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 4h day of October 2022. ____________________________ Kim Langmaid, Mayor ATTEST: ________________________________ Stephanie Bibbens, Town Clerk 139 From:CCC To:Council Dist List Subject:Fwd: Recognition of Desperate Need Date:Tuesday, October 4, 2022 11:43:47 AM I just sent the letter below to the Vail Daily. I’m sorry that I will miss the meeting this evening. Please do what you can to move forward with preserving the East Vail property for the bighorn sheep. I appreciate your service to the TOV. Sincerely, Charlyn Canada Manns Ranch Road Sent from my iPhone Begin forwarded message: From: Charlyn Canada <14erhiker@gmail.com> Date: October 4, 2022 at 10:14:53 AM MDT To: letters@vaildaily.com Subject: Recognition of Desperate Need  I look forward to supporting Bill Rock when he insists that 100% of Ever Vail be approved for the development of employee housing so the labor force we all treasure can live where they work. In the Vail Daily October 4th East Vail Land article, he passionately proclaimed the urgency for: "...building affordable housing that the town desperately needs now to support the hundreds of employees who are the town's lifeblood..." I do not know why Vail Resorts did not engage with the Town of Vail on the housing projects currently underway to meet that critical housing need. I am, however, relieved to know that Vail Resorts has not been strong-arming Vail for a generous settlement for the bighorn sheep habitat because as Mr. Rock was quoted, "For Vail Resorts, this is not, and has never been about money." What a relief. I want to hold goodwill toward the ski corporation. Let's leave the bighorn sheep habitat to the sheep and do what we can to support Vail Resorts in their quest to create housing for workers in the best ever location - Ever Vail. Charlyn Canada (970)471-0323 140 From:cbartmd@aol.com To:Council Dist List Subject:thank you Date:Tuesday, October 4, 2022 7:02:36 AM Dear Council members, Thank you for your continued efforts to protect our local ecosystem. In Jane Goodall's latest book, The Book of Hope, she describes what gives her hope for our natural world and its biodiversity Ms. Goodall places her hope squarely in the laps of individuals and communities. Communities just like ours are what gives one of the world's leading conservationists hope and that is something to be proud of. She notes millions of smaller ecosystems saved creates and protects larger ecosystems. Additionally, she places hope with the youngest of our generations that see efforts like our town is making and view those efforts with admiration. Sadly, after 87 years Ms. Goodall could only cite a single corporation she felt changed their focus from corporate profits to bettering our environment-- and that company is clearly NOT Vail resorts! Donna Mumma Vail 141 From:Gina Grisafi To:Council Dist List Subject:Thank you! Date:Monday, October 3, 2022 12:36:28 PM Dear Mayor Langmaid, Mr. Coggin, Mr. Davis, Mr. Foley, Ms. Mason, Mr. Seibert, Mr. Staufer, Thank you for your courage and hard work standing up to Vail Resorts for our community’s best interests, including that of Vail’s Bighorn Sheep population. You have my appreciation and continuing support. Gina Grisafi 142 From:Ed Padilla To:Council Dist List Subject:East Vail Project Date:Tuesday, September 27, 2022 10:50:00 AM Attachments:Vail Resorts TOV2.docx I am forwarding this to each Town Council Member for their review. Ed Padilla East Vail Get Outlook for iOS 143 Note: To the Members of The Town Council The Board of Directors of Vail Resorts I am forwarding to each of you the attached suggestion regarding the East Vail Affordable Housing Project in the hope that it stir some new thinking on the part of both The Town of Vail and Vail Resorts. I am a full-time resident live in East Vail and have no relationship with any of the involved parties and I am submitting my thoughts on what I consider to be in the best interest for my community and all involved parties. Communicate, Compromise, Common Sense Someone once said that the key to solving complex public issues is having the ability and the desire to communicate; having the will to compromise where each party wins some and loses some where the majority in the community wins. The record is clear that both the Vail Town Council and the leadership of Vail Resorts could have done a better job of communicating with each other over the last four years. Today after all this time the parties are far apart with both sides hardening their respective positions resulting in The Vail Town Council voting to authorize the condemnation the 23.31 acres in East Vail with an offer of 12 million dollars of taxpayer funds and Vail Resorts filing a complaint in Eagle County district Court accusing The Town of Vail of improper use of the emergency process. It seems that the key issues in this dispute are focused on two issues, the safety of the Big Horn Sheep and the need to provide for more affordable housing. In my opinion, both of these issues have merit and neither has precedence over the other. It is interesting to note that a couple of years ago an awful looking chain link and barbed wired fence was installed parallel to Frontage Road and I70. The rental cost of $64,000 was paid by the Town. To my knowledge, and of this date, there has not been a single incident of injury or death to any of the Big Horn Sheep Herd since the fence was installed. The good news is that fence worked. 144 If logic prevails in the future there will always be a need to have a fence installed along the perimeter of both the buildable 5.39 acres and the 17.915 unbuildable 17.915 acres. I am suggesting that the “common sense” solution to this dilemma is install a new architecturally designed fence 200 to 300 yards to the rear of the buildable land which Vail Resorts owns and which they desire to build 61 affordable housing units. I am suggesting that with the relocated fence, Vail Resorts be allowed to build the 61 affordable housing units subject to the review and approval by the Town of the regular building issues of traffic, noise and architectural design. The new fence would meander down the perimeter of unbuildable land down to Frontage Road leaving 17.915 acres of land for the sheep to graze. I will concede that everyone has their own definition of “common sense” so I will endeavor to rationalize why this approach makes “common sense”. Results of this suggestion 1. The Big Horn Sheep would be safe in the future and the Herd would also be able to use the unbuildable 17.91 acres for crazing. This land would be designated open land in perpetuity. 2. The TOV would save $12,000,000 in taxpayer funds. These saved funds could be used to underwrite other affordable housing projects in the Town or in in Eagle County. 3. Vail Resorts would build 61 new affordable housing units without cost to Vail taxpayers. 4. The TOV would get rid of the ugly chain linked barb wire fence on Frontage Road with Vail Resorts, the TOV and CDOT all sharing in the cost of the new fence. 5. Relationships between The Town of Vail and Vail Resorts would be improved with a new spirit of communication, compromise and common sense in place. Ed Padilla 145