HomeMy WebLinkAbout2022-10-04 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda1.Presentation/Discussion
1.1 Compensation and Benefits Discussion 30 min.
Listen to presentation and provide feedback.
Presenter(s): Krista Miller, Human Resource and Risk
Management Director
Background: The compensation and benefits discussion will
focus on compensation strategy & philosophy review,
compensation trends and projections and benefit projections.
Staff Recommendation: Listen to presentation and provide
feedback.
1.2 Update on Future Wildfire Mitigation Projects and
Implementation of the Vail Community Wildfire Protection
Plan
20 min.
Presentation only.
Presenter(s): Paul Cada, Wildland Program Manager
Background: Town Council has requested an update on future
wildfire mitigation projects and the planning necessary to
implement these projects
Staff Recommendation: Discussion only.
1.3 Housing Lottery Selection Process Update 20 min.
Listen to presentation and provide direction.
Presenter(s): George Ruther, Housing Director, Martha
Anderson, Housing Coordinator and Missy Johnson, Housing
VAIL TOWN COUNCIL MEETING
Afternoon Session Agenda
Town Council Chambers and Virtually on Zoom.
Zoom Meeting Link:https://us02web.zoom.us/webinar/register/WN_NXwvhhavS9ibvk36h22yVg
2:00 PM, October 4, 2022
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding
town services, policies or other matters of community concern, and any items that are not on the agenda.
Please attempt to keep comments to three minutes; time limits established are to provide efficiency in
the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.
2022_10 Comp Bene Budget Presentation2023 budget.pdf
Town_Council_CWPP_Implementation.docx
TC CWPP Project Update 10042022.pptx
1
Coordinator
Background: Present a recommendation for proposed
improvements to the community housing lottery ticket
eligibility process. These improvements are consistent
with housing policy statement #7 adopted by the Vail
Town Council, pursuant to Resolution No. 30, Series
2018, which states: "#7 People Promote Community –
We ensure opportunity and access to the Town’s
housing programs and initiatives through a clear,
equitable, and easy to administer process for housing
selection.”
Staff Recommendation: Listen to presentation and provide
direction.
2.Interviews for Boards and Commissions
2.1 Interviews for Planning and Environmental Commission
(PEC)
25 min.
Interview candidates interested in serving on the PEC.
Presenter(s): Stephanie Bibbens, Town Clerk
Background: One vacancy exists on the Town of Vail Planning
and Environmental Commission (PEC) and interviews will be
conducted during the afternoon meeting. Applicants must be
residents and registered voters of the Town of Vail. The term
of the appointment begins on October 10, 2022 and expires on
March 31, 2023 (partial term). Duties of the seven-member
PEC include review and determination of requests for
variances and conditional use permits, and recommendations
to Town Council on special development districts,
subdivisions, rezonings, various Town of Vail proposed plans
and other community matters per the Town Charter and
ordinances.
3.DRB / PEC (5 min.)
3.1 DRB / PEC Update
4.Information Update
4.1 September Revenue Updates
5.Matters from Mayor, Council and Committee Reports (10 min.)
6.Executive Session (30 min.)
C.R.S. §24-6-402(4)(b) - to have a conference with the Town Attorney to receive
legal advice on specific legal questions, C.R.S. §24-6-402(4)(e) to determine
Resolution No. 48 Series of 2022 Community Housing Lottery Selection Process
Improvements memorandum 10042022 V2.docx
PEC Applicants.pdf
DRB Results 092122.pdf
PEC Results 092622.pdf
221004 Revenue Updates.pdf
2
positions relative to matters that may be subject to negotiations, develop a strategy
for negotiations, and/or instruct negotiators, and C.R.S. §24-6-402(4)(a) to consider
the purchase, acquisition, lease, transfer or sale of real, personal or other property
on the topic of the acquisition of property described as East Vail Workforce Housing
Subdivision, Lot 1; East Vail Workforce Housing Subdivision, Tract A, and generally
referred to as the Booth Heights Land Site
7.Recess (4:20pm estimate)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and
available for public viewing as the meeting is happening. The meeting videos are also posted to High
Five Access Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
3
AGENDA ITEM NO. 1.1
Item Cover Page
DATE:October 4, 2022
TIME:30 min.
SUBMITTED BY:Carlie Smith, Finance
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Compensation and Benefits Discussion
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Krista Miller, Human Resource and Risk Management Director
STAFF RECOMMENDATION:Listen to presentation and provide feedback.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2022_10 Comp Bene Budget Presentation2023 budget.pdf
4
PRESENTATION BY
Human Resources/Risk Management
2023 Budget
Compensation &
Benefits
5
2
Compensation & Benefits Budget Preview | Agenda
•Compensation Strategy & Philosophy Review
•Compensation Trends and Projections
•Benefit Projections
Town of Vail | Human Resources | vailgov.com 6
Town Council Action Plan & Total Rewards Strategy
Premier
International
Mountain
Resort
Community
Compensation & Benefits
Package
Town of Vail | Human Resources | vailgov.com 7
Provide a Competitive Total Rewards Package
Employee Experience
Culture
Leadership
Connection
Compensation Package
Competitive base pay
Core benefits offering
Livability (Housing, day care etc..)
Learning Opportunities
Meaningful work
Career progression
Learning and Development
Town of Vail | Human Resources | vailgov.com 8
Compensation Philosophy -Brand Alignment
Compensation
Philosophy
Brand
Our compensation philosophy should
align with our brand –a world class
resort with world class people
•Premium service and work outcomes
in exchange for the opportunity to
earn premium pay
•Premium pay will be demonstrated by
pay grades with midpoints that are
aligned with the 65th to 75th percentile
of the competitive market adjusted for
cost of labor differences in the Vail
valley.
•Individual advancement through the
ranges will be based on performance.
Town of Vail | Human Resources | vailgov.com 9
Compensation Philosophy -Effectiveness
Our programs will be built, and evaluated for
effectiveness, considering three
goals.Programs must:
•Motivate employees to deliver the
highest quality service and performance.
•Retain quality employees with
competitive pay, and opportunity to
improve earnings through performance
driven increases and advancement
•Attract candidates that are by nature
aligned with our brand and deliver
premium performance. We will be data
driven
Town of Vail | Human Resources | vailgov.com 10
Compensation Philosophy -Data Driven
Our programs and decisions will be data
driven. We will survey the market
annually to identify trends and changes
that may impact our ability to motivate,
retain, and attract quality employees.
•Compensation Surveys used will
be from reputable sources, with
statistically valid data collection
processes.
•Cost of Labor adjustments will be
based on data collected by
reliable sources such as the
Bureau of Labor Statistics
11
Compensation Philosophy -Responsive
We recognize that one size
doesn’t fit all.Our programs will
be responsive to changing
employee demographics.
Flexibility may allow employees
to add cash to their paychecks.
Town of Vail | Human Resources | vailgov.com 12
Compensation Philosophy -A Changing Landscape
Compensation Planning 2023 and
beyond:
•Drastically changing workplaces
•Current trends and challenges
•External expertiseCompensation Package
Competitive base pay
Core benefits offering
Livability (Housing, day care etc..)
Town of Vail | Human Resources | vailgov.com 13
TOV Current State
Town of Vail | Human Resources | vailgov.com
11.30%
7.80%
14.30%
12.50%
0.00%
2.00%
4.00%
6.00%
8.00%
10.00%
12.00%
14.00%
16.00%
2019 2020 2021 2022 TD
Full Time Employee Turnover
Recruitment Challenges
•50% of our applicant pool is from outside
the state of Colorado-majority requiring
housing assistance
•Retention & Sign-On Bonuses
•Increased competition-potential
employees price/housing shopping (i.e.-8
mountain municipalities searching for bus
drivers)
*2022 is up to August
14
Compensation Trends
Town of Vail | Human Resources | vailgov.com
Source: https://www.bls.gov/regions/mountain-plains/summary/blssummary_denver.pdf
15
Compensation Projections -2023
Compensation Study currently in process
•Preliminary projections of $1M to $2M needed for market target
range of 65% of 75% of market
•Study results and implementation plan expected in late 2022
Town of Vail | Human Resources | vailgov.com 16
Benefits –Looking forward to 2023
Town of Vail | Human Resources | vailgov.com 17
Benefits Package
Health Plan Costs -Per Employee Per Month (PEPM)
$-
$200.00
$400.00
$600.00
$800.00
$1,000.00
$1,200.00
$1,400.00
$1,600.00
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
2021 YTD thru July
Town of Vail | Human Resources | vailgov.com 18
Town of Vail | Human Resources
Benefits Package
0
50
100
150
200
250
300
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Plan EnrollmentPlan CostsBudget
Actual
Empl on plan (avg)
Health Plan Costs vs. Budget
Town of Vail | Human Resources | vailgov.com 19
Town of Vail | Human Resources
Benefits Package
Health Plan
•2022 claims
•Continue with claims below expectations
•Low enrollment due to vacancies
•2023 Health Plan
•Small increase in fixed fees (stop loss)
•Balancing/leveling claim expectations
•Possible increase in employees covered
•Continue Vail Health & VSOrtho direct
contracts
20
Town of Vail | Human Resources
Benefits Package
Other Benefits
•Rate Increases for 2022
•Fire & Police Death and Disability
•Fire Cancer Trust coverage
•Flat or rate guarantee expected:
•Life and Disability insurances
•Workers Compensation
•Expanded Benefit Recommendations
•Employee Assistance Program (EAP) for Mental & Behavioral Health
•Implementation of FAMLI related changes
Town of Vail | Human Resources | vailgov.com 21
Thank you
22
AGENDA ITEM NO. 1.2
Item Cover Page
DATE:October 4, 2022
TIME:20 min.
SUBMITTED BY:Mark Novak, Fire Department
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Update on Future Wildfire Mitigation Projects and
Implementation of the Vail Community Wildfire Protection Plan
SUGGESTED ACTION:Presentation only.
PRESENTER(S):Paul Cada, Wildland Program Manager
STAFF RECOMMENDATION:Discussion only.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Town_Council_CWPP_Implementation.docx
TC CWPP Project Update 10042022.pptx
23
To: Vail Town Council
From:Paul Cada, Wildland Program Manager
Date:October 4th, 2022
Subject:Update of Vail Community Wildfire Protection Plan Activity and Next Steps
I.Background
In 2020 Vail adopted its first Community Wildfire Protection Plan (CWPP). This CWPP
provides the framework and priority for measurably reducing wildfire risk across the
community and surrounding USFS lands. Since 2020 Vail Fire and Emergency
Services (VFES) have been aggressively implementing the plan through strategic
partnerships with the United States Forest Service (USFS), Colorado Parks and
Wildlife, Eagle County, Vail Resorts, and the Vail Community. Vail has taken
measurable steps towards reducing risk and tangible results can be observed
throughout the community.
II.Current Situation
Vail’s CWPP identifies a wholistic approach to reducing wildfire risk and building
resiliency in the community. The plan identifies 5 main goals:
Reduce the risk of a Wildland Urban Disaster within the Town of Vail
Decrease the probability of landscape scale high severity wildfire events
Build business community resiliency to wildfire disasters
Citizen engagement and preparedness
Support the utilization of forest products.
These goals are attainable through the implementation of 11 identified specific
strategies. A full version of Vail’s CWPP can be found at www.vailgov.com/wildfire.
Since 2020 the community has made great strides in implementing these goals. Some
notable achievements include the completion of a Town-wide curbside wildfire hazard
evaluation, adoption of codes which require ignition resistant materials use in
construction, and 68 acres of fuels reduction work. Ongoing work that is laying the
foundation for additional accomplishments includes the Fire Free Five Community
Assistance Program (FFFCAP), National Environmental Policy Act (NEPA) planning for
the Booth Creek Fuels project, and a community survey to understand community
perceptions and needs.
24
Town of Vail Page 2
To date the most significant achievements from the CWPP have been focused on the
buildings and fuels nearest town. To fully achieve the goals of the CWPP the next steps
that the Town and its partners must take is to implement larger landscape scale fuels
treatments. The majority of these treatments are on USFS managed land. In addition to
the Booth Creek project, the CWPP identifies five areas where landscape scale fuels
treatments should be completed:
Benchmark
The western boundary of the Vail Ski area from Game Creek to the top of
Cascade
The bottom of Vail Ski area where it intersects town
Davos Trail
Maintenance treatments of previously treated areas
It is anticipated that between 2000-3000 acres of land would be treated within these
identified areas. A map showing all the recommended treatments areas can be found
at maps.vailgov.com .
Work at this scale will take several years to plan and could take 10-20 years to
implement. Achieving these goals is dependent upon other landowners, including the
USFS, prioritizing these projects and allocating resources for both the environmental
planning and implementation. While these landowners have acknowledged the need to
complete these projects, it will be important for the Town of Vail to continue to
emphasize the importance of these projects so that they remain a top priority for our
partners.
III.Action
Listen to presentation, ask questions, and provide feedback.
25
Vail CWPP-
Planning to
Action
Paul Cada- Wildland
Program Manager
26
Vail Community Wildfire Protection Plan (CWPP)
Town of Vail | www.vailgov.com/fire |
•Vail began the Community Wildfire Protection Planning (CWPP) process in 2018 with robust community and
stakeholder engagement.
•Contributing organizations to the plan include: Town of Vail Community Development and Environmental
Sustainability Departments, Eagle County Wildfire Mitigation, USDA Forest Service, Upper Colorado Fire
Management Unit, Vail Fire and Emergency Services, Vail Police Department, Eagle River Water and Sanitation
District, Colorado State Parks and Wildlife, Colorado State Forest Service, Town of Vail Economic Development,
Vail Resorts (Vail Mountain), Eagle River Watershed Council, Vail Valley Partnership, Denver Water, Vail Chamber
and Business Association, Eagle County Emergency Management, Xcel Energy
•The plan was formally adopted in June 2020 and has been aggressively implemented since the adoption
27
Plans Goals
Town of Vail | www.vailgov.com/fire |
1. Reduce the risk of a Wildland Urban Disaster within the Town of Vail
Strategy 1- Build and maintain structures and their surrounding vegetation in a manner the resists ignition from
wildfire or when ignited does not rapidly spread the fire
Strategy 2- Implement fuels reduction projects immediately adjacent to the community
to minimize fire behavior within 100 feet of structures
Strategy 3- Ensure all community codes and ordinances are consistent with current best
practices for reduction of structural ignitability
Strategy 4- Integrate wildfire risk reduction and planning efforts with other Town(s),
County and federal environmental and sustainability planning goals and activities
2. Decrease the probability of landscape scale high severity wildfire events
Strategy 5- Create resilient landscapes that promote diversity of species, ages and
condition classes
Strategy 6- Create compartmentalization across the planning area where unplanned
wildfire can be managed for multiple resource benefits when appropriate
Strategy 7- Ensure the community has appropriate response resources for wildfire
management
Strategy 8- Identify and prepare watersheds and infrastructure that are at risk from post
fire flooding and debris flow
28
Plans Goals
Town of Vail | www.vailgov.com/fire |
3. Build business community resiliency to wildfire disasters
Strategy 9- Promote and provide tools to businesses to implement and improve
business continuity best practices
4. Citizen engagement and preparedness
Strategy 10- Develop and support programs to educate and empower residents to
prepare for evacuation
Strategy 11- Improve the public’s understanding of our existing community fire
protection infrastructure and limitations
5. Support the utilization of forest products
29
Completed Actions since 2020
Town of Vail | www.vailgov.com/fire |
•Completion of curbside evaluations (Over 5000
Structures)
•Significant increases in use of chipping
program
•Increase in the follow-up site visits year
over year
•USFS Intermountain- final units (5 Acres)
•Deer Underpass (20 Acres)
•Booth Creek Broadcast Burn (38 Acres)
•Intermountain Private Lots (5 Acres)
30
Action in Progress
Town of Vail | www.vailgov.com/fire |
•Fire Free Five Community Assistance
Program (FFFCAP)
•Booth Creek Fuels- USFS NEPA planning
•The Nature Conservancy funded fuels
reduction (East Vail)
•Wildfire Community Survey
31
Next Steps
Town of Vail | www.vailgov.com/fire |
•Continued forward progress with structural ignitability
•Roofs
•Ignition resistant construction
•Defensible space
•Landscape scale fuels projects with USFS (Approx. 2-3k acres)
•Benchmark
•Vail Mountain western boundary and interface with Town
•Davos Trail (some NEPA may already be completed)
•Maintenance treatment in previous completed areas (West Vail and Sandstone)
•Other Priorities
•Unincorporated Eagle County Fuels (5 Acres)
•Undergrounding powerlines
32
AGENDA ITEM NO. 1.3
Item Cover Page
DATE:October 4, 2022
TIME:20 min.
SUBMITTED BY:Missy Johnson, Housing
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Housing Lottery Selection Process Update
SUGGESTED ACTION:Listen to presentation and provide direction.
PRESENTER(S):George Ruther, Housing Director, Martha Anderson, Housing
Coordinator and Missy Johnson, Housing Coordinator
STAFF RECOMMENDATION:Listen to presentation and provide direction.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Resolution No. 48 Series of 2022 Community Housing Lottery Selection Process Improvements
memorandum 10042022 V2.docx
33
75 South Frontage Road West Housing Department
Vail, Colorado 81657 housing@vailgov.com
vailgov.com
MEMORANDUM
To:Vail Local Housing Authority
From: George Ruther, Housing Director
Missy Johnson, Housing Coordinator
Martha Anderson, Housing Coordinator
Date: October 4, 2022
Re:Resolution No. 48, Series of 2022 – Community Housing Lottery Ticket Eligibility – Vail
Local Housing Authority Recommendations for Improvements
I.Purpose
The purpose of this memorandum isto present a recommendation for proposed
improvements to the community housing lottery ticket eligibility process.
The objective of this action is three-fold:
1)Ensure a clear, equitable, and easy to administer lottery selection process.
2)Increase the credibility and integrity of the lottery selection process by eliminating
opportunities for ambiguity and interpretation of the lottery ticket eligibility.
3)Better align housing lottery ticket eligibility requirements with the stated vision,
goals, objectives and policies for resident-occupied homes in Vail.
These improvements are consistent with housingpolicy statement #7 adopted by the Vail
Town Council, pursuant to Resolution No. 30, Series 2018, which states:
“#7 People Promote Community – We ensure opportunity andaccess tothe Town’s
housing programs and initiatives through a clear, equitable, and easy to
administer process for housing selection.”
II.Vail Local Housing Authority Recommendation
The Vail Local Housing Authority met on Tuesday, September 27 to continue discussions
regarding improvements to the community housing lottery ticket eligibility requirements. With
34
2 | P a g e
Town of Vail
feedback from the Vail Town Council, the Vail Local Housing unanimously recommends the
following improvements to the lottery selection process:
To be eligible for the lottery selection process all applicants shall demonstrate
participation in a Town of Vail-approved homebuyer education class within the past five
years.
A maximum of three (3) tickets total shall be available to an applicant in the lottery
selection process. The tickets shall be awarded as follows:
o One ticket for the submission of a complete lottery application.
o One ticket for not owning residential real estate within the Town of Vail at the
time of the lottery application submission deadline date as verified by signed and
sworn affidavit and Eagle County Assessor’s property records.
o One ticket for having unsuccessfully participated (not been chosen for purchase)
in a Town of Vail housing lottery process within the previous 24 months as
verified by official public records of the Town of Vail (applicants who were
selected and did not proceed forward with a purchase are not eligible for this
ticket. Eligibility shall be restored 24 months after having been selected and
purchase rejected).
Other administrative amendments:
o Improved online application submittal process, including automated
acknowledgement of application receipt.
o A listing of approved documentation accepted by the Town for verification
purposes.
o A computerized random drawing selection process to replace numbered balls in
a hopper.
o A new “required fields” application form to ensure full and complete application
information is provided.
The Vail Local Housing Authority finds that the recommendation achieves the intended
objectives of this initiative for the following reasons:
Eliminates ambiguity in the interpretation of the eligibility requirements thereby
increasing the credibility, integrity, and fairness of the lottery selection process.
Grants preference to applicants not already experiencing residential real estate
ownership thereby establishing greater opportunity for home security.
Grants preference to applicants consistently seeking home ownership within the Town
of Vail.
Grants all applicants access to home ownership opportunities regardless of any other
subjective considerations.
These new community lottery ticket eligibility requirements shall take effect immediately
upon approval by the Vail Town Council. The next community housing lottery selection
process is expected to take place beginning in mid-October.
35
AGENDA ITEM NO. 2.1
Item Cover Page
DATE:October 4, 2022
TIME:25 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Main Agenda
AGENDA SECTION:Interviews for Boards and Commissions
SUBJECT:Interviews for Planning and Environmental Commission (PEC)
SUGGESTED ACTION:Interview candidates interested in serving on the PEC.
PRESENTER(S):Stephanie Bibbens, Town Clerk
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
PEC Applicants.pdf
36
Planning and Environmental Commission (PEC) Application
The Planning and Environmental Commission (PEC) is a seven-member volunteer board.
The PEC is responsible for the review and determination of requests for variances and conditional use permits, and
recommendation to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed
plans and other community matters per the Town Charter and ordinances.
The PEC meets on the second and fourth Mondays of each month at 1 p.m. in the Vail Municipal Building.
Name of Applicant *
Phone Number *
Email *
Is the Town of Vail
considered your
primary residence?*
Proof of Residence *
Are you a registered
voter in the Town of
Vail?*
Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to the Town Code, The PEC shall have the
following function and duties:
a. Make and adoption of master plans for approval by the Town Council,
b. Review and recommend zoning regulations and subdivision regulations to the Town Council,
c. Review and approve environmental impact reports and mitigation measures as required by the Zoning Regulations, review
and comment on programs and studies of environmental issues,
d. Conduct research of environmental issues,
e. Make recommendations to the Town Council for control of pollution and the protection of the environment, Advise the
Town Council on appropriate actions when air and water quality standards are violated, and
f. Consider other matters pertaining to the Commission and to act in an advisory role to the Town Council.
Given the above
prescribed role of the
PEC, what makes you
uniquely qualified to
serve on the
Commission?*
Brian Judge
9703908606
BrianJ@judge-associates.com
Yes
No
waterbill.pdf 69.94KB
Yes
No
PEC Responsibilities
5000 Characters Max
See Attached Letter
37
Please provide an
example from your
past which
demonstrates your
qualifications and
explain why you are
interested in serving
on the PEC?*
Please describe your
availability to attend
PEC meetings for the
duration of your term
and identify any
conflicts of interest
that may arise as a
result of your
employment,
personal and/or
professional
relationships or
financial interests in
the Town of Vail.*
Vail is a small
community and
everyone seems to
know each other in
one form or another.
Please describe your
abilities to act in a
quasi-judicial role
and provide at least
one example where
you had to make and
unpopular decision
on an issued based
upon a set of criteria
or other certain
considerations.*
Resume (optional)
Letter of Interest
(optional)
5000 Characters Max
See Attached Letter
The PEC meets on the second and fourth Mondays of each month. Meetings begin at
1:00 pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2
year term. Attendance at meetings is critical as it provides a broad representation on
matters before the PEC and promotes a fair and equitable development review
process.
5000 Characters Max
Although I am an active Architect in the Town of Vail I see no pending or current
workload that would cause a conflict with my duties on the PEC. My Travel schedule
for work is once a month from Sunday to Thursday and that can be scheduled
around the second and fourth Mondays.
The PEC is often asked to act in a quasi-judicial (like a judge) on development
applications. Decision making is guided by review criteria and findings of fact. The
review criteria are prescribed by the Vail Town Code.
5000 Characters Max
Since 1996 I have sat on numerous boards where we are all "friends and
neighbors". I have made many decisions and always voted in accordance with the
rules and regulations as interpreted by staff members and myself in favor or against
the desirers of a particular community member and/or applicant. I try always to
justify early and often ang give meaning and reasoning to decisions whenever
possible and to allow guidance along the path to resolve discrepancies in
interpretation or understandings of regulations and "opinions" long before a
determination or "final vote".
PEC TO Vail 2022.09.26-Judge.pdf 212.88KB
38
39
Date: September 28, 2022
Vail Town Council
Attn: Stephanie Bibbens Town Clerk
Town of Vail
75 Frontage Road
Vail, CO 81657
RE: Planning and Environmental Commission (PEC)Vacancy-Letter of Interest
Town of Vail Town Council,
Per request I offer the following as interest in serving on the Town of Vail PEC.
Mr. Judge is the current President of Judge + Associates Inc. Architects and Planners (J+A).
In 1991 Brian moved to the Vail valley to pursue his Architectural career and in 1996, he founded his
architectural firm. Previously known at VAG Architects and today as Judge+Associates Architects and
Planners the firm is a thriving design and development company with projects throughout the valley and
the country.
Mr. Judge is a member of the American Institutes of Architects and a past Board Member of The Eagle
County Habitat for Humanity and the Eagle County Planning Commission.
His community work includes working with the Urban Land Institute, holding board positions on
numerous Districts and Authorities and an acting member for local 501c3 organizations.
Brian has worked worldwide as a resort master planner and Architect and has done smaller scale real
estate development since 2005 both in and out of the county.
As the Architect and Planner for numerous large-scale developers in sensitive mountain communities
across the state and western regions Brian has brought projects through many planning commissions as
the project representatives since 1996 and understands the planning process and needs of participating
and performing.
Personal note:
I am approachable and reachable, and I think that is one of the fundamental needs of a any board or
commission member.
I am a long term local and active in the community and understand the intricacies of development,
proper planning, and the need for balanced growth.
I am known to help foster productive discussions among others and have participated in writing
numerous community development standards and participated in many county land planning workshops.
40
PEC Letter of Interest
February 25, 2022
Physical Address:
105 Edwards Village Blvd.
Suite G104
970) 949-7034 Mailing Address:
P.O. Box 1734
Vail, CO 81658-1734
Edwards, CO 81632 email: general@judge-associates.com
I am a very detail oriented, clear and open communicator, and have worked within the Town of Vail as
an Architect since 1992.
I have many interests in participating as a PEC member and seeing the Town continue to advance, I
share a passion for master planning and the development process and as a fair and open minded
individual I balance and understand the objectives of the few as related to the benefits of the many.
I am not currently serving on any boards or commissions, yet I have resided on numerous Design
Review Boards, Metro Districts, Homeowners Associations am a past Board member of the Eagle
County Habitat for Humanity and the Eagle County Planning Commission.
I believe I am the right person for the position, that I will be a value addition to the Commission and am
ready to take on the role. Knowing we all share similar values in and for our community I am dedicated
to serve on the Planning and Environmental Commission during these exciting times and hope to offer
my expertise for the evaluation of responsible, sustainable, and environmentally friendly growth in our
community.
I have had numerous colleagues in the community urged me to reply to this position and I believe the
timing is right in my career in such I look forward to participating on this commission with my
colleagues.
Sincerely,
Judge + Associates Inc. Architects & Planners
Brian T. Judge, Principal
Mr. Judge graduated from the University of Colorado, Boulder and resides in the Town of Vail
while raising his two active and outstanding children, like so many others whenever possible you
can find Brian outside enjoying the splendor of the valley as he spends much of his free time
golfing and skiing.
41
Planning and Environmental Commission (PEC) Application
The Planning and Environmental Commission (PEC) is a seven-member volunteer board.
The PEC is responsible for the review and determination of requests for variances and conditional use permits, and
recommendation to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed
plans and other community matters per the Town Charter and ordinances.
The PEC meets on the second and fourth Mondays of each month at 1 p.m. in the Vail Municipal Building.
Name of Applicant *
Phone Number *
Email *
Is the Town of Vail
considered your
primary residence?*
Proof of Residence *
Are you a registered
voter in the Town of
Vail?*
Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to the Town Code, The PEC shall have the
following function and duties:
a. Make and adoption of master plans for approval by the Town Council,
b. Review and recommend zoning regulations and subdivision regulations to the Town Council,
c. Review and approve environmental impact reports and mitigation measures as required by the Zoning Regulations, review
and comment on programs and studies of environmental issues,
d. Conduct research of environmental issues,
e. Make recommendations to the Town Council for control of pollution and the protection of the environment, Advise the
Town Council on appropriate actions when air and water quality standards are violated, and
f. Consider other matters pertaining to the Commission and to act in an advisory role to the Town Council.
Given the above
prescribed role of the
PEC, what makes you
uniquely qualified to
serve on the
Commission?*
Nina Landes
9703768153
ninalandes@gmail.com
Yes
No
Nina Landes Driver's License.jpg 72.26KB
Yes
No
PEC Responsibilities
5000 Characters Max
I have lived in Vail for 22 years. My background is unique as I have worked both in
the hospitality field and civil engineering in Vail. I am also extremely active outdoors.
I kayak, hike, bike, and ski. One of the most important aspects of living here is the
environment, its health, and access to it. I was lucky to get the chance to buy a Vail
Commons unit, but before living here, I lived in almost every neighborhood in Vail
and understand their unique differences and challenges.
42
Please provide an
example from your
past which
demonstrates your
qualifications and
explain why you are
interested in serving
on the PEC?*
Please describe your
availability to attend
PEC meetings for the
duration of your term
and identify any
conflicts of interest
that may arise as a
result of your
employment,
personal and/or
professional
relationships or
financial interests in
the Town of Vail.*
Vail is a small
community and
everyone seems to
know each other in
one form or another.
Please describe your
abilities to act in a
quasi-judicial role
and provide at least
one example where
you had to make and
unpopular decision
on an issued based
upon a set of criteria
or other certain
considerations.*
Resume (optional)
Letter of Interest
optional)
5000 Characters Max
I was a key member of the Vail Streetscape project. At the time, I was the engineer
working for ERWSD, which partnered with the TOV to upgrade their facilities before
the streets were heated. I was proud to be a part of that project and have an
understanding of how partnerships and entities can help make our town better. I am
interested in serving on the PEC because I have wanted to become more involved
in the town I call home and help shape its future.
The PEC meets on the second and fourth Mondays of each month. Meetings begin at
1:00 pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2
year term. Attendance at meetings is critical as it provides a broad representation on
matters before the PEC and promotes a fair and equitable development review
process.
5000 Characters Max
I currently work from home for a construction company based out of Denver. The
project I have been working on for the past four years is for ERWSD. The project is
extremely flexible and I have the freedom to schedule my work hours as desired.
The PEC is often asked to act in a quasi-judicial (like a judge) on development
applications. Decision making is guided by review criteria and findings of fact. The
review criteria are prescribed by the Vail Town Code.
5000 Characters Max
Working as an engineer, one almost always has to tell your clients the cost of
completing a project correctly is more difficult and expensive than they were
expecting. Professionally an engineer also has to make sure the contractor is not
cutting corners and following best practices in the field for safety and to ensure a
good outcome. Many times in my career I have had to make a contractor fix their
mistakes.
43
44
Planning and Environmental Commission (PEC) Application
The Planning and Environmental Commission (PEC) is a seven-member volunteer board.
The PEC is responsible for the review and determination of requests for variances and conditional use permits, and
recommendation to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed
plans and other community matters per the Town Charter and ordinances.
The PEC meets on the second and fourth Mondays of each month at 1 p.m. in the Vail Municipal Building.
Name of Applicant *
Phone Number *
Email *
Is the Town of Vail
considered your
primary residence?*
Proof of Residence *
Are you a registered
voter in the Town of
Vail?*
Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to the Town Code, The PEC shall have the
following function and duties:
a. Make and adoption of master plans for approval by the Town Council,
b. Review and recommend zoning regulations and subdivision regulations to the Town Council,
c. Review and approve environmental impact reports and mitigation measures as required by the Zoning Regulations, review
and comment on programs and studies of environmental issues,
d. Conduct research of environmental issues,
e. Make recommendations to the Town Council for control of pollution and the protection of the environment, Advise the
Town Council on appropriate actions when air and water quality standards are violated, and
f. Consider other matters pertaining to the Commission and to act in an advisory role to the Town Council.
Given the above
prescribed role of the
PEC, what makes you
uniquely qualified to
serve on the
Commission?*
Andrew Schulte
2023402268
schulteap@gmail.com
Yes
No
image.jpg 2.95MB
Yes
No
PEC Responsibilities
5000 Characters Max
I graduated from the University of Maryland School of Law with a focus on
environmental law. I would like to become a contributing member of the community
in which I reside and feel that my educational background combined with my desire
to see the continued sustainable and beautiful development of Vail make me an
ideal candidate.
45
Please provide an
example from your
past which
demonstrates your
qualifications and
explain why you are
interested in serving
on the PEC?*
Please describe your
availability to attend
PEC meetings for the
duration of your term
and identify any
conflicts of interest
that may arise as a
result of your
employment,
personal and/or
professional
relationships or
financial interests in
the Town of Vail.*
Vail is a small
community and
everyone seems to
know each other in
one form or another.
Please describe your
abilities to act in a
quasi-judicial role
and provide at least
one example where
you had to make and
unpopular decision
on an issued based
upon a set of criteria
or other certain
considerations.*
Resume (optional)
5000 Characters Max
In law school I wrote several papers concerning environmental regulations, ranging
from local/state based purviews all the way to a paper comparing the regulatory
positions of the United States and the European Union and their respective
approaches to hydraulic fracturing. Additionally, I take pleasure in deep research
dives into subject matter which is timely and interesting. I was awarded the highest
grade in my Law and Policy of Cybersecurity class, largely thanks to my white paper
and presentation on Bitcoin.
I believe my attention to detail and ability to concisely present complex material
make me an ideal fit for the PEC.
The PEC meets on the second and fourth Mondays of each month. Meetings begin at
1:00 pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2
year term. Attendance at meetings is critical as it provides a broad representation on
matters before the PEC and promotes a fair and equitable development review
process.
5000 Characters Max
I work at Gorsuch in Vail Village. In the winter I work a “split shift” so worst case
scenario I would have to be back at work at 3pm. My summer hours are much more
malleable.
The PEC is often asked to act in a quasi-judicial (like a judge) on development
applications. Decision making is guided by review criteria and findings of fact. The
review criteria are prescribed by the Vail Town Code.
5000 Characters Max
My character and legal education will allow me to act in the best interests of the
town. Separating personal and professional interests has always been a strong suit
of mine.
I act as a close confidant and legal advisor to a business in town and have been
involved in challenging decision making processes concerning the ownership stakes
of said business. I advocated for someone who I consider a dear friend to have a
smaller stake as it was financially the correct thing to do. This was obviously not the
most popular position but my advice was heeded as it was backed by clear facts
and figures.
46
Letter of Interest
optional)
47
Planning and Environmental Commission (PEC) Application
The Planning and Environmental Commission (PEC) is a seven-member volunteer board.
The PEC is responsible for the review and determination of requests for variances and conditional use permits, and
recommendation to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed
plans and other community matters per the Town Charter and ordinances.
The PEC meets on the second and fourth Mondays of each month at 1 p.m. in the Vail Municipal Building.
Name of Applicant *
Phone Number *
Email *
Is the Town of Vail
considered your
primary residence?*
Proof of Residence *
Are you a registered
voter in the Town of
Vail?*
Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to the Town Code, The PEC shall have the
following function and duties:
a. Make and adoption of master plans for approval by the Town Council,
b. Review and recommend zoning regulations and subdivision regulations to the Town Council,
c. Review and approve environmental impact reports and mitigation measures as required by the Zoning Regulations, review
and comment on programs and studies of environmental issues,
d. Conduct research of environmental issues,
e. Make recommendations to the Town Council for control of pollution and the protection of the environment, Advise the
Town Council on appropriate actions when air and water quality standards are violated, and
f. Consider other matters pertaining to the Commission and to act in an advisory role to the Town Council.
Given the above
prescribed role of the
PEC, what makes you
uniquely qualified to
serve on the
Commission?*
Robyn Smith
9175967618
robyn@embuzi.com
Yes
No
Proof_Residence_Smith_09282022.jpg 3.07MB
Yes
No
PEC Responsibilities
5000 Characters Max
PEC service represents an opportunity to leverage my analytical capacity to explore
and evaluate the intersection of policy and practical applications of regulation. As a
PEC member, I would strive to facilitate the execution of Vail’s recipe for social,
environmental, and economic success by applying the standards set forth in Vail’s
Town Code through the lens of the mission, vision, and values adopted by the Town
Council.
48
Please provide an
example from your
past which
demonstrates your
qualifications and
explain why you are
interested in serving
on the PEC?*
Please describe your
availability to attend
PEC meetings for the
duration of your term
and identify any
conflicts of interest
that may arise as a
result of your
employment,
personal and/or
professional
relationships or
financial interests in
the Town of Vail.*
Vail is a small
community and
everyone seems to
know each other in
one form or another.
Please describe your
abilities to act in a
quasi-judicial role
and provide at least
one example where
you had to make and
unpopular decision
on an issued based
upon a set of criteria
or other certain
considerations.*
Resume (optional)
5000 Characters Max
I am a passionate advocate for the protection of environmental and cultural
resources for current and future generations. Recently I have been an active
participant in the evolution of Vail’s Destination Stewardship effort. I also served in
the Peace Corps Uganda as Economic Development volunteer with specific focus
on community-based sustainable tourism.
Community is the cornerstone of conservation - the Planning and Environmental
Commission is instrumental to both.
The PEC meets on the second and fourth Mondays of each month. Meetings begin at
1:00 pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2
year term. Attendance at meetings is critical as it provides a broad representation on
matters before the PEC and promotes a fair and equitable development review
process.
5000 Characters Max
I am self employed. I have the personal and professional flexibility to attend all
meetings - and do the homework.
The PEC is often asked to act in a quasi-judicial (like a judge) on development
applications. Decision making is guided by review criteria and findings of fact. The
review criteria are prescribed by the Vail Town Code.
5000 Characters Max
Adherence to rules, principle, and process is essential to achieving buy-in from all
parties. The goal of any conflict resolution is to achieve commitment, not consensus.
I started my career managing private jets. It was my responsibility to act as the
enforcer of federal rules and regulations for a clientele that is not traditionally
accustomed to being told no. With years of experience canceling and delaying the
flights of the rich, famous, and powerful; I am well practiced in disappointing people
in a professional and respectful manner while retaining respect and customer loyalty
irrespective of my personal feelings and motivations.
49
Letter of Interest
optional)
50
Planning and Environmental Commission (PEC) Application
The Planning and Environmental Commission (PEC) is a seven-member volunteer board.
The PEC is responsible for the review and determination of requests for variances and conditional use permits, and
recommendation to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed
plans and other community matters per the Town Charter and ordinances.
The PEC meets on the second and fourth Mondays of each month at 1 p.m. in the Vail Municipal Building.
Name of Applicant *
Phone Number *
Email *
Is the Town of Vail
considered your
primary residence?*
Proof of Residence *
Are you a registered
voter in the Town of
Vail?*
Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to the Town Code, The PEC shall have the
following function and duties:
a. Make and adoption of master plans for approval by the Town Council,
b. Review and recommend zoning regulations and subdivision regulations to the Town Council,
c. Review and approve environmental impact reports and mitigation measures as required by the Zoning Regulations, review
and comment on programs and studies of environmental issues,
d. Conduct research of environmental issues,
e. Make recommendations to the Town Council for control of pollution and the protection of the environment, Advise the
Town Council on appropriate actions when air and water quality standards are violated, and
f. Consider other matters pertaining to the Commission and to act in an advisory role to the Town Council.
Ted Steers
9703314995
ted@vailvillagerentals.com
Yes
No
Xerox Scan_08092022151512.PDF 65.75KB
Yes
No
PEC Responsibilities
51
Given the above
prescribed role of the
PEC, what makes you
uniquely qualified to
serve on the
Commission?*
Please provide an
example from your
past which
demonstrates your
qualifications and
explain why you are
interested in serving
on the PEC?*
5000 Characters Max
Dear Members of the Vail Town Council:
I would appreciate your consideration and support of my application to fill one of the
vacant positions on the Vail Planning & Environmental Commission. I am a 20-year
resident of Vail, and I currently live in West Vail at the Innsbruck Meadows Planned
Unit Development. As an HOA board member, I have a complete understanding of
most types of special purpose developments, I monitor closely how the PEC efforts
to review and meet Town goals related to the environment, housing, and town code,
and subsequently feel that I will have a short learning curve to becoming an active
member of the commission.
In 2007 I founded and own Vail Village Rentals which is a division of my company,
Vail Real Estate Center, both of which are currently the primary focus of my day-to-
day business operations.
In 2016 I purchased the Stowe Motel, soon after I learned Vail Resorts was buying
the mountain in my hometown of Stowe, VT. My partner, Stowe, is my onsite
representative.
My government experience includes being chairman of Vail's liquor board as well as
being a current member of Foothills II Metropolitan District in Grand Junction.
In summary, while I, like you, am very busy, I do have the time to serve the
community I love and bring my expertise to the PEC. I appreciate the opportunity
you have created to bring a new and passionate voice to the table. I appreciate all
that you do for the Town of Vail and I hope to be able to further serve your efforts, as
well.
Sincerely, Ted Steers
5000 Characters Max
In 2012 I purchased and remodeled a single-family house on Garmisch Drive that
included an EHU, As a realtor, I have sold multiple residences using the Vail InDeed
program and am completely familiar with all types of EHU status levels.
In 2015 I worked with my partners to develop 182-184 West Meadow Drive, which
was a very forward-looking project, whereas Meadow Drive was still an active
hospital access road.
The PEC meets on the second and fourth Mondays of each month. Meetings begin at
1:00 pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2
year term. Attendance at meetings is critical as it provides a broad representation on
matters before the PEC and promotes a fair and equitable development review
process.
52
Please describe your
availability to attend
PEC meetings for the
duration of your term
and identify any
conflicts of interest
that may arise as a
result of your
employment,
personal and/or
professional
relationships or
financial interests in
the Town of Vail.*
Vail is a small
community and
everyone seems to
know each other in
one form or another.
Please describe your
abilities to act in a
quasi-judicial role
and provide at least
one example where
you had to make and
unpopular decision
on an issued based
upon a set of criteria
or other certain
considerations.*
Resume (optional)
Letter of Interest
optional)
5000 Characters Max
In 2019 I began work developing the world's fastest and most automated indoor
modular home factory. This dream project is nearing reality as we are in the final
phase of fundraising. My company Mosaic-Housing currently owns a small modular
home factory in Houston, TX that builds single-family homes for rent. Workforce and
Attainable housing are a passion of mine to use my expertise to bring homes to
fruition.
I am currently a partner in a project to build 308 workforce housing apartments in
Grand Junction.
The PEC is often asked to act in a quasi-judicial (like a judge) on development
applications. Decision making is guided by review criteria and findings of fact. The
review criteria are prescribed by the Vail Town Code.
5000 Characters Max
I dont' have anything specific to add to the judicial roles or experiences. I am more
of a deal maker, trying to find common good and creative approaches to issues. I
know I would be very good as it relates to the legislative duties of the board. I am a
very good listener and always open minded.
53
AGENDA ITEM NO. 3.1
Item Cover Page
DATE:October 4, 2022
SUBMITTED BY:Shelley Bellm, Community Development
ITEM TYPE:DRB/PEC Update
AGENDA SECTION:DRB / PEC (5 min.)
SUBJECT:DRB / PEC Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
DRB Results 092122.pdf
PEC Results 092622.pdf
54
Present:Kathryn Middleton
Kit Austin
Erin Iba
Peter Cope
Doug Cahill
1.Virtual Meeting Link
Register to attend Design Review Board Meetings. Once registered, you will receive a
confirmation email containing information about joining this webinar.
2.Call to Order
3.Main Agenda
Final review of a change to approved plans (material)
Address/ Legal Description: 710 West Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing
Planner: Jamie Leaman-Miller
Applicant Name: Vail Spa, represented by KH Webb Architects
3.1 DRB22-0158.001 - Vail Spa
Conceptual review of addition to existing SFR
Address/ Legal Description: 394 Beaver Dam Road/lot 7, Block 2, Vail Village Filing 3
Planner: Jamie Leaman-Miller
Applicant Name: EXETER 22536 WY LLC, represented by Pierce Austin Architects
3.2 DRB22-0363 - EXETER 22536 WY LLC
Conceptual review only. No action taken.
Conceptual review of new construction (multi-family)
Address/ Legal Description: 2420 Chamonix Lane/Lot Parcel A & B, Vail Das Schone Filing 1
Planner: Jonathan Spence
Applicant Name: Chamonix Parcel E LLC, represented by Suman Architects
3.3 DRB22-0367 - Chamonix Parcel E LLC
Conceptual review only. No action taken.
Design Review Board Minutes
Wednesday, September 21, 2022
2:00 PM
Vail Town Council Chambers
DRB22-0158.001 Plans.pdf
Erin Iba made a motion to Table to a meeting convenient for the applicant ; Peter Cope
seconded the motion Passed (5 - 0).
DRB22-0363 Conceptual Plans.pdf
Parcel E.pdf
2420 DRB Conceptual Info Book (1).pdf
1
Design Review Board Meeting Minutes of September 21, 2022 55
Final review of an exterior alteration (elevations)
Address/ Legal Description: 1328 Vail Valley Drive & 1328 Vail Valley Drive West/Lot 22,
Block 3, Vail Valley Filing 3
Planner: Greg Roy
Applicant Name: NYCWEST LLC & Kochman Family Revocable Trust, represented by
Berglund Architects
3.4 DRB22-0380 - NYCWEST LLC/Kochman Family Revocable Trust
Conditions:
1. Approval is conditional upon the applicant meeting the requirements of the Planning and
Fire Department comments with the building permit submittal.
4.Staff Approvals
Final review of change to approved plans (Landscape/site areas/windows/doors/entry roof)
Address/ Legal Description: 1795 Shasta Place/Lot 10, Vail Village West Filing 2
4.1 DRB21-0015.002 - RCH West Vail LLC
Planner: Greg Roy
Applicant Name: RCH West Vail LLC, represented John G Martin Architect
Final review of change to approved plans (gas meter addition)
4.2 DRB21-0046.004 - Treat Homes
Address/ Legal Description: 2930 Snowberry Drive/Lot 20, Block 9, Vail Intermountain
Development Subdivision
Planner: Greg Roy
Applicant Name: Treat Homes represented by John G Martin Architect
Final review of Change to Approved plans (adjustment to parking and elevations)
4.3 DRB21-0182.001 - Elevation
Address/ Legal Description: 534 East Lionshead Circle/Lot 2 & 3, Block 1, Vail Lionshead
Filing 1
Planner: Jonathan Spence
Applicant Name: Battle Mountain represented by Humphreys & Partners Architects
Final review of an exterior alteration (deck demo and replacement)
4.4 DRB22-0300 - Bay Residence
Address/ Legal Description: 1881 Lions Ridge Loop 6C/Lot 1, Block 1, Lion's Ridge
Subdivision Filing 3
DRB22-0380 Plans.pdf
Exterior Materials.pdf
Renderings.pdf
Light-spec.pdf
Light 2-spec.pdf
Light 3-spec.pdf
Erin Iba made a motion to Approve with Conditions the application meets sections 14-10-2
and 14-10-5; Peter Cope seconded the motion Passed (5 - 0).
2
Design Review Board Meeting Minutes of September 21, 2022 56
Planner: Greg Roy
Applicant Name: Lujean C. Bay represented by KCB Construction
Final review of a tree removal
4.5 DRB22-0333 - Sun Vail
Address/ Legal Description: 635 North Frontage Road West / Lot 9, Block 2, Vail Potato Patch
Filing 1
Planner: Jonathan Spence
Applicant Name: Sun Vail, represented by Vail Valley Tree Service
Final review of an exterior alteration (solar)
4.6 DRB22-0335 - Residences at Main Vail
Address/ Legal Description: 129 North Frontage Road West/ Lot 3, Middle Creek Subdivision
Resub of Lot 1
Planner: Greg Roy
Applicant Name: Town of Vail, represented by Active Energies Solar
Final review of a tree removal
Address/ Legal Description: 4682 Meadow Drive / Mountain Meadow Condominiums
4.7 DRB22-0336 - Mountain Meadow Condos
Planner: Jamie Leaman-Miller
Applicant Name: Mountain Meadow Condos, represented by Timber Pro Tree Service
Final review of a tree removal
Address/ Legal Description: 63 Willow Place/Lot 2, Block 6, Vail Village Filing 1
4.8 DRB22-0354 - Bishop Park Condos
Planner: Jonathan Spence
Applicant Name: Bishop Park Condos, represented by Old Growth Tree Service
Final review of a tree removal
Address/ Legal Description: 710 West Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 3
4.9 DRB22-0368 - Vail Spa Condominiums
Planner: Jonathan Spence
Applicant Name: Vail Spa Condominiums, represented Old Growth Tree Service
Final review of change to approved plans (window)
Address/ Legal Description: 2211 North Frontage Road West/Lot 1, Highline Sub
4.10 DRB22-0371.001 - TWVC LLC
Planner: Jonathan Spence
Applicant Name: TWVC LLC, represented by Pierce Austin Architects
Final review of an exterior alteration (Elevation parking lot)
4.11 DRB22-0374 - Legacy at Vail Square
Address/ Legal Description: 534 East Lionshead Circle/Lots 2 & 3, Block 1, Vail Lionshead
3
Design Review Board Meeting Minutes of September 21, 2022 57
Filing 1
Planner: Jonathan Spence
Applicant Name: Battle Mountain LLC Launch Development represented by Oz Architecture
Final review of an exterior alteration (deck repairs)
Address/ Legal Description: 433 Gore Creek Drive 16A/Lot 7 - 15, Block 4, Vail Village Filing 1
4.12 DRB22-0377 - Gulf Stream Investment Holdings LLC
Planner: Jonathan Spence
Applicant Name: Gulf Stream Investment Holdings LLC, represented by Bold Services
Final review of an exterior alteration (antenna replacement)
Address/ Legal Description: 165 North Frontage Road West/Lot 2, Middle Creek Subdivision
4.13 DRB22-0378 - US West Communications
Planner: Jonathan Spence
Applicant Name: US West Communications, represented by Retherford Enterprises Inc.
Final review of an exterior alteration (roof)
Address/ Legal Description: 4040 Fall Line Drive B/Lot 3, Pitkin Creek Meadows Subdivision
4.14 DRB22-0381 - Jochens Residence
Planner: Jamie Leaman-Miller
Applicant Name: Carol Jochens, represented by Arapahoe Roofing & Sheet Metal
Final review of a tree rermoval
4.15 DRB22-0383 - Lions Mane Condos
Address/ Legal Description: 1116 Sandstone Drive/Lot A5, Block A, Lion's Ridge Subdivision
Filing 1
Planner: Jonathan Spence
Applicant Name: Lions Mane Condos, represented by Michael Rago & Mary Kendall
Final review of an exterior alteration (AC)
Address/ Legal Description: 595 Vail Valley Drive F436/Lot A - C, Block 1, Vail Village Filing 7
4.16 DRB22-0384 - Mckenna Revocable Trust
Planner: Jonathan Spence
Applicant Name: Suzanne Mckenna, represented by Gies Architects
Final review of a tree removal
Address/ Legal Description: 4828 Meadow Drive Unit B / Lot 1, Block 6, Bighorn 5th Addition
4.17 DRB22-0385 - Campbell Revocable Trust Residence
Planner: Jonathan Spence
Applicant Name: David Campbell Revocable Trust, represented by Old Growth Tree Service
Final review of a tree removal
4.18 DRB22-0387 - Galatyn Lodge
4
Design Review Board Meeting Minutes of September 21, 2022 58
Address/ Legal Description: 365 Vail Valley Drive/Lot K, Block 5A, Vail Village Filing 5
Planner: Jonathan Spence
Applicant Name: Galatyn Lodge, represented by Old Growth Tree Service
Final review of an exterior alteration (gas line)
Address/ Legal Description: 930 Fairway Drive/Lot 7, Vail Village Filing 10
4.19 DRB22-0389 - Futernick Legacy Home LLC
Planner: Jonathan Spence
Applicant Name: Futernick Legacy Home LLC, represented by Eagle Mountain Plumbing &
HVAC, Inc.
Final review of an exterior alteration (driveway & snowmelt)
Address/ Legal Description: 2460 Bald Mountain Road/Lot 20, Block 2, Vail Village Filing 13
4.20 DRB22-0390 - North North Nevada LLC
Planner: Jonathan Spence
Applicant Name: North North Nevada LLC, represented by SRE Building Associates
Final review of an exterior alteration (deck)
Address/ Legal Description: 4770 Bighorn Road 30/Racquet Club Townhomes
4.21 DRB22-0391 - Terry Residence
Planner: Jonathan Spence
Applicant Name: Seth & Jennifer Terry, represented by MPP Design Shop
5.Informational Update
Public Works - Town Facility Landscaping Efforts
Information update only. No action taken.
6.Adjournment
Erin Iba made a motion to Adjourn ; Peter Cope seconded the motion Passed (5 - 0).
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Design Review Board Meeting Minutes of September 21, 2022 59
Present:John Rediker
Bill Jensen
Henry Pratt
Karen Perez
Brian Gillette
Reid Phillips
Absent:Bobby Lipnick
1.Virtual Link
Register to attend the Planning and Environmental Commission meeting . Once
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webinar.
2.Call to Order
3.Main Agenda
Planner: Jonathan Spence
Applicant Name: Chamonix Parcel E LLC, represented by Suman Architects
3.1 PEC22-0027 – A request for the review of an Amended Development Plan, pursuant to
Section 12-6I-11, Development Plan Required, Vail Town Code, for amendments to the
Chamonix Vail Community Development Plan, Parcel E, 2420 Chamonix Lane, formerly a
resubdivision of Tract D, Vail Das Schone Filing No. 1 and setting forth details in regard
thereto.
Planning Manager Jonathan Spence introduces the request. He talks about the history of the
site including past approvals.
Michael Suman represents the applicant. He gives an overview of the development proposal.
He talks about some of the challenges of the site. He addresses access to the site as well as
the parking. He talks about the floor plans. He talks about the proposed EHU. He walks
through the architecture on site as well as the proposed materials.
Gillette asks how tall the buildings are.
Suman says they are 42’ at the edge, they are allowed 44’ by the zoning. He says what is
Planning and Environmental Commission Minutes
Monday, September 26, 2022
1:00 PM
Vail Town Council Chambers
PEC22-0027 Staff Memo Amended Development Plan.pdf
Attachment A. Vicinity Map.pdf
Attachment B. Plan Set (Parcel E).pdf
Attachment C Chamoninx Vail Amended Development Plan.pdf
Attachment D. Zoning Exhibit.pdf
Attachment E. DRB Conceptual Info Book.pdf
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Planning and Environmental Commission Meeting Minutes of September 26, 2022 60
proposed has addressed the criteria of what is allowed. They also wanted to blend with the
architecture of the neighborhood.
Gillette says it’s a good project and he doesn’t have any issues.
Phillips asks about snow storage and management.
Suman says the drive is heated, as well as the stair access from Chamonix. There are some
details which will be worked through at the final DRB review.
Phillips asks about the shoring anchor zone on the plans.
Suman says that is an existing zone for the fire station, they didn’t want any concern about
disturbance.
Gillette asks if there is any height overlap between the building and the fire station.
Suman believes the foot of the proposed building is above the fire station. He goes through
some images of the existing site.
Gillette asks about the retaining wall by the driveway.
Suman says some details are still to be worked through.
Rediker asks about the parking plan.
Spence says two spots are provided per unit.
Rediker asks about extending the guardrails on the road.
Suman says they are working with Public Works on items such as this, the details are included
in the engineering plans.
Jensen asks for more information about the floor plans.
Suman walks through the plans. The townhome units are 3,000 square feet and the EHU is
1,300 square feet.
Spence clarifies the GRFA numbers for parking are a little bit lower than that.
Jensen asks about the utilities for the heating.
Suman addresses this on the site plan.
Pratt asks how something was approved on a 40% slope in the original approval.
Spence says a variance was approved at that time.
Pratt asks if the parking is different as approved today.
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Planning and Environmental Commission Meeting Minutes of September 26, 2022 61
Spence there is a requested reduction of ½ space per unit.
Pratt is concerned that two spaces for the townhome units may not be adequate, especially
considering the snow storage considerations.
Suman talks about the challenges of the site.
Pratt says he disagrees with the 40% slope approval. He asks for public comment.
T.J. Johnson lives in the neighborhood. They have been good neighbors they hope some of
their concerns would be addressed through this process. He references criteria A that the
architecture fits with the neighborhood and is concerned that a 44’ building would look odd for
the area. He thinks four units is a stretch and three units might be more appropriate. He also
has some concerns about the setbacks.
Carol Johnson lives in the neighborhood. She asks about the length of the setbacks. She is
also concerned about the driveway. She asks about the proposed landscaping on site. She is
surprised that the size of the EHU is smaller than the others. She is not opposed to the project
but has some concerns about the proposal.
T.J. Johnson asks about the process for the application.
Spence addresses some questions. The required setback is 20’ from the boundary of the
district, which would give you 20’ on the east, west, and south. In 2019, the PEC conditioned
approval for a 20’ setback on the north side also. Driveways and retaining walls are allowed in
setbacks. This proposal went before the DRB on a conceptual review and was advertised as
required.
Suman talks about landscaping.
Pratt says landscaping is part of the DRB purview, not necessarily the PEC. He says there is
no required notification for DRB.
Spence says the DRB item was a conceptual review with no motion or decision made.
Rediker cites the criteria and would like to hear more about the landscaping.
Gillette asks about the impacts on neighbors of cars utilizing the driveway.
Suman says they are 16’ above the natural grade at that spot.
Gillette asks if that information could be included in the DRB review.
Suman confirms. He thinks the impact would be minimal.
Phillips asks if there is a plan for natural screening and vegetation.
Suman confirms.
Phillips says there will be additional opportunities for public comment at the final DRB review.
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Planning and Environmental Commission Meeting Minutes of September 26, 2022 62
Rediker says the proposal meets the other criteria, but can’t determine if it meets criteria C.
Spence says historically criteria C is more about site planning than specific planted material.
Suman talks about the landscaping plan. The revised plan is for a stepped wall with
landscaping on the steps.
Rediker asks about the screening on the south side of the property.
Suman says there are quite a few existing trees on that side.
Rediker asks about the plantings on the west side.
Suman confirms it is shrubs and small plantings.
Rediker suggests as many trees be planted as can reasonably fit on that site and with
consideration of fire mitigation.
Given the site constraints, Gillette wonders if there is opportunity to landscape on the
neighbor’s property that would be more effective.
Suman references the site photos. He talks about the distance to the property to the east.
Pratt asks if there is any reason why landscaping couldn’t be suggested to the neighboring
property.
Spence says it would require HOA approval on the neighboring property.
Perez asks why the EHU unit was put as a standalone unit?
Suman says it would have made it a fourplex with different requirements. The separated unit
also helped address the driveway access. He doesn’t see an issue with a separated unit in a
neighborhood with many single-family homes.
Rediker thanks the applicant for addressing the landscaping. He is not sold that criteria C has
been met.
Jensen asks about the 2019 approval; did it include the proposed parking rate?
Spence relayed that the 2019 approval included GRFA max, Conditional Use for unrestricted
units, Height and setbacks. The proposed parking rate is not a variance as the Housing district
allows modifications to parking requirements within a mobility plan.
Gillette asks how the proposed parking relates to the proposed West Vail districts.
Spence says it would conform with these.
Jensen is concerned about parking when the residents have guests over.
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Planning and Environmental Commission Meeting Minutes of September 26, 2022 63
Suman talks about the intent of the floor plans and garage size. The floor plans were
somewhat dictated by the steep topography on site.
Gillette asks how wide the driveway is.
Suman says it is 24’.
Jensen and Suman discuss parking considerations.
Conditions:
1. Approval of this development plan is contingent upon the applicant obtaining approval
from the Design Review Board for this proposal.
2. Approval of this development plan amendment shall lapse and become void if a building
permit is not obtained and commenced and diligently pursued toward completion within
three years or prior to September 26, 2025.
3.2 PEC22-0025 – A request for the review of a variance from Section 12-7A-10 Landscaping
and Site Development, Vail Town Code, in accordance with the provisions of Section 12-
17-1, Variances, Vail Town Code, to for reduced amounts of landscaping, located at 20 Vail
Road/Lot 1, Sonnenalp Subdivision, and setting forth details in regard thereto.
This item has been withdrawn.
Planner: Greg Roy
Applicant Name: Sonnenalp Properties Inc., represented by Oz Architectures
Planner: Greg Roy
Applicant Name: Sonnenalp Properties inc., represented by Oz Architectures
3.3
PEC22-0026 – A request for the review of a variance from Section 14-10-9(E)
Fences, Hedges, Walls and Screening, Vail Town Code, in accordance with the
provisions of Section 12-17-1, Variances, Vail Town Code, to allow a wall in the
front setback in excess of three feet, located at 20 Vail Road/Lot 1, Sonnenalp
Subdivision, and setting forth details in regard thereto.
Planner Roy introduces the request. He goes through the site plan and proposal related to the
request. This would help address the grading on the site for ADA compliance. He addresses
the criteria in relation to the proposal.
Brian Gillette made a motion to Approve with Conditions ; Reid Phillips seconded the motion
Passed (4 - 2).
Voting For: Bill Jensen, Brian Gillette, Reid Phillips, Henry Pratt
Voting Against: Karen Perez, John Rediker
PEC22-0026 Staff Memo.pdf
Attachment A. Vicinity Map.pdf
Attachment B. Applicant's Narrative.pdf
Attachment C. Project Plans.pdf
5
Planning and Environmental Commission Meeting Minutes of September 26, 2022 64
Phillips asks if the approval is related to the indoor dining area.
Roy says no, the request is just related to the height of the retaining wall.
Chris Vandall with Oz Architecture represents the applicant. He talks about the history and
context of the proposal. The need for this request was to make it ADA accessible to the
guests.
Jensen asks about the proposed height of the wall.
Van Wall says it would be 3’6 ¼” with a metal railing as a guardrail.
Gillette asks for public comment, there is none.
Rediker says he agrees with the staff conclusions in the memorandum, as well as the
necessary findings.
Planner: Greg Roy
Applicant Name: Town of Vail, represented by Matt Gennett
3.4 PEC22-0018 - A request for a recommendation to the Vail Town Council for a review of a
Vail Land Use Plan map amendment, pursuant to Section 8-3, Amendment Process, Vail
Land Use Plan, to change the designation of the portions of Tract A Middle Creek
Subdivision from Open Space to Public/Semi-Public and High Density Residential and
setting forth details in regard thereto.
(PEC22-0018, PEC22-0019, and PEC22-0020 presented and discussed simultaneously.)
Planner Roy introduces the three applications and provides a presentation detailing the
components of each application. Roy provides a history of the site and the changes that have
occurred. He talks about the criteria for a review of the requests for a land use plan
amendment, minor subdivision, and rezoning, and how the proposal addresses these.
Gillette asks about open lands in the Town.
Roy says open space is a standard land use designation, while designated open space is a
more restrictive designation, made by the Open Lands Board of Trustees, which cannot be
changed without going to a vote of the people. What we’re talking about today is an Open
Space land use designation in the Vail Comprehensive Plan and not “designated open space”.
Gillette asks if Middle Creek went through the same process and Roy confirms.
John Rediker made a motion to Approve ; Karen Perez seconded the motion Passed (5 - 0).
Staff Memorandum - PEC22-0018.pdf
Attachment A. Applicant Narrative 9-26-22.pdf
Attachment A. Applicant Narrative Exhibits.pdf
Attachment B. Proposed Land Use Amendment Map.pdf
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Planning and Environmental Commission Meeting Minutes of September 26, 2022 65
Pratt asks if Middle Creek was paid for with RETT funds and if those funds were ever repaid.
Community Development Director Matt Gennett says he believes they were.
Gillette asks about an environmental report.
Gennett says the relevant reports will be addressed during the presentation.
Roy talks about the zone district amendment proposal. This would create a net gain of natural
area preservation zoning of about ¼ acre. He talks about the criteria for a zone district
amendment and how the proposal conforms to those requirements
Gillette asks about the grade on the lot where the development is proposed.
Roy says it is steep and that a slope analysis would be included in a development plan. He
talks about the criteria for a minor subdivision and how the proposal meets these. The site is
between existing developments and does not represent leapfrog development.
Jensen asks about the High-Density Residential land use.
Roy says it is the land use category that best fits with the Housing zoning that is proposed for
this site.
Perez asks if the Town has a development plan.
Roy says it is not a requirement at this point since there is no development proposed at this
time.
Gennett talks about the site vicinity. He addresses the criteria for a land use plan amendment
and how the proposal meets these, including objectives from the Vail Land Use plan. He
stated the need for more housing and early childhood learning were not adequately addressed
by the plan. There is no imminent development planned for either lot at this time, these
proposals today are setting the template so the Town can potentially issue an RFP and have
that be the catalyst for development plans. The Town does not currently have a development
plan for this site since it does not intend to be the developer.
Gillette asks about the potential location of a school.
Gennett says the future early childhood learning use on proposed Lot 4 is a conditional use in
the General Use zone district.
Roy adds that many standards will be established by the PEC since a future housing
development will require an application for a development plan and a future early childhood
learning project requires a conditional use permit for review by the PEC at a future time.
Gennett talks about the proposed minor subdivision.
Gillette asks about the land use of other housing developments in the area.
Gennett says the majority are in the High-Density Residential land use category.
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Planning and Environmental Commission Meeting Minutes of September 26, 2022 66
Pratt asks about how the proposed lot lines were created.
Gennett says these were based on a feasibility study from 2017.
Pratt asks about a map showing the 40% slopes and hazard zones on this site.
Gennett says that is not currently included but would be included with future development
applications.
Phillips asks if the communications tower is still active.
Roy confirms that it is.
Gennett addresses the review criteria for a minor subdivision and how they are being met.
Gennett presents the proposed zoning map. The proposed zoning would conform with the lot
lines. He talks about the unplatted area of the CDOT right of way next to the frontage road and
how the Town is working with CDOT to acquire it for incorporation into the project site. This
would involve a future amendment to the minor subdivision plat. the Town does not intend to
be the developer of these two new lots, there is no imminent development plan. An RFP would
be issued if these three strictly land use applications were to be approved.
Perez asks about access to the proposed lots.
Gennett says the idea would be to bridge across Middle Creek, and there may be better
access opportunities if the portion of the CDOT right of way adjacent to Tract A was
incorporated into the site.
Perez asks if there is an easement from Middle Creek to these parcels.
Gennett references an access, utility, and drainage easement on the existing plat. He says the
Town is vetting the potential access points before committing to the best solution.
Gillette asks about environmental reports.
Gennett says environmental reports were done when Lots 1 and 3 were developed. There
have been field assessments with the Environmental team. If an environmental impact report
(EIR) was determined to be necessary prior to the development plan, it would be appropriate
at that time. A development plan would have to address environmental concerns, and the
proposals before you are setting the table for future land use in this location. Gennett says an
EIR and other studies may be appropriate at the time a development plan is proposed.
Phillips says he does not have a problem with that as long as environmental reports are
required with a development plan as appropriate.
Gillette says people opposed to the Booth Heights development voted for the zoning change
because they didn’t know the ramifications of it.
Gennett says it was known to be winter range for the sheep at the time, which is not
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Planning and Environmental Commission Meeting Minutes of September 26, 2022 67
applicable here.
Gillette says people didn’t understand the ramifications until the EIR came out at that time.
Perez says she is concerned this proposal is repeating mistakes from Booth Heights. She
wants to make sure all the criteria are addressed and thinks a preliminary environmental
report is important at this point.
Gennett says these proposals follow the same development process done Middle Creek
Village apartments and what is now Residences at Main Vail.
Perez says those predated Booth Heights, she wants to make sure the lessons were learned
from that process.
Gennett says there is not a proposed development plan or an imminent development
currently. An RFP process will eventually produce a development plan the review of which
may require those types of studies.
Pratt says one of the criteria is that there is no high-hazard zone, he would like to see
mapping on hazard zones and excessive slopes.
Roy says the hazard maps show moderate debris flow and rock fall in this area. This was
mentioned in the staff report but not shown on a map.
Gennett says there are some areas with a 40% slope, but it is premature to request a variance
until a development plan is proposed.
Jensen commends staff for looking at this and encourages them to look at every potential site
within the Town. He believes this was a good introduction to the proposal but says the
community should look at relevant studies to avoid walking into a quagmire. Given that it could
be years until the site is developed, he doesn’t see the urgency for voting for this today. It
might be a good option in the future.
Rediker asks about going from Open Space to High-Density Residential land use. By
approving this recommendation, are we saying that the need for public housing trumps the
preservation of open space?
Roy says the open space land use was originally applied with a broad brush on this site. It
doesn’t mean what’s good here is good everywhere, it is site specific as to the best use.
Gennett says it is site-specific, and the proposal fits with the neighboring uses. A
recommendation does not indicate in any way that open space land use or natural area
preservation is fair game for development.
Pratt says that Solar Vail and Main Vail are difficult sites to build on. He thinks the proposed
Lot 5 will be a difficult site to build on. He would like to see the hazard and slope maps
included in the application materials. The proposal does make sense from a planning
perspective, but he’s not sure that it is the path to take. He is not on board with this yet, he
appreciates the need for housing, but it needs careful consideration.
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Planning and Environmental Commission Meeting Minutes of September 26, 2022 68
Pratt asks for public comment, there is none.
Gillette summarizes that the PEC would like to see an environmental impact report, as well as
hazard maps and areas with 40% slopes.
Gillette asks about the Open Lands Board.
Gennett says this area was not included as designated open space by that body.
Perez would like to proceed with caution and get all the information as well as a soil report.
Gennett says a soil study is not required until a building permit and that one may not be
feasible at this time since the property is zoned Natural Area Preservation.
Phillips thinks an environmental report would satisfy most of those concerns. He says due
diligence needs to be performed in relation to this application.
Rediker is concerned about the change from Open Space to housing land use. He would like
to see an environmental impact report prior to further action. He is uncomfortable about
changes from NAP or Open Space land use without understanding what will ultimately be on
the site and referenced Booth Heights.
Gennett says the entire 23 acres of the Booth Heights site was originally zoned Two-Family
residential.
Perez talks about the deal that was made at that time. Let’s take the time and do the process
on this parcel so we don’t have a repeat of Booth Heights.
Gillette says if an environmental report was done for Katsos Ranch at the time it wouldn’t
exist.
Planner: Greg Roy
Applicant Name: Town of Vail, represented by Matt Gennett
3.5 PEC22-0019 - A request for a recommendation to the Vail Town Council for a zone district
boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow
for the rezoning of the portions of Tract A Middle Creek Subdivision from Natural Area
Preservation to General Use and Housing, and setting forth details in regard thereto.
Brian Gillette made a motion to Table to October 24, 2022 ; Bill Jensen seconded the motion
Passed (6 - 0).
Staff Memorandum - PEC22-0019.pdf
Applicant Narrative 9-26-22.pdf
Applicant Narrative Exhibits.pdf
Attachment B. Proposed Rezoning Map.pdf
Brian Gillette made a motion to Table to October 24, 2022 ; Bill Jensen seconded the motion
Passed (6 - 0).
10
Planning and Environmental Commission Meeting Minutes of September 26, 2022 69
Planner: Greg Roy
Applicant Name: Town of Vail, represented by Matt Gennett
3.6 PEC22-0020 - A request for review of a Minor Subdivision, pursuant to Title 13, Chapter 4,
Minor Subdivisions, Vail Town Code, to allow for a subdivision to create new parcels, Lot
4 and Lot 5 Amended Final Plat Middle Creek Subdivision, a Resubdivision of Tract A, and
setting forth details in regard thereto.
4.Approval of Minutes
4.1 September 12, 2022 PEC Meeting Results
5.Adjournment
Staff memorandum - PEC22-0020.pdf
Attachment A. Proposed Final Plat.pdf
Attachment B. Applicant Narrative 9-26-22.pdf
Attachment B. Applicant Narrative Exhibits.pdf
Brian Gillette made a motion to Table to October 24, 2022 ; Bill Jensen seconded the motion
Passed (6 - 0).
PEC Results 091222.pdf
Bill Jensen made a motion to Approve ; Henry Pratt seconded the motion Passed (4 - 0).
Brian Gillette made a motion to Adjourn ; Karen Perez seconded the motion Passed (6
- 0).
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Planning and Environmental Commission Meeting Minutes of September 26, 2022 70
AGENDA ITEM NO. 4.1
Item Cover Page
DATE:October 4, 2022
SUBMITTED BY:Carlie Smith, Finance
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:September Revenue Updates
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
221004 Revenue Updates.pdf
71
TOWN OF VAIL
REVENUE UPDATE
October 4, 2022
4% Sales Tax
Upon receipt of all sales tax returns, August collections are estimated to be
$2,784,107. This is down (3.25)% from last year and down (3.25)% from the
amended budget. Collections are up 24.45% from 2019, the last year not
impacted by Covid-19. Year-to-date collections of $28,689,699 are up 25.77%
from 2021 and up 36.7% from 2019. Year-to-date collections are up 0.61%
from amended budget. Inflation, as measured by the consumer price index,
was up 8.3% for August. The 2022 amended sales tax budget totals $39.9
million.
0.5% Housing Fund Sales Tax
Upon receipt of all sales tax returns, August collections of the 0.5% housing fund
sales tax are estimated to be $334,512 and YTD total collections are estimated to
be $3,498,431. The 2022 budget for the housing fund sales tax totals $4.5
million.
Real Estate Transfer Tax (RETT)
RETT collections through September 28th total $7,693,333, down (9.1)% from this
time last year. 2021 was a record year for RETT collections. The 2022 annual
RETT budget totals $7,500,000.
Construction Use Tax
Use Tax collections through September 28th total $1,856,175 compared to
$3,225,928 from this time last year. 2021 collections were significantly higher due
to several large single-family residential projects and an interior hotel renovation
project. The 2022 annual budget totals $2,800,000.
Lift Tax
2022 YTD lift tax collections total $5,092,288 up 19.0% or $811,552 from this time
last year. The 2022 amended budget totals $6,273,196.
Summary
Across all funds, year-to-date total revenue of $67.1 million is up 2.3% from the
amended budget and up 9.7% from prior year, due to increases in sales tax,
lift tax, and daily parking fee collections. Excluding the new 0.5% housing fund
sales tax, total revenue is up 4.0% compared to prior year.
72
2022Budget % change % change % change 2017201820192020Amended BudgetVariance from 2021 from 2019 from BudgetJanuary3,725,212$ 3,597,610$ 4,079,994$ 4,076,145$ 3,422,209$ 5,202,457$ 5,208,715$ 6,258$ 52.20% 27.66% 0.12%February3,692,592 3,818,356 4,137,087 4,285,633 3,691,850 5,670,176 5,676,111$ 5,935 53.75% 37.20% 0.10%March3,642,407 4,167,880 4,237,933 2,243,518 4,364,797 5,905,456 5,943,635$ 38,179 36.17% 40.25% 0.65%April1,386,780 1,233,474 1,445,071 427,518 1,751,528 2,108,005 2,207,723$ 99,718 26.05% 52.78% 4.73%May659,475 830,193 763,756 503,828 1,061,516 1,112,035 1,222,573$ 110,538 15.17% 60.07% 9.94%June1,389,982 1,648,443 1,606,748 1,023,517 2,149,312 2,149,300 2,308,936$ 159,636 7.43% 43.70% 7.43%July2,215,649 2,412,425 2,480,292 2,084,644 3,491,668 3,491,700 3,337,898$ (153,802) -4.40% 34.58% -4.40%August1,863,949 2,195,175 2,237,050 2,138,838 2,877,550 2,877,600 2,784,107$ (93,493) -3.25% 24.45% -3.25%YTD Total18,576,046$ 19,903,556$ 20,987,931$ 16,783,641$ 22,810,430$ $ 28,516,72928,689,699$ 172,970$ 25.77% 36.70% 0.61%September 1,385,462 1,540,490 1,600,100 1,767,393 2,359,528 2,359,500 October936,954 1,106,596 1,165,176 1,371,727 1,734,964 1,735,000 November997,716 1,264,600 1,260,314 1,425,461 1,880,397 1,880,400 December 3,695,305 4,070,870 4,237,178 3,625,189 5,749,365 5,458,371 Total25,591,483$ 27,886,112$ 29,250,698$ 24,973,411$ 34,534,683$ 39,950,000$ 28,689,699$ 2022Budget% change Amended BudgetVariance from BudgetJanuary643,700$ 644,436$ 736$ 0.11%February700,700 701,421 721 0.10%March721,900 723,664 1,764 0.24%April253,300 265,696 12,396 4.89%May132,400 145,982 13,582 10.26%June250,000 279,354 29,354 11.74%July378,000 403,367 25,367 6.71%August290,000 334,51244,512 15.3%YTD Total3,370,000$ 3,498,431$ 128,431$ 3.81%September200,000 October150,000 November180,000 December600,000 Total4,500,000$ 3,498,431$ Town of Vail Revenue UpdateOctober 4, 20224.0% SALES TAX2022 Budget Comparison0.5% Collected Sales Tax0.5% HOUSING SALES TAX COLLECTIONSBalanceActual Collections4.0% Collected Sales Tax202173
Through August 31
August 4% Sales Tax Collections By Year
Through August 31
Town of Vail Revenue Update
October 4, 2022
YTD 4% Sales Tax Collections By Year
• YTD collections of $28.7M are up 25.8% from prior year and up 0.6% from amended budget.
YTD collections are up 36.7%from 2019, the last year not impacted by Covid-19.
• Inflation as measured by the consumer price index was up 8.3% in August.
$19,903,556
$20,987,931
$16,783,641
$22,810,430
$28,689,699
$0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000
2018
2019
2020
2021
2022
$2,195,175
$2,237,050
$2,138,838
$2,877,550
$2,784,107
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000
2018
2019
2020
2021
2022
• August 2022 collections of $2.8M are down (3.3)% from prior year and down (3.3)% from the
amended budget. August collections are up 24.5% from 2019.
• These collections do not reflect quarterly tax filings, due in October, estimated to increase
74
Through August 31
Town of Vail Revenue Update
October 4, 2022
YTD 0.5% Housing Fund Sales Tax Collections
Real Estate Transfer Tax by Year
YTD Through September 2022
$644,436
$701,421 $723,664
$265,596
$145,982
$279,354
$403,367
$334,512
YTD Total:
$3,498,332
$-
$1,000,000.00
$2,000,000.00
$3,000,000.00
$4,000,000.00
$0
$200,000
$400,000
$600,000
$800,000
January February March April May June July August
Monthly YTD
• This chart shows YTD collections of 1% RETT, segmented by individual home sale value.
• 2022 RETT collections through September 27 total $7,693,251, down 9.1% from the prior year.
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
2018 2019 2020 2021 2022
Sales Less Than $2.5 Million Sales $2.5 to $5 Million Sales $5 to $10 Million Sales Over $10 Million
$5,418,248
$4,778,874
$6,064,302
$8,465,550 $7,693,251
• This chart shows monthly collections of the Town of Vail 0.5% housing fund sales tax and
cumulative YTD totals.
• The 0.5% sales tax was approved by voters in 2021 with an effective date of January 1, 2022.
YTD
TotalMonthly
Total
75
Town of Vail Revenue Update
October 4, 2022
Construction Use Tax by Year
YTD Through September 2022
Lift Tax Collections YTD
Through August 31
• Use Tax collections through September 28 total $1,856,175 compared to $3,225,928 from this
time last year. This is a decrease of (42.5%)
• 2021 collections were significantly higher due to a number of large single-family residential
projects and the interior renovation of the Sonnenalp Hotel.
$3,417,361
$2,273,327
$1,696,299
$3,333,928
$1,856,175
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
2018 2019 2020 2021 2022
• 2022 YTD lift tax collections of $5.1M are up 19.0% or $811,552 from the same time last year.
$3,920,271
$4,244,160
$3,016,849
$4,280,736
$5,092,288
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000
2018
2019
2020
2021
2022
76
Vail Business Review
July 2022
October 4, 2022
The Vail Business Review breaks down the four percent sales tax collected for the
month of July.
Overall, July sales tax decreased (4.4)% with retail decreasing (4.7)%, lodging
decreased (3.2)%, food and beverage decreased (4.7)%, and utilities/other decreased
by (9.2)%. Excluding the out of town category; sales tax for the month of July was down
(2.8)%.
Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are
available on the internet at www.vailgov.com. You can subscribe to have the Vail
Business Review and the sales tax worksheet e-mailed to you automatically from
www.vailgov.com.
Please remember when reading the Vail Business Review that it is produced from sales
tax collections, as opposed to actual gross sales.
If you have any questions or comments, please feel free to call me at (970) 477-3518 or
Carlie Smith at (970) 479-2119.
Sincerely,
Alex Jakubiec
Town of Vail
Revenue Manager
77
July 2022
Sales Tax Collections by Business Type
Town of Vail Business Review
July 4.0% Tax Collections by Year
July Sales Tax
July 2022
Retail
$1,204,436 Lodging
$1,115,243
Food &
Beverage
$883,793
Utilities &
Other
$134,426
$0
$500,000
$1,000,000
$1,500,000
(4.7)%(4.7)%
(9.2)%
RLFU
-$8,000,000
$12,000,000
$2,415,190
$2,499,114
$2,083,563
$3,491,791
$3,337,898
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000
2018
2019
2020
2021
2022
(3.2)%
• This report represents collections of Town of Vail 4.0% sales tax, as opposed to actual gross sales.
• On January 1st, 2022, Town of Vail sales tax increased from 4.0% to 4.5% on all items except food for
home consumption. 2022 results in this report only include the 4.0% sales tax collected on all
items for accuracy of comparison to prior years.
• Overall, July 2022 4.0% sales tax collections were down (4.4)% from the prior year and up 33.6% from
2019, the last year not impacted by Covid-19.
• July 2022 retail sales decreased (4.7)%, lodging decreased (3.2)%, food and beverage decreased
(4.7)% and utilities and other decreased (9.2)%.
Retail
$1,264,160 Lodging
$1,152,166
Food &
Beverage
$927,385
Utilities &
Other
$148,080
$0
$500,000
$1,000,000
$1,500,000
78
July Sales Tax
Town of Vail Business Review
20212022
Geographic Area Trends by Year
July Sales Tax by Year
Sales Tax by Location
Other
Areas
15%
Lionshead
14%
Out of
Town
22%
Vail Village
49%
Other Areas
15%
Lionshead
14%
Out of Town
24%
Vail Village
47%
• Vail Village sales tax decreased (1.6)%, Lionshead decreased (3.3)%, Other Areas decreased
(6.0)%, and Out of Town decreased (9.6)%. Excluding Out of Town collections, all areas were down
(2.8)%.
$397,025 $409,648 $350,246
$536,933 $504,628$430,937 $460,787
$304,703
$481,305 $465,206
$306,414 $319,678 $324,862
$822,388 $743,763
$1,280,815 $1,309,000
$1,103,752
$1,651,164 $1,624,300
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
$2,000,000
2018 2019 2020 2021 2022
Other Areas Lionshead Out of Town Vail Village
• This chart shows July sales tax collections, by geographic area over time.
79
July 4.0% Sales Tax
Accommodation Services Sales Tax by Year
Retail Business Sales Tax Detail
July Sales Tax
Town of Vail Business Review
Apparel
$304,984
Grocery
$194,927
Gallery
$16,775
Gifts
$6,478
Jewelry
$79,058
Retail Liquor
$59,053
Retail Other
$323,544
Sporting Goods
$143,657
Online Retailers
$75,690
Retail Home
Occupation
$269
• Overall, July 2022 accommodations services decreased (3.2)%, short-term rentals decreased (5.9)% from
prior year and hotels and lodges decreased (2.1)%.
• Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and
VRBO. Revenue collections from facilitators may include some hotels and lodges. Facilitators first began
collecting and remitting sales taxes on behalf of individual owners in October of 2020.
$401,463
$128,764
$812,975
$339,191
$796,173
$319,070
$0 $200,000 $400,000 $600,000 $800,000 $1,000,000
Hotel and Lodges
Short-Term Rentals
2022 2021 2020
80