HomeMy WebLinkAbout2022-10-18 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda1.Presentation/Discussion
1.1 Town Manager Budget Preview 45 min.
Listen to presentation, provide feedback.
Presenter(s): Carlie Smith, Finance Director
Background: Please see attached memo.
Staff Recommendation: Listen to presentation and provide
feedback.
1.2 Capital Projects Discussion 45 min.
Listen to presentation and provide feedback.
Presenter(s): Carlie Smith, Finance Director
Background: Please see attached memo.
Staff Recommendation: Listen to presentation and provide
feedback.
1.3 Economic Development Update: Early Season Events,
National Brotherhood of Skiers Public Concert
20 min.
Listen to presentation and provide feedback.
Presenter(s): Mia Vlaar, Economic Development Director,
Jeremy Gross, Special Event Coordinator and Lauren Bartoz,
Vail Resorts
Background: Early Season Events: For the 2022 early season,
the Town and Vail Mountain have been working in partnership
to kick off the season-long celebration of Vail’s 60th
anniversary winter season. Highlights of early season
VAIL TOWN COUNCIL MEETING
Afternoon Session Agenda
Town Council Chambers
2:00 PM, October 18, 2022
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding
town services, policies or other matters of community concern, and any items that are not on the agenda.
Please attempt to keep comments to three minutes; time limits established are to provide efficiency in
the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.
221018 GF Preview.pdf
GF Preview 2023 PP.pdf
221016 Capital Meeting.pdf
Capital Meeting powerPoint.pdf
1
activation include will be presented for Council feedback.
National Brotherhood of Skiers (NBS): The presentation will
outline the Town’s proposed collaboration with Vail Mountain
to co-host a public concert the evening of Tuesday, February
7th to welcome NBS to the Vail community and honor NBS’
50th anniversary summit.
Staff Recommendation: Early Season Events: Staff
recommends proceeding with the current schedule of events
and activities as funded and described in the memo for the
early winter season period, utilizing 2022 allocated budget.
National Brotherhood of Skiers (NBS): Staff is seeking
feedback and alignment from Town Council on the financial
contribution of $125,000 to the concert to be included in the
2023 TC budget.
2.DRB / PEC (5 min.)
2.1 DRB/PEC Updated
3.Information Update
3.1 AIPP August 29, 2022 Special Meeting Minutes
3.2 CWPP Implementation Cost Information
3.3 Letter from Representative Neguse to the USFS Regional
Forester Requesting Increased Funding for Wildfire
Mitigation Projects on the White River National Forest
4.Matters from Mayor, Council and Committee Reports (10 min.)
5.Executive Session (30 min.)
1. C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of real,
personal or other property and C.R.S. §24-6-402(4)(e) to determine positions relative to
matters that may be subject to negotiations, develop a strategy for negotiations, and/or
instruct negotiators on the topic of potential real property acquisition by the Town; and
2.C.R.S. §24-6-402(4)(b) to hold a conference with the Town Attorney, to receive legal advice
on specific legal questions, and C.R.S. §24-6-402(4)(e) to determine positions relative to
matters that may be subject to negotiations, develop a strategy for negotiations, and/or
instruct negotiators on the topic of pending litigation, Town of Vail v. TIGA Advertising, Inc.
and Gregory Moffet, case number 21CV30034
Early_Season_Activations_-_2022_Memo_FINAL.pdf
Council_Memo_-_Vail_NBS_50th_Anniversary_Public_Concert_Memo.pdf
Town_Council__Winter_Update_2022-2023.pdf
DRB 10-5 Results.pdf
PEC Results 10-10-22 (002).pdf
August 29, 2022 _Minutes.pdf
85PercentDesignPresentation.pdf
CWPP_Implementation_Resources_and_Timeline.pdf
Neguse_ltr_9.21.22_Mountain_Wildfire_Funding_Regional_USFS.pdf
2
6.Recess (4:35pm estimate)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and
available for public viewing as the meeting is happening. The meeting videos are also posted to High
Five Access Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
3
AGENDA ITEM NO. 1.1
Item Cover Page
DATE:October 18, 2022
TIME:45 min.
SUBMITTED BY:Carlie Smith, Finance
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Town Manager Budget Preview
SUGGESTED ACTION:Listen to presentation, provide feedback.
PRESENTER(S):Carlie Smith, Finance Director
STAFF RECOMMENDATION:Listen to presentation and provide feedback.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
221018 GF Preview.pdf
GF Preview 2023 PP.pdf
4
TO: Department Heads
FROM: Finance Department
DATE: October 18, 2022
SUBJECT: 2023 General Fund Budget Preview
I. DISCUSSION
The purpose of today’s discussion is to provide a high-level preview of the 2023 proposed budget
for the town’s General Fund. A more detailed review will be covered in the November 1st Council
meeting.
Overall, this year’s budget is impacted by both record-level revenues experienced during the 2020
and 2021 and now an uncertain economic outlook. With that in mind, staff has updated 2023
revenue forecasts and is recommending a budget philosophy of maintaining the “status quo” for
now, with the potential to re-evaluate staffing requests and programs later in the year. This will
also allow for the town’s new manager to evaluate and weigh in on new initiatives.
Revenue Projections
Sales Tax
Sales tax is projected at $34.0M for 2023, a 15% decrease from the 2022 Forecast and a
16% increase compared to 2019, the last year unaffected by COVID. Over this time period, Vail
is projected to have experienced a 37% increase in sales tax revenue. This can be compared to
the national CPI increase of 25% over the same period. While inflation is still high the economic
outlook has dampened, so the 2023 revenue projections reflect a flattening of visitation and the
normalizing of ADR which increased between 25% and 48% since 2019.
Lift Tax
Lift Tax is projected at $5.9M, a 6.0% decrease from the 2022 forecast. This is in line with
sales tax projections and conservatively considers a decrease in visitation.
Property Tax
Property Tax is budgeted at $6.1M based on early assessments provided by the County.
SB21-293 decreased the assessment rates for residential and multi-family properties which would
have resulted in a decrease of property tax revenue of approximately $132K beginning in 2023.
However, in November, 2019 Vail voters authorized the town to “de-Gallagher”, meaning the town
can increase the mill levy to offset the potential losses.
5
Town of Vail Page 2
Parking
Parking revenues are preliminarily proposed at $7.4M, a nearly 5% decrease from the 2022
amended budget and a 10% increase compared to 2019. Parking forecasts are still being
analyzed based on new parking rates and pass offerings.
Federal Grant Funding
Over the past few years, the town received substantial CARES grant funding for transit
operations. ($2.5M in 2020, $2.1M in 2021, and $1.7M in 2022). Federal grant funding will
decrease to $229K in 2023.
Expenditures
Operating Expenditures
All operating department requests have been included in the draft General Fund fund
statement. Excluding the new loading and delivery program, operating expenditures are
proposed at $16.7M, an 6% increase from the 2022 amended budget but are also a 38%
increase from 2021 actual expenditures. The majority of the increase to operating expenditures
is tied to inflation and supply chain issues along with the addition of the new public works shop.
The General Fund also includes an 8.3% increase in heavy equipment charges due to increases
to fuel prices and to support the PD take-home vehicle program. Vehicle expansion requests have
not been included at this time.
Personnel
Proposed salary and benefits expenditures total $34.3M, a 6% increase from 2022 amended
budget. This includes a 5% performance-based merit increase with an additional $1.0M
placeholder for a phased approach to the implementation of the compensation study. No new
staffing requests have been included at this time.
General Fund Reserves
Currently the revenue and expenditure assumptions for this General Fund preview results in an
operating surplus of $424,283, following the Town Council’s budget philosophy to manage
expenditures within annual revenue streams. One-time large expenditures and special events
funding continue to be funded by reserves.
Reserves are being proposed to be utilized for planning projects, one-time contributions, and
special events funding. The 2023 draft budget utilizes $3.3M of reserves and is projected to
have an ending fund balance of $46.2M at the end of 2023.
Next Steps
Staff will return on November 1st with a more complete and detailed first draft of the Town
Manager’s budget. Please provide feedback in preparation for the final budget proposal.
Budget ordinance readings are currently scheduled for November 15 and December 6.
6
Proposed 2019 2020 2021 2022 2023Actual Actual Actual Amended Budget 2024 2025 2026 2027Revenue-15% 3% 4% 4% 4%Local Taxes: 29,250,698$ 24,973,418$ 34,534,683$ 39,950,000$ 34,000,000$ 35,020,000$ 36,265,700$ 37,716,000$ 39,225,000$ Sales Tax Split b/t Gen'l Fund & Capital Fund57/43 61/39 49/51 62/38 62/38 62/38 62/38 62/38 62/38 Sales Tax 16,790,000 15,300,000 17,050,000 24,771,000 21,080,000 21,712,400 22,484,700 23,383,920 24,319,995 Property and Ownership 5,369,376 5,941,704 6,016,105 6,064,631 6,070,410 6,373,931 6,373,931 6,692,627 6,692,627 Ski Lift Tax 5,341,369 4,095,812 5,518,980 6,273,196 5,875,506 5,993,016 6,172,806 6,419,719 6,676,508 Franchise Fees, Penalties, and Other Taxes 1,201,539 1,672,845 1,751,304 1,791,618 1,778,592 1,831,950 1,868,589 1,905,961 1,944,080 Licenses & Permits 2,207,918 2,071,460 2,924,982 2,286,704 2,581,093 2,710,148 2,818,554 2,959,481 3,107,455 Intergovernmental Revenue 2,297,868 2,626,054 3,618,724 3,523,145 2,842,114 2,870,535 2,899,240 2,928,233 2,957,515 Transportation Centers 6,720,873 4,891,998 7,060,319 7,758,758 7,392,960 7,540,820 7,767,044 8,000,055 8,320,058 Charges for Services 1,144,658 1,212,774 1,391,470 1,071,297 1,628,568 1,741,139 1,810,785 1,883,216 1,958,545 Fines & Forfeitures 211,089 342,285 268,878 206,566 210,700 214,914 219,212 223,597 228,068 Earnings on Investments 863,199 308,609 100,880 200,000 350,000 300,000 350,000 400,000 400,000 Rental Revenue 1,139,700 787,907 1,116,305 1,137,179 1,350,054 1,390,556 1,432,272 1,432,272 1,432,272 Miscellaneous and Project Reimbursements 379,958 255,002 510,632 325,334 284,000 300,000 306,000 312,120 318,362 Total Revenue 43,667,547 39,506,450 47,328,579 55,409,428 51,443,997 52,979,408 54,503,133 56,541,201 58,355,486 -9.5% 19.8% 17.1% -7.2% 3.0% 2.9% 3.7% 3.2%ExpendituresSalaries 19,482,614 19,422,760 20,858,386 24,050,885 25,612,800 26,637,312 27,702,804 28,810,917 29,963,353 Benefits 7,153,063 6,904,130 7,643,489 8,327,950 8,661,068 9,007,511 9,367,811 9,742,524 10,132,225 Subtotal Compensation and Benefits 26,635,677 26,326,890 28,501,875 32,378,835 34,273,868 35,644,823 37,070,616 38,553,440 40,095,578 -1.2% 8.3% 13.6% 5.9% 4.0% 4.0% 4.0% 4.0%Contributions and Welcome Centers 290,317 657,599 323,181 284,611 284,134 289,817 295,613 301,525 307,556 Chilcare Program Funding - - - 250,000 250,000 250,000 250,000 250,000 250,000 All Other Operating Expenses 7,491,844 6,344,253 7,481,863 10,504,531 11,457,779 11,686,935 12,037,543 12,398,669 12,770,629 Heavy Equipment Operating Charges 2,540,207 2,268,219 2,319,016 2,816,503 2,999,890 3,059,888 3,121,086 3,183,507 3,247,177 Heavy Equipment Replacement Charges 705,971 840,206 909,338 971,764 1,101,105 1,123,127 1,145,590 1,168,501 1,191,871 Dispatch Services 669,590 666,042 616,306 652,938 652,938 665,997 679,317 692,903 706,761 Total Expenditures 38,333,606 37,103,210 40,151,579 47,859,182 51,019,714 52,720,586 54,599,763 56,548,546 58,569,573 -3.2% 8.2% 19.2% 6.6% 3.3% 3.6% 3.6% 3.6%Surplus (Deficit) from Operations 5,333,941 2,403,240 7,177,000 7,550,246 424,283 258,822 (96,630) (7,345) (214,087) One-Time Items:Federal Grants CRRSAA Transit Grant (Operating)1,507,242 1,789,613 1,658,768 CARES Transit Grant (Operating)1,197,930 American Rescue Plan Grant1,170,000 American Rescue Plan Initiatives(1,170,000) Planning ProjectsVLMD Transfer for Destination Stewardship Mgmt Plan200,000 Destination Stewardship Mgmt Plan(230,000) (200,000) Vail Vision(50,000) (100,000) Civic Area/Dobson Master Plan (327,897) (200,000) (100,000) West Vail Master Plan (152,851) (173,909) (230,478) (100,000) Contributions Funded with ReservesVail Chapel Placeholder(500,000) (1,000,000) ECO Trail- Eagle Valley Trail Contribution Placeholder(200,000) TOWN OF VAIL 2023 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCEGENERAL FUND 77
Mountain Travel Symposium(158,000) COVID-19 Gift Card Program (27,075) Winter Operations Tenting Program (412,499) COVID Economic Development Expenses (1,208) Digital Marketing Campaign "Work from Vail" (39,957) Vail Community Relief Fund (586,390) (114,000) Commercial Rent Relief Program (35,327) (441,250) Net Increase /(Decrease) due to One- Time Items: (327,897) 1,491,030 1,019,288 290,290 (1,250,000) Transfer to Housing FundTransfer to/from Marketing & Special Events Fund(2,542,788) (1,653,178) (2,000,000) (2,425,085) (1,300,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) Transfer to Other Funds(44,731) - (317,927) (291,938) (1,200,000) - - - - Surplus (Deficit) Net of Transfers and One-Time Items 2,418,525 2,241,092 5,878,361 5,123,513 (3,325,717) (2,241,178) (2,596,630) (2,507,345) (2,714,087) Beginning Fund Balance 33,888,139 36,306,665 38,547,757 44,426,118 49,549,631 46,223,914 43,982,736 41,386,106 38,878,761 Ending Fund Balance 36,306,664$ 38,547,757$ 44,426,118$ 49,549,631$ 46,223,914$ 43,982,736$ 41,386,106$ 38,878,761$ 36,164,674$ As % of Annual Revenues 82% 88% 101% 89% 90% 83% 76% 69% 62%EHOP balance included in ending fund balance - not spendable 1,190,000$ 1,223,500$ 1,346,238$ 1,223,500$ 1,223,500$ 1,223,500$ 1,223,500$ 88
2023 GENERAL FUND PREVIEWFINANCE | October 18, 20229
2GF PREVIEW | OverviewTown of Vail | Finance | 10/18/2022•2023 GF Revenues projected at $51.4M • 7.2% decrease from 2022 Amended Budget• 18% increase from 2019 Actual•Sales Tax projected at $34.0M, down 15% from 2022 Amended and up 16% from 2019• $21.8M GF split•Expenditure Budget of $55.2M• Personnel: $34.3M • Operating: $16.7M • Planning Projects: $500K• Requested One-Time Contributions: $1.2M•2023 Projected Year End Reserves: $46.2M10
3GF PREVIEW | RevenueTown of Vail | Finance | 10/18/2022Revenue2019Actual2021 Actual2022 Amended2023ForecastProjectionsSales Tax$29.3M $ 34.5M $39.95M $34.0MDown 15% from 2022 Amended; Up 16% from 2019Property Tax$5.4M $ 5.9M $6.0M $ 6.1MBased on County ValuationParking $6.7M $ 7.0M $7.8M $7.4MDown 5% from 2022 Amended; Up 10% from 2019Lift Tax $5.3M $ 5.5M $6.3M $5.9MDown 6% from 2022 AmendedUp 10% from 201911
GENERAL FUND PREVIEW| ExpendituresTown of Vail | Finance | 10/18/202212
5GF PREVIEW | Operating ExpendituresTown of Vail | Finance | 10/18/20222023 Proposed Expenditures $55.2MPersonnel62%Contributions1%Heavy Equipment Fund7%Department Operating23%One-Time Contribution Requests 2%Transfers to Other Funds5%13
6GF PREVIEW | Operating ExpendituresTown of Vail | Finance | 10/18/2022Municipal Spending $51.0M Expenditure Category2023 Proposed% from 2022 Amended Reason for Increase/DecreaseSalaries & Benefits $ 34.3M + 5.9% Annual Merit Increase, Compensation Study ImplementationOperating $ 16.7M +8% Full implementation of Loading and Delivery Program; Fuel increases; Overall cost IncreasesTotal Municipal Spending: $ 51.0M +6.6%Expenditures Utilizing Reserves• Special Events ($1.3M)• Transfer $1.2M to HF (savings available due to VLMD contribution)• Total One-Time Contribution Requests: $1.2M
14
GF PREVIEW | PersonnelTown of Vail | Finance | 10/18/202215
8GF PREVIEW | FTE RequestsTown of Vail | Finance | 10/18/2022Department Fund FTE JustificationHR Coordinator GF 1.0 Recruiting CoordinatorPatrol Officers GF 2.0 Increases in call volume/time, additional training requirements, limit severe staffing shortagesEvidence Tech GF 1.0 Increased volume of digital evidence; compliance of evidence documentation, dissemination and purging policiesParking Specialist GF 0.5 Convert Winter Seasonal to Full-TimeFull-Time Local Historian/ArchivistGF 0.5 Cultural Heritage Committee recommendation for sustained commitment to history/cultural legacy projectsSustainability Coordinator RETT 1.0 Current and future program expansionTotal 6.0Staff Recommendation: Re-evaluate FTE requests mid-year 16
GF PREVIEW | General FundTown of Vail | Finance | 10/18/2022Total Increase/Decrease from 2022 AmendedIncrease/Decrease from 2019Sales Tax ($34.0M) $21.1M 15% +16%Other Revenues 30.4M Flat +13%Expenditures (51.0M) 6.6% 33.1%Surplus/(Deficit) from Operations $424.3KOne‐Time Grant/Transfer Revenues 200K‐88% NAExpenditures Using ReservesPlanning Projects 500K‐30%‐52%One Time Contributions 1.2M +140% NAMarketing Fund Events 1.3M‐48%‐47%Transfer to Housing Fund 1.2M NA NASurplus/(Deficit) ($3.3M)Ending Fund Balance $46.2M‐7% +27%
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10GF PREVIEW | ReservesTown of Vail | Finance | 10/18/202218
11GF PREVIEW | ReservesTown of Vail | Finance | 10/18/2022 ‐ 20,000,000 40,000,000 60,000,000 80,000,000 100,000,000 120,000,000 140,000,000TOV Reserves5 Year History & 5 Year ProjectionHousingRETTCapitalGeneral FundReserve Min19
AGENDA ITEM NO. 1.2
Item Cover Page
DATE:October 18, 2022
TIME:45 min.
SUBMITTED BY:Carlie Smith, Finance
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Capital Projects Discussion
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Carlie Smith, Finance Director
STAFF RECOMMENDATION:Listen to presentation and provide feedback.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
221016 Capital Meeting.pdf
Capital Meeting powerPoint.pdf
20
TO:
FROM:
DATE:
Vail Town Council
Finance Department
October 18, 2022
SUBJECT: 2023 Capital Improvement Program
I.SUMMARY
On August 18th, Town Council held a budget retreat as the start of the annual budget process.
The purpose of this work session is to provide Council more in-depth information on the town’s
draft capital plan, including significant capital projects proposed as a part of the 2023 budget.
Feedback gathered from Council will shape the proposed 2023 capital budget which will come
back at the November 1st meeting as a part of the 1st Draft of the 2023 Town Manager Budget.
II.BACKGROUND
The Town’s Capital Improvement Program is funded by the Capital Projects Fund, Housing
Fund, Real Estate Transfer Tax Fund, and Vail Reinvestment Authority. Operations (parks,
environmental, wildland fire, art), debt service, and maintaining the town’s current assets are
considered a priority. Other capital budget requests align with several topics of importance to
Town Council and the community. Housing, parking, community improvements and
environmental sustainability are among the top priorities. These projects work to achieve goals
stated in the Council Action Plan focus areas:
III. 2023 CAPITAL BUDGET
The 2023 Capital Improvements Plan
budget totals $36.4 and includes $1.2M of
debt service payments, department
operating and program costs of $5.3M,
$13.8M of capital maintenance, and $14.1M
of new capital projects or major
enhancements/redevelopment of current
assets. Staff has provided a preliminary
five-year capital plan for the Capital Projects
Fund, Housing Fund and the Real Estate
COMMUNITY: Engage our community in
honoring social, recreational, cultural and
educational values that will guide sustainable
strategies throughout our neighborhoods as the
foundation of our town’s continued success.
Ensure that our citizens are afforded the
opportunity to live and thrive in our community.
EXPERIENCE: Deliver on the promise, Vail.
Like nothing on earth that also supports the
preservation of our natural environment.
ECONOMY: Preserve our vibrant and diverse
economy that keeps Vail at the forefront of our
resort competitors.
ENVIRONMENTAL: Excellent stewardship of
our natural environment.
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Town of Vail Page 2
IV. 2023 CAPITAL BUDGET
For today’s discussion, staff has provided a preliminary five-year capital plan for the Capital
Projects Fund, Housing Fund and the Real Estate Transfer Tax Fund. In addition, items are
color-coded if they are new additions, have a cost increase ,or have a change in timing (budget
year).
New Project
Increase in Cost/Expanded Programs
Placeholder
Project timing changed from the prior 5-year plan
Staff has also attached project narratives for the larger, more significant projects proposed for
2023. The discussion is intended to provide Council with detailed information and allow for
Council inquiries and feedback before the budget ordinance readings. While Council may
appropriate a project in the budget, that doesn’t mean the project goes forward without
additional Council feedback, discussion, and approval.
Five main sources of revenue fund the town’s capital improvements programs: General Sales
Tax, Housing Sales Tax, Construction Use Tax, Real Estate Transfer Tax, and Tax Increment
Finance (TIF) from the Vail Reinvestment Authority.
Sales Tax collections are shared between the General Fund and Capital Projects Fund with a
62/38 split. 2023 sales tax collections are projected at $34.0M, down 15% from 2022 amended
budget and up 16% from 2019 actuals, the last year unaffected by COVID. The Capital Projects
Fund will be allocated 38%, or $12.9M of sales tax collections.
Housing Sales Tax collections are estimated at $4.25M. The 2023 collections are projected in
alignment with the town’s general 4% sales tax revenues.
Construction Use Tax tends to fluctuate annually and is projected conservatively at $2.0
million. This is based on a three-year average of collections before the pandemic and excludes
large one-time projects. Currently, staff is not aware of any large projects planned in 2023.
Real Estate Transfer Tax revenues have remained strong throughout 2022 but the town is
beginning to see a slowdown in RETT collections. 2023 is projected conservatively at $7.0M
based on a five-year average prior to the 2020/2021 record years.
Vail Reinvestment Authority TIF: The Vail Reinvestment Authority is projected to collect
$5.5M of property taxes in 2023. $2.5M of this will reimburse the Capital Projects Fund for
Lionshead parking structure maintenance, a placeholder for expenditures related to the Civic
Area Plan, Dobson ice arena renovations, and Lionshead snowmelt replacements. Currently, no
other 2023 projects with the VRA district have been identified.
In addition to current year revenues, the 2023 capital improvements program will utilize $9.6M
of Capital Projects Fund reserves and $556K of Real Estate Transfer Tax Fund reserves.
REVENUE
22
Town of Vail Page 3
Together, expenditures for the town’s three main funds used for capital expenditures,
Capital Projects Fund, Housing Fund, and Real Estate Transfer Tax Fund, are proposed
at $38.9M for 2023. This includes $1.2M of debt service payments, department operating
and program costs of $5.4M, $13.1M of capital maintenance, and $14.1M of additional
capital projects.
CAPITAL PROJECTS FUND
The 2023 Capital Projects Fund expenditure budget is proposed at $28.2 million.
Included within that, is $11.2M for capital maintenance of the town’s current assets and a
proposed $13.3M for asset additions and major improvements. Capital maintenance
includes projects such as snowmelt boiler replacements, parking structure repairs,
asphalt patching and overlays, audio-visual updates, and repairs to neighborhood
bridges. New and significant asset expenditures being proposed in 2023 include the
following:
• Fire sprinkler upgrades at the Bus Barns ($100K design in 2023; $500K
construction in 2024)
• Construction of bus shelters at ten bus stop locations, phased over two years
($300K in both 2023 and 2024)
• Bus wash replacement ($300K)
• Installation of new roundabout street lighting ($2.8M)
• Bollard installation for special events ($650K in 2023,2024, and 2025)
• Underground electrical line from Spraddle Creek to Bald Mtn. ($3.5M)
Project narratives summarizing these projects are included in Attachment A of this memo.
The Capital Projects Fund also includes a transfer of $2.5M to the Housing Fund for the
EXPENDITURES
11,205,000 ,
40%
13,339,818 ,
47%
2,500,000 , 9%
1,154,784 , 4%
2023 Proposed Capital Project Funds
Expenditures
Maintenance New/Enhancements
InDeed Program Transfer Debt Payments
23
Town of Vail Page 4
Vail InDeed program and an annual debt service payment of $1.2M for the Public Works
Shops Building.
The Capital Projects Fund is forecasted to utilize $7.5M of Fund Balance during 2023.
The projected fund balance at the end of 2023 is $9.3M.
REAL ESTATE TRANSFER TAX FUND
The 2023 Real Estate Transfer Fund expenditure budget totals $8.2M. The budget
includes $1.8M of capital maintenance projects including VRD-managed facility
maintenance, recreation path maintenance, park improvements, and landscaping. An
additional $742K is proposed for asset additions and major improvements such as E-Bike
infrastructure ($54K) and Ford Park turf replacements ($427K). In addition, the Real
Estate Transfer Tax funds four of the town’s departments, programming, and qualified
contributions to town partners. A total of $4.2M represents funding for wildland, art in
public places, parks, and environmental department operating budgets while $1.1M is
proposed for programs such as Fire Free Five rebates, composting education and
incentives, E-Bike programs, and Winterfest.
The Real Estate Transfer Tax Fund will utilize $537K of reserves during 2023 and has a
projected ending fund balance of $4.3M.
HOUSING FUND
The Housing Fund was created in 2017 and was reported on a budget basis only to track
town housing programs. During the November 2021 election, voters approved a 0.5%
increase in sales tax dedicated towards housing programs and initiatives. With a
dedicated funding source, the Housing Fund became its own self-reporting fund. The
2023 budget includes a $2.5M transfer from the Capital Projects Fund to purchase deed
restrictions.
4,225,148 ,
52%1,889,671 ,
23%
1,131,000 ,
14%
742,500 , 9%141,538 , 2%
2023 Proposed Real Estate Transfer Tax Fund
Expenditures
Operating Maintenance Programs
New/Enhancements Contributions
24
Town of Vail Page 5
CAPITAL RESERVES
During 2020 and 2021, the Town delayed many capital projects due to the unknowns of
the pandemic. This, combined with conservative budgeting and better-than-expected
revenues increased reserves by $25.8M over that time period. The Town is projected to
spend a combined $55.2M of Capital Fund, RETT, and Housing Fund reserves during
2022 and an additional $1.6M in 2023. The chart below illustrates a three-year reserve
history along with a current and five-year projection. Reserves within the Capital and Real
Estate Transfer Tax funds are projected to decrease below $15M. Housing Funds are
projected to increase into the future but may be utilized for projects currently on the
unfunded list including the development of West Middle Creek and the redevelopment of
Timber Ridge.
ACTION REQUESTED
Staff requests feedback from Council in preparation for the Town Manager’s budget, which will
come before Council for the first look on November 1st, with ordinance readings on November
15th and December 6th.
• Does Council agree with the proposed capital plan?
• Would Council like to re-prioritize any unfunded projects by moving them to the
five-year plan?
• Are there any other changes or additions to the Capital, Housing or RETT fund
proposed expenditures?
-
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
70,000,000
80,000,000
90,000,000
Capital Reserves
Housing
RETT
Capital
25
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholder2022Amended 2023 2024 2025 2026 2027Total Sales Tax Revenue: 39,950,000$ 34,000,000$ 35,020,000$ 36,265,700$ 37,716,000$ 39,225,000$ 2022: Adjusted for 2022 YTD through April, May through November flat with 2021 Actuals; December down 5%; 2023: down 15%; 2024/2025: 3% Increase, 2026/2027: 4% increaseSales Tax Split between General Fund & Capital Fund62/38 62/38 62/38 62/38 62/38 62/38Sales Tax - Capital Projects Fund 15,179,000$ 12,920,000$ 13,307,600$ 13,780,966$ 14,331,956$ 14,905,882$ Sales tax split 62/38Use Tax 2,800,000 2,000,000 2,040,500 2,081,810 2,123,946 2,166,925 2022: Based on 5-year average with Park Meadows ProjectConstruction Fees 1,500,000 - - - - - 2022:$1.5M traffic impact fee for Frontage Rd projectFranchise Fee204,000 1,208,080 203,999 208,079 212,241 216,485 1% Holy Cross Franchise Fee approved in 2019; 2022-2026 based on 2% annual increase; 2023: includes Holy Cross 5-year advancement towards underground utility projectFederal Grant Revenue1,650,000 - - - - - 2022: $1.65M Allocation from Hickenlooper/Bennet federal grant award for two additional electric busesOther State Revenue2,364,149 250,000 750,000 - - - 2022: $2.1M CDOT grant for four electric buses; $255.7K CDOT grant for four electric bus chargers; $6K ARP library grant for additional book drop; $36K grant for electric car charging infrastructure; 2023: MMOF Grant towards bollard projects ($250K); 2024: MMOF grant towards Mobility Hub Design ($750K)Lease Revenue164,067 164,067 172,270 172,270 172,270 172,270 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)Employee Rental Housing Sales295,000 - - - - - Sale of Vail Heights #7 (purchased in 2015)Project Reimbursement366,000 1,000,000 - - - - 2022: $15K reimbursement from Vail Health for new bus stop included in Frontage Rd project, and $351K ERWSD reimbursement for Frontage Rd. project; 2023: $1.0M Holy cross partnership reimbursement for underground utility projectTimber Ridge Loan repayment463,043 462,999 462,955 462,909 462,864 462,817 2022: Payoff of TR Loan (originally budgeted to be paid off in 2028)Earnings on Investments and Other112,865 117,859 65,173 46,189 78,457 71,276 2022: 0.7% returns assumed on available fund balanceTotal Revenue 25,098,124 18,123,005 17,002,497 16,752,224 17,381,734 17,995,656 FacilitiesFacilities Capital Maintenance495,500 615,000 469,500 265,000 360,000 370,800 2022: Fire Station interior paint ($35K), Fire Stations Radiant tube replacement ($25K); Library Skylight maintenance ($150K), Library book drop-off at Safeway ($6K) (Reimbursement above), PW roof repairs ($50K), Phase 3 of transit center skylight replacement ($50K); 2023: Fire Station II exhaust extraction system ($75K), Fire Station III Stucco patching/painting ($40K); library air handling replacement ($125), Bus barn gradient tube replacement ($50K); 2024: PW 30% roof replacement ($75K), Buzzard Park repairs ($75K), Buzzard Park roof repairs ($50K), transit office windows and doors ($25K), PW overhead garage door ($50K), PW carpet replacement ($50K); 2025: Fire Station II Overhead garage doors ($25K), Library Boiler Replacement ($25K); 2026: Lionshead Transit Center Repairs ($50K), Buzzard Park washer/dryer replacement ($15K); Transit Office carpet replacement ($15K)Municipal Complex Maintenance1,549,407 205,000 260,000 267,800 275,834 284,109 2022: Municipal and Comm Dev Building Remodel; Replace HR heat system ($100K); PD locker room and restroom repairs ($50K), Comm Dev window replacement ($100K), Comm Dev interior wall and ceiling maintenance ($30K); 2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K); 2024: PD roof replacement ($150K), PD boiler tube repairs ($50K); 3% annual increase 2025-2035Building Energy Enhancement Projects- 25,000 25,000 25,000 25,000 25,000 Public Works Building Maintenance300,000 80,000 - - 100,000 - 2022: $300K to replace two HVAC units at Public Works; 2023: Window Replacement ($80K); 2026: Roof Replacement ($100K)Welcome Center/Grandview Capital Maintenance125,000 25,000 50,000 25,000 25,750 26,523 2022: $100K Furniture replacement in Vail Village Welcome Center; 2024: furniture upgrades ($50K); 3% annual increase 2025-2026Wlecome Center display upgrades- 13,000 - - - - Employee Rental Units11,088,649 2,500,000 1,500,000 1,500,000 1,000,000 1,000,000 2022 Employee Rental Units purchases to Capital Fund; 2023-2027 Placeholder for TOV Employee RentalsEmployee Rental Capital Maint25,000 250,000 150,000 150,000 75,000 75,000 2022 Capital Main budget for town owned rental units to Capital FundSnowmelt Boilers Replacement1,367,129 500,000 - - - - 2022: $1.4M accumulated funds for the replacement of TRC 8 electric boilers (2 per year); 2023: TRC electric boiler replacements (2)Arabelle Snowmelt Boilers- 190,000 - - - - 2023: Shared expense with Arrabelle for streetscape heat; Boiler replacementDonovan Pavilion Remodel5,000 - 50,000 - 25,000 - 2022:Final Donovan Pavilion upgrades; 2024/2026: Maint placeholdersTOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND 6 26
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholder2022Amended 2023 2024 2025 2026 2027TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDVail Mobility Hub Expansion- - 1,500,000 - 2,000,000 - 2024: Design for Vail Mobility Hub (VTRC) Expansion ($750,000 MMOF match grant); 2026: Placeholder for future grant match to construction expansionFire Sprinkler Upgrades at Bus Barn- 100,000 500,000 - - - 2023-2024: Update Fire Sprinkler system in bus barn to accommodate needs of expanded electric bus fleet; 2023 includes $100K for design with $500K in 2024 for installationPublic Works Shops Expansion1,827,316 - - - - - Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994) financed by leasebackTotal Facilities16,783,001 4,503,000 4,504,500 2,232,800 3,886,584 1,781,432 ParkingParking Structures1,161,429 940,000 1,040,000 1,287,000 1,177,500 1,212,825 2022-2026: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairsOversized Parking Area2,100,000 - - - - - 2022: $100K for Design and survey costs for new oversized parking area; $2.0M placeholder for Construction of surface parking lotParking Entry System / Equipment1,510,410 - - - - - 2022: $1.2M for a new parking system; $312K for 5 year up front cost of subscription softwareRed Sandstone Parking Structure (VRA)23,855 - 70,000 - 50,000 - 2022: $23.8K to build fence at parking structure; 2024: $70K structure resealing, 2026: $50K Concrete patch replacementLionshead Parking Structure Landscape Renovations (VRA) 30,291 - - - - - 2022: complete landscaping at the Lionshead parking structure ($30.3K); resealing and concrete replacementTotal Parking4,825,985 940,000 1,110,000 1,287,000 1,227,500 1,212,825 TransportationBus Shelters 30,000 330,000 330,000 30,000 30,000 30,000 Bus shelter annual maintenance; 2020 includes Lionshead transit center Westbound Bus shelter; 2023/2024 Includes 10 new bus shelters in Vail at 10 busiest locations (5/year)Replace Buses7,650,000 - 2,200,000 - - - 2022: $1.65M for 2 electric buses funded with Hickenlooper Federal grant dollars; Move forward $6M from 2023 budget to purchase 6 electric buses; 2024: $2.2M for 2 electric busesBus Was Equipment- 300,000 - - - - 2023: Replace Bus Wash System with simpler more reliable drive through brush system. Current system is six years old is consistently breaking downBus Sign Replacement- 165,270 - - - - 2023: Replacement of 15 intown electric bus signage with Sunrise 2-line CDP. The current Daktronics signs are 9 years old and at the end of their useful life. The Sunrise signs give transit the ability to display real time bus arrival information, as well as post messages about route impacts and service changes riders may experience.Traffic Impact Fee and Transportation Master Plan Updates381,785 - - - - - 2022: $75k for big data analysis and public outreach on Transp. Master Plan update project. $300K to update Vail transportation master plan pending the outcome of the West Vail Master PlanHybrid Bus Battery Replacement165,000 - - - 360,000 - 2022: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; 2026: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; Bus Camera System- - - - 290,000 - Replace current fleet with 33 buses with updated camera surveillance system. In 2026 the camera system will be 11 years old and reaching end of lifeElectric bus chargers and electrical service rebuild432,675 - 400,000 - - - 2022: Supplement $30K to include W Vail Fire Station charging station and 5 year subscription. Re-appropriate $147K for electric bus infrastructure; $255K additional funding from CDOT grant; 2021:$1.3M to continue to construct electric bus charging station and electrical service infrastructure at Lionshead and Vail Village Transit centers; $1.1M in grant revenue will offset cost of this project; 2024: $400K New charging station placeholders for additional electric buses added to fleetTotal Transportation8,659,460 795,270 2,930,000 30,000 680,000 30,000 Road and BridgesCapital Street Maintenance1,380,000 1,350,000 1,475,000 1,330,000 1,460,000 1,503,800 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes asphalt and mill overlay ($575K); 2024 includes surface seal ($190K); asphalt mill overlay ($565K); Street Light Improvements 294,369 75,000 75,000 75,000 80,000 80,000 Town-wide street light replacement ($75K annual)Slifer Plaza/ Fountain/Storm Sewer71,417 - - - - - 2022: $71.4K for water quality vault ongoing repairs 7 27
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholder2022Amended 2023 2024 2025 2026 2027TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDVail Health / TOV Frontage Road improvements 3,387,820 - - - - - 2022: $3.4M to complete VH plans for expansion; Improvements span from LH Parking structure to Municipal building (Total cost $7.5M) funded by VRA in 2021, Traffic impact fee ($1.5M)South Frontage Rd Lionshead Medians (VRA)- - - 100,000 6,000,000 - 2025/2026: Improvements to the South Frontage Rd Medians in Liosnhead (VRA reimbursement); 2025- DesignNeighborhood Bridge Repair125,000 1,400,000 - - 500,000 - 2022: $25K from Street Mtce to cover bridge repairs; $100K from 2023 budget to begin design of Bighorn Rd Bridge rails and culvert replacement; 2023: Replace Bighorn Rd bridge rails and culvert headwalls ($500K); Repairs to Nugget Plan bridge rails to meet current safety standards ($450K); Replace Lupine Drive Bridge guardrail to meet current safety standards ($450K); 2026: Placeholder for future bridge upkeep and repairsSeibert Fountain Improvements27,888 - - - 100,000 - 2022: Final payments for Fountain software system and valve upgrades at Seibert Fountain; 2026: Placeholder for pump replacementRoundabout Lighting Project50,000 2,750,000 - - - 2022: $50K to design roundabout lighting project; 2023: $2.75M and proposes to install new lighting at the West Vail and Vail Town Center roundabouts. Current light poles will be replaced with 30' LED light poles and would incorporate smart transportation equipment such as traffic camerasNeighborhood Drainage Master Plan Update- - - 350,000 - - 2025: Develop Town Drainage Master Plan to be consistent with new East Vail Drainage Master Plan & updated rainfall intensitiesNeighborhood Road Reconstruction1,463,175 300,000 - - - 1,000,000 2022: $1.5M for East Vail road Major Drainage Improvements construction; 2023 includes additional $300K for increasedconstruction costs; 2027: Placeholder for Road MaintVail Village Streetscape/Snowmelt Replacement1,250,000 1,500,000 1,500,000 - - - Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village Vail Road Sidewalk Construction- - - 100,000 750,000 - 2025/2026: Sidewalk construction on Vail Rd. between Beaver Damn and Forest Rd. East Mill Creek Culvert Replacement- - - 100,000 750,000 - 2025/2026: Replace the metal pipe culvert from Vail Valley drive from Gold Peak to Manor VailSandstone Creek Culvert Replacement at Vail View- - - 100,000 750,000 - 2025/2026: Replace the metal pipe culvert at Sandstone Creek and Vail View DriveLionshead Streetscape/Snowmelt Replacement (VRA)- 1,500,000 1,500,000 - - - 2023/2024: Replacement of 18 yr. old streetscape and snowmelt infrastructure in LionsheadTotal Road and Bridge8,049,669 8,875,000 4,550,000 2,155,000 10,390,000 3,733,800 TechnologyTown-wide camera system60,000 30,000 30,000 100,000 30,000 25,000 $30K Annual maintenance; 2025: $100K placeholder for camera system replacementsAudio-Visual capital maintenance96,750 110,000 55,000 25,000 55,000 150,000 2022: Reduce audio visual budget for annual operating cost for security camera software support; Re-assessment and update of A/V and videoconferencing solutions town-wide ($132K); '$18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center; 2023: Update of Grandview/Library/Community room/Donovan A/V systemsCyberSecurity- 150,000 125,000 125,000 125,000 125,000 Annual 'Investment in cybersecurity, to keeps up with the ongoing changes that are required to maintain a safe and secure computing environment (previously budgeted in software licensing); 2023: Includes additional firewall purchaseDocument Imaging50,000 - - - - - These costs have decreased and Laserfiche costs are being moved to software licensing; Annual Maint of Laserfiche software as well as funds for customer programming. This system supports critical municipal records, and also supports many of the forms the town’s citizens use to interact with the town. Software Licensing700,000 725,000 746,750 769,153 792,227 815,994 Annual software licensing and support for town wide systemsHardware Purchases75,000 75,000 75,000 75,000 75,000 75,000 2022-2026: $75K for workstation replacements (20-25 per year)Website and e-commerce70,000 60,000 60,000 60,000 150,000 60,000 2022-2026: Annual website maintenance ($60K); 2022 includes $10K to continue website migration to Granicus; 2026: Placeholder to reevaluate current system and asses the need to upgradeFiber Optics / Cabling Systems in Buildings625,000 100,000 50,000 50,000 50,000 50,000 2022: $675K to add additional fiber infrastructure to connect critical IT equipment locations including the Village parking structure; the Muni Building; LH Parking Structure; and the West Vail Fire Station 2022-2027: Repair, maintain & upgrade cabling/network Infrastructure $50KNetwork upgrades55,000 50,000 50,000 100,000 50,000 50,000 Computer network systems - replacement cycle every 3-5 years; Data Center (Computer Rooms)155,000 150,000 150,000 150,000 150,000 150,000 2022: Includes $150K for Data Center equipment annual maint agreement (2 year agreement); $30K Maint; 2023-2027:$150K data center maintData Center equipment replacement and generator- - 1,500,000 - - - 2024: Replacement of data center main stacks ($1.5M) 8 28
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholder2022Amended 2023 2024 2025 2026 2027TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDBroadband (THOR)94,800 110,000 110,000 125,000 125,000 125,000 2022: $94.8K annual broadband expenses, potential future revenue; 2023/2024;$110K annual broadband expensesPhone System- 100,000 - - - - 2023: Avaya phone system upgrade/replacementBusiness Systems Replacement55,000 70,000-30,000100,000 30,000 2022: HR Performance mgmt. system ($55K); 2023: Placeholder for Budget Software ($40K); 2023/2025/2027: $30Kevery other year for parking system upgrades; 2026: Placeholder for Business System Replacements Total Technology2,036,550 1,730,000 2,951,750 1,609,153 1,702,227 1,655,994 Public SafetyPublic Safety System / Records Mgmt. System (RMS) 36,000 - - - - - Public Safety IT Equipment25,000 150,000 25,000 25,000 100,000 25,000 Annual Maint/Replacement of PD IT Equipment including patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenancePublic Safety Equipment96,128 281,548 101,548 101,548 - 100,000 2022: Police Equipment for patrol cars ($16.8K), $5k increased cost of barriers, Gas masks ($14.5K), Livescan systems ($16.5K); PD truck sign ($13K), 2 additional event barriers ($30.7K); 2023: TOV owned firearms for PD department this will include sidearms, holsters, sighting system and weapon mounted lights for all sworn officers; Replacement of aging vehicle equipment nearing or past useful life includes 3 radar units, 6 mobile radios, 7 dash mounted cameras, 6 fire shelters, 6 AED's, 10 stop sticksFire Safety Equipment25,000 - - 45,000 51,000 368,000 2022: Re-appropriate Wildland personnel protection equipment ($25K); $45K knox box system replacement/upgrade;2026: $16K drone expansion; $35K Extrication Equipment; 2027: $368K Self Contained Breathing Apparatus ReplacementThermal Imaging Cameras12,000 - - - 15,000 - For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers; 2026: Placeholders for thermal camera replacement ($14K)Fire Station Alert System 230,000 18,000 - - - - 2023: $18K for additional forcible entry training prop reducing need for East Vail crew to travel to West Vail for this type of training; 2022: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire. Deferred $198K from 2020Radio Equipment replacement/expansion- - 720,000 300,000 - - Replacements of radios for fire (approximately 10-15 Years old)Fire Truck Replacement 2,746,300 540,000 - - - 1,030,000 2023: Type III Truck (heavy wildland engine); 2022: Move $166.3K from 2023 to order Type 6 Brush truck to be delivered in 2023; $540K for replacement of Engine I purchased in 2011 (Truck was ordered in 2022 but unable to be delivered); Replacement of Ladder truck (aerial apparatus) purchased in 2000 ($1.7M); 2027: E3 Regular Fire Engine ReplacementTotal Public Safety3,170,428 989,548 846,548 471,548 166,000 1,523,000 Community and Guest Service Timber Ridge Redevelopment50,000 - - - - - 2022: $50K for TR feasibility study Children's Garden of Learning Temporary Facility Relocation325,545 - - - - - 2022: $70K increase budget for final clean-up and east side improvements of lot. Re-appropriate $255K for final costsEnergy Enhancements97,294 - - - - - 2022: $61.3K for Electric car charges and infrastructure at various town locations; $36K new grant for electric infrastructurePedestrian Safety Enhancements25,000 350,000 - 200,000 2,000,000 - $25K for planning and design for lighting replacement project; 2023: Construction of RRFB Pedestrian Crossing at Safeway; 2025/2026 Pedestrian Improvements through Main Vail UnderpassBollard Installation Project- 650,000 650,000 650,000 - - Installation of retractable and standard bollards throughout the Vail & Lionshead Villages and Ford Park ($250K MMOF Grant in 2023; possible additional grant opportunities in 2024/2025)Civic Area Redevelopment100,000 1,000,000 - - - - 2022: $100K to explore outcomes of the Civic Center Master Plan such as feasibility studies / design (includes $50K for Dobson structural engineering study and $50K for preliminary Lot 10 park design); $1.0M placeholder for Civic Center projects (VRA reimbursement below) 9 29
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholder2022Amended 2023 2024 2025 2026 2027TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDUnderground Utility improvements15,459 3,500,000 - - - - 2022:$15.5K to finalize Big Horn underground utility project; 2023: Underground HCE from Main Vail to East Vail in conjunction with fiber conduitGuest Services Enhancements/Wayfinding24,307 750,000 - - 800,000 1,200,000 2022: Begin design process for new wayfinding signage budgeted in 2024 ($24.3K); 2023: Updated Parking and Transit signage; 2026: VMS Replacements; 2027: Updated Wayfinding Signage ProgramElectric Vehicle Pilot Program- 120,000 - - - - 2023: Purchase Ford F150 Lightning and Sedan Tesla Model 3 to support Council's goal of an electric vehicle fleet. These vehicles would be rotated into for departments to test capabilities and range. Vehicle Expansion494,500 342,000 133,000 - - - 2022: 5 (of 12) vehicles for PD take-home program, detective take-home vehicle; fire inspector vehicle, wildland crew vehicle; 2023: 5 PD take-home vehicles ($342); Parking Department Nissan Leaf ($33K); 2024: 2 PD take-home vehicles (final stage of program implementation)Total Community and Guest Service1,132,105 6,712,000 783,000 850,000 2,800,000 1,220,000 Total Expenditures44,657,198 24,544,818 17,675,798 8,635,501 20,852,311 11,177,050 Other Financing Sources (Uses)Debt Service Payment(1,155,712) (1,154,784) (1,158,592) (1,157,048) (1,155,240) (1,153,620) Debt Payment for PW ShopsTransfer from Vail Reinvestment Authority2,302,146 2,550,000 1,620,000 150,000 6,100,000 700,000 2022: $70K for CGL boulder wall; $30.3K LH parking structure landscaping; $1.5M reimbursement for Frontage Rd roundabout; $256K to complete new CGL building; $23K for Red Sandstone parking structure safety fence; $350K LH electric snowmelt boiler; $50K LH parking capital maint; 2023-2024: Lionshead streetscape/snowmelt replacement; 2025/2026: Improvements to S. Frontage Rd MediansTransfer to Residences at Main Vail(6,144,204) - - - - - Transfer to Residences at Main Vail Fund to phase one expendituresTransfer to Housing Fund(8,032,704) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) 2022: Transfer to Housing Fund; 2.5M per year; 2022-2026: $2.5M Transfer to Housing Fund Transfer from General Fund20,000 - - - - - Transfer from Police Seizure Funds to cover K-9 vehicle ($20K)Total Other Financing Sources and Uses(13,010,474) (1,104,784) (2,038,592) (3,507,048) 2,444,760 (2,953,620) Revenue Over (Under) Expenditures(32,569,548) (7,526,597) (2,711,893) 4,609,675 (1,025,817) 911,366 Beginning Fund Balance49,406,514 16,836,966 9,310,369 6,598,476 11,208,151 10,182,334Ending Fund Balance16,836,966 9,310,369 6,598,476 11,208,151 10,182,334 11,093,700 10 30
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholderProject Timing changed from prior 5-year plan2022Amended 2023 2024 2025 2026 2027RevenueReal Estate Transfer Tax 7,500,000$ 7,000,000$ 7,210,000$ 7,426,300$ 7,649,089$ 7,878,562$ 2022; Based on 5 year average; 2024-2026: 3% annual increaseGolf Course Lease 171,700 173,417 175,151 176,903 178,672 180,458 Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease signed in 2019; Rent income funds the "Recreation Enhancement Account" belowIntergovernmental Revenue 410,000 300,000 270,000 30,000 30,000 30,000 2022: $40K from Eagle County for wildfire mitigation; $20K lottery proceeds; $50K reimbursement from VLMD for Welcome Center displays; $300K re-appropriation from ERWSD for Dowd Junction retaining wall; 2023-2026: $30K lottery proceeds used annual for park projects; $70K Federal Grant for water quality projects; $2000K CDPHE Grant for water quality projectsProject Reimbursements 101,200 50,000 - - - - 2022: VRD reimbursement for annual Synexis, $90K reimbursement from the VLMD for DSMP Welcome Center displays (see project below); 2023: Nature Conservancy Grant to implement fuels treatment projectsDonations42,433 - - - - - 2022 1st Supplemental: $10K donation from Doe Browning for Winterfest; $32.4K unused East West donation for Ford Park art spaceRecreation Amenity Fees10,000 10,000 10,000 10,000 10,000 10,000 $10K annuallyEarnings on Investments and Other157,460 89,176 106,379 110,336 108,867 104,831 $2023: $40K use of bag fees for two hard-to-recycle events and one Town Clean Up Day; $30K Bag fee for plastic bag expansion in compliance with state policy; '2022: $25K use of bag fees for water intern and programming. Corresponding expense below; 2023 0.4% interest rate assumed, 2024-2026: 0.7% interest rate assumedTotal Revenue8,392,793 7,622,593 7,771,530 7,753,538 7,976,628 8,203,851 ExpendituresManagement Fee to General Fund (5%)375,000 350,000 360,500 371,315 382,454 393,928 5% of RETT Collections - fee remitted to the General Fund for administrationWildlandForest Health Management590,465 656,472 676,166 696,451 717,345 738,865 Transfer from GF for wages/benefits; Operating budget for Wildland Fire crew; 2022 includes additional 2.3FTEWildfire Mitigation90,000 20,000 20,000 20,000 20,000 20,000 2022: $25K increase to participate in wildfire camera pilot program and $40K mitigation paid for by Eagle County. Implementation of Fuels Reductions projects and potential geological hazard study to update CWPP; 2022-2027: $20K annually to support wildfire mitigation projects as identified in teh 2020 Vail Community Wildfire Protection Plan;NEPA for East Vail Hazardous Fuels Reduction99,000 50,000 - - - - 2023: $50K to implement fuels treatment projects reimbursed by a Nature Conservancy grant; Complete the NEPA analysis for the East Vail Hazardous Fuels Reduction Project. This is a project which council has already voted to support, it consists of hazardous fuels reduction on USFS lands from East Vail to Red Sandstone Road; $49K increase in estimated NEPA costs as approved by Council Wildland Fire Shelter- - 17,500 - 17,000 - 2024: $17.5K To purchase a wildland shelter safety device; 2026: $17K Placeholder for wildland shelter safetyWildland Fire Equipment- - - - - 13,000 2026: Fire shelters; 2027: Wildland hose; 2028: VHF radio replacementFire Free Five - Rebate Program150,000 225,000 200,000 200,000 - - 2022-2025: $200K annually for the Fire Free Five Community Assistance Program provides funding to community members for the implementation of defensible space within the first five feet of the building; $25K to create publication to assist homeowners with implementation Fire Free Five - TOV Implementation200,000 150,000 25,000 25,000 - - 2022-2023: Fire Free Five implementation at TOV facilitiesTotal Wildland1,129,465 1,101,472 938,666 941,451 754,345 758,865 ParksAnnual Park and Landscape Maintenance2,192,354 2,266,914 2,334,921 2,404,969 2,477,118 2,551,432 Ongoing path, park and open space maintenance, project mgmt.; Town Trail Host volunteer program ($16,000); $5K for propane for winter outdoor heating; 2022: Includes $51.8K Transfer from GF for salaries/benefitsVillage Holiday Lighting Design185,000 - - - - - 2022: This includes the costs of a consultant to assist the town in identifying alternative holiday decorations from traditional trees decoration; purchase two pre-lit trees for Vail Village and Lionshead as an alternative to decoration live treesPark / Playground Capital Maintenance210,000 160,000 163,200 163,500 166,500 170,000 2022: $50K to replace playground equipment at 4 parks. $35K sidewalk repair to Ellefson Park sidewalks to coincide with turf project; Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenanceMayors Park Capital Maintenance50,000 - - - - - 2022: $50K Replace flagstone at Mayors ParkPepi's Plaza- 50,000 - - - - 2023: Placeholder for artist inspired tribute at Children's FountainFountain Repairs- 50,000 - - - - 2023: Children's Fountain Water QualityTree Maintenance75,000 75,000 75,000 75,000 85,000 85,000 On going pest control, tree removal and replacements in stream tract, open space, and park areasStreet Furniture Replacement85,000 85,000 85,000 85,000 86,700 86,700 Annual street furniture replacementTOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX 11 31
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholderProject Timing changed from prior 5-year plan2022Amended 2023 2024 2025 2026 2027TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Village Art Landscape Enhancements50,000 135,000 - - - - Landscaping Enhancements of areas identified in Vail Village for potential future sculptural placement; 2023: Landscaping Enhancement of 10th Mtn Statue Site ($75K) and planting bed near Squash Blossom ($25K); Landscaping and excavation for "Male Baseball Player #1" donated scupture on the upper playing fields of Ford Park ($35K). Stephens Park Safety Improvements35,821 - - - - - 2022: $35.8K for interpretive signage, playground equipment, and landscapingFord Park Master Plan200,799 - - - - 2022: Master Plan Revisions/Updates to address several proposed modifications including the Vail Nature Center, an indoor tennis/pickleball facility, BFAG expansion, conversion of fields to turfFord Park- Betty Ford Way Pavers1,200,000 - - - - 2022: Construction of new concrete unit paver roadway, new steel guardrail, stream walk intersection improvement, and landscaping improvements. This project would be coordinated with BFAGFord Park Enhancement: Priority 3 Landscape area5,946 - - - - - 2022: $5.9K for landscaping at the Nature Center bridgeFord Park Lower Bench Turf/Irrigation- - 300,000 - - - 2024: $300K Replacement of worn turf grass area and inefficient irrigation systemFord Park Playground Improvements 200,000 50,000 - - 300,000 - 2022: Safety Improvements to the Ford Park play area including wooden bridge to boulder area, expansion to toddler area, ADA upgrades, and replacement of a safety net ($200K); 2023: Add $50K to 2022 Budget for increased costs; 2026: Renovation of Western half wooden structure from mid 1980's ($300K)Ford Park Picnic Shelter- - - 350,000 - - 2025: Replace Ford Park picnic shelterFord Park Lighting Control System180,000 - - - - 2022: Replacement of Ford Park lighting control system (discontinued by the manufacturer). Current system is over 10 yrs. OldSunbird Park Fountain Repairs3,430 - - - - - 2022: Re-appropriate $3.4K for final billsVail Transit Center Landscape32,817 - - - - - 2022: $32.8K for completion of landscaping at Vail transit centerTurf Grass Reduction199,862 - - - - - 2022: $199.9K Continuation of turf reduction at Ellefson park, turf replacement at TM residences and Red Sandstone UnderpassPlayground Restroom Replacements- - - - 300,000 - Replace the three remaining modular restroom buildings at Bighorn Park (2026), Red Sandstone (2028), and Stephens Park (2030)Kindel Park/Mill Creek149,862 100,000 - - - - 2022: $150K Improvements to heavily worn stream tract between Hanson Ranch Rd and Pirateship park; 2023: riparian planting and improved pedestrian circulation along Mill Creek corridorDonovan Park Improvements35,000 150,000 - - - 2022: Relandscaping on Donovan Park parking lot islands; 2023: Replacement of play area decks and some equipmentWillow Park Drainage Improvements- - - 125,000 - - 2025: Improvements to drainage and inefficient irrigation systemRed Sandstone Park Picnic Shelter- - 75,000 - - - 2024: Modest 12'x12' shelter near volleyball court deferred from 2022-2024Pirateship Park Improvements- - 200,000 - - - 2023: Replace wood siding and add climberGore Creek Promenade Rehabilitation370,000 55,000 - - - - 2022-2023: Planning, design, and rehabilitation of the Gore Creek Promenade caused by excessive guest visitation. Project would include expansion of heated paver walkways, ground-level wood picnic deck, artificial lawn area, landscape enhancements, and a stream walk connection to the Covered Bridge Pocket ParkLionshead Skate Park Capital Maint- - - 50,000 - - 2025: Replacement of Lionshead skate park fencing ($50K) reimbursed by the Vail Reinvestment AuthorityBuffehr Creek Park Safety Improvements- - - - 350,000 - 2026: Replacement 20-yr old "catalog" playground equipment with custom build deferred from 2022 to 2025 ($350K)Buffehr Creek Park picnic shelter- - - 75,000 - - 2025: 15'x 25' shelter at existing picnic area deferred from 2022 to 2025 ($75K)Ellefson Park Safety Improvements- - - 300,000 - - 2025: Replacement 15-yr old "catalog" playground equipment with custom build ($300K)Total Parks5,460,891 3,176,914 3,233,121 3,628,469 3,765,318 2,893,132 Rec Paths and TrailsRec. Path Capital Maint159,717 165,000 85,000 85,000 86,700 86,700 2022: $74K for amphitheater bridge railings and decking; $85K for annual Capital maintenance of the town's recreation path systemBike Safety15,000 10,000 10,000 10,000 10,000 $10K annual cost for bike safety programsBike Path Signage35,000 25,000 - - - - 2022/2023: Bike Path Signage: Enhancement of existing trail signage to improve etiquette, safety and wayfindingPedestrian Bridge Projects400,000 100,000 - 400,000 - - 2022-2026: Systematic rehabilitation or replacement of 5 pedestrian bridges. 2022: Donovan Park, Pedestrian Overpass; 2025: ERWSD BridgePedestrian Connectivity Projects- - 600,000 600,000 2024: SFR to Dobson, 2026: Donovan to Cascade on SFRGore Valley Trail Bridge Replacement (ERWSD)40,000 - - - - - 2022: Design and planning for Gore Valley Trail Bridge replacement (ERWSD)Gore Valley Trail Fence Replacement at Dowd Junction50,000 - - - - - 2022: Replace wood fence along Gore Valley Trail in Dowd Junction in conjunction with CDOT wildlife fence project12 32
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholderProject Timing changed from prior 5-year plan2022Amended 2023 2024 2025 2026 2027TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Gore Valley Trail Reconstruction - - - 80,000 - 80,000 2025/2027: Placeholders for Gore Valley Trail MaintGore/Deluge Lake Trailhead Parking/Restroom- - - 400,000 - - 2025: Improvements to the Gore Creek/Deluge Lake trailhead to improve parking, safety, traffic flow and addition of a restroom facilityEast Vail Interchange Improvements209,443 - - - - - 2022: $209K to continue East Vail interchange projectDowd Junction repairs and improvements799,155 - - - - - 2022: Continue Re-stabilization of Dowd Junction retaining wall ($799.2k); Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sanitation; offset with reimbursement of $300K reimbursement from ERWSD (See project reimbursement above)East Vail Interchange Trailhead parking lot expansion- - 300,000 - - - 2024: Expanded parking lot at East Vail Interchange trailheadPortalet Enclosures- 38,000 - - - - 2023: Design and Construct screening/enclosures on trailhead port-a-letsBooth Lake Trailhead Parking Restroom438,950 - - - - - 2022: Installation of permanent restroom at Booth Lake trailhead for hikersTotal Rec Paths and Trails2,147,265 338,000 995,000 975,000 696,700 166,700 Recreational FacilitiesGolden Peak Pickelball Sound Barriers- 23,500 - - - - 2023: Install Acoustic blocking panels on north and west fence sectionsNature Center Operations106,187 109,373 112,654 116,033 119,514 121,905 Nature Center operating costs(Contract with Walking Mountains)Nature Center Capital Maintenance93,855 - 8,064 26,291 4,990 14,098 2022: $55K placeholder for nature center maint and repairs; Wood siding and trim repairs ($11.4K), open rail fencing replacement ($13.4K); 2024: path and walkway repairs ($8.1K); 2025: signage ($16.6K); regravel access road ($9.8K); 2026: benches and tables; 2027: Slope roofing ($14.1K)Nature Center Redevelopment383,522 - - - - - 2022: $383.5K for further planning and design for a nature center remodel; Nature Center construction is currently unfundedLibrary Landscape and reading area 100,000 - - - - - 2022: Exterior landscaping and site work enhancements for an outdoor reading areaTotal Recreational Facilities683,564 132,873 120,718 142,324 124,504 136,003 EnvironmentalEnvironmental Sustainability694,471 764,628 787,567 811,194 835,530 860,596 Annual operating expenditures for Environmental department (4.25 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action Collaborative, etc.; $16k sustainability intern, $16K Waste Education intern; $16K Water Quality Intern; 2022 includes $20.9K transfer from GF for salary/benefitsRecycling and Waste Reduction Programs275,320 222,000 224,220 226,462 228,727 231,014 2022: Use $15K bag fee collections for waste intern, reusable bags and market compost program. Re-appropriate $20.3K for pilot compost program through April 2022; Actively Green($40K), Ball Cup Program ($30K), Bus Recycling Challenge ($13K), C&D Pilot ($5K), Green Team ($2.5M), Love Vail website ($20K), Recycling hauls($25K), Compost Program Phase 2 ($45K), Farmers Market Zero Hero ($42K); Recycling Education ($17.5K); 2023: Actively Green($40K), Ball Cup Program ($30K), C&D Pilot ($5K), C&D Residential Phase 3 ($15K); C&D Commercial Phase 2 ($30K); Green Team ($2.5M), Love Vail website ($25K), Recycling hauls($25K), Farmers Market Zero Hero ($42K); Recycling Education ($17.5K)Ecosystem Health538,200 212,500 214,625 216,771 218,939 221,128 2022: $175K placeholder for Dowd Junction wildlife crossing (partnership with CDOT); $14.7K for CO Communities for Climate Action retreat and $27K for partnership with Zinc Media for Sustainable Travel, CC4a ($3K), Biodiversity Study ($150K), Strategic Plan ($10K), SD Contract ($18K), Trees for Vail ($5K), USFS Front Ranger Program ($33K), Wildlife Habitat Improvements ($102.5K); 2023: $15K for Vail to host CO Communities for Climate Action retreat; Strategic Plan Completion ($10K), SD Contract ($25K), Trees for Vail ($7.5K), USFS Front Ranger Program ($55K)Energy & Transportation89,049 58,500 59,085 59,676 60,273 60,875 2022-2024 Annual expenditures: Energy Smart Partnership contract ($40K), Solar Feasibility Study ($25K), EV Planning and analysis ($8K), Sole Power ($7.5K); 2022: Energy Smarts ($40K), Sole Power ($7.5K), Energy Outreach Programs ($7.5K); 2023: Energy Smarts ($40K), Sole Power ($7.5K), Energy Outreach Programs ($10.0K); EV Share Event ($1K)E-Bike Programs193,000 243,000 255,000 267,000 279,000 291,000 Town of Vail E-bike share program ($175K); E-Bike Ownership Model Program ($18K); 2023: E-Bike Share$175K; E-Bike Owenership Program ($18K)E-Bike Share Infrastrcuture- Gravel pads and bike racks- 54,000 - - - - Streamtract Education/Mitigation50,000 50,000 50,000 50,000 50,000 50,000 2022: $50K annual streamtract education programming such as "Lunch with Locals" landscape workshops, City Nature Challenge and storm drain art;Water Quality Infrastructure2,016,541 - - - - - 2022: Re-appropriate for water quality infrastructure; $300K for snow dump cleanout and West Vail drainage grate replacement; 2021: Continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore" Streambank Mitigation125,000 75,000 100,000 75,000 75,000 50,000 2022-2026 Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes 2018 grant awards continued in 2020 for GoCo grant ($39K) and Fishing is Fun grant ($30K)- See carryforward of grant revenue above.Private Streambank Mitigation Program150,000 - - - - Private streambank mitigation program funding placeholder13 33
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholderProject Timing changed from prior 5-year plan2022Amended 2023 2024 2025 2026 2027TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Gore Creek Interpretive Signage225,000 25,000 - - - - 2022: $225K for watershed map and installation at the Gore Creek PromenadeWelcome Center Educational Displays200,000 - - - 150,000 - Steward Vail educational displays in the Lionshead and Vail Village Welcome Centers; $50K reimbursement from the VLMD; 2026: Placeholder to update Welcome Center displaysFord Park Amphitheater Solar Panels100,000 - - - - - 2022: 50/50 cost share with the VVF for roof solar panelsTotal Environmental4,656,581 1,704,628 1,690,497 1,706,103 1,897,468 2,014,613 ArtPublic Art - Operating139,280 152,762 157,345 162,065 166,927 171,935 $2.7K transfer from GF for salary/benefits; Art in Public Places programming and operationsPublic Art - General program / art428,960 60,000 60,000 60,000 60,000 60,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds. $618K Re-appropriation less $250K AIPP fund used towards Ford Park Art StudioPublic Art - Winterfest64,746 30,000 30,000 30,000 30,000 30,000 2022: $64.7K for annual Winterfest programmingSeibert Memorial Statue- Maitenance12,692 - - - - - 2022: $12.7K for Pete Seibert memorial statue maintenance Art Space882,259 - - - - - 2022: Design phase for Ford Park art space- see corresponding donation from East West above; 2022: $850K Rebuilding of designated Art Space Studio in Ford Park using $250K of existing AIPP fundsTotal Art1,527,937 242,762 247,345 252,065 256,927 261,935 CommunityBooth Heights Open Space12,000,000 - - - - - 2022: Placeholder for the purcahse of Booth Heights Open SpaceCouncil Contribution: Betty Ford Alpine Garden Support74,649 76,888 76,888 76,142 76,142 76,142 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increaseCouncil Contribution: Eagle River Watershed Support42,000 42,000 42,000 42,840 42,840 42,840 Annual support of the Eagle River Watershed Council programs Council Contribution: Trail Alliance17,500 17,500 - - - - Adopt A Trail Council Contribution for trails in or bordering the TownCouncil Contribution: Eagle Valley Land Trust5,000 5,150 - - - - Eagle Valley Land Trust Council ContributionTotal Contributions12,139,149 141,538 118,888 118,982 118,982 118,982 VRD-Managed Facilities & MaintenanceRecreation Enhancement Account883,365 173,417 175,151 176,903 178,672 180,458 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenanceRecreation Facility Maintenance22,000 22,000 22,000 22,000 22,000 22,000 2022: Annual $22K for general RETT facility maintenance; $11.2K Synexis MaintSynthetic Turf Replacement - 472,000 - - - - 2023: Replacement of Ford Park Synthetic Turf Infield originally installed in 2012 and past it's useful life of 7 years. Golf Clubhouse79,496 31,295 12,751 94,806 56,282 - 2022: Exterior paint & stain ($24K), Sewage and roof forensic study ($8K), placeholder for repairs and maint as result of the study ($47.5K); 2023: Concrete walkways ($12.4K), Drain pains/curb gutters ($18.9K); 2024: roofing/heattape repairs ($12.8K); 2025: circulation pumps ($83.3K); clubhouse signage ($8.5K); 2026: Stucco/stone ($32.7K), wood trim ($23.5K)Athletic Field Restroom/Storage Building1,000,000 - - - - - 2022: Placeholder for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage buildingGolf Course - Other 369,751 236,874 2,484 - 208,388 98,490 2022: VRD Shared cost for 1st hole Timber Path planking ($38.0K), asphalt repairs ($3.3K);$216K for golf course green project; $153.8K Re-appropriate golf course maintenance scheduled in 2020 but not completed; course streambank restoration ($73.8K), maintenance building, HVAC unit ($17.7K), maintenance building heater ($8.9K), Maint. Building furnace ($9.8k); 2023: $216K golf course greens; Maint building stucco ($17.4K); 2026: maint building streambank restoration ($205K) exterior doors ($3.1K); 2027: Split costs: 1st hole path planking ($46.6K); 1st hole bridge planking and stone vaneer ($32K); 2nd hole bridge planking ($8.6K), 11th hole ped bridges ($11.3K)Dobson Ice Arena614,756 41,085 16,127 92,105 85,260 90,755 2022:Re-appropriate $110.7K for paver and roof repairs; Changing Rooms ($78.8K), windows replacement ($74.3K), heat pumps ($6.3K), rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior lighting ($22.9K), exterior wood trim ($9.3K); Repairs to exterior doors ($80.0K); 2022: Rockwall Repairs ($12.8K), concrete walkways ($17.7K); 2023: exhaust stack repairs- pushed to 2023 ($2.9K); grading and drainage repairs ($9.3K), brick paver repairs ($16.9K), central air upgrades ($12.5K); 2024: Wood trim repairs ($10.4), chemical feed system repairs ($5.6K); 2025: Boiler and circulation system ($59.3K), Water filtration issues ($21.2K); Hot water storage tank ($29.5K); 2026: Hot water storage tank ($29.6K), Concrete walkways ($22.2K); HVAC ($33.4k); 2027: Sky lights system ($90.8K);Ford Park / Tennis Center Improvements175,510 - - 41,581 1,090,053 12,706 2022: Wood Siding ($3.9K); Concession/Restroom siding ($12.9K); Drainage-previously budgeted in 2023 ($13.3K); Exterior Doors- previously budgeted in 2023 ($4.6K); Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards ($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K); 2025: Wood siding and windows ($41.6K); 2026 includes a rebuild of tennis courts, retaining walls, and court fencing; 2027: Furnace, hot water tank, baseboards replacement ($12.7K)14 34
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholderProject Timing changed from prior 5-year plan2022Amended 2023 2024 2025 2026 2027TOWN OF VAIL FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Athletic Fields 239,226 - 8,708 76,991 - 19,512 2022: Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K);Coat exterior gypsum board ($3.7K), Repaved parking lot ($8K), Irrigation System ($100K); 2024: Asphalt parking lot repairs ($8.7K); 2025: asphalt parking lot ($77K)Gymnastics Center282,789 20,000 - 109,928 - - 2022: Restroom remodel ($42.6K); Cooling System ($144K); 2023: $20K additional costs for cooling system; 2025: Furnace ($20.9K), Elevator ($20.9K); waterproof roof ($62.4K); signage and rd. access ($27.1K); concrete stairs and walkways (3.0K)Total VRD-Managed Facilities & Maintenance 3,666,893 996,671 237,222 614,314 1,640,655 423,922 Total Expenditures 31,786,745 8,184,858 7,941,957 8,750,023 9,637,353 7,168,080 Other Financing Sources (Uses)Transfer from General Fund 109,546 - - - - - Transfer from GF for RETT department salary and benefitsTransfer from Vail Reinvestment Authority- - - 50,000 - - $50K reimbursement for replacement of the Lionshead skatepark fencingRevenue Over (Under) Expenditures(23,284,406) (562,264) (170,427) (946,485) (1,660,726) 1,035,771 Beginning Fund Balance28,078,476 4,794,070 4,231,806 4,061,379 3,114,894 1,454,168Ending Fund Balance4,794,070$ 4,231,806$ 4,061,379$ 3,114,894$ 1,454,168$ 2,489,939$ 15 35
2022 2022Amended Forecast 2023 2024 2025 2026 2027RevenueHousing Sales Tax4,500,000$ 4,500,000$ 4,250,000$ 4,377,500$ 4,508,825$ 4,644,090$ 4,783,412$ Transfer in from Capital Projects Fund2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Workforce Housing Sales 1,270,000 1,270,000 - - - - - Total Revenue8,270,000 8,270,000 6,750,000 6,877,500 7,008,825 7,144,090 7,283,412 ExpendituresHousing Programs InDeed Program3,194,334 2,000,000 2,500,000 - - - - Buy Down Housing25,609 - - - - - - Future Purchases4,600,000 - - - - - - Pitkin Creek 12-L unit976,288 976,288 - - - - - Chamonix unit B634,940 634,940 - - - - - Construction Housing Projects Residences at Main Vail Opportunity Fee 2,000,000 2,000,000 - - - - - Land Purchases for future Housing East Vail CDOT Parcel 2,000,000 2,000,000 - - - - Total Expenditures13,431,171 7,611,228 2,500,000 - - - - Operating Income(5,161,171) 658,772 4,250,000 6,877,500 7,008,825 7,144,090 7,283,412 Beginning Fund Balance (Transfer from CPF) 5,352,702 5,352,702 6,011,474 10,261,474 17,138,974 24,147,799 24,147,799 Ending Fund Balance191,531$ 6,011,474$ 10,261,474$ 17,138,974$ 24,147,799$ 31,291,889$ 31,431,211$ SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCEHOUSING FUNDTOWN OF VAIL FIVE YEAR BUDGET1636
CAPITAL PROJECTS FUND
Holy Cross Energy Overhead/Underground Electrical Conversion
2023
Project: Holy Cross Energy Overhead/Underground Electrical Conversion
Location: Spraddle Creek Rd to Bald Mountain Rd
Budget:
Narrative: The purpose of this project is to relocate the existing overhead electrical line
north of I-70 from Spraddle Creek Rd to Bald Mountain Rd to underground. New
conduit will be installed north of the I-70 right-of-way from Spraddle Creek Rd to
the Public Works Facility, in the S Frontage Rd from Ford Park to Aspen Lane and
north of the I-70 Rd adjacent to the Bald Mountain neighborhood.
Timeline: 2023 Construction
2023
Capital Cost $3.5M
Maintenance No Increase
Utilities No Increase
Replacement 50+ Years
ATTACHMENT A
37
CAPITAL PROJECTS FUND
Roundabout Lighting Project
2023
Project: Roundabout Lighting Project
Location: I-70 Exits 173 and 176
Budget:
Narrative: The purpose of this project is to install new lighting at the West Vail and Vail
Town Center roundabouts to improve pedestrian safety. The existing 40’ tall
light poles will be replaced with 30’ poles with new LED lights and additional
lights installed at the pedestrian crossing where none exist today. This project
also facilitates the installation of smart transportation equipment like traffic
cameras.
This project could be completed in one year or split into two phases, Vail Town
Center and West Vail.
Timeline: Design began in 2018 with construction in 2023
2023
Capital Cost $2,750,000
Maintenance Additional Lightpoles
Utilities No Increase, LED
Replacement 50+ Years
38
CAPITAL PROJECTS FUND
Vail Bollard Installation
2023
Project: Vail Bollard Installation Program
Location: Vail Village/Lionshead Village/Ford Park
Budget:
Narrative: The purpose of this project is to install a combination of permanent bollards,
retractable bollards, and planters to control unauthorized vehicles from entering
non-vehicular areas within Vail Village, Lionshead Village, and Ford Park.
The Town received $250,000 of MMOF grant funds (50/50 match) to contribute
toward this project in coordination with the E-Vail Courier loading and delivery
program.
Timeline: 2023-2025
Image(s):
2023 2024 2025
Capital Cost 650,000 650,000 650,000
Maintenance 5,000
Utilities Yes, Electric to Bollards
Replacement 20+ Years
39
CAPITAL PROJECTS FUND
Fire Sprinkler Upgrades at the Bus Barn
2023
Project: Fire Sprinkler Upgrades at the Bus Barn
Locations: Public Works Shop Complex
Budget:
Narrative The existing fire sprinkler system in the bus barn is not adequate to suppress a
battery fire should it occur in one of the electric busses. Electric vehicles and
batteries burn much hotter and longer than gas powered vehicles. Facilities is
coordinating with the Fire Marshall to have a new system engineered and
installed that would be able to handle such a fire.
This project is budgeted at $100,000 in 2023 for engineering design and $500,00
in 2024 for installation.
Town Council Priority (select and describe all applicable):
Protection: The installation of this new system is imperative to protect the towns investment
in electric buses and protection of the towns building
Timeline: 2023 Design Work
2024 Project Installation
2023 2024 2025 2026 2027
Capital Cost $100,000 $500,000
Annual Maintenance
Cost
Utilities Cost
Replacement Year 2024
40
CAPITAL PROJECTS FUND
New Bus Shelters
2023
Project: New Bus Shelters
Location: East and West Vail
Budget:
Narrative: The purpose of this project is to add new Bus Shelters in East Vail & West Vail at
the top ten busiest locations. The project has been split into two, 5 each year.
1)Fire Station WB (11,700 boardings)
2)Main Gore/ Juniper (7,580)
3)Racquet Club Townhomes (6,304)
4)Red Sandstone Rd. (5,807)
5)Spruce Way (5,614)
6)Columbine (5,450)
7)Bighorn Park (5,104)
8)Meadow Dr. (4,714)
9)Underpass EB (2,630)
10)Main Gore/ Bighorn (2,500)
Timeline: 2023 & 2024
2023 2024
Capital Cost $300,000 300,000
Maintenance
Utilities Yes, Lighting
Replacement 40+ Years
41
CAPITAL PROJECTS FUND
Bus Wash Replacement Project
2023
Project: Bus Wash Replacement
Locations: Public Works/Bus Barn
Budget:
Narrative: This project is to replace the current bus wash which poses many difficulties with
maintenance and operations. The current wash is frequently inoperable despite
the Fleet and Facilities teams work to keep it running. We would like to budget
to replace our current gantry roll over style wash with a drive through with
brushes. The image below shows an example of the drive through style wash.
This will have fewer moving parts and should be more reliable.
Town Council Priority (select and describe all applicable):
Community and Experience. Clean buses are safer and make a better impression on our guests.
Timeline: RFP in December 2022 and installation winter of 2023
Photo:
2023 2024 2025 2026 2027
Capital Cost $300,000
Annual Maintenance
Cost
$15,000
Utilities Cost
Replacement Year 2033
42
CAPITAL PROJECTS FUND
Nugget Lane Bridge Rehabilitation/Replacement
2023
Project: Nugget Lane Bridge Rehabilitation/Replacement
Location: East Vail, Nugget Lane over Gore Creek
Budget:
Narrative:
This project was originally a major rehabilitation project including bridge
widening. Recently this was discussed with Council to scale it back to a safety
maintenance project. The purpose of this project now is to install new bridge
rails meeting current safety standards, repair corrosion in the metal decking and
repair undermining and erosion at the south abutment.
Timeline: Design began in 2020 with construction likely in 2023.
Image(s):
2023
Capital Cost $450,000
Maintenance No increase
Utilities No Increase
Replacement 50+ Years
43
CAPITAL PROJECTS FUND
Bighorn Road Bridge and Approach Rails
2023
Project: Bighorn Road Bridge and Approach Rails
Location: East Vail, Bighorn Road at the Pitkin Creek and Bighorn Creek Crossings
Budget:
Narrative: The purpose of this project is to replace the existing damaged guardrail
approaches/departures and bridge rails on the culvert headwalls meeting
current design and safety standards.
Timeline: Design began in 2019 with construction likely in 2023. Project was advertised for
construction in 2020, was not awarded due to Covid, deferred to future date.
2023
Capital Cost $500,000
Maintenance No increase
Utilities No Increase
Replacement 50+ Years
44
CAPITAL PROJECTS FUND
Lupine Drive Bridge and Approach Rails
2023
Project: Lupine Drive Bridge and Approach Rails
Location: East Vail, Lupine Drive at Gore Creek Crossing
Budget:
Narrative: The purpose of this project is to replace the existing damaged guardrail
approaches/departures and bridge rails to meet current design and safety
standards.
Timeline: Design began in 2021 with construction likely in 2023.
2023
Capital Cost $450,000
Maintenance No increase
Utilities No Increase
Replacement 50+ Years
45
REAL ESTATE TRANSFER TAX
Shift E-Bike Share Expansion
2023
Locations: Throughout Town of Vail; New stations in 2023: Glacier Court, Buffehr Creek
Bus
Stop, Timber Ridge, the Town’s municipal building
Budget:
Narrative: The Shift Bike regional e-bike share has been very successful in its inaugural year
with 6,412 trips taken in the first 3 months of the program. Since the program
started, staff has vetted 4 additional station locations requested by Vail
residents, including Glacier Court, Buffehr Creek Bus Stop, Timber Ridge, and the
municipal building. The cost to implement these additional stations and e-bikes
in 2023 will be approximately $50,000, in addition to the annual cost of the
current system of $175,000. Staff will apply for grants to help reduce the overall
cost of the program. Annual cost increases have been budgeted to increase the
current system of 12 stations and 60 bikes in 2022 to 20 stations and 95-100
bikes in 2027.
Infrastructure upgrades have been identified to accommodate some of the
existing and new proposed stations. Staff has identified nine locations that
would be ideal to upgrade stations to gravel pads and bike racks where possible.
These include, Intermountain Pocket Park, Donovan Pavilion, Ellefson Park,
Pitkin Creek, Bighorn Park, Lionshead Transit Center and three new stations:
Timber Ridge, Buffehr Creek and Glacier Court. The estimated cost is $6,000 per
station, totaling $54K for 2023. Beyond 2023, one additional station per year will
be budgeted at $6,000 per year.
Town Council Priority (select and describe all applicable):
Community- The Shift Bike e-bike share program improves transportation options while
reducing vehicle congestion and parking challenges. It provides the local community
2023 2024 2025 2026 2027
Program Cost $225,000 $237,000 $249,000 $261,000 $273,000
Annual Maintenance
Cost
$5,000
Utilities Cost $0
Replacement Year 2030
46
with membership options to use an e-bike to commute for short trips around town and
to neighboring communities rather than driving a personal vehicle or taking public
transportation.
Environmental- The Shift Bike program allows for increased opportunity to commute via
e-bike, reducing vehicle miles traveled and associated greenhouse gas emissions helping
Vail work towards its climate goals of reducing emissions. The program also supports
the critical need for behavior change from cars to bikes.
Timeline: April-May Gravel Pad installations each year
May E-Bikes delivered, and program becomes operational each
year
November E-Bike share goes into hibernation for the winter months
Ongoing E-Bike rebates and ownership programs
Photo:
47
REAL ESTATE TRANSFER TAX
Fire Free Five – Rebate Program
2023
Project: Fire Free Five Rebate Program
Locations: Throughout the Town of Vail
Budget:
Narrative: The purpose of this the continuation of rebates for Vail property owners to
implement a 5’ non-combustible zone around their commercial or residential
properties. Owners may be reimbursed up to 75% of the cost of materials and
labor to implement the Fire Free Five. Each property is limited to a single
reimbursement up to specified limits based on property type. The property must
implement the Fire Free Five fully around the entire building in order to be
eligible.
Town Council Priority (select and describe all applicable):
Community Improves safety within our community for guests and residents
Timeline: Ongoing through 2025
Photo:
2023 2024 2025 2026 2027
Program Cost $225,000 $200,000 $200,000
Annual Maintenance
Cost
Utilities Cost NA
Replacement Year NA
48
REAL ESTATE TRANSFER TAX
Fire Free Five – Town of Vail Implementation
2023
Project: Fire Free Five- TOV
Locations: Town-owned Buildings
Budget:
Narrative: The purpose of this project is to implement a 5’ non-combustible zone around all
Town of Vail-owned buildings. Work on Priority 1 buildings was started in 2022
and will be completed in 2023, along with Priority 2 and 3 buildings. The work
will include removal of trees and shrubs within 5’, pruning of trees and shrubs
encroaching into the 5’ zone, placement of non-combustible mulch/rock,
perennial areas, and/or irrigated turf. Some buildings such as Donovan Pavilion,
Fire Station 2 and the Vail Municipal Building will be planted as Fire Free Five
demonstration areas. The budget will also include funding to produce a Fire Free
Five publication for the public to assist with the transition towards Fire Resistant
Landscapes.
Town Council Priority (select and describe all applicable):
Community Improves safety within our community for guests and residents
Timeline: Ongoing through late fall
Photo: Samples of non-combustible landscapes
2023 2024 2025 2026 2027
Capital Cost $150,000 $25,000 $25,000
Annual Maintenance
Cost
$5000
Utilities Cost NA
Replacement Year NA
49
REAL ESTATE TRANSFER TAX
Ford Park Synthetic Turf Infield Replacement
2023
Project: Ford Park Synthetic Turf Infield Replacement
Locations: Ford Park Softball Fields
Budget:
Narrative: The synthetic turf infields at Ford Park were installed in 2012 with an industry-
wide expected life of 7 years. Through a shorter season of play and high-quality
maintenance provide by the Vail Recreation District (VRD), the replacement was
postponed for an additional 3 years. This project will be managed by the VRD
and funded by the Town of Vail. The proposed budget amount is based on a
current cost of $428K provided by the installer with an added contingency for
unforeseen conditions.
Town Council Priority (select and describe all applicable):
Community
Timeline: Spring 2023
Photo:
2023 2024 2025 2026 2027
Capital Cost $472,000
Annual Maintenance
Cost
Utilities Cost
Replacement Year 2033
50
2023 CAPITAL PLAN
FINANCE | October 18, 2022
51
2
CAPITAL PLAN | Council Action Plan
Town of Vail | Finance | 10/18/2022
COMMUNITY: Engage our community in honoring
social, recreational, cultural and educational values
that will guide sustainable strategies throughout our
neighborhoods as the foundation of our town’s
continued success. Ensure that our citizens are
afforded the opportunity to live and thrive in our
community.
EXPERIENCE: Deliver on the promise, Vail. Like
nothing on earth that also supports the preservation
of our natural environment.
ECONOMY: Preserve our vibrant and diverse
economy that keeps Vail at the forefront of our resort
competitors.
ENVIRONMENT: Excellent stewardship of our natural
environment.
52
3
CAPITAL PLAN | Revenue
Town of Vail | Finance | 10/18/2022 53
4
CAPITAL PLAN | Revenue Assumptions
Town of Vail | Finance | 10/18/2022
Capital Projects Fund
•Sales Tax $34.0M; $12.9M CPF
•Construction use tax: $2.0M
•Grant Funding: $250K
Real Estate Transfer Tax
•Real Estate Transfer Tax: $7.0M
•Grant Funding: $270K
Housing Fund
•Housing Sales Tax: $4.25M
Vail Reinvestment Authority
•Incremental property tax collections in the urban renewal authority
district: $5.5M
54
5
CAPITAL PLAN | Expenditures
Town of Vail | Finance | 10/18/2022 55
6
CAPITAL PLAN | Expenditures
Town of Vail | Finance | 10/18/2022
Capital Improvement Program Priorities
Priority I
•Maintain current capital assets
•Debt Service
•Operations (RETT)
•Current programs
Priority II
•Asset additions
•Asset redevelopment and expansion
•New/expanded programs
•Contributions
56
7
CAPITAL PLAN | Expenditures
Town of Vail | Finance | 10/18/2022
Fund Balance $9.3M $6.6M $11.2M $10.2M $11.1M
-
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
2023 2024 2025 2026 2027
Capital Fund Revenues and Expenditures by Category
Master Planning/Studies
New/Enhancements
InDeed Program
Debt Payments
Maintenance
Revenue
57
8
CAPITAL PLAN | Expenditures
Town of Vail | Finance | 10/18/2022
Fund Balance $4.2M $4.1M $3.1M $1.5M $2.5M
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
2023 2024 2025 2026 2027
RETT Fund Revenues Versus Expenditures by Category
New/Enhancements
Contributions
Programs
Maintenance
Operating
Revenues
58
CAPITAL PLAN | Major Projects
Town of Vail | Finance | 10/18/2022 59
2023 MAJOR PROJECTS | Bus Projects
Town of Vail | Finance | 10/18/2022
The existing fire sprinkler system in the bus barn is not adequate to handle
a battery fire from an electric busses. Facilities is coordinating with the Fire
Marshall to have a new system engineered and installed.
2023: $100K Engineering/Design
2024: $500K Installation
CPF $600,000 Fire Sprinkler Upgrades at the Bus Barn Environmental
CPF $600,000 Vail Bus Shelters Experience
New Bus Shelters in Vail
•Locations: busiest locations
•Fire Station WB (11,700 boardings), Main Gore/ Juniper (7,580), Racquet Club
Townhomes (6,304), Red Sandstone Rd. (5,807), Spruce Way (5,614), Columbine
(5,450), Bighorn Park (5,104), Meadow Dr.(4,714), Underpass EB (2,630), Main
Gore/ Bighorn (2,500)
•$300K in both 2023 and 2024
60
2023 MAJOR PROJECTS | Bridges
Town of Vail | Finance | 10/18/2022
Big Horn Road Bridge and Approach Rails-$500K
•Location: Pitkin Creek/Bighorn Creek Crossing
•Replace damaged guardrails
Nugget Lane Bridge Rehabilitation/Replacement-$450K
•Location: Nugget Lane over Gore Creek
•Install new bridge rails meeting current safety
standards
Lupine Drive Bridge Approach Rails-$450K
•Location: Lupine Drive at Gore Creek Crossing
•Replace the existing damaged guardrail
CPF $1.4M Neighborhood Bridge Projects Community
61
2023 MAJOR PROJECTS | Roundabout Lighting
Town of Vail | Finance | 10/18/2022
New lighting at the West Vail and Vail
Town Center roundabouts
•Improvements to pedestrian
safety
•30’ poles with new LED lights
and additional lights installed at
the pedestrian crossing where
none exist today.
•Smart transportation ready for
equipment such as traffic
cameras
•Project could be phased over
two years
CPF $2.75M Roundabout Lighting Project Community
62
2023 MAJOR PROJECTS | Retractable Bollards
Town of Vail | Finance | 10/18/2022
Permanent retractable bollards in VV, LH,
and Ford Park
•Phased Project: $650K 2023-2025
•Design: $250K 50/50 MMOF grant in
2023
•Control unauthorized vehicles from
entering non-vehicular areas
•Future grant opportunities
•PD barriers would no longer be needed
CPF $1.95M Bollard Installation Project Experience
63
2023 MAJOR PROJECTS | Underground Electrical Conversion
Town of Vail | Finance | 10/18/2022
Relocation of existing overhead electrical line to underground
•Location: Line north of I-70 from Spraddle Creek to Bald Mtn Rd.
•$1.0M advancements of
of Holy Cross franchise Fee (5 years)
•$1.0M Holy Cross Contributions
•$1.5Mfunded by Capital Fund
CPF $3.5M Underground Electrical Conversion Community
64
2023 MAJOR PROJECTS | RETT PROGRAMS
Town of Vail | Finance | 10/6/2020
New/Expanded RETT Programs:
Environmental
•Residential Expansion of Compost Program ($15K)
•E-Bike Expansion ($50K-Total: $209K) plus $12K each year
Wildland
•Continuation of Fire Free Five
Rebate Program
($225K-Total: $775K over 5 Years)
2022 2023 2024 2025 2026 2027
# of Bikes 60 75-80 80-85 85-90 90-95 95-100
# of Stations 12 16 17 19 19 20
65
2023 MAJOR PROJECTS | RETT Capital
Town of Vail | Finance | 10/18/2022
RETT $54,000 E-Bike Infrastructure Environment
Infrastructure upgrades to accommodate some of the existing and new
stations.
•$6K per station
•Transition grass stations to gravel pads at 9 locations
•Intermountain Pocket Park, Donovan Pavilion, Ellefson Park, Pitkin
Creek, Bighorn Park, Lionshead Transit Center and three of the newly
proposed stations: Timber Ridge, Buffher Creek and Glacier Court.
•Incorporate specific bike racks for stations
66
2023 MAJOR PROJECTS | Fire Free Five-TOV Building
Town of Vail | Finance | 10/18/2022
RETT $400,000 TOV Building-Fire Free Five Environment
Implement a 5’ non-combustible zone around all Town of Vail-owned buildings
•$400K over four years ($150K in 2023)
•removal of trees and shrubs, pruning of trees and shrubs, placement of non-
combustible mulch/rock, perennial areas, and/or irrigated turf
•Free Five demonstration areas: Donovan Pavilion, Fire Station 2, Vail Municipal
67
2023 MAJOR PROJECTS | Ford Park Synthetic Turf Replacements
Town of Vail | Finance | 10/18/2022
RETT $472,000 Synthetic Turf Replacement Community
•Location: Ford Park Fields
•VRD managed project
•Originally installed in 2012; past 7-year life expectancy
68
CAPITAL PLAN | Vail Reinvestment Authority
Vail Reinvestment Authority
•Fund balance projected at $5.0M at the end of 2022
•Annual property tax collections $5.5M+
•Decrease in revenues due to Senate Bill 22-238
•Fund balance (with no additional projects) is estimated at $35.6M by
2030
•Plan for funds recommended by end of 2025
•All monies must be spent by June 30, 2030
•Possible future projects for VRA funding:
•Civic Area Plan/Dobson
•Lot 10 Park
•Phase II of Frontage Rd improvements
•Use of Lionshead oversize lot beyond CGL temp facility
Town of Vail | Finance | 10/18/2022
69
20
CAPITAL PLAN | Housing Fund
Town of Vail | Finance | 10/18/2022 70
2023 CAPITAL PLAN | Housing Fund
Town of Vail | Finance | 10/18/2022
Housing Fund Revenues
•Estimated $27.1M of revenue generated from housing sales tax (2022-2027)
•2023: $1.2M Transfer from GF
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
2022 Amended 2023 2024 2025 2026 2027
Annual Housing Revenue Projections
Housing Sales Tax InDeed Transfer (CPF- $2.5M)Transfer from GF
71
2023 CAPITAL PLAN | Housing Fund
Town of Vail | Finance | 10/18/2022
0
2000000
4000000
6000000
8000000
10000000
12000000
2017 2018 2019 2020 2021 2022
Housing Unit Purchases
Buy-Down TOV Housing (CPF)InDeed (CPF)
$2.2M
$3.5M
$1.5M
$4.0M
$10.3M
$327K
72
23
CAPITAL PLAN | Capital Reserves
Town of Vail | Finance | 10/18/2022 73
24
CAPITAL PLAN | Reserves
Town of Vail | Finance | 10/18/2022
-
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
70,000,000
80,000,000
90,000,000
Capital Reserves
Housing
RETT
Capital
74
CAPITAL PLAN | Prioritization of Unfunded Projects
Several large projects are on the horizon and not included in the long-
term capital plan at this time:
Town of Vail | Finance | 10/18/2022
Project Name Fund
West Middle Creek Development Housing/Capital
Civic Area/Dobson Capital/VRA
West Vail Master Plan projects Capital
Timber Ridge Redevelopment Housing/Capital
Outcomes of the Ford Park Master Plan RETT
Library Energy Enhancements RETT
Lot 10 Park RETT
Permanent CGL Location Capital
Nature Center RETT
Gore Valley Trail near the LH Gondola RETT
Tennis Center/VRD Office Renovations RETT
75
CAPITAL PLAN | Recap
•Does Council agree with the proposed capital plan?
•Would Council like to prioritize any of the unfunded projects by
moving to the five-year plan?
•Are there any other changes or additions to the Capital, Housing or
RETT funds?
Town of Vail | Finance | 10/18/2022
76
2023 BUDGET | Timeline
Budget Item Council Meeting Date
First Draft Town Manager
Budget
November 1
First reading Budget Ordinance November 15
Second reading Budget
Ordinance
December 6
Town of Town of Vail | Finance | 10/18/2022
77
AGENDA ITEM NO. 1.3
Item Cover Page
DATE:October 18, 2022
TIME:20 min.
SUBMITTED BY:Jeremy Gross, Economic Development
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Economic Development Update: Early Season Events, National
Brotherhood of Skiers Public Concert
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Mia Vlaar, Economic Development Director, Jeremy Gross,
Special Event Coordinator and Lauren Bartoz, Vail Resorts
STAFF RECOMMENDATION:Early Season Events: Staff recommends proceeding with the current
schedule of events and activities as funded and described in the
memo for the early winter season period, utilizing 2022 allocated
budget.
National Brotherhood of Skiers (NBS): Staff is seeking feedback and
alignment from Town Council on the financial contribution of $125,000
to the concert to be included in the 2023 TC budget.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Early_Season_Activations_-_2022_Memo_FINAL.pdf
Council_Memo_-_Vail_NBS_50th_Anniversary_Public_Concert_Memo.pdf
Town_Council__Winter_Update_2022-2023.pdf
78
To: Mayor and Town Council
From: Economic Development Department
Date: 10/18/2022
Subject: Early Season Event Programming: Revely Vail, Vail Après, Vail Holidays
I. SUMMARY
Since the 2018/19 winter season, the Town of Vail and Vail Mountain have
collaborated on creating an early season experience that will draw guests to town
and provide an enhanced experience for all during the early days of the winter
season. The program was designed to complement Vail Mountain’s recently
completed expanded snowmaking, which provides enhanced early season
opportunities for skiers and riders. The early season activation is designed to create
a fun, engaging and memorable experience in town and on Vail Mountain. The main
elements of the program include Revely Vail and Vail Après live music, wrapping up
with Vail Holidays to end the year.
II. BACKGROUND
For the 2022 early season, the Town and Vail Mountain have been working in
partnership to kick off the season-long celebration of Vail’s 60th anniversary winter
season. Highlights of early season activation include the following elements:
Revely Vail: November 11 – December 15, 2022, and
Vail Holidays December 16, 2022 to January 2, 2023
• Enhanced Holiday Lighting in Vail and Lionshead
• Kris Kringle Market, December 8-11
• Outdoor Skating Shows
• Silent Discos
• Astronomy Nights
• Art Classes
• Holiday Tree Lightings in Vail and Lionshead
• New Year's Eve Torchlight, Fireworks and Silent Discos
79
Town of Vail Page 2
Vail Après November 11, 2022 – January 2, 2023
• NEW Thanksgiving Weekend Village Concerts – three days of live music
on the International Bridge
• NEW Local/Employee Season Kickoff Concert on Monday, November 28th
• NEW December Concerts at the International Bridge
• NEW 60th Anniversary Birthday Bash – Music & Après Festival on
Thursday, December 15th.
The combined programming, activities, events, and village enhancements are
designed to ensure guests and the community will enjoy a lively, festive
experience in Vail throughout the early season and into the holiday period
An RFP was recently published to identify an event production partner to produce
the new Vail Après Village Concerts and Birthday Bash on behalf of the Town
and Vail Mountain with a budget of $140,000. Five event producer proposals
were received and jointly reviewed by Town staff and Vail Mountain. The
recommendation of staff, along with Vail Mountain, is to move forward with the
proposal from Golden Peak Productions.
Town funding of $185,000 has been budgeted and allocated to early season
activations:
$165,000 for Revely Vail and Vail Holidays: (Includes enhanced lighting, Silent
discos, art classes, astronomy nights, tree lightings, Outdoor Skating Shows)
$20,000 for Ambient Entertainment (daily village music)
In addition, Vail Mountain has allocated $125,000 to early season event
programming (Includes enhanced in village concerts, on mountain music events,
birthday bash celebration)
Total funding for the period from November 11 through mid-December is
$315,000.
III. RECOMMENDATION
Staff recommends proceeding with the current schedule of events and activities as
funded and described above for the early winter season period.
IV. ACTION REQUESTED OF COUNCIL
Provide feedback on the event plan, including the Vail Après Concert plan to be
executed by Optimum Events. An item is included on the consent agenda to approve
the contract with Optimum Events in an amount not to exceed $140,000 to produce
the November Village Concerts, Local/Employee Kickoff Party, and December
concerts and birthday bash.
80
To: Mayor and Town Council
From: Economic Development Department
Date: 10/18/2022
Subject: Public Concert to celebrate National Brotherhood of Skiers (NBS)
50th Anniversary Summit February 4-11, 2023
I. SUMMARY
The purpose of this memo is to summarize the Town of Vail’s proposed collaboration
with Vail Mountain to recognize and celebrate the National Brotherhood of Skiers
(NBS) 50th Anniversary Summit. Town staff has worked with Vail Mountain and NBS
to propose hosting a public concert the evening of Tuesday, February 7th to welcome
NBS to the Vail community and honor NBS’ 50th anniversary summit.
II. BACKGROUND
The Summit
National Brotherhood of Skiers will be celebrating the 50th anniversary summit in Vail
February 4 – 11, 2023, alongside Vail’s 60th anniversary winter season. The summit
is an annual fundraiser of the National Brotherhood of Skiers, bringing together 50
member clubs and supporters from across the United States for a week of winter
sports fun. The summit’s objective is to build connections, bridge the divide, and
break boundaries in the world of winter sports. The town recognizes the importance
of this 50th anniversary summit and along with Vail Mountain seeks to embrace NBS
members, honor their legacy, and celebrate together with them during their stay in
Vail.
The Concert
Town of Vail and Vail Mountain would like to propose co-hosting a public concert on
Tuesday, February 7th to honor the NBS 50th anniversary summit. The ‘Soul on
Snow’ public concert will be held at Golden Peak, welcoming the com munity, NBS
attendees, and visiting guests to join in the celebrations with a memorable musical
entertainment experience featuring a fun DJ to open for an iconic Soul/R&B artist.
The talent selection is underway as a joint decision between NBS, Vail Mountain and
the Town of Vail.
81
The show would occur in the evening on February 7, on snow at the base area of
Golden Peak with one primary stage, and two cocktail / bar stations. The event will
be ticketed to manage capacity. Details on how tickets will be made available will be
forthcoming and will be communicated through both Vail.com and Discover Vail
websites.
Because the concert is designed as a celebration of the NBS and the Vail
community, promotional marketing efforts will be primarily focused in-resort during
the week of the event. Vail Mountain social, website and CRM communications
along with town channels will feature the overall NBS Summit guest experience
leading up the concert and during the week of the summit.
The Town of Vail will work with Vail Mountain to select the entertainment production
vendors and execute the operations and experience for the concert. Both parties will
extend equal financial contribution of $125,000 to cover all costs associated with the
event production. The town’s contribution is included in the 2023 budget, which will
be presented to town council for approval in November.
III. RECOMMENDATION
Staff is seeking feedback and alignment from Town Council on the financial
contribution of $125,000 in 2023 to support the ‘Soul on Snow’ Public Concert. The
funding would be approved as part of the overall budget approval process for 2023.
82
Early Season Events & NBS Update
Winter 2022-2023
83
EARLY SEASON ACTIVATION
84
EARLY SEASON ACTIVATION
INCORPORATING VAIL’S 60th ANNIVERSARY
Vision:
Bring to life a modern interpretation of ‘Vintage Vail’ to celebrate the 60th
anniversary winter season
Activations:
Vail Après: Thanksgiving Weekend Concerts
o Live Outdoor Music Nov 25, 26 & 27
Vail Après: Local/Employee Season Kick Off Bash
o Monday, November 28th
60th Anniversary Birthday Bash: A music and après festival
o Thursday, Dec 15| On mtn activations leading to Vail Village Tree Lighting
o Friday, Dec 16| Gondola One Yard leading to International Bridge music
o Saturday, Dec 17| On mtn activations leading to International Bridge with more
modern music festival environment
85
EARLY SEASON ACTIVATION
REVELY VAIL
Vision
Revely is Vail’s welcome to the
brilliance of winter.
Enhance the early season
experience to complement Vail
Mountain's snow making effort to
offer the Biggest Opening in
Colorado –on and off the slopes.
Nov.11 -Dec.15
Events Include:
-NEW: Music on
International Bridge
-Kris Kringle Market
-Lionshead Tree Lighting
-Enhanced Holiday Lighting
-Ice Skating Shows
-Art Workshops
-Silent Disco
-Astronomy NightsRevelyVail.com
86
OTHER EARLY SEASON EVENTS
VAIL HOLIDAYS
Vision:
Vail Holidays festivities are
mid-December through New
Year’s Eve.Designed to
surprise and delight during the
holiday season, Vail Holidays
offers activities and events
for all ages.
December 15 -31
Events Include:
-Vail Village Tree Lighting
-Ambient Music
-Vail Ice Skating Spectacular
-Arts Workshops
-Silent Discos
-Vail Astronomy Nights
-NYE Fireworks and Torchlight
Parade
-More...
87
EARLY SEASON CONCERTS
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EARLY SEASON ACTIVATION
EARLY SEASON CONCERTS
Our Early Season Concerts are moving to the Village in 2022 with
7 days of medium scale concerts.
Three concerts over Thanksgiving weekend will get guests
dancing off that 2nd serving of Turkey. A Local/employee kickoff
concert on Monday November 28th will set the celebratory tone
for the season.
Three more nights of music and parties from December 15-17
will celebrate Vail’s 60th anniversary winter season.
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EARLY SEASON ACTIVATION QUESTIONS?
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NATIONAL BROTHERHOOD OF SKIERS
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National Brotherhood of Skiers
50th Anniversary Summit
February 4 -11, 2023
The National Brotherhood of Skiers will be celebrating the 50th
anniversary summit in Vail February 4 –11, 2023, alongside
Vail’s 60th anniversary winter season.
The Summit is a weeklong celebration including multiple
activations on and off the mountain. Bringing together 50
member clubs and supporters from across the United States,
the Summit expects over 1200 members for a week of winter
sports fun.
The summit’s objective is to build connections, bridge the divide,
and break boundaries in the world of winter sports.
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National Brotherhood of Skiers
50th Anniversary Summit
February 4 -11, 2023
The town seeks to embrace NBS members, honor their legacy,
and celebrate together with a public concert at Golden Peak.
Proposed “Soul on Snow” Public Concert:
•Tuesday, February 7th
•Co-hosted with Vail Mountain
•Equal financial contributions by both parties
•Venue at Golden Peak
•Featuring a fun DJ to open for an iconic Soul/R&B artist.
•Ticketed Event to effectively manage capacity
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NBS “Soul on Snow”Public Concert
QUESTIONS?
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THANK YOU
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AGENDA ITEM NO. 2.1
Item Cover Page
DATE:October 18, 2022
SUBMITTED BY:Jamie Leaman-Miller, Community Development
ITEM TYPE:DRB/PEC Update
AGENDA SECTION:DRB / PEC (5 min.)
SUBJECT:DRB/PEC Updated
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
DRB 10-5 Results.pdf
PEC Results 10-10-22 (002).pdf
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Design Review Board Minutes Wednesday, October 5, 2022
2:00 PM
Vail Town Council Chambers
Present: Kit Austin Erin Iba
Peter Cope
Doug Cahill Absent: Kathryn Middleton
1. Virtual Meeting Link Register to attend Design Review Board Meetings. Once registered, you will receive
a confirmation email containing information about joining this webinar.
2. Call to Order
3. Main Agenda
3.1 DRB22-0158.001 - Vail Spa Final review of a change to approved plans (material) Address/ Legal Description: 710 West Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing Planner: Jamie Leaman-Miller Applicant Name: Vail Spa, represented by KH Webb Architects DRB22-0158.001 Existing Photos.pdf DRB22-0158.001 DRB Plans 10-5.pdf
Erin Iba made a motion to Approve and the findings that the application meets 14-10-2;
Peter Cope seconded the motion Passed (4 - 0). 3.2 DRB22-0273 - Sonnenalp Properties Final review of an exterior alteration (patio/lighting/landscape)
Address/ Legal Description: 20 Vail Road/Lot 1, Sonnenalp Subdivision Planner: Greg Roy Applicant Name: Sonnenalp Properties Inc., represented by OZ Architecture 2022-09-26 Bully Bar DRB PRESENTATION_Resubmittal.pdf
DRB22-0273 Plans 10-5.pdf
Erin Iba made a motion to Approve with Conditions, the findings that the application meets
with sections 14-10-2, 14-10-3, and 14-10-5, and the findings that it meets with the setback
criteria in 12-7A-6; Peter Cope seconded the motion Passed (4 - 0).
Condition: 1. Prior to permit submittal, the applicant shall coordinate with the Wildland Fire
department on any necessary revisions regarding best management practices for ignition
resistant landscaping.
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3.3 DRB22-0395 - Polidori Residence Final review of an exterior alteration (deck) Address/ Legal Description: 4284 Columbine Drive
C/Lot Parcel B, Bighorn Subdivision Planner: Jonathan Spence Applicant Name: Gary & Ruthanne Polidori, represented by TAB Associates DRB22-0395 Plan Set.pdf New Metal Railing Memo.pdf
Erin Iba made a motion to Table to a date convenient to the applicant; Peter Cope seconded
the motion Passed (4 - 0). 4. Staff Approvals
4.1 DRB18-0188.001 - Park Meadows Lodge Final review of change to approved plans (EHU location/unit count/materials &
landscape) Address/ Legal Description: 1488 Matterhorn Circle/Vail Park Meadows
Planner: Jonathan Spence Applicant Name: Vail Park Meadows, represented by The Brown Studio
4.2 DRB21-0122.001 - SI Partners LTD Final review of change to approved plans (window/dormer/roof/materials)
Address/ Legal Description: 1270 Westhaven Circle/Lot 28, Glen Lyon
Subdivision Planner: Jamie Leaman-Miller Applicant Name: SI Partners LTD, represented by Scott S. Turnipseed AIA Architecture
and Construction Inc
4.3 DRB22- 0011.001 - Rawhide Equity Partners LLC
Final review of change to approved plans (door)
Address/ Legal Description: 4250 Spruce Way/Lot 1, Block 7, Bighorn Subdivision 3rd Addition Planner: Jamie Leaman-Miller Applicant Name: Rawhide Equity Partners LLC, represented by Chalet Design LLC
4.4 DRB22- 0024.001 - Beringause Residence
Final review of change to approved plans (deck)
Address/ Legal Description: 1190 Casolar Del Norte Drive B/Lot 6, Casolar Vail Planner: Jonathan Spence Applicant Name: Eric Beringause, represented by Nedbo Construction, Inc.
4.5 DRB22-0198 - Sandstone Creek Club Final review of an exterior alteration, (electrical vehicle charging station) Address/ Legal Description: 1020 Vail View Drive/ Lot B4 & B5, Block B, Lion's
Ridge Subdivision Filing 1 Planner: Greg Roy Applicant Name: Sandstone Creek Club
4.6 DRB22-0199 - Marriott Residence Inn Final review of a sign application
Address/ Legal Description: 1783 North Frontage Road West/ Lot 1, WB Vail Subdivision Planner: Jonathan Spence
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Applicant Name: Vail Hospitality Group LLC, represented by Eclipse Sign Co.
4.7 DRB22-0348 - Timber Falls Condo Final review of an exterior alteration (re-roof) Address/ Legal Description: 4524 Meadow Drive/Timber Falls Condominiums Planner: Jamie Leaman-Miller Applicant Name: Timber Falls Condominiums represented by Rocky Valley Contractors
4.8 DRB22- 0350 - Units A&B Sunbdrive LLC
Final review of an exterior alteration (planter)
Address/ Legal Description: 1944 Sunburst Drive A & B/ Lot 21, Vail Valley Filing 3 Planner: Greg Roy Applicant Name: Nineteen Hundred and Forty Four Suns LLC ,represented by J+A Architects
4.9 DRB22-0379 - Bell Residence Final review of an addition (bath) Address/ Legal Description: 2065 West Gore Creek Drive 8/Casa Del Sol Townhomes Planner: Jamie Leaman-Miller Applicant Name: Stephen and Sandra Bell, represented by Resolution Design
4.10 DRB22-0388 - Gladkin Revocable Trust Final review of an exteiror alteration (windows & doors) Address/ Legal Description: 2883 Timber Creek Drive 10B/Lot 8, Block 4, Vail Intermountain
Development Subdivision Vail Intermountain Swim and Tennis Club Condominiums
Planner: Jonathan Spence Applicant Name: Victoria A. Gladkin Revocable Trust, represented by Renewal by Andersen
4.11 DRB22-0392 - Beaver Dam LLC Final review of a tree removal Address/ Legal Description: 443 Beaver Dam Road/Lot 4, Block 4, Vail Village Filing 3 Planner: Jonathan Spence Applicant Name: Beaver Dam LLC, represented by Ceres Landcare
4.12 DRB22-0399 - Topdown LLC Final review of an exterior alteration (patio) Address/ Legal Description: 1 Vail Road 9201/Lot A - C, Vail Village Filing 2 Planner: Jonathan Spence Applicant Name: Topdown LLC Adrian Hernandez & Assoc, represented by
Benchmark Custom Builders
4.13 DRB22-0401 - Calano Residence Final review of a tree removal Address/ Legal Description: 784 Potato Patch Drive E/Lot 15, Block 1, Vail Potato Patch
Filing 1 Planner: Jonathan Spence Applicant Name: James Calano, represented by Vail General Contractors
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4.14 DRB22-0402 - Amy G. Burnett Trust Final review of a tree removal Address/ Legal Description: 1987 Circle Drive B/Lot 26, Buffehr Creek Resubdivision Planner: Jonathan Spence Applicant Name: Amy G. Burnett, represented by Mac Design
4.15 DRB22-0403 - Blessing Residence Final review of an exterior alteration (hot tub) Address/ Legal Description: 2975 Manns Ranch Road/Lot 6, Block 1, Vail Village Filing 13 Planner: Jonathan Spence Applicant Name: Buck Blessing, represented by Colorado Pool + Spa Scapes
4.16 DRB22-0405 - Shier Residence Final review of an exterior alteration (windows) Address/ Legal Description: 3921 Bighorn Road 3G/Pitkin Creek Park Phase I Planner: Jonathan Spence Applicant Name: Sarah Shier, represented by Renewal by Andersen
4.17 DRB22- 0406 - Hotel Gasthof Gramshammer
Final review of a tree removal
Address/ Legal Description: 231 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1 Planner: Jonathan Spence Applicant Name: Hotel Gasthof Gramshammer, represented by Vail Valley Tree Service
4.18 DRB22-0409 - Bernardi Residence Final review of a tree removal Address/ Legal Description: 2319 Chamonix Lane/Lot 9, Block A, Vail Das Schone Filing 1 Planner: Jonathan Spence Applicant Name: Charles Bernardi, represented by Vail Valley Tree Service
4.19 DRB22- 0412 - Colorado Dream House LLC
Final review of a tree removal
Address/ Legal Description: 4812 Meadow Lane/Lot 8, Block 7, Bighorn Subdivision
5th Addition Planner: Jonathan Spence Applicant Name: Coloradr Dream House LLC, represented by BCL
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4.20 DRB22-0414 - Eagle Family LLC Final review of an exterior alteration (retractable awning) Address/ Legal Description: 595 Vail Valley Drive 324/Lot A - C, Block 1, Vail Village Filing 7 Planner: Jonathan Spence Applicant Name: Eagle Family LLC
5. Information Update
5.1 iLegislate Board Member Training Download iLegislate here
Installation & User Guide
6. Adjournment
Erin Iba made a motion to Adjourn ; Peter Cope seconded the motion Passed (4 - 0).
Design Review Board Meeting Minutes of October 5, 2022 5
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Planning and Environmental Commission Minutes
Monday, October 10, 2022
1:00 PM
Vail Town Council Chamber
Present: John Rediker
Henry Pratt
Karen Perez
Bobby Lipnick
Reid Phillips
Brian Judge
Absent: Bill Jensen
1. Virtual Link
Register to attend the Planning and Environmental Commission meeting. Once
registered, you will receive a confirmation email containing information about
joining this webinar.
2. Call to Order
Swearing in New Member
3. Worksession
3.1 The West Vail Master Plan, adopted in November 2021, recommended two new
zone districts. These new zone districts were envisioned to address areas of West
Vail with a high number of existing non-conformities, older structures, and
proximity to transit. These two proposed zone districts, West Vail Multiple Family
1 and West Vail Multiple Family 2, allow for higher levels of density to better match
the existing built conditions and are meant to support growth in the number of
deed restricted units in Vail. The analysis and presentation for this work session
will focus on the proposed language for the new West Vail Multiple Family 1 and
West Vail Multiple Family 2 zone districts.
Planner: Jamie Leaman-Miller
Applicant Name: Town of Vail, represented by SE Group
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Planner Roy introduces the item and walks through the anticipated process and timeline related
to the West Vail rezoning implementation.
Lipnick was unable to visualize the harmony he hopes to see in West Vail. He is concerned the
mathematics does not get to the look and feel that is desired for the area. He asks the Staff to
provide various models of how potential redevelopment could look from the street. He
references the public comment related to GRFA, is that a necessary metric in these districts?
Planning Manager Spence says some of the correspondence in the packets may not have been
accurate. GRFA and density are not related, GRFA is meant to provide a framework for mass
and scale within a development. GRFA does not affect density, the removal would not affect the
density discussion.
Roy says some of the requested visualizations will be included in the presentation today.
Lipnick asks why not increase the allowable site coverage?
Roy says the intent is to keep it compatible with what is existing in the neighborhood today.
Pratt asks if there will be a recommendation to the council on these items?
Roy confirms.
Pratt asks what district the heights are based on.
Roy says they are based on the existing Low-Density Multiple Family district. He introduces SE
Group.
Ellie Wachtel with SE Group gives a presentation. She reviews previous discussions with the
PEC on this topic. She talks about proposed standards for the West Vail Multiple Family 1
district (WVMF1) as well as parking requirements. She walks through scenarios related to
redevelopment and parking requirements.
Pratt is concerned the proposed language will result in underparking the area.
Wachtel walks through scenarios related to redevelopment and site coverage. She presents
illustrative redevelopment scenarios in the WVMF1 district.
Rediker asks if it is possible to lose units from existing, related to one of the scenarios.
Wachtel confirms that is the case. If the majority of lots redeveloped to minimum density, units
would be lost across the study area from what is existing.
Gabby Voeller with SE Group says the rules play out differently depending on the circumstance
of the lot and what is existing.
Lipnick asks about the required landscape percentage.
Roy outlines the requirements in some zone districts. In the proposed West Vail districts, the
required landscaping percentage is lower than the Primary/Secondary district, to allow for
slightly higher site coverage.
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Lipnick asks about the quality of the landscaping and the redevelopment.
Roy says redevelopment would still be subject to Design Review Board guidelines. Additionally,
the landscaping requirements are minimums.
Perez is concerned about losing units in some scenarios. She suggests
language where the minimum density would be the greater of what is prescribed in the text or
what is existing on site.
Voeller says that could be added, at previous meetings other commissioners had expressed a
desire for greater flexibility.
Phillips says part of the larger goal here is a no-net loss of the housing stock in that area. There
is a balancing act, we don’t want to see a loss of units but want to provide flexibility for the
owners.
Rediker prefers the concept of no net loss against the minimum density concept where you
compel an owner to redevelop to a higher density than they had previously. He prefers the
carrot to the stick when it comes to this. He is also concerned the proposed parking
requirements may be too low but is willing to sacrifice a little bit of parking to get the density that
can hopefully be encouraged with this ordinance.
Pratt agrees on no net loss. He does not agree on forcing an increase in density, that is a step
too far. He references public comment related to redevelopment in the area. If a property is at
maximum density and wishes to redevelop, he suggests they not be obligated to deed restrict
half the units in this case.
Rediker hopes the proposed language will be easily understood by the public and not overly
complex.
Roy says typically more parking is provided than the minimum on low to mid density
redevelopment. While the minimum requirement may seem a little lower it doesn’t mean that is
exactly what will occur. The PEC seems to have a majority in favor of the no net loss, so Staff
will take a look at that direction.
Perez wants the minimum to be the greater of the minimum density or the number of units
existing on site.
Spence says some of the benefits for EHUs in the code have created some practical
challenges, particularly when EHUs are removed related to the bonuses. Staff will continue to
incorporate the feedback the PEC has provided.
Pratt is in favor of 25% site coverage.
The majority of Commissioners voice support for a site coverage of 30%.
Judge asks if the purpose of the zone districts is to guide the design considerations of
redevelopment.
Roy talks about the goals of the West Vail Plan, some of those concerns are handled more by
the Design Review Board.
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Judge says a real estate developer will read this differently than the intent with which it is
written. He doesn’t know if desired design will occur unless it is prescribed in the code.
Spence says Vail has been successful, despite not having the prescriptive standards. He would
like to hear more about the proposed language from a developer’s perspective. There are a lot
of other factors in play.
Judge says there are a lot of multifamily structures on Chamonix East today. Is there something
in those buildings to incentivize them to rebuild?
Spence says currently many cannot because they are nonconforming with current zoning.
The goal is to improve the quality in this area through a better product as a result of the code.
Voeller asks the PEC about deed restricted requirements resulting from redevelopment.
Increasing deed restrictions would be difficult in condominiumized situations.
Roy says the nonconforming redevelopment due to natural disaster is a different topic. Related
to the deed restrictions, typically wholesale redevelopment is anticipated. One of the greatest
challenges in condominiumized situations, although that hasn’t been a typical occurrence.
He clarifies the proposed language would impact demo/rebuild situations affecting 50% of the
GRFA.
Pratt references concerns in the written public comment. In one redevelopment situation, they
would be obligated to deed restrict properties for people that don’t quality.
Spence says it is about the occupants, not the owners.
The PEC expresses support for the proposed 40% minimum landscaping requirement.
Pratt asks about the hardscape regulations related to parking.
Spence says parking is considered part of landscaping for zoning purposes.
Wachtel talks about the presented scenarios in relation to a 40% minimum landscaping
requirement.
Rediker asks for no public comment, there is none.
Wachtel talks about the proposed language for West Vail Multiple Family 2 (WVMF 2).
Roy notes that on a property with a density of one existing unit, if redeveloped that one unit
would not be required to be deed restricted.
Spence says the no-net loss concept is a little different on the south side of the highway. There
are some situations with higher densities on smaller lots that would create challenges to
redevelop to existing densities. We don’t want to set up standards that don’t work with the land.
The no net loss works better on the north side where the lots are generally larger.
Spence and Phillips discuss some of the properties in the area.
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Phillips says they need to be able to build and park per code, which could be a challenge with
the no net loss in this area.
Spence says we want to preserve and promote quality housing stock moving forward.
Judge asks about the aggregation of adjacent properties.
Spence talks about development lots per the code.
Phillips asks about Special Development Districts (SDDs).
Roy says these zone districts would be added to the list of districts where SDDs wouldn’t be
allowed.
Spence says it is anticipated that the result of this process would be an increase in density.
Wachtel talks about theoretical redevelopment scenarios in the proposed WVMF 2 area.
Roy says many of the requirements here are similar to WVMF 1. He repeats that the no net loss
concept likely works better north of the highway than here.
Phillips asks about the deed restriction requirements in certain scenarios. For example, two out
of three units requiring deed restrictions doesn’t provide an incentive to the developer. Perhaps
a threshold is appropriate, the deed restriction requirements are a little problematic on the
smaller lots.
Spence says Staff will look at those scenarios where it is a challenge and try and come up with
some solutions. He says at this time people would agree a fourplex with one deed restricted unit
is more attractive than an unrestricted duplex.
Wachtel presents furthers redevelopment scenarios.
Roy recaps the anticipated schedule for the West Vail items.
Rediker requests an analysis of the number of lots in WVMF 2 where it would be challenging for
lots to redevelop to the existing number of units.
Spence believes it is a handful of lots where that is the case. He says parking requirements are
the biggest challenge on these lots.
Rediker asks for public comment.
Robin Smith is a West Vail resident. She says you’re not overparking these districts, the
transportation landscape in Vail has changed. Don’t be afraid that you’re underparking the area,
if anything reduce the landscaping requirement. She encourages keeping the EHU
requirements for the properties in WVMF 2. The multi-unit properties in those areas are the
heart of the neighborhood so EHUs should be encouraged to maintain the character of the area.
Judge says laying zoning on these properties is imperative, they are currently rented at a rate
that is commensurate with their condition. Deed restriction creates an opportunity for some but
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may also be displacing others. He wants to make sure enough thought is given to what will
result from this rezoning process.
4. Main Agenda
4.1 PEC22-0016 - A request for a recommendation to the Vail Town Council for a zone
district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town
Code, to allow for the creation of the West Vail Multiple Family 1 (WVMF1) and
West Vail Multiple Family 2 (WVMF 2) Zone Districts in accordance with the
recommendations in the adopted West Vail Master Plan and setting forth details in
regard thereto.
Due to a change in the application, this item will be re-noticed and heard on the
October 24th PEC meeting date. No action required.
Planner: Greg Roy
Applicant Name: Town of Vail, represented by SE Group
5. Approval of Minutes
5.1 September 26th, 2022 PEC meeting Results
Pratt has a clarification for the results from the September 26th PEC meeting. He notes that he
was recused for the vote on Item 3.3 (PEC22—0026).
Karen Perez made a motion to Approve with the correction; Reid Phillips seconded the motion
passed 5-0-1 (Judge abstains).
6. Information Update
6.1 Destination Stewardship Plan
Planner: Jonathan Spence
Applicant Name: Town of Vail, represented by Abby Oliveira
Environmental Sustainability Director Kristen Bertuglia introduces the presentation and reviews
the process.
Cathy Ritter with Better Destinations gives a presentation. She talks about the vision statement
for the project.
Rediker likes 2030 as a goal, it helps to have a timeframe attached.
Pratt asks why the vision statement doesn’t reference a tourist economy?
Ritter says the sustainable mountain resort experience is also for the community, the word
resort references tourism.
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Phillips says the community aspect is important, the true stewards of the mission statement are
the locals. The use of “resort” instead of “tourism” reflects that.
Lipnick says locals and tourists both benefit from the other. He thinks they are both
encapsulated within the community.
Ritter agrees and says that is encompassed in the vision statement, which references
community.
Lipnick also agrees that including 2030 is important.
Perez is having trouble with the “resort experience” language. It’s not about a resort experience,
it is about the community. There is more to Vail than just the resort experience.
Ritter says they are also trying to emphasize that Vail is the number one sustainable mountain
resort at least in North America. It’s not just the community, it is an experience that is
recognized worldwide.
Perez says the “mountain resort experience” language is difficult for her.
Economic Development Director Mia Vlaar says it would be helpful to define some of the terms
in the vision statement. The intent here is to also align with the Town Council’s mission
statement.
Judge says tourism, experience, and community could be better defined in the context of the
statement. They are in competition as currently presented; it creates a little confusion as to who
we’re serving.
Ritter thanks the PEC for the feedback.
Rediker asks about the process for this plan.
Ritter talks about the upcoming public sessions. She presents the 5 strategic pillars of the plan.
Phillips says premier sustainable mountain community is preferable language to mountain
resort. It is important that Vail is identified as a community, not a mountain resort. The Town is
the one pushing this initiative forward, the distinction between the Town and resort is an
important one. Vail Resorts is separate from the Town of Vail.
Perez agrees. Aligning the Town’s marketing with Vail Resorts’ marketing is the wrong direction.
She emphasizes the difference between the Town of Vail and Vail Resorts.
Ritter asks if the message to visitors is that it is a sustainable mountain community.
Perez says the Town is more than just tourism.
Phillips would like to see the word “community” replace “resort” throughout the language in the
presentation.
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Rediker agrees that community needs to be emphasized, but not necessarily supplant resort.
He is not as opposed to the word resort. He thinks community could be added after resort in
Pillar 5.
Phillips says we are a community that has a resort, not that other way around. He wants to
make sure this is something that seems like it came from the local community. The community
and people that live here will be doing the hard work related to these initiatives. It’s important
that people understand it is the community and not the resort pursuing these initiatives.
Pratt says both resort and community could be included in the language. They are two different
entities with two different goals.
Judge notes the differences between the words “community” and “resort” and what they mean.
The first three pillars are hard to look at and seem to show that the town is not doing well, and
the wording needs to be changed.
Rediker notes that he is fine with the first two pillars. “Restore” and “rebuild” could be replaced
with “broaden” and strengthen”. Words that seem to give a sense of improving, rather than
implying that something is wrong.
Lipnik adds that this has been a strong community for the last 60 years. There is a spirit of
community, and we will continue to improve ourselves as we have since the beginning. He
moved here full time because of the community, not the skiing. There are other places for great
skiing, but this community is why he moved here. It is important to emphasize that as the reason
people move here and not for the skiing. It used to be one in the same when it was Vail
Associates, but the two entities are easily distinguishable these days. It is important to reword
the pillars.
Ritter presents the Legacy Objectives. These came out of the stakeholder engagement, best
practices, and discussion groups. They serve as a vision for what Vail can work towards in the
next ten years.
Rediker likes to have the objectives and goals in plans like this. He points out that burying I-70
and building a community center are very specific compared to the other broader goals.
Ritter responds that each one has a specific objective.
Perez asks if it has ever been discussed that we divest the housing department and make it an
authority that can operate independently? It would provide opportunities that currently aren’t
available. Has issuing bonds come up?
Ritter has that on the list of questions.
Perez clarifies that the authority can’t bond now because it doesn’t own the homes. If they did,
they would have that authority to raise funds that isn’t currently available.
Lipnik adds some information on the large funding measure coming through the state related to
housing. There is a ballot initiative, proposition 123, to create $300 million to create a
permanent funding source for housing annually. He supports Objective 1.
Pratt proposes that Objective 1 and Objective 3 are joined at the hip. They are co-dependent.
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Ritter explains how objective 1 can include that, but that the goal is to also work with other
partners, including local governments, to create more housing. Maybe additional sites are
outside of Vail to support the local workforce.
Pratt notes that housing outside the town would be hard to be sustainable since people have to
commute back to the town for work.
Phillips asks if the audience of this plan is outside of the community to a larger area, or is it just
for the town?
Ritter goes back to the Steward Vail vision to deliver a thriving economy, quality of life, and
benefit climate, land, water, and wildlife. Each pillar supports this vision, and each objective
comes from a different pillar.
Judge notes that these 6 objectives are good ideas, the question revolves around what we do
around this information? Are we motivating the community, the Town Council, or others? It
reads differently than what is being explained. Who is this document intended for and who will
be using it?
Ritter says that it is for the Vail community to create a future vision for Vail. There are a lot more
objectives, these are just the “headliners” of the plan that we wanted input on. This plan will be
back to the PEC.
Rediker enjoyed the public meeting at Donovan Pavilion and thought a lot of good ideas came
out of there. He looks forward to seeing more of those in the future when the full plan is
presented.
6.2 iLegislate Board Member Training
Training to occur at the next PEC meeting
7. Adjournment
Bobby Lipnick made a motion to adjourn; Brian Judge seconded the motion passed (6-0-0)
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AGENDA ITEM NO. 3.1
Item Cover Page
DATE:October 18, 2022
SUBMITTED BY:Molly Eppard, Public Works
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:AIPP August 29, 2022 Special Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
August 29, 2022 _Minutes.pdf
85PercentDesignPresentation.pdf
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Public Notice - Art in Public Places Board Meeting Minutes
Monday, August 29, 2022
AIPP Board members present: Susanne Graf, Tracy Gordon, Kathy Langenwalter, Lindsea Stowe,
Courtney St. John
Others present: Molly Eppard - AIPP Coordinator, Pete Wadden – Environmental Sustainability Dept.
1. Approval of August 1, 2022 meeting minutes.
2. Citizen input.
3. Gore Valley Trail Interpretive Installation (85% completion – Presentation attached)
• Presenter - Pete Wadden, Watershed Educational Coordinator - Environmental Sustainability Dept.
Town of Vail
• Background of project and work thus far with Howard and Revis from Washington, DC. Introduces the
consultant team from H&R with discussion of their approach to the interpretive project including 3D and
graphic efforts for the display along the Gore Creek.
• Kathy distributes her outline of locations from the presentation and expresses concern for durability,
uv/fading, scratch resistance for the panels, as well as stability of the sculptural elements.
• H&R explains they can distribute spec sheets and the artist plans to add volume to elements that may
be vulnerable.
• Molly asks about the maintenance plan for the sculptural elements and the means of mounting the
sculptural elements to the panels to ensure they do not detach, as she has had to address these
conservation issues on art. The TOVs bronzes are maintained annually. Pete explains that the
maintenance of the bronze elements will fall upon the Environmental Sustainability Dept. H&R plans to
create a prototype and would recommend letting them weather through touch.
• The gabion markers will have a base volume mounted to a concrete footer 30 inches deep into the
ground. It will incorporate stainless steel threads/rods to secure elements to the gabions. The panels
are fitted to the gabion boulders with reverse threaded inserts.
• Pete reviews his presentation with the Board and specifically the 10 stations along the Gore Valley Trail
– the established paved bike/pedestrian path along the creek. Notes that the freestanding Beaver
sculpture is no longer in the scope of the plan despite being included in the presentation.
• Molly asks the Board to focus on the proposed free standing sculptural elements created in Corten
steel, as a part of this interpretive installation rather than the overall installation markers.
• Station 11 – Four large-scaled trout sculptural elements descending to the Gore Valley Trail from the
Sandstone underpass. The Board comments these four elements conflict with the existing installation
by Gordon Huether Roundabout the Mountain at the Sandstone Underpass. They do not want the trout
to be confused as a part of the existing commissioned public art already at this site. They express
safety concerns with the four large scaled trout and remark it distracts from the existing natural beauty
as you approach the creek rather than offer an educational enhancement.
• The Board comments the freestanding sculptures appear decorative, and the purpose seems lost in the
overall installation, rather than conveying responsibilities as an environmental steward and furthering a
call to action.
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• Kathy comments that these freestanding sculptures should be eliminated altogether and do not feel
cohesive with the interpretive installation and appears to be “clutter” to the installation. Susanne does
not feel like these sculptures fulfill existing AIPP criteria and quality. They are concerned with the safety
of the mink placed on the boulder in Ford Park, as well as the porcupine attached to a tree across the
creek from the informational plaque and would recommend eliminating these elements.
• The Board differentiates their comments of the bronze sculptural elements mounted on the gabions
versus the freestanding Corten sculptural elements. They do want to be mindful how the message is
conveyed to the public: public is invited to touch these bronze features whereas the public art collection
discourages touching.
• Pete will take this to Council for review and upon approval with a proposed installation in 2023 which he
comments is budgeted.
• Kathy and Tracy recommend that this should go before the residents of the community for public
comment now that it is being realized with visuals. Courtney has concerns about the overall expanse of
the installation and questions how truly unique it is to Vail.
• Susanne motions that the freestanding Corten steel sculptural elements be eliminated from the
installation (four trout, mink, and porcupine) – Kathy, Tracy, Lindsea and Courtney agree, despite her
overall concerns about the installation.
• Pete will continue with his approval process from the Council for the Gore Valley Trail Interpretive
Installation. It is noted that the AIPP Board’s purview is only on the sculptural elements and not the
overall installation.
• Kathy will confer with Community Development to inquire if other Boards or Commissions would be
involved in the approval process.
4. 2023 Winterfest – Ice Installations and Lanterns discussion.
• Winterfest – Dates start on site Jan 7 and be finished by Jan 13. Decision based on snow accumulation
which serves as the base structure for the ice sculptures.
• The Board would like to continue with collaboration on the design with a visual artist. They recommend
reaching out to Ben Roth.
• Lanterns: The Board decides to pause the lanterns for this winter season. Given we are moving the
installation of the ice to January this would be an opportune time to reevaluate the lantern element with
the intent to reimagine it for the future.
• The Board motions to increase the budget for the installation to $25,000 and focusing on the artistic
nature of the ice and light installation, especially since it is moving to after the New Year.
5. Ford Park Art Studio Space Update
• Revised designs from Harry Teague Architects with the Board recommendations for the space around
the desired residency programming will be presented at the next Board meeting.
6. Kaitlin Ziesmer Lionshead Parking Structure Mural
• Completed mural – installation went smoothly.
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7. Coordinator Updates.
• Art Walks through August 31
• Meetings: October 3, Strategic Plan special meeting October 6, Nov 7, Dec 5
8. AIPP Board updates.
• Susanne mentions: http://www.twohundredwomen.com/theproject
9. Future sculpture locations and sites discussion.
• Yoram Wolberger Male Baseball Player was accepted by the Board as a gift to the TOV public art
collection to be placed in proximity of the upper playing fields at Ford Park. Molly contacted Mike Ortiz
and Vail Rec. to discuss this possibility and site. They are enthusiastic about this placement of the
sculpture.
• The desire is to elevate it and surround with some plant materials to deter climbing. In the winter it will
appear as the ballplayer is floating on the field.
• There is also interest in having a camera placed in this location of Ford Park.
• The Board motions to approve the site which will be presented in an update to Council.
• The Board plans to walk after the next Board meeting to view potential locations from Lionshead to
Ford Park as integrated into the future artist residency studio. This will be incorporated into the
forthcoming AIPP Strategic Plan.
• Board reviews Map of TOV owned lands/property from town boundaries
• Future lot 10 – Evergreen/Peter Knobel proposal
10. Meeting adjourned.
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Gore Valley Trail Interpretive InstallationPete Wadden
Watershed Education Coordinator
pwadden@vailgov.com 970.479.2144 | lovevail.org 115
Gore Creek Strategic Plan
Among strategic actions, “Education and Outreach” are the top priorities of The Plan.
“Develop a comprehensive marketing campaign to inform residents,
businesses, visitors, and Town Staff of water quality issues on Gore
Creek and the need for action to address those issues.” -High priority action #16.
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Station 3 sighting tubes
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Content and gabion station 5
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•Station 6 content and projector control
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Station9Sculptural Element
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Lovevail.org
Little intro copy area. Little
intro copy area. Little intro
copy area. Little intro copy
area. Little intro copy area.
Little intro copy area.
Pete Wadden
Watershed Education Coordinator
pwadden@vailgov.com
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AGENDA ITEM NO. 3.2
Item Cover Page
DATE:October 18, 2022
SUBMITTED BY:Mark Novak, Fire Department
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:CWPP Implementation Cost Information
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
CWPP_Implementation_Resources_and_Timeline.pdf
161
Project Status Planning Required Planning Cost Planning TimeImplementation Costs Implementation TimelineEstimated Acres TreatedNotes Booth Creek NEPA in progressNEPA Record of Decision$300 kSpring 2023 $4 M 2023‐2033 2800Game Creek VR ParcelVerbal agreement with VRNone required $0 N/A $140 k 2023 40Project will be ready to implement as soon as funding is secured. Project is included in CWDG application.Gore Creek/Davos Partial NEPA planning completePartial NEPA planning complete$50 k 2023 $3 M 2024‐2027 850Aspen treatment in area may be covered under Forest‐wide NEPA. Additional analaysis and site study may be necessaryVail Mtn Northern Perimeter No work yet startedActivity permissiable in existing ski area boundary$0 2023 $500 k 2023‐2025 125Project may be able to be completed within the scope of the Vail Ski Area permit. Additional discussions with VR and USFS necessary to discuss scope.Vail Mtn Western Perimeter No work yet startedNEPA Record of Decision$150 k 2023‐2025 $1.5 M 2025‐2035 425Planning may be able to be combined with other priority treatment areas.Mill Creek/Benchmark No work yet startedNEPA Record of Decision$150 k 2023‐2025 $2 M 2025‐2035 575Planning may be able to be combined with other priority treatment areas.Fire Free Five Program operational N/A $0 N/A $1 M 2022‐2027Implementaiton costs are $200 k per year over a 5 year period. Congressional Letter for Funding White River NF ProjectsSee attached letter to USFS Rocky Mtn. Region from Representative Neguse dated 9/21/22Vail Community Wildfire Protection Plan Project Implementation162
AGENDA ITEM NO. 3.3
Item Cover Page
DATE:October 18, 2022
SUBMITTED BY:Mark Novak, Fire Department
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:Letter from Representative Neguse to the USFS Regional
Forester Requesting Increased Funding for Wildfire Mitigation
Projects on the White River National Forest
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Neguse_ltr_9.21.22_Mountain_Wildfire_Funding_Regional_USFS.pdf
163
September 21, 2022
Regional Forester Frank Beum
United States Forest Service
Rocky Mountain Region
1617 Cole Blvd., Building 17
Lakewood, CO 80401
Dear Mr. Beum,
Thank you for your leadership since you joined the Rocky Mountain Region. I’m writing
regarding the allocation of wildfire mitigation resources from the Infrastructure Investment and
Jobs Act, or Bipartisan Infrastructure Law.
As you know, the Forest Service announced a 10-year wildfire strategy earlier this year, using
resources provided by the Bipartisan Infrastructure Law to focus on high-risk “firesheds” – large,
forested landscapes with a high likelihood that ignition could expose homes, communities,
infrastructure, and natural resources to wildfire.
I appreciate and respect the Forest Service’s endeavors to mitigate wildfire risk by allocating
resources in the most strategic way possible. I also appreciate the much-needed attention that the
agency is providing to Colorado’s Front Range – portions of which sit in my district – as you
work to deploy $3 billion in Bipartisan Infrastructure Law funding to reduce hazardous fuels,
restore forests and grasslands, and invest in fire-adapted communities and post-fire reforestation.
As you move forward in this work, in partnership with the State of Colorado through its 2020
Forest Action Plan, I respectfully request that you also give high priority consideration to
wildfire mitigation in the White River National Forest and the western portion of the Arapaho
and Roosevelt National Forests, in recognition of their critical economic, ecological, and social
importance. As you may know, these areas are home to the headwaters of the Colorado River,
the most heavily traveled east-west interstate highway in Colorado, and some of the most-visited
recreational resources in the country.
High-elevation forests in the Upper Colorado River Basin are perilously vulnerable to wildfire,
which is creating substantial flood risks to the built environment—including water supply
infrastructure— impacting the quality and quantity of water supplies, impairing aquatic
ecosystems, and degrading cherished recreational resources. One of the most notable threats to
infrastructure in this region from wildfire is its impact on Interstate 70. Annual traffic counts
through the Eisenhower-Johnson Memorial Tunnels exceed 13 million freight and personal
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vehicles per year, representing billions of dollars in economic activity for communities across the
state. This summer, monsoon rains on the Grizzly Creek Fire burn scar have caused I-70 closures
through Glenwood Canyon as often as four times per week, severely impacting local and
interstate travel and commerce. It is imperative that we allocate sufficient resources to reduce
wildfire risk in this vital watershed and transportation corridor, in addition to the other priority
areas identified.
At least seven major Colorado ski areas sit within areas that are not currently included in the
initial landscape investments designated by the Forest Service. These recreational resources
serve as economic engines for the entire state, generating billions of dollars in annual economic
output and tens of thousands of jobs. As the Upper Colorado region and our nation continue to
endure the ongoing impacts of climate change, including historic drought and larger, more
destructive wildfires, we cannot afford to delay robust investments in wildfire mitigation to
protect this region's many resources and values.
Thank you for your consideration, and I look forward to hearing from you soon.
Sincerely,
Joe Neguse
Member of Congress
cc:
Chief Randy Moore, United States Forest Service
Matt McCombs, Director, Colorado State Forest Service
Dan Gibbs, Executive Director, Colorado Department of Natural Resources
Scott Fitzwilliams, Supervisor, White River National Forest
Monte Williams, Supervisor, Arapaho and Roosevelt National Forests and Pawnee National
Grassland
165