HomeMy WebLinkAbout2022-11-15 Agenda and Supporting Documentation Town Council Evening Meeting Agenda1.Citizen Participation (10 min. )
2.Any action as a result of executive session
3.Proclamation
3.1 Proclamation No. 9, Series of 2022, Colorado Gives Day 10 min.
Approve Proclamation No. 9, Series of 2022.
Presenter(s): John Weis, Small Champions Inc.
Background: Community First Foundation and FirstBank have
partnered in an effort to increase charitable giving in our
community through the online giving initiative Colorado Gives
Day. Colorado Gives Day in 2021 raised $55 million in a single
24-hour period via online donation and over $2 million to Eagle
County nonprofits via 4,000 individual donations at
eaglecountycoloradogives.org, a website allowing donors to
direct their contributions to one or more of the over 60 local
Eagle County charities featured on the site, making it an ideal
resource for facilitating charitable giving to our locally-based
nonprofit organizations
4.Consent Agenda (5 min.)
4.1 October 4, 2022 Town Council Meeting Minutes
4.2 October 18, 2022 Town Council Meeting Minutes
4.3 Resolution No. 52, Series of 2022, A Resolution Approving
an Amended Operating Plan and Budget of the Vail Local
VAIL TOWN COUNCIL MEETING
Evening Session Agenda
Town Council Chambers
6:00 PM, November 15, 2022
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding
town services, policies or other matters of community concern, and any items that are not on the agenda.
Please attempt to keep comments to three minutes; time limits established are to provide efficiency in
the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.
Proclamation No 9, Series of 2022.pdf
October 4, 2022 TC meeting minutes.pdf
October 18, 2022 TC meeting minutes.pdf
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Marketing District for its Fiscal Year January 1, 2022
Through December 31, 2022.
Approve, approve with amendments or deny Resolution No.
52, Series of 2022.
4.4 Resolution No. 53, Series of 2022, A Resolution
Designating Bank Accounts for the Town of Vail with
Russell Forrest, Kathleen Halloran, and Carlie Smith as
the Designated Signers on those Accounts, Permitted by
the Charter of the Town, its Ordinances, and the Statutes
of the State of Colorado; and Setting Forth Details in
Regard Thereto
Approve, approve with amendments or deny Resolution No.
53, Series of 2022.
Background: The Town has the power to designate banks or
financial institutions
for funds of the Town and the Town wishes to designate bank
accounts with First Bank of Vail and Alpine Bank with Russell
Forrest, Kathleen Halloran, and Carlie Smith as signers on
these accounts.
4.5 Letter Requesting a Meeting to Explore Partnership
Opportunities with United States Postal Service.
Approve Mayor Langmaid to sign letter on behalf of the Vail
Town Council.
Background: The United States Postal Service owns and
operates facilities which we believe may have the potential to
be redeveloped. Any potential redevelopment opportunity is
likely to not only result in new, state of the art facilities for the
Postal Service, but also achieve a shared objective of
providing affordable homes for the Postal Service employees.
5.Town Manager Report (10 min.)
5.1 Council Matters Status Report
5.2 Inflation and Relief Retention Bonus Update
6.Action Items
6.1 Resolution No. 54, Series of 2022, A Resolution of the Vail
Town Council Approving a Professional Services
Agreement for Lobbying Services with Squire Patton
Boggs, and an Intergovernmental Agreement with the
Town of Avon, and Eagle County.
10 min.
Approve, approve with amendments or deny Resolution No.
54, Series of 2022.
Presenter(s): Kathleen Halloran, Deputy Town Manager
11152022 VLMD 2nd Budget Supplemental- TOV.pdf
Bank_Signer_Res._Forrest.pdf
USPS Meeting Request Letter 11102022.pdf
221115 Matters.pdf
1109.2022 Inflation relief & retention bonus.pdf
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Background: The Town of Vail is partnering with the Town of
Avon and Eagle County to jointly share the cost of a federal
lobbyist. The federal lobbying services would include
monitoring federal legislation and federal funding opportunities
as well as advocate for legislative positions. The monthly
retainer totals $10,000, shared equally among the three
partners. High priority items for the group include housing,
wildfire response and mitigation, and multi-modal
transportation.
6.2 Contract award to Cesare Inc for the Geotechnical work at
Timber Ridge
10 min.
Direct the Town Manager to enter into a contract, as approved
by the Town Attorney, with Cesare Inc. up to an amount not to
exceed $195,000.
Presenter(s): Greg Hall, Public Works and Transportation
Director
Background: The Town has initiated redevelopment of the
town-owned Timber Ridge Apartments. In order to further the
progression of design plans, better define risks and associated
costs related to the project, geotechnical investigations are
required.
6.3 Ordinance No. 20, Series of 2022, First Reading, An
Ordinance Amending Sections 7-12-2, 7-15-6, and 7-12-7
of the Vail Town Code Regarding Pedestrian Mall Areas in
the Town
10 min.
Approve. approve with amendments or deny Ordinance 20,
Series of 2022 upon first reading
Presenter(s): Commander Ryan Kenney, Vail Police
Department
Background: On August 16, 2022, the Town Council passed
revisions to Title 7 of the Vail Town Code related to pedestrian
and vehicular circulation in pedestrian malls in the Town. That
ordinance established a detailed fee calculation for the
assessment of loading dock fees. To promote efficiency and
consistency, the Town wishes to remove the detailed fee
calculation from the Vail Town Code and instead place such
information in the Town's fee schedule, modify the definitions
and correct an erroneous reference to the Colorado Municipal
Court Rules of Procedure and correct the language allowing
High Volume Commercial Carriers into the village. This
exemption will only apply to smaller box trucks and not freight
vehicles. Freight will be diverted into the loading docks.
6.4 Ordinance No. 21, Series of 2022, First Reading, An
Ordinance Providing for the Levy Assessment and
10 min.
221115_Lobbyist_IGA_memo.pdf
Res_54_Lobbyist_IGA.pdf
Eagle_County_Avon_Vail_Squire_Patton_Boggs_Retainer_Agreement_22.11.pdf
CouncilMemo 11-15-22 Timber Ridge Geotechnical Cesare.pdf
Loading Dock Amendment-O103122.pdf
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Collection of Town Ad Valorem Property Taxes Due for the
2022 Tax Year and Payable in the 2023 Fiscal Year.
Approve, approve with amendments or deny Ordinance No.
21, Series of 2022 upon first reading.
Presenter(s): Carlie Smith, Finance Director
Background: Please see attached memo.
6.5 Ordinance No. 22, Series of 2022, First Reading, Annual
Appropriation Ordinance: Adopting a Budget and
Financial Plan and Making Appropriations to Pay the
Costs, Expenses, and Liabilities of the Town of Vail,
Colorado for Its Fiscal Year January 1, 2023 through
December 31, 2023.
20 min.
Approve, approve with amendments or deny Ordinance No.
22, Series of 2022 upon first reading.
Presenter(s): Carlie Smith. Finance Director
Background: Please see attached memo.
7.Adjournment (7:35 estimate)
111522_2023_Mill_Levy_1st.pdf
2023 TM Budget 1st Reading.pdf
2023 Budget 1st ReadingPP.pdf
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and
available for public viewing as the meeting is happening. The meeting videos are also posted to High
Five Access Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
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AGENDA ITEM NO. 3.1
Item Cover Page
DATE:November 15, 2022
TIME:10 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Proclamation
AGENDA SECTION:Proclamation
SUBJECT:Proclamation No. 9, Series of 2022, Colorado Gives Day
SUGGESTED ACTION:Approve Proclamation No. 9, Series of 2022.
PRESENTER(S):John Weis, Small Champions Inc.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Proclamation No 9, Series of 2022.pdf
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Proclamation No. 9, Series of 2022
COLORADO GIVES DAY
WHEREAS, charitable giving in Eagle County, Colorado is critical to providing support that local
nonprofit organizations need to make our community a desirable place to live; and
WHEREAS, research shows an increase in online giving both locally and nationally, and many
believe it is the future of philanthropy;
WHEREAS, Community First Foundation and FirstBank have partnered in an effort to increase
charitable giving in our community through the online giving initiative Colorado Gives Day;
WHEREAS, Colorado Gives Day in 2021 raised $55 million in a single 24-hour period via online
donation and over $2 million to Eagle County nonprofits via 4,000 individual donations at
eaglecountycoloradogives.org, a website allowing donors to direct their contributions to one or
more of the over 60 local Eagle County charities featured on the site, making it an ideal resource
for facilitating charitable giving to our locally-based nonprofit organizations.
WHEREAS, Colorado Gives Day is Tuesday, December 6th this year, and all citizens are
encouraged to participate because all donations, large or small, can make a difference to
nonprofits in need.
NOW, THEREFORE, the Mayor and Vail Town Council do hereby proclaim that Tuesday,
December 6, 2022, will be known as Colorado Gives Day in our community.
Dated this 15th day of November
Vail Town Council Attest:
________________________ _______________________
Kim Langmaid, Mayor Stephanie Bibbens, Town Clerk
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AGENDA ITEM NO. 4.1
Item Cover Page
DATE:November 15, 2022
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (5 min.)
SUBJECT:October 4, 2022 Town Council Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
October 4, 2022 TC meeting minutes.pdf
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Town Council Meeting Minutes of October 4, 2022 Page 1
Vail Town Council Meeting Minutes
Tuesday, October 4, 2022
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Langmaid.
Members present: Travis Coggin, Mayor Pro Tem
Barry Davis
Kevin Foley
Jen Mason
Pete Seibert
Jonathan Staufer
Members present virtually: Kim Langmaid, Mayor
Staff members present: Stan Zemler, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Bibbens, Town Clerk
1.Citizen Participation
Douglas Smith, a Vail resident, thanked Council for their investment in music for the town and
expressed how important music was to the community and music set Vail apart as a destination
and brought the valley together.
Scott Rednor, a Vail business owner, thanked Council for their support of live music and their
support for pop up live music during the pandemic which helped launch the non-profit MAPS
institute of Modern Music.
Samantha Biszantz, a Vail business owner and resident, expressed her concerns regarding
distributors charging more for the dock fee for the loading and delivery program. She also stated
the communication for the program needed improvement.
Simone Reatti, a Vail business owner, voiced his concerns for the upcharge from vendors for
the dock fee for the loading and delivery program and also worried if there were mistakes being
made during the offseason, what would the program look like once the winter season started.
2.Any action as a result of executive session
There was none.
3.Appointments for Boards and Commissions
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Town Council Meeting Minutes of October 4, 2022 Page 2
3.1 Planning and Environmental Commission (PEC) Appointments
Staufer made a motion to appoint Brian Judge to serve on the PEC for a partial term ending on
March 31, 2023; Foley seconded motion passed (7-0).
4. Consent Agenda
4.1 Resolution No. 48 Series of 2022, a Resolution Approving Improvements to the
Community Housing Lottery Selection Process Eligibility Requirements
Approve Resolution No. 48, Series of 2022 and for the resolution to take effect upon passage.
Background: Proposed improvements to the community housing lottery ticket eligibility process.
Staff Recommendation: Approve Resolution No. 48, Series of 2022 and for the resolution to
take effect upon passage.
Davis made a motion to approve Resolution No. 48, 2022 as presented, with an amendment to
add the stipulation “one ticket shall be awarded for owning deed restricted residential real estate
within the Town of Vail at the time of lottery application submission deadline date as verified by
signed and sworn affidavit an Eagle County Assessors Property Records; Mason seconded
motion passed (7-0).
4.2 Xcel Energy Utility Easement
Direct the Town Manager to execute the utility easement, in a form approved by the Town
Attorney, with Xcel Energy.
Background: Xcel Energy is requesting a Utility Easement across Tract C, just north of Sunbird
Park to provide gas service to the Legacy and Elevation developments.
Staff Recommendation: Direct the Town Manager to execute the utility easement, in a form
approved by the Town Attorney, with Xcel Energy.
Mason made a motion to approve; Foley seconded motion passed (7-0).
4.3 Contract Award with Icon Inc for Meadow Drive Culvert Replacement
Direct the Town Manager to enter into a contract, as approved by the Town Attorney, with Icon
Inc. in an amount not to exceed $76,190.
Background: The Town bid the Meadow Drive Culvert Replacement Project which will replace
an existing shallow culvert and add a new inlet. The project is a part of the East Vail Drainage
Improvement Project Phase II scheduled to be constructed next year, however it has been
expedited due to safety concerns and resident complaints.
Staff Recommendation: Direct the Town Manager to enter into a contract, as approved by the
Town Attorney, with Icon Inc. in an amount not to exceed $76,190.
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Town Council Meeting Minutes of October 4, 2022 Page 3
Staufer made a motion to approve; seconded by Mason motion passed (7-0).
5.Town Manager Report
There was none.
6.Action Items
6.1 Sole Source Contract Award to Tri-phase Electric Company for Ford Park Lighting
System Installation
Staff requests the Council direct the Town Manger to enter into a construction contract with Tri-
phase Electric Company in the amount of $132,111 for the installation of the Ford Park Synapse
Lighting Control System components.
Presenter(s): Todd Oppenheimer, Capital Projects Manager
Background: The existing LSI Lighting Control system in Ford Park has been discontinued and
is no longer supported by the manufacturer. The Town currently has no means of changing
lighting schedules in Ford Park. The Town has worked previously with Fisher Lighting and
Controls to assist the Town is selecting systems that will satisfy the requirements of the Ford
Park lighting system. The Synapse System continues to wirelessly control all lights in Ford Park
individually and as groups with the added benefit of allowing staff to make changes to the
schedules without having to go through the manufacturer’s product support center. Tri-phase
Electric Company has worked with the Town of the Ford Park Lighting Control System from the
initial installation in 2017. The company is uniquely qualified to perform the necessary tasks to
replace the existing system components with the new Synapse Control System components.
Staff Recommendation: Staff requests the Council direct the Town Manger to enter into a
construction contract with Tri-phase Electric Company in the amount of $132,111 for the
installation of the Ford Park Synapse Lighting Control System components.
Oppenheimer clarified the upgrade to the Ford Park lighting control system was within the
budget and did not require Council approval, but the sole source contract for Triphase Electric to
install the system would need Council approval.
Oppenheimer explained that there would be no learning curve for Tri-phase Electric and there
wasn’t another contractor in the Vail Valley that would be able to install this system to Ford
Park.
Foley clarified Ford Park would not have the lights on all night when the fields weren’t being
used like in the past.
Oppenheimer explained the new system would allow for a dimmer light on the path that
employees use to get to the Ford Park Parking Lot, but that the town would be able to turn off
the part of the path that isn’t maintained or used in the winter.
Public input was called.
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Town Council Meeting Minutes of October 4, 2022 Page 4
There was none.
Foley made a motion to approve; Staufer seconded motion passed (7-0).
6.2 Contract Award to GH Daniels III and Associates for Donovan Park Landscape
Modification Project
Direct the Town Manger to enter into a construction contract with GH Daniels III and Associates
Inc. in the amount of $56,934 for the Donovan Park Landscape Modification Project.
Presenter(s): Todd Oppenheimer, Capital Projects Manager
Background: The Donovan Park Landscape Modification Project is a redesign of the existing
lawn area between the Donovan Pavilion and new Donovan Park picnic shelter requested by
the managers of the Donovan Pavilion. The primary intention of the design is to divide the lawn
area into 2 easily recognizable sections to eliminate overlap between users of each facility. A
secondary effect of the project is the replace a section of irrigated turf grass with drought
tolerant native plant species.
Staff Recommendation: Direct the Town Manger to enter into a construction contract with GH
Daniels III and Associates Inc. in the amount of $56,934 for the Donovan Park Landscape
Modification Project.
Oppenheimer discussed the different design plans for the modification project and explained
that some of the work would start in the current month but would be finished by May 2023.
Oppenheimer explained the purpose of the contract was to increase the project budget by
$22,000.00 and to award the construction contract to GH Daniels III and Associates. He stated
that the increase in funds would be in the next budget supplemental.
Mason made a motion to approve; Davis seconded motion passed (7-0).
6.3 Resolution No. 47, Series of 2022, a Resolution of the Vail Town Council Establishing
a Special Fund to Accept Donations to Assist with the Town's Preservation and
Protection of the Booth Heights Property and its Wildlife Habitat
Approve, approve with amendments, or deny Resolution No. 47, Series of 2022.
Presenter(s): Carlie Smith, Finance Director
Background: Provide information for Resolution No. 47, Series of 2022, which will establish a
designated fund for private and public contributions for the purpose of the conservation and
protection of open lands for the Vail Bighorn Sheep herd.
Staff Recommendation: Approve, approve with amendments, or deny Resolution No. 47, Series
of 2022.
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Town Council Meeting Minutes of October 4, 2022 Page 5
Smith explained Resolution No. 47, Series of 2022 was in response to the community’ request
to help support the town’s efforts to acquire Booth Heights and members of the community
would be able to make their donations either through a website or in person at the Town of Vail
Municipal Building.
Public comment was called.
Robin Birch, a Vail resident, stated she would like to donate to the Special Fund to assist with
the Town’s preservation and protection of the Booth Heights property and its wildlife habitat and
asked if it was a 501c3.
Robyn Smith, a Vail resident, recommended Resolution 47, Series of 2022 have a more
transparent title and asked to strike the PR and marketing from the budget since it didn’t seem
appropriate for the government to be directing funds to influence public opinion. She also
recommended the addition of a line item to fund research for future preservation efforts.
Bob Essin, a Vail resident, commented on how frequently he saw the bighorn sheep herd on
both sides of the fence over the summer and that the sheep use the land more often than he
realized.
Richard Leslie, a Vail resident, stated the Council was doing a great job concerning the Booth
Heights property, but needed to be more forceful and direct with their communications with Vail
Resorts.
Betsy Kiehl, a Vail resident, thanked Council for listening to the community and stated Vail
Resorts was not being realistic regarding the Booth Heights parcel being “shovel ready” and
noted it was odd that it seemed Vail Resorts continued to avoid the Ever Vail conversation when
they have stated in the past employee housing is a priority.
Debbie King Ford, a Vail resident, stated that if Vail Resorts was really concerned about
housing, they would move forward with more shovel ready land that they already own.
Pamela Stenmark, a Vail resident, encouraged Council to stay the course and agreed with the
previous statements made by Debbie King Ford.
Council members discussed omitting the marketing and public relations language in the
resolution and requested staff to add preservation of habitat and ability to conduct scientific
research to the resolution.
Gina Grisafi, a Vail resident, stated she would like the PR and marketing line item to stay in the
Resolution so that more could be done to counteract the negative messaging from Vail Resorts
through social media.
Staufer made a motion to approve Resolution No. 47, Series of 2022 with an update of
removing the public relations and marketing fees from paragraph A, Section 1 and adding to
Section D, of Section 1, the allowance of scientific research and habitat protection; Foley
seconded motion passed (7-0).
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Town Council Meeting Minutes of October 4, 2022 Page 6
6.4 Ordinance No. 19, Series of 2022, First Reading, An Ordinance Repealing and
Reenacting Title 5, Chapter 11 Of The Vail Town Code Concerning The Abatement Of
Diseased Trees and Wildfire Fuels
Approve or approve with modifications First Reading of Ordinance No. 19 Series of 2022
Presenter(s): Paul Cada, Wildland Manager and Matt Mire, Town Attorney
Background: Staff has identified a number of practical difficulties with the application of Title 5,
Chapter 11 of the Vail Town Code. Staff recommends changes to this section of Town Code to
resolve identified issues with the issuance of tree removal permits and the abatement process
for hazardous wildfire fuels.
Staff Recommendation: Approve or approve with modifications First Reading of Ordinance No.
19 Series of 2022.
Cada presented updates to address certain issues in the current code. He stated the first
update would be to change the method of delivery for notifications from certified mail or
personally delivered to first class mail or personally delivered to expedite communications from
the department and would not require the owner to sign for the letter which would make access
to the notification easier.
The second change Cada presented was to add a Design Review Exemption process. He
explained the process would codify existing administrative practices of Vail Fire and Emergency
Services and Community Development in the issuance of permits for defensible space and
diseased trees and streamline the issuance of permits.
The last change Cada presented was eliminating the Joint Property Sign Off section of the
code. He explained under the current code, all owners of joint property are required to receive
permission to comply with the rest of the code which could result in extended delays in property
owners complying with the previsions of the code. Getting rid of this section would allow
property owners to comply with the code more quickly.
Foley asked if there would be a decrease in the DRB staff approvals that Council sees on the
DRB reports they review during work sessions.
Cada responded that Council would still see staff approvals for tree removals as the proposed
change only refers to dead or diseased trees, or trees that posed an imminent threat from
wildfire. Anything else would go through DRB.
Staufer asked what the right of appeal would be for a citizen under the new ordinance.
Cada explained the right of appeal for public safety would go to through the Town Council.
Davis asked about diseased tree removal time and when a diseased tree goes from being a
threat to a danger.
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Town Council Meeting Minutes of October 4, 2022 Page 7
Cada explained the code allowed 30 days for removal or a plan of removal which was
dependent on circumstance. He also explained dangerous trees could mean different things and
required to be evaluated situation to situation and making sure appropriate public safety would
be addressed.
Langmaid expressed concerns over the variety of migrant birds that nest in the trees. She asked
Cada if the code could include a time stipulation from early May to mid-July that prohibited tree
mitigation during the birds’ nesting periods unless there was an imminent threat or emergency.
Public comment was called.
Robin Birch, a Vail resident, asked how a homeowner would deal with a dead tree in the Town
of Vail’s right of way, stating she had a couple of worrisome trees on her property and asked for
the town to have a protocol for homeowners regarding worrisome trees.
Cada responded homeowners should notify either the Fire Department or Public Works with
concerns of dead or diseased trees either on Town of Vail property or the homeowner’s property
and staff would assess the issue and evaluate steps to move forward.
Foley made a motion to approve first reading of Ordinance 19 as presented, with the addition in
section 5-11-5 of a three-month period to only taking down trees that pose an imminent public
threat; Mason seconded motion passed (7-0).
6.5 Winter Parking Discussion
Approve the winter 2022-2023 parking and mobility program and approve budget adjustments
related to the winter 2022-2023 parking and mobility program.
Presenter(s): Greg Hall, Public Works and Transportation Director
Background: At the August 16, 2022, Town Council meeting initial recommendations were
presented to the Town Council. On September 20, 2022, the Town staff presented the Parking
& Mobility Task Force final recommendations for the winter 2022-2023 parking program for
adoption. Based on the Town Council discussion and direction, the program has been modified
to have time to prepare for parking sales and marketing to the public regarding this winter
parking plan, as well as time to program the rate structure into the system. Approval of the
program is required as this has become time sensitive for successful implementation.
Staff Recommendation: Approve the winter 2022-2023 parking and mobility program and
approve budget adjustments related to the winter 2022-2023 parking and mobility program.
Halloran explained staff was bringing Council a revised parking plan that simplified daily parking
rates and would hopefully modify parking behavior to help staff manage peak and overflow
days. She also stated parking passes had been rebranded, but other than price increase, the
passes remained largely the same.
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Town Council Meeting Minutes of October 4, 2022 Page 8
Hall presented the updates from the previous Town Council meeting on September 20, 2022
and explained the type of passes that were being sold and the requirements for purchasing
those passes. Updates presented included:
•The initial 0-30 min free period was proposed as a 1-hour free period all days Village
and Lionshead with exception of Local pass holders that would receive 2 hours free on
non-peak days.
•The local’s discount rates would be the same for all those who qualify in Vail and Eagle
County. Pass holders would also be able to park for free from 5:00am to 9:00am any day
and on non-peak days, local passes would be half-off the retail rates and half-off outlying
daily rates on peak and non-peak dates.
•The exterior variable message signs were moved to a 2023 capital budget request.
Foley asked if the safe driver option, where if a person arrived after 3pm and got out of the
structure the following day before 11am because they had too much to drink and took a cab
home, was still available in the upcoming season.
Hall responded yes, in the Vail Village parking structure and in the Lionshead parking structure.
Coggin stated staff should consider how to implement this program in the Red Sandstone
structure as well.
Smith reported to Council that although pass benefits would largely stay the same, signing up
for the passes would be different this year with the online system. This would require uploading
qualifying documents to an online portal and receiving a QR Code in an email once the
documents had been verified by staff.
Smith stated the parking staff would be reaching out to business owners in the upcoming weeks
to discuss options for the upcoming season and staff would also host two full days of parking
pass sign-up assistance to locals and employees on October 19 and 26, 2022.
Smith explained there would be instructions posted to the webpage as well as social media
posts to help passholders through the process.
Foley asked where staff would be hosting the assistance for pass sign-ups.
Smith stated staff would most likely be hosting the assistance in the Council Chambers.
Coggin suggested adding a day for assistance in November.
Hall finished his presentation by going over the budget for the new parking system which
covered staffing, marketing, and adding variable message signs in the structures. He also
outlined possible future implementations which included more research on the carpool program
options and costs, continued Parking Task Force meetings and to explore a merchant validation
pilot program.
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Town Council Meeting Minutes of October 4, 2022 Page 9
Coggin stated he would like the Local Pass to be $15.00 and expressed his support for
encouraging locals to purchase passes in order to acquire the data that would help staff make
better decisions regarding parking and consumer behavior.
Public Comment was called. There was none.
Davis agreed with Coggin’s statement regarding pass data and suggested going to one rate
structure for the first year instead of the two rate structures in an effort to help avoid confusion
over the changes in the structures.
Staufer asked about the impacts to the budget if Council changed the local pass from $50.00 to
$15.00.
Smith responded she could report updated projections at the next meeting but did not think the
price change would cover the cost of what Hall presented earlier.
Foley stated the Vail locals should pay $25.00 for their pass and Eagle County locals should
pay $50.00 for their pass. He stated the differential rates were not confusing, and that people
could understand that Friday, Saturday, and Sunday the consumer pays more and on Monday,
Tuesday, Wednesday and Thursday they would pay less.
Mason stated the differential rates were not new and most pass holders were familiar with the
dual structures.
Hall stated the dual rates would be new to the general consumer but not to locals and
passholders.
Langmaid thanked the public for their input and staff for their efforts to implement all the input
they received from the public and Council and for all the hard work that had gone into the new
parking program.
Council members stated they would like a differential pass price for Vail locals and Eagle
County locals. Vail locals should pay $25.00 and Eagle County locals should pay $50.00.
Council agreed to the proposed pass price increase and also to supplement the proposed
budget in the next budget supplemental.
Foley made a motion to approve; Staufer seconded motion passed (7-0).
7.Public Hearings
7.1 Ordinance No. 18, Series of 2022, Second Reading, An Ordinance Making Budget
Adjustments to the Town of Vail Real Estate Transfer Tax Fund and Capital Projects Fund
of the 2022 Budget for the Town of Vail, Colorado, and Authorizing the Said Adjustments
as Set Forth Herein; and Setting Forth Details in Regard Thereto - "Booth Heights" and
"Town of Vail Employee Rental Purchases"
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Town Council Meeting Minutes of October 4, 2022 Page 10
Approve, approve with amendments, or deny Ordinance No. 18, Series of 2022, Second
Reading.
Presenter(s): Carlie Smith, Finance Director
Background: Please see attached memo.
Staff Recommendation: Approve, approve with amendments or deny Ordinance 18, Series of
2022 on Second Reading.
Smith explained the ordinance would allocate $20.0 million across the Capital Project s and Real
Estate Transfer Tax Funds. $12.0 million was a placeholder for the Booth Heights parcel and
$8.0 million would be added to the Capital Projects Fund to purchase Town of Vail employee
rental inventory units. She stated $5.1 million of the $8.0 million was already allocated and
approved by Council.
Foley asked if the $8.0 million was added to the second reading as clean up to the
supplemental.
Smith stated the Capital Projects Fund had enough to cover the purchases, but staff wanted to
make sure the $8.0 million was specifically allocated for employee housing rentals.
Foley asked by increasing the Town’s rental inventory, would the Town be able to potentially
sell some of their other properties to locals as deed restrictions in the future.
Smith stated that was a possibility.
Public comment was called. There was none.
Foley made a motion to approve; Staufer seconded motion passed (5-2 Coggin and Davis
against).
Coggin and Davis stated they agreed with the supplement for Town of Vail employee rental
purchases but did not support the Booth Heights supplement and would be voting against the
ordinance for that reason.
There being no further business to come before the council, Foley moved to adjourn the
meeting; Staufer seconded motion passed (7-0), meeting adjourned at 7:41pm.
Respectfully Submitted,
Attest: __________________________________
Kim Langmaid, Mayor
___________________________________
Stephanie Bibbens, Town Clerk
17
AGENDA ITEM NO. 4.2
Item Cover Page
DATE:November 15, 2022
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (5 min.)
SUBJECT:October 18, 2022 Town Council Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
October 18, 2022 TC meeting minutes.pdf
18
Town Council Meeting Minutes of October 18, 2022 Page 1
Vail Town Council Meeting Minutes
Tuesday, October 18, 2022
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Langmaid.
Members present: Kim Langmaid, Mayor
Kevin Foley
Jen Mason
Pete Seibert
Members present virtually: Barry Davis
Jonathan Staufer
Members absent: Travis Coggin, Mayor Pro Tem
Staff members present: Stan Zemler, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Bibbens, Town Clerk
1. Citizen Participation
Robyn Smith, a Vail resident, reminded the community of the final Steward Vail public input
session that was later in the week.
Mark Haynes, a Vail business owner, voiced his concerns regarding the general public being
able to utilize the Red Sandstone parking structure for the winter season instead of just
employees.
Zach Varon, a Vail resident, aired his concerns regarding the decision to condemn the Booth
Heights property.
Students from Red Sandstone Elementary, thanked Council for their donation of Donovan
Pavilion for their fund raiser on Saturday, November 5, 202, and invited the community to
attend.
Matt Morgan, a Vail business owner, complimented the loading and delivery program in the Vail
Village and explained why it was a positive change.
2. Any action as a result of executive session
There was none.
3. Proclamation
19
Town Council Meeting Minutes of October 18, 2022 Page 2
3.1 Proclamation No. 8, Series of 2022, National Friends of Library Week
Approve Proclamation No. 8, Series of 2022.
Presenter(s): Lori Barnes, Director of Library Services
Background: Friends of Libraries groups have their very own national week of celebration!
United for Libraries coordinates this 17th annual National Friends of Libraries Week Oct. 16-22,
2022. United for Libraries is a division of the American Library Association with over 4,000
members representing hundreds of thousands of library supporters. United for Libraries
supports those who govern, promote, advocate, and fundraise for libraries, and brings together
library trustees, advocates, friends, and foundations into a partnership that creates a powerful
force for libraries in the 21st
century. https://dominiquetaylorphotography.pixieset.com/vaillibrarychampagnecelebration/
Barnes took the opportunity to thank the friends of the library for their monetary donations as
well as other’s donation of time to the library.
4. Consent Agenda
4.1 September 6, 2022 TC Meeting Minutes
Foley made a motion to approve; Mason seconded motion passed (6-0).
4.2 September 20, 2022 TC Meeting Minutes
Staufer made a motion to approve; Mason seconded motion passed (6-0).
4.3 Contract Award to BFX Fire Apparatus for Type 6 Brush Truck for 2023
Authorize the Town Manager to enter into a contract with BFX Fire Apparatus to purchase a
Type 6 Brush truck in 2023 for the quoted price of $243,850.00.
Background: The TOV owns and operates two Type 6 Brush Trucks. The older of the two is
scheduled to be replaced in 2023 as per our Heavy Equipment Fund (HEF) 10 year
replacement plan. The truck scheduled for replacement has been in service as a front-line
wildland apparatus for 10 years and is beginning to show signs of wear and increased
maintenance needs. As most things these days the delays and build times are significantly
extended. We would like to enter into this agreement as soon as possible in hopes to receive
this apparatus in the fall of 2023. The quote that we hope to award states a 365 day build time.
The original budget in the HEF plan was for $166,300.00. With inflation to labor, vehicles and
build materials this budget number fell significantly short of the bids which were received for the
vehicle. After the RFP process we will need to approve more funding to make this project
happen.
Staff Recommendation: Authorize the Town Manager to enter into a contract with BFX Fire
Apparatus to purchase a Type 6 Brush truck in 2023 for the quoted price of $243,850.00.
Foley made a motion to approve; Mason seconded motion passed (6-0).
20
Town Council Meeting Minutes of October 18, 2022 Page 3
4.4 Contract Award to Golden Peak Productions for the production of the Vail Après
Village Concerts and Vail's 60th Birthday Bash
Direct the Town Manager to enter into an agreement with Golden Peak Productions, on a form
approved by the Town Attorney, for the production of the Vail Après Village Concerts and Vail's
60th Birthday Bash in an amount not to exceed $140,000.
Background: An RFP was published for Vail Après Village Concerts and Vail's 60th Birthday
Bash, 5 proposals were received, and an event producer was chosen for this scope of work.
Town staff and Vail Mountain staff collaborated on the publishing of the RFP and the review of
the proposals to find the right event production partner. Five proposals were submitted and
reviewed, and Golden Peak Productions was selected for their creative proposal, experience
with local and national events, concert production and operations experience, and extensive
food and beverage and concessions experience.
Staff Recommendation: Direct the Town Manager to enter into an agreement with Golden Peak
Productions, on a form approved by the Town Attorney, for the production of the Vail Après
Village Concerts and Vail's 60th Birthday Bash in an amount not to exceed $140,000.
Mason made a motion to approve; Foley seconded motion passed (6-0).
5. Town Manager Report (10 min.)
Zemler updated Council on potential upgrades to Dobson Ice Arena.
Zemler explained next steps would be to put out a request for qualifications to look for one entity
to help with all aspects of the facility and the second step would be to focus on a second sheet
of ice either permanent or temporary, to relieve any impact that might take place during a
renovation.
6. Presentations/Discussion
6.1 Cultural Alliance Group Presentation
Information update only. No action requested.
Presenter(s): Pedro Campos and Tim Losa, Zehren & Associates
Background: The Town of Vail Cultural Alliance, in concert with the Town of Vail Community
Development Department, has contracted with Zehren and Associates to explore space and
programming elements of a potential development on the current site of the Children's Garden
of Learning (former charter bus lot) and the areas adjacent to the south side of the Lionshead
Parking Structure. These areas are components of the adopted Civic Area Master Plan. The
concept behind this new public amenity, called The Hub, is a multi-use facility to accommodate
community gathering, performing arts, museum galleries, business incubator space, civic
functions and workforce housing.
Staff Recommendation: Listen to presentation and provide feedback.
21
Town Council Meeting Minutes of October 18, 2022 Page 4
Matt Gennett, Community Development Director, explained the presentation was collaborative
between the Vail Cultural Alliance and the Town of Vail, which expanded on the ideas that were
presented in the adopted Civic Area Plan for the Charter Bus Lot specifically.
Losa presented potential plans for the current site of the Children’s Garden of Learning and the
areas adjacent to the south side of the Lionshead Parking Structure.
The presentation was an overview of potential uses for the space that centered around the
Town’s need/desire for a central location that would accommodate gatherings, performing arts,
cultural legacy, education, enterprise, civic functions and housing.
Losa sighted performance art centers throughout the different resort communities as inspiration
for the plans presented.
Mason thanked Beth Slifer for her dedication to the Cultural Alliance group and the volunteers
that have out the time and effort into vetting the different aspects of the proposed facility.
Langmaid asked if the proposed facility would compete with the Vilar Center.
Beth Slifer, a member of the Cultural Alliance group, explained the proposed facility’s purpose
was to fulfill a need in the community and not to compete with the Vilar Center.
Slifer took the time to thank the architects for their rendering of the facility and stated the
Cultural Alliance gave 13 wish list items and the architects delivered on all 13.
Langmaid identified finding the Children’s Garden of Learning a permanent home was priority,
asked if there was a way to add an over or underpass to connect the community more and
asked about operating expenses.
Slifer stated the Alliance acknowledges that there will be some challenges in covering operating
expenses but were looking at all possibilities to fund the facility. She explained there was $42
million dollars in TIFF money that needed to be spent by June 2030, bonding potential, and
should the offices at the Municipal Building were moved to the facility, the Town could sell the
existing property to help pay for the new facility construction and future operating costs.
Langmaid asked about next steps.
Slifer explained next steps would include hiring an architect to create construction contracts and
put them out to bid to get something built by 2030 and use up the TIFF money. She would like
to see Dobson Ice Arena and the Cultural Arts Facility as a package and move simultaneously
and as quickly as possible.
Seibert stated it would be helpful to have a chart with all the information of the different uses,
space, and time each group using the facility would need to better explain to the community how
the facility would work.
Zemler stated he would connect with Gennett to outline proposed next steps for Council.
Council members all agreed public input would need to take place.
22
Town Council Meeting Minutes of October 18, 2022 Page 5
Staufer asked if there were estimates for the project.
Slifer stated preliminary estimates were $80 million dollars, which would include some housing
or moving the offices at the municipal building to the facility and $100 million if Council wanted
to include Dobson in the project.
Slifer explained those were big numbers, but with all the non-profits just in the Vail community,
she felt the Council would get the support for a project like this.
Davis stated he was in support of the idea but would like more stakeholder and Council input on
how to achieve what was outlined.
Ramsey Cotter, Vail business owner, spoke to the great opportunity the Vail community had to
have a facility like the one proposed to encompass so many different functions.
Connie Kincade-Strahan, President of the Vail Valley Theater Company, expressed the
challenges of finding a place to perform and was grateful to be apart of the discussion with the
Cultural Alliance.
Garrett Davies, Chair for the Vail Jazz, spoke in favor of the cultural facility and reinforced the
challenge the non-profits had for finding “fit for purpose” facilities and worried some of the
cultural activities were at risk if a solution wasn’t found.
7. Action Items
7.1 Resolution No. 49, Series of 2022, In Support of Town of Vail Ballot Issue 2H-
Formation of Eagle Valley Transportation Authority
Approve, approve with amendments or deny Resolution No. 49, Series of 2022.
Presenter(s): Kathleen Halloran, Deputy Town Manager
Background: The Vail Town Council supports and endorses Town of Vail Ballot Issue 2H for the
formation of the Eagle Valley Transportation Authority in the upcoming November 8, 2022
General Coordinated Election, as a measure that will improve and enhance regional
transportation services offered to the workforce, residents and guests and which will also
promote increased livability, sustainability and economic vitality for Vail and the Eagle County
region.
Halloran stated this was an opportunity for Council to express their support for the two ballot
issues Vail had on the upcoming election.
Langmaid expressed the importance of the Regional Transit Authority and that it would make
living in the valley easier and more habitable.
Seibert asked the community to support the Regional Transit Authority ballot issue, stating it
would affect everyone in the valley, not just Vail, for the better.
Mason explained it would make travel easier throughout the valley for everyone.
23
Town Council Meeting Minutes of October 18, 2022 Page 6
Davis appreciated the support of the ballot issue.
Staufer stated the Regional Transit Authority would be a wonderful way to unite everyone from
Vail to Glenwood.
Foley made a motion to approve; Staufer seconded motion passed (6-0).
7.2 Resolution No. 50, Series 2022, A Resolution in Support of Town of Vail Ballot Issue
2I- Authorizing the Excess Revenue Collected from the Town's Sales Tax to be Retained
and Spent on Housing Initiatives
Approve, approve with amendments or deny Resolution No. 50, Series of 2022.
Presenter(s): Kathleen Halloran, Deputy Town Manager
Background: The Town Council adopted Resolution No. 35, Series 2022, a Resolution of the
Vail Town Council submitting a ballot issue (2I) to the registered electors of the Town at the
Town’s General Coordinated Election on November 8, 2022 on August 2, 2022. The Town of
Vail encourages voters to support ballot issue 2I, allowing the town to retain unexpected excess
revenues projected to be collected in the first year.
Halloran explained the Vail voters approved ballot initiative 2A in November 2021 increasing the
sales tax rate 0.5% on all items except for food for home consumption. She stated the
Colorado’s Taxpayer Bill of Rights (TABOR) prohibits first year collections of any new tax to
exceed the amount stated in the original ballot language. Collections were estimated at $4.5
million on the original Ballot and explained Ballot Issue 2I asked voters to allow the town to
retain the unexpected excess revenues projected to be collected in the first year, estimated at
$800,000, to continue implementing housing solutions.
Mason clarified this would be the only year the community would need to vote on this issue.
Langmaid stated the Vail Economic Advisory Council was in favor of the Town keeping the
access funds instead of giving it back to the business owners.
Halloran clarified no money would be given back, instead the Town would have to ask
businesses to put a hold on collecting the tax until the difference was made up.
Staufer explained he was in support of the initiative and further explained he was not in favor of
the original ballot on the last election, but was delighted and astounded in how quick the Town
was moving to solve some of the housing problems within the community.
Seibert stated it made sense to keep the excess funds and to keep moving forward with
housing.
Foley made a motion to approve; Mason seconded motion passed (6-0).
7.3 Special Operation Unit Purchase Request
Approve the purchase of the Vantage Robot with the Hot Gas Delivery System and approve the
allocation of funds not to exceed $97,500.00.
24
Town Council Meeting Minutes of October 18, 2022 Page 7
Presenter(s): Commander Justin Liffick, Vail Police Department
Background: An Executive Order, signed by President Biden significantly limits the ability to
utilize equipment received from the federal 1033 program. The purchase of this robot will allow
the Eagle County Special Operations Unit to use the robot and not have any conflicts with
federal or state mandates. Technology has increased significantly since our current robot was
manufactured.
Staff Recommendation: Approve the purchase of the Vantage Robot with the Hot Gas Delivery
System and approve the allocation of funds not to exceed $97,500.00.
Liffick explained it was becoming more frequent to send SWAT Technology into situations
before personnel. He stated the technology helped ensure the safety of the officers, caused less
damaged and could be used for other operations other than SWAT missions, such as, search
and rescue or hazardous materials accident response.
Liffick also explained the time sensitivity to acquiring the new Vantage Robot and trailer. He also
explained that both the Avon Police Department and the Eagle County Sheriff’s Department
would be sharing the cost of the robot and Avon Police Department would be housing the robot
when it was not in use.
Foley clarified for the public the Town would not be responsible for the full amount, that the
Town of Avon and Eagle County Sheriff’s Department would be splitting the cost with Vail Police
Department.
Staufer asked how the Vail PD has utilized this type of technology.
Liffick stated the Vail PD has used a robot in every SWAT mission. They used this technology to
breach doors, for search and rescue, and other purposes once they have gained access to a
structure.
Foley made a motion to approve; Mason seconded motion passed (6-0).
8.Public Hearings
8.1 Ordinance No. 19, Series of 2022, Second Reading, An Ordinance Repealing and
Reenacting Title 5, Chapter 11 Of The Vail Town Code Concerning The Abatement Of
Diseased Trees and Wildfire Fuels
Approve or approve with modifications Second Reading of Ordinance No. 19 Series of 2022
Presenter(s): Paul Cada, Wildland Manager
Background: Staff has identified a number of practical difficulties with the application of Title 5,
Chapter 11 of the Vail Town Code. Staff recommends changes to this section of Town Code to
resolve identified issues with the issuance of tree removal permits and the abatement process
for hazardous wildfire fuels.
25
Town Council Meeting Minutes of October 18, 2022 Page 8
Staff Recommendation: Approve or approve with modifications Second Reading of Ordinance
No. 19 Series of 2022
Cada explained he made the suggested corrections to the ordinance that Council made during
the first reading regarding the protection of nesting birds.
Public comment was called.
There was none.
Staufer made a motion to approve; Foley seconded motion passed (6-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Staufer seconded motion passed (6-0), meet adjourned at 7:25pm.
Respectfully Submitted,
Attest: __________________________________
Kim Langmaid, Mayor
___________________________________
Stephanie Bibbens, Town Clerk
26
AGENDA ITEM NO. 4.3
Item Cover Page
DATE:November 15, 2022
SUBMITTED BY:Carlie Smith, Finance
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (5 min.)
SUBJECT:Resolution No. 52, Series of 2022, A Resolution Approving an
Amended Operating Plan and Budget of the Vail Local Marketing
District for its Fiscal Year January 1, 2022 Through December 31,
2022.
SUGGESTED ACTION:Approve, approve with amendments or deny Resolution No. 52,
Series of 2022.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
11152022 VLMD 2nd Budget Supplemental- TOV.pdf
27
To:
From:
Date:
Subject:
Vail Town Council
Vail Local Marketing District
November 15, 2022
Vail Local Marketing District 2022 2nd Supplemental Budget Request
I. BACKGROUND
The mission of the Vail Local Marketing District (VLMD) is to market and promote Vail to
attract overnight destination guests primarily during the non-ski season time frame,
creating economic vitality by increasing the visitor base, sales tax, and lodging tax
revenues with a focus on mid-week and lower demand time periods. The overarching
goal of the VLMD is to drive responsible revenue growth in Vail by focusing on quality of
guest, length of stay and guest spend, while effectively communicating community
values.
II. BUDGET DETAIL
The Vail Local Marketing District’s 2022 Operating Plan and Budget were finalized in
October of 2021. Revenue projections have been forecasted conservatively due to the
uncertainty within the economy however the town has continued to experience high
visitation and increased daily rates within the lodging industry. The updated 2022
lodging tax projection totals $5,350,000 up 39.1% from 2021 actual collections
and up 50.8% from 2019 actual collections. This will generate an additional
$915,000 in revenues from the current budget. This updated forecast projects YTD
collections of $4.25M with October and November projected down 10% from the prior
year and December down 15% from the prior year.
Expenditures are being proposed to increase by $30,000. In addition, this budget
supplemental reflects budget shifts approved by the VLMDAC during the year. The
2022 amended budget will total $4,885,964, up $1,238,037 or 34% from 2021
actuals.
The above adjustments will increase the Vail Local Marketing Districts’ fund balance by
a projected $465,036. Total reserves at the end of 2022 are projected to be $3,175,898,
59% of annual revenues and above Council’s directive of 25%.
28
Town of Vail Page 2
III. BUDGET SHIFTS
Budget shifts approved by the VLMDAC during the year and reflected within this
supplemental include shifts of $9,000 from influencer strategy and $17,500 from
photography towards branding for the Dream campaign for additional assets based on
the final media plan.
IV. SUPPLEMENTAL REQUEST
The VLMDAC is recommending a supplemental budget increase of $30,000 to address
Brown Analytics Advisory Group’s work beyond the contracted scope of services. The
work is required to continue database development at the current pace, including
manual omnichannel campaign development, personalization, data governance and
administrative support.
V. ACTION REQUESTED OF VAIL LOCAL MARKETING DISTRICT
The Vail Local Marketing District Advisory Council recommends that the Town Council
approve the supplemental budget of $30,000.
29
2022 Budget Budget Shifts
1st
Supplemental
2022 Amended
Budget Budget Shifts
2nd
Supplemental
2022
Amended
Budget
Income
Lodging Tax 3,825,000 610,000 4,435,000 915,000 5,350,000
Interest Income 1,000 1,000 1,000
Total Income 3,826,000 - 610,000 4,436,000 - 915,000 5,351,000
Expense
Destination 835,000 45,027 880,027 880,027
International 56,000 44,000 100,000 100,000
Front Range 218,500 (60,027) 158,473 158,473
Groups and Meetings 265,000 265,000 265,000
Public Relations Expenses 177,000 (55,000) 122,000 122,000
Content/Influencer Strategy 88,000 3,000 20,000 111,000 (9,000) 102,000
Photography / Video 240,000 15,000 18,475 273,475 (17,500) 255,975
Research 143,000 21,250 164,250 164,250
Web Site 213,300 59,350 272,650 272,650
Admin Miscellaneous 8,000 8,000 8,000
Email Marketing 94,640 57,900 152,540 152,540
Branding 479,500 30,000 64,739 574,239 26,500 600,739
Contingency 130,760 (98,000) 200,000 232,760 232,760
Destination Stewardship Mgmt Plan 100,000 100,000 100,000
Database Warehousing and Research 591,300 (41,250) 141,500 691,550 30,000 721,550
In-Market Marketing 105,000 50,000 155,000 155,000
Professional Fees
Legal and Accounting 25,000 25,000 25,000
Lodging Liaison 48,000 48,000 48,000
Advertising Agent Fees 160,000 10,000 170,000 170,000
Marketing Coordination-TOV 95,000 95,000 95,000
Marketing Coordination-VVP 41,500 41,500 41,500
Professional Fees - MYPR 60,500 130,000 190,500 190,500
Total Professional Fees 430,000 140,000 - 570,000 - - 570,000
Special Event Funding
Event Liaison 25,000 25,000 25,000
Total Special Events 25,000 - - 25,000 - - 25,000
Total Expense 4,200,000 - 655,964 4,855,964 - 30,000 4,885,964
Revenue over (Under) Expenditures (374,000) - (45,964) (419,964) 465,036
Beginning Fund Balance 2,710,862 2,710,862 2,710,862
Ending Fund Balance 2,336,862 2,290,898 3,175,898
Fund Balance (25% required) 55% 52% 59%
VAIL LOCAL MARKETING DISTRICT 2022 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE EXPENDITURES AND CHANGES IN FUND BALANCE
30
Resolution No. 54, Series of 2022
RESOLUTION NO. 52
SERIES OF 2022
A RESOLUTION APPROVING AN AMENDED OPERATING PLAN AND
BUDGET OF THE VAIL LOCAL MARKETING DISTRICT, FOR ITS FISCAL
YEAR JANUARY 1, 2022 THROUGH DECEMBER 31, 2022
WHEREAS, the Town of Vail (the “Town”), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the “Charter”); and
WHEREAS, the members of the Town Council of the Town (the “Council”) have
been duly elected and qualified; and
WHEREAS, C.R.S. §29-25-110 requires the Council’s annual approval of the
operating plan the Vail Local Marketing District (the “VLMD”).
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. The Council approves the operating plan and budget of the VLMD
for marketing related expenditures beginning on the first day of January, 2022, and
ending on the 31st day of December, 2022.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of
the Town of Vail held this 15th day of November 2022.
___________________________________
Kim Langmaid, Town Mayor
Attested:
_________________________
Stephanie Bibbens, Town Clerk
31
AGENDA ITEM NO. 4.4
Item Cover Page
DATE:November 15, 2022
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (5 min.)
SUBJECT:Resolution No. 53, Series of 2022, A Resolution Designating
Bank Accounts for the Town of Vail with Russell Forrest,
Kathleen Halloran, and Carlie Smith as the Designated Signers
on those Accounts, Permitted by the Charter of the Town, its
Ordinances, and the Statutes of the State of Colorado; and
Setting Forth Details in Regard Thereto
SUGGESTED ACTION:Approve, approve with amendments or deny Resolution No. 53,
Series of 2022.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Bank_Signer_Res._Forrest.pdf
32
Resolution No. 53, Series 2022
RESOLUTION NO. 53
Series of 2022
A RESOLUTION DESIGNATING BANK ACCOUNTS FOR THE TOWN OF VAIL WITH
RUSSELL FORREST, KATHLEEN HALLORAN, AND CARLIE SMITH AS THE
DESIGNATED SIGNERS ON THOSE ACCOUNTS, PERMITTED BY THE CHARTER
OF THE TOWN, ITS ORDINANCES, AND THE STATUTES OF THE STATE OF
COLORADO; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the “Town”), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the “Charter”); and
WHEREAS, the members of the Town Council of the Town (the “Council”) have
been duly elected and qualified; and
WHEREAS, The Town has the power to designate banks or financial institutions
for funds of the Town; and
WHEREAS, the Town wishes to designate bank accounts with First Bank of Vail
and Alpine Bank with Russell Forrest, Kathleen Halloran, and Carlie Smith as signers on
these accounts.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO:
Section 1. Russell Forrest, Kathleen Halloran and Carlie Smith are
hereby designated as signers for the banking accounts for the funds of
the Town of Vail.
Section 2. This Resolution shall take effect immediately upon its
passage.
INTRODUCED, READ, APPROVED AND ADOPTED this 15th day of November,
2022.
__________________________________
Kim Langmaid, Mayor, Town of Vail
ATTEST:
Stephanie Bibbens, Town Clerk
33
AGENDA ITEM NO. 4.5
Item Cover Page
DATE:November 15, 2022
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (5 min.)
SUBJECT:Letter Requesting a Meeting to Explore Partnership
Opportunities with United States Postal Service.
SUGGESTED ACTION:Approve Mayor Langmaid to sign letter on behalf of the Vail Town
Council.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
USPS Meeting Request Letter 11102022.pdf
34
November 10, 2022
Mr. Benjamin P. Kuo, VP, Facilities
United States Postal Service
4301 Wilson Blvd, Suite 300
Arlington, VA. 22203
Dear Mr. Kuo,
We are writing to request a meeting to explore mutually beneficial partnership opportunities with the
United States Postal Service to address the need for year-round and seasonal homes for residents within
our communities.
The lack of the availability and affordability of homes for year-round and seasonal residents continues to
plague the local workforce within Colorado’s mountain resort communities. Historically high residential
homes prices, growth in popularity of short-term rental, rapidly rising costs of construction, heightened
competition for a limited workforce, and a shortage of developable land to deliver new homes are all
factors contributing to creating the “perfect storm” that is our current housing crisis.
As community leaders, we committed to taking a leadership role in addressing this “perfect storm” by
exploring innovative approaches and collaborative partnerships, including pursuing housing solutions
with our state and federal government agency partners in our communities.
The United States Postal Service owns and operates facilities in each of our communities which we
believe may have the potential to be redeveloped. Any potential redevelopment opportunity is likely to
not only result in new, state of the art facilities for the Postal Service, but also achieve a shared objective
of providing affordable homes for the Postal Service employees.
Upon receipt of our letter, please do not hesitate to reach out with a date and time that is most
convenient to meet to explore a possible partnership between our communities and the United States
Postal Service. You can reach us most easily by contacting George Ruther, Housing Director, with the
Town of Vail by phone at (970) 376-2657 or by email at gruther@vailgov.com.
In the meantime, we appreciate your consideration of our meeting request and look forward to hearing
from you soon.
Sincerely,
Kim Langmaid, Mayor Hunter Mortensen, Mayor Carolyn Skowyra, Mayor
Town of Vail Town of Frisco Town of Dillon
35
AGENDA ITEM NO. 5.1
Item Cover Page
DATE:November 15, 2022
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Town Manager Report
AGENDA SECTION:Town Manager Report (10 min.)
SUBJECT:Council Matters Status Report
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
221115 Matters.pdf
36
COUNCIL MATTERS
Status Report
Report for Nov. 15, 2022
• Poisoned tree on Vail Golf Course: As the long-term lessee of the Vail Golf
Course, the Vail Recreation District has accepted an offer to replace the
poisoned tree with two new 20-foot trees. The original tree roots must remain in
place as a streambank stabilization, however the limbs will be removed with 10
feet remaining for a sculpture. VRD will work with the town’s Art in Public Places
to help find an appropriate design.
• Social Media Tracking: Staff is researching social media “listening” services
that will assist in idenfitying themes within social media posts as well as other
analysis of information shared online. Future “Council Matters Status Reports”
will include a summary of social media feedback/themes as this effort develops.
• Dowd Junction Wildlife Fence: There is a significant CDOT project underway
to add, repair, and replace wildlife fence through Dowd Junction which should be
completed by end of next week, weather depending. One of the issues has
always been the spot near the Mud Springs wildlife underpass where the fence
crosses Gore Creek. Animals can easily walk under the fence there, and it’s
always been a “leak” in the system. The new alignment will eliminate that. They
are also adding other new sections and improving existing sections to help
deflect the animals towards the various wildlife crossings. The current CDOT
project has also installed three wildlife ramps to allow the animals to escape.
One of the other leaks is at the east end of the trail where it connects to the
South Frontage Road. The gate there is open usually until early November to
allow bikers to use the trail (It was closed as of Nov 7th). Town staff has worked
with the Wildlife Biologist for CDOT in the past to discuss options for that
area. It’s only a problem during spring and fall migration. A possible solution is
to install a self-closing gate that would be locked open most of the summer but
during migration users would be required to open the gate and then it would
close behind them.
Next spring CDOT will also be installing wildlife fencing along I-70 from the Bald
Mountain Underpass to Mile marker 184 in East Vail, including through the East
Vail Interchange.
37
• Update on Deed Restriction Enforcement efforts at Mountian View: Vail
Police have issued 4 separate summons to municipal court for violations, with
evidence of six employee units vacant since certificate of occupancy and three
units improperly rented (not employees of Eagle County). Mountain View
management has failed to provide requested documentation on multiple
occaisions.
• Declined housing offer: The town was approached to purchase a 1bd/1ba
condo in East Vail. Upon review of the property staf declined the offer based on
a lack of Homeowner’s Association and inadquate capital reserves for the overall
property.
Town Council Action Plan Updates
Each month town staff will update the Town Council Action Plan document as projects
and initiatives move forward or are updated. Below is a link to the timeline and “live”
document:
https://www.vailgov.com/government/town-council-meeting-registration/town-council-
priorities
In the News______________________________________________________
Oct. 29
Uinta Basin Railway Appeal
https://coloradosun.com/2022/10/28/colorado-appeal-uinta-basin-railway/
Winter Parking Complaint - Letter to Editor
https://www.vaildaily.com/opinion/letter-a-parking-plan-that-hurts-local-workers/
Booth Heights Complaint - Letter to Editor
https://www.vaildaily.com/opinion/letter-are-sheep-more-important-than-people/
Oct. 30
Slash Pile Burning (Front Page)
https://www.vaildaily.com/news/large-slash-piles-set-to-burn-near-vail-could-create-quite-a-show-this-
winter/
Oct. 31
Opioid Funds
https://www.vaildaily.com/news/how-eagle-county-will-spend-its-share-of-the-first-opioid-settlement-
funds/
Support 2I - Letter to Editor
38
https://www.vaildaily.com/opinion/letter-support-housing-and-transportation-on-the-ballot/
Nov. 1
Timber Ridge Redevelopment
https://www.vaildaily.com/news/vail-to-discuss-size-unit-mix-of-timber-ridge-redevelopment/
Nov. 3
Parking
https://www.vaildaily.com/news/critics-of-vails-new-parking-plan-continue-to-sound-off/
Nov. 4
Vail InDEED
https://theberkshireedge.com/the-developer-part-seven-whose-vision-which-ideas-and-wheres-the-
action-plan-for-housing/
Gore Valley Trail Closure
https://www.vaildaily.com/news/gore-valley-rec-trail-expected-to-close-for-winter-on-nov-7/
Nov. 6
Support Local Ecosystems - Letter to Editor
https://www.vaildaily.com/opinion/letter-support-local-ecosystems/
Nov. 8
Intro to Russell Forrest
https://www.vaildaily.com/news/vails-new-town-manager-is-ready-to-get-to-work-on-housing-
relationships-and-more/
Nov. 10
Tree at Golf Course
https://www.vaildaily.com/news/vail-reaches-agreement-with-party-responsible-for-dead-tree-on-golf-
course/
Parking Reminder
https://www.vaildaily.com/news/paid-parking-increased-bus-service-begin-nov-11-with-vails-opening-
day/
Death Investigation
https://www.vaildaily.com/news/vail-police-seeking-additional-information-in-death-investigation/
Upcoming Events
o Nov 28: Mayors/Managers holiday gathering at Westin in Avon
o Nov 28: Vail Employee Season kickoff celebration
o Dec 16: PrimaVail Awards recognition during free concert
39
AGENDA ITEM NO. 5.2
Item Cover Page
DATE:November 15, 2022
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Town Manager Report
AGENDA SECTION:Town Manager Report (10 min.)
SUBJECT:Inflation and Relief Retention Bonus Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
1109.2022 Inflation relief & retention bonus.pdf
40
To: Russ Forrest, Town Manager
From: Krista Miller, Human Resources/Risk Director
Carlie Smith, Finance Director
Date: November 9, 2022
Subject: Inflation Relief and Retention Bonus for Employees
I. SUMMARY
The Town’s leadership team has been reviewing ways to recognize Town of Vail employees
who have faced numerous challenges this year. Recognizing that employees have been
impacted by the large inflation increases over the last year and most departments have been
working short staffed. The number of vacancies across the town has meant that many
employees have needed to work extra, change schedules and deal with increased workloads.
Our employees have truly stepped up to the plate and maintained the world class Vail service
levels.
We are proposing an Inflation Relief / Retention Bonus for Town employees ranging from $750
to $1750 as outlined below.
II. BACKGROUND
These conversations on recognition for employees has been underway since June in light of so
many of our comparison agencies implementing these bonuses (specifics below), and would go
a long way in recognizing our workforce. It was also briefly mentioned that we are exploring this
in our council presentation on October 4 on compensation and benefits.
While the compensation survey is nearing completion, with implementation for 2023, this bonus
will go along way in recognizing our employees without an increase in the budget.
Several of our comparison entities have implemented retention and/or signing bonuses this
year. These include: Eagle County providing $4,500 in retention bonuses this year, signing
bonuses by Eagle County, Summit County and Aspen ranging from $1,500 to $15,000 for
critical and hard to fill positions. We expect implementation of compensation study results
should support our competitiveness in the future, so this recommendation is for a one time
payment to recognize the hard work and inflationary impacts for our employees.
This employee bonus is proposed as follows:
• $750 for part-time employees and new hires since July 1, 2022
• $1500 for full-time employees
• An additional $250 for employees not residing in a town rental unit and not having a take
home vehicle.
41
Town of Vail Page 2
Personnel decisions including bonuses fall within the Town Manager’s authority. The total costs
for these payments are projected to be $500,000 and would be funded within the existing salary
budgets with savings related to unfilled positions. Current salary savings are projected to be
$1.5 Million, sufficient to cover these expenses within the current budget.
42
AGENDA ITEM NO. 6.1
Item Cover Page
DATE:November 15, 2022
TIME:10 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Action Items
AGENDA SECTION:Action Items
SUBJECT:Resolution No. 54, Series of 2022, A Resolution of the Vail Town
Council Approving a Professional Services Agreement for
Lobbying Services with Squire Patton Boggs, and an
Intergovernmental Agreement with the Town of Avon, and Eagle
County.
SUGGESTED ACTION:Approve, approve with amendments or deny Resolution No. 54,
Series of 2022.
PRESENTER(S):Kathleen Halloran, Deputy Town Manager
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
221115_Lobbyist_IGA_memo.pdf
Res_54_Lobbyist_IGA.pdf
Eagle_County_Avon_Vail_Squire_Patton_Boggs_Retainer_Agreement_22.11.pdf
43
1
TO: Vail Town Council
FROM: Kathleen Halloran, Deputy Town Manager
DATE: November 15, 2022
SUBJECT: IGA with Eagle County and Town of Avon for shared federal lobbyist
I. PURPOSE
The purpose of this memo is to present the intergovernmental agreement and professional
services agreement for a joint federal lobbying effort.
II. BACKGROUND
The Town of Vail is partnering with the Town of Avon and Eagle County to jointly share the
cost of a federal lobbyist. The federal lobbying services would include monitoring federal
legislation and federal funding opportunities as well as advocating for legislative positions.
High priority items for the group include housing, wildfire response and mitigation, and
multi-modal transportation.
Vail, Avon and Eagle County have similar issues, interests and goals with regard to federal
land management and seeking federal funding, so this partnership approach is efficient
and economical for all three entities.
The services provided in 2022 will not exceed a total of $15,000 ($5,000 cost to the Town
of Vail). This agreement will continue into 2023 with a monthly retainer of $10,000
($3,333.33 for Town of Vail) and may be terminated with 7 days written notice to all other
parties at any time. Any retainer agreement with Squire Patton Boggs is subject to annual
appropriation.
Does Town Council support a joint federal lobbying effort?
VII. STAFF RECOMMENDATION
Staff recommends the Town Council approves Resolution No. 54, Series 2022, authorizing
the town to enter into an intergovernmental agreement with Eagle County and Town of
Avon to partner on a shared professional services agreement with Squire Patton Boggs,
LLP for federal lobbying efforts.
VII. ATTACHMENTS
Agreement for Professional Services with Squire Patton Boggs and IGA with Eagle
County, Town of Avon and Town of Vail.
Resolution No. 54, Series 2022
44
1
11/10/2022
HTTPS://VAILCOGOV.SHAREPOINT.COM/SITES/TOVFILESHARE/SHARED DOCUMENTS/TOV FILES/DTM/COUNCIL
MEMOS/PATTON BOGGS RES 54.DOCX
RESOLUTION NO. 54
SERIES 2022
A RESOLUTION OF THE VAIL TOWN COUNCIL APPROVING A
PROFESSIONAL SERVICES AGREEMENT FOR LOBBYING
SERVICES WITH SQUIRE PATTON BOGGS, AND AN
INTERGOVERNMENTAL AGREEMENT WITH THE TOWN OF AVON,
AND EAGLE COUNTY
WHEREAS, the Town, in conjunction with the Town of Avon and Eagle County,
wishes to hire Squire Patton Boggs to provide federal lobbying services.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL:
Section 1. The Agreement for Professional Services with Squire Patton Boggs
and the Intergovernmental Agreement with the Town of Avon and Eagle County is hereby
approved in substantially the form attached hereto, subject to approval by the Town
Attorney. Upon such approval, the Town Council authorizes the Mayor to execute the
same on behalf of the Town.
INTRODUCED, READ, APPROVED AND ADOPTED THIS 15th day of November,
2022.
______________________________
Kim Langmaid, Mayor
ATTEST:
____________________________
Stephanie Bibbens, Town Clerk
45
Professional Services Agreement with Squire Patton Boggs and
IGA Among Eagle County, Vail and Avon
November 4, 2022
Page 1 of 9
AGREEMENT FOR PROFESSIONAL SERVICES
with
Squire Patton Boggs
and INTERGOVERNMENTAL AGREEMENT
among Vail, Avon and the County of Eagle
THIS AGREEMENT is made and entered into on November 15, 2022, by and among the Town
of Vail, 75 South Frontage Road, Vail, Colorado 81657, a Colorado home rule municipal
corporation (“Vail”), the Town of Avon, 100 Mikaela Way, Avon, CO 81620, a Colorado home
rule municipal corporation (“Avon”), and the County of Eagle, Colorado, 500 Broadway, P.O.
Box 850, Eagle, CO 81631 (“Eagle County”) (collectively referred to as the “Client”) and Squire
Patton Boggs, (US) LLP, with a principal place of business at 717 17th Street, Suite 1825, Denver,
Colorado, 80202 (“Contractor”) (each individually a “Party” and collectively the “Parties”).
WHEREAS, Client desires to partner on representation by Contractor and share costs for
Contractor;
WHEREAS, the Client requires professional services for Federal Public Policy Advocacy
Services; and
WHEREAS, Contractor held itself out to the Client as having the requisite expertise and
experience to perform the required professional services.
NOW, THEREFORE, for the consideration hereinafter set forth, the receipt and sufficiency of
which are hereby acknowledged, the Parties agree as follows:
I. SCOPE OF SERVICES
A. Contractor shall furnish all labor and materials required for the complete and
prompt execution and performance of all duties, obligations, and responsibilities which are
described or reasonably implied from the Scope of Services set forth in Exhibit A, attached hereto
and incorporated herein by this reference.
B. A change in the Scope of Services shall not be effective unless authorized as an
amendment to this Agreement. If Contractor proceeds without such written authorization,
Contractor shall be deemed to have waived any claim for additional compensation, including a
claim based on the theory of unjust enrichment, quantum merit or implied contract. Except as
expressly provided herein, no agent, employee, or representative of the Client is authorized to
modify any term of this Agreement, either directly or implied by a course of action.
II. TERM AND TERMINATION
46
Professional Services Agreement with Squire Patton Boggs and
IGA Among Eagle County, Vail and Avon
November 4, 2022
Page 2 of 9
A. This Agreement shall commence on the Effective Date, and shall continue until
December 31, 2022, unless sooner terminated by Contractor or Client, or by any of the individual
Parties that comprise the Client, as provided herein.
B. Any Party may terminate this Agreement upon 7 days advance written notice to all
other Parties. Upon termination by any individual Party comprising the Client, Section III,
Compensation, shall be amended accordingly. The Client shall pay Contractor for all work
previously authorized and completed prior to the date of termination, on a pro rata basis. If,
however, Contractor has substantially or materially breached this Agreement, the Client shall have
any remedy or right of set-off available at law and equity. Likewise, if the Client has substantially
or materially breached this Agreement, the Contractor shall have any remedy available at law and
equity.
III. COMPENSATION
A. In consideration for the completion of the Scope of Services by Contractor, the
Client shall pay Contractor an amount not to exceed $15,000 for 2022. This maximum amount
shall include all fees, costs and expenses incurred by Contractor, and no additional amounts shall
be paid by the Client for such fees, costs and expenses. Contractor shall be paid $10,000 per month
within 30 days of receipt of an invoice after services for that month have been performed.
B. Vail, Avon and Eagle County agree to contribute as follows:
1. Vail: $3,333.33 per month; $5,000.00 in 2022 total.
2. Avon: $3,333.34 per month; $5,000.00 in 2022 total.
3. Eagle County: $3,333.33 per month; $5,000.00 in 2022 total.
C. Avon agrees to receive the compensation contributions from Vail and Avon and
pay the Contractor in accordance with this Agreement.
D. Contractor agrees to charge $10,000 per month through 2023. Client and
Contractor agree that the monthly retainer rate will be re-evaluated in 2023 for the 2024 calendar
year. Any change in the monthly retainer rate shall be subject to mutual agreement in writing of
Client and Contractor.
E. Notwithstanding the maximum amount specified in this Section, Contractor shall
be paid only for work performed.
F. Notwithstanding the potential total payment to Contractor of $15,000 in 2022, Vail,
Avon and Eagle County are each responsible only for their maximum contribution as set forth in
subsection B. There shall be no joint and several liability among the individual Parties that
47
Professional Services Agreement with Squire Patton Boggs and
IGA Among Eagle County, Vail and Avon
November 4, 2022
Page 3 of 9
comprise the Client. Contractor’s ability to collect fees from each Party is limited as set forth in
subsection B.
IV. PROFESSIONAL RESPONSIBILITY
A. Contractor hereby warrants that it is qualified to assume the responsibilities and
render the services described herein and has all requisite corporate authority and professional
licenses in good standing, required by law.
B. The work performed by Contractor shall be in accordance with generally accepted
professional practices and the level of competency presently maintained by other practicing
professional firms in the same or similar type of work in the applicable community. The work and
services to be performed by Contractor hereunder shall be done in compliance with applicable
laws, ordinances, rules and regulations.
C. The Client’s review, approval or acceptance of, or payment for any services shall
not be construed to operate as a waiver of any rights under this Agreement or of any cause of action
arising out of the performance of this Agreement.
D. Because the Client has hired Contractor for its professional expertise, Contractor
agrees not to employ subcontractors to perform any work under the Scope of Services.
VI. INDEPENDENT CONTRACTOR
Contractor is an independent contractor. Notwithstanding any other provision of this
Agreement, all personnel assigned by Contractor to perform work under the terms of this
Agreement shall be, and remain at all times, employees or agents of Contractor for all purposes.
Contractor shall make no representation that it is an employee of any jurisdiction comprising the
Client for any purposes.
VII. INSURANCE
A. Contractor agrees to procure and maintain, at its own cost, a policy or policies of
insurance sufficient to insure against all liability, claims, demands, and other obligations assumed
by Contractor pursuant to this Agreement. At a minimum, Contractor shall procure and maintain,
and shall cause any subcontractor to procure and maintain, the insurance coverages listed below,
with forms and insurers acceptable to the Client.
1. Worker’s Compensation insurance as required by law.
2. Commercial General Liability insurance with minimum combined single
limits of $1,000,000 each occurrence and $2,000,000 general aggregate. The policy shall
be applicable to all premises and operations, and shall include coverage for bodily injury,
broad form property damage, personal injury (including coverage for contractual and
employee acts), blanket contractual, products, and completed operations. The policy shall
contain a severability of interests provision, and shall include each Party that comprises the
Client and each Party’s respective officers, employees, and contractors as additional
48
Professional Services Agreement with Squire Patton Boggs and
IGA Among Eagle County, Vail and Avon
November 4, 2022
Page 4 of 9
insureds. No additional insured endorsement shall contain any exclusion for bodily injury
or property damage arising from completed operations.
3. Professional liability insurance with minimum limits of $1,000,000 each
claim and $1,000,000 general aggregate.
C. Such insurance shall be in addition to any other insurance requirements imposed by
law. The coverages afforded under the policies shall not be canceled, terminated or materially
changed without at least 30 days prior written notice to the Client. In the case of any claims-made
policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain
such continuous coverage. Any insurance carried by the Client, its officers, its employees, or its
contractors shall be excess and not contributory insurance to that provided by Contractor.
Contractor shall be solely responsible for any deductible losses under any policy.
D. Contractor shall provide to the Client a certificate of insurance as evidence that the
required policies are in full force and effect. The certificate shall identify this Agreement.
VIII. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless each Party that comprises the Client and
that Party’s respective officers, insurers, volunteers, representative, agents, employees, heirs and
assigns from and against all claims, liability, damages, losses, expenses and demands, including
attorney fees, on account of injury, loss, or damage, including without limitation claims arising
from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other
loss of any kind whatsoever, which arise out of or are in any manner connected with this
Agreement if such injury, loss, or damage is caused in whole or in part by, the act, omission, error,
professional error, mistake, negligence, or other fault of Contractor, any subcontractor of
Contractor, or any officer, employee, representative, or agent of Contractor, or which arise out of
a worker's compensation claim of any employee of Contractor or of any employee of any
subcontractor of Contractor. Contractor's liability under this indemnification provision shall be to
the fullest extent of, but shall not exceed, that amount represented by the degree or percentage of
negligence or fault attributable to Contractor, any subcontractor of Contractor, or any officer,
employee, representative, or agent of Contractor or of any subcontractor of Contractor. If Contractor
is providing architectural, engineering, surveying or other design services under this Agreement, the
extent of Contractor's obligation to indemnify and hold harmless the Client may be determined only
after Contractor's liability or fault has been determined by adjudication, alternative dispute resolution
or otherwise resolved by mutual agreement between the Parties, as provided by C.R.S. § 13-50.5-
102(8)(c).
IX. MISCELLANEOUS
A. Governing Law and Venue. This Agreement shall be governed by the laws of the
State of Colorado, and any legal action concerning the provisions hereof shall be brought in Eagle
County, Colorado.
49
Professional Services Agreement with Squire Patton Boggs and
IGA Among Eagle County, Vail and Avon
November 4, 2022
Page 5 of 9
B. No Waiver. Delays in enforcement or the waiver of any one or more defaults or
breaches of this Agreement by the Client shall not constitute a waiver of any of the other terms or
obligations of this Agreement.
C. Integration. This Agreement constitutes the entire agreement among the Parties,
superseding all prior oral or written communications.
D. Third Parties. There are no intended third-party beneficiaries to this Agreement.
E. Notice. Any notice under this Agreement shall be in writing, and shall be deemed
sufficient when directly presented or sent pre-paid, first class United States Mail to the Party at the
address set forth on the first page of this Agreement. Any notice to the Client must be sent
simultaneously to each Party that comprises the Client.
F. Severability. If any provision of this Agreement is found by a court of competent
jurisdiction to be unlawful or unenforceable for any reason, the remaining provisions hereof shall
remain in full force and effect.
G. Modification. This Agreement may only be modified upon written agreement of
the Parties.
H. Assignment. Neither this Agreement nor any of the rights or obligations of the
Parties hereto, shall be assigned by any Party without the written consent of the others.
I. Governmental Immunity. Vail, Avon and Eagle County, each individually, and
their respective officers, attorneys and employees are relying on, and do not waive or intend to
waive by any provision of this Agreement, the monetary limitations or any other rights,
immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24-
10-101, et seq., as amended, or otherwise available to each respective jurisdiction comprising the
Client and their respective officers, attorneys or employees.
J. Rights and Remedies. The rights and remedies of the Client and the Contractor
under this Agreement are in addition to any other rights and remedies provided by law. The
expiration of this Agreement shall in no way limit the Client's or the Contractor’s legal or equitable
remedies, or the period in which such remedies may be asserted, for work negligently or
defectively performed.
K. Subject to Annual Appropriation. Consistent with Article X, § 20 of the Colorado
Constitution, any financial obligation of Vail, Avon and Eagle County not performed during the
current fiscal year is subject to annual appropriation, shall extend only to monies currently
appropriated by each respective jurisdiction comprising the Client, and shall not constitute a
mandatory charge, requirement, debt or liability beyond the current fiscal year.
IN WITNESS WHEREOF, the Parties have executed this Agreement on the date first set
forth above.
50
Professional Services Agreement with Squire Patton Boggs and
IGA Among Eagle County, Vail and Avon
November 4, 2022
Page 6 of 9
TOWN OF VAIL, COLORADO
__________________________________
Russ Forest, Town Manager
ATTEST:
__________________________________
Tammy Nagel, Town Clerk
APPROVED AS TO FORM:
__________________________________
J. Matthew Mire, Town Attorney
51
Professional Services Agreement with Squire Patton Boggs and
IGA Among Eagle County, Vail and Avon
November 4, 2022
Page 7 of 9
TOWN OF AVON, COLORADO
____________________________________
Eric Heil, Town Manager
ATTEST:
__________________________________
Patty McKenny, Town Clerk
APPROVED AS TO FORM:
__________________________________
Karl Hanlon, Town Attorney
52
Professional Services Agreement with Squire Patton Boggs and
IGA Among Eagle County, Vail and Avon
November 4, 2022
Page 8 of 9
COUNTY OF EAGLE, COLORADO
____________________________________
Jeff Shroll, County Manager
APPROVED AS TO FORM:
__________________________________
Bryan Treu, Eagle County Attorney
CONTRACTOR
By: ________________________________
STATE OF COLORADO )
) ss.
COUNTY OF )
The foregoing instrument was subscribed, sworn to and acknowledged before me this ___
day of ________________, 2022, by ____________________________ as _________________
of ________________________.
My commission expires:
(S E A L) ____________________________________
Notary Public
53
Professional Services Agreement with Squire Patton Boggs and
IGA Among Eagle County, Vail and Avon
November 4, 2022
Page 9 of 9
EXHIBIT A
SCOPE OF SERVICES
See Proposal for Federal Public Policy Advocacy Services dated April 2022.
54
AGENDA ITEM NO. 6.2
Item Cover Page
DATE:November 15, 2022
TIME:10 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Contract Award
AGENDA SECTION:Action Items
SUBJECT:Contract award to Cesare Inc for the Geotechnical work at
Timber Ridge
SUGGESTED ACTION:Direct the Town Manager to enter into a contract, as approved by the
Town Attorney, with Cesare Inc. up to an amount not to exceed
$195,000.
PRESENTER(S):Greg Hall, Public Works and Transportation Director
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
CouncilMemo 11-15-22 Timber Ridge Geotechnical Cesare.pdf
55
To: Vail Town Council
From: Public Works Department, Housing Department
Date: November 15, 2022
Subject: Timber Ridge Geotechnical Consultant Contract Award
I. SUMMARY
The Town has initiated redevelopment of the town owned Timber Ridge housing project.
In order to further the progression of design plans, better define risks and associated
costs related to the project, geotechnical investigations are required. Conducting these
investigations before winter is necessary on the overall project schedule. The Town of
Vail solicited proposals from qualified geotechnical consultants. The town received two
proposals with one being more comprehensive in the response received. The Town
recommends contracting with Cesare Inc. to perform the geotechnical work at Timber
Ridge.
In addition, the town would assign currently budgeted housing funds specifically to the
Timber Ridge project in an amount of $ 195,000.
II. RECOMMENDATION
Direct the Town Manager to enter into a contract, as approved by the Town Attorney,
with Cesare Inc. up to an amount not to exceed $195,000.
56
AGENDA ITEM NO. 6.3
Item Cover Page
DATE:November 15, 2022
TIME:10 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Action Items
AGENDA SECTION:Action Items
SUBJECT:Ordinance No. 20, Series of 2022, First Reading, An Ordinance
Amending Sections 7-12-2, 7-15-6, and 7-12-7 of the Vail Town
Code Regarding Pedestrian Mall Areas in the Town
SUGGESTED ACTION:Approve. approve with amendments or deny Ordinance 20, Series of
2022 upon first reading
PRESENTER(S):Commander Ryan Kenney, Vail Police Department
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Loading Dock Amendment-O103122.pdf
57
11/8/2022
\\FILESERVER2019\REDIRECTED$\SBIBBENS\DESKTOP\LOADING DOCK AMENDMENT-O103122.DOCX
ORDINANCE NO. 20
SERIES 2022
AN ORDINANCE AMENDING SECTIONS 7-12-2, 7-12-6, AND 7-12-7 OF
THE VAIL TOWN CODE REGARDING PEDESTRIAN MALL AREAS IN
THE TOWN
WHEREAS, on August 16, 2022, the Town Council passed revisions to Title 7 of
the Vail Town Code related to pedestrian and vehicular circulation in pedestrian malls in
the Town;
WHEREAS, that ordinance, in part, established a detailed fee calculation for the
assessment of loading dock fees;
WHEREAS, to promote efficiency and consistency, the Town wishes to remove
the detailed fee calculation from the Vail Town Code and instead place such information
in the Town's fee schedule; and
WHEREAS, the Town Council also wishes to modify the definitions and correct an
erroneous reference to the Colorado Municipal Court Rules of Procedure.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. Section 7-12-2 of the Vail Town Code is hereby amended to add the
following definition, to appear in alphabetical order:
FREIGHT TRUCK: A truck with a gross vehicle weight rating greater than
33,000 lbs. used for the commercial delivery of goods.
Section 2. Section 7-12-3 of the Vail Town Code is hereby amended as follows:
7-12-3: RESTRICTED AREAS:
No person shall transport or deliver commercial goods in a pedestrian mall
area except:
1. A Town-approved contractor;
2. A high-volume commercial carrier not using a freight truck for
such transportation or delivery; or
3. Vehicles owned by businesses that own loading docks within
a pedestrian mall area if the vehicles are clearly marked to show the
ownership of the vehicle.
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Section 3. Section 7-12-6 of the Vail Town Code is hereby repealed in its
entirety and reenacted as follows:
7-12-6: LOADING DOCK PERMIT FEE:
The permit fee shall be set forth in the fee schedule adopted by resolution
of the Town Council.
Section 4. Section 7-12-7(D) of the Vail Town Code is hereby amended as
follows:
7-12-7: VIOLATION; PENALTY:
* * *
D. Criminal Enforcement: If the Town chooses criminal enforcement or
a protest is filed and the civil citation is canceled, a summons and complaint
may be served as provided in the Colorado Municipal Court Rules of Civil
Procedure. The penalties shall be as set forth in Section 1-4-1 of this Code.
Section 5. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity of
the remaining portions of this ordinance; and the Council hereby declares it would have
passed this ordinance, and each part, section, subsection, sentence, clause or phrase
thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
Section 6. The Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town and the
inhabitants thereof.
Section 7. The amendment of any provision of the Town Code as provided in
this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced, nor
any other action or proceeding as commenced under or by virtue of the provision
amended. The amendment of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
Section 8. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer
shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this ____ day of _____________,
2022 and a public hearing for second reading of this Ordinance set for the ____ day of
__________, 2022, in the Council Chambers of the Vail Municipal Building, Vail,
Colorado.
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_____________________________
Kim Langmaid, Mayor
ATTEST:
____________________________
Stephanie Bibbens, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this ___ day of ______________, 2022.
_____________________________
Kim Langmaid, Mayor
ATTEST:
____________________________
Stephanie Bibbens, Town Clerk
60
AGENDA ITEM NO. 6.4
Item Cover Page
DATE:November 15, 2022
TIME:10 min.
SUBMITTED BY:Carlie Smith, Finance
ITEM TYPE:Action Items
AGENDA SECTION:Action Items
SUBJECT:Ordinance No. 21, Series of 2022, First Reading, An Ordinance
Providing for the Levy Assessment and Collection of Town Ad
Valorem Property Taxes Due for the 2022 Tax Year and Payable
in the 2023 Fiscal Year.
SUGGESTED ACTION:Approve, approve with amendments or deny Ordinance No. 21,
Series of 2022 upon first reading.
PRESENTER(S):Carlie Smith, Finance Director
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
111522_2023_Mill_Levy_1st.pdf
61
TO: Vail Town Council
FROM: Finance Department
DATE: November 15, 2022
SUBJECT: Mill Levy Ordinance
I.SUMMARY
Authorization for the collection of property taxes in 2023.
II.DISCUSSION
You will be asked to approve the attached mill levy ordinance upon first reading on Tuesday
evening. This ordinance authorizes the collection of property taxes in 2023 based on 2022
assessed valuations of property within the town’s boundaries. Eagle County is responsible for
assessing values and for collecting property taxes on our behalf. The town is required by
Colorado state law to certify the mill levy by December 15 of each year. Since two readings of an
ordinance are required, we will bring the first reading on Tuesday with the second reading on
December 6th to enable us to meet the December 15 deadline. The attached ordinance is based
on preliminary assessed valuations from the county (as of August 2022).
The town’s base Mill Levy is 4.69 mills but is being proposed to be increased to 4.801 (an
increase of 0.111) for the 2022 taxable year with collections in 2023 to offset the impacts
of Senate Bill 21-293. In addition, the abatement levy is 0.010 mills. Abatement results when a
taxpayer protests an assessed valuation after the normal protest period and is refunded a portion
of the tax already due or paid. The abatement mill levy allows the town to recoup the refunded
amount. This abatement levy of 0.010 mils equates to an additional $0.72 per year for a $1 million
home.
Recent Property Tax Changes
In June of 2021, Governor Polis signed into law Senate Bill 21-293 amending the tax code and
temporarily lowering assessment rates for residential, multifamily, and some types of commercial
property. The state-wide residential assessment rate was reduced from 7.15% to 6.95% with muti-
family residential properties decreasing from 7.15% to 6.80%. Renewable Energy Production and
Agricultural Property types (both not within Town of Vail boundaries) were reduced from 29% to
26.40%. Senate Bill 22-238 will again reduce property assessment rates further for property tax
years 2023 and 2024 (revenue years 2024 and 2025) but will then revert back to 2021 assessment
rates.
In November 2020, the Town of Vail voters passed a ballot initiative to “de-gallagher” which allows
the town to adjust the mill levy to maintain revenues that may otherwise be lost due to state-
imposed assessed property tax valuation reductions. SB21-293 assessment rate reductions
would decrease the town’s annual property tax revenues by $131,793 for 2023. By increasing the
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Town of Vail Page 2
town’s Mill Levy from 4.690 to 4.801 the town will receive the same amount of property tax should
the assessment rate not have changed. For a home valued at $1 million, this equates to $9.38 for
2023.
The property tax authorized by the attached ordinance will generate $5.7 million in revenue in
2023, representing approximately 6.5% of the town’s total revenue. The projected revenue is flat
with 2022, being a non-assessment year.
63
ORDINANCE NO. 21
SERIES OF 2022
AN ORDINANCE PROVIDING FOR THE LEVY ASSESSMENT AND COLLECTION
OF TOWN AD VALOREM PROPERTY TAXES DUE FOR THE 2022 TAX YEAR AND
PAYABLE IN THE 2023 FISCAL YEAR.
WHEREAS, it is necessary for the Town Council to provide for the levy, assessment and
collection of Town ad valorem property taxes due for the 2022 year and payable in the 2023
fiscal year.
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail,
Colorado, that:
1.For the purpose of defraying part of the operating and capital expenses of the
Town of Vail, Colorado, during its 2023 fiscal year, the Town Council hereby levies a property
tax of 4.811 mills upon each dollar of the total assessed valuation of $1,189,007,440 for the 2022
tax year of all taxable property within the Town, which will result in a gross tax levy of
$5,720,315 calculated as follows:
Base mill levy 4.801 $5,708,425
Abatement levy .010 _ 11,890
Total mill levy 4.811 $5,720,315
Said assessment shall be duly made by the County of Eagle, State of Colorado, as directed by the
Colorado Revised Statutes (1973 as amended), and as otherwise required by law.
2.If any part, section, subsection, sentence, clause or phrase of this ordinance is for
any reason held to be invalid, such decision shall not affect the validity of the remaining portions
of this ordinance; and the Town Council hereby declares it would have passed this ordinance,
and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that
any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3.The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4.The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has accrued,
Ordinance 21, Series of 2022
64
Ordinance 21, Series of 2022
any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceedings as commenced under or by virtue of the
provision repealed or repealed and reenacted. The repeal of any provision hereby shall not
revive any provision or any ordinance previously repealed or superseded unless expressly stated
herein.
5.All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be
construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 15th day of November, 2022. A public hearing shall be
held hereon at 6 P.M. on the 6th day of December 2022, at the regular meeting of the Town
Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
______________________________
Kim Langmaid, Mayor
ATTEST:
_______________________________
Stephanie Bibbens, Town Clerk
65
AGENDA ITEM NO. 6.5
Item Cover Page
DATE:November 15, 2022
TIME:20 min.
SUBMITTED BY:Carlie Smith, Finance
ITEM TYPE:Action Items
AGENDA SECTION:Action Items
SUBJECT:Ordinance No. 22, Series of 2022, First Reading, Annual
Appropriation Ordinance: Adopting a Budget and Financial Plan
and Making Appropriations to Pay the Costs, Expenses, and
Liabilities of the Town of Vail, Colorado for Its Fiscal Year
January 1, 2023 through December 31, 2023.
SUGGESTED ACTION:Approve, approve with amendments or deny Ordinance No. 22,
Series of 2022 upon first reading.
PRESENTER(S):Carlie Smith. Finance Director
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2023 TM Budget 1st Reading.pdf
2023 Budget 1st ReadingPP.pdf
66
2023 PROPOSED
1st Reading
November 15, 2022
67
TOWN OF VAIL
PROPOSED 2023 BUDGET
TABLE OF CONTENTS
COVER MEMO 1
REVENUE
Major Revenue Analysis 14
EXPENDITURES
General Fund 16
Personnel
Ten-Year Summary of Budgeted Positions by Department 18
Employee Benefits Summary 20
Contributions
Contributions Summary 21
Contributions Notes 22
CAPITAL PLAN
Capital Projects Fund 28
Real Estate Transfer Tax Fund 33
Housing Fund 38
Unfunded 39
Project Narratives/Memos 40
.
OTHER FUNDS
Marketing Fund 54
Heavy Equipment Fund 55
Health Insurance Fund 55
Dispatch Services Fund 56
−
Timber Ridge Housing Fund 57
This table of contents is "Clickable". Click on headings below to be directed to the page.
Residences at Main Vail Fund
−58
ORDINANCE NO. 22, SERIES 2022 60
68
TO: Vail Town Council
FROM: Finance Department
DATE: November 15, 2022
SUBJECT: Proposed 2023 Town Manager’s Budget
I. SUMMARY
First reading of Ordinance No. 22, Series 2022, a first reading of the proposed 2023 Town
Manager’s Budget
II. DISCUSSION
On November 1st, staff presented a draft budget for Council’s review. Any changes or
additional information resulting from that meeting is included below:
General Fund
Council reviewed the Eagle County Trails (ECO Trails) contribution request asking for
$200,000 towards the construction of the remaining sections of the Gore Valley Trail.
Council chose to fund this request at $100,000 specifically to be allocated towards the
Minturn Spur section of the trail. The total construction cost of this section is $800,000.
This will be funded with General Fund reserves.
$50,000 was added to the General Fund operating budget for annual costs of electric
vehicle (EV) station management and maintenance. This includes parts and labor
warranties, technical support, on-site repairs when needed, and access to the admin
dashboard.
A reclassification of $52,000 from the Capital Projects Fund to the General Fund has been
reflected for the annual operating Synexis costs. This will have a net zero effect on the
total budget.
Capital Projects Fund
A placeholder of $40,000 was added to the Capital Projects Fund within the Energy
Enhancements project for the installation of additional electric vehicle charging stations to
meet the increasing demand. Staff will be pursuing grant opportunities to offset these
costs. Each new station adds additional costs operating costs for station management and
maintenance as well as an increase in electrical expenses.
Residences at Main Fund
The Residences at Main Vail housing development is on track to be available for
occupancy by August of 2023. With that in mind, staff would recommend that a property
management company be in place by March 1st. Staff has included placeholders for rental
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Town of Vail Page 2
income and operations to be able to contract for services by March 1st. Staff will be back
at a later meeting in December to get policy direction from Town Council regarding the
property management selection process, rental rates, and a payback to the Capital Fund
for expenditures above and beyond the bond proceeds. Based on Council’s direction the
budget will be updated during the 1st supplemental of 2023.
THE FOLLOWING INFORMATION IS REPEATED FROM THE NOVEMBER 1st COUNCIL
PACKET BUT REFLECTS UPDATES TO TOTALS AS A RESULT OF THE CHANGES ABOVE.
Prior to today’s draft, staff held several meetings to gather feedback from Council on preliminary
budget assumptions. Budget discussions began in August with a preview meeting that included
preliminary revenue and expenditure discussions. More recently staff held a compensation and
benefits meeting, a Capital Improvements Plan update, and a General Fund Preview that
focused on a high-level review of the General Fund five-year-plan with updated revenue
forecasts and reserve projections.
Additional information requested resulting from the General Fund Preview and Capital
Improvements Programs presentations are included below:
General Fund
As part of the General Fund preview, staff included two large one-time contributions
requests from the Vail Religious Foundation ($1.0M) and ECO Trails ($200K) to
conservatively show potential impacts to reserve levels. Staff has not included these in
today’s draft. General Fund reserves will be utilized should Council wish to fund these
contributions. The applications for these contribution requests are included in the
Council packet materials.
Capital Projects Fund
Included in the 2022/2023 budget is a combined $1.9M to replace snowmelt boilers
reaching the end of their useful life. While the current snowmelt boilers use gas, staff is
exploring the potential of electric snowmelt boilers as potential replacements. This fall
staff installed an electric snowmelt boiler to test functionality. Additionally, staff has been
working with Holy Cross to understand the impacts on their systems. Staff will come
back to Council in early 2023 with a presentation.
Council had requested that staff re-evaluate the timing of larger more significant projects
within the five-year plan and consider a phased approach. The following projects were
extended over an additional year:
o The Roundabout Lighting Project (2023-2024)
o Construction of ten new bus shelters (2023-2025)
The neighborhood bridge project may also be phased. Staff is recommending to first
issue an RFP for this project. Staff will come back to Council with bids and a possible
phasing plan dependent on pricing.
Real Estate Transfer Tax Fund
Council requested additional information on the total cost of the regional Front-Ranger
program. The total cost of this program is $160K and shared among seven entities. The
town’s portion is $55K for 2023.
Council has requested that staff look into Inflation Reduction Act funding opportunities.
Staff is researching these funds and will spearhead the application process when the
funds become available. Potential projects that could take advantage of these funds
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Town of Vail Page 3
include the Municipal and Community Development building HVAC upgrades and
energy efficiency upgrades identified at the library. Staff has also been researching other
sustainability-focused grants such as the State of Colorado’s public electrification grant
program, the geothermal grant program, and the high-efficiency appliance program.
Included in the 2022 budget environmental budget is $25K for a solar study. Council has
for an update on this study. This study is expected to take place in late 2022 and 2023.
Results from the study will be presented upon completion.
The following is a high-level summary of other outcomes from feedback received during these
budget meetings that were included in the creation of the 2023 budget proposal:
Maintain 35% minimum reserves in the General Fund (approx. $15M)
Conservatively budget 2023 revenues
Evaluate new FTE requests mid-year
Budget philosophy of maintaining the “status quo”
Support for a premium and flexible compensation philosophy
Council discussed a number of capital projects within the Five-Year Capital Improvement
Plan, including some newly-identified projects currently unfunded.
Support of a phased approach to larger more significant capital projects
After several budget meetings with each department, a draft of the proposed 2023 budget is
presented to Council with conservative revenue projections, a balanced operating budget,
and funding for priorities within the Council’s focus areas. Please note that the use of
General Fund reserves is required to fund one-time planning projects, contributions, and
annual special events.
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Town of Vail Page 4
BUDGET OVERVIEW
The Town of Vail 2023 budget proposal presented in this document reflects the town’s vision to
be the premier international mountain resort community in a fiscally responsible manner.
Each year the Town Manager and staff prepare an annual budget that serves as a funding plan
as determined by Town Council.
Priorities that guided the 2023 budget tie directly to common themes found in both the Council
Action Plan and Community Survey results. The major themes include ensuring citizens are
afforded the opportunity to live and thrive in our community, providing a world class guest
experience, balancing our economic, environmental, and social needs to deliver a sustainable
community as well as growing a vibrant and diverse economy.
Over 2020 and 2021, the town experienced banner revenue collections across the town’s major
revenues due to pent-up travel demands combined with rising inflation. Looking forward to 2023
the economic outlook has been uncertain with concerns of a looming recession. With that in mind,
staff has forecasted revenues conservatively and is recommending a budget philosophy of
maintaining the “status quo” for now. This will also allow for the town’s new manager to evaluate
and weigh in on new initiatives. Throughout the year staff will continue to monitor revenues and
economic activity and will implement the town’s recession plan if needed.
Keeping the status quo is also reflected in personnel requests. Staff is recommending to evaluate
the 2023 FTE requests mid-year. However, as the premier international mountain resort
community, investment in the town’s personnel remains a top priority. Retention and recruitment
have continued to be a challenge and have been a focus of department discussions. The 2023
budget seeks to align our brand of a world class resort with personnel and employment
philosophies that reflect that brand. Woven throughout this budget are initiatives and programs
proposed to support these philosophies.
Aside from personnel, many of the new and increased budget requests are a result of cost
increases due to inflation, supply chain challenges, and added facilities. New requests also aim
to align resources and equipment to accommodate added service levels and improvements to
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Town of Vail Page 5
address several topics of importance to both Town Council and the community at large. Listed
below are larger expenditures(both capital and operating) included in the 2023 budget that
support Council Goals:
Community:
$2.5M InDEED Funding
$500K each for the next phase of Timber Ridge and Middle Creek development plans
$250K of support for Vail childcare centers funded with a portion of the proceeds from the
tobacco tax
$32K allocation for Cultural Heritage efforts
$43K Vail Heritage compilation and digital retention
$250K for a regional bike share program
$20K towards a grant specialist to focus on Housing funds
Experience:
$65K to fund town-wide guest service programs such as PrimaVail scholarships, guest
service curriculum, and employee engagement program
$1.3M for the Vail Village loading and delivery program offset by $600K in fees paid by
delivery companies
$75K for a “big data” research project using geo-location to learn more about guest
patterns
Partnership with Vail Resorts and Vail Valley Partnership to host the National Brotherhood
of Skiers Summit ($125K)
Economy:
Special event sponsorships ($3.1M)
Global Exchange program and peer resort visits ($80K)
Civic Area Plan/Dobson design and engineering ($1.0M) with an additional $100K in
planning funds
Environmental:
The Fire Free Five Rebate Program ($200K) with $25K towards a publication to assist
homeowners with the implementation of this plan
$150K to begin implementing the Fire Free Five program at five Town of Vail facilities
Destination Stewardship Plan ($200K funded by the VLMD)
$55K for the town’s portion of the USFS regional Front-Ranger Programs
$100K placeholder for wildlife habitat improvement projects
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Town of Vail Page 6
The town’s 2023 budget is funded by a projected $89.4 million of net revenue budget across all
of the town’s funds. Excluding the Vail Reinvestment Authority transfers and the one-time
$1.4M transfer from the Vail Local Marketing District, this is an 7.7% decrease from the 2022
Amended Budget and a 2.2% increase from 2021 actuals. This is also a 10.7% increase from
2019, the last year unaffected by the COVID-19 pandemic. Over 2020 and 2021 the town
experienced an increase in visitation. That combined with high average daily rates within the
lodging industry, real estate sales, and inflation resulted in record-setting revenue collections.
Revenues for 2023, are projected conservatively and reflect a normalization of visitation,
ADR, and real estate sales. Based on this, the majority of the town’s main revenue sources
reflect a decrease compared to the 2022 amended budget.
Sales tax is the town’s main source of funding making up 38% of all revenues. 2023 Sales tax is
conservatively proposed at $34.0 million, down 15% from 2022 Amended Budget and up 16%
compared to 2019.
General Sales Tax
38%
Housing Sales Tax
5%
Property and
Ownership Tax
7%Use Tax
2%
Ski Lift Tax and
Franchise Fees
10%
Real Estate
Transfer Tax
8%
Licenses and
Permits
3%
Intergovernmental
Revenue
5%
Transportation
Centers
8%Charges for
Services
2%
Rent, Fines &
Miscellaneous
7%
Transfer from
VRA
3%
Transfer from
VLMD
2%
Earnings on
Investments
0%
2023 Budgeted Net Revenue:
$89.4M
REVENUE (All Funds) $89.4M
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Town of Vail Page 7
Other major 2023 revenue sources and projections include the following:
Revenue Fund
2019
Actual
2021
Actual
2022
Amended
Budget
2023
Proposed Projections
General
Sales Tax
GF/
CPF $29.3M $ 34.5M $39.95M $34.0M Down 15% from 2021 Amended; Up
16% from 2019
Housing
Sales Tax HF - - $4.5M $4.1M Down 14% from 2022 Amended
RETT RETT $7.2M $ 9.0M $ 7.5M $7.0M Based on 5-year average prior to
pandemic
Property Tax GF $5.4M $ 5.9M $ 6.1M $6.1M Based on County Valuation
Parking GF $6.7M $ 7.1M $7.7M $7.5M Down 3% from 2022 Amended; Up 12%
from 2019
Lift Tax GF $5.3M $ 5.4M $6.3M $5.9M Down 6% from 2022 Amended; Up 11%
from 2019
Construction
Use Tax CPF $2.5M $ 3.3M $ 2.8M $2.0M
Based on 5-year average prior to
pandemic; no large projects were
assumed
Across all funds, 2023 expenditures are proposed at $95.3 million. Expenditures can be
grouped into three main categories: municipal services, capital expenditures and debt service.
For 2023, $63.8 million or 67.0% represents municipal services while 30.5% or $29.1 million
represents capital expenditures. Debt service expenditures total $2.4 million or 2.5% of
expenditures.
EXPENDITURES (All Funds) $95.3M
Municipal
Services
66.8%
Capital Improvements
30.7%
Debt
Service
2.5%
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Town of Vail Page 8
Municipal Services
Within the $63.8 million municipal services budget, expenditures can be viewed by either category
(personnel, marketing and special events, and other operating) or by the department.
As a service
organization, the
majority of Municipal
spending is for
personnel. Salaries
and benefits total
$41.0, or 64% of the
operating expenditures.
Public Safety makes up 28% of municipal
spending, followed by Public Works
functions at 21%, Transit and Parking at
14%, Administration/Risk Management at
12%, and Contributions and Events at
6%
Please note that the Housing 3% is only
department operations and does not
include capital investments by the town in
the InDEED program or other housing
asset investments. Capital Investments
are included in the town’s Capital
Improvement expenditures.
Salaries
48%
Benefits
16%Contributions,
Marketing,
Special Events
6%
All Other
Operating
Expenses
30%
Where the Money Goes
Municipal Services by Category
Police
11%
Public Safety
Communications
5%
Fire
11%
Town Officials
3%
Administrative
Services & Risk
Management
11%Community
Development
3%
Environmental
3%
Housing
3%
Library
2%
Contributions &
Special Events
6%
Welcome Center &
Economic
Development
2%
Public Works &
Streets
10%
Parks & AIPP
4%
Transportation &
Parking
14%
Facilities & Fleet
Maintenance
9%
Employee
Housing EHOP
Program
3%
Where the Money Goes
Municipal Services by Area
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Town of Vail Page 9
PERSONNEL (All Funds) $41.0M
As a service industry, the majority of municipal services expenditures relate to staffing. For 2023,
this represents $41.0 million or 64% of the municipal services budget.
Compensation
Investment in the town’s workforce is a top priority of this budget proposal. As employee
turnover rates have increased the need to focus on employee recruitment and retention as well
as succession planning for the future has become essential across the entire organization. The
town’s employees are a critical part of the town’s infrastructure and provide world-class services
to the community and guests.
On October 4th, Town Council was given an overview of the 2023 Employee Total Rewards
Package comprised of the Compensation & Benefits package, Learning Opportunities, and
Employee Experience. During this meeting, Council has continued to support the town’s
compensation philosophy to reflect a more premium and flexible pay structure for the premium
services the Town of Vail employees provide. The town has budgeted for a 1-5% performance-
based merit increase in addition to $1.2M to implement the results of a compensation study
currently being finalized. Full implementation of this compensation philosophy is expected to be
phased over three years. The 2023 budget also includes the continuation of the vacation
reinvestment program ($250K) and wellness benefit ($78K).
In addition to compensation, staff has included $15K for leadership trainings, $10K for new
Great Place to Work initiatives, and $15K for a succession plan development consultant.
Headcount
The town’s operations are proposed to be supported by 347 full-time equivalent (FTE) positions
in 2023. For 2023, there were 6.0 new FTE requests listed in the chart below. Staff is
recommending to hold off and evaluate requests mid-year.
Department Fund FTE Justification
HR Coordinator GF 1.0 Recruiting Coordinator
Patrol Officers GF 2.0 Increases in call volume/time, additional training
requirements, limit severe staffing shortages
Evidence Tech GF 1.0 Increased volume of digital evidence; compliance of
evidence documentation, dissemination and purging
policies
Parking Specialist GF 0.5 Convert Winter Seasonal to Full-Time
Full-Time
Local Historian/Archivist
GF 0.5 Cultural Heritage Committee recommendation for
sustained commitment to history/cultural legacy
projects
Sustainability Coordinator RETT 1.0 Current and future program expansion
Total 6.0
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Town of Vail Page 10
DEPARTMENT SPENDING (All Funds) $18.9M
Departmental spending (also labeled as “All Other Operating Expenses” in the chart above) is
proposed at $18.9M for 2023. The majority of operating expenses are funded by the General
Fund ($11.4M). The remaining is funded by the Real Estate Transfer Tax Fund (Environmental
Sustainability, Forest Health, Parks, and Public Art), Dispatch Services Fund, and the Heavy
Equipment Fund (Fleet). For 2023, departments were asked to maintain the “status quo”. The
majority of the cost increases are a result of added services, new facilities, and cost increases as
a result of inflation and supply chain shortages.
CONTRIBUTIONS AND EVENTS (All Funds) $3.9M
The 2023 budget proposes a total of $3.9M million for contributions and special events. This
includes Special Event funding of $3.1M and $520K for Council Contributions within the “Service”
category (Not-for-profit partners), and $250K the town’s Childcare program.
Events
A special event sponsorship placeholder of $3.1M is included in the Marketing Fund. This is a 7%
increase from the 2022 Amended Budget. The $3.1M placeholder assumes event funding flat with
the prior year with the addition of $125K for the Nationals Brotherhood of Skiers and a potential
spring concert event. Special events are funded by $345K of business license revenue along with
$1.5M funded by a transfer from the General Fund and $1.2M one-time contribution from
the Vail Local Marketing District. At this level of funding, the General Fund will need to utilize
reserves in 2023 as well as the next four years. While special events generate revenues for the
town and provide a high-quality guest experience, using General Fund reserves each year is not
a sustainable business model. Staff will continue to recommend a ballot question to voters for an
increase in special events funding that would alleviate the General Fund annual operations and
core services.
During 2022, staff worked with a consultant to propose a new special event funding model. The
new structure was created to better evaluate special events funding and the value proposition for
the town. As part of the changes, all events will now apply for funding through a single process
(previously two, CSE and Council Contributions) to ensure that all events are delivering on the
goals of the town. Event sponsorship funding is first vetted through the Committee of Special
Events, and then through an internal Event Funding committee. Funding recommendations will
be presented to Council in November/December.
Council Contributions
Council Contributions includes funding for programming of various non-profit organizations within
the “Services” category, with $520.0K proposed in the 2023 budget as well as “In-Kind”
contributions of days at Dobson Ice Arena, waived rental fees at Donovan Pavilion and parking
coupons. This category includes organizations such as Betty Ford Alpine Gardens, Ski and
Snowboard Museum, High Five Media, Friends of Vail Mountain Rescue, Eagle Air Alliance and
both childcare centers. Also included as a “Service” request is $1.0M for the Vail Religious
Foundation for construction costs to renovate and update the 52-year-old chapel and a $200K
contribution request from ECO trails to fund the next phases of construction of the Eagle Vail Trail.
Due to the size of these request, staff defers the funding decision Council. Should Council decide
to fund this contribution, funding will come from General Fund reserves.
See page 20 for contribution requests and staff recommendations.
This budget also includes $250K for early childcare education support using a portion of tobacco
tax revenues. This program was implemented in 2022. Town staff researched and worked with
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Town of Vail Page 11
the two early childhood education centers in Vail to review the current needs of the facilities and
propose program and grant options to Council which resulted in a program focusing on four areas:
Workforce Retention ($50K), Vail Community Tuition Assistance/Family Support ($75K),
Expansion and Sustainability of ECE programs ($80K), and Capital Needs ($25K).
Total funding for the 2023 capital improvements programs is $29.1 million across the Capital
Projects Fund, Real Estate Transfer Tax Fund, Housing Fund, Heavy Equipment Fund, and
Dispatch Services Fund. (Information on the Heavy Equipment Fund and Dispatch Services Fund
included on pg. 51 of this memo).
During the October 18th work session, staff provided Council with a preliminary five-year capital
plan for the Capital Projects Fund, Housing Fund, and Real Estate Transfer Tax Fund. Several
significant projects were presented during this meeting. Council was asked to prioritize capital
projects and provide feedback on the current plan. Changes to the 2023 capital plan are
highlighted in orange within the fund statements. Additional information as requested by
Council is included on pages 1 and 2 of this memo. Staff has attached project narratives
for the larger more significant projects being proposed.
At the beginning of 2021, Town Council authorized the financing of the Public Works Shops
project with a lease-purchase agreement. This project was financed with a $15.2M loan over a
15-year term at an interest rate of 1.76% annually. The 2023 budget includes $1.16M of debt
service payments for this project.
In October of 2021, the Town issued $22.3M of 30-year Certificates of Participation for the
Residences at Main Vail housing project with an interest rate of 2.76%. The 2023 budget includes
$1.2M of debt service payments for this project.
Due to better-than-expected revenues and grant funding combined with conservative spending
and the deferral of capital projects the town was able to build up additional reserves during 2020
and 2021. At the end of 2021 the town had $138.0 in reserves. During 2022, the town is
projected to spend reserves down by $51.2M mainly due to large construction projects and
asset replacements such as electric bus replacements, a new parking entry system,
replacement of a ladder truck, a new restroom and storage facility at the athletic fields, and a
placeholder to purchase the Booth Heights parcel.
Into 2023, the town is projected to use additional reserves towards large capital projects such as
Civic area and Dobson master plan implementation, and updated roundabout lighting but will
also use $1.1M of General Fund Reserves towards event funding. By the end of 2023 reserves
are projected to be $46.8 million in the General Fund, or 91% of annual revenues. This is well
above the 35% minimum required by Town Council as a budgetary policy. Town-wide reserves
are projected to be $79.5 million at the end of 2023.
CAPITAL EXPENDITURES $29.1M
RESERVES $79.5M
DEBT SERVICE EXPENDITURES $2.4M
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Town of Vail Page 12
Marketing Fund
Marketing Fund revenues are generated through the collection of annual business license fees.
Budgeted revenue for 2023 of $345,000 is projected flat with the 2022 Amended Budget. The
Marketing Fund is also funded by a $2.7M transfer from the General Fund and Vail Local
Marketing District in order to maintain the level of spending on Special Events. See page 18 for
additional details on event funding.
Heavy Equipment Fund
This is an internal services fund that manages the maintenance and repair of town vehicles and
equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are
charged back to the departments based on their use of the vehicles and equipment. The Heavy
Equipment Fund (HEF) includes approximately $1,355,000 to purchase replacement vehicles and
equipment in 2023. The vehicles are scheduled to be replaced at determined intervals based on
age and use. Funding for the HEF consists of internal charges to departments as well as costs
recovered through the sale or trade-in of old equipment. Projected fund balance is $1.4 million for
the end of 2023.
Health Insurance Fund
This is an internal services fund that manages the town’s health insurance plans. Costs are
charged back to the town departments and employees through payroll deductions. The town
experienced low claims activity in 2020 and into 2022. The 2023 proposed budget is flat with 2022
budget but an increase of 9% from forecast. The fund added $1.1M in reserves since 2019. The
2023 proposed budget anticipates use of reserves in order to stabilize annual cost increases to
both departments and employees. Projected fund balance is $3.1 million for the end of 2023.
Dispatch Services Fund
This is an enterprise fund that manages county-wide 911 emergency services. The 2023 budget
proposes to continue the temporary suspension of the 5% annual charge to participating agencies
that is allocated to a capital reserve account first suspended in 2021. This annual contribution is
approximately $90K each year and results in an overall 8% decrease to the agencies. The
Dispatch Services Fund will need to use approximately $78K in reserves to purchase new
recording software and hardware ($63.3K) and sixteen new computer workstations ($24.4K) to
purchase in 2023. The projected fund balance at the end of the year is $1.5M.
Residences at Main Vail Fund
The Residences at Main Vail Fund is a new affordable housing project currently in the
construction phase. Construction for the 72-unit, one and two-bedroom housing project began in
November of 2021 and it is expected to be completed and ready for occupancy by the summer
of 2023. This project is estimated to cost $31.0M of which the majority is funded by $22,260,000
of 30-year Certificates of Participation. The net interest rate on these certificates is 2.76% and
mature on or after December 1, 2030.
The 2023 budget includes a placeholder of $362.3K for operations with an additional $1.2M for
debt service payments. This is funded by a placeholder of $773.8K of rental income and an
$825K transfer from the Capital Projects Fund.
Timber Ridge Enterprise Fund
The 10-acre property at Timber Ridge is owned by the town, with the eastern half of the
property under a ground lease to Lion’s Ridge Apartment Homes with no lease payment for ten
OTHER FUNDS
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Town of Vail Page 13
years (2025). Lion’s Ridge has the option to purchase the land for $5.0 million with notification
to the town by December 31, 2024 and closing within 90 days.
Regarding the western half of the property, the original Timber Ridge Apartments operate with
rental of 96 units (36 units under master lease to Vail Resorts). The 2023 proposed operating
budget includes $515K in operating expenses. No capital improvements have been proposed in
2023 in anticipation of future redevelopment. During 2021, Timber Ridge paid back the $1.9
million promissory note to the Town of Vail that would have matured in 2032. Timber Ridge
remains indebted to the town, with another promissory note ($8.0M original principal amount).
At the end of 2023, Timber Ridge will owe principal of $4.3 million remaining on that note. A
placeholder of $500K to begin redevelopment is included in the Housing Fund.
III.ACTION REQUESTED OF COUNCIL
Staff requests feedback from Council in preparation for the second reading of the 2023 Budget
scheduled for December 6, 2022.
81
REVENUE
82
Major Revenue Analysis2023 Proposed Budget2017 2018 2019 2020 2021 2022 2022 2023Actual Actual Actual Actual Actual Budget Amended Proposed CommentsGeneral Sales Tax25,591,483 27,886,113 29,250,698 25,122,191 34,534,683 30,700,000 39,950,000 34,000,000 2023: 15% Decrease from 2022 Forecast; 16% Increase from 2019 -0.7%9.0%4.9%-14.1%18.1%-2%37% -15%Housing Sales Tax- - - - - 4,500,000 4,125,000 0%-8%RETT Tax6,313,611 7,649,013 7,224,668 10,448,526 13,371,555 7,500,000 8,200,000 7,000,000 2023 based on 5 year average prior to pandemic records-7.7% 21.2%-5.5%44.6% 85.1% -35% -39% -48%Parking Revenue4,902,756 6,416,013 6,720,873 4,891,997 7,060,319 6,608,758 7,758,758 7,534,914 2023 up 12% from 2019 Actuals; Down 3% from 2022 Amended-6.3% 30.9%4.8%-27.2% 5.1% 4% 17% -3%Property & Ownership Tax4,940,193 5,313,730 5,369,376 5,941,704 6,016,105 6,014,632 6,064,632 6,070,789 2023 Non-Assessment Year; Flat with 20220.6%7.6%1.0%10.7%12.0%-1%1%0%Lift Tax Revenue4,708,765 5,103,480 5,341,369 4,095,812 5,518,980 5,448,196 6,273,196 5,895,506 2023 up 10% from 2019; Down 6% from 2022 Amended-6.4%8.4%4.7%-23.3%3.3%1%14%-6%- Construction Fees1,628,471 2,958,948 1,998,540 1,855,654 2,716,819 1,980,000 2,080,000 1,918,109 2023: Based on three year average excluding large projects4.9% 81.7%-32.5%-7.1% 35.9% -17% -23% -8%Construction Use Tax1,740,754 3,689,131 2,467,928 2,078,277 3,687,945 2,800,000 2,800,000 2,000,000 2023: Based on three year average excluding large projects3.1% 111.9%-33.1%-15.8% 49.4% -19% -24% -29%2018 included $1.9M from Vail Health projectOther Taxes1,803,508 1,982,124 2,089,579 2,432,187 2,500,000 2,523,223 3,090,223 2,720,340 County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, Tobacco tax, etc.-0.5%9.9%5.4%16.4%19.6%1%24% -12%Federal / County Grants169,883 1,546,528 1,035,711 152,630 4,779,131 1,765,723 1,256,000 1,279,000 2023: $280K Hope Center Grant; $20K Lottery Funds; $229K Operating Bus Grant; $300K Water Quality Grant;$250K mobility grant-8.1% 810.3% -33.0% -85.3% 361.4% -66%-74% -28%2021 includes $250K for Federal Transit Grant and $250K Hope Center Grant; $20K Lottery Funds; $1.1M FASTER electric bus chargers grant; $525K CDOT bus grant; $350K Transit Grant for Transportation Mgmt. System2020: $124.5K Water Quality Grants; $28K Lottery Funds2019:$895 Federal Bridge Rd Bridge Grant2018 includes $700K CDOT Water Quality "TAP" grant; $675.1K FASTER bus grantEarnings on Investments563,885 1,123,184 2,209,195 778,981 281,491 453,805 453,805 273,442 Based on available fund balance and investment returns assumed at 0.05%193.7% 99.2%96.7%-64.7% -63.9% 48% 61% -40%Rental Income1,027,199 1,064,569 1,139,700 787,906 1,116,305 1,119,843 1,137,179 1,415,002 2023 includes Donovan Pavilion flat with 2022; Includes increases for employee housing rentals purchased during 20220.8%3.6%7.1%-30.9%41.7%5%2% 24%E911 and Interagency Dispatch 2,008,451 2,055,844 2,159,084 2,174,892 2,098,742 2,098,942 2,098,942 2,511,962 Funding by E911 Authority Board and participating agencies; 2023 increase due to new surcharges; increase reserves shared from E-911 Board4.7%2.4%5.0%0.7% -3.5% 0% 0% 20%Vail Reinvestment Authority Transfers4,179,718 4,599,998 3,804,281 1,809,400 7,410,723 50,000 2,302,146 2,550,000 2023: Annual LH parking maintenance; Lionshead Streetscape maint.17.9% 10.1%-17.3%-52.4% 309.6% -99% -69% 5000%COVID GrantsAmerican Rescue Grant585,000 1,170,000 CRRSAA Transit Grant1,789,613 1,658,768 1,658,768 CARES Transit Grant1,507,242 229,274 CARES Grant - State share976,868 91,167 FinancingPW Shops Debt Financing Proceeds15,190,000 MVR Financing Proceeds25,280,230 Other One-Time Significant ReimbursementsTransfer from VLMD1,400,000 State and Federal Capital Bus Grant3,750,000 1483
Major Revenue Analysis2023 Proposed Budget State FASTER Transit Grant1,624,065 6.38%Black Gore Creek Grant894,898 Real Estate Sales1,547,000 1,054,110 1,565,000 Use of Traffic Impact Fee for Frontage Rd Project1,500,000 Sale of Chamonix Housing Units17,748,304 Project Reimbursement Red Sandstone5,800,000 Total Significant One-Time Revenues- 23,548,304 2,441,898 2,484,110 45,258,459 2,243,768 9,643,768 1,400,000 All Other Revenue7,358,044 8,339,104 6,968,373 9,183,295 3,469,901 4,581,938 6,852,504 8,738,807 In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare-5.5% 13.3%-16.4%31.8% -62.2% -13% 90.7%premiums, license revenue, administration fees collected from VLMD and RETT and other chargesfor service such as out of district fire response and Police contracted services. It may also includeuse of Traffic Impact fees or Holy Cross Community Enhancement FundsTotal Revenue 66,936,720 103,276,083 80,221,274 74,237,562 139,821,158 75,888,830 104,461,154 89,432,872 % compared to Prior Year-0.8% 54.3% -22.3% -7.5% 76.4% -45.7% 37.7% -14.4%-7.7%vs. 2022 Amended (without One-Time Revenues)2.2%vs. 2021 Actual (without One-Time Revenues)20.7%vs. 2020 Actual (without One-Time Revenues)11.7%vs. 2019 Actual (without One-Time Revenues)1584
EXPENDITURES
85
Proposed 2019 2020 2021 2022 2022 2023Actual Actual Actual Budget Amended Budget 2024 2025 2026 2027Revenue-15% 3% 3% 4% 4%Local Taxes: 29,250,698$ 24,973,418$ 34,534,683$ 30,700,000$ 39,950,000$ 34,000,000$ 35,020,000$ 36,100,000$ 37,544,000$ 39,046,000$ Sales Tax Split b/t Gen'l Fund & Capital Fund57/43 61/39 49/51 62/38 62/38 62/38 62/38 62/38 62/38 62/38 Sales Tax 16,790,000 15,300,000 17,050,000 19,034,000 24,771,000 21,080,000 21,712,400 22,382,000 23,277,000 24,209,000 Property and Ownership 5,369,376 5,941,704 6,016,105 6,014,631 6,064,631 6,070,789 6,374,328 6,374,328 6,693,045 6,693,045 Ski Lift Tax 5,341,369 4,095,812 5,518,980 5,448,196 6,273,196 5,895,506 6,013,416 6,208,818 6,407,171 6,663,458 Franchise Fees, Penalties, and Other Taxes 1,201,539 1,672,845 1,751,304 1,693,618 1,791,618 1,751,381 1,803,922 1,860,001 1,867,201 1,919,545 Licenses & Permits 2,207,918 2,071,460 2,924,982 2,186,704 2,286,704 2,728,134 2,864,541 2,979,122 3,128,078 3,284,482 Intergovernmental Revenue 2,297,868 2,626,054 3,618,724 2,350,723 3,523,145 2,808,946 2,837,035 2,865,406 2,894,060 2,923,000 Transportation Centers 6,720,873 4,891,998 7,060,319 6,608,758 7,758,758 7,534,914 7,695,612 7,956,481 8,145,175 8,470,982 Charges for Services 1,144,658 1,212,774 1,391,470 1,071,297 1,071,297 999,980 1,019,980 1,110,779 1,155,210 1,201,418 Fines & Forfeitures211,089 342,285 268,878 206,566 206,566 210,700 214,914 219,212 223,597 228,068 Earnings on Investments863,199 308,609 100,880 200,000 200,000 150,000 200,000 250,000 250,000 300,000 Rental Revenue1,139,700 787,907 1,116,305 1,119,843 1,137,179 1,415,002 1,457,452 1,501,176 1,501,176 1,511,176 Miscellaneous and Project Reimbursements379,958 255,002 510,632 251,000 325,334 318,000 300,000 310,000 316,200 322,524 Total Revenue43,667,547 39,506,450 47,328,579 46,185,336 55,409,428 50,963,352 52,493,601 54,017,323 55,857,912 57,726,699 -9.5%19.8%-2.4%17.1%-8.0%3.0%2.9%3.4%3.3%ExpendituresSalaries19,482,614 19,422,760 20,858,386 23,041,583 24,050,885 25,516,994 26,537,674 27,579,181 28,682,348 29,823,642 Benefits7,153,063 6,904,130 7,643,489 8,075,454 8,327,950 8,592,954 8,850,743 9,096,265 9,369,153 9,640,227 Subtotal Compensation and Benefits26,635,677 26,326,890 28,501,875 31,117,037 32,378,835 34,109,948 35,388,416 36,675,446 38,051,501 39,463,869 -1.2%8.3%9.2%13.6%5.3%3.7%3.6%3.8%3.7%Contributions and Welcome Centers290,317 657,599 323,181 284,611 284,611 284,134 289,817 295,613 301,525 307,556 Chilcare Program Funding- - - 250,000 250,000 250,000 250,000 250,000 250,000 250,000 All Other Operating Expenses7,491,844 6,344,253 7,481,863 9,036,237 10,504,531 11,388,111 11,615,873 11,833,191 12,188,186 12,533,832 Heavy Equipment Operating Charges2,540,207 2,268,219 2,319,016 2,816,503 2,816,503 2,999,890 3,059,888 3,121,086 3,183,507 3,247,177 Heavy Equipment Replacement Charges705,971 840,206 909,338 971,764 971,764 1,101,105 1,123,127 1,145,590 1,168,501 1,191,871 Dispatch Services669,590 666,042 616,306 652,938 652,938 669,317 682,703 696,357 710,285 724,490 Total Expenditures38,333,606 37,103,210 40,151,579 45,129,090 47,859,182 50,802,505 52,409,825 54,017,282 55,853,506 57,718,796 -3.2%8.2%12.4%19.2%6.1%3.2%3.1%3.4%3.3%Surplus (Deficit) from Operations5,333,941 2,403,240 7,177,000 1,056,246 7,550,246 160,847 83,776 41 4,407 7,903 One-Time Items:Federal Grants CRRSAA Transit Grant (Operating)1,507,242 1,789,613 1,658,768 1,658,768 CARES Transit Grant (Operating)1,197,930 American Rescue Plan Grant1,170,000 American Rescue Plan Initiatives(585,000) (1,170,000) Planning ProjectsVLMD Transfer for Destination Stewardship Mgmt Plan200,000 Destination Stewardship Mgmt Plan(100,000) (230,000) (200,000) Vail Vision(50,000) (50,000) (100,000) Civic Area/Dobson Master Plan (327,897) (200,000) (200,000) (100,000) West Vail Master Plan (152,851) (173,909) (225,000) (230,478) (100,000) Contributions Funded with ReservesVail Chapel Capital Contribution(500,000) (500,000) ECO Trail- Eagle Valley Trail Contribution (Minturn)(100,000) TOWN OF VAIL 2023 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCEGENERAL FUND 1686
Mountain Travel Symposium(158,000) (158,000) COVID-19 Gift Card Program (27,075) Winter Operations Tenting Program (412,499) COVID Economic Development Expenses (1,208) Digital Marketing Campaign "Work from Vail" (39,957) Vail Community Relief Fund (586,390) (114,000) Commercial Rent Relief Program (35,327) (441,250) Net Increase /(Decrease) due to One- Time Items: (327,897) 1,491,030 1,019,288 (159,232) 290,290 (400,000) Transfer to Housing FundTransfer to/from Marketing & Special Events Fund(2,542,788) (1,653,178) (2,000,000) (2,490,600) (2,425,085) (1,500,000) (2,600,000) (2,600,000) (2,600,000) (2,600,000) Transfer to Other Funds(44,731) - (317,927) - (291,938) (1,200,000) - - - - Surplus (Deficit) Net of Transfers and One-Time Items2,418,525 2,241,092 5,878,361 (1,593,586) 5,123,513 (2,939,153) (2,516,224) (2,599,959) (2,595,593) (2,592,097) Beginning Fund Balance33,888,139 36,306,665 38,547,757 40,266,996 44,426,118 49,549,631 46,610,478 44,094,254 41,494,296 38,898,702 Ending Fund Balance36,306,664$ 38,547,757$ 44,426,118$ 38,673,410$ 49,549,631$ 46,610,478$ 44,094,254$ 41,494,296$ 38,898,702$ 36,306,605$ As % of Annual Revenues82%88%101%84%89%91%84%77%70%63%EHOP balance included in ending fund balance - not spendable1,190,000$ 1,223,500$ 1,223,500$ 1,346,238$ 1,223,500$ 1,223,500$ 1,223,500$ 1,223,500$ 1,223,500$ 1787
PERSONNEL
88
2022PositionsDepartment2012 2013 2014 2015 2016 2017 2018 2019 20202021 2022 2023 ChangeFull-Time Regular Positions - Funded by TOVTown Officials4.43 4.43 4.43 3.43 3.43 3.43 3.43 4.43 3.433.43 3.43 3.43 0.00Administrative Services19.35 19.40 21.40 24.60 25.10 29.60 29.60 29.60 32.60 34.30 34.30 35.30 1.002022 Catch-Up: Convert Part-time Econ Dev Administrator to Full-TimeCommunity Development13.85 13.85 12.85 13.85 12.85 12.00 13.00 11.50 12.0012.00 12.00 12.00 0.00Housing- - - - - 2.00 2.00 2.00 2.00 3.00 4.00 4.00 0.00Environmental Sustainability- - - - - - - 3.00 4.00 4.25 4.25 4.50 0.252022 Catch-Up: Convert Fire/Environ. Admin to Full-TimeFire24.0024.50 25.50 28.50 29.50 30.50 36.50 37.50 38.00 38.00 39.80 39.80 0.00Police and Communications54.75 54.25 54.25 55.25 56.25 56.25 57.25 57.75 57.7558.00 58.00 58.00 0.00Library6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.556.55 6.60 6.60 0.00Public Works, Streets & Roads, Landscaping 30.80 30.80 34.30 36.30 40.30 40.80 41.80 43.30 44.30 44.30 48.30 48.75 0.452022: Catch-Up: Convert AIPP Coordinator to FT (0.2); Relcass Fleet Admin Tech to shared PW Admin (0.25)Transportation & Parking31.0031.00 39.50 39.50 47.50 47.00 47.00 47.50 47.50 47.50 66.50 66.50 0.00Fleet Maintenance12.00 12.00 12.00 11.00 11.00 12.00 12.00 12.00 12.0012.00 12.00 11.75 (0.25)2022 Catch-Up: Reclass Fleet Admin Tech toshared PW AdminFacility Maintenance18.00 16.00 16.00 17.00 17.00 17.00 17.00 17.00 17.0017.00 17.00 17.00 0.00Total Full-Time Regular/Modified Full-Time 214.73 212.78 226.78 235.98 249.48 257.13 266.13 272.13 277.13280.33 306.18 307.63 1.45Fixed Term EmployeesAdministrative Services- 0.50 - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00Community Development- - - - - 1.00 1.00 - - - - - 0.00Police and Communications- - - - 1.00 1.00 - - - - - - 0.00Public Works, Streets & Roads, Landscaping- - - - - - - - 1.00 1.00 1.00 1.00 0.00Capital Projects0.50 0.50 - - - - - - - - - - 0.00Document Imaging1.00 1.00 1.00 - - - - - - - - - 0.00Total Fixed-Term1.50 2.00 1.00 0.00 2.00 3.00 2.00 1.00 2.002.00 2.00 2.00 0.00Externally Funded EmployeesPolice and Communications10.00 10.00 10.00 9.00 8.00 8.00 8.00 9.00 9.009.00 9.00 9.00 0.00Total Externally Funded10.00 10.00 10.00 9.00 8.00 8.00 8.00 9.00 9.009.00 9.00 9.00 0.00Total Full-Time Employees226.23 224.78 237.78 244.98 259.48 268.13 276.13 282.13 288.13291.33 317.18 318.63 25.85TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT1889
2022PositionsDepartment2012 2013 2014 2015 2016 2017 2018 2019 20202021 2022 2023 ChangeTEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENTSeasonal Positions - Funded by TOVTown Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00 0.00 0.00 0.00Administrative Services 1.94 1.94 1.94 1.69 1.19 2.29 2.29 2.29 2.202.20 2.20 1.70 (0.50)2022 Catch-up: Transfer Econ Dev Admin to Full-TimeCommunity Development 0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 0.000.00 0.00 0.00 0.00Fire 13.70 13.70 12.70 9.61 10.07 9.00 3.00 2.50 2.502.50 3.00 3.00 0.00Police and Communications 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00 0.00 0.00 0.00Library 1.70 1.70 1.70 2.20 2.40 2.40 2.40 2.40 2.402.40 3.025 3.025 0.00Public Works/ Streets & Roads/Landscaping 10.94 12.38 9.14 8.64 7.20 8.66 8.66 9.16 9.16 11.16 9.16 9.16 0.00Transportation & Parking 27.46 27.46 20.30 19.84 19.00 19.00 20.52 20.52 25.96 25.96 10.10 10.56 0.46 2022 Catch-Up: Add Seasonal Parking HostFleet Maintenance 0.25 0.25 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00 0.00 0.00 0.00Facility Maintenance 1.38 1.38 0.92 0.92 0.92 0.92 0.92 0.92 0.920.92 0.92 0.92 0.00Total Seasonal / Part-Time57.62 59.06 46.95 43.15 40.78 42.27 37.79 37.79 43.14 45.14 28.41 28.37(0.04)All FTE's (Full-Time Equivalents)Town Officials 4.43 4.43 4.43 3.43 3.43 3.43 3.43 4.43 3.433.43 3.43 3.43 0.00Administrative Services 21.29 21.84 23.34 26.29 27.29 32.89 32.89 32.89 35.80 37.50 37.50 38.000.50Community Development 14.10 14.10 13.10 14.10 12.85 13.00 14.00 11.50 12.00 12.00 12.00 12.000.00Housing 0.00 0.00 0.00 0.00 0.00 2.00 2.00 2.00 2.00 3.00 4.00 4.000.00Environmental Sustainability 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3.00 4.00 4.25 4.25 4.500.25Fire 37.70 38.20 38.20 38.11 39.57 39.50 39.50 40.00 40.5040.50 42.80 42.80 0.00Admin 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.002.00 2.00 2.00 0.00Patrol 28.00 28.00 28.00 28.00 28.00 28.00 28.00 29.00 29.0029.00 29.00 29.00 0.00Investigation 5.00 5.00 5.00 5.00 6.00 6.00 6.00 6.00 6.006.00 6.00 6.00 0.00Records 4.75 4.25 4.25 4.25 4.25 4.25 4.25 4.75 4.755.00 5.00 5.00 0.00Dispatch 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.0025.00 25.00 25.00 0.00Police and Dispatch Total 64.75 64.25 64.25 64.25 65.25 65.25 65.25 66.75 66.7567.00 67.00 67.00 0.00Library 8.25 8.25 8.25 8.75 8.95 8.95 8.95 8.95 8.95 8.95 9.63 9.630.00Public Works, Streets & Roads 41.74 43.18 43.44 44.94 47.50 49.46 50.46 52.46 53.46 55.46 57.46 57.910.45Transportation & Parking 58.46 58.46 59.80 59.34 66.50 66.00 67.52 68.02 73.46 73.46 76.60 77.060.46Fleet Maintenance 12.25 12.25 12.00 11.00 11.00 12.00 12.00 12.00 12.00 12.00 12.00 11.75(0.25)Facility Maintenance 19.38 17.38 16.92 17.92 17.92 17.92 17.92 17.92 17.92 17.92 17.92 17.920.00Capital Projects / Fixed Term 1.50 1.50 1.00 0.00 0.00 0.00 0.00 0.00 1.001.00 1.00 1.00 0.00Total FTE's283.85 283.84 284.73 288.13 300.26 310.40 313.92 319.92 331.27 336.47 345.59 347.001.411990
2021 2022 2023
Actual % Salary Budget % Salary Budget % Salary
Full-Time Regular Employees
Fee Based
Health Insurance 3,940,086 18.71% 4,649,640 19.14% 4,592,266 17.87%
Group Term Life, Disability & Accidental Death 297,766 1.41% 286,084 1.18% 319,696 1.24%
Lifestyle Account & Wellness Benefit 313,610 1.49% 251,379 1.03% 270,000 1.05%
Sworn Officer Death and Disability Insurance 150,832 0.72% 181,678 0.75% 211,342 0.82%
Subtotal Fee Based 4,702,294 22.33% 5,368,782 22.10% 5,393,304 20.99%
Payroll Based
Pension Contribution 3,225,721 15.31% 3,653,694 15.04% 3,924,345 15.27%
Medicare 301,334 1.43% 352,299 1.45% 372,542 1.45%
Workers' Compensation Insurance 144,657 0.69% 243,220 1.00% 243,220 0.95%
Unemployment Compensation Insurance 68,571 0.33% 97,186 0.40% 102,770 0.40%
Subtotal Payroll Based 3,740,283 17.76% 4,346,399 17.89% 4,642,877 18.07%
Total Full-Time Benefits 8,442,577 40.84% 9,715,180 39.99% 10,036,181 39.06%
Part-Time and Seasonal Employees
Fee Based
Lifestyle Account & Wellness Benefit 20,724 1.10% 18,621 0.00% 15,000 0.00%
Health Insurance 537,764 35.85% 99,281 6.89% 231,655 16.07%
Payroll Based
Pension Contribution 27,043 1.43% 21,620 1.50% 21,620 1.50%
Medicare 25,744 1.36% 20,899 1.45% 20,899 1.45%
Workers' Compensation Insurance 12,425 0.66% 27,000 1.87% 27,000 1.87%
STD Leave - 0.00%- 0.00%1,566 0.11%
Unemployment Compensation Insurance 5,890 0.31% 5,765 0.40%5,765 0.40%
Subtotal Payroll Based 71,102 3.77% 75,284 5.22% 76,850 5.33%
Total Part-Time and Seasonal Benefits 629,590 41.02% 193,185 13.40% 323,504 22.45%
Total Benefits - All Employees 9,072,167 40.42% 9,908,365 38.50% 10,359,686 38.18%
Percentage Increase 13.0%9.2%4.6%
Town of Vail
Employee Benefits
20 91
CONTRIBUTIONS
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2023 Council Contribution Request SpreadsheetCouncilIncrease/ Staff TOWN OF VAIL FUNDING REQUEST ApprovedFund (Decrease) Recommended Cashfrom 2022 CashSERVICES AColorado Snowsports Museum: In-Kind- Rent in the Vail Transportation Center ($137,304); 1 Silver ($2,000), 2 Blue parking passes ($2,500) 141,651 - - - - Rent in the Vail Transportation Center ($141,423); 1 business premier parking pass ($2,200) and two employee plus passes ($3,700)147,323 5,672 Colorado Snowsports Museum programming45,457 - GF52,000 6,543 46,821 - 6,543 BBetty Ford Alpine Garden: Operating74,649 1 Blue parking pass for Director ($1,250) and 2 year round designated parking sports in Ford Park 1,250 RETT80,000 5,351 76,888 1 employee plus pass for the director ($1,850) and 2 year round designated parking sports in Ford Park ($850)2,700 5,351 BBetty Ford Alpine Garden: Capital Request- - RETT15,000 15,000 - - 15,000 CEagle River Watershed Council42,000 - RETT42,000 - 42,000 - - DEGE Air Alliance75,000 - GF75,000 - 75,000 - - EHigh Five Access Media (TV5)150,000 - GF152,000 - 152,000 - - FEagle Valley Land Trust5,000 - RETT7,500 2,500 - - 2,500 GVail Valley Mountain Trails Alliance 17,500 - RETT17,500 - 17,500 - - HVail Mountain Rescue Group (FMR) Friends of Mountain Rescue9,100 - GF10,163 1,063 9,373 - - IVail Religious Foundation - Capital Request500,000 - GF1,000,000 500,000 - - 500,000 JEagle County Eco Trails- - GF200,000 200,000 100,000 - 100,000 TOTAL SERVICES993,706 144,701 1,651,163 670,457 519,582 149,773 520,066 IN KINDKRound Up River Ranch- 125 parking passes for participants and volunteers for S 3,750 - - 100 single day parking vouchers ($4,000) 4,000 - LSmall Champions, Inc. (8 off-peak Sundays Dec-Mar)5,000 60 single day parking vouchers at Lionshead; 8 days use of Lionshead Welcome Center ($30/day, $1800) 1,800 - - 65 single day parking vouchers at Lionshead; 8 days use of Lionshead Welcome Center ($40/day, $2,600)2,600 - MVail Mountaineer Hockey Club- 14 days use of Dobson ($2,850/day, $39,900) 39,900 - - 14 days use of Dobson ($2,850/day, $39,900)39,900 - NSki and Snowboard Club Vail- 4 days usage of Dobson ($2,850/day, $11,400) 11,400 - - 4 days usage of Dobson ($2,850/day, $11,400) 11,400 - OSkating Club of Vail- 10 days use of Dobson Ice Arena ($2,850/day, $28,500) 28,500 - - 10 days use of Dobson Ice Arena ($2,850/day, $28,500) 28,500 - PSpecial Olympics (Sundays Jan 2 - End of Ski Season)- 56 parking passes at Lionshead parking structure ($30/day, $1,680 total) 1,680 - - 56 parking passes at Lionshead parking structure ($40/day, $2,240 total)2,240 - QForesight Ski Guides- 2 Blue parking passes ($1,250/each) and 1 Pink parkin 2,700 - - 2 Employee plus parking passes ($1,850/each) 3,700 - RSOS Outreach- 25 parking passes ($30/day, $750) 750 - - 25 parking passes ($40/day, $750) 1,000 - Mind Springs Health- 3 blue parking vouchers ($3,750); rent and utilities ($43 46,800 - - 3 Employee Plus parking vouchers ($3,750); rent and utilities ($43,050) 48,600 SChildren's Garden of Learning rent; parking passes? Continued support of building and exterior maintenance from public works TOTAL IN KIND- 148,680 - - 141,940 - Variance to PY Funding In-Kind Request In-Kind ValueApproved2023 Recommended2022 - Council Approved Cash Request In-Kind Request In-Kind Recommended2193
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2023 Council Contributions: Staff Recommendations
SERVICES
This category funds programs of services/expertise that the town does not already provide,
supports the TOV physical plant and is appropriate for governmental support. Currently included
in this category is annual programming support of Colorado Ski and Snowboard Museum, Betty
Ford Alpine Gardens and Eagle Valley Childcare. This category does not support annual
operating requests.
Changes since the 1st Draft are highlighted in green below
A. Colorado Snowsports Museum
CASH REQUEST (Programming): $52,000 (up $10,000 or 14% from 2022 approved request).
INKIND REQUEST: Waive rent valued at $141,423 and provide 3 parking passes valued at $5,900.
BACKGROUND INFORMATION: The Colorado Snowsports Museum and Hall of Fame is
requesting a total cash contribution of $52,000 which will be used to market the museum, continue
to provide free admission for visitors, and maintain/update exhibits.
STAFF RECOMMENDATION: Staff recommends funding the in-kind request based on the lease
terms and passes (totaling $147,323) and a cash contribution of $46,821, up 3% from prior year.
Staff recommends that this is used towards maintaining and updating exhibits and providing
programming for visitors.
B. Betty Ford Alpine Gardens (BFAG)
CASH REQUEST (Programming): $80,000, $20,351 or 7% increase from 2022.
CAPITAL REQUEST (Capital): $15,000 towards a new roof for the alpine toolshed.
INKIND REQUEST: 2 designated parking spots at Ford Park and 1 employee plus pass ($2,700);
annual cost of water service expenditures
BACKGROUND INFORMATION: Betty Ford Alpine Garden’s is requesting a cash contribution
of $80,000 for their garden care and education program. This includes the purchase of plant
materials, tools, soil, and compost, replanting as well as garden upgrades and the management
and supervision of the volunteer team and summer garden interns. The increased request
reflects expenditure increases over several years. Over the past 10 years the BFAG’s budget
has increased $900K or 108%. Over the same period, the Town’s contribution has increased
34%. BFAG has also requested $15,000 towards a new roof for the alpine toolshed. Currently,
the structure has wood shingles and the roof sustained storm damage last year. This project will
upgrade the wood shingles to a fire proof composite shingle, making it more sustainable in the
long term.
STAFF RECOMMENDATION: Staff recommends a cash contribution of $76,888 to go towards
the Garden Care and Upkeep Program (a 3% increase from prior year original funding). Staff
also recommends in-kind funding for 2 designated parking spots at Ford Park and 1 employee
plus parking pass. In addition to Council contributions, the BFAG is requesting $22,000 from the
Committee on Special Events for winter programming and have indicated that they will be
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requesting $30,000 for summer programming. Staff does not recommend funding the new roof.
This contribution is funded by Real Estate Transfer Tax Fund.
C. Eagle River Watershed Council
CASH REQUEST (Programming): $42,000, Flat with the 2022 request and awarded funds.
BACKGROUND INFORMATION: Eagle River Watershed Council is requesting a cash contribution
of $42,000 to fund water quality monitoring, community education, and river restoration projects.
Specifically, the contribution will be used towards the Gore Creek Restoration projects ($8,000), the
Water Quality & Assessment Program ($13,000); the Community Pride Highway Cleanup ($2,500)
and Eagle River Clean Up ($2,500); the sediment source monitoring and biomonitoring of Black
Gore Creek ($16,000).
STAFF RECOMMENDATION: Staff recommends funding the $42,000, flat with prior year funding.
D. EGE Air Alliance
CASH REQUEST: $75,000, flat with prior years.
BACKGROUND INFORMATION: Eagle Air Alliance is requesting $75,000, flat with prior year, to be
used to attract new airline partners and support the development of new markets to fly into Eagle
County Airport.
STAFF RECOMMENDATION: Staff recommends funding of $75,000 within the Economic
Development department budget, flat with prior year.
E. High Five Access Media
CASH REQUEST: $152,000 (50% of Comcast franchise fees), flat with prior years request. In early
2021, High Five gave a presentation to Council on their town provided services and their share
Comcast franchise fees was increased to 50%.
BACKGROUND INFORMATION: High Five Access Media is requesting $152,000 (or 50%) of
franchise fees the Town of Vail receives annually from Comcast, based on terms of the Comcast
franchise agreement with the town. The cash contribution will be used to fund High Five Access
Media programs, in-house productions, video production equipment purchases, production of
council meetings, free access for Vail residents to membership, basic media education, cable and
internet distribution of video as well as paying for ongoing costs for cablecast and webcast of
programming to Comcast subscribers and internet users.
STAFF RECOMMENDATION: Staff recommends funding of approximately $152,000 (or 50%)
of estimated franchise fees the Town receives annually from Comcast.
F. Eagle Valley Land Trust
CASH REQUEST: $7,500, a 50% or $2,500 increase over 2022.
BACKGROUND INFORMATION: The Eagle Valley Land Trust works to protect and preserve lands,
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heritage, wildlife habitats, and recreational opportunities. Eagle Valley Land Trust is requesting
$7,500 to support their Stewardship and Outreach Program, a program that coordinates the
stewardship of existing conservation easements and addressing management concerns in a
collaborative, proactive way; as well as connecting people and raising awareness of the importance
of land conservations. Funding will be used to market programs and events showcasing the Town
of Vail ($1,000), execution of outreach programming to promote sustainability goals ($3,500) and
pursue conservation projects collaboratively with the town ($3,000). New conservation projects
could include the permanent protection of Battle Mtn, the East Vail property, or those properties in
the town’s comprehensive open lands plan.
STAFF RECOMMENDATION: Staff does not recommend funding this request. Taxpayer
dollars are not traditionally contributed towards marketing programs. Staff will reevaluate
opportunities for funding as new conservation projects and properties are identified.
G. Vail Valley Mountain Trails Alliance
CASH REQUEST: $17,500, Flat with 2022 contributions.
BACKGROUND INFORMATION: The Vail Valley Mountain Trails Alliance is requesting
$17,500 to continue funding three programs: Adopt a Trail, Wildlife Trail Ambassador, Trail
Conservation Crew (new 2022 request). The Adopt A Trail program use volunteers to help
maintain and monitor local trails. This program assists in maintaining twelve trails connected to
the Town of Vail. The Wildlife Trail Ambassador program educates and communicates seasonal
trail closures including North Trail, Son of Middle Creek, Buffehr Creek, and Two Elk. Pending
land management decisions, the WTA program is ready to support seasonal wildlife closure for
bighorn sheet at the Booth Lake Trailhead in 2023.
STAFF RECOMMENDATION: Staff recommends total funding of $17,500 for the Adopt A Trail
program, the Wildlife Trail Ambassador, and the Trail Conservation Crew, to be used on trails within
or that border the Town of Vail. Funding for this will come from the Real Estate Transfer Tax Fund.
H. Vail Mountain Rescue Group (VMRG)
CASH REQUEST: $10,163, a 12% or $1,063 increase over prior year.
BACKGROUND INFORMATION: Vail Mountain Rescue Group is requesting a cash contribution of
$10,163 to fund their Rigging for Rescue program. This program will provide essential training for
high and low angle technical rope recuses, which are a reality in Vail and Eagle County. A recent
example is the Red Sandstone mission in November 2019 when Vail Fire and VMRG worked
closely together to rescue a stranded woman off a steep, snow-covered cliff face. Other examples
in East Vail include a semi-truck over a steep edge off I-70. VMRG will also open this training to
interested Vail Fire employees.
STAFF RECOMMENDATION: Staff recommends funding of $9,373 (a 3% increase from prior year
funding) for Rigging for Rescue training for VMRG members and Vail Fire employees. The town
considers this organization part of emergency response in our area.
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I. Vail Religious Foundation
CASH REQUEST: $1,000,000 a 100% or $500,000 increase over prior year.
BACKGROUND INFORMATION: The Vail Religious Foundation supports and enriches the
spiritual life of the Vail community as a center for faith and worship, education, emergency
services, support groups and the arts. The Foundation has six congregations under one roof at
the Vail Interfaith Chapel. The Vail Religious Foundation is requesting $1,000,000 for their 50th
Anniversary Capital Campaign, a $9.3 million campaign that seeks funding for much needed
immediate fixes and construction costs for their almost 52-year-old Chapel. The scope of the
project includes a roof replacement, parking lot/snowmelt replacement, updates to the chapel
entry, replacement of HVAC and electrical system, ADA updates, window replacements,
elevator replacement, interior chapel renovations, improvements to outdoor spaces, and
security and IT system improvements.
The total cost of the capital renovations portion of the campaign totals $6.3M of which the town
committed $500K during 2022. To date, the Vail Religious Foundation has collected $4.4M
towards the capital renovations.
STAFF RECOMMENDATION: Staff defers the funding decision to Council. In 2022, the town
agreed to commit $500K to this project, with $250K upfront and the remainder to be paid as a “last
in” contribution. The combined request of $1.5M is 23.8% of the total cost of the capital renovations.
Staff recommends that any additional funding be “last in” to encourage additional fundraising. This
request is not currently included in the 2023 budget proposal. Should Council fund this contribution,
funding will come from General Fund reserves. During the 1st Draft presentation Council requested
to reevaluate this request after the first quarter.
J. Eagle County ECO Trails
CASH REQUEST: $200,000
BACKGROUND INFORMATION: ECO Trails is requesting a $200,000 contribution to help
complete the Eagle Valley Trail (EVT). Connecting with paved trails throughout Summit, Garfield,
and Pitkin Counties, the completed 63-mile EVT will help provide over 140 miles total of off-highway
riding in the region. The EVT, combined with the ECO Transit bus system provides vital connections
between communities. This provides additional transportation options and enhances existing
services. The paved multi-use trail provides opportunities to commute by foot, bicycle, and other
non-motorized and active modes of transportation in a safe location separated from the roadway.
This project is funded primarily by Eagle County ($22M or 58%) through a certificate of participation
lease with the State of Colorado. This annual lease ($1.36M) is repaid via ECO transit tax
($750,000 per year) and a mix of the new Trails Impact Fee for new development and reserve
funds. They are requesting an additional $2.5M in contributions from municipalities and metro
districts connected by the trail to complete the missing sections of the trail. The total cost of the
remaining portions is $24.0M. No new sections of the trail are located within the Town of Vail.
The Town of Vail maintains annual maintenance and reconstruction of the trail within Town of Vail
and intermountain. The town has spent $413.6K on specific Gore Valley Trail projects since 2017.
STAFF RECOMMENDATION: Staff defers the funding decision to Council. Should Council decide
to fund this contribution, funding will come from General Fund reserves. During the 1st Draft
presentation of the budget, Council voted to funds this request at $100,000 to be used specifically
towards the Minturn Spur section of the trail.
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IN-KIND REQUESTS
This category includes ice time at Dobson Arena, use of Donovan Pavilion/Grand View, parking
passes/coupons and public works and police department services.
K. Round Up River Ranch
INKIND REQUEST: 100 day parking passes, down 25 passes from last year.
BACKGROUND INFORMATION: Round Up River Ranch is requesting 100 parking day vouchers to
use for 2023 Superhero Ski Day fundraiser. Superhero Ski Day is a way for the community and
tourists to come together and celebrate the superheroes in our lives. It is a way for our community
to connect, raise money for an incredible cause, helping bring children with serious illnesses to
Roundup River Ranch to experience joy during the most challenging times in their lives. The goal
for 2023 is to have 350 registered participants. There are no other government grant contributions.
STAFF RECOMMENDATION: Staff recommends in-kind funding of 100 parking vouchers valued at
$4,000.
L. Small Champions, Inc.
INKIND REQUEST: 65 parking vouchers to use on eight off peak Sundays during 2022-2023 ski
season and use of the Welcome Center as a drop off and pick-up location on those eight Sundays.
(valued at $2,600).
BACKGROUND INFORMATION: Small Champions is requesting an in-kind contribution to support
their ski days for special needs children this winter.
STAFF RECOMMENDATION: Staff recommends in-kind funding of 65 parking vouchers to be used
on winter Sundays, valued at $2,600. Staff also recommends the use of the Welcome Center as a
drop-off and pick-up location for those Sundays.
M. Vail Mountaineer Hockey Club
BACKGROUND INFORMATION: The Vail Mountaineer Hockey Club is requesting in-kind funding
for 14 days at Dobson ice arena valued at $39,900. This includes 12 days for the Sportsmanship
Tournament and 2 days for the Avalanche Alumni Weekend.
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2022 by providing
14 days of ice time valued at $39,900, subject to approval and coordination with the Vail Recreation
District for the ice time. However, the Hockey Assn. will be responsible for hard costs for use of the
Dobson Arena such as set-up, tear-down, cleaning and utilities.
N. Ski & Snowboard Club of Vail
BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding
(valued at $11,400) for 4 days use of Dobson arena for their annual Vail Ski Swap.
STAFF RECOMMENDATION: Staff recommends funding the in-kind request consistent with 2022
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by providing four days (out of four requested) with appropriate approval and coordination with the
Vail Recreation District. The Ski & Snowboard Club will be responsible for hard costs for use of the
Dobson Arena such as set-up, tear-down, cleaning and utilities.
O. Skating Club of Vail
BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 10
days use of Dobson valued at $28,500.
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2022 by providing
10 days of ice time (out of 10 requested) valued at $28,500 subject to approval and coordination
with the Vail Recreation District. The Skating Club will be responsible for hard costs for use of the
Dobson Arena such as set-up, tear-down, cleaning and utilities. However, if there are enough
available days remaining prior to this event, staff recommends providing the full amount of days
P. Special Olympics
BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 56
parking vouchers valued at $2,240 to be used on each Sunday of training during the 2022-2023 ski
season.
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2022 by providing
56 parking vouchers for Lionshead structure only, with one-time entry/exit coupons valued at
$2,240.
Q. Foresight Ski Guides
BACKGROUND INFORMATION: Foresight Ski Guides is requesting two employee plus parking
passes (valued at $3,700) for the 2022 - 2023 ski season. Foresight provides parking to volunteer
guides, half of which drive from Denver who need to be parked and ready to meet their visually
impaired participants by 8:30am. Local guides usually take public transportation and/or carpool.
Foresight provides challenging recreation opportunities to visually impaired participants (adults and
children) and guides.
STAFF RECOMMENDATION: Staff recommends providing two employee plus passes as was
approved in the past several years valued at $3,700.
R. SOS Outreach
BACKGROUND INFORMATION: SOS Outreach is requesting 25 parking vouchers (valued at
$1,000) for the 2022 - 2023 ski season to be used by program coordinators hauling gear to and
from the mountain for the winter skiing and snowboarding programs for underserved youth.
STAFF RECOMMENDATION: Staff recommends providing 25 parking vouchers for the 2022/23 ski
season to be used by program coordinators, consistent with 2022.
99
CAPITAL
100
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholderChanges since Draft2022Amended 2023 2024 2025 2026 2027Total Sales Tax Revenue: 39,950,000$ 34,000,000$ 35,020,000$ 36,265,700$ 37,716,000$ 39,225,000$ 2022: Adjusted for 2022 YTD through April, May through November flat with 2021 Actuals; December down 5%; 2023: down 15%; 2024/2025: 3% Increase, 2026/2027: 4% increaseSales Tax Split between General Fund & Capital Fund62/38 62/38 62/38 62/38 62/38 62/38Sales Tax - Capital Projects Fund 15,179,000$ 12,920,000$ 13,307,600$ 13,780,966$ 14,331,956$ 14,905,882$ Sales tax split 62/38Use Tax 2,800,000 2,000,000 2,040,500 2,081,810 2,123,946 2,166,925 2022: Based on 5-year average with Park Meadows ProjectConstruction Fees 1,500,000 - - - - - 2022:$1.5M traffic impact fee for Frontage Rd projectFranchise Fee204,000 1,000,000 205,000 209,100 213,282 217,548 1% Holy Cross Franchise Fee approved in 2019; 2022-2026 based on 2% annual increase; 2023: includes Holy Cross 5-year advancement towards underground utility projectFederal Grant Revenue1,650,000 - - - - - 2022: $1.65M Allocation from Hickenlooper/Bennet federal grant award for two additional electric busesOther State Revenue2,364,149 250,000 750,000 - - - 2022: $2.1M CDOT grant for four electric buses; $255.7K CDOT grant for four electric bus chargers; $6K ARP library grant for additional book drop; $36K grant for electric car charging infrastructure; 2023: MMOF Grant towards bollard projects ($250K); 2024: MMOF grant towards Mobility Hub Design ($750K)Lease Revenue164,067 164,067 172,270 172,270 172,270 172,270 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)Employee Rental Housing Sales295,000 - - - - - Sale of Vail Heights #7 (purchased in 2015)Project Reimbursement366,000 - - - - 2022: $15K reimbursement from Vail Health for new bus stop included in Frontage Rd project, and $351K ERWSD reimbursement for Frontage Rd. projectTimber Ridge Loan repayment463,043 462,999 462,955 462,909 462,864 462,817 2022: Payoff of TR Loan (originally budgeted to be paid off in 2028)Earnings on Investments and Other112,865 67,348 72,357 41,514 59,336 47,563 2022: 0.4% returns assumed on available fund balanceTotal Revenue25,098,124 16,864,414 17,010,683 16,748,569 17,363,655 17,973,005 FacilitiesFacilities Capital Maintenance495,500 615,000 469,500 265,000 360,000 370,800 2022: Fire Station interior paint ($35K), Fire Stations Radiant tube replacement ($25K); Library Skylight maintenance ($150K), Library book drop-off at Safeway ($6K) (Reimbursement above), PW roof repairs ($50K), Phase 3 of transit center skylight replacement ($50K); 2023: Fire Station II exhaust extraction system ($75K), Fire Station III Stucco patching/painting ($40K); library air handling replacement ($125), Bus barn gradient tube replacement ($50K); 2024: PW 30% roof replacement ($75K), Buzzard Park repairs ($75K), Buzzard Park roof repairs ($50K), transit office windows and doors ($25K), PW overhead garage door ($50K), PW carpet replacement ($50K); 2025: Fire Station II Overhead garage doors ($25K), Library Boiler Replacement ($25K); 2026: Lionshead Transit Center Repairs ($50K), Buzzard Park washer/dryer replacement ($15K); Transit Office carpet replacement ($15K)Municipal Complex Maintenance1,549,407 205,000 260,000 267,800 275,834 284,109 2022: Municipal and Comm Dev Building Remodel; Replace HR heat system ($100K); PD locker room and restroom repairs ($50K), Comm Dev window replacement ($100K), Comm Dev interior wall and ceiling maintenance ($30K); 2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K); 2024: PD roof replacement ($150K), PD boiler tube repairs ($50K); 3% annual increase 2025-2035Building Energy Enhancement Projects- 25,000 25,000 25,000 25,000 25,000 Public Works Building Maintenance300,000 80,000 - - 100,000 - 2022: $300K to replace two HVAC units at Public Works; 2023: Window Replacement ($80K); 2026: Roof Replacement ($100K)Welcome Center/Grandview Capital Maintenance125,000 25,000 50,000 25,000 25,750 26,523 2022: $100K Furniture replacement in Vail Village Welcome Center; 2024: furniture upgrades ($50K); 3% annual increase 2025-2026Wlecome Center display upgrades- 13,000 - - - - Employee Rental Units11,088,649 2,500,000 2,000,000 2,000,000 1,500,000 1,500,000 2022 Employee Rental Units purchases to Capital Fund; 2023-2027 Placeholder for TOV Employee RentalsEmployee Rental Capital Maint25,000 250,000 150,000 150,000 75,000 75,000 2022 Capital Main budget for town owned rental units to Capital FundSnowmelt Boilers Replacement1,367,129 500,000 - - - - 2022: $1.4M accumulated funds for the replacement of TRC 8 electric boilers (2 per year); 2023: TRC electric boiler replacements (2)Arabelle Snowmelt Boilers- 190,000 - - - - 2023: Placeholder for boiler replacement; Shared expense with Arrabelle (VR) for streetscape heatDonovan Pavilion Remodel5,000 - 50,000 - 25,000 - 2022:Final Donovan Pavilion upgrades; 2024/2026: Maint placeholdersTOWN OF VAIL PROPOSED FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND 28 101
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholderChanges since Draft2022Amended 2023 2024 2025 2026 2027TOWN OF VAIL PROPOSED FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDVail Mobility Hub Expansion- - 1,500,000 - 2,000,000 - 2024: Design for Vail Mobility Hub (VTRC) Expansion ($750,000 MMOF match grant); 2026: Placeholder for future grant match to construction expansionFire Sprinkler Upgrades at Bus Barn- 100,000 500,000 - - - 2023-2024: Update Fire Sprinkler system in bus barn to accommodate needs of expanded electric bus fleet; 2023 includes $100K for design with $500K in 2024 for installationPublic Works Shops Expansion1,827,316 - - - - - Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994) financed by leasebackTotal Facilities16,783,001 4,503,000 5,004,500 2,732,800 4,386,584 2,281,432 ParkingParking Structures1,161,429 940,000 1,040,000 1,287,000 1,177,500 1,212,825 2022-2026: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairsOversized Parking Area2,100,000 - - - - - 2022: $100K for Design and survey costs for new oversized parking area; $2.0M placeholder for Construction of surface parking lotParking Entry System / Equipment1,510,410 - - - - - 2022: $1.2M for a new parking system; $312K for 5 year up front cost of subscription softwareRed Sandstone Parking Structure (VRA)23,855 - 70,000 - 50,000 - 2022: $23.8K to build fence at parking structure; 2024: $70K structure resealing, 2026: $50K Concrete patch replacementLionshead Parking Structure Landscape Renovations (VRA) 30,291 - - - - - 2022: complete landscaping at the Lionshead parking structure ($30.3K); resealing and concrete replacementTotal Parking4,825,985 940,000 1,110,000 1,287,000 1,227,500 1,212,825 TransportationBus Shelters 30,000 230,000 230,000 230,000 30,000 30,000 Bus shelter annual maintenance; 2020 includes Lionshead transit center Westbound Bus shelter; 2023/2024 Includes 10 new bus shelters in Vail at 10 busiest locations (5/year)Replace Buses7,650,000 - 2,200,000 - - - 2022: $1.65M for 2 electric buses funded with Hickenlooper Federal grant dollars; Move forward $6M from 2023 budget to purchase 6 electric buses; 2024: $2.2M for 2 electric busesBus Was Equipment- 300,000 - - - - 2023: Replace Bus Wash System with simpler more reliable drive through brush system. Current system is six years old is consistently breaking downBus Sign Replacement- 165,270 - - - - 2023: Replacement of 15 intown electric bus signage with Sunrise 2-line CDP. The current Daktronics signs are 9 years old and at the end of their useful life. The Sunrise signs give transit the ability to display real time bus arrival information, as well as post messages about route impacts and service changes riders may experience.Traffic Impact Fee and Transportation Master Plan Updates381,785 - - - - - 2022: $75k for big data analysis and public outreach on Transp. Master Plan update project. $300K to update Vail transportation master plan pending the outcome of the West Vail Master PlanHybrid Bus Battery Replacement165,000 - - - 360,000 - 2022: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; 2026: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; Bus Camera System- - - - 290,000 - Replace current fleet with 33 buses with updated camera surveillance system. In 2026 the camera system will be 11 years old and reaching end of lifeElectric bus chargers and electrical service rebuild432,675 - 400,000 - - - 2022: Supplement $30K to include W Vail Fire Station charging station and 5 year subscription. Re-appropriate $147K for electric bus infrastructure; $255K additional funding from CDOT grant; 2021:$1.3M to continue to construct electric bus charging station and electrical service infrastructure at Lionshead and Vail Village Transit centers; $1.1M in grant revenue will offset cost of this project; 2024: $400K New charging station placeholders for additional electric buses added to fleetTotal Transportation8,659,460 695,270 2,830,000 230,000 680,000 30,000 Road and BridgesCapital Street Maintenance1,380,000 1,350,000 1,475,000 1,330,000 1,460,000 1,503,800 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes asphalt and mill overlay ($575K); 2024 includes surface seal ($190K); asphalt mill overlay ($565K); Street Light Improvements 294,369 75,000 75,000 75,000 80,000 80,000 Town-wide street light replacement ($75K annual)Slifer Plaza/ Fountain/Storm Sewer71,417 - - - - - 2022: $71.4K for water quality vault ongoing repairs 29 102
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholderChanges since Draft2022Amended 2023 2024 2025 2026 2027TOWN OF VAIL PROPOSED FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDVail Health / TOV Frontage Road improvements 3,387,820 - - - - - 2022: $3.4M to complete VH plans for expansion; Improvements span from LH Parking structure to Municipal building (Total cost $7.5M) funded by VRA in 2021, Traffic impact fee ($1.5M)South Frontage Rd Lionshead Medians (VRA)- - - 100,000 6,000,000 - 2025/2026: Improvements to the South Frontage Rd Medians in Liosnhead (VRA reimbursement); 2025- DesignNeighborhood Bridge Repair125,000 1,400,000 - - 500,000 - 2022: $25K from Street Mtce to cover bridge repairs; $100K from 2023 budget to begin design of Bighorn Rd Bridge rails and culvert replacement; 2023: Replace Bighorn Rd bridge rails and culvert headwalls ($500K); Repairs to Nugget Plan bridge rails to meet current safety standards ($450K); Replace Lupine Drive Bridge guardrail to meet current safety standards ($450K); 2026: Placeholder for future bridge upkeep and repairsSeibert Fountain Improvements27,888 - - - 100,000 - 2022: Final payments for Fountain software system and valve upgrades at Seibert Fountain; 2026: Placeholder for pump replacementRoundabout Lighting Project50,000 1,750,000 1,250,000 - - 2022: $50K to design roundabout lighting project; 2023/24: $2.75M Total and proposes to install new lighting at the West Vail and Vail Town Center roundabouts. Current light poles will be replaced with 30' LED light poles and would incorporate smart transportation equipment such as traffic cameras ($1.75M for Main Vail, $1.25M for West Vail)Neighborhood Drainage Master Plan Update- - - 350,000 - - 2025: Develop Town Drainage Master Plan to be consistent with new East Vail Drainage Master Plan & updated rainfall intensitiesNeighborhood Road Reconstruction1,463,175 300,000 - - - 1,000,000 2022: $1.5M for East Vail road Major Drainage Improvements construction; 2023 includes additional $300K for increasedconstruction costs; 2027: Placeholder for Road MaintVail Village Streetscape/Snowmelt Replacement1,250,000 250,000 1,500,000 1,250,000 - - Replacement of 18 yr. old streetscape and snowmelt infrastructure (piping) in Vail Village; During 2022 the town installed piping to test and will report back to Council at a later date.Vail Road Sidewalk Construction- - - 100,000 750,000 - 2025/2026: Sidewalk construction on Vail Rd. between Beaver Dam and Forest Rd. East Mill Creek Culvert Replacement- - - 100,000 750,000 - 2025/2026: Replace the metal pipe culvert from Vail Valley drive from Gold Peak to Manor VailSandstone Creek Culvert Replacement at Vail View- - - 100,000 750,000 - 2025/2026: Replace the metal pipe culvert at Sandstone Creek and Vail View DriveLionshead Streetscape/Snowmelt Replacement (VRA)- 1,500,000 1,500,000 - - - 2023/2024: Replacement of 18 yr. old streetscape and snowmelt infrastructure (piping) in Lionshead (funded by the VRA)Total Road and Bridge8,049,669 6,625,000 5,800,000 3,405,000 10,390,000 3,733,800 TechnologyTown-wide camera system60,000 30,000 30,000 100,000 30,000 25,000 $30K Annual maintenance; 2025: $100K placeholder for camera system replacementsAudio-Visual capital maintenance96,750 110,000 55,000 25,000 55,000 150,000 2022: Reduce audio visual budget for annual operating cost for security camera software support; Re-assessment and update of A/V and videoconferencing solutions town-wide ($132K); '$18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center; 2023: Update of Grandview/Library/Community room/Donovan A/V systemsCyberSecurity- 150,000 125,000 125,000 125,000 125,000 Annual 'Investment in cybersecurity, to keeps up with the ongoing changes that are required to maintain a safe and secure computing environment (previously budgeted in software licensing); 2023: Includes additional firewall purchaseDocument Imaging50,000 - - - - - These costs have decreased and Laserfiche costs are being moved to software licensing; Annual Maint of Laserfiche software as well as funds for customer programming. This system supports critical municipal records, and also supports many of the forms the town’s citizens use to interact with the town. Software Licensing700,000 725,000 746,750 769,153 792,227 815,994 Annual software licensing and support for town wide systemsHardware Purchases75,000 75,000 75,000 75,000 75,000 75,000 2022-2026: $75K for workstation replacements (20-25 per year)Website and e-commerce70,000 60,000 60,000 60,000 150,000 60,000 2022-2026: Annual website maintenance ($60K); 2022 includes $10K to continue website migration to Granicus; 2026: Placeholder to reevaluate current system and asses the need to upgradeFiber Optics / Cabling Systems in Buildings625,000 100,000 50,000 50,000 50,000 50,000 2022: $675K to add additional fiber infrastructure to connect critical IT equipment locations including the Village parking structure; the Muni Building; LH Parking Structure; and the West Vail Fire Station 2022-2027: Repair, maintain & upgrade cabling/network Infrastructure $50KNetwork upgrades55,000 50,000 50,000 100,000 50,000 50,000 Computer network systems - replacement cycle every 3-5 years; 30 103
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholderChanges since Draft2022Amended 2023 2024 2025 2026 2027TOWN OF VAIL PROPOSED FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDData Center (Computer Rooms)155,000 150,000 150,000 150,000 150,000 150,000 2022: Includes $150K for Data Center equipment annual maint agreement (2 year agreement); $30K Maint; 2023-2027:$150K data center maintData Center equipment replacement and generator- - 1,500,000 - - - 2024: Replacement of data center main stacks ($1.5M)Broadband (THOR)94,800 110,000 110,000 125,000 125,000 125,000 2022: $94.8K annual broadband expenses, potential future revenue; 2023/2024;$110K annual broadband expensesPhone System- 100,000 - - - - 2023: Avaya phone system upgrade/replacementBusiness Systems Replacement55,000 70,000-30,000100,000 30,000 2022: HR Performance mgmt. system ($55K); 2023: Placeholder for Budget Software ($40K); 2023/2025/2027: $30Kevery other year for parking system upgrades; 2026: Placeholder for Business System Replacements Total Technology2,036,550 1,730,000 2,951,750 1,609,153 1,702,227 1,655,994 Public SafetyPublic Safety System / Records Mgmt. System (RMS) 36,000 - - - - - Public Safety IT Equipment25,000 150,000 25,000 25,000 100,000 25,000 Annual Maint/Replacement of PD IT Equipment including patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenancePublic Safety Equipment96,128 281,548 101,548 101,548 - 100,000 2022: Police Equipment for patrol cars ($16.8K), $5k increased cost of barriers, Gas masks ($14.5K), Livescan systems ($16.5K); PD truck sign ($13K), 2 additional event barriers ($30.7K); 2023: TOV owned firearms for PD department this will include sidearms, holsters, sighting system and weapon mounted lights for all sworn officers; Replacement of aging vehicle equipment nearing or past useful life includes 3 radar units, 6 mobile radios, 7 dash mounted cameras, 6 fire shelters, 6 AED's, 10 stop sticksFire Safety Equipment25,000 - - 45,000 51,000 368,000 2022: Re-appropriate Wildland personnel protection equipment ($25K); $45K knox box system replacement/upgrade;2026: $16K drone expansion; $35K Extrication Equipment; 2027: $368K Self Contained Breathing Apparatus ReplacementThermal Imaging Cameras12,000 - - - 15,000 - For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers; 2026: Placeholders for thermal camera replacement ($14K)Fire Station Alert System 230,000 18,000 - - - - 2023: $18K for additional forcible entry training prop reducing need for East Vail crew to travel to West Vail for this type of training; 2022: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire. Deferred $198K from 2020Radio Equipment replacement/expansion- - 720,000 300,000 - - Replacements of radios for fire (approximately 10-15 Years old)Fire Truck Replacement 2,746,300 540,000 - - - 1,030,000 2023: Type III Truck (heavy wildland engine); 2022: Move $166.3K from 2023 to order Type 6 Brush truck to be delivered in 2023; $540K for replacement of Engine I purchased in 2011 (Truck was ordered in 2022 but unable to be delivered); Replacement of Ladder truck (aerial apparatus) purchased in 2000 ($1.7M); 2027: E3 Regular Fire Engine ReplacementTotal Public Safety3,170,428 989,548 846,548 471,548 166,000 1,523,000 Community and Guest Service Timber Ridge Redevelopment50,000 - - - - - 2022: $50K for TR feasibility study Children's Garden of Learning Temporary Facility Relocation325,545 - - - - - 2022: $70K increase budget for final clean-up and east side improvements of lot. Re-appropriate $255K for final costsEnergy Enhancements97,294 40,000 52,500 110,000 138,000 264,000 2022: $61.3K for Electric car charges and infrastructure at various town locations; $36K new grant for electric infrastructure; 2023-2027: Installation of EV stations to meet increased demand. There is potential for grants to offset the initial capital cost of the equipment and installationLoading and Delivery Capital - 200,000 - - - - 2023:Placeholder to purchase of electric vehicles and refrigerators (a portion will be offset by MMOF grant funding)Pedestrian Safety Enhancements25,000 350,000 - 200,000 2,000,000 - $25K for planning and design for lighting replacement project; 2023: Construction of RRFB Pedestrian Crossing at Safeway; 2025/2026 Pedestrian Improvements through Main Vail UnderpassBollard Installation Project- 650,000 650,000 650,000 - - Installation of retractable and standard bollards throughout the Vail & Lionshead Villages and Ford Park ($250K MMOF Grant in 2023; possible additional grant opportunities in 2024/2025) 31 104
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholderChanges since Draft2022Amended 2023 2024 2025 2026 2027TOWN OF VAIL PROPOSED FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDCivic Area Redevelopment100,000 1,000,000 - - - - 2022: $100K to explore outcomes of the Civic Center Master Plan such as feasibility studies / design (includes $50K for Dobson structural engineering study and $50K for preliminary Lot 10 park design); $1.0M placeholder for Civic Center projects (VRA reimbursement below)Underground Utility improvements15,459 2,500,000 - - - - 2022:$15.5K to finalize Big Horn underground utility project; 2023: Underground HCE from Main Vail to East Vail in conjunction with fiber conduitGuest Services Enhancements/Wayfinding24,307 750,000 - - 800,000 1,200,000 2022: Begin design process for new wayfinding signage budgeted in 2024 ($24.3K); 2023: Updated Parking and Transit signage; 2026: VMS Replacements; 2027: Updated Wayfinding Signage ProgramElectric Vehicle Pilot Program- 120,000 - - - - 2023: Purchase Ford F150 Lightning and Sedan Tesla Model 3 to support Council's goal of an electric vehicle fleet. These vehicles would be rotated into for departments to test capabilities and range. Vehicle Expansion494,500 342,000 133,000 - - - 2022: 5 (of 12) vehicles for PD take-home program, detective take-home vehicle; fire inspector vehicle, wildland crew vehicle; 2023: 5 PD take-home vehicles ($342); Parking Department Nissan Leaf ($33K); 2024: 2 PD take-home vehicles (final stage of program implementation)Total Community and Guest Service1,132,105 5,952,000 835,500 960,000 2,938,000 1,484,000 Total Expenditures44,657,198 21,434,818 19,378,298 10,695,501 21,490,311 11,941,050 Other Financing Sources (Uses)Debt Service Payment(1,155,712) (1,154,784) (1,158,592) (1,157,048) (1,155,240) (1,153,620) Debt Payment for PW ShopsTransfer from Vail Reinvestment Authority2,302,146 2,550,000 1,620,000 150,000 6,100,000 50,000 2022: $70K for CGL boulder wall; $30.3K LH parking structure landscaping; $1.5M reimbursement for Frontage Rd roundabout; $256K to complete new CGL building; $23K for Red Sandstone parking structure safety fence; $350K LH electric snowmelt boiler; $50K LH parking capital maint; 2023-2024: Lionshead streetscape/snowmelt replacement; 2025/2026: Improvements to S. Frontage Rd MediansTransfer to Residences at Main Vail(6,144,204) (825,000) - - - - Transfer to Residences at Main Vail Fund to phase one expendituresTransfer to Housing Fund(8,032,704) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) 2022: Transfer to Housing Fund; 2.5M per year; 2022-2026: $2.5M Transfer to Housing Fund Transfer from General Fund20,000 - - - - - Transfer from Police Seizure Funds to cover K-9 vehicle ($20K)Total Other Financing Sources and Uses(13,010,474) (1,929,784) (2,038,592) (3,507,048) 2,444,760 (3,603,620) Revenue Over (Under) Expenditures(32,569,548) (6,500,188) (4,406,207) 2,546,021 (1,681,896) (1,175,285) Beginning Fund Balance49,406,514 16,836,966 10,336,778 5,930,571 8,476,592 6,794,696Ending Fund Balance16,836,966 10,336,778 5,930,571 8,476,592 6,794,696 5,619,410 32 105
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholderProject Timing changed from prior 5-year plan2022Amended 2023 2024 2025 2026 2027RevenueReal Estate Transfer Tax 7,500,000$ 7,000,000$ 7,210,000$ 7,426,300$ 7,649,089$ 7,878,562$ 2022; Based on 5 year average; 2024-2026: 3% annual increaseGolf Course Lease 171,700 173,417 175,151 176,903 178,672 180,458 Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease signed in 2019; Rent income funds the "Recreation Enhancement Account" belowIntergovernmental Revenue 410,000 300,000 270,000 30,000 30,000 30,000 2022: $40K from Eagle County for wildfire mitigation; $20K lottery proceeds; $50K reimbursement from VLMD for Welcome Center displays; $300K re-appropriation from ERWSD for Dowd Junction retaining wall; 2023-2026: $30K lottery proceeds used annual for park projects; $70K Federal Grant for water quality projects; $200K CDPHE Grant for water quality projectsProject Reimbursements 101,200 50,000 - - - - 2022: VRD reimbursement for annual Synexis, $90K reimbursement from the VLMD for DSMP Welcome Center displays (see project below); 2023: Nature Conservancy Grant to implement fuels treatment projectsDonations42,433 - - - - - 2022 1st Supplemental: $10K donation from Doe Browning for Winterfest; $32.4K unused East West donation for Ford Park art spaceRecreation Amenity Fees10,000 10,000 10,000 10,000 10,000 10,000 $10K annuallyEarnings on Investments and Other157,460 89,176 106,379 110,336 108,867 104,831 $2023: $40K use of bag fees for two hard-to-recycle events and one Town Clean Up Day; $30K Bag fee for plastic bag expansion in compliance with state policy; '2022: $25K use of bag fees for water intern and programming. Corresponding expense below; 2023 0.4% interest rate assumed, 2024-2026: 0.7% interest rate assumedTotal Revenue8,392,793 7,622,593 7,771,530 7,753,538 7,976,628 8,203,851 ExpendituresManagement Fee to General Fund (5%)375,000 350,000 360,500 371,315 382,454 393,928 5% of RETT Collections - fee remitted to the General Fund for administrationWildlandForest Health Management590,465 669,272 689,350 710,031 731,332 753,272 Transfer from GF for wages/benefits; Operating budget for Wildland Fire crew; 2022 includes additional 2.3FTEWildfire Mitigation90,000 20,000 20,000 20,000 20,000 20,000 2022: $25K increase to participate in wildfire camera pilot program and $40K mitigation paid for by Eagle County. Implementation of Fuels Reductions projects and potential geological hazard study to update CWPP; 2022-2027: $20K annually to support wildfire mitigation projects as identified in the 2020 Vail Community Wildfire Protection Plan;NEPA for East Vail Hazardous Fuels Reduction99,000 50,000 - - - - 2023: $50K to implement fuels treatment projects reimbursed by a Nature Conservancy grant; Complete the NEPA analysis for the East Vail Hazardous Fuels Reduction Project. This is a project which council has already voted to support, it consists of hazardous fuels reduction on USFS lands from East Vail to Red Sandstone Road; $49K increase in estimated NEPA costs as approved by Council Wildland Fire Shelter- - 17,500 - 17,000 - 2024: $17.5K To purchase a wildland shelter safety device; 2026: $17K Placeholder for wildland shelter safetyWildland Fire Equipment- - - - - 13,000 2026: Fire shelters; 2027: Wildland hose; 2028: VHF radio replacementFire Free Five - Rebate Program150,000 225,000 200,000 200,000 - - 2022-2025: $200K annually for the Fire Free Five Community Assistance Program provides funding to community members for the implementation of defensible space within the first five feet of the building; $25K to create publication to assist homeowners with implementation Fire Free Five - TOV Implementation200,000 150,000 25,000 25,000 - - 2022-2023: Fire Free Five implementation at TOV facilities (Phase 1); Phase I includes five buildingsTotal Wildland1,129,465 1,114,272 951,850 955,031 768,332 773,272 ParksAnnual Park and Landscape Maintenance2,192,354 2,234,540 2,301,576 2,370,623 2,441,742 2,514,994 Ongoing path, park and open space maintenance, project mgmt.; Town Trail Host volunteer program ($16,000); $5K for propane for winter outdoor heating; 2022: Includes $51.8K Transfer from GF for salaries/benefitsVillage Holiday Lighting Design185,000 - - - - - 2022: This includes the costs of a consultant to assist the town in identifying alternative holiday decorations from traditional trees decoration; purchase two pre-lit trees for Vail Village and Lionshead as an alternative to decoration live treesPark / Playground Capital Maintenance210,000 160,000 163,200 163,500 166,500 170,000 2022: $50K to replace playground equipment at 4 parks. $35K sidewalk repair to Ellefson Park sidewalks to coincide with turf project; Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenanceMayors Park Capital Maintenance50,000 - - - - - 2022: $50K Replace flagstone at Mayors ParkPepi's Plaza- 50,000 - - - - 2023: Placeholder for artist inspired tribute at Children's FountainFountain Repairs- 50,000 - - - - 2023: Children's Fountain Water QualityTree Maintenance75,000 75,000 75,000 75,000 85,000 85,000 On going pest control, tree removal and replacements in stream tract, open space, and park areasStreet Furniture Replacement85,000 85,000 85,000 85,000 86,700 86,700 Annual street furniture replacementTOWN OF VAIL PROPOSED FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX 33 106
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholderProject Timing changed from prior 5-year plan2022Amended 2023 2024 2025 2026 2027TOWN OF VAIL PROPOSED FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Village Art Landscape Enhancements50,000 135,000 - - - - Landscaping Enhancements of areas identified in Vail Village for potential future sculptural placement; 2023: Landscaping Enhancement of 10th Mtn Statue Site ($75K) and planting bed near Squash Blossom ($25K); Landscaping and excavation for "Male Baseball Player #1" donated scupture on the upper playing fields of Ford Park ($35K). Stephens Park Safety Improvements35,821 - - - - - 2022: $35.8K for interpretive signage, playground equipment, and landscapingFord Park Master Plan200,799 - - - - 2022: Master Plan Revisions/Updates to address several proposed modifications including the Vail Nature Center, an indoor tennis/pickleball facility, BFAG expansion, conversion of fields to turfFord Park- Betty Ford Way Pavers1,200,000 - - - - 2022: Construction of new concrete unit paver roadway, new steel guardrail, stream walk intersection improvement, and landscaping improvements. This project would be coordinated with BFAGFord Park Enhancement: Priority 3 Landscape area5,946 - - - - - 2022: $5.9K for landscaping at the Nature Center bridgeFord Park Lower Bench Turf/Irrigation- - 300,000 - - - 2024: $300K Replacement of worn turf grass area and inefficient irrigation systemFord Park Playground Improvements 200,000 50,000 - - 300,000 - 2022: Safety Improvements to the Ford Park play area including wooden bridge to boulder area, expansion to toddler area, ADA upgrades, and replacement of a safety net ($200K); 2023: Add $50K to 2022 Budget for increased costs; 2026: Renovation of Western half wooden structure from mid 1980's ($300K)Ford Park Picnic Shelter- - - 350,000 - - 2025: Replace Ford Park picnic shelterFord Park Lighting Control System180,000 - - - - 2022: Replacement of Ford Park lighting control system (discontinued by the manufacturer). Current system is over 10 yrs. OldSunbird Park Fountain Repairs3,430 - - - - - 2022: Re-appropriate $3.4K for final billsVail Transit Center Landscape32,817 - - - - - 2022: $32.8K for completion of landscaping at Vail transit centerTurf Grass Reduction199,862 - - - - - 2022: $199.9K Continuation of turf reduction at Ellefson park, turf replacement at TM residences and Red Sandstone UnderpassPlayground Restroom Replacements- - - - 300,000 - Replace the three remaining modular restroom buildings at Bighorn Park (2026), Red Sandstone (2028), and Stephens Park (2030)Kindel Park/Mill Creek149,862 100,000 - - - - 2022: $150K Improvements to heavily worn stream tract between Hanson Ranch Rd and Pirateship park; 2023: riparian planting and improved pedestrian circulation along Mill Creek corridorDonovan Park Improvements35,000 150,000 - - - 2022: Relandscaping on Donovan Park parking lot islands; 2023: Replacement of play area decks and some equipmentWillow Park Drainage Improvements- - - 125,000 - - 2025: Improvements to drainage and inefficient irrigation systemRed Sandstone Park Picnic Shelter- - 75,000 - - - 2024: Modest 12'x12' shelter near volleyball court deferred from 2022-2024Pirateship Park Improvements- - 200,000 - - - 2023: Replace wood siding and add climberGore Creek Promenade Rehabilitation370,000 55,000 - - - - 2022-2023: Planning, design, and rehabilitation of the Gore Creek Promenade caused by excessive guest visitation. Project would include expansion of heated paver walkways, ground-level wood picnic deck, artificial lawn area, landscape enhancements, and a stream walk connection to the Covered Bridge Pocket ParkLionshead Skate Park Capital Maint- - - 50,000 - - 2025: Replacement of Lionshead skate park fencing ($50K) reimbursed by the Vail Reinvestment AuthorityBuffehr Creek Park Safety Improvements- - - - 350,000 - 2026: Replacement 20-yr old "catalog" playground equipment with custom build deferred from 2022 to 2025 ($350K)Buffehr Creek Park picnic shelter- - - 75,000 - - 2025: 15'x 25' shelter at existing picnic area deferred from 2022 to 2025 ($75K)Ellefson Park Safety Improvements- - - 300,000 - - 2025: Replacement 15-yr old "catalog" playground equipment with custom build ($300K)Total Parks5,460,891 3,144,540 3,199,776 3,594,123 3,729,942 2,856,694 Rec Paths and TrailsRec. Path Capital Maint159,717 165,000 85,000 85,000 86,700 86,700 2022: $74K for amphitheater bridge railings and decking; $85K for annual Capital maintenance of the town's recreation path systemBike Safety15,000 10,000 10,000 10,000 10,000 $10K annual cost for bike safety programsBike Path Signage35,000 25,000 - - - - 2022/2023: Bike Path Signage: Enhancement of existing trail signage to improve etiquette, safety and wayfindingPedestrian Bridge Projects400,000 100,000 - 400,000 - - 2022-2026: Systematic rehabilitation or replacement of 5 pedestrian bridges. 2022: Donovan Park, Pedestrian Overpass; 2025: ERWSD BridgePedestrian Connectivity Projects- - 600,000 600,000 2024: SFR to Dobson, 2026: Donovan to Cascade on SFRGore Valley Trail Bridge Replacement (ERWSD)40,000 - - - - - 2022: Design and planning for Gore Valley Trail Bridge replacement (ERWSD)Gore Valley Trail Fence Replacement at Dowd Junction50,000 - - - - - 2022: Replace wood fence along Gore Valley Trail in Dowd Junction in conjunction with CDOT wildlife fence project34107
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholderProject Timing changed from prior 5-year plan2022Amended 2023 2024 2025 2026 2027TOWN OF VAIL PROPOSED FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Gore Valley Trail Reconstruction - - - 80,000 - 80,000 2025/2027: Placeholders for Gore Valley Trail MaintGore/Deluge Lake Trailhead Parking/Restroom- - - 400,000 - - 2025: Improvements to the Gore Creek/Deluge Lake trailhead to improve parking, safety, traffic flow and addition of a restroom facilityEast Vail Interchange Improvements209,443 - - - - - 2022: $209K to continue East Vail interchange projectDowd Junction repairs and improvements799,155 - - - - - 2022: Continue Re-stabilization of Dowd Junction retaining wall ($799.2k); Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sanitation; offset with reimbursement of $300K reimbursement from ERWSD (See project reimbursement above)East Vail Interchange Trailhead parking lot expansion- - 300,000 - - - 2024: Expanded parking lot at East Vail Interchange trailheadPortalet Enclosures- 38,000 - - - - 2023: Design and Construct screening/enclosures on trailhead port-a-letsBooth Lake Trailhead Parking Restroom438,950 - - - - - 2022: Installation of permanent restroom at Booth Lake trailhead for hikersTotal Rec Paths and Trails2,147,265 338,000 995,000 975,000 696,700 166,700 Recreational FacilitiesGolden Peak Pickelball Sound Barriers- 23,500 - - - - 2023: Install Acoustic blocking panels on north and west fence sectionsNature Center Operations106,187 109,373 112,654 116,033 119,514 121,905 Nature Center operating costs(Contract with Walking Mountains)Nature Center Capital Maintenance93,855 - 8,064 26,291 4,990 14,098 2022: $55K placeholder for nature center maint and repairs; Wood siding and trim repairs ($11.4K), open rail fencing replacement ($13.4K); 2024: path and walkway repairs ($8.1K); 2025: signage ($16.6K); regravel access road ($9.8K); 2026: benches and tables; 2027: Slope roofing ($14.1K)Nature Center Redevelopment383,522 - - - - - 2022: $383.5K for further planning and design for a nature center remodel; Nature Center construction is currently unfundedLibrary Landscape and reading area 100,000 - - - - - 2022: Exterior landscaping and site work enhancements for an outdoor reading areaTotal Recreational Facilities683,564 132,873 120,718 142,324 124,504 136,003 EnvironmentalEnvironmental Sustainability694,471 707,829 729,064 750,936 773,464 796,668 Annual operating expenditures for Environmental department (4.25 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action Collaborative, etc.; $16k sustainability intern, $16K Waste Education intern; $16K Water Quality Intern; 2022 includes $20.9K transfer from GF for salary/benefitsRecycling and Waste Reduction Programs275,320 222,000 224,220 226,462 228,727 231,014 2022: Use $15K bag fee collections for waste intern, reusable bags and market compost program. Re-appropriate $20.3K for pilot compost program through April 2022; Actively Green($40K), Ball Cup Program ($30K), Bus Recycling Challenge ($13K), C&D Pilot ($5K), Green Team ($2.5M), Love Vail website ($20K), Recycling hauls($25K), Compost Program Phase 2 ($45K), Farmers Market Zero Hero ($42K); Recycling Education ($17.5K); 2023: Actively Green($40K), Plastic Bag Expasion funded with bag fees ($30K), C&D Pilot ($5K), C&D Residential Phase 3 ($15K); C&D Commercial Phase 2 ($30K); Green Team ($2.5M), Love Vail website ($25K), Recycling hauls($25K), Farmers Market Zero Hero ($42K); Recycling Education ($7.5K)Ecosystem Health538,200 212,500 214,625 216,771 218,939 221,128 2022: $175K placeholder for Dowd Junction wildlife crossing (partnership with CDOT); $14.7K for CO Communities for Climate Action retreat and $27K for partnership with Zinc Media for Sustainable Travel, CC4a ($3K), Biodiversity Study ($150K), Strategic Plan ($10K), SD Contract ($18K), Trees for Vail ($5K), USFS Front Ranger Program ($33K), Wildlife Habitat Improvements ($102.5K); 2023: $15K for Vail to host CO Communities for Climate Action retreat; Strategic Plan Completion ($10K), SD Contract ($25K), Trees for Vail ($7.5K), USFS Front Ranger Program ($55K); Wildlife Habitat Improvements ($100K)Energy & Transportation89,049 58,500 59,085 59,676 60,273 60,875 2022-2024 Annual expenditures: Energy Smart Partnership contract ($40K), Solar Feasibility Study ($25K), EV Planning and analysis ($8K), Sole Power ($7.5K); 2022: Energy Smarts ($40K), Sole Power ($7.5K), Energy Outreach Programs ($7.5K); 2023: Energy Smarts ($40K), Sole Power ($7.5K), Energy Outreach Programs ($10.0K); EV Share Event ($1K)E-Bike Programs193,000 243,000 255,000 267,000 279,000 291,000 Town of Vail E-bike share program ($175K); E-Bike Ownership Model Program ($18K); 2023: E-Bike Share$175K; E-Bike Owenership Program ($18K)E-Bike Share Infrastrcuture- Gravel pads and bike racks- 54,000 - - - - Streamtract Education/Mitigation50,000 50,000 50,000 50,000 50,000 50,000 2022: $50K annual streamtract education programming such as "Lunch with Locals" landscape workshops, City Nature Challenge and storm drain art;Water Quality Infrastructure2,016,541 - - - - - 2022: Re-appropriate for water quality infrastructure; $300K for snow dump cleanout and West Vail drainage grate replacement; 2021: Continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore" Streambank Mitigation125,000 75,000 100,000 75,000 75,000 50,000 2022-2026 Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes 2018 grant awards continued in 2020 for GoCo grant ($39K) and Fishing is Fun grant ($30K)- See carryforward of grant revenue above.35 108
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholderProject Timing changed from prior 5-year plan2022Amended 2023 2024 2025 2026 2027TOWN OF VAIL PROPOSED FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Private Streambank Mitigation Program150,000 - - - - Private streambank mitigation program funding placeholderGore Creek Interpretive Signage225,000 25,000 - - - - 2022: $225K for watershed map and installation at the Gore Creek PromenadeWelcome Center Educational Displays200,000 - - - 150,000 - Steward Vail educational displays in the Lionshead and Vail Village Welcome Centers; $50K reimbursement from the VLMD; 2026: Placeholder to update Welcome Center displaysFord Park Amphitheater Solar Panels100,000 - - - - - 2022: 50/50 cost share with the VVF for roof solar panelsTotal Environmental4,656,581 1,647,829 1,631,994 1,645,845 1,835,402 1,950,686 ArtPublic Art - Operating139,280 165,888 170,865 175,991 181,270 186,708 $2.7K transfer from GF for salary/benefits; Art in Public Places programming and operationsPublic Art - General program / art428,960 60,000 60,000 60,000 60,000 60,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds. $618K Re-appropriation less $250K AIPP fund used towards Ford Park Art StudioPublic Art - Winterfest64,746 30,000 30,000 30,000 30,000 30,000 2022: $64.7K for annual Winterfest programmingSeibert Memorial Statue- Maitenance12,692 - - - - - 2022: $12.7K for Pete Seibert memorial statue maintenance Art Space882,259 - - - - - 2022: Design phase for Ford Park art space- see corresponding donation from East West above; 2022: $850K Rebuilding of designated Art Space Studio in Ford Park using $250K of existing AIPP fundsTotal Art1,527,937 255,888 260,865 265,991 271,270 276,708 CommunityBooth Heights Open Space12,000,000 - - - - - 2022: Placeholder for the purcahse of Booth Heights Open SpaceCouncil Contribution: Betty Ford Alpine Garden Support74,649 76,888 76,888 76,142 76,142 76,142 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increaseCouncil Contribution: Eagle River Watershed Support42,000 42,000 42,000 42,840 42,840 42,840 Annual support of the Eagle River Watershed Council programs Council Contribution: Trail Alliance17,500 17,500 - - - - Adopt A Trail Council Contribution for trails in or bordering the TownCouncil Contribution: Eagle Valley Land Trust5,000 - - - - - Eagle Valley Land Trust Council ContributionTotal Contributions12,139,149 136,388 118,888 118,982 118,982 118,982 VRD-Managed Facilities & MaintenanceRecreation Enhancement Account883,365 173,417 175,151 176,903 178,672 180,458 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenanceRecreation Facility Maintenance22,000 22,000 22,000 22,000 22,000 22,000 2022: Annual $22K for general RETT facility maintenance; $11.2K Synexis MaintSynthetic Turf Replacement - 472,000 - - - - 2023: Replacement of Ford Park Synthetic Turf Infield originally installed in 2012 and past it's useful life of 7 years. Golf Clubhouse79,496 31,295 12,751 94,806 56,282 - 2022: Exterior paint & stain ($24K), Sewage and roof forensic study ($8K), placeholder for repairs and maint as result of the study ($47.5K); 2023: Concrete walkways ($12.4K), Drain pains/curb gutters ($18.9K); 2024: roofing/heattape repairs ($12.8K); 2025: circulation pumps ($83.3K); clubhouse signage ($8.5K); 2026: Stucco/stone ($32.7K), wood trim ($23.5K)Athletic Field Restroom/Storage Building1,000,000 - - - - - 2022: Placeholder for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage buildingGolf Course - Other 369,751 236,874 2,484 - 208,388 98,490 2022: VRD Shared cost for 1st hole Timber Path planking ($38.0K), asphalt repairs ($3.3K);$216K for golf course green project; $153.8K Re-appropriate golf course maintenance scheduled in 2020 but not completed; course streambank restoration ($73.8K), maintenance building, HVAC unit ($17.7K), maintenance building heater ($8.9K), Maint. Building furnace ($9.8k); 2023: $216K golf course greens; Maint building stucco ($17.4K); 2026: maint building streambank restoration ($205K) exterior doors ($3.1K); 2027: Split costs: 1st hole path planking ($46.6K); 1st hole bridge planking and stone vaneer ($32K); 2nd hole bridge planking ($8.6K), 11th hole ped bridges ($11.3K)Dobson Ice Arena614,756 41,085 16,127 92,105 85,260 90,755 2022:Re-appropriate $110.7K for paver and roof repairs; Changing Rooms ($78.8K), windows replacement ($74.3K), heat pumps ($6.3K), rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior lighting ($22.9K), exterior wood trim ($9.3K); Repairs to exterior doors ($80.0K); 2022: Rockwall Repairs ($12.8K), concrete walkways ($17.7K); 2023: exhaust stack repairs- pushed to 2023 ($2.9K); grading and drainage repairs ($9.3K), brick paver repairs ($16.9K), central air upgrades ($12.5K); 2024: Wood trim repairs ($10.4), chemical feed system repairs ($5.6K); 2025: Boiler and circulation system ($59.3K), Water filtration issues ($21.2K); Hot water storage tank ($29.5K); 2026: Hot water storage tank ($29.6K), Concrete walkways ($22.2K); HVAC ($33.4k); 2027: Sky lights system ($90.8K);36109
Included in Project NarrativesNew ProjectIncrease in Cost/Expanded ProgramsPlaceholderProject Timing changed from prior 5-year plan2022Amended 2023 2024 2025 2026 2027TOWN OF VAIL PROPOSED FIVE YEAR BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Ford Park / Tennis Center Improvements175,510 - - 41,581 1,090,053 12,706 2022: Wood Siding ($3.9K); Concession/Restroom siding ($12.9K); Drainage-previously budgeted in 2023 ($13.3K); Exterior Doors- previously budgeted in 2023 ($4.6K); Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards ($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K); 2025: Wood siding and windows ($41.6K); 2026 includes a rebuild of tennis courts, retaining walls, and court fencing; 2027: Furnace, hot water tank, baseboards replacement ($12.7K)Athletic Fields 239,226 - 8,708 76,991 - 19,512 2022: Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K);Coat exterior gypsum board ($3.7K), Repaved parking lot ($8K), Irrigation System ($100K); 2024: Asphalt parking lot repairs ($8.7K); 2025: asphalt parking lot ($77K)Gymnastics Center282,789 20,000 - 109,928 - - 2022: Restroom remodel ($42.6K); Cooling System ($144K); 2023: $20K additional costs for cooling system; 2025: Furnace ($20.9K), Elevator ($20.9K); waterproof roof ($62.4K); signage and rd. access ($27.1K); concrete stairs and walkways (3.0K)Total VRD-Managed Facilities & Maintenance 3,666,893 996,671 237,222 614,314 1,640,655 423,922 Total Expenditures 31,786,745 8,116,461 7,876,813 8,682,925 9,568,242 7,096,895 Other Financing Sources (Uses)Transfer from General Fund109,546 - - - - - Transfer from GF for RETT department salary and benefitsTransfer from Vail Reinvestment Authority- - - 50,000 - - $50K reimbursement for replacement of the Lionshead skatepark fencingRevenue Over (Under) Expenditures(23,284,406) (493,868) (105,283) (879,387) (1,591,614) 1,106,956 Beginning Fund Balance28,078,476 4,794,070 4,300,203 4,194,920 3,315,533 1,723,919Ending Fund Balance4,794,070$ 4,300,203$ 4,194,920$ 3,315,533$ 1,723,919$ 2,830,875$ 37 110
2022 2022Amended Forecast 2023 2024 2025 2026 2027RevenueHousing Sales Tax4,500,000$ 4,500,000$ 4,125,000$ 4,248,750$ 4,376,213$ 4,507,499$ 4,642,724$ Transfer in from Capital Projects Fund2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Transfer in from General Fund- - 1,200,000 - - - - Workforce Housing Sales 1,270,000 1,270,000 - - - - - Total Revenue8,270,000 8,270,000 7,825,000 6,748,750 6,876,213 7,007,499 7,142,724 ExpendituresHousing Programs InDeed Program3,194,334 2,000,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Buy Down Housing25,609 - - - - - - Future Purchases4,600,000 - - - - - - Pitkin Creek 12-L unit976,288 976,288 - - - - - Chamonix unit B634,940 634,940 - - - - - Construction Housing Projects Timber Ridge Redevelopment Placeholder- - 500,000 - - - - W. Middle Creek Development Placeholder- - 500,000 - - - - Residences at Main Vail Opportunity Fee2,000,000 2,000,000 - - - - - Land Purchases for future Housing East Vail CDOT Parcel 2,000,000 2,775,000 - - - - Total Expenditures13,431,171 8,386,228 3,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Operating Income(5,161,171) (116,228) 4,325,000 4,248,750 4,376,213 4,507,499 4,642,724 Beginning Fund Balance (Transfer from CPF) 5,352,702 5,352,702 5,236,474 9,561,474 13,810,224 18,186,437 22,693,935 Ending Fund Balance191,531$ 5,236,474$ 9,561,474$ 13,810,224$ 18,186,437$ 22,693,935$ 27,336,659$ SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCEHOUSING FUNDTOWN OF VAIL PROPOSED FIVE YEAR BUDGET38111
UNFUNDED**Costs are only estimates**VRA RETTCapital Projects FundDescriptionHousing Programs/ Projects/PartnershipsWest Middle CreekDevelopment/Purchase of East Vail CDOT PurchaseWest Vail Master Plan ProjectsMunicipal Building Remodel30,000,000 Civic Area Plan ImplementationA variety of funding & financing mechanisms are available depending on projects identifiedMain Vail Round-about Major Reconstruction3,600,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsWest Vail Round-about Major Reconstruction1,000,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsRoad Reconstruction1,100,000 Major improvements to various Vail roads that are reaching end of life (25-35 years) andpossible expansion of cul-de-sacsTimber Ridge Transit Stop Improvements2,000,000 Transit Stop Improvements to coincide with Timber Ridge RedevelopmentBooth Falls Turn Lane1,000,000 Turn Lane added due to increased enrollment at VMS; pending cost share with VMSBuffher Creek Turn Lane1,000,000 Turn Lane to Accommodate growing traffic needsCommunity Ice SkatingOutdoor community ice at some of Vail parks such as DonovanPW Housing6,000,000 Employee housing at Public Works siteTimber Ridge Redevelopment100,000,000 A variety of funding & financing mechanisms are available depending on projects identifiedFuture stages of PW Shops Master PlanNature Center6,000,000 Permanent Location for the Children's' Garden of Learning12,000,000 Estimated Cost to for new CGL facility ; projection for illistrative purpose onlyElectric Snowmelt BoilersBuilding Energy EfficienciesLibrary Energy Effecieny ProjectLionsHead Parking Structure East Entry Improvements3,600,000 Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stairways on east side- will not be funded until the Civic Area Plan is completeGore Valley Trail near the Lionshead gondola2,300,000 Outcomes from the Ford Park Master PlanElectronic Directories in VillagesInformation and wayfinding Kiosks in Lionshead and Vail VillageElectronic car charging stations in parking structuresHigh powered charging stations in the parking structures - costs and grants being researchedTotal3,600,000 8,300,000 157,700,000 Eligible for funding from39112
PROJECT NARRATIVES
113
CAPITAL PROJECTS FUND
New Bus Shelters
2023
Project: New Bus Shelters
Location: East and West Vail
Budget:
Narrative: The purpose of this project is to add new Bus Shelters in East Vail & West Vail at
the top ten busiest locations. The project has been split into two, 5 each year.
1)Fire Station WB (11,700 boardings)
2)Main Gore/ Juniper (7,580)
3)Racquet Club Townhomes (6,304)
4)Red Sandstone Rd. (5,807)
5)Spruce Way (5,614)
6)Columbine (5,450)
7)Bighorn Park (5,104)
8)Meadow Dr. (4,714)
9)Underpass EB (2,630)
10)Main Gore/ Bighorn (2,500)
Timeline: 2023,2024,2025
2023 2024 2025
Capital Cost $200,000 $200,000 $200,000
Maintenance
Utilities Yes, Lighting
Replacement 40+ Years
40 114
CAPITAL PROJECTS FUND
Nugget Lane Bridge Rehabilitation/Replacement
2023
Project: Nugget Lane Bridge Rehabilitation/Replacement
Location: East Vail, Nugget Lane over Gore Creek
Budget:
Narrative:
This project was originally a major rehabilitation project including bridge
widening. Recently this was discussed with Council to scale it back to a safety
maintenance project. The purpose of this project now is to install new bridge
rails meeting current safety standards, repair corrosion in the metal decking and
repair undermining and erosion at the south abutment.
Timeline: Design began in 2020 with construction likely in 2023.
Image(s):
2023
Capital Cost $450,000
Maintenance No increase
Utilities No Increase
Replacement 50+ Years
41 115
CAPITAL PROJECTS FUND
Bighorn Road Bridge and Approach Rails
2023
Project: Bighorn Road Bridge and Approach Rails
Location: East Vail, Bighorn Road at the Pitkin Creek and Bighorn Creek Crossings
Budget:
Narrative: The purpose of this project is to replace the existing damaged guardrail
approaches/departures and bridge rails on the culvert headwalls meeting
current design and safety standards.
Timeline: Design began in 2019 with construction likely in 2023. Project was advertised for
construction in 2020, was not awarded due to Covid, deferred to future date.
2023
Capital Cost $500,000
Maintenance No increase
Utilities No Increase
Replacement 50+ Years
42 116
CAPITAL PROJECTS FUND
Lupine Drive Bridge and Approach Rails
2023
Project: Lupine Drive Bridge and Approach Rails
Location: East Vail, Lupine Drive at Gore Creek Crossing
Budget:
Narrative: The purpose of this project is to replace the existing damaged guardrail
approaches/departures and bridge rails to meet current design and safety
standards.
Timeline: Design began in 2021 with construction likely in 2023.
2023
Capital Cost $450,000
Maintenance No increase
Utilities No Increase
Replacement 50+ Years
43 117
CAPITAL PROJECTS FUND
Holy Cross Energy Overhead/Underground Electrical Conversion
2023
Project: Holy Cross Energy Overhead/Underground Electrical Conversion
Location: Spraddle Creek Rd to Bald Mountain Rd
Budget:
Narrative: The purpose of this project is to relocate the existing overhead electrical line
north of I-70 from Spraddle Creek Rd to Bald Mountain Rd to underground. New
conduit will be installed north of the I-70 right-of-way from Spraddle Creek Rd to
the Public Works Facility, in the S Frontage Rd from Ford Park to Aspen Lane and
north of the I-70 Rd adjacent to the Bald Mountain neighborhood.
Timeline: 2023 Construction
2023
Capital Cost $3.5M
Maintenance No Increase
Utilities No Increase
Replacement 50+ Years
44 118
CAPITAL PROJECTS FUND
Vail Bollard Installation
2023
Project: Vail Bollard Installation Program
Location: Vail Village/Lionshead Village/Ford Park
Budget:
Narrative: The purpose of this project is to install a combination of permanent bollards,
retractable bollards, and planters to control unauthorized vehicles from entering
non-vehicular areas within Vail Village, Lionshead Village, and Ford Park.
The Town received $250,000 of MMOF grant funds (50/50 match) to contribute
toward this project in coordination with the E-Vail Courier loading and delivery
program.
Timeline: 2023-2025
Image(s):
2023 2024 2025
Capital Cost 650,000 650,000 650,000
Maintenance 5,000
Utilities Yes, Electric to Bollards
Replacement 20+ Years
45 119
REAL ESTATE TRANSFER TAX
Shift E‐Bike Share Expansion/
E‐Bike Ownership Program
2023
Locations: Throughout Town of Vail; New stations in 2023: Glacier Court, Buffehr Creek Bus
Stop, Timber Ridge, the Town’s municipal building
Budget:
Narrative: The Shift Bike regional e‐bike share has been very successful in its inaugural year
with 6,412 trips taken in the first 3 months of the program. Since the program
started, staff has vetted 4 additional station locations requested by Vail
residents, including Glacier Court, Buffehr Creek Bus Stop, Timber Ridge, and the
municipal building. The cost to implement these additional stations and e‐bikes
in 2023 will be approximately $50,000, in addition to the annual cost of the
current system of $175,000. Staff will apply for grants to help reduce the overall
cost of the program. Annual cost increases have been budgeted to increase the
current system of 12 stations and 60 bikes in 2022 to 20 stations and 95‐100
bikes in 2027.
Infrastructure upgrades have been identified to accommodate some of the
existing and new proposed stations. Staff has identified nine locations that
would be ideal to upgrade stations to gravel pads and bike racks where possible.
These include, Intermountain Pocket Park, Donovan Pavilion, Ellefson Park, Pitkin
Creek, Bighorn Park, Lionshead Transit Center and three new stations: Timber
Ridge, Buffehr Creek and Glacier Court. The estimated cost is $6,000 per station,
totaling $54K for 2023. Beyond 2023, one additional station per year will be
budgeted at $6,000 per year.
This project also includes costs for the E‐Bikes for Essentials
Town Council Priority (select and describe all applicable):
Community‐ The Shift Bike e‐bike share program improves transportation options while
reducing vehicle congestion and parking challenges. It provides the local community
with membership options to use an e‐bike to commute for short trips around town and
2023 2024 2025 2026 2027
Capital Cost $297,000 $255,000 $267,000 $279,000 $291,000
Annual Maintenance
Cost
$5,000
Utilities Cost $0
Replacement Year 2030
46 120
to neighboring communities rather than driving a personal vehicle or taking public
transportation.
Environmental‐ The Shift Bike program allows for increased opportunity to commute via
e‐bike, reducing vehicle miles traveled and associated greenhouse gas emissions helping
Vail work towards its climate goals of reducing emissions. The program also supports
the critical need for behavior change from cars to bikes.
Timeline: April‐May Gravel Pad installations each year
May E‐Bikes delivered, and program becomes operational each
year
November E‐Bike share goes into hibernation for the winter months
Ongoing E‐Bike rebates and ownership programs
Photo:
47 121
REAL ESTATE TRANSFER TAX
Fire Free Five – Rebate Program
2023
Project: Fire Free Five Rebate Program
Locations: Throughout the Town of Vail
Budget:
Narrative: The purpose of this the continuation of rebates for Vail property owners to
implement a 5’ non-combustible zone around their commercial or residential
properties. Owners may be reimbursed up to 75% of the cost of materials and
labor to implement the Fire Free Five. Each property is limited to a single
reimbursement up to specified limits based on property type. The property must
implement the Fire Free Five fully around the entire building in order to be
eligible.
Town Council Priority (select and describe all applicable):
Community Improves safety within our community for guests and residents
Timeline: Ongoing through 2025
Photo:
2023 2024 2025 2026 2027
Capital Cost $225,000 $200,000 $200,000
Annual Maintenance
Cost
Utilities Cost NA
Replacement Year NA
48 122
REAL ESTATE TRANSFER TAX
Fire Free Five – Town of Vail Implementation
2023
Project: Fire Free Five
Locations: Town-owned Buildings
Budget:
Narrative: The purpose of this project is to implement a 5’ non-combustible zone around all
Town of Vail-owned buildings. Work on Priority 1 buildings was started in 2022
and will be completed in 2023, along with Priority 2 and 3 buildings. The work
will include removal of trees and shrubs within 5’, pruning of trees and shrubs
encroaching into the 5’ zone, placement of non-combustible mulch/rock,
perennial areas, and/or irrigated turf. Some buildings such as Donovan Pavilion,
Fire Station 2 and the Vail Municipal Building will be planted as Fire Free Five
demonstration areas. The budget will also include funding to produce a Fire Free
Five publication for the public to assist with the transition towards Fire Resistant
Landscapes.
Town Council Priority (select and describe all applicable):
Community Improves safety within our community for guests and residents
Timeline: Ongoing through late fall
Photo: Samples of non-combustible landscapes
2023 2024 2025 2026 2027
Capital Cost $150,000 $25,000 $25,000
Annual Maintenance
Cost
$5000
Utilities Cost NA
Replacement Year NA
49 123
REAL ESTATE TRANSFER TAX
Ford Park Synthetic Turf Infield Replacement
2023
Project: Ford Park Synthetic Turf Infield Replacement
Locations: Ford Park Softball Fields
Budget:
Narrative: The synthetic turf infields at Ford Park were installed in 2012 with an industry-
wide expected life of 7 years. Through a shorter season of play and high-quality
maintenance provide by the Vail Recreation District (VRD), the replacement was
postponed for an additional 3 years. This project will be managed by the VRD
and funded by the Town of Vail. The proposed budget amount is based on a
current cost of $428K provided by the installer with an added contingency for
unforeseen conditions.
Town Council Priority (select and describe all applicable):
Community
Timeline: Spring 2023
Photo:
2023 2024 2025 2026 2027
Capital Cost $472,000
Annual Maintenance
Cost
Utilities Cost
Replacement Year 2033
50 124
CAPITAL PROJECTS FUND
Roundabout Lighting Project
2023
Project: Roundabout Lighting Project
Location: I‐70 Exits 173 and 176
Budget:
Narrative: The purpose of this project is to install new lighting at the West Vail and Vail
Town Center roundabouts to improve pedestrian safety. The existing 40’ tall
light poles will be replaced with 30’ poles with new LED lights and additional
lights installed at the pedestrian crossing where none exist today. This project
also facilitates the installation of smart transportation equipment like traffic
cameras.
This project could be completed in one year or split into two phases, Vail Town
Center and West Vail.
Timeline: Design began in 2018 with construction in 2023 and 2024
2023 2024
Capital Cost $1,750,000 $1,250,000
Maintenance Additional Lightpoles
Utilities No Increase, LED
Replacement 50+ Years
51 125
CAPITAL PROJECTS FUND
Bus Wash Replacement Project
2023
Project: Bus Wash Replacement
Locations: Public Works/Bus Barn
Budget:
Narrative: This project is to replace the current bus wash which poses many difficulties with
maintenance and operations. The current wash is frequently inoperable despite
the Fleet and Facilities teams work to keep it running. We would like to budget
to replace our current gantry roll over style wash with a drive through with
brushes. The image below shows an example of the drive through style wash.
This will have fewer moving parts and should be more reliable.
Town Council Priority (select and describe all applicable):
Community and Experience. Clean buses are safer and make a better impression on our guests.
Timeline: RFP in December 2022 and installation winter of 2023
Photo:
2023 2024 2025 2026 2027
Capital Cost $300,000
Annual Maintenance
Cost
$15,000
Utilities Cost
Replacement Year 2033
52 126
CAPITAL PROJECTS FUND
Fire Sprinkler Upgrades at the Bus Barn
2023
Project: Fire Sprinkler Upgrades at the Bus Barn
Locations: Public Works Shop Complex
Budget:
Narrative The existing fire sprinkler system in the bus barn is not adequate to suppress a
battery fire should it occur in one of the electric busses. Electric vehicles and
batteries burn much hotter and longer than gas powered vehicles. Facilities is
coordinating with the Fire Marshall to have a new system engineered and
installed that would be able to handle such a fire.
This project is budgeted at $100,000 in 2023 for engineering design and $500,00
in 2024 for installation.
Town Council Priority (select and describe all applicable):
Protection: The installation of this new system is imperative to protect the towns investment
in electric buses and protection of the towns building
Timeline: 2023 Design Work
2024 Project Installation
2023 2024 2025 2026 2027
Capital Cost $100,000 $500,000
Annual Maintenance
Cost
Utilities Cost
Replacement Year 2024
53 127
OTHER FUNDS
128
2021 2022 2022 Proposed
Actual Budget Amended 2023
Revenue
Business Licenses 340,488$ 345,000$ 345,000$ 345,000$
Transfer in from General Fund 2,000,000 2,490,600 2,425,085 1,500,000
VLMD Contribution - - - 1,200,000
Event Reimbursements/Shared Costs - - 152,500 -
Earnings on Investments 239 1,000 1,000 250
Total Revenue 2,340,727 2,836,600 2,923,585 3,045,250
Expenditures
Commission on Special Events (CSE) 958,178
CSE Funded Events 610,457 759,648 759,648
CSE Surveys 54,000 54,000
Education & Enrichment 158,880 154,530 144,530
Signature Events:1,151,782
Bravo!210,355 311,657 311,657
Vail Jazz Festival 75,000 85,000 85,000
Vail Valley Foundation - Mountain Games 98,000 140,000 140,000
Vail Valley Foundation - GRFA 52,500 55,125 55,125
Vail Valley Foundation - Dance Festival 38,245 60,000 60,000
Snow Days 300,000 300,000 300,000
Spring Back to Vail - 300,000 -
Town Produced Events:624,000
Vail Apre Spring Series - - 250,000
Employee Celebration & Concert - - 75,000
Magic of Lights 50,000 50,000 50,000
Revely Vail 114,735 145,000 145,000
Vail Holidays Funding 23,435 25,000 25,000
Vail America Days 33,392 80,000 80,000
NYE/4th of July Display 16,000 52,015 116,000
Ambient Event Funding:
Music in the Villages 300,000 250,000 250,000 250,000
Cultural Heritage:
Pioneer Weekend - - 8,000 -
National Brotherhood of Skiers - - - 125,000
Other Council Funded Events
Collection Fee - General Fund 17,024 17,250 17,250 17,250
Total Expenditures 2,318,102 2,839,225 2,926,210 3,126,210
Revenue Over (Under) Expenditures 22,625 (2,625) (2,625) (80,960)
Beginning Fund Balance 387,124 372,374 409,749 407,124
Ending Fund Balance 409,749$ 369,749$ 407,124$ 326,164$
TOWN OF VAIL 2023 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING & SPECIAL EVENTS FUND
54 129
Proposed
2021 2022 2022 2023
Actual Budget Amended Budget
Revenue
Town of Vail Interagency Charge 3,317,946$ 3,897,518$ 3,897,518$ 4,224,129$
Insurance Reimbursements & Other 20,203 10,000 10,000 25,000
Earnings on Investments (1,914) 2,000 2,000 810
Equipment Sales and Trade-ins 215,261 126,890 126,890 294,238
Total Revenue 3,555,065 4,036,408 4,036,408 4,544,177
Expenditures
Salaries & Benefits 1,035,380 1,224,934 1,273,328 1,344,321
Operating, Maintenance & Contracts 1,412,274 1,850,198 2,087,098 2,102,307
Capital Outlay 892,592 1,055,000 1,545,796 1,355,886
Total Expenditures 3,340,246 4,130,132 4,906,222 4,802,514
Revenue Over (Under) Expenditures 214,819 (93,724) (869,814) (258,337)
Transfer In from General Fund - - 48,394 -
Beginning Fund Balance 2,284,414 2,118,869 2,499,233 1,677,813
Ending Fund Balance 2,499,233$ 2,025,145$ 1,677,813$ 1,419,476$
Proposed
2021 2022 2022 2023
Actual Budget Forecast Budget
Revenue
Town of Vail Interagency Charge - Premiums 4,600,000$ 4,748,921$ 4,498,978$ 4,748,921$
Employee Contributions 867,788 963,081 842,393 963,081
Insurer Proceeds 33,725 30,000 30,000 30,000
Earnings on Investments (3,912) 35,000 1,000 15,000
Total Revenue 5,497,600 5,777,002 5,372,371 5,757,002
Expenditures
Health Insurance Premiums 1,382,167 1,838,004 1,530,820 1,690,000
Claims Paid 3,788,143 4,529,721 4,299,560 4,597,739
Wellness Bonus 51,720 78,000 70,000 78,000
Professional Fees 45,855 58,820 58,820 118,820
Total Expenditures 5,267,884 6,504,545 5,959,200 6,484,559
Revenue Over (Under) Expenditures 229,716 (727,543) (586,829) (727,557)
Beginning Fund Balance 4,216,989 4,446,705 4,446,705 3,859,876
Ending Fund Balance 4,446,705$ 3,719,162$ 3,859,876$ 3,132,319$
HEALTH INSURANCE FUND
TOWN OF VAIL 2023 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
TOWN OF VAIL 2023 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
55 130
Proposed
2021 2022 2022 2023
Actual Budget Amended Budget
Revenue
E911 Board Revenue 874,606$ 956,272$ 956,272$ 1,067,535$
Interagency Charges 1,224,136 1,298,899 1,298,899 1,444,427
Other County Revenues 284,097 - 10,506 -
Town of Vail Interagency Charge 616,306 652,938 652,938 669,317
Earnings on Investments and Other (995) 2,000 2,000 658
Total Revenue 3,071,967 2,910,109 2,920,615 3,181,937
Expenditures
Salaries & Benefits 2,170,279 2,376,337 2,490,335 2,579,635
Operating, Maintenance & Contracts 443,290 555,065 555,065 593,611
Capital Outlay 634,859 20,174 30,680 87,528
Total Expenditures 3,248,429 2,951,576 3,076,080 3,260,774
Revenue Over (Under) Expenditures (176,461) (41,467) (155,465) (78,837)
Transfer In from General Fund 171,945 - 113,998 -
Beginning Fund Balance 1,863,233 1,453,340 1,686,772 1,531,307
Ending Fund Balance 1,686,772$ 1,411,873$ 1,531,307$ 1,452,470$
TOWN OF VAIL 2023 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
56 131
Proposed
2021 2022 2022 2023
Actual Budget Amended Budget
Revenue
Rental Income 1,734,323$ 1,812,841$ 1,812,841$ 1,865,753$
Other Income 28,752 20,219 20,219 14,724
Total Revenue 1,763,075 1,833,060 1,833,060 1,880,477
Expenditures
Operating, Maintenance & Contracts 501,148 486,516 486,516 515,617
Capital Outlay 11,216 7,050 7,050 -
Total Expenditures 512,364 493,566 493,566 515,617
Operating Income 1,250,711 1,339,494 1,339,494 1,364,860
Non-operating Revenues (Expenses)
Interest on Investments 114 480 480 180
Loan Principal Repayment to Capital Projects Fund (2,283,969) (389,728) (389,728) (392,607)
Interest Payment to Capital Projects Fund (76,951) (73,315) (73,315) (70,392)
Total Non-operating Revenues (Expenses)(2,360,806) (462,563) (462,563) (462,819)
Revenue Over (Under) Expenditures (1,110,095) 876,931 876,931 902,041
Beginning Fund Balance 2,293,309 1,183,214 1,183,214 2,060,145
Ending Fund Balance 1,183,214$ 2,060,145$ 2,060,145$ 2,962,186$
TOWN OF VAIL 2023 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
TIMBER RIDGE FUND
57 132
2022 2022 2023
Budget Amended Proposed
Revenue
Rental Income - - 725,802
Other Income - - 48,000
Total Revenue - - 773,802
Expenses
Operating, Maintenance & Contracts - - 362,305
Capital Outlay - 27,463,201 -
Total Expenditures - 27,463,201 362,305
Revenue Over Expenses - (27,463,201) 411,497
Other Financing Sources (Uses)
Principal Repayment (315,000) (315,000) (415,000)
Interest Expense (905,578) (905,578) (800,388)
Transfer from Capital Projects Fund - 6,144,204 825,000
Total Other Financing Sources (Uses)(1,220,578) 4,923,626 (390,388)
Change in Net Position (1,220,578) (22,539,575) 21,109
Net Position- Beginning 21,560,619 22,539,575 -
Net Position- Ending 20,340,041$ -$ 21,109$
TOWN OF VAIL 2023 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
RESIDENCES AT MAIN VAIL
58 133
Ordinance No. 22, Series of 2022
ORDINANCE NO. 22
SERIES OF 2022
ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL
PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND
LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR
JANUARY 1, 2023 THROUGH DECEMBER 31, 2023
WHEREAS, in accordance with Article IX of the Charter of the Town of Vail,
Colorado, the Town Manager prepared and submitted to the Town Council a proposed
long-range capital program for the Town and a proposed budget and financial plan for all
Town funds and activities for the fiscal year; and
WHEREAS, it is necessary for the Town Council to adopt a budget and financial
plan for the 2023 fiscal year, to make appropriations for the amounts specified in the
budget; and
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail,
Colorado, that:
1. The procedures prescribed in Article IX of the Charter of the Town of Vail,
Colorado, for the enactment hereof, have been fulfilled.
2. Pursuant to Article IX of the Charter, the Town Council hereby makes the
following annual appropriations for the Town of Vail, Colorado, for its fiscal year
beginning on the first day of January, 2023, and ending on the 31st day of December,
2023:
FUND AMOUNT
General Fund $54,102,502
Capital Projects Fund 25,914,602
Real Estate Transfer Tax Fund 8,116,461
Housing Fund 3,500,000
Vail Marketing Fund 3,126,210
Heavy Equipment Fund 4,802,514
Dispatch Services Fund 3,260,774
Health Insurance Fund 6,484,559
Residences at Main Vail Fund 1,577,693
Timber Ridge Enterprise Fund 978,616
Total 111,863,931
Less Interfund Transfers (16,600,309)
Net Expenditure Budget 95,263,622
134
Ordinance No. 22, Series of 2022
3. The Town Council hereby adopts the full and complete Budget and Financial
Plan for the 2023 fiscal year for the Town of Vail, Colorado, which are incorporated by
reference herein and made part hereof, and copies of said public records shall be ma de
available to the public in the Municipal Building of the Town. This Ordinance shall take
effect five (5) days after publication following the final passage hereof.
4. If any part, section, subsection, sentence, clause or phrase of this ordinance is
for any reason held to be invalid, such decision shall not affect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
5. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the
inhabitants thereof.
6. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has
accrued, any duty imposed, any violation that occurred prior to the effective date hereof,
any prosecution commenced, nor any other action or proceedings as commenced under
or by virtue of the provision repealed or repealed and reenacted. The repeal of any
provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not
be construed to revise any bylaw, order, resolution, or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 15th day of November, 2022. A public hearing shall
be held hereon on the 6th day of December, 2022, at 6:00 pm at the regular meeting of
the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
______________________________
Kim Langmaid, Mayor
ATTEST:
__________________________
Russell Forrest, Town Manager
135
2023 TOWN MANAGER BUDGET
FINANCE | November 15, 2022
136
2
2023 PROPOSED BUDGET | Overview
Town of Vail | Finance | 11/15/2022
Total Revenues –All Funds: $89.4 million
Down 7.7% from 2022 and up 2.2% from 2021 Actuals
General Sales Tax
38%
Housing Sales Tax
5%
Property and
Ownership Tax
7%Use Tax
2%
Ski Lift Tax and
Franchise Fees
10%
Real Estate Transfer
Tax
8%
Licenses and
Permits
3%
Intergovernmental
Revenue
5%
Transportation
Centers
8%Charges for Services
2%Rent, Fines &
Miscellaneous
7%Transfer from VRA
3%
Transfer from VLMD
2%
137
3
2023 PROPOSED BUDGET | Overview
Town of Vail | Finance | 11/15/2022
Revenues 2023
% Increase/
Decrease
General Sales Tax 34.0M -15%
Housing Sales Tax 4.1M -8%
Lift Tax 5.9M -6%
Property Tax 5.7M Flat
Parking Revenues 7.5M -3%
Real Estate Transfer Tax 7.0M -48%
73% of Total
Revenues
•Conservative Revenue Projections
•Visitation Slowing/Normalizing
•Can ADR remain at current levels?
•Real Estate Activity Slowing
•Overall uncertainty in the economy
138
2023 PROPOSED BUDGET | Expenditures
Town of Vail | Finance | 11/15/2022 139
5
BUDGET | Overview of Changes
Town of Vail | Finance | 11/15/2022
Total Expenditures –All Funds: $95.3M
Expenditures Cost
% from
2021
Amended
Capital Spending $29.1M -74.6%
Debt Service $2.4M Flat
Municipal Services $63.8M +4.3
Total $95.3M -46.4%
Municipal
Services
67.0%
Capital
Improvements
30.5%
Debt Service
2.5%
140
6
BUDGET | Overview of Changes
Town of Vail | Finance | 11/15/2022
Since November 1st meeting, changes to 2023 budget include:
Expenditures
•General Fund:
•Contribution of $100K towards ECO Trails designated for Minturn
Spur section
•Estimated construction cost of $800K
•$50K for annual ChargePoint expenditures
•Council voted to reevaluate Vail Religious Foundation’s additional
capital request after Q1
•Reclass $52K from Capital to GF for annual Synexis costs
•Capital Projects Fund:
•$40K placeholder for the installation of EV stations to meet
increasing demand
•Staff will pursue grant opportunities for equipment and
installation costs
141
7
BUDGET | Overview of Changes
Town of Vail | Finance | 11/15/2022
Since November 1st meeting, changes to 2023 budget include:
Residences at Main Vail Placeholders:
•Revenue: $773.8K
•Transfer of $825K from Capital Projects Fund:
•Interest payment of $415K (Due June 30th)
•Initial Operating costs
•Expenditures: $1.6M
•Debt Service: $1.2M
•Operations: $362K
Staff will be back in December for RMV policy discussions including:
•Rental Rates
•Property Management
•Loan Payback to CPF
142
8
BUDGET | Fund Statements
Town of Vail | Finance | 11/15/2022
General Operating and Capital Funds
General Fund Marketing
Fund
Capital
Projects
Fund
RETT
Fund Housing
Fund
Revenue $ 51.2M $3.0M $19.4M $7.6M $7.8M
Expense (54.1)M ($3.1)M (24.8)M (8.1)M ($3.5)M
Debt Payment (1.1)M
Increase/(Decrease)
to fund balance
( 2.9)M (81.1)K (6.5)M (494)K 4.3M
Ending Fund
Balance
$ 46.6M $326.2K $10.3M $4.3M $9.6M
Min. Reserve 35%
of Annual Revenues 91%
High-level view of the town’s 2023 proposed budget by fund:
143
9
BUDGET | Fund Statements
Town of Vail | Finance | 11/15/2022
Enterprise Funds
Dispatch
Services Fund
Timber
Ridge Fund
Residences @
Main Vail
Revenue $3.2M $1.9M $1.6M
Expenditure (3.3)M (515.6)K (362.3K)
Debt Payment (463.0)K*(1.2)M
Increase/(Decrease) to
fund balance
(78.8K)902.1K 21.1K
Ending Fund Balance $1.5M $3.0M $21.1K
* Debt Payment to Capital Projects Fund
144
10
BUDGET | Fund Statements
Town of Vail | Finance | 11/15/2022
Internal Services Funds TOTAL
Heavy
Equip.
Fund
Health
Insurance
Fund
Total
(All
Funds)**
Revenue $4.5M $5.8M $89.4M
Expenditure (4.8)M (6.5)M (93.0)M
Debt Payment (2.4)M
Increase/(Decrease)
to fund balance (258.3)K (727.6)K (6.0)M
Ending Fund Balance $1.4M $3.1M $81.7M
**Includes Eliminations
of Interfund Transfers
145
2023 PROPOSED BUDGET | Expenditures: Personnel
Town of Vail | Finance | 11/15/2022 146
12
2023 PROPOSED BUDGET | Personnel
Town of Vail | Finance | 11/15/2022
Personnel Expenditures: $41.0M
Compensation Total $30.5M
General Fund $25.5M
Real Estate Transfer Tax Fund $2.1M
Dispatch Services $1.9M
Heavy Equipment Fund $969K
Benefits Total $10.4M
General Fund $8.6M
Real Estate Transfer Tax Fund $701K
Dispatch Services $689K
Heavy Equipment Fund $376K
•No New FTE Requests Included
•1 –5% merit-based performance
•Premium pay performance
compensation philosophy
placeholder ($1.2M)
147
TM BUDGET DRAFT | Expenditures: Contributions & Events
Town of Vail | Finance | 11/15/2022 148
14
2023 PROPOSED BUDGET | Contributions & Events
Town of Vail | Finance | 11/15/2022
Events,
$3.1M
CSE Survey,
$54K
Services
(Council
Contributions),
$520K
Childcare,
$250K
•$100K was added to
support ECO Trails (Minturn
Spur)
•The $1.0M Vail Religious
Foundation request will be
revaluated after Q1
•2022 Budget includes
$500K
CONTRIBUTIONS AND EVENTS ($3.9M)
149
TM BUDGET DRAFT | Expenditures: Capital Plan
Town of Vail | Finance | 11/15/2022 150
2023 PROPOSED BUDGET | Capital Plan
Town of Vail | Finance | 11/15/2022
Capital Expenditures: $29.1M
Significant Capital Projects Planned in 2023 include:
•$1.4M: Neighborhood Bridge Repairs
•$1.75M: Roundabout Lighting Project ($1.75M in 2022; $1.25M in 2023)
•$1.5M: Streetscape Snowmelt Infrastructure (underground pipeline
infrastructure)
•$2.5M: Underground HCE from Main Vail to East Vail (Funded by
Franchise Fees)
•$2.5M InDeed
•$2.5M Placeholder for Employee Rental Unit purchases
•$1.0M Placeholder for Civic Area Plan Outcomes
46.6% of Total
Capital Costs
151
17
TM DRAFT BUDGET | Expenditures: Debt
Town of Vail | Finance | 11/01/2022 152
2023 PROPOSED BUDGET | Debt
Town of Vail | Finance | 11/15/2022
Debt Service Payments: $2.4M
2023 Debt Service Payments
PW Shops: $1.2M
Residences at Main Vail: $1.2M
PW Shops
Lease
Purchase
(1.75%),
18,496,000
Residences
at Main Vail
Bonds
(2.76%),
21,945,000
Outstanding Debt at 12/31/2022:
$40.4M
153
TM BUDGET DRAFT | Reserves
Town of Vail | Finance | 11/15/2022
Reserves projected to decrease by
$51.2M or 37.8% during 2022
Available Reserves at the end of
2023: $79.5M
-
20
40
60
80
100
120
140
160
MillionsTOV Reserves
5 Year History & 5 Year Projection
Housing Fund
All Other
RETT Fund
Capital Projects Fund
General Fund
Reserve Min
$138.0K
$85.8K
$79.5K
154
TM BUDGET DRAFT | Recap
Are there changes to be made prior to 2nd reading of the
budget ordinance?
Town of Vail | Finance | 11/15/2022
Second reading of budget ordinance: December 6th
155