HomeMy WebLinkAbout2022-12-20 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda1.Site Visit
1.1 Topping Off Celebration at Residences at Main Vail-129
North Frontage Road, West, Vail, CO 81657
2.Presentation/Discussion
2.1 Destination Stewardship Plan Review Part 3 and 4 90 min.
Listen to presentation and provide feedback.
Presenter(s): Cathy Ritter and Mia Vlaar, Economic
Development Director
Background: Review of the 3rd and 4th Pillar of the Destination
Stewardship Plan.
3.DRB / PEC (5 min.)
3.1 DRB/PEC Update
4.Information Update
4.1 AIPP November 7 Meeting Minutes
4.2 VLHA October 25, 2022 Minutes
4.3 VLHA November 8, 2022 Minutes
4.4 2022 3rd Quarter Investment Report
4.5 2023 Special Event Sponsorship Allocations Update
4.6 Appeal Process for Evergreen Lodge
VAIL TOWN COUNCIL MEETING
Afternoon Session Agenda
Town Council Chambers and Virtually via Zoom
Zoom Link: https://us02web.zoom.us/webinar/register/WN_ZkDCU7vdSLKoNLgllJQ0Sw
12:00 PM December 20, 2022
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
Steward Vail-TC Memo Strategic Pillars 3 and 4.pdf
Steward Vail - Strategic Pillars 3 and 4 - Presentation.pdf
DRB 120722 Minutes.pdf
PEC121222 Minutes.pdf
November 7, 2022 _Minutes.pdf
2022-10-25_VLHA_Minutes.pdf
2022-11-08_VLHA_Minutes.pdf
221220 Q3 Investments.pdf
Council Memo - 2023 Event Funding Information Update 12-20-2022.pdf
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4.7 Booth Falls Summer Trail Update
4.8 2022 Employee Housing Unit Annual Compliance
4.9 Vail Commons/Mountain Valley Developmental Services
Deed Restriction Compliance
5.Matters from Mayor, Council and Committee Reports (10 min.)
6.Executive Session (45 min.)
Executive Session pursuant to C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition,
lease, transfer or sale of any real, personal or other property interest, C.R.S. §24-6-402(4)(b)
to hold a conference with the Town Attorney, to receive legal advice on specific legal
questions and C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be
subject to negotiations, develop a strategy for negotiations and instruct negotiators and on the
topics of: 1) potential real property acquisitions by the Town; 2) the redevelopment of the
Timber Ridge deed restricted housing project; and 3) Traer Creek Planning Area D.
7.Recess (4:20pm estimate)
Evergreen Appeal TC Memo.pdf
Attachment G. Correnspondence received between November 11, 2022, and November
14, 2022.pdf
Attachment H. Correnspondence received ater the Planning and Environmental
Commission November 14, 2022, decision.pdf
Evergreen Public Input.pdf
East Vail Trails Update Council Memo 122022.pdf
2022 EHU Annual Compliance Memo 12202022.pdf
Vail Commons_Mountain Valley Developmental Services Deed Restriction Compliance
Memo_12202022.pdf
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and
available for public viewing as the meeting is happening. The meeting videos are also posted to High
Five Access Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
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AGENDA ITEM NO. 1.1
Item Cover Page
DATE:December 20, 2022
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Main Agenda
AGENDA SECTION:Site Visit
SUBJECT:Topping Off Celebration at Residences at Main Vail-129 North
Frontage Road, West, Vail, CO 81657
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
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AGENDA ITEM NO. 2.1
Item Cover Page
DATE:December 20, 2022
TIME:90 min.
SUBMITTED BY:Jeremy Gross, Economic Development
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Destination Stewardship Plan Review Part 3 and 4
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Cathy Ritter and Mia Vlaar, Economic Development Director
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Steward Vail-TC Memo Strategic Pillars 3 and 4.pdf
Steward Vail - Strategic Pillars 3 and 4 - Presentation.pdf
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To: Mayor and Town Council
From: Economic Development Department
Date: December 20, 2022
Subject: Steward Vail Destination Stewardship Plan - Review of Pillars 3 & 4
I. Background
Early in 2022, the town embarked on an innovative path to guide how it manages an
economy founded 60 years ago almost entirely on tourism. With town revenues
continuing to achieve new highs following the depths of pandemic containment, the
town is re-examining how tourism can generate additional value to the community. As a
result, Vail now is among the first places in the United States. to frame tourism planning
around a destination stewardship approach.
Vail's choice signals a forward-thinking commitment to a holistic planning approach that
engages the entire community in addressing challenges and finding new opportunities
for their globally known and treasured destination. Vail is seeking a best-in-class
strategy, guided by principles of sustainability, to create a shared vision for a thriving
tourism economy that supports quality of life and quality of experience for all those who
care about Vail. The stated purpose for this work, which has been shared widely within
the community, is as follows:
II.Purpose of the Plan
Managing the growth of Vail’s tourism economy,
Protecting Vail’s way of life and the natural environment that is beloved by the
community
Maintaining a world-class experience for our visitors and residents
Another desired outcome for Vail is to fulfill one of its last requirements for achieving
certification to the Mountain IDEAL standard. This standard, recognized by the Global
Sustainable Tourism Council, requires approval for a destination management plan
within the five-year certification cycle. By making substantial progress toward this goal,
Vail will remain on track for achieving this certification. Upon Council approval of the
Steward Vail Plan, Vail will become just the second destination in the world to achieve
the standard.
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The town engaged a first-time partnership among three leading tourism organizations --
MMGY NextFactor, Better Destinations, and the Travel Foundation to develop the plan.
Collectively and individually, these partners are focused on reshaping tourism to meet
global challenges. Their aim is to re-frame the definition of tourism success to generate
new community benefits through regenerative tourism strategies and methodically
identify tourism impacts and ways of mitigating them.
Unlike a town master plan, this Destination Stewardship Plan centers on how Vail's
tourism economy connects with the life of the Vail community and the natural
environment. It focuses on ways to position the town's key economic driver even more
effectively for success over the next 10 years and how it can support even more
benefits for the Vail community and the natural environment. All recommended actions
are intended to be achieved within 10 years.
III. Public Engagement and Components of the Steward Vail Plan
A. Public Engagement
To ensure that the voices of Vail and other Eagle County residents were heard
and honored, the process incorporated an extensive collection of tactics for
gaining community input and insights.
A total of 986 Vail residents took part in a resident sentiment survey fielded
from late May to early August 2022. A large majority (72 percent) identified as
year-round residents, while the remainder was seasonal.
Another 131 Eagle County residents filled out the same survey between mid-
July and early August. This version was made available at the request of
down valley residents who wished to be heard as well. (Findings attached as
Appendix B.)
Most of the 1,465 respondents who participated in the Town's semiannual
Community Survey weighed in on three tourism-related questions (which TOV
allowed the consulting team to share).
About 250 Vail and other Eagle County residents took part in three sets of
public engagement sessions -- a total of six in-person and two virtual
sessions.
About 180 Vail and other Eagle County residents were invited to join in 12
focus groups centering on a wide range of tourism-related topics. These
included a focus group seeking perspectives of Vail's Spanish-speaking
residents and workers.
About 30 Vail and other Eagle County residents participated in in-depth, 1:1
interviews. These included current elected officials, past mayors, and long-
time residents as well as representatives of leading community nonprofits and
the town's Sustainable Destination MOU Partners.
Throughout the process, Vail and other Eagle County residents were invited
to visit an information hub, EngageVail.com/Stewardship, to register for public
engagement events and stay abreast of findings.
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B. Brand Perception and Consumer Segmentation Study
The Vail Local Marketing District Advisory Council commissioned a national
study from Strategic Marketing & Research Insights (SMARInsights). The survey
was designed to deliver insight into Vail's competitive position and whether or
how sustainability fits with Vail's image and appeal.
C. Sustainability Analysis
A key deliverable for the planning process was for the Travel Foundation to
document, review and analyze Vail’s existing sustainable tourism and destination
management initiatives against current global trends. This analysis assessed
Vail’s progress in addressing Global Sustainable Tourism Council (GSTC) criteria
and the Mountain IDEAL standard, while diving deeper into such areas as impact
management, optimizing tourism’s value, and climate action. The analysis
covered 24 impact areas, including economic, environment, societal, cultural,
tourism product, and governance. It identified 10 high-priority areas for attention,
mostly relating to environmental and economic issues, and another nine medium-
priority areas. Five areas were deemed low-priority.
D. Optimal Value Framework.
Another key deliverable for the planning process is the Optimal Value Framework
(OVF), is a strategic approach developed by The Travel Foundation that can be
used in guiding destination stakeholders to optimize the value of tourism for their
community, agree on balanced measures of success, and prioritize the impact
areas most important for them to manage carefully and resource sufficiently.
E. Steward Vail Planning Framework.
Findings from research and stakeholder engagement were shared in a one-day
visioning session in August attended by about 25 community leaders, including
Mayor Kim Langmaid. All shared insight into five proposed Strategic Pillars and a
lineup of potential plan objectives. These have been shared for discussion with a
large variety of groups, including Vail's six Sustainable Destination MOU
Partners, the Planning and Environmental Commission, the Vail Economic
Advisory Council, the Sustainable Destination Council, the Vail Local Marketing
District Advisory Council, and in public validation sessions in October. The
feedback has been collected meticulously and incorporated into the version that
now is being shared with Council for review over three upcoming Council
meetings: December 6 and December 20, 2022 and January 3, 2023.
The Planning Framework is designed to align with the four town council priorities.
An overarching vision is supported by five Strategic Pillars, as follows:
Four Town Council Priorities
Economy Experience Community Environment
What the Town of Vail's regenerative tourism economy will achieve for all in Vail:
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The Steward Vail Vision
The premier sustainable mountain resort community
creating economic vitality to deliver a high quality of life, inspiring experiences,
and stewardship of climate, land, water, and wildlife.
Five Strategic Pillars
Be Better Together.
Embrace local and regional collaboration and public-private partnerships to solve
community challenges and capitalize on opportunities.
Key Objectives
1.LEGACY OBJECTIVE: Double the supply of deed-restricted housing – from
1,050 to 2,100 – for Vail residents and workers by 2032 through a regenerative,
collaborative approach.
2. Join forces to create an integrated network of transit services connecting the
Vail community with major hubs and the rest of Eagle County.
3. Collaborate on a wide-ranging childcare strategy to support the needs of Vail’s
working families.
4. Leverage partnerships across Eagle County to expand the positive impacts of
Vail’s climate initiatives.
5. Join in partnerships to stimulate local entrepreneurship as a way of diversifying
Vail’s economy and creating career pathways.
6. Continue to build and strengthen partnership with Vail Resorts to identify
solutions for achieving shared objectives.
Enhance Vail's 'World-Class Experience'
Foster memorable experiences and positive interactions to serve all in Vail.
Key Objectives
1. Embrace technology to deliver seamless experiences, manage resources such
as parking and trails, and create strategies to increase visitor spending.
2. Continuously build Vail’s image as a community that offers first-class service
and accepts everyone for who they are.
3. Leverage the local arts and creative economy to create exceptional year-round
cultural experiences and diversify business development.
4. Expand the appeal of Vail’s healthy outdoor lifestyle by advancing
opportunities for physical and emotional wellness, especially in partnership
with renowned healthcare providers in Vail.
5. Broaden access to the world-class experience to attract and reward workforce
and local stewards.
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Invigorate Vail's Spirit
Tap into Vail's creativity and innovation to foster a stronger sense of community.
Key Objectives:
1. LEGACY OBJECTIVE:Develop a multi-purpose community, civic and cultural
center to enliven the Vail lifestyle and foster local connections.
2. Create a marketplace/food hall to spark and support creation of more locally
owned food and retail businesses.
3. Develop a fitness center as a community amenity and gathering place.
4. Engage the community in ways to enhance Vail’s cultural heritage,
architecture, green space, and overall sense of place.
5. Facilitate community connection to town activities and decision making.
Advance Vail Stewardship as a Global Model.
Show and uphold Vail's commitment to environmental stewardship, lead local community
action, and be an inspirational example for others worldwide.
Key Objectives:
1. LEGACY OBJECTIVE:Embrace clean-energy innovation and partnerships to
operate a nearly carbon-free snow-melt system in the cores of Vail Village and
Lionshead Village.
2. Build Vail's resiliency against emergency interruption of power with a clean-
energy backup system.
3. Dedicate human and financial resources to address high- and medium-risk
impacts identified in the Vail Sustainability Analysis.
4. Establish quality of the Gore Creek watershed as a key measure of
success for environmental stewardship.
5. Galvanize collaborative climate action in the tourism sector through leading by
example, educational initiatives, embracing local partnerships and striving to
maintain global sustainability certifications
o Leverage partnerships across Eagle County to expand the positive impacts
of Vail’s climate initiatives.
o Strive to maintain Mountain IDEAL certification.
o Monitor compliance with the Optimal Value Framework’s KPIs at least
annually and, if needed, take action to restore balance with agreed goals.
Energize Vail's Brand as the Premier Sustainable Mountain Resort
Community.
Align Vail marketing and messaging to reflect shared community values and amplify the
town's standing as a sustainable destination.
Key Objectives:
1. LEGACY OBJECTIVE: Create an iconic thought leadership event to advance
mountain tourism sustainability and create solutions.
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2. Differentiate Vail as a welcoming destination offering a sustainable, luxurious
mountain resort experience.
Build awareness town wide for Vail’s deep commitment to destination
stewardship, now part of the community’s global identity.
Develop a niche marketing strategy to attract high-end travelers seeking
low-carbon travel experiences.
0. Celebrate innovative local business owners and residents to humanize Vail's
most extraordinary qualities.
0. In collaboration with local partners, create stewardship messaging to share
Vail’s community values and invite others to be a part of it.
0. Build on Vail's history of embracing diverse communities by reaching out to
welcome diverse travelers and travelers from around the world.
Each of the five Strategic Pillars is supported by five to six objectives, which provide tangible
ways for the Town to act on the intentions expressed by the Strategic Pillars. These Pillars
and Objectives -- and how they relate to Council policy -- will be the primary topic for
discussion in the upcoming Council meetings on the Steward Vail Plan.
IV. Next Steps
As months of work now come together in the construction of the Steward Vail Plan
and its implementation plan, the Council is reserving time on its agenda from
December 6 through February 21 for a thorough consideration of the plan and its
objectives. The schedule is as follows.
• Dec. 6: Strategic Pillars 1 & 2 COMPLETED
• Dec. 20: Strategic Pillars 3 & 4
• Jan. 3: Strategic Pillar 5, Sustainability Analysis, Optimal Value Framework.
• Jan. 9: Presentation of Draft Plan at PEC & VLHA joint meeting
• Feb. 2: Final Draft Plan with all components shared in Council Packet
• Feb. 7: First Council Review of Draft Plan
• Feb. 20: Second Council Review of Draft Plan
V. Action Requested of Council
Provide feedback and input on policy implications of Pillars 3 and 4 of the Steward Vail
Plan.
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Four Town Council Priorities
Economy Experience Community Environment
What the Town of Vail's regenerative tourism economy will achieve for all in Vail:
The Steward Vail Vision
The premier sustainable mountain resort community
creating economic vitality to deliver a high quality of life, inspiring experiences,
and improvements for climate, land, water, and wildlife.
Five Strategic Pillars
Be Better Together.
Embrace local and regional collaboration and public-private partnerships to solve
community challenges and capitalize on opportunities.
Enhance Vail's 'World-Class Experience.'
Foster memorable experiences and positive interactions to serve all in Vail.
Invigorate Vail's Spirit.
Tap into Vail's creativity and innovation to foster a stronger sense of community.
Advance Vail Stewardship as a Global Model.
Show and uphold Vail's commitment to environmental stewardship, lead local community
action, andbe aninspirational example for others worldwide.
Energize Vail's Brand as the Premier Sustainable Mountain Resort
Community.
Align Vail marketing and messaging to reflect shared community values and amplify the
town's standing as a sustainable destination.
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Invigorate Vail's Spirit.
Tap into Vail's creativity and innovation to foster a stronger sense of community.
Vail was built on a dream. Where others saw a lettuce patch and grazing lands for sheep,
thetown'sfoundersenvisionedanincomparableski resortandawholenewtakeon whata
ski vacation could offer. Over the course of 60 years, they built a fairy-tale town where the
streets curved to create a sense of discovery, the architecture and signage were infused
with Alpine flourishes, and snow vanished from the streets of a walkable city center.
They worked their tails off and found release in wacky fun, like St. Patrick's Day softball
games on skis and a costumed Hot Wheels race through Lionshead on Memorial Day.
Beyond their founders' wildest dreams, this town of slightly fewer than 5,000 people now
is known worldwide, attracting an estimated 2.5 million visitors a year to its big bowls and
one of the largest ski terrains in North America.
These days, many speak wistfully of how much they wish Vail could recapture the fun and
camaraderie of its early days. While itwas always an uphill climb to afford a home or start a
business, many agree it's never been harder than now to achieve those goals. The town's
population shrank below 5,000 in the 2020 census for the first time in decades, and the
election rolls showed a 6% falloff in voters ages 18 to 34 between 2014 and 2021. Many
former residents are building lives downvalley, where everything from homes to
restaurants to a beer costs less, and the communities feel more like places where people
live. Mental health concerns are spiking. High rents in Vail set a high bar for locals to
launch new businesses.
Part of Vail's challenge in creating a stronger community is that full-time residents are
vastly outnumbered by the town's 2.5 million visitors a year. There's no doubt this huge
imbalance pays off handsomely for the town budget. All but a small portion of the town's
sales tax revenues -- including proceeds of the new transit and housing taxes -- comes
from the pockets of those visitors. But while many in Vail enjoy the vibe of mixing with
visitors of all backgrounds and make it a point of honor to leave the famous ones in peace,
seeing a steady stream of unfamiliar faces saps the town's sense of community.
Full-timers also are outnumbered by the town's part-time residents. A 2022 study of Vail's
short-term rentals landscape found that 60 percent of the town's 7,359 residential housing
units were put to "seasonal, recreational, or occasional use." But unlike many resort
towns, Vail is a place where seasonal homeowners are viewed as a major asset. Seasonal
residents are counted among the biggest supporters of Vail's nonprofits, especially for
Bravo! Vail's extraordinary cultural offerings. They are deeply invested in protecting the
town's natural environment, especially the Gore Creek watershed and wildlife habitat.
And along with Vail's full-time and downvalley residents, they yearn for a Vail with a
stronger sense of community.
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New gathering spaces can spark community connections.
A majoropportunity forVail to build a strongercommunity already is incorporated into its
2019 Civic Area Plan: a new community center with spaces for cultural events and other
ways for the people of Vail to gather and build connections. Support for the concept
gathered momentum throughout the Steward Vail planning process, rooted in a shared
desire to create new ways for Vail residents, workers, and even visitors to come together
and build ties.
Participants in the Arts, Culture & History Focus Group -- one of 12 groups convened for
focused discussions of specific topics -- re-assembled a week after they met and
reorganized as the Creative Collective. Demonstrating a can-do spirit that is so integral to
Vail's culture, they met through the summer and engaged a local architectural firm to
develop drawings for a wide-ranging concept, sharing it at an October Town Council
meeting. The proposal, supported by 13 Vail nonprofits, centered on addressing a long list
of community needs with one major construction project in the heart of Vail. Their shared
vision included new cultural venues, new Town offices, a new space for the Vail
SnowSports Museum, a pop-up marketplace and food hall, even deed-restricted resident
housing. Ideas for financing construction included proceeds from selling off the current
town office site as well as local donors' contributions, including naming rights for
signature spaces in the new center. All acknowledged that more public engagement and
analysis were needed.
While Council members expressed much appreciation for the group's volunteer spirit and
the passion behind the proposal, concerns were raised about the impact of long-term
operating costs on Town finances. To answer this question, the Town can engage
professional resources to analyze the feasibility of deriving revenues from the building's
proposed collection of users to support an ongoing operating budget and cover future
capital replacement costs.
One promising opportunity would be to structure proposed new cultural venues --
including concepts for a 600- to 1,000-seat ballroom and a 550-seat theater-- for revenue
generation. Currently, the John A. Dobson Ice Arena -- the town's heavily used hockey
center -- is Vail's biggest venue for large meetings or events. New purpose-built event
facilities could fill a major void, find a ready clientele, and even help build Vail's year-round
attraction for desirable cultural travelers.
A marketplace and food options for all
Creating a vibrant new marketplace or food hall in the heart of Vail also could generate
strong returns. Taking inspiration from Denver's downtown Milk Market, Vail could foster
development of a food and retail emporium designed specifically to support creation of
more locally owned food and retail businesses. Along the lines of Vail's innovative deed-
restricted housing program, this emporium could be structured as a win-win-win:
generating returns for the town, reducing operating costs for local providers though
"deed-restricted commercial leases"; and creating an exciting new food and retail district
for all to enjoy and where locals can gather.
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The idea of creating a community emporium arose from discussions of a different focus
group -- the Young Professionals and Entrepreneurs group. Many participants noted the
loss of Vail's younger population, saying many either leave the valley or move downvalley
because it is so difficult to build a life, a business, or a career in Vail. Samantha Biszantz,
says she sometimes lies awake counting expenses, wondering if she was crazy to co-
found Two Arrows Coffee & Bar, recently named one of the best places for après in Vail
Village. Sam's idea for creating a space offering lower rents for local businesses gained
instant traction. Many noted the concept could even open a path for introducing exciting
new food, beverage, and retail concepts to enliven Vail's dining and retail scene. Many also
saw it creating a fun space that would be a magnet for younger locals in particular,
creating a lively place to gather, make friends, and enjoy tastes of Vail.
To create an even stronger sense of community ownership in this concept, Vail could
borrow on a wildly successful idea from a Bruges brewery operating since medieval times.
De Halve Maan's brewery owner ended up crowdfunding his brainstorm of piping his beer
under the town's cobbled streets, even directly to local establishments, to eliminate truck
traffic. Locals loved the idea so much, they snapped up opportunities to help fund the
construction in exchange for ongoing discounts and -- in for the largest donors -- free
daily beer deliveries. By creating ways for locals to be shareholders, Vail's new emporium
can be even more of a community asset.
A new recreation center can build community, too.
Many Vail residents also see opportunities for community-building in creating an in-town
fitness and recreation center, especially if it offers affordable ways for locals to use it.
Especially those who now drive to Avon for fitness programs see a recreation center as a
place where Vail residents could encounter other Vail residents as part of a regular
routine. It could be a place to build connections around shared interests and make friends.
Residents want Vail to be Vail.
Other concerns centered around ways the town has developed, especially relating to loss
of green space in neighborhoods and revisions to Vail's original architectural standards. To
ensure that residents have a say in protecting what is most special about their community,
Vail 's next visioning process should seek alignment on the best strategies for protecting
Vail's sense of place and its cultural heritage.
While Vail's town structure already offers residents an unusually wide array of
opportunities to engage in town decision-making, Vail could take inspiration from
Steamboat Springs' City 101 program, offering full-day programs six times a year to give
locals a better understanding of how their city works and make them feel part of it.
What's good for Vail residents is good for Vail.
During the years when Vail was skinning its way to world acclaim as a top mountain resort,
the community found success by keeping a sharp focus on the needs and desires of
visitors. Many decisions were examined through a lens of whether it would increase Vail's
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appeal for visitors or serve them better. That commitment remains a key to Vail's success
as a destination, visitors' high satisfaction rate, and their propensity to come back again
and again.
But as Vail marks its 60th anniversary as a ski resort, it is entering a new phase of its
destination life cycle. The town now is turning attention to addressing the needs of a
community that has grown increasingly stressed by a housing crisis and all of its
consequences, including scarce childcare services. Vail's purpose-built town can find new
purpose in creating a sharp focus on what serves locals. The Town Council's four priorities
already list Community along with Economy, Experience, and Environment. By formalizing
consideration of each priority, including Community, for every decision, the town can
ensure that its decision-making lens always encompasses the needs of people who call
Vail home.
This practice can cause Vail to think differently -- from the past and from other
destinations -- and innovate in ways that matter to locals. As just one example, the town's
Economic Development Department is interested in re-concepting its welcome centers as
community engagement centers, creating a single point of contact for visitors and locals
alike to access what the community offers.
Nearly everyone agrees that the single biggest way to make Vail more livable is to create
more housingopportunity -- in Vail. But even before new housing solutions are crafted and
rise from the ground, Vail can do much to invigorate its spirit by creating new gathering
spaces, nurturing local enterprise, protecting the fabric of its community, and ensuring
that community interests are factored into every major decision.
Key Objectives:
1. LEGACY OBJECTIVE: Develop a multi-purpose community, civic and cultural center
to enliven the Vail lifestyle and foster local connections.
2. Create a marketplace/food hall to spark and support creation of more locally owned
food and retail businesses.
3.Develop a fitness center as a community amenity and gathering place.
4. Engagethe community in waystoenhanceVail’scultural heritage,architecture,
green space, and overall sense of place.
5. Facilitate community connection to town activities and decision making.
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Advance Vail Stewardship as a Global Model.
Show and uphold Vail's commitment to environmental stewardship, lead local community
action, andbe aninspirational example for others worldwide.
Vail's success in achieving -- and helping define -- global standards for sustainable
destinations has won the community one honor after another along with worldwide
recognition in sustainable tourism circles. Since 2017, Vail has been recognized in Green
Destinations' annual Top 100 Sustainability Stories awards and earned Best of Americas at
ITB Berlin in both 2018 and 2020.
All of these honors stemmed from a decision back in 2015 for Vail to seek certification as a
sustainable destination. By participating in a rigorous independent audit conducted by
internationally accredited certification body Green Destinations, Vail in 2017 became the
first U.S. destination to be named as a certified sustainable destination for its holistic
approach to supporting community priorities.
Vail's work toward this goal uncovered potential for making certification more relevant for
other mountain destinations. In 2017, Walking Mountain Science Center in Avon led an
effort to leverage local experience and international expertise to establish the world's first
sustainable destination criteria specifically for mountain resort communities — and the
Mountain IDEAL standard was born. In 2021, Breckenridge became the first to be certified
to the standard, and Vail became the first to be recertified to it. These days, many other
destinations are following Vail's lead -- including Durango, Park City, and Jackson Hole.
Vail's journey toward sustainability began on its first day as a town, with adoption of a Vail
Town Charter that made protecting open space a core tenet. The town created the Vail
Nature Center and Preserve in the 1970s, and a decade later passed a visionary 1% real
estate transfer tax in part to fund purchase of additional open space, maintain parks, and
give people ways to recreate in them. Vail's efforts took a new turn in 2013 as it began
laying plans to host the 2015 FIS Alpine World Ski Championships. To ensure the event left
a meaningful legacy, the Town of Vail joined Walking Mountains in launching the Actively
Green Business Training and Recognition Program, created by Sustainable Travel
International. Hundreds of businesses have participated, and dozens have been certified
with support from Walking Mountains.
Over the years, the town has steered many tens of millions of dollars toward restoring Gore
Creek's water quality, electrifying its in-town transportation fleet, monitoring impacts of
top attractions, diverting more waste, and protecting wildlife habitat. It joins Holy Cross
Energy and Vail Resorts in setting ambitious targets for carbon reductions. Vail is a
signatory to the Climate Action Plan for Eagle County, with goals for reducing 2014
baseline emissions 25% by 2025, 50% by 2030, and 80% by 2050. Vail is among the first
communities in the world to engage in shaping a tourism planning process as a destination
stewardship plan. These long-time focused efforts give Vail standing to share its
commitment to sustainability as part of its global identity.
16
7
Innovating a carbon-free snow-melt system
For Vail to continue developing as a sustainable destination, its next phase of work must
focus on addressing environmental concerns, especially relating to water, energy,
protection of sensitive areas, wildlife and biodiversity, greenhouse gas emissions, and
adaptation to climate change. Virtually all of the climate or energy-related impact areas
could be addressed with a single action -- adopting clean energy technologies to operate
Vail's signature snow-melt system in the cores of Vail Village and Lionshead Village.
Since 2003, the snow-melt system has eliminated the headaches of removing snow from
Vail's winding pedestrian streets, headed off untold numbers of slips and falls, spared
hotel guests from the racket of early morning snow removal, and prevented cinders and
de-icers from entering Gore Creek. The downside is that the system, perhaps the largest in
the world at over 12 acres, requires an extremely intensive natural gas load, which makes
up about 60% of the town’s greenhouse gas emissions. In order to operate a carbon-free
snowmelt system, Vail will need to fully transition to electricity, or a hybrid system
including geothermal, hydrogen, or other innovative technology. Vail will need to partner
with Holy Cross Energy to develop a plan so that the utility may upgrade, maintain and
service the large operating capacity needed to melt snowy streets on demand via
electricity in the future.
Efficiencies could be created through a variety of strategies: improving operating times,
investing in battery storage to smooth out peaks in demand, and utilizing waste heat. A
middle ground could be a hybrid solution that is not 100 percent carbon-free but would
reduce the carbon footprint significantly. Any or all of these approaches can help Vail
moderate and modulate the energy demandsof its snow-meltsystem and hasten progress
to 2030 carbon reduction goals for both its own town and Holy Cross Energy.
Clean energy can build system resiliency.
As it reviews its energy landscape, Vail also must address a key vulnerability: Only one
major set of electrical transmission lines, and a set of minor ones, leads into and out of
Vail. Should those lines be severed by wildfire or another catastrophic event, Vail locals
and tens of thousands of visitors could be stranded for days without power, cell service, or
a way to fill gas tanks. The town likely would have to be evacuated.
Vail could address this vulnerability with a carbon fuel-powered backup system. However,
the steep elevation change between the top of Vail Mountain and the valley offers Vail an
uncommon opportunity to use two natural resources -- water and gravity -- to build energy
resiliency. Holy Cross Energy says a pumped storage hydropower system mounted atop
Vail Mountain could release enough water in an emergency to generate as much as 25
megawatts of clean energy, carrying the community through a crisis for days. Holy Cross
Energy already has reached out to explore this hydroelectric solution, which is recognized
by the U.S. Department of Energy and has been used in mountain regions of Italy and
Switzerland since the 1890s.
17
8
It will be important for the Town of Vail to evaluate the costs of this approach against
other clean energy solutions, but with the risk of wildfire rising across the globe, it will be
critical for Vail to consider how to back up its power source. Another Holy Cross customer,
the City of Aspen, faces a similar vulnerability. Had a 2021 wildfire in the Roaring Fork
Valley not been contained, Aspen could have experienced a wholescale electrical outage
on Fourth of July weekend, with many tens of thousands of visitors in town.
High- and medium-risk impact areas require attention.
As part of the Steward Vail planning process, Vail requested a sustainability analysis to
assess its progress and map new directions for future efforts. This analysis wentabove and
beyond the usual practice in order to collect data and insights for development of a new
monitoring tool, the Optimal Value Framework, providing Vail with a way to assess
progress toward goals and flag areas requiring attention.
Conducted by the Travel Foundation in partnership with Green Destinations -- the analysis
used a proprietary framework to review 24 impact areas within six categories --
Economic, Environmental, Societal, Cultural, Tourism Product, and Governance. Nine
impact areas were identified as high-risk, with another 10 judged as medium-risk. The
highest concentration of concerns by far centered on the Environmental category, with six
high-risk and three medium-risk areas for attention. While Town of Vail initiatives already
target several high-risk areas, some remain high-risk due to future threats, such as
climate change. Others, often relating to the tourism economy, are high-risk due to their
outsized impact on a town of Vail’s size, thereby requiring more urgent action.
As described above, moving to transition the town’s snow-melt system to clean energy
technologies would address a major source of carbon emissions. To tackle another major
source, the study recommends accelerating the participation of commercial and
residential buildings in efficiency programs. Other key recommendations include:
Establish a permanent town staff position to manage destination stewardship
priorities.
Create incentives, subsidies or resources to improve business participation in
sustainability programs, including waste reduction programs.
Consider eco fees or carbon taxes on one-use plastics or recreation equipment,
such as mountain bikes or ATVs, to generate funding to address priorities.
Improving the tourism sector’s participation in Actively Green, whether through
certification or documentation of policies and practices. Currently, only about 10%
of businesses participate in the program.
The Sustainability Analysis provides Vail with a detailed roadmap for addressing several
other threats to the quality of its destination. By methodically dedicating resources –
whether human or financial – to address these challenges, Vail can stay on a path for
advancing its work as a sustainable destination.
18
9
A key success measure: The quality of the Gore watershed
While the SustainabilityAnalysis points to several areas for improvement, one impact area
stands out as a singular way for Vail to measure its success for environmental
stewardship. As a key part of Vail’s identity, Gore Creek rises to the top of stakeholder
priorities, partly because its health is symbolic of Vail’s health as a destination. Improving
the Gore’s water quality, maintaining its Gold Medal status, and protecting its watershed
from pollutants and sediment all are seen as important measures of destination quality.
Several town initiatives are on the right track. These include “Project Re-Wild” and
“Restore the Gore,” as well as collaborations with the Eagle River Water & Sanitation
District to improve efficiency while reducing usage and pollutants. It also is important to
prioritize and add urgency to implementing the Gore Strategic Action Plan’s
recommendations. For example, the strategic plan identifies potential penalties or other
legal ramifications to drive compliance with requirements for pesticide use or any toxic
substances, lawn replacements, no-mow zones, creek-friendly landscaping, etc.
Convincing more businesses and residents to support water quality initiatives is another
key to achieving sustained long-term health for the town's iconic and essential waterway.
Achieving steady progress in the restoration and protection of the Gore watershed will
yield many benefits, especially for impact areas addressing wildlife, biodiversity, and
protection of sensitive areas.
Vail can act globally and lead locally.
Vail's well-deserved global acclaim for its stewardship work gives it standing to serve as an
inspirational model worldwide. Vail provides a shining example for how destinations can
steer proceeds of their tourism economy into strategies that advance environmental
stewardship and community priorities. For its 2.5 million visitors a year, Vail can provide
real opportunities to travel responsibly and even share lessons in how they can reduce
their impact, whether in everyday life or when they travel.
Vail already funds several initiatives to achievethe town's goal of a 25percent reduction in
emissions by 2025 and a 50 percent reduction by 2030. These include ongoing support to
convert its fleet of in-town buses to electric power, support for development of electric
vehicle charging stations, and a new electric bike sharing program. Even the town's
system of roundabout intersections allows vehicles to avoid carbon-burning stops and
starts. Its innovative “Pay As You Throw” and compost pilot programs incentivize
customers to recycle more and reduce trash disposal. A plastic bag ban not only has kept
4.5 million bags ayear off the streets, but generates $30,000-40,000 annually for the
town’s community recycling events.
Vail can broaden the positive outcomes of these efforts and more by sharing its expertise
locally and partnering with downvalley communities that share its commitment to climate
action. By using the Eagle County Climate Action Collaborative as a framework, the Town
of Vail can partner across Eagle County to create an agenda for shared climate action
strategies. An initial focus should be considering possibilities for expanding current Vail
19
10
initiatives countywide. A stronger Collaborative also can share a unified voice for actions
to address environmental threats or drive new initiatives.
By joining in collective action, this collaborative can improve its opportunities for state
and federal grant funding and make more rapid progress toward setting and achieving
shared goals and initiatives for more rapid carbon reduction. Most of all, by joining with
major partners like Vail Resorts and Holy CrossEnergy,Vail can knuckle down on reducing
emissions 50 percent by 2030 -- and show others how they can do it, too.
To maintain its leadership position, it is important for Vail to continue striving to achieve
the Mountain IDEAL standard or other global standards that may emerge over the next
decade. Based on current requirements, two re-certifications will be required during the
term of theStewardVail plan,in 2027andin 2032.ThisplanningprocessisprovidingVail
with an innovative new tool, the Optimal Value Framework, to assess whether the town's
efforts are yielding the desired positive benefits of tourism and mitigating negative
impacts in effective ways.It will be important for Vail to review the framework's indicators
and early warning signals at least annuallyto assess whether action is needed to maintain
or restore balance with agreed-upon goals.
KEY OBJECTIVES:
1. LEGACY OBJECTIVE: Embraceclean-energyinnovation andpartnershipsto
operate a nearly carbon-free snow-melt system in the cores of Vail Village and
Lionshead Village.
2. Build Vail's resiliency againstemergency interruption of power with a clean-energy
backup system.
3. Dedicate human and financial resources to address high- and medium-risk impacts
identified in the Vail Sustainability Analysis.
4. Establish quality of the Gore Creek watershed as a key measure of success for
environmental stewardship.
5. Galvanize collaborativeclimate action in the tourism sector through leading by
example, educational initiatives, embracing local partnerships and striving to
maintain global sustainability certifications.
o Leverage partnerships across Eagle County to expand the positive impacts of
Vail’s climate initiatives.
o Strive to maintain Mountain IDEAL certification.
o Monitor compliance with the Optimal Value Framework’s KPIs at least annually
and, if needed, take action to restore balance with agreed goals.
20
The Steward Vail PlanStrategic Pillars 3 & 4
December 20, 2022
21
What the Steward Vail
Plan Is –and Isn’t
22
The Steward Vail Plan
•It’s a Destination Stewardship Plan, not a Master Plan.
•It centers on how the tourism economy connects with the life
of the Vail community and the natural environment –and how
to create thriving conditions for all.
•All recommended actions are intended to be achieved within
10 years.
•It sets the stage for a visioning plan but is not intended to be
the long term visioning plan.
•The process has engaged 1,500+ people in public sessions,
other public meetings, surveys, 12 focus groups, and more
than 30 in-depth interviews.
23
Steps to completion
•Three Council sessions to review plan elements.
•Dec. 6: Strategic Pillars 1 & 2 (Regional collaboration, World-Class Experience) COMPLETE
•Dec. 20: Strategic Pillars 3 & 4 (Community, Environment)
•Jan. 3: Strategic Pillar 5 (Marketing), Sustainability Analysis, Optimal Value Framework.
•Jan. 9: Presentation of Draft Plan at Planning and Environmental Commission & Vail Local Housing Authority Joint Meeting
•Feb. 7: First Council Review of Draft Plan
•Feb. 20: Second Council Review of Draft Plan
24
The Planning
Framework
25
Invigorate
Vail’s Spirit.
Enhance
Vail’s ‘World-
Class
Experience.’
Be Better
Together.
Advance Vail
Stewardship
as a Global
Model.
Energize
Vail's Brand
as the
Premier
Sustainable
Mountain
Resort.
THE STEWARD VAIL VISION
The premier sustainable mountain resort community
creating economic vitality to deliver a high quality of life, inspiring experiences,
and stewardship of climate, land, water, and wildlife.
ObjectivesObjectivesObjectivesObjectivesObjectives
TOWN COUNCIL PRIORITIES
Economy Experience Community Environment
STRATEGIC PILLARS
Action Steps Action Steps Action StepsAction Steps Action Steps 26
Plan Components
PREVIOUSLY SHARED
•SMARI BRAND PERCEPTION AND CONSUMER SEGMENTATION
SURVEY –Insights on opportunities to build competitive advantage
and leverage major attributes.
•KEY INSIGHTS –Major findings from engagement and research are
incorporated in the draft pillars/objectives.
FORTHCOMING
•VAIL SUSTAINABILITY ANALYSIS –Review of Vail’s work to be a
sustainable destination, with recommendations for future efforts.
•THE OPTIMAL VALUE FRAMEWORK –A tool for setting and monitoring
KPIs to maintain a desired balance of community priorities.
IMPLEMENTATION PLAN –An action plan to fulfill the plan’s goals.
27
Sample Implementation Plan
28
Invigorate Vail’s
Spirit.
Strategic Pillar #3
29
Key Objectives:
1.LEGACY OBJECTIVE: Develop a multi-purpose community, civic and
cultural center to enliven the Vail lifestyle and foster local connections.
2.Create a marketplace/food hall to spark and support creation of more
locally owned food and retail businesses.
3.Develop a fitness center as a community amenity and gathering place.
4.Engage the community in ways to enhance Vail’s cultural heritage,
architecture, green space, and overall sense of place.
5.Facilitate community connection to town activities and decision
making.
Invigorate Vail’s Spirit
Tap into Vail's creativity and innovation to foster a stronger sense of community.
30
1.LEGACY OBJECTIVE: Develop a multi-purpose
community, civic, and cultural center to enliven
the Vail lifestyle and foster local connections.
•Concept already is incorporated into the 2019 Civic
Area Plan.
•Support gathered momentum throughout the Steward
Vail planning process and a conceptual plan was
shared in October.
•Questions raised about the impact of long-term
operating costs on Town finances.
•Recommend engaging professional resources to
analyze revenue potential of various users to support
an ongoing operating budget and cover future capital
replacement costs.
•One promising opportunity: Structure proposed new
cultural venues for revenue generation. 31
2. Create a marketplace/food hall to spark and
support creation of more locally owned food and
retail businesses.
•Lowers risk and cost for local entrepreneurs to establish
new food, beverage or retail businesses in Vail.
•Supports a goal of providing more economic opportunity
for people interested in building lives and careers in Vail.
•A Win Win Win.
•Creating an exciting new food and retail district for all
to enjoy and where locals can gather.
•Along the lines of Vail's innovative deed-restricted
housing program, this concept could lower operating
costs for local providers though "deed-restricted
commercial leases.”
•Generate returns for operating costs.
32
3. Develop an in-town fitness center as a
community amenity and gathering place.
•Opportunity for community-building, especially if it
offers affordable ways for locals to use it.
•It’s seen as a place where Vail residents could
encounter other Vail residents as part of a regular
routine.
33
4. Engage the community in ways to enhance
Vail’s cultural heritage, architecture, green
space, and overall sense of place.
•Residents want Vail to be Vail. Concerns centered around ways the town has developed, especially relating to loss of green space in neighborhoods and revisions to Vail's original architectural standards.
•To give residents a say, Vail 's next visioning process should seek alignment on ways to protect Vail's sense of place and its cultural heritage.
•Vail could take inspiration from Steamboat Springs' City 101 program, offering full-day programs six times a year to give locals a better understanding of how their city works and make them feel part of it.
34
5. Facilitate community connection to town
activities and decision making.
•Many past decisions have centered on increasing Vail's appeal
for visitors or serving them better. That commitment remains
a key to Vail's success as a destination.
•With this planning process, Vail now is much turning attention
to the needs of the community.
•Formalizing consideration of community interests –along
with the three other Council priorities --can cause Vail to
think differently and innovate in ways that matter to locals.
•Just one example: Re-concepting welcome centers as
community engagement centers to connect both visitors and
locals to what the community offers.
35
Advance Vail
Stewardship as a
Global Model.
Strategic Pillar #4
36
Advance Vail Stewardship As a Global Model.
Show and uphold Vail's commitment to environmental stewardship, lead local community
action, and be an inspirational example for others worldwide.
Key Objectives
1.LEGACY OBJECTIVE:Embrace clean-energy innovation and partnerships to operate a
carbon-free snow-melt system in the cores of Vail Village and Lionshead Village.
2.Build Vail's resiliency against emergency interruption of power with a clean-energy
backup system.
3.Dedicate human and financial resources to address high -and medium-risk impacts
identified in the Vail Sustainability Analysis.
4.Establish quality of the Gore Creek watershed as a key measure of success for
environmental stewardship.
5.Galvanize collaborative climate action in the tourism sector through leading by example,
educational initiatives, embracing local partnerships and striving to maintain global
sustainability certifications.
37
1.LEGACY OBJECTIVE:Embrace clean-energy
innovation and partnerships to operate a nearly
carbon-free snow-melt system in the cores of
Vail Village and Lionshead Village.
•Virtually all climate or energy-related impact areas could be
addressed with a single action –converting the snow-melt
system to clean energy.
•On a positive note, the system has prevented slips and falls
and kept cinders and de-icers from entering Gore Creek.
•The downside is that it requires an extremely intensive natural
gas load, which contributes about 60 percent of the town’s
greenhouse gas emissions.
•Solution would require Vail to fully transition to electricity or a
hybrid system of innovative energy technologies.
•Efficiencies could be created by reducing use, using battery
storage to smooth out peaks in demand, and utilizing waste
heat.
38
2. Build Vail's resiliency against emergency
interruption of power with a clean-energy
backup system.
•A key vulnerability: Only one set of electrical transmission lines leads into and out of Vail.
•A catastrophic event could leave the community and tens of thousands of visitors stranded for days without power, cell service, or a way to fill gas tanks. Vail likely would need to be evacuated.
•The steep elevation change between the top of Vail Mountain and the valley offers Vail an uncommon opportunity to use two natural resources --water and gravity --to build energy resiliency.
•It will be important for the Town of Vail to evaluate the costs of this approach against other clean energy solutions or others that would significantly reduce carbon reliance.
39
3. Dedicate human and financial resources to address high-and medium-risk impacts identified in the Vail Sustainability Analysis.
•The Sustainability Analysis was conducted by the Travel
Foundation in partnership with Green Destinations, identifying
9 high-risk impact areas and 10 medium-risk.
•Key recommendations include:
•Establish a permanent town staff position to manage
destination stewardship responsibilities.
•Create incentives, subsidies or resources to encourage
business participation in sustainability programs.
•Consider eco fees or carbon taxes on one-use plastics or
recreation equipment to generate funds for implementing
priorities.
•Improving participation in the Actively Green program.
40
4. Establish quality of the Gore Creek watershed
as a key measure of success for environmental
stewardship.
•The Gore Creek’s water quality stands out as a singular
indicator for Vail to measure its success for environmental
stewardship.
•As a key part of Vail’s identity, Gore Creek rises to the top of
stakeholder priorities, partly because its health is symbolic of
Vail’s health as a destination.
•Improving the Gore’s water quality, maintaining its Gold Medal
status, and protecting its watershed from pollutants and
sediment all are seen as important measures of destination
quality.
•Progress in protecting the watershed yields benefits for
multiple impact areas –wildlife, biodiversity, and protection of
sensitive areas.
41
5. Galvanize collaborative climate action in the tourism sector through leading by example, educational initiatives, embracing local partnerships and striving to maintain global sustainability certifications.
•Vail is a shining example for how destinations can steer
proceeds of their tourism economy into advancing
community priorities and environmental stewardship.
•Leverage partnerships across Eagle County to expand the
positive impacts of Vail’s climate initiatives.
•Strive to maintain Mountain IDEAL certification.
•Monitor compliance with the Optimal Value Framework’s KPIs
at least annually and, if needed, take action to restore balance
with agreed goals.
42
Thank you
Questions?
43
AGENDA ITEM NO. 3.1
Item Cover Page
DATE:December 20, 2022
SUBMITTED BY:Greg Roy, Community Development
ITEM TYPE:DRB/PEC Update
AGENDA SECTION:DRB / PEC (5 min.)
SUBJECT:DRB/PEC Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
DRB 120722 Minutes.pdf
PEC121222 Minutes.pdf
44
Present:Kathryn Middleton
Erin Iba
Peter Cope
Doug Cahill
Absent:Kit Austin
1.Virtual Meeting Link
Register to attend Design Review Board Meetings. Once registered, you will receive a
confirmation email containing information about joining this webinar.
2.Call to Order
3.Main Agenda
Final review of new construction (duplex)
Address/ Legal Description: 1487 Vail Valley Drive/Lot 9, Block 3, Vail Valley Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: Mexamer II, represented by KH Webb Architects
3.1 DRB22-0394 - Mexamer II Vail Valley Drive Residence
Condition: The applicant shall provide the finalized encroachment agreement prior to building permit
approval.
Final review of an addition (primary/secondary dwellings)
Address/ Legal Description: 394 Beaver Dam Road/Lot 7, Block 2, Vail Village Filing 3
Planner: Jamie Leaman-Miller
Applicant Name: Exeter 22536 Wy LLC, represented by Pierce Austin Architects
3.2 DRB22-0440 - Exeter 22536 Wy LLC
Final review of change to approved plans (addition for side A, siding for A & B)
Address/ Legal Description: 1230 Westhaven Circle A/Lot 32, Glen Lyon Subdivision
Planner: Greg Roy
Applicant Name: David Bradshaw & Fox Family Trust, represented by Pierce Austin Architects
3.3 DRB22-0201.002 - Diaz Fox Family Trust
Design Review Board Minutes
Wednesday, December 7, 2022
2:00 PM
Vail Town Council Chambers
DRB22-0394 Plans.pdf
Erin Iba made a motion to Approve with a condition; Peter Cope seconded the motion Passed (4 - 0).
DRB22-0440 Plans.pdf
Erin Iba made a motion to Table to a date uncertain; Peter Cope seconded the motion Passed (4 - 0).
DRB22-0201.002 Pictures.pdf
DRB22-0201.002 Plans.pdf
Erin Iba made a motion to Table to a date uncertain; Peter Cope seconded the motion Passed (4 - 0).
1
Design Review Board Meeting Minutes of December 7, 2022 45
Final review of an exterior alteration (parking expansion)
Address/ Legal Description: 3140 Booth Falls Court A and B/Lot 5, Block 2, Vail Village Filing 12
Planner: Greg Roy
Applicant Name: Kenneth & Rebecca Vickers and Deep Powder Hut LLC
3.4 DRB22-0464 - Vickers/Deep Powder Hut
Condition 1: The applicant shall cover the lower, existing, retaining wall with the same Redirock material
used on the wall above.
Condition 2: The applicant shall install a guardrail at the edge of the parking area designed with 8x8
posts and rails to be similar to the adjacent property's rail.
Conceptual review of new construction (single family home)
Address/ Legal Description: 3031 Booth Falls Road/Lot 13, Block 1, Vail Village Filing 13
Planner: Heather Knight
Applicant Name: Martin Katz, represented by Krueger Architecture
3.5 DRB22-0470 - Katz Residence
Conceptual only. No action taken.
4.Staff Approvals
Final review of change to approved plans (muntins/rooftop condensing units)
Address/ Legal Description: 675 Lionshead Place 484/Lot 1 & 2, Lionshead Filing 6
4.1 DRB20-0054.002 - 484 Arrabelle LLC
Planner: Greg Roy
Applicant Name: 484 Arrabelle LLC, represented by Ferguson and Shamamian
Final review of change to approved plans (gas meter)
Address/ Legal Description: 1031 Eagles Nest Circle/Lot 1, Block 1, Vail Village Filing 8
4.2 DRB21-0278.001 - 1031 Eagles Nest LLC
Planner: Jamie Leaman-Miller
Applicant Name: 1031 Eagles Nest LLC, represented by Suman Architects
Final review of change to approved plans (venting)
Address/ Legal Description: 1050 Homestake Circle/Lot 5, Block 1, Vail Village Filing 8
4.3 DRB22-0078.001 - Gordon Residence
Planner: Jamie Leaman-Miller
Applicant Name: Dana Gordon, represented by Nedbo Construction
DRB22-0464 Documents.pdf
DRB22-0464 Drawings.pdf
Erin Iba made a motion to Approve with conditions; Peter Cope seconded the motion Passed (4 - 0).
A2.1.pdf
A3.1.pdf
DRB Material Submittal.pdf
L1.pdf
L2.pdf
2
Design Review Board Meeting Minutes of December 7, 2022 46
Final review of change to approved plans (addition)
Address/ Legal Description: 3987 Lupine Drive A/Lot 8, Bighorn Subdivision
4.4 DRB22-0121.001 - Chad Michael Isaacs 2010 Trust
Planner: Jamie Leaman-Miller
Applicant Name: Chad Michael Isaacs, represented by Current Architects
Final review of an exterior alteration (charging station)
Address/ Legal Description: 5020 Main Gore Place N3/Gore Creek Meadows Townhomes
4.5 DRB22-0346 - Isaacson Residence
Planner: Greg Roy
Applicant Name: Vivienne Isaacson, represented by PROVision Electrical Services)
Final review of an exterior alteration (facade)
Address/ Legal Description: 184 Gore Creek Drive 152/Lot 1, Lodge Subdivision
4.6 DRB22-0393 - Davidor Jewelry
Planner: Jonathan Spence
Applicant Name: Lodge at Vail Unit 152 Funding LLC, represented by Pierce Austin Architects
Final review of an exterior alteration (sliding doors)
Address/ Legal Description: 980 Vail View Drive 107A/Lot B5, Block B, Lion's Ridge Subdivision Filing 1
4.7 DRB22-0448 - MDSB LP
Planner: Jamie Leaman-Miller
Applicant Name: MDSB LP, represented by Sandstone Property Management
Final review of change to approved plans (patio door)
Address/ Legal Description: 4223 Spruce Way B/Lot 14, Block 9, Bighorn Subdivision 3rd Addition
4.8 DRB22-0370.001 - VNR Co LLC
Planner: Jamie Leaman-Miller
Applicant Name: VNR Co LLC, represented by Resolution Design
Final review of an exterior alteration (heating unit)
Address/ Legal Description: 4998 Meadow Drive/Lot 19, Block 7, Bighorn Subdivision 5th Addition
4.9 DRB22-0435 - Sheffield Residence
Planner: Greg Roy
Applicant Name: Sheffield Family, represented by Plumbing Systems Inc.
Final review of a tree removal
Address/ Legal Description: 295 Forest Road/Block 7, Vail Village Filing 1
4.10 DRB22-0449 - El Halcon Vail LLC
Planner: Greg Roy
Applicant Name: El Halcon Vail LLC, represented by Vail Valley Tree Service
Final review of a sign application (blade sign)
Address/ Legal Description: 166 Gore Creek Drive 140/Lot 1, Lodge Subdivision
4.11 DRB22-0450 - Henry Beguelin
3
Design Review Board Meeting Minutes of December 7, 2022 47
Planner: Jamie Leaman-Miller
Applicant Name: Yellowstone Capital LLC, represented by Roaring Fork Sign and Lighting Company
Final review of an exterior alteration (sign)
Address/ Legal Description: 1320 Westhaven Drive/Cascade Village - Millrace Condominiums
4.12 DRB22-0454 - Millrace Condos
Planner: Greg Roy
Applicant Name: Millrace Condos, represented by Continuous PowCo LLC
Final review of a tree removal
Address/ Legal Description: 1328 Vail Valley Drive West
4.13 DRB22-0461 - NYCWest LLC
Planner: Greg Roy
Applicant Name: NYCWest LLC, represented by Vail Valley Tree Service
Final review of a sign application
Address/ Legal Description: 184 Gore Creek Drive 152/Lot 1, Lodge Subdivision
4.14 DRB22-0465 - Davidor Jewelry
Planner: Jonathan Spence
Applicant Name: Lodge At Vail Unit 152 Funding LLC, represented by Pierce Austin Architects
Final review of an exterior alteration (doors/windows/vents)
Address/ Legal Description: 1 Vail Road/Lot A - C, Vail Village Filing 2
4.15 DRB22-0469 - Four Seasons Unit 6020
Planner: Jonathan Spence
Applicant Name: Marco Martinez, represented by RAL Companies
5.Staff Denials
6.Adjournment
(Middleton absent)
Erin Iba made a motion to Adjourn ; Peter Cope seconded the motion Passed (3 - 0).
4
Design Review Board Meeting Minutes of December 7, 2022 48
Present:Bobby Lipnick
Karen Perez
Henry Pratt
Bill Jensen
Reid Phillips
Brian Judge
Absent:John Rediker
1.Virtual Link
Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar.
2.Call to Order
3.Worksession
4.Main Agenda
Planner: Greg Roy
Applicant Name: Town of Vail, represented by SE Group
4.1
PEC22-0016 - A request for a recommendation to the Vail Town Council for a Prescribed
Regulation Amendment amendment, pursuant to Section 12-3-7, Amendment, Vail Town
Code, to amend portions of Title 12, Zoning Regulations and Title 14, Development
Standards, Vail Town Code to create the West Vail Multiple Family 1 (WVMF1) and West
Vail Multiple Family 2 (WVMF 2) Zone Districts and setting forth details in regard thereto.
Items 4.1 and 4.2 are heard concurrently.
Planner Roy gives a presentation to introduce the history of the Master Plan. Ellie Wachtel with SE
Group follows up with specific info and goals regarding the Master Plan process. The PEC meetings
started back in June, this is 6th meeting at the last meeting there was a 3-3 vote with no
recommendation. Staff revised language regarding density and interior conversions. Roy notes a
proposed condition that legal should look at Sections 12-6L and 12-6K before going to council.
Phillips says clarification is needed on legal language.
Perez says that gives her caution, there has been a month and a half to figure out the language and the
Planning and Environmental Commission Minutes
Monday, December 12, 2022
1:00 PM
Vail Town Council Chambers
Staff Memorandum PEC22-0016 12-12-22.pdf
Attachment A. 14-8-1 Site Development Standards Table Amendments.pdf
Attachment B. Public Comment - Aasland - 8-11-22.pdf
Attachment C. Public Comment - Gadberry 8-1-22.pdf
Attachment D. Public Comment - Bergey 11-22-22.pdf
Attachment E. Public Comment - Bernstein 12-8-22.pdf
Attachment F. Public Comment - Bergey 12-8-22.pdf
Attachment G. Public Comment - Gadberry 11-28-22.pdf
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Planning and Environmental Commission Meeting Minutes of December 12, 2022 49
commission needs the language to make decision. Every word counts.
Jensen seconds that thought.
Judge asks why are we not approving the map? He personally missed the conversation and has
questions relating to the zoning map. He asks how the lines were decided and why certain properties
were excluded. The letters of concern from public are concerning to him. He would like to understand the
philosophy of why some were excluded or included.
Roy says characteristics lend themselves to the product of the development and was a process.
Judge sites a case shared driveways and is concerned about larger development along access into the
site.
Wachtel says it was looked at parcel by parcel. The map started with more properties included. There
was a focus on properties that already had multi-family.
Judge says he is concerned about spot zoning without consistent metrics applied.
Pratt says last meeting we talked about the cases where there was a single family or duplex that did not
want to be involved in deed restriction. He does not see that in the minimum density language. If a
single-family or duplex redevelops, do they need to be deed restricted?
Phillips says two or fewer units do not need to have deed restricted requirements upon redevelopment
per last meeting.
Planner Roy noted this to change in the amendment.
Perez adds that this language is not in the memo nor the amendment. It needs to be included to move
ahead.
Perez asks for public comment.
Sue Gadberry is a West Vail resident. She hands out a letter to commission members. Half of existing
units in her complex are deed restricted. All units are occupied by local residents, except one lives part
time in retirement in another state. She states that deed restriction requirements his will make a
difference to our community. She is concerned about upgrading the current building to meet the
requirements of new regulations that would be in place if a fire were to destroy the property. What is the
benefit from existing deed restricted units? In order to deed restrict more units, locals would need to
come up with more money. Would the Town pay for that? Typically, the Town would give money to give
restrictions on property. That is not true here. The owners would have to pay for this deed restriction and
pay to redevelop. These units would now also be Ggandfathered rebuild which reduces the size of units.
Could couples or families still reside if unit sizes shrink? Could there be a credit for existing deed
restrictions? Would housing still be suitable for people working in the community?
Benji Gadberry lives in the neighborhood. He says local workers live in the building and are concerned
about way the proposed zoning is looking at redevelopment. Redevelopment may be only option if
building burns down, it won't meet requirements by new standards if just rebuilt as-is. He acknowledges
the difficulty in the planner role in the housing crisis. He asks commission to slow down the process to
see how the changes will impact the working locals.
Angela Overy owns three units in 2039 Chamonix Lane. They are full time rental units with long term
tenants. She listens to other locals mention fire and rebuilding and it sounds horrific. If she had a fire at
her building, she would rebuild to increase the number of units as it would be practical for people of the
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Planning and Environmental Commission Meeting Minutes of December 12, 2022 50
valley (more units to rent). However, the numbers for her don't work financially right now, as she likes to
keep it at affordable rental space for locals. Her property is doing good at the moment, but she would like
ideas from the town.
Kathy Langenwalter lives on Arosa Drive. Her property is not affected by the change, but neighbor is.
She says buildable is the important word. Was on the planning commission when EHUs and Buildable
area were codified. Here, we are opening up issues of spot zoning; ability to make building site livable,
should not include excessive slope in calcs. She says buildable area is deleted in this document, it
should not be the total lot area. Multifamily GRFA and lot size should be based on buildable area. She
references the appropriate types of EHUs for the area. She asks about the reduction in parking? Why
would we do that - its a mistake. The setbacks were changed from 20 feet to 15 feet. Multifamily has
larger bulk which is the reason for larger setbacks for air and space. She has many concerns there. The
WVMF2 proposal is more palatable in the main area, but it still is spot zoning and not consistent with the
mapping. The neighborhood already has consistency, but why can't we come up with a redevelopment
process? The document is very advantageous to redevelopment by a developer, butnot for a local. She
would hate to see this turn into a place where you can't live as a resident and local.
Greg Gadberry is full time resident at Vail Hieghts. The Master Plan provides detailed goals and
strategies to preserve what is popular about West Vail. The policies seem responsive to helping local
property owners. But the zoning proposes strict limits on the number of units per acre. If we lose our
building to fire, we will have to reconfigure deed restriction numbers. Where are the incentives for
existing property owners of "old west Vail"?
Siri Roman lives on Alpine Drive. She is trying to understand the impacts; the beauty of west Vail is that
it is an eclectic neighborhood, where the locals live. She wonders if the area will be gentrified with larger
developers moving in? What will fabric of the neighborhood look like once developers move in? It's
affordable, charming; she wants to learn more about the real intent of development.
Jack Bergey lives in the neighborhood. He asks if it's a current duplex, can you build a duplex back and
not deed restrict? The new proposed plan doesn't address development on lots under 10,000 sf. We all
want to preserve locals housing everyone wants the same thing? The Master Plan wants to make units
conforming and replace aging units - who is going to help the locals financially? It seems as if there is a
huge penalty if locals try to develop their properties further. GRFA is cheapest square footage you can
build; the site coverage and setbacks are worthless with the restrictive GRFA. He appreciates the hard
work around this though despite his concerns.
Bob Armour lives on Arosa Drive. He acknowledges Judge's assessment of spot zoning. He says he
doesn't think with good conscience that the PEC can forward this to Town Council without the legal
wording.
Julie Overy manages properties for her mother, who provides rental units to locals. They recently had an
assessment done on the property; the only way to make money is to redevelop with less units. However,
this takes away from the goal of helping locals. There are a lot of unintended consequences in the plan
and it favors developer-driven redevelopments. It appearsthat independent, small-scale development will
be nearly impossible under plan. She is wondering if the overall character of the neighborhood will
change. There needs to be increases in GRFA adjusted parking, and a re-look at EHUs. In terms of
deed restrictions, she is asking the Town to "give us a carrot to add additional units".
Jacquelyn Deveric lives on Alpine Dr.. She wrote letter and her brother will pass out letter. The letter will
be part of official record. She appreciates the work involved with the Master Plan, although she has
concerns about the plan especially regarding the WVMF2 area. The current zoning exists for a reason.
What is proposed turns a part of the neighborhood into a Denver suburb apartment-style development.
Blanket change is not an appropriate response. Property owners knew what zoning was when they
bought it and are asking that the Town doesn't change the rules after many decades. Redevelopment is
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Planning and Environmental Commission Meeting Minutes of December 12, 2022 51
only advantageous for a large developer. But for the rest of us, it forces us to take huge cuts to our
property values, forced deed restrictions and a change in lifestyle. This plan is not enough. We shouldn't
make change hastily to the neighborhood.
Perez asks for commissioner comment.
Jensen thanks everyone for all of the public comment which is very valuable. We do have a housing
crisis. I'm sure the plan evolved to help solve this. I don't see this plan as attractive to a large developer.
The map doesn't work to their benefit. The potential largest developer down the road is most likely the
Town of Vail. However, the plan doesn't feel well thought out at this point. What happens with one owner
of multiple properties? It does make sense in case of fire to help add units to help enhance properties if
insurance in involved.
Phillips says this plan is trying to help a larger problem. There is not an option to maintain the current
housing inventory with existing zoning without changes to the zoning. Maintaining units, not taking away
units is the goal and is critical to local workforce. Regarding parking utilizing public transit is the goal of
this plan and reducing single car driving. By reducing parking demand, we encourage public mobility
option. Site coverage is a concern; the plan is trying to increase the amount to allow space concern,
trying to give that "carrot" for both developer and local owners. The current zoning is not working and
needs to updated. This plan is not perfect, it is a work in progress. Given the fabric of community, blanket
zoning doesn't work. There is a need to look at each property, trying to find properties that just don't
work. The PEC understands the importance of this neighborhood and we are trying to support employee
and affordable housing. We will continue to work on this.
Judge echoes his previous colleagues. He sympathizes with public comment. The plan is trying not to
become an incentive for outside developers and is trying not to blanket zone. He has concerns about
setbacks and site coverage today, but not necessarily concerned about WVMF2. He is wondering why
these properties are not included in the zoning study: 2328 Garmisch. 238 Garmich townhomes, 2239
Chamonix ( Capstone townhomes (1817 Meadow), 1895 Meadow, Meadow and Buffehr Creek. In
regards to the fire and rebuilding conversations, he knows that Town will work with residents on
rebuilding in an appropriate time frame and to best meet the needs of the owners. He stresses that we
need to properly zone this part of Vail.
Pratt says he encourages the public to go to Council with their opinions and concerns. He notes that this
has been a difficult process, particularly with the spot zoning. Basically, we took out ones that didn't meet
the zoning requirements, which could be spot zoning. He disagreed about parking, as it is considered an
incentive to those who are redeveloping to give more GRFA. Maybe use increased height, lot coverage,
etc. to act as incentive. Pratt recognizes that this is an imperfect document. However, this is all currently
zoned as primary/secondary residential and we are trying to make it easier for residents to rebuild. EHUs
do represent a reduced value vs regular residential units. To rebuild, owners do not need to decrease
size of units to accommodate new requirements, this is false information.
Lipnick thanks everyone for your comments. This is a difficult process and has been throughout this
year. It is an imperfect process and we are not ready to vote on it. The exception raised at last meeting
has not been included (single family / deed restrictions) and he is concerned about spot zoning. The
importance of the character of existing neighborhoods is extremely important. Employee housing is ideal
in existing neighborhoods. There is a balancing act between getting the right residential, commercial and
recreational needs; there is no perfect solution. He hears the concerns from the residents: traffic,
population, safety and that it is not what you bought into years ago. However, we must remain flexible in
responding to the needs of the community. We need to come up with the best recommendation possible
but be consistent with Vail housing plan, West Vail master plan, Vail comprehensive plan and the need
for workforce and locals housing.
Perez thanks everyone again for coming out. The more input we can get, the better. We need to change
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Planning and Environmental Commission Meeting Minutes of December 12, 2022 52
the properties into conformance - change is necessary. We can do better, although there is no perfect
solution. We need legal language about the number of legal units before we can move forward. There is
no exception for the two units (re: from last meeting) regarding deed restriction. EHU 3 and 4 needs to
change, especially if EHU 3 is not possible. In terms of parking, west Vail has more bus lines than
anywhere, and the area encourages mobility changes. Currently, it is a mosaic of zoning, so we are
doing our best. We still don't have a two year rebuild policy after a calamity situation - one year doesn't
work with insurance and permits, etc. We definitely need to see the legal language before making a
decision. We also need to see examples. Perez would offer legal expertise to help town attorney to get
this moving forward with council and to get this topic off of commissioner's plate.
Perez asks would the applicant like to table or vote?
Roy asks for a Tabling for the January 9th PEC meeting date. He says we will address issues and study
properties that came up as noted by Judge on zoning map.
Perez says to get the legal language; and specifically give updates on legal language regarding density
as soon as possible well before meeting date for commission to review.
Phillips says we need to provide direct case studies on specific residences including over maximum
density cases. What are the effects of new zoning on some of these properties? What penalties or
advantages are there if they rebuild as-is? .
Roy says we can do that, especially with units, unit count, GRFA, and site coverage. We can provide a
full breakdown of what's existing and what is possible.
Pratt says if language for minimum unit count is existing, could more of the zone district be applied and
avoid spot zoning? It's possible that what's there would be allowed.
Phillips says no net loss of units has been a conversation for quite some time.
Judge says if the district could be larger then it may avoid the concerns about the zoning brought up
today.
Planner: Greg Roy
Applicant Name: Town of Vail, represented by SE Group
4.2 PEC22-0029 - A request for a recommendation to the Vail Town Council for a Zone
District Boundary Amendment pursuant to Section 12-3-7 Amendment, Vail Town
Code to establish the boundaries of the West Vail Multiple Family 1 (WVMF1) and
West Vail Multiple Family 2 (WVMF2) zone districts and setting forth details in
regard thereto.
4.3 PEC22-0018 - A request for a recommendation to the Vail Town Council for a review of a
Vail Land Use Plan map amendment, pursuant to Section 8-3, Amendment Process, Vail
Henry Pratt made a motion to Table to January 9, 2023; Reid Phillips seconded the motion Passed (6
- 0).
Staff Memorandum PEC22-0029 12-12-22.pdf
Attachment A. Zone District Amendment Proposal.pdf
Henry Pratt made a motion to Table to January 9, 2023; Reid Phillips seconded the motion Passed (6
- 0).
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Planning and Environmental Commission Meeting Minutes of December 12, 2022 53
Planner: Greg Roy
Applicant Name: Town of Vail, represented by Matt Gennett
Land Use Plan, to change the designation of the portions of Tract A Middle Creek
Subdivision from Open Space to Public/Semi-Public and High Density Residential and
setting forth details in regard thereto.
Items 4.3 - 4.5 will be heard concurrently.
Planner Roy gives a history of the items. At the last meeting, the PEC requested the hazard and slope
maps and the environmental impact report (EIR). He gives a history of the property. He gives a summary
of the requests, and the requests are order specific. He shows maps of the vicinity and the proposal. He
walks through the hazard and steep slope maps. He summarizes the findings of the EIR report, there
were not excessive concerns beyond those of normal redevelopment.
Pratt asks when the RETT funds were used to purchase the property.
Roy says he will have to double - check.
Community Development Director Matt Gennett confirms it was purchased from Vail Resorts using RETT
funds.
Lipnick asks for clarifications of the lots in the area.
Roy walks through the vicinity map.
Roy talks about the map for excessive slope.
Judge asks how many units are in Middle Creek.
Roy says he would have to check.
Perez says once a property is zoned open space it is next to impossible to overturn that. She asks for
clarification.
Roy talks about the difference between zoned Open Space and Designated Open Space.
Phillips asks about the percentage of the swap related to the zone district amendment.
Gennett believes there is a net increase in Natural Area Preservation.
Matt Gennett is representing the applicant. He gives a summary of the requests. He walks through the
maps and indicates that none of these proposals is in a high hazard area.
Lipnick asks how the hazard risk compares to Middle Creek and Residence at Main Vail.
Gennett says it is similar. Both sites had similar hazards, and a variance was granted for portions of
Staff Memorandum - WMC - LU Amend 12-12-22 .pdf
Attachment A. West Middle Creek - Applicant Narrative 120822.pdf
Attachment B. Proposed Land Use Amendment Map.pdf
Attachment C. Hazards and Slope Maps.pdf
Attachment D. EIR Summary.pdf
Attachment E. West Middle Creek EIR - Terracon - 12-9-22.pdf
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Planning and Environmental Commission Meeting Minutes of December 12, 2022 54
Residences at Main Vail related to slope.
Gennett says one of the goals is to provide a location for early childcare. The current site for the
Children's Garden of Learning is a temporary location. He addresses the criteria for each item. There is
no development plan at this point but it would come back before the PEC at that time. The goal is to run
this in conjunction with Timber Ridge so they can accommodate as many people as possible that may be
temporarily relocated due to redevelopment.
Perez says the plat has a reference to a 2020 title commitment, but the 2020 title commitment was not
received. She thinks the concept is fine, but the plat does not meet all the standards. She asks for an
updated one and referencing the correct one on the plat.
Phillips suggests attaching that as a condition of approval.
Gennett says staff will address Perez's concerns, it could be a condition of approval.
Jensen asks for clarification on the lots.
Gennett says the intent of Lot 4 is access and childcare facility, and Lot 5 the intent is to create housing
there. Most of Lot 5 is not in the 40% or greater slope are, so the majority of the development if not all of
it would be in area less than 40% grade.
Jensen clarifies that the western lot will be for housing and the eastern lot would be childcare and
access.
Roy clarifies that the best route of access is still being determined and will be included at the
development plan.
Gennett says there are conversations with CDOT regarding some of the right of way area next to the
frontage road. If an agreement was reached they would amend the proposal. When the development
plan is presented it would address all criteria.
Judge asks about the criteria in the Housing zone district.
Gennett says the PEC would be making the final determination on the development plan.
Judge asks if the density would be similar to Middle Creek?
Gennett says only preliminary feasibility studies have been done, they haven't got as far specific density.
Judge asks about Lot 4 and if the access has been studied.
Gennett says they have worked in conjunction with the Town Engineer regarding potential access.
Judge says he questions why this process takes place without a conceptual development plan. He
suggests the Town take a look at that process.
Gennett confirms.
Perez asks for public comment. There is none.
Lipnick says the three requests meet the review criteria and supports the proposal.
Pratt says the original zoning plan was not in error. The need for early childcare was self-imposed by the
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Planning and Environmental Commission Meeting Minutes of December 12, 2022 55
town, it's now proposed on a steep slope. This property was purchased with RETT funds, the Town is
now reneging on that process. There are other options, and this is an incredibly difficult site.
Judge says the applicants have answered the questions. This is a confined jurisdiction, and he has
questions about construction on steep slopes. It may be expensive for the Town to create proper access;
he wouldn't support childcare on Lot 4 as he understands it today.
Phillips thanks staff for providing the requested information. He says we have to be fairly creative to
resolve the current housing crisis. With current construction technology they might be able to solve the
steep slope areas. He wants to continue to be innovative in looking for land options for housing.
Jensen says this area is appropriate for affordable housing development. He wants to ensure that Lot 4
will be safe in regards to the proposed use when it gets to that point.
Perez agrees it may not be the best place for a children's center. She suggests more lighting and safer
crossing underneath I-70, particularly for pedestrians. She will vote against it because she doesn't think a
condition addresses her concerns regarding the submittal requirements. She thanks staff for their efforts.
She says we want to move this along but need to do this in the proper way.
Planner: Greg Roy
Applicant Name: Town of Vail, represented by Matt Gennett
4.4 PEC22-0020 - A request for review of a Minor Subdivision, pursuant to Title 13, Chapter 4,
Minor Subdivisions, Vail Town Code, to allow for a subdivision to create new parcels, Lot
4 and Lot 5 Amended Final Plat Middle Creek Subdivision, a Resubdivision of Tract A, and
setting forth details in regard thereto.
Discussion continues on Item 4.4
Judge asks about more information regarding RETT funds. What did it say in 1974 regarding use for
open space?
Pratt says the money is intended for the purchase of open space, has been amended to include Housing
sites.
Judge says there should be a condition.
Perez says her hang-up is that she can't say it meets the criteria because of the title submission.
Phillips asks if a 2020 Title Commitment is present.
Reid Phillips made a motion to Recommend for approval with the findings in the staff memo; Bill Jensen
seconded the motion Passed (4 - 2).
Voting For: Bill Jensen, Bobby Lipnick, Reid Phillips, Brian Judge
Voting Against: Karen Perez, Henry Pratt
Staff memorandum - WMC - Minor Sub 12-12-22.pdf
Attachment A. Proposed Final Plat 10-26-22.pdf
Attachment B. West Middle Creek - Applicant Narrative 120822.pdf
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Planning and Environmental Commission Meeting Minutes of December 12, 2022 56
Gennett confirms it can be forwarded to the commissioners.
Gennett confirms the RETT fund will be reimbursed commensurately to the value in the same manner as
was done for the other lots in the subdivision.
Planner: Greg Roy
Applicant Name: Town of Vail, represented by Matt Gennett
4.5 PEC22-0019 - A request for a recommendation to the Vail Town Council for a zone district
boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow
for the rezoning of the portions of Tract A Middle Creek Subdivision from Natural Area
Preservation to General Use and Housing, and setting forth details in regard thereto.
Discussion continues on Item 4.5
Judge says he has reservations about the slope related to GU Lot 5.
Roy says it will be back before the PEC.
Jensen says it is a Town project, but we have to hold everybody accountable to the same level.
Phillips and Perez talk about the requirements for title commitments.
5.Approval of Minutes
5.1 PEC Results 11-14-22
6.Information Update
6.1 EV Readiness Plan Update
Reid Phillips made a motion to Approve with the findings in the staff memo and the following conditions
1. The applicant shall provide an updated title report to Staff
2. The RETT fund will be reimbursed in the same manner as was done for the other lots in the
subdivision.
; Brian Judge seconded the motion Passed (4 - 2).
Voting For: Bill Jensen, Bobby Lipnick, Reid Phillips, Brian Judge
Voting Against: Karen Perez, Henry Pratt
Staff Memorandum - WMC - Rezoning 12-12-22.pdf
Attachment A. Applicant Narrative 120822.pdf
Attachment B. Zone District Amendment Proposal.pdf
Reid Phillips made a motion to Recommend for approval with the findings in the staff memo; Bobby
Lipnick seconded the motion Passed (4 - 2).
Voting For: Bill Jensen, Bobby Lipnick, Reid Phillips, Brian Judge
Voting Against: Karen Perez, Henry Pratt
Bobby Lipnick made a motion to Approve ; Bill Jensen seconded the motion Passed (6 - 0).
PEC Results 11-14-22.pdf
EV Readiness Plan Memo 12-12-2022.pdf
9
Planning and Environmental Commission Meeting Minutes of December 12, 2022 57
An update is provided by Cameron Millard (Energy Efficiency Coordinator), Beth Markham
(Environmental Sustainability Coordinator), and Chris Southwick (Mobility Innovation Coordinator). They
give a presentation on the progress of the plan. Millard talks about the stakeholder input process. He
talks about the electric vehicle (EV) charging infrastructure in town and strategies for increasing EV
charging infrastructure.
Perez asks about the associated costs and where these will be located. She is concerned about the
equity issue, who are these being catered to. She is for the environment but the costs of the proposal
give her pause. She says more bus service may be a better solution.
Millard says the plan addresses bussing and other mobility solutions. The single occupancy vehicle
(SOV) is the last resort and other modes should be encouraged. But if it is an SOV trip, electric is
preferred. This is not trying to be a transportation master plan, it's looking at the adoption of EV to meet
climate goals in a fair and equitable way.
Markham says the the plan will look at what the policy strategies should be. Millard and Markham
discuss possible fee strategies.
Judge agrees that the infrastructure backbone needs to be put in place. The management and fee
strategy will need to be examined. He suggests working with Town-owned redevelopment projects.
Jensen encourages looking at how they can grow 100% a year instead of 50%. He suggests adopting
pay to play principles. He encourages being bold to meet the increasing demand.
Perez says there is a big barrier to entry which hopefully will be reduced moving forward.
Millard talks about the current use in Vail.
Phillips asks about the costs of the utilities provided to Level 2 chargers. He knows Vail Fire has
significant concerns about EV chargers, which is shared by some neighboring communities. It is a
significant concern and he wants to make sure safety concerns are addressed with the infrastructure
implementation. We need to provide these parking spaces but it can be difficult to rationalize rising
parking costs while there is free electric charging.
Southwick says it is a evolving field and they will have to consider best practices moving forward.
Phillips and Jensen discuss potential strategies.
Markham says this was born out of the GOEV city resolution that the Town adopted in the fall of 2021.
Pratt suggests emphasizing the fast chargers more; they maybe shouldn't be inside the parking the
structure, but rather in the short term parking spots. The Level Two chargers will be less desirable
moving forward compared to the fast chargers.
Southwick talks about the Town-owned fleet of vehicles. The technology is changing rapidly so the
targets might change as they are revisited moving forward. He walks through fleet transition strategies.
Judge asks about the cost, longevity, maintenance of an electric bus in related to combustion.
Southwick runs through the up front costs, and other costs like batteries.
Pratt says the longer term goals past 2030 may need to be revised given emerging technologies like
hydrogen powered vehicles.
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Planning and Environmental Commission Meeting Minutes of December 12, 2022 58
Millard talks about EV readiness policies and strategies.
Judge says personal transportation will change significantly over the next decades.
Lipnick says the county is looking at Zipcars, is the Town also looking at these.
Markham says that's a good segway into the community EV readiness goals and strategies. There is an
equity lens for all the strategies including decreasing the barriers for adoption.
Pratt asks if fleet pricing can be leveraged for the general population of Vail.
Markham says that could be an opportunity to look at.
Jensen suggests looking at taxes for leasing EVs.
Markham addresses micro-mobility goals.
Judge says this is also a growing field that it's good to get ahead of, the interface will be important.
Pratt says you could consider gearing down some of the eBikes for safety concerns.
Markham says that is incorporated in the ebike share program.
Phillips suggests the implementation of more solar on Town facilities on the sustainability side.
Millard says its on the radar, the utilities don't necessarily want more PV unless it comes with storage,
which is a key component.
7.Adjournment
(Perez absent)
Reid Phillips made a motion to Adjourn ; Bobby Lipnick seconded the motion Passed (5 - 0).
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Planning and Environmental Commission Meeting Minutes of December 12, 2022 59
AGENDA ITEM NO. 4.1
Item Cover Page
DATE:December 20, 2022
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:AIPP November 7 Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
November 7, 2022 _Minutes.pdf
60
Public Notice - Art in Public Places Board Meeting Minutes
Monday, November 7, 2022
AIPP Board members present: Susanne Graf, Tracy Gordon, Kathy Langenwalter, Lindsea Stowe,
Courtney St. John
Others present: Molly Eppard - AIPP Coordinator
1. Call to Order.
2. No citizen input.
3. Approval of October 3, 2022 meeting minutes.
4. Vail Winterfest Presentation by Ben Roth and Paul Wertin.
• Various concepts for the 16th Annual Vail Winterfest Ice Installation are presented to the Board.
• The Board provides feedback and will give Molly more direction to convey to the artists.
• The artists will return to the December 5 meeting.
• The installation will begin January 2 and completed by January 10, 2023.
5. Vail Artist in Residency Summer 2023 and Artist Studio Space.
• Board discusses parameters for a summer 2023 pilot artist in residency program without a physical space.
• Molly will explore displaying existing sculptures at the amphitheater tent/entrance with the VVF and how the artist
may engage the community with various activations.
• The Board agrees to work with Squire Broel to launch this pilot residency program for 2023.
• The pilot residency is intended to build momentum and interest around the program. It would be underwritten by
the Logans with the possibility of expanding the collection with a commissioned work.
• Any commissioned work would be reviewed and approved by the AIPP Board before being accepted into the
collection. This is being outlined in the forthcoming updated Strategic Plan.
• There will be a variety of residencies beyond this pilot program once the studio space is constructed.
• AIPP will schedule to present an update to Council in the coming weeks.
6. Commissioned work by Lamont Joseph White
• AIPP motions to commission an original painting (2 figures – 36 x 48 inches – not to exceed $12,000) by Lamont
Joseph White to be approved by the Board. The painting will become a part of the TOV public art collection.
• The work falls within the criteria for the collection.
• The painting would be on view at the Colorado Snowsports Museum in February and will coincide with the
National Brotherhood of Skiers exhibit at the Museum.
• The painting will then be on display at the Vail Public Library.
• The Board wants to ensure the commissioned work will not be reproduced in prints or other means in a
commercial aspect unless mutually agreed upon.
• The Board agrees the image may be used for marketing and social media purposes.
7. Coordinator Updates.
• The Board expressed concerns the corten steel sculptures were presented as a part of the Gore Creek
Interpretive Installation despite issues including safety being addressed in the August 29 AIPP Board meeting.
• Next meeting Dec. 5
8. Meeting adjourned.
61
AGENDA ITEM NO. 4.2
Item Cover Page
DATE:December 20, 2022
SUBMITTED BY:Missy Johnson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:VLHA October 25, 2022 Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2022-10-25_VLHA_Minutes.pdf
62
Vail Local Housing Authority Minutes
October 25, 2022
3:00 PM
Town Council Chambers and Virtually via Zoom
75 S. Frontage Road - Vail, Colorado, 81657
PRESENT ABSENT
Steve Lindstrom
Craig Denton
Kristin Williams
Dan Godec via Zoom – left early
James Wilkins via Zoom – joined late
STAFF
George Ruther, Housing Director
Martha Anderson, Housing Coordinator
1. Call to Order
1.1. Call to Order at 3:03 p.m. with a quorum present.
2. Citizen Participation
2.1. Citizen Participation - There are no comments.
3. Approval of Minutes
3.1 VLHA September 27, 2022 Minutes
Williams moved to approve the minutes.
MOTION: WILLIAMS SECOND: DENTON VOTE: 4-0 APPROVED
3.2 VLHA October 11, 2022 Minutes
Williams moved to approve the minutes.
MOTION: WILLIAMS SECOND: DENTON VOTE: 4-0 APPROVED
4. Main Agenda
4.1. Town of Vail Ballot Issue 2H - Formation of Eagle Valley Transportation Authority
Presenter(s): Chris Romer, Vail Valley Partnership President unable to attend; Kristin
was able to speak to it.
Discussion included the formation of this ballot question, the jurisdictions, program and
the governance. This question is in eight jurisdictions to create a regional transit
authority. This would help to better run workforce from home to work , presents some
fare free zones and an avenue to reduce vehicles on the road. Current services and
budgets do not go away, they would only be enhanced. In the world of housing, this 63
initiative is a compliment to the work force housing goals.
4.2. Town of Vail Ballot Issue 2I - Authorizing the Excess Revenue Collected from the
Town's Sales Tax to be Retained and Spent on Housing Initiatives
Presenter(s): Mark Gordon, Owner of Christiania Realty, Inc
Colorado’s Taxpayer Bill of Rights (TABOR) prohibits first-year collections (from 2A) of
any new tax to exceed the amount stated in the original ballot language. Years 2023
and beyond do not restrict annual tax collection amounts.
This ballot issue, if passed, all funds generated by the 0.5% voter -approved housing
sales tax, the excess funds would be dedicated to funding housing initiatives, housing
developments, and housing programs. The funds may be used for projects outside of
town boundaries, as long as they are for programs that benefit the Vail community.
4.3. Proposition 123: Dedicate Revenue for Affordable Housing Programs
Presenter(s): George Ruther
A yes would set aside money for new affordable housing programs. It is not a new tax,
but would re-allocate an existing tax that is already in place. This proposition includes
the need for fast tracking, and particular income requirements that may require some
new rules within Town of Vail as a municipality.
4.4. Resolution No. 5, Series of 2022, a Resolution in Support of Town of Vail Ballot Issues
2H, 2I, and Colorado Proposition 123.
Presenter(s): George Ruther and Kristin Williams
A letter to the editor and drafted Resolution is presented to the Authority.
Williams moves to approve the Resolution and letter to the editor (Vail Daily) on behalf
of the Authority.
MOTION: WILLIAMS SECOND: DENTON VOTE: 5-0 APPROVED
4.5. Habitat for Humanity: Plans & Partnership
Presenter(s): Elyse Howard, Development Director; Emily
Peyton, Director of Special Projects; John Welaj, Executive Director, Habitat for
Humanity Vail Valley
As partnership is key in getting housing done, the Habitat group joined to talk wi th the
Authority about their experience and success in partnerships. Their wide geographic
service area continues to expand since the inception in 1995, and they are now targeted
to families earning between 35% and 100% AMI. 100 homes have been built since
1995.
Habitat leverages relationships to keep cost to build costs down from national and local
partnerships. Not only do they work to keep build costs down, they help homeowners to
access 0% financing and low interest financing. The programs house appl icants but also
meet applicants where here are by providing additional , non-housing support or
resources within the community. Land partnerships, infrastructure partners and material
and labor partners each play a role in the success.
Habitat offers a creative approach and seeks continued conversation to retain the
critical work force. Habitat sees modular as something to make work but they do not
plan to abandon stick built. Coming up, 16/40 homes will be modular. Habitat doesn’t
necessarily have access to low-cost capital but rather strong fundraising to achieve 64
homeownership. Ideas to explore with the Authority include working with Habitat on
interior finishes, modular and possibly refurbishing. If the goal is to keep the home to
offer within 30-100% AMI, it is worth looking at the numbers in partnership.
5. Matters from the Chairman and Authority Members
5.1. Matters from the Chairman and Authority Members
Presenter: Steve Lindstrom, Chairman
The Vail 81657 homebuyer class, in partnership with PrimaVail and Vail Chamber and
Business Association was a success. We anticipate more in the future and found the
partnership presentations to be beneficial.
Denton spoke of his perspective of the cu rrent Real Estate market. While listing
numbers have not increased, we are still seeing things go under contract. The rental
market is still a challenge in Eagle County.
The Timber Ridge redevelopment will be a topic at the upcoming Town Council meeting.
With the re-zoning of West Middle Creek, Ruther posed to the Authority if they would
like to provide a public comment in the way of a memo. The staff will put a letter
together for the Authority’s consideration.
6. Adjournment
a. Adjournment 4:16 p.m.
MOTION: WILLIAMS SECOND: DENTON VOTE: 4-0 APPROVED
7. Future Agenda Items
• West Vail Master Plan and Housing Zoning Changes
• Stewardship Vail Conclusions
• Land Banking (sale of GRFA)
• Investment Banker Discussion
• Update to Vail Housing 2027
8. Next Meeting Date
8.1 Next Meeting Date November 8, 2022
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail
website www.vailgov.com. All housing authority meetings are open to the public. Times
and order of agenda are approximate, subject to change, and cannot be relied upon to
determine at what time the Vail Local Housing Authority will discuss an item. Please call
(970) 479-2150 for additional information. Please call 711 for sign language interpretation
48 hours prior to meeting time.
65
AGENDA ITEM NO. 4.3
Item Cover Page
DATE:December 20, 2022
SUBMITTED BY:Missy Johnson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:VLHA November 8, 2022 Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2022-11-08_VLHA_Minutes.pdf
66
Vail Local Housing Authority Minutes
November 8, 2022
3:00 PM
Town Council Chambers and Virtually via Zoom
75 S. Frontage Road - Vail, Colorado, 81657
PRESENT ABSENT
Steve Lindstrom James Wilkins
Craig Denton
Kristin Williams via Zoom
Dan Godec
STAFF
Martha Anderson, Housing Coordinator
Missy Johnson, Housing Coordinator
1. Call to Order
1.1. Call to Order at 3:01 p.m. with a quorum present.
2. Citizen Participation
2.1. Citizen Participation
There are no comments.
3. Main Agenda
3.1 West Vail Master Plan Update
Presenter(s): Matt Gennett, AICP, Community Development Director
Greg Roy, AICP Senior Planner
Reviewing of a recent memo, Gennett and Roy presented the status report that came
from the previous PEC meeting. Components are broken down into three parts – housing
chapter, commercial (West Vail Center) and transportation and mobility. Gennett ran
through the process of reviews and approvals through the PEC and primarily reviewed
the West Vail multiple family 1 and 2 and conversation ensued around the density
controls, determinations of deed restricted inclusions, map and special review of the
master plan.
Referring to 12-6K-8 of the memo, Roy highlighted the uniqueness of Zone 1 and 2 are
the minimum and maximum densities including increased sight coverage, increase eight,
less landscaping, revised parking to promote redevelopment while keeping it as similar as
possible to other residential areas while still maintaining neighborhood characteristics.
The general neighborhood inclusions of the West Vail Master Plan was reviewed.
West Vail Master Plan has been presented to the PEC once and the group plans to go
back for an additional level of approvals and/or recommendations. Heights, parking and
the requirements of deed restrictions upon re-development were examples of push back. 67
However, the modeling and case studies are all taken into consideration to get it into a
final form.
The Authority asked if there are ways to incentivize the inclusions of deed restrictions vs.
a requirement. The Vail InDEED program was presented as an option, the team felt that
commercial linkage or inclusionary zoning is part of the development process.
Gennett stated that the 1) move forward with council to adopt the new zone districts and
then 2) adjust the map to allow for the new zone districts.
West Vail Commercial Zoning was briefly discussed and Gennett highlighted the efforts of
reaching out to commercial owners, residential owners and more. Multi-use buildings is
part of the plan recommendation. Three options are presented at engagevail.com.
4. Matters from the Chairman and Authority Members
4.1. Matters from the Chairman and Authority Members
Presenter: Steve Lindstrom, Chairman
Timber Ridge options were reviewed at the recent Town Council meeting. The message
has been high density, previously from Council, and the recent consensus was a mid-
range choice including almost all 1- and 2-bedroom condos but some 3- and 4-bedroom
condos to house more front-line employees in shared housing. Triumph has seen strong
success with these dormitory style condos with the higher bed count.
Authority to make some considerations or recommendations of alternative housing, even
down valley beginning Spring 2024.
Authority requested an update on the Stewardship Plan. While they cannot present
directly to the VLHA but they will be presenting to the PEC November 28th, 1 p.m. You
may register to attend online.
5. Adjournment
5.1 Adjournment 3:49 p.m.
MOTION: DENTON SECOND: GODEC VOTE: 4-0 APPROVED
8. Future Agenda Items
• VLHA 101
• Update to Vail Housing 2027
• Land Banking (sale of GRFA)
10. Next Meeting Date
10.1 December 13, 2022
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail
website www.vailgov.com. All housing authority meetings are open to the public. Times
and order of agenda are approximate, subject to change, and cannot be relied upon to
determine at what time the Vail Local Housing Authority will discuss an item. Please call
(970) 479-2150 for additional information. Please call 711 for sign language interpretation
48 hours prior to meeting time. 68
AGENDA ITEM NO. 4.4
Item Cover Page
DATE:December 20, 2022
SUBMITTED BY:Carlie Smith, Finance
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:2022 3rd Quarter Investment Report
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
221220 Q3 Investments.pdf
69
70
71
72
AGENDA ITEM NO. 4.5
Item Cover Page
DATE:December 20, 2022
SUBMITTED BY:Jeremy Gross, Economic Development
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:2023 Special Event Sponsorship Allocations Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Council Memo - 2023 Event Funding Information Update 12-20-2022.pdf
73
To: Mayor and Town Council
From: Economic Development Department
Date: 12/20/2022
Subject: Information Update on Special Event Sponsorship Allocations
Background
At the November 15, 2022 Town Council meeting, special event sponsorship allocations
prepared by the Committee on Special Events (CSE) and the Event Funding Committee
(EFC) were presented to Town Council. The allocations followed a review and scoring
of 29 special events as part of the first funding cycle for 2023. The process was based
on the new model created over the last year, evaluating the tangible and intangible
value of the events, along with the estimated economic impact of the event, and the
benefits provided to the Town as a sponsor. Town Council provided input about the
funding allocations for 3 events: Kick It 3v3 Soccer, Vail Farmers Market Farm to Table
Dinners, and the SummerVail Art Workshop.
Recommendation
On December 7, 2022, the CSE reviewed the proposals, scorecards and allocations for
these three events and along with staff is recommending keeping the allocation
amounts as originally proposed, as outlined in the descriptions below.
Kick it 3v3 Soccer - The estimated economic impact of the tournament and the
benefits received is in line with the funding allocation. The tournament is significantly
smaller and shorter than other tournaments receiving a similar funding amount. The
funding presentation also indicated that a portion of the funding is used to subsidize the
entry fee for teams from each regional tournament. The CSE believes that Vail, and the
"National Championship" stature of the tournament should stand on its own as a draw
for teams and shouldn't need subsidies to entice teams to attend. It was a concern to
the CSE that the tournament cannot draw participants without subsidizing the entry
fees. The requested funding for the Kick It 3v3 at $30,000 is significantly larger than any
of the other recreational event requests. The sponsorship and marketing benefits and
the economic impact of the event do not align with the requested amount. The CSE and
EFC recommend the funding for Kick it 3v3 remain at the original recommendation of
$7,500.
Farmers Market Farm to Table Dinners – While the CSE appreciates the PR and
marketing of the event, the events reach is minimal with a maximum of 260 estimated
74
Town of Vail Page 2
attendees in 2023. The funding amount of $5,000 represents a per plate subsidy of
approximately $20. With an estimated per plate cost of $220, the event targets an
affluent guest and sells out every seating. CSE suggests the event producer should
consider adding sponsors or setting a higher ticket price to cover the costs. Additional
concerns were raised by some members of the restaurant community that the event
doesn’t support them, in that it creates competition and promotes restaurants outside of
Vail with guest chefs from neighboring communities participating. The CSE and EFC
recommend the original funding amount of $5,000 for two dinners at this time.
SummerVail Art Workshop - The CSE is supportive of the programming proposed by
SummerVail in collaboration with the Corning Museum of Glass. The allocation of
$25,000 is one of the largest in the E&E category. The CSE is open to reviewing a
second request in the spring cycle from this event producer but would recommend
maintaining the funding amount of $25,000 for the proposed 2023 event. While the
Corning Museum opportunity for 2023 is appealing, it represents another single year
single themed program. The CSE believes if SummerVail is to continue hosting events,
it would do well to identify a recurring theme and a consistent time frame and bring back
an annual request for a branded repeatable event in future. The EFC and CSE also
believe that the event will be more successful with multiple sponsors and partners
supporting the event. The CSE and EFC recommend the original funding amount of
$25,000 at this time.
75
AGENDA ITEM NO. 4.6
Item Cover Page
DATE:December 20, 2022
SUBMITTED BY:Greg Roy, Community Development
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:Appeal Process for Evergreen Lodge
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Evergreen Appeal TC Memo.pdf
Attachment G. Correnspondence received between November 11, 2022, and November 14, 2022.pdf
Attachment H. Correnspondence received ater the Planning and Environmental Commission November
14, 2022, decision.pdf
Evergreen Public Input.pdf
76
TO: Vail Town Council
FROM: Community Development Department
DATE: December 20, 2022
SUBJECT: Information Update – Evergreen Appeal
I. DESCRIPTION
An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code was received by the
Community Development Department on December 5, 2022, regarding the Planning
and Environmental Commission’s final decision on a Major Exterior Alteration allowing
for the redevelopment of the Evergreen Lodge (PEC22-0006).
On December 6, 2022, a determination of standing of the appellant was confirmed by
the administrator, Community Development Director Matt Gennett.
Pursuant to Section 12-3-3(C)(3) Procedures, Vail Town Code, staff requests the Vail
Town Council to set a hearing date of January 3, 2023, to hear the subject appeal.
Pursuant to Section 12-3-3(C)(3) Procedures, Vail Town Code, the filing of a notice of
appeal shall require the Planning and Environmental Commission to forward to the
Town Council a summary of all records concerning the subject matter of the appeal.
II. SUMMARY OF ALL RECORDS
The Community Development Department respectfully forwards the below hyperlinks
(A-H) concerning all Planning and Environmental Commission activity
A. PEC Minutes November 14, 2022
B. PEC Packet November 14, 2022
C. PEC22-0006, July 25, 2022
D. PEC22-0006, June 27, 2022
E. PEC22-0006, May 9, 2022
F. PEC22-0006 April 11, 2022
G. Correspondence received between November 11, 2022, and November 14, 2022
H. Correspondence received after the Planning and Environmental Commission
November 14, 2022, decision.
77
From:Jonathan Spence
To:Greg Roy
Subject:FW: Evergreen redevelopment
Date:Saturday, November 12, 2022 12:39:29 PM
From: Jack Armstrong <jack.theheron@gmail.com>
Sent: Saturday, November 12, 2022 12:39:07 PM (UTC-07:00) Mountain Time (US & Canada)
To: Jonathan Spence <JSpence@vailgov.com>
Subject: Evergreen redevelopment
Hello,my name is jack armstrong owner of a condo in the Scorpio building.There seems to be
a lot of concerns and unknowns about the redevelopment plans submitted to you guys. I am
concerned with the developer following city rules and regulations and hope you scrutinize his
proposal thoroughly and follow up to see that he does.respectfully,jack
78
From:Jonathan Spence
To:Greg Roy
Subject:FW: Evergreen Building Plans
Date:Sunday, November 13, 2022 12:20:56 PM
From: Gary Dahlen <gary.w.dahlen@earthlink.net>
Sent: Sunday, November 13, 2022 12:20:26 PM (UTC-07:00) Mountain Time (US & Canada)
To: Jonathan Spence <JSpence@vailgov.com>
Cc: mervlapin@hotmail.com <mervlapin@hotmail.com>; Ron Snow <snowrjs@yahoo.com>; Richard
Kent <rkent.rk@gmail.com>; Bill Hardin <bhardin113@gmail.com>; Laine Lapin
<lainecoffey@gmail.com>; Spencer Blair <gunslunglow@gmail.com>; Kevin & Jo Tice
<kevin@apexskiboots.com>; Josephine Tice <jobetee63@gmail.com>; Gigi - Jim Owens
<gigio@comcast.net>; Russell Forrest <RForrest@vailgov.com>; Mark Wurzer
<mwurzer@vaildaily.com>; Jim Lamont <JFLamont@Vail.Net>; Kevin Foley <KFoley@vailgov.com>; Kim
Langmaid <KLangmaid@vailgov.com>; Jen Mason <JMason@vailgov.com>; Matt Mire
<jmm@hpwclaw.com>; Travis Coggin <TCoggin@vailgov.com>; Suzanne Silverthorn
<SSilverthorn@vailgov.com>; Barry Davis <BDavis@vailgov.com>; Stan Zemler
<SZemler@vailgov.com>; Pete Seibert <PSeibert@vailgov.com>; Jonathan Staufer
<JStaufer@vailgov.com>; Jonathan Staufer <jonathanstaufer@gmail.com>; Kimberly Langmaid
<kimberly.langmaid@gmail.com>; tcoggin@gmail.com <tcoggin@gmail.com>
Subject: Evergreen Building Plans
I too am in agreement with the comments by Merv Lapin and John Robbins. I have been an
owner in Vail (Scorpio Condominium) since 1972 and have provided comments to the town of
Vail several times on the Hospital Expansion — explicitly on the risk assumed by the Town of
Vail Council and the Medical Center regarding the ill conceived helicopter elevated landing
zone on the west end of the hospital.
Now the already tenuous risk profile of tall structures near the elevated landing pad will
further affect the risk profile of helicopter operations if approved. Gusty winds are the norm
for Vail during all seasons, especially during the winter. All structures near the landing area
will impact the local swirling wind pattern for landing and departing helicopters due to the
Venturi Effect of funneling wind through constrained spaces between structures. As noted in
the proposed plans for the Evergreen expansion, the highest portion of the building will be
closest to the elevated landing structure.
Even though the esthetics of the proposed design are not pleasing to me, the safety aspect of
the talent part of the prosed structure so near the elevated helicopter landing platform cause
me the largest concern. The plans should be disapproved for that reason alone . . .
Gary Dahlen, Colonel USAF (Ret)
gary.w.dahlen@earthlink.net
(719)205-4593
79
From:Jonathan Spence
To:Greg Roy
Subject:FW: Evergreen Lodge redevelopment
Date:Sunday, November 13, 2022 8:52:32 PM
Attachments:image001.png
image003.png
From: William B Hardin <bhardin113@gmail.com>
Sent: Sunday, November 13, 2022 8:52:12 PM (UTC-07:00) Mountain Time (US & Canada)
To: Ronald J. Snow <rsnow@joneskeller.com>
Cc: Jonathan Spence <JSpence@vailgov.com>; Bill Jensen <bill.jensen2455@gmail.com>; Matt Gennett
<MGennett@vailgov.com>; Laine Lapin <lainecoffey@gmail.com>; Spencer Blair
<gunslunglow@gmail.com>; Kevin & Jo Tice <kevin@apexskiboots.com>; Josephine Tice
<jobetee63@gmail.com>; Gigi - Jim Owens <gigio@comcast.net>; Russell Forrest
<RForrest@vailgov.com>; Mark Wurzer <mwurzer@vaildaily.com>; Jim Lamont <JFLamont@vail.net>;
Kevin Foley <KFoley@vailgov.com>; Kim Langmaid <KLangmaid@vailgov.com>; Jen Mason
<JMason@vailgov.com>; Matt Mire <jmm@hpwclaw.com>; Travis Coggin <TCoggin@vailgov.com>;
Suzanne Silverthorn <SSilverthorn@vailgov.com>; Kimberly Langmaid <kimberly.langmaid@gmail.com>;
tcoggin@gmail.com <tcoggin@gmail.com>; Merv Lapin (mervlapin@hotmail.com)
<mervlapin@hotmail.com>; Richard Kent <rkent.rk@gmail.com>; Jerry and Michelle Warshovsky (E-
mail) (michelle@warshofsky.com) <michelle@warshofsky.com>; Jack.theheron@gmail.com
<jack.theheron@gmail.com>; gary.w.dahlen@earthlink.net <gary.w.dahlen@earthlink.net>; Curtis
Carney <ccarney65@aol.com>; Pierre Turgeon <eadv@nhlpa.com>; Stan Zemler
<SZemler@vailgov.com>; Pete Seibert <PSeibert@vailgov.com>; rrobbins@CElaw.com
<rrobbins@celaw.com>
Subject: Re: Evergreen Lodge redevelopment
Dear Mr. Spence, Mr. Jensen and Mr. Gennett:
I am a property owner at 131 West Meadow Drive in Vail and fully support Ron Snow's
observations and objections to the proposed redevelopment of the Evergreen Hotel site.
Please further note that I am a graduate Aerospace Engineer, professionally licensed in
Colorado, as well as other states, and am on record as noting to the TOV that their decision to
permit rotary-wing aircraft operations from the rooftop of the VVMC was a reckless and
dangerous decision. I believe (but hope I am wrong) that there will be at some point in the
future an accident at the site which will involve considerable loss of life and property damage.
The structure proposed for the Evergreen site only increases the likelihood of such an event.
I would additionally ask if you could help me understand what is the TOV's vision which (in
theory, anyhow) would support the addition of more and more residential square footage in a
portion of Vail which is already crowded, and supported by an infrastructure which is highly
stressed and near failure. This makes no sense. Due to the helter skelter development, Vail is
becoming South-Beach-in-the-Rockies and is rapidly losing its special charm and culture as a
unique vacation and ski village. For what end?
Respectfully,
William B. Hardin
Colorado PE # 16769
On Sun, Nov 13, 2022 at 1:28 PM Ronald J. Snow <rsnow@joneskeller.com> wrote:
80
Messrs. Spence, Jensen and Gennet,
I am a property owner at the Scorpio Condominiums at 131 W. Meadow
Drive. The Scorpio owners are in the immediate neighborhood of the
Evergreen and will be impacted by the redevelopment proposed at the
Evergreen. The residential neighbors were not consulted nor notified of the
most recent proposals. This is unfair. There should be a requirement in the
regulations that require the applicant and Town to notify neighbors who are in
close proximity and whose community and quality of life are to be impacted.
To begin, we are in complete agreement with the Vail International letter
from Rohn Robbins. The roof slopes, massing, and overall architecture
require greater attention.
The proposal fails to meet zoning requirements and should be denied,
requiring the applicant to submit a proposal in compliance with zoning
compatible with the residential neighborhood.
There is only a 20-foot distance between the hospital and Evergreen
buildings. The building height next to the hospital is 50 of more feet high and
is directly in the path of the flight path of the helicopter pad at the hospital.
The Town should require an INDEPENDENT flight analysis of the impact of
such a high structure in such close proximity to the helipad. In particular, the
aerodynamic impacts to the landing and takeoff characteristics must be
professionally analyzed to evaluate whether the helicopters will be disrupted
by the peaks and valleys of nearby structures directly within the FAA
mandatory flight paths? The aerodynamic analysis should also evaluate the
weather extremes and altitude at this location.
As the Town and the hospital are unfortunately aware, the helicopter pilots
have a history of disregarding safety precautions mandated by the FAA such
as flying over the restricted population centers in the Town of Vail and failing
to fully check all safety items required prior to takeoff which led to the fatal
81
accident in Frisco several years ago.
If the Town allows helicopter overflights of the existing or future Evergreen
location, the Town should meticulously monitor compliance with its safety
requirements and impose severe penalties for violations.
The Town does not need additional condos nor additional hotel rooms. But it
does need employee housing for any needs caused by the Evergreen
proposal. Requiring housing for only 20% is an unbelievable shortfall.
Where will the other 80% go? Will the Town provide housing for another
100 Evergreen employees? The Evergreen proposed development will a very
profitable project which pay for the impacts to the Town and neighborhood
by building employee housing units for Evergreen employees.
The Evergreen should be lower than proposed at West Meadow Drive with
only two stories in keeping with the residential character of the neighborhood
Ronald J. Snow
Attorney At Law
1675 Broadway, 26th Floor
Denver, Colorado 80202
P: 303.573.1600 | F: 303.573.8133
JONES&KELLER, P.C.
rsnow@joneskeller.com
www.joneskeller.com
CONFIDENTIALITY NOTICE: This electronic mail transmission and any attachments
contain information belonging to the sender which may be confidential, privileged and
exempt from disclosure under applicable law. This information is intended only for the use
82
of the individual or entity to whom this electronic mail transmission is addressed. If you are
not the intended recipient or the employee or agent responsible for delivering the message to
the intended recipient, you are hereby notified that any disclosure, copying, distribution, or
action taken or not taken in reliance on the contents of the information contained in this
transmission is strictly prohibited. If you have received this transmission in error, please
immediately inform me by "reply" e-mail and delete the message in its entirety. Thank you.
83
From:Jonathan Spence
To:Greg Roy
Subject:FW: Evergreen Lodge redevelopment
Date:Sunday, November 13, 2022 12:29:03 PM
Attachments:image001.png
image003.png
2022 11 08 RKR Ltr to PEC for 11 14 22 Mtng (Sig).pdf
From: Ronald J. Snow <rsnow@joneskeller.com>
Sent: Sunday, November 13, 2022 12:28:14 PM (UTC-07:00) Mountain Time (US & Canada)
To: Jonathan Spence <JSpence@vailgov.com>; Bill Jensen <bill.jensen2455@gmail.com>; Matt Gennett
<MGennett@vailgov.com>
Cc: Laine Lapin <lainecoffey@gmail.com>; Spencer Blair <gunslunglow@gmail.com>; Kevin & Jo Tice
<kevin@apexskiboots.com>; Josephine Tice <jobetee63@gmail.com>; Gigi - Jim Owens
<gigio@comcast.net>; Russell Forrest <RForrest@vailgov.com>; Mark Wurzer
<mwurzer@vaildaily.com>; Jim Lamont <JFLamont@Vail.Net>; Kevin Foley <KFoley@vailgov.com>; Kim
Langmaid <KLangmaid@vailgov.com>; Jen Mason <JMason@vailgov.com>; Matt Mire
<jmm@hpwclaw.com>; Travis Coggin <TCoggin@vailgov.com>; Suzanne Silverthorn
<SSilverthorn@vailgov.com>; Kimberly Langmaid <kimberly.langmaid@gmail.com>; tcoggin@gmail.com
<tcoggin@gmail.com>; Russell Forrest <RForrest@vailgov.com>; Merv Lapin (mervlapin@hotmail.com)
<mervlapin@hotmail.com>; Richard Kent <rkent.rk@gmail.com>; Jerry and Michelle Warshovsky (E-
mail) (michelle@warshofsky.com) <michelle@warshofsky.com>; Jack.theheron@gmail.com
<jack.theheron@gmail.com>; Hardin, Bill (bhardin113@gmail.com) <bhardin113@gmail.com>;
gary.w.dahlen@earthlink.net <gary.w.dahlen@earthlink.net>; Curtis Carney <ccarney65@aol.com>;
Pierre Turgeon <eadv@nhlpa.com>; Stan Zemler <SZemler@vailgov.com>; Pete Seibert
<PSeibert@vailgov.com>; rrobbins@CElaw.com <rrobbins@CElaw.com>
Subject: Evergreen Lodge redevelopment
Messrs. Spence, Jensen and Gennet,
I am a property owner at the Scorpio Condominiums at 131 W. Meadow Drive.
The Scorpio owners are in the immediate neighborhood of the Evergreen and
will be impacted by the redevelopment proposed at the Evergreen. The
residential neighbors were not consulted nor notified of the most recent
proposals. This is unfair. There should be a requirement in the regulations that
require the applicant and Town to notify neighbors who are in close proximity
and whose community and quality of life are to be impacted.
To begin, we are in complete agreement with the Vail International letter from
Rohn Robbins. The roof slopes, massing, and overall architecture require
greater attention.
The proposal fails to meet zoning requirements and should be denied,
requiring the applicant to submit a proposal in compliance with zoning
compatible with the residential neighborhood.
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There is only a 20-foot distance between the hospital and Evergreen buildings.
The building height next to the hospital is 50 of more feet high and is directly in
the path of the flight path of the helicopter pad at the hospital. The Town
should require an INDEPENDENT flight analysis of the impact of such a high
structure in such close proximity to the helipad. In particular, the aerodynamic
impacts to the landing and takeoff characteristics must be professionally
analyzed to evaluate whether the helicopters will be disrupted by the peaks
and valleys of nearby structures directly within the FAA mandatory flight paths?
The aerodynamic analysis should also evaluate the weather extremes and
altitude at this location.
As the Town and the hospital are unfortunately aware, the helicopter pilots
have a history of disregarding safety precautions mandated by the FAA such as
flying over the restricted population centers in the Town of Vail and failing to
fully check all safety items required prior to takeoff which led to the fatal
accident in Frisco several years ago.
If the Town allows helicopter overflights of the existing or future Evergreen
location, the Town should meticulously monitor compliance with its safety
requirements and impose severe penalties for violations.
The Town does not need additional condos nor additional hotel rooms. But it
does need employee housing for any needs caused by the Evergreen proposal.
Requiring housing for only 20% is an unbelievable shortfall. Where will the
other 80% go? Will the Town provide housing for another 100 Evergreen
employees? The Evergreen proposed development will a very profitable
project which pay for the impacts to the Town and neighborhood by building
employee housing units for Evergreen employees.
The Evergreen should be lower than proposed at West Meadow Drive with only
two stories in keeping with the residential character of the neighborhood
Ronald J. Snow
Attorney At Law
1675 Broadway, 26th Floor
Denver, Colorado 80202
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P: 303.573.1600 | F: 303.573.8133
JONES&KELLER, P.C.
rsnow@joneskeller.com
www.joneskeller.com
CONFIDENTIALITY NOTICE: This electronic mail transmission and any attachments contain
information belonging to the sender which may be confidential, privileged and exempt from
disclosure under applicable law. This information is intended only for the use of the individual or
entity to whom this electronic mail transmission is addressed. If you are not the intended recipient
or the employee or agent responsible for delivering the message to the intended recipient, you are
hereby notified that any disclosure, copying, distribution, or action taken or not taken in reliance on
the contents of the information contained in this transmission is strictly prohibited. If you have
received this transmission in error, please immediately inform me by "reply" e-mail and delete the
message in its entirety. Thank you.
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From:mark gordon
To:Council Dist List
Cc:Jonathan Spence
Subject:Evergreen Redevelopment Appeal
Date:Monday, December 19, 2022 4:09:00 PM
Dear Town Council:
Below is a copy of the letter that I sent to the PEC regarding the Evergreen project. After
reading the text of the appeal I still stand by the conclusions of my previous letter. In addition
to the letter, I would add my concerns about the integrity of the process as well as trust in our
community volunteers on our boards and commissions. Upon reviewing the process, I fail to
see any shortcomings in the back and forth between the PEC and the developer. I feel like the
developer was responsive and made substantive changes to the project as requested by the
PEC. In addition, I would add that this project is not a Special Development District and
therefore the give and take between the developer and town is somewhat limited. But still the
developer has added 7 additional housing units, above the legal requirements which in my
mind more than makes up for the minor variances requested.
Thank you for your time and consideration. I very much look forward to this important
redevelopment for our town.
Regards,
Mark Gordon
November 10, 2022
Dear Planning & Environmental Commission Members:
I have had the pleasure of reviewing the proposed plans for the redevelopment of the
Evergreen hotel. I always appreciate stakeholder outreach for input.
It appears to me that the applicant has been very responsive to the concerns and input they
have been given by both you and neighbors. In addition to their compliance with the
Lionshead Master Plan, I appreciate the bump in housing required from 13 units to 20.
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As a Vail resident, I am appreciative of what the land exchange with Vail Health that created
this site has done for our community – better access to Vail Health from the frontage road and
the new helipad location.
Thank you, PEC, for your time and dedication to the community – I look forward to this much-
needed redevelopment!
Thank you,
Mark Gordon
Mark Gordon
CRS, C2EX, ABR, RSPS, GREEN
Owner/Broker
President, CO Residential Real Estate Council
Christiania Realty, Inc.
356 Hanson Ranch Road
Vail, CO 81657
(970) 331-5821 Cell
(888) 373-9940 Fax
vailcoluxuryhomes.com
Please note: With recent issues related to Wire Fraud, I will never email you wiring instructions. Wire instructions
will come from the Title Company in a secure email. Please call me if you are asked to wire money.
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From:Susie Tjossem
To:Council Dist List
Subject:Evergreen Redevelopment support!
Date:Monday, December 19, 2022 7:19:53 PM
Attachments:Tjossem Support Letter for Evergreen Redevelopment.docx
Madame Mayor and Council members:
I am forwarding my support letter for The Evergreen redevelopment
that I sent to PEC. As both a former PEC member and council
member, it is my hope that you uphold the PEC’s approval of this
application. From my observation, the PEC spent many months
reviewing the file and making comments that the applicant responded
to; the applicant also demonstrated both compliance and followed the
process properly, gaining staff support. Thank you.
Susie Tjossem
Vail Resident
Former Town Council Member
Former PEC Member
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November 1, 2022
Sent via email: jspence@vailgov.com, commdev@vailgov.com
Dear Planner Spence and Members of the Vail Planning & Environmental Commission:
As a longtime Vail resident and former member of the Vail Town Council and Vail Planning &
Environmental Commission, I very much appreciate when I’m asked to engage in community
stakeholder outreach efforts by those working on significant proposed redevelopment projects
and/or initiatives.
I recently met with the Evergreen redevelopment team at their request to review their updated
submittal to the Town of Vail. In talking through the feedback they received from both you, the
PEC, and neighbors, I am impressed with how responsive the Evergreen team is being and how
significant their plan updates are based on the input.
First, I am satisfied that the project is compliant with the Lionshead Master Plan and zoning.
Second, having witnessed the successful execution of Vail’s New Dawn; I understand why timely
quality redevelopment is so vital to our community’s long-term health. As we all know, the
redevelopment of the Evergreen is long overdue; it is a front and center eyesore. The massive
investment being proposed by the Evergreen team will have significate upside for the Town in
both image and positive economic factors.
Thus, my third takeaway is sizeable changes have been made to the previous architectural plan
based on the staff and PEC’s thorough review and input. Obviously, the Evergreen team
listened. It now has a mountain modern look in compliance with the Lionshead design
guidelines. In addition, the reduction in dwelling units and GRFA; a commitment to satisfy all
required employee housing on site (plus some); the addition of a food and beverage space for
the public; and an adjusted streamside setback to meet the Town’s new regulations –
This is planned to be a premier property with multiple sustainable features and the right
amount of public interface. Thus, I urge you to give enthusiastic support to this proposal on
Nov. 14 and see the Town of Vail again embrace redevelopment setting us up for continued
positive economic impact.
Sincerely,
Susie Tjossem
1630 Buffher Creek Road
Vail CO 81657
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From:ALAN DANSON
To:Council Dist List
Subject:Evergreen Project
Date:Thursday, December 15, 2022 10:24:45 AM
Dec. 15, 2022
Via email: towncouncil@vailgov.com
Dear Vail Town Council Mayor and Council Members:
As a Vail resident who was well aware of the plan to redevelop the aging Evergreen Lodge, I
made it a point to attend the November 14 PEC meeting where the project was approved. I
was impressed with the very thorough presentation made by the Solaris Group and its
experts, showing not only master plan compliance, but also significant changes to their plans
to incorporate comments of the neighbors and the planning commission -- including roof line
and building architecture changes and a reduction in dwelling units since the original submittal
earlier this year.
I strongly believe that the redevelopment of Crossroads to Solaris has added extraordinary
value to the built environment of Vail, establishing the Solaris Group as development
visionaries. I have no doubt that the Evergreen redevelopment plan will have a similar
positive impact on the Town. I also note that The Solaris Group has established itself as good
community partners and neighbors, as shown by the land exchange with Vail Health that
allowed a site for the helipad building and facilitated moving emergency vehicles and hospital
traffic to a new entrance off South Frontage Road. I also applaud Solaris Group for meeting
their housing requirement onsite and providing more units than required.
After 10 months in a public review process, and responsive plan changes committed to by
Solaris Group, PEC rightly approved the project. My ask of you is to uphold the PEC’s thorough
review and approval. I am aware that an appeal has been filed, but I would encourage the
appellant to continue to stay involved with the upcoming DRB process where I believe their
outstanding concerns can be most effectively be raised.
Happy Holidays and sincere thanks for all that you do.
Sincerely,
Alan Danson
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AGENDA ITEM NO. 4.7
Item Cover Page
DATE:December 20, 2022
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:Booth Falls Summer Trail Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
East Vail Trails Update Council Memo 122022.pdf
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To: Vail Town Council
From: Vail Police and Environmental Sustainability Departments
Date: December 20 , 2022
Subject: East Vail Trails Trail Count and Enforcement Update
I. PURPOSE
The purpose of this memorandum is to provide an update on East Vail Trail use, and related
parking and enforcement issues.
II. BACKGROUND
In the Fall of 2020, the Vail Town Council directed staff to work in partnership with the US
Forest Service to reduce the impacts of overcrowding at the Booth Lake Trail including resource
degradation, wildlife impacts, parking congestion, diminishing guest experience, trash and
traffic. Since then staff has implemented several strategies to accomplish the following:
Objective: To reduce vehicle trips on Booth Falls Rd in order to:
• Reduce parking issues
• Reduce traffic and congestion
• Reduce speeds
• Reduce / disperse trail use
Strategies:
• Closed parking lot June 1-Nov 1, allowed private vehicle drop off.
• Worked with Vail Mountain School to eliminate trail parking in their lot
• Increased enforcement of no parking areas including towing
• Bus it to Hike It program implemented and advertised, including signs at Vail
Transportation Center
• Continued use of Port-a-lets at trailheads.
• Posted a Trail Host at top and bottom of Booth Falls Rd on Friday, Saturday, and
Sunday to assist hikers in parking, or directing them to the Village parking structure or
another hiking opportunity.
• Traffic calming – added striping on each side of Booth Falls Rd similar to other
residential areas to slow traffic and provide a walking path for hikers accessing the
trailhead.
• Installed ShiftBike e-bike station at Booth Creek Trailhead
• Improved the information signs at Booth Falls Road
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Town of Vail Page 2
• Supported Friends of the Eagles Nest Wilderness to have staffed information tables and
trash bags at the trailheads this summer ($1,000).
• Increased social media attention to the Leave No Trace principles.
• Implemented an additional trail cleanup program as needed (as in 2020).
• Added additional TOV Trail Hosts for the 2021-2022 Summer.
• Conducted training and education for Concierges at lodging properties.
• Added Leave No Trace principles to reprint of TOV Hiking map.
• Continued to support the educational efforts of the Vail Valley Mountain Trails Alliance
through volunteer promotion, financial and media support.
• Improve bus turnaround at VMS to allow for hotel shuttles (2022)
• Completed permits, foundation and partial construction of a permanent restroom (May
2023).
• Installed bus turnaround at Main Gore Drive/Bighorn Rd – for future “Trail Bus”
• Submitted to the USFS an official letter of request to begin the first stages of the
National Environmental Policy Act (NEPA) for evaluation of the appropriateness and
feasibility of a permit system and additional controls (e.g., prohibition of dogs) at the
Booth Falls trailhead, as well as appropriate winter closure opportunities for wildlife.
III. TRAIL COUNTS
The US Forest Service has provided the most recent East Vail trail count information as follows:
IV. ENFORCEMENT
The Vail Police Department has implemented vehicle towing as needed at the Booth Creek
Trailhead parking lot and Booth Creek Park. Enforcement activities for the 2022 season
(through October 31, 2022) are as follows.
Summary:
• 150 parking problems in Booth Falls neighborhood
• 152 vehicles towed from Booth Creek Trailhead and Booth Creek Park
• 85 Citations issued in Booth Falls Neighborhood
Specifics:
• Parking Problems:
o 116 calls at Booth Creek Park
o 28 calls on Booth Falls Rd between VMS and the VMS shed
o 6 calls at the Booth Creek Trailhead
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Town of Vail Page 3
• Citations:
o 48 citations issued on Booth Falls Rd/Ct
o 37 citations issued on Mann’s Ranch Rd (Booth Creek Park)
• Towed Vehicles:
o 14 vehicles towed from Booth Creek Trailhead
o 138 vehicles towed from Booth Creek Park
V. BUS IT TO HIKE IT
The Bus it to Hike it campaign encourages trail users to take the free bus to East Vail trailheads.
Ridership continues to be high, with the Booth Falls stop the second highest ridership stop for
the outlying routes behind the Vail Transportation Center. The highest ridership in the past four
years was reached in July and August of 2022.
East Vail Bus Ridership June 1st through October 31st *
*Real-time hand count data
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AGENDA ITEM NO. 4.8
Item Cover Page
DATE:December 20, 2022
SUBMITTED BY:Martha Anderson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:2022 Employee Housing Unit Annual Compliance
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2022 EHU Annual Compliance Memo 12202022.pdf
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Memorandum
To: Vail Town Council
From: Martha Anderson, Housing Coordinator
Date: December 20, 2022
Subject: 2022 Employee Housing Unit Annual Compliance Monitoring
I. PURPOSE
The purpose of this memorandum is to notify the Vail Town Council of the upcoming
employee housing unit annual compliance deadline and efforts underway by the Town’s
Housing Department. At the direction of the Town Council, the Housing Department
maintains the Town’s compliance policy of 100% verification and zero-tolerance for non-
compliance.
II. SUMMARY
The Town of Vail Housing Guidelines require that owner(s) of employee housing units
(EHU) certify annually to the Housing Department that the property met the provisions of
the deed restriction for the preceding 12-month period. Annual reporting for the year 2022
is due to the Housing Department by Wednesday, February 1, 2023.
The Town of Vail Housing Department verifies compliance of more than 925 deed-
restricted properties in the Town of Vail, annually. As a courtesy, Housing staff sent letters
to deed-restricted property owners on December 15, 2022, reminding each of their
obligation to provide documentation demonstrating compliance by no later than February
1, 2023, per the terms of the recorded deed-restrictions. Owner data shall be submitted
electronically. Included in the letter was a link to the Town’s online compliance sworn
statement form. A second courtesy letter will be sent mid-January 2023, along with email
blasts and other communications in the Housing website.
The online compliance process coupled with the imposition of the EHU annual affidavit
late fee (Ordinance No. 24, Series of 2021) greatly increased compliance response rates
in 2021. As a result, 96% of deed-restricted property owners submitted the required
documentation by the February 1st deadline.
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Town of Vail Page 2
Deed-restricted property owners failing to comply with the February 1 deadline will be
charged the mandatory $250 late fee and will need to pay the fee and submit the
compliance form to come to compliance.
The Police Department, in collaboration with the Housing Department, will begin issuing
municipal court summons to all who have not demonstrated compliance by February 17,
2023.
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AGENDA ITEM NO. 4.9
Item Cover Page
DATE:December 20, 2022
SUBMITTED BY:George Ruther, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:Vail Commons/Mountain Valley Developmental Services Deed
Restriction Compliance
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Vail Commons_Mountain Valley Developmental Services Deed Restriction Compliance
Memo_12202022.pdf
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Memorandum
To: Vail Town Council
From: Missy Johnson, Housing Coordinator
Date: December 20, 2022
Subject: Vail Commons/Mountain Valley Developmental Services Deed Restriction
Compliance – 2085 C, Zermatt Lane
I. PURPOSE
The purpose of this memorandum is to respond to the Town Council’s mention of the
potential for a non-compliant residence in the Vail Commons neighborhood. The
residence in question is 2085 C Zermatt Lane, which, according to Eagle County
records, is owned by Mountain Valley Developmental Services, a non-profit corporation
providing vocational, residential and other services to persons of all ages with
developmental disabilities. The Housing Department has gathered additional
information to present to the Town Council.
II. BACKGROUND
The Housing Department referenced this particular deed restriction, which is unique to
other owner-occupied deed restrictions within Vail Commons. Mountain Valley
Developmental Services and the Town have an agreement that allows for 3 unrelated
developmentally disabled individuals receiving services from Mountain Valley, or
employed by Mountain Valley and providing assisted living services to the
developmentally disabled residents to live in the home. The agreement is valid as long
as Mountain Valley is the owner of the home. According to the terms of the amended
deed restriction, recorded March 25, 2021, specifically page 2, 1. Amendment. states
the following:
“So long as Mountain Valley shall own the property, the property shall be used
and occupied by not more than three unrelated persons who shall each be either
developmentally disabled and receiving services from Mountain Valley or
employed by Mountain valley and providing assisted living services to the
developmentally disabled residents. Whenever possible, such persons shall be
employed in Eagle County, at least one of whom works at least thirty (30) hours
per week on an annual basis.”
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Town of Vail Page 2
It is confirmed that Mountain Valley Developmental Services, Inc. is the owner and
therefore, the home is allowed to be rented by multiple people, up to three, provided the
agreement requirements are met.
III. SUMMARY
The annual EHU compliance due each February 1 includes all EHUs in the Town of
Vail. Mountain Valley Developmental Services, Inc. is required to participate each year.
No further action is recommended on behalf of the Housing Department at this time.
IV. ATTACHMENT
202106861 First Amendment to Modification and Memorandum for Deed Restriction
Vail Commons B3
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