HomeMy WebLinkAbout2023-01-17 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda1.Retreat 8:00am to 12:00pm
1.1 Executive Session (60 min.)
Pursuant to C.R.S. §24-6-402(4)(f) - to discuss personnel
matters, regarding: Town Manager Review
1.2 Strategic Planning Session (120 min.)
2.The regular Town Council meeting will reconvene at 4:00pm in the Town Council
Chambers.
3.Congressman Neguse to address Town Council (5 min.)
4.Presentation/Discussion
4.1 Compensation Study Update 45 min.
Listen to presentation and provide feedback.
Presenter(s): Krista Miller, Human Resources, Stacy Parker,
Consulting Director OneDigital, and Linda Peavey, Senior
Client Executive, OneDigital
Background: Update on compensation and benefits study.
5.DRB / PEC (5 min.)
5.1 DRB / PEC Update
6.Information Update
6.1 AIPP December 5, 2022 Meeting Minutes
VAIL TOWN COUNCIL MEETING
Afternoon Session Agenda
Grandview at Lionshead Parking Structure and Via Zoom
Zoom Meeting Link: https://us02web.zoom.us/webinar/register/WN_qxtkaEAsSe-zBkMGn-Mo5w
8:00 AM, January 17, 2023
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
Strategic Planning Sessin Master Worksession.pdf
Strategic Planning Session 011723
Attachment 1 TownCouncilPriorities_StaticTimeline.pdf
220117 TOV Debt Capacity.pdf
2023 Comp Benefits study update Town Council 1.17.23.pdf
Town of Vail Comp Study and Bene Review For Town Council Meeting 1.17.2023
(002).pdf
DRB Results 1-4-23.pdf
PEC Results 1-9-23.pdf
December 5, 2022 _Minutes.pdf
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6.2 VLHA December 13, 2022 Meeting Minutes
6.3 Additional Community Housing Lottery Ticket Update
6.4 National Brotherhood of Skiers Soul on Snow Summit
Update
6.5 Winter Parking Update
7.Matters from Mayor, Council and Committee Reports (10 min.)
8.Executive Session (40 min.)
C.R.S. §24-6-402(4)(b) - to have a conference with the Town Attorney to receive legal advice
on specific legal questions, C.R.S. §24-6-402(4)(e) to determine positions relative to matters
that may be subject to negotiations, develop a strategy for negotiations, and/or instruct
negotiators, and C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer
or sale of real, personal or other property on the topic of the acquisition of property described
as East Vail Workforce Housing Subdivision, Lot 1; East Vail Workforce Housing Subdivision,
Tract A, and generally referred to as the Booth Heights Land Site
9.Recess (5:40pm estimated)
2022-12-13 VLHA Minutes.pdf
Granting an Additional Community Lottery Ticket to Owners of Deed Restricted Housing
Memo.pdf
Info Update - NBS Summit 1-17-2023.pdf
winter parking update 011623.pdf
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and
available for public viewing as the meeting is happening. The meeting videos are also posted to High
Five Access Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
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AGENDA ITEM NO. 1.1
Item Cover Page
DATE:January 17, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Executive Session
AGENDA SECTION:Retreat 8:00am to 12:00pm
SUBJECT:Executive Session (60 min.)
SUGGESTED ACTION:Pursuant to C.R.S. §24-6-402(4)(f) - to discuss personnel matters,
regarding: Town Manager Review
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
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AGENDA ITEM NO. 1.2
Item Cover Page
DATE:January 17, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Main Agenda
AGENDA SECTION:Retreat 8:00am to 12:00pm
SUBJECT:Strategic Planning Session (120 min.)
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Strategic Planning Sessin Master Worksession.pdf
Strategic Planning Session 011723
Attachment 1 TownCouncilPriorities_StaticTimeline.pdf
220117 TOV Debt Capacity.pdf
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TOWN OF VAIL STRATEGIC PLANNING SESSION
Strategic Planning Meeting
-Review existing action plan
-Financial capacity
-Feedback from Council and
stakeholders
-Identify 3-5 high priority topics
-Develop rough goal statements
-Next Steps
5
VAIL TOWN COUNCIL ACTION PLAN
6
3
TC STRATEGIC PLANNING | Debt Capacity
Town of Vail | Finance | 1/17/2023 7
TC STRATEGIC PLANNING | Debt Capacity
Town of Vail | Finance | 01/17/2023
Together with Hilltop Financial Advisors, staff explored traditional financing
structures for several significant priority capital projects
•Evaluate impacts to reserves of taking on additional debt
•Debt limitations
Project
Gap
Financing
Assumption Debt Type Fund
Term/Rate/Annual
Debt Service Total Interest Cost
Timber
Ridge
$46.0M COP HF 30Yr. /4.82%/$2.9M $40.7M
West
Middle
Creek
$25.0M COP/Reserves HF 30Yr. /4.81%/$1.6M $28.8M
Municipal
Offices
$20.0M COP CPF 20Yr. /4.51%/$1.5M $10.3M
Dobson Ice
Arena
$30.0M Bank
placement
VRA 7yr./5.00%/$5.0M $4.9M
8
TC STRATEGIC PLANNING | Debt Capacity
Town of Vail | Finance | 1/17/2023
Reserves Impact: Decrease by
$75.8M or 60% by 2027
-
20,000,000
40,000,000
60,000,000
80,000,000
100,000,000
120,000,000
140,000,000
2021 Actual 2022
Amended
Budget
2023 2024 2025 2026 2027
Reserves Impact Projection
RETT Fund
Housing Fund
Capital Fund
General Fund
Reserve Min
$74.3M
$62.3M $59.6M $59.8M
$49.1M $51.4M
$127.3M
9
FEEDBACK ON PRIORITY TOPICS
The following two topics had unanimous interest for prioritization:
•Excellent Customer Service: Everyone I spoke with uniformly agreed that providing excellent customer service (both residents and
guests) is critical for achieving our vision of being the premier mountain resort community in the world. However, we don’t have a
clear definition or metric of what excellent customer service looks like. We do have a variety of tools for measuring guest satisfaction
(parking, transit, cleanliness, intercept surveys).
It should also be noted to provide excellent customer service and generate outstanding results for the community we need to support
and foster an excellent TOV organization. A recommended goal would be: By October 31, 2023, identify and implement a metric for
objectively measuring organizational effectiveness and health so that a baseline is developed which can be improved on in future
years. Other examples of specific actions in this area include completing implementation of the compensation study, creating
organizational values, creating clear expectation for employees that also connect them to the purpose of the organization, ensuring
employees receive constructive feedback on performance.
•Housing Initiatives:Every Council member identified the creation of deed-restricted resident housing as the most important goal for
the Town to achieve. The existing goal of acquiring 1,000 additional resident housing unit deed restrictions by the year 2027 remains
the desired goal. Specific actions to achieve this goal include completing housing developments at Timber Ridge, West Middle Creek,
partner collaboratively on regional developments outside of the Town of Vail, explore opportunities for development review process
improvements, and adopt amended inclusionary zoning and commercial/residential linkage requirements..
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FEEDBACK ON ORGANIZATIONAL ISSUES FROM DEPARTMENT
The following topics had interest from Council members and other stakeholders:
•Civic Hub Site: There were different thoughts on the prioritization of the Civic Hub Site. However, there is also a limited amount of time to
take advantage of available funding from TIF and the need to make some decisions about the Town Hall site.
o Significant opportunity to utilize $36 million of TIF funds by 2030
o Another timing issue is that the Town Hall site needs significant maintenance to simply maintain its HVAC systems (parts cannot be
replaced with current systems) and we are outgrowing the existing space.
o We need to decide whether to invest capital funds in the maintenance of these outdated buildings or redevelop the site. Also, the new
Public Works garages and site can accommodate uses currently at Town Hall. Another consideration is the Steward Vail Plan and the
Civic Hub Plan both describe the need to create a community hub or uses that would support and provide amenities to our residents.
Creating a focal point for our community is big idea with both the need and a limited time frame to utilize available TIF funds prior to
2030. Potential goals for this topics include:
•Vail Vision and Brand: The Town has an inspiring high-level vison which is “To be the Premier International Mountain Resort Community.”
o However, what does this mean? How do we achieve this vision?
o How do we know if we have achieved that vision?.
o How do flourish as a resort while also making sure we are a place our residents and service employees enjoy living and working in.
o Another issue clearly heard in the interviews for Vail Local Marketing District Board members is that the Vail brand and how we market
and present ourselves to the outside world needs thought. A visioning process can be very helpful in creating an authentic brand.
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FEEDBACK ON PRIORITY TOPICS
Other topics which received some feedback from Council and/or other stakeholders included:
•Early Childhood Initiatives: Continuing to improve early childhood initiatives came up in several
discussions.
•Land Use Code: Several Council members asked that staff facilitate a review with Council to
discuss land use code updates with a specific focus on incenting affordable housing creation,
review design standards, evaluate GRFA and whether it is creating appropriate bulk and mass in
new development.
•Steward Vail:Council members expressed mixed opinions on the current state of the Steward
Vail Plan.
•Innovative Solutions to Snowmelt System and Greenhouse Gas Emissions reductions: As
the town’s snowmelt system accounts for more than 60% of the town’s greenhouse gas emissions,
staff is in the process of developing a Scope of Work in partnership with Holy Cross Energy for a
joint RFP to identify innovative solutions to reducing the energy and carbon impact of the system.
This may include a combination of geothermal, waste heat, electrification, storage, and other
solutions to a district-wide program.
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VAIL TOWN COUNCIL ACTION PLAN
13
EXAMPLE GOALS -MEMO
All Said the following were goals:
A.Excellent Customer Service: By November 1, 2023, create a clear definition for providing excellent customer service to our residents and
guests and a means of measuring to what degree we are providing excellent customer service. & By November 1, 2023, create a clear
definition for providing excellent customer service to our residents and guests and a means of measuring to what degree we are providing
excellent customer service
B.Housing: By October 1, 2023, achieve the following: complete the Residences of Main Vail, initiate the entitlement process for the Timber
Ridge and West Middle Creek housing developments, acquire the East Vail CODT parcel and begin site planning and design with a spring
2024 construction start date., and acquire at least one additional parcel of land for housing so that the Town can provide ongoing momentum
toward achieving its goal of 1,000 additional housing unit deed restrictions. A big idea would be to work with stakeholders in the valley to
create another “Miller Ranch”
Some said the following were goals:
A.Civic Hub Site: By October 31, 2023, determine how to proceed with the location of Town Hall functions (maintain existing buildings and
uses, move uses to Hub Site and/or Public Works, or issue an RFP for a public/private partnership to redevelop the existing Town Hall site
with its existing uses and housing/commercial development stacked above it.) & By October 31, 2023, conclude the programing for the
Community Hub Site based on community feedback and after receiving recommendations on the above-mentioned town hall options.
B.Vail Vision and Brand:By ____, 202 (3 or 4)?, complete an updated Vision Plan for the Town of Vail building upon community feedback
from the last two years and update the branding framework for Vail by ____, 2024.
Other Topics:
•Early Childhood
•Land Use Code: incent housing, design standards, GRFA, alignment with boards
•Steward Vail
•Investigate alternatives to current snowmelt systems
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PRIORITY GOAL TOPICS?
15
GOAL STATEMENTS
•By ____ 2023,
16
NEXT STEPS
What can staff do to support next steps?
•Refine goal statements and update action plan
•Bring updated plan back to Council –next meeting
•Review Departmental goals and ensure alignment
•??
What will Council do next?
•Review and consider updated action plan
•?
What will we do together?
•Review progress on goals/action plan
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To:Vail Town Council
From:Russell Forrest, Town Manager
Date:January 17, 2023
Subject: Strategic Planning Session
_________________________________________________________________________________
1.PURPOSE AND INTRODUCTION
The purpose the discussion with the Town Council in the morning of January 17, 2023, is to:
1) Meet with the Town Manager in executive session to discuss performance to date.
2) Based on the existing strategic plan, input from individual council members and
additional input from the community identify high priority strategic results that need to be
achieved in 2023.
2.BACKGROUND
Attachment 1 includes the projects on the Town Council Priorities document. It includes 27
projects categorized in Council’s four Vision areas:
1. Community
2. Environment
3. Economy
4. Experience
The online document was introduced in September of 2022 as a way to encapsulate projects
discussed at the January 2022 Strategic Planning Town Council Meeting. This plan does not
have a prioritization associated with the actions.
Prioritization of projects and goals will help ensure timely implementation and that available
resources are focused on the implementation of those projects. For the purposes of the meeting
on January 17, staff would propose that the Town Manager share what he heard from individual
Council meetings as being the most important goals to achieve in the next year (still utilizing
Attachment 1 as a point of reference) and identify the top 3-5 priorities and see if we can
articulate those project priorities into specific time bound goals.
There are many successful forms of strategic planning. It is suggested that after the next
election (or whenever Council would choose to do this) that a facilitated strategic planning
session be scheduled to:
1.Identify Critical Issues: Evaluate public feedback on priority issues and identify the
most critical issues to focus time and Town resources on (this step would utilize
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Town of Vail Page 2
community survey information, feedback from public engagement opportunism, potential
focus groups)
2.Articulate Desired Results to Address Critical Issues: After identifying the most
important issues to focus time and resources on, Council would work with staff (through
a facilitator) to identify specific time bound goals or results the Community would
experience to address the high priority issues.
3.Strategies/Actions: Staff would bring forward specific strategies/actions for Council
approval to achieve desired results/goals.
This form of strategic planning helps transparently connect Town actions to community
feedback on priorities. It also enables us to measure and even create a dashboard to show
progress so that the Town and staff are accountable to both the Council and the community in
achieving those results. For the purposes of the planning meeting on January 17 the Council is
asked to identify high priority goals to achieve in 2023. Again, this recognizes that ongoing work
on other projects will continue.
3.FEEDBACK FROM COUNCIL AND STAKEHOLDERS
The following are high priority issues the Town Manager heard from Council and stakeholders.
It should be noted that the Manager also received very specific (tactical) tasks or ideas in the
discussions with Council and stakeholders. We have not lost those specific comments. This
discussion is intended to focus on the “strategic” high impact ideas that were shared. If a
strategic topic or goal is not addressed below, please bring high priority goals forward in the
discussion on January 17. The following is a synthesis of the feedback received for your
consideration in identifying priority goals for 2023.
The following two topics had unanimous interest for prioritization:
Excellent Customer Service: Everyone I spoke with uniformly agreed that providing
excellent customer service (both residents and guests) is critical for achieving our vision
of being the premier mountain resort community in the world. However, we don’t
have a clear definition or metric of what excellent customer service looks like. We do
have a variety of tools for measuring guest satisfaction (parking, transit, cleanliness,
intercept surveys). An example of two goals include:
By November 1, 2023, create a clear definition for providing excellent customer
service to our residents and guests and a means of measuring to what degree
we are providing excellent customer service.
It should also be noted to provide excellent customer service and generate
outstanding results for the community we need to support and foster an excellent
TOV organization. A recommended goal would be: By October 31, 2023, identify
and implement a metric for objectively measuring organizational effectiveness
and health so that a baseline is developed which can be improved on in future
years. Other examples of specific actions in this area include completing
implementation of the compensation study, creating organizational values,
creating clear expectation for employees that also connect them to the purpose
of the organization, ensuring employees receive constructive feedback on
performance.
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Town of Vail Page 3
Housing Initiatives:Every Council member identified the creation of affordable housing
as the most important goal for the Town to achieve. The existing goal of acquiring 1,000
additional resident housing unit deed restrictions by the year 2027 is wonderful goal.
Specific actions to achieve this goal include developing housing projects at Timber
Ridge, West Middle Creek, and working collaboratively on regional projects outside of
the Town of Vail. A potential near-term goal for this area might include:
By October 1, 2023, achieve the following: complete the Residences of Main
Vail, initiate the entitlement process for the Timber Ridge and West Middle Creek
housing projects, and acquire at least one additional parcel of land for housing so
that the Town can provide ongoing momentum toward achieving its goal of 1000
additional housing unit deed restrictions. A big idea would be to work with
stakeholders in the valley to create another “Miller Ranch” regional housing
project.
The following topics had strong interest from Council members and other stakeholders:
Civic Hub Site: There were different thoughts on the prioritization of the Civic Hub Site.
However, there is also a limited amount of time to take advantage of available funding
from TIF and the need to make some decisions about the Town Hall site. Thinking
about this project more broadly it has been the subject of its own recent planning
process and there is a significant opportunity to utilize $36 million of TIF funds by 2030
in concert with the renovation and expansion of Dobson Ice Arena. Another timing issue
is that the Town Hall site needs significant maintenance to simply maintain its HVAC
systems (parts cannot be replaced with current systems) and we are outgrowing the
existing space. We need to decide whether to invest capital funds in the maintenance of
these outdated buildings or redevelop the site. Also, the new Public Works garages and
site can accommodate uses currently at Town Hall. Another consideration is the
Steward Vail Plan and the Civic Hub Plan both describe the need to create a community
hub or uses that would support and provide amenities to our residents. Creating a focal
point for our community is big idea with both the need and a limited time frame to utilize
available TIF funds prior to 2030. Potential goals for this topic include:
By October 31, 2023, determine how to proceed with the location of Town Hall
functions (maintain existing buildings and uses, move uses to Hub Site and/or
Public Works, or issue an RFP for a public/private partnership to redevelop the
existing Town Hall site with its existing uses and housing/commercial
development stacked above it.)
By October 31, 2023, conclude the programing for the Community Hub Site
based on community feedback and after receiving recommendations on the
above-mentioned town hall options.
Vail Vision and Brand:The Town has an inspiring high-level vison which is “To be the
Premier International Mountain Resort Community.” However, what does this mean?
How do we know if we have achieved that vision? We have done previous vision plans
but we need an update. This would also help inform how we define excellent customer
service, how we balance needs for our residents and guests, how we both achieve our
goals around affordable housing and protect our critical natural environment, how do we
respect our history while also engaging our younger residents, how do flourish as a
resort while also making sure we are a place our service employees enjoy living and
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Town of Vail Page 4
working in. Another issue clearly heard in the interviews for Vail Local Marketing District
Board members is that the Vail brand and how we market and present ourselves to the
outside world needs thought. A visioning process can be very helpful in creating an
authentic brand. These two strategic projects support each other, and the visioning
should occur first but could involve some concurrent work. If this was a desired goal
Community Development could need to lead the community visioning and work closely
with Economic Developing on the branding side of this project.
It would be highly recommended to build upon the community input from the Steward
Vail project in developing a vision plan. Timing of this project is a consideration given
the potential fatigue within the community providing input on other Town plans. A
potential goal could be:
By ____, 202 (3 or 4)?, complete an updated Vision Plan for the Town of Vail
building upon community feedback from the last two years and update the
branding framework for Vail by ____, 2024.
Other topics which received some feedback from Council and/or other stakeholders included:
Early Childhood Initiatives: Continuing to improve early childhood initiatives came up
in several discussions. Are there other actions, Council would like to take that are not in
the Action Plan?
Land Use Code: Several Council members asked that staff facilitate a review with
Council to discuss land use code updates with a specific focus on incenting affordable
housing creation, review design standards, evaluate GRFA and whether it is creating
appropriate bulk and mass in new development. Another area to discuss would be
turnaround times for reviewing building and planning applications.
Steward Vail: Council members expressed both concern and support for the Steward
Vail Plan. An observation that has been shared with staff is that actions should be tied
to specific issues and or problems that the community identified. Staff is working on
creating a stronger connection between problem statements (based on community
feedback), specific goals, and then critical actions to achieve desired goals. Again, as a
destination-level guiding document that responds to the needs of the community in the
context of tourism, the Steward Vail Plan should inform a broader community visioning
project, updates of the Town’s sustainability plan, future budgets, and future strategic
plans.
Innovative Solutions to Snowmelt System and Greenhouse Gas Emissions
reductions: As the town’s snowmelt system accounts for more than 60% of the town’s
greenhouse gas emissions, staff is in the process of developing a Scope of Work in
partnership with Holy Cross Energy for a joint RFP to identify innovative solutions to
reducing the energy and carbon impact of the system. This may include a combination of
geothermal, waste heat, electrification, storage, and other solutions to a district-wide
program.
Staff is updating progress related to the Town Council Action Plan. Unless Council directs staff
to stop, we will continue to make progress on the actions in this plan. We will ensure priority is
given to the 3-5 goals identified through the discussion on January 17.
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Town of Vail Page 5
4.ACTION REQUESTED
Staff will provide some background on the ideas mentioned above and available financial
resources. Council is specifically requested to:
A. From the ideas mentioned above, the Action Plan or simply from your own perspective
what are the 3-5 most important goals to achieve in 2023?
B. We will capture your priority goals/ideas and then attempt to find consensus among the
Town Council on the top 3-5 goal areas you would like to address in 2023.
C. We then will create some draft goal statement for those top 3-5 topics. Examples of
statements are provided above.
Staff will come back at future Council meeting with refined goal statements, proposed
strategies/actions to achieve those goals, and any resource requirements to achieve those
goals. After approval of the Town Council of high priority goals, staff would update the Town
Council Priorities document and the update the Council and community on progress related to
the implementation of goals and projects.
Attachment 1: Town Council Project List
Attachment 2: Memo from Finance Director on bonding capacity and available resources for
projects.
22
23
TO: Vail Town Council
FROM: Finance Department
DATE: January 17, 2023
SUBJECT: Debt Capacity
I. SUMMARY
The purpose of this memo is to provide Council with information on the town’s current debt
capacity given the number of large and high-dollar projects on the horizon. Together with Hilltop
Securities staff has put together an analysis of the Town’s debt capacity based on the current
economic environment. For the purpose of this exercise, staff looked at the following potential
projects using very preliminary estimated costs and assumptions: The redevelopment of the
western half of Timber Ridge, the development of West Middle Creek property, the relocation and
construction of the town’s municipal offices, and the renovation of the Donovan ice arena. Funding
all these projects within the next few years is possible but would essentially “max out” the town’s
debt capacity and limit cash reserves available for other future projects. Included in your packet
are fund statements illustrating the impacts of additional debt on reserves.
II. DISCUSSION
Timber Ridge
Assumptions:
Cost: $100.0M
Construction Start: Spring 2024
Gap Funding needed: $46M (Assumes developer would participate in the financing/public-
private partnerships)
Hilltop Securities advised that this project would be best suited for the issuance of Certificates of
Participation. A 30-year, $71.0M COPs could be issued with an estimated interest rate of
4.82%. At this rate, the average annual debt service would cost the project approximately $2.9M
with a total interest cost over the life of the loan of $40.7M. The debt service payments will be
covered by the Housing Fund with the 0.5% housing sales tax.
West Middle Creek
Assumptions:
Cost: $100.0M
Construction Start: Fall 2023 (excavation)
Gap Financing needed: $25.0M (Assumes developer would participate in financing/public
private partnerships)
With similar terms to Timber Ridge, COPs could also be issued to fund a future West Middle
Creek project. 30 -year, $25.0M COPs could be issued with an interest rate of 4.81%. Annual
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Town of Vail Page 2
average debt service payments of $1.6M would be covered by the Housing Fund. Total Interest
payments over the life of the loan would cost the Housing Fund $28.8M. Annual collections from
the 0.5% housing sales tax will be able to fund debt service payments for both West Middle
Creek and Timber Ridge however debt service payments would need to be partially subsidized
by the Capital Projects Fund within the first few years and funding for the InDeed program would
need to be decreased from an annual $2.5M to $1.0M. Depending on the total gap financing
needed it’s possible that reserves could also be used for funding West Middle Creek.
Municipal Offices
Assumptions
Cost: $20.0M
Construction Start: 2026
Hilltop Securities recommends funding this project with Certificates of Participation. $20.0M of
COPs could be issued with an interest rate of 4.51% over a 20-year term. The average annual
debt service payments of $1.5M are proposed to be funded by the Capital Project Fund with a
total interest cost of $10.3M over the term of the loan. A new location for town municipal offices
has been identified to be a potential piece of the Civic Area project leaving the current municipal
lot location open for other opportunities.
Dobson Arena
Assumptions
Cost: $30.0M
Construction start: Fall/Winter 2023
The Vail Reinvestment Authority expires on June 30th, 2023. At that time all TIF funds will need
to be spent. Although the VRA expiration date is relatively soon there is still an opportunity to
utilize financing to cash flow the renovation of Dobson arena and possibly a portion of the Civic
area plan if needed. Given the shorter time frame, a bank placement is recommended. The
$30.0M bank placement would have an interest rate of 5.00% with average annual debt service
payments of $5.0M and a total interest cost of $4.9M.
Reserves
-
20,000,000
40,000,000
60,000,000
80,000,000
100,000,000
120,000,000
140,000,000
2021
Actual
2022
Amended
Budget
2023 2024 2025 2026 2027
Reserves Projection
RETT Fund
Housing Fund
Capital Fund
General Fund
Reserve Min
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Town of Vail Page 3
The town has numerous options and scenarios even within what is presented as examples
within this memo but if all of the above were perused reserves within the Capital Fund and
Housing Fund within the next five years would be spent down leaving minimal reserves
available to pursue other projects. The above chart shows reserves for the town’s four main
funds General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, and Housing fund
and those reserves would be impacted should Council fund all of the above projects.
Overall combined funds from the Town of Vail and Vail Reinvestment Authority have the
capacity to fund a number of significant projects however funds and debt capacity is limited.
Hilltop Securities has advised staff that by financing all of these projects the town would meet its
debt capacity limits and may not have the ability to use debt as a financing tool for the
foreseeable future without new or additional revenue streams to bond from. New revenue
sources that Council has looked at perusing in the past have included an STR mitigation fee
and increasing the town lodging tax to fund events (currently subsidized by the General Fund).
Other significant future projects that have been identified by Council that were not included in
this analysis include partnering on the development of Traer Creek, the Nature Center, Civic
Center redevelopment, a permanent location for the Children’s Garden of Learning, and the
development of the CDOT East Vail parcel.
II. ACTION REQUESTED OF COUNCIL
This memo is only informational. There is no action requested of Council.
26
Revenue; Assumes partial payoff of Timber Ridge debt when TR demolished in Spring 2024
Expenditures: Debt service for new Muni offices partially offset by fund balance avail in VRA until 2030
2022
Amended 2023 2024 2025 2026 2027
Total Sales Tax Revenue:39,950,000$ 34,000,000$ 35,020,000$ 36,265,700$ 37,716,000$ 39,225,000$ 2022: Adjusted for 2022 YTD through April, May through November flat with 2021 Actuals; December down 5%; 2023:
down 15%; 2024/2025: 3% Increase, 2026/2027: 4% increase
Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 62/38 62/38
Sales Tax - Capital Projects Fund 15,179,000$ 12,920,000$ 13,307,600$ 13,780,966$ 14,331,956$ 14,905,882$ Sales tax split 62/38
Use Tax 1,965,000 2,000,000 2,040,500 2,081,810 2,123,946 2,166,925 2022: Based on 5-year average with Park Meadows Project
Construction Fees 1,500,000 - - - - - 2022:$1.5M traffic impact fee for Frontage Rd project
Franchise Fee 204,000 1,000,000 205,000 209,100 213,282 217,548 1% Holy Cross Franchise Fee approved in 2019; 2022-2026 based on 2% annual increase; 2023: includes Holy Cross 5-
year advancement towards underground utility project
Federal Grant Revenue 1,650,000 - - - - - 2022: $1.65M Allocation from Hickenlooper/Bennet federal grant award for two additional electric buses
Other State Revenue 4,290,364 250,000 750,000 - - -
2022: $2.1M CDOT grant for four electric buses; $255.7K CDOT grant for four electric bus chargers; $6K ARP library
grant for additional book drop; $36K grant for electric car charging infrastructure; 2023: MMOF Grant towards bollard
projects ($250K); 2024: MMOF grant towards Mobility Hub Design ($750K)
Lease Revenue 164,067 164,067 172,270 172,270 172,270 172,270 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)
Employee Rental Housing Sales 295,000 - - - - - Sale of Vail Heights #7 (purchased in 2015)
Project Reimbursement 366,000 - - - - - 2022: $15K reimbursement from Vail Health for new bus stop included in Frontage Rd project, and $351K ERWSD
reimbursement for Frontage Rd. project
Timber Ridge Loan repayment 463,043 462,999 3,395,604 - - - 2024: Partial payoff based on forecasted fund balance available. Write off remaining $1.7M owed?
Earnings on Investments and Other 112,865 67,348 61,098 50,704 65,351 8,379 2022: 0.4% returns assumed on available fund balance
Total Revenue 26,189,339 16,864,414 19,932,073 16,294,851 16,906,805 17,471,004
Facilities
Facilities Capital Maintenance 357,687 590,000 469,500 265,000 360,000 370,800
2022: Fire Station interior paint ($35K), Fire Stations Radiant tube replacement ($25K); Library Skylight maintenance
($150K), Library book drop-off at Safeway ($6K) (Reimbursement above), PW roof repairs ($50K), Phase 3 of transit
center skylight replacement ($50K); 2023: Fire Station II exhaust extraction system ($75K), Fire Station III Stucco
patching/painting ($40K); library air handling replacement ($125), Bus barn gradient tube replacement ($50K);
2024: PW 30% roof replacement ($75K), Buzzard Park repairs ($75K), Buzzard Park roof repairs ($50K), transit office
windows and doors ($25K), PW overhead garage door ($50K), PW carpet replacement ($50K); 2025: Fire Station II
Overhead garage doors ($25K), Library Boiler Replacement ($25K); 2026: Lionshead Transit Center Repairs ($50K),
Buzzard Park washer/dryer replacement ($15K); Transit Office carpet replacement ($15K)
Municipal Complex Maintenance 1,549,407 205,000 260,000 267,800 275,834 284,109
2022: Municipal and Comm Dev Building Remodel; Replace HR heat system ($100K); PD locker room and restroom
repairs ($50K), Comm Dev window replacement ($100K), Comm Dev interior wall and ceiling maintenance ($30K);
2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K); 2024: PD roof
replacement ($150K), PD boiler tube repairs ($50K); 3% annual increase 2025-2035
Building Energy Enhancement Projects - 25,000 25,000 25,000 25,000 25,000
Public Works Building Maintenance 300,000 80,000 - - 100,000 - 2022: $300K to replace two HVAC units at Public Works; 2023: Window Replacement ($80K); 2026: Roof
Replacement ($100K)
Welcome Center/Grandview Capital Maintenance 325,000 25,000 50,000 25,000 25,750 26,523 2022: $100K Furniture replacement in Vail Village Welcome Center; 2024: furniture upgrades ($50K); 3% annual
increase 2025-2026
Wlecome Center display upgrades - 13,000 - - - -
Employee Rental Units 11,088,649 2,500,000 2,000,000 2,000,000 1,500,000 1,500,000 2022 Employee Rental Units purchases to Capital Fund; 2023-2027 Placeholder for TOV Employee Rentals
Employee Rental Capital Maint 25,000 250,000 150,000 150,000 75,000 75,000 2022 Capital Main budget for town owned rental units to Capital Fund
Snowmelt Boilers Replacement 1,367,129 500,000 - - - - 2022: $1.4M accumulated funds for the replacement of TRC 8 electric boilers (2 per year); 2023: TRC electric boiler
replacements (2)
Arabelle Snowmelt Boilers - 190,000 - - - - 2023: Placeholder for boiler replacement; Shared expense with Arrabelle (VR) for streetscape heat
Donovan Pavilion Remodel 15,000 25,000 50,000 - 25,000 - 2022:Final Donovan Pavilion upgrades; 2024/2026: Maint placeholders
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
4 27
Revenue; Assumes partial payoff of Timber Ridge debt when TR demolished in Spring 2024
Expenditures: Debt service for new Muni offices partially offset by fund balance avail in VRA until 2030
2022
Amended 2023 2024 2025 2026 2027
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Vail Mobility Hub Expansion - - 1,500,000 - 2,000,000 - 2024: Design for Vail Mobility Hub (VTRC) Expansion ($750,000 MMOF match grant); 2026: Placeholder for future grant
match to construction expansion
Fire Sprinkler Upgrades at Bus Barn - 100,000 500,000 - - - 2023-2024: Update Fire Sprinkler system in bus barn to accommodate needs of expanded electric bus fleet;
2023 includes $100K for design with $500K in 2024 for installation
Public Works Shops Expansion 1,827,316 - - - - - Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan
(previously completed in 1994) financed by leaseback
Total Facilities 16,855,188 4,503,000 5,004,500 2,732,800 4,386,584 2,281,432
Parking
Parking Structures 1,161,429 940,000 1,040,000 1,287,000 1,177,500 1,212,825 2022-2026: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing
and other structural repairs
Oversized Parking Area 2,100,000 - - - - - 2022: $100K for Design and survey costs for new oversized parking area; $2.0M placeholder for Construction of surface
parking lot
Parking Entry System / Equipment 1,510,410 - - - - - 2022: $1.2M for a new parking system; $312K for 5 year up front cost of subscription software
Red Sandstone Parking Structure (VRA)23,855 - 70,000 - 50,000 - 2022: $23.8K to build fence at parking structure; 2024: $70K structure resealing, 2026: $50K Concrete patch
replacement
Lionshead Parking Structure Landscape Renovations (VRA) 30,291 - - - - - 2022: complete landscaping at the Lionshead parking structure ($30.3K); resealing and concrete replacement
Total Parking 4,825,985 940,000 1,110,000 1,287,000 1,227,500 1,212,825
Transportation
Bus Shelters 30,000 230,000 230,000 230,000 30,000 30,000 Bus shelter annual maintenance; 2020 includes Lionshead transit center Westbound Bus shelter; 2023/2024 Includes
10 new bus shelters in Vail at 10 busiest locations (5/year)
Replace Buses 9,850,000 - 2,200,000 - - - 2022: $1.65M for 2 electric buses funded with Hickenlooper Federal grant dollars; Move forward $6M from 2023 budget
to purchase 6 electric buses; 2024: $2.2M for 2 electric buses
Bus Was Equipment - 300,000 - - - - 2023: Replace Bus Wash System with simpler more reliable drive through brush system. Current system is six
years old is consistently breaking down
Bus Sign Replacement - 165,270 - - - -
2023: Replacement of 15 intown electric bus signage with Sunrise 2-line CDP. The current Daktronics signs are
9 years old and at the end of their useful life. The Sunrise signs give transit the ability to display real time bus
arrival information, as well as post messages about route impacts and service changes riders may experience.
Traffic Impact Fee and Transportation Master Plan Updates 381,785 - - - - - 2022: $75k for big data analysis and public outreach on Transp. Master Plan update project. $300K to update Vail
transportation master plan pending the outcome of the West Vail Master Plan
Hybrid Bus Battery Replacement 165,000 - - - 360,000 -
2022: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle
replacement has not been needed as of yet; 2026: Scheduled replacement placeholder; Estimated life of 6 years; While
batteries are passed their lifecycle replacement has not been needed as of yet;
Bus Camera System - - - - 290,000 - Replace current fleet with 33 buses with updated camera surveillance system. In 2026 the camera system will be 11
years old and reaching end of life
Electric bus chargers and electrical service rebuild 432,675 - 400,000 - - -
2022: Supplement $30K to include W Vail Fire Station charging station and 5 year subscription. Re-appropriate $147K
for electric bus infrastructure; $255K additional funding from CDOT grant; 2021:$1.3M to continue to construct electric
bus charging station and electrical service infrastructure at Lionshead and Vail Village Transit centers; $1.1M in grant
revenue will offset cost of this project; 2024: $400K New charging station placeholders for additional electric buses
added to fleet
Total Transportation 10,859,460 695,270 2,830,000 230,000 680,000 30,000
Road and Bridges
Capital Street Maintenance 1,169,000 1,350,000 1,475,000 1,330,000 1,460,000 1,503,800 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023
includes asphalt and mill overlay ($575K); 2024 includes surface seal ($190K); asphalt mill overlay ($565K);
Street Light Improvements 294,369 75,000 75,000 75,000 80,000 80,000 Town-wide street light replacement ($75K annual)
5 28
Revenue; Assumes partial payoff of Timber Ridge debt when TR demolished in Spring 2024
Expenditures: Debt service for new Muni offices partially offset by fund balance avail in VRA until 2030
2022
Amended 2023 2024 2025 2026 2027
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Slifer Plaza/ Fountain/Storm Sewer 71,417 - - - - - 2022: $71.4K for water quality vault ongoing repairs
Vail Health / TOV Frontage Road improvements 3,387,820 - - - - - 2022: $3.4M to complete VH plans for expansion; Improvements span from LH Parking structure to Municipal building
(Total cost $7.5M) funded by VRA in 2021, Traffic impact fee ($1.5M)
South Frontage Rd Lionshead Medians (VRA)- - - 100,000 6,000,000 - 2025/2026: Improvements to the South Frontage Rd Medians in Liosnhead (VRA reimbursement); 2025- Design
Neighborhood Bridge Repair 125,000 1,400,000 - - 500,000 -
2022: $25K from Street Mtce to cover bridge repairs; $100K from 2023 budget to begin design of Bighorn Rd Bridge
rails and culvert replacement; 2023: Replace Bighorn Rd bridge rails and culvert headwalls ($500K); Repairs to
Nugget Plan bridge rails to meet current safety standards ($450K); Replace Lupine Drive Bridge guardrail to
meet current safety standards ($450K); 2026: Placeholder for future bridge upkeep and repairs
Seibert Fountain Improvements 27,888 - - - 100,000 - 2022: Final payments for Fountain software system and valve upgrades at Seibert Fountain; 2026: Placeholder for pump
replacement
Bighorn Rd oversize turnaround 297,000 - - - - -
Roundabout Lighting Project 50,000 1,750,000 1,250,000 - -
2022: $50K to design roundabout lighting project; 2023/24: $2.75M Total and proposes to install new lighting at the
West Vail and Vail Town Center roundabouts. Current light poles will be replaced with 30' LED light poles and
would incorporate smart transportation equipment such as traffic cameras ($1.75M for Main Vail, $1.25M for
West Vail)
Neighborhood Drainage Master Plan Update - - - 350,000 - - 2025: Develop Town Drainage Master Plan to be consistent with new East Vail Drainage Master Plan & updated rainfall
intensities
Neighborhood Road Reconstruction 1,463,175 300,000 - - - 1,000,000 2022: $1.5M for East Vail road Major Drainage Improvements construction; 2023 includes additional $300K for increased
construction costs; 2027: Placeholder for Road Maint
Vail Village Streetscape/Snowmelt Replacement 1,250,000 250,000 1,500,000 1,250,000 - - Replacement of 18 yr. old streetscape and snowmelt infrastructure (piping) in Vail Village; During 2022 the town installed
piping to test and will report back to Council at a later date.
Vail Road Sidewalk Construction - - - 100,000 750,000 - 2025/2026: Sidewalk construction on Vail Rd. between Beaver Dam and Forest Rd.
East Mill Creek Culvert Replacement - - - 100,000 750,000 - 2025/2026: Replace the metal pipe culvert from Vail Valley drive from Gold Peak to Manor Vail
Sandstone Creek Culvert Replacement at Vail View - - - 100,000 750,000 - 2025/2026: Replace the metal pipe culvert at Sandstone Creek and Vail View Drive
Lionshead Streetscape/Snowmelt Replacement (VRA)- 1,500,000 1,500,000 - - - 2023/2024: Replacement of 18 yr. old streetscape and snowmelt infrastructure (piping) in Lionshead (funded by the
VRA)
Total Road and Bridge 8,135,669 6,625,000 5,800,000 3,405,000 10,390,000 3,733,800
Technology
Town-wide camera system 60,000 30,000 30,000 100,000 30,000 25,000 $30K Annual maintenance; 2025: $100K placeholder for camera system replacements
Audio-Visual capital maintenance 96,750 110,000 55,000 25,000 55,000 150,000
2022: Reduce audio visual budget for annual operating cost for security camera software support; Re-assessment and
update of A/V and videoconferencing solutions town-wide ($132K); '$18K annual maintenance / replacement of audio-
visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center; 2023:
Update of Grandview/Library/Community room/Donovan A/V systems
CyberSecurity - 150,000 125,000 125,000 125,000 125,000
Annual 'Investment in cybersecurity, to keeps up with the ongoing changes that are required to maintain a safe and
secure computing environment (previously budgeted in software licensing); 2023: Includes additional firewall
purchase
Document Imaging 50,000 - - - - -
These costs have decreased and Laserfiche costs are being moved to software licensing; Annual Maint of Laserfiche
software as well as funds for customer programming. This system supports critical municipal records, and also supports
many of the forms the town’s citizens use to interact with the town.
Software Licensing 725,000 725,000 746,750 769,153 792,227 815,994 Annual software licensing and support for town wide systems
Hardware Purchases 75,000 75,000 75,000 75,000 75,000 75,000 2022-2026: $75K for workstation replacements (20-25 per year)
Website and e-commerce 80,000 60,000 60,000 60,000 150,000 60,000 2022-2026: Annual website maintenance ($60K); 2022 includes $10K to continue website migration to Granicus; 2026:
Placeholder to reevaluate current system and asses the need to upgrade
Fiber Optics / Cabling Systems in Buildings 640,000 100,000 50,000 50,000 50,000 50,000
2022: $675K to add additional fiber infrastructure to connect critical IT equipment locations including the Village parking
structure; the Muni Building; LH Parking Structure; and the West Vail Fire Station 2022-2027: Repair, maintain &
upgrade cabling/network Infrastructure $50K
6 29
Revenue; Assumes partial payoff of Timber Ridge debt when TR demolished in Spring 2024
Expenditures: Debt service for new Muni offices partially offset by fund balance avail in VRA until 2030
2022
Amended 2023 2024 2025 2026 2027
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Network upgrades 55,000 50,000 50,000 100,000 50,000 50,000 Computer network systems - replacement cycle every 3-5 years;
Data Center (Computer Rooms)155,000 150,000 150,000 150,000 150,000 150,000 2022: Includes $150K for Data Center equipment annual maint agreement (2 year agreement); $30K Maint; 2023-2027:
$150K data center maint
Data Center equipment replacement and generator - - 1,500,000 - - - 2024: Replacement of data center main stacks ($1.5M)
Broadband (THOR)98,300 110,000 110,000 125,000 125,000 125,000 2022: $94.8K annual broadband expenses, potential future revenue; 2023/2024;$110K annual broadband expenses
Phone System - 100,000 - - - - 2023: Avaya phone system upgrade/replacement
Business Systems Replacement 55,000 70,000 - 30,000 100,000 30,000 2022: HR Performance mgmt. system ($55K); 2023: Placeholder for Budget Software ($40K); 2023/2025/2027: $30K
every other year for parking system upgrades; 2026: Placeholder for Business System Replacements
Total Technology 2,090,050 1,730,000 2,951,750 1,609,153 1,702,227 1,655,994
Public Safety
Public Safety System / Records Mgmt. System (RMS) 36,000 - - - - -
Public Safety IT Equipment 25,000 150,000 25,000 25,000 100,000 25,000 Annual Maint/Replacement of PD IT Equipment including patrol car and fire truck laptops and software used to push
information to TOV and other agencies; TOV portion of annual Intergraph software maintenance
Public Safety Equipment 289,628 281,548 101,548 101,548 - 100,000
2022: Police Equipment for patrol cars ($16.8K), $5k increased cost of barriers, Gas masks ($14.5K), Livescan systems
($16.5K); PD truck sign ($13K), 2 additional event barriers ($30.7K); 2023: TOV owned firearms for PD department
this will include sidearms, holsters, sighting system and weapon mounted lights for all sworn officers;
Replacement of aging vehicle equipment nearing or past useful life includes 3 radar units, 6 mobile radios, 7
dash mounted cameras, 6 fire shelters, 6 AED's, 10 stop sticks
Fire Safety Equipment 35,000 - - 45,000 51,000 368,000
2022: Re-appropriate Wildland personnel protection equipment ($25K); $45K knox box system replacement/upgrade;
2026: $16K drone expansion; $35K Extrication Equipment; 2027: $368K Self Contained Breathing Apparatus
Replacement
Thermal Imaging Cameras 12,000 - - - 15,000 - For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness,
or heat barriers; 2026: Placeholders for thermal camera replacement ($14K)
Fire Station Alert System 230,000 18,000 - - - -
2023: $18K for additional forcible entry training prop reducing need for East Vail crew to travel to West Vail for
this type of training; 2022: Fire Station Alerting System to improve response times. This system will work with the
Dispatch system and the timing is being coordinated with Eagle River Fire. Deferred $198K from 2020
Radio Equipment replacement/expansion - - 720,000 300,000 - - Replacements of radios for fire (approximately 10-15 Years old)
Fire Truck Replacement 2,746,300 540,000 - - - 1,030,000
2023: Type III Truck (heavy wildland engine); 2022: Move $166.3K from 2023 to order Type 6 Brush truck to be
delivered in 2023; $540K for replacement of Engine I purchased in 2011 (Truck was ordered in 2022 but unable to be
delivered); Replacement of Ladder truck (aerial apparatus) purchased in 2000 ($1.7M); 2027: E3 Regular Fire Engine
Replacement
Total Public Safety 3,373,928 989,548 846,548 471,548 166,000 1,523,000
Community and Guest Service
Timber Ridge Redevelopment 50,000 - - - - - 2022: $50K for TR feasibility study
Children's Garden of Learning Temporary Facility Relocation 325,545 - - - - - 2022: $70K increase budget for final clean-up and east side improvements of lot. Re-appropriate $255K for final costs
Pepi's Memorial 6,000 - - - - -
Energy Enhancements 97,294 40,000 52,500 110,000 138,000 264,000
2022: $61.3K for Electric car charges and infrastructure at various town locations; $36K new grant for electric
infrastructure; 2023-2027: Installation of EV stations to meet increased demand. There is potential for grants to
offset the initial capital cost of the equipment and installation
Loading and Delivery Capital 125,000 200,000 - - - - 2023:Placeholder to purchase of electric vehicles and refrigerators (a portion w ill be offset by MMOF grant
funding)
7 30
Revenue; Assumes partial payoff of Timber Ridge debt when TR demolished in Spring 2024
Expenditures: Debt service for new Muni offices partially offset by fund balance avail in VRA until 2030
2022
Amended 2023 2024 2025 2026 2027
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Pedestrian Safety Enhancements 25,000 350,000 - 200,000 2,000,000 - $25K for planning and design for lighting replacement project; 2023: Construction of RRFB Pedestrian Crossing at
Safeway; 2025/2026 Pedestrian Improvements through Main Vail Underpass
Bollard Installation Project - 650,000 650,000 650,000 - - Installation of retractable and standard bollards throughout the Vail & Lionshead Villages and Ford Park ($250K
MMOF Grant in 2023); possible additional grant opportunities in 2024/2025)
Civic Area Redevelopment 100,000 1,000,000 - - - -
2022: $100K to explore outcomes of the Civic Center Master Plan such as feasibility studies / design (includes $50K for
Dobson structural engineering study and $50K for preliminary Lot 10 park design); $1.0M placeholder for Civic Center
projects (VRA reimbursement below)
Underground Utility improvements 17,959 2,500,000 - - - - 2022:$15.5K to finalize Big Horn underground utility project; 2023: Underground HCE from Main Vail to East Vail in
conjunction with fiber conduit
Guest Services Enhancements/Wayfinding 152,307 750,000 - - 800,000 1,200,000 2022: Begin design process for new wayfinding signage budgeted in 2024 ($24.3K); 2023: Updated Parking and
Transit signage; 2026: VMS Replacements; 2027: Updated Wayfinding Signage Program
Electric Vehicle Pilot Program 120,000 - - - - 2023: Purchase Ford F150 Lightning and Sedan Tesla Model 3 to support Council's goal of an electric vehicle
fleet. These vehicles would be rotated into for departments to test capabilities and range.
Vehicle Expansion 494,500 342,000 133,000 - - -
2022: 5 (of 12) vehicles for PD take-home program, detective take-home vehicle; fire inspector vehicle, wildland crew
vehicle; 2023: 5 PD take-home vehicles ($342); Parking Department Nissan Leaf ($33K); 2024: 2 PD take-home
vehicles (final stage of program implementation)
Total Community and Guest Service 1,393,605 5,952,000 835,500 960,000 2,938,000 1,484,000
Total Expenditures 47,533,885 21,434,818 19,378,298 10,695,501 21,490,311 11,941,050
Other Financing Sources (Uses)
Debt Service Payment (PW Shops)(1,155,712) (1,154,784) (1,158,592) (1,157,048) (1,155,240) (1,153,620) Debt Payment for PW Shops
Projected Debt Service - New Muni Offices - - - - (1,530,000) (1,530,000)
Transfer from Vail Reinvestment Authority 2,302,146 2,550,000 1,620,000 150,000 1,630,000 1,580,000
2022: $70K for CGL boulder wall; $30.3K LH parking structure landscaping; $1.5M reimbursement for Frontage Rd
roundabout; $256K to complete new CGL building; $23K for Red Sandstone parking structure safety fence; $350K LH
electric snowmelt boiler; $50K LH parking capital maint; 2023-2024: Lionshead streetscape/snowmelt replacement;
2025/2026: Improvements to S. Frontage Rd Medians
Transfer to Residences at Main Vail (6,147,204) (825,000) - - - - Transfer to Residences at Main Vail Fund to phase one expenditures
Transfer to Housing Fund (7,852,702) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) 2022: Transfer to Housing Fund; 2.5M per year; 2022-2026: $2.5M Transfer to Housing Fund
Transfer from General Fund 20,000 - - - - - Transfer from Police Seizure Funds to cover K-9 vehicle ($20K)
Total Other Financing Sources and Uses (12,833,472) (1,929,784) (2,038,592) (3,507,048) (3,555,240) (3,603,620)
Revenue Over (Under) Expenditures (34,178,018) (6,500,188) (1,484,817) 2,092,302 (8,138,746) 1,926,334
Beginning Fund Balance 49,406,514 15,228,496 8,728,308 7,243,491 9,335,793 1,197,047
Ending Fund Balance 15,228,496 8,728,308 7,243,491 9,335,793 1,197,047 3,123,381
8 31
2022 2022
Amended Forecast 2023 2024 2025 2026 2027
Revenue
Housing Sales Tax 4,500,000$ 4,500,000$ 4,125,000$ 4,377,500$ 4,508,825$ 4,644,090$ 4,783,412$
Transfer in from Capital Projects Fund 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000
Transfer in from General Fund - 1,200,000
Workforce Housing Sales 1,270,000 1,270,000
Total Revenue 8,270,000 8,270,000 7,825,000 6,877,500 7,008,825 7,144,090 7,283,412
Expenditures
Housing Programs
InDeed Program 3,194,334 2,000,000 2,500,000 1,000,000 1,000,000 1,000,000 1,000,000
Buy Down Housing 25,609
Future Purchases 4,600,000 400,000
Pitkin Creek 12-L unit 976,288 976,288
Chamonix unit B 634,940 634,940
Construction Housing Projects
Timber Ridge Redevelopment Placeholder 500,000
W. Middle Creek Development Placeholder 500,000
East Vail CDOT Parcel 2,000,000 2,000,000
Residences at Main Vail Opportunity Fee 2,000,000 2,000,000
Debt Service
Timber Ridge @ $46M 2,905,000 2,905,000 2,905,000 2,905,000 2,905,000 2,905,000
West Middle Creek @ $25M 1,600,000 1,600,000 1,600,000 1,600,000 1,600,000 1,600,000
Total Expenditures 13,431,171 12,516,228 8,005,000 5,505,000 5,505,000 5,505,000 5,505,000
Operating Income (5,161,171) (4,246,228) (180,000) 1,372,500 1,503,825 1,639,090 1,778,412
Beginning Fund Balance 5,352,702 5,352,702 1,106,474 926,474 2,298,974 3,802,799 5,441,889
Ending Fund Balance 191,531$ 1,106,474$ 926,474$ 2,298,974$ 3,802,799$ 5,441,889$ 7,220,301$
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HOUSING FUND
932
VAIL REINVESTMENT AUTHORITY
Summary of Revenue, Expenditures, and Changes in Fund BalanceAmended
2023 2023 2024 2025 2026 2027 2028 2029 2030
Revenue -8.3%8%0%5%0%5%0%5%
Property Tax - LionsHead TIF 5,590,000 5,600,000 6,048,000 6,048,000 6,350,000 6,350,000 6,668,000 6,668,000 7,001,000
Property Tax - Vail Square Metro Districts 711,000 711,000 782,000 782,000 821,000 821,000 862,000 862,000 905,000
Earnings on Investments 15,000 5,400 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Total Revenue 6,316,000 6,316,400 6,835,000 6,835,000 7,176,000 7,176,000 7,535,000 7,535,000 7,911,000
Operating Expenditures
Professional Fees 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000
Management Fee 111,800 112,000 120,960 120,960 127,000 127,000 133,360 133,360 140,020
Treasurer's Fee -LionsHead TIF 167,700 168,000 181,440 181,440 190,500 190,500 200,040 200,040 210,030
Treasurer's Fee -Vail Square Metro Districts 21,330 21,330 23,460 23,460 24,630 24,630 25,860 25,860 27,150
Vail Square Metro District Pass Through 689,670 689,670 758,540 758,540 796,370 796,370 836,140 836,140 877,850
Total Operating 1,000,500 1,001,000 1,094,400 1,094,400 1,148,500 1,148,500 1,205,400 1,205,400 1,265,050
Capital Outlay
Frontage Road improvements (LH Pkg to Muni)1,521,820
CGL Temporary Facility Relocation 326,180
South Frontage Rd. Medians
LH Parking Structure Landscape Improvements 30,291
Red Sandstone Parking Garage ($9.2M)23,855
Civic area plan 1,000,000
Lionshead Streetscape/Snowmelt Replacement (VRA)1,500,000 1,500,000
Lionshead Electric Snowmelt Boiler 350,000
Red Sandstone Parking Garage Maintiance 70,000 50,000
Transfer to CPF for Debt Service on new Muni Bldg 1,530,000 1,530,000 1,530,000 1,530,000 1,191,100
Lionshead Parking Structure Capital Maintenance 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000
Total Transfer to Capital Projects Fund 2,302,146 2,550,000 1,620,000 50,000 1,630,000 1,580,000 1,580,000 1,580,000 1,241,100
Total Expenditures before Financing 3,302,646 3,551,000 2,714,400 1,144,400 2,778,500 2,728,500 2,785,400 2,785,400 2,506,150
Financing
2020 Princ (612,000) (620,000) (626,000) (636,000) (641,000) (646,000) (655,000) (663,000) (669,000)
Interest (70,297) (62,166) (50,254) (42,745) (35,147) (27,489) (19,748) (11,906) (3,981)
Subtotal Financing (682,297) (682,166) (676,254) (678,745) (676,147) (673,489) (674,748) (674,906) (672,981)
Revenue Over (Under) Expenditures After
Financing 2,331,057 2,083,234 3,444,346 5,011,855 3,721,353 3,774,011 4,074,852 4,074,694 4,731,869
Beginning Fund Balance 2,548,036 4,894,593 6,977,827 10,422,173 15,434,028 19,155,381 22,929,392 27,004,244 31,078,938
Ending Fund Balance 4,879,093$ 6,977,827$ 10,422,173$ 15,434,028$ 19,155,381$ 22,929,392$ 27,004,244$ 31,078,938$ 35,810,807$
1033
AGENDA ITEM NO. 4.1
Item Cover Page
DATE:January 17, 2023
TIME:45 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Compensation Study Update
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Krista Miller, Human Resources, Stacy Parker, Consulting Director
OneDigital, and Linda Peavey, Senior Client Executive, OneDigital
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2023 Comp Benefits study update Town Council 1.17.23.pdf
Town of Vail Comp Study and Bene Review For Town Council Meeting 1.17.2023 (002).pdf
34
1
To: Mayor and Town Council
From: Human Resources & Risk Department
Date: January 17, 2023
Subject: 2022-2023 Compensation & Benefits Study Update
I. Background
In 2022, the town released a Request for Proposals to conduct an independent review
and study of the town’s compensation plan. This process followed a Council supported
revision of the town’s compensation strategy and culminated in initial phase $1.5M
estimate in the 2023 budget to start implementation.
As the premier international mountain resort community, investment in the town’s
personnel remains a top priority. The study is intended to create a multi-year plan to
reach compensation levels that are above the average of the market to help us
encourage and motivate great performance, promote long service, and when we need
to look outside, will attract candidates that fit our culture and can be great employees.
We have committed to be data driven and continually aware of the market so that we
can respond to trends and maintain a strong competitive position. While base wage
compensation is important, total compensation which includes benefits (health, time-off,
and retirement security) is also important for motivating and retaining great employees
and thus an analysis of the town’s benefit package is included in the study.
The study is intended to provide the organization with a transparent and sustainable
model to retain and attract highly qualified employees in our resort community.
Additional outcomes include revisions to the position classification structure,
recommendations for incumbent and new hire pay rates, recommendations on
structure for professional growth opportunities, and updates for modernizing pay
policies and practices.
II. Status Update and Next Steps
The town’s selected consultant team from OneDigital will present a summary of the
work on the study, the recommendations, and future opportunities. These
recommendations support the town’s compensation philosophy as outlined and
includes transitioning the methodology to market-based salary ranges, annual review of
35
2
the salary structure, grouping positions into ranges based on the market, increase
range spreads, reduce number of ranges to ease administrative burden, and increase
the internal minimum wage to $21.50 per hour.
The second phase of the compensation implementation is estimated to cost $1.3M and
was originally planned to be implemented as part of the 2024 budget process. At full
implementation, the revised compensation strategy will provide range midpoints in line
with the 75th percentile of the market. Based on preliminary year-end results the
General Fund is estimated to end 2022 with over $1.4M of expenditure savings and will
add over $7.0M to reserves. Based on this staff is proposing to utilize 2022 expenditure
savings to fully implement the compensation study during 2023 rather than over two
years. The Finance Department has run a 5 year analysis to ensure the financials
support full implementation. The proposed personnel expenditure is sustainable into
future years with conservative revenue projections. This adjustment would be included
as part of the 1st budget supplemental in March.
The benefit portion of study finds benefit programs in an above market position at the
68th percentile. Our mountain resort comparators also have benefits and programs
within a similar range within the 65th – 69th percentile. The strengths of Vail’s
programs include our 2nd year and 5-year average retirement plan contributions,
flexibility of our lifestyle fund, pay when working a holiday, and the flexibility that is
gained by adding holidays to the vacation bank. Benefit program recommendations will
be reviewed with the town’s leadership including opportunities to enhance
communications and/or re-package programs to best retain and attract a diverse and
multi-generational workforce. Our benefits can add greater value when used as tools to
differentiate our programs and support the Town of Vail’s culture as a great place to
work.
III. Action Requested of Council
Please provide feedback and ask questions as related to the compensation study.
Does the Council have questions on the materials presented?
Does the Council support bringing forward phase II implementation into 2023 with a
budget supplemental of up to $1.3M?
36
Town of Vail Compensation Study &
Benefits Practice Observations and
Comparisons
January 17, 2023 | Stacy Parker, CCP | Linda Peavey
37
2
Scope
•Compensation study
o Conduct survey data analysis
o Develop market-competitive salary ranges and assign jobs to ranges
o Develop guidelines/policies/procedures for salary actions, plan and program
maintenance
•Implementation options
o Prepare and present final report
38
3
Approach & Methodology
•Town of Vail Compensation Philosophy
o Brand Alignment –World Class People for a World Class Resort
o Premium pay with pay grades aligned with above-market midpoints at the 65th –75th percentiles
o Effectiveness –compensation programs built to:
o Attract
o Motivate
o Retain
o Data Driven –survey the market annually
o Reputable survey sources
o Key economic indicators
o Responsive –one size does not fit all
o Flexibility to respond to changing employee demographics
39
4
•Competitive Labor Market Comparators
Survey Data Analysis
Counties Cities/Towns Published Salary Surveys
Boulder, CO Aspen, CO Comp Analyst
Eagle, CO Basalt, CO Employers Council
Kauai, HI Bozeman, MT ERI
Marin, CA Jackson, WY TowersWatson
Monterey, CA Snowmass, CO
Pitkin, CO Breckenridge, CO
Santa Barbara, CA
Summit, CO & UT
Teton, WY
40
5
Snapshot from benchmarking analysis
Survey Data Analysis
11.23.22
Vail Job Titles Vail Department # of EEs Employee Base
Pay Grade Current Grade
Minimum
Current Grade
Midpoint
Current Grade
Maximum 25th Percentile 50th Percentile 75th Percentile Current Base
Vs Mkt 25th
Current Base
Vs Mkt 50th
Current Base
Vs Mkt 75th
Current
Midpoint Vs
Mkt 50th
Current
Midpoint Vs
Mkt 75th
Library Associate I Library 5 $43,205.76 11 $41,600.00 $45,015.00 $49,108.00 $45,438.78 $49,102.54 $53,031.87 -5%-12%-19%-8%-15%
Parking Attendant Parking 14 $44,021.71 11 $41,600.00 $45,015.00 $49,108.00 $41,060.72 $44,845.26 $48,967.95 7%-2%-10%0%-8%
Maintenance Worker II Streets and Parks 11 $48,170.91 12 $45,458.00 $52,276.00 $59,095.00 $52,786.80 $57,579.29 $58,922.81 -9%-16%-18%-9%-11%
Welcome Center Associate Welcome Center 5 $44,803.20 12 $45,458.00 $52,276.00 $59,095.00 $43,697.25 $48,188.23 $54,232.57 3%-7%-17%8%-4%
Heavy Equipment Operator I Streets and Parks 7 $56,035.20 13 $52,148.00 $59,970.00 $67,792.00 $55,799.64 $61,324.05 $66,811.68 0%-9%-16%-2%-10%
Bus Driver Transit 40 $60,883.68 13 $52,148.00 $59,970.00 $67,792.00 $52,112.44 $57,032.58 $61,967.33 17%7%-2%5%-3%
Building Maintenance Specialist Facilities 7 $68,589.49 14 $59,117.00 $67,985.00 $76,853.00 $59,508.66 $64,630.70 $70,254.29 15%6%-2%5%-3%
Code Enforcement Officer Police 7 $65,930.06 14 $59,117.00 $67,985.00 $76,853.00 $63,664.14 $68,687.97 $74,846.26 4%-4%-12%-1%-9%
Communications Dispatcher Police 10 $59,972.64 14 $59,117.00 $67,985.00 $76,853.00 $65,557.90 $71,588.94 $77,384.35 -9%-16%-23%-5%-12%
Mechanic Journey Fleet 5 $73,765.12 15 $66,797.00 $76,816.00 $86,836.00 $67,039.75 $71,860.05 $78,627.50 10%3%-6%7%-2%
Market Base Pay
41
6
Salary Range/Structure Leading Practices & Recommendation
•Market-based salary structures have become more prevalent over the last 10 years and
the majority of consulting, professional, scientific, and technical services organizations
utilize market -based salary structures
•In a study conducted by WorldAtWork and Deloitte, 75% of organizations indicated
they adjust their salary structures annually
•While most organizations keep salary structures, competitive positioning, and frequency
of updates consistent,variation by job function, job level, critical workforce segment,
and/or geography is customary
•It is critical for organizations to consider the types of salary structures, competitive
positioning,frequency of adjustments, and design to offer the most effective reward systems
to engage and retain their employees
•Market -based salary structures combine the well-defined parameters of a traditional
structure with the range spread flexibility of broad bands
42
7
Salary Range/Structure Leading Practices & Recommendation
•OneDigital recommends market-based ranges and structure for Town of Vail
o Town has a structure with 22 grades
o Current ranges have narrow range spreads that range from 18% to 40%, with varying midpoint
progressions that range from 10% to 25%
•Salary range midpoints based on market 75th percentile job groupings
o Target midpoints above the market median to consider cost of living/housing in the Town
o Wider range spreads provide opportunity for growth within the range without reaching maximum
too quickly
o Significant midpoint progressions provide meaningful promotional opportunities upward through
the structure
o Fewer grades ease administrative burden
43
8
Salary Structure Midpoint Recommendation
•Internal minimum wage increased to $21.50/hour
•MP progressions provide opportunity for meaningful
promotional increases from one grade to the next
•Job assignments to ranges reviewed and approved by
Human Resources and department leaders
•Police and Fire program options were reviewed with
Chiefs
Grade Min Q2 Mid Q4 Max MP Prog Spread
10 $160,000 $180,000 $200,000 $220,000 $240,000 11%50%$76.92 $86.54 $96.15 $105.77 $115.38
9 $144,000 $162,000 $180,000 $198,000 $216,000 18%50%$69.23 $77.88 $86.54 $95.19 $103.85
8 $122,000 $137,250 $152,500 $167,750 $183,000 17%50%$58.65 $65.99 $73.32 $80.65 $87.98
7 $104,000 $117,000 $130,000 $143,000 $156,000 13%50%$50.00 $56.25 $62.50 $68.75 $75.00
6 $92,000 $103,500 $115,000 $126,500 $138,000 15%50%$44.23 $49.76 $55.29 $60.82 $66.35
5 $80,000 $90,000 $100,000 $110,000 $120,000 15%50%$38.46 $43.27 $48.08 $52.88 $57.69
4 $69,600 $78,300 $87,000 $95,700 $104,400 15%50%$33.46 $37.64 $41.83 $46.01 $50.19
3 $60,400 $67,950 $75,500 $83,050 $90,600 15%50%$29.04 $32.67 $36.30 $39.93 $43.56
2 $52,400 $58,950 $65,500 $72,050 $78,600 15%50%$25.19 $28.34 $31.49 $34.64 $37.79
1 $44,720 $50,860 $57,000 $63,250 $69,500 55%$21.50 $24.45 $27.40 $30.41 $33.41
Market/Comp Plan budget 2023 $ 1,500,000
Less Benefits for $1.5M $ (250,000)
Total Available for 2023 $ 1,250,000
Merit estimated on increased wages $ 77,000
Org -wide market adjustments $ 375,000
Adjust to min range $ 104,500
Comp Plan implementation (Phase I)$ 692,000
Total 2023 spend $ 1,248,500
Estimated 2024 Phase II $ 1,100,000
44
Resort Community
Benefit Practice Observations
and Comparisons
PREPARED FOR:
THE TOWN OF VAIL
JANUARY 2023
45
Overview of Findings
Town of Vail
Gold Plan –Tiered approach provides flexibility and choice
68th% Percentile
Medical, Dental, Vision, STD, LTD, FSA, HRA, Account-Based Plans,
Wellness, Recreation, Paid Time Off
Dental plan has no deductible
All comparators offer a gold plan
Housing and Transportation
Similar to others with similar housing / geography
Some governments have a larger housing inventory
Several entities have housing allowance for specific roles
Benefit Differentiators
Employer Retirement, (year 2 and 5 yr. average)
Lifestyle Fund up to $1000 after tax
Holiday pay is combined with vacation / work on holidays is 2x’s compared to 1.5x’s
46
Key Differences
Differences
Telluride pays $1200 / mo. housing stipend when 20 min response is
job required
CDOT pays for cost of CDL and $2,000/ mo. housing allowance
Teton County & Jackson, WY pay 100% of employee & dependents
Teton County pays Life flight membership
Aspen has Goals and Outcomes bonus up to $1,650 and 4 reward
programs
State of Hawaii pays 50% of retiree health
10 yrs., 75% 15 yrs., 100% 25+ yrs.
NEW Teton cashes unused sick leave upon term over 7 yrs. of service
40% -80%
NEW Teton County $200/monthly stipend to bilingual employees
47
Determination of Comparators
Cost of housing and cost of living
Vail has the 11th highest cost of living &
2nd highest cost of housing in Colorado
Comparators combined
cost of housing & living
Cost of
Housing
Cost of
Living
Pitkin County 491.1 220.4
Town of Edwards 438.4 202.8
Oahu (Kailua East Shore)434.2 220.50
Town of Vail 392.5 186.6
Telluride 385.7 184.7
Town of Eagle / Vail 373.9 132.2
Snowmass 368.6 182.5
Sun Valley - Ketchum 326.7 165.2
Park City / Summit County 326.4 169.0
Summit County, WY 326.4 169.0
Jackson Hole 319.2 170.5
Town of Breckenridge 314.5 159.7
Sanibel, FL 299.2 163.0
Town of Carbondale 294.6 159.4
Eagle County 286.7 153.5
Maui 262.5 160.2
Oahu (Honolulu)257.8 168.9
Kauai 234.7 154.6
Sources: https://www.bestplaces.net/
https://hashtagcoloradolife.com/most-expensive-cities-in-Colorado/48
Leverage
Current
Strengths
Generational videos
§Mature workers –retirement programs
§Active workers –health and fitness
§Young families –housing assistance
§Diverse workers –lifestyle fund
Targeted videos
§24 x 7 / on call workers –holiday pay
49
Seek Opportunities
Ø Paid Parental Leave
Ø Links rewards to desired health improvement
Ø Payment for opting out of medical
Ø Repackage education assistance
Ø Flexibility to choose housing, childcare,
educational assistance, transportation
50
AGENDA ITEM NO. 5.1
Item Cover Page
DATE:January 17, 2023
SUBMITTED BY:Jamie Leaman-Miller, Community Development
ITEM TYPE:DRB/PEC Update
AGENDA SECTION:DRB / PEC (5 min.)
SUBJECT:DRB / PEC Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
DRB Results 1-4-23.pdf
PEC Results 1-9-23.pdf
51
Present:Kathryn Middleton
Kit Austin
Erin Iba
Peter Cope
Absent:Doug Cahill
1.Virtual Meeting Link
Register to attend Design Review Board Meetings. Once registered, you will receive a
confirmation email containing information about joining this webinar.
2.Call to Order
3.Main Agenda
Final review of an exterior alteration (Building 5 - materials/railings/windows)
Address/ Legal Description: 4496, 4500, 4504, 4507, 4508 Meadow Drive/Timber Falls Condominiums
Planner: Jamie Leaman-Miller
Applicant Name: Timber Falls Condos, represented by Pierce Austin Architects
3.1 DRB22-0476 - Timber Falls Condos
(Austin recused)
4.Staff Approvals
Final review of change to approved plans (AC unit)
Address/ Legal Description: 1415 Westhaven Drive North/Lot 52, Glen Lyon Subdivision
4.1 DRB22-0010.001 - Rangel Addition
Planner: Jonathan Spence
Applicant Name: Francisco Rangel & Maria Lopez, represented by Current Architects
Final review of a tree removal
Address/ Legal Description: 486 Forest Road B/Lot 1, Block 1, Vail Village Filing 6
4.2 DRB22-0457 - Slopeside 486 LLC
Planner: Jamie Leaman-Miller
Applicant Name: Slopeside 486 LLC, represented by Old Growth Tree Service
Final review of an exterior alternation (windows)
Address/ Legal Description: 1514 Buffehr Creek Road D31/Parcel A, Lion's Ridge Subdivision Filing 2
4.3 DRB22-0475 - Dorward Residence
Design Review Board Minutes
Wednesday, January 4, 2023
2:00 PM
Vail Town Council Chambers
DRB22-0476 Plans.pdf
Existing Photos.pdf
Erin Iba made a motion to Table to a date uncertain.; Kathryn Middleton seconded the motion Passed (3
- 0).
1
Design Review Board Meeting Minutes of January 4, 2023 52
Planner: Jamie Leaman-Miller
Applicant Name: Sharron Dorward, represented by Renewal By Andersen
Final review of an exterior alteration (door/windows/exterior paint)
Address/ Legal Description: 548 South Frontage Road West 309/First Westwind
4.4 DRB22-0480 - SWHX2 Trust
Planner: Jonathan Spence
Applicant Name: SWHX2 Trust, represented by Renewal by Andersen
Final review of an exterior alteration (door/windows/exterior paint)
Address/ Legal Description: 548 South Frontage Road West 107/First Westwind
4.5 DRB22-0481 - SWHX2 Trust
Planner: Jonathan Spence
Applicant Name: SWHX2 Trust, represented by Renewal by Andersen
Final review of an exterior alteration (hot tub)
Address/ Legal Description: 4424 Streamside Circle West A/Lot 10, Bighorn Subdivision 4th Addition
4.6 DRB22-0484 - Nielsen Residence
Planner: Heather Knight
Applicant Name: Beth & Kurt Nielsen, represented by Colorado Pool Scapes
5.Staff Denials
6.Adjournment
(Austin absent)
Erin Iba made a motion to Adjourn ; Kathryn Middleton seconded the motion Passed (3 - 0).
2
Design Review Board Meeting Minutes of January 4, 2023 53
Present:Bobby Lipnick
Karen Perez
John Rediker
Henry Pratt
Bill Jensen
Brian Judge
Absent:Reid Phillips
1.Virtual Link
Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar.
2.Call to Order
3.Main Agenda
3.1
PEC22-0016 - A request for a recommendation to the Vail Town Council for a Prescribed
Regulation Amendment amendment, pursuant to Section 12-3-7, Amendment, Vail Town
Code, to amend portions of Title 12, Zoning Regulations and Title 14, Development
Standards, Vail Town Code to create the West Vail Multiple Family 1 (WVMF1) and West
Vail Multiple Family 2 (WVMF 2) Zone Districts and setting forth details in regard thereto.
The Applicant requests this item be tabled to February 27, 2023.
Planner: Greg Roy
Applicant Name: Town of Vail, represented by SE Group
3.2 PEC22-0029 - A request for a recommendation to the Vail Town Council for a Zone
District Boundary Amendment pursuant to Section 12-3-7 Amendment, Vail Town
Code to establish the boundaries of the West Vail Multiple Family 1 (WVMF1) and
West Vail Multiple Family 2 (WVMF2) zone districts and setting forth details in
regard thereto.
The Applicant requests this item be tabled to February 27, 2023.
Planner: Greg Roy
Applicant Name: Town of Vail, represented by SE Group
Planning and Environmental Commission Minutes
Monday, January 9, 2023
1:00 PM
Vail Town Council Chambers
Brian Judge made a motion to Table to February 27th, 2023; Henry Pratt seconded the motion Passed
(6 - 0).
Brian Judge made a motion to Table to February 27th, 2023; Henry Pratt seconded the motion Passed
(6 - 0).
1
Planning and Environmental Commission Meeting Minutes of January 9, 2023 54
3.3 PEC22-0024 - A request for a review of a variance from Section 14-6-7, Retaining
Walls, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town
Code to allow for a retaining wall in excess of three (3) feet within the required
front setback and retaining walls in excess of six (6) feet, located at 784 Potato
Patch Drive, Lot 15-W, Block 1, Vail/Potato Patch Condominiums, and setting
forth details in regard thereto.
This application has been withdrawn at the applicant's request .
Planner: Jamie Leaman-Miller
Applicant Name: Brian Judge and James Calano represented by J+A Architects
3.4 PEC22-0032 A request for a recommendation to the Vail Town Council for a
Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail
Town Code to amend Section 12-3-3 Appeals, to simplify and clarify the
procedures for land use appeals and setting forth details in regard thereto.
The Applicant requests this item be tabled to January 23, 2023.
Planner: Jamie Leaman-Miller
Applicant Name: Town of Vail, represented by Matt Gennett
Planner: Jamie Leaman-Miller
Applicant Name: Town of Vail, represented by Matt Gennett
3.5 PEC22-0031 - A request for a recommendation to the Vail Town Council for a
Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail
Town Code to amend Section 12-11-4 Materials To Be Submitted, Procedure, Vail
Town Code, to amend joint-property owner requirements regarding renewable
energy generation devices and setting forth details in regard thereto.
Planner Leaman-Miller gives a short presentation on the proposed code amendments. The application is
proposing to amend Town Code to be in conformance with a revised Colorado State Statute. The
change would generally not require joint property owner approval for renewable energy devices in
specific circumstances.
Rediker has questions on the three exceptions in the State Statute and if the DRB process still applies.
Leaman-Miller confirms DRB approval would still be required and this only removes the Joint Property
Owner approval requirement in these cases.
Rediker asks about the fee, specifically about the ability to require fees as there are changes in the
language that remove the word "fee".
Bobby Lipnick made a motion to Table to January 23rd, 2023; Karen Perez seconded the motion Passed
(6 - 0).
Staff Memorandum PEC22-0031 1-9-23.pdf
Attachment A. Draft Ordinance Amendment Title 12-11-4.pdf
2
Planning and Environmental Commission Meeting Minutes of January 9, 2023 55
Planner Roy explains that these would be required the same as they are today; it just removes that
language from this particular code section. It is still required by section on Design Review Board
applications.
Pratt asks about the applicability of HOAs and that this is only changing for primary/secondary
properties.
Planner Leaman-Miller responds that HOAs and other circumstances where the energy generation
device is proposed to be installed on commonly owned property the approval would be required.
Removing the joint-property approval requirement predominantly impacts duplex properties.
Judge asks about the specific language in the staff report that is not verbatim to the CRS language.
Leaman-Miller answers that the referenced background section in the memo is included for context, the
specific changes to the Vail Town Code are detailed later in the staff memo. The prior sections are a
summary of the application.
Public comment opened, no comments, public comment closed.
Rediker notes that the criteria is being met by the proposed amendments. He agrees with criteria 1-5 as
presented in the memo.
Lipnick makes a motion with the findings in the staff report.
4.Approval of Minutes
4.1 PEC Results 12-12-22
(Rediker abstains - absent for Dec. 12 meeting)
5.Information Update
6.Adjournment
Bobby Lipnick made a motion to Recommend for approval with the findings in the staff memorandum;
Karen Perez seconded the motion Passed (6 - 0).
PEC Results 12-12-22.pdf
Karen Perez made a motion to Approve ; Bill Jensen seconded the motion Passed (5 - 0).
Karen Perez made a motion to Adjourn ; Bill Jensen seconded the motion Passed (6 - 0).
3
Planning and Environmental Commission Meeting Minutes of January 9, 2023 56
AGENDA ITEM NO. 6.1
Item Cover Page
DATE:January 17, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:AIPP December 5, 2022 Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
December 5, 2022 _Minutes.pdf
57
Public Notice - Art in Public Places Board Meeting Minutes
Monday, November 7, 2022
AIPP Board members present: Susanne Graf, Tracy Gordon, Kathy Langenwalter, Lindsea Stowe,
Courtney St. John
Others present: Molly Eppard - AIPP Coordinator
1. Call to Order.
2. No citizen input.
3. Approval of November 7, 2022 meeting minutes.
4. 16th Annual Vail Winterfest Presentation by Ben Roth and Paul Wertin.
• The artists present refined concepts for Winterfest ice and light installation.
• Board provides feedback about the installation. All members are pleased with the presentation and look forward
to seeing it come to fruition.
• They will begin installation week of January 1st. Molly will get approved contractual agreement to the artists.
58
59
5. Commissioned art by Lamont Joseph White
• Molly shares the artist’s sketch for proposed original commissioned oil painting measuring 48 x 36 inches.
• Board unanimously approves the sketch and directs artist to proceed with oil painting.
• The painting is scheduled to be on view at the CO. Snowsports Museum through Feb. at this time.
• The Board compliments the painting and enjoys how Town of Vail is represented as well as Vail Mt. in the sketch.
• TOV will work mutually with Lamont for any reproductions beyond promotional, pr, marketi ng, social media.
• 5 posters by Lamont will also be on display at Vail Public Library.
6. Vail Artist in Residency Summer 2023 and Artist Studio Space Updates
• The VVF has agreed to partner with AIPP for a July display of three sculptures in the tented area of the
amphitheater as a part of the Artist in Residence (AIR) pilot summer program (noting not having a physical
space).
• Molly will work with the VVF once their summer schedule is solidified for c ommunity engagement and
collaboration. Possible ideas include:
o Meet the Artist/reception
o Alpine Arts
o Art walks
o Collaborate with non-profits: Bravo!, BFAG, Dance
o Chefs in the Gardens
o YouthPower365
• Lindsea is cultivating partnerships with property owners in the Vail area for the residency programs.
• The Board would like to better understand the deliverables from the artist in this pilot program.
• The Board’s recommendation is to get the AIR Studio design before the Council.
7. Coordinator Updates.
• Next meeting January 9
• Council update January 3 with Harry Teague Architects
• Strategic Plan Updates and AIR. Kathy would like to request an updated draft with the edits thus far. Molly asks
Board to review and provide edits to the plans.
• Winter brochure is being printed.
8. Meeting adjourned.
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AGENDA ITEM NO. 6.2
Item Cover Page
DATE:January 17, 2023
SUBMITTED BY:Missy Johnson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:VLHA December 13, 2022 Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2022-12-13 VLHA Minutes.pdf
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Vail Local Housing Authority
Minutes December 13, 2022
3:00 PM
Town Council Chambers and Virtually via Zoom
75 S. Frontage Road - Vail, Colorado, 81657
PRESENT ABSENT
Steve Lindstrom via Zoom
Craig Denton
James Wilkins via Zoom
Kristin Williams
Dan Godec via Zoom
STAFF
George Ruther, Housing Director
Martha Anderson, Housing Coordinator via Zoom
Missy Johnson, Housing Coordinator
1. Call to Order
1.1. Call to Order at 3:02 p.m. with a quorum present.
2. Citizen Participation
2.1. Citizen Participation
There are no comments.
3. Approval of Minutes
3.1. VLHA October 25, 2022 Minutes
MOTION: WILLIAMS SECOND: DENTON VOTE: 5-0 APPROVED
3.2. VLHA November 8, 2022 Minutes
MOTION: WILLIAMS SECOND: DENTON VOTE: 5-0 APPROVED
4. Main Agenda
4.1 Municipal Funding
Presenter(s): Tim Zarlengo, Managing Director, Municipal Capital Markets Group
Ruther introduced Tim to group for potential municipal funding opportunity. Tim has spoken
with the Authority in the past and will help Authority to explore opportunities to leverage for
work force housing and advance the Authority’s objectives. As an example, municipal bonds
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may be able possibly help to lower interest rates for potential home buyers.
Tim continued to walk through the initial thoughts as the groups looks to explore all
opportunities that are available. His 30+ years of experience comes with suggestions to
educate the Authority of the current market and the slowing of the mortgage market.
The idea is to perhaps create a pool of funds to support deed-restricted workforce housing to
make loans more available to prospective home buyers through the Vail Local Housing
Authority. Additionally, it could assist with down payment assistance. This concept is fairly
standard and Tim has worked with multiple housing authorities for this exact purpose.
In response to the question, how are the bonds issued and how are the funds repaid, Tim
explained that the bonds issued would be held by a trustee and dispersed as the mortgages
are originated. The only security for the bond issue would be the mortgages themselves based
on the individual borrowers. There is a servicer who services to those trustees.
Discussion ensued around how the bond investor is paid off, the cost of issuing, creating and
underwriting this product. The Authority would be acting vs. the Town acting as the issuer. The
process from signing on a first-time transaction to receiving allocated funds would be
approximately 4 months. This time frame is realistic to get to the funds and start lending.
Discussion continued regarding restrictions that may need to be explored for this tax-exempt
product, public purpose and potential AMI limitations. As a tax advisor, Tim and his firm would
play the role of a municipal advisor with a fiduciary to their clients. A second role could be as
an underwriter, with no fiduciary duty to the client.
The Authority concluded with requesting a draft of a term sheet to review in the future.
4.2 Letter of Support - West Middle Parcel Final Subdivision Map and Zoning
Presenter(s): George Ruther, Housing Director
The proposed letter of support from VLHA to the Mayor and the Town Council for the West
Middle Creek Parcel to rezone and create a final subdivision plat was reviewed. The letter was
reviewed without any questions from the Authority and will be submitted into the Council
packet for December 20, 2022. Ruther stated additional background that the final subdivision
map was approved by the PEC as a final action. The land use plan amendment reading of a
resolution, is planned for December 20.
5. Matters from the Chairman and Authority Members
5.1. Matters from the Chairman and Authority Members
Presenter: Steve Lindstrom, Chairman
Williams moderated a housing discussion with the Vail Valley Foundation (VVF) recently and
provided an overview for the Authority. In response to Covid, the VVF recognized they could
bring their time, talent and resources to the discussion to address community challenges
such as housing. Municipal and county staff, housing department staff, representatives from
major employers and some relevant non-profits were present. Eagle County Schools, RA
Nelson, Town of Vail, Vail Health and Colorado Mountain College were all represented.
Topics for group discussion at the meeting included: the barriers to get housing done, the
strength of partnership and current housing projects, construction cost trends and housing
needs related to retention needs and recruitment for Vail Health as an example. Williams
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sees the potential in community collaboration for something to get done in a big way. The
county manager did mention that are going to start looking at preemptively creating a housing
zoning designation for those parcels, which would be a huge step in the right direction for
multiple jurisdictions to come together to make a project happen. The VVF will be sending out
a survey to the participants to gather additional information.
Williams suggested that the Authority would benefit from a presentation from Elevate,
showcasing available land. It would likely be a 45-minute conversation and the Authority
provided interest in reviewing the document prior to the presentation. The report showed GIS
analysis and a comparative analysis of housing policies. The comparative analysis was done
to show likeness and differences for group awareness when seeking partnerships.
George was contacted by a private sector equity partner that is looking at single-family for-
rent development, Cross Harbor Capital, would like to present on January 10. This 15-20
minute discussion would highlight what they proposed to do in Gypsum and how the Housing
Authority could benefit from what they are proposing. The Authority confirmed interest.
6. Adjournment
6.1 Adjournment 4:20 p.m.
MOTION: DENTON SECOND: WILLIAMS VOTE: 5-0 APPROVED
7. Future Agenda Items
• 2023 VLHA Budget
• Vail Strategic Housing Plan 2027
• Land Banking
• Investment Banker Discussion
• Vail Board of Realtors Presentation
8. Next Meeting Date
10.1 January 10, 2023
Meeting agendas and materials can be accessed prior to meeting day on the Town of
Vail website www.vailgov.com. All housing authority meetings are open to the public.
Times and order of agenda are approximate, subject to change, and cannot be relied
upon to determine at what time the Vail Local Housing Author ity will discuss an item.
Please call (970) 479-2150 for additional information. Please call 711 for sign language
interpretation 48 hours prior to meeting time.
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AGENDA ITEM NO. 6.3
Item Cover Page
DATE:January 17, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:Additional Community Housing Lottery Ticket Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Granting an Additional Community Lottery Ticket to Owners of Deed Restricted Housing Memo.pdf
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MEMORANDUM
To: Vail Town Council
From: George Ruther, Housing Director,
Missy Johnson, Housing Coordinator,
Martha Anderson, Housing Coordinator
Date: January 17, 2023
Re: Informational Only - Granting an Additional Community Housing Lottery Ticket to
Owners of Deed-Restricted Homes
I. Purpose
The purpose of this memorandum is to evaluate the tradeoffs of granting an additional lottery
ticket to owners of deed-restricted homes in the Town of Vail that apply to community housing
lotteries and receive direction from the Vail Town Council.
This memorandum outlines the current eligibility to receive lottery tickets, tradeoffs of granting
an additional ticket, proposes an amended lottery ticket eligibility format, and provides a staff
recommendation for consideration.
Is the Vail Town Council in support of amendments to the community housing lottery process
to grant additional preference to existing deed-restricted homeowners beyond that
preference that is already provided?
II. Background
On December 20, 2022, a majority of the Vail Town Council members expressed an interest in
exploring the merits of amending the current community housing lottery process to grant
lottery applicants currently residing in an existing deed-restricted home with additional
preference in the lottery process. In effect, the objective of the amendment would be to
intentionally grant additional preference to persons that already reside in a deed-restricted
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Town of Vail
home, differing from a person that does not own any home, deed-restricted or otherwise. The
Town of Vail currently awards a total of up to three tickets for community housing lotteries as
follows:
1. One ticket for a complete application
2. One ticket for not owning non deed-restricted real estate within the Town of Vail
at the time of the lottery application submission
3. One ticket for unsuccessful participation in a Town of Vail housing lottery
process within the previous 24 months
If the Vail Town Council decides to move forward with granting an additional lottery ticket to
owners of deed-restricted housing, the maximum number of tickets for the community housing
lotteries will be increased to a total of up to four tickets subject to the following proposed
criteria:
1. One ticket for a complete application
2. One ticket for not owing non deed-restricted real estate within the Town of Vail
at the time of the lottery application submission
3. One ticket for unsuccessful participation in a Town of Vail housing lottery
process within the previous 24 months
4. One ticket for owning deed-restricted real estate within the Town of Vail at the
time of the lottery application submission
IV. Trade Offs
• Increases the likelihood of being the selected recipient of the housing lottery if you
currently own a deed-restricted home.
• Accommodates for changes in lifestyle and in household size needs (i.e. growing family,
downsizing, etc.).
• Awarding an additional ticket to an owner of a deed-restricted home is in line with the
spirit of the deed restrictions and community housing initiatives.
• Further promotes and provides positive aspects to the community about opportunities
that come with the Vail InDEED program.
• Benefits a specific group of people versus other groups of people, for example granting
the ticket to all current property owners.
• Owners of deed-restricted housing already receive one ticket with the current lottery
criteria, granting an extra ticket will mean granting two tickets to this group.
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Town of Vail
• Erodes the fairness objective of the community lottery process by selecting winners and
losers via the lottery criteria.
• Reduces the chances of non-homeowners to realize home ownership opportunities
through the community housing lottery process.
VII. Recommendation
The community housing lottery process was recently amended to ensure that the goals
and objectives of the Town’s housing policies and programs are met. To that end, in
2018, the Vail Town Council adopted 10 housing policy statements which are intended
to provide a framework for decision-making on housing related matters. With this in
mind, Housing Policy Statement #7 states:
“People Promote Community – We ensure opportunity and access to the Town’s
housing programs and initiatives through a clear, equitable, and easy to
administer process for housing selection.”
If it is the objective of the Vail Town Council to increase the chance for existing deed-
restricted homeowners to improve their lifestyle in response to changes in household
size, etc., then granting an additional lottery ticket can help achieve that outcome.
However, if the objective is to maintain and sustain community through the support of
deed-restricted housing for all persons expressing a housing need, this amendment may
not be beneficial. The Town of Vail Housing Department recommends the Vail Town
Council maintains the existing community housing lottery eligibility criteria as currently
adopted.
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AGENDA ITEM NO. 6.4
Item Cover Page
DATE:January 17, 2023
SUBMITTED BY:Jeremy Gross, Economic Development
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:National Brotherhood of Skiers Soul on Snow Summit Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Info Update - NBS Summit 1-17-2023.pdf
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To: Mayor and Town Council
From: Economic Development Department
Date: 1/17/2023
Subject: Information Update on the National Brotherhood of Skiers Summit
1. National Brotherhood of Skiers Soul on Snow 50th Anniversary Summit
The Town of Vail and Vail Resorts will welcome the National Brotherhood of Skiers
(NBS) for their 50th anniversary Soul on the Snow Summit from February 4 – 11, 2023.
The summit is expecting over 1,400 registered guests from over 60 ski clubs around the
country. Staff has been working closely with Vail Resorts staff and NBS’s event
volunteer coordinators on planning certain public elements of the summit including the
Club Parade and Opening Ceremonies finishing at Solaris on Sunday, February 5th,
and a headliner concert at Golden Peak, sponsored in partnership with Vail Resorts on
Tuesday, February 7th featuring Ne-Yo and Mix Master Mike. Additionally, the Vail
Library, Colorado Snowsports Museum and Art in Public Places are supporting NBS
with some very special exhibits and displays.
The Colorado Snowsports Museum and Hall of Fame has invited artist Lamont Joseph
White to guest-curate an exhibition on the National Brotherhood of Skiers through the
lens of fashion, art, and history. After decades of bringing together and empowering
thousands of Black snow sport enthusiasts across the country, the groundbreaking
organization continues to promote positive change in the outdoor industry and change
perspectives about who belongs on the slopes. The exhibit is testament to the great
work of the NBS and the artistry of Lamont Joseph White.
The Vail Public Library is hosting an exhibit that includes five framed, color prints from
Lamont Joseph White’s collection. Also, in celebration of the NBS, the library has
created an historic display on Colorado’s Buffalo Soldiers, which may be viewed in the
Galleria space.
Art in Public Places commissioned an original oil on canvas painting by Lamont Joseph
White in honor of the 50th anniversary NBS Soul on Snow Summit. The painting will be
on display at the Colorado Snowsports Museum from the end of January through the ski
season. The work, which measures 48 x 36 inches, is titled Towering and will become a
permanent work of art in the town’s public art collection.
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Town of Vail Page 2
As part of the February 7th Town Council Meeting, a proclamation will be made to
welcome the National Brotherhood of Skiers to Vail and celebrate the 50-year
anniversary of their summit.
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AGENDA ITEM NO. 6.5
Item Cover Page
DATE:January 17, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:Winter Parking Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
winter parking update 011623.pdf
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1
TO: Vail Town Council
FROM: Greg Hall, Director of Public Works and Transportation
Stephanie Kashiwa, Parking Operations Manager
DATE: January 16, 2023
SUBJECT: Winter 2022-2023 season to date parking update
I. PURPOSE
The purpose of this item is to:
• Provide Town Council with the Parking and Mobility Winter 2022-2023 season to date
update
II. BACKGROUND
This winter season, there were changes made to parking operations. These changes were
recommended by the Parking & Mobility Task Force while keeping a focus on key groups: drive-up
guests, town core employees, and valley locals. The recommendations combined operations
management focused on behavior modification to optimize the resources available, and reduction
in demand for parking through dynamic pricing. The winter 2022-2023 parking objectives included:
• Manage peak days thru rates.
• Limit the number of days parked on the Frontage Road for improved safety.
• Fill outlying lots such as Red Sandstone, Ford Park, and Soccer Lot to optimize utilization.
• Encouraging turnover of spaces to allow for close-in parking to the town core and mountain
activities.
• Align mobility policies with the Town’s greenhouse gas policies. Seek a 10% reduction of all
parking transactions over the season.
• Discourage use of automobiles on peak days to better manage frontage road overflow
parking days.
There was also an effort to provide some parking operation features that are well utilized by locals
and village core employees that were not seen to impact frequency in structure fills such as the
free period after 3pm.
Summary of changes made to achieve the objectives are:
• Peak and non-peak rates were introduced to encourage the use of alternative modes of
mobility.
• 2 hours free reduced to 1 hour for drive up guests to encourage turnover of parking spaces.
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• Passes offered similar to last year, with local pass holders receiving discounts on VV and
LH structure parking rates.
• The focus on providing options for the locals, employees, and businesses remained
at the forefront of this decision.
• 2 hours free for pass holders on non-peak days.
• Free parking if entering after 5am and leaving before 9am in the VV and LH
structures.
• Day drive up guest rate for Red Sandstone, Ford Park, and Soccer lot, as well as overnight
drive up guest rate.
• Operations changes these lots to ‘pass only’ after they are 75% full.
• The decision to open these lots to drive up guests was made to better utilize our
available parking spot inventory, and to reduce overflow frontage road parking days.
III. STATISTICS AND OPERATING
Summary Comparison of Winter 21-22 and Winter 22-23 Season to Date
.
Winter Parking
2021-2022
Winter Parking
2022-2023
Data comparison dates 11/12/21-1/9/22 11/11/22-1/8/23
VV structure fills 18 13
LH structure fills 14 7
Average fill time 10:50 am 11:20 am
Road days 14 7
Road count total 3386 1513
Road count AVG 242 216
Days with snow reported 19 24
.
Winter Parking
2021-2022
Winter Parking
2022-2023
Data comparison dates 11/12/21-1/9/22 11/11/22-1/8/23
VV & LH overnight stays 4961 3633
VV & LH overnight stays AVG 42 31
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.
Winter Parking
2021-2022
Winter Parking
2022-2023
Data comparison dates 11/12/21-1/9/22 11/11/22-1/8/23
Total transactions – all
lots 250,553 237,778
Total transactions -
AVG 4247 4030
% Of total transactions
- paid 66% 44%
% Of total transactions
from 5am-3pm, <1hr 15.06% 14.97%
% Of total transactions
from 5am-3pm, 1-2hrs 15.53% 11.89%
% Of total transactions
from 5am-3pm, 2-3hrs 12.58% 11.71%
% Of total transactions
from 5am-3pm, 3-4hrs 11.30% 11.03%
% Of total transactions
from 5am-3pm, 4+hrs 45.52% 50.40%
.
Winter Parking
2021-2022
Winter Parking
2022-2023
Data comparison dates 12/24/21-1/2/22 12/23/22-1/1/23
Total transactions - VV &
LH 45495 46280
% Of total transactions
from 5am-3pm, <1hr 8.38% 7.34%
% Of total transactions
from 5am-3pm, 1-2hrs 8.64% 5.83%
51 Peak Days – 15/51 reviewed (through 1/8/23)
113 Non-Peak Days – 39/113 reviewed (through 1/8/23)
33% increase in bus ridership from last year
5% decrease in total transactions from last year
Close-in lot summary
RSS filled twice, and has not filled since fully opening on 12/23/22
RSS
pass transactions - 88.61% of the total
local transactions - 6.39% of the total
drive up transactions - 4.9% of the total
Ford
pass transactions - 85.37% of the total
local transactions - 5.69% of the total
drive up transactions - 8.94% of the total
Soccer
pass transactions - 88.16% of the total
local transactions - 8.42% of the total
drive up transactions - 3.37% of the total
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4
IV. PASS SALES
Pass Sales summary
2022/2023 Passes YTD Sold 2021/22 Passes
Total Passes
in Use –
Winter 21/22
Difference
22/23-21/22
Premier 59 Gold 66 -47
Vail Village Business
Premier 65 Silver - Vail Village 60 5
Lionshead Business Premier 11 Silver - Lionshead 6 5
Employee Plus 347 Blue 358 -11
Employee 499 Pink 690 -191
Eagle County Local 1,716 Eagle County Value Card 1,699 17
Vail Local 1,657 Vail Value Card 2,303 -646
Employee plus pass changed to employee-only purchase to limit the number of overnight pass
holders.
VI. PARKING AND MOBILITY TASK FORCEACTION REQUESTED
The next Parking and Mobility Task Force is scheduled for January 26 to review the season to date
and discuss next phases of implementation regarding mobility enhancements. If there are specific
items the Town Council would like the Task Force to consider please don’t hesitate to provide this
to the staff.
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