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HomeMy WebLinkAbout2022-10-11 VLHA Meeting Notice 2 3 4 Vail Local Housing Authority Minutes September 13, 2022 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT ABSENT Steve Lindstrom James Wilkins Craig Denton Kristin Williams Dan Godec STAFF George Ruther, Housing Director Martha Anderson, Housing Coordinator Missy Johnson, Housing Coordinator 1. Call to Order 1.1. Call to Order at 3 p.m. with a quorum present. Craig Denton joined within 5 minutes of the meeting beginning. 2. Citizen Participation 2.1. Citizen Participation There are no comments. 3. Approval of Minutes 3.1. VLHA August 23, 2022 Minutes MOTION: GODEC SECOND: WILLIAMS VOTE: 3-0 APPROVED 3.2. VLHA August 25, 2022 Minutes MOTION: GODEC SECOND: LINDSTROM VOTE: 2-0 APPROVED 4. Main Agenda 4.1. Development Review Process Overview Presenter: Matt Gennett, Director of Community Development Gennett provided a generic step by step Development Review process from ideation to review and approvals, highlighting which team members assist from the TOV staff in the Development Review Process. 5 Development proposal first needs to conform with the zone district guidelines, conducted by an initial review from the Planning Division within Community Development Department. The following are examples of topics to conform with the area zoning: usage of that zone district on the piece of property, parameters of minimum setbacks, building heights, maximum site coverages, GRFA and more. Assuming no variances are requested such as zone changes or special development district proposals, it is a straight forward process. It then goes directly to the Design Review Board (DRB), in compliance with Title 14: Development Standards of the Town Code. The DRB is seen as a value-add. If they sign off on the design, they will go back to the applicant with an approval and/or next steps. If there are any challenges upon the staff review, they go through to sign off on the conforming to points like access, grading, public works, driveway grade, access, drainage and more. Should this be the case, the Design Review Team (DRT) will review and provide additional suggestions. This team includes fire, public works, planning, streets, eagle river water and sanitation district to provide feedback to applicant to assist with re-crafting the plan. meet zoning environmental requirements, the TOV environmental department could be brought in for comment. If that is the case, it could potentially go back to DRB, which provides opportunity for additional comments. Discussion continued among around should there commenting from the DRT, and design comments come up, it could potentially to back to the DRB. Ideally, it should not go to DRB prior to DRT. Next, the applicant has an opportunity to submit a building permit. In that application process, building permit review can be reviewed online and sign offs included for each of the DRT entities. Highline Apartments in West Vail, CO was used as an example which included private land, private developer and private money. The zoning at the time of application was zoned for commercial core III which does not allow hotels. The property was initially built under Eagle County and annexed in. The applicant proposed to change the zoning to PA II and apply Special Development District (SDD) on top of it. That would allow some flexibility of zoning parameters. This zoning scenario would also allow for some EHU. All of this related to making the current hotel compliant as well as assist with the plans for the proposed apartments. That type of application type also gets reviewed, again, by the PEC. There is a requirement for a public benefit, in this case, the EHUs. At the time, neighboring comments came in regarding height of building, fire commented about access, considerations came in regarding pedestrian circulation and the project did eventually get approved in July 2021. A phasing plan is still an active approval. The authority asked if there is a way to accelerate the process for residential housing review. Gennett has seen, in other communities, where there is an expedited review process for housing related projects today, it could be proposed to the policy makers. The council could consider and then send staff to research and then come up with alternatives, and it is something that Gennett would support. We would be sure to hear the community voice. It would be a big undertaking to change the code but it is doable if it is the will of the Council and the People. 6 Codes related to development standards, design guidelines, master plans and zoning codes can all adopted by council and can be changed by council. The desire of the Authority sense from the council and the community that they would like to see the development approval process. To initiative that type of code text change could be proposed by staff but for it would be most appropriate coming from a body like the Vail Local Housing Authority. In general terms, it covers a lot of area but a good first step would be to propose that the council directs staff to look at ways to streamline the proposal process within a suggested reasonable timeline. Ruther used an example from the review process in another town where the applicant described they felt there was not a priority that was adopted. Meaning, that every application that came in had the same weight in public importance. We could take a closer look at prioritizing applications that included deed restricted housing, not necessarily expediting their review/approval process. This approach would offer a way to be more proactive with housing projects. Additionally, the applicant stated that it was costing him anywhere $250,0000 - $400,000 before they ever got to the first meeting. The money is at risk, given the lengthy review and approval process. 4.2. 2027 Strategic Housing Plan Update 45 Min. Presenter: George Ruther, Director of Housing and Steve Lindstrom, VLHA Chairman Discussion tabled to the next meeting. 4.3. Review of Community Housing Lottery Ticket Eligibility Improvements 15 Min. Presenter: Martha Anderson, Housing Coordinator Discussion ensued around the key learnings from the 2022 public lottery process and suggestions for the future application and lottery scoring process. The TOV housing staff turned to the authority for questions, feedback and suggestions to edit the lottery application and drawing system to later be presented to Council. A key focus for the application process and lottery system is to provide a process that is fair for the applicants. Most importantly, the goal is for the lottery tickets and supporting documentation to be clear, precise and can be quickly and easily verifiable without a doubt. The expertise within the Authority suggested to find ways to educate the public to lean into lenders related to the first-time homebuyer process and lending eligibility. This would allow the housing staff to spend more time with applicants specifically regarding the application process. Highly recommended was compiling and pushing out a list of local lenders to the housing lottery applicants to enhance the promotion of first-time homeownership process in town. The authority agreed to streamline the application and lottery process, continue to require the pre-qualification letter and benefit from a revised form/online application development. Within the ten housing policy statements we talk about the value of creating a process which provides the opportunity for everyone to participate somewhat equally in a lottery process, whether for rentals or for sale properties. 7 Town Council will pursue policy decisions but we want to make key recommendations regarding awarding tickets, current employment or residency as well as longevity while considering other priority mechanisms on a project basis. The TOV housing lottery allows for more inclusivity in meeting our housing demand. One suggestion was to consider giving a ticket if an applicant has entered in 2 or 3+ Town of Vail lotteries. 4.4. Timber Ridge Update 10 Min. Presenter: George Ruther, Director of Housing Triumph Development is the developer on the project and has proven successful in the past. The design is driven by a market study vs. a financial drive. There is also an environment stewardship piece aiming for a net zero development and direction to prioritize housing over parking. Cost is key consideration but the Council wants to minimize the loss of housing time period for current renters. Direction of developing homes over cars and further explore alternative modes of transportation. First Chair is a strong example of residences that filled a need and no to very limited parking. We will go back to the Council to present more information/options regarding bulk and mass. There will likely be many opportunities for the Authority to weigh in, in the future. 4.5. Public Comment Request for State Housing Grant Program 15 Min. Presenter: Martha Anderson, Housing Coordinator On September 1, 2022 the State of Colorado released the guidelines to be able to apply for grant funding, with a large portion of funds planned to be allocated to rural communities, $69M. The minimum to request is $250,000 and the maximum is $10M, per project, and we can start applying as early as January 1, 2023. Funding usage can be applied for projects such as housing infrastructure, new development, land banking, energy improvements, new developments to include accessibility requirements, construction to consider energy efficiency. In the coming weeks, there will be online presentations, including an opportunity to provide feedback to the application process. Next steps include determining project usage. The lending program rules have not yet come out. Town of Vail is seeking a grant writer to complete the comprehensive process. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman - Reminder of the Difference Build Day, on Wednesday, September 21, 2022. 8 - Consideration of the disposal of the C-DOT parcel after September 15, 2022. Town of Vail Application is on the agenda. 8. Adjournment a. Adjournment 4:52 p.m. MOTION: WILLIAMS SECOND: DENTON VOTE: 4-0 APPROVED 9. Future Agenda Items VLHA 101 continued Land Banking (sale of GRFA) Investment Banker Discussion Update to Vail Housing 2027 10. Next Meeting Date 10.1 Next Meeting Date September 27, 2022 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. 9 : RESOLUTION NO. 4 Series of 2022 RESOLUTION APPROVING THE PURCHASE OF A DEED RESTRICTION INTEREST IN PROPERTY (TYPE III DEED RESTRICTION) IN THE TOWN OF VAIL LEGALLY DESCRIBED AS BLDG B SUBDIVISION: WREN HOUSE UNIT: 14, EAGLE COUNTY, COLORADO WITH A PHYSICAL ADDRESS OF 5024 MAIN GORE DR S #B14, VAIL COLORADO; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Vail Local Housing Authority (the “Authority”), in the Town of Vail, County of Eagle and State of Colorado is duly organized and existing under the laws of the State of Colorado; and WHEREAS, the members of the Authority have been duly appointed and qualified; and WHEREAS, the Authority considers it in the interest of the public health, safety and welfare to purchase a Type III Deed Restriction (the “Deed Restriction”) on the property legally described as Bldg B Subdivision: Wren House Unit: 14, Town of Vail, Eagle County, Colorado with a physical address of 5024 Main Gore Drive S #B14, Vail Colorado (the “Property”); and NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: 1. The purchase of the Deed Restriction on the Property is hereby approved by the Authority at the maximum purchase price of $145,000. 2. The Chairman of the Vail Local Housing Authority is hereby authorized to execute, on behalf of the Town, an agreement to purchase the Deed Restriction and to take whatever steps are necessary to complete the purchase of the Deed Restriction on the Property. 3. This resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regularly scheduled meeting of the Vail Local Housing Authority of the Town of Vail held this 11th day of October, 2022. Steve Lindstrom, Chairman of the Vail Local Housing Authority ATTEST: Martha Anderson, Secretary of the Vail Local Housing Authority Resolution No. 4, Series of 2022 21