HomeMy WebLinkAbout2022-09-13 VLHA Agenda
Vail Local Housing Authority Minutes
August 23, 2022
3:00 PM
Town Council Chambers and Hybrid on Zoom
75 S. Frontage Road - Vail, Colorado, 81657
PRESENT ABSENT
Steve Lindstrom
Craig Denton
James Wilkins
Kristin Williams
Dan Godec
STAFF
George Ruther, Housing Director
Martha Anderson, Housing Coordinator
Missy Johnson, Housing Coordinator
1. Call to Order
1.1. Zoom Meeting 1 (pre-executive session)
Full authority present. Meeting started at 3:00 p.m.
1.2. Zoom Meeting 2 (post executive session) – not used; executive session cancelled
1.3. Call to Order
2. Citizen Participation
2.1. Citizen Participation
There are no comments.
3. Approval of Minutes
3.1. VLHA August 9, 2022 Minutes
One grammatical error highlighted and corrected in section 5.1.
MOTION: WILLLIAMS SECOND: WILKINS VOTE: 5-0 APPROVED
4. Main Agenda
4.1. VLHA 101: 2027 Strategic Housing Plan
Presenter: George Ruther and Steve Lindstrom
In reference to www.vailgov.com the document was summarized. It was created in 2017,
addresses solutions to Vail housing challenges and is a 15 page document to be clear,
concise and very specific to goal to achieve.
Three part approach to 1) Goal 2) Means 3) Method
Goal –airing 1,000 incremental new deed restrictions by 2027 vs. create 1000 new
units; referenced graphic of how the 1,000 number was set using 2016 numbers
7709 homes, 1,753 occupied, 4,768 unoccupied
o Dated in 2017: Since 2010, nearly 90% of homes for sale in Vail were sold to
Unoccupied Homeowners, approximately 10% were sold to Occupied
Homeowner
Means – Town of Vail initially used housing mitigation funds, development impact
fees and capital project dollars; since then, the local sales tax was increased to ½ of
1% which generates an additional source of revenue.
o Additionally, the Town Council and the Housing Authority adopted 10
housing policies noted in Resolution No. 20, Series 2018
Method – The decision making process was refined to get the housing results we
wanted to see. The new structure include:
o Singular in mission and focused
o Empowering and results oriented
o Nimble
o Adaptive within the dynamic real estate market
o Consistent and predictable
o Timely within Town’s development review process
One of the reasons for the results have come from granting agency to the VLHA to
act on the town’s behalf when it comes to a variety of housing related issues, like
Vail InDEED review and approvals. This VLHA is very collaborative with local
government and helps to create the results we are seeing
2022 Budget includes some funding to update the 2027 Strategic Housing Plan
Progress has been made through singular residential deed restrictions but it is
acknowledged that opportunities exist around larger projects like Residences at
Main Vail, Timber Ridge and perhaps West Middle Creek
Consider the guideline to meet employee housing for 30% of the work force and it is
somewhere written in code and determine if that is the number we want to reach
Consider the increase of jobs in Vail, those that exist throughout Eagle County and
down valley
Weigh in parking needs and reasoning behind how deed restriction opportunities in
the past were missed and what could we do differently to gain more future success
Discussion ensued around ways to increase housing in the Town of Vail, piloting
transportation solutions, micro transportation options and addressing challenges.
Action steps and opportunities discussed:
o Get creative about the transportation policy and solutions
o Explore parking requirement code create more space for living space,
transportation vans, use of TOV transfer tax, length of DRB/PEC processes
which can be cost prohibitive to developers and
o Town of Vail Transfer Tax Usage – wishing it could be used to purchase
housing instead of overpriced land
o Consideration of off-site parking at a down valley location
o Discussion of benchmarks, the why and how we got there with the 2027
Strategic Housing Plan and take a closer look at action steps to proactively
set new benchmarks by backing into them
o Adapting deed restrictions to fit the needs of a remote worker that offices in
the county and is an area rep for an out of town company
o Plan a VLHA work session around having the difficult conversation around
solving and addresses the discussed issues.
Looking back:
o Look to the past for some of the missed opportunities to see what we can do
for the future
o Looking back, the Lionshead Redevelopment Master Plan – an outcome was
nd
a changed development review process so that we could add that 2
homeowner density but we seem reluctant to do that for permanent residents
and opportunities
o We have applications that don’t make it to the planning commission hearing
before they get tabled because of the opposition that is happening before the
application is presented
Looking forward:
o We don’t have a housing problem, we have a development opportunity to
work with the private sector
o Identify the trends, set new benchmarks, acknowledge accountability, identify
the end goal
o Start with a work session with VLHA and provide additional background text
and data to help with the tactics to get us there
o If the goal is to keep the lights on, last time around, now, we are looking to
bring the 2018 value propositions to life
o Lean into the ways in which we could get to the goal and The World Class
Community that is Vail, through a linear framework
o Considering add benchmark of housing type and mapping out the
progression goal of resident housing
o Use housing as the secret sauce in the community to help solve the variety
of problems as the talent, recruitment and retention will follow the housing
4.2. VLHA - Town Council August 2,2022 Joint Meeting Recap Memo
Presenter: Kristin Kenney Williams
Productive joint session leads us to finalize a recap memo and present to the Town Council.
Currently seeking any edits from VLHA to identify the action items to present and gather
Town Council feedback.
4.3. VLHA and TOV Housing Communications Snapshot
Presenter: Kristin Kenney Williams
Follow-up to the previous VLHA meeting, and hearing from the Town Council, how can we
enhance communications not only what is Housing achieving but also to prioritize reaching
our contingency and work force with how they can get involved with the programs.
Ideation exists but if we generally agree on buckets to get it in as a shared document with
opportunities from messaging, communications and toolkits, catered to who are our
audiences.
Mechanics of how to maneuver through SharePoint will be provided.
5. Matters from the Chairman and Authority Members
5.1. Matters from the Chairman and Authority Members
Presenter: Steve Lindstrom, Chairman
Mention of a link to Housing Colorado website through a representative out of
Front Range talking about potential grant funding initiatives across the state of
Colorado. Possibility to put support towards the possible ballot initiative.
MOTION: WILKINS SECOND: WILLIAMS VOTE: 4-0 APPROVED
6. Executive Session
6.1.Executive Session per C.R.S. §24-6-402(4)(a)(e) -to discuss the purchase,acquisition,
lease, transfer or sale of real, personal or other property interests and to determine
positions relative to matters that may be subject to negotiations regarding: Vail InDEED
applications and deed restrictions.
Presenter: Martha Anderson and Missy Johnson, Housing Coordinators
Executive session was cancelled with no new applications to review this week.
7. Any Action as a Result of Executive Session
7.1. Any Action as a Result of Executive Session directing staff to pursue the direction that
were given
None.
8. Adjournment
a. Adjournment 4:25 p.m.
MOTION: WILKINS SECOND: WILLIAMS VOTE: 4-0 APPROVED
9. Future Agenda Items
VLHA 101: Communication Director
VLHA 101: Community Development Director
Dylan Roberts Presentation
Land Banking (sale of GRFA)
Investment Banker Discussion
Update to Vail Housing 2027
10. Next Meeting Date
10.1 Next Meeting Date September 13, 2022
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail
website www.vailgov.com. All housing authority meetings are open to the public. Times
and order of agenda are approximate, subject to change, and cannot be relied upon to
determine at what time the Vail Local Housing Authority will discuss an item. Please call
(970) 479-2150 for additional information. Please call 711 for sign language interpretation
48 hours prior to meeting time.
Vail Local Housing Authority Minutes
August 25, 2022
3:00 PM
Virtual Meeting
75 S. Frontage Road - Vail, Colorado, 81657
PRESENT ABSENT
Steve Lindstrom James Wilkins
Craig Denton Kristin Williams
Dan Godec
STAFF
Martha Anderson, Housing Coordinator
1. Call to Order
1.1. Zoom Meeting 1
1.2. Call to Order
A quorum is present, Wilkins and Williams are absent. Lindstrom called the meeting to order at
3:05 p.m.
2. Main Agenda
2.1. Resolution No. 3, Series of 2022, a Resolution Approving the Purchase of a Deed
Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally
Described as Vail Das Schone Condo Unit: A-14, Eagle County, Colorado with a
Physical Address of 2111 North Frontage Road West Unit A14, Vail Colorado; and
Setting Forth Details in Regard Thereto.
Presenter: Martha Anderson, Housing Coordinator
Denton moved to make a recommendation to adopt Resolution No. 3, Series of 2022.
MOTION: DENTON SECOND: GODEC VOTE: 3-0 APPROVED
3. Adjournment
3.1. Adjournment 3:07 PM
MOTION: GODEC SECOND: DENTON VOTE: 3-0 APPROVED
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail
website www.vailgov.com. All housing authority meetings are open to the public. Times
and order of agenda are approximate, subject to change, and cannot be relied upon to
determine at what time the Vail Local Housing Authority will discuss an item. Please call
(970) 479-2150 for additional information. Please call 711 for sign language interpretation
48 hours prior to meeting time.
Housing Department
RESOLUTION NO. 30, SERIES 2018
A RESOLUTION ADOPTING THE 2018 TOWN OF VAIL HOUSING
POLICY STATEMENTS, AND SETTING FORTH DETAILS IN REGARD
THERETO
WHEREAS, the Vail Town Council has adopted the vision “To Be The Premier
International Mountain Resort Community”;
WHEREAS, through Resolution No. 29, Series 2016, the Town Council adopted
Vail Housing 2027, "A Strategic Plan for Maintaining and Sustaining Community through
the Creation and Support of Resident Housing in Vail" (the "Plan");
WHEREAS, the single goal of the Plan is for “The Town of Vail to acquire 1,000
additional resident housing deed-restrictions by the year 2027;
WHEREAS,according to the 2018 Town of Vail Community Surveyresults, the
availability and affordability of housing is the most critical issuefacing the Vail
community;and,
WHEREAS, through the adoption of housing policy statements, it is the Vail
Town Council’s intent to articulate the approaches the Town will take to realize its
vision, achieve its housing goal, and address the most critical issue…housing…facing
the Vail community.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL:
Section 1.The Vail Town Council hereby adopts the following housing policy
statements, hereafter referred to as the “2018Town of Vail Housing Policy
Statements”:
#1Housing IS Infrastructure-Deed-restricted homes are critical
infrastructure in Vail.
#2HousingPartners–We use public/private partnerships and actively
pursue local and regional solutions to increase thesupply of deed-
restricted homes.
#3Private Sector Importance–We foster a proactive and solutions-
oriented environment that promotesprivate sector investment to create
deed-restricted homes.
#4Leverage Financial Strength–We will use our financial strength and
acumen to acquire deed-restrictions.
1
#5Breakdown Barriers–We align our land use regulations, building and
energy conservation codes to achieve our vision and housing goal, and
development applications are thoroughly, timely and efficiently
reviewed….getting to “yes” is our shared objective.
#6Funding Creates Deed-Restrictions–We pursue a predictable,
consistent and reliable source of funding to obtain deed-restrictions and
maintain the Town’s housing programs.
#7People Promote Community–We ensure opportunity and access to the
Town’s housing programs and initiatives through a clear, equitable, and
easy to administer process for housing selection.
#8No Net Loss-No net loss of resident-occupied, deed-restrictions.
#9Keep Up With Demand-New development, both residential and
commercial, is obligated to mitigate its incremental impact on the demand
for resident-occupied, deed-restricted homes. Payment in lieu, while
needed, is not the preferred method of mitigation.
#10Funding is Policy–The Vail Town Council will fund housing
opportunities and solutions.
th
INTRODUCED, READ, APPROVED AND ADOPTED this 17day of July, 2018.
_____________________________
Dave Chapin, Mayor
ATTEST:
____________________________
Patty McKenny, Town Clerk
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86!T/!Gspoubhf!Se/!!}!!Wbjm-!DP!92768
:81/58:/3211!!}!!wbjmhpw/dpn0ipvtjoh3138
75 South Frontage Road West Housing Department
Vail, Colorado 81657housing@vailgov.com
vailgov.com
MEMORANDUM
To:Vail Local Housing Authorityand Vail Town Council
From: Martha Anderson, Housing Coordinator
Date: September 13, 2022
Re: Review of Community Housing Lottery Ticket Eligibility Improvements
I. Purpose
The purpose of this memorandum is to present certain lottery eligibility improvements and
receive direction from the Vail Local Housing Authority and Vail Town Council regarding the
ticket eligibility for community housing lotteries.
This memorandum outlines the current eligibility to receive lottery tickets, challenges and
makes recommendations.
This action streamlines and clarifies the lottery process for both applicants and Town staff and
facilitates providing housing opportunities for local resident and excellent customer service.
II. Background
The Town of Vail Housing department recently held two public housing lotteries on Friday July
22, 2022, for a Chamonix Vail townhome and a Pitkin Creek Park condominium. Forty-eight
qualified applications were received for the Chamonix Vail townhome and eight for the Pitkin
Creek Park condo. The lottery process was challenging for both applicants and town staff
mainly due to the fact that the verification of required documents is ambiguous and can be
subject to different interpretations. Ambiguity and uncertainty regarding interpretations
creates a lack of credibility of the lottery process.
Based on feedback received from many applicants and key learnings from the last community
lottery process, Town staff is proposing significant improvements to the community housing
lottery process, this includes:
1. Simplifying the application and making it readily available online
2. Revising the lottery ticket eligibility criteria
3. Requiring less but more specific documentation for verification
4. Clearly defining acceptable verification documentation for employees, self-employed
and business owners
5. Requiring the first-time homebuyer class to be completed before applying to the lottery
6. Moving from a bingo-style drawing system to a more efficient digital drawing system
7. Enhancing the frequently asked questions document to include key learnings from
recent lotteries
8. Adding an instruction section with our online application and providing post-submittal
notification
The Town of Vail Employee Housing Guidelines dated July 4, 2018, require completion of a
homebuyer education class within six months of the resale lottery drawing date.
III. Lottery Ticket Eligibility
The Town of Vail currently awards a total of five tickets for public housing lotteries as
follows:
o One ticket for a complete application
o One ticket for current Vail residents
o One ticket for residents living in Vail for 5 or more years
o One ticket for current employment in Vail
o One ticket for 5 years or greater employment in Vail
IV. Challenges
The verification of the five years or greater employment and residency in Vail is an
ambiguous and discretionary process that affects the credibility of the lottery and the
Housing Department. Some of the documentation provided with applications could be
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Town of Vail
open to more than one interpretation. This has resulted in several applicants
disagreeing with the number of lottery tickets awarded to them in the most recent
public lottery.
A significant amount of staff time is spent answeringhome loanfinance related
questions rather than lottery process and application questions.
V.Suggestions from the Community
This section includes lottery ticket suggestions received from applicants of the most recent
community housing lottery:
Issue a lottery ticket for currently living in deed-restricted housing in Vail
Issue a lottery ticket for currently owing real estate in Vail
Issue a lottery ticket for not owning real estate in Vail
Not allowing current homeowners, deed restricted or otherwise, to apply to the lottery
VI. Recommendations
Include only lottery ticket criteria that is clear, precise, and can be quickly and easily
verifiable without a doubt.
Have a total of three lottery tickets awarded for each community lottery, including the
following:
o One ticket for a complete application
Verification:
An online application will be created in Laserfiche Forms in a way
that the application could not be submitted to staff if not 100%
complete
o One ticket for current Vail residents
Verification:
For renters, lease agreement (current and fully executed) or
notarized landlord affidavit
For homeowners, Eagle County property record card
o One ticket for current employment in Vail
Verification:
For W-2 employees, most recent paystub showing name of Vail
employer and proof of 30+ worked hours a week or 60+ hours in a
2-week period
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Town of Vail
For business owners, we will require the business Certificate of
Fact of Good Standing, a notarized affidavit stating average
number of hours worked in a weekand physical presence in Vail
Require the homebuyer class to be completed before applying to the community
lottery.
VII. Direction and Decision Making
Do you agree with the recommendations?
What is the intended demographic to be served? Renters, homeowners, owners of
deed-restricted housing, etc.
Are there additional recommendations and/or improvements Town staff should be
considering?
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Town of Vail