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Home My WebLink About2023-2 VLHA Audit Exemption for Year 2022 RESOLUTION NO. 2SERIESOF 2023 A RESOLUTION APPROVINGAN EXEMPTION FROM AUDIT FOR THE FISCAL YEAR 2022 FOR THE VAIL LOCAL HOUSING AUTHORITY IN THE STATE OF COLORADO. WHEREAS, the board of the Vail Local Housing Authority wishes to claim exemption from the audit requirements of Section 29-1-603, C.R.S.; and WHEREAS, Section 29-1-604, C.R.S. states that any local government where neither revenues nor expenditures exceed five hundred thousand dollars may, with the approval of the state auditor, be exempt from the provisions of Section 29-1-603, C.R.S.; and WHEREAS, neither revenues nor expenditures for the Vail Local Housing Authority exceeded $100,000 for fiscal year 2022; and WHEREAS, an application for exemption from audit for the Vail Local Housing Authority has been prepared by Alex Jakubiec, a person skilled in governmental accounting; and WHEREAS, said application for exemption from audit has been completed in accordance with regulations issued by the state auditor. NOW THEREFORE, it will be ordained by the board of the Vail Local Housing Authority that the application for exemption from audit for the Vail Local Housing Authority for the fiscal year ended, December 31, 2022, has been reviewed and is hereby approved by a majority of the board of the Vail Local Housing Authority’ that those members of the Vail Local Housing Authority have signified their approval by signing below; and that this resolution shall be attached to, and shall become a part of the application for exemption for audit of the Vail Local Housing Authority for the fiscal year ended December 31, 2022. th ADOPTED THIS 14DAY OFFEBRUARY 2023. ATTEST: SIGNED: ________________ __________________ Martha Anderson, Secretary Steve Lindstrom, Chairman RESOLUTION NO. 2, SERIES OF 2023 Members of BoardDate Term ExpiresSignature Steve Lindstrom05/31/2025 Craig Denton 05/31/2027 James Wilkins05/31/2024 Kristin Williams 05/31/2023 Dan Godec05/31/2026 RESOLUTION NO. 2, SERIES OF 2023 APPLICATION FOR EXEMPTION FROM AUDIT SHORT FORM IF EITHER REVENUES OR EXPENDITURES EXCEED $100,000, USE THE LONG FORM. Under the Local Government Audit Law (Section 29-1-601, et seq., C.R.S.) any local government may apply for an exemption from audit if neither revenues nor expenditures exceed $750,000 in the year. EXEMPTIONS FROM AUDIT ARE NOT AUTOMATIC To qualify for exemption from audit, a local government must complete an Application for Exemption from Audit EACH YEAR and submit it to the Office of the State Auditor (OSA). Any preparer of an Application for Exemption from Audit-SHORT FORM must be a person skilled in governmental accounting. Approval for an exemption from audit is granted only upon the review by the OSA. READ ALL INSTRUCTIONS BEFORE COMPLETING AND SUBMITTING THIS FORM ALL APPLICATIONS MUST BE FILED WITH THE OSA WITHIN 3 MONTHS AFTER THE ACCOUNTING YEAR-END. FOR EXAMPLE, APPLICATIONS MUST BE RECEIVED BY THE OSA ON OR BEFORE MARCH 31 FOR GOVERNMENTS WITH A DECEMBER 31 YEAR-END. GOVERNMENTAL ACTIVITY SHOULD BE REPORTED ON THE MODIFIED ACCRUAL BASIS PROPRIETARY ACTIVITY SHOULD BE REPORTED ON A BUDGETARY BASIS POSTMARK DATES WILL NOT BE ACCEPTED AS PROOF OF SUBMISSION ON OR BEFORE THE STATUATORY DEADLINE BE PRIOR YEAR FORMS ARE OBSOLETE AND WILL NOTFOR YOUR REFERENCE, COLORADO REVISED STATUTES ACCEPTED.CAN BE FOUND AT: APPLICATIONS SUBMITTED ON FORMS OTHER THAN THOSE http://www.lexisnexis.com/hottopics/Colorado/ PRESCRIBED BY THE OSA WILL NOT BE ACCEPTED. APPLICATIONS MUST BE FULLY AND ACCURATELY COMPLETED. CHECKLIST Has the preparer signed the application? Has the entity corrected all Prior Year Deficiencies as communicated by the OSA? Has the application been PERSONALLY reviewed and approved by the governing body? Did you include any relevant explanations for unusual items in the appropriate spaces at the end of each section? Will this application be submitted electronically? here If yes, have you read and understand the new Electronic Signature Policy? See new policy -> --or-- If yes, have you included a resolution? Does the resolution state that the governing body PERSONALLY reviewed and approved the resolution in an open public meeting? of the governing body? (See sample resolution.) Has the resolution been signed by a MAJORITY Will this application be submitted via a mail service? (e.g. US Post Office, FedEx, UPS, courier.) If yes, does the application include ORIGINAL INK SIGNATURES from the MAJORITY of the governing body? 1 FILING METHODS Register and submit your Applications at our new portal! NEW METHOD! WEB PORTAL:https://apps.leg.co.gov/osa/lg MAIL:Office of the State Auditor Local Government Audit Division 1525 Sherman St., 7th Floor Denver, CO 80203 QUESTIONS? Email: osa.lg@coleg.gov OR Phone: 303-869-3000 IMPORTANT! All Applications for Exemption from Audit are subject to review and approval by the Office of the State Auditor. Governmental Activity should be reported on the Modified Accrual Basis Proprietary Activity should be reported on the Cash or Budgetary Basis Failure to file an application or denial of the request could cause the local government to lose its exemption from audit for that year and the ensuing year. In that event, AN AUDIT SHALL BE REQUIRED. 2 APPLICATION FOR EXEMPTION FROM AUDIT SHORT FORM NAME OF GOVERNMENTTown of VailFor the Year Ended ADDRESS75 S Frontage Rd12/31/22 Vail, CO 81657or fiscal year ended: Carlie Smith - Finance Director CONTACT PERSON PHONE970-479-2119 csmith@vailgov.com EMAIL PART 1 - CERTIFICATION OF PREPARER I certify that I am skilled in governmental accounting and that the information in the application is complete and accurate, to the best of my knowledge. NAME: Alexander Jakubiec TITLE Budget Analyst/ Short-Term Rental Manager FIRM NAME (if applicable) ADDRESS 75 S Frontage Rd, Vail, CO 81657 PHONE 970-477-3518 DATE PREPARED 2/8/2023 PREPARER (SIGNATURE REQUIRED) GOVERNMENTAL PROPRIETARY Please indicate whether the following financial information is recorded (MODIFIED ACCRUAL BASIS)(CASH OR BUDGETARY BASIS) using Governmental or Proprietary fund types 3 PART 2 - REVENUE REVENUE: All revenues for all funds must be reflected in this section, including proceeds from the sale of the government's land, building, and equipment, and proceeds from debt or lease transactions. Financial information will not include fund equity information. DescriptionPlease use this Line#Round to nearest Dollar space to provide $ - 2-1Taxes:Property(report mills levied in Question 10-6) any necessary $ - 2-2Specific ownership explanations 2-3Sales and use$ - 2-4Other (specify): $ - 2-5Licenses and permits$ - 2-6GrantsIntergovernmental:$ - 2-7Conservation Trust Funds (Lottery)$ - 2-8Highway Users Tax Funds (HUTF)$ - 2-9Other (specify): $ - 2-10 Charges for services$ 15,386 2-11Fines and forfeits $ - 2-12 Special assessments$ - 2-13$ 800 Investment income 2-14Charges for utility services $ - (should agree with line 4-4, column 2) 2-15 $ - Debt proceeds 2-16 Lease proceeds$ 35,000 2-17Developer Advances received (should agree with line 4-4) $ - 2-18 Proceeds from sale of capital assets$ - 2-19 Fire and police pension$ - 2-20$ - Donations 2-21$ 600 Other (specify): Revenue Share 2-22$ - 2-23$ - 2-24(add lines 2-1 through 2-23) TOTAL REVENUE $ 51,786 PART 3 - EXPENDITURES/EXPENSES EXPENDITURES: All expenditures for all funds must be reflected in this section, including the purchase of capital assets and principal and interest payments on long-term debt. Financial information will not include fund equity information. Please use this Line#DescriptionRound to nearest Dollar space to provide 3-1Administrative$ - any necessary 3-2Salaries$ - explanations 3-3Payroll taxes$ - 3-4Contract services$ 3,210 3-5Employee benefits$ - 3-6Insurance$ - 3-7Accounting and legal fees$ 1,200 3-8Repair and maintenance$ - 3-9Supplies$ - 3-10Utilities and telephone$ - 3-11Fire/Police$ - 3-12Streets and highways$ - 3-13Public health$ - 3-14Capital outlay $ - 3-15Utility operations$ - 3-16Culture and recreation$ - 3-17Debt service principal (should agree with Part 4)$ - 3-18Debt service interest$ - 3-19Repayment of Developer Advance Principal (should agree with line 4-4)$ - 3-20Repayment of Developer Advance Interest$ - Contribution to pension plan 3-21(should agree to line 7-2)$ - 3-22Contribution to Fire & Police Pension Assoc. (should agree to line 7-2)$ - 3-23Other (specify): Bank Fees$ 120 3-24Board Professional Development$ 1,225 3-25Misc.$ 361 $ 6,116 3-26(add lines 3-1 through 3-24) TOTAL EXPENDITURES/EXPENSES STOP. You may not use this If TOTAL REVENUE (Line 2-24) or TOTAL EXPENDITURES (Line 3-26) are GREATER than $100,000 - form. Please use the "Application for Exemption from Audit - LONG FORM". 4 PART 4 - DEBT OUTSTANDING, ISSUED, AND RETIRED Please answer the following questions by marking the appropriate boxes. YesNo Does the entity have outstanding debt? 4-1 y of the entity's Debt Repayment Schedule. If Yes, please attach a cop 4-2 Is the debt repayment schedule attached? If no, MUST explain: N/A 4-3 Is the entity current in its debt service payments? If no, MUST explain: N/A 4-4 Please complete the following debt schedule, if applicable: Outstanding at Issued during Retired during Outstanding at (please only include principal amounts)(enter all amount as positive end of prior year*yearyearyear-end numbers) General obligation bonds $ --$ -$ -$ Revenue bonds $ --$ -$ -$ Notes/Loans$ --$ -$ -$ Lease Liabilities $ --$ -$ -$ Developer Advances$ --$ -$ -$ Other (specify): $ --$ -$ -$ TOTAL$ --$ -$ -$ *must tie to prior year ending balance Please answer the following questions by marking the appropriate boxes. YesNo Does the entity have any authorized, but unissued, debt? 4-5 $ - If yes:How much? Date the debt was authorized: Does the entity intend to issue debt within the next calendar year? 4-6 If yes:How much?$ - Does the entity have debt that has been refinanced that it is still responsible for? 4-7 If yes:What is the amount outstanding?$ - Does the entity have any lease agreements? 4-8 What is being leased? If yes: ginal date of the lease? What is the ori Number of years of lease? Is the lease subject to annual appropriation? What are the annual lease payments?$ - Please use this space to provide any explanations or comments: PART 5 - CASH AND INVESTMENTS Please provide the entity's cash deposit and investment balances. AmountTotal 5-1$ 393,125 g and Savings Accounts YEAR-END Total of ALL Checkin 5-2 Certificates of deposit $ - Total Cash Deposits $ 393,125 Investments (if investment is a mutual fund, please list underlying investments): $ - $ - 5-3 $ - $ - $ - Total Investments Total Cash and Investments $ 393,125 Please answer the following questions by marking in the appropriate boxes YesNoN/A 5-4 Are the entity's Investments legal in accordance with Section 24-75-601, et. seq., C.R.S.? 5-5Are the entity's deposits in an eligible (Public Deposit Protection Act) public depository (Section 11-10.5-101, et seq. C.R.S.)? If no, MUST use this space to provide any explanations: 5 PART 6 - CAPITAL AND RIGHT-TO-USE ASSETS Please answer the following questions by marking in the appropriate boxes. YesNo Does the entity have capital assets? 6-1 6-2 Has the entity performed an annual inventory of capital assets in accordance with Section 29-1-506, C.R.S.,? If no, MUST explain: Balance - Additions (Must 6-3 Year-End Complete the following capital & right-to-use assets table: beginning of the Deletions be included in Balance year*Part 3) Land $ --$ -$ $ - Buildings $ --$ -$ $ - Machinery and equipment $ --$ -$ $ - Furniture and fixtures $ --$ -$ $ - Infrastructure $ --$ -$ $ - Construction In Progress (CIP) $ --$ -$ $ - Leased Right-to-Use Assets $ --$ -$ $ - Other (explain): $ --$ -$ $ - Accumulated Depreciation/Amortization $ --$ -$ (Please enter a negative, or credit, balance) $ - TOTAL$ --$ -$ -$ Please use this space to provide any explanations or comments: PART 7 - PENSION INFORMATION Please answer the following questions by marking in the appropriate boxes. YesNo Does the entity have an "old hire" firefighters' pension plan? 7-1 Does the entity have a volunteer firefighters' pension plan? 7-2 If yes: Who administers the plan? Indicate the contributions from: Tax (property, SO, sales, etc.): $ - State contribution amount: $ - Other (gifts, donations, etc.):$ - TOTAL$ - What is the monthly benefit paid for 20 years of service per retiree as of Jan $ - 1? Please use this space to provide any explanations or comments: PART 8 - BUDGET INFORMATION Please answer the following questions by marking in the appropriate boxes. YesNoN/A 8-1Did the entity file a budget with the Department of Local Affairs for the current year in accordance with Section 29-1-113 C.R.S.? 8-2 Did the entity pass an appropriations resolution, in accordance with Section 29-1-108 C.R.S.? If no, MUST explain: Please indicate the amount budgeted for each fund for the year reported: If yes: FundNameBudgetedExpenditures Total Appropriations By Fund Governmental/Proprietary Fund Name Vail Local Housing Authority$ 40,700 6 PART 9 - TAXPAYER'S BILL OF RIGHTS (TABOR) Please answer the following question by marking in the appropriate box YesNo Is the entity in compliance with all the provisions of TABOR \[State Constitution, Article X, Section 20(5)\]? 9-1 Note: An election to exempt the government from the spending limitations of TABOR does not exempt the government from the 3 percent emergency reserve requirement. All governments should determine if they meet this requirement of TABOR. If no, MUST explain: PART 10 - GENERAL INFORMATION Please answer the following questions by marking in the appropriate boxes. YesNo Is this application for a newly formed governmental entity? 10-1 If yes: Date of formation: Has the entity changed its name in the past or current year? 10-2 If yes: Please list the NEW name & PRIOR name: 10-3Is the entity a metropolitan district? Please indicate what services the entity provides: Does the entity have an agreement with another government to provide services? 10-4 If yes: List the name of the other governmental entity and the services provided: 10-5Has the district filed a Title 32, Article 1 Special District Notice of Inactive Status during If yes: Date Filed: Does the entity have a certified Mill Levy? 10-6 If yes: Please provide the following mills levied for the year reported (do not report $ amounts): Bond Redemption mills - General/Other mills - Total mills - Please use this space to provide any explanations or comments: 7 PART 11 - GOVERNING BODY APPROVAL Please answer the following question by marking in the appropriate box YESNO If you plan to submit this form electronically, have you read the new Electronic Signature 12-1 Policy? Office of the State Auditor Ï Local Government Division - Exemption Form Electronic Signatures Policy and Procedure Policy - Requirements The Office of the State Auditor Local Government Audit Division may accept an electronic submission of an application for exemption from audit that includes governing board signatures obtained through a program such as Docusign or Echosign. Required elements and safeguards are as follows: ¤ The preparer of the application is responsible for obtaining board signatures that comply with the requirement in Section 29-1-604 (3), C.R.S., that states the application shall be personally reviewed, approved, and signed by a majority of the members of the governing body. ¤ The application must be accompanied by the signature history document created by the electronic signature software. The signature history document must show when the document was created and when the document was emailed to the various parties, and include the dates the individual board members signed the document. The signature history must also show the individuals' email addresses and IP address. ¤ Office of the State Auditor staff will not coordinate obtaining signatures. The application for exemption from audit form created by our office includes a section for governing body approval. Local governing boards note their approval and submit the application through one of the following three methods: 1) Submit the application in hard copy via the US Mail including original signatures. 2) Submit the application electronically via email and either, a. Include a copy of an adopted resolution that documents formal approval by the Board, or b. Include electronic signatures obtained through a software program such as Docusign or Echosign in accordance with the requirements noted above. 8 Print the names of ALL members of of the members of the governing body must complete and sign in the column below. A MAJORITY current governing body below. Print Board Member's Name I ______________________________ , attest I am a duly elected or appointed board member,and that I have personally reviewed and approve this application for Board exemption from audit. Steve Lindstrom Member Signed__________________________________ 1 Date:_____________________ My term Expires:______________________ Print Board Member's Name I______________________________ , attest I ama duly elected or appointed board member, and that I have personally reviewed and approve this application for Board exemption from audit. Craig Denton Member Signed__________________________________ 2 Date:_____________________ My term Expires:______________________ Print Board Member's Name I ______________________________ , attest I am a duly elected or appointed board member,and that I have personally reviewed and approve this application for Board exemption from audit. James Wilkins Member Signed__________________________________ 3 Date:_____________________ My term Expires:______________________ Print Board Member's Name I ______________________________ , attest I am a duly elected or appointed board member, and that I have personally reviewed and approve this application for Board exemption from audit. Kristin Williams Member Signed__________________________________ 4 Date:_____________________ My term Expires:______________________ Print Board Member's Name I ______________________________ , attest I am a duly elected or appointed board member, and that I have personally reviewed and approve this application for Board exemption from audit. Dan Godec Member Signed__________________________________ 5 Date:_____________________ My term Expires:______________________ Print Board Member's Name I ______________________________ , attest I am a duly elected or appointed board member, and that I have personally reviewed and approve this application for Board exemption from audit. Member Signed__________________________________ 6 Date:_____________________ My term Expires:______________________ Print Board Member's Name I ______________________________ , attest I am a duly elected or appointed board member, and that I have personally reviewed and approve this application for Board exemption from audit. Member Signed__________________________________ 7 Date:_____________________ My term Expires:______________________ 9