HomeMy WebLinkAbout2023-03-21 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda1.Presentation/Discussion
1.1 Residences at Main Vail Update 30 min.
Listen to presentation and provide feedback.
Presenter(s): Kathleen Halloran, Deputy Town Manager and
George Ruther, Housing Director
Background: The Town of Vail is constructing a 100% deed-
restricted, for-rent, residential development on Lot 3, Middle
Creek Subdivision with occupancy by August 1, 2023. The
Town’s sole objective of the 72-unit Residences of Main Vail
Project is to advance, in part, the Town’s adopted housing goal
of acquiring 1,000 additional deed restrictions by the year
2027.
1.2 Timber Ridge Update 30 min.
Listen to presentation and provide feedback.
Presenter(s): George Ruther, Housing Director
Background: The purpose of this agenda item is to receive
direction from the Vail Town Council on key components of the
redevelopment proposal.
1.3 Texas Townhomes Utility Project and Adjacent
Encroachments Update
30 min.
Listen to the presentation by staff and provide any necessary
comments or questions with regards to the various
encroachments on Town property.
Presenter(s): Tom Kassmel, Town Engineer
Background: Staff will provide an update on a previous request
for a drainage and utility easement on Tract A (Stream Tract)
and an update on other identified encroachments on Tract A,
within the East Gore Creek Drive Right of Way, and upon an
existing Emergency Access Easement.
VAIL TOWN COUNCIL MEETING
Afternoon Session Agenda
Town Council Chambers and Virtually via Zoom
Zoom Meeting Link: https://us02web.zoom.us/webinar/register/WN_bTliU3wUQpStxq8E4RgpPg
12:00 PM March 21, 2023
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
RMV Policy memo Mar 23.docx
230321 RMV Ops.pptx
Timber Ridge Village Apartments Redevelopment Update 03212023.docx
AA2.0 Building A podium level plan.pdf
AA2.1 Building A first level plan.pdf
AA2.2 Building A 2-3-4 level plan.pdf
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1.4 Review of Town-owned parcels; I-70 North, Habitat
Considerations and Status
15 min.
Direct staff to proceed with a review of parcels appropriate for
Designated Open Space with the Open Space Board of
Trustees, and or proceed with working with a Land Trust to
place appropriate parcels under conservation easement for
habitat protection.
Presenter(s): Kristen Bertuglia, Director of Environmental
Sustainability
Background: At the Town Council's request, eleven town-
owned parcels North of I-70 are provided for review for the
purposes of Designated Open Space and habitat
considerations.
1.5 East Vail Hiker Shuttle Pilot Project 10 min.
Listen to presentation and provide direction to whether or not
to move forward with pilot project by issuing an RFP and
applying for the grant funding.
Presenter(s): Chris Southwick, Mobility Innovation Coordinator
and Jordan Winters, Transit Operations Manager
Background: Due to previous Council interest in allowing pet
dogs onboard buses staff has explored options to pilot
programs to test the viability of allowing pet dogs onboard
Town of Vail buses. In addition, as part of the transportation
demand management policies put in place at the East Vail
trailheads staff is exploring increasing transportation options to
all of the trailheads in East Vail.
1.6 Mikaela Shiffrin Event Discussion 5 min.
Verbal update only.
Presenter(s): Mia Vlaar, Director of Economic Development
and Jeremy Gross, Special Event Coordinator
Background: Update on the Mikaela Shiffrin event.
2.Interviews for Boards and Commissions
2.1 Interviews for Design Review Board (DRB)15 min.
Interview Candidates who are interested in serving on the
DRB.
Presenter(s): Kim Langmaid, Mayor
Background: Two vacancies exist on the Town of Vail Design
Review Board (DRB) and interviews will be conducted during
TTHCouncil_Memo_3-21-23 (2).docx
Town_Council_TTH_3-21-23_Presentation.pdf
TTH_Request_and_Plan.pdf
1981-ROW_PermitLetter.pdf
Public Texas Townhomes.pdf
Town Owned Parcels - North .pdf
TownOwnedLand_NorthI70 - 20230315 (1) .pdf
3_21_2023 Hiker Shuttle Memo.docx
2
the afternoon meeting. The term of each new appointment
begins April 1, 2023 and expires on March 31, 2025 (two year
terms). Duties of the five-member DRB include reviewing the
design of new structures, remodels, sign requests,
landscaping plans, and other architectural aesthetic matters.
2.2 Interviews for Planning and Environmental Commission
(PEC)
45 min.
Interview Candidates who are interested in serving on the
PEC.
Presenter(s): Kim Langmaid, Mayor
Background: Three vacancies exist on the Town of Vail
Planning and Environmental Commission (PEC) and
interviews will be conducted during the afternoon meeting.
Applicants must be residents and registered voters of the
Town of Vail. The term of the appointment begins April 1,
2023 and expire on March 31, 2025 (two year terms). Duties
of the seven-member PEC include review and determination of
requests for variances and conditional use permits, and
recommendations to Town Council on special development
districts, subdivisions, rezonings, various Town of Vail
proposed plans and other community matters per the Town
Charter and ordinances.
3.DRB / PEC (5 min.)
3.1 DRB/PEC Update
4.Information Update
4.1 February 6, 2023 AIPP Meeting Minutes
4.2 February 28, 2023 VLHA Meeting Minutes
4.3 E-Bike Rebate Program Update
4.4 2022 Town of Vail Social Media Year in Review
5.Matters from Mayor, Council and Committee Reports (10 min.)
6.Executive Session (90 min.) 1. Executive Session pursuant to: C.R.S. §24-6-402(4)(b) to
hold a conference with the Town Attorney, to receive legal advice on specific legal
questions, and C.R.S. §24-6-02(4)(e) to determine positions relative to matters that may
be subject to negotiations, develop a strategy for negotiations, and instruct negotiators
on the topic of deed restriction violations and compliance by Altus@Vail LLC, 430
South Frontage Road East, Vail, CO 81657; and
DRB applications.pdf
PEC applicants.pdf
PEC Results 3-13-23.pdf
DRB Results 3-15-23.pdf
February 6, 2023 _Minutes.pdf
2023-2-28 VLHA Minutes.pdf
E-Bike Rebate Memo 032123.pdf
2022 TOV Social Media YIR.pdf
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2.C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of
any real, personal or other property interest, C.R.S. §24-6-402(4)(b) to hold a conference
with the Town Attorney, to receive legal advice on specific legal questions and C.R.S.
§24-6-402(4)(e) to determine positions relative to matters that may be subject to
negotiations, develop a strategy for negotiations and instruct negotiators and on the
topics of:
1) potential real property acquisitions by the Town;
2) potential workforce housing development on property referred to as West Middle
Creek, Vail, CO; Tract A, Middle Creek Subdivision
3) the redevelopment of the Timber Ridge deed restricted housing project 1281 North
Frontage Road West, Vail, CO 81657; and
4) the Master Lease between the Town of Vail and the Vail Corporation for the Timber
Ridge deed restricted housing development.
7.Recess 4:55 pm (estimate)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and
available for public viewing as the meeting is happening. The meeting videos are also posted to High
Five Access Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
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AGENDA ITEM NO. 1.1
Item Cover Page
DATE:March 21, 2023
TIME:30 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Residences at Main Vail Update
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Kathleen Halloran, Deputy Town Manager and George Ruther,
Housing Director
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
RMV Policy memo Mar 23.docx
230321 RMV Ops.pptx
5
TO:Vail Town Council
FROM:Residences at Main Vail (RMV) Operating Committee
DATE:March 21, 2023
SUBJECT: Residences at Main Vail Operations
I.SUMMARY
The purpose of this memorandum is to present various policy decisions regarding the operations
for the upcoming Residences at Main Vail homes. There are several areas of focus: parking
fees, pet policies, utility costs to residents, rental rates, a first option to lease for Timber Ridge
residents and deed restriction terms.
II.BACKGROUND
The Town of Vail is constructing a 100% deed-restricted, for-rent, residential development on
Lot 3, Middle Creek Subdivision with occupancy by August 1, 2023. The Town’s sole objective
of the 72-unit Residences of Main Vail Project is to advance, in part, the Town’s adopted
housing goal of acquiring 1,000 additional deed restrictions by the year 2027.
On December 6, Town Council weighed in on the below policies and the Residences at Main
Vail Operating Committee is bringing back a final look before the “lease-up” of units begins.
With new units available for rent beginning August 1, 2023, the leasing agent / property
manager should begin that process at least two months prior. With Council’s direction, the
Committee will proceed in implementing these policies.
II.DISCUSSION
Parking: The Residences at Main Vail will have a total of 78 parking spaces including
ADA and electric-charging locations. The parking also includes tandem spaces, which
will require coordination by the property manager to allocate parking. With 72 units, the
town anticipates approximately 144 residents. That equates to .54 parking spaces per
resident, an intentional design element based on proximity to transportation and to the
village core areas, bringing a benefit to residents without a car. With limited parking
availability, the Operating Committee will implement a $50 parking fee for tandem
covered spaces and $100 per month for an open single space. This is in line with
similar employee-based apartment homes such as Middle Creek and Solar Vail.
Pets: The RMV will allow for pets, limited to 2 per unit (cats and/or dogs), with an
additional fee and security deposit. The fees include a security deposit of $200 and a pet
fee of $25/month per pet.
Utilities:The electric service for RMV is not individually metered to take advantage of
the solar panels installed onsite, thereby allowing all residents to benefit from the solar
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Town of Vail Page 2
offset. All utilities such as electric (electric heat), water/sewer and trash will be allocated
to individual units and billed monthly to tenants based on the “RUBS” method (Ratio Utility
Billing System) which factors in things like number of tenants per unit, square footage,
number of bedrooms/baths, etc.
Deed Restriction Terms
The Town of Vail will be placing deed restrictions on 100% of this rental property. The
Operating Committee recommends keeping the current deed restriction used by the town,
where all residents will be required to comply with the 30 hour per week on average on an
annualized basis employment obligation at an employer physically located in Eagle County and
75% of gross income earned within the county. In addition, the Operating Committee
recommends implementing a three-tiered leasing preference. Recommended tiers of leasing
preference include: 1) employed in the Town of Vail as an essential service position such as
healthcare, emergency services, first responders, teachers, early childhood care providers, etc.
The definition of “essential” will be further defined prior to lease-up of homes 2) employed at the
time of lease execution at a business licensed within the Town of Vail, and 3) employed at a
business located within Eagle County but outside the Town of Vail.
Unit Mix:
The Residences at Main Vail is made up of 1 and 2- bedroom homes:
Unit Type # of Units Square Feet
1 bed / 1 bath 14 616
2 bed / 1 bath 31 837
2 bed / 2 bath 27 855
Rental Rates:
The Residences at Main Vail will offer a quality product for affordable rents. The homes include
in-unit laundry, exterior storage space, allow pets and offer close-in proximity to Vail’s villages
and free transit. And how about those views of Vail Mountain?
Based on December 6th feedback from Council, the RMV Operating Committee has prepared
the below starting rents, as well as comparison information. The below rental rates will generate
enough revenue to effectively operate the property. The starting rents at RMV are 8-10% below
“market rate”. Due to the low-to-mid starting rents at The Residences at Main Vail, the town’s
Housing Fund will need to subsidize operations by approximately $100,000 in the first year, but
then will have positive cash flow in the years following.
Rental rates vary throughout Vail and outlying areas, but below is a sampling of similar product
types for comparison purposes, and where RMV rents fall. RMV starting rents are at a range
that lands in-between top-end market and lower-end market for similar products.
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Town of Vail Page 3
Lower Rents Higher rents
Middle Creek
(low income)
Timber
Ridge
Kayak
Crossing
Residences
at Main Vail LionsRidge 6 West Piedmont
Studio
$1,140
$2.89 s/f
$2,097
$4.92 s/f
1bd / 1ba
$1,222
$2.47 s/f
$1,700
$2.76 s/f
$1,923
$3.07 s/f
$1,875
$3.00 s/f
$2,969
$4.80 s/f
2bd / 1ba
$1,465
$1.95 s/f
$1,659
$2.21 s/f
$1,585
$1.91 s/f
$2,025
$2.42 s/f
$3,354
$3.38 s/f
2bd / 1ba
TR Residents
ONLY
$1,800
$2.15 s/f
2bd / 2ba
$2,160
$2.53 s/f
$2,538
$2.80 s/f
$2,500
$2.82 s/f
$3,609
$3.59 s/f
3bd / 2ba
$3,200
$2.61 s/f
$2,125
$2.01 s/f
$3,300
$2.81 s/f
$4,127
$3.48 s/f
The rents at The Residences at Main Vail are considered “affordable” for people earning
between 80% and 100% of Eagle County Area Median Income. This is using a baseline
of 30% of gross wages for housing expenses. Below is a sample list of professions that
earn enough to live at RMV. For reference, Eagle County Area Median Income (2022):
Household 100% AMI 80% AMI
1 person $ 78,300 $62,650
2 person $ 89,500 $71,600
3 person $100,700 $80,550
Annual
income
needed
Examples of Professions
1bd/1ba @
$1,700/mo
$68,000 Single-income:
-Code Enforcement Officer
-Dispatcher
-Heavy Equipment Operator II
-Nurse
-Firefighter
Dual income:
-Parking attendant + Maintenance worker
-Teacher + Library associate
- 2 Vail Lift operators
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Town of Vail Page 4
2bd/1ba @
$2,025/mo
$81,000 Single-income:
-Construction or Building Inspector
-Maintenance Supervisor
-HR Professional
-Planner II
-Fire Engineer
-Budget Accountant
Dual income:
-Accounting technician + Heavy Equip Op I
-Bus Driver + Welcome Center Assistant
-Parking attendant + Maintenance worker
2bd/2ba @
$2,160/mo
$90,000 Single-income:
-Office Manager
-Engineer 1
-Police Officer
Dual income:
- Accounting technician + Heavy Equip Op I
-Irrigation technician + Bus Driver
-Admin technician + Landscape Lead
- 3 Vail Lift operators / ski instructors
The Residences at Main Vail: A Relocation Opportunity
Considering the significant impact with an upcoming (May 2024) start of construction on
Timber Ridge Apartments, and following input from Town Council, staff conducted a
survey of Timber Ridge residents to find out more information about “who” lives there,
why Timber Ridge and why Vail. The survey was also used to gauge interest in a future
relocation to The Residences at Main Vail. In addition, the RMV Operating Committee
analyzed affordability of rents for relocating Timber Ridge residents. Below is a summary
of the information gathered and accompanying policy recommendations.
Timber Ridge Resident Survey
In a recent survey of Timber Ridge residents renting individually from the Town of Vail,
respondents shared information about who lives there and why. Not surprisingly, many
live at Timber Ridge for the convenience of location, affordability, and to live in Vail.
A total of 61 homes were surveyed, and we received 29 responses (48% response rate).
16 of 29 (55%) of respondents were families, and 13 of 29 (45%) were in a roommate
situation. Several respondents stated that they were grateful that the town was actively
working on creating more housing opportunities.
100% stated they were interested in moving to The Residences at Main Vail,
although several mentioned concern about affordability
85% stated they would like to stay in Vail permanently, or as long as possible
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Town of Vail Page 5
70% said they live at Timber Ridge for the close proximity to work
41% said they live at Timber Ridge for the affordability
Background information about Timber Ridge residents:
106 residents rent directly from the Town of Vail in 61 homes.
Current rent for 2bd/1ba = $1,659/month in Fall 2023.
TR residents have longevity. 48 residents, or 45% have lived at Timber Ridge for 5
years or longer. 19 residents, or 18% have lived there 3-5 years, and 39 residents, or
37% have lived there 2 years or less.
46% of residents work at a business with a physical location in Vail
Nearly 60% of residents are between 22-33 years old
Median income is $48,000 per resident
On average, Timber Ridge has 1.74 residents per unit. Using the median income and
average number of residents per unit, you can estimate income per home at $83,500.
At a rent of $1,659 per month, the rent equates to 24% of gross annual wages.
First opportunity given to Timber Ridge residents:
Based on the above input from residents and direction from Town Council to identify a
relocation plan for Timber Ridge residents, the RMV Operating Committee will offer a first
opportunity to current Timber Ridge residents renting as individuals to select The
Residences at Main Vail as their home if they choose. This exclusive offer will be open for
one month, and then The Residences at Main Vail will open up to other renters, following the
leasing preference requirements explained earlier in this memo. To bridge the gap during a
redevelopment of Timber Ridge, current Timber Ridge residents would sign a 1-year lease with
an auto-renewal for another year to help guarantee housing at an affordable rent until the new
Timber Ridge is available as a housing option. Residents could break this lease with a 45-day
notice; they are not “locked in” for the two-year period.
In reviewing the possibility for current Timber Ridge residents to move over to The Residences
at Main Vail, the Operating Committee analyzed affordability. We used an average income per
home of $83,500 from the data collected above, and the standard calculation of 30% of gross
wages as the basis for affordable housing expenses. Using those assumptions, a monthly rent
of $2,088 would be considered “affordable”. In comparison, the same unit type at The
Residences at Main Vail will have a starting rent of $2,025. Timber Ridge residents currently
pay 24% of gross wages on rent (on average), so while a rent of $2,025 would be considered
affordable in general terms, this would be a $366/month increase from Timber Ridge rents.
The Operating Committee agreed that although the $2,025 rent is very reasonable for a brand-
new home with in-unit laundry and close proximity to Vail Mountain, a $366 increase in rent for
relocating Timber Ridge residents was not realistic.
As such, current Timber Ridge residents renting individually from the Town of Vail will
have the opportunity to rent the same 2bed/1bath home at a discounted rate of $1,800.
This is only offered for the same type of unit currently occupied at Timber Ridge so that the town
is not subsidizing a different level of housing. If a resident wants to choose a 1-bedroom unit or
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Town of Vail Page 6
a 3-bedroom unit they may do so in that first month, with the early opportunity, but it will be at
the rental rate available to any renter at The Residences at Main Vail.
At a monthly rent of $1,800, that will be $140 more per month than current Timber Ridge
rents. The $1,800/month is an 11% discount from the regular RMV rate, and a 20% discount
from market rents. To help offset that extra $140/month in rent, please note that residents will
experience savings in laundry costs and utilities by the in-unit laundry machines and efficiency
of new electric infrastructure, appliances and solar panel offset.
Lottery Process
For the remainder of units not rented by individual Timber Ridge residents relocating to
RMV, the Operating Committee will implement a lottery process for the property manager
to utilize. Lottery eligibility would follow the leasing preferences outlined earlier in this
memo.
II.ACTION REQUESTED OF COUNCIL
Does Council agree with the rental rates recommended above?
Does Council agree with the proposed “first opportunity” offered to Timber Ridge residents renting
individually from the Town of Vail?
Does Council agree with the discounted rent for the same unit type (2bd/1ba) for only Timber
Ridge residents renting individually?
Please provide any other direction for staff on the above items as we move closer to the opening
of The Residences at Main Vail.
11
THE RESIDENCES AT MAIN VAIL
Operations Summary | March 21, 2023
Town of Vail | 3/21/2023
12
Town of Vail | Finance | 3/21/2023
THE RESIDENCES AT MAIN VAIL | Operating Policies
Parking:$50/mo for tandem space
$100/mo for single space
Pets:$200 returnable security deposit;
$25/mo per pet
2 pet limit (cats/dogs only)
Utilities:Electric-only building is not separately metered;
residents will be billed monthly by property
manager based on “RUBS” method
13
Town of Vail | Finance | 3/21/2023
THE RESIDENCES AT MAIN VAIL | Deed Restriction Terms
Same deed restriction terms as used by Town of Vail previously:
-30 hour per week on average annualized employment at an employer with
a physical location in Eagle County and 75% of income earned in Eagle
County
Tiered leasing preference:
1) Employed in the Town of Vail as an essential service position such as
healthcare, emergency services, first responders, teachers, early
childhood care providers, etc.
2) Employed at the time of lease execution at a business licensed within
the Town of Vail, and
3) Employed at a business located within Eagle County but outside the
Town of Vail.
14
Town of Vail | Finance | 3/21/2023
THE RESIDENCES AT MAIN VAIL | Rental Rates
Middle
Creek
(low
income)
Timber
Ridge
Kayak
Crossing
Residences
at Main Vail
LionsRidg
e
6 West
Piedmont
Studio
$1,140
$2.89 s/f
$2,097
$4.92 s/f
1bd / 1ba
$1,222
$2.47 s/f
$1,700
$2.76 s/f
$1,923
$3.07 s/f
$1,875
$3.00 s/f
$2,969
$4.80 s/f
2bd / 1ba
$1,465
$1.95 s/f
$1,659
$2.21 s/f
$1,585
$1.91 s/f
$2,025
$2.42 s/f
$3,354
$3.38 s/f
2bd / 1ba
TR
Residents
ONLY
$1,800
$2.15 s/f
2bd / 2ba
$2,160
$2.53 s/f
$2,538
$2.80 s/f
$2,500
$2.82 s/f
$3,609
$3.59 s/f
3bd / 2ba
$3,200
$2.61 s/f
$2,125
$2.01 s/f
$3,300
$2.81 s/f
$4,127
$3.48 s/f
Lower Rents Higher Rents
15
Town of Vail | Finance | 3/21/2023
THE RESIDENCES AT MAIN VAIL | Timber Ridge Residents
Timber Ridge Resident Stats:
• 106 total renters in 61 individually-rented units
• 45% of residents have lived at Timber Ridge for 5 or more
years
• 46% work at a business with a physical location in Vail
• Nearly 60% of residents are between 22-33 years old
16
Town of Vail | Finance | 3/21/2023
THE RESIDENCES AT MAIN VAIL | Timber Ridge Residents
Town of Vail conducted a brief survey of current Timber Ridge
residents:
• 29 out of 61 units responded to survey (48% response rate)
• 55% are families and 45% live with roommates
• 100% of respondents were interested in moving to RMV
• Reasons for living at Timber Ridge included close proximity
to work (70%) and affordability (41%)
• 85% said they wanted to continue living in Vail permanently
17
Town of Vail | Finance | 3/21/2023
THE RESIDENCES AT MAIN VAIL | Timber Ridge Residents
Affordability for Timber Ridge residents:
• Current rent at Timber Ridge for 2bd/1ba: $1,659
• Median income per resident is $48,000
• Average of 1.74 residents per home
• = Average income per home $83,500
• 30% of gross wages = $2,088 monthly rent defined as “affordable”
• RMV rent for same unit type is $2,025, or $366/mo increase to Timber
Ridge residents
18
Town of Vail | Finance | 3/21/2023
THE RESIDENCES AT MAIN VAIL | Relocation Strategy
Relocation of Timber Ridge Residents:
-One month early lease-up opportunity
-Discounted rental rate for same unit type (2 bed / 1 bath)
•$1,800/month versus $2,025/month
-Residents will sign a 1 year lease with auto renew for 1 more year
•Ability to get out of lease with 45 day notice
19
Town of Vail | Finance | 3/21/2023
THE RESIDENCES AT MAIN VAIL | Next up
- May 1: first opportunity to Timber Ridge residents
- June 1: Lottery process for remainder
- Aug 1: RMV available for move-in
20
Town of Vail | Finance | 3/21/2023
THE RESIDENCES AT MAIN VAIL | Coming Soon!
21
AGENDA ITEM NO. 1.2
Item Cover Page
DATE:March 21, 2023
TIME:30 min.
SUBMITTED BY:George Ruther, Housing
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Timber Ridge Update
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):George Ruther, Housing Director
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Timber Ridge Village Apartments Redevelopment Update 03212023.docx
AA2.0 Building A podium level plan.pdf
AA2.1 Building A first level plan.pdf
AA2.2 Building A 2-3-4 level plan.pdf
22
75 South Frontage Road West Housing Department
Vail, Colorado 81657 970.479.2150
vailgov.com
MEMORANDUM
To: Vail Town Council
From: George Ruther, Housing Director
Date: March 16, 2023
Re:Timber Ridge Village Apartments Redevelopment Committee Update
I.Purpose
The Timber Ridge Village Apartments Redevelopment Committee is tasked with providing
regular updates on the progress of the redevelopment of Timber Ridge.
The purpose of this agenda item is to receive direction from the Vail Town Council on key
components of the redevelopment proposal. Specifically, the redevelopment committee needs
direction from the Town Council on the following redevelopment components:
final affirmation of the adopted redevelopment goals and objectives,
final determination of home type mix for the Town-owned building,
approval of draft deed restriction terms, and
approval of a process of accepting reservations for home purchase by businesses and
individuals.
II.Project Description
Timber Ridge II entails the new construction of 284 deed-restricted residential homes in 7
buildings with a total of 567 bedrooms replacing the 98 deed-restricted homes and 196
bedrooms that exist today.
A total of 270 enclosed, surface, and on-street parking spaces will be provided along with
convenient access to public transportation and added mobility solutions ensuring the
transportation needs of the residents are met.
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Town of Vail Page 2
The buildings will be comprised of 56 studio, 46 one-, 97 two-, 69 three- and 16 four-bedroom
homes. These homes will be available for purchase and rent, but all must be occupied by
individuals who work at least 30 hours per week in Eagle County.
The proposed development site includes the town-owned Timber Ridge Village Apartments and
the portion of adjacent CDOT ROW.
III.Direction Required
The Redevelopment Committee requires direction from the Vail Town Council on the following
four topics:
1. Final affirmation of the adopted redevelopment goals and objectives
The Vail Town Council adopted a series of goals and objectives for the redevelopment of the
Timber Ridge Village Apartments. The Committee has relied upon the adopted goals and
objectives in the creation of the proposed redevelopment plan. As presented, the proposed
plan places an emphasis on a majority of the new homes being rental apartments and a lesser
percentage being available to individuals to facilitate home ownership opportunities. The
Committee recommends the Town of Vail retain ownership of one building to afford the greatest
amount of flexibility and control of future operations. Does the Vail Town Council support the
proposed mix of ownership which includes: 1) business (+/- 150 homes), 2) Town of Vail
(+/- 40 homes), and, 3) Individuals (+/- 90 homes)?
2. Final determination of home type mix for the Town-owned building
The Redevelopment Committee recommends the Town of Vail retain ownership of one building
(Building A) totaling +/- 44 for-rent homes. The home-type mix is 8 studios, 8 one bedrooms, 20
two bedrooms, and 8 three bedrooms equaling +/- 80 beds (see attached). Minor modifications
can be made to the home-type mix with careful consideration to impacts on parking spaces
required. A total cost of $17.25M, or $392,000 average per home is estimated. Funding options
for the Town’s purchase are being evaluated. The objective of the Town’s ownership is to
maintain the greatest amount of flexibility and control of the future operations and occupancy of
the homes. Additionally, the Town of Vail is the fourth largest employer in the community and
shares a need to provide homes for its municipal employee workforce. Does the Vail Town
Council support the purchase of one building of an approximate home-type mix as
represented in Building A?
3. Approval of draft deed restriction terms
Pursuant to Vail Town Council direction, 100% of the new homes at the Timber Ridge Village
Apartments will be deed-restricted for resident occupancy. The Redevelopment Committee
proposed the following terms of the deed restriction:
30 hours per week of employment at a business located within Eagle County
75% of income is earned from a business located within Eagle County
No rental rate cap on the for-rent homes
24
Town of Vail Page 2
A 1.5% per annum maximum price appreciation cap on the for-sale homes
No maximum price appreciation cap on the for-rent homes
For-sale homes shall be limited to primary residences occupancy (individuals)
For-rent homes shall be limited to rental units only (businesses & TOV)
The homes are not eligible for an EHU credit, per the Vail Town Code
All homes subject to a Town approved resale process
4. Approval of a process of accepting reservations for home purchase by businesses and
individuals.
The Redevelopment Committee previously presented a development funding structure which
relies heavily upon a private/public partnership with local business owners interested in
acquiring rental homes for their respective workforce. During the past two weeks, the
Committee has reach out to businesses and individuals alike to test the market and gauge the
level of interest in purchasing deed-restricted homes at Timber Ridge. The initial response has
been remarkable with the local business community expressing an interest in as many as 145
(248 beds) of the 284 homes, and individuals indicating an interest in an additional 100 (164
beds) homes. (see attached)
The Redevelopment Committee recommends that beginning Friday, March 24, 2023, fully
refundable deposits of $5,000 per home for businesses, and $250 per homes for individuals, be
accepted, subject to the terms of a reservation and escrow agreement. In doing so, businesses
will be “locked-in” and granted assurance of their ability to purchase at Timber Ridge, subject to
future entitlements and approvals. A draft reservation agreement has been prepared and Land
Title Guarantee Company has agreed to receive the escrowed funds on behalf of the Town of
Vail and Triumph Development. Reservations to businesses would be granted on a first
come/first serve basis until all homes set aside for the businesses are reserved. Individuals
would be granted an opportunity to participate in a future community housing lottery, subject to
demand. Understanding the home-types desired is time sensitive and critical to the next steps of
design and development.
Does the Vail Town Council support the Redevelopment Committee moving forward with
a reservation process which begins to lock-in the home-type selections expressed by the
businesses?
IV.Schedule
Construction is planned to commence on May 1, 2024. Entitlements and permitting will occur
between now and May 2024. Commencement is contingent upon development applications be
submitted and the review process beginning in July of 2023. To remain on schedule, the
Redevelopment Committee needs to direction from the Vail Town Council and the reservation
process needs to get underway as soon as practical. With a May 2024 construction start, the
first homes will be ready for occupancy by November, 2025.
25
Town of Vail Page 2
The next regularly scheduled update from the Timber Ridge Village Apartments Redevelopment
Committee is set for April 4, 2023. The Town of Vail and Triumph mutually agree to determining
whether to proceed with the public/private partnership by no later than June 20, 2023.
26
SOFFIT FOR HVAC DUCT: MINIMIZE SIZE AND KEEP HIGH AND TIGHT AS POSSSIBLE
WINDOW TREATMENTS: HORIZONTAL FAUX WOOD BLINDS ON WINDOWS
VERTICAL FAUX WOOD BLINDS ON SLIDING DOORS
FOR CABINET SYSTEM PROFILE: RE WITH OWNER IN ADVANCE
COUNTERTOPS: GRANITE, EASED EDGE
2CM (3
4") , 4" H BACKSPLASH
3
4" x 12" MDF PAINTED SHELF W/ CHROME ROD @ 69" AFF
(48" AFF AT ACCESSIBLE UNITS)
FAN/LIGHT COMBINATION TO BE PROVIDED ACCORDING TO FOOTCANDLE
REQUIREMENTS. REFER TO ELECTRICAL DRAWINGS FOR DETAILS.
PROVIDE BLOCKING FOR SHELVING & ACCESSORIES
PROVIDE BLOCKING AND INSTALL FOR ALL REQUIRED GRAB BARS PER ADA TYPE A
GUIDELINES. ONLY PROVIDE BLOCKING FOR ALL TYPE B UNITS AT THIS TIME.
ELECTRICAL PANEL - PAINT TO MATCH ADJACENT WALL
COORDINATE DOOR PULL LOCATIONS SO AS NOT TO INTERFERE WITH DRAWER
PULLS
INSULATE HOT WATER PIPING AND DRAIN LINE
MICROWAVE W/HOOD, LIGHT AND FAN BELOW
PROVIDE GFI RECEPTACLES AT REQUIRED LOCATIONS IN ACCORDANCE WITH ALL
APPLICABLE CODES. DO NOT USE GFI CIRCUIT BREAKER IN LIEU OF GFI
RECEPTANCE
COORDINATE COVER PLATES / PLUGS IN ADVANCE WITH FINISH WALL COLOR.
ENSURE ALL DOORS TO HAVE DOOR STOPS
VERIFY MOUNTING HEIGHTS AND KNEE CLEARANCES WITH ALL APPLICABLE CODES
PROVIDE CASING ON ALL DOOR OPENINGS
1/2" X 4" WITH EASED EDGE.
PROVIDE BASE BOARD, 1
2" X 4" WITH EASED EDGE.
FLOOR DRAIN, TYP @ ROLL-IN SHOWERS. VERIFY LOCAL CODES REGARDING DRAIN
REQUIREMENTS.
ALL FLOOR PLAN VERSIONS HAVE MIRRORED VERSION (RIGHT / LEFT)
COMPLY WITH LATEST ADA ACCESSIBILITY STANDARDS AND GUIDELINES, INCLUDING
GRAB BAR LOCATIONS, MOUNTING HEIGHTS, CLEARANCES, ETC.
ELECTRICAL OUTLETS SHALL BE MOUNTED AT 18" AFF UNLESS OTHERWISE NOTED.
SEE ELECTRICAL PLANS
ALL DOORS IN TYPE A / TYPE B TO HAVE A CLEAR OPENING OF 32"
ADA 2010 SECTION 404.2.7, ALL PULLS / LATCHES / HANDLES / LOCKS AND OTHER
OPERABLE PARTS TO COMPLY WITH 309.4.
GENERAL NOTES:
UP
189'-6"
11'-7"
ABCDEFG
11'-8"11'-8"11'-8"
LMNOPQRS
28
'
-
0
"
70
'
-
0
"
1
2
4
5
6
7
8
O EF
6'
-
0
"
19
'
-
6
"
8'
-
6
"
4'
-
0
"
T
UP
ST
O
R
A
G
E
48
"
X
6
0
"
1
PARKING
1
PARKING
2
PARKING
3
PARKING
4
PARKING
5
12X30
PRECAST
COLUMN
(TYP)
4" CMU
WALL
6" CONCRETE
WALL
42" ABOVE
FINISHED SLAB,
OPEN ABOVE
T.O. SLAB - 89'-0"
PODIUM LEVEL
SLOPE 2%
T.O. SLAB - 86'-0"
PODIUM LEVEL
(8098')
(8101')
6" COLUMN,
WRAP PER
ELEVATIONS
EV CHARGING
TOWER, MOUNT
TO CONCRETE
COLUMN
EV CHARGING
TOWER, MOUNT
TO CONCRETE
COLUMN
PARKING
6
PARKING
7
EV
PARKING
8
EV
PARKING
9
PARKING
11
EV
PARKING
12
EV
PARKING
13
PARKING
14
PARKING
15
HC
PARKING
16
PARKING
18
PARKING
19
PARKING
20
PARKING
21
PARKING
22
PARKING
23
PARKING
24
PARKING
25
PARKING
26
PARKING
27
PARKING
28
PARKING
30
PARKING
29
PARKING
17
STORAGE
45" X 60"
30
BUILDING A - PODIUM PLAN30 TOTAL PARKING SPACE
(25 STANDARD / 1 HC / 4 EV CHARGING)
PODIUM LEVEL = 11,750 SF
44 FENCES STORAGE LOCKERS
BIKE STORAGE
ST
O
R
A
G
E
45
"
X
6
0
"
41
ST
O
R
A
G
E
48
"
X
6
0
"
2
ST
O
R
A
G
E
48
"
X
6
0
"
3
ST
O
R
A
G
E
48
"
X
6
0
"
4
ST
O
R
A
G
E
48
"
X
6
0
"
5
ST
O
R
A
G
E
48
"
X
6
0
"
6
ST
O
R
A
G
E
48
"
X
6
0
"
7
ST
O
R
A
G
E
48
"
X
6
0
"
8
ST
O
R
A
G
E
48
"
X
6
0
"
9
ST
O
R
A
G
E
48
"
X
6
0
"
15
ST
O
R
A
G
E
48
"
X
6
0
"
14
ST
O
R
A
G
E
48
"
X
6
0
"
13
ST
O
R
A
G
E
48
"
X
6
0
"
12
ST
O
R
A
G
E
48
"
X
6
0
"
10
ST
O
R
A
G
E
48
"
X
6
0
"
11
ST
O
R
A
G
E
48
"
X
6
0
"
16
ST
O
R
A
G
E
48
"
X
6
0
"
22
ST
O
R
A
G
E
48
"
X
6
0
"
21
ST
O
R
A
G
E
48
"
X
6
0
"
20
ST
O
R
A
G
E
48
"
X
6
0
"
19
ST
O
R
A
G
E
48
"
X
6
0
"
17
ST
O
R
A
G
E
48
"
X
6
0
"
18
ST
O
R
A
G
E
48
"
X
6
0
"
23
STORAGE
45" X 60"
31
STORAGE
45" X 60"
32
STORAGE
45" X 60"
35
STORAGE
45" X 60"
34
STORAGE
45" X 60"
33
STORAGE
45" X 60"
40
STORAGE
45" X 60"
39
STORAGE
45" X 60"
36
STORAGE
45" X 60"
37
STORAGE
45" X 60"
38
ST
O
R
A
G
E
48
"
X
6
0
"
28
ST
O
R
A
G
E
48
"
X
6
0
"
27
ST
O
R
A
G
E
48
"
X
6
0
"
26
ST
O
R
A
G
E
48
"
X
6
0
"
24
ST
O
R
A
G
E
48
"
X
6
0
"
25
ST
O
R
A
G
E
48
"
X
6
0
"
29
BIKE
STORAGE
ST
O
R
A
G
E
45
"
X
6
0
"
42
ST
O
R
A
G
E
45
"
X
6
0
"
43
ST
O
R
A
G
E
45
"
X
6
0
"
44
10" PRECAST
CONCRETE
WALL
4" CMU
WALL
8" PRECAST
CONCRETE
WALL
ENTRY
ABOVE
WATER
ENTRY
ABOVE
18
'
-
0
"
3'
-
0
"
12
'
-
0
"
3'
-
0
"
23
'
-
2
"
24
'
-
0
"
18
'
-
1
0
"
4'
-
0
"
AA5.0
1
AA5.0
2
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1/
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/
2
0
2
3
ME
F
ME
F
27
BUILDING A - FIRST FLOOR PLAN11 UNITS PER FLOOR
(8 -S / 8 - 1's / 20 - 2'S / 8-3's)
4 LEVELS = 45,500 GSF (INCLUDING DECKS)
ROOF TOP DECK
44 UNITS = 80 TOTAL BEDROOMS
UP
189'-6"
11'-7"
ABCDEFG
11'-8"11'-8"11'-8"
DN
LMNO
LIVING SPACE
10'-10" X 13'-0"
KITCHEN
PRIMARY
BEDROOM
10'-7" X 13'-0"
BATHROOM 2
PANTRY
TV
W/D
SECONDARY
BEDROOM
10'-10" X 12'-6"
BATHROOM 1
WH
VTAC
PATIO
9'-0" X 4'-0"
PQRS
W/D
SECONDARY
BEDROOM
10'-10" X 12'-6"
BATHROOM 1
WH
ACCESS
70
'
-
0
"
1
2
4
5
6
7
8
PRIMARY
BEDROOM
10'-7" X 13'-0"
BATHROOM 2
VENDING
LIVING SPACE
13'-6" X 15'-0"
W/D
BATHROOM
WH
VT
A
C
LIVING SPACE
10'-10" X 13'-0"
KITCHEN
PRIMARY
BEDROOM
10'-7" X 13'-0"
BATHROOM 2
PANTRY
TV
W/
D
SECONDARY
BEDROOM
10'-10" X 12'-6"
BATHROOM 1
WH
ACCESS
VTAC
PATIO
8'-0" X 4'-0"
LIVING SPACE
10'-10" X 13'-0"
KITCHEN
PRIMARY
BEDROOM
10'-7" X 13'-0"
BATHROOM 2
PANTRY
TV
W/
D
SECONDARY
BEDROOM
10'-10" X 12'-6"
BATHROOM 1
WH
VTAC
PATIO
8'-0" X 4'-0"
O
STORAGE
BEDROOM 3
9'-0" X 12'-6"
LIVING SPACE
10'-10" X 13'-0"
KITCHEN
PANTRY
TV
W/
D
SECONDARY
BEDROOM
10'-10" X 12'-6"
BATHROOM 1
WH
VTAC
PATIO
8'-0" X 4'-0"
LIVING SPACE
10'-10" X 13'-0"
KITCHEN
PRIMARY
BEDROOM
10'-7" X 13'-0"
BATHROOM 2
PANTRY
TV
W/D
SECONDARY
BEDROOM
10'-10" X 12'-6"
BATHROOM 1
WH
VTAC
PATIO
9'-0" X 4'-0"
STORAGE
BEDROOM 3
9'-0" X 12'-6"
LIVING SPACE
10'-10" X 13'-0"
KITCHEN
PRIMARY
BEDROOM
10'-7" X 13'-0"
BATHROOM 2
PANTRY
TV
VTAC
PATIO
8'-0" X 4'-0"
LIVING SPACE
10'-10" X 13'-0"
KITCHEN
PRIMARY
BEDROOM
10'-7" X 13'-0"
BATHROOM 2
PANTRY
TV
W/D
SECONDARY
BEDROOM
10'-10" X 12'-6"
BATHROOM 1
WH
VTAC
PATIO
9'-0" X 4'-0"
EF
W/D
SECONDARY
BEDROOM
10'-10" X 12'-6"
BATHROOM 1
WH
LIVING SPACE
10'-10" X 13'-0"
KITCHEN
PANTRY
TV
VTAC
PATIO
9'-0" X 4'-0"
W/D
SECONDARY
BEDROOM
10'-10" X 12'-6"
BATHROOM 1
WH
LIVING SPACE
10'-10" X 13'-0"
KITCHEN
PANTRY
TV
VTAC
PATIO
9'-0" X 4'-0"
4'
-
0
"
28
'
-
0
"
6'
-
0
"
18
'
-
6
"
9'
-
6
"
4'
-
0
"
T
UPDN
LIVING SPACE
13'-6" X 15'-0"
W/D
BATHROOM
WH
VT
A
C
A
/
V
C
L
O
S
E
T
WATER
ENTRY
ROOM
WATER
ENTRY ROOM,
FIRST FLOOR
ONLY AA5.0
1
AA5.0
2
SOFFIT FOR HVAC DUCT: MINIMIZE SIZE AND KEEP HIGH AND TIGHT AS POSSSIBLE
WINDOW TREATMENTS: HORIZONTAL FAUX WOOD BLINDS ON WINDOWS
VERTICAL FAUX WOOD BLINDS ON SLIDING DOORS
FOR CABINET SYSTEM PROFILE: RE WITH OWNER IN ADVANCE
COUNTERTOPS: GRANITE, EASED EDGE
2CM (3
4") , 4" H BACKSPLASH
3
4" x 12" MDF PAINTED SHELF W/ CHROME ROD @ 69" AFF
(48" AFF AT ACCESSIBLE UNITS)
FAN/LIGHT COMBINATION TO BE PROVIDED ACCORDING TO FOOTCANDLE
REQUIREMENTS. REFER TO ELECTRICAL DRAWINGS FOR DETAILS.
PROVIDE BLOCKING FOR SHELVING & ACCESSORIES
PROVIDE BLOCKING AND INSTALL FOR ALL REQUIRED GRAB BARS PER ADA TYPE A
GUIDELINES. ONLY PROVIDE BLOCKING FOR ALL TYPE B UNITS AT THIS TIME.
ELECTRICAL PANEL - PAINT TO MATCH ADJACENT WALL
COORDINATE DOOR PULL LOCATIONS SO AS NOT TO INTERFERE WITH DRAWER
PULLS
INSULATE HOT WATER PIPING AND DRAIN LINE
MICROWAVE W/HOOD, LIGHT AND FAN BELOW
PROVIDE GFI RECEPTACLES AT REQUIRED LOCATIONS IN ACCORDANCE WITH ALL
APPLICABLE CODES. DO NOT USE GFI CIRCUIT BREAKER IN LIEU OF GFI
RECEPTANCE
COORDINATE COVER PLATES / PLUGS IN ADVANCE WITH FINISH WALL COLOR.
ENSURE ALL DOORS TO HAVE DOOR STOPS
VERIFY MOUNTING HEIGHTS AND KNEE CLEARANCES WITH ALL APPLICABLE CODES
PROVIDE CASING ON ALL DOOR OPENINGS
1/2" X 4" WITH EASED EDGE.
PROVIDE BASE BOARD, 1
2" X 4" WITH EASED EDGE.
FLOOR DRAIN, TYP @ ROLL-IN SHOWERS. VERIFY LOCAL CODES REGARDING DRAIN
REQUIREMENTS.
ALL FLOOR PLAN VERSIONS HAVE MIRRORED VERSION (RIGHT / LEFT)
COMPLY WITH LATEST ADA ACCESSIBILITY STANDARDS AND GUIDELINES, INCLUDING
GRAB BAR LOCATIONS, MOUNTING HEIGHTS, CLEARANCES, ETC.
ELECTRICAL OUTLETS SHALL BE MOUNTED AT 18" AFF UNLESS OTHERWISE NOTED.
SEE ELECTRICAL PLANS
ALL DOORS IN TYPE A / TYPE B TO HAVE A CLEAR OPENING OF 32"
ADA 2010 SECTION 404.2.7, ALL PULLS / LATCHES / HANDLES / LOCKS AND OTHER
OPERABLE PARTS TO COMPLY WITH 309.4.
GENERAL NOTES:
BU
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1
6
5
7
1/8" = 1'-0"1 BUILDING A
AA2.1
1/
1
6
/
2
0
2
3
ME
F
ME
F
28
SOFFIT FOR HVAC DUCT: MINIMIZE SIZE AND KEEP HIGH AND TIGHT AS POSSSIBLE
WINDOW TREATMENTS: HORIZONTAL FAUX WOOD BLINDS ON WINDOWS
VERTICAL FAUX WOOD BLINDS ON SLIDING DOORS
FOR CABINET SYSTEM PROFILE: RE WITH OWNER IN ADVANCE
COUNTERTOPS: GRANITE, EASED EDGE
2CM (3
4") , 4" H BACKSPLASH
3
4" x 12" MDF PAINTED SHELF W/ CHROME ROD @ 69" AFF
(48" AFF AT ACCESSIBLE UNITS)
FAN/LIGHT COMBINATION TO BE PROVIDED ACCORDING TO FOOTCANDLE
REQUIREMENTS. REFER TO ELECTRICAL DRAWINGS FOR DETAILS.
PROVIDE BLOCKING FOR SHELVING & ACCESSORIES
PROVIDE BLOCKING AND INSTALL FOR ALL REQUIRED GRAB BARS PER ADA TYPE A
GUIDELINES. ONLY PROVIDE BLOCKING FOR ALL TYPE B UNITS AT THIS TIME.
ELECTRICAL PANEL - PAINT TO MATCH ADJACENT WALL
COORDINATE DOOR PULL LOCATIONS SO AS NOT TO INTERFERE WITH DRAWER
PULLS
INSULATE HOT WATER PIPING AND DRAIN LINE
MICROWAVE W/HOOD, LIGHT AND FAN BELOW
PROVIDE GFI RECEPTACLES AT REQUIRED LOCATIONS IN ACCORDANCE WITH ALL
APPLICABLE CODES. DO NOT USE GFI CIRCUIT BREAKER IN LIEU OF GFI
RECEPTANCE
COORDINATE COVER PLATES / PLUGS IN ADVANCE WITH FINISH WALL COLOR.
ENSURE ALL DOORS TO HAVE DOOR STOPS
VERIFY MOUNTING HEIGHTS AND KNEE CLEARANCES WITH ALL APPLICABLE CODES
PROVIDE CASING ON ALL DOOR OPENINGS
1/2" X 4" WITH EASED EDGE.
PROVIDE BASE BOARD, 1
2" X 4" WITH EASED EDGE.
FLOOR DRAIN, TYP @ ROLL-IN SHOWERS. VERIFY LOCAL CODES REGARDING DRAIN
REQUIREMENTS.
ALL FLOOR PLAN VERSIONS HAVE MIRRORED VERSION (RIGHT / LEFT)
COMPLY WITH LATEST ADA ACCESSIBILITY STANDARDS AND GUIDELINES, INCLUDING
GRAB BAR LOCATIONS, MOUNTING HEIGHTS, CLEARANCES, ETC.
ELECTRICAL OUTLETS SHALL BE MOUNTED AT 18" AFF UNLESS OTHERWISE NOTED.
SEE ELECTRICAL PLANS
ALL DOORS IN TYPE A / TYPE B TO HAVE A CLEAR OPENING OF 32"
ADA 2010 SECTION 404.2.7, ALL PULLS / LATCHES / HANDLES / LOCKS AND OTHER
OPERABLE PARTS TO COMPLY WITH 309.4.
GENERAL NOTES:
BUILDING A - 2/3/4 FLOOR PLAN11 UNITS PER FLOOR
(8 -S / 8 - 1's / 20 - 2'S / 8-3's)
4 LEVELS = 45,500 GSF (INCLUDING DECKS)
ROOF TOP DECK
44 UNITS = 80 TOTAL BEDROOMS
UP
189'-6"
11'-7"
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11'-8"11'-8"11'-8"
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LMNO
LIVING SPACE
10'-10" X 13'-0"
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PRIMARY
BEDROOM
10'-7" X 13'-0"
BATHROOM 2
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TV
W/D
SECONDARY
BEDROOM
10'-10" X 12'-6"
BATHROOM 1
WH
VTAC
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9'-0" X 4'-0"
PQRS
W/D
SECONDARY
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10'-10" X 12'-6"
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13'-6" X 15'-0"
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10'-10" X 13'-0"
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10'-10" X 12'-6"
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10'-10" X 12'-6"
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8'-0" X 4'-0"
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10'-10" X 13'-0"
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10'-7" X 13'-0"
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TV
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BEDROOM
10'-10" X 12'-6"
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WH
VTAC
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9'-0" X 4'-0"
STORAGE
BEDROOM 3
9'-0" X 12'-6"
LIVING SPACE
10'-10" X 13'-0"
KITCHEN
PRIMARY
BEDROOM
10'-7" X 13'-0"
BATHROOM 2
PANTRY
TV
VTAC
PATIO
8'-0" X 4'-0"
LIVING SPACE
10'-10" X 13'-0"
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BEDROOM
10'-7" X 13'-0"
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10'-10" X 12'-6"
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9'-0" X 4'-0"
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BEDROOM
10'-10" X 12'-6"
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10'-10" X 13'-0"
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TV
VTAC
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9'-0" X 4'-0"
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BEDROOM
10'-10" X 12'-6"
BATHROOM 1
WH
LIVING SPACE
10'-10" X 13'-0"
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PANTRY
TV
VTAC
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9'-0" X 4'-0"
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29
AGENDA ITEM NO. 1.3
Item Cover Page
DATE:March 21, 2023
TIME:30 min.
SUBMITTED BY:Tom Kassmel, Public Works
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Texas Townhomes Utility Project and Adjacent Encroachments
Update
SUGGESTED ACTION:Listen to the presentation by staff and provide any necessary
comments or questions with regards to the various encroachments on
Town property.
PRESENTER(S):Tom Kassmel, Town Engineer
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
TTHCouncil_Memo_3-21-23 (2).docx
Town_Council_TTH_3-21-23_Presentation.pdf
TTH_Request_and_Plan.pdf
1981-ROW_PermitLetter.pdf
Public Texas Townhomes.pdf
30
To:Town Council
From:Public Works Department
Date:March 21, 2023
Subject:Texas Townhomes Utility Project & and Adjacent Encroachments Update
I.SUMMARY
At a previous Council meeting the Texas Townhomes Association (TTH) requested a
drainage and utility easement from the Town along a portion of Tract A (Stream Tract)
to re-run utility services and drainage. Council tabled the item until further information
could be evaluated. After further investigation and discussion with Holy Cross Energy
(HCE) it was determined that all of the utility services could be reconnected from East
Gore Creek drive, except for the cable/internet services from Comcast.
TTH is now able to complete their project without any permanent easements from the
Town as long as Comcast existing services remain as is, and it is acceptable to the
Town to allow TTH to install necessary Town drainage improvements on Tract A, that
would capture roadway and private drainage.
In addition, Town Staff had previously identified several encroachments on Tract A
(Stream Tract), within the East Gore Creek Drive Right of Way, and upon an existing
Emergency Access Easement in front of TTH.
The goal of this Council session is to update Council with regards to the installation of
Town drainage improvements on Tract A, completed by TTH, and the relocation of the
existing Emergency Access Easement; and separately, discuss if Town staff should
follow up on any of the other existing encroachments in this area.
II.BACKGROUND
Tract A (Stream Tract), near and along East Gore Creek Drive as well as East Gore
Creek Drive itself, have many historical private encroachments.
Within Tract A these encroachments include utilities, patios, decks, paths, a
small portion of building, parking, and irrigation/lawn maintenance.
Within the East Gore Creek Drive Right of Way, there are conditionally approved
parking and bollards for the Vail Chalets (VC) and Vail Trails East (VTE).
31
Town of Vail Page 2
Also, within Texas Townhomes (TTH) property there are parking encroachments
within an existing 20’ Emergency Access Easement that is dedicated to the
Town.
The encroachments which have spurred this discussion are the private utility services
which need to be relocated that exist within Tract A, and the parking encroachments
that exist within the Emergency Access Easement on TTH property.
Texas Townhomes
Utility Services
In 2021 the Texas Townhomes Association (TTH) was made aware that the gas,
electric, and communication utility services to each of their units do not comply with
current building codes, are potential hazards, and would need to be brought up to code
if any of the units redevelop. The stated utility services run through the crawlspaces of
each unit crossing property lines and, in some cases, have joint utility disconnects
and/or meters.
In an effort to resolve these issues TTH engaged a design team who have determined
the best solution is to run all new services to the front of each unit. However, the
connection points of the electrical and communication services are in the Stream Tract
owned by the Town of Vail and TTH nor the utility providers have easements for this
type of use. Therefore, any new services would require an easement from the Town on
Stream Tract. TTH previously requested a 10’ easement along the east property line of
the Stream Tract for this purpose, and a 15’ easement for Holy Cross Energy (HCE) to
allow for relocation of the existing HCE transformer so it would be closer to East Gore
Creek Drive for better maintenance access.
However, after further discussions, it has been identified that the existing HCE
transformer within the Stream Tract can be relocated south into Chalet Road Right of
Way and the new TTH electrical services can be served from there without crossing the
Stream Tract. However, the underground HCE main electrical lines would remain as is
with the Stream Tract. (See attached TTH plan)
Similarly, to the electrical services, the gas services can be relocated and fed from East
Gore Creek Drive Right of Way along with new water and sewer services, thus not
impacting the Stream Tract.
It has also been determined that the Comcast services can remain as is and does not
need to be relocated to the front of the lots and can remain as is, therefore not requiring
a new easement.
With the above changes, TTH will not require a utility easement across the Stream Tract
for any of their new relocated utility services.
32
Town of Vail Page 3
Drainage
Through this process it has also been identified that Chalet Road has historically
drained across TTH property and into the Stream Tract, and the front yards of TTH are
a low spot which do not drain well. To best resolve both issues, it has been determined
that a new Town drain inlet and pipe should be installed at the southeast corner of the
Stream Tract. The new drain and pipe will capture Chalet Road drainage, TTH parking
lot drainage, and the TTH front yard drainage.TTH is willing to install these drainage
improvements for the Town and make some additional water quality improvements
within the Stream Tract. These improvements would include removal of some existing
asphalt, establishment of a bioswale and revegetation of disturbed areas with native
vegetation. (See attached TTH plan)
Emergency Access Easement
At the same time,it was also identified that the TTH existing parking overlaps an
existing Emergency Access Easement that is on TTH property which is required to be
maintained clear of obstructions. To resolve this issue TTH has requested that the 20’
easement be moved to the south by 10’. Discussion of this easement further identified
the need for a Fire Truck turnaround. This can be facilitated by use of Chalet Road, and
some changes to snow storage and summer operations. The Town will need to keep
the northern most end Chalet Road clear of snow storage in the winter, and move the
concrete barriers that are placed in the summer to the south. TTH will have to stop
storing snow in the town Right of Way in this same location and keep their snow storage
on their own property.
33
Town of Vail Page 4
Other Encroachments in the Area
Private Improvements on Tract A
The historic private improvements encroachments on Tract A include decks, patios,
walks and a portion of the western most lot’s chimney. Staff has been treating these as
historical improvements and would only require their removal upon redevelopment or
any substantial improvement to each respective lot or unit.
Utilities
Holy Cross Energy (HCE), Comcast, and Century Link are all located within the Stream
Tract in this vicinity. Therefore, the utility providers and all the private services to
adjacent properties (TTH, Vail Trails East, Vail Chalets, Vorlaufer, Manor Vail)all
encroach upon the Stream Tract to some degree with no formal or legal approval. The
Red line below is the approximate location of these existing utility providers.
34
Town of Vail Page 5
As redevelopment occurs along East Gore Creek Drive, it would be beneficial to both
the Town and the utility companies to eventually relocate these utility lines into East
Gore Creek Drive. The relocation of the HCE transformer as proposed by TTH, is the
first step.
Vail Trail’s East (VTE)
During the review of the previous TTH easement request it was further identified that
VTE currently maintains a portion of Stream Tract (Irrigation and lawn maintenance)
and has two parking spaces that are half encroaching into the Stream Tract. VTE
believes there was an agreement at one time that allowed VTE to have the parking in
the Stream Tract and in exchange they would irrigate and maintain a portion of the
Stream Tract, which they have done for many decades. To date that agreement has not
been found, however, VTE does have a revocable license agreement for the
encroaching sidewalk and deck access paths for units 16A & B that was granted in
2012.
This has also been considered a historical improvement, however since it does include
parking and stream tract maintenance it may be in the Town’s best interest to clean
these encroachments up sooner than later, some of the options may include:
Leave parking as is and grant a revocable license agreement or easement
(Yellow Rectangle)
Require VTE to stop maintaining any parts of Stream Tract and restore it back to
a native or better condition. (Native grass and vegetation)
Require VTE to relocate their parking off the Stream Tract, potentially to their
existing “Visitor” parking spaces (Green outline area) or potentially allow them to
add two parallel spaces within the East Gore Creek Drive ROW adjacent to All
Seasons. (Red Rectangle)
35
Town of Vail Page 6
East Gore Creek Drive ROW
VC and VTE also park and have bollards within the East Gore Creek Drive ROW. A
1981 letter from the then Town of Vail Public Works Director approved the parking and
bollards on the condition that VC and VTE maintain the ROW (maintenance, plowing,
etc.). This maintenance and plowing was done until at some point in the late 1990’s, at
which time the Town resumed maintaining this portion of ROW between the bollards,
however there is no documented reason why.
Considering the complexities of East Gore Creek Drive with regards to parking, access,
maintenance, and utilities, one option that should be under consideration is to vacate
the East Gore Creek Drive ROW from Vail Valley Drive to Chalet Road. This was
considered in the late 1970’s but the ROW was ultimately never vacated. However, it
was vacated in front of TTH in the 1980’s. A vacation of ROW in this area would lessen
the burden on the Town of Vail to maintain a road that functions as a private access and
a parking lot and would allow VC and VTE to have code compliant parking and set them
up for future redevelopment as contemplated in the Vail Village Master Plan. ROW
vacation would provide VC and VTE with additional property for their parking. If a
vacation ordinance was to proceed, then joint cross access, utility, and emergency
access easements would be required to be placed upon the properties in a similar
location to the drive aisle today.
In the meantime, the only formal approval for the parking and bollards is as stated by
1981 letter.
III.NEXT STEPS
Staff recommends the following next steps with regard to the Texas Townhomes
requests.
TTH Public Improvements
Allow TTH to (See attached TTH plan),
Construct public improvements on the Stream Tract for the purpose of
improving public and private drainage,
Improve the existing drainage swale to a bioswale,
Remove a portion of existing asphalt on the Stream Tract and revegetate
disturbed areas with native vegetation.
TTH Emergency Access Easement
Allow TTH to relocate the existing Emergency Access Easement 10’ south, along with
the corresponding necessary snow removal operations changes. The Town attorney
will draft a new Emergency Access Easement that accommodates emergency access in
the new location, requires maintenance of it, and allows necessary access for Town
maintenance vehicles to remove snow from Chalet Road which is part of the emergency
vehicle turnaround.
36
Town of Vail Page 7
Staff recommends the following next steps with regard to the other encroachments,
TTH Private Improvements
Maintain the requirement that TTH will have to remove all private improvements from
the Stream Tract, upon any improvement of the respective encroaching property.
VTE Asphalt Encroachment
Discuss the options with VTE to remove the existing parking on Tract A within a
reasonable timeframe.
VTE Lawn Maintenance and Irrigation
Discuss with VTE option to stop maintaining the Stream Tract and then direct Town staff
to revegetate the Stream Tract back to native conditions.
VC & VTE Parking and Bollards
Direct Town staff to further investigate whether VC & VTE should be maintaining the
East Gore Creek ROW as conditioned in the 1981 letter; and direct Town staff, in
conjunction with adjacent property owners, to further evaluate the abandonment of this
portion of ROW.
IV.ATTACHMENTS
Texas Townhomes Request and Plan
1981 ROW Letter
37
PRESENTATION BY
Public Works
Texas Townhomes
Utility Project &
Other
Encroachments
Update
38
Texas Townhomes Utility Project & Other Encroachments Update
Texas Townhomes Utility Project Update
•No New Permanent Easement Requested
•Install Drainage Improvements on Tract A for Public & Private Drainage
•Relocate Existing Emergency Access Easement
Other Encroachments in the Area Update & Discussion
Town of Vail | Name of Presentation | vailgov.com
•Texas Townhomes Historical
Encroachments
•Vail Trails East Encroachments
•Utility Encroachments
•Parking and Bollards in Right of
Way
39
Texas Townhomes Utility Project
•Utility Upgrades to Meet
Current Building Codes
•Electric (Tract A)
•Comcast (Tract A)
•Gas (Tract A)
•Sewer & Water
•Drainage
•Private On-site Drainage
•Public Off-sit Drainage
•Drainage Improvements
•Inlet
•Pipe
•Bioswale
•Remove Asphalt
•Revegetate
Town of Vail | Name of Presentation | vailgov.com 40
(E) TRANSFORMER
(E) TV PED
(E) PHONE PED
"PARCEL A"
"TRACT A"
H
Y
D
(N) TRANSFORMER
H
Y
D
(N) EASEMENT
WATER
ELEC
(E) SEWER
GAS
TV
(N) EASEMENT
UTILITY LEGEND
STORM
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81.0
82.0
83.0
84.0
85.0
86.0
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86.0
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87.0
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84.0
STORM
INLET @ 79.9
PROPOSED SWALE
REVEGETATE DISTURBED AREAS WITH
NATIVE LANDSCAPE APPROVED BY DRB
620 SF ASPHALT
REMOVED
620 SF ASPHALT REMOVED FROM AND AROUND TRACT A
470 SF ASPHALT ADDED AT SOUTH (FIRE ACCESS)
1180 SF ASPHALT ADDED AT NORTH (PARKING COMPLIANCE)
470 SF ASPHALT
ADDED
1180 SF ASPHALT ADDED
PROPOSED BIOSWALE
PROPOSED PIPE AND INLET PROPOSED STORM PIPE
NEW TRANSFORMER LOCATION
2077 N Frontage Rd W, Unit G
Vail, Colorado 81657
(970)476-6342
N O T F O R
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AX.04
GRADING AND
DRAINAGE
14 MAR 2023
Town Council
1" = 10'-0"1 UTILITY PLAN - GRADING AND DRAINAGE
DATE NO. DESCRIPTION
41
Texas Townhomes Utility Project
•Emergency Access Easement
•20’ Easement when ROW was Vacated
•Parking encroaches on Easement
•Need to Relocate 10’ South
•Fire Turnaround must utilize Chalet Road
& be Maintained Clear
Town of Vail | Name of Presentation | vailgov.com 42
Other Encroachments in Area
•Texas Townhome Historical Encroachments
•Decks & Patios
•Stone walkway
•Chimney
•Recommend compliance when lots redevelop and/or major improvement
Town of Vail | Name of Presentation | vailgov.com 43
Other Encroachments in Area
•Utility Encroachments
•Holy Cross Energy
•Comcast
•Century Link
•Recommend relocation into ROW when opportunities exist (HCE Transformer)
Town of Vail | Name of Presentation | vailgov.com 44
Other Encroachments in Area
•Vail Trails East
•Parking encroachment on Tract A
•Lawn Maintenance of Tract A
•No Agreement found
Town of Vail | Name of Presentation | vailgov.com
Right of Way
Vail Trails
East
Tract A (Stream Tract)
45
Other Encroachments in Area
•Vail Trails East Options
•Town Grants
Revocable License
Agreement for
Parking
•Stop Maintaining
Tract A
•Parking is
removed/relocated
Town of Vail | Name of Presentation | vailgov.com 46
Other Encroachments in Area
•Gore Creek Drive East Encroachments
•Vail Chalets Parking & Bollards
•Vail Trails East Parking
•Conditional Approval in 1981, required snow removal & maintenance of ROW
Town of Vail | Name of Presentation | vailgov.com 47
Other Encroachments in Area
Town of Vail | Name of Presentation | vailgov.com
•Vacation of ROW Discussion
•ROW functions as a parking lot
•Difficult for the Town to plow &
maintain
•Conditional Approval in 1981 for
parking and bollards required
maintenance, which stopped in late
1990’s
•Previous Vacation discussions
occurred in 1970’s
•Texas Townhomes portion was
vacated in 1980’s
•Vacation would ease Town burden
and bring parking into compliance
and set up for future redevelopment
as discussed in Village Master Plan
48
Summary
Town of Vail | Name of Presentation | vailgov.com
•Texas Townhomes Update
•Installation of Town inlet, pipe & bioswale in Tract A by Texas Townhomes
•Remove unnecessary asphalt and revegetate disturbed areas in Tract A
•Relocate Emergency Access Easement by new dedicated easement as
approved by Town Attorney
•Other Encroachment Areas Discussion
•Texas Townhomes Patio & Deck encroachments on Tract A
•Vail Trails East Parking encroachment on Tract A
•Tract A Utility Encroachments
•Gore Creek Drive East parking and bollard encroachments
49
Thank you
50
Texas Townhome Utility Supplemental Information
Vail Town Council meeting and presentation
RE: Background information related to Texas Townhouse Association Utility Project
Dear Council Members,
As part of the design team, we are writing today to express support for the Texas Townhouse
Association Utility project.
Texas Townhouses were constructed in 1964, and while the townhomes’ existing utilities may have met
the standards of Eagle County at that time, they are unconventional, undocumented, and have aged out
of code compliance. We have been involved in the discovery of the extent of the current issues, and the
constraints of the site that dictate the proposal for documentation of the utility services and
improvements to come to current code standards.
In this proposal we are solving for three critical Utility and Access improvements. In the end result, TTH
Association is not requesting any easements or rights to Tract A land.
1. Working with Holy Cross Energy, we propose to locate a new transformer on the Chalet Rd right
of way. We will connect to the existing electrical main line within the abandoned portion of
Gore Creek Drive ROW, currently owned by the TTH Assoc. The thirteen units’ electrical
secondaries will route from this new location to each respective unit within the TTH property
boundaries.
2. A new storm drain will be installed in the front yards of the 8 private properties to capture the
historic watershed originating from the chalet rd and pickle ball courts to the south. In the past
this surface drainage has naturally made its way west into a swale located on Tract A and
eventually to the Gore Creek. As part of a joint effort with Public Works, our proposed storm
drain will capture this same water, bring it to the Tract A property edge where it will enter a new
Town Owned drainage inlet. From this inlet we will route to an improved Bio-swale in the same
location where it will then continue its existing routing the creek. The proposed Inlet, drain
route to the swale, and new Bio-swale on Tract A will be town owned improvements to the
existing drainage system, paid for by TTH Association.
3. Emergency Fire access and parking standards will be brought up to current zoning standards and
regulations. We are proposing a number of asphalt removal and asphalt additions to accomplish
this goal. Asphalt is being removed from Tract A to restore greenspace and landscaping. Asphalt
is being added to the south side of the Gore Creek Drive R.O.W. to meet the required 20ft
Emergency access clearance and Fire Truck turn radius. The Existing 20ft Emergency access
easement is currently located along the centerline of the Gore Creek Drive R.O.W. and conflicts
with the parking requirements of the town code. This easement will be relocated to the south
portion of the R.O.W, and the northern R.O.W. edge will have ~5ft of asphalt added on the
north to comply with TOV parking standards and drive aisle requirements.
The proposed utility configuration solves a complex, legacy problem and allows the residential units to
conform the utility services with modern code and life/safety standards at their sole expense and
without additional Vail Village density. This solution has required more than a year of sustained
cooperation of the utility companies, the Texas Townhouse Association, and thirteen properties whose
parcels will be variously separately burdened in the correction of the problem.
51
We urge the Town Council to appreciate this effort and the unusual circumstances that drive it, and
request support for the relocation of the utilities and the documentation of the utilities as shown in this
application.
Respectfully
52
(E) TRANSFORMER
(E) TV PED
(E) PHONE PED
"PARCEL A"
"TRACT A"
H
Y
D
(N) TRANSFORMER
H
Y
D
(N) EASEMENT
WATER
ELEC
(E) SEWER
GAS
TV
(N) EASEMENT
UTILITY LEGEND
STORM
79.2
C
H
A
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E
T
R
D
R
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O
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W
.
82.0
81.0
80.0
79.0
78.0
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70.0
77.078.079.0
80.0
81.0
82.0
83.0
84.0
85.0
86.0
87.0
87.0
86.0
85.0
85.0
85.0
86.0
86.0
87.0
84.0
84.0
84.0
STORM
INLET @ 79.9
PROPOSED SWALE
REVEGETATE DISTURBED AREAS WITH
NATIVE LANDSCAPE APPROVED BY DRB
620 SF ASPHALT
REMOVED
620 SF ASPHALT REMOVED FROM AND AROUND TRACT A
470 SF ASPHALT ADDED AT SOUTH (FIRE ACCESS)
1180 SF ASPHALT ADDED AT NORTH (PARKING COMPLIANCE)
470 SF ASPHALT
ADDED
1180 SF ASPHALT ADDED
PROPOSED BIOSWALE
PROPOSED PIPE AND INLET PROPOSED STORM PIPE
NEW TRANSFORMER LOCATION
2077 N Frontage Rd W, Unit G
Vail, Colorado 81657
(970)476-6342
N O T F O R
C O N S T R U C T I O N
TE
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AX.04
GRADING AND
DRAINAGE
14 MAR 2023
Town Council
1" = 10'-0"1 UTILITY PLAN - GRADING AND DRAINAGE
DATE NO. DESCRIPTION
53
ti
box lot)
wail, Colorado 81657
13031 476.5613
ddg,.utment of public works
April 1,,1981
Dr. Gilbert 3alkin
1955 Pennsylvania Street Suite 4,09Denver, Colorado 80203
RE: Private Parking Facilities on Cast Gore Creek Drive
Dear Gilbert: 7.
This letter may be taken as corroboration of our discussionorb, March 27, 1981.
In the summer of 1980, I was approached by Diana 'roughill inregardstotheTownofVailabandoning, a portion of the right- of -way on Gore Creek Drive from Vail Valley Drive to ChaletDrive. At that time negotiations between Vail Trails East, VailTrailsChaletandAllSeasonswereunderway. Evidently no firmac,reement has been reached between these entiLies.
If 'Jail Trails Chalet wishes to erect parking control Posts withchains, I would approve of such an ins t: a l In t i.un on the 'roan b F' Vail right -of -way, with the following stinuLlt: ions:
1. The Town of Vail will continue to require Chat all
snow removal and maintenance of the ri tlt -ol: -way beassumedbytherespectivehomeownersasioc;iations.
If in the future, the homeowners associacioas fail
to provide adequate raaintenanco and /or snow removal,
the Town will relinquish this privil.egL.. if this
should happen we will require what all posts and
chains be removed by theta.
If you have any questions concerning; this matter, please feelfreetocallme.
j 1
SiPere1,
Ernest 'J. Y veg
DireCLor .uf Pu
faro
bl.ic Wotks
54
From:JOHN & DIANA DONOVAN
To:Council Dist List
Subject:Texas Townhomes
Date:Friday, March 17, 2023 10:20:00 PM
The item on this sounds like you are not aware of the lease for the parking area and most of the front yards between
the town and the
townhouses. It has existed for about 50 years. We were owners there
Sent from my iPhone
55
AGENDA ITEM NO. 1.4
Item Cover Page
DATE:March 21, 2023
TIME:15 min.
SUBMITTED BY:Kristen Bertuglia, Environmental Sustainability
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Review of Town-owned parcels; I-70 North, Habitat
Considerations and Status
SUGGESTED ACTION:Direct staff to proceed with a review of parcels appropriate for
Designated Open Space with the Open Space Board of Trustees, and
or proceed with working with a Land Trust to place appropriate
parcels under conservation easement for habitat protection.
PRESENTER(S):Kristen Bertuglia, Director of Environmental Sustainability
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Town Owned Parcels - North .pdf
TownOwnedLand_NorthI70 - 20230315 (1) .pdf
56
To: Vail Town Council
From: Environmental Sustainability Department
Date: March 21, 2023
Subject: Review of Town-owned parcels; I-70 North, habitat considerations and status
I. Purpose
The purpose of this memorandum is to provide the Vail Town Council zoning, status, acreage,
and habitat information on town-owned parcels located on the north side of I-70.
II. Background
At the request of the Vail Town Council, staff has provided an overview of the town-owned
parcels north of I-70 that may be appropriate for consideration of a Designated Open Space
status if not currently designated, a conservation easement, donation to a Land Trust or similar
method of protection (Attachment A).
The total acreage owned by the town (with the exclusion of W. Middle Creek recently rezoned
from Natural Area Preservation to Housing) is roughly 217 acres, of which 190 acres are
considered habitat, particularly for bighorn sheep and elk and or mule deer.
Designated Open Space
Designated Open Space is a zoning overlay which further protects land with Natural Area
Preservation, Agriculture and Open Space, or Outdoor Recreation zoning. For reference,
Section 13.11 Vail Town Code is provided:
Section 13.11 - Designated Open Space:
(a) As used in this charter, designated open space shall mean any interest in real property
owned by the town of Vail which, whether acquired by purchase, donation, condemnation, or
any other means, has been dedicated by ordinance as designated open space. Such
designated open space shall not be alienated, sold, leased, or subjected to a zoning designation
change other than one of the open space zone districts identified in this article, unless all terms
and provisions of this article have been met.
(b) Characteristics Of Designated Open Space. To qualify as designated open space, the
designated parcel must be owned by the town of Vail and zoned natural area preservation,
outdoor recreation, or agriculture open space and be either:
57
Town of Vail Page 2
1) Environmentally sensitive lands (wetlands, riparian areas, critical habitat identified by the
division of wildlife, or the natural heritage program);
2) High natural hazard areas including the 100-year flood plain, red avalanche hazard area,
high rock fall hazard area, and high debris flow hazard area; or
3) Town of Vail parks that provide passive outdoor recreation opportunities.
(c) Creation Of The Designated Open Space Board Of Trustees. There shall be an open
space board of trustees consisting of three members. The members of the board shall be the
town manager, one town of Vail council member and one planning and environmental
commissioner. The town councilmember and the planning and environmental commissioner
shall be designated by their respective boards. The designated open space board shall not
perform any administrative functions unless expressly provided in this charter. The board shall:
1) Make recommendations to the town council of appropriate parcels to be
designated as open space; and
2) Make recommendations to the town council concerning removing parcels from a
designated open space status.
The town council and/or the town manager shall not act on any of the matters set forth in
paragraphs 1) and 2) without securing a recommendation from the board as above provided.
The board's recommendation shall not be binding upon the town council.
(d) Creation Of A Designated Open Space Parcel. Upon unanimous recommendation
from the open space board of trustees concerning a parcel of land which meets the
characteristics as set forth in this charter, the town council shall consider an ordinance
to include such parcel as designated open space. Every ordinance designating open space
shall require the affirmative vote of three-fourths of the entire council for final passage.
No designated open space may be sold, leased, traded, or otherwise conveyed, nor may any
exclusive license or permit on such designated open space land be given, nor may any use or
zone change other than one of the open space zone districts identified in this section to such
designated open space be permitted, until such disposal as set forth in paragraph (e) below has
been approved.
(e) Disposal Of Designated Open Space. Town council may consider the sale, lease,
trade, alienation, partition, granting of an exclusive license or permit, use or zone change other
than one of the open space zone districts identified in this section of designated open space
only upon receiving a unanimous recommendation of such action from the open space
board of trustees.
Once such recommendation is received, the town council shall consider an ordinance
referring such question of disposal of designated open space to the registered electors
at a town election for their acceptance or rejection. The ordinance shall give the location of the
land in question and the intended disposal thereof. Every such ordinance shall require the
affirmative vote of three-fourths of the entire council for passage. The vote of the town on
proposed disposal of designated open space shall be held not less than thirty days and not later
than ninety days from the date of the final council vote thereon. If no regular town election is to
be held within the period prescribed in this subsection, the council shall provide for a special
58
Town of Vail Page 3
election; otherwise, the vote shall be held at the same time as such regular election, except that
the council may at its discretion provide for a special election at an earlier date within the
prescribed period. Copies of the proposed ordinance to dispose of designated open space shall
be made available to the public within a reasonable time before the election and also at the polls
at the time of the election. (Charter amd. 11-21-1995: 1972 Charter)
For five of the parcels in discussion, the Designated Open Space label is already in place,
however no conservation easements are in place for any. All parcels with the exception of the
Spraddle Creek trailhead area (parcel #11 Attachment A) may be considered habitat within
winter range for bighorn sheep.
III. Staff Recommendation
Should the Vail Town Council wish to explore placing the parcels not currently in the category
of Designated Open Space, staff recommends the Council refer to the Open Space Board of
Trustees for review and recommendation. The parcels appropriate for this designation
(Attachment A) may include the following:
• # 3 (Katsos Ranch neighborhood)
• # 4 (Burn area adjacent to Frontage Rd)
• # 7 (East of Pitkin Creek Townhomes)
• # 8 (South of Bald Mountain Rd) – Identified in adopted 2018 Comprehensive Open
Lands Plan for potential use – restrictive covenants – Outdoor Recreation and
designated Park.
• # 10 (West of Public Works)
For the parcels currently within the Designated Open Space category, the Vail Town Council
may direct staff to explore and recommend that the town further protect these lands by working
with a Land Trust to establish a conservation easement or may convey the land to a Land Trust.
The parcels most appropriate for this approach may include the following in order of habitat
relevance (Attachment A):
• #2 (E. Vail Cliffs) – Identified in the adopted 2018 Comprehensive Open Lands Plan as
appropriate for conservation easement. Critical bighorn sheep habitat, environmentally
sensitive lands, steep slopes.
• #9 (North of Bald Mountain Rd.) – Identified in the adopted 2018 Comprehensive Open
Lands Plan as appropriate for conservation easement. Habitat, steep slopes.
• #5 and #6 (above Pitkin Creek Townhomes)
IV. Attachment
A. Town Owned Land - North - Map
59
¬«3 ¬«2
¬«1
¬«4
¬«5
¬«6
¬«7
¬«8¬«9
¬«10
¬«11
§¨¦70
§¨¦70
I 0 1,000 2,000 3,000500Feet
T o w n O w n e d L a n dTown O w n e d L a n d
- N o r t h o f I -7 0 , W e s t o f V a i l R o a d -- N o r t h o f I -7 0 , W e s t o f V a i l R o a d -
This map was crea te d b y th e Town of Vail GIS Team. Use of this map should be for general purposes only. The Town of Vail does not warrant the accuracy of the information contained herein.(whe re shown, parcel lin e w ork is ap pro ximate)
Last Modified: March 15, 2023
Map N o. Parcel N o.Acreage (approx.)Develo ped No tes Bighorn Habitat Zoning Design ated Op en Space*Con servation Easement
1 210102200002 8.21 Partial Booth C reek Trailhead Yes General Use No No221010230100430.21 No Vail Village Filing 12, Tract A Yes Natural Area Pres ervation Yes No32101023010160.55 No Vail Village Filing 12, Tract B Yes Natural Area Pres ervation No No42101024000011.33 No Govn't Lot 3 (Patent #05-98-0035)Yes None No No
5 210112200001 5.73 No Triangular portion of land northeas t of Bighorn 3rd Addition, Block 11, Lot 1-11 Yes Natural Area Pres ervation Yes No
6 210112202001 5.36 No Bighorn 3rd Addition, Part of Block 10, Lot 12-18; and, Block 11, Lot 1-11 Yes Natural Area Pres ervation Yes No72101122000031.98 No Govn't Lot 4 (Patent #05-98-0035)Yes None No No
8 210103403002 13 No Vail Village Filing 13, Tract A. Not DO S - Desig nated Park as per Res . 7, Series 2005 Yes O utdoor Recreation No No921010330101593.35 No Vail Village Filing 13, Tract C Yes Natural Area Pres ervation Yes No
10 210108100001 30.6 Partial Area wes t of TOV Public Works s hops - s now storage Yes General Us e / Agriculture and Open Space (west 1/2)No No
11 210105300013 26.6 Partial Area west of Spraddle Creek , includes Spraddle Creek Trail acces s and lot No Natural Area Pres ervation Yes No
Total Acres 217Total Acres Potential Habitat 190
60
AGENDA ITEM NO. 1.5
Item Cover Page
DATE:March 21, 2023
TIME:10 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:East Vail Hiker Shuttle Pilot Project
SUGGESTED ACTION:Listen to presentation and provide direction to whether or not to move
forward with pilot project by issuing an RFP and applying for the grant
funding.
PRESENTER(S):Chris Southwick, Mobility Innovation Coordinator and Jordan Winters,
Transit Operations Manager
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
3_21_2023 Hiker Shuttle Memo.docx
61
To: Vail Town Council
From: Public Works Department
Date: March 21, 2023
Subject: East Vail Hiker Shuttle Pilot Project
I.PURPOSE
The purpose of this item is to seek Town Council direction on a potential East Vail hiker
shuttle bus pilot service that would serve East Vail and allow pet dogs onboard.
II.BACKGROUND
Due to previous Council interest in allowing pet dogs onboard buses staff has explored
options to pilot programs to test the viability of allowing pet dogs onboard Town of Vail
buses.
In addition, as part of the transportation demand management policies put in place at
the East Vail trailheads staff is exploring increasing transportation options to all of the
trailheads in East Vail.
III.PROPOSED PILOT
Staff proposes running a three-month East Vail hiker shuttle bus that would run seven
days a week from approximately 8 AM through 6PM. It would run June 1st through
August 31st.
The route would run along Frontage and Bighorn Roads and utilize the new turnaround
located near the intersection of Bighorn Road and Main Gore Drive. See below for a
route map.
The route would operate as a 30-minute loop running every 30 minutes offset 15
minutes from East Vail service to provide 15-minute service to most of East Vail (30
minute service for those with pet dogs).
62
Town of Vail Page 2
Staff proposes that this is operated through a third-party charter bus operator. This will
decrease the amount of pressure on Town of Vail bus driver staff as well lessen the
confusion for passengers with pet dogs as to whether pet dogs are allowed on Town of
Vail buses (a vendor would use their own buses).
Given the lack of commercial driver license operators in Colorado town staff reached
out to several third-party charter bus operators to determine interest, feasibility, and
budgeting numbers for such a project. The budgeting numbers received were in the
$250,000-300,000 range for a three-month project. Staff will go through a formal RFP
process if Council would like to proceed with this project.
There are three outcomes that staff would like to see as a result of this pilot:
1. Determine the level of demand for this type of service.
2. Understand issues related to allowing pet dogs onboard Town of Vail buses.
3. Lessen the vehicular traffic at East Vail neighborhood trailheads.
IV.FUNDING
The timing of this pilot program is intended to be in alignment with the State of
Colorado’s Ozone Season Free Transit Grant Program which provides funding for
transit agencies to provide fare free transit service during ozone season (June-August)
if they do not currently or for transit agencies that already provide fare free service to
provide expanded service. This pilot project would fall under the latter criteria.
Staff reached out to the Colorado Association of Transit Agencies (CASTA) to see if
this would be an eligible project and it appears it would be a good fit.
63
Town of Vail Page 3
There is no local match associated with this grant so as long as there is significant
funding for all agencies that apply this funding could potentially cover the entire cost of
the pilot program.
V.ACTION REQUESTED OF COUNCIL
Staff requests that Town Council provide direction as to whether they would like to
continue to move forward with this pilot project by issuing an RFP and applying for the
grant funding.
64
AGENDA ITEM NO. 1.6
Item Cover Page
DATE:March 21, 2023
TIME:5 min.
SUBMITTED BY:Jeremy Gross, Economic Development
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Mikaela Shiffrin Event Discussion
SUGGESTED ACTION:Verbal update only.
PRESENTER(S):Mia Vlaar, Director of Economic Development and Jeremy Gross,
Special Event Coordinator
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
65
AGENDA ITEM NO. 2.1
Item Cover Page
DATE:March 21, 2023
TIME:15 min.
SUBMITTED BY:Steph Johnson, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Interviews for Boards and Commissions
SUBJECT:Interviews for Design Review Board (DRB)
SUGGESTED ACTION:Interview Candidates who are interested in serving on the DRB.
PRESENTER(S):Kim Langmaid, Mayor
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
DRB applications.pdf
66
March 8 2023
Dear TOV human resources,
Please consider my qualications for the open DRB position.
Not only would I enjoy applying my skills to this position, I would thrive to take on the opportunity to
prove myself as an asset and a contributing member of the DRB team.
As you will see from my resume/portfolio my design and project management skill sets are quite ex-
tensive and demonstrate a rm commitment to thoughtful design. It is my strong desire to continue
this trend with the TOV DRB.
I am excited about the possibility of a future interview to further discuss my credentials.
Thank you in advance for taking the time to review my resume/portfolio and for considering what I
have to offer.
I look forward to hearing from you.
Kind regards,
Rys Olsen
970.331.1098
1116 Sandstone Drive Vail, CO 81618
67
Design Review Board (DRB) Application
The Design Review Board (DRB) is a five-member volunteer board.
The DRB is responsible for reviewing development plans to ensure compliance with the Town of Vail design guidelines
and development standards
The board's review includes:
Architectural character and general compatibility
Site planning, building materials and architectural details
Landscaping and buffering to ensure compatibility with surrounding uses and the environment
The DRB meets on the first and third Wednesdays of each month at 2 p.m. in the Vail Municipal Building.
Name of Applicant *
Phone Number *
Email *
Is the Town of Vail
considered your
primary residence?*
Proof of Residence *
Are you a registered
voter in the Town of
Vail?*
Responsibilities of the five-member DRB include reviewing the design of new structures, remodels, sign requests,
landscaping plans and other architectural and aesthetic matters.
Given the above
prescribed role of the
DRB, what makes
you uniquely
qualified to serve on
the Board?*
Rys Olsen
9703311098
rysolsen@me.com
Yes
No
Screenshot 2023-03-08 at 3.04.06 PM.png 2.96MB
Yes
No
DRB Responsibilities
5000 Characters Max
I am a 30-year Vail Vally local with a 20 + year design build history who has worked
with most of our local architects, engineers, and builders this coupled with my
interest to see the continued growth of the town in a positive direction for the long
game and my strong interest to be a proactive member of the Town of Vail
development are in combination the qualities I feel would serve the position on the
DRB. As a creative individual who is personable, extremely detail-oriented, and
environmentally sensitive I feel I could bring I could offer a valid perspective on
current and new projects.
68
Please provide an
example from your
past which
demonstrates your
qualifications and
explain why you are
interested in serving
on the DRB?*
Please describe your
availability to attend
DRB meetings for the
duration of your term
and identify any
conflicts of interest
that may arise as a
result of your
employment,
personal and/or
professional
relationships or
financial interests in
the Town of Vail.*
Vail is a small
community and
everyone seems to
know each other in
one form or another.
Please describe your
abilities to act in a
quasi-judicial role
and provide at least
one example where
you had to make and
unpopular decision
on an issued based
upon a set of criteria
or other certain
considerations.*
Resume *
Letter of Interest *
5000 Characters Max
Having cultivated a strong interest in architectural and interior design at an early age
it was clear that my future was to be forever tied to this arena. This conviction
eventually led to the formal study of design and a 15 + year working history in
commercial, and residential interior design. As lead designer, project manager, and
owners rep for the past 10 years of my professional career, I have produced an
undisputed record of seeing a wide range of small, and large-scale projects from
concept to completion, ensuring client trust throughout the process, and earning
continued patronage regardless of size, or scope of the project.
The DRB meets on the first and third Wednesdays of each month. Meetings begin at
2:00 pm. DRB members shall be appointed to a 2 year term. Attendance at meetings
is critical as it provides a broad representation on matters before the DRB and
promotes a fair and equitable development review process.
5000 Characters Max
I have no issues with the first and second Wed other than early spring and late fall
when I am in Italy for up to 10 days each visit. The chance that I might not be able to
attend 1 or 2 DRB meetings per year is possible.
The DRB is often asked to act in a quasi-judicial (like a judge) on design applications.
Decision making is guided by review criteria and findings of fact. The review criteria
are prescribed by the Vail Town Code.
5000 Characters Max
The best example that comes to mind is trail maintenance. As an active cyclist in our
valley and promoter of tail development and maintenance, I have found on more
than one occasion the need to organize riders to help clean and in some cases re-
route a section of trail. Not everyone wants to volunteer for trail maintenance and
nearly no one would like to see a fast section of trail adjusted to be slower for
erosion prevention or maybe even closed but from time to time it must happen if we
are to keep our trail system healthy.
Design Resume_Portfolio TD.pdf 4.01MB
Cover Letter_Design Resume.pdf 25.24KB
69
Resume/
Portfolio
A collection of recently completed residential and commercial interior designs
70
contents
THIS PAGE DENVER LOFT NEW BUILD,
71
Front & back cover art Hiedi Jung................................................1-16
This page & next Contents, Denver Loft New Build .......................2-3
Intro, Luca Bruno retail store new build Vail, CO................................4
Kitchen & bath remodel Arclinea teak kitchen and bamboo vanity....5
New build, Arclinea teak & stainless kitchen, solid ray bath...........6-7
Remodel Charles Haertling tri frame home Vail, CO.......................8-9
Vail Athletic Club and Spa Remodel............................................10-11
Private Residence, modern ranch new build project Aspen CO.......12
Design presentation for Modern Ranch new build on pg 10.............13
Private Residence, Denver loft, New build project............................14
Solaris penthouse remodel, Vail, CO.................................................15
72
All project photos, graphics and content in this resume/portfolio where
created and are owned by me. To all persons, institutions, agent, and/or
agency, you do NOT have my permission to utilize any of the content
contained herein. You are hereby notied that you are strictly prohibited
from copying or distributing content from this online resume/portfolio.
Intro In this resume/portfolio one will find recently completed examples of my interior
design work, that represents commercial and residential remodels, as well as new build
projects, which are often times dominated by (but, not limited to) kitchen and bath design.
As the kitchen is the heart of the home, philosophically and practically, it is increasingly
important that this living space be a well-planned and a healthy one. I strive to
provide innovative solutions to kitchen design that facilitate thoughtful design, organizes
available space in the best possible way and that reflects a spirit that respects our living
earth and the people who inhabit it. Among my interior architecture design work the starting-
point is usually a conceptual approach to the design task, for which a total plan is developed,
with a sharp eye for details. The power of a strong design is vision, innovation and the
quality of realization.
73
ABOVE CUSTOM BAMBOO VANITY BELOW ARCLINEA ITALIA KITCHEN IN IN TEAK.
KITCHEN AND BATH REMODEL PRIVATE RESIDENCE, VAIL CO.
74
The most extraordinary part
of the design process is
seeing the reaction of the
clients when they see their
completed project. Its quite
rewarding to be able to help
clients from concept to
completion. Most have a great
vision of what they want but,
they do not have all the skill
sets necessary to see their
ideas take shape in a way that
is true to their desires and
needs. Then again most do not
eat drink and sleep design
24/7 this is were I come in. I
assume the part of design
filter”
From Colorado Homes and life
styles feature story New Order.
This page and previous, New
Build Vail, CO. Arclinea teak
and stainless kitchen . Solid
ray master bath, Minotti
furniture.
75
76
CHARLES HAERTLING REMODEL VAIL, CO.
Haertling was an American architect, whose works often combined elements of modernism
and organic architecture. He is best known for his distinctive residential projects in and
around Boulder and Denver, Colorado. http://www.atomix.com
77
78
Woman’s Spa
Featuring custom concrete
vanities wave and glass tile.
Commercial Remodel
Vail Athletic club and Spa
79
Men’s Spa
Featuring custom concrete vanities wave and glass
The Vail Athletic Club and
Spa. The project started with
the idea of a much needed
face lift that fast tracked to a
full scale remodel. Like all
projects this one had a time
line and a budget that could
not be compromised. The
over all project required a re
thinking of the mens and
woman’s locker rooms as well
as the front desk, yoga
studio, weight room, Ofce
studio and complete lighting
design. A project design
portfolio was built for the club
managers and owners to
review that presented an over
view of the entire project from
PO’s, budgets and 3D lay
outs. The nal out come is
one that has been refereed to
as a fantastic improvement by
members and staff alike.
80
History
Having cultivated a strong interest
in architectural and interior design
at a early age it was clear that my
future was to be forever tied to
this arena. This conviction
eventually led to the formal study
of design and a 15 + year working
history in commercial, and
residential interior design. As lead
designer, project manger and
client relations manager for the
past 10 years of my professional
career, I have produced a
undisputed record seeing a wide
range of small, and large scale
projects from concept to
completion, insuring client trust
throughout the process, and
earning continued patronage.
Regardless of size, or scope of the
project, to date I have yet to allow
a project to exceed its budget, or
miss its deadline. I feel that the
success of any design rm and
the loyalty of the client must
represent and conrm a
commitment, which consists of:
designing and implementing
attractive and long-lasting
solutions that fully respect the
expectations of the client and
anticipate their needs. Remaining
competitive in the market, drawing
out the best qualities from within
ones self, and lastly operating with
respect for the environment in
which we live.
81
Design & Presentation
I pride myself as a highly creative individual with an
extraordinary sense of conceptual design who is
condent, personable, extremely detail oriented,
very organized, environmentally sensitive and highly
self-motivated. With the ability to sketch to a high
standard with traditional medium or in the digital
domain, Im able to create presentations for client
design and review utilizing project story boards as
well as computer generated 2D and 3D detailed
renderings and, 3D printing for rapid prototyping of
physical product concept. I am highly procient
using Revit CAD, SketchUp, Adobe CS6, Image
Ready, Vector Designer, Rhino, QuickBooks, Studio
Designer and Fast Track Schedule. I have a deep
understanding of visual merchandising and
branding, and extensive experience in all phases of
residential and commercial design from the
conception stage through implementation to
completion + a working history researching and
specifying FF&E materials as well as reviewing
CD’s. These skills plus my proactive research
approach to new product development, technology
and industry innovations has continually allowed me
to provide condants to clients moving forward with
new projects and the ability to offer them a truly
successful design experience.
82
Project Management
I am a concept-oriented strategic
thinker with a 10+ year project
management history who can guide
a complex project from concept to
completion on budget and on
deadline. Processing proposals and
purchase orders, review of CD’s to
ensure compliance, coordinating
time lines, scheduling supply
orders, deliveries and installations, as well as managing outside design
consultants, sub contractors, vendors and fabricators to meet overall project
objectives throughout all project phases while consulting and liaising closely
with client and corporate offices as needed. Achieving optimal project
creation and exceeding client expectations is always a prime objective.
83
Communication Travel & Trend
Team Player Team Leader.
COMMUNICATION
Superior communication skills, both verbal and written,
ability to identify and understand customer needs and to
use product information and design knowledge to explain
product features and benets. I have an extensive
knowledge of construction methods and materials
combined with the ability to review architectural plans and
specications provides me the ability to translate and
articulate such information diplomatically and condently for
a wide range of clients and colleagues alike.
TRAVEL AND TREND
I am an avid traveler and relish the opportunity to learn about different cultures as well as
attending trade related events to gather information on trends in the design industry for objective
forecasting and also to work with manufactures to perfect product creation. Im very adaptable
and willing to travel nationally and internationally on short notice and for extended time lines if
needed with the ability to relocate for a project of signicant character.
TEAM PLAYER, TEAM LEADER,
Within a collaborative environment such as design and development teams, I thrive, whether at
the helm or working as a team member, all the while maintaining a balanced professional
demeanor towards other associates within the work environment, Im highly energetic, graceful
under pressure and result oriented with the ability to be assertive when needed.
84
Experience
Sheltering Sky Design Vail, CO, July 2003 – Present
Senior Interior Architectural Designer, Project Manager,,
kitchen, bath and lighting design, FF&E procurement,
2D and 3D project renderings,client relations,
studio purchase orders, layout and visual merchandising.
CCY Architects Aspen, CO. March 2015 - Jan 2016
Director of Interior Design, FF&E Procurement,
Creation and review of CD’s, 2D and 3D Project rendering.
Conway Builders Vail, CO, July 2000 – Jun 2003
Senior Interior Architectural Designer, Project Manager, Kitchen, bath and lighting
design. 2D and 3D project renderings FF&E procurement, creation and review of
CD’s.
Heel Side San Francisco, CA, Oct 1999 – May 2000
Product Designer Product modeling and prototyping.
E3 Build Denver, CO. Jan 1998 – Jun 1999
Furniture Designer, Shop Foreman, Project Manager Furniture design, shop
foreman, Installation captain
Gary Kleiman Design San Francisco, CA, May 1995– July 1997
Furniture Designer, Production Manager Furniture design and production
manager.
Nuovo Melodrom New York, NY. Feb 1993 – May 1995
Junior Interior Designer, Sales Associate, Photo Set Design.
Education
FIDM BA. San Francisco, CA, Sep 1987 - May 1990
Otis Parsons Los Angeles, CA, Sep 1986 - May 1987
Professional References
Larry Yaw FAIA Founder CCY Architects Basalt CO. (970) 927-4925
llaw@ccyarchitecture.com
Jung, West coast sales specialist Baker Furniture. Denver, CO. (720) 477-3600
info@heidijung.com
Jed MacKenzie, Bulthaup Design and Sales. 1038 Bannock St Denver, CO. (303) 777-5409
jed@kitchendistributors.com
W. Plaickner, Chief Sales Officer Arclinea. Via Pasubio Caldogno Italy +39 (0444) 394-229
Wilfried.Plaickner@arclinea.net (
Deb Davis, Owner Select Surfaces. 940 Nottingham Road Avon, CO. (970) 949-6800
selectsurfaces@aol.com
Joe Ebert, Arcadia Door and WIndow 100 Grant Place Boulder, CO. (720) 326-7121
jhebert63@gmail.com
85
March 13, 2023
Town of Vail
Stephanie Bibbens, Town Clerk
75 South Frontage Road West
Vail. Colorado, 81657
To Whom It May Concern,
Please accept this LeMer of Interest and supporNng documentaNon to be considered for my
applicaNon to serve on Town ’s Design Review Board for the two years beginning April 1, 2023
and ending March 31, 2025.
RespecSully SubmiMed,
Herb Roth FAIA
4770 Bighorn Road, Unit G4
Vail, Colorado 81657
86
Design Review Board (DRB) Application
The Design Review Board (DRB) is a five-member volunteer board.
The DRB is responsible for reviewing development plans to ensure compliance with the Town of Vail design guidelines
and development standards
The board's review includes:
Architectural character and general compatibility
Site planning, building materials and architectural details
Landscaping and buffering to ensure compatibility with surrounding uses and the environment
The DRB meets on the first and third Wednesdays of each month at 2 p.m. in the Vail Municipal Building.
Name of Applicant *
Phone Number *
Email *
Is the Town of Vail
considered your
primary residence?*
Proof of Residence *
Are you a registered
voter in the Town of
Vail?*
Responsibilities of the five-member DRB include reviewing the design of new structures, remodels, sign requests,
landscaping plans and other architectural and aesthetic matters.
Given the above
prescribed role of the
DRB, what makes
you uniquely
qualified to serve on
the Board?*
Herb Roth
3039818439
hroth1@mac.com
Yes
No
IMG_0244.jpeg 2.14MB
Yes
No
DRB Responsibilities
5000 Characters Max
FAIA Emeritus Architect
Architect of Record Town of Vail Police Department Renovation and Expansion,
successful presentation to the DRB
Service on Boards and Juries with responsibility of providing peer review and design
awards
87
Please provide an
example from your
past which
demonstrates your
qualifications and
explain why you are
interested in serving
on the DRB?*
Please describe your
availability to attend
DRB meetings for the
duration of your term
and identify any
conflicts of interest
that may arise as a
result of your
employment,
personal and/or
professional
relationships or
financial interests in
the Town of Vail.*
Vail is a small
community and
everyone seems to
know each other in
one form or another.
Please describe your
abilities to act in a
quasi-judicial role
and provide at least
one example where
you had to make and
unpopular decision
on an issued based
upon a set of criteria
or other certain
considerations.*
Resume *
5000 Characters Max
As Architect of Record of the Vail Police Department Expansion, Roth Sheppard
Architects was responsible for the design and the successful presentation to the Vail
DRB. This was a critical presentation in that the Owner was the Town of Vail and
precedents based on design guidelines had to be adhered to. Clearly a learning
experience in that the objective nature of Design Guidelines need to be fully
understood and documented for each project to be successful. Roth Sheppard, with
a history of providing design services to municipalities across the US and in
Canada, has as one of its basic tenets, the notion that the objective nature of
program, codes and zoning and to some degree design precedents are a
prerequisite to the design process.
The DRB meets on the first and third Wednesdays of each month. Meetings begin at
2:00 pm. DRB members shall be appointed to a 2 year term. Attendance at meetings
is critical as it provides a broad representation on matters before the DRB and
promotes a fair and equitable development review process.
5000 Characters Max
I retired from Roth Sheppard in June 2018. I currently perform consulting services to
Roth Sheppard in the form of Justice and Public Safety facility design. A goal of our
retirement was to reside in Vail. My wife, Jill Roth, is a ski instructor based in
Lionshead and my current responsibilities are picking her up at the Lionshead
Parking Garage and preparing dinner. Other "Conflicts are the infrequent consulting
services and visits to my Daughter and Granddaughter in Denver.
The DRB is often asked to act in a quasi-judicial (like a judge) on design applications.
Decision making is guided by review criteria and findings of fact. The review criteria
are prescribed by the Vail Town Code.
5000 Characters Max
Several years ago the Vail Racquet Club initiated a special assessment to renovate
the exterior of the townhomes. The existing design served for about 40 years but
really needed to be updated. The Racquet Club kept the townhouse owners
apprised to the design progress and there was a point in time when I could not sit
back and allow the design to progress. I petitioned the Board at the Owner's
meeting to establish our own "DRB" to at least monitor the design with the Racquet
Club's architect. I provided "suggested" design sketches and was successful in
revising the design direction to what was finally constructed. I know I didn't make
many friends at the time, but was satisfied that many of the Owners were pleased.
Matt Ivy, the Racquet Clubs GM at the time would be a reference.
ResumeVailDRB.pdf 30.8KB
88
Letter of Interest *LetOfIntDRB.pdf 25.41KB
89
Herb Roth, FAIA
EDUCATION
City College of New York BS Architecture, 1968
City College of New York Bachelor of Architecture, 1971
FIRM AFFILIATIONS
WC Muchow & Partners, Vice President 1982
Roth Sheppard Architects, Founding Partner 1983-2018
Roth Sheppard Architects, Partner Emeritus 2018
PROFESSIONAL AND COMMUNITY PARTICIPATION
American InsVtute of Architects, College of Fellows, FAIA 2007
American InsVtute of Architects, College of Fellows, FAIA Emeritus 2018
AIA / Academy of Architecture for JusVce, Chair 2012
Advisory Group Member, 2006 – 2012
President, American InsVtute of Architects, Denver Chapter
Jury Chair, AIA West Chapter Design Awards
Over the past 35-years Herb Roth and Roth Sheppard Architects have developed a resource for
local, regional and internaVonal jusVce agencies seeking facility and operaVonal assessments
leading to facility master plans and design assistance in their implementaVon.
Recognized internaVonally for jusVce planning, needs assessments and design experVse, Herb
Roth has set new standards for the next generaVon of jusVce faciliVes and has impacted other
architects’ work, court and law enforcement and the communiVes they serve. His work on over
50 public safety projects located from Prince George’s County, Maryland to Kauai County, Hawaii
has provided insight and understanding of the varied operaVonal and organizaVonal structures
of municipal and government agencies and the appropriate planning and design strategies
uVlized to create opVmum working environments for personnel.
PERTINENT PROJECT EXPERIENCE
Town of Vail Police Department RenovaVon and Expansion
Design Awards Chair, West Chapter Colorado AIA, Aspen, Colorado
Los Angeles World Airways (LAWA), New Police Department Programming and Site SelecVon
Peer Review New LAWA Police Department
Peer Review New San Francisco Police Department
Peer Review New York Police Department Training Facility
90
Ted Steers, ted@vailvillagerentals.com, 970331.4995
Dear Members of the Vail Town Council:
I would appreciate your consideration and support of my application to fill one of the vacant positions on
the Design Review Board. I am a 20-year resident of Vail, and I currently live in West Vail at the
Innsbruck Meadow.. As an HOA board member, I have a complete understanding of most types of
special purpose developments. I understand the process and different responsibilities of each government
department and residential boards. I am here to support the Town goals related to the environment,
design of new structures, remodels, sign requests, landscaping plans and other architectural and aesthetic
aspects of design.
In 2007 I founded and own Vail Village Rentals that is a division of my company, Vail Real Estate
Center, both of which are currently the primary focus of my day to day business operations.
In 2012 I purchased and remodeled a single family house on Garmisch Drive that included an EHU, As a
realtor I have sold multiple residences using the Vail InDeed program and am completely familiar with all
types of EHU status levels.
In 2015 I worked with my partners to develop 182-184 West Meadow Drive, which was a very forward
looking project. Landscaping and curb appeal was essential to the success of this project.
In 2016 I purchased the Stowe Motel, soon after I learned Vail Resorts was buying the mountain in my
home town of Stowe, VT. My partner, Stowe, is my onsite representative.
I am currently a partner in a project to build 308 workforce housing apartments in Grand Junction.
My government experience includes being chairman of Vail's liquor board as well as being a current
member of Foothills II Metropolitan District in Grand Junction.
In summary, I absolutely have the time to serve the community I love and bring my expertise to the DRB.
I welcome a break from my business duties to give back. I appreciate the opportunity you have created
to bring a new and passionate voice to the table. I appreciate all that you do for the Town of Vail and I
hope to be able to further serve your efforts, as well.
Sincerely, Ted Steers
91
Design Review Board (DRB) Application
The Design Review Board (DRB) is a five-member volunteer board.
The DRB is responsible for reviewing development plans to ensure compliance with the Town of Vail design guidelines
and development standards
The board's review includes:
Architectural character and general compatibility
Site planning, building materials and architectural details
Landscaping and buffering to ensure compatibility with surrounding uses and the environment
The DRB meets on the first and third Wednesdays of each month at 2 p.m. in the Vail Municipal Building.
Name of Applicant *
Phone Number *
Email *
Is the Town of Vail
considered your
primary residence?*
Proof of Residence *
Are you a registered
voter in the Town of
Vail?*
Responsibilities of the five-member DRB include reviewing the design of new structures, remodels, sign requests,
landscaping plans and other architectural and aesthetic matters.
Given the above
prescribed role of the
DRB, what makes
you uniquely
qualified to serve on
the Board?*
Ted Steers
9703314995
ted@vailvillagerentals.com
Yes
No
Xerox Scan_03152023160835.PDF 69.69KB
Yes
No
DRB Responsibilities
5000 Characters Max
As a business owner of mulitple offices in Vail, I have had to consider signage and
marketing on how it may impact my business. I know how business owners always
think bigger is better; but in my experience the town guidelines are perfect for the
customer to travel throughout the community in a way that is an experireince, not
just a means to consumption. As a resident of a planned community I have worked
with my neighbors on a variety of topics including fire mitigation, trash and
landscaping. As the HOA president I had to review and negotiate design when new
construction began in my PUD.
92
Please provide an
example from your
past which
demonstrates your
qualifications and
explain why you are
interested in serving
on the DRB?*
Please describe your
availability to attend
DRB meetings for the
duration of your term
and identify any
conflicts of interest
that may arise as a
result of your
employment,
personal and/or
professional
relationships or
financial interests in
the Town of Vail.*
Vail is a small
community and
everyone seems to
know each other in
one form or another.
Please describe your
abilities to act in a
quasi-judicial role
and provide at least
one example where
you had to make and
unpopular decision
on an issued based
upon a set of criteria
or other certain
considerations.*
Resume *
Letter of Interest *
5000 Characters Max
As President of Innsbruck Meadows, I was faced with a unique challenge. There
was one undeveloped homesite in the PUD, Innsbruck Meadows. When this site
was sold recently, 20 years after any other home was built, the new owner of the
land wanted to build without any constraints. After further investigation there were
no guidelines he had to follow, because the original buildings were all built by the
same developer. I was able to negotiate with him reduced number of materials to
best suit the neighborhood. He obliged and the architect made the changes.
The DRB meets on the first and third Wednesdays of each month. Meetings begin at
2:00 pm. DRB members shall be appointed to a 2 year term. Attendance at meetings
is critical as it provides a broad representation on matters before the DRB and
promotes a fair and equitable development review process.
5000 Characters Max
I own my own business and am in charge of my own schedule. My business is
typically busy in the morning and evening. I have no mandatory duties with my
daughter so afternoons are best for me.
The DRB is often asked to act in a quasi-judicial (like a judge) on design applications.
Decision making is guided by review criteria and findings of fact. The review criteria
are prescribed by the Vail Town Code.
5000 Characters Max
I have a lot of friends and business associates; however I have found that a
difference of option is not an end to the personal or business relationships. I have a
strong communications skills so I know the rules are there for a reason, and helping
the community understand that is part of my skill set.
DRB application and resume.docx 15.12KB
DRB application and resume.docx 15.12KB
93
94
AGENDA ITEM NO. 2.2
Item Cover Page
DATE:March 21, 2023
TIME:45 min.
SUBMITTED BY:Steph Johnson, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Interviews for Boards and Commissions
SUBJECT:Interviews for Planning and Environmental Commission (PEC)
SUGGESTED ACTION:Interview Candidates who are interested in serving on the PEC.
PRESENTER(S):Kim Langmaid, Mayor
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
PEC applicants.pdf
95
Planning and Environmental Commission (PEC) Application
The Planning and Environmental Commission (PEC) is a seven-member volunteer board.
The PEC is responsible for the review and determination of requests for variances and conditional use permits, and
recommendation to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed
plans and other community matters per the Town Charter and ordinances.
The PEC meets on the second and fourth Mondays of each month at 1 p.m. in the Vail Municipal Building.
Name of Applicant *
Phone Number *
Email *
Is the Town of Vail
considered your
primary residence?*
Proof of Residence *
Are you a registered
voter in the Town of
Vail?*
Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to the Town Code, The PEC shall have the
following function and duties:
a. Make and adoption of master plans for approval by the Town Council,
b. Review and recommend zoning regulations and subdivision regulations to the Town Council,
c. Review and approve environmental impact reports and mitigation measures as required by the Zoning Regulations, review
and comment on programs and studies of environmental issues,
d. Conduct research of environmental issues,
e. Make recommendations to the Town Council for control of pollution and the protection of the environment, Advise the
Town Council on appropriate actions when air and water quality standards are violated, and
f. Consider other matters pertaining to the Commission and to act in an advisory role to the Town Council.
Jack Bergey
3033780249
jackbergey@yahoo.com
Yes
No
Screen Shot 2023-03-08 at 7.07.17 PM.png 627.32KB
Yes
No
PEC Responsibilities
96
Given the above
prescribed role of the
PEC, what makes you
uniquely qualified to
serve on the
Commission?*
5000 Characters Max
In 1996 when I purchased my first townhome on Chamonix lane I applied to add a
250 square foot addition, the first thing I was told was that I would have to rezone
my whole complex that's when I first realized things needed to change. Since I
owned 3 townhomes right across the street from the Chamonix affordable housing in
late 2007 I became a citizen member of the Chamonix site master plan committee
whose members included Scott Hunn, George Ruther, Bob Armour, and others. The
Chamonix site master plan committee was tasked with coming up with a master plan
for the affordable housing Chamonix site. Today the Chamonix housing complex is
an example of a successful master plan.
In mid 2020 I became a member of the west vail master plan committee. The master
plan was adopted by City Council in late 2022.
From 2008 to 2012 I worked as a consultant for FNMA and worked for FNMA
Reviewing foreclosure documents which in some cases we're complicated by zoning
issues and environmental issues.
From 1983 to 2005 I was either a member of or president of our homeowners
association. In three different instances we had to sue the insurance company for
construction defects and pass a $1,000,000 plus special assessment. I was
instrumental in procuring special assessment financing and finding the attorney. In
one case we collected over $400,000 and in the other instance it was over
900,000. Not only did these cases take years to resolve the remediation process
also took years to complete.
I have a bachelor's degree from Western Colorado University in Business
Administration.
97
Please provide an
example from your
past which
demonstrates your
qualifications and
explain why you are
interested in serving
on the PEC?*
Please describe your
availability to attend
PEC meetings for the
duration of your term
and identify any
conflicts of interest
that may arise as a
result of your
employment,
personal and/or
professional
relationships or
financial interests in
the Town of Vail.*
5000 Characters Max
In 1996 when I purchased my first townhome on Chamonix lane I applied to add a
250 square foot addition, the first thing I was told was that I would have to rezone
my whole complex that's when I first realized things needed to change. Since I
owned 3 townhomes right across the street from the Chamonix affordable housing in
late 2007 I became a citizen member of the Chamonix site master plan committee
whose members included Scott Hunn, George Ruther, Bob Armour, and others. The
Chamonix site master plan committee was tasked with coming up with a master plan
for the affordable housing Chamonix site. Today the Chamonix housing complex is
an example of a successful master plan.
In mid 2020 I became a member of the west vail master plan committee. The master
plan was adopted by City Council in late 2022.
From 2008 to 2012 I worked as a consultant for FNMA and worked for FNMA
Reviewing foreclosure documents which in some cases we're complicated by zoning
issues and environmental issues.
From 1983 to 2005 I was either a member of or president of our homeowners
association. In three different instances we had to sue the insurance company for
construction defects and pass a $1,000,000 plus special assessment. I was
instrumental in procuring special assessment financing and finding the attorney. In
one case we collected over $400,000 and in the other instance it was over
900,000. Not only did these cases take years to resolve the remediation process
also took years to complete.
I'm interested in serving on the PEC Because I've chosen to make Vail my home. I
am concerned for the future of Vail and its citizens. I am especially concerned about
the serious employee housing issues facing our community and how the community
can thrive as a tourist destination and yet still offer a quality standard of living for the
local inhabitants. I am also concerned about the painful arduous process to actually
get something built in the town of Vail. There needs to be new innovative ideas for
building structures and materials to protect us from wildfire and ensure energy
efficiency. This calls for change in our current codes and zoning and needs to be
implemented as soon as possible.
The PEC meets on the second and fourth Mondays of each month. Meetings begin at
1:00 pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2
year term. Attendance at meetings is critical as it provides a broad representation on
matters before the PEC and promotes a fair and equitable development review
process.
5000 Characters Max
I would be available to attend all meetings in person. I am currently semi-retired. I
live full time in Vail Co on Chamonix lane. My current work requirements are
managing my 11 unit apartment building in Denver and several rentals in Vail.
This spring I am currently hoping to break ground on a duplex in West Vail. I am
sure any conflicts can be addressed as many times board members are also in the
building business.
98
Vail is a small
community and
everyone seems to
know each other in
one form or another.
Please describe your
abilities to act in a
quasi-judicial role
and provide at least
one example where
you had to make and
unpopular decision
on an issued based
upon a set of criteria
or other certain
considerations.*
Resume (optional)
Letter of Interest
optional)
The PEC is often asked to act in a quasi-judicial (like a judge) on development
applications. Decision making is guided by review criteria and findings of fact. The
review criteria are prescribed by the Vail Town Code.
5000 Characters Max
I feel that I would be able to act in a quasi-judicial role and be able to make
unpopular decisions. During my career as a mortgage broker, I had to tell people
that they did not qualify to buy the home of their dreams. Thank goodness this was
not very often, but difficult nonetheless. Many times, when counseling customers I
would have to explain the rules to them and some of the rules would not seem fair or
reasonable to them.
As a board member or president of several different homeowners associations
enforcing the rules was always difficult but someone had to do it. It was especially
hard to pass large assessments and then to enforce the collection process.
99
Brad Hagedorn
2658 Arosa Dr
Vail, CO 81657
February 24, 2023
Vail Town Council
75 S Frontage Rd W
Vail, CO 81657
Re: Letter of Interest to Apply for Town of Vail PEC
To the Vail Town Council:
My name is Brad Hagedorn, residing at 2658 Arosa Dr in West Vail. Please accept this as my letter
of interest to apply for one of the vacancies on the Town of Vail Planning and Environmental
Commission.
As a resident of Vail for 3 years (previously of Eagle-Vail), I would appreciate the opportunity to
contribute to my community and become a part of the PEC decisions that have an impact on our
Town. My wife, Emily, and I are thrilled to have welcomed our first child in January, born right
here in Vail, and I would love nothing more than to become involved in helping to shape the future
of our growing family’s hometown.
I believe that my experience as a real estate developer and builder in Eagle County for the last 8
years positions me well for this role on the PEC. I have deep personal experience interacting with
Planning Commissions and how their decisions translate into the real world from a development
and building perspective. I have developed and built over 90 residential units and over 60,000
square feet of commercial space across the Town of Vail, unincorporated Eagle County, Town of
Avon, and Town of Gypsum over the last 8 years. Accordingly, I have seen how different
municipalities’ Planning Commissions in our area operate, along with what works and what does
not. A few of the companies that I am an owner in operating in the area are Mountain Valley
Homes, Gold Dust Capital Partners, and ArcWest Properties.
In addition to a builder and developer, I am also an avid outdoorsman and mountain athlete who
deeply values the incredible nature and environment we are lucky to have here in Vail. I believe it
is important to remember that the PEC contains the word “environmental” in its title and that part
of the Commission’s mandate is to consider environmental issues and impacts in its decisions.
Especially as or population continues to grow, its vital that we consider these impacts on future
land planning decisions, since it is these beautiful natural resources that allow our community to
exist.
As a PEC member, I feel that it is important to approach files through an objective lens strongly
rooted in the Town’s Code and objectives. It is not the job of the PEC to create policy through
100
decisions on applications or take subjective stances on items at hand. That is the job of the Town
Council in crafting Town policy and objectives. Rather, the role of the PEC is to interpret the Town
Code as objectively as possible and apply it to a given file. The most effective Planning
Commission members I have seen in my own land use applications are those that have a deep
knowledge of the Code, are able to speak to it intelligently, and have the presence of mind to
remain objective, even if they do not personally agree with what the Code states. Where I have
seen problems arise is when Planning Commission members bring their own prejudices and
emotional arguments into the discussion. Applicants should have the right to be judged based on
the merit of their application and how it relates to the Town’s Code and objectives, not the personal
opinions and whims of Planning Commission members.
Having previously built in the Town of Vail, I have a solid foundation of knowledge regarding the
Town Code. And if chosen for the PEC, I would strive to become more deeply educated in the
Code and apply it fairly to applications.
Given my unique experiences, qualifications, and perspective, I would appreciate the opportunity
to serve on the Town of Vail PEC and become involved with the decisions made in my hometown.
I strongly hope that I am given the chance to interview with the Town Council for one of the
vacancies. Thank you for your time and the opportunity.
Best,
Brad Hagedorn
101
Planning and Environmental Commission (PEC) Application
The Planning and Environmental Commission (PEC) is a seven-member volunteer board.
The PEC is responsible for the review and determination of requests for variances and conditional use permits, and
recommendation to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed
plans and other community matters per the Town Charter and ordinances.
The PEC meets on the second and fourth Mondays of each month at 1 p.m. in the Vail Municipal Building.
Name of Applicant *
Phone Number *
Email *
Is the Town of Vail
considered your
primary residence?*
Proof of Residence *
Are you a registered
voter in the Town of
Vail?*
Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to the Town Code, The PEC shall have the
following function and duties:
a. Make and adoption of master plans for approval by the Town Council,
b. Review and recommend zoning regulations and subdivision regulations to the Town Council,
c. Review and approve environmental impact reports and mitigation measures as required by the Zoning Regulations, review
and comment on programs and studies of environmental issues,
d. Conduct research of environmental issues,
e. Make recommendations to the Town Council for control of pollution and the protection of the environment, Advise the
Town Council on appropriate actions when air and water quality standards are violated, and
f. Consider other matters pertaining to the Commission and to act in an advisory role to the Town Council.
Brad Hagedorn
5702693690
brad@arcwestproperties.com
Yes
No
EPSON212.PDF 139.41KB
Yes
No
PEC Responsibilities
102
Given the above
prescribed role of the
PEC, what makes you
uniquely qualified to
serve on the
Commission?*
Please provide an
example from your
past which
demonstrates your
qualifications and
explain why you are
interested in serving
on the PEC?*
5000 Characters Max
I believe that my experience as a real estate developer and builder in Eagle County
for the last 8 years positions me well for this role on the PEC. I have deep personal
experience interacting with Planning Commissions and how their decisions translate
into the real world from a development and building perspective. I have developed
and built over 90 residential units and over 60,000 square feet of commercial space
across the Town of Vail, unincorporated Eagle County, Town of Avon, and Town of
Gypsum over the last 8 years. Accordingly, I have seen how different municipalities’
Planning Commissions in our area operate, along with what works and what does
not.
In addition to a builder and developer, I am also an avid outdoorsman and mountain
athlete who deeply values the incredible nature and environment we are lucky to
have here in Vail. I believe it is important to remember that the PEC contains the
word “environmental” in its title and that part of the Commission’s mandate is to
consider environmental issues and impacts in its decisions. Especially as or
population continues to grow, it is vital that we consider these impacts on future land
planning decisions, since it is these beautiful natural resources that allow our
community to exist.
5000 Characters Max
As a resident of Vail for 3 years (previously of Eagle-Vail), I would appreciate the
opportunity to contribute to my community and become a part of the PEC decisions
that have an impact on our Town. My wife, Emily, and I are thrilled to have
welcomed our first child in January, born right here in Vail, and I would love nothing
more than to become involved in helping to shape the future of our growing family’s
hometown.
As a PEC member, I feel that it is important to approach files through an objective
lens strongly rooted in the Town’s Code and objectives. It is not the job of the PEC
to create policy through decisions on applications or take subjective stances on
items at hand. That is the job of the Town Council in crafting Town policy and
objectives. Rather, the role of the PEC is to interpret the Town Code as objectively
as possible and apply it to a given file. The most effective Planning Commission
members I have seen in my own land use applications are those that have a deep
knowledge of the Code, are able to speak to it intelligently, and have the presence of
mind to remain objective, even if they do not personally agree with what the Code
states. Where I have seen problems arise is when Planning Commission members
bring their own prejudices and emotional arguments into the discussion. Applicants
should have the right to be judged based on the merit of their application and how it
relates to the Town’s Code and objectives, not the personal opinions and whims of
Planning Commission members.
Having previously built in the Town of Vail, I have a solid foundation of knowledge
regarding the Town Code. And if chosen for the PEC, I would strive to become more
deeply educated in the Code and apply it fairly to applications.
The PEC meets on the second and fourth Mondays of each month. Meetings begin at
1:00 pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2
year term. Attendance at meetings is critical as it provides a broad representation on
matters before the PEC and promotes a fair and equitable development review
process.
103
Please describe your
availability to attend
PEC meetings for the
duration of your term
and identify any
conflicts of interest
that may arise as a
result of your
employment,
personal and/or
professional
relationships or
financial interests in
the Town of Vail.*
Vail is a small
community and
everyone seems to
know each other in
one form or another.
Please describe your
abilities to act in a
quasi-judicial role
and provide at least
one example where
you had to make and
unpopular decision
on an issued based
upon a set of criteria
or other certain
considerations.*
Resume (optional)
Letter of Interest
optional)
5000 Characters Max
I am available on Monday afternoons to attend PEC meetings. Being self-employed,
my schedule is flexible to accommodate these meetings.
While I am a developer and builder, the vast majority of my work occurs down valley
in Gypsum and Eagle. I do not currently have any active projects in the Town of Vail.
The companies that I am an owner in operating in the area are Mountain Valley
Homes, Mountain Valley Homes Real Estate, Gold Dust Capital Partners, and
ArcWest Properties.
If a file arose that I had an interest in, a contractual relationship with the applicant, or
any sort of conflict with the parties involved, I would notify the Town Attorney
immediately and recuse myself from the file.
The PEC is often asked to act in a quasi-judicial (like a judge) on development
applications. Decision making is guided by review criteria and findings of fact. The
review criteria are prescribed by the Vail Town Code.
5000 Characters Max
I pride myself in my ability to remain calm and objective in stressful situations. If
appointed to the PEC, I would remain impartial and apply the Vail code to files in a
factual manner, based on their own merits. As I mentioned in my previous
responses, this is the characteristic that I have seen in the most effective
commissioners on other PECs / P&Zs.
I previously served as the President of the Eagle Landing Townhomes HOA board in
Eagle for multiple years. Every owner in an HOA is typically looking out for their own
interests and looking to maximize their own benefit. But an HOA board must govern
the community based on their By-Laws and Covenants. As the HOA President, I
always ensured our discussions were rooted in those guidelines, even when other
agendas were at play. One very small example was a resident who was trying to
bend the rules to allow an inflatable hot tub on their (very small and unfenced) rear
patio. Other board members were leaning towards allowing it to appease the owner,
but I ended up guiding the discussion to deny the request based on the Covenants.
And the fact that the HOA liability insurance clearly would not cover that type of
exposure, especially with young children in the community.
Town of Vail PEC Application - Brad Hagedorn.pdf 118.47KB
104
Planning and Environmental Commission (PEC) Application
The Planning and Environmental Commission (PEC) is a seven-member volunteer board.
The PEC is responsible for the review and determination of requests for variances and conditional use permits, and
recommendation to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed
plans and other community matters per the Town Charter and ordinances.
The PEC meets on the second and fourth Mondays of each month at 1 p.m. in the Vail Municipal Building.
Name of Applicant *
Phone Number *
Email *
Is the Town of Vail
considered your
primary residence?*
Proof of Residence *
Are you a registered
voter in the Town of
Vail?*
Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to the Town Code, The PEC shall have the
following function and duties:
a. Make and adoption of master plans for approval by the Town Council,
b. Review and recommend zoning regulations and subdivision regulations to the Town Council,
c. Review and approve environmental impact reports and mitigation measures as required by the Zoning Regulations, review
and comment on programs and studies of environmental issues,
d. Conduct research of environmental issues,
e. Make recommendations to the Town Council for control of pollution and the protection of the environment, Advise the
Town Council on appropriate actions when air and water quality standards are violated, and
f. Consider other matters pertaining to the Commission and to act in an advisory role to the Town Council.
Given the above
prescribed role of the
PEC, what makes you
uniquely qualified to
serve on the
Commission?*
Brian Judge
9703908606
brianj@judge-associates.com
Yes
No
document.pdf 1.09MB
Yes
No
PEC Responsibilities
5000 Characters Max
Along with my prior application attached:
I currently preside at the direction of the Town Council on the Planning and
Environmental Commission. I was appointed at midterm on the departure of Brian
Gillette. Although the time has been short, I believe I remain a strong commission
applicant and member and have served the continuants of Vail professionally in the
process since my appointment. I have served since early October of 2022 and
remain very interested to continue my appointment.
105
Please provide an
example from your
past which
demonstrates your
qualifications and
explain why you are
interested in serving
on the PEC?*
Please describe your
availability to attend
PEC meetings for the
duration of your term
and identify any
conflicts of interest
that may arise as a
result of your
employment,
personal and/or
professional
relationships or
financial interests in
the Town of Vail.*
Vail is a small
community and
everyone seems to
know each other in
one form or another.
Please describe your
abilities to act in a
quasi-judicial role
and provide at least
one example where
you had to make and
unpopular decision
on an issued based
upon a set of criteria
or other certain
considerations.*
Resume (optional)
Letter of Interest
optional)
5000 Characters Max
Attached.
The PEC meets on the second and fourth Mondays of each month. Meetings begin at
1:00 pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2
year term. Attendance at meetings is critical as it provides a broad representation on
matters before the PEC and promotes a fair and equitable development review
process.
5000 Characters Max
I believe I made all meetings since October and have only remoted attended twice
since October do to traveling once and being a bit under the weather once-
respectfully zooming to avoid any exposure. I will be available for all meeting in the
near future except July 24th as i will be getting married.
The PEC is often asked to act in a quasi-judicial (like a judge) on development
applications. Decision making is guided by review criteria and findings of fact. The
review criteria are prescribed by the Vail Town Code.
5000 Characters Max
See attached.
brian judge.pdf 132.93KB
106
107
Planning and Environmental Commission (PEC) Application
The Planning and Environmental Commission (PEC) is a seven-member volunteer board.
The PEC is responsible for the review and determination of requests for variances and conditional use permits, and
recommendation to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed
plans and other community matters per the Town Charter and ordinances.
The PEC meets on the second and fourth Mondays of each month at 1 p.m. in the Vail Municipal Building.
Name of Applicant *
Phone Number *
Email *
Is the Town of Vail
considered your
primary residence?*
Proof of Residence *
Are you a registered
voter in the Town of
Vail?*
Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to the Town Code, The PEC shall have the
following function and duties:
a. Make and adoption of master plans for approval by the Town Council,
b. Review and recommend zoning regulations and subdivision regulations to the Town Council,
c. Review and approve environmental impact reports and mitigation measures as required by the Zoning Regulations, review
and comment on programs and studies of environmental issues,
d. Conduct research of environmental issues,
e. Make recommendations to the Town Council for control of pollution and the protection of the environment, Advise the
Town Council on appropriate actions when air and water quality standards are violated, and
f. Consider other matters pertaining to the Commission and to act in an advisory role to the Town Council.
Christina Mattar
9704013701
clmattar@yahoo.com
Yes
No
IMG_2126.jpg 369.83KB
Yes
No
PEC Responsibilities
108
Given the above
prescribed role of the
PEC, what makes you
uniquely qualified to
serve on the
Commission?*
Please provide an
example from your
past which
demonstrates your
qualifications and
explain why you are
interested in serving
on the PEC?*
5000 Characters Max
My education and career path as a young adult makes me uniquely qualified to
serve the PEC. I received a BS in Geology from Vanderbilt University in 1995 and a
Masters in Environmental Policy (with a focus on water policy) from Johns Hopkins
University in 1999. I used these degrees in many roles including staff at the Senate
Environment and Public Works, Legislative Assistant for a Member of Congress
focused on Environmental and Wildlife issues, and as a partner at lobbying firm (The
Ferguson Group) in Washington, DC where I exclusively represented local
governments and municipalities for 10 years working on environmental issues. My
clients ranged in size from smaller water and sanitation districts (Sonoma County
Water Agency) all the way to large counties like King County, Washington. During
this time, I also represented Jefferson County, CO and Commerce City, CO where I
gained experience with many issues affecting the state of Colorado.
5000 Characters Max
My family and I moved to Colorado full-time almost 3 years ago so my kids could
attend Vail Mountain School. Prior to moving here full-time, we spent every summer
and winter and spring breaks) in the Colorado mountains. We are now 'home'. We
love the mountains and I feel strongly about protecting the environment, scarce
water resources and, especially as more people move here, wildlife and their
habitat. I am also now a residential real estate agent and know that people need
places to live so I know there needs to be a thoughtful balance on how we plan
communities. I am a strong believe there are often win-win opportunities that are
sometimes overlooked.
One example of a win-win solution from my past, is a program that I helped write
and develop called the North Bay Water Reuse Program (a multi-faceted
partnership that included the Bureau of Reclamation) in California. I worked on this
legislation/program for over 10 years negotiating with and ultimately gaining the
support of many different stakeholders. Today it is a successful program that uses
very high levels of treated wastewater and provides a dedicated source of water to
high value (mostly grapes) crops in California. This infrastructure permanently
removes these crops off of surface water diversions, leaving more water in streams
and rivers for aquatic life. This is specifically critical in that region for anadromous
fish (like Steelhead) who need certain levels of water flows in streams and rivers for
spawning. In 2001, the concept of using treated wastewater to irrigate vineyards
was a unique (and somewhat controversial) idea that, twenty plus years later, has
proven to be a win-win solution to a major water shortage problem in Napa, Sonoma
and Marin counties. Ultimately, I believe that many of conflicts between human
needs and environmental protection can be addressed with innovative ideas and out
of the box thinking. While I don't have much experience with planning (a. and b.
above), I have had experience with c.-f. in my role as a lobbyist for local
governments.
The PEC meets on the second and fourth Mondays of each month. Meetings begin at
1:00 pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2
year term. Attendance at meetings is critical as it provides a broad representation on
matters before the PEC and promotes a fair and equitable development review
process.
109
Please describe your
availability to attend
PEC meetings for the
duration of your term
and identify any
conflicts of interest
that may arise as a
result of your
employment,
personal and/or
professional
relationships or
financial interests in
the Town of Vail.*
Vail is a small
community and
everyone seems to
know each other in
one form or another.
Please describe your
abilities to act in a
quasi-judicial role
and provide at least
one example where
you had to make and
unpopular decision
on an issued based
upon a set of criteria
or other certain
considerations.*
Resume (optional)
Letter of Interest
optional)
5000 Characters Max
I should be able to attend all meetings unless I am out of town.
I am now a residential real estate agent but I do not believe this will create a conflict
of interest. I have never worked for or represented a developer or builder. And I
have no financial interests in the Town.
The PEC is often asked to act in a quasi-judicial (like a judge) on development
applications. Decision making is guided by review criteria and findings of fact. The
review criteria are prescribed by the Vail Town Code.
5000 Characters Max
I feel very confident that I can make impartial decisions based on facts, rules and
regulations. I am comfortable making unpopular decisions when needed but I don't
believe I have a good example of making an unpopular decision professionally.
110
Planning and Environmental Commission (PEC) Application
The Planning and Environmental Commission (PEC) is a seven-member volunteer board.
The PEC is responsible for the review and determination of requests for variances and conditional use permits, and
recommendation to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed
plans and other community matters per the Town Charter and ordinances.
The PEC meets on the second and fourth Mondays of each month at 1 p.m. in the Vail Municipal Building.
Name of Applicant *
Phone Number *
Email *
Is the Town of Vail
considered your
primary residence?*
Proof of Residence *
Are you a registered
voter in the Town of
Vail?*
Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to the Town Code, The PEC shall have the
following function and duties:
a. Make and adoption of master plans for approval by the Town Council,
b. Review and recommend zoning regulations and subdivision regulations to the Town Council,
c. Review and approve environmental impact reports and mitigation measures as required by the Zoning Regulations, review
and comment on programs and studies of environmental issues,
d. Conduct research of environmental issues,
e. Make recommendations to the Town Council for control of pollution and the protection of the environment, Advise the
Town Council on appropriate actions when air and water quality standards are violated, and
f. Consider other matters pertaining to the Commission and to act in an advisory role to the Town Council.
Kathryn Middleton
9703761076
katmidds@gmail.com
Yes
No
IMG_5376.HEIC 1.46MB
Yes
No
PEC Responsibilities
111
Given the above
prescribed role of the
PEC, what makes you
uniquely qualified to
serve on the
Commission?*
Please provide an
example from your
past which
demonstrates your
qualifications and
explain why you are
interested in serving
on the PEC?*
5000 Characters Max
I am uniquely qualified to serve on the Planning and Environmental Commission
because I have spent the last 5+ years earning a degrees in Sustainability Studies
at CMC and working on a masters at CSU in environmental studies. Zoning
regulations and development in the TOV play a significant role in the future of Vail's
economic success and how it impacts the environment. My research included
reading and digging into many environmental impact statements (EIS) and
environmental assessments (EA), and land use plans/policies to advise and make
land use recommendations at CSU.
Pollution, and the reduction of water and air quality and the impact of tourism,
businesses and development on our unique environment in our community has
increased over the years, so it is imperative that we work to maintain the health of
our environment that has flexibility but that adheres to the boundaries laid out for
zoning and subdivision regulations that minimizes and mitigates the potential for
pollution, land degradation, water quality and air quality, and make
recommendations where necessary.
Beyond regulations is keeping a watchful eye out in the community to make sure
that residents and businesses are keeping up with their impact and to maintain open
lines of communication for continued cooperative participation and actions from
them to utilize pollution control measures and protect our air quality and water
quality. The great outdoors, thriving ecosystems and clean air and waterways are
the reasons people come to this valley and want to live, work, and love to recreate
here.
5000 Characters Max
I currently sit on the DRB and have spent the last year and a half on the DRB
learning policies and procedures and how to examine the town codes and
requirements for board decision making to ensure that architectural and building
design applications meet such standards. It has taught me well how to work with a
team of individuals far more qualified in the field of architecture and design than I. I
have learned so much from them and have a much better understanding of what it
takes to be open to such a variety of inputs and to adhere to town codes.
That being said, my skills and training are human, economically and environmentally
based to find the balance necessary to maintain healthy ecosystems along side
development that enhances economic growth for a thriving community.
The PEC meets on the second and fourth Mondays of each month. Meetings begin at
1:00 pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2
year term. Attendance at meetings is critical as it provides a broad representation on
matters before the PEC and promotes a fair and equitable development review
process.
112
Please describe your
availability to attend
PEC meetings for the
duration of your term
and identify any
conflicts of interest
that may arise as a
result of your
employment,
personal and/or
professional
relationships or
financial interests in
the Town of Vail.*
Vail is a small
community and
everyone seems to
know each other in
one form or another.
Please describe your
abilities to act in a
quasi-judicial role
and provide at least
one example where
you had to make and
unpopular decision
on an issued based
upon a set of criteria
or other certain
considerations.*
Resume (optional)
Letter of Interest
optional)
5000 Characters Max
I am "semi-retired" and have Mondays off and I don't foresee any conflicts for me to
regularly attend PEC meetings on the second and fourth Mondays of each month.
The PEC is often asked to act in a quasi-judicial (like a judge) on development
applications. Decision making is guided by review criteria and findings of fact. The
review criteria are prescribed by the Vail Town Code.
5000 Characters Max
This is a tough question, and I can honestly say that I have not had to make an
unpopular decision on an issue where certain criteria have been met within the legal
parameters of town codes or where there are considerations that are controversial
to my beliefs or world views and those of the constituents of the Town of Vail.
However, that does not mean that I am adverse to that possibility and I understand
that, as a member of a board or commission there will be occasions when a decision
like that will arise. After running for Vail Town Council I have a much broader
understanding of our community and the differing stances within our community
regarding what is best for the community as a whole as well as the smaller working
parts of the system that make it thrive as a whole now and in the future.
113
Planning and Environmental Commission (PEC) Application
The Planning and Environmental Commission (PEC) is a seven-member volunteer board.
The PEC is responsible for the review and determination of requests for variances and conditional use permits, and
recommendation to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed
plans and other community matters per the Town Charter and ordinances.
The PEC meets on the second and fourth Mondays of each month at 1 p.m. in the Vail Municipal Building.
Name of Applicant *
Phone Number *
Email *
Is the Town of Vail
considered your
primary residence?*
Proof of Residence *
Are you a registered
voter in the Town of
Vail?*
Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to the Town Code, The PEC shall have the
following function and duties:
a. Make and adoption of master plans for approval by the Town Council,
b. Review and recommend zoning regulations and subdivision regulations to the Town Council,
c. Review and approve environmental impact reports and mitigation measures as required by the Zoning Regulations, review
and comment on programs and studies of environmental issues,
d. Conduct research of environmental issues,
e. Make recommendations to the Town Council for control of pollution and the protection of the environment, Advise the
Town Council on appropriate actions when air and water quality standards are violated, and
f. Consider other matters pertaining to the Commission and to act in an advisory role to the Town Council.
Karen Perez
7208380564
karen@perezlegalassociates.com
Yes
No
Screenshot Voter Registration Proof.png 222.32KB
Yes
No
PEC Responsibilities
114
Given the above
prescribed role of the
PEC, what makes you
uniquely qualified to
serve on the
Commission?*
Please provide an
example from your
past which
demonstrates your
qualifications and
explain why you are
interested in serving
on the PEC?*
Please describe your
availability to attend
PEC meetings for the
duration of your term
and identify any
conflicts of interest
that may arise as a
result of your
employment,
personal and/or
professional
relationships or
financial interests in
the Town of Vail.*
5000 Characters Max
I have served on the PEC for the Town of Vail for the last 6 years, and served as
Vice-Chair since 2020. Previous to this service, I served on the Planning Board for
the City and County of Denver for six years. I have been a real estate attorney for
over 23 years, and also have extensive experience regarding these matters. Our
charge on the PEC is to follow the criteria set by Town Code, review draft
ordinances, and to follow the policies and procedures set by the Town Council.
Moreover, I am a very good listener, and have experience running meetings and
following Robert's Rules of Order.
Many times I have asked questions and proposed solutions to bridge the gap
between regarding an issue that it's clear the public either doesn't fully understand,
the criteria requirements, and even different viewpoints from commissioners
themselves. I also think I bring consistency and a "historical" perspective on agenda
items that have come before the Commission.
5000 Characters Max
In addition to my last 6 years serving on the PEC and the 6 years before that on the
Denver Planning Board (as well as 5 years on the Lowry Redevelopment Authority),
I have been practicing real estate law for 23 years (all as stated above).
I have always given back and volunteered a bit of my expertise to the communities
in which I live. I would like to continue to do so for the Town of Vail and our
community.
The PEC meets on the second and fourth Mondays of each month. Meetings begin at
1:00 pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2
year term. Attendance at meetings is critical as it provides a broad representation on
matters before the PEC and promotes a fair and equitable development review
process.
5000 Characters Max
PEC has been on my calendar as a recurring event for many years. I plan around
this. To date, I have only had one potential conflict of interest and recused myself
out of an abundance of caution.
The PEC is often asked to act in a quasi-judicial (like a judge) on development
applications. Decision making is guided by review criteria and findings of fact. The
review criteria are prescribed by the Vail Town Code.
115
Vail is a small
community and
everyone seems to
know each other in
one form or another.
Please describe your
abilities to act in a
quasi-judicial role
and provide at least
one example where
you had to make and
unpopular decision
on an issued based
upon a set of criteria
or other certain
considerations.*
Resume (optional)
Letter of Interest
optional)
5000 Characters Max
My past service on the PEC (and before) have given me ample experience to act in
a quasi-judicial role. The Booth Heights decision is the pinnacle of an example of an
unpopular decision within the community. However, the developer met the criteria
with 13 conditions, so I had no choice but to vote in favor; and Town Council
affirmed the decision of the PEC. Even though I fully supported the Residences at
Main Vail, we had to insist on the environmental considerations learned from Booth
Heights and ask the Town, as an applicant, to come back with some information to
check the box" on meeting the environmental consideration criteria.
My achilles heel is following the criteria despite the "popular viewpoint." However in
this context, it is a strength to ensure consistency and that every applicant in our
community is treated the same.
KMP CV.pdf 166.22KB
116
CONFIDENTIAL
CONFIDENTIAL
KAREN MARIE PEREZ
980 Vail View Drive, Unit A104, Vail, Colorado 81657 Telephone: (720) 437-8854, Email: karen@perezlegalassociates.com
SUMMARY
I have 20+ years of solid real estate experience representing clients ranging from corporate and private developers,
investors, school districts, landlords, tenants, lenders, housing authorities, non-profits, and public/private partnerships.
My practice generally focuses on three areas: (1) Real Estate Transactions- acquisitions, dispositions, commercial
leasing and development; (2) Real Estate Finance- lending, loan documentation, equity funds, hedge funds, bonds,
municipal finance, special districts loan workouts, refinances, bridge loans, TIFs, special districts, and transit oriented
developments; and (3) Housing and Community Development- specifically tax credit transactions (low income,
historic, and new markets). All areas require expert knowledge of financing, purchase and sales, leases, easements,
licensing, title and survey review, construction documents, and superior negotiation and solution skills.
EDUCATION
University of Colorado School of Law Juris Doctorate, May 1999
Rothgerber Moot Court Competition; Faculty Excellence Committee
Colorado State University B.S. Business Administration –Finance & Real Estate, May 1996
President’s Scholarship (1992-1993); Most Outstanding Diverse Student Scholarship (1992-1996)
National Student Exchange at University of Maryland at College Park, Fall 1994
LICENSURE
State Bar of California- November 1999
State Bar of Colorado- October 2000
U.S. Supreme Court, May 2011
BOARDS
Town of Vail Planning and Environmental Commission- Commissioner 2017-Present, Vice-Chair 2020-Present
Mayor Hickenlooper Transition Team- Member of the City Attorney Committee, Summer 2003-Winter 2010
City and County of Denver Planning Board- Mayoral Appointment, October 2006-September 2010
Lowry Redevelopment Authority- Board of Directors, appointed February, 2002-2006
Lowry Community Land Trust- Board of Directors, appointed February, 2002-2005
Denver Community Leadership Forum- Class of 2004
Hispanic National Bar Association- VP Committees, Treasurer, Reg. President, Finance Committee 2001-2013
Colorado Hispanic Bar Association- Board of Directors 2002-2013; VP Bus. Devel. 2011-2013
Vail Valley Business Women- Board of Directors, Member at Large 2016-2018, Chair-Holiday Soiree 2016-2018
EXPERIENCE
Perez & Associates LLC, Denver/Vail, Colorado November 2014-Present; January 2009-November 2013
Managing Member: Draft, negotiate and review all documents (including loan documents) relating to
commercial real estate developments, including leasing, land use, real estate finance, bond documents,
entitlements, acquisitions, dispositions, low income housing tax credit (LIHTC) transactions, new market tax
credit (NMTC) transactions, historic tax credit (HTC) transactions, and medical office building development
including leases, purchase and sale agreements, assignments, estoppel certificates, consents, easements,
nondisturbance agreements, CCR’s, title, survey, and corporate documents; draft and negotiation all documents
related to Neighborhood Stabilization Program (NSP 1 and 2) funds; representation of landlords, tenants,
purchasers, sellers, lenders, borrowers, tax credit investors, and developers; continue practice described below.
Fox Rothschild LLP, Denver, Colorado November 2013-November 2014
Counsel: Draft, review, negotiate, all documents related to commercial real estate developments, including
leases, purchase and sale agreements, estoppel certificates, SNDAs, construction contracts, architect agreements,
loan documents, asset purchase agreements, title, development, option, entitlement, and assignment documents.
117
CONFIDENTIAL-Karen Marie Perez
Manage, mentor, and train paralegals and associates, coordinate legal team on large projects among and between
offices. Continue practice described below.
Garcia Calderon Ruiz, LLP, Denver, Colorado September 2007-December 2008
Partner: Joint responsibility for establishing the Denver office of a national law firm. Represented school
districts and water districts as general counsel, particularly bond transactions and student housing developments.
Drafted, negotiated, and reviewed all documents related to commercial and public/private partnership real estate
developments, and LIHTC transactions. Continued practice described below.
Kutak Rock LLP, Denver, Colorado October 2006-August 2007
Senior Associate: Structured, drafted, negotiated and reviewed all documents relating to real estate development
(including entitlements for commercial, mixed-use, mixed-income and retail), real estate acquisitions and
dispositions, lease-up, complex financing, NMTC transactions and HTC transactions, including corporate,
financing, commercial real estate, leasing and syndication documents, construction, development, management
agreements, and bond issues and issuance. Negotiated work-outs, identify bankruptcy and reorganization issues
for commercial and LIHTC transactions. Representation of landlords, tenants, housing authorities, borrowers,
developers, tax credit investors, CDEs, and lenders. Continue practice described below.
Faegre & Benson LLP, Denver, Colorado April 2001-September 2006
Associate: Drafted, negotiated and reviewed all documents relating to commercial, mixed-use and mixed-income
real estate developments, land use, entitlements, acquisitions, dispositions, LIHTC transactions, NMTC
transactions, HTC transactions, and medical office building development including leases, purchase and sale
agreements, assignments, estoppel certificates, consents, easements, and nondisturbance agreements; drafted,
negotiated and reviewed financing documents relating to commercial, mixed-use and multi-family developments,
including bond documents; review title policies, commitments and real property surveys; formed corporate
entities; drafted and negotiated formation and operating documents, construction contracts, architect agreements,
development, service, management, and operational agreements, plus CCIOA declarations and condominium
maps. Legal research.
Fisher, Sweetbaum & Levin, P.C., Denver, Colorado April 2000-March 2001
Associate: Drafted, negotiated and reviewed all documents relating to commercial real estate development and
wireless site acquisitions, including leases, purchase and sale agreements, review title and surveys; form corporate
entities; drafted asset purchase agreements, articles of organization and operating agreements.
Deloitte & Touche LLP, San Francisco, California September 1999-March 2000
Tax Consultant: Researched various issues relating to state and local tax, e-commerce, and estate and gift tax;
drafted memoranda; responded to Internal Revenue Service requests for documents.
Justice Alex J. Martinez, Colorado Supreme Court, Denver, Colorado October 1998-March 1999
Judicial Fellow: Researched various legal issues on petition for cert iorari; drafted legal memoranda
recommending the grant or denial of certiorari; discussed and analyzed pending cases; observed oral arguments.
SPECIAL SKILLS/PUBLICATION/OUTSIDE INTERESTS
Languages: Proficient in Spanish
Certified Mediator: Certified Mediator via Colorado Bar Association.
Publications/Speaker Presentations/Interests:
• “Real Estate Law- Today’s Market” –HNBA National Convention, Minneapolis, MN September 2010
• Featured in Denver Business Journal Young Entrepreneurs Series, June 6, 2010
• DuPont Minority Counsel Conference- Planning Committee 2006
• “Mitigating Risks When Purchasing Brownfields Redevelopment Property” –Colorado Real Estate
Journal, August 19, 2003
• “Tax Credits 101” –ABA Forum on Affordable Housing, May 2003
• Colorado Women’s Bar Association-Member- Professional Development Committee
• Interests: Skiing, cycling (Vail Valley Vixens member), cooking, yoga, Pilates, SUP, and traveling.
118
Planning and Environmental Commission (PEC) Application
The Planning and Environmental Commission (PEC) is a seven-member volunteer board.
The PEC is responsible for the review and determination of requests for variances and conditional use permits, and
recommendation to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed
plans and other community matters per the Town Charter and ordinances.
The PEC meets on the second and fourth Mondays of each month at 1 p.m. in the Vail Municipal Building.
Name of Applicant *
Phone Number *
Email *
Is the Town of Vail
considered your
primary residence?*
Proof of Residence *
Are you a registered
voter in the Town of
Vail?*
Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to the Town Code, The PEC shall have the
following function and duties:
a. Make and adoption of master plans for approval by the Town Council,
b. Review and recommend zoning regulations and subdivision regulations to the Town Council,
c. Review and approve environmental impact reports and mitigation measures as required by the Zoning Regulations, review
and comment on programs and studies of environmental issues,
d. Conduct research of environmental issues,
e. Make recommendations to the Town Council for control of pollution and the protection of the environment, Advise the
Town Council on appropriate actions when air and water quality standards are violated, and
f. Consider other matters pertaining to the Commission and to act in an advisory role to the Town Council.
Given the above
prescribed role of the
PEC, what makes you
uniquely qualified to
serve on the
Commission?*
Reid Phillips
9703906089
reidphillips@hotmail.com
Yes
No
Drivers LIC.jpg 107.31KB
Yes
No
PEC Responsibilities
5000 Characters Max
Having spent the last 2 years on PEC I feel that I can still do more positive work for
the community. Have the last 2 years to gain experience and knowledge of the
policies and requirements of the PEC decisions has made me more effective as a
member.
119
Please provide an
example from your
past which
demonstrates your
qualifications and
explain why you are
interested in serving
on the PEC?*
Please describe your
availability to attend
PEC meetings for the
duration of your term
and identify any
conflicts of interest
that may arise as a
result of your
employment,
personal and/or
professional
relationships or
financial interests in
the Town of Vail.*
Vail is a small
community and
everyone seems to
know each other in
one form or another.
Please describe your
abilities to act in a
quasi-judicial role
and provide at least
one example where
you had to make and
unpopular decision
on an issued based
upon a set of criteria
or other certain
considerations.*
Resume (optional)
Letter of Interest
optional)
5000 Characters Max
My past experience from living in rental housing to becoming a homeowners in town
helps me understand the challenges of workforce housing. As a builder/ contractor I
have first hand experience of working with the Community Development
department. As a developer consultant I also understand the larger role conscious
development plays in our town.
The PEC meets on the second and fourth Mondays of each month. Meetings begin at
1:00 pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2
year term. Attendance at meetings is critical as it provides a broad representation on
matters before the PEC and promotes a fair and equitable development review
process.
5000 Characters Max
My attendance over the last 2 years has been over 90%. I not had to recuse myself
from any applications during my term.
The PEC is often asked to act in a quasi-judicial (like a judge) on development
applications. Decision making is guided by review criteria and findings of fact. The
review criteria are prescribed by the Vail Town Code.
5000 Characters Max
I believe I have been able to act as a fair and equitable member of PEC. I also have
acted with a clear conscience when making my decisions/ Votes that allow me to
fully defend my position
Reid Const RESUME.doc 26KB
120
121
Planning and Environmental Commission (PEC) Application
The Planning and Environmental Commission (PEC) is a seven-member volunteer board.
The PEC is responsible for the review and determination of requests for variances and conditional use permits, and
recommendation to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed
plans and other community matters per the Town Charter and ordinances.
The PEC meets on the second and fourth Mondays of each month at 1 p.m. in the Vail Municipal Building.
Name of Applicant *
Phone Number *
Email *
Is the Town of Vail
considered your
primary residence?*
Proof of Residence *
Are you a registered
voter in the Town of
Vail?*
Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to the Town Code, The PEC shall have the
following function and duties:
a. Make and adoption of master plans for approval by the Town Council,
b. Review and recommend zoning regulations and subdivision regulations to the Town Council,
c. Review and approve environmental impact reports and mitigation measures as required by the Zoning Regulations, review
and comment on programs and studies of environmental issues,
d. Conduct research of environmental issues,
e. Make recommendations to the Town Council for control of pollution and the protection of the environment, Advise the
Town Council on appropriate actions when air and water quality standards are violated, and
f. Consider other matters pertaining to the Commission and to act in an advisory role to the Town Council.
Given the above
prescribed role of the
PEC, what makes you
uniquely qualified to
serve on the
Commission?*
Alex Sciaruto
4134618338
alexsciaruto@gmail.com
Yes
No
IMG_0434.HEIC 1.36MB
Yes
No
PEC Responsibilities
5000 Characters Max
As a resident of Vail, I am deeply connected to this community and have a vested
interest in its success. My passion for the environment is evident in my personal
actions, from teaching kids skiing and how to recycle to advocating for sustainable
practices in my personal and professional life. I strongly believe that responsible
planning is crucial to ensuring a healthy and thriving environment for generations to
come. In addition, I am deeply committed to the need for affordable housing options
for local residents. Through my work with various organizations, I have gained
knowledge and experience in these areas and am eager to contribute to the
Planning and Environmental Commission to make a positive impact on Vail's future.
122
Please provide an
example from your
past which
demonstrates your
qualifications and
explain why you are
interested in serving
on the PEC?*
Please describe your
availability to attend
PEC meetings for the
duration of your term
and identify any
conflicts of interest
that may arise as a
result of your
employment,
personal and/or
professional
relationships or
financial interests in
the Town of Vail.*
5000 Characters Max
I have lived and worked alongside many people who have raised children, beer
bellies and created successful businesses in Vail. I am qualified because I am
invested in Vail's future. I am also studying environmental studies at Colorado
Mountain College and want to use the information I am learning in a meaningful way
to benefit my community.
The PEC meets on the second and fourth Mondays of each month. Meetings begin at
1:00 pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2
year term. Attendance at meetings is critical as it provides a broad representation on
matters before the PEC and promotes a fair and equitable development review
process.
5000 Characters Max
I do not see any conflicts in my schedule for attending the PEC meetings. I currently
am working three jobs with a flexible schedule and Mondays is the one day of the
week I always take off. However, I do go back to my home state, Massachusetts
once a year for about 3 weeks. I could potentially miss the May meeting due to
travel. As far conflicts of interest, I have multiple.
First, I work for the largest Real Estate firm in the Vail Valley, Slifer Smith and
Frampton. I am not a licensed broker at this time however I will be in the future and I
am a strong advocate to our parent company East West, encouraging them to build
more housing for long term renters and residents.
I also am an employee of Vail Resorts, the largest employer in Vail. I am not loyal to
the MTN ticker on Wall St. but to my fellow VR ski instructors, food and beverage
employees, ticket scanners and many more. I am partial to the need for employee
housing from Vail resorts that does not expire in two years.
Third, I am a renter and I believe that non-homeowners need a say in the town of
Vail. As a renter I will advocate for more affordable long term rentals to be allowed in
Vail with benefits for homeowners that have long term rentals that are not insanley
expensive. I have heard many stories of the hay day in Vail with cheap rent and I
want Vail to return to its former glory.
The PEC is often asked to act in a quasi-judicial (like a judge) on development
applications. Decision making is guided by review criteria and findings of fact. The
review criteria are prescribed by the Vail Town Code.
123
Vail is a small
community and
everyone seems to
know each other in
one form or another.
Please describe your
abilities to act in a
quasi-judicial role
and provide at least
one example where
you had to make and
unpopular decision
on an issued based
upon a set of criteria
or other certain
considerations.*
Resume (optional)
Letter of Interest
optional)
5000 Characters Max
As a Ski instructor, my clients are always on the hunt for fresh tracks. Many of them
have cognitive disabilities that impact their ability to make decisions that affect their
own safety as well as me keeping my job. I have had multiple occasions where a
client has wanted to duck a rope in pursuit of the deep white stuff. I can proudly say
that I have not and will continue to not let my clients duck any out of bounds ropes at
Vail Mountain. This has led my non adaptive and adaptive clients a like to not be
happy with me and I have faced consequences of my decisions. It is a tradeoff I am
willing to take and has even costed me tips in the past.
Alex Sciaruto Resume 3.1.23.docx (2).pdf 73.23KB
PEC Cover Letter.pdf 35.21KB
124
Planning and Environmental Commission (PEC) Application
The Planning and Environmental Commission (PEC) is a seven-member volunteer board.
The PEC is responsible for the review and determination of requests for variances and conditional use permits, and
recommendation to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed
plans and other community matters per the Town Charter and ordinances.
The PEC meets on the second and fourth Mondays of each month at 1 p.m. in the Vail Municipal Building.
Name of Applicant *
Phone Number *
Email *
Is the Town of Vail
considered your
primary residence?*
Proof of Residence *
Are you a registered
voter in the Town of
Vail?*
Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to the Town Code, The PEC shall have the
following function and duties:
a. Make and adoption of master plans for approval by the Town Council,
b. Review and recommend zoning regulations and subdivision regulations to the Town Council,
c. Review and approve environmental impact reports and mitigation measures as required by the Zoning Regulations, review
and comment on programs and studies of environmental issues,
d. Conduct research of environmental issues,
e. Make recommendations to the Town Council for control of pollution and the protection of the environment, Advise the
Town Council on appropriate actions when air and water quality standards are violated, and
f. Consider other matters pertaining to the Commission and to act in an advisory role to the Town Council.
Given the above
prescribed role of the
PEC, what makes you
uniquely qualified to
serve on the
Commission?*
Robyn Smith
9175967618
robyn@embuzi.com
Yes
No
OwnershipRecord.png 164.34KB
Smith_Robyn_DL_2023.jpg 2.38MB
Yes
No
PEC Responsibilities
5000 Characters Max
My professional, educational, and personal background make me uniquely qualified
to serve as a commissioner.
The roles, responsibilities, and skills required for PEC closely parallel those in my
current career:
As Owner & CEO of Embuzi Consulting (2015-Present) I help businesses discover
problems, and deliver solutions to the people affected. I specialize in identifying 125
organizational goals and key results, and creating systems to produce those key
results efficiently. That work is accomplished by planning, designing, building,
analyzing, and iterating.
As Vice President of CanvasCamp (2015-Present) I work extensively with code, as
well as engineers, architects, and developers. I analyze complex systems and
employ code within a defined environment of rules and roles to produce a desired
result. This work requires technical comprehension and precision, in addition to a
broader understanding of results and real-world impacts to stakeholders. I am
comfortable working in both realms, and it is my responsibility to bridge the gap
between the two. I am good at it.
The goals and values of Vail's PEC closely parallel those in my educational,
volunteer, and personal experience:
As an Economic Development & Sustainable Community-Based Tourism volunteer
for United States Peace Corps (2012-2014) I became fluent in the language and
concepts of stewardship. The intersectionality of society and its dependence on
economy, environment, and culture inspired me to get involved in Vail’s Destination
Stewardship initiative. I hope to continue to contribute as a commissioner.
I have a formal education in the principles of democracy and fairness which would
be relevant to service on a quasi-judicial citizen advisory board. I obtained a
Bachelor of Arts from University at Albany in 2006; I was a dual major in Philosophy
Criminal Justice. My course of study included ethical theory, critical reasoning,
logical arguments, the social contract, environmental ethical responsibility, social
and political philosophy, public policy, statistics, and the organization and
management of a government entity.
I have always been a deep thinker, fast learner, and hard worker; I completed
highschool in 3 years instead of 4.
In 2018 I was selected to participate in Colorado Parks and Wildlife’s Women Afield
program. This experience ignited a passion to learn about and positively contribute
to the conservation of Colorado’s land, water, and wildlife. I was a panelist at CPW’s
Partners in the Outdoors Conference (2019) - and continue to volunteer my time to
advocate for conservation at every opportunity.
Culturally I am a ski town girl through and through. My parents owned a small ski
area in New York. I was raised by a ski community. I married into another ski family.
I’ve lived in Vail proper for approximately 7 years, plus 2 more in Avon. I am never
leaving. Vail is my home, and ski folk are my people.
I moved to the Vail Valley in 2014 in a wheelchair after breaking both of my feet and
my spine in a rock climbing accident. I did not have a positive prognosis for full
recovery. Steadman and Howard Head made me whole again. I quite literally owe
my quality of life to Vail’s world class workforce.
Within the past 3 years I have personally experienced the full spectrum of the
present housing crisis - from being unhomed by a sudden sale of a cherished West
Vail single family home, to being fortunate enough to wildly overpay for the only run
down rental available.
I have also personally experienced the leading example of the solution to that
housing crisis. In 2021 my family lost and then won Vail’s housing lottery. By
purchasing my current home in Chamonix I took a scarce resource for my own
benefit - as a conservationist I believe it is my responsibility to contribute to the
restoration and replenishment of the resource.
All of the above experiences make me uniquely qualified to serve as a skilled citizen
representative on Vail’s Planning and Environmental Commission at this moment.
126
Please provide an
example from your
past which
demonstrates your
qualifications and
explain why you are
interested in serving
on the PEC?*
5000 Characters Max
I carefully review and thoughtfully consider Planning and Environmental issues as
they relate to the Town of Vail. I listen intently to the facts presented and opinions of
participants. I ask thoughtful questions. I make recommendations to the council. I
encourage others to meaningfully participate in the public process. I do this
currently.
Now is a particularly exciting time to serve on PEC in light of the Town Council’s
2023 strategic priorities. I believe that I can positively contribute my time and
expertise as a professional, and my perspective as a citizen, to represent and
further community goals by:
Providing insight to complement the judgment of the council & staff.
Enhancing forums for dialog & public hearings.
Aiding in the ascertainment of facts & the discernment of views.
Broadening the base of participation in the processes of self-government.
Over the last 9 months I have…
Completed a full day course in Board Services offered by Vail Valley Partnership
October 2022)
Completed 8 hours of self-guided study offered by the Urban Institute on various
subjects related to the structure of laws, policy, institutions, and people that produce
the built environment.
Watched every meeting, and reviewed every packet for both PEC and Town
Council, including attachments and reference material.
Participated - heavily - in Vail’s Destination Stewardship plan
Thoughtfully reviewed (almost) all of Vail’s Master Plans including: West Vail
Master Plan, Civic Area Master Plan, Ford Park Master Plan, (1985 through 2013),
Vail 20/20, Open Lands Plan (1994 & 2018), Land Use Plan (1986)
Become adept at navigating Vail’s various publicly accessible records systems,
including, but not limited to, plat maps, permits, meeting minutes, ordinances,
resolutions, governing and advisory documents, and various parallel reference
material. (These skills are not necessary for a commissioner, as all of the relevant
material to be considered are formally introduced into the record provided by staff. I
mention these skills only to demonstrate my appreciation for accurate references to
source material and historical context exists, and pre-dates my intent to serve.)
The PEC meets on the second and fourth Mondays of each month. Meetings begin at
1:00 pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2
year term. Attendance at meetings is critical as it provides a broad representation on
matters before the PEC and promotes a fair and equitable development review
process.
127
Please describe your
availability to attend
PEC meetings for the
duration of your term
and identify any
conflicts of interest
that may arise as a
result of your
employment,
personal and/or
professional
relationships or
financial interests in
the Town of Vail.*
Vail is a small
community and
everyone seems to
know each other in
one form or another.
Please describe your
abilities to act in a
quasi-judicial role
and provide at least
one example where
you had to make and
unpopular decision
on an issued based
upon a set of criteria
or other certain
considerations.*
Resume (optional)
Letter of Interest
optional)
5000 Characters Max
I have both the personal and professional flexibility to make time to attend all
meetings - and do the homework.
I have no personal, professional, or financial interests that would conflict with my
service on PEC.
a.) I do not, and have not, worked with/for any business or in any business sector
that deals with the sale, purchase, development, or management of real property.
b.) I do own a home in Vail, however, my home is deed restricted and appreciation
capped. I have no financial interest in any other property.
c.) My West Vail neighborhood is zoned Housing, and the land use is Chamonix
Master Plan - which likely insulates me from any conflicts related to Phase 1 of the
West Vail Master Plan.
My interest in serving is to positively contribute to the continued economic success
of our community, the happiness of our people, and the conservation of our natural
environment - all of which I do personally and directly benefit from.
The PEC is often asked to act in a quasi-judicial (like a judge) on development
applications. Decision making is guided by review criteria and findings of fact. The
review criteria are prescribed by the Vail Town Code.
5000 Characters Max
From 2006-2012 I worked for CitationAir by Cessna in whole aircraft management. I
managed private jets and I served as the primary point of contact for the aircraft
owners. One of my roles was to serve as the interpreter, messenger, and enforcer of
federal rules and regulations that frequently resulted in the
cancellation/delays/changes of critical and costly plans. I am well practiced at
disappointing the wrong people for the right reasons - professionally and efficiently -
with my communications and actions being subject to potential legal review. This
experience has informed and enhanced my conflict resolution skills throughout my
career.
The goal of any conflict resolution is to achieve commitment, not consensus.
Commitment is achieved by listening to the stakeholders, demonstrating a thorough
understanding of the impacts, citing the data and source material used to come to a
conclusion, and conveying the decision in transparent, honest, and direct fashion. In
this way, effectively managed conflict can produce a better result and strengthen
stakeholder relationships. I find conflict/resolution to be an important component of
the success of every project, and every organization.
Discovering and addressing conflicting stakeholder interests is the point of a citizen
oversight board. I look forward to it.
128
AGENDA ITEM NO. 3.1
Item Cover Page
DATE:March 21, 2023
SUBMITTED BY:Greg Roy, Community Development
ITEM TYPE:DRB/PEC Update
AGENDA SECTION:DRB / PEC (5 min.)
SUBJECT:DRB/PEC Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
PEC Results 3-13-23.pdf
DRB Results 3-15-23.pdf
129
Planning and Environmental Commission Minutes Monday, March 13, 2023
1:00 PM
Vail Town Council Chambers
Present: Brian Judge Karen Perez Henry Pratt Absent: None Bobby Lipnick Reid Phillips
Bill Jensen John Rediker
1. Virtual Link Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar. 2. Call to Order
3. Main Agenda
3.1 PEC23-0002 - A request for the review of a Conditional Use Permit, pursuant to
Section 12-9C-3, Conditional Uses, Vail Town Code, in accordance with Section
12-16, Conditional Use Permits, Vail Town Code, to allow for the construction of
a new artist studio to replace the current cottage residence in the Gerald R. Ford
Park, located at 183 Gore Creek Dr/ Unplatted and setting forth details in regard
thereto.
Planner: Heather Knight Applicant Name: Town of Vail, represented by Greg Hall Staff Memo PEC23-0002.pdf Attachment A. PEC_Art_Studio_02132023-narrative.pdf
Attachment B. VAC_3.2_Council_presentation_AIPP.pdf
Attachment C. Survey-FordPark_ partial.pdf Attachment
D. Vail Ford Park Art Cottage Site Plan.pdf Attachment E.
Existing-Structural_report.pdf Attachment F.
Title_Commitment_04012022.pdf Planner Knight gives a short presentation on the location of the current cottage and the proposed use
to replace the cottage. She goes over the existing zoning and how the proposed use fits into the
Conditional Uses in the zone district. The use is in line with the Comprehensive Plan and goals of the
Ford Park Master Plan.
Pratt asks why not a dwelling.
Knight answers that a dwelling unit is not a permitted use in the General Use zone district.
Judge asks where DRB falls in line with this review.
Knight answers that they will review if this is approved.
Greg Hall, Public Works Director, representing the applicant gives a short explanation of why
the application is before the PEC.
Molly Eppard, Art in Public Places Coordinator, explains how the AIPP Board decided to move in the
direction to bring an artist studio to Ford Park. There was monetary dedication to the AIPP to pursue a
use of the current space but was found to be not structurally viable. The result was to get a design to
Planning and Environmental Commission Meeting Minutes of March 13, 2023 1
130
replace the structure. She goes over what an artist in residency means. A variety of uses
were contemplated, and it was decided to be used for the working artist studio.
Perez asks how many of the neighboring towns have this with a dwelling unit. Why are we not doing
so at this time?
Planner Knight answers that there may be a way, but it is not the current proposal before us, as it
does not fit within the Ford Park Master Plan.
Greg Hall answers that they are also looking to minimize the footprint in that area and there are a
number of constricting factors in the area. It doesn't seem to be a good place to add a unit.
Jensen adds that generally artists are only there for a couple weeks and stay at hotels or with
someone on an art board. This space is not an appropriate use for housing. As many as 6-9 artists
may be through here and the community will find ways to house these people while they are visiting.
Molly adds that they may have artists once at a time and have had great sponsorship in the past.
Rediker brings the focus back to the criteria and conditions in the staff memo. He goes over
the proposed structure and site planning.
Hall explains all the setup of the unit, setbacks, size, and location.
Rediker asks about the height.
Hall explains the height and the expanded interior for additional light and working space. It is taller
than the existing structure to accommodate bigger pieces and the structure will be sized to hang art.
Rediker asks if any trees are being removed.
Hall answers, no, only some trimming would take place. Fire resistant materials are going to be used.
Rediker asks about the landscaping.
Hall answers that there aren't any plans currently. DRB may require more, but none is proposed at
this time as the park is heavily landscaped in general.
Rediker asks about parking.
Hall answers that they will use the existing path to transport materials and access the building. They
can use the parking up at the top and we don't anticipate needing any additional spaces. Handicap
accessible spaces are available by the amphitheater.
Judge asks why the building was being moved from the current location to the proposed area. He
is concerned about moving it closer to the trees and possible impacts to those.
Hall said they reduced the size of the building to fit in between the trees. The town plans to bring in an
arborist and do a lot of hand digging in that area. To avoid the dripline, it would change the orientation
of the building or bring it too close to the path.
Judge wants it to be in the location it currently is to be less impactful to the trees surrounding the
building. He wants to know if artists have been reached out to on how they would like it designed
and what works for artists.
Planning and Environmental Commission Meeting Minutes of March 13, 2023 2
131
Molly answers that they have worked with artists and gotten a consultant on board to help with
that proposal.
Judge wonders if utility load has been considered.
Hall answers that the structure will meet building code and are proposing 100% electric. No solar
is being proposed because of the orientation and pitch of the roof.
Judge challenges the architect or DRB to find a design that will not dump snow onto the patio.
Hall goes back to the location.
Judge was looking for the reason it was moved and if there isn't one, then why not leave it where is.
Hall answers it was a leftover from a previous design that allows for some outdoor gathering.
Rediker talks about the trees and how the building will impact those directly around it. Is it better
to remove one and give the other trees more space?
Hall answers that there are stream setbacks and preservation zones that start to become an issue.
He goes over the fire free five requirements.
Molly says the AIPP board and the architect reviewed the trees as part of the design and
the preservation of them is key. He designed it specifically to keep those and fit within.
Judge asks what the benefit to the Town is with this structure?
Hall goes over the zoning and the conditional use.
Phillips agrees with Judge. The current location of the existing structure seems the most sensible.
Rediker asks about the path.
Hall explains that there will be a path added to the entry.
Pratt asks if there will be a path to the back.
Hall answers that it will be used infrequently, and they may use protectors on the lawn on the
occasion that it is needed.
Rediker opens public comment. No public wishes to comment. Public comment is closed.
Pratt happy to see this coming to fruition. Would like to see some snow/weather protection for the patio.
Lipnick asks about the goal to create an "exceptional art collection" and if there will be a gallery in
this building.
Molly answers that no, there will be no gallery there.
Lipnick asks about the community engagement.
Molly says that it will be open to the public for some times to allow for activities or demonstrations.
There is some plan for activities with the artist in the area.
Planning and Environmental Commission Meeting Minutes of March 13, 2023 3
132
Hall adds that some art made in this building may stay in Vail, but siting is dependent on the AIPP Board.
Jensen understands the proposed siting. He would be sad to see the trees fall into ill-health as a result
of the addition of this building. He encourages the effort be made to preserve the trees.
Rediker shares the concerns on the siting of the building. Believes the use meets the criteria laid out for
conditional use. Sites objective 1.4 as a basis for why siting is important to preserve the trees. Thinks that
this could be moved closer to the current location and have a better chance of maintaining those trees.
Would like there to be a conversation with the architect about possibly re-siting the building.
Discussion around how this will meet the Wildland Fire design elements.
Rediker asks about a condition that may add additional review about the preservation of the trees.
Judge goes over the trees that are there and his concerns with regard to preserving them.
Rediker would like to see some sort of condition that requires additional review for a landscaping
plan that best preserves the trees.
Reid Phillips made a motion, with a condition, to Approve; Bobby Lipnick seconded the motion
Passed (7 - 0).
Condition: The DRB approve the landscaping plan with a building siting that preserves existing
trees on site.
3.2 PEC22-0032 - A request for a recommendation to the Vail Town Council for a
Prescribed Regulation Amendment pursuant to Section 12-3- 7 Amendment,
Vail Town Code to amend Section 12-3-3 Appeals, to simplify and clarify the
procedures for land use appeals and setting forth details in regard thereto.
Planner: Jamie Leaman-Miller Applicant Name: Town of Vail, represented by Matt Gennett Staff Memorandum PEC22-0032_3-13-23.pdf Attachment A. Draft Ordinance Amendment Title 12-3-
3.pdf Attachment B. Current & Proposed Code -
redline.pdf Attachment C. March 13 Revisions -
redline.pdf Attachment D. PEC Results 1-23-23.pdf
Planner Leaman-Miller gives a short presentation on the proposal and the revisions since the last
meeting. Standing was revised to include "adversely affected persons". Notification was added with
regard to multi-family developments as well as relocating the section for Town Council Call-ups.
Perez asks about the notification for the Owner's association.
Judge asks about how that is done for the DRB and that it would be the HOA, not the unit owner.
Perez believes that there should be individual owners notified in addition to the HOA. The language
does not say that, it was changed to just the HOA.
Judge asks if timeline was changed.
Planning and Environmental Commission Meeting Minutes of March 13, 2023 4
133
Leaman-Miller says some were changed to be more clear, but no large changes to the timeline.
Rediker asks if PEC still has ability to call up staff determinations is maintained.
Matt Gennett says that will be maintained, and is relatively rare for the PEC.
Rediker ask about the determination of standing. When the administrator makes the determination
of standing, and no standing is found, then the next step would be the courts, and not any other
process with the Town.
Matt Mire, town attorney, agrees, they could go to district court, but not with the Town.
Public Comment is opened.
Dominic Mauriello, representing himself, is concerned about the administrative determination
section. The language references applications, and in some instances decisions are requested
without applications. Adding the requirement for an application is a larger burden.
Matt Mire notes that this was added as "or any adversely affected person", in the code. Matt
Mire explains how this would come into play for the planning commission.
Mauriello notes that was his only comment, and he's ok with what is proposed.
Rediker ask a question based on the language and how the "adversely affected person" allows for
the situation Dominic was asking about.
Matt Mire confirms that anyone could file an appeal under that language for an
administrative determination without an application.
Mauriello notes that he is concerned how it will be interpreted later.
Rediker notes that there isn't much that can be done about that. These minutes are going to be part
of the record.
Public comment is closed.
Perez would like to see language changed to include adjacent property owners and HOAs, not
just HOAs. Would like to see a condition that it be added prior to the Town Council review.
Rediker notes that the comments have been met from the original meeting. The broad language
will work. It is an important section to allow for challenges if mistakes are made. These are
important sections and policy decisions that are being set.
Public comment is reopened for Dominic Mauriello. He notes that today you are only required to
notify the HOA and if you require that adjacent units in addition to the HOA, then it could raise
difficulties. It would be better to send to either the HOA or all unit owners.
Public comment closed.
Rediker appreciates the concern from Commissioner Perez. The HOA should be notifying all owners.
Is it the Town's concern if the HOA has good management or not? Doesn't want to put too much
responsibility on the Town to figure out who is next to the property.
Perez says sometimes the HOA should be notified and has not been notified. In the last five years the
Planning and Environmental Commission Meeting Minutes of March 13, 2023 5
134
HOA she sits on has not been notified when she believes they should of. Would like to see the belt
and suspenders version to get more notice out there. More up front notification could solve issues.
Mire adds that we will note this for the record and Town Council will see that.
Karen Perez made a motion to forward a recommendation of approval with a condition that the word
"also" be added to the section in 4d "if adjacent property owners are in a planned community" if "also"
mailed to"; no second. Motion fails.
Henry Pratt made a motion to forward a recommendation of approval with findings on pages six and
seven of the staff report; Reid Phillips seconded the motion Passed (6 - 1 (Perez opposed)).
4. Approval of Minutes
4.1 PEC Results 2-27-23 PEC_Results_2-27-23.pdf
Reid Phillips made a motion to Approve: Bill Jensen seconded the motion Passed (7 – 0).
5. Information Update Update on appointments was made by staff.
Rediker talked about Lunch with the Locals that is on Wednesday. Encouraged commission
members to attend.
6. Adjournment
Bill Jensen made a motion to Adjourn; Karen Perez seconded the motion Passed (7 – 0).
Planning and Environmental Commission Meeting Minutes of March 13, 2023 6
135
1
Design Review Board Minutes Wednesday, March 15, 2023
2:00 PM
Vail Town Council Chambers
Present: Erin Iba
Kathryn Middleton
Doug Cahill
Peter Cope
Kit Austin
1. Virtual Meeting Link Register to attend Design Review Board Meetings. Once registered, you will receive a confirmation email
containing information about joining this webinar. 2. Call to Order
3. Main Agenda
3.1 DRB22-0472 - Laidlaw Residence Final review of an exterior alteration (hot tub) Address/ Legal Description: 1724 Geneva Drive/Lot 10, Matterhorn Village Filing 1 Planner: Greg Roy Applicant Name: John & Kerstin Laidlaw, represented by Wander
DRB22-0472 Plans 3-15-23.pdf
Erin Iba made a motion to approve with the findings that the application meets 14-10-2, 14-10-4, and 14-
10-5; Kathryn Middleton seconded the motion Passed (5 - 0)
3.2 DRB23-0043 - Sitzmark Final review of an exterior alteration (AC units and balconies) Address/ Legal Description: 183 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1 Planner: Heather Knight Applicant Name: Sitzmark at Vail, represented by VMDA
230309 Sitzmark DRB Submittal - Revised.pdf
Erin Iba made a motion to continue to April 5th; Kathryn Middleton seconded the motion Passed (5 - 0)
3.3 DRB23-0053 - 99 Gildwood Conceptual review of an addition (dormer) Address/ Legal Description: 384 Gore Creek Drive 8/Lot J, Block 5A, Vail Village Filing 5 Planner: Heather Knight Applicant Name: 99 Gildwood, represented by Pierce Austin Architects DRB23-0053-Conceptual.pdf
Conceptual application only. No action taken.
136
2
3.4 DRB23-0045 - Peterson/French Residence
Conceptual review of new construction (single family home)
Address/ Legal Description: 2359 Chamonix Lane/Lot 13, Block A, Vail Das Schone Filing 1 Planner: Jamie Leaman-Miller Applicant Name: Zachary Peterson and Hannah French, represented by Harrison French & Associates
DRB23-0045 Conceptual Plans.pdf
Conceptual application only. No action taken.
4. Staff Approvals
4.1 DRB22 -0074.001 - Wooden/Kellen Residence
Final review of change to approved plans alteration (deck)
Address/ Legal Description: 5053 Snowshoe Lane A and B/Lot 26, Vail Meadows Filing 1 Planner: Jamie Leaman-Miller Applicant Name: Douglas & Mariette Wooden and James & Katherine Kellen, represented by Martin
Manley Architects
4.2 DRB22-0440.001 Exeter 22536 WY LLC Final review of change to approved plans (stucco/windows/doors) Address/ Legal Description: 394 Beaver Dam Road/Lot 7, Block 2, Vail Village Filing 3 Planner: Jamie Leaman-Miller Applicant Name: Exeter 22536 WY LLC, represented by Pierce Austin Architects
4.3 DRB23-0031 - Dworkis Residence Final review of an exterior alteration (hot tub) Address/ Legal Description: 770 Potato Patch Drive 2/Lot 6, Block 2, Vail Potato Patch Filing 1 Planner: Jonathan Spence Applicant Name: Zachary and Kelsey Dworkis, represented by New Electric Service
4.4 DRB23-0044 - Snider Residence Final review of an exterior alteration (windows) Address/ Legal Description: 508 East Lionshead Circle 210/Lot 1, Block 1, Vail Lionshead Filing 1 Planner: Jonathan Spence Applicant Name: Gary & Kathryn Snider, represented by Home Depot
4.5 DRB23-0051 - DV RE Holdings Final review of an exterior alteration (door/window) Address/ Legal Description: 4630 Vail Racquet Club Drive 5/Vail Racquet Club Condominiums Planner: Jonathan Spence Applicant Name: DV RE Holdings, represented by ACDF Corporation
4.6 DRB23-0052 - Gravity Haus Final review of an exterior alteration (deck) Address/ Legal Description: 352 East Meadow Drive/Tract B, Vail Village Filing 1 Planner: Jonathan Spence Applicant Name: Gravity Haus, represented by Pierce Austin Architects
137
3
5. Staff Denials
6. Adjournment
138
AGENDA ITEM NO. 4.1
Item Cover Page
DATE:March 21, 2023
SUBMITTED BY:Stephanie Bibbens, Public Works
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:February 6, 2023 AIPP Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
February 6, 2023 _Minutes.pdf
139
Public Notice - Art in Public Places Board Meeting Minutes
Monday, February 6, 2023
AIPP Board members present: Tracy Gordon, Susanne Graff, Kathy Langenwalter, Lindsea Stowe,
Courtney St. John
Others present: Molly Eppard - AIPP Coordinator, Todd Oppenheimer – TOV Landscape Architect
1. Call to order.
2. No citizen input.
3. Approval of January 9, 2023 meeting minutes.
4. Ford Park Master Plan review of AIPP responses to Dec. 27, 2022 letter.
• Andrew Dawson (WRT Design - Project Manager – via Zoom)
• Ford_Park_Master_Plan_Letter1_26_23.pdf
• Presentation by Andrew Dawson about the background, gathering of stakeholder data, and goals for
updating the Ford Park Master Plan:
• 230206 WRT Ford Park Presentation AIPP
• The document is scheduled for completion mid-Summer.
• Dawson asks the AIPP Board about the inclusion of public art, programs, and the forthcoming Artist in
Residency Studio for the planning purposes.
• Public art conveys the identity of the park and creates a connection to the art program throughout the
town.
• The Board discusses the importance of AIPP as a stakeholder within the park and requests flexibility as
public art needs and installation opportunities arise. Each art installation becomes a unique catalyst for
community dialog and engagement.
• The Board explains how the studio will be used and that it will be a cornerstone for the AIPP program.
The area surrounding the studio is ideal for displaying art.
• The Board confirms as capital projects are developed in the park, a percentage for public art allocation
will be applied to facilities.
• The Board speaks to the importance of art pulling the community together. Cultural programs are a
means to have more stimulating conversations beyond recreation. It addresses diversity in global
discourse through education and discussions. Art is vital to human experience.
• The Board is invited to participate in the stakeholder meeting in March.
5. Artist in Residency Pilot Program for Summer 2023
• Squire Broel (Artist in Residence – via Zoom)
• Broel_Image_Deck_Summer_Vail_2023
• Squire presents community engagement opportunities and how the pilot program may develop.
• The VVF has agreed to display a few sculptures within the tented courtyard of the amphitheater.
• Squire would like to share the process of creating work with the public and the importance of his work
within nature.
• He proposes creating a temporary installation with involvement from the community.
140
• The Board thanks Squire for being a steward to launching and developing the pilot program this
summer for the Artist in Residency.
6. Coordinator Updates
• Lamont Joseph White reception is this evening 4 – 6 at the Snowsports Museum.
• Baseball Player install May 2023. The Board needs to discuss base options.
• Molly updates the Board on the potential for a sculpture in the planter bed in front of the
Squash Blossom.
• Next meetings – March 6, April 3
• March meeting – look at mural locations and possible artists.
• Courtney mentions the possibility of placing art in the vacant town bus ad spots. The Board
then discusses this as an opportunity to display the environmental information in lieu of the
pavement decals used throughout the town. The Board has gotten feedback that these
decals deteriorate quickly leaving the streets messy.
7. AIPP Board review and discussion of drafts for Strategic Plan.
• Board reviews, discusses, and edits many aspects of the Strategic Plan draft.
• This updated plan will be sent to Greg Hall for review.
8. Meeting Adjourned.
141
AGENDA ITEM NO. 4.2
Item Cover Page
DATE:March 21, 2023
SUBMITTED BY:Missy Johnson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:February 28, 2023 VLHA Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2023-2-28 VLHA Minutes.pdf
142
Vail Local Housing Authority Minutes Tuesday, February 28, 2023
3:00 PM
Vail Town Council Chambers
PRESENT ABSENT
Steve Lindstrom James Wilkins
Craig Denton
Dan Godec via Zoom
Kristin Williams via Zoom
STAFF
George Ruther, Housing Director via Zoom
Martha Anderson, Housing Coordinator
Missy Johnson, Housing Coordinator
1. Call to Order
1.1 Zoom Meeting 1 (Pre-Executive Session)
1.2 Zoom Meeting 2 (Post-Executive Session)
1.3 Call to Order
Meeting called to order at 3:08 p.m. and a quorum was present.
2. Citizen Participation 2.1 Citizen Participation
No comments.
3. Approval of Minutes
3.1 VLHA February 14, 2023 Minutes
Presenter(s): Missy Johnson, Housing Coordinator
MOTION: Godec SECOND: Williams PASSED: (3- 0)
4. Main Agenda
4.1 Resolution No. 4, Series of 2023, a Resolution Authorizing a Professional Services
Agreement with Sherman & Howard, LLC for Public Finance Consultation Presenter(s): Missy Johnson, Housing Coordinator
Vail Local Housing Authority Meeting Minutes of February 28, 2023
143
MOTION: Williams SECOND: Denton PASSED: (4 - 0)
5. Matters from the Chairman and Authority Members
5.1 Matters from the Chairman and Authority Members
Presenter(s): Steve Lindstrom, Chairman
Lindstrom mentioned an open contract from Dominic Mauriello regarding the research and next
steps for discussion of the development entitlement process.
Ruther mentioned that on March 7, 2023, The Timber Ridge Redevelopment Committee will be
presenting the proposed plan and proforma for the development to the Town Council Meeting.
We will also talk more about a development funding approach.
Ruther mentioned an additional item that the Authority may be interested participating. On March
7th, 2023 the Council will consider a resolution authorizing and approving a memorandum of
understanding between the Town of Vail and other Municipalities and County in conversations to
being the conceptual planning and due diligence work, that begins to formulate and create a
planning committee for the EagleVail State Land Board Parcel.
The authority has interest in reviewing the list of EHUs and Vail InDeed residences in Town of Vail
for a future meeting.
Wiliams made a motion made to exit regular session and enter executive session.
MOTION: Williams SECOND: Denton PASSED: (4 - 0)
6. Executive Session
6.1 Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition,
lease, transfer or sale of real, personal or other property interests and to determine
positions relative to matters that may be subject to negotiations regarding: Vail InDEED
applications and deed restrictions.
Presenter(s): Missy Johnson, Housing Coordinator
7. Any Action as a Result of Executive Session 7.1 Any Action as a Result of Executive Session
The Authority returned to the regular session of the VLHA meeting at 3:35 p.m. with all members present
with the exception of Wilkins.
Williams made a Motion to direct the staff to move forward as discussed in executive session.
MOTION: Williams SECOND: Godec PASSED: (4 - 0) 8. Adjournment
Craig Denton made Motion to adjourn at 3:37 p.m.
MOTION: Denton SECOND: Godec PASSED: (4 - 0)
Vail Local Housing Authority Meeting Minutes of February 28, 2023 144
8.1 Adjournment 5:00 PM (Estimate)
9. Future Agenda Items
9.1 Vail Housing 2027 Land Banking Investment Banker Discussion Review Retirement and Remote Worker Policies Review Chamonix Vail Deed Restriction
10. Next Meeting Date
10.1 Next Meeting Date March 14, 2023
Vail Local Housing Authority Meeting Minutes of February 28, 2023
145
AGENDA ITEM NO. 4.3
Item Cover Page
DATE:March 21, 2023
SUBMITTED BY:Beth Markham, Environmental Sustainability
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:E-Bike Rebate Program Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
E-Bike Rebate Memo 032123.pdf
146
To: Vail Town Council
From: Environmental Sustainability Department
Date: March 21, 2023
Subject: E-Bike Rebate Program
I. Purpose
This memorandum provides an information update to the Vail Town Council on the
implementation plan for the e-bike rebate program.
II. Background
Transportation is the second leading source of greenhouse gas (GHG) emissions in Eagle
County and in the Town of Vail. The Climate Action Plan for Eagle County establishes goals to
reduce GHG emissions 25% by 2025, 50% by 2030, and 80% by 2050, and was adopted by
Town of Vail in 2018. The Climate Action Collaborative for the Eagle County Community has
identified several strategies to help achieve these goals including reducing single occupancy
vehicle commute trips by getting people out of their cars twice per week and implementing multi-
modal transportation options including micro-mobility solutions such as electric bikes (e-bikes).
Town of Vail currently offers two e-bike programs. Shift-Bike, the regional e-bike share program
is provided in collaboration with Avon, EagleVail Metro District, Edwards Metro District, and
Eagle County. In 2023 this e-bike share program will provide 155 e-bikes and 33 hub stations
throughout the service area. Town of Vail also provides the E-Bikes for Essentials, an e-bike
ownership program for income qualified residents of Vail employed as essential workers and is
in partnership with QuietKat and the National Renewable Energy Laboratory. The program
provides an e-bike and all safety gear and accessories to support commuting free of charge to
selected participants to use as their primary mode of transportation during non-snow months in
exchange for data collection on travel behavior.
To make ownership of e-bikes accessible to more residents, Vail Town Council approved
$15,000 in the 2023 annual budget to implement an e-bike rebate program. This program is
modeled off similar e-bike rebate programs offered in Town of Avon, Edwards Metro District,
and Holy Cross Energy.
III. E-Bike Rebate Program
To be eligible for an e-bike rebate, applicants must be a resident of Vail or an employee of the
Town of Vail, intend to use the e-bike to replace vehicle miles, and apply through an online
application process. The rebate program will launch in May 2023. Environmental Sustainability
staff will review applications, determine eligibility, and process rebates.
147
Town of Vail Page 2
Rebate Rules:
1. E-bikes purchased on or after January 1, 2023 are eligible for the rebate.
2. Two rebates maximum are available per household.
3. Rebate cannot exceed 50% of the purchase price of the e-bike.
4. Detailed invoices and receipts for e-bike purchases must be submitted with the
application.
5. Rebate checks will be distributed within 4-6 weeks of receiving completed rebate
applications.
6. Rebates are available on a first come, first serve basis until December 31, 2023 or funds
are depleted, whichever comes first.
Rebate Tiers:
Tier 1: E-bikes purchased at retailers in the Town of Vail are eligible for a $300 rebate.
Tier 2: E-bikes purchased at any other retailer outside of the Town of Vail are eligible for a $200
rebate.
Tier 3: Low to Moderate Income Rebate: Qualified applicants making 80% of area median
income (AMI) or less, which is currently $62,650 or less annually, are eligible for a $300 rebate
on an e-bike purchased at any retailer. Proof of income must be submitted with the application.
This can include the four most recent paystubs from the applicant’s current place of
employment, most recent W-2 statements, or most recent tax returns with sensitive information
marked out.
Safety Considerations: Applicants receiving rebates will also be provided with information on
fire safety best practices for storing and charging e-bikes.
IV. Staff Recommendation
The e-bike rebate program enhances the suite of e-bike programs offered to Town of Vail
residents and employees to increase opportunities for implementing micro-mobility as a
commuting alternative to reduce vehicle miles traveled and related GHG emissions. The
allocated funding will provide an estimated 60 rebates to community members and Town of
Vail employees. Staff recommends implementation of the e-bike rebate program as described
in the memorandum.
148
AGENDA ITEM NO. 4.4
Item Cover Page
DATE:March 21, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:2022 Town of Vail Social Media Year in Review
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2022 TOV Social Media YIR.pdf
149
The Town of Vail departments represented on social media continue to grow and mature,
expanding their followers and seeing increases in impressions and engagement across all
channels compared to last year.
Vail Police and Fire have our highest number of Facebook followers, with police repeatedly
getting high impressions from requests for public assistance while fire’s job postings
receive their top hits. Their Instagram channels may have smaller audiences and receive
less impressions overall, but are spaces where human interest and topical stories like the
push-in ceremony of the new fire truck or profiles of officer accomplishments excel. The
library’s social media channels serve a smaller but dedicated audience that is especially
drawn to their content around children’s programming.
For the Town of Vail/VailGov channels, which represent messaging from general town
communications, housing, environmental, public works and Town Council, this year saw a
37% increase in received messages (times the town received a direct message, was tagged
in a post, etc). This increase can be attributed mostly to controversial topics like housing
and parking but also positive feedback around events like the return of the locals-focused
concert series. It provides an important avenue for not just collecting feedback but also
informing the community how to participate in public process.
Town of Vail’s Instagram is especially strong, with the most followers and impressions
of its social media channels. It also has the largest portion of followers ages 25-34, at
27.6%, compared to Facebook’s 17.2%. Town of Vail’s Facebook and Instagram have the
highest number of followers in the 35-44 demographic, around 31%. Popular content
ranges from historic photos to reels (short video) of events like the community picnics
and Vail Social, as well as images of Public Works employees and housing opportunities.
The diversity of content is intentional, mixing popular posts with more informational
Town Council posts to help boost awareness and potentially participation amongst these
younger demographics.
2022 Social Media
YEAR in REVIEW
150
2022 Social Media
YEAR in REVIEW
Fans
16K 14.9%
Followers
9.9K 1.3%
Followers
10.6K 13.4%
Fire, Library, Police, Sole Power, TOV Library, Fire, Police, Restore Gore, TOVPolice, Fire, TOV
2,825,009 29.4%
Impressions*
*The number of times that our content was displayed to users
262,893 56.3%
Engagements*
*The number of times users engaged with your content: likes, comments, shares, retweets, replies, post link clicks
6,764 16.1% 3,155 0.4%
Received Messages* Sent Messages*
*Depending on platform, messages include posts, Reels, stories, direct/private messages, tweets, quote tweets, replies, and comments
1
All accounts
151
Town of Vail
2022 Social Media
YEAR in REVIEW
Fans
3K 15.2%
Followers
3K 1.3%
Town of Vail @VailGov
1,098,334 21.2%
Impressions*
*The number of times that our content was displayed to users
50,359 12.4%
Engagements*
*The number of times users engaged with your content: likes, comments, shares, retweets, replies, post link clicks
3,671 36.7% 1,645 18.4%
Received Messages* Sent Messages*
*Depending on platform, messages include posts, Reels, stories, direct/private messages, tweets, quote tweets, replies, and comments)
See next page for sample messages.
Followers
5.5K 18.4%
@VailGov
2152
2022 Social Media
YEAR in REVIEW Town of Vail
Sample of inbound messages
These tags offer a sampling of the content of messages that are received by Town of Vail social media accounts (tagged retroactively
1/11/2023). Instagram Stories represent a large number of tags but are limited in this report due to 24 hour lifetimes.
Tracy Gordon | Facebook Private Message | Oct. 3
“You should not be holding the meeting on Yom Kippur”
Mick Boland | Instagram Direct Message | June 16
“Hi there, I was wondering when we could get some crosswalk
lines and stop sign Lines painted at sandstone and n. frontage as
well as lions ridge loop and n frontage? Thank you.”
@zach5280 | Instagram Tag | Nov. 29
“Snowlasers and dancing friends... Not to
get all sentimental, but this reminds me of
the Vail I grew to know and love. #dancemu-
sic maddy_oneal”
@dont.cha.know | Instagram | May 2
“Greetings Vail Town Council. I am writing to voice my support for building
affordable housing at Booth Falls. Everyone knows by now that you are
attempting to condemn VR’s land and therefore ending the project for dubious
reasons. You cannot tell us that an extremely hearty and robust herd of BH
sheep will be “decimated” by a few new buildings on a relatively small piece of
land. The sheep will simply graze next door on the land now in preservation. So, I
believe this has kittle to do with saving the sheep. It has more to do about those
don’t want to look at workforce housing from their swanky homes...”
Sample messages
Sample of inbound messages
These tags offer a sampling of the content of messages that are received by Town of Vail social media accounts (tagged retroactively
1/11/2023). Instagram Stories represent a large number of tags but are limited in this report due to 24 hour lifetimes.
3153
Town of Vail
2022 Social Media
YEAR in REVIEW
Top posts by channel
Post topics
Post Post PostImpressions
Total posts Total Impressions Total posts Total Impressions Total posts Total Impressions
Impressions Impressions
26,41517,785
Boosted Post
7,043
8,71211,554 3,836
6,0696,056
Boosted Post
3,454
5,4445,415
Boosted Post
2,998
4,4813,592 2,833
44154
Vail Police
2022 Social Media
YEAR in REVIEW
Fans
5.8K 21%
Followers
3K 2.7%
Vail Police Department @VailPolice
991,090 38.9%
Impressions*
*The number of times that our content was displayed to users
159,637 83.9%
Engagements*
*The number of times users engaged with your content: likes, comments, shares, retweets, replies, post link clicks
1,774 1.9% 383 26.8%
Received Messages* Sent Messages*
*Depending on platform, messages include posts, Reels, stories, direct/private messages, tweets, quote tweets, replies, and comments)
Followers
1.5K 10.2%
@VailCoPolice
5155
Vail Police
2022 Social Media
YEAR in REVIEW
Top posts by channel
Total posts Total Impressions
919,310
Total posts Total Impressions
23,739
Total posts Total Impressions
33,053
Post Post PostImpressionsImpressions Impressions
62,406 1,246 2,383
56,773 1,000 1,933
45,942 958 1,504
942 1,45336,546
940 1,27034,100
885 1,25419,166
28,537 878 1,235
6156
Vail Fire
2022 Social Media
YEAR in REVIEW
Fans
5.7K 8.7%
Followers
3.9K .02%
Vail Fire and Emergency Services @VailFire
450,766 19.8%
Impressions*
*The number of times that our content was displayed to users
34,269 72.8%
Engagements*
*The number of times users engaged with your content: likes, comments, shares, retweets, replies, post link clicks
620 9.9% 417 17.8%
Received Messages* Sent Messages*
*Depending on platform, messages include posts, Reels, stories, direct/private messages, tweets, quote tweets, replies, and comments)
Followers
1.6K 9.5%
@VailFireDept
7157
Vail Fire Vail Fire
2022 Social Media
YEAR in REVIEW
Top posts by channel
Total posts Total Impressions
334,234
Total posts Total Impressions
43,176
Total posts Total Impressions
79,207
Post Post PostImpressionsImpressions Impressions
44,436 2,961 2,383
20,018 2,359 1,933
19,331 2,107 1,504
1,467 97719,117
1,421 84216,087
1,205 80614,791
14,397 1,118 638
8158
Vail Public Library
2022 Social Media
YEAR in REVIEW
Fans
1.16K 18.4%
Vail Public Library
245,051 58.8%
Impressions*
*The number of times that our content was displayed to users
15,983 25%
Engagements*
*The number of times users engaged with your content: likes, comments, shares, retweets, replies, post link clicks
591 10.5% 383 9.7
Received Messages* Sent Messages*
*Depending on platform, messages include posts, Reels, stories, direct/private messages, tweets, quote tweets, replies, and comments)
Followers
1.17K 11.8%
@vail_public_library
9159
Vail Public Library
2022 Social Media
YEAR in REVIEW
Top posts by channel
Total posts Total Impressions
109,532
Total posts Total Impressions
48,241
Post PostImpressions Impressions
23,993 3,836
9,112 1,836
1,890 1,128
6601,419
6331,334
6041,109
1,058 557
10160