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HomeMy WebLinkAbout2023-04-04 Agenda and Supporting Documentation Town Council Evening Meeting Agenda1.Citizen Participation (10 min.) 2.Any action as a result of executive session 3.Appointments for Boards and Commissions 3.1 Building and Fire Code Appeals Board (BFCAB)5 min. Motion to reappoint Mark Hallenbeck, Kathy Langenwalter, and Gerald Meremonte to serve on the B&FCAB for a four year term ending on March 31, 2027. Presenter(s): Kim Langmaid, Mayor 4.Consent Agenda (5 min.) 4.1 Resolution No. 13, Series of 2023, A Resolution of the Town of Vail Adopting an Investment Policy for the Vail Local Marketing District. Approve, approve with amendments, or deny Resolution No. 13, Series of 2023 Background: Please see the attached memo. 4.2 Contract Award to DCJ Construction Inc. for the Remodel of North Trail Townhome, Unit D Authorize the Town Manager to execute a construction contract with DCJ Construction, Inc. in a not-to-exceed amount of $62,500. The total cost of the work is included in the first budget supplemental of 2023. Background: The Vail Town Council authorized the purchase of Unit D, North Trail Townhomes, subject to Resolution No. 60, Series of 2022. The objective of the purchase was to VAIL TOWN COUNCIL MEETING Evening Session Agenda Town Council Chambers and virtually via Zoom Zoom Meeting Link: https://us02web.zoom.us/webinar/register/WN_rAoyQC0hRc6Wo8QcHOpcaA 6:00 PM, April 4, 2023 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment will be taken on each agenda item. Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community concern, and any items that are not on the agenda. Please attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the meeting and to allow equal opportunity for everyone wishing to speak. 040423 VLMD Investment PolicyFinal- TOV.pdf Resolution No 13 VLMD Investment Policy- TOV.pdf 1 acquire the home, complete a much-needed remodel of the home, and subsequently sell the updated, deed-restricted home in a community lottery. The Town of Vail acquired the home for approximately $307,000. The total cost of the repairs and remodel work (materials and labor) is $125,000. 4.3 Letter of Support for FTA Low or No Emission Grant Program for Town of Avon Approve letter of support. Background: Support the Town of Avon’s effort to pursue the FTA Low or No Emission grant to replace a diesel bus with a 35’ electric bus. 5.Town Manager Report (10 min.) 5.1 Town Manager Report 5.2 Vail Town Council Priority Goals for 2023 5.3 Council Status Update 6.Action Items 6.1 Mountain Haus Permission to Proceed 20 min. Approve, approve with amendments, or deny permission to proceed. Presenter(s): Jonathan Spence, Planner Background: The owner of the Mountain Haus, located at 292 East Meadow Drive, represented by K.H. Webb Architects, requests permission to proceed through the Design Review process to increase the area of Town of Vail property previously approved for the location of A/C equipment. Staff Recommendation: Evaluate the proposal to utilize Town of Vail property for the addition of air conditioning units and screening servicing the Mountain Haus building. This utilization of Town of Vail property would be subject to the terms of a revised license agreement and could be discontinued and removed if required to do s 6.2 Ordinance No. 7, Series of 2023, First Reading, An Ordinance of the Vail Town Council Repealing and Reenacting Section 12-3-3 of the Vail Town Code to Simplify and Clarify the Procedures for Land Use Appeals 20 min. Approve, approve with amendments, or deny Ordinance 7, Series of 2023 upon first reading. Authorization to Proceed with Repairs North Trail Townhomes Unit D 04042023.docx Letter of Support - Vail.docx Town Manager Update 040423.docx Priority Vail Town Council Goals for 2023.docx 230404 Matters.pdf Permission to Proceed Mountain Haus AC Units Memorandum.pdf Attachment A. Applicant Narrative March 13 2023.pdf Attachment B. Proposed plans March 8 2023.pdf 2 Presenter(s): Jamie Leaman-Miller, Planner Background: The purpose of Ordinance 7, Series of 2023 is to amend Section 12-3-3 Appeals, to simplify and clarify the procedures for land use appeals. The existing section will be repealed in its entirety and replaced with the proposed language. 7.Public Hearings 7.1 Ordinance No. 6, Series of 2023, Second Reading, Budget Supplemental No. 1, An Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Housing Fund, Marketing Fund, Dispatch Services Fund, Heavy Equipment Fund, and Residences at Main Vail Fund of the 2023 Budget for the Town of Vail. 30 min. Approve, approve with amendments, or deny Ordinance No. 6, Series 2023 upon second reading. Presenter(s): Alex Jakubiec, Budget Analyst and Short-Term Rental Manager; Carlie Smith, Finance Director Background: Please see attached memorandum. 8.Adjournment 7:40pm (estimate) Staff Memorandum - Ordinance 7, Series of 2023.pdf Ordinance 7 Series of 2023.pdf Attachment B. Staff_Memorandum_PEC22-0032_3-13-23.pdf Attachment C. PEC_Results_3-13-23.pdf Attachment_D._PEC_Results_1-23-23.pdf 230321 YE 1st Supp 2nd Reading Packet.pdf Ord #6- 1st Supp 2023 2nd Reading Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. 3 AGENDA ITEM NO. 3.1 Item Cover Page DATE:April 4, 2023 TIME:5 min. SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Action Items AGENDA SECTION:Appointments for Boards and Commissions SUBJECT:Building and Fire Code Appeals Board (BFCAB) SUGGESTED ACTION:Motion to reappoint Mark Hallenbeck, Kathy Langenwalter, and Gerald Meremonte to serve on the B&FCAB for a four year term ending on March 31, 2027. PRESENTER(S):Kim Langmaid, Mayor VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 4 AGENDA ITEM NO. 4.1 Item Cover Page DATE:April 4, 2023 SUBMITTED BY:Carlie Smith, Finance ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (5 min.) SUBJECT:Resolution No. 13, Series of 2023, A Resolution of the Town of Vail Adopting an Investment Policy for the Vail Local Marketing District. SUGGESTED ACTION:Approve, approve with amendments, or deny Resolution No. 13, Series of 2023 VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 040423 VLMD Investment PolicyFinal- TOV.pdf Resolution No 13 VLMD Investment Policy- TOV.pdf 5 To: From: Date: Subject: Vail Town Council Vail Local Marketing District April 4, 2023 Vail Local Marketing District Investment Policy I.BACKGROUND With the increase in visitation and lodging rates over the past few years, the Vail Local Marketing District’s cash funds have increased. Between December 2019 and December 2022, the VLMD’s cash balance increased by approximately $2.0M. The Vail Local Marketing District Advisory Committee would like to invest some of those funds to take advantage of the favorable interest rate environment. II.INVESTMENT POLICY For the Vail Local Marketing District (VLMD) to invest funds, the VLMD must formally adopt an investment policy. Staff recommends that the VLMD adopt a policy that mirrors the Town’s investment policy established by Title 2, Chapter 2 of the Vail Town Code. The Town’s investment policy has three primary objectives listed in order of priority: safety, liquidity, and yield. This investment policy is consistent with other government policies and best practices established by the Governmental Finance Officers Association (GFOA). Attachment A includes a copy of the Town’s investment policy. Once an investment policy is established, staff recommends investing VLMD funds in COLOTRUST, specifically with their PRIME fund. This fund is a pooled fund used by local governments that invests only in AAA-rated U.S Treasury and government agencies. The main objectives of COLOTRUST funds are legality, safety, liquidity, and yield, aligning with VLMD’s proposed investment policy. The Fund has a current yield of 4.6%. III.ACTION REQUESTED OF VAIL LOCAL MARKETING DISTRICT The Vail Local Marketing District recommends that the Vail Town Council adopt an investment policy as proposed by Resolution 13, 2023. 6 CHAPTER 2: INVESTMENT POLICY Section 2-2-1 Statement of purpose 2-2-2 Scope 2-2-3 Objective 2-2-4 Standards of care 2-2-5 Safekeeping and custody 2-2-6 Suitable and authorized investments 2-2-7 Investment parameters 2-2-8 Reporting 2-2-9 Policy § 2-2-1 STATEMENT OF PURPOSE. The purpose of this investment policy is to establish the investment scope, objectives, delegation of authority, standards of prudence, reporting requirements, internal controls, eligible investments and transactions, diversification requirements, risk tolerance, and safekeeping and custodial procedures for the investment of the funds of the Town of Vail, Colorado (hereby referred to as the “town”). The investment policy of the Vail Town Council for the town of Vail represents the financial boundaries within which its cash management process will operate. (Ord. 24(2016) § 1) § 2-2-2 SCOPE. The investment policy applies to all financial funds of the town, except the Pension Trust Fund. (Ord. 24(2016) § 2) § 2-2-3 OBJECTIVE. The primary objectives, in priority of order, of investment activities shall be: (A)Safety. Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. (1)Credit risk. Credit risk is the risk of loss due to the failure of the security issuer or backer. Credit risk may be mitigated by restricting the types of securities which may be purchased, their credit ratings, and through diversification to reduce exposure to any one security type or issuer. (2)Interest rate risk. Interest rate risk is the risk that the market value of securities in the portfolio will fall due to changes in general interest rates. Interest rate risk may be mitigated by holding most investments to their maturity date, by limiting the types and maturities of permitted securities and, when feasible, by selecting maturities of investments to coincide with large cash outflows. (B)Liquidity. The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity). (C)Yield. After the objectives of safety and liquidity are met, the investment portfolio shall be managed with the objective of attaining a market rate of return throughout interest rate cycles. (1) The core of investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. (2) Speculative investments will not be allowed. Speculative investments are those attempting to gain market premium appreciation through short term market volatility resulting in increased risk and loss exposure. The town will not purchase a security which cannot be held to maturity. This does not mean an investment cannot be sold prior to maturity. (Ord. 24(2016) § 3) § 2-2-4 STANDARDS OF CARE. (A)Prudence. (1) The standard of prudence to be used by investment officials shall be the “prudent person” standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and the liquidity and the sale of securities are carried out in accordance with the terms of this policy. Attachment A 7 (2) Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. (B) Ethics and conflicts of interest. Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Employees and investment officials shall disclose any material interest in financial institutions with which they conduct business. They shall further disclose any personal financial/investment positions that could be related to the performance of the investment portfolio. Employees and officers shall refrain from undertaking personal investments transactions with the same individual with whom business is conducted on behalf of their entity. (C) Delegation of authority. (1) Management responsibility for the investment program is held by the Town Manager and appointed designees. No employee may engage in an investment transaction except as provided under the terms of this policy and any procedures which may be established by the Town Manager. The Town Manager shall review the quarterly investment report (see § 2- 2-8 of this chapter). (2) There is hereby created an Investment Committee, consisting of the Town Manager, Finance Director and the Finance Controller or such comparable positions as may exist from time to time. Members of the Committee will meet at least quarterly to determine general strategies and to monitor results. Minutes of the decisions made by the Investment Committee shall be kept on file in the Town Clerk’s office. The Committee shall include in its review and deliberations such topics as: potential risks; authorized depositories; rate of return; maturity structure; and investment transactions. (3) It shall be the duty of the Finance Director or his or her appointed designee to manage the day to day operations of the portfolio, and place actual purchase/sell orders with institutions. In the absence of the Finance Director, an appointed designee shall assume these duties. The Finance Director or his or her appointed designee shall maintain internal procedures for investing which provide appropriate investment and accounting controls and which shall be available for review annually by the independent auditor. (4) Management of a portion of the portfolio and placing of buy/sell orders for a portion of the portfolio may be delegated to an independent investment manager designated by the Town Council. The transactions of any selected independent investment manager will be subject to the town’s investment policy and will be reviewed and verified by the Finance Department. (5) The authority for the investment philosophy and selection of investment managers for the Town of Vail employee pension plan and the Town of Vail police and fire employees pension plan shall be the responsibility of the “pension plan trustee” as defined in the pension plan document. (Ord. 3(1997) § 1; Ord. 24(2016) § 4) § 2-2-5 SAFEKEEPING AND CUSTODY. (A) Authorized financial dealer and institution. (1) Qualified banks can only be commercial banks and the town’s investment with the bank may be in excess of $250,000 or whatever amount is currently insured by the FDIC. The town’s Finance Director or his or her appointed designee shall obtain and review whatever documents are necessary to verify the bank’s continued stability including the monthly listing of securities pledged for collateralization to monitor the bank’s collateralization of town deposits. (2) Nonqualified banks can be either commercial banks or savings and loans or savings banks and the town’s investment with the bank will not be in excess of $250,000 or whatever amount is currently insured by the FDIC. The Finance Director or his or her appointed designee shall inquire with bank officials and/or review an independent bank evaluation to determine the bank meets the standard selection criteria established by the Investment Committee. (3) The town has selected a primary bank, which bank the town uses to process daily deposits and checks. It is the responsibility of the Investment Committee to determine that the bank continues to meet the Committee’s standard selection criteria. At the discretion of the Investment Committee, whether the bank continues to meet the criteria or not, a new bank may be selected as the primary bank. A formal request for proposal should be used in the selection process. (4) The town shall maintain a list of banks and securities dealers approved for securities transactions initiated by the town, and it shall be the policy of the town to purchase securities only from those authorized firms. Securities dealers not affiliated with a bank shall be required to be classified as reporting dealers affiliated with the New York Federal Reserve Bank, as primary dealers. Broker/dealers which are not primary dealers may be used if they have been approved by the Investment Committee. The Investment Committee shall develop and document the methodology for qualifying nonprimary broker/dealers. (B) Internal controls. (1) The Finance Director is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that: (a) The cost of a control should not exceed the benefits likely to be derived; and 8 (b) The valuation of costs and benefits requires estimates and judgments by management. (2) Accordingly, the Finance Director shall establish a process for annual independent review by an external auditor to assure compliance with policies and procedures. The internal controls shall address the following points. (a) Control of collusion. Collusion is a situation where two or more employees are working in conjunction to defraud their employer. (b) Separation of transaction authority from accounting and recordkeeping. By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. (c) Custodial safekeeping. Securities purchased from any bank or dealer shall be placed with an independent third party designated as primary agent for custodial safekeeping. The primary agent shall issue a safekeeping receipt to the town listing the specific instrument, rate, maturity and other information. Securities may be purchased from the primary agent’s brokerage department and kept safe by the same bank’s trust department. (d) Avoidance of physical delivery securities. Book entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. (e) Clear designation of authority to subordinate staff members. Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities. (f) Written confirmation of telephone transactions for investments and wire transfers. Due to the potential for error and improprieties arising from telephone transactions, all telephone transactions should be supported by written communications and approved by the appropriate person. Written communications may be via e-mail or fax if on letterhead and the safekeeping institution has a list of authorized signatures. (C) Delivery versus payment. All trades where applicable will be executed by delivery versus payment (DVP). This ensures that securities are deposited in the eligible financial institution prior to release of funds. Securities will be held by a third party custodian as evidenced by safekeeping receipts. (Ord. 3(1997) § 1; Ord. 24(2016) §§ 5, 6) § 2-2-6 SUITABLE AND AUTHORIZED INVESTMENTS. (A) Types of accounts or securities. The town shall invest in the following accounts, or securities: (1) (a) Fully collateralized or insured interest bearing checking accounts, savings accounts and certificates of deposit at commercial banks with amount not to exceed $250,000 or the current FDIC limit if the bank is not designated as a qualified institution by the Investment Committee; and (b) A commercial bank may use any securities authorized by the public deposit protection act as collateral. (2) (a) Certificates of deposit at savings and loan associations insured by the FDIC or other agency of the federal government with amount not to exceed $250,000 or the current FDIC limit; and (b) Deposits with savings banks insured by the FDIC with amount not to exceed $250,000 or the current FDIC limit. (3) (a) Any security issued by, guaranteed by, or for which the credit of any of the following is pledged for payment: the United States, a Federal Farm Credit Bank, the Federal Land Bank, a Federal Home Loan Bank, the Federal Home Loan Mortgage Corporation, the Federal National Mortgage Association, or the Government National Mortgage Association; (b) Any security issued by, guaranteed by, or for which the credit of the following is pledged for payment: an entity or organization which is not listed in subsection (A)(3)(a) of this section but which is created by, or the creation of which is authorized by, legislation enacted by the United States Congress and which is subject to control by the federal government which is at least as extensive as that which governs an entity or organization listed in subsection (A)(3)(a) of this section. No security may be purchased pursuant to this subsection (A)(3)(b)2. unless, at the time of purchase, the security is rated in its highest rating category by one or more nationally recognized organizations which regularly rate such obligations. (4) Colorado investment pools: the town may participate in a Colorado public investment pool, the Colorado Local Government Liquid Asset Trust or other similar local government pools organized in conformity with C.R.S. Title 24, Article 75, Part 7, which provides specific authority for pooling of local government funds; (5) Any money market fund that is registered as an investment company under the Federal Investment Company Act of 1940, as amended, if, at the time the investing public entity invests in such fund: (a) The investment policies of the fund include seeking to maintain a constant share price; and (b) No sales or load fee is added to the purchase price or deducted from the redemption price of the investments in the fund. (6) No load mutual funds that invest in mortgage backed securities issued by the Government National Mortgage Association (GNMA) or the Federal National Mortgage Association (FNMA), or the Federal Home Loan Mortgage Corporation (FHLMC); and 9 (7) Taxable municipal securities: taxable obligations of political and governmental subdivisions may be purchased. The issue must be rated at least “AA” by a nationally recognized security rating organization. (B) Criteria for choice. (1) If a specific maturity date is required for cash flow purposes, bids will be requested for instruments which meet the maturity requirement. If no specific maturity is required, a market trend (yield curve) analysis will be conducted to determine which maturities would be most advantageous. After selecting a type of instrument at least two bids should be obtained from similar institutions. Two bids are not required if treasury bills or notes are purchased at a treasury auction or for overnight or open term repurchase transactions. (2) The town may place an investment with a local institution that is not the highest bidder, provided the bid is not more than 25 basis points below the highest bidder. (3) The rate of interest must be at least equivalent to the average rate of return available in the market place. (4) It is the responsibility of the Finance Director to demonstrate compliance with this section. A LOCAL INSTITUTION is defined as a bank or savings and loan association doing business inside the corporate limits of the Town of Vail and/or Eagle County. (C) Interest allocation method. All investments will be in the name of the town and in most cases it will be a general policy of the town to pool all available operating cash into a treasury cash management investment portfolio. However, a specific investment purchased by a specific fund shall incur all earnings and expenses to that particular fund. Interest earnings from pooled funds shall be allocated to all participating funds based on the average monthly cash balance of each fund included in the common portfolio for the earning period. (D) Funds borrowing from Pooled Cash Fund. All funds may borrow cash from the pooled cash fund in order to cover shortfalls in their equity in pooled cash. The interest rate charged shall be equal to the interest rate earned on the pool at the time the money is borrowed. (Ord. 3(1997) § 1; Ord. 24(2016) §§ 7, 8, 9) § 2-2-7 INVESTMENT PARAMETERS. (A) Portfolio diversification. (1) The town will diversify use of investment instruments to avoid incurring unreasonable risks inherent in overinvesting in specific instruments, and individual financial institutions. Maximum Percent Of Portfolio Maximum Percent Of Portfolio Diversification by instrument: Money market and interest bearing checking accounts with commercial banks 50% Money market funds 50% U.S. treasury obligations (bills, notes and bonds)100% U.S. government agency securities (per § 2-2-6(A)(3)(a) of this chapter)100% U.S. government agency securities (per § 2-2-6(A)(3)(b)1. of this chapter)25% Taxable municipal securities 20% Certificate of deposit commercial banks or savings banks 100% Certificate of deposit savings and loan association 25% Local government investment pool 100% Diversification by financial institution: Repurchase agreements: No more than 50% of the total investment portfolio shall be secured in repos with any 1 institution. Certificates of deposit - commercial banks: No more than 20% of the total investment portfolio shall be secured in any 1 commercial bank’s CDs. (2) If the amount of any of the above investments are in excess of the percentage allowed, it is not considered a violation of this policy if the amount is corrected within 30 days. (B) Maturity scheduling. Investment maturities for operating funds shall be scheduled to coincide with projected cash flow needs, taking into account large routine expenditures (payroll, bond payments) as well as considering sizable blocks of anticipated revenue (sales tax, property tax). The period from the date of purchase of a security to its maturity date will be 10 five years or less except for transactions initiated by an appointed independent investment manager, or if authorized by the Town Council. (Ord. 24(2016) § 10: Ord. 3(1997) § 1) § 2-2-8 REPORTING. (A) Methods. The Finance Director or his or her appointed designee will submit a quarterly investment report which discloses investments on the last day of the quarter. This report will be distributed to the Town Manager and Town Council members. The Finance Director or designee will present at least annually the investment report to the Town Council. (B) Performance standards. The investment portfolio will be managed in accordance with the parameters specified within this policy. The portfolio should obtain a market average rate of return during a market/economic environment of stable interest rates. Portfolio performance should be compared to appropriate benchmarks on a regular basis. (C) Marking to market. A statement of the market value of investments having a remaining maturity exceeding two years shall be issued at least quarterly. This will ensure that the minimal amount of review has been performed on such long term investments in terms of value and subsequent price volatility. (D) Monitoring and adjusting portfolio. The Finance Director or his or her appointed designee will routinely monitor the contents of the portfolio, the available markets and the relative values of competing instruments, and will adjust the portfolio accordingly. (Ord. 3(1997) § 1; Ord. 24(2016) §§ 11, 12) § 2-2-9 POLICY. (A) Exemption. Any investment currently held that does not meet the guidelines of this policy shall be exempted from the requirements of this policy. At maturity or liquidation, such monies shall be reinvested only as provided by this policy. (B) Policy review. The investment policy shall be reviewed annually by the Investment Committee. A recommendation will be made periodically to the Town Council for any proposed changes to the investment policy. (Ord. 3(1997) § 1; Ord. 24(2016) § 13) 11 RESOLUTION NO. 13 SERIES OF 2023 A RESOLUTION OF THE TOWN OF VAIL ADOPTING AN INVESTMENT POLICY FOR THE VAIL LOCAL MARKTING DISTRICT WHEREAS, the Vail Local Marketing District wishes to adopt an investment policy similar to the policy adopted by the Town of Vail; and WHEREAS, Title 2, Chapter 2, of the Vail Town Code sets forth the Town’s adopted investment policy. NOW THEREFORE, BE IT RESOLVED BY THE TOWN OF VAIL THAT: Section 1. The Vail Local Marketing District hereby adopts the investment policy set forth in Title 2, Chapter 2, Vail Town Code. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town of Vail held this 4th day of April, 2023. ________________________________ Kimberly Langmaid, Chairperson ATTEST: _________________________________ Travis Coggin, Secretary 12 AGENDA ITEM NO. 4.2 Item Cover Page DATE:April 4, 2023 SUBMITTED BY:George Ruther, Housing ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (5 min.) SUBJECT:Contract Award to DCJ Construction Inc. for the Remodel of North Trail Townhome, Unit D SUGGESTED ACTION:Authorize the Town Manager to execute a construction contract with DCJ Construction, Inc. in a not-to-exceed amount of $62,500. The total cost of the work is included in the first budget supplemental of 2023. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Authorization to Proceed with Repairs North Trail Townhomes Unit D 04042023.docx 13 75 South Frontage Road West Housing Department Vail, Colorado 81657 970.479.2150 vailgov.com MEMORANDUM To:Vail Town Council From: George Ruther, Housing Director Date: April 4, 2023 Re:Town Manager Authorization – Repair/Remodel – Unit D, North Trail Townhomes I.PURPOSE The purpose of this memorandum is to request approval from the Vail Town Council authorizing the Town Manager to execute a construction contract with DCJ Construction, Inc., with a business address of P.O. Box 4047, Eagle, CO., 81631, to complete the residential repair and remodel work required at Unit D, North Trail Townhomes, 2477 Garmisch Drive, Vail, Colorado. II.BACKGROUND The Vail Town Council authorized the purchase of Unit D, North Trail Townhomes, subject to Resolution No. 60, Series of 2022. The objective of the purchase was to acquire the home, complete a much-needed remodel of the home, and subsequently sell the updated, deed-restricted home in a community lottery. The Town of Vail acquired the home for approximately $307,000. The total cost of the repairs and remodel work (materials and labor) is $125,000. III.ACTION REQUESTED Authorize the Town Manager to execute a construction contract with DCJ Construction, Inc. in a not-to-exceed amount of $62,500. The total cost of the work is included in the first budget supplemental of 2023. 14 AGENDA ITEM NO. 4.3 Item Cover Page DATE:April 4, 2023 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Consent Agenda AGENDA SECTION:Consent Agenda (5 min.) SUBJECT:Letter of Support for FTA Low or No Emission Grant Program for Town of Avon SUGGESTED ACTION:Approve letter of support. VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Letter of Support - Vail.docx 15 March 30, 2023 Federal Transit Administration 1200 New Jersey Avenue, SE Washington, DC 20590 RE: FTA Low or No Emission Grant Program Dear Federal Transit Administration: I’m pleased to support the Town of Avon’s effort to pursue the FTA Low or No Emission grant to replace a diesel bus with a 35’ electric bus. Replacing diesel buses with no-emission electric buses will reduce greenhouse gases and improve air quality. I appreciate that Avon offers year-round, fare-free, ADA accessible public transportation. Avon Transit provides an invaluable service to our underserved and low-income communities. Many residents use this service and convenient transfer points with the regional ECO Transit to get to work in nearby communities such as Vail. Again, I fully support the Town of Avon’s Low or No Emission grant application and encourage you to award Avon a 35’ electric bus. Your award will make a significant impact on air quality in the Town of Avon and neighboring communities. Thank you for your consideration. Sincerely, Kim Langmaid 16 AGENDA ITEM NO. 5.1 Item Cover Page DATE:April 4, 2023 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Town Manager Report AGENDA SECTION:Town Manager Report (10 min.) SUBJECT:Town Manager Report SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Town Manager Update 040423.docx 17 Town Managers Update April 4, 2023 1. SB23-213 Since the special meeting on Thursday March 30th there has been further communication with the State of Colorado and staff will provide an update on this bill. 2. Mikaela Shiffrin The planning for the Mikaela Shiffrin event that occurred on Sunday April 2nd evolved rapidly. The Vail Valley Foundation paid for the costs of the event. Staff wanted to receive feedback from Council on helping to fund this event. 3. Other Updates The Town Manger may also have other updates to provide the Town Council to ensure timely communication. 18 AGENDA ITEM NO. 5.2 Item Cover Page DATE:April 4, 2023 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Town Manager Report AGENDA SECTION:Town Manager Report (10 min.) SUBJECT:Vail Town Council Priority Goals for 2023 SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Priority Vail Town Council Goals for 2023.docx 19 PRIORITY VAIL TOWN COUNCIL GOALS FOR 2023 PRIORITY CATEGORY ISSUE STATEMENT GOALS NEXT STEPS WHO 1 Housing A severe lack of affordable housing in the Eagle Valley and Vail specifically is threatening our ability to attract and retain employees to support our economy and community. The Town of Vail will acquire 1,000 additional resident housing deed restrictions by the year 2027 as compared to 2017. By October 1, 2023: 1.Complete the Residences at Main Vail. 2.Initiate the entitlement process for the Timber Ridge and West Middle Creek housing developments. 3.Acquire the East Vail CDOT parcel and initiate the design process. 4.Initiate the acquisition process for one additional parcel of land to create a significant regional housing development. 1.5. Amend the commercial linkage requirements and adopt residential linkage 1. Execute management agreement with RMV property manager. 2. Develop a Letter of Intent with Timber Ridge Developer. 3. Complete conceptual site planning for West Middle Creek. 4. Acquire East Vail CDOT parcel. 5. Work with institutional partners to acquire a significant regional housing site. Housing Director lead, supported by Town Manager & Deputy Manager, Finance Dept, Public Works, Com Dev, Econ Dev 2 Civic Hub and Town Hall The Town has $36 million to utilize on public uses in Lionshead, which could be used for the implementation of the Civic Hub Plan and which must be spent by 2030. Dobson Ice Rink's building systems are failing and need replacement. The Town Hall offices at 75 S. Frontage Rd are at the end of their useful life and either require an investment to renovate or they need to be replaced. By November 1, 2023: 1.Determine a program, budget, and critical path to renovate Dobson Ice Arena so that it will continue to serve Vail for another 40 to 50 years. 2.Determine whether to renovate or relocate Town of Vail offices and if relocated determine best location(s), a budget, and a timeline for relocation or renovation. Note: The Town Manager would request that he be able to work with cultural arts interests to further refine the conceptual design and programs for community uses in addition to Dobson and town offices on the hub site 1. Execute design contract with Populous (recommended design team for Dobson). 2. Develop alternative scenarios for locating and/or refurbishing Town offices and provide recommendations to Town Council. 3. (Recommended additional task): Facilitate a discussion on high priority cultural/community uses and how they can be finically sustained over time and bring forward recommendations to the Town Council. Public Works Director - Dobson/ Town Manager & Com Dev Director, Econ Dev 3 Excellent Customer Service The Town of Vail has the vison of being the premier mountain resort community in the world which requires providing a consistent and excellent customer service for our residents and guests. At this time the Town does not have organizational goals or metrics for the customer service we provide. Providing excellent service requires defining excellent service and creating a working environment that supports organizational effectiveness in providing excellent customer service. By November 1, 2023: 1.Create a clear definition for providing excellent customer service to our residents and guests for town services and a means of measuring to what degree we are providing excellent customer service. 1.2. Identify and implement metrics for objectively measuring organizational effectiveness and health so that a baseline is developed which can be improved on in future years. Work with leadership team to develop customer service goals and metrics. Town Manager and Leadership Team 4 Land Use Regulations Support Town Goals The Town directly influences retaining and creating affordable housing through its land use code. Municipalities can incent and prevent the creation of affordable housing through its land use code. Also simply improving the efficiency of the development review process to ensure quality development which meets the Towns standards while reducing process time reduces cost for both public and private projects. A periodic review of the land use is a recommended best management practice. By November 1, 2023: Review and analyze Title 12 Zoning, the Official Zoning Map, Title 14 Development Standards, and other pertinent land use policy language including the Town of Vail Comprehensive Plan. Bring forward recommendations for amendments to help foster the creation of affordable housing and improved efficiency of the development review process. 1.Meet with stakeholders (builders, developers, community members, PEC, DRB) and request feedback. 2.Review existing land use code and develop recommendations to achieve this goal. 3.3. Provide recommendations to PEC and Council for consideration and adoption. Community Development Director, Public Works Director, Fire Chief 20 Vail Town Council Action Plan PROJECT MILESTONE UPDATES POINT of CONTACT COMMUNITY West Vail Master Plan Implementation Phase 1, Housing: Implementation of recommendations in Chapter 3, WVMP. May 2022 – April 2023. Update to Council on March 21, 2023. Phase 2, West Vail Center: Implementation of recommendations in Chapter 2, WVMP. May 2023 – Sept. 2023. Update to Council May 15, 2023. Phase 3, Transportation & Mobility: Implement recommendations in Chapter 4, WVMP. Coordinate implementation timeline in context of town-wide Transportation Master Plan. Matt Gennett, Community Development Director Timber Ridge Apartments Redevelopment Aug. 1, 2023 Updated market study, design development, and entitlement approval process to redevelop Timber Ridge Village Apartments. Spring 2024 Construction begins. Feb. 1 – Apr. 1, 2025 New units expected to be completed and available for phased occupancy. George Ruther, Director of Housing Ford Park Master Plan Amendments Ford Park Master Plan Amendments Todd Oppenheimer, Capital Projects Manager Short Term Rental Policy Amendments Jan. 1, 2023 Effective implementation date of Ordinance No. 11, Series of 2022. Feb. 28, 2023 STR license renewal deadline. Carlie Smith, Finance Director Early Childhood Initiatives Funding in 2023 ($250,000) for Council supported areas including: Community Tuition Assistance - ongoing grants for incomes below 450% of federal poverty Workforce Retention – grants to 2 programs for 2023 Expansion and Sustainability of ECE programs – infant subsidy and facility/lease support – pursuing expansion opportunities via in-home and/or new spaces Capital support – facility maintenance support ongoing & future capital support TBD Krista Miller, Human Resources Director Cultural Heritage Preservation & Programs 2023 budget is $25,000. March 21, 2023 - Resolution No. 4 passed for the Naming or Commemoration of town-owned properties. Partner on Trailblazer Award process. Continued work in 2023: Summervail Archives; Vail Valley Voices; Library's 40th Anniversary. Eagle County celebrates 140 years on February 11. CHC website has been updated to include cultural initiatives from other departments. Lori A. Barnes, Library Services Director Permanent Location for Children’s Garden of Learning Lease at temporary location expires 2026 or earlier pending 180 days’ notice.Kathleen Halloran, Deputy Town Manager Wildland Urban Interface Code Amendments Spring 2023 Town Council update on 2022 Fire Free Five grant program. April-October 2023 Mark Novak, Fire Chief 21 Implement 2023 Fire Free Five grant program. Fall 2023 Fire Free Five code adoption consideration. ENVIRONMENT USFS Booth Creek Fuels Reduction Project Spring 2023 USFS Record of Decision. Winter 2023/2024 Identify costs and funding sources. 2023-2030 Implementation - timeline is variable due to external factors. Mark Novak, Fire Chief Identify Alternative Fuel Solutions 2022 - First boiler replacement operational. Collecting data on usage.Kristen Bertuglia, Environmental Sustainability Director Sustainable Strategic Plan Jan. – Dec. 2023 Kristen Bertuglia, Environmental Sustainability Director Wildlife Crossing at Dowd Junction Feasibility and design RFP in 2023 to identify additional crossing opportunities in addition to Dowd.Kristen Bertuglia, Environmental Sustainability Director Global Friendship | Peer Resort Exchange Programming Staff to return to town council in Q2 with proposal for areas of alignment with key peer resort and international community exchanges. St. Anton delegation of 12 to visit Vail the week of June 5 beginning with official tours and meetings and a proclamation at the town council meeting on June 6 and ending with participation at the Go Pro Mountain Games Mia Vlaar, Economic Development Director. Kristen Bertuglia, Environmental Sustainability Director Cultural Heritage Preservation & Programs Summer 2022 - Funding recommendations to Town Council for 2023 budget.Lori A. Barnes, Director of Library Services Open Lands Plan 2022-2028 - Biodiversity study to kick off in late summer 2022.Kristen Bertuglia, Environmental Sustainability Director Building Code Regs & Climate Action Plan Implementation May 2022 Phase 1 complete – Adoption of 2021 ICC Codes with additions for solar and EV readiness 2023. Phase 2 – Roadmap to Zero, incentives to include outdoor energy uses/snowmelt offset program. Matt Gennett, Community Development Director ECONOMY 2. Dobson and Civic Area Plan Implementation Dobson Ice Arena – By November 1st, 2023, determine cost for Dobson & determine location for Town Hall services. 4. Zoning Review 2022 - First boiler replacement.Matt Gennett, Community Development Director Special Events Funding Model Alternatives Initiative As part of the reimagining and restructure of the economic development department as a destination marketing organization (DMO), a new structure for special events funding will be explored Mia Vlaar, Economic Development Director Vail’s Stewardship Roadmap Adoption of plan by resolution by Vail Town Council in April. Early implementation to begin in Q2 2023.Mia Vlaar, Economic Development Director Next Steps for TIF Funding Estimated funds available between 2022 and 2030 total between $35 - $41 million. Timeline: 3 - 5 years Currently working with architect/design firm to develop a high-level cost estimate for Dobson Ice Arena renovations. Joint meeting with VRD and Town Council planned in coming months to share high level concepts and cost estimates. Kathleen Halloran, Deputy Town Manager 22 Economic Development Strategic Plan Update Following the reimagining and restructuring of the department as a destination marketing organization (DMO), the economic development strategic plan will be updated in Q4 of 2023. Mia Vlaar, Economic Development Director EXPERIENCE 3. Excellent Customer Service By November 1, 2023 achieve the following: Create a clear definitions of excellent customer service to our residents and guests and a means of measuring to what degree we are providing excellent customer service.A leadership meeting is planned, not scheduled as yet, to establish a definition. Identify and implement a metric for objectively measuring organizational effectiveness and health so that a baseline is developed which can be improved on in future years.Feb 24 met with RRC as a first step in identifying what metrics we have available using the bi-annual community survey and post-visit guest intercept surveys. Mar 22 internal meeting to discuss creating an inventory of data to use in measuring guest experience. Kathleen Halloran, Deputy Town Manager Go Vail 2045 –Vail Mobility & Transportation Master Plan July 2022 – May 2024.Tom Kassmel, Town Engineer Public Works Shops Expansion and Access Improvements March 2021 – June 2022. - Access Improvements Timeline TBD.Greg Hall, Public Works Director E-Vail Courier Implementation Oct. 1, 2022 - Full implementation began.Ryan Kenney, Police Commander Regional Transportation Ballot measure passed in Nov. 2022 Town Council member Barry Davis is serving as the town’s representative on the RTA board. This first year will be spent establishing the new RTA. Public Parking Initiatives New parking rates and passes were implemented at the start of the 2022/23 winter season Greg Hall, Public Works Director Guest Experience Initiatives PrimaVail engagement, training and PrimaService recognition continue through the winter season with recognition and employee appreciation at third Thursday concerts. PrimaVail and PrimaService programmign will reengage in early summer and continue through September. Early winter will see another reactivation of PrimaVail and PrimaService recognition to begin the winter season. Mia Vlaar, Economic Development Director 23 AGENDA ITEM NO. 5.3 Item Cover Page DATE:April 4, 2023 SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Town Manager Report AGENDA SECTION:Town Manager Report (10 min.) SUBJECT:Council Status Update SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 230404 Matters.pdf 24 COUNCIL MATTERS Status Report Report for April 4, 2023 o Vail Local Marketing District structure: Town Council directed staff to come back at a future meeting with recommendations for a restructuring of the current VLMD Advisory Council and VLMD Board (Town Council). o Vail Liquor Licensing Board: Town Council directed staff to come back with information regarding a possible dissolution of Vail’s local Liquor Licensing Board. The State of Colorado currently provides much of the control over the process and there would be little impact to the local community. o Water Quality: Town Council requested more information on water quality and water quantity concerns. Eagle River Water and Sanitation District will present to Council in two meetings, tentatively scheduled for June 6 and June 20. Social Media Tracking https://share.sproutsocial.com/view/b4663fc4-4a2f-45d1-a63f-c44a2f85d1b8 Posts regarding Vail continue to be overwhelmingly by travelers posting positively about their experiences, including this nice little plug of a visiting family using the Vail bus system https://www.instagram.com/p/CqYDoXNgK8g/. While Sprout Listening reflects publicly shared conversations on social media platforms, privacy settings within Instagram and Facebook do limit what is captured. For that reason the recent dialogue in Eagle County Classifieds group around an ex Vail Police officer was not recorded in Sprout, though the story was picked up once the press release came out. The Vail Police Department did a great job of monitoring and responding to the situation. The announcement of Ryan Kenney as the new Police Chief was also very positively received on March 16 with 81 engagements (aka lots of nice comments) on the Facebook post. In the News______________________________________________________ March 16 New Chief https://www.vaildaily.com/news/vail-announces-ryan-kenney-as-new-police-chief/ https://www.realvail.com/commander-ryan-kenney-named-new-vail-police-chief/a15760/ 25 March 17 Shiffrin Event https://www.vaildaily.com/news/mikaela-shiffrin-to-be-feted-in-vail-for-her-record-breaking-87-world- cup-wins/ https://www.aspentimes.com/news/mikaela-shiffrin-to-be-feted-in-vail-for-her-record-breaking-87- world-cup-wins/ https://www.realvail.com/shiffrin-to-be-honored-in-vail-on-april-2-for-setting-the-all-time-world-cup- victory-record-of-87/a15775/ March 18 YIMBY Jamboree https://www.vaildaily.com/news/vail-symposiums-yimby-jamboree-discusses-opportunities-challenges- to-creating-workforce-housing/ March 20 Residences at Main Vail https://www.vaildaily.com/news/vail-to-review-operations-for-residences-at-main-vail/ March 22 Community Meeting https://www.vaildaily.com/news/vail-invites-community-to-annual-town-meeting/ https://www.realvail.com/vails-annual-community-meeting-set-for-march-28/a15820/ March 23 Timber Ridge https://www.vaildaily.com/news/vail-to-start-allowing-buy-in-from-local-businesses-at-timber-ridge- redevelopment/ March 24 Shiffrin Event https://www.denver7.com/news/local-news/vail-to-celebrate-mikaela-shiffrin-alpine-ski-world-cup- victories-in-april-ceremony CMV accident in Vail https://www.vaildaily.com/news/extended-closure-on-westbound-i-70-over-vail-pass-into-vail/ https://www.denver7.com/news/local-news/westbound-lanes-closed-on-east-vail-pass-due-to-multi- vehicle-crash https://www.cbsnews.com/colorado/video/westbound-interstate-70-back-open-after-semi-ruck-crash- at-vail-pass/ 26 https://gazette.com/news/traffic/westbound-i70-extended-closure-vail/article_dcfe6c4e-ca5f-11ed- a292-bb16a3a8d6f5.html https://www.skyhinews.com/news/moving-semi-hits-parked-semi-in-east-vail-causing-i-70-to-be-shut- down-for-more-than-5-hours/ March 29 Naming Resolution https://www.vaildaily.com/news/vail-formalizes-naming-process-to-honor-influential-community- members/ Upcoming Events o June 5-8 - St. Anton officials to visit Vail 27 AGENDA ITEM NO. 6.1 Item Cover Page DATE:April 4, 2023 TIME:20 min. SUBMITTED BY:Greg Roy, Community Development ITEM TYPE:Action Items AGENDA SECTION:Action Items SUBJECT:Mountain Haus Permission to Proceed SUGGESTED ACTION:Approve, approve with amendments, or deny permission to proceed. PRESENTER(S):Jonathan Spence, Planner STAFF RECOMMENDATION:Evaluate the proposal to utilize Town of Vail property for the addition of air conditioning units and screening servicing the Mountain Haus building. This utilization of Town of Vail property would be subject to the terms of a revised license agreement and could be discontinued and removed if required to do s VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Permission to Proceed Mountain Haus AC Units Memorandum.pdf Attachment A. Applicant Narrative March 13 2023.pdf Attachment B. Proposed plans March 8 2023.pdf 28 Town of Vail Page 1 TO: Vail Town Council FROM: Community Development Department DATE: April 4, 2023 SUBJECT: Air Conditioning Units in the Vicinity of 292 East Meadow Drive (Mountain Haus), Permission to Proceed I. DESCRIPTION OF REQUEST The owner of the Mountain Haus, located at 292 East Meadow Drive, represented by K.H. Webb Architects, requests permission to proceed through the Design Review process to increase the area of Town of Vail property previously approved for the location of A/C equipment. The applicant requests permission to proceed through the Design Review Board processes and, if approved, enter into a revised lease agreement with the Town of Vail for the improvements. It should be noted that the Vail Town Council is not being asked to approve the improvements, their location or design, but rather to authorize the applicant to move forward with a planning application that utilizes town-owned property for private uses. II. BACKGROUND/PROPOSAL The Mountain Haus Building was constructed in 1970. The property line for this building was drawn very close to the outline of the building itself, with Town of Vail Right-of-Way bordering to the North, Town of Vail Stream Tract bordering to the West and South, and the Vail Mountain Lodge bordering to the East. The applicant is requesting use of Town of Vail property in order to install and distribute A/C units around the building. The applicant requested a previous permission to proceed for A/C units on April 7, 2020. The Town Council denied this application for several reasons including concerns over noise generation, clean energy use for these improvements, and the need for use of town-owned property. 29 Town of Vail Page 2 The applicant returned with an updated application that included revised locations for a portion of the A/C units and information addressing previous concerns related to energy efficiency and noise levels. This amended plan was granted permission to proceed on May 19, 2020, with subsequent approval by the Design Review Board and the execution of a license agreement in early 2021. After finalizing engineering and equipment sizing, it has been determined that the previous approved area on the north side of the building in the vicinity of the pool area, and adjacent to East Meadow Drive, is insufficient and additional area is needed. The previous approved area was approximately 5’ by 14’ (73 square feet) with the revised request 7’ by 16.5’ (115.5 square feet) an increase of 42.5 square feet or 58%. Included with this request is the offer of a cash contribution of $10,000.00 to go towards Vail Stream Tract improvements. As an alternative, staff would propose that if the Town Council were to authorize this application to proceed that the DRB application include a landscape plan prepared by a license Landscape Architect for appropriate improvements along the north and west side of the structure, on Town property. The implementation of any approved landscape plan would be the responsibility of the applicant, in concert with Town staff. Please see the applicant’s narrative (Attachment A), and proposed plans (Attachment B), attached. III. APPLICABLE PLANNING DOCUMENTS While there are no criteria for the review of a permission to proceed request, staff finds that the following provisions are relevant to this proposal. VAIL VILLAGE MASTER PLAN (in part) Objective 1.2: Encourage the upgrading and redevelopment of residential and commercial facilities. Policy 1.2.2: Development and improvement projects shall be coordinated to minimize the unintended negative consequences associated with construction activity in a pedestrianized commercial area. For instance, the noise abatement project completion guarantees, temporary parking, traffic control, etc. Objective 2.5: Encourage the continued upgrading, renovation and maintenance of existing lodging and commercial facilities to better serve the needs of our guests. Goal #3: To recognize as a top priority the enhancement of the walking experience throughout the village. 30 Town of Vail Page 3 IV. ACTION REQUESTED The Community Development Department requests that the Town Council evaluate the proposal to utilize Town of Vail property for the addition of air conditioning units and screening servicing the Mountain Haus building. This utilization of Town of Vail property would be subject to the terms of a revised license agreement and could be discontinued and removed if required to do so. V. ATTACHMENTS A. Applicant’s narrative, March 13, 2023 B. Proposed plans, March 8, 2023 31 710 West Lionshead Circle, Suite A, Vail, Colorado 81657 contact@khwebb.com | 970.477.2990 3.13.23 Town Council of Town of Vail 75 S. Frontage Road Vail, Colorado 81657 Re: Revokable License Agreement Modification Request for Mt Haus AC Project Dear Town Council Members, Thank you for your previous assistance in approving these matters and we appreciate your consideration of this modification request to our Approved Revokable License Agreement. Updating our previous submittal and request after finalizing engineering and all equipment sizes, we have looked for creative and functional solutions to locate for the proposed system around the building. It has been a substantial challenge as the Mt Haus’s property line is drawn virtualy at the perimeter of the building as constructed leaving almost no groundspace whatsoever. As you can see from the attached updated plan, we have distributed the units around the building as our Mechanical Engineering has required to and have had to make a minor adjustment to the the previously approved revokable licensed area North of the existing pool. As you may note, the previous submittal had no specific dimensions, but as we completed compliance with the manufacturer specs for clearances and final size of the units themselves, we had to slightly grow the area from what was previously approved by 42sf. I recognize this an extremely minor adjustment, but after confiring with the Staff, we all agreed we needed to modify/update the exhibit and confirm this adjustment with Council. In addition, the Mt Haus HOA is willing to contribute $10,000 to the enhancement of the Town’s Stream Tract in gratitude for this approval. Again, we hope you will look favorably on this request so we may continue forward in an expeditious manner as we hope to begin exterior sitework this September. We look forward to your assistance! Sincerely, KHW Kyle H. Webb, AIA K.H. WEBB ARCHITECTS P.C. Attachments: Mt Haus Site Plan CC: Steve Hawkins, GM Mt Haus Condominiums 32 G G G G G G G 3.0 PHONE RISER PHONE RISER WALKWAY GRAVEL EDGE OF MA PROPERTY LINE PROPERTY LINE PROPERTY LINE 8150 81 60 APP ROX. 50 ' CRE EK SE TBA C K A PPRO X . 50' C REEK SETBACK 3. 3 3. 0 2. 5 2. 6 2. 7 X X X 8240.7' ROOF ELEV. POST WALKWAY PAVER ELECTRIC HYDRANT FIRE RISER UNIT 102 UNIT 104 UNIT 112 LOBBY ELEVATORS UNIT 107 UNIT 109 UNIT 111 ATRIUM UNIT 101 UNIT 103 UNIT 105 UNIT 106 UNIT 108 UNIT 110 REMOVE TREE -NEW AC UNITS (2) WITH SCREENING; LAYOUT DUE TO MECH CLEARANCE REQ'S -AC UNIT ORIENTATION ON PLAN PER MECH ENGINEER REQ. NEW AC UNIT WITH SCREENING; LAYOUT DUE TO MECH CLEARANCE REQ'S & HOA REQ'S -NEW AC UNITS (2) WITH SCREENING; LAYOUT DUE TO MECH CLEARANCE REQ'S -AC UNIT ORIENTATION ON PLAN PER MECH ENGINEER REQ. -NEW AC UNITS (2) WITH SCREENING; LAYOUT DUE TO MECH CLEARANCE REQ'S -NEW SCREEN TO BE NO TALLER THAN EXSITING WALL AT POOL -AC UNIT ORIENTATION ON PLAN PER MECH ENGINEER REQ. -AC UNIT ORIENTATION ON PLAN PER MECH ENGINEER REQ. EXISTING WALL TO REMAIN, AS IS -NEW AC UNIT WITHIN MTN HAUS WALL; NEW SCREEN NOT TO EXCEED EXISTING WALL RE-USE EXISTING AC UNIT NEW AC UNIT WITHIN POOL ENCLOSURE NEW AC UNIT WITHIN POOL ENCLOSURE -NEW AC UNIT WITH SCREENING; LAYOUT DUE TO MECH CLEARANCE REQ'S -AC UNIT ORIENTATION ON PLAN PER MECH ENGINEER REQ. A001b 1 BLUE REGION INDICATES NEW PROPOSED AC UNIT LOCATIONS AND SCREENING LIGHT GREY REGION INDICATES PREVIOUSLY APPROVED AC UNIT LOCATIONS AND SCREENING -ADD ADDITIONAL LANDSCAPING TO SCREEN FROM STREET VIEW GENERAL SCREENING NOTES 1.NOT TO EXCEED WINDOW SILL HEIGHT; WHERE APPLICABLE 2.NOT TO EXCEED 6' -0" ABV GRADE PER TOV; WHERE APPLICABLE 3. ALL EQUIPMENT NOT TO EXCEED HEIGHT OF EXISTING OR PROPOSED SCREENED ENCLOSURES 4.PAINT TO MATCH ADJACENT WOOD SIDING Scale Date Drawn By Project Number © 2 0 1 4 K h W e b b A r c h i t e c t s 1/8" = 1'-0" 3/ 8 / 2 0 2 3 3 : 2 0 : 0 8 P M A001a EXTERIOR UNIT LOCATIONS & SCREENING PLAN MT N H A U S VA I L , C O L O R A D O Author 3.8.23 MTN HAUS 1/8" = 1'-0"1 FIRST FLOOR - AC CONDENSER UNIT LOCATIONS No. Description Date 33 MA H Y D R A NT F I R E BLUE REGION INDICATES NEW PROPOSED AC UNIT LOCATIONS AND SCREENING TOTAL = +/-120 SQ FT LIGHT GREY REGION INDICATES PREVIOUSLY APPROVED AC UNIT LOCATIONS AND SCREENING TOTAL = +/-73 SQ FT 16' - 6" 7' - 0 " . -NEW AC UNITS (2) WITH SCREENING; LAYOUT DUE TO MECH CLEARANCE REQ'S -NEW SCREEN TO BE NO TALLER THAN EXSITING WALL AT POOL -AC UNIT ORIENTATION ON PLAN PER MECH ENGINEER REQ. -ADD ADDITIONAL LANDSCAPING TO SCREEN FROM STREET VIEW 14' - 0 1/2". 5' - 2 1 / 2 " . AC UNIT SCREENED ENCLOSURE SQ FT CALCS PROPOSED (BLUE):+/-115 SQ FT PREVIOUSLY APPROVED (GREY):+/- 73 SQ FT INCREASED PROPOSED SQ FT:+/- 42 SQ FT Scale Date Drawn By Project Number © 2 0 1 4 K h W e b b A r c h i t e c t s 1/2" = 1'-0" 3/ 9 / 2 0 2 3 1 : 5 9 : 0 0 P M A001b AC UNITS - NORTH OF POOL - ENLARGED MT N H A U S VA I L , C O L O R A D O Author 3.8.23 MTN HAUS 1/2" = 1'-0"1 1ST FLOOR PLAN - NORTH OF POOL UNITS - ENGLARGED No. Description Date 34 AGENDA ITEM NO. 6.2 Item Cover Page DATE:April 4, 2023 TIME:20 min. SUBMITTED BY:Jamie Leaman-Miller, Community Development ITEM TYPE:Action Items AGENDA SECTION:Action Items SUBJECT:Ordinance No. 7, Series of 2023, First Reading, An Ordinance of the Vail Town Council Repealing and Reenacting Section 12-3-3 of the Vail Town Code to Simplify and Clarify the Procedures for Land Use Appeals SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance 7, Series of 2023 upon first reading. PRESENTER(S):Jamie Leaman-Miller, Planner VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Staff Memorandum - Ordinance 7, Series of 2023.pdf Ordinance 7 Series of 2023.pdf Attachment B. Staff_Memorandum_PEC22-0032_3-13-23.pdf Attachment C. PEC_Results_3-13-23.pdf Attachment_D._PEC_Results_1-23-23.pdf 35 TO: Vail Town Council FROM: Community Development Department DATE: April 4, 2023 SUBJECT: First reading of Ordinance No. 7, Series of 2023, for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-3-3 Appeals, to simplify and clarify the procedures for land use appeals and setting forth details in regard thereto. (PEC22-0032) Applicant: Town of Vail Planner: Jamie Leaman-Miller I. SUMMARY The applicant, Town of Vail, is proposing to amend Section 12-3-3 Appeals. This update was recommended by the Town’s legal department and is intended to improve the efficiency and clarity of the land use appeals process for all parties. The amendment will update a section of the code which has not seen significant updates in recent years and will bring the code into greater alignment with similar communities II. ACTION REQUESTED OF THE TOWN COUNCIL The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 7, Series of 2023, on first reading. III. DESCRIPTION OF REQUEST Please see Attachment A for the draft ordinance with the proposed language for Section 12-3-3, Vail Town Code. The existing section would be repealed in its entirety and replaced with the proposed language. 36 Town of Vail 2 IV. BACKGROUND The Planning and Environmental Commission (PEC) held a public hearing on the proposed amendment on January 23, 2023. There was discussion as to the best language for the standing sections of who can bring an appeal, and the PEC provided additional recommendations including notifying the owner’s association in multifamily developments. The item was continued to the next regularly scheduled meeting. On February 13, the item was tabled to the March 13th meeting where it was subsequently heard. The PEC recommended approval in a 6-1-0 vote (Perez opposed). Commissioner Perez recommended notifying not just the HOA but also individual unit owners in multifamily developments. The following table summarizes some of the general changes made with this amendment. Procedure Existing Section(s) Proposed Section(s) Summary of changes Standing B (2) & C (2) Initiation A.3 & B.3 Standing • Reinserted “adversely affected person” to sections (revised March. 13) Hearing Procedure B(3) & C(3) Procedures A.4 & B.4 Procedure • Minor adjustments to deadline for filing appeal and scheduling a public hearing • Appeals are “de novo,” review body or council may adopt procedures for the public hearing • Removed appeal form reference, consolidated fee section Administrator Determination B (2) & C (2) A.4.b & B.4.b • 7-day period from appeal for administrator to determine standing • Administrator determination of standing not subject to further appeal Council Call-Ups C (2) Section C • Relocated council call-ups to Section C, proposed. 37 Town of Vail 3 V. RECOMMENDED MOTION Should the Vail Town Council choose to approve Ordinance No. 7, Series of 2023, on first reading, the Planning and Environmental Commission recommends the Council pass the following motion: “The Vail Town Council approves, on first reading, Ordinance No. 7, Series of 2023, an ordinance amending Section 12-3-3 Appeals, to simplify and clarify the procedures for land use appeals and setting forth details in regard thereto.” Should the Vail Town Council choose to approve Ordinance No. 7 Series of 2023, the Planning and Environmental Commission recommends the Council make the following findings: “The Vail Town Council finds:” 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and 2. That the amendment furthers the general and specific purposes of the zoning regulations; and 3. That the amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality.” VI. ATTACHMENTS A. Ordinance No. 7, Series of 2023 B. Staff Memorandum to PEC, March 13, 2023 C. PEC Minutes, March 13, 2023 D. PEC Minutes, January 9, 2023 38 ORDINANCE NO. 7 SERIES 2023 AN ORDINANCE OF THE VAIL TOWN COUNCIL REPEALING AND REENACTING SECTION 12-3-3 OF THE VAIL TOWN CODE TO SIMPLIFY AND CLARIFY THE PROCEDURES FOR LAND USE APPEALS NOW BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Section 12-3-3 of the Vail Town Code is hereby repealed in its entirety and reenacted as follows: 12-3-3: APPEALS AND CALL-UP: A.Appeals of administrative decisions. 1.Purpose. The purpose of this subsection A is to provide an avenue to appeal a final administrative decision based on a belief that there was an error in a final administrative decision made by the Administrator under Titles 11, 12, 13 and 14 of this Code. 2.Applicability. This subsection A shall apply to final administrative decisions of the Administrator. For purposes of this subsection A, a "final administrative decision" is a written decision of the Administrator interpreting a specific provision of this Code. 3. Standing. Only the following have standing to appeal: the affected applicant; an owner of real property that is adjacent to the property that is the subject of the application; or any adversely affected person. For purposes of this Section, adversely affected person means any person who will suffer an adverse effect to an interest protected by this Title, but only if the adverse effect exceeds in degree the effect on others in the general interest in community good shared by all persons. 4.Procedure. a.A notice of appeal shall be filed within 20 days of the final administrative decision. The notice of appeal shall include all information required by the appeal application provided by the Department of Community Development and the applicable fee as established by resolution of the Town Council. Failure to timely file a complete appeal shall constitute a waiver of the right to appeal. b.Within 7 days of receipt of a complete notice of appeal, the Administrator shall determine whether the appellant has standing to appeal. If the Administrator finds that the appellant does not have 39 standing, the Administrator shall notify the appellant, in writing, that the appeal has been dismissed. The dismissal is not subject to further appeal. c.If the Administrator determines that the appellant has standing, the Administrator shall determine the appropriate review body. Appeals of administrative decisions related to design guidelines shall be heard by the Design Review Board. All other appeals of administrative decisions shall be heard by the Planning and Environmental Commission. The Administrator shall schedule a public hearing before the applicable review body at its next available meeting to occur within 60 days of the standing determination. d.At least 15 days prior to the hearing, the Administrator shall send written notice of the date, time and place of the hearing to the appellant, the applicant and adjacent property owners, by first class U.S. Mail, postage prepaid. If adjacent property owners are in a planned community, notice shall be sufficient if mailed to the owners' association. e.All appeals shall be de novo, and the review body many consider any evidence it deems to be relevant. The burden shall be on the appellant to prove by a preponderance of the evidence that the decision being appealed was incorrect. The review body may adopt procedures for the public hearing, including without limitation time allowances for the presentation of evidence, argument and public comment, if any. f.The review body shall review the appeal based on the applicable standards and criteria in the Town Code. The review body shall affirm, modify or overturn the final administrative decision, and shall issue written findings to support its decision. The review body may request that the Town Attorney draft such findings for adoption at a subsequent meeting, and the decision shall not be final until such findings have been adopted. g.The decision of the review body is subject to further appeal as set forth in subsection B hereof. 4.Stay. The filing of a complete notice of appeal shall stay all permit activity and any proceedings related to the application being appealed or the property that is the subject of such application, unless the Administrator determines that a stay poses imminent peril to life or property. The stay shall continue until final resolution of the appeal. 40 B.Appeals of decisions by the Planning and Environmental Commission, Design Review Board, and Art in Public Places Board. 1.Purpose. The purpose of this subsection B is to provide an avenue to appeal a final decision based on a belief that there was an error in a decision made under the relevant Title of the Town Code. 2.Applicability. This subsection B shall apply to final decisions made by the Planning and Environmental Commission, Design Review Board, or Art in Public Places Board with respect to the provisions of the Town Code. 3.Standing. Only the following have standing to appeal: the affected applicant; an owner of real property that is adjacent to the property that is the subject of the application, or any adversely affected person. For purposes of this Section, adversely affected person means any person who will suffer an adverse effect to an interest protected by this Title, but only if the adverse effect exceeds in degree the effect on others in the general interest in community good shared by all persons. 4.Procedure. a.A notice of appeal shall be filed within 20 days of the decision being appealed. The notice of appeal shall include all information required by the appeal application provided by the Department of Community Development and the applicable fee established by resolution of the Town Council. Failure to timely file a complete appeal shall constitute a waiver of the right to appeal. b.Within 7 days of receipt of a complete notice of appeal, the Administrator shall determine whether the appellant has standing to appeal. If the Administrator finds that the appellant does not have standing, the Administrator shall notify the appellant, in writing, that the appeal has been dismissed. The dismissal is not subject to further appeal. c.If the Administrator determines that the appellant has standing, the Administrator shall schedule a public hearing before the Town Council to occur within 60 days of such determination. d.At least 15 days prior to the hearing, the Administrator shall send written notice of the date, time and place of the hearing to the last known addresses of the applicant, appellant and adjacent property owners by first class U.S. Mail. If adjacent property owners are in a planned community, notice shall be sufficient if mailed to the owners' association. 41 e.All appeals shall be de novo, and the Town Council may consider any evidence it deems to be relevant. The burden shall be on the appellant to prove by a preponderance of the evidence that the decision was incorrect. The Town Council may adopt procedures for the public hearing, including without limitation time allowances for the presentation of evidence, argument and public comment, if any. f.The Town Council shall review the appeal based on the applicable standards and criteria in the Town Code. The Town Council shall affirm, modify or overturn the decision, and shall issue written findings to support its decision. The Town Council may request that the Town Attorney draft such findings for adoption at a subsequent meeting, and the Town Council's decision shall not be final until adoption of such findings. 5.Stay. The filing of a complete notice of appeal shall stay all permit activity and any proceedings related to the application being appealed or the property that is the subject of such application, unless the Administrator determines that a stay poses imminent peril to life or property. The stay shall continue until final resolution of the appeal. 6.Further review. The decision of the Town Council on any appeal is final, subject only to judicial review as allowed by law. C. Call-up by Town Council. The Town Council may call up any decision of the Planning and Environmental Commission or the Design Review Board or the Art in Public Places Board, by a majority vote of those Town Council members present, within 20 days of the decision being called up. Once called up, the decision shall be reviewed in the same manner as an appeal, provided that no finding of standing shall be necessary, and there shall be no burden of proof. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. Section 4. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision 42 amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 4th day of April, 2023 and a public hearing for second reading of this Ordinance set for the 18th day of April, 2023, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. _____________________________ Kim Langmaid, Mayor ATTEST: ____________________________ Stephanie Bibbens, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 18th day of April, 2023. _____________________________ Kim Langmaid, Mayor ATTEST: ____________________________ Stephanie Bibbens, Town Clerk 43 TO: Planning and Environmental Commission FROM: Community Development Department DATE: March 13, 2023 SUBJECT: A request for a recommendation to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-3-3 Appeals, to simplify and clarify the procedures for land use appeals and setting forth details in regard thereto. (PEC22-0032) Applicant: Town of Vail Planner: Jamie Leaman-Miller I. SUMMARY The applicant, Town of Vail, is proposing to amend Section 12-3-3. This update was recommended by the Town’s legal department and is intended to improve the efficiency and clarity of the land use appeals process. The amendment will update a section of the code which has not seen significant updates in recent years and bring the code into greater alignment with similar communities. II. DESCRIPTION OF REQUEST The applicant, the Town of Vail, is requesting that the Planning and Environmental Commission forward a recommendation of approval to the Vail Town Council for amendments to Sections 12-3-3, pursuant to Section 12-3-7, Amendment, Vail Town Code, to simplify and clarify the procedures for land use appeals. 44 Town of Vail Page 2 III. PROPOSED TEXT AMENDMENT LANGUAGE Please see Attachment A for the draft ordinance with the proposed language for Section 12-3-3, Vail Town Code. The section would be repealed in its entirety and replaced with the proposed language. The following table summarizes some of the general changes made with this amendment. Procedure Existing Section(s) Proposed Section(s) Summary of changes Standing B (2) & C (2) Initiation A.3 & B.3 • Reinserted “adversely affected person” to sections (revised March. 13) Hearing Procedure B(3) & C(3) Procedures A.4 & B.4 • Minor adjustments to deadline for filing appeal and scheduling a public hearing • Appeals are “de novo,” review body or council may adopt procedures for the public hearing • Removed appeal form reference, consolidated fee section Administrator Determination B (2) & C (2) A.4.b B.4.b • 7-day period from appeal for administrator to determine standing • Administrator determination of standing not subject to further appeal Please see Attachment C for a redlined version of the changes made since the last meeting on January 23rd. Those changes are also summarized below. • Reinserted “adversely affected person” to Standing sections (A3 & B3) • Added language to notify owner’s association to A.4.d and B.4.d • Revised A.2 Applicability • Relocated Town Council call-ups to new Section C 45 Town of Vail Page 3 IV. ROLES OF REVIEWING BODIES Order of Review: Generally, text amendment applications will be reviewed by the Planning and Environmental Commission and the Commission will forward a recommendation to the Town Council. The Town Council will then review the text amendment application and make the final decision. Planning and Environmental Commission: The Planning and Environmental Commission is responsible for the review of a text amendment application, pursuant to Section 12-3-7, Amendment, Vail Town Code, and forwarding of a recommendation to the Town Council. Design Review Board: The Design Review Board (DRB) has no review authority over a text amendment to the Vail Town Code. Town Council: The Town Council is responsible for final approval, approval with modifications, or denial of a text amendment application, pursuant to Section 12-3-7, Amendment, Vail Town Code. Staff: The Town Staff facilitates the application review process. Staff reviews the submitted application materials for completeness and general compliance with the appropriate requirements of the Town Code. Staff also provides the Planning and Environmental Commission a memorandum containing a description and background of the application; an evaluation of the application regarding the criteria and findings outlined by the Town Code; and a recommendation of approval, approval with modifications, or denial. V. APPLICABLE PLANNING DOCUMENTS Staff believes that following provisions of the Vail Town Code and Vail Land Use Plan are relevant to the review of this proposal: Title 12, Zoning Regulations, Vail Town Code CHAPTER 12-1, TITLE, PURPOSE AND APPLICABILITY (in part) Section 12-1-2: Purpose: 46 Town of Vail Page 4 A. General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the Town, and to promote the coordinated and harmonious development of the Town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. B. Specific: These regulations are intended to achieve the following more specific purposes: 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off-street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with Municipal development objectives. 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the Town. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. 11. To otherwise provide for the growth of an orderly and viable community. VI. ENVIRONMENTAL IMPACTS The proposed prescribed regulation amendment does not have any identifiable environmental impacts. 47 Town of Vail Page 5 VII. CRITERIA FOR REVIEW 1. The extent to which the text amendment furthers the general and specific purposes of the zoning regulations; and The general purposes of the zoning regulations are for “promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality”. The amendment brings clarity and simplicity to the process through which applicants can question administrative or board decisions they believe were made in error. Staff finds that the proposed text amendment meets this criterion. 2. The extent to which the text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and Staff finds that the proposed amendment will better implement or achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail Comprehensive Plan. The amendment increases the transparency and efficiency of this process, thereby furthering the goals and objectives of the comprehensive plan. Staff finds that the proposed text amendment meets this criterion. 3. The text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and The section in question has not seen significant updates in more than two decades. The amendment will clarify the appeals process, as well as bring this section up to date with more recent code amendments. Staff finds that the proposed text amendment meets this criterion. 48 Town of Vail Page 6 4. The extent to which the text amendment provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives; and Staff finds that the text amendment will ensure a harmonious, expedient, workable relationship among land use regulations consistent with the Town’s development objectives. The amendment improves the process through which a decision may be appealed. Staff finds that the proposed text amendment meets this criterion. 5. Such other factors and criteria the Planning and Environmental Commission and/or council deem applicable to the proposed text amendments Staff will provide additional information as needed should the PEC and/or council determine other factors or criteria applicable to the proposed text amendment. VIII. STAFF RECOMMENDATION The Community Development Department recommends that the Planning and Environmental Commission forward a recommendation of approval for the prescribed regulation amendment to the Vail Town Council. This recommendation is based upon the review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to forward a recommendation of approval to the Vail Town Council for the proposed prescribed regulation amendment, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3- 7 Amendment, Vail Town Code to amend Section 12-3-3 Appeals, to simplify and clarify the procedures for land use appeals and setting forth details in regard thereto. (PEC22- 0032) Should the Planning and Environmental Commission choose to forward a recommendation of approval to the Vail Town Council for the proposed prescribed regulation amendment, the Community Development Department recommends the Commission makes the following findings: 49 Town of Vail Page 7 “Based upon a review of Section VII of the March 13, 2023, staff memorandum to the Planning and Environmental Commission, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and 2. That the amendment furthers the general and specific purposes of the Zoning Regulations outlined in Section 12-1-2, Purpose, Vail Town Code; and 3. That the amendment promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality." IX.ATTACHMENTS A.Draft Ordinance Amendment Title 12-3-3 B.Current & Proposed Code - redline C.March 13th Revisions - redline D.PEC Minutes January 23, 2023 50 Planning and Environmental Commission Minutes Monday, March 13, 2023 1:00 PM Vail Town Council Chambers Present: Brian Judge Karen Perez Henry Pratt Absent: None Bobby Lipnick Reid Phillips Bill Jensen John Rediker 1. Virtual Link Register to attend the Planning and Environmental Commission meeting. Once registered, you will receive a confirmation email containing information about joining this webinar. 2. Call to Order 3. Main Agenda 3.1 PEC23-0002 - A request for the review of a Conditional Use Permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, in accordance with Section 12-16, Conditional Use Permits, Vail Town Code, to allow for the construction of a new artist studio to replace the current cottage residence in the Gerald R. Ford Park, located at 183 Gore Creek Dr/ Unplatted and setting forth details in regard thereto. Planner: Heather Knight Applicant Name: Town of Vail, represented by Greg Hall Staff Memo PEC23-0002.pdf Attachment A. PEC_Art_Studio_02132023-narrative.pdf Attachment B. VAC_3.2_Council_presentation_AIPP.pdf Attachment C. Survey-FordPark_ partial.pdf Attachment D. Vail Ford Park Art Cottage Site Plan.pdf Attachment E. Existing-Structural_report.pdf Attachment F. Title_Commitment_04012022.pdf Planner Knight gives a short presentation on the location of the current cottage and the proposed use to replace the cottage. She goes over the existing zoning and how the proposed use fits into the Conditional Uses in the zone district. The use is in line with the Comprehensive Plan and goals of the Ford Park Master Plan. Pratt asks why not a dwelling. Knight answers that a dwelling unit is not a permitted use in the General Use zone district. Judge asks where DRB falls in line with this review. Knight answers that they will review if this is approved. Greg Hall, Public Works Director, representing the applicant gives a short explanation of why the application is before the PEC. Molly Eppard, Art in Public Places Coordinator, explains how the AIPP Board decided to move in the direction to bring an artist studio to Ford Park. There was monetary dedication to the AIPP to pursue a use of the current space but was found to be not structurally viable. The result was to get a design to Planning and Environmental Commission Meeting Minutes of March 13, 2023 1 51 replace the structure. She goes over what an artist in residency means. A variety of uses were contemplated, and it was decided to be used for the working artist studio. Perez asks how many of the neighboring towns have this with a dwelling unit. Why are we not doing so at this time? Planner Knight answers that there may be a way, but it is not the current proposal before us, as it does not fit within the Ford Park Master Plan. Greg Hall answers that they are also looking to minimize the footprint in that area and there are a number of constricting factors in the area. It doesn't seem to be a good place to add a unit. Jensen adds that generally artists are only there for a couple weeks and stay at hotels or with someone on an art board. This space is not an appropriate use for housing. As many as 6-9 artists may be through here and the community will find ways to house these people while they are visiting. Molly adds that they may have artists once at a time and have had great sponsorship in the past. Rediker brings the focus back to the criteria and conditions in the staff memo. He goes over the proposed structure and site planning. Hall explains all the setup of the unit, setbacks, size, and location. Rediker asks about the height. Hall explains the height and the expanded interior for additional light and working space. It is taller than the existing structure to accommodate bigger pieces and the structure will be sized to hang art. Rediker asks if any trees are being removed. Hall answers, no, only some trimming would take place. Fire resistant materials are going to be used. Rediker asks about the landscaping. Hall answers that there aren't any plans currently. DRB may require more, but none is proposed at this time as the park is heavily landscaped in general. Rediker asks about parking. Hall answers that they will use the existing path to transport materials and access the building. They can use the parking up at the top and we don't anticipate needing any additional spaces. Handicap accessible spaces are available by the amphitheater. Judge asks why the building was being moved from the current location to the proposed area. He is concerned about moving it closer to the trees and possible impacts to those. Hall said they reduced the size of the building to fit in between the trees. The town plans to bring in an arborist and do a lot of hand digging in that area. To avoid the dripline, it would change the orientation of the building or bring it too close to the path. Judge wants it to be in the location it currently is to be less impactful to the trees surrounding the building. He wants to know if artists have been reached out to on how they would like it designed and what works for artists. Planning and Environmental Commission Meeting Minutes of March 13, 2023 2 52 Molly answers that they have worked with artists and gotten a consultant on board to help with that proposal. Judge wonders if utility load has been considered. Hall answers that the structure will meet building code and are proposing 100% electric. No solar is being proposed because of the orientation and pitch of the roof. Judge challenges the architect or DRB to find a design that will not dump snow onto the patio. Hall goes back to the location. Judge was looking for the reason it was moved and if there isn't one, then why not leave it where is. Hall answers it was a leftover from a previous design that allows for some outdoor gathering. Rediker talks about the trees and how the building will impact those directly around it. Is it better to remove one and give the other trees more space? Hall answers that there are stream setbacks and preservation zones that start to become an issue. He goes over the fire free five requirements. Molly says the AIPP board and the architect reviewed the trees as part of the design and the preservation of them is key. He designed it specifically to keep those and fit within. Judge asks what the benefit to the Town is with this structure? Hall goes over the zoning and the conditional use. Phillips agrees with Judge. The current location of the existing structure seems the most sensible. Rediker asks about the path. Hall explains that there will be a path added to the entry. Pratt asks if there will be a path to the back. Hall answers that it will be used infrequently, and they may use protectors on the lawn on the occasion that it is needed. Rediker opens public comment. No public wishes to comment. Public comment is closed. Pratt happy to see this coming to fruition. Would like to see some snow/weather protection for the patio. Lipnick asks about the goal to create an "exceptional art collection" and if there will be a gallery in this building. Molly answers that no, there will be no gallery there. Lipnick asks about the community engagement. Molly says that it will be open to the public for some times to allow for activities or demonstrations. There is some plan for activities with the artist in the area. Planning and Environmental Commission Meeting Minutes of March 13, 2023 3 53 Hall adds that some art made in this building may stay in Vail, but siting is dependent on the AIPP Board. Jensen understands the proposed siting. He would be sad to see the trees fall into ill-health as a result of the addition of this building. He encourages the effort be made to preserve the trees. Rediker shares the concerns on the siting of the building. Believes the use meets the criteria laid out for conditional use. Sites objective 1.4 as a basis for why siting is important to preserve the trees. Thinks that this could be moved closer to the current location and have a better chance of maintaining those trees. Would like there to be a conversation with the architect about possibly re-siting the building. Discussion around how this will meet the Wildland Fire design elements. Rediker asks about a condition that may add additional review about the preservation of the trees. Judge goes over the trees that are there and his concerns with regard to preserving them. Rediker would like to see some sort of condition that requires additional review for a landscaping plan that best preserves the trees. Reid Phillips made a motion, with a condition, to Approve; Bobby Lipnick seconded the motion Passed (7 - 0). Condition: The DRB approve the landscaping plan with a building siting that preserves existing trees on site. 3.2 PEC22-0032 - A request for a recommendation to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3- 7 Amendment, Vail Town Code to amend Section 12-3-3 Appeals, to simplify and clarify the procedures for land use appeals and setting forth details in regard thereto. Planner: Jamie Leaman-Miller Applicant Name: Town of Vail, represented by Matt Gennett Staff Memorandum PEC22-0032_3-13-23.pdf Attachment A. Draft Ordinance Amendment Title 12-3- 3.pdf Attachment B. Current & Proposed Code - redline.pdf Attachment C. March 13 Revisions - redline.pdf Attachment D. PEC Results 1-23-23.pdf Planner Leaman-Miller gives a short presentation on the proposal and the revisions since the last meeting. Standing was revised to include "adversely affected persons". Notification was added with regard to multi-family developments as well as relocating the section for Town Council Call-ups. Perez asks about the notification for the Owner's association. Judge asks about how that is done for the DRB and that it would be the HOA, not the unit owner. Perez believes that there should be individual owners notified in addition to the HOA. The language does not say that, it was changed to just the HOA. Judge asks if timeline was changed. Planning and Environmental Commission Meeting Minutes of March 13, 2023 4 54 Leaman-Miller says some were changed to be more clear, but no large changes to the timeline. Rediker asks if PEC still has ability to call up staff determinations is maintained. Matt Gennett says that will be maintained, and is relatively rare for the PEC. Rediker ask about the determination of standing. When the administrator makes the determination of standing, and no standing is found, then the next step would be the courts, and not any other process with the Town. Matt Mire, town attorney, agrees, they could go to district court, but not with the Town. Public Comment is opened. Dominic Mauriello, representing himself, is concerned about the administrative determination section. The language references applications, and in some instances decisions are requested without applications. Adding the requirement for an application is a larger burden. Matt Mire notes that this was added as "or any adversely affected person", in the code. Matt Mire explains how this would come into play for the planning commission. Mauriello notes that was his only comment, and he's ok with what is proposed. Rediker ask a question based on the language and how the "adversely affected person" allows for the situation Dominic was asking about. Matt Mire confirms that anyone could file an appeal under that language for an administrative determination without an application. Mauriello notes that he is concerned how it will be interpreted later. Rediker notes that there isn't much that can be done about that. These minutes are going to be part of the record. Public comment is closed. Perez would like to see language changed to include adjacent property owners and HOAs, not just HOAs. Would like to see a condition that it be added prior to the Town Council review. Rediker notes that the comments have been met from the original meeting. The broad language will work. It is an important section to allow for challenges if mistakes are made. These are important sections and policy decisions that are being set. Public comment is reopened for Dominic Mauriello. He notes that today you are only required to notify the HOA and if you require that adjacent units in addition to the HOA, then it could raise difficulties. It would be better to send to either the HOA or all unit owners. Public comment closed. Rediker appreciates the concern from Commissioner Perez. The HOA should be notifying all owners. Is it the Town's concern if the HOA has good management or not? Doesn't want to put too much responsibility on the Town to figure out who is next to the property. Perez says sometimes the HOA should be notified and has not been notified. In the last five years the Planning and Environmental Commission Meeting Minutes of March 13, 2023 5 55 HOA she sits on has not been notified when she believes they should of. Would like to see the belt and suspenders version to get more notice out there. More up front notification could solve issues. Mire adds that we will note this for the record and Town Council will see that. Karen Perez made a motion to forward a recommendation of approval with a condition that the word "also" be added to the section in 4d "if adjacent property owners are in a planned community" if "also" mailed to"; no second. Motion fails. Henry Pratt made a motion to forward a recommendation of approval with findings on pages six and seven of the staff report; Reid Phillips seconded the motion Passed (6 - 1 (Perez opposed)). 4. Approval of Minutes 4.1 PEC Results 2-27-23 PEC_Results_2-27-23.pdf Reid Phillips made a motion to Approve: Bill Jensen seconded the motion Passed (7 – 0). 5. Information Update Update on appointments was made by staff. Rediker talked about Lunch with the Locals that is on Wednesday. Encouraged commission members to attend. 6. Adjournment Bill Jensen made a motion to Adjourn; Karen Perez seconded the motion Passed (7 – 0). Planning and Environmental Commission Meeting Minutes of March 13, 2023 6 56 Present:Bobby Lipnick Karen Perez John Rediker Henry Pratt Bill Jensen Reid Phillips Brian Judge 1.Virtual Link Register to attend the Planning and Environmental Commission meeting. Once registered, you will receive a confirmation email containing information about joining this webinar. 2.Call to Order 3.Main Agenda Planner: Jamie Leaman-Miller Applicant Name: Town of Vail, represented by Matt Gennett 3.1 PEC22-0032 A request for a recommendation to the Vail Town Council for a Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-3-3 Appeals, to simplify and clarify the procedures for land use appeals and setting forth details in regard thereto. Planner Leaman-Miller gives a short presentation on the item and the proposal. The proposal amends the Town Code section on Land Use Appeals. Minor changes are proposed to bring the section up to date with current legal requirements. A summary of the proposed changes is presented by staff. Criteria for review are shown and staff is recommending approval of the application. Rediker has questions on some of the changes. He wants to make sure that the right to appeal is preserved. He has a question on 12-3-3(C) and requests existing and proposed to be pulled up. The existing code today doesn't state if a majority is needed to call up a decision where the proposed code does state the majority is needed. What do we do today? Planner Roy states that a majority is needed today and that is not changing. Rediker brings up the omission of the "aggrieved person" and why the Town is proposing to remove that section. Planner Roy states that it is a legally gray area and to make it clear and defensible the proposed language omits that. Town Attorney Matt Mire goes over some additional information and adds that one of the reasons for changing the language is because the word "aggrieved" is antiquated. Planning and Environmental Commission Minutes Monday, January 23, 2023 1:00 PM Vail Town Council Chambers Staff Memorandum PEC22-0032_1-23-23.pdf Attachment A. Draft Ordinance Amendment Title 12-3-3.pdf 1 Planning and Environmental Commission Meeting Minutes of January 23, 2023 57 Perez asks why we don't add a definition to that affect. Mire states there is one today. Rediker questions if it is that big of an issue that we need to change it? Mire states it is harder to draw a line who does or does not have standing today. Rediker brings up an example appeal and how that appeal was addressed. He questions why people are bringing the appeals to certain projects. Mire notes that some have been found to have been aggrieved but not all of those aggrieved had legal standing. Rediker questions the effect that this new code would have had on previous appeals. Mire says we can open up adjacent to be a bit more inclusive, as the example case had at least 10 appeals that did not have legal standing. Rediker, we want to not promote frivolous litigation, but the public should have the ability to appeal. Mire, we can see that Vail is unique and perhaps we allow a few more people to have ability to appeal. We can expand the definition of "aggrieved". Rediker and Mire go back and forth on who can appeal or not. Mire notes staff is not proposing this as the only option and that the language can change if the PEC so desires. Perez sent a redlined version to staff and other commission members. Discussion on who can appeal or not is continued. Perez has a question on the "De Novo" portion of the language. A quote from the language on the relevant section is read. Mire says it was a combination of a couple sections in the existing ordinance of the code. The other option is a record approach which is not seen as adequate. De Novo is the standard for communities. A transcript and following only the transcript without hearing any more information is generally not done. Perez understands that instead of interpreting it as de novo the proposed language now explicitly states such. Mire confirms. Rediker brings up the aggrieved person again to see if anyone else has comments on it. Mire reiterates that can be changed. Pratt agrees that aggrieved is pretty overly broad and open-ended, but also wants it to be more open than adjacent. Can we raise the bar but not shut out the people that have a legitimate conflict? Does "materially affected" make it more narrow? Perez suggests materially affected or aggrieved. Discussion between the various terms that could be used ensues. 2 Planning and Environmental Commission Meeting Minutes of January 23, 2023 58 Mire can do more research on another way to do that. Phillips agrees with staff and legal, that it needs to be narrowed down. He likes the adjacent property owners. There is concern about how broad it is today and aggrieved seems arbitrary and archaic. It can bring a lack of surety to projects and development with the amount of general public that can make appeals. It can bring upon frivolous grievances and stall development progress. Mire says that it goes back to the fact that there is a public process through the public hearings that take place. This tries to separate public right to comment from legal standing to appeal a decision. Who from the crowd that has opinions actually has legal standing. Phillips thinks the existing language is old and needs changing. Lipnick thinks the new language does a good job of tightening things up. Does the dates for appealing or determining standing change? Commissioner Jensen and Judge were online and were unable to hear due to technical issues with the Zoom meeting. At this point they have joined the meeting with audio and video. Rediker recaps the discussion to that point. Jensen states that they have missed the first 35 minutes of the meeting and does not feel comfortable voting after missing the discussion. Rediker states this will likely be tabled for changes and goes over the different points of the discussion made previously. He recommends that they will review the video and they can comment on the next meeting. Would like to move this forward and open up the floor to other portions of the language for comments. Mire summarizes what he heard to this point on aggrieved persons. Adjacent is too narrow but aggrieved is too open. He refers to those who have legal standing and will try to narrow down to those who are materially or adversely affected. Phillips doesn't like aggrieved, but it could be "adversely affected" and adjacent property owners. Rediker notes he is not there at this point and has concerns about the previous appeals heard in the recent years such as Booth Heights. Members of the community should have the ability to appeal decisions that affects the whole community. Not a fan of frivolous lawsuits, but doesn't want to be too narrow either way. Mire reminds that it is a legal process and who has property rights affected by decisions. Rediker notes that committee will move on and brings up another section on findings. The existing code has provisions that specific findings must be found by the board hearing the appeal. The new language states "preponderance of evidence" that doesn't seem to be in the existing code. New code also only states criteria and Town Code but not Master Plans. Should we have that included so we can bring those into the decision making. Rediker comments that the committee shouldn't limit to Code, but look at Master Plans, too. Mire answers that it has always been done by a preponderance of evidence even if not stated. Will add something for master plans that have been adopted. Rediker clarifies that preponderance of evidence means that it is more likely than not that an application is meeting the criteria. Wants to make sure that everyone else understood what that meant. Brings up "conduct of hearing". What does it mean that town council can set standards by "administrative rule"? 3 Planning and Environmental Commission Meeting Minutes of January 23, 2023 59 Mire states that this goes back to a recent appeal at Booth Heights where a resolution to set rules was required because the public comment situation was confusing. If a judge were to look at a transcript of the hearing of an appeal, he would have to ignore all the public comment as they have no standing. This allows them to set rules around time of speaking and procedure of how to handle the appeal meeting. Rediker confirms his understanding of what Mire stated. That this is only for appeals, and not for general public comments as this commission has not set limits on public comment in the past.12-3-3E is quoted. There is a change in explicit right to appeal that is dropped. Mire comments that this is only a restating of the CO state law and we don't control that. Removing it from our code does not preclude anyone from using that right. Those are state rights, not controlled by our code. Rediker reiterates that changing the language in our code does not take away the state statute of the right of appeal. Perez has questions on Section 3 procedure and the language on noticing that was removed. In this community there are a lot of condos that may require some additional noticing. The existing language on who must be noticed should be re-added, specifically the reference to notifying condominium associations. She is concerned that individual residents do not receive noticing and this is not wise to remove this specific language. Staff notes that language can be added back in. Perez questions appeals for sign regulations. Staff notes that is in the purpose statement that it applies to Title 11. Rediker asks about the timeline of the dates related to hearing an appeal. Staff answers that it was simplified by going from 30 or 40 days with an option for continuance; is now changing to 60 days with no continuance. Pratt asks about not allowing the standing determined by the administrator to be appealed. Mire answers that it is subject to legal appeal outside of the Town process, but not inside the Town. Rediker clarifies that today the appellant can appeal the administrators determination of standing and it will go to the relevant board or council for determination. Mire says we can include that language to allow that as well. It is very rare we get an appeal on whether standing was accurately determined. Discussion takes place on when the PEC could hear an appeal and what that would look like. Rediker would like to have it handled in the Town and that this section should be added to the new language. Jensen appreciates the detail of the discussion and looks forward to the next meeting with the feedback given and the language that will come back to the Commission. Judge concurs with Jensen. There was a general feeling that it was removing opportunity to appeal and glad to see that is being discussed and revised moving forward. 4 Planning and Environmental Commission Meeting Minutes of January 23, 2023 60 Mire states that we can take the comments and come back with some revised language. More than one option may be presented next time, he recognizes that it is important for options and voices to be heard but also legal rights to be identified. Rediker reiterates that it doesn't need to be frivolous but needs to remain somewhat open. Perez would like to see two redlined versions. One from current and one from proposed today. Discussion around providing redlined versions ensues. Pratt appreciated the summary of changes in table form. It was easy to understand from a non-legal background perspective. Public comment is opened, no one in the room, no hands raised on Zoom for public comment. Public comment is closed. No further discussion. 4.Approval of Minutes 4.1 PEC Results 1-9-23 5.Information Update 6.Adjournment Karen Perez made a motion to Continue to the next regularly scheduled meeting.; Henry Pratt seconded the motion Passed (7 - 0). Bobby Lipnick made a motion to Approve (Phillips abstained due to absence at the last meeting); Karen Perez seconded the motion Passed (6 - 0). PEC Results 1-9-23.pdf Karen Perez made a motion to Adjourn ; Henry Pratt seconded the motion Passed (7 - 0). 5 Planning and Environmental Commission Meeting Minutes of January 23, 2023 61 AGENDA ITEM NO. 7.1 Item Cover Page DATE:April 4, 2023 TIME:30 min. SUBMITTED BY:Alex Jakubiec, Finance ITEM TYPE:Ordinance AGENDA SECTION:Public Hearings SUBJECT:Ordinance No. 6, Series of 2023, Second Reading, Budget Supplemental No. 1, An Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Housing Fund, Marketing Fund, Dispatch Services Fund, Heavy Equipment Fund, and Residences at Main Vail Fund of the 2023 Budget for the Town of Vail. SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 6, Series 2023 upon second reading. PRESENTER(S):Alex Jakubiec, Budget Analyst and Short-Term Rental Manager; Carlie Smith, Finance Director VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 230321 YE 1st Supp 2nd Reading Packet.pdf Ord #6- 1st Supp 2023 2nd Reading 62 TO: Vail Town Council FROM: Finance Department DATE: April 4, 2023 SUBJECT: 2022 Results and 2023 Supplemental Appropriation; 2nd Reading of Ordinance No. 6, Series 2023 I. SUMMARY The completion of the town’s 2022 fiscal year sets the stage for this supplemental appropriation of 2023. Included in this memo is a high-level review of 2022 financial results. During Tuesday evenings session, you will be asked to approve the first reading of Ordinance No. 6 making supplemental appropriations and adjustments to the 2023 budget. This supplemental reflects $69.1M of capital projects that span more than one year and need to have funding re- appropriated to the current year in addition to some new requests. II. DISCUSSION Changes to the budget supplemental request from first reading General Fund The Town Council awarded the Vail Religious Foundation $500,000 towards the capital renovation of the Vail Chapel in the 2022 contributions process. At that time the town’s full contribution was designated as “last in” to encourage other donor pledges. In May of 2022, Town Council approved the chapel’s request to release $250,000 of the $500,000 to be available immediately leaving the remaining $250,000 as “last in”. With $796,846 remaining to be raised towards the construction costs, the Vail Religious Foundation is now requesting the remaining $250,000 of the Town’s 2022 contribution be released instead of holding until “last in” to support the cash flow of the project. Separately, the Vail Religious Foundation has brought back their $1,000,000 request to go towards the remaining construction-related expenditures of $796,846 and campaign expenditures totaling $615,000 which includes marketing, events and administration, as well as financial costs. The Vail Religious Foundation included this request as part of the 2023 contribution process which was discussed by Council during the 2023 budget process. At that time, Council gave the direction to table the request and revisit after the 1st quarter. The Vail Religious Foundation is making this request to accelerate the final stage of the campaign and ensure the construction is completed in a timely manner. Included as Attachment A of this 63 - 2 - memo is a letter from the Foundation with the request and an update on the campaign. Staff has also included the original 2023 contribution application for the $1.0M request. (Attachment B). In total, the Vail Religious Foundation’s requests total $1.5M, approximately 25% of the total construction costs. Should Council decide to fund this request, staff does not recommend funding to go towards the campaign expenditures. As a reference, staff has also included a 10- year history of significant capital contribution requests and awards by Town Council to other organizations within the County (Attachment C). This request has not been reflected in tonight’s ordinance. American Rescue Plan revenues and expenditures have been increased since first reading to $1,365,835 to match actual grant funds received. These funds have not yet been allocated to a specific project. An additional $40,000 is requested for the insurance deductible cost for two police vehicles involved in an accident on I-70 over the past few weeks. Both vehicles are expected to be totaled with a portion to be reimbursed by insurance company. In March, the Town withdrew six First Bank CD’s totaling $7.3M and earning between 0.5% and 3.3%. These funds were transferred to higher earning CDs with an annual interest rate of 4.75%. Early withdrawal penalties on the CD’s totaled $60,226. This will be offset by a net increase in annual interest income of $266,026. Lastly, a $35,000 transfer to the Marketing Fund has been included for the “Mikaela 87” celebration taking place in Vail on Sunday, April 2, 2023 produced by the Vail Valley Foundation. This event was presented and supported by Council during the March 21st Council meeting. At the time, event details including budget were still being determined. The total budget for this event is budgeted to be $60,000. This event will be held in Vail and the Town will receive national media coverage which is the reason staff recommends funding 50% of the cost. The remaining support for this event is anticipated to be received from other organizations and municipalities. Capital Project Fund An increase of $531,546 in the transfer from the Vail Reinvestment Authority has been reflected to reimburse the Capital Fund for projects within the TIF District. The majority of this is related to 2022 projects being re-appropriated into 2023. Marketing Fund Staff has included $35,000 to go toward the “Mikaela 87” celebration in Vail. This will be offset by a transfer from the General Fund. Timber Ridge With the redevelopment of Timber Ridge scheduled for 2024, significant maintenance and repairs have been deferred. Staff is requesting a $50,000 contingency placeholder. This contingency will give the flexibility to act quickly when maintenance challenges arise as a result of the aging infrastructure. 64 - 3 - Repeated from first reading 2022 RESULTS During the 2022 budget process revenues were forecasted conservatively and departmental budgets were set to operate within a balanced budget. As the year progressed Vail experienced remarkable increases compared to the prior year in many revenue sources. Across all funds, revenues totaled $101.9M million. Excluding large one-time grant revenues from federal grants and the Vail Reinvestment Authority capital reimbursement, 2022 revenues totaled $95.8 million, up $13.4 million from 2021 and flat with budget. Compared to prior year, revenues were up mainly due to general sales tax collections of $40.8 million, up 18% or $6.3M from 2021. Effective January 1st, 2022, the town also began collecting an additional 0.5% sales tax dedicated to housing. Collections for 2022 totaled nearly $5.0M. Real Estate Transfer Tax collections remained strong compared to historical averages but reflected a decrease compared to the record collections experienced in 2020 and 2021. During the first quarter of 2022, RETT collections were surpassing 2021 collections, however as interest rates increased the volume of real estate sales began to slow. RETT collections for 2022 totaled $9.6 million, a decrease of (28.2)% from 2021, the highest year on record. 2022 collections were up 32.9% from 2019, the last “normal” year on record. A total of 267 properties were sold, with 37% of the real estate sales priced over $2.5 million. Construction Use Tax collections of $2.2 million were down 40.2%, or $1.5 million from 2021. In addition to construction use tax, overall construction activity decreased compared to prior year. Construction related revenues such as permits, design review and plan check fees of $1.7 million in 2022 were down 36.2% or $985,399 from 2021. Lift tax collections of $6.5 million were up 17.3%, or $954.7K from 2021. Parking revenues totaled $8.5 million during 2022, up 20.2%, or $1.4 million from 2021. Due to an increase in visitation, daily parking sales from January through April exceeded expectations surpassing 2021 daily sales for the same time period by $800K, an increase of 20%. Pass sales for that time period were flat compared to prior year. Going into the 2022/2023 winter season (November and December), the town implemented a new daily and parking pass price structure with the goal of changing behavior to encourage sustainable travel such as carpooling and public transportation. November and December daily parking sales were up $208.7K compared to 2021 while transactions were down 5% compared to the prior year giving initial indications that the new program was beginning to change parking behaviors. Parking revenue from pass sales for November and December was up $308.6K, or 27% compared to prior year. During 2023, town staff will be planning to develop new programs utilizing the additional parking revenues to encourage other improvements in town-wide mobility and transportation such as additional EV charging stations, car sharing programs, and exploring outcomes from the Vail Mobility and Transportation Master Updates. 2022 net expenditures totaled $96.7 million compared to $182.6 million budgeted. Of the $85.9 million variance, $69.1 million is requested for re-appropriation for capital projects currently underway in the Capital, RETT, Housing, Heavy Equipment, and Residences at Main Vail Funds. The remaining savings of $15.4 million was a result of savings from capital 65 - 4 - projects ($8.9), town-wide staffing vacancies ($1.4M), reduced event spending ($612K), fewer health insurance claims ($1.4M), and reduced general operating expenditures ($2.9M) such as professional fees, general supplies and materials, programs, and fuel and vehicle supplies. 2023 SUPPLEMENTAL APPROPRIATION The main purpose of this supplemental is to re-appropriate funds for capital projects budgeted in 2022 and are continuing into this year, or projects that did not begin as planned. There are also adjustments needed to reflect events or decisions that have occurred since the 2023 budget was finalized. General Fund Revenue The 2023 budget was approved in December 2022 with revenues conservatively projected to reflect a normalization of visitation and lodging ADR after experiencing record-breaking revenue collections due to an increase in travel after the pandemic as well an increase in costs due to inflation. Going into 2023, revenue projections also considered the uncertain economic outlook and concerns of a recession. While 2023 year to date collections have begun the year strong exceeding budget, there remain concerns over a recession. This supplemental does not include adjustments to the town’s major revenue sources however staff will continue to monitor revenues and adjust forecasts with the potential to update revenue projections in a future supplemental. General Fund revenues have been increased by $1,897,364 to reflect project reimbursements and grant funding that will be directly offset by corresponding expenditures including the following: • $337,234 for a final allocation of CRRSA (Coronavirus Response and Relief Supplemental Act) to be used towards transit operations. • Re-appropriate $1,117,000 ARP (American Rescue Plan) grant funding for qualifying ARP initiatives. At this time, specific initiatives utilizing these funds have not been identified • $130,500 for the continuation of the Police Department Mountain Safe program funding awarded in 2022. • $30,645 in rental revenue for newly acquired employee housing units (East Vail Lodging #22 and Homestake Peak Unit #B103). Offset by $15K in utility, repairs, and HOA dues expenses below. • Increased use of $1,950 Friends of the Library funds for the Champagne Celebration ($2K), 40th anniversary celebration ($2K), purchase of a new laser cutter hood ($950); less a reduction in expenses for the digitization of the Vail Trails Reels project $(-3K, total project cost $40K). • $1,200 reimbursement from Vail Health for the Books for Babies program. General Fund expenditures are proposed to increase by $4,365,376 of which $1,897,364 will be reimbursed by the revenue items listed above. The remaining $2,468,012 includes: • $1,300,000 increase in budgeted personnel expenditures to implement the 2nd phase of the town’s shift in compensation strategy originally planned for 2024. During the January 17th town council meeting, the council supported implementing both phases of the compensation study in 2023 utilizing an estimated $1.3M in general fund savings from 2022. $1.5M was approved by the council to implement the first phase of the study during the 2023 budget approval, the total implementation cost across all funds is $2.8M. 66 - 5 - • $53,440 total increase to the Town of Vail outerwear purchase budget. During the January 17th Town Council meeting the Council supported increasing the budget for this item by $35,000 to $185,000 total. Staff is requesting an additional $18,440 ($203,440 total) for additional spare uniforms and snowpants for the fire department which had not been included in prior estimates. The Town purchases employee outerwear every four years. • $50,000 sponsorship for the Mountain Town’s 2030 Climate Solutions Summit Conference to be hosted within Eagle County in 2023. This annual summit gathers key stakeholders to explore and implement an initiative to meet zero carbon emissions goals by 2030. • $10,000 Council contribution to the National Brotherhood of Skiers education fund to encourage and drive future economic vitality within the Town. • $14,000 to complete and pay final costs for the town’s compensation study. The total cost of this study was budgeted in 2022, however, it is spanning across two budget years and will be completed in 2023. • $15,000 towards a study for a potential Downtown Development Authority (DDA) which would include the current municipal site. • $30,319 for Steward Vail additional travel expenses and increase in scope including a reappropriation of $14,319 from 2022 and a $16,000 increase in funding for an increase in project scope • $46,150 for library programs including, $40,000 for the digitization of Vail Trails reels, $950 for a laser cutter hood, $2,000 for increased costs of the 40th Anniversary, $2,000 for the champagne celebration. These expenditures are fully offset by revenue from the Friends of the Library. The above adjustments to the General Fund 2023 budget result in an estimated fund balance of $49.6 million by the end of 2023, or 94% of annual revenues in a normal year. Staff also requests to increase the Employee Housing Ownership Program (EHOP) available balance by $16,396 to reflect the 2022 equity earnings. This increase is not part of the budget appropriation; however, this is reflected at the bottom of the Fund Statement to show that these funds are restricted and unavailable for spending. The addition of 2022 equity earnings will increase total funding to $1,542,414 for this program. Currently, the program has 19 participants and $757.4K in funding committed. In total the town has assisted 52 employees with loans through this program. Capital Projects Fund Budgeted revenues will be adjusted by $5,944,513 of reimbursements and grants for capital projects originally budgeted and committed to in prior years but are being re-appropriated due to project timing. These revenues will be directly offset by re-appropriated project expenditures. These include: • A total of $3,879,430 from two Colorado Department of Transportation (CDOT) grants to be used towards the purchase of six electric buses. • $1,650,000 Federal grant to be used towards electric bus purchases. • $255,728 CDOT grant to be used towards electric bus electric charging infrastructure (four electric bus chargers). • $50,000 Vail Local Marketing District reimbursement for the new Welcome Center Displays to be completed in 2023. • $61,333 partial reimbursement from Eagle County and Avon for the purchase of the SOU Robot. • $36,000 State electric vehicle (EV) grant for EV charging infrastructure. 67 - 6 - Staff is requesting to supplement 2023 expenditures by a total of $28,268,954 of which $28,313,548 represents projects budgeted in 2022 but not yet completed/received such as the new ladder fire truck ($1.7M), the replacement of eight buses ($9.8M), a placeholder to purchase new Town of Vail employee units ($2.3M); major town facility maintenance and upgrades ($1.5M) of which $750,000 will be used towards the replacement of the municipal building HVAC nearing end of life, East Vail road drainage improvements ($1.3M), and a $1.1M placeholder for the replacement and exploration of the electrification of aging snowmelt boilers at the Vail transportation center. This also includes a $4.9M transfer to the Residences at Main Vail Fund for project costs above and beyond the bond proceeds. Please see the Capital Projects Fund statement for a full list of all re-appropriations. New requests/adjustments include the following: • $32,208 is requested to add additional police equipment for the remaining three years of the Town’s 5-year Axon contract for body camera equipment. Additional equipment is needed as spares and backup. The original order of equipment did not include spares. Currently, if a piece of equipment breaks it is taking months to repair or replace and officers are having to share. This is strongly advised against and may lead to legal issues. The total 3-year cost increase is $79,409. The annual cost of this body camera system is $180,000. • $17,100 is requested for the purchase and install of 6 Flock safety license plate readers to either be installed at either all on or off ramps in the town. The overarching goal of this program is to enhance the ability of the Vail Police Department to identify and track these vehicles leaving a crime and then enable officers and investigators to identify offenders and recover the property. These would have an annual service cost of $15,000 after 2023. • $26,236 is requested to increase the budget to purchase two police cars. The total cost is $125,752. Since these vehicles were originally budgeted the costs of these cars and the equipment to outfit the cars has increased substantially. • $35,000 is requested for spare equipment for the new parking system. • $14,839 is requested to replace six police AEDs with expired components and an additional 5 units for new police vehicles. Additionally, $12,022 is requested to purchase an event tent for Vail Apres. This is offset by a transfer from the Town’s Marketing Fund. All of the above adjustments will result in an estimated fund balance of $13.1 million by the end of 2023. Real Estate Transfer Tax (RETT) Fund Budgeted revenues will be adjusted by an increase of $441,221 A majority, or $313,221 of this is for grant and revenue reimbursements originally budgeted and awarded in prior years but delayed due to project timing. These revenues will be directly offset by re-appropriated project expenditures. This includes: • $300,000 re-appropriation of a reimbursement from Eagle River Water and Sanitation District for the re-stabilization of Dowd Junction retaining wall and bike path. This project is anticipated to begin in the fall of 2023. • $13,222 donation from East West to be re-appropriated towards the design and planning of a Ford Park art space. The total grant was $50,000 and to date $36,778 has been utilized. 68 - 7 - The remaining $128,000 includes the following new items: • $22,500 matching grant from Colorado Parks and Wildlife (CPW) to be used toward bear education (total cost $45K) • $55,000 reimbursement from Eagle County to continue support of the curbside chipping program and other fuels treatment projects throughout town and in unincorporated areas • $500 reimbursement from the Town of Avon to go towards the Vail Sustainable Landscaping workshop. The total cost of this workshop is estimated to be $2,200. • $50,000 grant from CDOT for the Shift Bike Share program. $22K will reimburse the Town of Vail, with $28K to be distributed to county-wide partner communities also participating in the program. Staff is requesting to supplement expenditures by a total of $22,368,242 of which $21,730,242 represents projects budgeted in 2022 but not yet completed such at the placeholder for the Booth Heights parcel ($12.0M), $863k for the Ford Park Art Space, $1.0M for a new athletic field and storage restroom to support the Vail Recreation District, $1.9M to continue town-wide water quality infrastructure projects, and $1.4M earmarked for Vail Recreation District facility maintenance projects. Please see the Real Estate Transfer Tax fund statement for a full list of all re-appropriations. New requests/adjustments include the following: • $36,000 is requested for additional landscaping improvements near the 10th Mountain Division Statue and Covered bridge. Based on preliminary designs, the current 2023 budget includes $75K for this project however since then it was recognized that the paved area around the statue should be moderately expanded to accommodate the heavy pedestrian traffic the statue receives. The increase in budget would also include the removal of dying fir trees and a new bench west of the statue. The new total cost of this project is estimated at $111,000. • To coincide with the 10th Mountain statue landscaping improvements, staff is requesting $11,500 to address trees that are growing into the Vail Village/Clock Tower view near the covered bridge. Work on this project began several years ago and is being done in phases to reduce visual impacts. During 2023, staff is proposing the next phase of this process which would include relocation of the John and Cissy Dobson plaque closer to the walkway, relocation of a light fixture, removal of three aspen trees, the addition of new aspens/spruce, and new shorter, ornamental landscaping. • $150,000 for the biodiversity study. The Town of Vail is under contract with the Colorado Natural Heritage Program, Colorado State University, to conduct the biodiversity study identified in the Comprehensive Open Lands Plans Update. The scope of work builds upon a study completed in the mid-90s and includes a biodiversity inventory, specific habitat types, status of species of concern, and recommendations for the management of townlands to promote biodiversity • $95,000 of additional funding for Gore Creek Signage project. RFP responses were higher than anticipated as labor and material costs have increased since the project budget was initially set at the end of 2021. • $220,000 for Turf reduction projects at the Red Sandstone Underpass, Main Vail perimeter areas and municipal building frontage. • $10,000 of additional funding to expand the scope of the Solar Study to include parking structures. 69 -8 - The above adjustments will result in an estimated fund balance of $7.6 million at the end of 2023. Housing Fund Budgeted revenue will increase by $879,000 for the sale of the North Trail Town home and Vail Heights units purchased by the town in late 2022/early 2023. These units will be resold to the community with a “buy- down” as deed restricted units. Staff is also requesting to supplement budgeted expenditures by $9,157,497 of which $7,529,772 represents re-appropriations of the town’s housing programs. This includes: •A carryforward of $2,612,089 allocated to the InDEED program. The 2023 amended budget will include a total of $5,112,089 for the InDEED program. •A carryforward of $72,683 allocated to buy-down housing. •$195,000 to carryforward funds for the Timber Ridge Redevelopment Plan Implementation. •$2,000,000 for Residences at Main Vail opportunity fee to be paid at completion of the project. •$2,650,000 placeholder for the potential purchase of the CDOT-owned parcel in east Vail. New requests/adjustments include the following: •$6,425 to allocate December 2022 housing-fee-in lieu collections towards buy down funds. •$125,000 for flood repairs and remodel expenditures for the North Trail Townhome resale property prior to being resold in the community lottery. •$2,725 for utilities and HOA dues on the North Trail Townhome property. Staff has also included a $1,500,000 request as a placeholder to purchase additional buydown or resale properties this year. The above adjustments will result in an estimated fund balance of $7.1 million at the end of 2023. Residences at Main Vail Fund Budgeted revenue will increase by a reappropriation of a $4,925,444 transfer from the Capital Projects Fund to cover construction costs exceeding bonds proceeds for RMV housing project. When planning for this project the town had planned to cash fund a portion of this project. Total construction cost including contingency is estimated at $31.8 million, offset by the financing of $25.0 million. Town Council will have an opportunity at a later date to consider whether the future housing project should repay the Capital Projects Fund for the $6.8M in funding. Budgeted expenditures are proposed to increase by a reappropriation of $14,366,303 in construction costs to complete the project. The Residences at Main Vail is expected to be available for rent August 1, 2023. 70 -9 - Marketing Fund The Marketing Fund reflects a transfer of $12,022 to the Capital Projects Fund utilizing ambient funding for the purchase of a Vail Apres tent. This has no net effect on the total budget. Heavy Equipment Fund Budgeted expenditures are proposed to increase by $783,757. Staff is requesting to re-appropriate $623.7K for vehicle replacements originally budgeted in 2022 and 2021 due to supply chain issues, most vehicles budgeted for have been ordered and are awaiting delivery. An additional $160K is requested to replace two PD vehicles due to an accident. The Town is expected to be reimbursed for a portion of the costs by insurance proceeds however a full cost recovery is not expected. Any insurance reimbursements will be reflected in later supplemental. Timber Ridge Staff is requesting $32,000 for additional and unanticipated snow removal from the roofs of all Timber Ridge buildings. This was necessary to prevent and reduce the amount of water leaks in units. 71 Vail Religious Foundation • 19 Vail Road, Vail, CO 81657 • (970) 476-3347 • admin@vailchapel.com March 15, 2023 Vail Town Council Vail, Colorado 81657 Dear Vail Town Council, On behalf of everyone at the Vail Religious Foundation, thank you again for your generous contribution to the 50th Anniversary Capital Campaign. We are grateful that The Vail Town Council agreed to an initial gift of $500,000 to invest in the renovation and longevity of one of Vail’s most treasured assets, the Vail Interfaith Chapel , adjacent Ministry building, and surrounding grounds. We received the initial payment from the Town of Vail in the amount of $250,000 in May of 2022. During our year-end campaign, we leveraged the remaining amount of $250,000 as a match to encourage engagement and support from our community, resulting in $582,565 in gifts, $409,000 which were new gifts and $173,565 were payments made toward pledges. While we understand that the Town of Vail originally committed to give the $500,000 as a l ast dollar in gift, with continued support of the community (as demonstrated by this match), we would like to ask the Town to release the remaining $250,000 commitment from 2022 to support ongoing construction costs and our immediate cash flow needs. Thanks to your enduring commitment, the following construction has been completed in this most recent phase of construction: •Chapel lower-level community spaces and the bridal suite and community rooms are near completion, with a new wall of glass doors installed, a new kitchen and beautiful terraces to enjoy the outdoors. •The site walls throughout the terraces and gardens are being finalized. •New stone pathways and a beautiful multi-use terrace and labyrinth have been installed to the west of the Wiegers Family Terrace. •New snowmelt systems have been installed along the pathways. •The parking lot has been fully repaved and now includes a heated drive, heated walkways, and stairs to improve safety during winter. •Roof has been replaced, including snow fence, heat tape and gutters. •Solar Panels and Electric Vehicle Chargers have been i nstalled. •New windows throughout both buildings have been installed. •ADA accessibility & compliance improvements have been made throughout the property, including new elevators are in the process of being installed. •Chapel interior carpet upgraded, pews refinished, and lighting upgraded. •Restoration of the Gore Creek banks and vegetation along the Chapel property. •Sacristy renovation is complete and new cabinetry is installed. •New mechanical systems, water heaters, and air conditioning have been installed. Board of Directors Pastor Tim Wilbanks Fr. Brooks Keith Pastor Scott Beebe Becky Levi-Cohen Pastor Ethan Moore Rabbi Joel D. Newman Father Jose Maria Quera Greg Osteen Matt Wyatt Joel Barndt Vi Brown Jeanmarie Angarola Brett Goett Representative, AA 50th Anniversary Capital Campaign Advisory Committee Mayor Dave Chapin Fr. Brooks Keith Dwight Henninger Johannes Faessler Liz Meyer Rod and Beth Slifer Michelle Taylor Pastor Carl Walker Pastor Tim Wilbanks Attachment A 10 72 Vail Religious Foundation • 19 Vail Road, Vail, CO 81657 • (970) 476-3347 • admin@vailchapel.com We are grateful for your continued partnership and commitment to the future sustainability of the Vail Interfaith Chapel, and its place in Vail’s community, history and its future. The breakdown of campaign expenditures and revenues are as follows: Financial Overview of the 50th Anniversary Campaign EXPENSES Amount Notes Hard Construction Costs $5,703,461 Pre-Construction Expenses and Architect and Design Fees $263,000 Furniture, Fixtures and Equipment $225,000 Construction Management $178,000 In-Kind Donations (off-setting construction expenses) $170,153 Total Construction Related Expenses: (less in-kind donations) $6,369,461 Campaign Expenses (Fundraising, Marketing, Events and Administration, Finance) $615,000 TOTAL Expenses $6,984,461 Reserve Fundraising Goal $800,000 Endowment $1,500,000 TOTAL Fundraising Goal $9,284,461 REVENUES Revenue Received Pledges Committed but not yet paid (to be paid in future years) Unrestricted Campaign Gifts $5,054,615 Approximately, $500,000 has been applied to cover fundraising, marketing and administration Restricted Gifts to Construction $250,000 $268,000 TOV and Charge Up Restricted Gifts to Endowment $100,000 Restricted Gifts to Reserves $10,000 $517,271 Interfaith Angel pledges and pledge 11 73 Vail Religious Foundation • 19 Vail Road, Vail, CO 81657 • (970) 476-3347 • admin@vailchapel.com balances of long- term gifts TOTAL Gifts $5,414,615 $785,271 $6,199,886 Combining all cash, pledges and restricted gifts. To date, we have received $5.4 million in gifts to support the campaign. $110,000 of that is restricted to endowment and reserves, and $500,00 has been applied to campaign administration, fundraising and marketing, leaving approximately $1.6 million to raise in cash to reach the construction costs of the campaign. We currently have approximately $2.2 million in asks out to donors and prospective supporters and are hopeful that between the support of individual donors and an additional gift from the Town Council, we will be able to conclude this campaign. Recognizing that the Town of Vail is unable to support building the reserves and endowment of the Vail Interfaith Chapel, we appreciate the Council’s consideration to release the remaining $250,000 from the 2022 grant request to support immediate construction costs (as noted above) and to consider a final campaign gift of $1,000,000, as outlined in the 2023 grant proposal to the Vail Town Council last fall. This support will accelerate the final stage of the campaign and ensure the construction is completed in a timely manner. We welcome the Town Council to come visit the Chapel to see how far we have come with the renovations and to see the impact of your generous support to date. We would also like to finalize the recognition for the Town of Vail and the current Town Council once the 2023 grant request has been decided. Serving over 50,000 individuals annually through religious services, non-religious support group meeting, musical performances, speakers, and emergency shelter, the Chapel is a key eleme nt in retaining our sense of community with the town and throughout the Vail Valley. Thank you again for your generosity. We look forward to hearing from you. Sincerely, Tim Wilbanks Katie Santambrogio President, Board of Directors Fundraising Director for the 50th Anniversary Campaign Vail Religious Foundation President and CEO, Social Impact Collaborative 12 74 Attachment B 13 75 14 76 15 77 16 78 17 79 18 80 19 81 20 82 21 83 22 84 23 85 24 86 Attachment C History of Significant Council Capital Contributions Year Organization Request  Request Total  Town Council  Approved Total Project Cost Percentage  Funded Reason 2014/2015 Castle Peak New Senior Care Community Center 250,000             250,000           24,962,000               1% Council Supported 2015 Betty Ford Alpine Gardens Education Center 500,000             500,000           3,500,000 14%BFAG is on TOV Land 2016 Colorado Ski and Snowboard Museum Museum Renovation 500,000             500,000           2,563,766 20%CSSM is locaed within a Town owned  building 2017 Vail Mountain School Reconstruction of Bandoni Field 25,000               25,000              835,000 3%Council Supported 2018 Vail Memorial Park Capital Improvements 50,000               50,000              220,000 23% VMP on Town owned property 2019 Vail Valley Foundation HD Video Board 110,000             55,000              110,000 50% VVF on Town owned property 2021 Bright Future Foundation Emergency Housing Facility 100,000             50,000              3,790,000 1% County‐wide suppoerted asset 2587 (Unaudited)Proposed 2022 2022 2022 Favorable/ 2023 1st 2023 Budget Amended Actual (Unfavorable) Budget Supplemental Amended Revenue Local Taxes:30,700,000$ 39,950,000$ 40,806,540$ 856,540$ 34,000,000$ 34,000,000$ Sales Tax Split b/t Gen'l Fund & Capital Fund 62/38 62/38 61/39 62/38 62/38 Sales Tax 19,034,000 24,771,000 24,771,000 - 21,080,000 21,080,000 Property and Ownership 6,014,631 6,064,631 6,041,413 (23,218) 6,070,789 6,070,789 Ski Lift Tax 5,448,196 6,273,196 6,473,618 200,422 5,895,506 5,895,506 Franchise Fees, Penalties, and Other Taxes 1,693,618 1,791,618 1,928,071 136,453 1,751,381 1,751,381 Licenses & Permits 2,186,704 2,811,704 2,491,047 (320,657) 2,728,134 2,728,134 Intergovernmental Revenue 2,350,723 3,789,855 3,500,851 (289,004) 2,856,946 130,500 2,987,446 Re-appropriate unused portion Mtn. Safe PD Grant ($130.5K) Transportation Centers 6,608,758 7,758,758 8,489,410 730,652 7,769,724 7,769,724 Charges for Services 1,071,297 1,071,297 1,220,301 149,004 999,980 999,980 Fines & Forfeitures 206,566 206,566 230,774 24,208 210,700 210,700 Earnings on Investments 200,000 200,000 147,136 (52,864) 150,000 266,026 416,026 Rental Revenue 1,119,843 1,152,379 1,418,400 266,021 1,415,002 30,645 1,445,647 Employee rental income for new units offset by annual units costs, $13K Vail East Lodging #22, $17.6K Homestake #B103 Miscellaneous and Project Reimbursements 251,000 334,929 322,659 (12,270) 318,000 3,150 321,150 Utilize $1.95K of FOL funding; $1.2K reimbursement for books for babies from Vail Health Total Revenue 46,185,336 56,225,933 57,034,680 808,747 51,246,162 430,321 51,676,483 Expenditures Salaries 23,041,583 24,302,010 23,872,103 429,907 25,816,994 1,100,000 26,916,994 Utilize 2022 expenditure savings to implement Phase II of the compensation study approved by Council in January Benefits 8,075,454 8,428,400 8,178,290 250,110 8,592,954 200,000 8,792,954 Utilize 2022 expenditure savings to implement Phase II of the compensation study approved by Council in January Subtotal Compensation and Benefits 31,117,037 32,730,410 32,050,393 680,017 34,409,948 1,300,000 35,709,948 Contributions and Welcome Centers 284,611 284,611 289,172 (4,561) 284,134 10,000 294,134 Council Contribution to NBS Education Funds to Encourage and drive future economic vitality from this organization Childcare Program Funding 250,000 250,000 100,000 150,000 250,000 250,000 All Other Operating Expenses 9,036,237 11,094,237 10,029,511 1,064,726 11,457,111 439,448 11,896,559 Outwear budget $53K; $14K compensation study bills; $15K housing new unit utils/hoa dues, $130K continue Mtn Safe prog.; $50K Mtn Town's Conference; $15K DDA study; $46.5K Library Programs; $15K Holiday Décor; $40K vehicle deductible Heavy Equipment Operating Charges 2,816,503 2,816,503 2,468,010 348,493 2,999,890 2,999,890 Heavy Equipment Replacement Charges 971,764 971,764 952,189 19,575 1,101,105 1,101,105 Dispatch Services 652,938 652,938 652,938 - 669,317 669,317 Total Expenditures 45,129,090 48,800,463 46,542,212 2,258,251 51,171,505 1,749,448 52,920,953 12.4% Surplus (Deficit) from Operations 1,056,246 7,425,470 10,492,468 3,066,998 74,657 (1,319,127) (1,244,470) One-Time Items: Federal Grants CRRSAA Transit Grant (Operating)1,658,768 337,234 - (337,234) - 337,234 337,234 CRRSAA Bus Grant for Transit Operations CARES Transit Grant (Operating)- 1,658,768 1,789,612 130,844 - - American Rescue Plan Grant - 1,170,000 - (1,170,000) - (1,365,835) (1,365,835) American Rescue Plan Initiatives (585,000) (1,170,000) - 1,170,000 - 1,365,835 1,365,835 Planning Projects VLMD Transfer for Destination Stewardship Mgmt. Plan 200,000 200,000 Destination Stewardship Mgmt. Plan (100,000) (238,400) (224,081) 14,319 (200,000) (30,319) (230,319) Re-appropriate $14.3K; Additional $16.0K for increase in scope Vail Vision (50,000) (50,000) - 50,000 (100,000) (100,000) Civic Area/Dobson Master Plan (200,000) (200,000) - 200,000 (100,000) (100,000) TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND 2688 West Vail Master Plan (225,000) (230,478) (31,688) 198,790 (100,000) (100,000) Contributions Funded with Reserves Vail Chapel Capital Contribution (500,000) (500,000) (250,000) 250,000 - (250,000) (250,000) Re-appropriate Vail Chapel last-in contribution $250k ECO Trail- Eagle Valley Trail Contribution (Minturn)- - - - (100,000) (100,000) Mountain Travel Symposium (158,000) (158,000) (145,848) 12,152 - - Net Increase /(Decrease) due to One- Time Items: (159,232) 619,124 1,137,995 518,871 (400,000) 56,915 (343,085) Transfer to Marketing & Special Events Fund (2,490,600) (2,425,085) (1,825,000) 600,085 (1,500,000) (35,000) (1,535,000) Transfer to Other Funds - (291,938) (291,938) - (1,200,000) (1,200,000) Revenue Over (Under) Expenditures Surplus (Deficit) Net of Transfers and One-Time Items (1,593,586) 5,327,571 9,513,525 4,185,954 (3,025,343) (1,297,212) (4,322,555) Beginning Fund Balance 40,266,996 44,426,118 44,426,118 53,939,643 53,939,643 Ending Fund Balance 38,673,410$ 49,753,689$ 53,939,643$ 50,914,300$ 49,617,088$ As % of Annual Revenues 84%88%95%99%96% EHOP balance included in ending fund balance - not spendable 1,389,853$ 136,165$ 1,526,018$ 1,526,018$ 16,396$ 1,542,414 2789 Changes Since 1st Reading Proposed 2022 2022 Favorable 1st 2023 Amended Actual (Unfavorable) 2023 Supplemental Amended Total Sales Tax Revenue:39,950,000$ 40,806,540$ 856,540$ 34,000,000$ -$ 34,000,000$ Sales Tax Split between General Fund & Capital Fund 62/38 61/39 61/39 62/38 62/38 Sales tax split 62/38 Sales Tax - Capital Projects Fund 15,179,000$ 16,035,540$ 856,540$ 12,920,000$ -$ 12,920,000$ Use Tax 1,965,000 2,189,230 224,230 2,000,000 - 2,000,000 Based on 5-year average Construction Fees / Traffic Impact Fees 1,500,000 - (1,500,000) - - - Franchise Fee 204,000 218,151 14,151 1,000,000 - 1,000,000 2023: Utilize Franchise Fee for Holy Cross underground utilities project: 1% Holy Cross Franchise Fee approved in 2019; 2022-2035 based on 2% annual increase Federal Grant Revenue 1,650,000 5,441 (1,644,559) - 1,650,000 1,650,000 2023: Re-appropriation of $1.65M grant from Hickenlooper/Bennet federal grant award for two additional electric buses Other County Revenue 462,333 380,259 (82,074) - 111,333 111,333 2023: Re-appropriate $50K for VLMD reimbursement for Welcome Center displays; re-appropriate $61.2K grant for share of SOU robot;; 2022: $61.3K from Eagle County and Town of Avon for shared cost of SOU; $50K from VLMD towards WC displays; $351K from ERWSD for Frontage Road Improvements project Other State Revenue 4,179,031 - (4,179,031) 250,000 4,171,158 4,421,158 2023: reappropriate $1.8M CDOT grant towards two electric buses; $2.1M CDOT grant for four electric buses; $255.7K CDOT grant for four electric bus chargers; $36K grant for electric car charging infrastructure Lease Revenue 164,067 123,409 (40,658) 164,067 - 164,067 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K) Employee Rental Housing Sales 295,000 297,589 2,589 - - - Sale of Vail Heights #7 (purchased in 2015) Project Reimbursement 15,000 8,751 (6,249) - - - 2022: $15K reimbursement from Vail Health for new bus stop included in Frontage Rd project, and $351K ERWSD reimbursement for Frontage Rd. project Timber Ridge Loan repayment 463,043 463,043 - 462,999 - 462,999 2023: Payoff of TR Loan (originally budgeted to be paid off in 2028) Earnings on Investments and Other 112,865 (2,237) (115,102) 67,348 - 67,348 2023: 0.7% returns assumed on available fund balance Total Revenue 26,189,339 19,719,175 (6,470,164) 16,864,414 5,932,491 22,796,905 Facilities Facilities Capital Maintenance 357,687 370,486 (12,799) 590,000 - 590,000 2022: Fire Station interior paint ($35K), Fire Stations Radiant tube replacement ($25K); Library Skylight maintenance ($150K), Library book drop-off at Safeway ($6K) (Reimbursement above), PW roof repairs ($50K), Phase 3 of transit center skylight replacement ($50K); 2023: Fire Station II exhaust extraction system ($75K), Fire Station III Stucco patching/painting ($40K); library air handling replacement ($125), Bus barn gradient tube replacement ($50K); 2024: PW 30% roof replacement ($75K), Buzzard Park repairs ($75K), Buzzard Park roof repairs ($50K), transit office windows and doors ($25K), PW overhead garage door ($50K), PW carpet replacement ($50K); 2025: Fire Station II Overhead garage doors ($25K), Library Boiler Replacement ($25K); 2026: Lionshead Transit Center Repairs ($50K), Buzzard Park washer/dryer replacement ($15K); Transit Office carpet replacement ($15K) Municipal Complex Maintenance 1,549,407 5,210 1,544,197 205,000 1,531,398 1,736,398 2023: Reappropriate $1.5M for TOV facility maint of which $750k will be used towards Muni Air Handling replacement; 2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K); 2024: PD roof replacement ($150K), PD boiler tube repairs ($50K); 3% annual increase 2025-2035 Building Energy Enhancement Projects - - - 25,000 - 25,000 Public Works Building Maintenance 300,000 - 300,000 80,000 100,000 180,000 2023: Re-appropriated $100K to relocate furnace and partial exterior paint. $80k Window replacement Welcome Center/Grandview Capital Maintenance 325,000 1,003 323,997 25,000 313,000 338,000 2023: Re-appropriate $213k to complete replacement of Welcome Center Display upgrades; Re-appropriate $100K for furniture replacement; 2022: $100K Furniture replacement in Vail Village Welcome Center; 2024: furniture upgrades ($50K); 3% annual increase 2025-2026 Welcome Center Display Upgrades - - - 13,000 - 13,000 2023: Welcome Center Display upgrades Employee Rental Units 11,088,649 8,806,690 2,281,959 2,500,000 2,281,958 4,781,958 2023: reappropriate $2.25M for TOV employee Rental Unit purchases. 2023 $2.5M Employee Rental Units purchases to Capital Fund; 2023-2027 Placeholder for TOV Employee Rentals Employee Rental Capital Maint 25,000 - 25,000 250,000 25,000 275,000 2023: Reappropriate $25K for Cap. Maint of TOV employee rental units. Transfer 2022 Capital maint budget for town owned rental units to Capital Fund Snowmelt Boilers Replacement 1,367,129 262,858 1,104,271 500,000 1,100,000 1,600,000 2023: Re-appropriate $1.1M for (3) BTU boiler replacements; $500k for TRC electric boiler replacements (2) 2022: $1.4M accumulated funds for the replacement of TRC 8 electric boilers (2 per year) Arabelle Snowmelt Boilers - - - 190,000 - 190,000 2023: Shared expense with Arrabelle for streetscape heat; Boiler replacement TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2890 Changes Since 1st Reading Proposed 2022 2022 Favorable 1st 2023 Amended Actual (Unfavorable) 2023 Supplemental Amended TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Donovan Pavilion Remodel 15,000 8,781 6,219 25,000 - 25,000 2023: $25K annual capital maintenance budget Fire Sprinkler Upgrades at Bus Barn - - - 100,000 - 100,000 2023-2024: Update Fire Sprinkler system in bus barn to accommodate needs of expanded electric bus fleet; 2023 includes $100K for design with $500K in 2024 for installation Public Works Shops Expansion 1,827,316 1,570,279 257,037 - 257,037 257,037 2023: Re-appropriated $257K to pave the ring road on western side of project. Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan Total Facilities 16,855,188 11,025,307 5,829,881 4,503,000 5,608,393 10,111,393 Parking Parking Structures 1,161,429 739,172 422,257 940,000 350,000 1,290,000 Re-appropriate VTC stair #5 replacement $300k and $50k ebike parking/charging. 2020-2035: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs Oversized Parking Area 2,100,000 9,660 2,090,340 - - - 2022: $100K for Design and survey costs for new oversized parking area; $2.0M placeholder for Construction of surface parking lot Parking Entry System / Equipment 1,510,410 1,301,702 208,708 - 243,708 243,708 2023: Re-appropriate $209K for ongoing costs of the new parking system; $35K additional parking system costs 2022: $1.2M for a new parking system; $312K for 5 year up front cost of subscription software Red Sandstone Parking Structure (VRA)23,855 350 23,505 - - - 2022: Re-appropriate $23.8K to build fence at parking structure; 2024: $70K structure resealing, 2026: $50K Concrete patch replacement Lionshead Parking Structure Landscape Renovations (VRA) 30,291 - 30,291 - 20,000 20,000 2023: Re-appropriate $20K to complete landscaping at the Lionshead parking structure; 2022: complete landscaping at the Lionshead parking structure ($30.3K); resealing and concrete replacement Total Parking 4,825,985 2,050,884 2,775,101 940,000 613,708 1,553,708 Transportation Bus Shelters 30,000 1,511 28,489 230,000 28,489 258,489 2023: Re-appropriate remaining budget to complete 4th shelter ($28K) Bus shelter annual maintenance; 2020 includes Lionshead transit center Westbound Bus shelter; 2023/2024 Includes 10 new bus shelters in Vail at 10 busiest locations (5/year) Replace Buses 9,850,000 3,357 9,846,643 - 9,846,643 9,846,643 2023: Re-appropriate bus replacements, 6 anticipated in 2023; 2022: 2 electric buses ordered in 2023 to be delivered in 2024 ($2.2M); Move forward $6M from 2023 budget to purchase 6 electric buses; $1.65M for 2 more electric buses paid by Hickenlooper federal grant dollars; 2021: Re-appropriate $3.5M for buses ordered in 2020 with delivery in 2021; Bus Wash Equipment - - - 300,000 - 300,000 2023: Replace Bus Wash System with simpler more reliable drive through brush system. Current system is six years old is consistently breaking down Bus Sign Replacement - - - 165,270 - 165,270 2023: Replacement of 15 intown electric bus signage with Sunrise 2-line CDP. The current Daktronics signs are 9 years old and at the end of their useful life. The Sunrise signs give transit the ability to display real time bus arrival information, as well as post messages about route impacts and service changes riders may experience. Traffic Impact Fee and Transportation Master Plan Updates 381,785 108,681 273,104 - 273,104 273,104 2023: Re-appropriate $273K for ongoing updates to the mobility and transportation master updates. 2022: $75K for big data analysis and public outreach on Transp. Master Plan update project. Municipal and Comm Dev Building Remodel; Replace HR heat system ($100K) Hybrid Bus Battery Replacement 165,000 - 165,000 - 165,000 165,000 2023: Re-appropriate $165k placeholder incase of failure. 2022: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet Electric bus chargers and electrical service rebuild 432,675 5,655 427,020 - 397,020 397,020 2023: Re-appropriate $397K for electric bus infrastructure. 2022: Supplement $30K to include W Vail Fire Station charging station and 5 year subscription. Re-appropriate $147K for electric bus infrastructure; $255K additional funding from CDOT grant; 2021:$1.3M to continue to construct electric bus charging station and electrical service infrastructure at Lionshead and Vail Village Transit centers; $1.1M in grant revenue will offset cost of this project Total Transportation 10,859,460 119,204 10,740,256 695,270 10,710,256 11,405,526 Road and Bridges Capital Street Maintenance 1,169,000 1,117,322 51,678 1,350,000 - 1,350,000 2022: Transfer $211K to Bighorn Rd oversize turnaround; Transfer $25K to bridge repairs. On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes asphalt and mill overlay ($575K) 2991 Changes Since 1st Reading Proposed 2022 2022 Favorable 1st 2023 Amended Actual (Unfavorable) 2023 Supplemental Amended TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Street Light Improvements 294,369 - 294,369 75,000 290,000 365,000 2023: Re-appropriate street light replacements, town now has electrical supervisor to complete work $290K; Town-wide street light replacement Slifer Plaza/ Fountain/Storm Sewer 71,417 703 70,714 - 70,714 70,714 2023: Re-appropriate $70.7k for water quality smell issues. 2022: Re-appropriate $71.4K for water quality vault ongoing repairs Vail Health / TOV Frontage Road improvements 3,387,820 1,496,012 1,891,808 - 250,000 250,000 2023: Re-appropriate remaining expenses for roundabout project, landscape and signage $250K of which $235K will be reimbursed by the VRA with $15K reimbursed by Vail Health for the bus stop;. 2022: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $6.0M funded by VRA in 2021, Traffic impact fee ($1.5M), Timing of this project is pending the Civic Center Master Plan Neighborhood Bridge Repair 125,000 31,801 93,199 1,400,000 93,199 1,493,199 2023: Re-appropriate $93k for bridge repairs, project to be constructed this year. 2022: Transfer $25K from Street Mtce to cover bridge repairs Move forward $100K from 2023 budget to begin design of Bighorn Rd Bridge rails and culvert replacement; $800K budgeted for construction in 2023 Seibert Fountain Improvements 27,888 806 27,082 - 27,082 27,082 2023: Re-appropriate $27k for continued upgrades. 2022: Final payments for Fountain software system and valve upgrades at Seibert Fountain Bighorn Rd oversize Turnaround 297,000 296,143 857 - - - 2022: Construction of oversized turnaround at Bighorn Rd approved by Council on September 9th Roundabout Lighting Project 50,000 - 50,000 1,750,000 50,000 1,800,000 2023: Re-appropriate $50k for roundabout lighting project design, project to be bid this year. 2022: Move forward $50K to design roundabout lighting project. The 2023 budget includes $2.5M and proposes to install new lighting at the West Vail and Vail Town Center roundabouts. Current light poles will be replaced with 30' LED light poles and would incorporate smart transportation equipment such as traffic cameras Neighborhood Road Reconstruction 1,463,175 147,474 1,315,701 300,000 1,315,701 1,615,701 2023: Re-appropriate $1.3M for East Vail road draining improvements, to be constructed this year. 2023 includes additional $300K for increased construction costs; 2027: Placeholder for Road Maint 2022: Re-appropriate $1.5M for East Vail road Major Drainage Improvements construction Vail Village Streetscape/Snowmelt Replacement 1,250,000 66,039 1,183,961 250,000 1,183,961 1,433,961 2023: Re-appropriate $1.2M Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village Lionshead Streetscape/Snowmelt Replacement (VRA)- - - 1,500,000 - 1,500,000 2023-2024: Replacement of 18 yr. old streetscape and snowmelt infrastructure in Lionshead Total Road and Bridge 8,135,669 3,156,299 4,979,370 6,625,000 3,280,657 9,905,657 Technology Town-wide camera system 60,000 28,909 31,091 30,000 - 30,000 $30K Annual maintenance Audio-Visual capital maintenance 96,750 80,104 16,646 110,000 45,000 155,000 2023: Re-appropriate $45K for council chambers upgrade. 2022: Reduce audio visual budget for annual operating cost for security camera software support; Re-assessment and update of A/V and videoconferencing solutions town-wide ($132K); '$18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center; 2021: $100K Welcome Center video wall replacement; 2023: Update of Grandview/Library/Community room/Donovan A/V systems CyberSecurity - - - 150,000 - 150,000 Annual 'Investment in cybersecurity, to keeps up with the ongoing changes that are required to maintain a safe and secure computing environment (previously budgeted in software licensing); 2023: Includes additional firewall purchase Document Imaging 50,000 7,640 42,360 - - - Annual maintenance, software licensing, and replacement schedule for scanners and servers includes $2.5K for Laserfiche Software Licensing 725,000 721,847 3,153 725,000 - 725,000 Annual software licensing and support for town wide systems Hardware Purchases 75,000 68,589 6,411 75,000 - 75,000 2021-2025: $75K for workstation replacements (20-25 per year); 2021: Time Clock Replacement ($125K); workstation replacements ($50K); Website and e-commerce 80,000 79,354 646 60,000 - 60,000 2022-2026: Annual website maintenance ($60K); 2022 includes $10K to continue website migration to Granicus; 2026: Placeholder to reevaluate current system and asses the need to upgrade Fiber Optics / Cabling Systems in Buildings 640,000 96,451 543,549 100,000 528,549 628,549 2023: Re-appropriate $528.5K for project implementation. Planning stage taking longer than anticipated. 2022: $675K to add additional fiber infrastructure to connect critical IT equipment locations including the Village parking structure; the Muni Building; LH Parking Structure; and the West Vail Fire Station 2022-2027: Repair, maintain & upgrade cabling/network Infrastructure $50K Network upgrades 55,000 64,388 (9,388) 50,000 - 50,000 Computer network systems - replacement cycle every 3-5 years; Data Center (Computer Rooms)155,000 129,299 25,701 150,000 - 150,000 2022: Includes $150K for Data Center equipment annual maint agreement (2 year agreement); $30K Maint; 2023-2027: $150K data center maint Broadband (THOR)98,300 97,824 476 110,000 - 110,000 2022: $94.8K annual broadband expenses, potential future revenue; 2023/2024;$110K annual broadband expenses 3092 Changes Since 1st Reading Proposed 2022 2022 Favorable 1st 2023 Amended Actual (Unfavorable) 2023 Supplemental Amended TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Phone System - - - 100,000 - 100,000 2023: Avaya phone system upgrade/replacement Business Systems Replacement 55,000 - 55,000 70,000 55,000 125,000 2023: Re-appropriate $55k for HR Performance mgmt. system. 2022: HR Performance mgmt. system ($55K). 2023: Placeholder for Budget Software ($40K); 2023/2025/2027: $30K every other year for parking system upgrades; 2026: Placeholder for Business System Replacements Total Technology 2,090,050 1,374,406 715,644 1,730,000 628,549 2,358,549 Public Safety Public Safety System / Records Mgmt. System (RMS) 36,000 4,287 31,713 - - - $25K Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System";2022: Includes $11.0K for PD Brazos system Public Safety IT Equipment 25,000 25,020 (20) 150,000 - 150,000 Annual Maint/Replacement of PD IT Equipment including patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance; Public Safety Equipment 289,628 208,383 81,245 281,548 156,147 437,695 2023: $17.1K for flock safety LPR cameras; $14.8K for 11 additional AED units, $32.2K Axon body camera equipment-annual cost. Reappropriate SOU robot, received in 2023 $92k. 2022 $101.5K for body worn camera system; $92K for SOU robot; $16.8K Police equipment for patrol cars; $5K increased cost of barriers; Gas masks ($14.5K), Livescan systems ($16.5K); PD truck sign ($13K), 2 additional event barriers ($30.7K); 2021: Replacement of body worn camera program and storage software mgmt. system, tasers, and holsters; $101.5K per year for body worn camera system Fire Safety Equipment 35,000 10,721 24,279 - 15,000 15,000 2023: Re-appropriate backordered equipment, $27K. 2022: Re-appropriate Wildland personnel protection equipment ($25K); $45K knox box system replacement/upgrade; 2026: $16K drone expansion; $35K Extrication Equipment; 2027: $368K Self Contained Breathing Apparatus Replacement Thermal Imaging Cameras 12,000 - 12,000 - 12,000 12,000 For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriers Event Equipment - - -- 12,022 12,022 2023: Apres event tent $12K funded by transfer from Marketing Fund. Event trailer and moveable barricades to provide barriers for vehicle entry into event areas Fire Station Alert System 230,000 216,663 13,337 18,000 - 18,000 2023: $18K for additional forcible entry training prop reducing need for East Vail crew to travel to West Vail for this type of training; 2022: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire. Deferred $198K from 2020 Fire Truck Replacement 2,746,300 841,573 1,904,727 540,000 1,727,162 2,267,162 2023: Re-appropriate $1.7M for ladder truck replacement under contract. 2023: Type III Truck (heavy wildland engine); 2022: Move $166.3K from 2023 to order Type 6 Brush truck to be delivered in 2023; $540K for replacement of Engine I purchased in 2011 (Truck was ordered in 2022 but unable to be delivered); Replacement of Ladder truck (aerial apparatus) purchased in 2000 ($1.7M); 2027: E3 Regular Fire Engine Replacement Total Public Safety 3,373,928 1,306,648 2,067,280 989,548 1,922,331 2,911,879 Community and Guest Service Children's Garden of Learning Temporary Facility Relocation 325,545 243,380 82,165 - 82,165 82,165 2023: Re-appropriate $82K to complete on-going east slope work. 2022: $70K increase budget for final clean-up and east side improvements of lot. Re-appropriate $255K for final costs; 2021: $2.7M for temporarily relocation of the Children's Garden of Learning Pepi's Memorial 6,000 - 6,000 - 6,000 6,000 2023: Re-appropriate $6K for artist design of Pepi's Memorial in Pepi's Plaza; Construction currently not budgeted Loading and Delivery Capital 125,000 8,666 116,334 200,000 50,000 250,000 2023: Reappropriate $50k to cover potential increased costs of EV Carts. Capital asset purchases to support the loading and delivery program Energy Enhancements 97,294 78,382 18,912 40,000 48,912 88,912 2023: Reappropriate $48.9K for EV Charging infrastructure. 2022: Re-appropriate $61.3K for Electric car charges and infrastructure at various town locations; $36K new grant for electric infrastructure. 2023-2027: Installation of EV stations to meet increased demand. There is potential for grants to offset the initial capital cost of the equipment and installation Pedestrian Safety Enhancements 25,000 8,788 16,213 350,000 16,213 366,213 2023: Re-appropriate $16K for lighting crossing at Safeway. $25K for planning and design for lighting replacement project; 2023: Construction of RRFB Pedestrian Crossing at Safeway; 2025/2026 Pedestrian Improvements through Main Vail Underpass Bollard Installation Project - - - 650,000 - 650,000 Installation of retractable and standard bollards throughout the Vail & Lionshead Villages and Ford Park ($250K MMOF Grant in 2023); possible additional grant opportunities in 2024/2025) 3193 Changes Since 1st Reading Proposed 2022 2022 Favorable 1st 2023 Amended Actual (Unfavorable) 2023 Supplemental Amended TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Civic Area Redevelopment 100,000 43,000 57,000 1,000,000 57,000 1,057,000 2023: Re-appropriate $57k for Dobson and lot 10 park designs. 2022: $100K to explore outcomes of the Civic Center Master Plan such as feasibility studies / design (includes $50K for Dobson structural engineering study and $50K for preliminary Lot 10 park design) 2023: $1.0M placeholder for Civic Center projects. Underground Utility improvements 17,959 17,932 27 2,500,000 - 2,500,000 2022:$15.5K to finalize Big Horn underground utility project; 2023: Underground HCE from Main Vail to East Vail in conjunction with fiber conduit Guest Services Enhancements/Wayfinding 152,307 - 152,307 750,000 152,907 902,907 2023: Re-appropriate $153k to for wayfinding sign project, final vendor decision pending. 2022: Begin design process for new wayfinding signage budgeted in 2024 ($24.3K); 2023: Updated Parking and Transit signage; 2026: VMS Replacements; 2027: Updated Wayfinding Signage Program Timber Ridge Redevelopment 50,000 - 50,000 - - - Placeholder for Timber Ridge Redevelopment Electric Vehicle Pilot Program - - - 120,000 - 120,000 2023: Purchase Ford F150 Lightning and Sedan Tesla Model 3 to support Council's goal of an electric vehicle fleet. These vehicles would be rotated into for departments to test capabilities and range. Vehicle Expansion 494,500 354,318 140,182 342,000 166,418 508,418 2023: Re-appropriate $139K for 2 PD expansion cars, due to order timing; $26K increase in cost for 2 PD Cars. 2022: 5 (of 12) vehicles for PD take-home program, detective take-home vehicle; fire inspector vehicle, wildland crew vehicle; 2023: 5 PD take-home vehicles ($342); Parking Department Nissan Leaf ($33K); 2024: 2 PD take-home vehicles (final stage of program implementation) Total Community and Guest Service 1,393,605 754,465 639,140 5,952,000 579,615 6,531,615 Total Expenditures 47,533,885 19,787,214 27,746,671 21,434,818 23,343,509 44,778,327 Other Financing Sources (Uses) Debt Service Payment (1,155,712) (1,156,962) 1,250 (1,154,784) - (1,154,784) Debt Payment for PW Shops Transfer from Vail Reinvestment Authority 2,302,146 2,291,996 10,150 2,550,000 531,546 3,081,546 2023: $1.5M Streetscape/Snowmelt Replacement, $1.0M Civic Area Plan, $20K Lionshead parking Landscaping, $235K to complete Frontage Rd Improvements ($250K less $15K reimbursement from Vail Health), $82K to complete CGL boulder wall; 2022: $70K for CGL boulder wall; $30.3K LH parking structure landscaping; $1.5M reimbursement for Frontage Rd roundabout; $256K to complete new CGL building; $23K for Red Sandstone parking structure safety fence; $350K LH electric snowmelt boiler; $50K LH parking capital maint; 2023-2024: Lionshead streetscape/snowmelt replacement; 2025/2026: Improvements to S. Frontage Rd Medians Transfer to Residences at Main Vail (6,147,204) (1,221,760) (4,925,444) (825,000) (4,925,444) (5,750,444) 2023: Re-appropriate transfer to Residences at Main Vail Fund for funding beyond bond proceeds and to cover annual debt service payments Transfer to Housing Fund (7,852,702) (7,852,702) - (2,500,000) - (2,500,000) 2023: $2.5M for Vail InDeed 2022: $2.5M InDeed; 2021: Transfer to Housing Fund; 2.5M per year; $2.0M for RMV Opportunity fee; $5.4M Transfer for HF Beginning balance for FS Transfer from Marketing Fund - - - - 12,022 12,022 Transfer from Marketing Fund for Après Tent Transfer from General Fund 20,000 20,000 - - - - Transfer from Police Seizure Funds to cover K-9 vehicle ($20K) Total Other Financing Sources and Uses (12,833,472) (7,919,428) (4,914,044) (1,929,784) (4,381,876) (6,311,660) Revenue Over (Under) Expenditures (34,178,018) (7,987,467) (39,130,879) (6,500,188) (21,792,894) (28,293,082) Beginning Fund Balance 49,406,514 49,406,514 15,228,496 41,419,048 Ending Fund Balance 15,228,496 41,419,048 8,728,308 13,125,966 3294 Changes Since 1st Reading Proposed 2022 2022 Favorable 1st 2023 Amended Actuals (Unfavorable) 2023 Supplemental Amended Real Estate Transfer Tax 9,707,414$ 9,603,456$ (103,958)$ 7,000,000$ -$ 7,000,000$ 2022: Based on 5-year average; 2023-2035: 2% annual increase Golf Course Lease 171,700 181,507 9,807 173,417 - 173,417 Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease signed in 2019; Rent income funds the "Recreation Enhancement Account" below Intergovernmental Revenue 450,000 70,714 (379,286) 300,000 428,000 728,000 2023: $55K from Eagle County for wildfire mitigation; Reappropriate $300K ERWSD reimbursement for Dowd Junction retaining wall project; $50K for shift bike program ($22K to reimburse TOV remainder for county-wide program);$22.5K CPW bear education grant; $500 reimbursement from Avon for sustainable landscaping workshop; $30K lottery proceeds used annual for park projects; $270K CDPHE Grant for water quality projects; 2022: $40K from Eagle County for wildfire mitigation; $20K lottery proceeds; $50K reimbursement from VLMD for Welcome Center displays; $300K re-appropriation from ERWSD for Dowd Junction retaining wall; Project Reimbursements 11,200 25,128 13,928 50,000 - 50,000 2023: $50K Nature Conservancy Grant to implement fuels treatment projects; 2022: VRD reimbursement for annual Synexis $11.2K Donations 46,599 4,250 (42,349) - 13,221 13,221 2023: $32.4K Re-appropriate unused East West donation for Ford Park art space Recreation Amenity Fees 10,000 6,190 (3,810) 10,000 - 10,000 $10K annually Earnings on Investments and Other 166,375 120,406 (45,969) 89,176 - 89,176 2023: $40K use of bag fees for two hard-to-recycle events and one Town Clean Up Day; $30K Bag fee for plastic bag expansion in compliance with state policy; '2022: $25K use of bag fees for water intern and programming. Corresponding expense below; 2023 0.4% interest rate assumed, 2024-2026: 0.7% interest rate assumed Total Revenue 10,563,288 10,011,651 (551,637) 7,622,593 441,221 8,063,814 Management Fee to General Fund (5%)485,371 480,173 5,198 350,000 - 350,000 5% of RETT Collections - fee remitted to the General Fund for administration Wildland Forest Health Management 590,465 468,262 122,203 669,272 - 669,272 Transfer from GF for wages/benefits; Operating budget for Wildland Fire crew; 2022 includes additional 2.3 FTE Wildfire Mitigation 65,000 6,893 58,108 20,000 55,000 75,000 2023: $55K mitigation paid for by Eagle County. Continuation of curbside chipping program and other Fuels Reductions projects within the Town of Vail. 2022: $25K increase to participate in wildfire camera pilot program and $40K mitigation paid for by Eagle County. Implementation of Fuels Reductions projects and potential geological hazard study to update CWPP; 2022-2027: $20K annually to support wildfire mitigation projects as identified in the 2020 Vail Community Wildfire Protection Plan; NEPA for East Vail Hazardous Fuels Reduction 99,000 94,009 4,991 50,000 - 50,000 2023: $50K to implement fuels treatment projects reimbursed by a Nature Conservancy grant; Complete the NEPA analysis for the East Vail Hazardous Fuels Reduction Project. This is a project which council has already voted to support, it consists of hazardous fuels reduction on USFS lands from East Vail to Red Sandstone Road; $49K increase in estimated NEPA costs as approved by Council Fire Free Five - Rebate program 200,000 170,100 29,900 225,000 30,000 255,000 2023: Roll forward unused Fire Free Five rebates unused in 2022 $30k. 2022-2025: $200K annually for the Fire Free Five Community Assistance Program provides funding to community members for the implementation of defensible space within the first five feet of the building; $25K to create publication to assist homeowners with implementation Wildfire Camera Pilot Program Placeholder 25,000 -25,000 - 2022 $25K increase to participate in wildfire camera pilot program Fire Free Five - TOV Implementation 200,000 154,383 45,617 150,000 45,617 195,617 2023 roll forward unused Fire Free Five- TOV facilities budget $46K; $150K Fire Free Five implementation at TOV facilities Total Wildland 1,179,465 893,647 285,818 1,114,272 130,617 1,244,889 Parks Annual Park and Landscape Maintenance 2,192,354 1,679,019 513,335 2,234,540 - 2,234,540 2023 Ongoing path, park and open space maintenance, project mgmt.; 2022: Includes $51.8K Transfer from GF for salaries/benefits Village Holiday Lighting Design 185,000 28,513 156,487 - - - 2022: This includes the costs of a consultant to assist the town in identifying alternative holiday decorations from traditional trees decoration; purchase two pre-lit trees for Vail Village and Lionshead as an alternative to decoration live trees Park / Playground Capital Maintenance 215,000 191,203 23,797 160,000 - 160,000 2022: $5K for increased expenditures for Ellefson sidewalks; $50K to replace playground equipment at 4 parks. $35K sidewalk repair to Ellefson Park sidewalks to coincide with turf project; Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance;2021: $125K annual Maint; Re-appropriate $76K for heater in Ford Park restrooms ($46K) and to transfer $30K to Stephen's park to complete project TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX 3395 Changes Since 1st Reading Proposed 2022 2022 Favorable 1st 2023 Amended Actuals (Unfavorable) 2023 Supplemental Amended TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Pepi's Plaza - -- 50,000 - 50,000 2023: Placeholder for artist inspired tribute at Children's Fountain Fountain Repairs - -- 50,000 - 50,000 2023: Children's Fountain Water Quality Mayors Park Capital Maintenance 50,000 39,579 10,421 - 2,500 2,500 2023: Re-appropriate $2.5K to replace drinking fountain at Mayors Park. 2022: $50K Replace flagstone at Mayors Park Tree Maintenance 75,000 46,511 28,489 75,000 - 75,000 On going pest control, tree removal and replacements in stream tract, open space, and park areas Street Furniture Replacement 85,000 6,367 78,633 85,000 70,000 155,000 2023: Re-appropriate $70K to replace blue Covid picnic tables with more aesthetically pleasing option. Annual street furniture replacement Village Art Landscape Enhancements 50,000 41,636 8,364 135,000 44,364 179,364 2023: Re-appropriate $8.4K for landscape enhancements to areas around the 10th Mtn. Statute and Covered bridge areas; $36K increase for areas around the 10th Mtn Statue and Covered Bridge. 2023: Landscaping Enhancement of 10th Mtn Statue Site ($75K) and planting bed near Squash Blossom ($25K); Landscaping and excavation for "Male Baseball Player #1" donated sculpture on the upper playing fields of Ford Park ($35K). Stephens Park Safety Improvements 35,821 -35,821 - 15,000 15,000 2023: Re-appropriate $15K playground equipment Ford Park Master Plan 200,799 128,508 72,291 - 72,292 72,292 2023: Carryforward $72k for ongoing consultant fees. Council approved contract with WRT 6/22. Master Plan Revisions/Updates to address several proposed modifications including the Vail Nature Center, an indoor tennis/pickleball facility, BFAG expansion, conversion of fields to turf Ford Park- Betty Ford Way Pavers 1,200,000 1,083,493 116,507 - 116,507 116,507 2023: Re-appropriate $116K for remaining project costs under contract; Construction of new concrete unit paver roadway, new steel guardrail, stream walk intersection improvement, and landscaping improvements. This project would be coordinated with BFAG Ford Park Enhancement: Priority 3 Landscape area 5,946 -5,946 - 5,946 5,946 2023: reappropriate $5.9K for landscaping at the Nature Center bridge Ford Park Lower Bench Turf/Irrigation - -- - - - 2024: Replacement of worn turf grass area and inefficient irrigation system Ford Park Playground Improvements 200,000 6,639 193,361 50,000 193,361 243,361 2023: reappropriate $193K for completion of safety improvements to the Ford Park play area 2022: Safety Improvements to the Ford Park play area including wooden bridge to boulder area, expansion to toddler area, ADA upgrades, and replacement of a safety net ($200K); 2023: Add $50K to 2022 Budget for increased costs; 2026: Renovation of Western half Ford Park Lighting Control System 180,000 -180,000 - 180,000 180,000 2023: Re-appropriate $180k to complete active contract to replace Ford Park lighting control system 2022: Replacement of Ford Park lighting control system (discontinued by the manufacturer). Current system is over 10 yrs. Old Sunbird Park Fountain Repairs 3,430 -3,430 - 3,430 3,430 2023: Re-appropriate $3.4K for final bills; 2021: $15K Installation of Clear Comfort advanced oxidation commercial pool sanitation system to water safe for kids Vail Transit Center Landscape 32,817 4,383 28,434 - 20,000 20,000 2023: Re-appropriate $20K for completion of landscaping at Vail transit center. 2022: $32.8K for completion of landscaping at Vail transit center Turf Grass Reduction 199,862 182,254 17,608 - 220,000 220,000 2023: $220K continuation of turf grass reduction projects at Red Sandstone Underpass, Municipal Bldg. Frontage, and Main Vail Perimeter Areas Kindell Park/Mill Creek 149,862 -149,862 100,000 149,862 249,862 2023 : Re-appropriate $150k for improvements to heavily worn stream tract between Hanson Ranch Rd and Pirateship park - project is in design; 2023: riparian planting and improved pedestrian circulation along Mill Creek corridor ($100K) Donovan Park Improvements 57,000 -57,000 150,000 57,000 207,000 2023: Re-appropriated $57K for relandscaping on Donovan Park parking lot islands project is under contract; ; 2023: Replacement of play area decks and some equipment 2022: $35K Relandscaping on Donovan Park parking lot islands Gore Creek Promenade Rehabilitation 370,000 16,103 353,897 55,000 353,897 408,897 2023: reappropriate $354K for ongoing project, slated for fall 2023. Planning, design, and rehabilitation of the Gore Creek Promenade caused by excessive guest visitation. Project would include expansion of heated paver walkways, ground-level wood picnic deck, artificial lawn area, landscape enhancements, and a stream walk connection to the Covered Bridge Pocket Park Total Parks 5,487,891 3,454,206 2,033,685 3,144,540 1,504,159 4,648,699 Rec Paths and Trails Rec. Path Capital Maint 139,717 132,475 7,242 165,000 7,242 172,242 2023: Re-appropriate $7.2K for Capital maintenance of the town's recreation path system; annual maintenance of the rec. path system $165K. 2022: $74K for amphitheater bridge railings and decking; $85K for annual Capital maintenance of the town's recreation path system Bike Safety 15,000 8,527 6,473 10,000 6,473 16,473 2023: Re-appropriate $6.5K for ongoing bike signage project; $10K annual cost for bike safety programs Bike Path Signage 35,000 11,983 23,017 25,000 23,016 48,016 2023 Re-appropriate $23K for ongoing trail signage project. 2022-2023: Bike Path Signage: Enhancement of existing trail signage to improve etiquette, safety and wayfinding 3496 Changes Since 1st Reading Proposed 2022 2022 Favorable 1st 2023 Amended Actuals (Unfavorable) 2023 Supplemental Amended TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Pedestrian Bridge Projects 400,000 166,849 233,151 100,000 233,151 333,151 2023: Re-appropriate $233K for rehab of the pedestrian overpass. 2022-2027: Systematic rehabilitation or replacement of 5 pedestrian bridges. 2022: Donovan Park, Pedestrian Overpass Gore Valley Trail Bridge Replacement (ERWSD)40,000 -40,000 - - - 2022: Design and planning for Gore Valley Trail Bridge replacement (ERWSD) Gore Valley Trail Fence Replacement at Dowd Junction 50,000 -50,000 - - - 2022: Replace wood fence along Gore Valley Trail in Dowd Junction in conjunction with CDOT wildlife fence project East Vail Interchange Improvements 209,443 -209,443 - 209,443 209,443 2023: Re-appropriate $209K to continue East Vail interchange project, awaiting CDOT project completion to move forward; 2022: $209K to continue East Vail interchange project Dowd Junction repairs and improvements 799,155 32,029 767,126 - 767,126 767,126 2023: Re-appropriate $767K to continue Re-stabilization of Dowd Junction retaining wall; Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sanitation; offset with reimbursement of $300K reimbursement from ERWSD (above) East Vail Interchange Trailhead parking lot expansion - -- - - - 2023: Expanded parking lot at East Vail Interchange trailhead Portalet Enclosures - -- 38,000 - 38,000 2023: Design and Construct screening/enclosures on trailhead port-a-lets Booth Lake Trailhead Parking Restroom 458,950 264,284 194,666 - 194,667 194,667 2023: Re-appropriate $195K for ongoing Installation of permanent restroom at Booth Lake trailhead for hikers; to be completed in spring '23; 2022: Installation of permanent restroom at Booth Lake trailhead for hikers Total Rec Paths and Trails 2,147,265 616,146 1,531,119 338,000 1,441,118 1,779,118 Recreational Facilities Golden Peak Pickleball Sound Barriers - -- 23,500 - 23,500 2023: Install Acoustic blocking panels on north and west fence sections Nature Center Operations 106,187 106,187 - 109,373 - 109,373 Nature Center operating costs(Contract with Walking Mountains) Nature Center Capital Maintenance 93,855 -93,855 - - - 2022: $55K placeholder for nature center maint and repairs; Wood siding and trim repairs ($11.4K), open rail fencing replacement ($13.4K); 2024: path and walkway repairs ($8.1K); 2025: signage ($16.6K); regravel access road ($9.8K); 2026: benches and tables; 2027: Slope roofing ($14.1K) Nature Center Redevelopment 383,522 -383,522 - 383,522 383,522 2023: Re-appropriate $383.5K for further planning and design for a nature center remodel; Nature Center Construction is currently unfunded Library Landscape and reading area 100,000 -100,000 - - - 2022: Exterior landscaping and site work enhancements for an outdoor reading area Total Recreational Facilities 683,564 106,187 577,377 132,873 383,522 516,395 Environmental Environmental Sustainability 705,386 705,181 205 692,829 - 692,829 Annual operating expenditures for Environmental department (4.25 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action Collaborative, etc.; $12k Sustainability intern, $10K Waste Education Intern paid for with bag fees; $20.9K transfer from GF for salary/benefits; $10.9K of additional funds for Clean-up Day Recycling and Waste Reduction Programs 275,320 131,781 143,539 222,000 86,500 308,500 2023: Re-appropriate $22.5K for ongoing Love Vail contract with Vermilion; reappropriate $30K for Ball Cup event program delayed by supply chain issues; reappropriate $15K for curbside compost pilot program expansion; reappropriate $18K for compost pilot for rebates for businesses; reappropriate $1K from Green Team for idling campaign. 2023: Actively Green($40K), Plastic Bag Expansion funded with bag fees ($30K), C&D Pilot ($5K), C&D Residential Phase 3 ($15K); C&D Commercial Phase 2 ($30K); Green Team ($2.5M), Love Vail website ($25K), Recycling hauls($25K), Farmers Market Zero Hero ($42K); Recycling Education ($7.5K)022: Use $15K bag fee collections for waste intern, reusable bags and market compost program. Re-appropriate $20.3K for pilot compost program through April 2022; Actively Green($40K), Ball Cup Program ($30K), Bus Recycling Challenge ($13K), C&D Pilot ($5K), Green Team ($2.5M), Love Vail website ($20K), Recycling hauls($25K), Compost Program Phase 2 ($45K), Farmers Market Zero Hero ($42K); Recycling Education ($17.5K); Ecosystem Health 554,793 316,204 238,589 212,500 368,500 581,000 2023: Re-appropriate $175k for Down Junction safe passage project, $150k for Biodiversity Study; $43.5K for bear education program partnership with CPW; 2023:$15K for Vail to host CO Communities for Climate Action retreat; Strategic Plan Completion ($10K), SD Contract ($25K), Trees for Vail ($7.5K), USFS Front Ranger Program ($55K); Wildlife Habitat Improvements ($100K); 2022: $175K placeholder for Dowd Junction wildlife crossing (partnership with CDOT); $14.7K for CO Communities for Climate Action retreat and $27K for partnership with Zinc Media for Sustainable Travel, CC4a ($3K), Biodiversity Study ($150K), Strategic Plan ($10K), SD Contract ($18K), Trees for Vail ($5K), USFS Front Ranger Program ($33K), Wildlife Habitat Improvements ($102.5K); Energy & Transportation 93,215 85,275 7,940 58,500 10,000 68,500 2023: Request to expand scope for solar study $10k. 2022-2024 Annual expenditures: Energy Smart Partnership contract ($40K), Solar Feasibility Study ($25K), EV Planning and analysis ($8K), Sole Power ($7.5K); 2022: Energy Smarts ($40K), Sole Power ($7.5K), Energy Outreach Programs ($7.5K); 2023: Energy Smarts ($40K), Sole Power ($7.5K), Energy Outreach Programs ($10.0K); EV Share Event ($1K) 3597 Changes Since 1st Reading Proposed 2022 2022 Favorable 1st 2023 Amended Actuals (Unfavorable) 2023 Supplemental Amended TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX E-Bike Programs 193,000 191,262 1,738 273,000 28,000 301,000 2023: Ebike grant funds allocated to Eagle County organizations for shift bike program $28K;: E-Bike Share$225K; E-Nike Ownership program ($18K); $15K for E-Bike Rebate program E-Bike Share Infrastructure - 54,000 - 54,000 E-Bike Share Infrastructure- Gravel pads and bike racks Streamtract Education/Mitigation 50,000 44,048 5,952 50,000 6,452 56,452 2023: Re-appropriate $5.9K for continuation of "ten feet for the creek" campaign, $500 reimbursement for sustainable landscape. 2022: $50K annual streamtract education programming such as "Lunch with Locals" landscape workshops, City Nature Challenge and storm drain art; 2021 also includes $20K re-appropriation for additional education Water Quality Infrastructure 2,016,541 111,477 1,905,064 - 1,905,064 1,905,064 2023: Re-appropriate for water quality infrastructure; $300K for snow dump cleanout and West Vail drainage grate replacement; 2021: Continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore"; 2021: $1.0M plus $750K deferred from 2020 Streambank Mitigation 125,000 52,017 72,983 75,000 72,983 147,983 2023: Re-appropriate $73K to contract consultant and purchase plants for riparian project along the Gore Creek through the Golf Course. 2021-2024 Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes 2018 grant awards continued in 2020 for GoCo grant ($39K) and Fishing is Fun grant ($30K). Private Streambank Mitigation Program 150,000 31,792 118,208 - 118,208 118,208 2023: Re-appropriate to continue private streambank mitigation program $118K Booth Heights Open Space 12,000,000 -12,000,000 - 12,000,000 12,000,000 2023: Re-appropriate offer to Vail Resorts for the purchase of the Booth Heights Parcel Gore Creek Interpretive Signage 225,000 34,850 190,150 25,000 285,150 310,150 2023: Re-appropriate $190K for watershed map and installation at the Gore Creek Promenade; $95K requested increase in cost for material/labor costs higher than anticipated. 2022: $225K for watershed map and installation at the Gore Creek Promenade Total Environmental 16,592,295 1,807,925 14,684,369 1,662,829 14,880,857 16,543,686 Art Public Art - Operating 139,280 139,280 - 165,888 - 165,888 $2.7K Transfer from GF for salary/benefits; Art in Public Places programming and operations Public Art - General program / art 428,960 53,793 375,167 60,000 375,167 435,167 2023: Re-appropriate $375K to purchase sculptures, artwork, art programs and events; the remainder is re-appropriated each year to accumulate enough funds. Public Art - Winterfest 64,746 4,861 59,885 30,000 59,885 89,885 2023: Re-appropriate $60K for annual Winterfest program; 2023: $30K Winterfest budget. 2022: $64.7K for annual Winterfest programming Seibert Memorial Statue 12,692 500 12,192 - 12,192 12,192 2023: Reappropriate $12.7K for Pete Seibert Memorial statue maintenance. 2022: $12.7K for Pete Seibert memorial statue maintenance Art Space 882,259 19,211 863,048 - 863,048 863,048 2023: Re-appropriate $863k for design phase for Ford Park art space- see corresponding donation from East West above. Rebuilding of designated Art Space Studio in Ford Park using $250K of existing AIPP funds. 2022: Design phase for Ford Park art space- see corresponding donation from East West above; 2022: $850K Rebuilding of designated Art Space Studio in Ford Park using $250K of existing AIPP funds Total Art 1,527,937 217,645 1,310,292 255,888 1,310,292 1,566,180 Community Council Contribution: Betty Ford Alpine Garden Support 74,649 74,649 - 76,888 - 76,888 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increase Council Contribution: Eagle River Watershed Support 42,000 42,000 - 42,000 - 42,000 Annual support of the Eagle River Watershed Council programs Council Contribution: Trail Alliance 17,500 17,500 - 17,500 - 17,500 Adopt A Trail Council Contribution for trails in or bordering the Town Council Contribution: Eagle Valley Land Trust 5,000 5,000 - - - - Eagle Valley Land Trust Council Contribution Total Contributions 139,149 139,149 - 136,388 - 136,388 VRD-Managed Facilities & Maintenance Recreation Enhancement Account 883,365 -883,365 173,417 181,507 354,924 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($181.5K) Recreation Facility Maintenance 22,000 -22,000 22,000 22,000 44,000 2023: Reappropriate $22K for contingency; Annual $22K for general RETT facility maintenance; Synthetic Turf Replacement - -- 472,000 - 472,000 2023: Replacement of Ford Park Synthetic Turf Infield originally installed in 2012 and past it's useful life of 7 years. Golf Clubhouse 79,496 40,901 38,595 31,295 38,595 69,890 2023: reappropriate $39K for completion of Golf Clubhouse projects. 2023: Concrete walkways ($12.4K), Drain pains/curb gutters ($18.9K); 2024: roofing/heat tape repairs ($12.8K); 2022: Exterior paint & stain ($24K), Sewage and roof forensic study ($8K), placeholder for repairs and maint as result of the study ($47.5K); 2023: Concrete walkways ($12.4K), Drain pains/curb gutters ($18.9K); 2024: roofing/heat tape repairs ($12.8K); 2025: circulation pumps ($83.3K); clubhouse signage ($8.5K); 2026: Stucco/stone ($32.7K), wood trim ($23.5K) 3698 Changes Since 1st Reading Proposed 2022 2022 Favorable 1st 2023 Amended Actuals (Unfavorable) 2023 Supplemental Amended TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Athletic Field Restroom/Storage Building 1,000,000 -1,000,000 - 1,000,000 1,000,000 2023 :Re-appropriate $1M for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage building. Project was delayed to address additional needs outlined in the Ford Park Master Plan Golf Course - Other 585,751 397,520 188,231 236,874 188,231 425,105 2023: Re-appropriate $188K for completion of golf course projects. 2022: $216K for golf course greens project; VRD shared cost for 1st hole Timber Path planking ($38.0K), asphalt repairs ($3.3K); 2021: $216K for golf course green project; Re-appropriate $590K for golf course maintenance scheduled in 2020 but not completed; course streambank restoration ($73.8K), maintenance building, HVAC unit ($17.7K), maintenance building heater ($8.9K), maint. building furnace ($9.8M) Dobson Ice Arena 614,756 10,106 604,649 41,085 604,649 645,734 2022: Rockwall Repairs ($12.8M), concrete walkways ($17.7K); 2021: Re-appropriate $110.7K for paver and roof repairs; Changing Rooms ($78.8), windows replacement ($74.3), heat pumps ($6.3K), rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior lighting ($22.9), exterior wood trim ($9.3K); Repairs to exterior doors ($80.0K) Ford Park / Tennis Center Improvements 175,510 3,387 172,124 - 172,124 172,124 2022: Wood Siding ($3.9K); Concession/Restroom siding ($12.9K); Drainage-previously budgeted in 2023 ($13.3K); Exterior Doors- previously budgeted in 2023 ($4.6K); 2021: $141K for golf course maintenance scheduled in 2020 but not completed; Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards ($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K) Athletic Fields 239,226 -239,226 - 239,226 239,226 2023: Re-appropriate $239K for Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K); 2022: Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K);Coat exterior gypsum board ($3.7K), Repaved parking lot ($8K), Irrigation System ($100K); 2024: Asphalt parking lot repairs ($8.7K); 2025: asphalt parking lot ($77K) Gymnastics Center 282,789 11,444 271,345 20,000 271,345 291,345 2023: Re-appropriate $272K for completion of the restroom remodel and cooling system. 2023 $20k additional costs for cooling system. 2025: Furnace ($20.9K), Elevator ($20.9K); waterproof roof ($62.4K); signage and rd. access ($27.1K); concrete stairs and walkways (3.0K) Total VRD-Managed Facilities & Maintenance 3,882,893 463,359 3,419,534 996,671 2,717,677 3,714,348 Total Expenditures 32,125,831 8,178,437 23,847,392 8,131,461 22,368,242 30,499,702 Other Financing Sources (Uses) Transfer from General Fund 109,546 109,546 - - - - Transfer from GF for RETT department salary and benefits Revenue Over (Under) Expenditures (21,452,997) 1,942,760 (24,399,028) (508,868) (21,927,021) (22,435,888) Beginning Fund Balance 28,077,540 28,077,540 6,624,543 30,020,300 Ending Fund Balance 6,624,543$ 30,020,300$ 6,115,676$ 7,584,412$ 3799 (Unaudited)Proposed 2022 2022 Favorable 2023 1st 2023 Amended Actuals (Unfavorable) Budget Supplemental Amended Revenue Housing Sales Tax 4,813,000$ 4,957,980$ 144,980$ 4,125,000$ -$ 4,125,000$ Housing Fee in Lieu Annual Collections 46,000 52,425 6,425 - - - Transfer in from Capital Projects Fund 2,500,000 2,500,000 - 2,500,000 - 2,500,000 Transfer in from General Fund - - - 1,200,000 - 1,200,000 Workforce Housing Sales 1,689,000 1,251,730 (437,270) - 879,000 879,000 Sales of Vail Heights #10 in 2023 ($429K); purchased in 2022; Sales of North Trail Townhome ($450K) Total Revenue 9,048,000 8,762,136 (285,864) 7,825,000 879,000 8,704,000 Expenditures Housing Programs InDeed Program 3,194,334 582,245 2,612,089 2,500,000 2,612,089 5,112,089 Re-appropriate unused InDeed Funds Buy Down Housing 71,609 -71,609 -72,683 72,683 Re-appropriate $71.6K of Buy-Down Funds; Allocate $6.4K of housing fee in lieu received in Dec 2022 less buydown housing overages for purchased units Future Purchases 2,900,000 - 2,900,000 -1,500,000 1,500,000 $1.5M placeholder to purchase buy-down units to be resold to community North Trail Townhomes Unit D 307,000 308,629 (1,629) -127,725 127,725 Remodel for resale of unit later in the year ($125K); $2.75K for utilities until sold Vail Heights #10 548,000 548,904 (904) -- - Pitkin Creek 12-L unit 976,288 977,643 (1,355) -- - Chamonix unit B 634,940 636,403 (1,463) -- - Construction Housing Projects Timber Ridge Redevelopment Placeholder 195,000 -195,000 500,000 195,000 695,000 Rollover Timber Ridge Redevelopment plan implementation, did not occur in 2022. W. Middle Creek Development Placeholder - - - 500,000 - 500,000 Residences at Main Vail Opportunity Fee 2,000,000 - 2,000,000 - 2,000,000 2,000,000 Reappropriate RMV Opportunity Fee (Final payment when completed) Land Purchases for future Housing East Vail CDOT Parcel 2,650,000 -2,650,000 - 2,650,000 2,650,000 Reappropriate Purchase of East Vail Parcel Total Expenditures 13,477,171 3,053,824 10,423,347 3,500,000 9,157,497 12,657,497 Operating Income (4,429,171) 5,708,312 10,137,483 4,325,000 (8,278,497) (3,953,497) Beginning Fund Balance 5,352,702 5,352,702 5,236,474 11,061,014 Ending Fund Balance 923,531$ 11,061,014$9,561,474$ 7,107,517$ TOWN OF VAIL PROPOSED 2023 PROPOSED AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HOUSING FUND 3810 0 (Unaudited)Proposed 2022 2022 Favorable 2023 1st 2023 Amended Actual (Unfavorable) Budget Supplemental Amended Revenue Business Licenses 345,000$ 362,978$ 17,978$ 345,000$ -$ 345,000$ Transfer in from General Fund 2,425,085 1,825,000 (600,085) 1,500,000 35,000 1,535,000 VLMD Contribution - - - 1,200,000 - 1,200,000 Event Reimbursements/Shared Costs 152,500 127,500 (25,000) - - - Earnings on Investments 1,000 (3,334) (4,334) 250 - 250 Total Revenue 2,923,585 2,312,144 (611,441) 3,045,250 35,000 3,080,250 Expenditures Commission on Special Events (CSE) CSE Funded Events 759,648 669,390 90,258 - - CSE Surveys 54,000 36,688 17,313 54,000 - 54,000 Education & Enrichment 144,530 144,007 523 154,530 - 154,530 Visitor Draw - - - 684,648 - 684,648 Recreation - - - 75,000 - 75,000 Signature Events:1,095,252 1,095,252 Bravo!311,657 311,657 - - - - Vail Jazz Festival 85,000 85,000 - - - - Vail Valley Foundation - Mountain Games 140,000 140,000 - - - - Vail Valley Foundation - GRFA 55,125 55,125 - - - - Vail Valley Foundation - Dance Festival 60,000 60,000 - - - - Snow Days 300,000 - 300,000 - - - Spring Back to Vail - - - - - - Town Produced Events:766,000 766,000 Vail Apre Spring Series 250,000 253,470 (3,470) - - - Employee Celebration & Concert (Spring)75,000 10,079 64,921 - - Magic of Lights 50,000 - 50,000 - - - Revely Vail 145,000 133,398 11,602 - - - Vail Holidays Funding 25,000 20,739 4,262 - - - Vail America Days 80,000 71,136 8,864 - - - NYE/4th of July Display 116,000 100,000 16,000 - - - Ambient Event Funding:- Music in the Villages 250,000 196,661 53,339 154,530 (12,022) 142,508 Transfer $12K to CPF for event tent purchase Cultural Heritage: Pioneer Weekend 8,000 8,000 - - - - National Brotherhood of Skiers - - - 125,000 - 125,000 Other Council Funded Events Mikaela 87 - - - - 35,000 35,000 $35K funding for Mikaela 87 event Collection Fee - General Fund 17,250 18,149 (899) 17,250 - 17,250 Total Expenditures 2,926,210 2,313,498 612,712 3,126,210 22,978 3,149,188 Revenue Over (Under) Expenditures (2,625) (1,354) (80,960) 12,022 (68,938) Beginning Fund Balance 409,749 409,749 407,124 408,395 Ending Fund Balance 407,124$ 408,395$ 326,164$ 339,457$ TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING & SPECIAL EVENTS FUND 39 101 (Unaudited) 2022 2022 Favorable/ 2023 1st Amended Amended Actual (Unfavorable) Budget Supplemental Budget Revenue Rental Income - - - 725,802 - 725,802 Other Income - - - 48,000 - 48,000 Total Revenue - - - 773,802 - 773,802 Expenses Operating, Maintenance & Contracts - - - 362,305 - 362,305 Capital Outlay 27,463,201 13,096,898 14,366,303 - 14,366,303 14,366,303 Reappropriate remaining construction costs Total Expenditures 27,463,201 13,096,898 14,366,303 362,305 14,366,303 14,728,608 Revenue Over Expenses (27,463,201) (13,096,898) (14,366,303) 411,497 (14,366,303) (13,954,806) Other Financing Sources (Uses) Fiscal Agent fees (3,000) (1,250) 1,750 - (3,000) (3,000) Fiscal agent fees Principal Repayment (315,000) (315,000) - (415,000) - (415,000) Interest Income - 149,681 149,681 - - - Interest Expense (905,578) (905,510) 68 (800,388) - (800,388) Transfer from Capital Projects Fund 6,147,204 1,221,760 (4,925,444) 825,000 4,925,444 5,750,444 Reappropriate transfer Total Other Financing Sources (Uses)4,923,626 149,680 (4,773,946) (390,388) 4,922,444 4,532,056 Change in Net Position (22,539,575) (12,947,218) (19,140,248) 21,109 (9,443,859) (9,422,750) Net Position- Beginning 22,539,575 22,539,575 - - 9,592,357 Net Position- Ending -$ 9,592,357$ 21,109$ 169,607$ TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE RESIDENCES AT MAIN VAIL 40 102 (Unaudited)Proposed 2022 2022 Favorable/ 2023 1st 2023 Amended Actuals (Unfavorable) Budget Supplemental Amended Revenue Town of Vail Interagency Charge 3,897,518$ 3,523,352$ -$ 4,224,129$ -$ 4,224,129$ Insurance Reimbursements & Other 63,611 83,159 19,548 25,000 - 25,000 Earnings on Investments 2,000 1,939 (61) 810 - 810 Equipment Sales and Trade-ins 126,890 211,106 84,216 294,238 - 294,238 Total Revenue 4,090,019 3,819,556 103,702 4,544,177 - 4,544,177 Expenditures Salaries & Benefits 1,273,328 905,002 368,326 1,344,321 - 1,344,321 Operating, Maintenance & Contracts 2,087,098 1,784,941 302,157 2,102,307 - 2,102,307 Capital Outlay 1,852,201 1,001,789 850,412 1,355,886 783,757 2,139,643 Re-appropriate $623.7K vehicle purchases budgeted in 2022 but will be purchased in 2023 due to supply chain issues; $160K to replace to PD vehicles due to accident Total Expenditures 5,212,627 3,691,731 1,520,896 4,802,514 783,757 5,586,271 Revenue Over (Under) Expenditures (1,122,608) 127,824 (1,417,193) (258,337) (783,757) (1,042,094) Transfer In from General Fund 48,394 48,394 - - - Beginning Fund Balance 2,499,233 2,499,233 1,677,813 2,675,451 Ending Fund Balance 1,425,019$ 2,675,451$ 1,419,476$ 1,633,357$ (Unaudited) 2022 2022 Favorable/ 2023 Budget Actuals (Unfavorable) Budget Revenue Town of Vail Interagency Charge - Premiums 4,748,921$ 4,748,921$ -$ 4,748,921$ Employee Contributions 963,081 806,128 (156,953) 963,081 Insurer Proceeds 30,000 26,307 (3,693) 30,000 Earnings on Investments 35,000 8,980 (26,020) 15,000 Total Revenue 5,777,002 5,590,336 (186,666) 5,757,002 Expenditures Health Insurance Premiums 1,838,004 1,463,391 374,613 1,690,000 Claims Paid 4,529,721 3,560,333 969,388 4,597,739 Wellness Bonus 78,000 63,240 14,760 78,000 Professional Fees 58,820 52,043 6,777 118,820 Total Expenditures 6,504,545 5,139,007 1,365,538 6,484,559 Revenue Over (Under) Expenditures (727,543) 451,329 (1,552,205) (727,557) Beginning Fund Balance - 4,446,705 3,859,876 Ending Fund Balance (727,543)$ 4,898,034$ 3,132,319$ HEALTH INSURANCE FUND TOWN OF VAIL 2023 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND 41 103 (Unaudited)Proposed 2022 2022 Favorable 2023 1st 2023 Budget Actual (Unfavorable) Budget Supplemental Amended Revenue Rental Income 1,812,841$ 1,812,816$ (25)$ 1,865,753$ -$ 1,865,753$ Other Income 20,219 50,736 30,517 14,724 - 14,724 Total Revenue 1,833,060 1,863,552 30,492 1,880,477 1,880,477 Expenditures Operating, Maintenance & Contracts 486,516 506,130 (19,614) 515,617 32,000 547,617 $32K roof snow removal Capital Outlay 7,050 3,450 3,600 - - - Contigency - - - - 50,000 50,000 Total Expenditures 493,566 509,580 (16,014) 515,617 82,000 597,617 Operating Income 1,339,494 1,353,972 46,506 1,364,860 (82,000) 1,282,860 Non-operating Revenues (Expenses) Interest on Investments 480 7,024 6,544 180 - 180 Loan Principal Repayment to Capital Projects Fund (389,728) (389,728) - (392,607) - (392,607) Interest Payment to Capital Projects Fund (73,315) (70,879) (2,436) (70,392) - (70,392) Total Non-operating Revenues (Expenses)(462,563) (453,583) 4,108 (462,819) - (462,819) Revenue Over (Under) Expenditures 876,931 900,389 23,458 902,041 (82,000) 820,041 Beginning Fund Balance 1,183,214 1,183,214 2,060,145 - 2,083,603 Ending Fund Balance 2,060,145$ 2,083,603$ 2,962,186$ 2,903,644$ TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE TIMBER RIDGE FUND 42 104 (Unaudited) 2022 2022 Favorable/ 2023 Amended Actuals (Unfavorable) Budget Revenue E911 Board Revenue 956,272$ 956,272$ -$ 1,067,535$ Interagency Charges 1,298,899 1,298,899 - 1,444,427 Other County Revenues 10,506 11,103 597 - Town of Vail Interagency Charge 652,938 652,938 - 669,317 Earnings on Investments and Other 2,000 5,799 3,799 658 Total Revenue 2,920,615 2,925,011 4,396 3,181,937 Expenditures Salaries & Benefits 2,604,333 2,211,150 393,183 2,579,635 Operating, Maintenance & Contracts 555,065 500,285 54,780 593,611 Capital Outlay 30,680 27,528 3,152 87,528 Total Expenditures 3,190,078 2,738,963 451,115 3,260,774 Revenue Over (Under) Expenditures (269,463) 186,048 455,511 (78,837) Transfer In from General Fund 113,998 113,998 - - Beginning Fund Balance 1,686,772 1,686,772 1,531,307 Ending Fund Balance 1,417,309$ 1,872,820$ 1,452,470$ TOWN OF VAIL 2023 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND 43 105 Ordinance No. 6, Series of 2023 ORDINANCE NO. 6 SERIES OF 2023 AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, HOUSING FUND, MARKETING FUND, HEAVY EQUIPMENT FUND, TIMBER RIDGE FUND, AND RESIDENCES AT MAIN VAIL FUND OF THE 2023 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2023 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 22, Series of 2022, adopting the 2023 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: 1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following budget adjustments for the 2023 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the following budget adjustments: General Fund $ 3,430,602 Capital Projects Fund 28,268,953 Real Estate Transfer Tax Fund 22,368,242 Housing Fund 9,157,497 Marketing Fund 22,978 Heavy Equipment Fund 783,757 Residences at Main Vail Fund 14,369,303 Timber Ridge Fund 82,000 Interfund Transfers (4,972,466) Total $ 73,510,866 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this 106 Ordinance No. 6, Series of 2023 ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 21st day of March 2023, and a public hearing shall be held on this Ordinance on the 4th day of April, 2023, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. ATTEST: _______________________________ Kim Langmaid, Mayor ___________________________ Stephanie Bibbens, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 4th day of April 2023. ____________________________ Kim Langmaid, Mayor ATTEST: ________________________________ Stephanie Bibbens, Town Clerk 107