HomeMy WebLinkAbout2023-04-25 TROC Agenda
Timber Ridge Operating CommitteeAgenda
Tuesday, April 25, 2023
8:30AM –9:30AM
Zoom Virtual Meeting
75 South Frontage RoadWest, Vail, CO 81657
Members:
Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Greg Hall, Public Works Director
John King, Facilities Manager
George Ruther, Housing Director
Carlie Smith, Finance Director
Corum Property Management:Staff:
Erica Weston –Regional Portfolio ManagerMissy Johnson, Housing Coordinator
JocelynGarcia–Property ManagerMartha Anderson, Housing Coordinator
Agenda:
1.Call to Order
2.Approval of Minutes
a.February 28, 2023 Minutes
b.March 30, 2023 Minutes
3.Resident Communication–Redevelopment and Leasing Options at RMV
4.Adjournment
The next scheduled meeting of the Timber Ridge Operating CommitteeisMay 30,
2023.
Please call 970-479-2136 for additional information. Sign language interpretation
is available upon request with 48-hournotification dial 711.
Timber Ridge Operating CommitteeResults
Tuesday, February 28, 2023
8:30AM –9:30AM
Zoom Virtual Meeting
75 South Frontage RoadWest, Vail, CO 81657
MembersPresent: Members Absent:
Greg Hall, Public Works DirectorRussell Forrest, Town Manager
John King, Facilities ManagerKathleen Halloran, Assistant Town Manager
George Ruther, Housing Director
Carlie Smith, Finance Director
Corum Property Management:
Erica Weston –Regional Portfolio Manager
JocelynGarcia–Property Manager
Staff:
Missy Johnson, Housing Coordinator
Martha Anderson, Housing Coordinator
A quorum of the Timber Ridge Operating Committee (Committee) members being present. The meeting
was called to order at 8:35 a.m.
Approval of Minutes from January 31, 2023 –no comments or changes.
The committee reviewed the draft of survey questions, and discussion ensued around current data
and next steps. The committee agreed that it will be helpful to gather information to have a better idea of
the current leases for families and number of children
Supplemental budget items were discussed as additionsto the March supplemental. King is not
prepared with a number but looking forcontractors. Smith will add $300,000 as a placeholder and it can
be trued up again in June 2024.
The Committee agreed no further business to discuss. Motion made to adjourn.
Motion: George Ruther Second: Carlie Smith Vote: 4-0-0
Meeting adjourned at 9:05 AM.
Next Meeting –March 28, 2023.
Respectfully submitted.
Missy Johnson, Housing Coordinator
Timber Ridge Operating CommitteeResults
Thursday, March30, 2023
10:00AM 11:00AM
Zoom Virtual Meeting
75 South Frontage RoadWest, Vail, CO 81657
MembersPresent:Members Absent:
Kathleen Halloran, Deputy Town ManagerRussell Forrest, Town Manager
George Ruther, Housing Director Greg Hall, Public Works Director
Carlie Smith, Finance DirectorJohn King, Facilities Manager
Corum Property Management:
Erica Weston Regional Portfolio Manager
JocelynGarciaProperty Manager
Staff:
Missy Johnson, Housing Coordinator
A quorum of the Timber Ridge Operating Committee (Committee) members being
present the meeting was called to order at 10:00AM.
The approval of February minutes wasmoved to the next meeting because a quorum
that had been present at the February meeting was not present.
The committee discussed the process for large expenditure items with the request from
finance to notify the financeteam when an item is expected to be added through
supplemental.
The committee discussed the upcoming timelines and the Vail Resorts Master Lease
renewal.
Ruther provided an update regarding the Timber Ridge Projectand the team discussed
the key next steps around the Timber Ridge Tenant Communications plan which will
come from Corum regarding lease renewals, opportunity to exit leases early without
penalty and the reminder of deposits to cover costs of damages if necessary.
Scenarios were discussed regarding the transfer or deposits from one community
housing to the next but final decisions were not made.
The Committee agreed no further business to discuss.
Meeting adjourned at 10:35AM.
Next Meeting April 25, 2023.
Respectfully submitted.
Missy Johnson, Housing Coordinator