HomeMy WebLinkAbout2023-06-20 Agenda and Supporting Documentation Town Council Evening Meeting Agenda1.Citizen Participation (10 min.)
1.1 Citizen Participation
2.Any action as a result of executive session
3.Consent Agenda (5 min.)
3.1 May 2, 2023 TC Meeting Minutes
3.2 May 16, 2023 TC Meeting Minutes
3.3 Resolution No. 25, Series of 2023, A Resolution of the Vail
Town Council Approving a Lease Agreement between the
Town of Vail and the Colorado Department of
Transportation ("CDOT") to Allow for Public Parking on I-
70 Frontage Roads in the Town of Vail
Approve, approve with amendments or deny Resolution No.
25, Series of 2023.
Background: CDOT currently leases to the Town certain
sections of the I-70 frontage roads within the Town for use as
public parking and for general peak period public overflow
parking at times the Town’s off-street parking facilities are
anticipated to or have reached full capacity. The Town and
CDOT wish to renew said lease through May 31, 2026.
3.4 Contract Award to Chevo Studios for the Gramshammer
VAIL TOWN COUNCIL MEETING
Evening Session Agenda
Town Council Chambers and virtually via Zoom
Zoom meeting link: https://us02web.zoom.us/webinar/register/WN_5pq7OOeWR3ebPuQQA_NtVg
6:00 PM, June 20, 2023
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding
town services, policies or other matters of community concern, and any items that are not on the agenda.
Please attempt to keep comments to three minutes; time limits established are to provide efficiency in
the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.
Citizen Participation.pdf
May 2, 2023 Meeting Minutes.pdf
May 16, 2023 Meeting Minutes.pdf
Resolution No. - CDOT LEASE .doc
Vail_Parking_Renewal_FHWA_Concurrence_and_Lease_signed_002_.pdf
Updated_Town_of_Vail_Parking_Lease_Exhibit.pdf
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Memorial at Children's Fountain
Direct the Town Manger to enter into a design and fabrication
contract with Chevo Studios in the amount of $68,921.00 for
the Gramshammer memorial at Children’s Fountain
Background: The purpose of this item is to request the Town
Council to award a design and fabrication contract to Chevo
Studios in the amount of $68,921.00 for the design and
fabrication of the stone tribute to Pepi Gramshammer.
3.5 Contract Award to Hallmark Inc for Vail Bridge Safety
Improvements
Authorize the Town Manager to enter into an agreement, in a
form approved by the Town Attorney, with Hallmark Inc. for the
Vail Bridge Safety Improvements Project, not to exceed
$998,176.00.
3.6 Contract to Harry Teague Architects for the Art in Public
Places Artist in Residence Design
Authorize the Town Manager to enter into a contract, approved
by the Town Attorney, with Harry Teague Architects for the Art
in Public Places Artist in Residence Design Project, in the
amount of, and not to exceed $132,000.
Background: Request approval to authorize the Town Manager
to enter into a contract with Harry Teague Architects to provide
full design services for Art in Public Places Artist in Residence
project. These services include Design Development
Documents, including obtaining Design Review Approval,
Construction Documents, Building Permit review, Bidding and
Construction Administration for the AIPP Artist in Residence
project in Ford Park.
4.Town Manager Report (10 min.)
4.1 Council Matters and Status Report
4.2 Vail Town Council Priority Goals for 2023
5.Action Items
5.1 Resolution No. 14, Series of 2023, A Resolution Adopting
Vail's Stewardship Roadmap
20 min.
Approve, approve with amendments, or deny Resolution No.
14, Series of 2023.
Presenter(s): Mia Vlaar, Director of Economic Development
and Kristen Bertuglia, Director of Environmental Sustainability
Background: Early in 2022, the town embarked on an
innovative path to guide how it manages an economy founded
60 years ago almost entirely on tourism. With town revenues
Chevo Studios Pepi's Tribute Contract Award - TC Memo 6.6.23.docx
council memo-Bridge improvements.docx
CouncilMemo 06-20-2023 HTA Contract Award.docx
230620 Matters.docx
Priority Vail Town Council Goals for 2023.pdf
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continuing to achieve new heights following pandemic-related
economic challenges and with occupancy rates now softening
since last summer, the town is re-examining how tourism can
generate additional value for the community.
6.Public Hearings
6.1 Ordinance No. 12, Series of 2023, Second Reading, An
Ordinance Making Budget Adjustments to the Town of
Vail General Fund, Capital Projects Fund, Real Estate
Transfer Tax Fund, Housing Fund, Heavy Equipment
Fund, Dispatch Services Fund, and Residences at Main
Vail Fund of the 2023 Budget for the Town of Vail,
Colorado; and Authorizing the Said Adjustments as Set
Forth Herein; and Setting Forth Detail in Regard Thereto
15 min.
Approve, approve with amendment, or deny Ordinance No. 12,
Series of 2023 upon second reading.
Presenter(s): Alex Jakubiec, Budget Analyst/STR Manager
and Carlie Smith, Director of Finance
Background: Please see attached memo.
7.Adjournment 7:00 pm (estimate)
1. Council Memo - Vail's Stewardship Roadmap 6-20-2023.pdf
2._Resolution_Adopting_Vails_Stewardship_Roadmap_6-20-2023.pdf
3. Vail's Stewardship Roadmap 6.20.2023.pdf
230620 2nd Supp 2nd Reading.pdf
Ord #12- 2nd Supp 2023 2nd Reading.pdf
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and
available for public viewing as the meeting is happening. The meeting videos are also posted to High
Five Access Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
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AGENDA ITEM NO. 1.1
Item Cover Page
DATE:June 20, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Citizen Participation
AGENDA SECTION:Citizen Participation (10 min.)
SUBJECT:Citizen Participation
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Citizen Participation.pdf
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From:Patti Held
To:PublicInputTownCouncil
Subject:Bike riding through Vail Village
Date:Monday, June 19, 2023 2:50:57 PM
Hello,
I work in Vail Village. I see several signs on Gore Creek Drive indicating the “dismount zone” for bike
riders, including a $50.00 fine to violators.
I constantly see riders who disregard the signage to “walk your wheels”.
What I don’t see is enforcement from the TOV.
If there will not be any follow-through , then it’s ridiculous to have so many signs and they should be
taken down.
I would prefer to see the discontinuance of bike riding through the center of town, like the signs say.
Thank you.
Respectfully,
Patti Held
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From:Jessica Naab
To:Council Dist List
Subject:Fur ordinance
Date:Tuesday, June 20, 2023 7:19:33 AM
Hello, my husband and I visit Vail for our anniversary trip and I was just wondering if you
would consider a fur ordinance to prevent more fur from being sold in Vail. I don’t ever see
much activity in the stores like Fantasia Furs and it seems like people are moving away from
buying animal fur clothing. It just seems like an issue Vail would have a huge platform to
make a statement on.
Could a fur ordinance be introduced to the residents of Vail to see if that’s something they
would support?
Thank you!
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AGENDA ITEM NO. 3.1
Item Cover Page
DATE:June 20, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (5 min.)
SUBJECT:May 2, 2023 TC Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
May 2, 2023 Meeting Minutes.pdf
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Town Council Meeting Minutes of May 2, 2023 Page 1
Vail Town Council Meeting Minutes
Tuesday, May 2, 2023
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Langmaid.
Members present: Kim Langmaid, Mayor
Travis Coggin, Mayor Pro Tem
Kevin Foley
Jen Mason
Barry Davis
Jonathan Staufer
Members absent: Pete Seibert
Staff members present: Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Bibbens, Town Clerk
1. Citizen Participation
Linn Brooks, an Eagle County resident, introduced herself as a candidate for the Holy Cross
Energy Board.
Regina O’Brien, Eagle County Clerk and Recorder, thanked the town for their partnership during
elections.
Ziggy Davis, a Vail resident, asked Council to consider posting signs around popular fishing
areas to help educate the community on the importance of handling catch and release fish so as
not to harm them.
2. Any action as a result of executive session
There was none.
3. Proclamation
3.1 Proclamation No. 5, Series of 2023, Wildfire Preparedness Month
Read Proclamation into the record.
Presenter(s): Paul Cada, Wildland Program Manager
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Town Council Meeting Minutes of May 2, 2023 Page 2
Background: This is a joint proclamation with Eagle County and the towns within the county
declaring May to be Wildfire Awareness Month. Residents are encouraged to take action to
reduce the threat of wildfire and prepare for a potential wildfire.
Council members took turns reading the proclamation into the record.
4.Consent Agenda
4.1 Resolution No. 16, Series of 2023, A Resolution of the Vail Town Council Approving
the Grant of an Easement to the Eagle River Water and Sanitation District
Approve, approve with amendments, or deny Resolution No. 16, Series of 2023.
Background: The Eagle River Water and Sanitation District is requesting an easement from the
town to install and maintain water lines to the Residences at Main Vail.
Staufer made a motion to approve, Mason seconded motion passed (6-0).
4.2 Contract Award to American Mechanical Services for Replacement of Police
Department Roof Top Units
Authorize the Town Manager to enter into an agreement with American Mechanical Services, in
a form approved by the Town Attorney, in an amount of, and not to exceed, $124,052.00.
Background: The purpose of this item is a request for approval of a change order to American
Mechanical Services for the final two Police Department Roof Top Unit replacements.
Coggin made a motion to approve, Staufer seconded motion passed (6-0).
4.3 Contract Award to the Cumming Group to become the Dobson Owner's
Representative
Authorize the Town Manager to enter into an agreement with Cumming Group, in a form
approved by the Town Attorney, in the amount of, not to exceed $217,500.00.
Background: At the February 21 town council meeting, the town manager received direction to
solicit owner’s representative services from qualified firms for the Dobson Ice Arena
redevelopment project. The purpose of this item is a request for approval to authorize the Town
Manager to enter into a contract with Cumming Group to provide owner’s representative
services for the project.
Mason made a motion to approve, Davis seconded motion passed (6-0).
4.4 Contract Award to AVI-SPL, LLC to Upgrade the Audio/Video Capabilities at the
Grandview Room
Authorize the Town Manger to enter into an agreement, in a form approved by the Town
Attorney, with AVI-SPL, LLC not to exceed $75,000.00, to upgrade the A/V capabilities at the
Grandview Room.
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Town Council Meeting Minutes of May 2, 2023 Page 3
Background: With the advent of hybrid meetings where people may attend in person or over
Zoom, video and audio technology upgrades are required to continue the high quality of our
public meetings.
Coggin made a motion to approve, Mason seconded motion passed (6-0).
5. Town Manager Report
Forrest stated the Attorney General would be in town later in the week to gain feedback on the
merger of City Market. Forrest explained if Council had anything they would like him to share
with the Attorney General, he would be happy to do so.
5.1 Council Matters and Status Report 5.2 SB23-213 Update Forrest gave an update on the bill that would focus on land use and creating affordable housing within the State of Colorado. Forrest stated the Town would stay on high alert as the bill moved through the House with preemptive mandates that would require up-zoning. 5.3 E-Bike Share Program Update Kristen Bertuglia, Director of Environmental Sustainability, explained there was money in the budget for an addition Bike Share Charging Station and asked if Council would like the station placed at the Town Municipal Building or at Buffehr Creek. Council requested the additional charging station be placed at Buffehr Creek.
6. Action Items
6.1 Resolution No. 15, Series of 2023, A Resolution for Electric Vehicle Readiness Plan
Presenter(s): Greg Roy, Senior Planner and Cameron Millard, Energy Efficiency Coordinator
Approve, approve with amendments, or deny Resolution No. 15, Series 2023.
Background: Please see memo.
Roy informed Council the Electric Vehicle Readiness Plan went before the Planning and
Environmental Commission and the Commission recommended approval of the plan.
Millard reviewed the background of the Electric Vehicle Readiness Plan and explained it derived
from the Town’s commitment to reduce greenhouse gas emissions by 50% by 2030 and 80% by
2050 and also identified goals and strategies to implement the objectives of the “Go EV City”
Resolution that was adopted back on October 19, 2021.
Millard also explained the plan aligns with the State of Colorado’s Electric Vehicle goals and the
plan was evaluated by multiple departments within the Town and had input from PEC, the Vail
community and Town Council.
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Town Council Meeting Minutes of May 2, 2023 Page 4
Millard outlined changes made to the plan which included the addition of Fleet equipment such
as lawncare to the Fleet procurement strategy, and additional strategy concerned with
improving safety in the micro-mobility section, and a revised section in Appendix D titled: “What
Battery Safety Tips Should be followed for E-mobility Devices.”
Langmaid asked for Council input.
Foley asked if staff was looking into grant funding for highspeed charging in Federal funds for
Electric Vehicle infrastructure.
Chris Southwick, Mobility Innovation Coordinator, stated staff was looking into grant funding.
Public comment was called, there was none.
Foley made a motion to approve; Staufer seconded motion passed (6-0).
6.2 Ordinance No. 9, Series of 2023, First Reading, An Ordinance of the Town Council
Repealing and Reenacting Section 7-10-9 of the Vail Town Code, Concerning the Penalty
for Violations of Certain Commercial Transportation Regulations
Presenter(s): Commander Matt Westenfelder, Vail Police Department
Approve, approve with amendments, or deny Ordinance No. 9, Series 2023.
Background: The police department is requesting to change the penalty section of the
passenger transportation ordinance. The current penalty section is cumbersome and causes
confusion. The existing section would be replaced by Section 1-4-1, which governs the majority
of ordinances.
Westenfelder explained the guidelines for the current ordinance were overly complicated and
required multiple steps of warnings and notices before violations were enforced. The proposed
changes would simplify the warning and enforcement process and would remove any
misunderstanding or confusion on when a warning was issued versus further enforcement
action.
Langmaid asked for Council’s input.
Foley asked if the changes to the ordinance only applied to commercial vehicles such as taxis
and limousine companies and what the PD would do if the violations were regarding hotel fleets.
Westenfelder stated Foley was correct regarding the taxis and limousine companies and
explained the hotels were currently not part of the concern, it was more regarding Uber and the
limo companies.
Public comment was called. There was none.
Coggin made a motion to approve; Davis seconded motion passed (6-0).
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Town Council Meeting Minutes of May 2, 2023 Page 5
6.3 Ordinance No. 10, Series of 2023, First Reading, An Ordinance of the Town Council of
the Town of Vail, Colorado Amending the Definition of Unclaimed Property under the Vail
Town Code
Presenter(s): Commander Lachlan Crawford, Vail Police Department
Approve, approve with amendments, or deny Ordinance No. 10, Series 2023.
Background: The police department is requesting a change to the lost property ordinance. We
would like to change the 180-day waiting period for found property to 90 days. This will not
affect jewelry or currency which will remain at 180 days.
Crawford stated the proposed code change would modify the period of time the property was
held from 180 days to 90 days and explained the Vail Police Department has found the vast
majority of property claimed was within the first few weeks of being turned in.
Langmaid asked for Council input.
Staufer asked what happened to the unclaimed property.
Crawford explained the unclaimed property would get donated.
Public comment was called. There was none.
Davis made a motion to approve; Coggin seconded motion passed (6-0).
7. Public Hearings
7.1 Ordinance No. 8, Series of 2023, Second Reading, An Ordinance of the Town Council
of the Town of Vail Amending Section 4-2-4 of the Vail Town Code to Permit Alcoholic
Beverage Tastings at Fermented Malt Beverage and Wine Retailers
Presenter(s): Matt Mire, Town Attorney
Approve, approve with amendments, or deny Ordinance No. 8, Series of 2023 upon second
reading.
Background: On March 1, 2023, Proposition 125 amended the above-mentioned statutory
section to add fermented malt beverages and wine retailers to the list of licensees that are
permitted to conduct tastings. The Town now desires to amend the Vail Town Code to include
fermented malt beverage and wine retailers as licensees that may apply for tastings.
Mire explained there were no changes made to the ordinance since first reading.
Foley clarified the fermented malt beverage and wine retailers would need to obtain a tasting
permit for wine tastings and asked if the Local Licensing Authority would make sure the
business was TIPS trained and the business was in good standing.
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Town Council Meeting Minutes of May 2, 2023 Page 6
Mire stated they would need to fill out the application.
Bibbens explained licensees that could apply for the Tasting Permit usually applied when their
liquor license needed to be renewed and the Local Licensing Authority would make sure the
licensee was in good standing with the Town and the State as well as Responsible Alcohol
Serviced Trained.
Public comment was called. There was none.
Coggin made a motion to approve; Davis seconded motion passed (4-2,
Foley and Staufer opposed).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Staufer seconded motion passed (6-0), meet adjourned at 6:43 p.m.
Respectfully Submitted,
Attest: __________________________________
Kim Langmaid, Mayor
______________________________
Stephanie Bibbens, Town Clerk
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AGENDA ITEM NO. 3.2
Item Cover Page
DATE:June 20, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (5 min.)
SUBJECT:May 16, 2023 TC Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
May 16, 2023 Meeting Minutes.pdf
14
Town Council Meeting Minutes of May 16, 2023 Page 1
Vail Town Council Meeting Minutes
Tuesday, May 16, 2023
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Langmaid.
Members present: Kim Langmaid, Mayor
Travis Coggin, Mayor Pro Tem
Kevin Foley
Jen Mason
Pete Seibert
Barry Davis
Jonathan Staufer
Staff members present: Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Bibbens, Town Clerk
1. Citizen Participation
Eugene Cojocari, Colorado Booting Parking Enforcement, addressed concerns he had
regarding parking enforcement within the town.
Students from Redstone Elementary School asked Council to support a school bus for the
students that live in the Town of Vail.
Dave Chapin, a Vail resident, stated his support for the Loading and Delivery program within the
town, reminded the community about the Hard to Recycle event later in the week, and
expressed his concerns regarding the overnight charges in the parking garage for employees
that worked late.
2. Any action as a result of executive session
There was none.
3. Youth Scholarship Recognition
3.1 Town of Vail Scholarship Program Recognitions
The Town of Vail has offered a financial scholarship program for Vail seniors who have
achieved academic excellence and leadership success and commitment to the Vail community.
The scholarship is to help fund students who are pursuing their next chapter in life at either a
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Town Council Meeting Minutes of May 16, 2023 Page 2
college, university, or technical school. The 2023 award will be given to two Battle Mountain
High School senior students, Phillip D'Andrea and Audrey Knight.
Presenter(s): Kim Langmaid, Mayor
Langmaid announced the recipients of the Town of Vail $5,000 Scholarships. Battle Mountain
High school students Phillip D’Andrea and Audrey Knight each received the $5000 scholarship.
3.2 Colorado Grand Scholarship Award Recognition
The Colorado Grand offers an annual scholarship program to students attending local schools in
Eagle County. Edward O'Brien, representing Colorado Grand, will recognize Fiona Lloyd, a
senior student who attends Battle Mountain High School, and highlight the upcoming summer
Colorado Grand program, an event that has been in Vail for over 30 years.
Presenter(s): Kim Langmaid, Mayor and Edward O'Brien, Colorado Grand Representative
Langmaid announced Battle Mountain High School Student Fiona Llyod was the recipient of the
$10,000 Colorado Grand Scholarship.
3.3 Mauri Nottingham Excellence in Environmental Sustainability Scholarship Award
The Town of Vail created the Mauri Nottingham Environmental Quality Award to honor the
creator of the valley’s “We Recycle” program and his financial contributions, and recognize
outstanding environmental programs or efforts in the community. This scholarship program is
intended to provide recognition and financial support to qualified Town of Vail residents,
students who attend school in the Town of Vail, or those who are employed in the Town of Vail
interested in pursuing education and careers in the field of Environmental Sustainability.
Academic programs can include bachelors or certificate programs at accredited colleges or
universities, online programs, or attendance at local symposiums. The 2023 award will be given
to Jessica Garofalo who is enrolled as a Sophomore at Santa Clara University.
Presenter(s): Kim Langmaid, Mayor
Langmaid announced Santa Clara University Student Jessica Garofalo was the recipient of the
$1,500 Mauri Nottingham Excellence in Environmental Sustainability Scholarship.
4. Proclamation
4.1 Proclamation No. 6, Series of 2023, "Marcie Laidman Day"
Read proclamation into the record.
Presenter(s): Kim Langmaid, Mayor
Background: Marcie Laidman is retiring as the principal from Red Sandstone Elementary school
after 10 years.
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Town Council Meeting Minutes of May 16, 2023 Page 3
Council took turns reading the proclamation into the record.
5. Appointments for Boards and Commissions
Motion to appoint one member to serve on the DRB for a partial term ending March 31, 2024.
Presenter(s): Kim Langmaid, Mayor
Coggin made a motion to appoint Kathryn Middleton to the Design Review Board for a partial
term to end March 31, 2024; Staufer seconded motion passed (7-0).
6. Appointments for Vail Local Housing Authority
6.1 Vail Local Housing Authority (VLHA) Appointments
Motion to appoint one member to service on the VLHA for a five-year term ending May 31,
2028.
Presenter(s): Kim Langmaid, Mayor
Coggin made a motion to appoint Kristin Kenney Williams to the Vail Local Housing Authority for
a 5-year term ending on May 31, 2028; Mason seconded motion passed (7-0).
7. Consent Agenda
7.1 April 4, 2023 TC Meeting Minutes
Foley made a motion to approve; Coggin seconded motion passed (6-0, Staufer abstained due
to being absent that meeting).
7.2 April 18, 2023 TC Meeting Minutes
Davis made a motion to approve; Coggin seconded motion passed (7-0).
7.3 Resolution No. 17, Series of 2023, A Resolution of the Town of Vail Town Council
Approving the Grant of an Easement to the Eagle River Water and Sanitation District
Approve, approve with amendments, or deny Resolution No. 17, Series of 2023.
Background: The Eagle River Water and Sanitation District is requesting an easement from the
town to install and maintain water lines to the Town of Vail Public Works building.
Coggin made a motion to approve; Mason seconded motion passed (7-0).
7.4 Resolution No. 18, Series of 2023, A Resolution of the Town of Vail Town Council
Approving a Sewer Easement between the Town of Vail and the Eagle River Water and
Sanitation District, and Vacating the Existing Sewer Easement.
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Town Council Meeting Minutes of May 16, 2023 Page 4
Approve, approve with amendments, or deny Resolution No. 18, Series of 2023.
Background: The Town wishes to grant a sewer easement to the Eagle River Water and
Sanitation District, pursuant to the terms of the Sewer Easement.
Davis made a motion to approve; Coggin seconded motion passed (7-0).
7.5 Contract Award to Morton Electric INC to Complete the Roundabout Lighting
Improvements at Exit 176
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Morton Electric Inc, to complete Roundabout Lighting Improvements at Exit 176,
not to exceed $1,600,000.00.
Background: The project’s goal is to upgrade the lighting in the Vail Town Center roundabouts
to meet current lighting safety standards for both vehicles and pedestrians in a roundabout. The
current lighting does not meet these standards particularly at the pedestrian crossings.
Coggin asked what the purpose was of the supplemental request if the actual amount of the
budget was $1.75M and the contract award was for $1.6M.
Carlie Smith, Director of Finance, explained request for a supplemental for the project was to
ask for additional funds to cover contingencies within the project. Currently there was enough in
the budget to cover the cost of the contract, but not enough to cover issues that could possibly
come up during the project.
Foley made a motion to approve; Davis seconded motion passed (7-0).
7.6 Contract Award to SGM, INC to Complete the Subsurface Utility Engineering
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with SGM, INC to complete the Subsurface Utility Engineering in the amount not to
exceed $75,000.00.
Background: This work is in preparation for the Town to continue installation of the town's fiber
optic backbone by installing conduit from Fire Station #3 in West Vail to Lionshead along the S.
Frontage Road and the Gore Valley Trail.
Davis made a motion to approve; Foley seconded motion passed (7-0).
7.7 Contract Award to Advanced Network Management (ANM) to Purchase Support for
the Dell VXR Hyperconverged Infrastructure System
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Advanced Network Management to purchase support for our Dell VXRail
hyperconverged infrastructure system, in the amount not to exceed $150,000.
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Town Council Meeting Minutes of May 16, 2023 Page 5
Background: The town purchased this hardware in 2017 with a 5-year support agreement,
which expired in June of last year and purchased an additional year of support through
Advanced Network Management last year and would like to purchase another year of support.
Coggin made a motion to approve; Mason seconded motion passed (7-0).
7.8 Contract Award to Rocky Mountain Landscapes for the Installation of Landscape
Buffer Work as Part of the Fire Free Five Program
Authorize the Town Manager to enter into a contract with Rocky Mountain Custom Landscapes
in an amount not to exceed $57,300 for the installation of Landscape Buffer Work as part of the
Fire Free Five program.
Background: In the spring of 2022, the Town Council recommended that efforts should be made
to bring town-owned buildings into compliance with the Fire Free Five concepts proposed by
Vail Fire. During 2022, all town-owned structures were evaluated, then prioritized for
implementation.
Coggin made a motion to approve; Staufer seconded motion passed (7-0).
8. Town Manager Report
8.1 Council Matters and Status Report
8.2 SB23-213
Forrest informed Council the Senate Bill 213 did not pass from the State Legislature and
explained the Town plans to work with CAST to possibly propose language for affordable
housing and potential incentives and guidelines from the State that could be acceptable at the
municipal level.
Forrest also referenced the Town and other local partners working with the State on the State
Land Board property at Dowd Junction for a regional housing project.
8.3 Vail Valley Foundation Car Sponsorship
8.4 Council Strategic Goals Update
8.5 Other Updates
9. Action Items
9.1 Resolution No. 19, Series of 2023, Timber Ridge Development Agreement
Presenter(s): George Ruther, Housing Director
Approve, approve with amendments, or deny Resolution No. 19, Series of 2023.
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Town Council Meeting Minutes of May 16, 2023 Page 6
Background: Timber Ridge Village Apartments Redevelopment Committee has been tasked
with negotiating a development agreement for the redevelopment of Timber Ridge.
Ruther gave a brief background explaining the Town of Vail acquired the Timber Ridge Village
Apartments back in 2003, with the sole purpose of preserving the deed restricted homes that
existed on sight at that time and with the understanding that the Town would need to redevelop
those homes.
Ruther explained the current Timber Ridge Project was the result of a public/private partnership
between the Town of Vail and Triumph Timber Ridge LLC to deliver a significant increase in the
supply of deed restricted homes in the community. Timber Ridge II would include the new
construction of 288 deed-restricted residential homes in 7 separate buildings with a total of 569
bedrooms.
Ruther stated the 7 new buildings would be comprised of a total of 56 studio, one-bedroom, 102
two-bedroom, 64 three bedroom, and 16 four-bedroom homes. The home would be available for
purchase and rent, but all must be occupied by individuals who work at least 30 hours per week
in Eagle County and earn a minimum of 75% of their annual income from said business.
Ruther went on to say, to date, the Vail business community and employers stepped forward to
place $5,000 per home reservations on 165 of the total 288 homes. An additional 44 of the total
homes would be owned by the Town of Vail for rental opportunities within the community, and
the remaining 79 homes would be available for purchase by individual homeowners as their
primary residence through the Town of Vail community housing lottery process.
Ruther gave a high-level outline of the development agreement with Triumph, highlighting:
• The Town of Vail shall be a co-applicant on all required development applications and
shall be authorized to sign said applicants.
• Triumph is a developer-at-risk, and as such all work, including, but not limited to, design
development, engineering, testing, entitlement, and horizontal and vertical construction,
shall be contracted directly through the developer with its general contractor and any
sub-consultants, and not with the Town of Vail.
• Triumph shall be responsible for all vertical development costs and guarantees to deliver
288 deed-restricted homes, subject to an Approved Development Plan. The approved
plans shall be incorporated into the development agreement by reference.
• Triumph shall be responsible for the legal subdivision of the property, including
delivering a final condominium unit map and all pertinent association governing
documents.
• Triumph will work with the Town of Vail Housing Department and shall be responsible for
the marketing and final sale of each of the homes, including completing a community
housing lottery process for the sale of the homes to individuals.
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Town Council Meeting Minutes of May 16, 2023 Page 7
• Any project savings beyond the repayment of the Town’s seed money and contribution
and Triumph’s compensation shall be distributed to Triumph and the Town of Vail
subject to an 85% - 15% share.
• Milestone Project Schedule:
o Development Application Submittal – June 26, 2023
o Building Permit Application Submittal – March 4, 2024
o Construction Start – May 1, 2024
o First Occupancy – November 1, 2025
• Triumph shall be subject to liquidated damages, to the benefit of the Town of Vail, for
failure to receive a building permit and commence construction on the May 1,2024.
Triumph Development shall be subject to a $5,000 per day penalty for each day of delay
after May 1, 2024
• Triumph shall be subject to liquidated damages, to the benefit of the individual home
buyers, for failure to deliver certificates of occupancy according to the closing and
possession dates established in a purchase and sale contract. Triumph shall be subject
to a $1,000 per unit penalty, plus an added $250 per unit per day penalty for each
additional day of delay beyond the first.
Ruther ended his presentation by stating the Timber Ridge Redevelopment Committee
recommended the Vail Town Council approve Resolution No. 19, Series of 2023, as was
presented and upon doing so, the town staff and the developer would continue taking the steps
necessary to commence construction by no later than May 1, 2024.
Langmaid asked for comments from Council.
Coggin complimented the developers, staff, and the business community for stepping up to help
make the proposed pricing structure of the Timber Ridge development work.
Council members thanked everyone in the project for their hard work and ingenuity.
Staufer expressed he would like the public to be aware of what protection the Town has
regarding the land and that construction would continue to be housing.
Mason asked when the 79 units would be up for the lottery process.
Ruther explained the lottery process would begin approximately in a year and a half at a
minimum.
Public comment was called, there was none.
Davis made a motion to approve; Mason seconded motion passed (7-0).
9.2 Resolution No. 20, Series of 2023, Operating Agreement for Residences at Main Vail
Presenter(s): Kathleen Halloran, Deputy Town Manager
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Town Council Meeting Minutes of May 16, 2023 Page 8
Approve, approve with amendments, or deny Resolution No. 20, Series of 2023.
Background: The purpose of this discussion is to present the Residences at Main Vail property
management agreement between the Town of Vail and Triumph Mountain Properties.
Halloran explained the resolution was to approve the agreement between the Town of Vail and
Triumph West Management to manage the day-to-day operations at Residences of Main Vail.
Halloran outlined highlights in the agreement that included the following:
• 1 year term agreement with two renewals
• Termination with 120 days written notice by either party
• Triumph Management would receive a fee of 4% of gross receipts
• Effectively Triumph Management would be performing all of the day-to-day operations
and would be responsible for the Town of Vail’s annual deed restriction compliance
reporting
Halloran asked if Council had any questions.
Foley asked about the costs in the operating account regarding travel and expenses incurred by
the manager since the manager would be living in town.
Halloran stated she would ask for clarification.
Staufer stated for the public that 4% was the market average.
Public comment was called, there was none.
Coggin made a motion to approve; Foley seconded motion passed (7-0).
9.3 East Vail Hiker Shuttle Pilot Program
Presenter(s): Chris Southwick, Mobility Innovation Coordinator and Jordan Winters, Transit
Operations Manager
Approve, approve with amendments, or deny funding to the East Vail Hiker Shuttle.
Background: Provide Town Council an update to the East Vail Hiker Shuttle Pilot Program and
request funding to allow staff to start implementing the program while we wait for an official
announcement on grant funding.
Southwick reviewed the changes made to the proposed East Vail Shuttle Pilot Program which
included:
• Operating the service with in-house staff and vehicles instead of using a third-party
operator
• Adjust service days from June 2 to September 3 daily and September 8 to October 8,
Friday through Sunday.
• Modified the span of service for trips to leave Vail Transportation Center at 7:45am until
4:45pm for a 7:45pm to 5:15pm span of service.
22
Town Council Meeting Minutes of May 16, 2023 Page 9
Southwick explained staff applied for grant funding for the pilot program but wanted to request
funding from the Town to allow staff to start implementing the program while waiting for an
official announcement on grant funding.
Langmaid asked for Council input.
Coggin asked if the grant was for only one year and wanted to make sure staff was over
communicating the shuttle program so guests could utilize the program more efficiently.
Southwick explained the grant was only for one year and there was money budgeted for
marketing to make guests aware of the program.
Forrest suggested staff also use the Town’s normal communication systems help promote the
program.
Foley agreed stating it would be important to get the information out to the hotels and
condominium complexes that there was an alternative to them driving out to the trailhead in their
own shuttles.
Forrest stated the Town had been invited to a summer kick off with the lodging community and
there would be an opportunity to highlight the shuttle program at that event.
Public comment was called, there was none.
Coggin made a motion to approve; Davis seconded motion passed (7-0).
9.4 Ordinance No. 11, Series 2023, First Reading, An Ordinance of the Town Council
Amending Section 1-5-11(A)(1) of the Vail Town Code Regarding Meetings of the Town
Council
Presenter(s): Matt Mire, Town Attorney
Approve, approve with amendments, or deny Ordinance No. 11, Series 2023 upon first reading.
Background: The Town wishes to update the Town Code regarding the meetings of the Town
Council.
Mire explained the current language in the Town Code was outdated and since Town Council
meetings were presently set administratively, there was no need for a code provision.
Public comment was called, there was none.
Coggin made a motion to approve; Davis seconded motion passed (7-0).
10. Public Hearings
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Town Council Meeting Minutes of May 16, 2023 Page 10
10.1 Ordinance No. 9, Series of 2023, Second Reading, An Ordinance of the Town Council
Repealing and Reenacting Section 7-10-9 of the Vail Town Code, Concerning the Penalty
for Violations of Certain Commercial Transportation Regulations
Presenter(s): Commander Lachlan Crawford, Vail Police Department
Approve, approve with amendments, or deny Ordinance 9, Series of 2023 upon second reading.
Background: The police department is requesting to change the penalty section of the
passenger transportation ordinance. The current penalty section is cumbersome and causes
confusion. The existing section would be replaced by Section 1-4-1, which governs the majority
of ordinances.
Crawford explained there were no changes made from the first reading.
Public comment was called, there was none.
Coggin made the motion to approve; Foley seconded motion passed (7-0).
10.2 Ordinance No. 10, Series of 2023, Second Reading, An Ordinance of the Town
Council of the Town of Vail, Colorado Amending the Definition of Unclaimed Property
under the Vail Town Code
Presenter(s): Commander Lachlan Crawford, Vail Police Department
Approve, approve with amendments, or deny Ordinance No. 10, Series 2023 upon second
reading.
Background: The police department is requesting a change to the lost property ordinance. We
would like to change the 180-day waiting period for found property to 90 days. This will not
affect jewelry or currency which will remain at 180 days.
Crawford explained there were no changes made from the first reading.
Public comment was called, there was none.
Coggin made a motion to approve; Davis seconded motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Davis seconded motion passed (7-0), meet adjourned at 7:10 p.m.
Respectfully Submitted,
Attest: __________________________________
Kim Langmaid, Mayor
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Town Council Meeting Minutes of May 16, 2023 Page 11
Stephanie Bibbens, Town Clerk
25
AGENDA ITEM NO. 3.3
Item Cover Page
DATE:June 20, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (5 min.)
SUBJECT:Resolution No. 25, Series of 2023, A Resolution of the Vail Town
Council Approving a Lease Agreement between the Town of Vail
and the Colorado Department of Transportation ("CDOT") to
Allow for Public Parking on I-70 Frontage Roads in the Town of
Vail
SUGGESTED ACTION:Approve, approve with amendments or deny Resolution No. 25,
Series of 2023.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Resolution No. - CDOT LEASE .doc
Vail_Parking_Renewal_FHWA_Concurrence_and_Lease_signed_002_.pdf
Updated_Town_of_Vail_Parking_Lease_Exhibit.pdf
26
RESOLUTION NO. 25
SERIES OF 2023
A RESOLUTION OF THE VAIL TOWN COUNCIL APPROVING A LEASE AGREEMENT
BETWEEN THE TOWN OF VAIL AND THE COLORADO DEPARTMENT OF
TRANSPORTATION (“CDOT”) TO ALLOW FOR PUBLIC PARKING ON I-70
FRONTAGE ROADS IN THE TOWN OF VAIL
WHEREAS, CDOT currently leases to theTown certainsections of the I-70 frontage
roads within the Town for use as public parking and for general peak period public overflow
parking at times the Town’s off-street parking facilities are anticipated to or have reached
full capacity; and
WHEREAS, the Town and CDOT wish to renew said lease through May 31, 2026,
pursuant to the terms of the Lease Agreement attached hereto as Exhibit A and
incorporated herein by this reference (the “Lease Agreement”).
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THETOWN
OF VAIL, COLORADO THAT:
Section 1.The Town Council hereby approves the Lease Agreement in
substantially the same form attached hereto as Exhibit A,and in a form approved by the
Town Attorney, and authorizes the Town Manager to execute the Lease Agreement on
behalf of the Town.
Section 2.This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Vail Town
Council held this 20th day of June, 2023.
________________________________
Kimberly Langmaid, Mayor
ATTEST:
_________________________________
Stephanie Bibbens, Town Clerk
27
2829 W. Howard Place
Denver, CO 80204
May 17, 2023
Mr. John M. Cater
Division Administrator
12300 W. Dakota Ave., Suite 180
Location: I-70 frontage road, Town of Vail
Re: Vacant land lease - parking
Lakewood, CO 80228
Attn: Jeff Bellen
Dear Mr. Bellen:
CDOT’s Region 3 Office is requesting your approval of a vacant land lease agreement between the
Colorado Department of Transportation and the Town of Vail. The subject areas are located in the non-
travel lanes of the I-70 frontage road in the Town of Vail. This is a nominal lease, and the Town will not
charge for parking when the areas are utilized. The areas may only be utilized for a maximum of sixty
days per calendar year during the term of the lease.
The areas have been leased by the Town for overflow parking for the past fourteen years. Per the terms of
the lease, no parking shall be allowed in any area within the I-70 clear zone. Additionally, no parking
shall be allowed in any area that lacks sufficient shoulder width to allow a parked vehicle to be located
completely out of any adjacent travel lane and which does not provide adequate protections to pedestrians
from moving vehicles.
The Region seeks your concurrence in granting this request and presents the following facts supporting
this request:
1. The right of way and specific property rights being retained are adequate under present day
standards for the facility involved;
2.Allowing this lease will not adversely affect the Federal-Aid facility or the traffic thereon;
3.This requested lease is on the National Highway System as adopted by FHWA on October 7,
1993;
I have attached a copy of the lease, an aerial depiction of the subject areas, and CatEx. Please let
me know if you need any additional information that may assist you.
Sincerely, FHWA Approval
Date: ______________________________
Andrea Griner
Real Estate Specialist By: _______________________________
John M. Cater
Enclosures Division Administrator, Colorado
For___
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PROPERTY MGMT.NO. ___________
(Ref. old lease #100748)
NO: PROJECT 170-2(7) 183
LOCATION: I-70 frontage roads within the limits
of the Town of Vail
LEASE AGREEMENT
(Vacant Land)
THIS LEASE AGREEMENT made and entered into this day of , 2023 by and
between the State of Colorado acting by and through the Colorado Department of Transportation, CDOT,
hereinafter referred to as "Lessor", and the Town of Vail, thereinafter referred to as "Lessee".
WITNESSETH:
NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties hereto agree
as follows:
1.PREMISES, Lessor hereby leases and demises unto Lessee the Premises, hereinafter referred
to as "Premises", located along the non-travel lanes of the Interstate 70 (I-70) frontage roads
located within the limits of the Town of Vail in Eagle County, Colorado at the following mile-
markers:
•North Frontage Rd MP 173.5-173.8 Exhibit A.1
•South Frontage Rd MP 173.5-174.2 Exhibit A.2
•Cascade Village MP 174.43-174.72 Exhibit A.3
•Lionshead MP 175.31-175.81 Exhibit A.4
•Vail Village MP 176.15-176.5 Exhibit A.5
•Public Works MP 176.5-177.35 Exhibit A.6
•PW-Aspen Lane MP 177.4-178.8 Exhibit A.7
The leased Premises being as shown on the plat attached hereto, made a part hereof and
marked "Exhibit A.1-A.7".
2.TERM The term of this lease shall begin on June 1, 2023 and end on May 31, 2026, subject to
the cancellation and termination provisions herein.
3. RENT. Lessee shall pay $250.00 rent, once per three-year term, due at the signing of this Lease.
Payments shall be made payable to the Colorado Department of Transportation at:
Colo. Dept. of Transportation
C/o Accounting Receipts & Deposits
2829 W. Howard Pl., 5th Floor
Denver, CO 80204
or at such place as Lessor from time to time designates by notice as provided herein.
4.USE. It is understood and agreed that the Lessee intends to use the Premises only for public
parking and for general peak period public overflow parking at times Lessee’s off-street parking facilities
are anticipated to or have reached full capacity. Lessee may utilize the Premises for parking for a
maximum of sixty (60) days per calendar year. Lessee shall not charge or collect payment for parking on
Premises. Any other use of the Premises, exceeding the 60 (sixty) day per calendar year limit, or charging
for parking on Premises shall constitute material breach of this Lease and may cause this lease to
terminate immediately at the Lessor’s option.
5.TAXES, UTILITIES, MAINTENANCE AND OTHER EXPENSES. It is understood and agreed that
this Lease shall be an absolute Net Lease with respect to Lessor, and that all taxes, assessments,
insurance, utilities and other operating costs and the cost of all maintenance, repairs, and improvements,
and all other direct costs, charges and expenses of any kind whatsoever respecting the Premises shall be
borne by Lessee and not by the Lessor so that the rental return to Lessor shall not be reduced, offset or
diminished directly or indirectly by any cost or charge. Lessee shall maintain the Premises in good repair
and in tenable condition free of trash and debris during the term of this lease. Lessor shall have the right
to enter the Premises at any time for the purpose of making necessary inspections.
6.HOLD HARMLESS. The Lessee shall save, indemnify and hold harmless the Lessor and FHWA
for any liability for damage or loss to persons or property resulting from Lessee's occupancy or use of the
Premises.
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7. OWNERSHIP. The State of Colorado is the owner or the Premises. Lessor warrants and
represents himself to be the authorized agent of the State of Colorado for the purposes of granting this
Lease.
8. LEASE ASSIGNMENT. Lessee shall not assign this Lease and shall not sublet the demised
Premises without specific written permission of the Lessor and will not permit the use of said Premises to
anyone, other than Lessee, its agents or employees, without the prior written consent of Lessor, except
as is hereby authorized pursuant to Sections 23(b) and 23(c) below.
9. APPLICABLE LAW. The laws of the State of Colorado and rules and regulations issued pursuant
thereto shall be applied in the interpretation, execution and enforcement of this Lease. Any provision of
this Lease, whether or not incorporated herein by reference, which provides for arbitration by any extra-
judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be
considered null and void. Nothing contained in any provision incorporated herein by reference which
purports to negate this or any other special provision in whole or in part shall be valid or enforceable or
available in any action at law whether by way of compliant, defense or otherwise. Any provision rendered
null and void by the operation of this provision will not invalidate the remainder of this Lease to the extent
that this agreement is capable of execution.
10. CANCELLATION. Both parties understand that at any time before the scheduled expiration of
the term of this Lease, Lessor has the right to cancel the lease without liability by giving the Lessee
30-day written notice of its intention to cancel the Lease. The notice shall be hand delivered, posted on
the Premises, or sent to the Lessee, at the address of the Lessee contained herein by Certified Mail,
return receipt requested. This Lease may also be canceled by the Lessee by giving the Lessor 30-day
written notice of their intent to do so.
11. COMPLETE AGREEMENT. This Lease, including all exhibits, supersedes any and all prior
written or oral agreements and there are no covenants, conditions or agreements between the parties
except as set forth herein. No prior or contemporaneous addition, deletion, or other amendment hereto
shall have any force or affect whatsoever unless embodied herein in writing. No subsequent novation,
renewal, addition, deletion or other amendment hereto shall have any force or effect unless embodied in
a written contract executed and approved pursuant to the State Fiscal Rules.
12. CAPTIONS, CONSTRUCTION, AND LEASE EFFECT. The captions and headings used in this
Lease are for identification only and shall be disregarded in any construction of the lease provisions. All
of the terms of this Lease shall inure to the benefit of and be binding upon the respective heirs,
successors, and assigns of both the Lessor and the Lessee. If any provision of this Lease shall be
determined to be invalid, illegal, or without force by a court of law or rendered so by legislative act then
the remaining provisions of this Lease shall remain in full force and effect.
13. NO BENEFICIAL INTEREST. The signatories aver that to their knowledge, no state employee
has any personal or beneficial interest whatsoever in the service or property described herein.
14. NO VIOLATION OF LAW. The Lessee shall not commit, nor permit the commission of, any act or
thing, which shall be a violation of any ordinance of the municipality, City, County, or of any law of the
State of Colorado or the United States. The Lessee shall not use the Premises for any manner, which
shall constitute a nuisance or public annoyance. The signatories hereto aver that they are familiar with
18-8-301, et seq., (Bribery and Corrupt Influences) and 18-8-401, et seq., (Abuse of Public Office),
C.R.S., as amended, and that no violation of such provisions is present. The signatories aver that to their
knowledge, no state employee has any personal or beneficial interest whatsoever in the service or
property described herein.
15. NOTICE. Any notice required or permitted by this Lease may be delivered in person or sent by
registered or certified mail, return receipt requested, to the party at the address as hereinafter provided,
and if sent by mail it shall be effective when posted in the U.S. Mail Depository with sufficient postage
attached thereto:
LESSOR: LESSEE:
Colo. Dept. of Transportation Town of Vail
Property Management Manager Attn: Town Manager
2829 W. Howard Pl., 4th Floor 75 South Frontage Road
Denver, Colorado 80204 Vail, Colorado 81657
Notice of change of address shall be treated as any other notice. The Lessee warrants that the address
listed above is the Lessee's current mailing address and that the Lessee will notify the Lessor in writing of
any changes in that address within ten (10) days of such change.
16. HOLDING OVER. If the Lessor allows the Lessee to occupy or use the Premises after the
expiration or sooner termination of this Lease, the Lessee becomes a Holdover Tenant and shall be a
month-to-month Lessee subject to all the laws of the State of Colorado applicable to such tenancy. The
rent to be paid by Lessee during such continued occupancy shall be the same being paid by Lessee as of
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the date of expiration or sooner termination. Lessor and Lessee each hereby agree to give the other
party at least thirty (30) days written notice prior to termination of this holdover tenancy.
17. CHIEF ENGINEER'S APPROVAL. This Lease shall not be deemed valid until it has been
approved by the Chief Engineer of the Colorado Department of Transportation and by the Lessee.
18. HAZARDOUS MATERIALS. The Lessee agrees to defend, indemnify and hold harmless the
Lessor and any employees, agents, contractors, and officials of the Lessor against any and all damages,
claims, liability, loss, fines or expenses, including attorney's fees and litigation costs, related to the
presence, disposal, release or clean-up of any contaminants, hazardous materials or pollutants on, over,
under, from or affecting the property subject to this Lease, which contaminants or hazardous materials
the Lessee or its employees, agents, contractors or officials has caused to be located, disposed, or
released on the property. The Lessee shall also be responsible for all damages, claims and liability to the
soil, water, vegetation, buildings or personal property located thereon as well as any personal injury or
property damage related to such contaminants or hazardous materials.
19. NO NEW PERMANENT STRUCTURES OR IMPROVEMENTS. No new permanent structures or
improvements of any kind shall be erected or moved upon the Premises by the Lessee without the
express written prior permission of the Lessor. Any such structure or improvement erected or moved
upon the Premises without the express written consent of the Lessor may be immediately removed by the
Lessor at the expense of the Lessee. Further, any structures, improvements or items of any kind
remaining on the Premises at the termination of the Lease will be considered abandoned by the Lessee
and may be immediately removed by Lessor at the Lessee’s expense.
20. BINDING AGREEMENT. This Lease shall be binding upon and inure to the benefit of the
partners, heirs, executors, administrators, and successors of the respective parties hereto.
21. DEFAULT. If: (1) Lessee shall fail to pay any rent or other sum payable hereunder for a period of
10 days after the same is due; (2) Lessee shall fail to observe, keep or perform any of the other terms,
agreements or conditions contained herein or in regulations to be observed or performed by Lessee and
such default continues for a period of 30 days after notice by Lessor; (3) This Lease or any interest of
Lessee hereunder shall be levied upon by any attachment or execution, then any such event shall
constitute an event of default by Lessee. Upon the occurrence of any event of default by Lessee
hereunder, Lessor may, at its option and without any further notice or demand, in addition to any other
rights and remedies given hereunder or by law, do any of the following:
(a) Lessor shall have the right, so long as such default continues, to give notice of termination to
Lessee. On the date specified in such notice (which shall not be less than 3 days after the giving of such
notice) this Lease shall terminate.
(b) In the event of any such termination of this Lease, Lessor may then or at any time thereafter,
re-enter the Premises and remove there from all persons and property and again repossess and enjoy
the Premises, without prejudice to any other remedies that Lessor may have by reason of Lessee's
default or of such termination.
(c) The amount of damages which Lessor may recover in event of such termination shall include,
without limitation, (1) the amount at the time of award of unpaid rental earned and other sums owed by
Lessee to Lessor hereunder, as of the time of termination, together with interest thereon as provided in
this Lease, (2) all legal expenses and other related costs incurred by Lessor following Lessee's default
including reasonable attorneys' fees incurred in collecting any amount owed hereunder (3) any damages
to the property beyond its present condition.
(d) Upon the Lessee's failure to remove its personal property from the Premises after the
expiration of the term of this Lease, Lessor may in its sole discretion, without notice to or demand upon
Lessee, remove, sell or dispose of any and all personal property located on the Premises. Lessee waives
all claims for damages that may be caused by Lessor's removal of property as herein provided.
22. INSURANCE. (Revised 2006 per State Controller Requirements)
(a) The Lessee shall obtain and maintain, at all times during the duration of this Lease,
insurance in the kinds and amounts detailed below. The Lessee shall require any Contractor working for
them on the Premises to obtain like coverage. The following insurance requirements must be in effect
during the entire term of the Lease. Lessee shall, at it sole cost and expense, obtain insurance on its
inventory, equipment and all other personal property located on the Premises against loss resulting from
fire, theft or other casualty.
(b) Workers’ Compensation Insurance as required by State statute, and Employer’s Liability
Insurance covering all employees acting within the course and scope of their employment and work on
the activities authorized by this Lease in Paragraph 4.
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(c) Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93
or equivalent, covering Premises operations, fire damage, independent Consultants, blanket contractual
liability, personal injury, and advertising liability with minimum limits as follows:
1. $1,000,000 each occurrence;
2. $2,000,000 general aggregate;
3. $50,000 any one fire.
If any aggregate limit is reduced below, $1,000,000 because of claims made or paid, the Lessee,
or as applicable, its Contractor, shall immediately obtain additional insurance to restore the full
aggregate limit and furnish to CDOT a certificate or other document satisfactory to CDOT
showing compliance with this provision.
(d) If any operations are anticipated that might in any way result in the creation of a pollution
exposure, Lessee shall also provide Pollution Legal Liability Insurance with minimum limits of liability of
$1,000,000 Each Claim and $1,000,000 Annual Aggregate. CDOT shall be named as an Additional
Insured to the Pollution Legal Liability policy. The Policy shall be written on a Claims Made form, with an
extended reporting period of at least two year following finalization of the Lease.
(e) Umbrella or Excess Liability Insurance with minimum limits of $1,000,000. This policy
shall become primary (drop down) in the event the primary Liability Policy limits are impaired or
exhausted. The Policy shall be written on an Occurrence form and shall be following form of the primary.
The following form Excess Liability shall include CDOT as an Additional Insured.
(f) CDOT shall be named as Additional Insured on the Commercial General Liability
Insurance policy. Coverage required by the Lease will be primary over any insurance or self-insurance
program carried by the State of Colorado.
(g) The Insurance shall include provisions preventing cancellation or non-renewal without at
least 30 days prior notice to CDOT by certified mail to the address contained in this document.
(h) The insurance policies related to the Lease shall include clauses stating that each carrier
will waive all rights of recovery, under subrogation or otherwise, against CDOT, its agencies, institutions,
organizations, officers, agents, employees and volunteers.
(i) All policies evidencing the insurance coverage required hereunder shall be issued by
insurance companies satisfactory to CDOT.
(j) In order for this lease to be executed, the Lessee, or as applicable, their Contractor, shall
provide certificates showing insurance coverage required by this Lease to CDOT prior to the execution of
this lease. No later than 30 days prior to the expiration date of any such coverage, the Lessee or
Contractor shall deliver to the Notice Address of CDOT certificates of insurance evidencing renewals
thereof. At any time during the term of this Lease, CDOT may request in writing, and the Lessee or
Contractor shall thereupon within 10 days supply to CDOT, evidence satisfactory to CDOT of compliance
with the provisions of this section. Insurance coverage must be in effect, or this lease is in default.
(k) Notwithstanding subsection (a.) of this section, if the Lessee is a “public entity” within the
meaning of the Colorado Governmental Immunity Act CRS 24-10-101, et seq., as amended (“Act’), the
Lessee shall at all times during the term of this Lease maintain only such liability insurance, by
commercial policy or self-insurance, as is necessary to meet its liabilities under the Act. Upon request by
CDOT, the Lessee shall show proof of such insurance satisfactory to CDOT. Public entity Lessees are
not required to name CDOT as an Additional Insured.
(l) If the Lessee engages a Contractor to act independently from the Lessee on the Premises,
that Contractor shall be required to provide an endorsement naming CDOT as an Additional Insured on
their Commercial General Liability, and Umbrella or Excess Liability policies.
23. ADDITIONAL PROVISIONS.
(a) No parking shall be allowed in any area within the I-70 clear zone. Additionally, no parking shall
be allowed in any area that lacks sufficient shoulder width to allow a parked vehicle to be
located completely out of any adjacent travel lane and which does not provide adequate
protections to pedestrians from moving vehicles. Lessee shall, at no cost or expense to
Lessor, cause any vehicle parked within any clear zone area to be immediately towed.
(b) Lessee may utilize the Premises for parking for a maximum of sixty (60) days per calendar year.
Parking in excess of 60 (sixty) days per calendar year will constitute a material breach of this
Lease and may cause this Lease to terminate immediately at the Lessor’s option.
(c) Lessee shall not charge or collect payment for parking on the Premises.
32132
Rev.10/2019
Page 5 of 6
(d) Lessee shall not use the Premises nor allow any other party to use the Premises for any purpose
not specifically authorized by this Lease nor for any purpose prohibited by the State of
Colorado and/or the FHWA.
(e) Lessee shall provide and maintain conspicuous delineation, including general directional control
by Lessee's employees and agents, of permit parking areas, overflow parking areas and
areas where parking is strictly prohibited.
(f) Lessee shall ensure that parking upon the Premises shall not interfere with any portion of the
adjoining I-70 and with the I-70 frontage road travel lanes. Lessee shall further ensure that
parking upon the Premises shall not interfere with Lessor's or Lessor's approved installation,
operation, maintenance and repair of any utilities or drainage facilities located on, above,
over, under, through, across or adjacent to the Premises.
(g) This Lease shall not be deemed valid unless it has been approved by the FHWA.
THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK.
33133
Rev.10/2019
Page 6 of 6
IN WITNESS WHEREOF, the parties hereto have executed this lease agreement on the day and year
first above written.
LESSEE:
______________________________________
Town of Vail
(If Corporation) By ___________________________________
Attest (Seal) (Name)
Title___________________________________
By ______________________________________
Secretary Federal Tax Identification Number
STATE OF COLORADO )
) ss
COUNTY OF )
The foregoing instrument was subscribed and sworn to before me this day of , ,
by .
Witness my hand and official seal.
My commission expires .
_____________________________________
Notary Public
Address: ___________________________________
____________________________________
LESSOR:
ATTEST: COLORADO DEPARTMENT OF
TRANSPORTATION
_____________________________________
Andrea Griner Keith Stefanik, P.E.
Chief Clerk – Property Management Chief Engineer
34134
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38
AGENDA ITEM NO. 3.4
Item Cover Page
DATE:June 20, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Contract Award
AGENDA SECTION:Consent Agenda (5 min.)
SUBJECT:Contract Award to Chevo Studios for the Gramshammer
Memorial at Children's Fountain
SUGGESTED ACTION:Direct the Town Manger to enter into a design and fabrication contract
with Chevo Studios in the amount of $68,921.00 for the
Gramshammer memorial at Children’s Fountain
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Chevo Studios Pepi's Tribute Contract Award - TC Memo 6.6.23.docx
39
To:Vail Town Council
From:Department of Public Works
Date:June 20, 2023
Subject:Request to Award Contract – Gramshammer memorial at Children’s Fountain
I.PURPOSE
The purpose of this item is to request the Town Council to award a design and fabrication contract to
Chevo Studios in the amount of $68,921.00 for the design and fabrication of the stone tribute to Pepi
Gramshammer.
II.BACKGROUND
Chevo Studios was contracted in 2022 to design a concept for a tribute to Pepi Gramshammer at the
Children’s Fountain in the Vail Village. The design concept has been reviewed by the Cultural Heritage
Committee and by Sheika Gramshammer. The design concept is strongly supported by both. The design
concept will have been presented to the Town Council at the afternoon work session on this date. The
current contract is to allow Chevo Studios to finalize the design, select the stone and fabricate the piece.
III.BUDGET INFORMATION
The funding for the Gramshammer memorial at Children’s Fountain is included in the 2023 Real Estate
Transfer Tax Fund in the amount of $50K with an additional $52K included in the Supplemental Budget to
be read at this Town Council meeting.
IV.PROJECT SCHEDULE
Chevo Studios will begin the stone selection and fabrication of the piece upon signature of the contract with
the intent to install the piece in September 2023.
V.ACTION REQUESTED BY COUNCIL
Staff requests the Council direct the Town Manger to enter into a design and fabrication contract with
Chevo Studios in the amount of $68,921.00 for the Gramshammer memorial at Children’s Fountain.
VI.STAFF RECOMMENDATION
Staff recommends that the Council direct the Town Manger to enter into a design and fabrication contract
with Chevo Studios in the amount of $68,921.00 for the Gramshammer memorial at Children’s Fountain.
40
AGENDA ITEM NO. 3.5
Item Cover Page
DATE:June 20, 2023
SUBMITTED BY:Chad Salli, Public Works
ITEM TYPE:Contracts
AGENDA SECTION:Consent Agenda (5 min.)
SUBJECT:Contract Award to Hallmark Inc for Vail Bridge Safety
Improvements
SUGGESTED ACTION:Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Hallmark Inc. for the Vail Bridge
Safety Improvements Project, not to exceed $998,176.00.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
council memo-Bridge improvements.docx
41
To:Town Council
From:Public Works
Date:06/20/2023
Subject:Vail Bridge Safety Improvements contract award
I.ITEM/TOPIC
Vail Bridge Safety Improvements contract award
II.ACTION REQUESTED OF COUNCIL
Authorize the Town Manager to enter into an agreement with Hallmark Inc, Inc to
complete the Vail Bridge Safety Improvements.
III.BACKGROUND
Staff received 1 bid for the Vail Bridge Safety Improvements project. The project will
repair and bring up to current standards the bridge/approach rails on Bighorn Rd over
Bighorn Creek, Bighorn Rd over Pitkin Creek, Lupine Dr over Gore Creek and Nugget
Lane over Gore Creek as well as scour mitigation and corrosion remediation at the
Nugget Lane structure. The 2023 budget for this project is $1,400,000.00. The project
is scheduled to be completed by November 15, 2023.
IV.STAFF RECOMMENDATION
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Hallmark, Inc to complete Vail Bridge Safety Improvements contract in the
amount not to exceed $988,176.00.
42
AGENDA ITEM NO. 3.6
Item Cover Page
DATE:June 20, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (5 min.)
SUBJECT:Contract to Harry Teague Architects for the Art in Public Places
Artist in Residence Design
SUGGESTED ACTION:Authorize the Town Manager to enter into a contract, approved by the
Town Attorney, with Harry Teague Architects for the Art in Public
Places Artist in Residence Design Project, in the amount of, and not
to exceed $132,000.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
CouncilMemo 06-20-2023 HTA Contract Award.docx
43
To:Vail Town Council
From:Public Works Department
Date:June 20, 2023
Subject:Contract Award Harry Teague Architects AIPP Artist in Residence Design
I.SUMMARY
The purpose of this item is a request approval to authorize the Town Manager to enter
into a contract with Harry Teague Architects to provide full design services. These
services include Design Development Documents, including obtaining Design Review
Approval, Construction Documents, Building Permit review, Bidding and Construction
Administration for the AIPP Artist in Residence project in Ford Park.
The Town Council reviewed the project prior to the staff submitting the project to the
Planning and Environmental Commission. The project received unanimous approval
from the PEC for a Conditional Use permit to for the project on March 13, 2023.
II.RECOMMENDATION
Authorize the Town Manager to execute a contract with Harry Teague Architects, in a
form approved by the Town Attorney, in the amount of, and not to exceed $ 132,000.
44
AGENDA ITEM NO. 4.1
Item Cover Page
DATE:June 20, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Town Manager Report
AGENDA SECTION:Town Manager Report (10 min.)
SUBJECT:Council Matters and Status Report
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
230620 Matters.docx
45
COUNCIL MATTERS
Status Report
Report for June 20, 2023
Social Media Listening
Topics of our most popular posts over the last two weeks included the report of an unattended
inflatable tube in Gore Creek, an announcement of the Vail Commons home lottery winner and the
town's recognition of Pride Month. Our listening tool showed an expected spike during the GoPro
Mountain Games:
https://share.sproutsocial.com/view/a34b28bc-5154-4318-8b28-bc51541318c3
In the News______________________________________________________
May 31
Gutter bins for Gore Creek
https://www.vaildaily.com/news/vail-installs-gutter-bins-to-stop-6000-tons-of-pollution-from-reaching-
gore-creek-each-year/
Report to Help with Growth Challenges
https://www.durangoherald.com/articles/a-new-report-helps-colorado-mountain-towns-navigate-
growth-challenges/
June 1
Pollinators Month
https://www.realvail.com/vail-to-recognize-june-as-national-pollinators-month-in-nod-to-betty-ford-
alpine-gardens/a16257/
June 2
Evacuation Exercise
https://www.vaildaily.com/news/vail-to-conduct-full-scale-wildfire-evacuation-exercise-in-east-vail/
Learn from Barcelona?
https://www.realvail.com/the-accommodation-challenges-facing-vail-could-the-resort-learn-from-
barcelona/a16267/
46
June 3
Visitation Ups and Downs
https://www.vaildaily.com/news/ski-industry-celebrates-a-good-winter-for-lodging-business-but-
summer-occupancy-is-down/
June 4
Marcie Laidman Day
https://www.vaildaily.com/news/at-red-sandstone-elementary-in-vail-marcie-laidman-created-a-legacy-
of-relationships/
June 5
Council Compensation
https://www.vaildaily.com/news/could-increasing-council-mayor-compensation-boost-diversity-of-vail-
town-council/
Timber Ridge
https://snowbrains.com/vail-co-finalizes-agreement-for-largest-capital-project-that-town-has-ever-
seen/
AI Loves Vail
https://unofficialnetworks.com/2023/06/05/we-asked-chatgpt-what-the-10-best-ski-resorts-in-the-
united-states-were/
June 6
Vail America Days Parade Applications
https://www.vaildaily.com/news/vails-big-fourth-of-july-party-is-returning-with-fireworks-and-a-
parade/
Artist-In-Residency Program
https://www.vailmag.com/arts-and-culture/2023/06/jewel-box
June 9
Vail America Days Parade Applications
https://www.realvail.com/vail-america-days-celebration-set-to-return/a16299/
Booth Heights - letter
https://www.vaildaily.com/opinion/letter-pete-and-earl-are-spinning-in-their-graves/
June 11
GoPro Mural - AIPP
https://www.vaildaily.com/news/new-mural-showcases-spirit-of-the-gopro-mountain-games/
Hiker Express
https://www.realvail.com/town-of-vail-encourages-use-of-free-hiker-express-shuttle-to-east-vail-
trailheads/a16315/
47
Tesla Ride and Drive Event
https://www.realvail.com/town-of-vail-hosting-tesla-ride-and-drive-event/a16312/
June 13
Trees for Vail
https://www.realvail.com/town-of-vails-annual-trees-for-vail-giveaway-runs-through-friday/a16351/
Here is the link: https://share.sproutsocial.com/view/1c4d5ffe-3edf-4bb9-8d5f-fe3edf6bb9b9
Vail Police had our most popular post since the last report, which used an incident in East Vail to
spread awareness about bear activity and safety:
https://www.facebook.com/159459353017840/posts/559456973018074
We also got public feedback on the new creative for the Dismount Zone signs.
VailGov made an initial social media post about Dismount Zones on 5/24:
https://www.instagram.com/p/CsoJwL4Li0s/
This video was posted 5/26: https://www.instagram.com/p/Cstz3LtO8kp/?hl=en
And the follow up was posted 5/27 when the person was fined for riding through the dismount
zone: https://www.instagram.com/p/CswTxjKrwdZ/?hl=en
The public response was varied.
Upcoming Council Events
o July 4th – No Council Meeting; Parade and Festivities!
o July 11 – Community Picnic at Bighorn Park
o August 8 – Community Picnic at Donovan Pavilion
o September 12 – Vail Social
48
AGENDA ITEM NO. 4.2
Item Cover Page
DATE:June 20, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Town Manager Report
AGENDA SECTION:Town Manager Report (10 min.)
SUBJECT:Vail Town Council Priority Goals for 2023
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Priority Vail Town Council Goals for 2023.pdf
49
PRIORITY VAIL TOWN COUNCIL GOALS FOR 2023
CATEGORY GOALS NEXT STEPS WHO
Housing The Town of Vail will acquire 1,000 additional resident
housing deed restrictions by the year 2027 as compared
to 2017. By October 1, 2023:
1. Complete the Residences at Main Vail.
2. Initiate the entitlement process for the Timber
Ridge and West Middle Creek housing
developments.
3. Acquire the East Vail CDOT parcel and initiate the
design process.
4. Initiate the acquisition process for one additional
parcel of land to create a significant regional
housing development.
1. 5. Amend the commercial linkage requirements and
adopt residential linkage
1. Execute management agreement with RMV property manager. Complete.
2. We are negotiating a development agreement with Triumph on Timber Ridge and there is
more demand than units for this project. A pre‐development agreement is completed.
3. Regarding West Middle Creek‐geotechnical work has been completed, a site plan has been
developed, and an RFP for developers is being developed by staff. Transportation Commission
has also approved disposing of its land to facilitate this development.
4. Staff is working with CDOT to complete the last steps for acquiring the East Vail CDOT parcel. A
final purchase price still needs to be agreed to.
5. TOV and other stakeholders have begun working with the State Land Board on the Dowd
Junction property.
Housing Director
lead, supported by
Town Manager &
Deputy Manager,
Finance Dept, Public
Works, Com Dev,
Econ Dev
Civic Hub and
Town Hall
By November 1, 2023:
1. Determine a program, budget, and critical path to
renovate Dobson Ice Arena so that it will continue
to serve Vail for another 40 to 50 years.
2. Determine whether to renovate or relocate Town of
Vail offices and if relocated determine best
location(s), a budget, and a timeline for relocation
or renovation.
Note: The Town Manager would request that he be able
to work with cultural arts interests to further refine the
conceptual design and programs for community uses in
addition to Dobson and town offices on the hub site
1. Executed design contract with Populous. Two scenarios have been developed and costed.
The two options are over the estimated revenue available. The Town has hired Cumming Group
as an owner’s representative. Cumming will work on prioritized improvements to build an option
meeting the budget. Soils testing is underway as well as hiring a survey company to provide an
updated topographic survey.
2. Develop alternative scenarios for locating and/or refurbishing Town offices and provide
recommendations to Town Council.3. (Recommended additional task): Facilitate a discussion on
high priority cultural/community uses and how they can be finically sustained over time and
bring forward recommendations to the Town Council.
Public Works
Director ‐ Dobson/
Town Manager &
Com Dev Director,
Econ Dev
Excellent
Customer
Service
By November 1, 2023:
1. Create a clear definition for providing excellent
customer service to our residents and guests for
town services and a means of measuring to what
degree we are providing excellent customer service.
1. 2. Identify and implement metrics for objectively
measuring organizational effectiveness and health
so that a baseline is developed which can be
improved on in future years.
Work with leadership team to develop customer service goals and metrics. Leadership retreat
scheduled for June 15 to help define “excellent customer service”. Data points and surveys
currently used have been gathered to provide metrics for future measurement of success.
Town Manager and
Leadership Team
Land Use
Regulations
Support
Town Goals
By November 1, 2023:
Review and analyze Title 12 Zoning, the Official Zoning
Map, Title 14 Development Standards, and other
pertinent land use policy language including the Town of
Vail Comprehensive Plan. Bring forward
recommendations for amendments to help foster the
creation of affordable housing and improved efficiency
of the development review process.
1. Staff is completing an exhaustive set of recommendations to align the zoning code and
administrative policy with the goal of creating affordable housing.
2. Staff will convene focus groups with builders, housing advocates to also solicit feedback on
aligning the development review process to support the Town’s housing goals.
Community
Development
Director, Public
Works Director, Fire
Chief
50
Vail Town Council Action Plan
PROJECT MILESTONE UPDATES POINT of CONTACT
CO
M
M
U
N
I
T
Y
West Vail Master Plan
Implementation
Phase 1, Housing: Implementation of recommendations in Chapter 3, WVMP.
May 2022 – April 2023. Update to Council on March 21, 2023.
Phase 2, West Vail Center: Implementation of recommendations in Chapter 2, WVMP.
May 2023 – Sept. 2023. Update to Council May 15, 2023.
Phase 3, Transportation & Mobility: Implement recommendations in Chapter 4, WVMP.
Coordinate implementation timeline in context of town‐wide Transportation Master Plan.
Matt Gennett, Community
Development Director
Timber Ridge Apartments
Redevelopment
Aug. 1, 2023
Updated market study, design development, and entitlement approval process to redevelop Timber
Ridge Village Apartments.
Spring 2024
Construction begins.
Feb. 1 – Apr. 1, 2025
New units expected to be completed and available for phased occupancy.
George Ruther, Director of
Housing
Ford Park Master Plan
Amendments
Ford Park Master Plan Amendments. An update to Town Council scheduled for July 18 Todd Oppenheimer, Capital
Projects Manager
Short Term Rental Policy
Amendments
Jan. 1, 2023
Effective implementation date of Ordinance No. 11, Series of 2022.
Feb. 28, 2023
STR license renewal deadline.
Carlie Smith, Finance Director
Early Childhood Initiatives
Funding in 2023 ($250,000) for Council supported areas including:
Community Tuition Assistance ‐ ongoing grants for incomes below 450% of federal poverty
Workforce Retention – grants to 2 programs for 2023
Expansion and Sustainability of ECE programs
– infant subsidy and facility/lease support
– pursuing expansion opportunities via in‐home and/or new spaces
Capital support – facility maintenance support ongoing & future capital support TBD
Krista Miller, Human Resources
Director
Cultural Heritage Preservation
& Programs
2023 budget is $25,000.
March 21, 2023 ‐ Resolution No. 4 passed for the Naming or Commemoration of town‐owned
properties. Town’s website has been updated to include an online application.
Partner on Trailblazer Award process.
Continued work in 2023: SummerVail Archives; Vail Valley Voices; Library's 40th Anniversary. Eagle
County celebrates 140 years on February 11.
CHC website has been updated to include cultural initiatives from other departments.
Lori A. Barnes, Library Services
Director
Permanent Location for
Children’s Garden of Learning
Lease at temporary location expires 2026 or earlier pending 180 days’ notice. Kathleen Halloran, Deputy
Town Manager
Wildland Urban Interface
Code Amendments
May 2023
Town Council update on 2022 Fire Free Five grant program.
May‐October 2023
Implement 2023 Fire Free Five grant program.
Mark Novak, Fire Chief
51
Fall 2023
Fire Free Five code adoption consideration.
EN
V
I
R
O
N
M
E
N
T
USFS Booth Creek Fuels
Reduction Project
Spring 2023
USFS Record of Decision‐draft EA issued on May 5, 2023 with 45 day comment period.
Winter 2023/2024
Identify costs and funding sources.
2023‐2030
Implementation ‐ timeline is variable due to external factors.
Mark Novak, Fire Chief
Identify Alternative Fuel
Solutions
2022 ‐ First boiler replacement operational. Collecting data on usage. Town is under contract with the
Grey Edge Group, to study feasibility of a networked geothermal system for decarbonizing the
snowmelt system. Experts toured Vail infrastructure on May 8th.
Kristen Bertuglia,
Environmental Sustainability
Director
Sustainable Strategic Plan Jan. – Dec. 2023 Kristen Bertuglia,
Environmental Sustainability
Director
Wildlife Crossing at Dowd
Junction
Feasibility and design RFP in 2023 to identify additional crossing opportunities in addition to Dowd. Kristen Bertuglia,
Environmental Sustainability
Director
Global Friendship | Peer
Resort Exchange
Programming
Staff to return to town council in Q2 with proposal for areas of alignment with key peer resort and
international community exchanges.
St. Anton delegation of 11 visited Vail June 6 ‐ 10 with official tours and meetings and a proclamation at
the June 6th Town Council meeting and ending with participation at the Go Pro Mountain Games. Staff
will begin working on next steps, such as an employee exchange program and potential visit next
summer to St. Anton.
Mia Vlaar, Economic
Development Director.
Kristen Bertuglia,
Environmental Sustainability
Director
Cultural Heritage Preservation
& Programs
Summer 2022 ‐ Funding recommendations to Town Council for 2023 budget. Lori A. Barnes, Director of
Library Services
Open Lands Plan 2022‐2028 ‐ Biodiversity study to kick off in late summer 2022. Field work begins June 15 Kristen Bertuglia,
Environmental Sustainability
Director
Building Code Regs & Climate
Action Plan Implementation
May 2022 Phase 1 complete – Adoption of 2021 ICC Codes with additions for solar and EV readiness
2023.
Phase 2 – Roadmap to Zero, incentives to include outdoor energy uses/snowmelt offset program. Solar
RFP responses received, contract to be completed June 20.
Matt Gennett, Community
Development Director
EC
O
N
O
M
Y
2. Dobson and Civic Area Plan
Implementation
Dobson Ice Arena – By November 1st, 2023, determine cost for Dobson & determine location for Town
Hall services. Currently working with architect/design firm and owner’s rep to refine conceptual designs
based on preliminary cost estimates for Dobson Ice Arena renovations. Joint meeting with VRD and
Town Council planned for July 18.
Matt Gennett, Community
Development Director
Greg Hall, Public Works
Director
4. Zoning Review Propose changes to zoning regulations to enhance or encourage workforce housing. Matt Gennett, Community
Development Director
Special Events Funding Model
Alternatives Initiative
As part of the reimagining and restructure of the economic development department as a destination
marketing organization (DMO), a new structure for special events funding will be explored in Q2. Carl
Ribaudo is providing consulting services to address the town’s reorganization into a Destination
Marketing Organization including marketing, special events, welcome centers, and business
development.
Mia Vlaar, Economic
Development Director
52
Vail’s Stewardship Roadmap Adoption of plan by resolution by Vail Town Council is planned for June 20th. Early implementation
including resourcing, budgeting, and planning to begin in Q2 2023.
Mia Vlaar, Economic
Development Director
Next Steps for TIF Funding Estimated funds available between 2022 and 2030 total between $35 ‐ $41 million. Timeline: 3 ‐ 5 years
Currently working with architect/design firm and owner’s rep to refine conceptual designs based on
preliminary cost estimates for Dobson Ice Arena renovations. Joint meeting with VRD and Town Council
planned in coming months.
Kathleen Halloran, Deputy
Town Manager
Economic Development
Strategic Plan Update
Following the reimagining and restructuring of the department as a destination marketing organization
(DMO), the economic development strategic plan will be updated in Q4 of 2023.
Mia Vlaar, Economic
Development Director
EX
P
E
R
I
E
N
C
E
3. Excellent Customer
Service
By November 1, 2023, achieve the following:
Create a clear definitions of excellent customer service to our residents and guests and a means of
measuring to what degree we are providing excellent customer service. A leadership meeting is
scheduled for June 15, to establish a definition from which to build reportable metrics.
Identify and implement a metric for objectively measuring organizational effectiveness and health
so that a baseline is developed which can be improved on in future years. Feb 24 met with RRC as a
first step in identifying what metrics we have available using the bi‐annual community survey and
post‐visit guest intercept surveys. Mar 22 internal meeting to discuss creating an inventory of data
to use in measuring guest experience. May 10 have created an internal inventory of existing data
points
Kathleen Halloran, Deputy
Town Manager
Go Vail 2045 – Vail Mobility
& Transportation Master
Plan
July 2022 – May 2024.
Completed existing conditions public outreach/analysis and Noise Study update. Team is in the process
of drafting initial recommendations which will be presented to the public and Council this summer for
initial comment and feedback. Target for completion is May 2024.
Tom Kassmel, Town Engineer
Public Works Shops
Expansion and Access
Improvements
March 2021 – June 2022. ‐ Access Improvements Engaged design team to provide a scope to provide
additional steps to provide access to the upper level of the public works shop building.
Greg Hall, Public Works
Director
E‐Vail Courier
Implementation
Oct. 1, 2022 ‐ Full implementation began. Council was updated on May 16th on the success of the
program and lessons learned.
Ryan Kenney, Police
Commander
Regional Transportation Ballot measure passed in Nov. 2022. Town Council member Barry Davis is serving as the town’s
representative on the RTA board. This first year will be spent establishing the new RTA.
Public Parking Initiatives New parking rates and passes were implemented at the start of the 2022/23 winter season. On April 18,
Town Council approved recommendations by the Parking Task Force to implement changes to summer
parking overnight rates and event parking rates at Ford Park. Parking Task force met June 15 to report
out on summer experience and begin discussions for the upcoming winter.
Greg Hall, Public Works
Director
Guest Experience Initiatives PrimaVail and PrimaService programming will reengage in early summer and continue through
September. Early winter will see another reactivation of PrimaVail and PrimaService recognition for the
winter season.
Mia Vlaar, Economic
Development Director
53
AGENDA ITEM NO. 5.1
Item Cover Page
DATE:June 20, 2023
TIME:20 min.
SUBMITTED BY:Jeremy Gross, Economic Development
ITEM TYPE:Resolution
AGENDA SECTION:Action Items
SUBJECT:Resolution No. 14, Series of 2023, A Resolution Adopting Vail's
Stewardship Roadmap
SUGGESTED ACTION:Approve, approve with amendments, or deny Resolution No. 14,
Series of 2023.
PRESENTER(S):Mia Vlaar, Director of Economic Development and Kristen Bertuglia,
Director of Environmental Sustainability
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
1. Council Memo - Vail's Stewardship Roadmap 6-20-2023.pdf
2._Resolution_Adopting_Vails_Stewardship_Roadmap_6-20-2023.pdf
3. Vail's Stewardship Roadmap 6.20.2023.pdf
54
To: Mayor and Town Council
From: Economic Development Department
Date: June 20, 2023
Subject: Resolution Adopting Vail's Stewardship Roadmap
I. Background
Early in 2022, the town embarked on an innovative path to guide how it manages an
economy founded 60 years ago almost entirely on tourism. With town revenues
continuing to achieve new heights following pandemic-related economic challenges and
with occupancy rates now softening since last summer, the town is re-examining how
tourism can generate additional value for the community. With a process launched in
February 2022, the town became among the first in North America to center a tourism
planning process on destination stewardship. This approach signals a forward-thinking
commitment to engaging the entire community in addressing challenges and finding
new opportunities to build the strength and quality of life for our globally known
mountain resort community.
Based on Council input during late 2022, newly identified town priorities, and extensive
engagement with the Vail community, the town has reshaped the direction of the
planning process. Now positioned as Vail's Stewardship Roadmap, the approach is
sharply focused on steps the town can take over the next 10 years to ensure that our
vital tourism economy continues to thrive. It also recognizes that for tourism to thrive,
our community must thrive, too.
II. The Reason for the Roadmap
The purpose of Vail's Stewardship Roadmap is spelled out in five brief paragraphs on its
first page. Major points are as follows:
• To chart a path for the next 10 years to ensure that Vail's vital visitor economy
continues to thrive.
• To bring a clear focus to the purpose of Vail's tourism economy, which is: To allow
the Vail community to sustain a remarkable way of life.
• To formally recognize that “building a strong tourism economy also requires a
strong community."
55
Town of Vail Page 2
• To complement and inform other Vail plans aimed at enhancing the community
and lay the groundwork for a broader, long-term community visioning plan.
III. Vail’s Stewardship Roadmap
The final roadmap has been built out in a graphical style to better communicate the
goals and benefits of the plan for town council, town staff, community stakeholders, and
the public. The final roadmap is attached to this presentation.
IV. Next Steps
Once adopted, Town of Vail department heads will begin planning and resourcing for
the five actions and the forty strategies to be executed over the next ten years. Once
the ten-year implementation timeline and corresponding budgets are determined, they
will be brought back to council for consideration.
V. Action Requested of Council
Approve, approve with amendments, or deny Resolution No. 14, Series of 2023, adopting:
Section 1. The Vail Town Council adopts Vail’s Stewardship Roadmap as a
“Community-Positive” vision for managing Vail’s tourism economy, to complement and
inform other Vail plans, and to lay the groundwork for a broader community visioning plan.
Section 2. This Resolution shall take effect immediately upon its passage.
The Town of Vail’s Stewardship Roadmap.
56
RESOLUTION NO. 14
Series of 2023
A RESOLUTION ADOPTING VAIL’S STEWARDSHIP ROADMAP
WHEREAS, the Town of Vail, since its founding in 1966, has centered its
economy on sharing its extraordinary mountain lifestyle with people from across the
world;
WHEREAS, the Town of Vail has made a strong commitment to being a steadfast
steward of its unique and sensitive environment with the inclusion of Section 13.11
Designated Open Space in the Vail Town Charter in 1972.
WHEREAS, the Town of Vail now welcomes approximately 2.5 million visitors a
year into its community of nearly 5,000 year-round residents;
WHEREAS, the Town of Vail in recent years has been managing a surge of
interest in outdoor experiences that has created new pressures on trails, parking, traffic,
town amenities, Vail Mountain, and other natural areas;
WHEREAS, the Town of Vail also is experiencing a housing crisis that is leaving
vital jobs unfilled, eroding the diversity of its population, and threatening every aspect of
community life, even the availability of childcare and other vital workers;
WHEREAS, the Town of Vail recognizes the importance of equipping Vail's
tourism economy for future success and resiliency, especially given the threat of global
climate change and its impacts including shorter winters, drought, and wildfire, and is
committed to managing visitor patterns for better outcomes;
WHEREAS, the Town of Vail identified a need to engage the community in a
planning process to manage its thriving tourism economy in alignment with community
priorities and enhance and live up to Vail's global recognition as a sustainable
destination for travelers, and engaged professional services to develop this approach;
WHEREAS, the Town of Vail has been guided throughout the planning process
by the principles of destination stewardship, a holistic approach aimed at creating ways
for a tourism economy to thrive in harmony with its community, especially by delivering a
high quality of life for residents along with high quality experiences for visitors, while
reducing negative impacts on the community;
WHEREAS, the Town of Vail engaged in extensive consultation with the Vail
community, with more than 3,000 opinions shared, securing a deep awareness and
appreciation of current conditions and insights pointing to new possibilities;
57
WHEREAS, the Town of Vail further has acquired new research and insight into
current brand perception and future tourism trends;
WHEREAS, the Town of Vail has completed a thoughtful review of all findings,
now incorporated into Vail's Stewardship Roadmap, charting a 10-year path for Vail to
build resiliency, address vulnerabilities, and thrive as the world’s premier sustainable
mountain resort community;
WHEREAS, the Town of Vail has identified a vision for this Roadmap based on
six essential values (Quality of Life, Community, Environmental Stewardship,
Experience, Respect and Fun) and to be realized by five major actions and goals,
(Make Vail More Liveable, Enhance Vail’s World Class Experience, Invigorate Vail’s
Spirit, Continue Vail’s Commitment to Environmental Stewardship, Energize Vail’s
Brand) supported by 40 specific strategies;
WHEREAS, the Town of Vail now formally recognizes that the purpose of its
tourism economy is to support a remarkable way of life in Vail, and that a strong tourism
economy also requires a strong community and
WHEREAS, the Town of Vail is committed to implementing the roadmap over the
period from this date until the end of 2033, and to put in place ongoing management of
the strategies within the plan;
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO THAT:
Section 1. The Vail Town Council adopts Vail’s Stewardship Roadmap as a
“Community-Positive” vision for managing Vail’s tourism economy, to complement and
inform other Vail plans, and to lay the groundwork for a broader community visioning plan.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the
Town of Vail held this 20th day of June 2023.
_________________________
Kimberly Langmaid, Town Mayor
ATTEST:
_____________________________
Stephanie Bibbens, Town Clerk
58
VAIL’S STEWARDSHIP ROADMAP
A COMMUNITY-POSITIVE
TEN-YEAR VISION FOR A
THRIVING VISITOR ECONOMY
2023
59
2VAIL’S STEWARDSHIP ROADMAP |2VAIL’S STEWARDSHIP ROADMAP |
CONTENTS
3 THE JOURNEY AHEAD
THE REASON FOR THE ROADMAP
4 DEFINITIONS
WORDS AND PHRASES TO KNOW
6 THE COMPASS
OUR VALUES
8 WHERE THE ROADMAP TAKES US
VAIL’S STEWARDSHIP VISION & GOALS
20 WHERE WE ARE
VAIL IN 2023
23 STATE OF THE INDUSTRY
10 KEY TOURISM TRENDS
26 WHAT WE LEARNED
MAPPING THE LANDSCAPE
28 AN INTENSIVE APPROACH TO COMMUNITY ENGAGEMENT
31 THE VIEW FROM THE VISITOR PERSPECTIVE
34 VAIL SUSTAINABILITY ANALYSIS
37 THE DESTINATION AHEAD
IMAGINE IT’S THE YEAR 2033
39 THE IMPLEMENTATION PLAN
WHAT THE ROADMAP WILL ACHIEVE
45 SUCCESS MEASURES
ROADMAP TARGETS & INDICATORS
47 ACKNOWLEDGEMENTS
THE PLANNING TEAM
* Full versions of plans and studies referenced in the Roadmap
can be found at https://www.engagevail.com/stewardship.
60
3VAIL’S STEWARDSHIP ROADMAP |
Like few other places on earth, Vail was founded to share an extraordinary mountain lifestyle with people from across the world. That was the vision of the two 10th Mountain Division U.S. Army veterans who turned their former training grounds into a world-renowned resort community. In the 60 years since Vail rose from a lett uce patch and sheep grazing lands, tourism has been the lifeblood of our economy.
Vail’s Stewardship Roadmap charts that vision into the
next 10 years to make sure our vital visitor economy
conti nues to thrive. The fi ve goals outlined in these
pages take aim at the biggest threats to our conti nued
success, especially the housing crisis that is impacti ng
every aspect of our community life. It provides
strategies to shape a stronger, more resilient tourism
economy and manage our visitor patt erns. It also
outlines steps to safeguard and improve our biggest
asset —the stunning, irreplaceable natural surroundings
that defi ne this place.
Most important, this Roadmap brings a sharp new focus
to the purpose of Vail’s tourism economy. The reason
we want tourism in Vail is because it lets our community
sustain a remarkable way of life on this 10-mile ribbon
of land between Vail Mountain and Interstate 70.
For much of our history, a main focus has been to
shape Vail to meet the needs of our visitors. With this
Roadmap, we formally recognize that building a strong
tourism economy also requires a strong community.
To this end, this Roadmap has been craft ed to be
“Community-Positi ve.” It complements other Vail
plans aimed at enhancing our community and lays the
groundwork for a broader community visioning plan.
By so many measures, Vail is an extraordinarily
successful community. This plan is designed to equip us
to embrace a new tourism mindset, to opti mize outside
forces, and conti nue on a path to success as defi ned by
and to benefi t the most important stakeholders,
the Vail community.
Adopted June 20, 2023 by the Vail Town Council
THE JOURNEY AHEAD
THE REASON FOR
THE ROADMAP
I hope to see our mountain community protected, less people moving away
because they can’t fi nd housing, less crowding on the hiking and ski trails, more
sustainable measures, more mental health resources, funding, help for those who
need it and can’t afford it.
- Vail Resident Survey Respondent
Mayor Kim Langmaid
Mayor Pro Tem Travis Coggin
Council Member Barry Davis
Council Member Kevin Foley
Council Member Jen Mason
Council Member Pete Seibert
Council Member Jonathan Staufer
61
4VAIL’S STEWARDSHIP ROADMAP |
COMMUNITY
If you are someone who cares about Vail, you are
a member of our community. It doesn’t matter
whether you live here full-time or part-time or if you
live somewhere else and work here or if you’re just
visiting for a while. Our definition of community even
encompasses the wildlife that lives among us.
If you care about Vail, you are one of us, and this plan
is for you.
COMMUNITY-POSITIVE
New words have popped up as destinations seek relief
from tourism pressures and better outcomes from and
for visitors. Many are embracing “Climate-Positive” and
“Nature-Positive” goals and results. The new territory
we chart with this Roadmap requires a new word.
“Community-Positive” signals that this plan’s central
goal is to deliver positive outcomes for our community.
CLIMATE ACTION
Climate action can be tangible or symbolic. Here in Vail,
we keep a sharp focus on tangible actions like reducing
carbon emissions and waste as well as improving water
quality. By signing on to the Climate Action Plan for
Eagle County, we are joined in a commitment to reduce
our 2014 baseline carbon emissions 25 percent by
2025, 50 percent by 2030, and 80 percent by 2050.
DEED RESTRICTIONS
Vail’s strategy for creating resident housing centers
on acquiring deed restrictions on houses, condos,
and apartments. Deed restrictions preserve these
homes for anyone working at least 30 hours a week
on average for an Eagle County business. So far, Vail
Home Partners has acquired deed restrictions on
1,050 homes. About 14 percent of full-time residents
responding to the town’s latest community survey said
they live in one. The Vail InDEED program was lauded
by the Urban Land Institute in 2017.
DISTRICT-HEAT SOLUTIONS
One cost-effective alternative to fossil fuels involves
creating a connected system that uses renewable
energy and waste heat from multiple users. An array
of these energy resources —collectively known as
district-heat solutions— could power Vail’s snow-melt
system with far fewer carbon emissions. Currently, the
snow-melt system is powered mainly by natural gas.
DEFINITIONS
WORDS
AND PHRASES
TO KNOW
VAIL’S STEWARDSHIP ROADMAP |62
5VAIL’S STEWARDSHIP ROADMAP |
PLACE-BASED ENTREPRENEURSHIP
This plan’s focus on new business creation centers
on supporting local entrepreneurship so people
can launch and operate successful locally owned
businesses in Vail. This includes developing strategies
to help potential new business owners build knowhow
as well as overcome high costs of entry. The intention
is to create more ways for Vail’s tourism economy
to deliver direct economic benefits to local owners,
attract new long-term residents, and provide ways for
more people to build lives and careers in Vail.
POPULATION LOSS
In 2020, Vail’s full-time population dropped below
5,000 for the first time in decades. The biggest
losses appeared to be among the town’s younger
residents, meaning Vail is shrinking and growing older.
The town’s voter rolls show a 6% falloff in voters
ages 18 to 34 between 2014 and 2021. Population
loss, especially among younger generations, also
is surfacing in other highly desirable places where
average housing costs sharply exceed average
earnings.
REGENERATIVE TOURISM
Regenerative tourism creates ways for visitors
and their spending to give back to local residents.
For many years, Vail has plowed the proceeds of its
powerful tourism economy back into its community,
expanding housing opportunity, providing convenient
in-town transportation, creating amenities for all,
supporting the natural environment, and expanding
the availability of childcare. A next-level opportunity
described in these pages is to apply that thinking
to a regenerative housing strategy. By structuring
development to yield revenue when possible and
pairing it with the proceeds of a new half-cent
sales tax and available grant funding, Vail can build
a war chest of funding to meet future housing
needs. Creating ways for more visitor spending to
stay in local pockets —such as by supporting local
entrepreneurship— also is a regenerative strategy.
VISITOR SPENDING
The economic benefits of tourism can vary greatly
by destination. For Vail, the huge imbalance between
residents and visitors pays off handsomely. Because
groceries and medications usually are exempted,
all but a small portion of Vail’s sales tax revenues
-- including proceeds of the new transit and housing
taxes -- comes from the pockets of visitors. Visitors
also pay a 1.4% lodging tax on their overnight stays,
with proceeds funding the Vail Local Marketing
District’s destination marketing activities.
SUSTAINABLE DESTINATION
Many destinations use this term to generally describe
their commitment to environmental and sustainability
practices. However, the Global Sustainable Tourism
Council (GSTC), a body of the United Nations, has
set forth a rigorous global standard according to the
world’s Sustainable Development Goals (SDGs) that
provide a framework of criteria and metrics that
demonstrate leadership in all aspects of sustainability
including community livability and equity, local
heritage and culture, economic vitality, protection of
local resources, education, and more. Certification
to the standard recognizes destinations that take a
holistic approach to sustainability, seeking positive
outcomes for the environment and economy
through, governance, management, investment and
partnership.
Prior to the 2015 World Alpine Ski Championships
held in Vail, the community began to contemplate
achieving certification as a globally recognized
sustainable destination. In doing so, Vail worked
with the GSTC to enhance the global standard to
include metrics specific to mountain resorts including
snowmaking and snow-melting. This new standard
was eventually approved by the GSTC as the
Mountain IDEAL (acronym capturing key ingredients
for mountain-town sustainability: Innovation,
Diversity, Education, Authenticity, and Leadership.
In 2017, Vail became the first North American
destination to achieve certification to this standard
after working toward this effort over the last decade,
recertified in 2021, when the Town of Breckenridge
also achieved the certification, with more destinations
on track to follow their lead. The community
has been also recognized in the annual Top 100
Sustainability Stories awards every year since 2017
by Green Destinations (a global non-profit certifying
body) and earned Best of Americas at the ITB Berlin
international travel trade show in both 2018 and
2020.
63
6VAIL’S STEWARDSHIP ROADMAP |
OUR VALUES
Whether gathered through surveys, in public meetings, or face
to face, insights shared by the Vail community point to a set of
values that are refl ected throughout this Roadmap and that
others are invited to share. This list is not exhaustive. Values
that are core to the Vail identity will be explored further as part
of an upcoming long-term visioning plan recommended by this
Roadmap.
THE COMPASS
6VAIL’S STEWARDSHIP ROADMAP |
OUR VALUES
Whether gathered through surveys, in public meetings, or face
to face, insights shared by the Vail community point to a set of
values that are refl ected throughout this Roadmap and that
to face, insights shared by the Vail community point to a set of
Whether gathered through surveys, in public meetings, or face
to face, insights shared by the Vail community point to a set of
values that are refl ected throughout this Roadmap and that
others are invited to share. This list is not exhaustive. Values
that are core to the Vail identity will be explored further as part
of an upcoming long-term visioning plan recommended by this
Whether gathered through surveys, in public meetings, or face
to face, insights shared by the Vail community point to a set of
values that are refl ected throughout this Roadmap and that
others are invited to share. This list is not exhaustive. Values
that are core to the Vail identity will be explored further as part
of an upcoming long-term visioning plan recommended by this
Whether gathered through surveys, in public meetings, or face
to face, insights shared by the Vail community point to a set of
values that are refl ected throughout this Roadmap and that
others are invited to share. This list is not exhaustive. Values
that are core to the Vail identity will be explored further as part
of an upcoming long-term visioning plan recommended by this
Whether gathered through surveys, in public meetings, or face
to face, insights shared by the Vail community point to a set of
values that are refl ected throughout this Roadmap and that
others are invited to share. This list is not exhaustive. Values
that are core to the Vail identity will be explored further as part
of an upcoming long-term visioning plan recommended by this
Whether gathered through surveys, in public meetings, or face
to face, insights shared by the Vail community point to a set of
values that are refl ected throughout this Roadmap and that
others are invited to share. This list is not exhaustive. Values
that are core to the Vail identity will be explored further as part
of an upcoming long-term visioning plan recommended by this
Whether gathered through surveys, in public meetings, or face
to face, insights shared by the Vail community point to a set of
values that are refl ected throughout this Roadmap and that
others are invited to share. This list is not exhaustive. Values
that are core to the Vail identity will be explored further as part
of an upcoming long-term visioning plan recommended by this
Whether gathered through surveys, in public meetings, or face
to face, insights shared by the Vail community point to a set of
values that are refl ected throughout this Roadmap and that
others are invited to share. This list is not exhaustive. Values
that are core to the Vail identity will be explored further as part
of an upcoming long-term visioning plan recommended by this
Whether gathered through surveys, in public meetings, or face
to face, insights shared by the Vail community point to a set of
values that are refl ected throughout this Roadmap and that
others are invited to share. This list is not exhaustive. Values
that are core to the Vail identity will be explored further as part
Whether gathered through surveys, in public meetings, or face
to face, insights shared by the Vail community point to a set of
values that are refl ected throughout this Roadmap and that
others are invited to share. This list is not exhaustive. Values
Whether gathered through surveys, in public meetings, or face
to face, insights shared by the Vail community point to a set of
values that are refl ected throughout this Roadmap and that
others are invited to share. This list is not exhaustive. Values
Whether gathered through surveys, in public meetings, or face
to face, insights shared by the Vail community point to a set of
values that are refl ected throughout this Roadmap and that
others are invited to share. This list is not exhaustive. Values
that are core to the Vail identity will be explored further as part
of an upcoming long-term visioning plan recommended by this
Roadmap.
THE COMPASSTHE COMPASS
OUR VALUES
THE COMPASS
OUR VALUES
THE COMPASSTHE COMPASS
OUR VALUES
THE COMPASS
OUR VALUES
THE COMPASS
OUR VALUES
THE COMPASS
OUR VALUES
THE COMPASS
OUR VALUES
Whether gathered through surveys, in public meetings, or face
OUR VALUES
Whether gathered through surveys, in public meetings, or face
OUR VALUES
Whether gathered through surveys, in public meetings, or face
to face, insights shared by the Vail community point to a set of
OUR VALUES
Whether gathered through surveys, in public meetings, or face
to face, insights shared by the Vail community point to a set of
values that are refl ected throughout this Roadmap and that
to face, insights shared by the Vail community point to a set of to face, insights shared by the Vail community point to a set of
OUR VALUES
Whether gathered through surveys, in public meetings, or face
to face, insights shared by the Vail community point to a set of
values that are refl ected throughout this Roadmap and that
64
7VAIL’S STEWARDSHIP ROADMAP |
QUALITY OF LIFE
Expanding housing opportunities is our top priority because having a home is central to
building a life in this place we love. The desire to achieve and enjoy a high quality of
life is why so many strive and work so hard to make a life here.
COMMUNITY
Millions may think of Vail as a place to visit. But those of us who live and
work here –and many of our visitors, too– see Vail as a place to make
friends, share interests, build relationships, and be part of something
larger than ourselves. All are welcome to join us.
ENVIRONMENTAL STEWARDSHIP
Living in Vail —whether all or part of the year— carries an
obligation to steward the natural surroundings that define this
place. Protecting and enhancing the Gore Creek watershed and
wildlife habitat are especially important to us.
EXPERIENCE
Our world-famous tourism economy rests upon our ability
to deliver extraordinary experiences. We are committed
to ensuring that Vail is a place where all feel welcomed and
included and expectations are exceeded every day.
RESPECT
Vail is a place of aspiration, where people seek personal bests
and release from the everyday. We respect effort and welcome all,
including all levels of ability. In return, we ask for this: Respect our
values, our way of life, and our natural resources.
FUN
What we value about living in Vail is the chance to experience every day what
visitors come from across the world to see. We savor mountain life, and we don’t
take ourselves too seriously. We’re here to enjoy life.
THE COMPASS
OUR VALUES
65
8VAIL’S STEWARDSHIP ROADMAP |
WHERE THE ROADMAP TAKES US
VAIL’S STEWARDSHIP
VISION & GOALS
8VAIL’S STEWARDSHIP ROADMAP |66
9VAIL’S STEWARDSHIP ROADMAP |
FIVE MAJOR ACTIONS AND GOALS
SUPPORTING COMMUNITY, ENVIRONMENT
AND ECONOMY MUST BE ACHIEVED FOR
VAIL TO REALIZE THIS VISION BY 2033
VAIL’S
STEWARDSHIP
VISION
Vail is the world’spremier sustainablemountain resort community,renowned for its quality of life, inspiring experiences for all, and stewardship of nature.
3
4
5
INVIGORATE
VAIL’S SPIRIT
GOAL: Make Vail a
stronger community
by empowering place-
based entrepreneurship,
generating more value
from tourism for the
community, and creating
new ways and spaces for
people to share interests,
build connections,
and enjoy life.
GOAL:Reduce 2014 baseline carbon emissions
25% by 2025, 50% by 2030, and 80% by2050
while advancing community resiliency,
improving the Gore Creek watershed, and
maintaining certifi cation to the A globally
recognized sustainability standard.
ENERGIZE
VAIL’S BRAND
GOAL:Develop
a brand position
that refl ects
community values,
differentiates Vail
in ways that build its
competitive edge, and
inspires all to care for
Vail.
MAKE
VAIL MORE
LIVEABLE
GOAL:By 2033, double
the supply of deed-restricted
homes —from 1,050 to
2,100— for our year-round
and seasonal Vail residents
and workforce through
a collaborative and
regenerative approach.
1 2 ENHANCE
VAIL’S
“WORLD-CLASS
EXPERIENCE”
GOAL:Strengthen Vail’s
year-round appeal as a premier
international mountain resort
community by embracing new
opportunities to attract travelers,
while managing demands on
community infrastructure and
extending the Vail experience
to include everyone.
ACTION
ACTION
ACTION
ACTION
ACTION
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9VAIL’S STEWARDSHIP ROADMAP |67
10VAIL’S STEWARDSHIP ROADMAP |
ACTION 1
MAKE VAIL
MORE LIVEABLE
Too many of the people we need in Vail are UNABLE TO LIVE
here due to affordability and availability of homes. The single
biggest threat to OUR COMMUNITY and our tourism economy
is a housing crisis that leaves vital jobs unfilled, erodes our
population’s diversity, and threatens every aspect of community
life, even the AVAILABILITY OF CHILDCARE. We can find bigger
solutions and more resources by establishing new public and
private partnerships and REMOVING BARRIERS to create more
ways for people to build lives in Vail.
68
11VAIL’S STEWARDSHIP ROADMAP |
THE GOAL
By 2033, double the supply of deed-restricted
homes – from 1,050 to 2,100 – for our year-round
and seasonal Vail residents and workforce through a
collaborati ve and regenerati ve approach.
STRATEGIES
a. Structure development to yield returns that
support creati ng even more deed-restricted
housing.
b. Join in public and private partnerships to secure
available grants and prioriti ze the creati on of
deed restricted homes for members of the Vail
community.
c. When creati ng or re-developing public faciliti es
in Vail, consider the potenti al for adding resident
housing.
d. Support development of fast, convenient,
frequent transit strategies to expand access
to housing opportuniti es for Vail residents and
workers.
e. Consider incorporati ng energy effi cient and
carbon reducti on design strategies in future
development, including deed restricted housing,
when possible.
ACTION 1
MAKE VAIL MORE LIVEABLE
VAIL’S STEWARDSHIP ROADMAP |
More housing for employees so we can
attract more employees and continue to
deliver the level of service that visitors
have come to expect and alleviate stress
for people who live and work here.
~Vail Resident Survey Respondent
f. Collaborate regionally with Vail Resorts, local
public school districts, other employers, and
nonprofi ts to expand housing opportuniti es
and address other top community prioriti es,
including childcare.
g. Adopt amended commercial linkage and
residenti al linkage requirements to miti gate
the impacts of incremental new development
in Vail.
TARGETS AND INDICATORS
Deed-restricted housing inventory
Availability of workforce
Public school enrollment of Vail residents
Childcare slots
69
12VAIL’S STEWARDSHIP ROADMAP |
ACTION 2
ENHANCE VAIL’S
“WORLD-CLASS
EXPERIENCE”
Vail is known and loved for its back bowls, friendly locals, and
TOP-FLIGHT EXPERIENCES, but warning notes are sounding.
Visitor satisfaction fell last year, partly due to workforce
shortages, while locals struggled with the stress of extra-
long work schedules. Crowding, overuse of trails, and parking
pressures prompted new policies. Shorter winters pose a looming
threat. Equipping Vail’s tourism economy for FUTURE SUCCESS,
resiliency, and balance requires new thinking.
70
13VAIL’S STEWARDSHIP ROADMAP |
THE GOAL
Strengthen Vail’s year-round appeal as a premier
internati onal mountain resort community by
embracing new opportuniti es to att ract travelers,
while managing demands on community
infrastructure and extending the Vail experience to
more locals.
STRATEGIES
a. Develop a comprehensive analysis of Vail’s
carrying capacity including streets, transit,
parking, mountain, trails, and water and consider
creati ng a community task force to support this
eff ort.
b. Use geolocati on-based data to assess capacity
and visitor fl ows and guide decision-making
with real-ti me, anonymized insights into visitor
and resident behaviors and use of trails, parking,
events and other Vail spaces and ameniti es.
c. Address rising expectati ons for technology
enabled seamless travel experiences in ways
that enhance the guest experience.
d. Support and develop zero-vehicle transit
strategies encouraging all, especially day visitors,
to leave personal vehicles behind.
e. Conti nuously build the world-class experience
through ongoing customer service training,
highlighti ng the importance of accepti ng
everyone for who they are.
f. Explore creati ng new indoor venues or
repurposing existi ng venues to support
excepti onal year-round cultural experiences and
develop the local arts and creati ve economy.
ACTION 2
ENHANCE VAIL’S
“WORLD-CLASS EXPERIENCE”
g. Leverage booming interest in wellness travel
and improve local health status by advancing
opportuniti es for physical and emoti onal
wellness, especially in partnership with Vail’s
renowned healthcare providers.
h. Broaden local access to the world-class
experience to att ract and reward workforce
and local stewards and foster a sense of
inclusion in the local tourism economy.
TARGETS AND INDICATORS
Visitor Sati sfacti on
Visitor Net Promoter Score
Workforce Sati sfacti on
Capacity for Visitati on
Visitor-Resident Rati o
Ever growing tourism is not sustainable.
There needs to be constraints that will
protect the community quality of life.
They should include on-mountain limits
and impact limits for the surrounding
environment.
~Vail Resident Survey Respondent
Ever growing tourism is not sustainable.
There needs to be constraints that will
protect the community quality of life.
They should include on-mountain limits
and impact limits for the surrounding
environment.
~Vail Resident Survey Respondent
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14VAIL’S STEWARDSHIP ROADMAP |
ACTION 3
INVIGORATE
VAIL’S SPIRIT
To make VAIL feel like a place where people live, not just
visit, it’s essential to create ways for people to build ties as a
community. That’s not easy when your town of 5,000 welcomes
2.5 MILLION VISITORS a year, about 60 percent of homes
have seasonal residents, and launching a LOCAL BUSINESS is
RISKY and expensive. Many in Vail enjoy the vibe of mixing with
visitors — and make it a point of honor to leave the famous ones
in peace— but yearn for a stronger sense of community and a
Vail WHERE LIFE IS FUN.
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15VAIL’S STEWARDSHIP ROADMAP |
THE GOAL
Make Vail a stronger community by empowering
place-based entrepreneurship, generati ng more
value from tourism for the community, and
creati ng new ways and spaces for people to share
interests, build connecti ons, and enjoy life.
STRATEGIES
a. Engage the Vail community in a comprehensive
long-term visioning plan to build a stronger
community, foster local business creati on, and
enhance our overall sense of place.
b. Join in partnerships to sti mulate
entrepreneurship as a way to diversify Vail’s
economy, allow more young locals to establish
careers, and encourage them to live in Vail.
c. Identi fy ways to spark creati on of more locally
owned food, retail and experience-based
businesses.
d. Collaborate with economic development
resources and insti tuti ons of higher learning to
support skill-building for entrepreneurship.
e. Explore developing a multi -purpose
community or cultural center where people
can connect, share talents and passions, and
engage in the creati ve economy.
f. Partner in events to enliven the Vail lifestyle
and foster local connecti ons among all Vail
residents.
ACTION 3
INVIGORATE VAIL’S SPIRIT
g. As community plans are developed, weigh
opportuniti es to create fi tness centers or other
wellness ameniti es as gathering places that
promote health.
h. Ensure that town decision-making is
consistently viewed through a lens of
benefi ti ng residents as well as visitors.
TARGETS AND INDICATORS
Resident sati sfacti on
Resident Net Promoter Score
New local business creati on
Populati on balance
Vail needs incentives for people to start and
operate diverse businesses within the town...
There needs to be a more diverse economy
here —not so much economic disparity and
more jobs that pay more than just minimum
wage.
~Vail Resident Survey Respondent
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16VAIL’S STEWARDSHIP ROADMAP |
ACTION 4
CONTINUE VAIL’S
COMMITMENT TO
ENVIRONMENTAL
STEWARDSHIP
To safeguard and enhance our beloved natural assets, we have
EMBRACED CLIMATE ACTIONS and protections for the Gore
Creek watershed and wildlife habitat. Our next 10 years will
require dedication to BUILD ENERGY RESILIENCY, address
vulnerabilities, and thrive as a sustainable mountain community.
To reduce tourism impacts and ENHANCE VAIL’S VALUE for all,
we must lead to inspire more action, locally and globally, and
build PARTNERSHIPS TO EXPAND our results.
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17VAIL’S STEWARDSHIP ROADMAP |
THE GOAL
Reduce 2014 baseline carbon emissions 25
percent by 2025, 50 percent by 2030, and 80
percent by 2050 while advancing community
resiliency, improving the Gore Creek watershed,
and maintaining certi fi cati on to a globally
recognized sustainability standard.
STRATEGIES
a. Explore creati ng or hosti ng an iconic thought
leadership event to advance mountain tourism
sustainability, share best practi ces, and create
soluti ons for mountain communiti es.
b. Advance shared climate acti on and
understanding of Vail’s standing as a sustainable
desti nati on by partnering with Vail Resorts
to advance their Commitment to Zero on Vail
Mountain.
c. Collaborate with Holy Cross Energy to seek
expert proposals for innovati ve ways to
decarbonize the town’s snowmelt system,
potenti ally through renewable energy opti ons
and district-heat soluti ons.
d. Collaborate on strategies and promoti ons to
“Restore the Gore,” Vail’s treasured waterway.
e. Identi fy ways to improve wildlife habitat and
enhance biodiversity, with att enti on to creati ng
wildlife crossings.
f. Build Vail’s resilience to wildfi re by supporti ng
and promoti ng the Fire Adapted Vail initi ati ve
and fully implementi ng the Vail Community
Wildfi re Protecti on Plan.
ACTION 4
CONTINUE VAIL’S COMMITMENT TO
ENVIRONMENTAL STEWARDSHIP
We have a “pedestrian” village. We have an
outdoor-athletic culture. Why don’t we invest in
making it one of the most bike, pedestrian-friendly
places in the world?
~Vail Resident Survey Respondent
g. Develop a plan to build Vail’s resiliency against a
massive power outage, potenti ally through low-
carbon energy sources.
h. Partner with the Climate Acti on Collaborati ve
of Eagle County Communiti es on shared climate
acti on strategies and secure more grants to
acti vate them.
i. Commit to excellence, innovati on and leadership
by striving to maintain certi fi cati on to a
globally recognized standard for sustainable
desti nati ons.
TARGETS AND INDICATORS
Climate Acti on Plan for Eagle County
Gore Creek watershed health
Progress on Community Wildfi re Protecti on Plan goals
Certi fi cati on to a globally recognized standard for
sustainable desti nati ons.
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18VAIL’S STEWARDSHIP ROADMAP |
ACTION 5
ENERGIZE VAIL’S BRAND
18
Consumers rank Vail highly as a LUXURY MOUNTAIN RESORT but
show more interest in taking trips to competing destinations. The
local community wants Vail to target travelers who are in step with
LOCAL VALUES, including those who care about natural resources
and share respect for the LOCAL WAY OF LIFE. With U.S. intent to
travel softening and other headwinds rising, famed destinations are
feeling new pressure to sharpen their competitive edge. Vail can find
OPPORTUNITY —and the travelers its community wants— by shaping
its brand to amplify QUALITIES VALUED by its community and claim
important attributes valued by visitors. Among these is an attribute
that comes naturally in Vail: BEING WELCOMING TO ALL.
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19VAIL’S STEWARDSHIP ROADMAP |
THE GOAL
Develop a brand positi on that refl ects community
values, diff erenti ates Vail in ways that build its
competi ti ve edge, and inspires all to care for Vail.
Among these is an att ribute that comes naturally in
Vail: being welcoming to all.
STRATEGIES
a. Working with the Vail Local Marketi ng District
Advisory Council, conduct a brand development
process to build Vail’s competi ti ve advantage in
harmony with what the community values.
b. Explore strategies to address Vail’s capacity for
visitors during non-ski months as well as mid-
week and non-peak periods.
c. Build campaign messaging around true
att ributes —such as Vail’s friendliness and small-
town charm— proven to drive traveler intent.
d. Celebrate unique and innovati ve local business
owners and residents to humanize Vail’s most
extraordinary qualiti es.
e. Explore the potenti al of Vail’s status as the
nati on’s most sustainable desti nati on to att ract
targeted travelers seeking to reduce their impact
as they travel.
f. Promote and support in-market stewardship
messaging and educati on to increase
understanding of community values and invite
others to share them.
g. Build on Vail’s history of embracing diverse
communiti es by communicati ng a warm
welcome to diverse audiences of travelers, as
well as those from around the world.
ACTION 5
ENERGIZE VAIL’S BRAND
Market Vail as a sustainable and environmentally
progressive place to live and visit.
~Vail Resident Survey Respondent
TARGETS AND INDICATORS
Lodging Tax Revenue
Marketi ng Campaign Performance
Occupancy Rate
Average Daily Rate
Brand Health
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20VAIL’S STEWARDSHIP ROADMAP |20VAIL’S STEWARDSHIP ROADMAP |
WHERE WE ARE
VAIL IN 2023
Vail is a town of less than 5,000 year-round residents that
attracts 2.5 million visitors a year and where 61 percent of the
7,359 homes are owned by seasonal residents. Occupying just
3,360 acres, the town stretches 10 miles along Interstate 70,
and is no more than a mile wide at any point. It shares a border
with Vail Resorts, which operates one of the most famous ski
resorts in the world on land leased from the U.S. Forest Service.
20
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21VAIL’S STEWARDSHIP ROADMAP |
UNPRECEDENTED VISITOR PRESSURES
Since its earliest days, the town has strived to deliver
warm, excepti onal customer service. But its hospitable
nature has been strained in recent years by masses of
visitors who trampled trails, left trash and waste, and
ignored local courtesies. Rapidly rising housing costs
stoked a growing gap between typical local salaries
and the cost of mortgages or rents. With many workers
struggling to fi nd a place to sleep much less build a life,
businesses are challenged to operate at full capacity
and deliver the brand of customer service that has been
a hallmark of a visit to Vail.
Despite these challenges, Vail residents give their
community an excellent rati ng for quality of life
compared with other U.S. desti nati ons -- 8.2 on a 10.0
scale. Downvalley residents rate their quality of life
even higher -- at 8.4.
A DESTINATION BUILT WITH PURPOSE
That huge imbalance between the numbers of residents
and visitors pays off in one extremely benefi cial
way: generati on of sales and lodging tax revenue.
Because Vail’s sales taxes oft en exempt groceries and
medicati ons, a huge share of the proceeds typically
comes from visitors.
Since its founding, Vail has directed the proceeds of
its tourism economy into building a bett er community.
The town began creati ng lower-cost resident housing
decades before many mountain resort communiti es
saw the need. Vail’s free in-town transportati on system
is a model of convenience for all, and a newly formed
Eagle County Regional Transit Authority is poised to
extend similar benefi ts countywide.
Oft en with the generosity of residents, both seasonal
and year-round, Vail has developed an extraordinary
collecti on of ameniti es available to all, including world-
class cultural off erings, public arts, year-round ice, golf
courses, and health care faciliti es that att ract pati ents
from across North America.
HOW WOULD YOU RATE THE
QUALITY OF YOUR LIFESTYLE?
VS. OTHER PLACES IN THE U.S.
Response to Vail Resident Sentiment Survey
May-August 2022
AVERAGE RATING
ON A 10-POINT
SCALE
8.2
Founded as a ski resort in 1962 and as a town in 1966, Vail is positioned as the Premier International Mountain
Resort Community. Tourism is the lifeblood of its economy and has been its reason for being since the day it
was founded. Vail Ski Resort is one of North America’s largest with 5,317 acres of terrain. It consistently ranks
among the continent’s most visited and favored ski resorts.
Vail’s Destimetrics reports show the resort town offers between 104,104 and 115,258 available rooms per
month at its 26 professionally managed condo-tel and hotel properties. In addition, a December 2021 report
of the town’s short-term rental landscape identifi es 2,454 vacation rentals, mostly two- and three-bedrooms,
with a maximum total occupancy of 15,804. All of these properties collect a modest 1.4% lodging tax that
generates about $4 million a year to fund the Vail Local Marketing District (VLMD). Formed in 1999, the VLMD
markets Vail’s natural attractions, businesses, and special events, primarily for summer travelers.
WHERE WE ARE
VAIL IN 2023
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22VAIL’S STEWARDSHIP ROADMAP |
RISING CONCERNS
Vail’s tourism economy also creates pressures. The
housing shortage has triggered a decline in available
workforce that affects everything. It keeps restaurants
from filling seats and hotels from filling rooms. It’s why
vital job openings stay vacant. Unfilled openings for
childcare workers make it even harder for working
families to function in Vail. High housing costs and
workforce shortages also are blamed as a root cause
for rising mental health concerns. Too many are either
working multiple jobs to afford Vail or pulling extra
shifts to fill in for missing workers. The stakes are high
for Vail to make sure its tourism economy continues
to deliver strong benefits and to address its unwanted
impacts.
HISTORIC HIGH LODGING RATES
As pandemic restrictions lifted and visitors streamed
into outdoor spaces, Vail’s visitor economy began to
boom bigger than ever. Summer 2021’s occupancy
rate of 45.1% was on a par with pre-pandemic levels,
but the average room rate of $308 crushed previous
highs. The average occupancy rate for Winter 2021/22
was 57.3%, a height not seen since Winter 2016/17.
The average daily rate hit an historic high of $681, far
exceeding pre-pandemic rate averages.
Revenue estimates, however, began to flatten midway
through 2022 as occupancy numbers began falling
from the blistering highs of 2021. But even though
occupancy began dropping in July 2022, room rates
kept climbing. The average Summer 2022 rate hit
a record $336 per night, well above the previous
record of $308 set in 2021. Bookings through June
2023 suggest rates may keep climbing to new historic
highs in coming months, even though signs of a
slow-down are surfacing. Bookings through June are
pacing below 2022 levels, signaling lower occupancy
rates ahead. Even so, projections for revenue per
room through June are slightly exceeding past year
performance due to higher average room rates.
While revenue currently is expected to grow 2
percent over each of the next five years, cautions
are shared that falling occupancy could push lodging
properties to lower their rates. At this point, Vail’s
newer luxury properties are expected to help keep
average room rates high and generate more than
enough revenue to offset declining visitor numbers.
Local experts also believe Vail should continue to
build non-ski month occupancy levels, which have
never crested 50%, and that more visitation can be
achieved through strategies attracting visitors at mid-
week and off-peak times.
• Summer • Winter
ROOM RATES REACH ALL-TIME HIGHSWINTER 21-22 OCCUPANCY HITS 5-YEAR HIGH
RAPID REBOUND FOR VAIL’S OCCUPANCY AND ROOM RATES
Source: Destimetrics reports as of Dec. 31, 2022
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23VAIL’S STEWARDSHIP ROADMAP |
STATE OF THE INDUSTRY
10 KEY TOURISM TRENDS
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24VAIL’S STEWARDSHIP ROADMAP |
1. RAPID RECOVERY OF TRAVEL
IN OUTDOOR DESTINATIONS
GENERATED RECORD REVENUES
AND NEW PRESSURES.
Ski towns across the U.S. were jolted by sudden shut-
downs in March 2020 amidst a winter season that was
shaping up as a record-breaker. While ski operators
suffered heavy losses, mountain towns rebounded
rapidly in summer 2020 as people hit the road and
flooded into natural areas as pandemic restrictions
eased. The trend intensified in 2021 as vaccines
became widely available. Many of the nation’s most
desirable outdoor destinations were groaning under
the impact of too many visitors, even as they clocked
record-high lodging tax revenues, often generated by
soaring room rates. A 2022 Skift Megatrend identified
this phenomenon: “Ruralization of travel drives new
overtourism.”
2. UNDESIRABLE VISITOR BEHAVIORS
FUELING RESIDENT PUSHBACK.
In many cases, fed-up residents pushed back hard
against stressors such as trash, traffic, environmental
damage, crowding, and even rude behavior from
visitors. Tahoe residents organized “un-welcoming
parties,” waving “Tourists go home” pickets at visitors.
Colorado passed a law allowing counties to shift all but
10 percent of their lodging tax revenues away from
marketing. The Montana legislature is contemplating
cutting tourism budgets in half to pay for housing
development.
3. FORCES COMBINED TO CREATE A
HOUSING CRISIS, ESPECIALLY IN THE
MOST DESIRABLE PLACES.
Housing pressures are reaching crisis levels in many
storied vacation areas. In recent years, local housing
supplies fell as more homes were converted to vacation
rentals, and prices climbed. But prices skyrocketed as
the nation’s Great Migration and Great Retirement
began in mid-2020. Fueled by low interest rates, new
remote working policies, and a burning desire to get
away, people snapped up homes, often sight unseen
at above-market prices. Rising interest rates began
cooling the phenomenon in mid-2022, but now many
desirable places are stuck with high housing prices.
4. HOTEL ROOM DEMAND HAS
FINALLY RECOVERED, BUT
CONSUMERS ARE UNEASY.
The pandemic-inspired “Revenge Travel” phenomenon
appears to have played out, and U.S. travelers are
keeping an uneasy eye on rising prices and the threat
of inflation. It took about 2 1/2 years, but U.S. hotel
room occupancy finally recovered in September 2022.
By late fall 2022, average daily rates remained about
17 percent higher than three years earlier. In some
cases, revenues from historic high hotel rates masked
declining occupancy rates. Short-term rental demand
fully recovered in April 2021, and Tourism Economics
expects demand to keep climbing in 2023, especially
in small-town and rural areas and mountain and lake
resort destinations.
5. BUSINESS TRAVEL IS EXPECTED TO
RECOVER THIS YEAR.
U.S. domestic trip volume finally is expected to
recover to 2019 levels in 2023, though business travel
continues to lag. In late fall 2022, Tourism Economics
predicted that business travel would recover by 90%
in 2023, and fully recover in 2024. Leisure travel
recovered in 2022. A major headwind for business
travel is “rate-flation.” Even though bookings for
meetings and conventions are rebounding, high room
rates – along with widely available hybrid attendance
options – are reducing the number of attendees. In
response, many organizations are trimming a day
or two or events off the schedule. Meeting planners
report rising interest in destinations focused on
diversity and sustainability.
6. INTERNATIONAL TRAVEL IS
SLOWER TO REBOUND.
Tourism Economics projects that 2023 inbound
travelers will spend just 71 percent of what they did
in 2019, Full recovery is now postponed to 2026. The
strong dollar, a weakened global economy, a deep
visa backlog all were listed as factors. Faster recovery
is projected for Canada, the U.K., and Mexico, all
expected to reach 85% of 2019 levels. Italy, France, and
Germany all are expected to reach 78% to 74%, while
about 71% of Australia’s travel volume is expected
back. Brazil continues to lag, with only 61% recovery
projected for 2023, and inbound travel from key
Asian markets —South Korea, China, and Japan— will
remain well below 2019 volumes. Huge backlogs in
visa processing times – exceeding 400 days for some
countries – hinder recovery. The chair of the Inbound
International Travel Association says international
travelers, especially Europeans, are demanding
sustainable travel experiences, but believe U.S.
destinations are doing little to satisfy this interest.
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25VAIL’S STEWARDSHIP ROADMAP |
7. TECHNOLOGY IS CHANGING THE
FACE OF TRAVEL.
Many touch-free, no-contact innovations inspired
by pandemic restrictions are now widely accepted
practices, signaling a trend widely expected to
transform the experience of travel. The travel
economy is leaning ever more heavily into
technology to manage visitor flows, deliver insights
into customer preferences and behaviors, and
mitigate travel hassles. The U.S. Travel Association
has begun sponsoring an annual one-day conference,
the Future of Travel Mobility, bringing together
experts from airlines, hotels, and attractions to share
insights into ways that technology is shaping the
travel experience.
8. INTEREST IN WELLNESS TOURISM
IS ON A STEEP CLIMB.
In late 2021, the Global Wellness Institute projected
a 10% annual growth rate for the global wellness
economy, with revenues rising from $4.4 trillion in
2020 to $7.2 trillion by 2025. The fastest growing
sector by far was wellness tourism, expected to grow
by 20.9% a year through 2025, with total impact
rising from $435.7 billion to $1.276 trillion. The
Institute defines wellness tourism as travel associated
with the pursuit of maintaining or enhancing one’s
personal well-being.
9. INTEREST IN SUSTAINABLE
TRAVEL CONTINUES TO RISE.
Meanwhile, studies across the tourism industry show
U.S. consumers are increasingly concerned about the
impact of their travels. A January 2023 Destination
Analysts study showed 39.3% of U.S. travelers say
they will be more proactive in reducing the impact of
their travels. Just 20.1% said they’re unlikely to do
so. Younger travelers are far more likely to consider
their impacts, with about 45% of Gen Z and 46% of
Millennial respondents saying they intend to be more
proactive. That compares with about 40.5% of Gen
Xers and 33% of Boomers Plus. As today’s younger
travelers represent ever larger shares of the travel
market during the next 10 years, interest in traveling
sustainably is on a track to accelerate even faster.
10. MANY DESTINATIONS WILL BE
UNDER PRESSURE TO EVOLVE AS
CLIMATE CONDITIONS IMPACT
THEIR APPEAL FOR TRAVELERS.
Fodor’s “No List 2023” tallied 29 climate-related
catastrophes in just the first 10 months of 2022,
each causing more than a billion dollars’ worth of
damage. Sinking water levels, wildfire, historic storm
events, and higher temperatures all are changing
the equations for a destination’s desirability. Wiser
mountain resort communities already are positioning
for longer summers and shoulder seasons and shorter
winters.
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26VAIL’S STEWARDSHIP ROADMAP |
WHAT WE’VE LEARNED
MAPPING THE LANDSCAPE
26
84
27VAIL’S STEWARDSHIP ROADMAP |
The thoughtf ul parti cipati on of community
members, with more than 3,000 opinions shared,
deeply informs this plan’s goals and strategies.
Nearly 500 people showed up to share their views
in person. About half of these turned out for three
rounds of public engagement sessions, fi rst to share
input, then feedback on initi al fi ndings, and fi nally to
weigh in on a proposed Roadmap framework.
This Roadmap leans into independent research.
This included three resident surveys, including
Vail’s biennial community survey, which included
customized questi ons for this process. Resident
survey fi ndings reinforced much of what was shared
in public engagement sessions, 12 topical focus
groups, and in-depth interviews.
The research also included a ground-breaking
Brand Percepti on and Consumer Segmentati on
Study, fi elded in spring 2022 by a tourism research
fi rm, Strategic Marketi ng and Research Insights
(SMARInsights). Among its most important fi ndings:
How Vail can evolve its brand to make travelers
pick Vail over its competi tors —and accomplish
this by communicati ng things that matt er to the
community.
Another valuable input for the Roadmap has
been a comprehensive analysis of Vail’s progress
as a sustainable desti nati on. Led by the Travel
Foundati on with support from Green Desti nati ons
and other founders of the Future of Tourism
Coaliti on, the analysis points the way to acti ons
Vail can keep taking to improve its community and
natural surroundings.
Vail’s Stewardship Roadmap refl ects many community
voices, a deep awareness of current conditions, and
insights pointing to new possibilities.
85
28VAIL’S STEWARDSHIP ROADMAP |
Vail’s Stewardship Roadmap rests on a rich foundation of community engagement.
People answered tourism-related
questions in the biennial Vail
Community Survey.
1,465
People responded to a Vail
resident sentiment survey.
968
People took the downvalley
resident survey.
132
AN INTENSIVE APPROACH
TO COMMUNITY ENGAGEMENT
Focus groups on different
tourism-related topics included
about 180 locals. One was
conducted in Spanish.
12
Public Engagement Sessions
drew about 250 attendees.
Six sessions were in person
at the Donovan Pavilion, and
two were on Zoom.
8
Community leaders took
part in one-on-one, in-
depth interviews.
30
Destination Stewardship Council
Partners, including Vail Mayor Kim
Langmaid, shared high- level oversight.
Partners included the Eagle River Water
and Sanitation District, Holy Cross
Energy, the USDA Forest Service, the
Vail Recreation District, Vail Resorts, and
Walking Mountains Science Center.
6
Day-long visioning session
brought together more
than 25 community
members to create a
planning framework.
1
3,000
MANY MORE DISCUSSIONS WERE CONVENED.
Throughout the process, all were invited to visit EngageVail.com/Stewardship, to register for public
engagement and keep up on the latest findings. A year into the planning process, EngageVail’s 915
subscribers had paid a collective 1,579 visits to the site and downloaded 100 documents. Roadmap goals
and strategies also were aired in several other public settings. These included meetings of the Town Council,
the Planning and Environmental Commission, the Vail Economic Advisory Council, and the Sustainable
Destination Council.
Opinions were shared by locals. These included
2,580 who responded to surveys, and nearly 500
who showed up to share views in person.
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29VAIL’S STEWARDSHIP ROADMAP |
COMMUNITY ENGAGEMENT
FINDINGS AND
TAKEAWAYS
THE TOP CONCERN FOR ALL IS HOUSING.
Since Vail’s earliest days, locals have worked long, hard
hours to make it, but never has the chance to have a
home been so out of reach for so many. Virtually every
conversation touched on Vail’s profound imbalance
in housing attainability, which is triggering a severe
workforce shortage. Businesses and organizations
can’t operate at full capacity. Vail’s population,
especially of younger people, has dropped as people
moved to build lives and careers elsewhere.
VAIL AND DOWNVALLEY RESIDENTS
SHARE SIMILAR CONCERNS. Despite
very different demographics, it turns out Vail and
downvalley residents agree on many things. Surveys
showed housing topped their list of concerns, followed
by parking pressures, crowding, and damage to trails.
These shared interests point to possibilities for
regional collaboration to tackle everyone’s biggest
concerns.
NOT ONLY LONG-TIME VAIL RESIDENTS
YEARN FOR THE DAYS WHEN VAIL WAS
MORE FUN AND EVERYONE WAS IN IT
TOGETHER. Locals shared a longing for a Vail
where people feel more connected. All recognize
how tough this is for a town built as a resort. Locals
enjoy interacting with visitors and appreciate their
seasonal neighbors, often crediting their generous
support for the town’s robust arts and culture scene.
Many believe new community gathering spaces
would help. But others say community can happen in
simple ways -- through neighborhood potlucks or by
reviving wacky past traditions like St. Patrick’s Day
softball on skis.
SEASONAL RESIDENTS ARE MORE
SATISFIED AND HAVE DIFFERENT
PRIORITIES. Based on the latest community
survey in spring 2022, seasonal residents (53%)
are far more likely to say Vail is going in the right
direction than full-timers (40%). The same survey
showed full-timers (43%) more likely to say the
town is on the wrong track, compared with their
seasonal neighbors (26%). More year-round
residents (27%) say tourism detracts from their
lives than seasonal residents (15%). Year-round
residents put housing first, while seasonal residents
prioritize protecting Gore Creek. For both, their
next biggest priority was protecting wildlife habitat.
OPPORTUNITY ABOUNDS FOR YOUNG
ENTRE-PRENEURS IN VAIL, BUT IT’S
HARD FOR A NEW BUSINESS OWNER
TO GET A FOOTHOLD. Younger locals say
business opportunities are “unlimited,” but the cost
of rent and local approval processes stand in the
way. Making it easier for fledgling entrepreneurs
to break into Vail’s business scene could be a path
to building the town’s next generation of leaders. It
also could be a way to introduce more diversity into
the town’s offerings, direct more tourist spending
into local pockets, and give locals more places to
gather and spend money in Vail.
RESIDENTS FIRMLY BELIEVE THAT
GREATER COOPERATION BETWEEN
VAIL RESORTS AND THE TOWN OF
VAIL WOULD GO A LONG WAY TOWARD
EASING TOURISM-RELATED PRESSURES.
Both Vail and downvalley residents shared high
agreement with that statement. Many advocated
for the resort and town to collaborate more on
housing, childcare, and managing capacity.
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30VAIL’S STEWARDSHIP ROADMAP |
VAIL AND DOWN VALLEY RESIDENTS SEE
EYE TO EYE ON THE KINDS OF VISITORS
THEY WISH VAIL WOULD ATTRACT.
Support abounds for attracting visitors who share
respect for the local way of life and natural resources.
There also is much support, especially downvalley,
for diversifying Vail’s visitor profile. Residents are
highly supportive of visitors who wish to leave a light
carbon footprint when they travel. All residents are
somewhat supportive of higher-spending visitors and
those interested in less-busy trails and places, but
aren’t keen on remote workers. One public session
attendee summed up the general opinion: “I don’t
really care what category they fit into as long as they
care about our natural resources.”
ALL BELIEVE VAIL SHOULD STRIVE TO
PROVIDE A HIGH LEVEL OF CUSTOMER
SERVICE. Some business owners and top hoteliers
believe workforce shortages could erode Vail’s image
for first-class service. The Prima Vail initiative is seen
as a help, but the larger issues—housing, transit and
children— demand attention. Vail’s winter trip survey
for 2021/22 reported that 16 percent of visitors
believed service levels had declined, with 5 percent
calling it “much worse.”
TO SUPPORT VAIL’S TOURISM ECONOMY, THE VAIL LOCAL MARKETING
DISTRICT ADVISORY COUNCIL SHOULD FOCUS ON ATTRACTING ....
From the Vail Resident Sentiment Survey, August 2022
High-spending visitors who contribute most to the local economy
Visitors who come at less busy times
Visitors who are interested in less-busy trails and places
Visitors who care about protecting our natural resources
Visitors of all races, ethnicity, age, gender, religion, sexual
orientation, ability and economic status
Visitors who wish to leave a light carbon impact when they travel
Visitors who share respect for our local way of life
Remote workers
Visitors from other parts of Colorado
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31VAIL’S STEWARDSHIP ROADMAP |
THE VIEW FROM THE
VISITOR PERSPECTIVE
The Vail Local Marketing District Advisory Council provided the Roadmap with important insight,
engaging SMARInsights to conduct a Brand Perception and Consumer Segmentation Study in spring
2022. A total of 1,204 U.S. leisure travel decision-makers with household incomes of $75,000+
completed surveys. (Vail targets a higher-income traveler for winter but aims for households with
incomes of $75,000+ for summer.)
The study yielded valuable insights into Vail’s competitive position and differences between its
summer and winter travelers. It also identifi ed ways Vail can sharpen its appeal for targeted visitors.
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32VAIL’S STEWARDSHIP ROADMAP |
VISITOR PERSPECTIVE
FINDINGS AND
TAKEAWAYS
VAIL NAILS THE TOP ATTRIBUTES
FOR ITS TARGETED VISITORS, BUT
U.S. TRAVELERS RATE VAIL ABOUT
THE SAME AS OTHER TOP MOUNTAIN
DESTINATIONS. Vail’s targeted travelers found
Hawaii and Park City more appealing overall. The
rating for a Vail vacation experience was in line
with those for a host of other desirable mountain
destinations, including Aspen, Breckenridge,
Jackson Hole, Lake Tahoe, Telluride, and Whistler.
VAIL BREAKS OUT OF THE PACK WHEN
TRAVELERS ARE ASKED TO CONSIDER A
GREAT PLACE FOR A WINTER MOUNTAIN
VACATION. The town also ranks highly as a spot
for a winter ski trip —trailing only Lake Tahoe and
Aspen. But it fell down the list for visitors planning
summer mountain trips, outdoor adventure, and
even luxury resort experiences.
DIFFERENTIATION MATTERS AS
DESTINATIONS START FEELING MORE
PRESSURE TO COMPETE. Vail and its
top-flight competitors all prospered during an
uninterrupted decade of growth for the U.S. travel
industry (2010-2019). Then, booming interest in
outdoor-focused experiences overloaded many
mountain towns. Now the landscape is shifting.
Destinations with a distinctive market position are
better positioned to inspire targeted travelers and
be chosen by them.
VAIL CAN SHARPEN ITS COMPETITIVE
EDGE BY PROMOTING ITSELF AS A
CHARMING, UPSCALE MOUNTAIN
RESORT DESTINATION THAT ALSO IS
WELCOMING, INCLUSIVE AND FOCUSED
ON SUSTAINABILITY. This positioning
carves out a unique identity for Vail based on real
attributes that are important to travelers. The
study affirmed Vail is seen as a top luxury resort
—along with Hawaii and Aspen— and is especially
highly rated for small-town friendliness and
charm. But Vail dropped to fifth place when survey
respondents were asked which luxury resorts they
were most likely to visit. Vail can win over travelers
by highlighting qualities like friendliness and
small town charm and offering a unique vacation
experience, including a chance to travel sustainably.
AN ATTRIBUTE MOST VALUED BY
TRAVELERS — ESPECIALLY THOSE
WITH INCOMES OF $250,000+— IS A
“DESTINATION THAT IS WELCOMING
TO EVERYONE.” The SMARI study found U.S.
travelers rated Vail as among the most welcoming
of its competitive set. By amplifying this quality,
and incorporating other important local attributes
into its brand image, Vail can create effective
campaigns that locals can get behind. Targeted
travelers also are more likely to be motivated by
access to culture and history, national parks and
outdoor options, world-class resorts, intimate inns
and romantic experiences, health/wellness and
rejuvenation, shopping, and travel packages. Vail
has extraordinary experiences to offer in all of
these categories.
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33VAIL’S STEWARDSHIP ROADMAP |
THE TRAVELERS WHO ARE MOST
LIKELY TO VALUE A DESTINATION’S
SUSTAINABILITY PRACTICES HAVE
ANNUAL INCOMES OF $250,000 OR
MORE. There is a common mispercepti on that
sustainable travelers are budget travelers. The
SMARI study, however, verifi es that high-income
travelers are far more likely than others to value a
desti nati on’s sustainability practi ces. High-income
travelers also represent the sweet spot for Vail’s
winter marketi ng campaigns.
VAIL IS UNIQUELY POSITIONED TO
APPEAL TO VISITORS WHO WISH TO
LEAVE A LIGHT CARBON TRAIL.Not only is
this traveler segment a hit with locals, but a growing
body of research shows this category is expanding
fast. The SMARInsights study found that 32 percent
of U.S. travelers are highly moti vated to choose a
desti nati on based on its sustainability practi ces
– far more than the percentage of consumers
interested in skiing. The percentage is dramati cally
higher (61%) among those who have visited Vail
since 2020. Many of Vail’s competi tors are not
currently as well equipped to address the interests
of “responsible” travelers.
ALTHOUGH VAIL IS RECOGNIZED AS
ONE OF THE MOST SUSTAINABLE
DESTINATIONS IN THE WORLD,
CONSUMERS DON’T SEEM TO KNOW
THAT.Vail is ranked well below many of its
competi tors —including Jackson Hole, Whistler,
Park City, Telluride, and Lake Tahoe— for its
att enti on to its natural resources. By sharing
its accomplishments, Vail can build a stronger
reputati on among visitors who are making it a
priority to travel more sustainably and whose
values are a good fi t with Vail’s.
Top of Mind Winter Mountain Vacation Destinations in North America.
Source: Vail Brand Perception Study, SMARInsights, May 2022
VAIL OUTRANKED OTHER WINTER
MOUNTAIN VACATION SPOTS
91
More valuable insight for the Roadmap comes from examining
the town’s sustainable destination management practices against
current global trends. The analysis was conducted by the Travel
Foundation, an international NGO focused on improving impacts
of tourism, with support from Green Destinations and other
members of the Future of Tourism Coalition (FoTC).
VAIL SUSTAINABILITY
ANALYSIS
34
92
35VAIL’S STEWARDSHIP ROADMAP |
VAIL BEARS AN OUTSIZED RISK
FROM CLIMATE IMPACTS AND
OTHER STRESSORS ON ITS NATURAL
ENVIRONMENT.Vail’s appeal is founded on
its extraordinary natural resources, especially its
premier ski mountain. Climate change, overuse of
trails, threats to water quality, and stress on wildlife
habitat all threaten the Vail experience.
NINE HIGH-PRIORITY AREAS HAVE BEEN
IDENTIFIED FOR FUTURE ACTION. From the
24 impact areas mapped in the Travel Foundati on’s
proprietary “Opti mal Value Framework,” the
analysis identi fi ed nine currently posing high risk,
mostly relati ng to the environment. One high-risk
area highlights limited resident access to the local
tourism economy. Of the remaining two, one relates
to Vail’s heavy dependence on tourism, while the
other relates to workforce pressures. Another 10
impact areas were classifi ed as medium-priority,
while fi ve were considered lower-risk.
VAIL’S SNOW-MELT SYSTEM GENERATES
ABOUT 60% OF GREENHOUSE GAS
EMISSIONS FROM TOWN OPERATIONS.
Since 2003, the system that melts snow from Vail’s
pedestrian streets has headed off slips and falls,
spared guests from the racket of early morning
snow removal, and kept cinders and de-icers from
entering Gore Creek. The downside is that the 12-
acre system, perhaps the world’s largest, requires
an intensive natural gas load. By one esti mate,
converti ng the snow-melt system to electrical
power would consume 5 percent of Holy Cross
Energy’s current energy grid.
VAIL CURRENTLY HAS INSUFFICIENT
CAPACITY TO DRIVE PARTICIPATION
IN ENVIRONMENTAL PROTECTION
MEASURES.Slow adopti on of innovati ve
incenti ve programs, rebates, and certi fi cati on
schemes in some cases is aff ected by a lack of
resourcing, which could be addressed to improve
adopti on levels.
SUSTAINABILITY ANALYSIS
FINDINGS AND
TAKEAWAYS
AS A KEY PART OF VAIL’S IDENTITY,
GORE CREEK RISES TO THE TOP OF
STAKEHOLDER PRIORITIES, PARTLY
BECAUSE IT’S SYMBOLIC OF VAIL’S
HEALTH AS A COMMUNITY.Improving the
Gore’s water quality, maintaining its Gold Medal
status, and protecti ng its watershed from pollutants
and sediment are seen as important prioriti es.
VAIL FUNDS SEVERAL INITIATIVES
TO ACHIEVE THE TOWN’S CARBON
EMISSION GOALS. These include converti ng
its in-town buses to electric power, developing
electric vehicle charging stati ons, and a new electric
bike sharing program. Even the town’s roundabout
intersecti ons reduce carbon-burning stops and
starts. Vail’s innovati ve “Pay As You Throw” and
compost pilot programs incenti vize customers to
recycle and reduce trash disposal. A plasti c bag
ban not only has kept 4.5 million bags a year off the
streets but generates $30,000-$40,000 annually
for the town’s community recycling events.
VAIL CAN BROADEN ITS IMPACT
THROUGH COLLABORATION.By using the
Climate Acti on Collaborati ve of Eagle County
Communiti es as a framework, the Town of Vail can
partner to create an agenda for shared climate
acti on strategies. An initi al focus could be to expand
current Vail initi ati ves countywide. A stronger
collaborati ve also can share a unifi ed voice for
acti ons to address environmental threats, drive new
initi ati ves, or secure grant funding.
The report provides a detailed list of recommendations for the
town and its partners to consider.
NOTE: A high-risk designation indicates the importance of taking
action. The recommendations found no lack of diligence in Vail’s
past actions.
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36VAIL’S STEWARDSHIP ROADMAP |
SUSTAINABILITY
IMPACT ANALYSIS:
SUMMARY OF FINDINGS
94
THE DESTINATION AHEAD
IMAGINE IT’S THE YEAR 2033
The purpose of a roadmap is to guide us to a desired destination.
In the context of this plan, that desired destination is the
achievement of a shared vision for Vail by 2033.
95
38VAIL’S STEWARDSHIP ROADMAP |
VAIL’S STEWARDSHIP VISION
VAIL IS THE WORLD’S PREMIER SUSTAINABLE MOUNTAIN RESORT
COMMUNITY, RENOWNED FOR ITS QUALITY OF LIFE, INSPIRING
EXPERIENCES FOR ALL, AND STEWARDSHIP OF NATURE.
A resident survey fi elded last summer asked
respondents to envision Vail in the future and
describe what they wished to see. A total of 524
shared writt en responses. Some wished for game-
changing constructi on projects that would radically
alter the Vail landscape, such as a monorail or
train connecti ng Vail with the Front Range. Several
backed burying Interstate 70 to create more Vail
and generate new possibiliti es for improving quality
of life for locals and wildlife. Some saw litt le to
hope for, sharing concerns that shorter winters
and unmet community challenges could ti p Vail’s
tourism economy and brand into decline.
The vast majority of respondents, however,
outlined hopes for a bett er Vail. Their senti ments
—echoed by many hundreds in public engagement
sessions, focus groups, and in-depth interviews—
centered most oft en on the need to address a
range of issues that threaten Vail’s quality of life. A
dominant theme was the need to address a housing
shortage that imperils every aspect of life in the
community while creati ng a workforce shortage
that erodes the vitality of Vail’s service economy.
Their Vail of the future was a place of epic beauty
with a small-town feel, where people who worked
in Vail could aff ord to live there. With a growing
populati on, Vail would be att racti ng a new
generati on of energeti c, creati ve people to keep
the town vibrant. There would be less congesti on
on the mountain, in town, on trails, and on I-70,
with balanced levels of use for all resources. Vail
would be known as an environmentally progressive
place to live and visit. Great public transportati on
links and a pedestrian/bike-friendly mindset would
inspire many to leave personal vehicles at home.
Most respondents were highly aware of the value
of tourism to Vail. But many saw potenti al to
derive even greater benefi ts from their tourism
economy, especially if it supported ways to create
more independently owned businesses rooted in
the community. A large number also saw much
opportunity for Vail to focus eff orts on att racti ng
visitors who share the community’s passion for the
environment —and who value being nice to others.
This heartf elt input from the Vail community —
along with insights from tourism research, the
sustainability analysis, and key tourism trends—
point to the shared vision this plan is intended to
achieve over the next 10 years.
38
96
THE IMPLEMENTATION PLAN
WHAT THE ROADMAP WILL ACHIEVE
Five acti ons have been identi fi ed to achieve this vision. Collecti vely, these acti ons will strengthen our Vail community while building the vibrancy and resiliency of our tourism economy and making the world around us bett er.
By realizing this vision and the strategies to achieve it, Vail will build its standing as one of the best places on earth to visit and be an even bett er place to live.
39
97
40VAIL’S STEWARDSHIP ROADMAP |
STRATEGIES LEAD 1-2 YR 3-5 YR 6-10 YR
a. Structure Vail Home Partners development to yield returns
that support creati ng even more deed-restricted housing.
Housing /
Finance X X X
b. Join in public and private partnerships to secure available
grants for deed-restricted housing to address the needs of
year-round and seasonal Vail residents and workforce.
Housing X X X
c. When creati ng or re-developing public faciliti es in Vail,
consider the potenti al for adding resident housing.
Com Dev /
Housing X X X
d. Prioriti ze creati ng deed-restricted homes for vital workers,
including fi rst responders, childcare workers, and teachers.
Housing /
HR X X X
e. Support development of fast, convenient, frequent transit
strategies to expand access to housing opportuniti es for Vail
residents and workers.
Public Works
/ RTA X X X
f. To retain more residents, consider reducing costs of living in
deed-restricted housing by embracing energy-saving design
strategies when possible.
Housing /
Com Dev X X X
g. Collaborate regionally with Vail Resorts, local public school
districts, other employers, and nonprofi ts to expand housing
opportunity and address other top community prioriti es,
including childcare.
Manager /
Housing X X X
h. Adopt amended commercial linkage and residenti al linkage
requirements to miti gate the impacts of incremental new
development in Vail.
Housing/
Com Dev X
GOAL: By 2033, double the supply of deed-restricted homes —from 1,050 to 2,100— for our year-round
and seasonal Vail residents and workforce through a collaborati ve and regenerati ve approach.
ACTION 1
MAKE VAIL MORE LIVEABLE
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41VAIL’S STEWARDSHIP ROADMAP |
GOAL: Strengthen Vail’s year-round appeal as a premier internati onal mountain resort community by
embracing new opportuniti es to att ract travelers, while managing demands on community infrastructure
and extending the Vail experience to more locals.
STRATEGIES LEAD 1-2 YR 3-5 YR 6-10 YR
a. Develop an analysis of Vail’s capacity for visitati on to guide
policy, planning, and programs, whether by season or other
parameters.
Manager /
Econ Dev X
b. Use geolocati on-based data to assess capacity and visitor
fl ows and guide decision-making with real-ti me, anonymized
insights into visitor and resident behaviors and use of trails,
parking, events and other Vail spaces and ameniti es.
Econ Dev X X X
c. Address rising expectati ons for technology enabled seamless
travel experiences in ways that enhance the guest experience.
EconDev /
VLMD X X
d. Support and develop zero-vehicle transit strategies
encouraging all, especially day visitors, to leave personal
vehicles behind.
Public
Works /
RTA
X X X
e. Conti nuously build the world-class experience through
ongoing customer service training, highlighti ng the importance
of accepti ng everyone for who they are.
Manager /
Econ Dev X X X
f. Explore creati ng new indoor venues or repurposing existi ng
venues to support excepti onal year-round cultural experiences
and develop the local arts and creati ve economy.
Com Dev /
Econ Dev X X
g. Leverage booming interest in wellness travel and improve
local health status by advancing opportuniti es for physical
and emoti onal wellness, especially in partnership with Vail’s
renowned healthcare providers.
Econ Dev /
VLMD X X
h. Broaden local access to the world-class experience to att ract
and reward workforce and local stewards and foster a sense of
inclusion in the local tourism economy.
Econ Dev X
ACTION 2
ENHANCE VAIL’S
“WORLD-CLASS EXPERIENCE”
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42VAIL’S STEWARDSHIP ROADMAP |
GOAL: Make Vail a stronger community by empowering place-based entrepreneurship, generati ng more
value from tourism for the community, and creati ng new ways and spaces for people to share interests, build
connecti ons, and enjoy life.
STRATEGIES LEAD 1-2 YR 3-5 YR 6-10 YR
a. Engage the Vail community in a comprehensive long-term
visioning plan to build a stronger community, foster local
business creati on, and enhance our overall sense of place.
Manager/
Comm X
b. Join in partnerships to sti mulate entrepreneurship as a way to
diversify Vail’s economy, allow more young locals to establish
careers, and encourage them to live in Vail.
Econ Dev/
HR X X
c. Identi fy ways to spark creati on of more locally owned food,
retail and experience-based businesses.Econ Dev X X
d. Collaborate with economic development resources and
insti tuti ons of higher learning to support skill-building for
entrepreneurship.
Econ Dev/
HR X X X
e. Explore developing a multi -purpose community or cultural
center where people can connect, share talents and passions,
and engage in the creati ve economy.
Com Dev X X
f. Partner in events to enliven the Vail lifestyle and foster local
connecti ons among all Vail residents.
Econ Dev/
Comm X X X
g. As community plans are developed, weigh opportuniti es to
create fi tness centers or other wellness ameniti es as gathering
places that promote health.
Com Dev X X
h. Ensure that town decision-making is consistently viewed
through a lens of benefi ti ng residents as well as visitors.Manager/All X X X
ACTION 3
INVIGORATE VAIL’S SPIRIT
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43VAIL’S STEWARDSHIP ROADMAP |
GOAL: Reduce 2014 baseline carbon emissions 25% by 2025, 50% by 2030, and 80% by 2050 while
advancing community resiliency, improving the Gore Creek watershed, and maintaining certi fi cati on to
a globally recognized sustainability standard.
STRATEGIES LEAD 1-2 YR 3-5 YR 6-10 YR
a. Explore creati ng or hosti ng an iconic thought leadership
event to advance mountain tourism sustainability, share best
practi ces, and create soluti ons for mountain communiti es.
Environ/
Econ Dev X
b. Advance shared climate acti on and understanding of Vail’s
standing as a sustainable desti nati on by partnering with
Vail Resorts to advance their Commitment to Zero on Vail
Mountain.
Environ X X X
c. Collaborate with Holy Cross Energy to seek expert proposals
for innovati ve ways to decarbonize the town’s snowmelt
system, potenti ally through renewable energy opti ons and
district-heat soluti ons
Manager/
Environ/
Public
Works
X
d. Collaborate on strategies and promoti ons to "Restore the
Gore," Vail’s treasured waterway.
Environ/
Comm X X X
e. With the Community Wildlife Roundtable, identi fy ways
to improve wildlife habitat and enhance biodiversity, with
att enti on to creati ng wildlife crossings.
Environ/
Public Works X X X
f. Build Vail’s resilience to wildfi re by supporti ng and promoti ng
the Fire Adapted Vail initi ati ve and fully implementi ng the Vail
Community Wildfi re Protecti on Plan.
Fire/Comm X X X
g. Develop a plan to build Vail's resiliency against a massive
power outage, potenti ally through low-carbon energy
sources.
Manager/
Environ/Pub
Safety
X X
h. Partner with the Climate Acti on Collaborati ve of Eagle County
Communiti es on shared climate acti on strategies and secure
more grants to acti vate them.
Environ/
Finance X X X
i. Strive to maintain certi fi cati on to a globally recognized
sustainability standard.Environ/All X X X
ACTION 4
CONTINUE VAIL’S COMMITMENT TO
ENVIRONMENTAL STEWARDSHIP
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44VAIL’S STEWARDSHIP ROADMAP |
GOAL: Develop a brand positi on that refl ects community values, diff erenti ates Vail in ways that build its
competi ti ve edge, and inspires all to care for Vail.
STRATEGIES LEAD 1-2 YR 3-5 YR 6-10 YR
a. Working with the Vail Local Marketi ng District Advisory
Council, conduct a brand development process to build Vail's
competi ti ve advantage in harmony with what the community
values.
Econ Dev/
VLMD X
b. Explore strategies to address Vail's capacity for visitors during
non-ski months as well as mid-week and non-peak periods.
Econ Dev/
VLMD X X
c. Build campaign messaging around true att ributes -- such as
Vail's friendliness and small-town charm -- proven to drive
traveler intent.
Econ Dev/
VLMD X
d. Celebrate unique and innovati ve local business owners and
residents to humanize Vail's most extraordinary qualiti es.
Econ Dev/
VLMD/
Comm X X X
e. Explore the potenti al of Vail's status as the nati on's most
sustainable desti nati on to att ract targeted travelers seeking to
reduce their impact as they travel.
Econ Dev/
VLMD/
Environ
X X X
f. Promote and support in-market stewardship messaging and
educati on to increase understanding of community values and
invite others to share them.
Econ Dev/
Environ/
Comm
X X X
g. Build on Vail's history of embracing diverse communiti es by
communicati ng a warm welcome to unique groups of travelers,
as well as those from around the world.
Econ Dev/
VLMD/
Comm
X X X
ACTION 5
ENERGIZE VAIL’S BRAND
102
SUCCESS MEASURES
ROADMAP TARGETS
& INDICATORS
103
46VAIL’S STEWARDSHIP ROADMAP |
ACTIONS TARGETS & INDICATORS
MAKE VAIL MORE LIVEABLE
Deed-restricted housing inventory Double to 2,100 homes
Availability of workforce To be established
Public school enrollment and capacity Stable/Increasing
Childcare slots Increasing
ENHANCE VAIL’S WORLD-CLASS EXPERIENCE
Visitor Sati sfacti on Guest Sati sfacti on Survey
Visitor Net Promoter Score Guest Sati sfacti on Survey
Workforce Sati sfacti on Biennial Community Survey
Capacity for Visitati on To be established
Visitor-Resident Rati o To be established
INVIGORATE VAIL’S SPIRIT
Resident sati sfacti on Biennial Community Survey
Resident Net Promoter Score Biennial Community Survey
New local business creati on Vail local business permits
Populati on balance U.S. Census
CONTINUE VAIL’S COMMITMENT TO ENVIRONMENTAL STEWARDSHIP
Climate Acti on Plan for Eagle County*50% Reducti on by 2030
Gore Creek watershed health*Biodiversity targets(1)
Community Wildfi re Protecti on Plan goals*Achieve CWPP Targets
Certi fi cati on to the a globally recognized sustainability standard*
Recerti fi cati on
ENERGIZE VAIL’S BRAND
Lodging Tax Revenue Increasing
Marketi ng Campaign Performance Established by campaign
Occupancy Rate Historic Occupancy Report
Average Daily Rate Historic Occupancy Report
Brand Health Brand percepti on studies
(1) To include monitoring of macroinvertebrate, wildlife and critical species populations, water temperature, habitat
SUCCESS MEASURES
ROADMAP TARGETS
& INDICATORS
Targets: Specifi c goals set to be att ained by the Town
of Vail (designated by *)
Indicators: Trends to be monitored for impact on
the Town of Vail decision-making
104
47VAIL’S STEWARDSHIP ROADMAP |
VAIL MEMORANDUM OF UNDERSTANDING (MOU) PARTNERS
MMGY NEXTFACTOR
THE TRAVEL FOUNDATION
CONSULTING TEAM
Project Lead: Cathy Ritt er, Founder & CEO, Bett er Desti nati ons
TOWN OF VAIL
Project Lead: Mia Vlaar, Director of Economic Development
Russell Forrest
Town Manager
Kathleen Halloran
Deputy Town Manager
Kristen Bertuglia
Director of Environmental Sustainability
Suzanne Silverthorne
Communicati ons Director (Reti red)
Kris Widlak
Communicati ons Director
Beth Markham
Environmental Sustainability Manager
Abby Oliveira
Economic Development Coordinator
Heidi Krzebietke
Digital Media & Communicati ons
Leanne Veldhuis
Eagle-Holy Cross District Ranger, USDA
Forest Service
Linn Brooks
General Manager, Eagle River Water &
Sanitati on District
Kira Koppel
Sustainability Coordinator, Eagle River
Water & Sanitati on District
Bryan Hannegan
President & CEO, Holy Cross Energy
Mike Orti z
Director, Vail Recreati on District
Beth Howard
Vice President & COO, Vail Resorts
Markian Feduschak
President, Walking Mountains Science
Center
Paul Ouimet
President & CEO
Greg Oates
Senior Vice President, Innovati on
Teresa Allan
Project Manager
Jeremy Sampson
CEO
Kelly Galaski
Sustainable Tourism Specialist
Elke Dens
Director of Global Programmes
Terry Brown
Programme Manager
Rebecca Armstrong
Sustainable Tourism Specialist
Jeremy Smith
Climate Specialist
ACKNOWLEDGEMENTS
THE PLANNING TEAM
105
AGENDA ITEM NO. 6.1
Item Cover Page
DATE:June 20, 2023
TIME:15 min.
SUBMITTED BY:Alex Jakubiec, Town Manager
ITEM TYPE:Action Items
AGENDA SECTION:Public Hearings
SUBJECT:Ordinance No. 12, Series of 2023, Second Reading, An Ordinance
Making Budget Adjustments to the Town of Vail General Fund,
Capital Projects Fund, Real Estate Transfer Tax Fund, Housing
Fund, Heavy Equipment Fund, Dispatch Services Fund, and
Residences at Main Vail Fund of the 2023 Budget for the Town of
Vail, Colorado; and Authorizing the Said Adjustments as Set
Forth Herein; and Setting Forth Detail in Regard Thereto
SUGGESTED ACTION:Approve, approve with amendment, or deny Ordinance No. 12, Series
of 2023 upon second reading.
PRESENTER(S):Alex Jakubiec, Budget Analyst/STR Manager and Carlie Smith,
Director of Finance
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
230620 2nd Supp 2nd Reading.pdf
Ord #12- 2nd Supp 2023 2nd Reading.pdf
106
TO: Vail Town Council
FROM: Finance Department
DATE: June 20, 2023
SUBJECT: Second Supplemental Appropriation of 2023; 2nd Reading of Ordinance No. 12,
Series of 2023
I. SUMMARY
During Tuesday evening’s session, you will be asked to approve the second reading of
Ordinance No. 12 making supplemental appropriations and adjustments to the 2023 budget.
II. DISCUSSION
Changes to the budget supplemental request from the first reading
General Fund
General Fund revenues are proposed to increase by an additional $91,840. Of this, $16,840 is
estimated for rental revenue at two employee housing units; Buffehr Creek #6 and North Trails
Townhome Unit D. This will be offset by increased expenditures for condo dues, utilities, and
repairs and maintenance. The remaining $75,000 is a grant from the Colorado Department of
Transportation for the High Visibility Enforcement program. This will be directly offset by a
proposed $25,000 increase in Vail PD personnel expenditures for the extra duty shifts and
$50,000 to be paid out to other Eagle County police agencies participating in the program.
Aside from the items listed above the General Fund includes a $25,000 placeholder to pursue a
housing needs study in collaboration with other Eagle County organizations.
Capital Projects Fund
Included in the Capital Projects Fund is a $4,000,000 request to place hold funds for the next
phase of the Dobson Ice Arena renovation project. This will be directly offset by reimbursement
from the Vail Reinvestment Authority. These funds will be used for the next phase of planning,
design, architecture, and preconstruction expense. Staff will be back to Council at a later date
with updates on this project.
The Capital Projects Fund also includes an increase of $127,725 in the Town of Vail employee
housing capital maintenance project specifically for the North Trail Townhomes unit. This was
originally budgeted in the Housing Fund however this unit is no longer being sold and therefore
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the expense will be transferred to and paid for by the Capital Projects Fund. A corresponding
decrease is reflected in the Housing Fund below.
Real Estate Transfer Tax Fund
Included in the original 2023 Real Estate Transfer Tax (RETT) Fund budget was a $50,000
placeholder for a memorial to Pepi Gramshammer at the Children’s Fountain. Since then, staff
has completed the design phase. The total cost of this project is $102,000. This supplemental
proposes to increase the project budget by $52,000.
The RETT Fund also includes a right-sizing of wildland projects previously approved by Council
with an increase of $20,000 to the NEPA fuels reduction project. Council had previously
approved the full $70,000 for this project however only $50,000 was reflected in the budget.
Staff is also reflecting $50,000 for fuel treatment projects in a separate project code to track
Nature Conservancy grant funds expenditures separately from other wildland and fuels
reductions projects. This was previously rolled up into the general Forest Health Management
operations and will have no net impact to the overall budget.
Housing Fund
A reduction in workforce housing sales revenue of $(450,000) is proposed in the Housing Fund
to reflect the retention of North Trail Townhomes Unit D. This unit was originally going to be sold
in a community lottery but is now being held as Town of Vail employee housing. A correlated
reduction of $127,725 in expenditures for the remodel of this unit is also reflected but will be
offset by a corresponding increase in expenditures in the Capital Projects Fund. Since this unit
will be utilized as a Town of Vail employee housing unit, the Capital Project Fund will fund the
renovation.
Residences at Main Vail Fund
The Residences at Main Vail Fund includes a proposed $155,967 estimated increase in interest
income earned on the available bond proceeds. This estimate is based on actual year-to-date
earnings, with an estimated 3.6% interest rate forecasted for the remainder of the year.
Staff is also reflecting $240,735 in the Residences at Main Vail project budget to align the
budget with the total amount contracted and communicated with Council. This does not reflect
an increase in total contracted funds previously approved by Council.
Repeated from the first reading
General Fund
Updated Revenue Projections
During the 2023 budget process Council supported a conservative approach to revenue
projections due to uncertainty within the economy and an expectation that there would be a
normalization in visitation after record visitation in 2021 and 2022. With that in mind, sales tax
revenues were projected based on an average between the 2022 forecast and 2019 actuals, the
last normal year before the pandemic. Through April, general 4% sales tax collections total
$20,182,273. This is a $1,132,208 or 6% increase compared to 2022 actuals and tracking 40%
ahead of budget. Staff is proposing to increase budgeted sales tax collections by a total of
$6,085,000 with 62%, or $3,772,700 going to the General Fund and 38% or $2,312,300 to the
Capital Projects Fund. The proposed amended budget for the 4.0% sales tax budget totals
$40,085,000 million, down 1.7% from 2022 actual collections. The adjusted forecast is based on
year-to-date collections through April with the remainder of the year still projected conservatively
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down 8% compared to 2022 actuals. A corresponding increase of $733,410 is also proposed
for the 0.5% Housing Sales Tax reflected in the Housing Fund. The 2023 amended housing
sales tax budget totals $4,858,410, down $96,049, or 2% from 2022 actuals.
Staff is also proposing budget increases to several other of the Town’s major revenue sources
including lift tax and parking sales. Lift Tax is proposed to increase by $339,044 increasing the
total amended budget to $6,234,550, a $239,068, or 4% decrease from 2022. The adjusted
forecast is based on year-to-date collections with the remainder of the year projected down
10%. Staff is also reflecting an increase in parking sales which includes a $513,737 increase in
daily parking sales and a $407,536 increase in parking pass sales. This projection also reflects
year to date actual collections with the remainder of the year down 10%.
During 2022, the Council voted to increase Short Term Rental (STR) license fees to cover the
program’s costs, including the software and staffing. The supplemental proposes an increase of
$300K in STR license fees to reflect the updated fee structure. The total estimated STR
collections for 2023 totals $375,000, the town’s approximate annual cost of the STR program.
In total budget revenues in the General Fund will be increased by $5,510,274. Aside from the
increases listed above, this total includes two project reimbursements:
$79,914 CASTA Colorado Energy grant to partially reimburse expenses related to the
East Vail pilot Hiker bus service. The total cost of the hiker bus service is estimated to be
$98,691 which includes $60,885 for personnel, $33,806 for fuel, and $4,000 for
marketing the new service. This service will run 6/2 through 9/3 daily with weekend
service extended from 9/8 through 10/8.
$10,000 reimbursement from the Vail Local Marketing District (VLMD) for a destination
marketing organization (DMO) study. The total cost of this study is $20,000 and will be
split evenly between the VLMD and the Town of Vail.
General Fund expenditures are proposed to increase by $655,181 of which $164,914 will be
reimbursed listed above. The remaining $448,427, includes:
$250,000 increase to pursue the next steps in implementing the Civic Area Plan. This
will focus on a new Civic Hub, determining an optimal plan for the Town Municipal
building, and determining future uses of the Charter Bus lot—including relocation of the
Children’s Garden of Learning temporary location.
$25,000 increase for the peer resort program, specifically related to St. Anton’s visit in
June.
$10,320 in additional ChargePoint electric vehicle charger expenses at Red Sandstone
garage. These chargers were purchased by Holy Cross Energy. Due to the Town taking
over the maintenance and warranty contracts, there is additional expense in 2023.
$85,000 to complete housing site feasibility studies including $10,000 for the CDOT East
Vail parcel and $75,00 for the CDOT Middle Creek parcel.
$20,000 to increase Human Resources’ recruitment budget due to invoice timing. The
majority of this, $15,000, was related to a late payment of a 2022 bill. The remaining
$5,000 is for Town Manager relocation expenses.
$23,500 is requested to facilitate the roll-out of a new internal values structure developed
by the Town’s Culture Club in coordination with an organizational leadership specialist
and the Town’s leadership team. $3,500 is requested for the facilitation specialist, with
an additional $10,000 for an employee event, and $10,000 for an employee values
recognition program.
$5,830 for summer Vail brand ad in the Covered Bridge magazine. This ad will include
event highlights.
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During the 2023 budget process, Council supported a premium compensation philosophy. A
placeholder of $2.8M was budgeted in the General Fund. This supplemental reflects the
allocation of a portion of these funds to the Real Estate Transfer Tax Fund ($197,660). Heavy
Equipment Fund ($59,652), and the Dispatch Services Fund ($154,037).
The above adjustments to the General Fund 2023 budget result in an estimated fund balance of
$53.8 million by the end of 2023, or 94% of annual revenues in a normal year.
Capital Projects Fund
Budgeted revenues will be adjusted by a total of $4,319,800 of which $2,312,300 is due to the
increase in sales tax collections projections. Please see the revenue projection details in the
General Fund above for full explanation of this adjustment. The remaining $7,500 is a rebate
from Tesla on the purchase of a Tesla Sedan for the Town’s electric vehicle pilot program. This
will be offset by an increase in expenditures.
Aside from the $7,500 rebate reimbursement listed above, staff is requesting to supplement
2023 expenditures by a total of $2,585,690 which includes the following:
$283,190 reappropriation of prepaid software expenditures for the new parking system.
The cost will be amortized over the five-year subscription service period.
$150,000 in contingency funds for the roundabout lighting upgrade project. The costs for
this project were higher than anticipated leaving minimal contingency funds. This project
requires underground work at the roundabouts which has not been exposed in 25- 30
years. Staff is anticipating unknown issues due to the age of the underground
infrastructure.
$30,000 to supplement software expenses. Costs for Building OS software were not
included in the original 2023 budget amount. The Building OS software is used to track
the Town’s energy usage.
A $(10,000) reduction in snowmelt boiler expenses is proposed with a corresponding
transfer to the RETT fund to conduct a feasibility study for alternative energy snowmelt
systems. This will have no net increase to the total budget.
All the above adjustments will result in an estimated fund balance of $21.3 million by the end of
2023.
Real Estate Transfer Tax (RETT) Fund
Budgeted revenues will be adjusted by an increase of $25,000 for a contribution from the
Colorado Water Conservation Board towards the 2-year stream bank setback project.
RETT fund expenditures are proposed to increase by $283,845. This includes:
$10,000 transfer from the Capital Projects Fund for a feasibility study to pursue
alternative energy solutions for the town’s snowmelt boilers.
$4,185 to purchase and replace two e-bikes for prior year “E-Bikes for Essentials”
participants whose bikes were stolen last month. These bikes were locked using the top-
of-the-line Kryptonite lock provided by the Town.
The Real Estate Transfer Tax Fund reflects a transfer of $197,660 from the General Fund
directly offset by an increase in personnel expenditures for the Wildland ($98,748), Parks
($73,116), Environmental ($18,164) and Art in Public Places ($7,632) departments to reflect the
change in compensation philosophy.
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The above adjustments will result in an estimated fund balance of $7.5 million at the end of
2023.
Housing Fund
Housing Fund expenditures are proposed to increase by a total $4,907,275. This includes:
$4,985,000 placeholder for the prospective purchase of two CDOT parcels for future
housing projects. These parcels are located near Timber Ridge and Middle Creek.
$50,000 in placeholder funds to explore potential housing partnership opportunities at
the CDOT site in Eagle-Vail. This would be in conjunction with the county and other
municipalities.
The above adjustments will result in an estimated fund balance of $4.5 million at the end of
2023.
Marketing Fund
The Marketing fund reflects a transfer of $60,000 from the Signature Events budget to Town
Produced events for the Vail America Days event. Excluding fireworks, the total cost of this
event is estimated to be $140,000. This has no net impact on the total budget.
Heavy Equipment Fund
Heavy Equipment expenditures are proposed to increase by a total of $142,306. This includes:
$108,500 due to the increased vehicle costs for a replacement motor grader ($73.5K)
and backhoe ($35K). These budget increases were supported by the Town Council
during the April 18th Council meeting.
Budgeted adjustments also reflect an increase of $33,806 in the interagency fee directly
offset by increased expenditures for the new hiker bus services fuel/bus operating
expenditures.
The Heavy Equipment Fund also reflects a transfer of $59,652 from the General Fund directly
offset by an increase in personnel expenditures to reflect the change in compensation
philosophy.
Dispatch Services Fund
Budgeted adjustments in the Dispatch Service Fund include an increase in personnel expenses
of $257,037 for the implementation of the compensation study. These funds were originally
budgeted in the General Fund. This increase in compensation is directly offset by a transfer
from the General Fund ($154,037) and reimbursement of $103,000 from Eagle County.
Residences at Main Vail Fund
The Residences at Main Vail Fund currently includes placeholder estimates for 2023 operations.
When the 2023 budget was approved, operating plans and rent policies were still undecided.
Since then, staff has worked with Triumph West Management to refine a budget. The updated
budget reflects a decrease in rental income of $184,722 due to a later-than-expected opening
and the discounted rent option offered to Timber Ridge residents. A decrease in budgeted
expenditures of $36,811 is also reflected.
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Proposed
2023 1st 2023 2nd 2023
Budget Supplemental Amended Supplemental Amended
Revenue
Local Taxes: 34,000,000$ 34,000,000$ 6,085,000$ 40,085,000$ Increase budget to YTD Actuals with remainder of year down 8% from
2022; overall 2% down from 2022
Sales Tax Split b/t Gen'l Fund & Capital Fund 62/38 62/38 62/38
Sales Tax 21,080,000 21,080,000 3,772,700 24,852,700
Property and Ownership 6,070,789 6,070,789 6,070,789
Ski Lift Tax 5,895,506 5,895,506 339,044 6,234,550 Increase budget to YTD Actuals with remainder of year down 10% from
2022
Franchise Fees, Penalties, and Other Taxes 1,751,381 1,751,381 1,751,381
Licenses & Permits 2,728,134 2,728,134 300,000 3,028,134 Increase budget for short-term rental licensing $300K
Intergovernmental Revenue 2,856,946 130,500 2,987,446 164,914 3,152,360
DUI CDOT grant ($75K); VLMD reimbursement for DMO Marketing
Study ($10K); CASTA Colorado Energy grant for Hiker Bus ($79.9K)
offset by $98K increase in expenditures below
Transportation Centers 7,769,724 7,769,724 916,776 8,686,500 Increase budget to YTD Actuals with remainder of year down 10% from
2022
Charges for Services 999,980 999,980 999,980
Fines & Forfeitures 210,700 210,700 210,700
Earnings on Investments 150,000 266,026 416,026 416,026
Rental Revenue 1,415,002 30,645 1,445,647 16,840 1,462,487 Employee housing unit rentals at Buffehr Creek #6 ($6.8K) and North
Trail Townhomes Unit D ($10K)
Miscellaneous and Project Reimbursements 318,000 3,150 321,150 321,150
Total Revenue 51,246,162 430,321 51,676,483 5,510,274 57,186,757
Expenditures
Salaries 25,816,994 1,100,000 26,916,994 (349,818) 26,567,176
DUI enforcement extra duty reimbursed by CDOT ($37.5K); Salary cost
for pilot hiker bus program ($36.5K); Allocate $411K for compensation
study to Heavy Equipment Fund, Real Estate Transfer Tax, and
Dispatch Services Fund
Overtime for 2015s
Benefits 8,592,954 200,000 8,792,954 24,354 8,817,308 Benefit cost for pilot hiker bus program ($24.4K)
Subtotal Compensation and Benefits 34,409,948 1,300,000 35,709,948 (325,464) 35,384,484
Contributions and Welcome Centers 284,134 10,000 294,134 294,134
Childcare Program Funding 250,000 250,000 250,000
All Other Operating Expenses 11,457,111 439,448 11,896,559 285,490 12,182,049
Hiker bus marketing ($4K); St. Anton ($25K); Chargepoint ($10K); DMO
Study ($20K) ; Middle Creek and East Vail study ($85K); Recruiting
($20K); Values update ($23.5K); Housing unit maint($17K); Housing
assessment ($25k); DUI enforcement ($50K)
Heavy Equipment Operating Charges 2,999,890 2,999,890 33,806 3,033,696 Hiker bus service interagency cost ($33.8K)
Heavy Equipment Replacement Charges 1,101,105 1,101,105 1,101,105
Dispatch Services 669,317 669,317 669,317
Total Expenditures 51,171,505 1,749,448 52,920,953 (6,168) 52,914,785
Surplus (Deficit) from Operations 74,657 (1,319,127) (1,244,470) 5,516,442 4,271,972
One-Time Items:
Federal Grants
CRRSAA Transit Grant (Operating)- 337,234 337,234 337,234
American Rescue Plan Grant - (1,365,835) (1,365,835) (1,365,835)
American Rescue Plan Initiatives - 1,365,835 1,365,835 1,365,835
Planning Projects
VLMD Transfer for Destination Stewardship Mgmt. Plan 200,000 200,000 200,000
Destination Stewardship Mgmt. Plan (200,000) (30,319) (230,319) (230,319)
Vail Vision (100,000) (100,000) (100,000)
Civic Area/Dobson Master Plan (100,000) (100,000) (250,000) (350,000) Additional Civic Area planning funds for Community Hub ($250K)
West Vail Master Plan (100,000) (100,000) (100,000)
Contributions Funded with Reserves
Vail Chapel Capital Contribution - (500,000) (500,000) (500,000)
ECO Trail- Eagle Valley Trail Contribution (Minturn)(100,000) (100,000) (100,000)
Net Increase /(Decrease) due to One- Time Items: (400,000) (193,085) (593,085) (250,000) (843,085)
Transfer to Marketing & Special Events Fund (1,500,000) (35,000) (1,535,000) (1,535,000)
Transfer to Other Funds (1,200,000) (1,200,000) (411,349) (1,611,349) Allocate $411K for compensation study to Heavy Equipment Fund, Real
Estate Transfer Tax, and Dispatch Services Fund
Surplus (Deficit) Net of Transfers and One-Time Items (3,025,343) (1,547,212) (4,572,555) 4,855,093 282,538
Beginning Fund Balance 53,512,085 53,512,085 53,512,085
Ending Fund Balance 50,486,742$ 48,939,530$ 53,794,623$
As % of Annual Revenues 99%95%94%
EHOP balance included in ending fund balance - not spendable 1,526,018$ 16,396$ 1,542,414 - 1,542,414
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
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Changes from 1st reading
Proposed
1st 2023 2nd 2023
2023 Supplemental Amended Supplemental Amended
Total Sales Tax Revenue:34,000,000$ 34,000,000$ 6,085,000$ 40,085,000$
Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 Sales tax split 62/38
Sales Tax - Capital Projects Fund 12,920,000$ 12,920,000$ 2,312,300$ 15,232,300$ Updated projections based on YTD actuals, with remainder of the year down 8% from PY; 2% down from 2022 in
total
Use Tax 2,000,000 2,000,000 2,000,000 Based on 5-year average
Franchise Fee 1,000,000 1,000,000 1,000,000 2023: Utilize Franchise Fee for Holy Cross underground utilities project: 1% Holy Cross Franchise Fee approved in 2019;
2022-2035 based on 2% annual increase
Federal Grant Revenue -1,650,000 1,650,000 1,650,000 2023: Re-appropriation of $1.65M grant from Hickenlooper/Bennet federal grant award for two additional electric buses
Other County Revenue -111,333 111,333 111,333 2023: Re-appropriate $50K for VLMD reimbursement for Welcome Center displays; re-appropriate $61.2K grant for share
of SOU robot
Other State Revenue 250,000 4,171,158 4,421,158 4,421,158 2023: Re-appropriate $1.8M CDOT grant towards two electric buses; $2.1M CDOT grant for four electric buses; $255.7K
CDOT grant for four electric bus chargers; $36K grant for electric car charging infrastructure
Lease Revenue 164,067 164,067 164,067 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)
Timber Ridge Loan repayment 462,999 462,999 462,999 2023: Payoff of TR Loan (originally budgeted to be paid off in 2028)
Earnings on Investments and Other 67,348 67,348 7,500 74,848 2023: $7.5K Tesla rebate. 0.7% returns assumed on available fund balance
Total Revenue 16,864,414 5,932,491 22,796,905 2,319,800 25,116,705
Facilities
Facilities Capital Maintenance 590,000 590,000 590,000 2023: Fire Station II exhaust extraction system ($75K), Fire Station III Stucco patching/painting ($40K); library air
handling replacement ($125), Bus barn gradient tube replacement ($50K);
Municipal Complex Maintenance 205,000 1,531,398 1,736,398 1,736,398 2023: Re-appropriate $1.5M for TOV facility maint of which $750k will be used towards Muni Air Handling replacement;
2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K)
Building Energy Enhancement Projects 25,000 -25,000 25,000 2023: Placeholder for energy enhancements specific to Town buildings
Public Works Building Maintenance 80,000 100,000 180,000 180,000 2023: Re-appropriated $100K to relocate furnace and partial exterior paint. $80k Window replacement
Welcome Center/Grandview Capital Maintenance 25,000 313,000 338,000 338,000 2023: Re-appropriate $213K to complete replacement of Welcome Center Display upgrades; Re-appropriate $100K for
furniture replacement
Welcome Center Display Upgrades 13,000 -13,000 13,000 2023: Welcome Center Display upgrades
Employee Rental Units 2,500,000 2,281,958 4,781,958 4,781,958 2023: Re-appropriate $2.25M for TOV employee Rental Unit purchases; 2023 $2.5M Employee Rental Units purchases to
Capital Fund
Employee Rental Capital Maint 250,000 25,000 275,000 127,725 402,725 2023: Transfer $127.8K from housing fund for North Trail Townhomes #D for remodel; Re-appropriate $25K for Cap.
Maint of TOV employee rental units. Transfer 2022 Capital maint budget for town owned rental units to Capital Fund
Snowmelt Boilers Replacement 500,000 1,100,000 1,600,000 (10,000) 1,590,000 2023: Transfer $10K to RETT Fund for Snowmelt Feasibility study; Re-appropriate $1.1M for (3) BTU boiler
replacements; $500k for TRC electric boiler replacements (2)
Arabelle Snowmelt Boilers 190,000 190,000 190,000 2023: Shared expense with Arrabelle for streetscape heat; Boiler replacement
Donovan Pavilion Remodel 25,000 25,000 25,000 2023: $25K annual capital maintenance budget
Fire Sprinkler Upgrades at Bus Barn 100,000 100,000 100,000 2023-2024: Update Fire Sprinkler system in bus barn to accommodate needs of expanded electric bus fleet; 2023
includes $100K for design with $500K in 2024 for installation
Public Works Shops Expansion -257,037 257,037 257,037 2023: Re-appropriated $257K to pave the ring road on western side of project. Expansion and remodel of the Public
Works shop complex as outlined in an updated public works master plan
Total Facilities 4,503,000 5,608,393 10,111,393 117,725 10,229,118
Parking
Parking Structures 940,000 350,000 1,290,000 1,290,000 Re-appropriate VTC stair #5 replacement $300k and $50k ebike parking/charging. 2020-2035: Various repairs including
deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
711
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Changes from 1st reading
Proposed
1st 2023 2nd 2023
2023 Supplemental Amended Supplemental Amended
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Parking Entry System / Equipment -243,708 243,708 283,190 526,898 2023: Re-appropriate $283.2K prepaid parking subscription funds to be amortized over subscription period; Re-
appropriate $209K for ongoing costs of the new parking system; $35K additional parking system costs
Lionshead Parking Structure Landscape Renovations (VRA) -20,000 20,000 -20,000 2023: Re-appropriate $20K to complete landscaping at the Lionshead parking structure
Total Parking 940,000 613,708 1,553,708 283,190 1,836,898
Transportation
Bus Shelters 230,000 28,489 258,489 258,489 2023: Re-appropriate remaining budget to complete 4th shelter ($28K) Bus shelter annual maintenance
Replace Buses -9,846,643 9,846,643 9,846,643 2023: Re-appropriate $9.8M bus replacements, 6 anticipated in 2023 of which a portion of this is offset by grant
reimbursements
Bus Wash Equipment 300,000 300,000 300,000 2023: Replace Bus Wash System with simpler more reliable drive through brush system. Current system is six years old is
consistently breaking down
Bus Sign Replacement 165,270 165,270 165,270
2023: $165.3K for the replacement of 15 intown electric bus signage with Sunrise 2-line CDP. The current Daktronics
signs are 9 years old and at the end of their useful life. The Sunrise signs give transit the ability to display real time bus
arrival information, as well as post messages about route impacts and service changes riders may experience.
Traffic Impact Fee and Transportation Master Plan Updates -273,104 273,104 273,104 2023: Re-appropriate $273K for ongoing updates to the mobility and transportation master updates
Hybrid Bus Battery Replacement -165,000 165,000 165,000 2023: Re-appropriate $165k placeholder incase of failure
Electric bus chargers and electrical service rebuild -397,020 397,020 397,020 2023: Re-appropriate $397K for electric bus charging infrastructure
Total Transportation 695,270 10,710,256 11,405,526 - 11,405,526
Road and Bridges
Capital Street Maintenance 1,350,000 1,350,000 1,350,000 2023: Annual Capital street maint placeholder allocation includes asphalt and mill overlay ($575K)
Street Light Improvements 75,000 290,000 365,000 365,000 2023: Re-appropriate street light replacements, town now has electrical supervisor to complete work $290K; Town-wide
street light replacement
Slifer Plaza/ Fountain/Storm Sewer -70,714 70,714 70,714 2023: Re-appropriate $70.7k for water quality smell issues
Vail Health / TOV Frontage Road improvements -250,000 250,000 250,000 2023: Re-appropriate remaining expenses for roundabout project, landscape and signage $250K of which $235K will be
reimbursed by the VRA with $15K reimbursed by Vail Health for the bus stop
Neighborhood Bridge Repair 1,400,000 93,199 1,493,199 1,493,199 2023: Re-appropriate $93k for bridge repairs, project to be constructed this year. Repair two bridges on Bighorn Rd.
$500K, one bridge on Nugget Lane at Gore Creek $450K, and one bridge on Lupine Drive at Gore Creek $450K.
Seibert Fountain Improvements -27,082 27,082 27,082 2023: Re-appropriate $27K for continued fountain upgrades
Roundabout Lighting Project 1,750,000 50,000 1,800,000 150,000 1,950,000
2023: $150K contingency for roundabout lighting project. The 2023 budget includes $1.8M and proposes to install
new lighting at the West Vail and Vail Town Center roundabouts. Current light poles will be replaced with 30' LED light
poles and would incorporate smart transportation equipment such as traffic cameras
Neighborhood Road Reconstruction 300,000 1,315,701 1,615,701 1,615,701 2023: Re-appropriate $1.3M for East Vail road draining improvements, to be constructed this year. 2023 includes
additional $300K for increased construction costs for this project
Vail Village Streetscape/Snowmelt Replacement 250,000 1,183,961 1,433,961 1,433,961 2023: Re-appropriate $1.2M Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village
Lionshead Streetscape/Snowmelt Replacement (VRA)1,500,000 1,500,000 1,500,000 2023-2024: Replacement of 18 yr. old streetscape and snowmelt infrastructure in Lionshead
Total Road and Bridge 6,625,000 3,280,657 9,905,657 150,000 10,055,657
Technology
Town-wide camera system 30,000 30,000 30,000 $30K Annual maintenance
Audio-Visual capital maintenance 110,000 45,000 155,000 155,000 2023: Re-appropriate $45K for council chambers upgrade; 2023: Update of Grandview/Library/Community room/Donovan
A/V systems
Cybersecurity 150,000 150,000 150,000 Annual 'Investment in cybersecurity, to keeps up with the ongoing changes that are required to maintain a safe and secure
computing environment (previously budgeted in software licensing); 2023: Includes additional firewall purchase
Software Licensing 725,000 725,000 30,000 755,000 2023: Building OS Software $30K. Annual software licensing and support for town wide systems
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Changes from 1st reading
Proposed
1st 2023 2nd 2023
2023 Supplemental Amended Supplemental Amended
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Hardware Purchases 75,000 75,000 75,000 2023:$75K for workstation replacements (20-25 per year)
Website and e-commerce 60,000 60,000 60,000 2023: Annual website maintenance ($60K)
Fiber Optics / Cabling Systems in Buildings 100,000 528,549 628,549 628,549 2023: Re-appropriate $528.5K for project implementation. Planning stage taking longer than anticipated; 2023: $100K
Repair, maintain & upgrade cabling/network Infrastructure $50K
Network upgrades 50,000 50,000 50,000 Computer network systems - replacement cycle every 3-5 years $50K
Data Center (Computer Rooms)150,000 150,000 150,000 2023: $150K data center maint
Broadband (THOR)110,000 110,000 110,000 2023/2024: $110K annual broadband expenses
Phone System 100,000 100,000 100,000 2023: Avaya phone system upgrade/replacement ($100K)
Business Systems Replacement 70,000 55,000 125,000 125,000 2023: Re-appropriate $55K for HR Performance mgmt. system; 2023: Placeholder for Budget Software ($40K); $30K
every other year for parking system upgrades
Total Technology 1,730,000 628,549 2,358,549 30,000 2,388,549
Public Safety
Public Safety IT Equipment 150,000 150,000 150,000 Annual Maint/Replacement of PD IT Equipment including patrol car and fire truck laptops and software used to push
information to TOV and other agencies; TOV portion of annual Intergraph software maintenance;
Public Safety Equipment 281,548 156,147 437,695 437,695 2023: $17.1K for flock safety LPR cameras; $14.8K for 11 additional AED units, $32.2K Axon body camera equipment-
annual cost. Reappropriate SOU robot, received in 2023 $92k.
Fire Safety Equipment -15,000 15,000 15,000 2023: Re-appropriate backordered equipment, $15K
Thermal Imaging Cameras -12,000 12,000 12,000 For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or
heat barriers
Event Equipment -12,022 12,022 12,022 2023: Apres event tent $12K funded by transfer from Marketing Fund. Event trailer and moveable barricades to provide
barriers for vehicle entry into event areas
Fire Station Alert System 18,000 18,000 18,000 2023: $18K for additional forcible entry training prop reducing need for East Vail crew to travel to West Vail for this type of
training;
Fire Truck Replacement 540,000 1,727,162 2,267,162 2,267,162
2023: Re-appropriate $1.7M for ladder truck replacement under contract. 2023: Type III Truck (heavy wildland engine);
2022: Move $166.3K from 2023 to order Type 6 Brush truck to be delivered in 2023; $540K for replacement of Engine I
purchased in 2011 (Truck was ordered in 2022 but unable to be delivered)
Total Public Safety 989,548 1,922,331 2,911,879 - 2,911,879
Community and Guest Service
Children's Garden of Learning Temporary Facility Relocation - 82,165 82,165 82,165 2023: Re-appropriate $82K to complete on-going east slope work
Pepi's Memorial -6,000 6,000 6,000 2023: Re-appropriate $6K for artist design of Pepi's Memorial in Pepi's Plaza; Construction currently not budgeted
Loading and Delivery Capital 200,000 50,000 250,000 250,000 2023: Reappropriate $50k to cover potential increased costs of EV Carts; $200K Capital asset purchases to support the
loading and delivery program
Energy Enhancements 40,000 48,912 88,912 88,912 2023: Reappropriate $18.9K for EV Charging infrastructure; $40K Installation of EV stations to meet increased demand.
There is potential for grants to offset the initial capital cost of the equipment and installation
Pedestrian Safety Enhancements 350,000 16,213 366,213 366,213 2023: Re-appropriate $16K for lighting crossing at Safeway; $350K Construction of RRFB Pedestrian Crossing at
Safeway
Bollard Installation Project 650,000 650,000 650,000 Installation of retractable and standard bollards throughout the Vail & Lionshead Villages and Ford Park ($650K) offset by
$250K MMOF Grant in 2023; possible future grant opportunities in 2024/2025
Civic Area Redevelopment - Dobson 1,000,000 57,000 1,057,000 4,000,000 5,057,000 2023: $4.0M for Dobson redevelopment, reimbursed by VRA; Re-appropriate $57K for Dobson and lot 10 park
designs; 2023: $1.0M placeholder for Civic Center projects.
Underground Utility improvements 2,500,000 2,500,000 2,500,000 2023: Underground HCE from Main Vail to East Vail in conjunction with fiber conduit ($2.5M)
Guest Services Enhancements/Wayfinding 750,000 152,907 902,907 902,907 2023: Re-appropriate $153K to for wayfinding sign project, final vendor decision pending. 2023: Updated Parking and
Transit signage ($750K)
Electric Vehicle Pilot Program 120,000 120,000 7,500 127,500
2023:$7.5k towards electric vehicle purchases, offset by Tesla rebate (corresponding reimbursement above).
Purchase Ford F150 Lightning and Sedan Tesla Model 3 to support Council's goal of an electric vehicle fleet. These
vehicles would be rotated into for departments to test capabilities and range.
911
5
Changes from 1st reading
Proposed
1st 2023 2nd 2023
2023 Supplemental Amended Supplemental Amended
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Vehicle Expansion 342,000 166,418 508,418 508,418 2023: Re-appropriate $139K for 2 PD expansion cars, due to order timing; $26K increase in cost for 2 PD Cars. 2023: 5
PD take-home vehicles ($342); Parking Department Nissan Leaf ($33K)
Total Community and Guest Service 5,952,000 579,615 6,531,615 4,007,500 10,539,115
-
Total Expenditures 21,434,818 23,343,509 44,778,327 4,588,415 49,366,742
Other Financing Sources (Uses)
Debt Service Payment (1,154,784) (1,154,784) (1,154,784) Annual Debt Payment for PW Shops
Transfer from Vail Reinvestment Authority 2,550,000 531,546 3,081,546 4,000,000 7,081,546
2023: $4.0M placeholder for Dobson renovation; $1.5M Streetscape/Snowmelt Replacement, $1.0M Civic Area Plan,
$20K Lionshead parking Landscaping, $235K to complete Frontage Rd Improvements ($250K less $15K reimbursement
from Vail Health), $82K to complete CGL boulder wall
Transfer to Residences at Main Vail (825,000) (4,925,444) (5,750,444) (5,750,444) 2023: Re-appropriate transfer to Residences at Main Vail Fund for funding beyond bond proceeds and to cover annual
debt service payments
Transfer to Housing Fund (2,500,000) -(2,500,000) (2,500,000) 2023: $2.5M for Vail InDeed
Transfer from Marketing Fund -12,022 12,022 12,022 Transfer from Marketing Fund for Après Tent
Transfer from General Fund -----Transfer from Police Seizure Funds to cover K-9 vehicle ($20K)
Total Other Financing Sources and Uses (1,929,784) (4,381,876) (6,311,660) 4,000,000 (2,311,660)
Revenue Over (Under) Expenditures (6,500,188) (21,792,894) (28,293,082) 1,731,385 (26,561,697)
Beginning Fund Balance 20,581,198 47,872,973 47,872,973
Ending Fund Balance 14,081,010 19,579,891 21,311,276
1011
6
Changes Since 1st Reading
Proposed
1st 2023 2nd 2023
2023 Supplemental Amended Supplemental Amended
Real Estate Transfer Tax 7,000,000$ 7,000,000$ 7,000,000$ 2022: Based on 5-year average
Golf Course Lease 173,417 173,417 173,417 Annual lease payment from Vail Recreation District; Rent income funds the "Recreation Enhancement Account" below
Intergovernmental Revenue 300,000 428,000 728,000 25,000 753,000
2023: $25K CWCB contribution for 2 Year Stream Bank Setback Project. $55K from Eagle County for wildfire mitigation;
Reappropriate $300K ERWSD reimbursement for Dowd Junction retaining wall project; $50K for shift bike program ($22K to
reimburse TOV remainder for county-wide program);$22.5K CPW bear education grant
Project Reimbursements 50,000 50,000 50,000 2023: $50K Nature Conservancy Grant to implement fuels treatment projects
Donations - 13,221 13,221 13,221 2023: $13.2K Re-appropriate unused East West donation for Ford Park art space
Recreation Amenity Fees 10,000 10,000 10,000 $10K annually
Earnings on Investments and Other 89,176 89,176 89,176 2023: $40K use of bag fees for two hard-to-recycle events and one Town Clean Up Day; $30K Bag fee for plastic bag expansion in
compliance with state policy;2023 0.4% interest rate assumed
Total Revenue 7,622,593 441,221 8,063,814 25,000 8,088,814
Management Fee to General Fund (5%)350,000 350,000 350,000 5% of RETT Collections - fee remitted to the General Fund for administration
Wildland
Forest Health Management 669,272 669,272 48,748 718,020
2023: Transfer from GF for compensation study adjustments $98.7K, Transfer Forest Health funds to Nature Conservancy
Fuels Reduction ($50K). Transfer from GF for wages/benefits; Operating budget for Wildland Fire crew; 2022 includes additional
2.3 FTE
Wildfire Mitigation 20,000 55,000 75,000 75,000 2023: $55K mitigation paid for by Eagle County; 2023: $20K annually to support wildfire mitigation projects as identified in the 2020
Vail Community Wildfire Protection Plan;
NEPA for East Vail Hazardous Fuels Reduction 50,000 50,000 20,000 70,000
2023: $20K NEPA fuels reduction budget correction; Complete the NEPA analysis for the East Vail Hazardous Fuels Reduction
Project. This is a project which council has already voted to support, it consists of hazardous fuels reduction on USFS lands from
East Vail to Red Sandstone Road
Nature Conservancy Fuels Reduction 50,000 50,000 $50K to implement fuels treatment projects reimbursed by a Nature Conservancy grant
Fire Free Five - Rebate program 225,000 30,000 255,000 255,000
2023: Roll forward unused Fire Free Five rebates unused in 2022 $30K. 2023: $200K annually for the Fire Free Five Community
Assistance Program provides funding to community members for the implementation of defensible space within the first five feet of
the building; $25K to create publication to assist homeowners with implementation
Fire Free Five - TOV Implementation 150,000 45,617 195,617 195,617 2023 roll forward unused Fire Free Five- TOV facilities budget $46K; $150K Fire Free Five implementation at TOV facilities
Total Wildland 1,114,272 130,617 1,244,889 118,748 1,363,637
Parks
Annual Park and Landscape Maintenance 2,234,540 2,234,540 98,115 2,332,655 2023: $73.1K transfer from GF for compensation study adjustments; $25k transfer from street furniture project to purchase
flower planters. Ongoing path, park and open space maintenance, project mgmt.
Park / Playground Capital Maintenance 160,000 160,000 18,747 178,747
2023: Transfer $18.7K from Tree Maintenance for increased costs of landscaping work at multiple locations around town;
Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans,
painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance
Pepi's Plaza 50,000 50,000 52,000 102,000 2023: $52K Pepi's Tribute increase to meet bid cost; Placeholder for artist inspired tribute at Children's Fountain
Fountain Repairs 50,000 50,000 50,000 2023: Children's Fountain Water Quality
Mayors Park Capital Maintenance - 2,500 2,500 2,500 2023: Re-appropriate $2.5K to replace drinking fountain at Mayors Park. 2022: $50K Replace flagstone at Mayors Park
Tree Maintenance 75,000 75,000 (18,747) 56,253 2023: Transfer $18.7K to park maintenance for landscaping work; $75K On going pest control, tree removal and replacements
in stream tract, open space, and park areas
Street Furniture Replacement 85,000 70,000 155,000 (25,000) 130,000 2023: $25k transfer from furniture funds to parks operations for new flower planters; Re-appropriate $70K to replace blue
Covid picnic tables with a more aesthetically pleasing option. Annual street furniture replacement ($85K)
Village Art Landscape Enhancements 135,000 44,364 179,364 179,364
2023: Re-appropriate $8.4K for landscape enhancements to areas around the 10th Mtn. Statute and Covered bridge areas; $36K
increase for areas around the 10th Mtn Statue and Covered Bridge. 2023: Landscaping Enhancement of 10th Mtn Statue Site
($75K) and planting bed near Squash Blossom ($25K); Landscaping and excavation for "Male Baseball Player #1" donated
sculpture on the upper playing fields of Ford Park ($35K).
Stephens Park Safety Improvements - 15,000 15,000 15,000 2023: Re-appropriate $15K playground equipment
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
1111
7
Changes Since 1st Reading
Proposed
1st 2023 2nd 2023
2023 Supplemental Amended Supplemental Amended
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Ford Park Master Plan - 72,292 72,292 72,292
2023: Carryforward $72k for ongoing consultant fees. Council approved contract with WRT 6/22. Master Plan Revisions/Updates to
address several proposed modifications including the Vail Nature Center, an indoor tennis/pickleball facility, BFAG expansion,
conversion of fields to turf
Ford Park- Betty Ford Way Pavers - 116,507 116,507 116,507 2023: Re-appropriate $116K for remaining project costs under contract; Construction of new concrete unit paver roadway, new steel
guardrail, stream walk intersection improvement, and landscaping improvements. This project would be coordinated with BFAG
Ford Park Enhancement: Priority 3 Landscape area - 5,946 5,946 5,946 2023: Re-appropriate $5.9K for landscaping at the Nature Center bridge
Ford Park Playground Improvements 50,000 193,361 243,361 243,361
2023: Re-appropriate $193K for completion of safety improvements to the Ford Park play area; Safety Improvements to the Ford
Park play area including wooden bridge to boulder area, expansion to toddler area, ADA upgrades, and replacement of a safety net;
2023: Add $50K to 2022 Budget for increased costs
Ford Park Lighting Control System - 180,000 180,000 180,000 2023: Re-appropriate $180k to complete active contract to replace Ford Park lighting control system 2022; Current system is over
10 yrs. Old
Sunbird Park Fountain Repairs - 3,430 3,430 3,430 2023: Re-appropriate $3.4K for final bills
Vail Transit Center Landscape - 20,000 20,000 20,000 2023: Re-appropriate $20K for completion of landscaping at Vail transit center
Turf Grass Reduction - 220,000 220,000 220,000 2023: $220K continuation of turf grass reduction projects at Red Sandstone Underpass, Municipal Bldg. Frontage, and Main Vail
Perimeter Areas
Kindell Park/Mill Creek 100,000 149,862 249,862 249,862 2023 : Re-appropriate $150k for improvements to heavily worn stream tract between Hanson Ranch Rd and Pirateship park -
project is in design; 2023: riparian planting and improved pedestrian circulation along Mill Creek corridor ($100K)
Donovan Park Improvements 150,000 57,000 207,000 207,000 2023: Re-appropriated $57K for relandscaping on Donovan Park parking lot islands project is under contract; 2023: Replacement of
play area decks and some equipment 2022
Gore Creek Promenade Rehabilitation 55,000 353,897 408,897 408,897
2023: Re-appropriate $354K for ongoing project, slated for fall 2023. Planning, design, and rehabilitation of the Gore Creek
Promenade caused by excessive guest visitation. Project would include expansion of heated paver walkways, ground-level wood
picnic deck, artificial lawn area, landscape enhancements, and a stream walk connection to the Covered Bridge Pocket Park
Total Parks 3,144,540 1,504,159 4,648,699 125,115 4,773,814
Rec Paths and Trails
Rec. Path Capital Maint 165,000 7,242 172,242 172,242
2023: Re-appropriate $7.2K for Capital maintenance of the town's recreation path system; annual maintenance of the rec. path
system $165K. 2022: $74K for amphitheater bridge railings and decking; $85K for annual Capital maintenance of the town's
recreation path system
Bike Safety 10,000 6,473 16,473 16,473 2023: Re-appropriate $6.5K for ongoing bike signage project; $10K annual cost for bike safety programs
Bike Path Signage 25,000 23,016 48,016 48,016 2023 Re-appropriate $23K for ongoing trail signage project. 2022-2023: Bike Path Signage: Enhancement of existing trail signage to
improve etiquette, safety and wayfinding
Pedestrian Bridge Projects 100,000 233,151 333,151 333,151 2023: Re-appropriate $233K for rehab of the pedestrian overpass. 2022-2027: Systematic rehabilitation or replacement of 5
pedestrian bridges. 2022: Donovan Park, Pedestrian Overpass
East Vail Interchange Improvements - 209,443 209,443 209,443 2023: Re-appropriate $209K to continue East Vail interchange project, awaiting CDOT project completion to move forward; 2022:
$209K to continue East Vail interchange project
Dowd Junction repairs and improvements - 767,126 767,126 767,126
2023: Re-appropriate $767K to continue Re-stabilization of Dowd Junction retaining wall; Repairs to culverts, drainage, and
preventative improvements; project in cooperation with Eagle River Water and Sanitation; offset with reimbursement of $300K
reimbursement from ERWSD (above)
Portalet Enclosures 38,000 38,000 38,000 2023: Design and Construct screening/enclosures on trailhead port-a-lets
Booth Lake Trailhead Parking Restroom - 194,667 194,667 194,667 2023: Re-appropriate $195K for ongoing Installation of permanent restroom at Booth Lake trailhead for hikers; to be completed in
spring '23
Total Rec Paths and Trails 338,000 1,441,118 1,779,118 - 1,779,118
Recreational Facilities
Golden Peak Pickleball Sound Barriers 23,500 23,500 23,500 2023: Install Acoustic blocking panels on north and west fence sections
Nature Center Operations 109,373 109,373 109,373 Nature Center operating costs(Contract with Walking Mountains)
Nature Center Redevelopment - 383,522 383,522 383,522 2023: Re-appropriate $383.5K for further planning and design for a nature center remodel; Nature Center Construction is currently
unfunded
Total Recreational Facilities 132,873 383,522 516,395 - 516,395
1211
8
Changes Since 1st Reading
Proposed
1st 2023 2nd 2023
2023 Supplemental Amended Supplemental Amended
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Environmental
Environmental Sustainability 692,829 692,829 18,164 710,993
2023: $18.2K Transfer from GF for compensation study adjustments. Annual operating expenditures for Environmental
department (4.25 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action
Collaborative, etc.; $12k Sustainability intern, $10K Waste Education Intern paid for with bag fees; $20.9K transfer from GF for
salary/benefits; $10.9K of additional funds for Clean-up Day
Recycling and Waste Reduction Programs 222,000 86,500 308,500 308,500
2023: Re-appropriate $22.5K for ongoing Love Vail contract with Vermilion; reappropriate $30K for Ball Cup event program delayed
by supply chain issues; reappropriate $15K for curbside compost pilot program expansion; reappropriate $18K for compost pilot for
rebates for businesses; reappropriate $1K from Green Team for idling campaign. 2023: Actively Green($40K), Plastic Bag
Expansion funded with bag fees ($30K), C&D Pilot ($5K), C&D Residential Phase 3 ($15K); C&D Commercial Phase 2 ($30K);
Green Team ($2.5M), Love Vail website ($25K), Recycling hauls($25K), Farmers Market Zero Hero ($42K); Recycling Education
($7.5K)022: Use $15K bag fee collections for waste intern, reusable bags and market compost program. Re-appropriate $20.3K for
pilot compost program through April 2022; Actively Green($40K), Ball Cup Program ($30K), Bus Recycling Challenge ($13K), C&D
Pilot ($5K), Green Team ($2.5M), Love Vail website ($20K), Recycling hauls($25K), Compost Program Phase 2 ($45K), Farmers
Market Zero Hero ($42K); Recycling Education ($17.5K);
Ecosystem Health 212,500 368,500 581,000 581,000
2023: Re-appropriate $175k for Down Junction safe passage project, $150k for Biodiversity Study; $43.5K for bear education
program partnership with CPW; 2023:$15K for Vail to host CO Communities for Climate Action retreat; Strategic Plan Completion
($10K), SD Contract ($25K), Trees for Vail ($7.5K), USFS Front Ranger Program ($55K); Wildlife Habitat Improvements ($100K);
2022: $175K placeholder for Dowd Junction wildlife crossing (partnership with CDOT); $14.7K for CO Communities for Climate
Action retreat and $27K for partnership with Zinc Media for Sustainable Travel, CC4a ($3K), Biodiversity Study ($150K), Strategic
Plan ($10K), SD Contract ($18K), Trees for Vail ($5K), USFS Front Ranger Program ($33K), Wildlife Habitat Improvements
($102.5K);
Energy & Transportation 58,500 10,000 68,500 10,000 78,500
2023: $10K Requested for Snow melt feasibility study to use recaptured energy. Request to expand scope for solar study
$10k. 2022-2024 Annual expenditures: Energy Smart Partnership contract ($40K), Solar Feasibility Study ($25K), EV Planning and
analysis ($8K), Sole Power ($7.5K); 2022: Energy Smarts ($40K), Sole Power ($7.5K), Energy Outreach Programs ($7.5K); 2023:
Energy Smarts ($40K), Sole Power ($7.5K), Energy Outreach Programs ($10.0K); EV Share Event ($1K)
E-Bike Programs 273,000 28,000 301,000 4,185 305,185 2023: $4.2k to replace stolen Ebike for essentials bikes. Ebike grant funds allocated to Eagle County organizations for shift bike
program $28K;: E-Bike Share$225K; E-Bike Ownership program ($18K); $15K for E-Bike Rebate program
E-Bike Share Infrastructure 54,000 54,000 54,000 E-Bike Share Infrastructure- Gravel pads and bike racks
Streamtract Education/Mitigation 50,000 6,452 56,452 56,452
2023: Re-appropriate $5.9K for continuation of "ten feet for the creek" campaign, $500 reimbursement for sustainable landscape.
2022: $50K annual streamtract education programming such as "Lunch with Locals" landscape workshops, City Nature Challenge
and storm drain art
Water Quality Infrastructure - 1,905,064 1,905,064 1,905,064 2023: Re-appropriate $1.9M for water quality infrastructure
Streambank Mitigation 75,000 72,983 147,983 147,983 2023: Re-appropriate $73K to contract consultant and purchase plants for riparian project along the Gore Creek through the Golf
Course. 2023: Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan
Private Streambank Mitigation Program - 118,208 118,208 118,208 2023: Re-appropriate to continue private streambank mitigation program $118K
Booth Heights Open Space - 12,000,000 12,000,000 12,000,000 2023: Re-appropriate offer to Vail Resorts for the purchase of the Booth Heights Parcel
Gore Creek Interpretive Signage 25,000 285,150 310,150 310,150 2023: Re-appropriate $190K for watershed map and installation at the Gore Creek Promenade; $95K requested increase in cost for
material/labor costs higher than anticipated.
Total Environmental 1,662,829 14,880,857 16,543,686 32,349 16,576,035
Art
Public Art - Operating 165,888 -165,888 7,632 173,520 2023: $7.6K transfer from GF for compensation study adjustments. Art in Public Places programming and operations
Public Art - General program / art 60,000 375,167 435,167 - 435,167 2023: Re-appropriate $375K to purchase sculptures, artwork, art programs and events; the remainder is re-appropriated each year
to accumulate enough funds.
Public Art - Winterfest 30,000 59,885 89,885 - 89,885 2023: Re-appropriate $60K for annual Winterfest program; 2023: $30K Winterfest budget. 2022: $64.7K for annual Winterfest
programming
Seibert Memorial Statue - 12,192 12,192 - 12,192 2023: Reappropriate $12.7K for Pete Seibert Memorial statue maintenance. 2022: $12.7K for Pete Seibert memorial statue
maintenance
1311
9
Changes Since 1st Reading
Proposed
1st 2023 2nd 2023
2023 Supplemental Amended Supplemental Amended
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Art Space - 863,048 863,048 - 863,048
2023: Re-appropriate $863k for design phase for Ford Park art space- see corresponding donation from East West above.
Rebuilding of designated Art Space Studio in Ford Park using $250K of existing AIPP funds. 2022: Design phase for Ford Park art
space- see corresponding donation from East West above; 2022: $850K Rebuilding of designated Art Space Studio in Ford Park
using $250K of existing AIPP funds
Total Art 255,888 1,310,292 1,566,180 7,632 1,573,812
Community
Council Contribution: Betty Ford Alpine Garden Support 76,888 76,888 76,888 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increase
Council Contribution: Eagle River Watershed Support 42,000 42,000 42,000 Annual support of the Eagle River Watershed Council programs
Council Contribution: Trail Alliance 17,500 17,500 17,500 Adopt A Trail Council Contribution for trails in or bordering the Town
Total Contributions 136,388 -136,388 - 136,388
VRD-Managed Facilities & Maintenance
Recreation Enhancement Account 173,417 181,507 354,924 354,924 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($181.5K)
Recreation Facility Maintenance 22,000 22,000 44,000 44,000 2023: Reappropriate $22K for contingency; Annual $22K for general RETT facility maintenance;
Synthetic Turf Replacement 472,000 472,000 472,000 2023: $472K Replacement of Ford Park Synthetic Turf Infield originally installed in 2012 and past it's useful life of 7 years.
Golf Clubhouse 31,295 38,595 69,890 69,890 2023: Re-appropriate $39K for completion of Golf Clubhouse projects. 2023: Concrete walkways ($12.4K), Drain pains/curb gutters
($18.9K); 2023: Concrete walkways ($12.4K), Drain pains/curb gutters ($18.9K)
Athletic Field Restroom/Storage Building - 1,000,000 1,000,000 1,000,000 2023 :Re-appropriate $1M for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage building.
Project was delayed to address additional needs outlined in the Ford Park Master Plan
Golf Course - Other 236,874 188,231 425,105 425,105 2023: Re-appropriate $188K for completion of golf course projects. 2023: $216K for golf course greens project; VRD shared cost for
1st hole Timber Path planking ($38.0K), asphalt repairs ($3.3K)
Dobson Ice Arena 41,085 604,649 645,734 645,734
2023: Rockwall Repairs ($12.5K), Grading and Drainage ($7.8K), brick pavers ($14K), and central Air Handlers ($10.4K); 2021: Re-
appropriate $110.7K for paver and roof repairs; Changing Rooms ($78.8), windows replacement ($74.3), heat pumps ($6.3K),
rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior lighting ($22.9), exterior wood trim
($9.3K); Repairs to exterior doors ($80.0K)
Ford Park / Tennis Center Improvements - 172,124 172,124 172,124
2023: Reappropriate Wood Siding ($3.9K); Concession/Restroom siding ($12.9K); Drainage-previously budgeted in 2023 ($13.3K);
Exterior Doors- previously budgeted in 2023 ($4.6K); Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards
($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K); reappropriate deferred maintenance ($46K)
Athletic Fields - 239,226 239,226 239,226 2023: Re-appropriate $239K for Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K);
Gymnastics Center 20,000 271,345 291,345 291,345 2023: Re-appropriate $272K for completion of the restroom remodel and cooling system. 2023 $20k additional costs for cooling
system.
Total VRD-Managed Facilities & Maintenance 996,671 2,717,677 3,714,348 - 3,714,348
Total Expenditures 8,131,461 22,368,242 30,499,702 283,844 30,783,547
Other Financing Sources (Uses)
Transfer from General Fund - -- 197,660 197,660 2023: Transfer from GF for RETT department salary and benefits comp study implementation
Revenue Over (Under) Expenditures (508,868) (21,927,021) (22,435,888) (61,184) (22,497,072)
Beginning Fund Balance 6,624,543 29,923,875 29,923,875
Ending Fund Balance 6,115,676$ 7,487,986$ 7,426,802$
1412
0
Proposed
2023 1st 2023 2nd 2023
Budget Supplemental Amended Supplemental Amended
Revenue
Housing Sales Tax 4,125,000$ 4,125,000$ 733,410$ 4,858,410$
Increase budget to YTD actuals with
remainder of the year projected down 8%
Transfer in from Capital Projects Fund 2,500,000 2,500,000 2,500,000
Transfer in from General Fund 1,200,000 1,200,000 1,200,000
Workforce Housing Sales - 879,000 879,000 (450,000) 429,000 North Trail Townhomes, to be kept for
employee rental
Total Revenue 7,825,000 879,000 8,704,000 283,410 8,987,410
Expenditures
Housing Programs
InDeed Program 2,500,000 2,612,089 5,112,089 5,112,089
Buy Down Housing - 72,683 72,683 72,683
Future Purchases - 1,500,000 1,500,000 1,500,000
North Trail Townhomes Unit D - 127,725 127,725 (127,725) - Reclass North Trail Townhome renovation
budget to Capital Projects Fund
Construction Housing Projects
Timber Ridge Redevelopment Placeholder 500,000 195,000 695,000 695,000
W. Middle Creek Development Placeholder 500,000 500,000 500,000
Residences at Main Vail Opportunity Fee - 2,000,000 2,000,000 2,000,000
Land Purchases for future Housing
CDOT Parcel Acquisition Placeholder - 2,650,000 2,650,000 4,985,000 7,635,000
Placeholder for purchase of East Vail Parcel,
Timber Ridge Parcel, and Middle Creek
Parcel
Eagle-Vail Parcel Placeholder - - 50,000 50,000 Placeholder to explore outcomes of potential
housing partnership in Eagle-Vail
Total Expenditures 3,500,000 9,157,497 12,657,497 4,907,275 17,564,772
Operating Income 4,325,000 (8,278,497) (3,953,497) (4,623,865) (8,577,362)
Beginning Fund Balance 5,236,474 13,099,153 13,099,153
Ending Fund Balance 9,561,474$ 9,145,656$ 4,521,791$
TOWN OF VAIL PROPOSED 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HOUSING FUND
15 121
Proposed
2023 1st 2023 2nd 2023
Budget Supplemental Amended Supplemental Amended
Revenue
Town of Vail Interagency Charge 4,224,129$ 4,224,129$ 33,806$ 4,257,935$
Hiker bus service bus operating
interagency charge ($33.8K)
Insurance Reimbursements & Other 25,000 25,000 25,000
Earnings on Investments 810 810 810
Equipment Sales and Trade-ins 294,238 294,238 294,238
Total Revenue 4,544,177 - 4,544,177 33,806 4,577,983
Expenditures
Salaries & Benefits 1,344,321 1,344,321 59,652 1,403,973 Compensation Study Adjustments
Operating, Maintenance & Contracts 2,102,307 2,102,307 33,806 2,136,113
Increase in fuel/bus operating for
hiker bus service
Capital Outlay 1,355,886 783,757 2,139,643 108,500 2,248,143
Increase in vehicle budget for price
increases: Backhoe ($35.0K), Motor
Grader ($73.5K)
Total Expenditures 4,802,514 783,757 5,586,271 201,958 5,788,229
Revenue Over (Under) Expenditures (258,337) (783,757) (1,042,094) (168,152) (1,210,246)
Transfer In from General Fund - - - 59,652 59,652 Compensation Study Adjustments
Beginning Fund Balance 1,677,813 1,919,625 1,919,625
Ending Fund Balance 1,419,476$ 877,531$ 769,031$
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
16 122
Proposed
2023 1st 2023 2nd 2023
Budget Supplemental Amended Supplemental Amended
Revenue
Business Licenses 345,000$ 345,000$ 345,000$
Transfer in from General Fund 1,500,000 35,000 1,535,000 1,535,000
VLMD Contribution 1,200,000 1,200,000 1,200,000
Earnings on Investments 250 250 250
Total Revenue 3,045,250 35,000 3,080,250 - 3,080,250
Expenditures
Commission on Special Events (CSE):
CSE Surveys 54,000 54,000 54,000
Education & Enrichment 154,530 154,530 154,530
Visitor Draw 684,648 684,648 684,648
Recreation 75,000 75,000 75,000
Signature Events 1,095,252 1,095,252 (60,000) 1,035,252 Trf. $60K for Vail America Days
Town Produced Events 766,000 766,000 60,000 826,000 Trf. $60K for Vail America Days
Ambient Event Funding
Music in the Villages 154,530 (12,022) 142,508 142,508
Cultural Heritage:
National Brotherhood of Skiers 125,000 125,000 125,000
Other Council Funded Events:
Mikaela 87 - 35,000 35,000 35,000
Collection Fee - General Fund 17,250 17,250 17,250
Total Expenditures 3,126,210 22,978 3,149,188 - 3,149,188
Revenue Over (Under) Expenditures (80,960) 12,022 (68,938) - (68,938)
Beginning Fund Balance 407,124 416,323 416,323
Ending Fund Balance 326,164$ 347,385$ 347,385$
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
VAIL MARKETING & SPECIAL EVENTS FUND
17 123
Proposed
2023 1st 2023 2nd 2023
Budget Supplemental Amended Supplemental Amended
Revenue
E911 Board Revenue 1,067,535$ 1,067,535$ 1,067,535$
Interagency Charges 1,444,427 1,444,427 1,444,427
Other County Revenues - - 103,000 103,000
Eagle County Reimbursement for
Compensation Study Increases
$103K
Town of Vail Interagency Charge 669,317 669,317 669,317
Earnings on Investments and Other 658 658 658
Total Revenue 3,181,937 - 3,181,937 103,000 3,284,937
Expenditures
Salaries & Benefits 2,579,635 2,579,635 257,037 2,836,672 Compensation Study Adjustments
Operating, Maintenance & Contracts 593,611 593,611 593,611
Capital Outlay 87,528 87,528 87,528
Total Expenditures 3,260,774 - 3,260,774 257,037 3,517,811
Revenue Over (Under) Expenditures (78,837) - (78,837) (154,037) (232,874)
Transfer In from General Fund - - 154,037 154,037 Compensation Study Adjustments
Beginning Fund Balance 1,531,307 1,903,329 1,903,329
Ending Fund Balance 1,452,470$ 1,824,492$ 1,824,492$
TOWN OF VAIL PROPOSED AMENDED 2023 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
18 124
Proposed
2023 1st Amended 2nd Amended
Budget Supplemental Budget Supplemental Budget
Revenue
Rental Income 725,802 725,802 (165,722) 560,080
Other Income 48,000 48,000 (19,000) 29,000
Investment Earnings - - 155,967 155,967
Total Revenue 773,802 - 773,802 (28,755) 745,047
Expenses
Operating, Maintenance & Contracts 362,305 362,305 (36,811) 325,494
Capital Outlay - 14,366,303 14,366,303 240,735 14,607,038
Total Expenditures 362,305 14,366,303 14,728,608 203,924 14,932,532
Revenue Over Expenses 411,497 (14,366,303) (13,954,806) (232,679) (14,187,485)
Other Financing Sources (Uses)
Fiscal Agent fees - (3,000) (3,000) (3,000)
Principal Repayment (415,000) (415,000) (415,000)
Interest Expense (800,388) (800,388) (800,388)
Transfer from Capital Projects Fund 825,000 4,925,444 5,750,444 5,750,444
Total Other Financing Sources (Uses)(390,388) 4,922,444 4,532,056 - 4,532,056
Change in Net Position 21,109 (9,443,859) (9,422,750) (232,679) (9,655,429)
Net Position- Beginning - 9,709,513 9,709,513
Net Position- Ending 21,109$ 286,763$ 54,084$
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
RESIDENCES AT MAIN VAIL
19 125
Ordinance No. 12, Series of 2023
ORDINANCE NO. 12
SERIES OF 2023
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, HOUSING
FUND, HEAVY EQUIPMENT FUND, DISPATCH SERVICES FUND, AND RESIDENCES AT
MAIN VAIL FUND OF THE 2023 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND
AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH
DETAILS IN REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2023 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
22, Series of 2022, adopting the 2023 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1.Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2023 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund $ 655,181
Capital Projects Fund 4,588,415
Real Estate Transfer Tax Fund 283,845
Housing Fund 4,907,275
Heavy Equipment Fund 201,958
Residences at Main Vail Fund 203,924
Dispatch Services Fund 257,037
Interfund Transfers (445,155)
Total $ 10,652,480
2.If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
126
Ordinance No. 12, Series of 2023
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 6th day of June 2023, and a public hearing shall be held on this Ordinance on
the 20th day of June, 2023, at the regular meeting of the Town Council of the Town of Vail,
Colorado, in the Municipal Building of the town.
ATTEST:
_______________________________
Kim Langmaid, Mayor
___________________________
Stephanie Bibbens, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this
20th day of June 2023.
____________________________
Kim Langmaid, Mayor
ATTEST:
________________________________
Stephanie Bibbens, Town Clerk
127
2829 W. Howard Place
Denver, CO 80204
May 17, 2023
Mr. John M. Cater
Division Administrator
12300 W. Dakota Ave., Suite 180
Location: I-70 frontage road, Town of Vail
Re: Vacant land lease - parking
Lakewood, CO 80228
Attn: Jeff Bellen
Dear Mr. Bellen:
CDOT’s Region 3 Office is requesting your approval of a vacant land lease agreement between the
Colorado Department of Transportation and the Town of Vail. The subject areas are located in the non-
travel lanes of the I-70 frontage road in the Town of Vail. This is a nominal lease, and the Town will not
charge for parking when the areas are utilized. The areas may only be utilized for a maximum of sixty
days per calendar year during the term of the lease.
The areas have been leased by the Town for overflow parking for the past fourteen years. Per the terms of
the lease, no parking shall be allowed in any area within the I-70 clear zone. Additionally, no parking
shall be allowed in any area that lacks sufficient shoulder width to allow a parked vehicle to be located
completely out of any adjacent travel lane and which does not provide adequate protections to pedestrians
from moving vehicles.
The Region seeks your concurrence in granting this request and presents the following facts supporting
this request:
1. The right of way and specific property rights being retained are adequate under present day
standards for the facility involved;
2.Allowing this lease will not adversely affect the Federal-Aid facility or the traffic thereon;
3.This requested lease is on the National Highway System as adopted by FHWA on October 7,
1993;
I have attached a copy of the lease, an aerial depiction of the subject areas, and CatEx. Please let
me know if you need any additional information that may assist you.
Sincerely, FHWA Approval
Date: ______________________________
Andrea Griner
Real Estate Specialist By: _______________________________
John M. Cater
Enclosures Division Administrator, Colorado
For___
28128
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Page 1 of 6
PROPERTY MGMT.NO. ___________
(Ref. old lease #100748)
NO: PROJECT 170-2(7) 183
LOCATION: I-70 frontage roads within the limits
of the Town of Vail
LEASE AGREEMENT
(Vacant Land)
THIS LEASE AGREEMENT made and entered into this day of , 2023 by and
between the State of Colorado acting by and through the Colorado Department of Transportation, CDOT,
hereinafter referred to as "Lessor", and the Town of Vail, thereinafter referred to as "Lessee".
WITNESSETH:
NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties hereto agree
as follows:
1.PREMISES, Lessor hereby leases and demises unto Lessee the Premises, hereinafter referred
to as "Premises", located along the non-travel lanes of the Interstate 70 (I-70) frontage roads
located within the limits of the Town of Vail in Eagle County, Colorado at the following mile-
markers:
•North Frontage Rd MP 173.5-173.8 Exhibit A.1
•South Frontage Rd MP 173.5-174.2 Exhibit A.2
•Cascade Village MP 174.43-174.72 Exhibit A.3
•Lionshead MP 175.31-175.81 Exhibit A.4
•Vail Village MP 176.15-176.5 Exhibit A.5
•Public Works MP 176.5-177.35 Exhibit A.6
•PW-Aspen Lane MP 177.4-178.8 Exhibit A.7
The leased Premises being as shown on the plat attached hereto, made a part hereof and
marked "Exhibit A.1-A.7".
2.TERM The term of this lease shall begin on June 1, 2023 and end on May 31, 2026, subject to
the cancellation and termination provisions herein.
3. RENT. Lessee shall pay $250.00 rent, once per three-year term, due at the signing of this Lease.
Payments shall be made payable to the Colorado Department of Transportation at:
Colo. Dept. of Transportation
C/o Accounting Receipts & Deposits
2829 W. Howard Pl., 5th Floor
Denver, CO 80204
or at such place as Lessor from time to time designates by notice as provided herein.
4.USE. It is understood and agreed that the Lessee intends to use the Premises only for public
parking and for general peak period public overflow parking at times Lessee’s off-street parking facilities
are anticipated to or have reached full capacity. Lessee may utilize the Premises for parking for a
maximum of sixty (60) days per calendar year. Lessee shall not charge or collect payment for parking on
Premises. Any other use of the Premises, exceeding the 60 (sixty) day per calendar year limit, or charging
for parking on Premises shall constitute material breach of this Lease and may cause this lease to
terminate immediately at the Lessor’s option.
5.TAXES, UTILITIES, MAINTENANCE AND OTHER EXPENSES. It is understood and agreed that
this Lease shall be an absolute Net Lease with respect to Lessor, and that all taxes, assessments,
insurance, utilities and other operating costs and the cost of all maintenance, repairs, and improvements,
and all other direct costs, charges and expenses of any kind whatsoever respecting the Premises shall be
borne by Lessee and not by the Lessor so that the rental return to Lessor shall not be reduced, offset or
diminished directly or indirectly by any cost or charge. Lessee shall maintain the Premises in good repair
and in tenable condition free of trash and debris during the term of this lease. Lessor shall have the right
to enter the Premises at any time for the purpose of making necessary inspections.
6.HOLD HARMLESS. The Lessee shall save, indemnify and hold harmless the Lessor and FHWA
for any liability for damage or loss to persons or property resulting from Lessee's occupancy or use of the
Premises.
29129
Rev.10/2019
Page 2 of 6
7. OWNERSHIP. The State of Colorado is the owner or the Premises. Lessor warrants and
represents himself to be the authorized agent of the State of Colorado for the purposes of granting this
Lease.
8. LEASE ASSIGNMENT. Lessee shall not assign this Lease and shall not sublet the demised
Premises without specific written permission of the Lessor and will not permit the use of said Premises to
anyone, other than Lessee, its agents or employees, without the prior written consent of Lessor, except
as is hereby authorized pursuant to Sections 23(b) and 23(c) below.
9. APPLICABLE LAW. The laws of the State of Colorado and rules and regulations issued pursuant
thereto shall be applied in the interpretation, execution and enforcement of this Lease. Any provision of
this Lease, whether or not incorporated herein by reference, which provides for arbitration by any extra-
judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be
considered null and void. Nothing contained in any provision incorporated herein by reference which
purports to negate this or any other special provision in whole or in part shall be valid or enforceable or
available in any action at law whether by way of compliant, defense or otherwise. Any provision rendered
null and void by the operation of this provision will not invalidate the remainder of this Lease to the extent
that this agreement is capable of execution.
10. CANCELLATION. Both parties understand that at any time before the scheduled expiration of
the term of this Lease, Lessor has the right to cancel the lease without liability by giving the Lessee
30-day written notice of its intention to cancel the Lease. The notice shall be hand delivered, posted on
the Premises, or sent to the Lessee, at the address of the Lessee contained herein by Certified Mail,
return receipt requested. This Lease may also be canceled by the Lessee by giving the Lessor 30-day
written notice of their intent to do so.
11. COMPLETE AGREEMENT. This Lease, including all exhibits, supersedes any and all prior
written or oral agreements and there are no covenants, conditions or agreements between the parties
except as set forth herein. No prior or contemporaneous addition, deletion, or other amendment hereto
shall have any force or affect whatsoever unless embodied herein in writing. No subsequent novation,
renewal, addition, deletion or other amendment hereto shall have any force or effect unless embodied in
a written contract executed and approved pursuant to the State Fiscal Rules.
12. CAPTIONS, CONSTRUCTION, AND LEASE EFFECT. The captions and headings used in this
Lease are for identification only and shall be disregarded in any construction of the lease provisions. All
of the terms of this Lease shall inure to the benefit of and be binding upon the respective heirs,
successors, and assigns of both the Lessor and the Lessee. If any provision of this Lease shall be
determined to be invalid, illegal, or without force by a court of law or rendered so by legislative act then
the remaining provisions of this Lease shall remain in full force and effect.
13. NO BENEFICIAL INTEREST. The signatories aver that to their knowledge, no state employee
has any personal or beneficial interest whatsoever in the service or property described herein.
14. NO VIOLATION OF LAW. The Lessee shall not commit, nor permit the commission of, any act or
thing, which shall be a violation of any ordinance of the municipality, City, County, or of any law of the
State of Colorado or the United States. The Lessee shall not use the Premises for any manner, which
shall constitute a nuisance or public annoyance. The signatories hereto aver that they are familiar with
18-8-301, et seq., (Bribery and Corrupt Influences) and 18-8-401, et seq., (Abuse of Public Office),
C.R.S., as amended, and that no violation of such provisions is present. The signatories aver that to their
knowledge, no state employee has any personal or beneficial interest whatsoever in the service or
property described herein.
15. NOTICE. Any notice required or permitted by this Lease may be delivered in person or sent by
registered or certified mail, return receipt requested, to the party at the address as hereinafter provided,
and if sent by mail it shall be effective when posted in the U.S. Mail Depository with sufficient postage
attached thereto:
LESSOR: LESSEE:
Colo. Dept. of Transportation Town of Vail
Property Management Manager Attn: Town Manager
2829 W. Howard Pl., 4th Floor 75 South Frontage Road
Denver, Colorado 80204 Vail, Colorado 81657
Notice of change of address shall be treated as any other notice. The Lessee warrants that the address
listed above is the Lessee's current mailing address and that the Lessee will notify the Lessor in writing of
any changes in that address within ten (10) days of such change.
16. HOLDING OVER. If the Lessor allows the Lessee to occupy or use the Premises after the
expiration or sooner termination of this Lease, the Lessee becomes a Holdover Tenant and shall be a
month-to-month Lessee subject to all the laws of the State of Colorado applicable to such tenancy. The
rent to be paid by Lessee during such continued occupancy shall be the same being paid by Lessee as of
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Page 3 of 6
the date of expiration or sooner termination. Lessor and Lessee each hereby agree to give the other
party at least thirty (30) days written notice prior to termination of this holdover tenancy.
17. CHIEF ENGINEER'S APPROVAL. This Lease shall not be deemed valid until it has been
approved by the Chief Engineer of the Colorado Department of Transportation and by the Lessee.
18. HAZARDOUS MATERIALS. The Lessee agrees to defend, indemnify and hold harmless the
Lessor and any employees, agents, contractors, and officials of the Lessor against any and all damages,
claims, liability, loss, fines or expenses, including attorney's fees and litigation costs, related to the
presence, disposal, release or clean-up of any contaminants, hazardous materials or pollutants on, over,
under, from or affecting the property subject to this Lease, which contaminants or hazardous materials
the Lessee or its employees, agents, contractors or officials has caused to be located, disposed, or
released on the property. The Lessee shall also be responsible for all damages, claims and liability to the
soil, water, vegetation, buildings or personal property located thereon as well as any personal injury or
property damage related to such contaminants or hazardous materials.
19. NO NEW PERMANENT STRUCTURES OR IMPROVEMENTS. No new permanent structures or
improvements of any kind shall be erected or moved upon the Premises by the Lessee without the
express written prior permission of the Lessor. Any such structure or improvement erected or moved
upon the Premises without the express written consent of the Lessor may be immediately removed by the
Lessor at the expense of the Lessee. Further, any structures, improvements or items of any kind
remaining on the Premises at the termination of the Lease will be considered abandoned by the Lessee
and may be immediately removed by Lessor at the Lessee’s expense.
20. BINDING AGREEMENT. This Lease shall be binding upon and inure to the benefit of the
partners, heirs, executors, administrators, and successors of the respective parties hereto.
21. DEFAULT. If: (1) Lessee shall fail to pay any rent or other sum payable hereunder for a period of
10 days after the same is due; (2) Lessee shall fail to observe, keep or perform any of the other terms,
agreements or conditions contained herein or in regulations to be observed or performed by Lessee and
such default continues for a period of 30 days after notice by Lessor; (3) This Lease or any interest of
Lessee hereunder shall be levied upon by any attachment or execution, then any such event shall
constitute an event of default by Lessee. Upon the occurrence of any event of default by Lessee
hereunder, Lessor may, at its option and without any further notice or demand, in addition to any other
rights and remedies given hereunder or by law, do any of the following:
(a) Lessor shall have the right, so long as such default continues, to give notice of termination to
Lessee. On the date specified in such notice (which shall not be less than 3 days after the giving of such
notice) this Lease shall terminate.
(b) In the event of any such termination of this Lease, Lessor may then or at any time thereafter,
re-enter the Premises and remove there from all persons and property and again repossess and enjoy
the Premises, without prejudice to any other remedies that Lessor may have by reason of Lessee's
default or of such termination.
(c) The amount of damages which Lessor may recover in event of such termination shall include,
without limitation, (1) the amount at the time of award of unpaid rental earned and other sums owed by
Lessee to Lessor hereunder, as of the time of termination, together with interest thereon as provided in
this Lease, (2) all legal expenses and other related costs incurred by Lessor following Lessee's default
including reasonable attorneys' fees incurred in collecting any amount owed hereunder (3) any damages
to the property beyond its present condition.
(d) Upon the Lessee's failure to remove its personal property from the Premises after the
expiration of the term of this Lease, Lessor may in its sole discretion, without notice to or demand upon
Lessee, remove, sell or dispose of any and all personal property located on the Premises. Lessee waives
all claims for damages that may be caused by Lessor's removal of property as herein provided.
22. INSURANCE. (Revised 2006 per State Controller Requirements)
(a) The Lessee shall obtain and maintain, at all times during the duration of this Lease,
insurance in the kinds and amounts detailed below. The Lessee shall require any Contractor working for
them on the Premises to obtain like coverage. The following insurance requirements must be in effect
during the entire term of the Lease. Lessee shall, at it sole cost and expense, obtain insurance on its
inventory, equipment and all other personal property located on the Premises against loss resulting from
fire, theft or other casualty.
(b) Workers’ Compensation Insurance as required by State statute, and Employer’s Liability
Insurance covering all employees acting within the course and scope of their employment and work on
the activities authorized by this Lease in Paragraph 4.
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Page 4 of 6
(c) Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93
or equivalent, covering Premises operations, fire damage, independent Consultants, blanket contractual
liability, personal injury, and advertising liability with minimum limits as follows:
1. $1,000,000 each occurrence;
2. $2,000,000 general aggregate;
3. $50,000 any one fire.
If any aggregate limit is reduced below, $1,000,000 because of claims made or paid, the Lessee,
or as applicable, its Contractor, shall immediately obtain additional insurance to restore the full
aggregate limit and furnish to CDOT a certificate or other document satisfactory to CDOT
showing compliance with this provision.
(d) If any operations are anticipated that might in any way result in the creation of a pollution
exposure, Lessee shall also provide Pollution Legal Liability Insurance with minimum limits of liability of
$1,000,000 Each Claim and $1,000,000 Annual Aggregate. CDOT shall be named as an Additional
Insured to the Pollution Legal Liability policy. The Policy shall be written on a Claims Made form, with an
extended reporting period of at least two year following finalization of the Lease.
(e) Umbrella or Excess Liability Insurance with minimum limits of $1,000,000. This policy
shall become primary (drop down) in the event the primary Liability Policy limits are impaired or
exhausted. The Policy shall be written on an Occurrence form and shall be following form of the primary.
The following form Excess Liability shall include CDOT as an Additional Insured.
(f) CDOT shall be named as Additional Insured on the Commercial General Liability
Insurance policy. Coverage required by the Lease will be primary over any insurance or self-insurance
program carried by the State of Colorado.
(g) The Insurance shall include provisions preventing cancellation or non-renewal without at
least 30 days prior notice to CDOT by certified mail to the address contained in this document.
(h) The insurance policies related to the Lease shall include clauses stating that each carrier
will waive all rights of recovery, under subrogation or otherwise, against CDOT, its agencies, institutions,
organizations, officers, agents, employees and volunteers.
(i) All policies evidencing the insurance coverage required hereunder shall be issued by
insurance companies satisfactory to CDOT.
(j) In order for this lease to be executed, the Lessee, or as applicable, their Contractor, shall
provide certificates showing insurance coverage required by this Lease to CDOT prior to the execution of
this lease. No later than 30 days prior to the expiration date of any such coverage, the Lessee or
Contractor shall deliver to the Notice Address of CDOT certificates of insurance evidencing renewals
thereof. At any time during the term of this Lease, CDOT may request in writing, and the Lessee or
Contractor shall thereupon within 10 days supply to CDOT, evidence satisfactory to CDOT of compliance
with the provisions of this section. Insurance coverage must be in effect, or this lease is in default.
(k) Notwithstanding subsection (a.) of this section, if the Lessee is a “public entity” within the
meaning of the Colorado Governmental Immunity Act CRS 24-10-101, et seq., as amended (“Act’), the
Lessee shall at all times during the term of this Lease maintain only such liability insurance, by
commercial policy or self-insurance, as is necessary to meet its liabilities under the Act. Upon request by
CDOT, the Lessee shall show proof of such insurance satisfactory to CDOT. Public entity Lessees are
not required to name CDOT as an Additional Insured.
(l) If the Lessee engages a Contractor to act independently from the Lessee on the Premises,
that Contractor shall be required to provide an endorsement naming CDOT as an Additional Insured on
their Commercial General Liability, and Umbrella or Excess Liability policies.
23. ADDITIONAL PROVISIONS.
(a) No parking shall be allowed in any area within the I-70 clear zone. Additionally, no parking shall
be allowed in any area that lacks sufficient shoulder width to allow a parked vehicle to be
located completely out of any adjacent travel lane and which does not provide adequate
protections to pedestrians from moving vehicles. Lessee shall, at no cost or expense to
Lessor, cause any vehicle parked within any clear zone area to be immediately towed.
(b) Lessee may utilize the Premises for parking for a maximum of sixty (60) days per calendar year.
Parking in excess of 60 (sixty) days per calendar year will constitute a material breach of this
Lease and may cause this Lease to terminate immediately at the Lessor’s option.
(c) Lessee shall not charge or collect payment for parking on the Premises.
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(d) Lessee shall not use the Premises nor allow any other party to use the Premises for any purpose
not specifically authorized by this Lease nor for any purpose prohibited by the State of
Colorado and/or the FHWA.
(e) Lessee shall provide and maintain conspicuous delineation, including general directional control
by Lessee's employees and agents, of permit parking areas, overflow parking areas and
areas where parking is strictly prohibited.
(f) Lessee shall ensure that parking upon the Premises shall not interfere with any portion of the
adjoining I-70 and with the I-70 frontage road travel lanes. Lessee shall further ensure that
parking upon the Premises shall not interfere with Lessor's or Lessor's approved installation,
operation, maintenance and repair of any utilities or drainage facilities located on, above,
over, under, through, across or adjacent to the Premises.
(g) This Lease shall not be deemed valid unless it has been approved by the FHWA.
THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK.
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IN WITNESS WHEREOF, the parties hereto have executed this lease agreement on the day and year
first above written.
LESSEE:
______________________________________
Town of Vail
(If Corporation) By ___________________________________
Attest (Seal) (Name)
Title___________________________________
By ______________________________________
Secretary Federal Tax Identification Number
STATE OF COLORADO )
) ss
COUNTY OF )
The foregoing instrument was subscribed and sworn to before me this day of , ,
by .
Witness my hand and official seal.
My commission expires .
_____________________________________
Notary Public
Address: ___________________________________
____________________________________
LESSOR:
ATTEST: COLORADO DEPARTMENT OF
TRANSPORTATION
_____________________________________
Andrea Griner Keith Stefanik, P.E.
Chief Clerk – Property Management Chief Engineer
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