HomeMy WebLinkAbout2023-07-18 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda1.2024 Budget Retreat at the Grand View at Lionshead Parking Structure (120 min.)
1.1 2024 Budget Retreat
Provide feedback to staff as we begin the 2024 Budget
process.
2.The regularly scheduled Town Council afternoon meeting will reconvene at 12:30pm, at
the Vail Municipal Building
3.Joint Meeting with Vail Recreation District (120 min.)
3.1 Dobson Ice Arena
4.Presentation/Discussion
4.1 Ford Park Master Plan Update 45 min.
Listen to presentation and provide feedback.
Presenter(s): Todd Oppenheimer, Capital Projects Manager
Background: The presentation will outline the content of an
updated master plan which includes recommendations that are
more heavily weighted toward management and operational
solutions than capital projects. In most cases, there are capital
projects included as physical modifications supporting a larger
management or operation objective.
4.2 Appeals Hearing Process Presentation 20 min.
Listen to presentation and provide feedback.
VAIL TOWN COUNCIL MEETING
Afternoon Session Agenda
Town Council Chambers and virtually via Zoom
Zoom link: https://us02web.zoom.us/webinar/register/WN_4HwOdl_UR7ub1-wzB4do4Q
9:30 AM, July 18, 2023
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
230718 Budget Preview.pdf
Budget preview PPT24.pdf
230718 Dobson update (004).pdf
3.1_NEW_Dobson_Program_Update_for_Council_Meeting_7.6.23_-
_Backup_Copy.2.pdf
dobson 1.pdf
Dobson 2.pdf
dobson 3.pdf
dobson 4.pdf
Ford Park Master Plan Update - TC Memo 7.18.23.pdf
230712 Ford Park Master Plan_Council Presentation.pdf
230712 Ford Park Master Plan_Engage Vail Results.pdf
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Presenter(s): Matt Mire, Town Attorney
Background: The Town Council directed the Town Attorney to
prepare standard rules of procedure for hearings. Included is
a draft for the Council to consider.
5.DRB / PEC (5 min.)
5.1 DRB/PEC Update
6.Information Update
6.1 VLMDAC May 18, 2023 Minutes
6.2 VLMDAC June 1, 2023 Minutes
6.3 VLHA June 13, 2023 Minutes
6.4 Civic Area Plan Implementation
6.5 Vail America Days Information Update
6.6 June 2023 Revenue Update
7.Matters from Mayor, Council and Committee Reports (10 min.)
8.Executive Session (30 min.)
C.R.S. § 24-6-402(4)(b) to hold a conference with the Town Attorney, to receive legal advice
on specific legal questions, and C.R.S. § 24-6-402(4)(e) to determine positions relative to
matters that may be subject to negotiations, develop a strategy for negotiations, and instruct
negotiators on the topics of: 1) Contract between Mindspring and the Town of Vail; and 2)
Town of Vail v. The Vail Corporation, et al., case number 2022CV30193.
9.Recess 4:20pm (estimate)
Rules of Procedure- QJ Land Use Hearings_.docx
Rules of Procedure for Appeals.docx
DRB Results_6-21-23.pdf
PEC Results 6-26-23.pdf
DRB Results_7-5-23.pdf
PEC Results 7-10-23.pdf
04._VLMDAC_minutes_May_18__2023_.pdf
05._VLMDAC_minutes_June_1__2023_.pdf
2023-06-13 VLHA Minutes.pdf
Info Update 071823_Vail Civic Area_mg.docx
Council_Memo_-_07-18-2023_America_Days_Info_Update.pdf
230718 Revenue Update.pdf
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and
available for public viewing as the meeting is happening. The meeting videos are also posted to High
Five Access Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
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request with 48 hour notification dial 711.
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AGENDA ITEM NO. 1.1
Item Cover Page
DATE:July 18, 2023
SUBMITTED BY:Carlie Smith, Finance
ITEM TYPE:Main Agenda
AGENDA SECTION:2024 Budget Retreat at the Grand View at Lionshead Parking
Structure (120 min.)
SUBJECT:2024 Budget Retreat
SUGGESTED ACTION:Provide feedback to staff as we begin the 2024 Budget process.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
230718 Budget Preview.pdf
Budget preview PPT24.pdf
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TO: Vail Town Council
FROM: Town Manager / Department Heads
DATE: July 18, 2023
SUBJECT: 2024 Budget Preview
I. SUMMARY
The purpose of this meeting is to provide a high-level preview of the town’s 2024 budget
process and gather feedback from Council on preliminary budget assumptions and priority
projects and programs. This feedback will be used to create the 2024 draft proposed budget to
be presented to Council on October 17th. The final budget ordinance reading is scheduled for
November 21st.
II. BACKGROUND
During the 2024 budget development, departments are working to propose a budget that will
include the most prioritized goals and initiatives stated as outlined in the Council Action Plan:
GROW A BALANCED COMMUNITY: Engage our community on honoring our social,
recreational, cultural, educational, and environmental values that will guide sustainable
strategies throughout our neighborhoods as the foundation of our town’s continued
success.
ELEVATE THE EXPERIENCE: Deliver on the
promise, “VAIL, Like nothing on earth,” that also
supports “preserving our earth,” in everything we do.
ENHANCE THE LOCAL ECONOMY: Preserve our
vibrant and diverse economy that keeps Vail at the
forefront of our resort competitors.
PRESERVE OUR NATURAL ENVIRONMENT:
Excellent stewardship of our natural environment
In addition to the key initiatives in the Council Action Plan, there are standard budget
philosophies and practices developed over time and agreed to or revised by Council to develop
the budget.
•Budget will reflect the town’s vision and support the Council Action Plan
•Revenues are projected conservatively using analytical and trending processes such as
forecasting
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• Town develops a multi-year financial projection for all major funds, including a long-term
capital improvement plan
•Importance of reserve fund balances is to enable the town to withstand unforeseen
events and economic downturns; however in recent years General Fund reserves
beyond minimum limits have been appropriated for one-time contributions, both master
planning projects, special events, and capital investments
•The annual budget process is thorough and comprehensive, allowing for informed
appropriations in accordance with fiscal policies and objectives
•Keeping 35% as minimum reserves (based on annual revenue); Approx. $20M
•Sales tax split between the General Fund and Capital Projects Fund is recommended to
stay at the current division of 62% to the General Fund and 38% to the Capital Projects
Fund
•The town will operate within annual revenue streams with the exception of years when
the town’s recession plan is implemented.
III. BUILDING THE BUDGET
The base information to begin the budget process consists of revenue projections and
reserve levels. Reserves have been adjusted to reflect budget appropriations that
occurred mid-year and updated revenue forecasts. Council goals and initiatives are then
used as a guide throughout the budget process to build a strategic plan for the upcoming
year.
Revenue Projections:
Revenue projections lay the foundation for the upcoming budget year and are the first step in
determining annual operating expenditures given to the internal departments. In line with the
town’s budget philosophies staff is proposing a conservative but optimistic approach to
revenue projections. Between 2021 and 2022, the Town experienced significant growth in
many of the town’s major revenues sources including sales tax, lift tax, construction use tax,
and real estate transfer tax. Contributing to the unprecedented revenue growth was increased
guest visitation, low borrowing rates, inflation, and record high daily rates within accommodation
services. Most recently the Town also increased daily and seasonal parking rates to incentive
more sustainable forms of transportation among the community and guests.
When developing revenue projections staff also looks at current and future economic trends.
The US and Colorado economies are slowing and finally beginning to see a “cooling” of high
inflation levels however inflation still remains elevated and higher than Federal Reserve’s 2%
target. Locally, staff is anecdotally hearing from town boards and the business community that
visitation is “normalizing” to the more sustainable pre-covid levels of 2019 but even so average
daily rates (ADR) within accommodation services remain high. To date, 2023 revenue
collections are also indicating a “leveling off” from what was experienced over the past few
years. After a strong January, February, and March, sales tax collections have begun to see a
decline as compared to prior year reinforcing the business communities’ sentiments that cost
increases maybe being offset by declining visitation. Other major revenue sources such as lift
tax, construction use tax, and real estate transfer tax are also reflecting a slowing in growth.
Staff will continue to reassess the 2024 projected revenues throughout the budget
process.
The town’s 2024 revenue is preliminarily projected at $98.9 million. Excluding one-time
revenues such as federal transit operating and capital grants, American Rescue Plan
funds, and the Vail Reinvestment Authority transfer, the 2024 proposed revenue
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reflects an increase of 1% from the 2023 forecast and a 2.0% increase compared to
2022 actuals.
Sales tax is the town’s largest generator of revenues. In 2021 and 2022 the Town experience
unprecedented growth. 2021 sales tax collections reflected an 18% increase over 2019 with
2022 experiencing another 18% growth over 2021. The 2023 early winter season started strong
with a 6% year-over-year increase in sales tax collections. However, early summer collections
have started off slow with May collections down $16,106 or 16.3%. A contributing factor to this
could have been the cold rainy weather Colorado was experiencing. The chart below reflects
sales tax collections by season and includes the 2023 forecast and 2024 projections for
the Town’s 4% General Sales Tax.
Through May, collections for the town’s 4% general sales tax total $21.2M, up 4.4% from
prior year. Staff has conservatively projected a 4% decrease in sales tax collections for the
summer of 2023 and a 3% decrease in collections going into the early winter season to reflect a
normalization in visitation and a more normal snow year. In total, the 2023 forecast reflects a
1% increase in collections compared to 2022 actuals. Continuing this trend, January through
April of 2024 is also projected down 2%. The remainder of 2024 is projected flat with the 2023
forecast (already projected down 3% from 2022 actuals). In total 2024 sales tax is projected at
$40.8M, down 1% from the 2023 forecast and flat with 2022 actuals. This projection is
conservative; It reflects a leveling off of current visitation as well as a normal snow year.
In the November 2021 election, voters approved a new 0.5% sales tax to be used
towards housing initiatives, programs, and projects. Projections for 2024 Housing tax
collections are consistent with the 4% general sales tax. Housing tax revenues are
proposed at $5.0M, down 1% from the 2023 forecast.
RETT Tax is proposed at $5.8 million, down 40% from the 2022 actuals and up 1% from
the 2023 forecast. Beginning in July of 2020, the town began to see dramatic increases
in real estate sales attributed to both an increase in the volume of real estate sales and sales
price, which continued through 2022. Real Estate Transfer Tax reached record levels in
2021 with collections totaling $13.4M. In 2022 RETT collections began to slow with
annual collections totaling $9.6M as the Federal Reserve increased interest rates to
combat high inflation. Interest rates have remained high impacting the volume of real
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Jan- April Summer Nov/Dec
Mi
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4% General Sales Tax Collections by Season
2019 2020 2021 Actual 2022 Actual 2023 Forecast 2024 Projection
Actual
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estate sales. Real Estate collections year to date total $2.8M, pacing 40% below 2022
with annual collections forecasted at $5.7M,. While the average sale price has increased
by 1%, sales volume has paced 40% down from last year.
Parking sales revenues are proposed at $9.0 million, down 2.0% from the 2022 forecast and
up 12% from 2022 actual collections. Prior to the 2022/2023 winter season the town installed a
new parking system allowing for a more dynamic pricing structure for both daily and pass sales.
New daily and pass sale rates were put in place to encourage both the residents and visitors to
use more sustainable means of transportation such as the Town’s free bus system, Bustang,
and carpooling. Due to the new pricing structure combined with increased visitation and a great
snow year, 2023 parking revenues are currently pacing 12% up from 2022. The 2024 budget is
projected at $9.0M, a 2% decrease from the 2023 forecast. This projection assumes a “normal”
snow year and a normalization of guest visitation.
Property tax collections are estimated at $8.4 million, a 47% increase from prior year. 2024 is
reflective of an assessment year. Assessed values are expected to increase between 40% and
60%. A more accurate estimate will be available in late August when the County Assessor
releases initial projections. The Town’s property tax collections have stayed flat over the past
four years due to assessed valuations taking place during the height of the pandemic. Prior to
that, the past three assessment years increased the town’s property tax collections an average
of 10% each assessment period.
Over the past several years, real estate values have skyrocketed. To help reduce the impacts of
increased assessed values for property owners several Senate Bills have been recently
introduced. These bills have not impacted Vail either because of a home rule exemption or
because Vail voters previously voted to allow for increases to the Town’s mill to offset
assessment rate changes without increasing taxes. A new bill was signed into law in June that
would allow the town to provide temporary property tax relief with a credit and later eliminate the
credits or restore the mill levy which previously would not have been allowed.
Construction Use Tax is proposed at $2.5 million for 2024, flat with the 2023 forecast.
Constriction activity is slowing however an increase in construction prices have offset the
decline in volume. The 2024 projection does not currently include assumptions for any
major redevelopment projects however staff will continue to review and reevaluate the
potential for any new development projects expected in 2024. Construction fees such as
building permits, plan check fees, and design review fees are proposed at $1.7M for
2024, down 10% from the 2023 forecast.
Operating Budget:
The Town’s operations are largely funded by the Town’s General Fund with some departments
funded by the Real Estate Transfer Tax Fund. For 2024, operating budgets are still expected to
be impacted by rising costs. As a result, staff expects to department’s operating budgets to
include increases for supplies, utilities, and contract services. As departments develop and
propose 2024 budget requests, departments will be asked to be intentional and to align
requests with Council’s strategic goals. New programs, projects, and initiatives will be evaluated
based on goals prioritized by Council. Carried throughout the 2024 budget will be a focus on
customer service as well as a continued focus on employee recruitment and retention. Other
operating impacts that staff has preliminary identified include outcomes from the Destination
Stewardship Plan, an expansion of the loading and delivery program to include package
delivery (FedEx/UPS), electric vehicles readiness initiatives, housing programs and planning
projects, transportation and mobility initiatives, and increased operating costs of snowmelt
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operations as the town continues to look towards electric alternatives (geothermal/electric
hybrid).
In addition to capital projects, the Real Estate Transfer Tax Fund, funds Environmental, Parks,
Wildland, and Art in Public Places departments, as well as the nature center operations and
annual contributions to not for profit partners such as the Betty Ford Alpine Gardens. With
record years of RETT collections in 2021 and 2022, the Real Estate Transfer Tax fund was able
to build up a fund balance of $29.9M by the end of 2022. Due to several significant projects
combined with as a decrease in RETT collections, reserves are expected to be spent down to
$6.2M by the end of 2023. Prior to COVID, RETT collections were averaging approximately
$7.0M annually which is able to only cover current operating budgets within the RETT fund and
some annual capital maintenance of current town assets while reserves were funding new
capital projects. With the majority of RETT reserves potentially being utilized in 2023 and 2024
combined with decreasing real estate transfer tax collections, there is potential funding
concerns for funding RETT operations without a General Fund subsidy. Real Estate Transfer
Tax is cyclical in nature and staff will continue to evaluate projections throughout the budget
process.
Reserves
Within the Town’s four main funds, reserves are projected to be $89.1M at the end of
2023. With better-than-expected revenues and the town’s recession plan still in place the town
was able to build up reserves between 2020-2022. During 2023, the town has several large
capital projects planned to utilize $55.2M of reserves, including Residences at Main Vail (above
the bonds proceeds), fire truck replacements, electric bus replacements, Booth Heights, water
quality infrastructure, and roundabout lighting improvements. Of the $89.1M, $68.4M is
available above the reserve minimum (35% of General Fund Revenues) to use towards new
programs, initiatives, and capital projects.
Looking forward, General Fund and Housing reserves will be utilized in the short term to upfront
cash fund the site and podium costs of the Timber Ridge redevelopment. These costs are
expected to be paid back by 2027 however over the short-term these funds will not be available.
In total reserves are expected to decrease to as low as $59.0M in 2024 with only $37.6M of that
available to spend beyond the reserve minimum however reserves will begin to increase again
as the Timber Ridge units are completed and sold. Within the five-year reserve projections,
staff has also included partial funding to purchase one of the Timber Ridge buildings with the
remainder to be funded by debt proceeds as well as upfront cash funding of Dobson Arena
using Capital Projects Fund and General Fund reserves. Dobson will ultimately be paid back in
full over a five-year period by Vail Reinvestment Authority TIF funds. By cash funding this
project the Town is saving an estimated $7.5M in interest expense over five years based on
current interest rates. In the short-term, reserves will be limited and even as these high-dollar
projects (Dobson and Timber Ridge) are paid back there are still many high dollar and
significant priority projects identified by Council are not currently funded within the 5 year plan.
A list of unfunded projects is included below.
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Unfunded
Several large capital projects are not currently included in the 5-year plan but have been
identified by Council as a priority. Unfunded projects include:
• West Middle Creek Housing Development
• Development of CDOT East Vail parcel
• CDOT Eagle-Vail parcel (partnership with other municipalities)
• Civic Center and municipal building development
• Children’s Garden of Learning Long-term Permanent Location
• Nature Center
• Outcomes from the Ford Park Master Plan update
• West Vail Master Plan Implementation
• Liondhead and Vail Village parking structure redevelopments
Possibly the most significant and impactful capital project currently on the unfunded list is the
redevelopment of the Lionshead and Vail Village parking structures. Both structures have
annual structural improvement costs of approximately $250,000- $300,000 each. By
maintaining this level of upkeep, the Lionshead structure will have an estimated remaining life
of 10-15 years with the Vail Village having 15-20 years before needing to be redeveloped. The
redevelopment of each structure would be a significant investment ($150M+) and would also
have impacts on annual parking operations. The Town would not be able to finance the total
cost of these structures. Although these projects are not in the near-term staff suggests having
a funding plan in place due to the significant costs. During the 2024 budget process staff will
be researching additional revenue streams (summer parking) or looking to restrict a portion of
annual reserves to fund the annual future replacements.
The town’s reserves alone will not be able to fund all of the above projects. The Council will
need to prioritize projects in addition to looking for public-private partnerships, grant
opportunities, utilizing a save and pay approach, and analyzing additional debt capacity. There
47.8
22.3 22.6
6.2 4.4 5.0
19.8
29.9
6.2 4.5 2.4 0.0 0.4 0.0
13.1
4.5
0.4
10.4
21.9
27.3
32.9
53.5 56.1
31.5
43.6
66.6
77.9
88.9
-
10.0
20.0
30.0
40.0
50.0
60.0
70.0
80.0
90.0
2022
Actual
2023
Forecast
2024 2025 2026 2027 2028
Available Reserves
Capital
Projects Fund
RETT Fund
Housing Fund
General Fund
Reserve
Minimum
(35% of GF
Revenues)
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may also be a need to explore alternative revenue sources such as summer parking, an
increase in lodging tax for event funding, and new TIF District opportunities.
Capital Plan
The Town’s major capital funds include the Capital Projects Fund, Real Estate Transfer Tax
Fund, and Housing Fund. The Vail Reinvestment Authority is also utilized to fund projects within
the VRA District. Attachment A includes the Town’s current 5-year capital plan. This has
been included for information purposes and to get Council’s initial feedback on current projects
included within the 2024 budget. Reserves within these funds are being impacted due to
upfront cash funding of the Dobson arena and the Timber Ridge redevelopments as mentioned
above.
The attached capital plan has only been updated to reflect 2023 supplemental adjustments and
updated revenue projections. Staff will return on October 3rd with the updated five-year capital
plan. To date, notable projects proposed for 2024 include:
Capital Projects Fund
• Mobility Hub Expansion ($1.5M)
• Phase II of the roundabout lighting replacement project ($1.3M)
• Village/ Lionshead streetscape/snowmelt replacement ($3.0M)
• Data Center Equipment Replacement ($1.5M)
Real Estate Transfer Tax Fund
• Pedestrian connectivity improvements on South Frontage near Dobson Arena ($600K)
Housing Fund
Vail voters passed a 0.5% housing tax that became effective January 1st, 2022. The 0.5% tax is
collecting approximately $5.0M annually to go toward housing projects, programs, and
initiatives. During 2024, the Housing Fund is proposed to contribute funds towards the site and
podium costs of the Timber Ridge redevelopment ($9.0M). As these funds are paid back in
2025 and 2026 there are several projects identified on the Unfunded list and prioritized by
Council that could utilize these funds. The Housing Fund is also funded by an annual $2.5M
transfer from the Capital Fund to support the Vail InDeed program. Unspent funds from the
transfer remain with the Housing Fund and are then reappropriated to be used towards the
InDeed program or other capital housing projects.
The Vail Reinvestment Authority
The Vail Reinvestment Authority is another source of available funds but can only be used for
projects within the district. The VRA will have an estimated $45.0M of available funds between
now and 2030. All VRA funds MUST BE used by June 30, 2030. With increasing interest
rates and a 7-year expiration of the district, bonding has become less feasible. Should a large
project such as Dobson be funded with TIF funds, staff would recommend borrowing from the
town’s General Fund or Capital projects fund.
ACTION REQUESTED
The feedback given during this work session will help establish a foundation from which to
build the 2024 budget and is not considered an “approval” of any particular item within the
budget. Upcoming budget presentations will provide more opportunities for adjustments.
However, in order to give direction to departments in beginning to build their budgets, staff is
requesting feedback on the following:
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1.Does Council agree with the standard budget philosophies and
practices?
2.Does Council have comments on staff’s preliminary revenue
assumptions?
3.Does Council support initial proposed operating fund uses?
4.Would Council support allocating increased property tax revenues
towards a specific purpose (housing) or would they like staff to explore
other options?
5.Would Council support a plan to fund future parking structure
redevelopments?
6.Is there anything else you would like staff to be aware of as we build the
budget?
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Placeholder
2023 2023
Amended Forecast 2024 2025 2026 2027 2028
Total Sales Tax Revenue: 40,085,000$ 41,100,000$ 40,800,000$ 41,616,000$ 42,447,920$ 43,721,678$ 45,033,248$ 2024: Flat with 2023 Forecast (Includes estimates to Residences Inn), 2025/2026: 2% increase, 2027/2028: 3%
Increase
Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 62/38 62/38 62/38
Sales Tax - Capital Projects Fund 15,232,300$ 15,618,000$ 15,504,000$ 15,814,080$ 16,130,086$ 16,614,619$ 17,112,634$ Sales tax split 62/38
Use Tax 2,000,000 2,500,000 2,040,500 2,081,810 2,123,946 2,166,925 2,210,764 2023 - 2028: 2% Increase
Franchise Fee 1,000,000 1,000,000 205,000 209,100 213,282 217,548 221,899 1% Holy Cross Franchise Fee approved in 2019; 2024-2026 based on 2% annual increase; 2023: includes Holy Cross 5-
year advancement towards underground utility project
Federal Grant Revenue 1,650,000 1,650,000 - - - - - 2023: $1.65M Allocation from Hickenlooper/Bennet federal grant award for two additional electric buses
Other County Revenue 111,333 111,333 - - - - - 2023: Re-appropriate $50K for VLMD reimbursement for Welcome Center displays; re-appropriate $61.2K grant for
share of SOU robot
Other State Revenue 4,421,158 4,421,158 750,000 - - - -
2023: Re-appropriate $1.8M CDOT grant towards two electric buses; $2.1M CDOT grant for four electric buses;
$255.7K CDOT grant for four electric bus chargers; $36K grant for electric car charging infrastructure; 2023: MMOF
Grant towards bollard projects ($250K); 2024: MMOF grant towards Mobility Hub Design ($750K)
Lease Revenue 164,067 164,067 172,270 172,270 172,270 172,270 180,884 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)
Timber Ridge Loan repayment 462,999 462,999 468,933 468,977 3,537,404 - - 2026: Payoff of TR Loan
Earnings on Investments and Other 74,848 200,000 289,610 158,333 43,519 30,962 34,910 0.7% returns assumed on available fund balance; 2023: $7.5K Tesla rebate.
Total Revenue 25,116,705 26,127,557 19,430,313 18,904,571 22,220,507 19,202,325 19,761,090
Facilities
Facilities Capital Maintenance 590,000 590,000 469,500 265,000 360,000 370,800 381,924
2023: Fire Station II exhaust extraction system ($75K), Fire Station III Stucco patching/painting ($40K); library air
handling replacement ($125), Bus barn gradient tube replacement ($50K); 2024: PW 30% roof replacement ($75K),
Buzzard Park repairs ($75K), Buzzard Park roof repairs ($50K), transit office windows and doors ($25K), PW overhead
garage door ($50K), PW carpet replacement ($50K); 2025: Fire Station II Overhead garage doors ($25K), Library Boiler
Replacement ($25K); 2026: Lionshead Transit Center Repairs ($50K), Buzzard Park washer/dryer replacement ($15K);
Transit Office carpet replacement ($15K)
Municipal Complex Maintenance 1,736,398 1,736,398 260,000 267,800 275,834 284,109 292,632
2023: Re-appropriate $1.5M for TOV facility maint of which $750k will be used towards Muni Air Handling replacement;
Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K); 2024: PD roof replacement
($150K), PD boiler tube repairs ($50K); 3% annual increase 2025-2035
Building Energy Enhancement Projects 25,000 25,000 25,000 25,000 25,000 25,000 25,000 2023 - 2027: Placeholder for energy enhancements specific to Town buildings
Public Works Building Maintenance 180,000 180,000 - - 100,000 - - 2023: Re-appropriated $100K to relocate furnace and partial exterior paint, Window Replacement ($80K); 2026: Roof
Replacement ($100K)
Welcome Center/Grandview Capital Maintenance 338,000 338,000 50,000 25,000 25,750 26,523 27,318 2023: Re-appropriate $213K to complete replacement of Welcome Center Display upgrades; Re-appropriate $100K for
furniture replacement 2024: furniture upgrades ($50K); 3% annual increase 2025-2026
Welcome Center display upgrades 13,000 13,000 - - - - - 2023: Welcome Center Display upgrades
Employee Rental Units 4,781,958 4,781,958 2,000,000 2,000,000 1,500,000 1,500,000 1,500,000 2023: Re-appropriate $2.25M for TOV employee Rental Unit purchases; 2023-2027 Placeholder for TOV Employee
Rentals
Employee Rental Capital Maint 402,725 402,725 150,000 150,000 75,000 75,000 75,000
2023: Transfer $127.8K from housing fund for North Trail Townhomes #D for remodel; Re-appropriate $25K for Cap.
Maint of TOV employee rental units. Transfer 2022 Capital maint budget for town owned rental units to Capital Fund;
2024 - 2028: Capital Main budget for town owned rental units to Capital Fund
Snowmelt Boilers Replacement 1,590,000 1,590,000 - - - - - 2023: Transfer $10K to RETT Fund for Snowmelt Feasibility study; Re-appropriate $1.1M for (3) BTU boiler
replacements; $500k for TRC electric boiler replacements (2)
Arabelle Snowmelt Boilers 190,000 190,000 - - - - - 2023: Placeholder for boiler replacement; Shared expense with Arrabelle (VR) for streetscape heat
Donovan Pavilion Remodel 25,000 25,000 50,000 - 25,000 - - 2023/2024/2026: Capital Maintenance Placeholders
Vail Mobility Hub Expansion - - 1,500,000 - 2,000,000 - - 2024: Design for Vail Mobility Hub (VTRC) Expansion ($750,000 MMOF match grant); 2026: Placeholder for future grant
match to construction expansion
Fire Sprinkler Upgrades at Bus Barn 100,000 100,000 500,000 - - - - 2023-2024: Update Fire Sprinkler system in bus barn to accommodate needs of expanded electric bus fleet; 2023
includes $100K for design with $500K in 2024 for installation
Public Works Shops Expansion 257,037 257,037 - - - - - 2023: Re-appropriated $257K to pave the ring road on western side of project. Expansion and remodel of the Public
Works shop complex as outlined in an updated public works master plan
Total Facilities 10,229,118 10,229,118 5,004,500 2,732,800 4,386,584 2,281,432 2,301,874
Parking
Parking Structures 1,290,000 1,290,000 1,040,000 1,287,000 1,177,500 1,212,825 1,249,210 2023: Re-appropriate VTC stair #5 replacement $300k and $50k ebike parking/charging; 2023-2028: Various repairs
including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
9 13
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2023 2023
Amended Forecast 2024 2025 2026 2027 2028
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Parking Entry System / Equipment 526,898 526,898 - - - - 1,045,500 2023: Re-appropriate $283.2K prepaid parking subscription funds to be amortized over subscription period; Re-
appropriate $209K for ongoing costs of the new parking system; $35K additional parking system costs
Red Sandstone Parking Structure (VRA) - - 70,000 - 50,000 - - 2024: $70K structure resealing, 2026: $50K Concrete patch replacement
Lionshead Parking Structure Landscape Renovations (VRA) 20,000 20,000 - - - - - 2023: Re-appropriate $20K to complete landscaping at the Lionshead parking structure
Total Parking 1,836,898 1,836,898 1,110,000 1,287,000 1,227,500 1,212,825 2,294,710
Transportation
Bus Shelters 258,489 258,489 230,000 230,000 30,000 30,000 30,000 2023 - 2028: Bus shelter annual maintenance; 2023: Re-appropriate remaining budget to complete 4th shelter ($28K);
2023/2024 Includes 10 new bus shelters in Vail at 10 busiest locations (5/year)
Replace Buses 9,846,643 9,846,643 - - - - - 2023: Re-appropriate $9.8M bus replacements, 6 anticipated in 2023 of which a portion of this is offset by grant
reimbursements; 2024: $2.2M for 2 electric buses
Bus Wash Equipment 300,000 300,000 - - - - - 2023: Replace Bus Wash System with simpler more reliable drive through brush system. Current system is six years old
is consistently breaking down
Bus Transportation Management System - - - - - - 1,000,000 2028: Replacement for Bus Mgmt System
Bus Sign Replacement 165,270 165,270 - - - - -
2023: Replacement of 15 intown electric bus signage with Sunrise 2-line CDP. The current Daktronics signs are 9 years
old and at the end of their useful life. The Sunrise signs give transit the ability to display real time bus arrival information,
as well as post messages about route impacts and service changes riders may experience.
Traffic Impact Fee and Transportation Master Plan Updates 273,104 273,104 - - - - - 2023: Re-appropriate $273K for ongoing updates to the mobility and transportation master updates
Hybrid Bus Battery Replacement 165,000 165,000 - - 360,000 - - 2023: Re-appropriate $165k placeholder incase of failure; 2026: Scheduled replacement placeholder; Estimated life of 6
years; While batteries are passed their lifecycle replacement has not been needed as of yet;
Bus Camera System - - - - 290,000 - - 2026: Replace current fleet with 33 buses with updated camera surveillance system. In 2026 the camera system will be
11 years old and reaching end of life
Electric bus chargers and electrical service rebuild 397,020 397,020 400,000 - - - - 2023: Re-appropriate $397K for electric bus charging infrastructure; 2024: $400K New charging station placeholders for
additional electric buses added to fleet
Total Transportation 11,405,526 11,405,526 630,000 230,000 680,000 30,000 1,030,000
Road and Bridges
Capital Street Maintenance 1,350,000 1,350,000 1,475,000 1,330,000 1,460,000 1,503,800 1,548,914 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2023 includes
asphalt and mill overlay ($575K); 2024 includes surface seal ($190K); asphalt mill overlay ($565K);
Street Light Improvements 365,000 365,000 75,000 75,000 80,000 80,000 80,000 $290K; 2023 - 2025: ($75K annual Town-wide street light replacement); 2026 - 2028: ($80K annual Town-wide street
light replacement); 2023: Re-appropriate street light replacements, town now has electrical supervisor to complete work
Slifer Plaza/ Fountain/Storm Sewer 70,714 70,714 - - - - - 2023: Re-appropriate $70.7k for water quality smell issues
Vail Health / TOV Frontage Road improvements 250,000 250,000 - - - - - 2023: Re-appropriate remaining expenses for roundabout project, landscape and signage $250K of which $235K will be
reimbursed by the VRA with $15K reimbursed by Vail Health for the bus stop
South Frontage Rd Lionshead Medians (VRA) - - - 100,000 6,000,000 - - 2025/2026: Improvements to the South Frontage Rd Medians in Liosnhead (VRA reimbursement); 2025- Design
Neighborhood Bridge Repair 1,493,199 1,493,199 - - 500,000 - -
2023: Re-appropriate $93k for bridge repairs, project to be constructed this year. Repair two bridges on Bighorn Rd.
$500K, one bridge on Nugget Lane at Gore Creek $450K, and one bridge on Lupine Drive at Gore Creek $450K; 2026:
Placeholder for future bridge upkeep and repairs
Seibert Fountain Improvements 27,082 27,082 - - 100,000 - - 2023: Re-appropriate $27K for continued fountain upgrades; 2026: Placeholder for pump replacement
Roundabout Lighting Project 1,950,000 1,950,000 1,250,000 - -
- -
2023: $150K contingency for roundabout lighting project; 2023/24: $2.75M Total and proposes to install new lighting at
the West Vail and Vail Town Center roundabouts. Current light poles will be replaced with 30' LED light poles and would
incorporate smart transportation equipment such as traffic cameras ($1.75M for Main Vail, $1.25M for West Vail)
Neighborhood Drainage Master Plan Update - - - 350,000 - - - 2025: Develop Town Drainage Master Plan to be consistent with new East Vail Drainage Master Plan & updated rainfall
intensities
Neighborhood Road Reconstruction 1,615,701 1,615,701 - - - 1,000,000 - 2023: Re-appropriate $1.3M for East Vail road draining improvements, to be constructed this year. 2023 includes
additional $300K for increased construction costs; 2027: Placeholder for Road Maint
West Lionshead Circle Crosswalks (VRA) - - - - - 650,000 - 2020: $650K for crosswalk at Lionshead place
East Vail Interchange Underpass Sidewalk - - - - - 500,000 -
2027: Request from the Planning and Environmental Commission to construct a pedestrian sidewalk beneath the East
Vail interchange; pedestrian count study at the underpass is recommended to be completed before the start of this
project. Project deferred from 2020 to 2027
Vail Village Streetscape/Snowmelt Replacement 1,433,961 1,433,961 1,500,000 1,250,000 - - -
2023: Re-appropriate $1.2M Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village; 2023 -
2025: Replacement of 18 yr. old streetscape and snowmelt infrastructure (piping) in Vail Village; During 2022 the town
installed piping to test and will report back to Council at a later date.
10 14
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2023 2023
Amended Forecast 2024 2025 2026 2027 2028
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Vail Road Sidewalk Construction - - - 100,000 750,000 - - 2025/2026: Sidewalk construction on Vail Rd. between Beaver Dam and Forest Rd.
East Mill Creek Culvert Replacement - - - 100,000 750,000 - - 2025/2026: Replace the metal pipe culvert from Vail Valley drive from Gold Peak to Manor Vail
Sandstone Creek Culvert Replacement at Vail View - - - 100,000 750,000 - - 2025/2026: Replace the metal pipe culvert at Sandstone Creek and Vail View Drive
Lionshead Streetscape/Snowmelt Replacement (VRA) 1,500,000 1,500,000 1,500,000 - - - - 2023/2024: Replacement of 18 yr. old streetscape and snowmelt infrastructure (piping) in Lionshead (funded by the
VRA)
Total Road and Bridge 10,055,657 10,055,657 5,800,000 3,405,000 10,390,000 3,733,800 1,628,914
Technology
Town-wide camera system 30,000 30,000 30,000 100,000 30,000 25,000 25,000 $30K Annual maintenance; 2025: $100K placeholder for camera system replacements
Audio-Visual capital maintenance 155,000 155,000 55,000 25,000 55,000 150,000 25,000
$25K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal
building, Grand View, LH Welcome Center; '2023: Re-appropriate $45K for council chambers upgrade; 2023: Update of
Grandview/Library/Community room/Donovan A/V systems
CyberSecurity 150,000 150,000 125,000 125,000 125,000 125,000 125,000
Annual 'Investment in cybersecurity, to keeps up with the ongoing changes that are required to maintain a safe and
secure computing environment (previously budgeted in software licensing) - $125k; 2023: Includes additional firewall
purchase ($25k)
Software Licensing 755,000 755,000 746,750 769,153 792,227 815,994 580,000 Annual software licensing and support for town wide systems (3% Annual Increase); 2023: Building OS Software $30K
Hardware Purchases 75,000 75,000 75,000 75,000 75,000 75,000 75,000 2022-2028: $75K for workstation replacements (20-25 per year)
Website and e-commerce 60,000 60,000 60,000 60,000 150,000 60,000 60,000 2023-2028: Annual website maintenance ($60K); 2026: Placeholder to reevaluate current system and asses the need
to upgrade ($90k)
Fiber Optics / Cabling Systems in Buildings 628,549 628,549 50,000 50,000 50,000 50,000 50,000
2023: Re-appropriate $528.5K for project implementation. Planning stage taking longer than anticipated; 2023: Repair,
maintain & upgrade cabling/network Infrastructure ($100k); 2024-2028: Repair, maintain & upgrade cabling/network
Infrastructure ($50K)
Network upgrades 50,000 50,000 50,000 100,000 50,000 50,000 50,000 Annual Computer network systems - replacement cycle every 3-5 years
Data Center (Computer Rooms) 150,000 150,000 150,000 150,000 150,000 150,000 30,000 2023-2028: $150K data center maint
Data Center equipment replacement and generator - - 1,500,000 - - - - 2024: Replacement of data center main stacks ($1.5M)
Broadband (THOR) 110,000 110,000 110,000 125,000 125,000 125,000 125,000 2023/2024: $110K Annual broadband expenses; 2025 - 2028: $125k Annual broadband expenses
Phone System 100,000 100,000 - - - - - 2023: Avaya phone system upgrade/replacement
Business Systems Replacement 125,000 125,000 - 30,000 100,000 30,000 -
2023: Re-appropriate $55K for HR Performance mgmt. system; 2023: Placeholder for Budget Software ($40K);
2023/2025/2027: $30K every other year for parking system upgrades; 2026: Placeholder for Business System
Replacements ($100k)
Total Technology 2,388,549 2,388,549 2,951,750 1,609,153 1,702,227 1,655,994 1,145,000
Public Safety
Public Safety System / Records Mgmt. System (RMS) - - - - - - 50,000 2028: Placeholder for upgrades to RMS
Public Safety IT Equipment 150,000 150,000 25,000 25,000 100,000 25,000 25,000 Annual Maint/Replacement of PD IT Equipment including patrol car and fire truck laptops and software used to push
information to TOV and other agencies; TOV portion of annual Intergraph software maintenance
Public Safety Equipment 437,695 437,695 101,548 101,548 102,000 102,000 102,000
2023: TOV owned firearms for PD department this will include sidearms, holsters, sighting system and weapon mounted
lights for all sworn officers; Replacement of aging vehicle equipment nearing or past useful life includes 3 radar units, 6
mobile radios, 7 dash mounted cameras, 6 fire shelters, 6 AED's, 10 stop sticks; 2023-2028 includes $102K for body
camera system
Fire Safety Equipment 15,000 15,000 - 45,000 51,000 368,000 140,000 205: $45K knox box system replacement/upgrade; 2026: $16K drone expansion; $35K Extrication Equipment; 2027:
$368K Self Contained Breathing Apparatus Replacement
Thermal Imaging Cameras 12,000 12,000 - - 15,000 - 15,860 2023: Reappropriate for the purchase of a camera which will allow firefighters to see through areas of smoke, darkness,
or heat barriers; 2026/2028: Placeholders for thermal camera replacement ($15K)
Event Equipment 12,022 12,022 - - - - - 2023: Apres event tent $12K funded by transfer from Marketing Fund. Event trailer and moveable barricades to provide
barriers for vehicle entry into event areas
Fire Station Alert System 18,000 18,000 - - - - - 2023: $18K for additional forcible entry training prop reducing need for East Vail crew to travel to West Vail for this type
of training;
Radio Equipment replacement/expansion - - 720,000 300,000 - - - 2024 - 2025: Replacements of radios for fire (approximately 10-15 Years old)
Fire Truck Replacement 2,267,162 2,267,162 - - - 1,030,000 1,065,000
2023: Type III Truck (heavy wildland engine); 2022: Move $166.3K from 2023 to order Type 6 Brush truck to be
delivered in 2023; $540K for replacement of Engine I purchased in 2011 (Truck was ordered in 2022 but unable to be
delivered); Replacement of Ladder truck (aerial apparatus) purchased in 2000 ($1.7M); 2027: E3 Regular Fire Engine
Replacement
Total Public Safety 2,911,879 2,911,879 846,548 471,548 268,000 1,525,000 1,397,860
11 15
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2023 2023
Amended Forecast 2024 2025 2026 2027 2028
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Community and Guest Service
Children's Garden of Learning Temporary Facility Relocation 82,165 82,165 - - - - - 2023: Re-appropriate $82K to complete on-going east slope work
Pepi's Memorial 6,000 6,000 - - - - - 2023: Re-appropriate $6K for artist design of Pepi's Memorial in Pepi's Plaza; Construction currently not budgeted
Loading and Delivery Capital 250,000 250,000 - - - - - 2023: Reappropriate $50k to cover potential increased costs of EV Carts; $200K Capital asset purchases to support the
loading and delivery program
Energy Enhancements 88,912 88,912 52,500 110,000 138,000 264,000 -
2023-2027: Installation of EV stations to meet increased demand. There is potential for grants to offset the initial capital
cost of the equipment and installation; 2023: Reappropriate $18.9K for EV Charging infrastructure; $40K Installation of
EV stations to meet increased demand. There is potential for grants to offset the initial capital cost of the equipment and
installation; $36K new grant for electric infrastructure
Pedestrian Safety Enhancements 366,213 366,213 - 200,000 2,000,000 - - 2023: Re-appropriate $16K for lighting crossing at Safeway; 2023: Construction of RRFB Pedestrian Crossing at
Safeway; 2025/2026 Pedestrian Improvements through Main Vail Underpass
Bollard Installation Project 650,000 650,000 650,000 650,000 - - 2023 - 2026: Installation of retractable and standard bollards throughout the Vail & Lionshead Villages and Ford Park
($250K MMOF Grant in 2023); possible additional grant opportunities in 2024/2025)
Civic Area Redevelopment- Dobson 5,057,000 5,057,000 - 45,000,000 - - - 2023: $4.0M for Dobson redevelopment, reimbursed by VRA; Re-appropriate $57K for Dobson and lot 10 park designs;
2023: $1.0M placeholder for Civic Center projects.
Underground Utility improvements 2,500,000 2,500,000 - - - - - 2023: Underground HCE from Main Vail to East Vail in conjunction with fiber conduit ($2.5M)
Guest Services Enhancements/Wayfinding 902,907 902,907 - - 800,000 1,200,000 1,200,000 2023: Re-appropriate $153K to for wayfinding sign project, final vendor decision pending; 2023: Updated Parking and
Transit signage; 2026: VMS Replacements; 2027: Updated Wayfinding Signage Program
Electric Vehicle Pilot Program 127,500 127,500 - - - - -
2023:$7.5k towards electric vehicle purchases, offset by Tesla rebate (corresponding reimbursement above); 2023:
Purchase Ford F150 Lightning and Sedan Tesla Model 3 to support Council's goal of an electric vehicle fleet. These
vehicles would be rotated into for departments to test capabilities and range.
Vehicle Expansion 508,418 508,418 199,500 - - - -
2023: Re-appropriate $139K for 2 PD expansion cars, due to order timing; $26K increase in cost for 2 PD Cars; 2023: 5
PD take-home vehicles ($342); Parking Department Nissan Leaf ($33K); 2024: 2 PD take-home vehicles (final stage of
program implementation)
Total Community and Guest Service 10,539,115 10,539,115 902,000 45,960,000 2,938,000 1,464,000 1,200,000
Total Expenditures 49,366,742 49,366,742 17,244,798 55,695,501 21,592,311 11,903,050 10,998,358
Other Financing Sources (Uses)
Debt Service Payment (1,154,784) (1,154,784) (1,158,592) (1,157,048) (1,155,240) (1,153,620) (1,200,000) Debt Payment for PW Shops
Transfer from Vail Reinvestment Authority 2,081,546 2,081,546 1,770,000 200,000 200,000 200,000 200,000
2023: $4.0M placeholder for Dobson renovation; $1.5M Streetscape/Snowmelt Replacement, $1.0M Civic Area Plan,
$20K Lionshead parking Landscaping, $235K to complete Frontage Rd Improvements ($250K less $15K reimbursement
from Vail Health), $82K to complete CGL boulder wall; 2024: Lionshead streetscape/snowmelt replacement; 2025/2026:
Improvements to S. Frontage Rd Medians
Transfer to Residences at Main Vail (5,750,444) (5,750,444) - - - - - 2023: Re-appropriate transfer to Residences at Main Vail Fund for funding beyond bond proceeds and to cover annual
debt service payments
Transfer to Housing Fund (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) 2023-2028: $2.5M Transfer to Housing Fund
Transfer to Marketing Fund 12,022 12,022 - - - - - Transfer from Marketing Fund for Après Tent
Transfer from Vail Reinvestment Authority- Dobson 5,000,000 5,000,000 - 12,845,870 6,033,304 6,085,961 6,502,702
Transfer from General Fund- Dobson - - - 11,000,000 (5,000,000) (6,000,000) -
Total Other Financing Sources and Uses (2,311,660) (2,311,660) (1,888,592) 20,388,822 (2,421,936) (3,367,659) 3,002,702
Revenue Over (Under) Expenditures (26,561,697) (25,550,845) 296,923 (16,402,108) (1,793,740) 563,957 14,768,136
Beginning Fund Balance 47,872,973 47,872,973 22,322,129 22,619,052 6,216,944 4,423,204 4,987,160
Ending Fund Balance 21,311,277 22,322,129 22,619,052 6,216,944 4,423,204 4,987,160 19,755,296
12 16
2023 2023
Amended Forecast 2024 2025 2026 2027 2028
Revenue
Real Estate Transfer Tax 7,000,000$ 5,700,000$ 5,800,000$ 7,000,000$ 7,140,000$ 7,282,800$ 7,428,456$ 2024: Flat with 2023; 2025-2028: 2% annual increase
Golf Course Lease 173,417 173,417 175,151 176,903 178,672 180,458 182,263 Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease
signed in 2019; Rent income funds the "Recreation Enhancement Account" below
Intergovernmental Revenue 753,000 753,000 270,000 30,000 30,000 30,000 30,000
2023: $25K CWCB contribution for 2 Year Stream Bank Setback Project. $55K from Eagle County for wildfire mitigation;
Reappropriate $300K ERWSD reimbursement for Dowd Junction retaining wall project; $50K for shift bike program ($22K to
reimburse TOV remainder for county-wide program);$22.5K CPW bear education grant; 2023-2026: $30K lottery proceeds used
annual for park projects; $270K CDPHE Grant for water quality projects
Project Reimbursements 50,000 50,000 - - - - - 2023: $50K Nature Conservancy Grant to implement fuels treatment projects
Donations 13,221 13,221 - - - - - 2023: $13.2K Re-appropriate unused East West donation for Ford Park art space
Recreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000 10,000 $10K annually
Earnings on Investments and Other 89,176 100,000 106,379 110,336 108,867 104,831 120,277 2023: $40K use of bag fees for two hard-to-recycle events and one Town Clean Up Day; $30K Bag fee for plastic bag expansion in
compliance with state policy; 2023 0.4% interest rate assumed, 2024-2026: 0.7% interest rate assumed
Total Revenue 8,088,814 6,799,638 6,361,530 7,327,238 7,467,539 7,608,089 7,770,996
Expenditures
Management Fee to General Fund (5%) 350,000 285,000 290,000 350,000 357,000 364,140 371,423 5% of RETT Collections - fee remitted to the General Fund for administration
Wildland
Forest Health Management 718,020 718,020 753,921 791,617 831,198 872,758 916,396 Transfer from GF for wages/benefits; Operating budget for Wildland Fire crew; 2023: Transfer from GF for compensation study
adjustments $98.7K, Transfer Forest Health funds to Nature Conservancy Fuels Reduction ($50K).
Wildland Fire Equipment - - - - - 13,000 53,800 2027: Wildland hose; 2028: VHF radio replacement
Wildfire Mitigation 75,000 75,000 20,000 20,000 20,000 20,000 20,000
2023: $55K mitigation paid for by Eagle County; 2023: $20K annually to support wildfire mitigation projects as identified in the
2020 Vail Community Wildfire Protection Plan; 2023-2028: $20K annually to support wildfire mitigation projects as identified in the
2020 Vail Community Wildfire Protection Plan;
NEPA for East Vail Hazardous Fuels Reduction 70,000 70,000 - - - - -
2023: $20K NEPA fuels reduction budget correction; Complete the NEPA analysis for the East Vail Hazardous Fuels Reduction
Project. This is a project which council has already voted to support, it consists of hazardous fuels reduction on USFS lands from
East Vail to Red Sandstone Road
Nature Conservancy Fuels Reduction 50,000 50,000 - - - - - $50K to implement fuels treatment projects reimbursed by a Nature Conservancy grant
Fire Free Five - Rebate Program 255,000 255,000 200,000 200,000 - -
2023: Roll forward unused Fire Free Five rebates unused in 2022 ($30K); 2023-2025: $200K annually for the Fire Free Five
Community Assistance Program provides funding to community members for the implementation of defensible space within the first
five feet of the building; $25K to create publication to assist homeowners with implementation
Wildland Fire Shelter - - 17,500 - 17,000 - - 2024: $17.5K To purchase a wildland shelter safety device; 2026: $17K Placeholder for wildland shelter safety
Fire Free Five - TOV Implementation 195,617 195,617 250,000 250,000 - - - 2023 roll forward unused Fire Free Five- TOV facilities budget $46K; 2023: Fire Free Five implementation at TOV facilities (Phase
1); Phase I includes five buildings; 2024: Continuation of Fire Free Five at TOV facilities
Total Wildland 1,363,637 1,363,637 1,241,421 1,261,617 868,198 905,758 990,196
Parks
Annual Park and Landscape Maintenance 2,332,655 2,332,655 2,402,635 2,402,635 2,474,714 2,474,714 2,548,955
Annual: Ongoing path, park and open space maintenance, project mgmt.; Town Trail Host volunteer program ($16,000); $5K for
propane for winter outdoor heating; 2023: $73.1K transfer from GF for compensation study adjustments; $25k transfer from street
furniture project to purchase flower planters;
Park / Playground Capital Maintenance 178,747 178,747 163,200 163,500 166,500 170,000 218,484
Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans,
painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance; 2023: Transfer $18.7K from Tree
Maintenance for increased costs of landscaping work at multiple locations around town;
Pepi's Plaza 102,000 102,000 - - - - - 2023: $52K Pepi's Tribute increase to meet bid cost; Placeholder for artist inspired tribute at Children's Fountain
Fountain Repairs 50,000 50,000 - - - - - 2023: Children's Fountain Water Quality
Mayors Park Capital Maintenance 2,500 2,500 - - - - - 2023: Re-appropriate $2.5K to replace drinking fountain at Mayors Park.
Tree Maintenance 56,253 56,253 75,000 75,000 85,000 85,000 85,000 Annual on going pest control, tree removal and replacements in stream tract, open space, and park areas; 2023: Transfer $18.7K
to park maintenance for landscaping work
Street Furniture Replacement 130,000 130,000 85,000 85,000 86,700 86,700 86,700 Annual street furniture replacement; 2023: $25k transfer from furniture funds to parks operations for new flower planters; Re-
appropriate $70K to replace blue Covid picnic tables with a more aesthetically pleasing option.
Village Art Landscape Enhancements 179,364 179,364 - - - - -
2023: Re-appropriate $8.4K for landscape enhancements to areas around the 10th Mtn. Statute and Covered bridge areas; $36K
increase for areas around the 10th Mtn Statue and Covered Bridge; 2023: Landscaping Enhancement of 10th Mtn Statue Site
($75K) and planting bed near Squash Blossom ($25K); Landscaping and excavation for "Male Baseball Player #1" donated
sculpture on the upper playing fields of Ford Park ($35K).
Stephens Park Safety Improvements 15,000 15,000 - - - - - 2023: Re-appropriate $15K playground equipment
Ford Park Master Plan 72,292 72,292 - - - - -
2023: Carryforward $72k for ongoing consultant fees. Council approved contract with WRT 6/22. Master Plan Revisions/Updates
to address several proposed modifications including the Vail Nature Center, an indoor tennis/pickleball facility, BFAG expansion,
conversion of fields to turf
Ford Park- Betty Ford Way Pavers 116,507 116,507 - - - - -
2023: Re-appropriate $116K for remaining project costs under contract; Construction of new concrete unit paver roadway, new
steel guardrail, stream walk intersection improvement, and landscaping improvements. This project would be coordinated with
BFAG
Ford Park Enhancement: Priority 3 Landscape area 5,946 5,946 - - - - - 2023: Re-appropriate $5.9K for landscaping at the Nature Center bridge
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
13 17
2023 2023
Amended Forecast 2024 2025 2026 2027 2028
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Ford Park Lower Bench Turf/Irrigation - - 300,000 - - - - 2024: $300K Replacement of worn turf grass area and inefficient irrigation system
Ford Park Playground Improvements 243,361 243,361 - - 300,000 - -
2023: Re-appropriate $193K for completion of safety improvements to the Ford Park play area; Safety Improvements to the Ford
Park play area including wooden bridge to boulder area, expansion to toddler area, ADA upgrades, and replacement of a safety
net; 2023: Add $50K to 2022 Budget for increased costs; 2026: Renovation of Western half wooden structure from mid 1980's
($300K)
Ford Park Picnic Shelter - - - 350,000 - - - 2025: Replace Ford Park picnic shelter
Ford Park Lighting Control System 180,000 180,000 - - - - - 2023: Re-appropriate $180k to complete active contract to replace Ford Park lighting control system; Current system is over 10
yrs. Old
Sunbird Park Fountain Repairs 3,430 3,430 - - - - - 2023: Re-appropriate $3.4K for final bills
Vail Transit Center Landscape 20,000 20,000 - - - - - 2023: Re-appropriate $20K for completion of landscaping at Vail transit center
Turf Grass Reduction 220,000 220,000 - - - - - 2023: $220K continuation of turf grass reduction projects at Red Sandstone Underpass, Municipal Bldg. Frontage, and Main Vail
Perimeter Areas
Playground Restroom Replacements - - - - 300,000 - 300,000 Replace the three remaining modular restroom buildings at Bighorn Park (2026), Red Sandstone (2028), and Stephens Park
(2030)
Kindel Park/Mill Creek 249,862 249,862 - - - - - 2023 : Re-appropriate $150k for improvements to heavily worn stream tract between Hanson Ranch Rd and Pirateship park -
project is in design; 2023: riparian planting and improved pedestrian circulation along Mill Creek corridor ($100K)
Donovan Park Improvements 207,000 207,000 - - - - 2023: Re-appropriated $57K for relandscaping on Donovan Park parking lot islands project is under contract; 2023: Replacement
of play area decks and some equipment 2022
Willow Park Drainage Improvements - - - 125,000 - - - 2025: Improvements to drainage and inefficient irrigation system
Red Sandstone Park Picnic Shelter - - 75,000 - - - - 2024: Modest 12'x12' shelter near volleyball court deferred from 2022-2024
Pirateship Park Improvements - - 200,000 - - - - 2024: Replace wood siding and add climber
Gore Creek Promenade Rehabilitation 408,897 408,897 - - - - -
2023: Re-appropriate $354K for ongoing project, slated for fall 2023. Planning, design, and rehabilitation of the Gore Creek
Promenade caused by excessive guest visitation. Project would include expansion of heated paver walkways, ground-level wood
picnic deck, artificial lawn area, landscape enhancements, and a stream walk connection to the Covered Bridge Pocket Park
Lionshead Skate Park Capital Maint - - - 50,000 - - 2025: Replacement of Lionshead skate park fencing ($50K) reimbursed by the Vail Reinvestment Authority
Buffehr Creek Park Safety Improvements - - - - 350,000 - - 2026: Replacement 20-yr old "catalog" playground equipment with custom build deferred from 2022 to 2025 ($350K)
Buffehr Creek Park picnic shelter - - - 75,000 - - - 2025: 15'x 25' shelter at existing picnic area deferred from 2022 to 2025 ($75K)
Ellefson Park Safety Improvements - - - 300,000 - - - 2025: Replacement 15-yr old "catalog" playground equipment with custom build ($300K)
Total Parks 4,773,814 4,773,814 3,300,835 3,626,135 3,762,914 2,816,414 3,239,139
Rec Paths and Trails
Rec. Path Capital Maint 172,242 172,242 85,000 85,000 86,700 86,700 88,434 Annual Capital maintenance of the town's recreation path system ($85k); 2023: Re-appropriate $7.2K for Capital maintenance of
the town's recreation path system; annual maintenance of the rec. path system $165K
Bike Safety 16,473 16,473 10,000 10,000 10,000 10,000 10,000 2023: Re-appropriate $6.5K for ongoing bike signage project; $10K annual cost for bike safety programs
Bike Path Signage 48,016 48,016 - - - - - 2023 Re-appropriate $23K for ongoing trail signage project; 2023: Bike Path Signage: Enhancement of existing trail signage to
improve etiquette, safety and wayfinding
Pedestrian Bridge Projects 333,151 333,151 - 400,000 - - 400,000 2023-2028: Systematic rehabilitation or replacement of 5 pedestrian bridges; 2023: Re-appropriate $233K for rehab of the
Donovan Park pedestrian overpass; 2025: ERWSD Bridge; 2028: Placeholder for bridge replacements
Pedestrian Connectivity Projects - - 600,000 - 600,000 - - 2024: SFR to Dobson, 2026: Donovan to Cascade on SFR
Gore Valley Trail Reconstruction - - - 80,000 - 80,000 - 2025/2027: Placeholders for Gore Valley Trail Maint
Gore/Deluge Lake Trailhead Parking/Restroom - - - 400,000 - - - 2025: Improvements to the Gore Creek/Deluge Lake trailhead to improve parking, safety, traffic flow and addition of a restroom
facility
East Vail Interchange Improvements 209,443 209,443 - - - - - 2023: Re-appropriate $209K to continue East Vail interchange project, awaiting CDOT project completion to move forward; 2022:
$209K to continue East Vail interchange project
Dowd Junction repairs and improvements 767,126 767,126 - - - - -
2023: Re-appropriate $767K to continue Re-stabilization of Dowd Junction retaining wall; Repairs to culverts, drainage, and
preventative improvements; project in cooperation with Eagle River Water and Sanitation; offset with reimbursement of $300K
reimbursement from ERWSD (above)
East Vail Interchange Trailhead parking lot expansion - - 300,000 - - - - 2024: Expanded parking lot at East Vail Interchange trailhead ($300k)
Portalet Enclosures 38,000 38,000 - - - - - 2023: Design and Construct screening/enclosures on trailhead port-a-lets
Booth Lake Trailhead Parking Restroom 194,667 194,667 - - - - - 2023: Re-appropriate $195K for ongoing Installation of permanent restroom at Booth Lake trailhead for hikers; to be completed in
spring '23
Bighorn Trailhead improvements - - - - - - 250,000 2028: Improvements to the parking area at the Bighorn Trailhead to include acquisition of easements, improved trail entry,
additional parking spaces and restroom facility to south side of I-70
Total Rec Paths and Trails 1,779,118 1,779,118 995,000 975,000 696,700 176,700 748,434
Recreational Facilities
Golden Peak Pickleball Sound Barriers 23,500 23,500 - - - - - 2023: Install Acoustic blocking panels on north and west fence sections
Nature Center Operations 109,373 109,373 112,654 116,033 119,514 121,905 95,000 Nature Center operating costs(Contract with Walking Mountains)
Nature Center Capital Maintenance - - 8,064 26,291 4,990 14,098 - 2024: path and walkway repairs ($8.1K); 2025: signage ($16.6K); regravel access road ($9.8K); 2026: benches and tables ($5.0k);
2027: Slope roofing ($14.1K)
14 18
2023 2023
Amended Forecast 2024 2025 2026 2027 2028
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Nature Center Redevelopment 383,522 383,522 - - - - - 2023: Re-appropriate $383.5K for further planning and design for a nature center remodel; Nature Center Construction is currently
unfunded
Total Recreational Facilities 516,395 516,395 120,718 142,324 124,504 136,003 95,000
Environmental
Environmental Sustainability 710,993 710,993 746,543 783,870 823,064 864,217 907,428
Annual operating expenditures for Environmental department (4.25 FTEs); includes $40K for Clean up day, professional dues to
organizations such as CC4CA, Climate Action Collaborative, etc.; $16k sustainability intern, $16K Waste Education intern; $16K
Water Quality Intern; 2023: $18.2K Transfer from GF for compensation study adjustments;
Recycling and Waste Reduction Programs 308,500 308,500 233,100 244,755 256,993 269,842 283,335
2023: Actively Green($40K), Plastic Bag Expansion funded with bag fees ($30K), C&D Pilot ($5K), C&D Residential Phase 3
($15K); C&D Commercial Phase 2 ($30K); Green Team ($2.5M), Love Vail website ($25K), Recycling hauls($25K), Farmers
Market Zero Hero ($42K); Recycling Education ($7.5K); 2023: Re-appropriate $22.5K for ongoing Love Vail contract with
Vermilion; reappropriate $30K for Ball Cup event program delayed by supply chain issues; reappropriate $15K for curbside
compost pilot program expansion; reappropriate $18K for compost pilot for rebates for businesses; reappropriate $1K from Green
Team for idling campaign.
Ecosystem Health 581,000 581,000 223,125 234,281 245,995 258,295 271,210
2023: $15K for Vail to host CO Communities for Climate Action retreat; Strategic Plan Completion ($10K), SD Contract ($25K),
Trees for Vail ($7.5K), USFS Front Ranger Program ($55K); Wildlife Habitat Improvements ($100K); 2023: Re-appropriate $175k
for Down Junction safe passage project, $150k for Biodiversity Study; $43.5K for bear education program partnership with CPW
Energy & Transportation 78,500 78,500 61,425 64,496 67,721 71,107 74,662 2023-2028 Energy Smarts ($40K), Sole Power ($7.5K), Energy Outreach Programs ($10.0K); EV Share Event ($1K); 2023: $10K
Requested for Snowmelt feasibility study to use recaptured energy. Request to expand scope for solar study $10k.
E-Bike Programs 305,185 305,185 320,444 336,466 353,290 370,954 389,502 Town of Vail E-bike share program ($175K); E-Bike Ownership Model Program ($18K); $15K for E-Bike Rebate program; 2023:
$4.2k to replace stolen Ebike for essentials bikes.
E-Bike Share Infrastructure 54,000 54,000 - - - - - E-Bike Share Infrastructure- Gravel pads and bike racks
Streamtract Education/Mitigation 56,452 56,452 50,000 50,000 50,000 50,000 55,000
2023 - 2028: Annual streamtract education programming such as "Lunch with Locals" landscape workshops ($50k), City Nature
Challenge and storm drain art; 2023: Re-appropriate $5.9K for continuation of "ten feet for the creek" campaign, $500
reimbursement for sustainable landscape.
Water Quality Infrastructure 1,905,064 1,905,064 - - - - - 2023: Re-appropriate $1.9M for water quality infrastructure
Streambank Mitigation 147,983 147,983 100,000 75,000 75,000 50,000 50,000
2023-2027 Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes
2018 grant awards continued in 2020 for GoCo grant ($39K) and Fishing is Fun grant ($30K)- See carryforward of grant revenue
above; 2023: Re-appropriate $73K to contract consultant and purchase plants for riparian project along the Gore Creek through the
Golf Course.
Private Streambank Mitigation Program 118,208 118,208 - - - - - 2023: Re-appropriate to continue private streambank mitigation program $118K
Booth Heights Open Space 12,000,000 12,000,000 - - - - - 2023: Re-appropriate offer to Vail Resorts for the purchase of the Booth Heights Parcel
Gore Creek Interpretive Signage 310,150 310,150 - - - - - 2023: Re-appropriate $190K for watershed map and installation at the Gore Creek Promenade; $95K requested increase in cost
for material/labor costs higher than anticipated.
Welcome Center Educational Displays - - - - 150,000 - - Steward Vail educational displays in the Lionshead and Vail Village Welcome Centers; $50K reimbursement from the VLMD; 2026:
Placeholder to update Welcome Center displays
Total Environmental 16,576,035 16,576,035 1,734,637 1,788,869 2,022,063 1,934,416 2,031,136
Art
Public Art - Operating 173,520 173,520 182,196 191,306 200,871 210,914 221,460 Art in Public Places programming and operations; 2023: $7.6K transfer from GF for compensation study adjustments.
Public Art - General program / art 435,167 435,167 60,000 60,000 60,000 60,000 60,000 Annual $60k to purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate
enough funds. 2023: Re-appropriate $375K to purchase sculptures, artwork, art programs and events
Public Art - Winterfest 89,885 89,885 30,000 30,000 30,000 30,000 30,000 Annual $30k Winterfest Budget; 2023: Re-appropriate $60K for annual Winterfest program
Seibert Memorial Statue- Maintenance 12,192 12,192 - - - - - 2023: Reappropriate $12.7K for Pete Seibert Memorial statue maintenance.
Art Space 863,048 863,048 - - - - - 2023: Re-appropriate $863k for design phase for Ford Park art space- see corresponding donation from East West above.
Rebuilding of designated Art Space Studio in Ford Park using $250K of existing AIPP funds.
Total Art 1,573,812 1,573,812 272,196 281,306 290,871 300,914 311,460
Community
Council Contribution: Betty Ford Alpine Garden Support 76,888 76,888 76,888 76,142 76,142 76,142 77,665 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increase
Council Contribution: Eagle River Watershed Support 42,000 42,000 42,000 42,840 42,840 42,840 43,697 Annual support of the Eagle River Watershed Council programs
Council Contribution: Trail Alliance 17,500 17,500 - - - - - 2023: Adopt A Trail Council Contribution for trails in or bordering the Town
Total Contributions 136,388 136,388 118,888 118,982 118,982 118,982 121,362
VRD-Managed Facilities & Maintenance
Recreation Enhancement Account 354,924 354,924 175,151 176,903 178,672 180,458 182,263 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance; 2023: Reappropriate $182k
Recreation Facility Maintenance 44,000 44,000 22,000 22,000 22,000 22,000 22,000 Annual $22K for general RETT facility maintenance; 2023: Reappropriate $22K for contingency;
Synthetic Turf Replacement 472,000 472,000 - - - - - 2023: Replacement of Ford Park Synthetic Turf Infield originally installed in 2012 and past it's useful life of 7 years.
15 19
2023 2023
Amended Forecast 2024 2025 2026 2027 2028
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Golf Clubhouse 69,890 69,890 12,751 94,806 56,282 - 22,591
2023: Concrete walkways ($12.4K), Drain pains/curb gutters ($18.9K); 2023: Re-appropriate $39K for completion of Golf
Clubhouse projects. 2024: roofing/heat tape repairs ($12.8K); 2025: circulation pumps ($83.3K); clubhouse signage ($8.5K); 2026:
Stucco/stone ($32.7K), wood trim ($23.5K)
Athletic Field Restroom/Storage Building 1,000,000 1,000,000 - - - - - 2023 :Re-appropriate $1M for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage building.
Project was delayed to address additional needs outlined in the Ford Park Master Plan
Golf Course - Other 425,105 425,105 2,484 - 208,388 98,490 23,887
2023: $216K golf course greens; Maint building stucco ($17.4K); 2023: Re-appropriate $188K for completion of golf course
projects. 2026: maint building streambank restoration ($205K) exterior doors ($3.1K); 2027: Split costs: 1st hole path planking
($46.6K); 1st hole bridge planking and stone veneer ($32K); 2nd hole bridge planking ($8.6K), 11th hole ped bridges ($11.3K)
Dobson Ice Arena 645,734 645,734 16,127 92,105 85,260 90,755 10,127
2023: Exhaust stack repairs- pushed to 2023 ($2.9K); grading and drainage repairs ($9.3K), brick paver repairs ($16.9K), central
air upgrades ($12.5K); 2023: Re-appropriate $110.7K for paver and roof repairs; Changing Rooms ($78.8), windows replacement
($74.3), heat pumps ($6.3K), rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior
lighting ($22.9), exterior wood trim ($9.3K); Repairs to exterior doors ($80.0K) 2024: Wood trim repairs ($10.4), chemical feed
system repairs ($5.6K); 2025: Boiler and circulation system ($59.3K), Water filtration issues ($21.2K); Hot water storage tank
($29.5K); 2026: Hot water storage tank ($29.6K), Concrete walkways ($22.2K); HVAC ($33.4k); 2027: Sky lights system ($90.8K);
Ford Park / Tennis Center Improvements 172,124 172,124 - 41,581 1,090,053 12,706 -
2023: Reappropriate Wood Siding ($3.9K); Concession/Restroom siding ($12.9K); Drainage-previously budgeted in 2023 ($13.3K);
Exterior Doors- previously budgeted in 2023 ($4.6K); Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards
($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K); reappropriate deferred maintenance ($46K); 2025: Wood
siding and windows ($41.6K); 2026 includes a rebuild of tennis courts, retaining walls, and court fencing; 2027: Furnace, hot water
tank, baseboards replacement ($12.7K)
Athletic Fields 239,226 239,226 8,708 76,991 - 19,512 - 2023: Re-appropriate $239K for Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K); ;
2024: Asphalt parking lot repairs ($8.7K); 2025: asphalt parking lot ($77K)
Gymnastics Center 291,345 291,345 - 109,928 - - -
2023: $20K additional costs for cooling system; 2023: Re-appropriate $272K for completion of the restroom remodel and cooling
system; 2025: Furnace ($20.9K), Elevator ($20.9K); waterproof roof ($62.4K); signage and rd. access ($27.1K); concrete stairs and
walkways (3.0K)
Total VRD-Managed Facilities & Maintenance 3,714,348 3,714,348 237,222 614,314 1,640,655 423,922 260,868
Total Expenditures 30,783,547 30,718,547 8,310,916 9,158,547 9,881,886 7,177,249 8,169,018
Other Financing Sources (Uses)
Transfer from General Fund 197,660 197,660 - - - - - 2023: Transfer from GF for RETT department salary and benefits comp study implementation
Revenue Over (Under) Expenditures (22,497,072) (23,721,248) (1,949,386) (1,831,308) (2,414,348) 430,841 (398,022)
Beginning Fund Balance 29,923,875 29,923,875 6,202,626 4,253,240 2,421,932 7,584 438,425
Ending Fund Balance 7,426,802$ 6,202,626$ 4,253,240$ 2,421,932$ 7,584$ 438,425$ 40,403$
16 20
2023 2023
Amended Forecast 2024 2025 2026 2027 2028
Revenue
Housing Sales Tax 4,858,410$ 5,100,000$ 4,900,000$ 5,047,000$ 5,198,410$ 5,406,346$ 5,622,600$
Transfer in from Capital Projects Fund 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000
Transfer in from General Fund 1,200,000 1,200,000 - - - - -
CDOT Land Value repaid - - - - 2,206,075 - -
Workforce Housing Sales 429,000 429,000 - - - - -
Total Revenue 8,987,410 9,229,000 7,400,000 7,547,000 9,904,485 7,906,346 8,122,600
Expenditures
Housing Programs
InDeed Program 5,112,089 5,112,089 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000
Buy Down Housing 72,683 72,683 - - - - -
Future Purchases 1,500,000 1,500,000 - - - - -
Construction Housing Projects
Timber Ridge Redevelopment Placeholder 695,000 695,000 - - - - -
W. Middle Creek Development Placeholder 500,000 500,000 - - - - -
Residences at Main Vail Opportunity Fee 2,000,000 2,000,000 - - - - -
Land Purchases for future Housing
CDOT Parcel Acquisition Placeholder 7,635,000 7,635,000 - - - - -
Eagle-Vail Parcel Placeholder 50,000 50,000 - - - - -
Total Expenditures 17,564,772 17,564,772 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000
Operating Income (8,577,362) (8,335,772) 4,900,000 5,047,000 7,404,485 5,406,346 5,622,600
Transfer to Timber Ridge- Site and Podium - - (9,000,000) 5,000,000 4,000,000 - -
Beginning Fund Balance 13,099,153 13,099,153 4,763,381 663,381 10,710,381 22,114,866 27,521,212
Ending Fund Balance 4,521,791$ 4,763,381$ 663,381$ 10,710,381$ 22,114,866$ 27,521,212$ 33,143,812$
TOWN OF VAIL PROPOSED PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HOUSING FUND
1721
2024 BUDGET PREVIEW
FINANCE | July 18, 2023
22
2
BUDGET PREVIEW | Agenda
Town of Vail | Finance | 07/18/2023
• Budget Philosophies
• Revenue Assumptions
• Reserves
• Operating Expenditures
• Capital Plan
• Vail Reinvestment Authority
23
3
BUDGET PREVIEW | Budget Philosophies
Town of Vail | Finance | 07/18/2023
24
4
BUDGET PREVIEW | Council Focus Areas
Town of Vail | Finance | 07/18/2023
25
5
BUDGET PREVIEW | Budget Philosophies
Town of Vail | Finance | 07/18/2023
•Budget will reflect the town’s vision and support the Council Action Plan
•Revenues are projected conservatively using analytical and trending
processes such as forecasting
•Town develops a five‐year financial projection for all major funds,
including a long‐term capital improvement plan
•Importance of reserve fund balances is to enable the town to withstand
unforeseen events and economic downturns; however in recent years
General Fund reserves beyond minimum limits have been appropriated for
both master planning projects, special events, contributions and capital
investments
•The annual budget process is thorough and comprehensive, allowing for
informed appropriations in accordance with fiscal policies and objectives
26
6
BUDGET PREVIEW | Budget Philosophies
Town of Vail | Finance | 07/18/2023
•Keeping 35% as minimum reserves (based on a “normal” year’s
revenue); Approx. $20M
•Sales tax split between the General Fund and Capital Projects Fund is
recommended to stay at the current split of 62% to the General Fund
and 38% to the Capital Projects Fund
•The town will operate within annual revenue streams with exception
for years when the town’s recession plan is implemented.
27
7
BUDGET PREVIEW | Revenue Projections
Town of Vail | Finance | 07/18/2023
28
8
BUDGET PREVIEW | Revenue Projections
Town of Vail | Finance | 07/18/2023
Community/Economic Updates
• Inflation is moderating however it remains higher than the Fed’s target
rate of 2%
• Labor markets are still tight (2.8% unemployment in Colorado)
• Nationally and in Colorado growth is expected to slow in the second half
of 2023
• Anecdotally hearing from the business community that visitation is back
to 2019 levels; 2019 was a normal but strong year for sales tax
collections
• Lodging rates are holding high
• New Marriott Residences Inn expected to open late 2023 (146 units)
The Town’s recession plan can be implemented quickly if the economic
climate changes.
29
9
BUDGET PREVIEW | Revenue Projections- Sales Tax
Town of Vail | Finance | 07/18/2023
‐
2
4
6
8
10
12
14
16
18
20
22
Jan‐ April Summer Nov/Dec
Mi
l
l
i
o
n
s
4% Sales Tax Collections by Season
2019 2020 2021 Actual 2022 Actual 2023 Forecast 2024 Projection
‐3.6%
‐2%
‐2%
Flat
Flat
Ac
t
u
a
l
Co
l
l
e
c
t
i
o
n
s
2019 2020 2021 2022 2023 Forecast 2024
Total Sales Tax $29.3M $24.9M $34.5M $40.8M $41.1M $40.8M
% Increase 4.9% (14.6%) 38.3% 18.1% 1.0% (1%)
CPI % Increase 1.8% 1.2% 4.7% 8.6% 4.9% (YTD) NA
+6%
2024 Sales Tax Projection: 1%
Decrease from 2023 Forecast;
reflects normalization of
visitation
2023 Forecast: 1% Increase
over 2022 Actuals; YTD
collections with remainder
of year down 3.5%.
30
10
BUDGET PREVIEW | Revenue Projections- Sales Tax
Town of Vail | Finance | 07/18/2023
‐
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000
Accommodation Services F&B Retail Other
Historical 4% Sales Tax Collections by Category
2019 2020 2021 2022
2019‐2022
% Increase
51% 26% 40% 21%
CPI Increase between
2019‐2022: 17%
31
11
BUDGET PREVIEW | Revenue Projections
Town of Vail | Finance | 07/18/2023
2022
Actual
2023
Forecast
2024
Proposed
% Var to
2022
% Var
to 2023 Note
Sales Tax $40.8M $41.1M $40.8M Flat (1)%
2023 YTD pacing 4% up
from 2022 but growth
slowing
Housing
Sales Tax $5.0M $5.1M $5.0M Flat (1%)
Property
Tax $5.7M $5.7M $8.4M 47% 47%
Estimated 50% increase in
assessed values
Lift Tax $6.5M $6.5M $6.7M 3% 3%
2023 pacing (1%) down
from 2022; 2023/2024
pass price increase of 8%
Parking
Revenues $8.2M $9.1M $9.0M 12% (2)%
2023 pacing up 12% from
2022; 2022/2023 season
was big snow year; price
increases
32
12
BUDGET PREVIEW | Revenue Projections
Town of Vail | Finance | 07/18/2023
2022
Actual
2023
Forecast
2024
Proposed
% Var to
2022
% Var
to 2023 Notes
Construction
Use Tax $2.2M $2.5M $2.5M 13% Flat
Construction Activity
slowing but costs have
increased
Construction
Revenues $1.7M $1.9M $1.7M Flat (10)%
Construction Activity
slowing
Real Estate
Transfer Tax $9.6M $5.7M $5.8M (40)% 1%
RETT collections
decreased significantly;
$2.8M collected YTD
Total
Revenues
(All Funds)* $95.5M $96.8M $97.3M 2% 1%
•Total Revenues exclude one‐time large transfers and grants.
Staff will continue to monitor closely and adjust revenue projections through the budget
process
33
13
BUDGET PREVIEW | Revenue Projections
Town of Vail | Finance | 07/18/2023
2024 Property Tax Projections
•Property Taxes generally represent about 10% of the Town’s annual
revenues ($5.7M in 2023)
• TOV mill is 4.69 (one of the lowest in the county)
• 2023 assessed residential property tax valuations are expected to increase
between 40%-60%
• 50% increase would increase annual revenues to $8.4M
• The Town will receive preliminary valuations in August for 2024 collections
• Final Assessor certification deadline delayed to 12/29/2023 (usually 12/10)
• Jurisdiction deadline to certify mil levies extended to 1/05/2024 (usually
12/15)
34
14
BUDGET PREVIEW | Revenue Projections
Town of Vail | Finance | 07/18/2023
Recent Senate Bills Impacting Property Taxes
•SB 21-293 (Tax Collections in 2023) and SB 22-238 (Tax Collections in 2024 and
2025)
• Temp. assessment rate reductions for residential property and muti-family
residential property, nonresidential property
•Town of Vail voters voted to allow for increases to mill levy without
increasing taxes
• In 2023 mill levy was increased by 0.011% to offset a decrease in the
assessment rate
•SB 23-303 (Subject to State-Wide Voter Approval November 7, 2023)
• This bill would limit property tax revenue for local governments
•Home Rule Towns are Exempted
•SB 23-108 (Signed into Law 06/05/2023)
• Allows local government to provide temporary property tax relief through property
tax credits or mill levy reductions and later restore the mill levy.
• Temp reductions in property tax must be annually renewed by local government
35
15
BUDGET PREVIEW | Revenue Projections
Town of Vail | Finance | 07/18/2023
At a 50% valuation increase property tax collections would total an estimated $8.4M in
2024 compared to $5.7M in 2023, a $2.8M increase.
Previous Property Valuation (2022) $1.0M $2.5M $5.0M $10.0M
Property Tax Paid to TOV $335 $838 $1,677 $3,353
NEW Property Valuation @ 50%
increase
$1.5M $3.75M $7.5M $15.0M
Property Tax Paid to TOV $503 $1,258 $2,515 $5,030
Estimated Annual Increase to
Property Owner Paid to TOV
$168 $419 $838 $1,678
36
BUDGET PREVIEW | Reserves
Town of Vail | Finance | 07/18/2023
37
17
BUDGET PREVIEW | Available Reserves
Town of Vail | Finance 07/18/2023
• At the end of 2023 reserves in the Town’s four main funds are projected to be
$89.1M with $55.2M of that available to spend (above the 35% limit)
• During 2023 Capital and RETT Funds are cash funding the following large
projects:
• TOV Employee Housing Units ($4.7M placeholder)
• Electric Buses ($4.3M net of grant funding)
• Residences at Main Vail ($5.7M)
• Fire Truck Replacements ($880K engine replacement, $1.7M ladder
truck)
• Roundabout Lighting Upgrade ($2.0M)
• Vail InDeed program ($2.5M)
•Reserves decrease in 2024 and 2025 to cash front the Dobson and
Timber Ridge redevelopments but will increase in later years as funds
are paid back
-Prioritizing projects will be essential more than in recent years
38
18
BUDGET PREVIEW | Available Reserves
Town of Vail | Finance | 07/18/2023
Total $144.3M $89.1M $59.0M $62.6M $92.9M $110.6M $141.6M
Above
35%
$127.7M $68.4M $37.6M $40.8M $70.6M $87.7M $117.9M
47.8
22.3 22.6
6.2 4.4 5.0
19.8
29.9
6.2 4.5 2.4 0.0 0.4 0.0
13.1
4.5
0.4
10.4
21.9
27.3
32.9
53.5 56.1
31.5
43.6
66.6
77.9
88.9
‐
10.0
20.0
30.0
40.0
50.0
60.0
70.0
80.0
90.0
2022 Actual 2023 Forecast 2024 2025 2026 2027 2028
Available Reserves
Capital Projects
Fund
RETT Fund
Housing Fund
General Fund
39
BUDGET PREVIEW | 5 Year Capital Plan
Town of Vail | Finance | 07/18/2023
Unfunded Projects
• West Middle Creek Housing Development
• Civic Center and Municipal Building Development
• West Vail Master Plan Outcomes
• Development of CDOT East Vail parcel
• CDOT Eagle-Vail parcel (partnership with other municipalities)
• Children’s Garden of Learning Long-term Permanent Location
• Nature Center Redevelopment
• Outcomes from the Ford Park Master Plan update
• Parking structure redevelopments
40
BUDGET PREVIEW | Operating Expenditures
Town of Vail | Finance | 07/18/2023
41
BUDGET PREVIEW | Operating Expenditures
2024 Proposal will include:
• A focus on strategic goals
• Focus on Customer Service
• Continued focus on employee recruitment, retention, and
competitive pay
• Town of Vail Employee Housing
• Price Escalations to department operating costs due to inflation
• Outcomes from the Destination Stewardship Plan
• Loading and Delivery Program (Expansion to package/mail
Delivery)
• EV readiness initiatives
• Housing Programs
• Transportation and mobility initiatives using parking funds
• Snowmelt operations (geothermal/electric hybrid)
Town of Vail | Finance | 07/18/2023
42
BUDGET PREVIEW | General Fund
Town of Vail | Finance | 07/18/2023
Summary of the General Fund over the next 5 years
2023
Amended 2024 2025 2026 2027 2028
Revenues $57.5M $61.2M $62.4M $63.9M $65.5M $67.6M
Personnel $ 35.4M $ 36.1M $ 37.9M $39.8M $41.8M $43.9M
Operating, Planning
Projects, Contributions
$53.8M $ 54.7M $57.3M $59.9M $62.6M $65.5M
Event Funding $1.5M $2.6M $2.6M $2.6M $2.6M $2.6M
Total Expenditures $55.3M $57.3M $59.9M $62.5M $65.2M $68.1M
Tfr to Other Funds ($1.6M)
Tfr to TR (Site/Podium) ($23.7M) $5.0M $18.0M $749K
Tfr tp TR (Building) ($4.3M) $4.3M
Trf to CPF Dobson ($11.0) $5.0M $6.0M
Reserves $55.7M $31.2M $43.3M $66.3M $77.6M $88.5M
43
BUDGET PREVIEW | Operating Expenditures
• Operating expenditures will be presented to Council at
the November 1st meeting with a first draft of the Town
Manager Budget
• Evaluate and propose that Council priorities are supported
by department resources (staffing and operating
expenditures)
Town of Vail | Finance | 07/18/2023
44
BUDGET PREVIEW | Capital Plan
Town of Vail | Finance | 07/18/2023
45
BUDGET PREVIEW | Capital Plan
Town of Vail | Finance | 07/18/2023
• Revenues within the Capital Fund are used for capital projects as
identified through the Capital Improvement Plan (CIP).
• A well written CIP ensures that the physical assets of the Town are
maintained or improved at a level adequate to (1) protect the Town’s
capital investment; (2) minimize future maintenance and replacement
costs; and (3) meet the growing needs of the Vail community.
• The priorities the departments, boards & commissions and Town
Council are collectively considered in the Plan.
• Only the current year is appropriated by Council, projects in later
years represent a capital plan, not a budget.
• Capital expenditures are funded in the Capital Projects Fund, RETT
Fund, and Housing Fund
46
BUDGET PREVIEW | Capital Plan
Town of Vail | Finance | 07/18/2023
Summary of the Capital Projects Fund over the next 5 years
2023
Amended 2024 2025 2026 2027 2028
Revenues $32.2M $21.2M $42.9M $23.4M $19.4M $26.4M
Annual Maintenance $ 9.7M $ 6.2M $ 6.1M $7.9M $ 6.4M $ 5.0M
Capital Projects $47.8M $ 14.9M $52.1M $16.2M $8.0M $8.5M
Debt Service $1.2M $1.2M $1.2M $1.2M $1.2M $1.2M
Total Expenditures $57.6M $ 22.3 M $58.2M* $24.1M $14.4M $13.5M
Reserves $21.3M $22.6M $6.2M $4.4M $5.0M $19.8M
*Includes estimate of $45.0M for Dobson. This will be paid back from the VRA between 2025‐
2030; Cash flowing this project will save the Town approximately $7.5M of interest over 5 years.
Between 2025‐2027 project timing will need to be prioritized due to limited reserves.
47
BUDGET PREVIEW | Capital Plan
Town of Vail | Finance | 07/18/2023
Summary of the RETT Fund over the next 5 years
2023
Forecast 2024 2025 2026 2027 2028
Revenues $6.8M $6.4M $7.3M $7.5M $7.6M $7.8M
Annual Maintenance $ 4.4M $ 663K $ 1.2M $2.1M $ 879K $ 749K
Capital Projects $20.1M $ 1.9M $2.2M $1.9M $233K $1.1M
Operations (Enviro, Parks,
Wildland, AIPP, Nature
Center ops, Contributions)
$6.3M $5.7M $6.1M $6.1M $6.4M $6.5M
Total Expenditures $30.8M $ 8.3M $9.2M $9.9M $7.2M $8.2M
Reserves $6.2M $4.2M $2.4M $7.5K $438K $40.4K
“Normal” annual RETT collections of $7.0M cover the Town’s operating expenditures
and a small portion of annual capital maintenance
48
BUDGET PREVIEW | Capital Plan
Town of Vail | Finance | 07/18/2023
Summary of the Housing Fund over the next 5 years
* The Vail InDeed Program is funded by the Capital Fund @ $2.5M annually; these
funds are also utilized for other housing projects if not used for InDeed
2023
Amended 2024 2025 2026 2027 2028
Revenues $9.0M $7.4M $7.5M $9.9M $7.9M $8.1M
Capital Projects $12.1M ‐‐ ‐ ‐‐
*Vail InDeed $5.1M $2.5M $2.5M $2.5M $2.5M $2.5M
Total Expenditures $17.6M $2.5M $2.5M $2.5M $2.5M $2.5M
Tft to TR (Site/Podium)‐($9.0M) $4.0M $5.0M ‐‐
Reserves $4.5M $422.0K $10.5M $21.9M $27.3M $32.9M
49
BUDGET PREVIEW | 5 Year Capital Plan
Town of Vail | Finance | 7/18/2023
Notable projects proposed in current 2024 Capital Plan:
Note: The 5 Year plan has not been updated
Capital Projects Fund
• Design for VTRC Expansion ($1.5M offset by $750K grant)
• $1.3M for phase II of the roundabout lighting project
• Data Center Equipment Replacement- end of life ($1.5M)
• $2.5M transfer to Housing Fund for Vail InDeed Program
• Snowmelt System Replacement (VV/LH) ($3.0M)
Real Estate Transfer Tax Fund
• Pedestrian Connectivity Project- South Fronatge Rd near Dobson Arena
Timber Ridge
• $32.8M to cash front TR site and podium ($23.8M from GF and $9.0M from
HF)
50
BUDGET PREVIEW | 5 Year Capital Plan
Town of Vail | Finance | 07/18/2023
Lionshead Parking Structure was built in
1980
Vail Village Parking Structure was built in
1974
• Current structural maintenance: $250K-$300K
annually per strcuture
• LH has estimated remaining life of 10-15 yrs
• VV structure has estimated remaining life of 15-20
yrs
To rebuild each structure would be a significant
investment ($150M +) plus impacts to annual
operations
Staff will be researching additional revenue streams
(summer parking) or looking at restricting a portion of
annual reserves to fund the future replacements
Parking Structures
51
BUDGET PREVIEW | 5 Year Capital Plan
Town of Vail | Finance | 07/18/2023
Vail Reinvestment Authority
• Fund balance projected at $2.7M at
the end of 2023
• Annual property tax collections
$6M+
• Estimated Available Funds: $45.0M
•All monies must be spent by
June 30, 2030
52
BUDGET PREVIEW | Recap: 2024 Budget Challenges
• Ensure long-term Financial Sustainability
• Upfront Cash Funding of Significant Capital Projects
(Timber Ridge/Dobson) Decrease Reserves in the
Short-Term
• Prioritize the timing of capital projects and new
programs
• Internal Housing Needs for all Employee Levels
• Funding for Future Parking Structure Redevelopments
• RETT Revenues of $7.0M Cover Current RETT
Operations/Programs Only
• Exploring additional revenue sources to help fund
some large projects
• Increase in Lodging Tax for event funding
• New TIF opportunities
• Summer Parking
Town of Vail | Finance | 07/18/2023
53
BUDGET PREVIEW | Recap
1. Does Council agree with the standard budget philosophies and
practices?
2. Does Council have comments on staff’s preliminary revenue
assumptions?
3. Does Council support initial proposed operating fund uses?
4. Would Council support allocating increased property tax revenues
towards a specific purpose (housing) or would they like staff to explore
other options?
5. Would Council support a plan to fund future parking structure
redevelopments?
6. Is there anything else you would like staff to be aware of as we build the
budget?
Town of Vail | Finance | 07/18/2023
54
BUDGET PREVIEW | Timeline- Council Meetings
Budget Item Council Meeting Date
Capital Plan October 3
Compensation & Benefits September 5
First Draft Town Manager
Budget
October 17
First reading Budget Ordinance November 7
Second reading Budget
Ordinance
November 21
Town of Vail | Finance | 07/18/2023
55
AGENDA ITEM NO. 3.1
Item Cover Page
DATE:July 18, 2023
SUBMITTED BY:Steph Johnson, Town Manager
ITEM TYPE:Main Agenda
AGENDA SECTION:Joint Meeting with Vail Recreation District (120 min.)
SUBJECT:Dobson Ice Arena
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
230718 Dobson update (004).pdf
3.1_NEW_Dobson_Program_Update_for_Council_Meeting_7.6.23_-_Backup_Copy.2.pdf
dobson 1.pdf
Dobson 2.pdf
dobson 3.pdf
dobson 4.pdf
56
1
TO: Vail Town Council
FROM: Vail Recreation Subcommittee
Greg Hall, Director of Public Works and Transportation
Kathleen Halloran, Deputy Town Manager
Mike Ortiz. Vail Recreation District, Executive Director
DATE: July 18, 2023
SUBJECT: Joint Meeting of the Vail Recreation District and Vail Town Council regarding
Dobson Ice Arena Remodel Project Update
I. SUMMARY
The purpose of this item is to:
Provide Town Council and the Vail Recreation Board with a project update as presented to
the Recreation Sub-committee by the staffs and consultant team
Request Town Council approve the project Program for the Dobson Remodel Project
Request the Town Council approve budget for the Dobson Ice Arena Remodel Project
Request the Town Council approve the funding sources for the Dobson Ice Arena Remodel
Project
Review Project Next Steps
Request staff to bring a design contract with Populous for award at the August 1, 2023,
meeting to continue to advance the project.
II. BACKGROUND
The Town of Vail initiated a design project for the upgrade to the Dobson Ice Arena as part of the
Vail Civic Area Plan implementation process. The Civic Area plan was adopted in 2019. The
Dobson Ice Arena and related improvements around the arena were considered and included in
the plan. The plan identified 3 options, regarding Dobson, two of the options were a new arena with
the third option being a major remodel/renovation. The Civic area is within the Vail Reinvestment
Authority tax increment district, which ends June 30, 2030, and must expend remaining funds
(estimated at $45M) by that time. The Town Council identified pursuing the remodel of Dobson as
the first major step in implementing the plan. The Town of Vail owns Dobson Ice Arena with the
Vail Recreation District operating and managing all functions for Dobson. In December 2022 the
Town solicited design firms and through a nationwide search, selected Populous based on their
extensive experience as well as their ability to deliver projects which enhance the overall user
experience. The design team included not only designers and architects, but mechanical
engineers proficient in ice plant equipment, structural and civil engineering experts, arena, and
event program consultants as well as code consultants and landscape architect/planners.
57
2
III. PROJECT PROGRAM AND DESIGN WORK
The initial design team workplan consisted working with the staff from the town and the Vail
Recreation District (VRD) to identify issues and systems which were deficient and needing
attention and addressing delayed maintenance due to the anticipated Civic Area Plan
implementation process. The COVID pandemic as with all things, delayed moving forward sooner
on Dobson improvements.
A summary of issues identified are as follows:
1. Lack of accessibility throughout the arena, both internal and external, from the lack of
an elevator, inadequate designated viewing areas, and limited accessibility to the building
(the south entry requires using the exiting roadway between the arena and library to reach
the main arena entry from the Lionshead Parking Structure).
2. Locker Room diversity and equity: Although existing Dobson has 5 locker rooms, two of
these share showering and toilet facilities. During back-to-back game scheduling, there are
numerous occasions where co-ed teams do not have adequate lockers room space to
separate the teams in an equitable way. Locker space for game officials is also inadequate.
The team identified a need for 6 locker rooms in total, each with their own shower and toilet
facilities as well as two smaller official locker rooms to meet the current equity needs.
3. Existing mechanical, electrical and ice systems were deemed at or near the end of their
useful life. This is a major investment to replace and upgrade these systems.
4. The exiting roof’s limited load capacity. The structural engineers on the design team
confirmed the results of the town’s earlier analysis, in that the roof structural system is not
failing, however it is designed for significantly less snow loading as required by the current
building code for new buildings. The other issue regarding the structural integrity of the roof
is the very few rigging points which can accommodate the many rigging needs for special
events and concerts which take place in Dobson.
There were three structural options that have been considered:
a) Leave the roof as is and continue to manage the snow loading through shoveling
when the loads approach the current design load. Shoveling the roof costs the town
over $ 50,000 and is difficult to schedule as only a few contractors can handle such a
large undertaking. This option does not address rigging, improved sight lines or
addressing the issues with fire proofing components of the remainder of the wood
roof system above the sprinkler system. There is also a limitation on the amount of
renovation which can be accomplished before the building code requires the roof
load issue to be addressed.
b) Reinforce the existing roof to a point which will meet the loading requirements.
This option addressed the snow load and rigging points and requirement of
strengthening the roof regarding renovations. However, the aesthetic look was
significantly compromised in the strengthening option and did not address the
improved sight lines, better rigging opportunities and the fireproofing issues.
c) A complete roof replacement. The design team was able to provide a roof design
which was comparable in cost to a reinforced roof. A new roof takes risk out of the
project as both the design team and contractors are working with known systems
verses, working around the existing structure. A new roof meets the code
requirements and does not open the project up to code interpterion regarding
58
3
percentage of renovation, which triggers a replacement/reinforcement. It also
improves sight lines inside the arena, increases rigging opportunities for events and
addresses fireproofing issues.
5. The overall spectator experience and amenities in Dobson are dated compared to
similar arenas hosting special events, games and concerts. The design team looked at
opportunities to enhance the overall experience of users of the arena and consider what
the future purpose and functionality of the arena can be, i.e., looking to the next 50 years.
6. Adequate Egress: There are two code items which are addressed by the proposed design
regarding any occupancy ratings. The first deals with adequate egress in the event of an
emergency. The town made modifications to Dobson in the 2000’s to address the egress
issues. Occupancy loads of all establishments are determined based on adequate egress.
Exceeding the approved occupancy usually results in venues being closed until the
situation is resolved or solved. The Fire Marshall and Chief Building Official have
established a maximum occupancy for the current Dobson, however any renovations will
require “coming up to code” in this area.
7. Adequate Code compliant bathroom toilet fixture counts: The second code item
relating to occupancy load is the bathroom toilet fixture counts. Any new or renovated
building which modifies the seating would require the bathroom fixture numbers to be
brought up to code. This requirement has been a challenge for the project due to the
woefully inadequate number of current fixtures counts and the number required to meet the
code minimums for a large concert event at Dobson Arena. There are currently 22
bathroom fixtures compared to 55 bathroom fixtures required to meet the current capacity.
Finding room within the existing footprint of Dobson for both expanded locker rooms and
additional bathroom space requires some form of expansion.
The design team was tasked with creating two scenarios to address the issues listed above: A
“base” option to address all of the major issues in a minimal way, and a second option which
looked at an expanded Dobson fitting within the constraints of the site. These two options were
priced, and both options exceeded the $40M in TIF funds which the town had previously estimated
it had available. Those funds were intended not only for a Dobson project, but hopefully to be used
on other Civic Area projects as well. The significant issues which needed to be addressed at
Dobson along with the magnitude of the price created a major challenge for the design team, our
recently hired owner’s representative Cumming Management, and staff for both organizations
(TOV and VRD).
A prioritization and re-valuation of available TIF funds (to $45M) and VRD offering to contribute to
the ice resulted in a revised budget to adequately address the issues. The design team went to
work to see if the components of the project could be met within the funds and have brought
forward creative solutions for your consideration.
59
4
IV. RECOMMENDED DOBSON ICE ARENA REMODEL PROGRAM
Subsequent design discussions, with a revised budget, the top priorities of the overall program
were determined. The driving issue on increasing the budget was making significant improvements
to the arena, yet still having a roof which was designed for loads which do not meet current
building code loadings. The additional funds and priorities resulted in a program which address the
following issues:
1. Locker Room equity by providing 6 equal sized lockers and 2 smaller official lockers. This
was accomplished with a small subterranean addition on the northeast corner of the arena.
2. Enhancing the guest experience and adding additional seating for current events on the
south side of the ice.
3. Providing for the required number of bathroom fixtures for a capacity close to the current
arena capacity. In doing so, this required additional expansion space outside the existing
arena. This expansion is designed as a two-story addition on the south side. This
expansion allowed for first level storage replacement, that was compromised to
accommodate the locker rooms. In addition, a replacement of the skate rental and arena
office are accommodated on the first floor. The second-floor expansion space
accommodated larger restrooms, relocation of the concession area and provide a
flex/lounge space bridging over the southern entrance. This is a space which brings a new
experience to Dobson and provides a space where daily spectators are provided a pleasant
area to hang out. During spectator events this area can transform into a space providing an
enhanced spectator experience.
4. A new roof meeting the current design loads, rigging requirements, and designed in an
economical way yet provides for improved sight lines and limited increase in overall heights.
5. Mechanical, electrical, lighting, and plumbing systems. This replaces all the equipment,
feeds and necessary systems and controls.
6. Replacement of the entire ice system from equipment to the concrete slab and sub slab
system including all tubing related to both the ice and subfloor system. Replacement of all
dasher boards and glass system. The system will be the latest to allow for easier removal
regarding arena transformation from a skating service to an event floor.
7. Upgrades to the arena to better accommodate the needs of events regarding AV/Sound
with feeds and rigging points.
8. Site improvements which are directly related to the project yet limited in scope as compared
to the overall Civic Area Plan scope.
Items currently not within the budget are as follows:
1. A new west entry vestibule. At this time a deduct alternate is planned to be designed and
priced, with the hope of finding savings to keep this component, as it was a key component
to tying Dobson Arena to the overall Civic Area.
2. A new scoreboard. This is an ideal opportunity for a securing sponsorship to cover the cost.
3. The interior wood look of the ceiling similar to the current Dobson Arena.
60
5
Higher level sustainability features such as solar and ground source heat pumps. Both options will
be studied for feasibility and if determined to be viable, grant funding will be pursued as well as
third party funding sources who use operational savings to significantly cover the upfront capital
costs.
V. RECOMMENDED DOBSON ICE ARENA REMODEL PROJECT BUDGET AND
FUNDING
The budget established for the Dobson arena renovation established by the town staff at this time
is $52M. As previously stated, this amount was determined when it was very difficult meeting code
issues and minimal improvements which were causing some hard choices such as not replacing
the ice system or making some improvements and after an overall $40 M investment the roof load
capacity was unchanged.
The $52 M budget allows for $ 39.0 M in hard construction costs escalated to an October of 2024
buyout, for a spring of 2025 start, verses our original $30 M in hard construction costs. An
additional $12 M in total other costs including design, owner’s representation, tap and other fees
Fixtures, Furnishings, and Equipment (FFE) including $1M as a contribution to a temporary ice
sheet. A re-evaluation of the anticipated TIF funds raised the overall budget number by $ 5M, the
VRD acknowledging responsibility for the ice system and was assumed as a $5M price, this
contribution amount has not been discussed by the VRD board, and the estimate is closer to $6M.
The final $ 2 M includes $ 1 M in Real Estate Transfer Tax (RETT) funds which the town has
budgeted for improvements to Dobson over the next 5 years. $1 M of General Fund reserve as a
contribution to a temporary sheet of ice solution during the Dobson downtime.
Funding identified to meet the $52M budget:
• Revised estimate of Vail Reinvestment Authority District Funds projected to
the end of the Tax Increment District timeline. $45M
• Vail Recreation District funding the ice replacement current estimate is at
$6M. VRD board at this time has not had time to discuss a commitment to a
funding level. Originally anticipated closer to $5M.
• Approximate funds in the current 5-year Real Estate Tax budget dedicated
or Dobson $1M
• Additional funds from the General fund reserves to as a contribution to a
temporary sheet of ice. $1M
The 2023 Capital Projects budget was supplemented to include an initial $5M towards the Dobson
project. Final budget for 2024 which would include funding to complete the overall project will be
addressed during the 2024 budget process.
VI. NEXT STEPS
If the Town Council is comfortable with the program and financials both in terms of overall project
budget and funding, this is the culmination of the conceptual design phase. If there are concerns or
items which need to be addressed prior to providing approval of the overall program elements,
budget or design, the team can further refine the project. The conceptual level is more about
program and elements verses design details of how everything fits together.
The next steps include further developing the program into schematic design. This includes
significant more detail into dimensioned spaces, specifying specific equipment and more detail on
both the structural and architectural drawings. The site work is advanced and further investigation
and design is completed on the necessary utility work that is required. The team will return to the
council if needed based on if there are issues in the schematic design. The team is also committed
61
6
to determine if the west entry can fit within the budget and continue exploring the sustainability
opportunities through the many available funding sources. The schematic design drawings will be
used for selecting a Construction Manager/General Contracting (CM/GC) firm through a
competitive process. This process allows the project costs and schedule to be verified prior to
beginning the entitlement process. The staff will return to the council at various times during these
next steps. The project will be brought back to the council prior to any entitlement application to
ensure the team is submitting a project the Town Council, as the owner, agrees to move through
the entitlement process.
To meet these next design steps for the project, the staff is prepared to return to the council to
award the remaining design contract to Populous in moving the Dobson Arena project forward. It is
anticipated to award this contract to at the August 1, Town Council meeting.
VI. ACTION REQUESTED
Does Town Council Approve the Program for the Dobson Ice Arena Remodel Project
as presented?
Does Town Council Approve the Budget and Funding sources for the Dobson Ice
Arena Remodel Project?
Does the Town Council request the Town Staff return August 1,2023 with a contract
award to Populous for the Dobson Ice Arena Remodel Project Design?
VII. ATTACHMENTS
PowerPoint Presentation
62
63
64
Purpose and Background |History
Goals that have Driven our Process:
Renovations that will have a lasting
improvement over time
Replacing aging systems and infrastructure
Adding Locker Room capacity to support
program and equityamong users
Enhancethe user experience
Enablingfutureexpansion
Aligning with the Civic Master Plan
65
Purpose and Background |History
We are here to
present the results
of our design and
programming
efforts and obtain
permission to
advancetothenext
phase of this
project.
66
Dobson Arena Update | July 18, 2023
Early Steps Initial Planningfor the Project
The Town hired Populous through a competitive process to develop an initial
program studyand produceconceptual studiesfor consideration
Populousgathered existing and desired program metrics and developed two
initial programs
ME Engineersconducted an initial analysis of the existing mechanical and
electrical systems
Martin/Martin engineers performed a structuralanalysis confirming the limited
roof snow load below today's requirements
Populoushad both plansestimated for review by the Town
The following early design studies became the catalyst for our final
recommendation
67
68
69
70
Results of our recent Program AnalysisResults of our recent Program Analysis
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Dobson Arena Update | July 18, 2023
of our Early Design Studies
76
Dobson Arena Update | July 18, 2023
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0
Dobson Ice Arena Renovation Rev3
Vail, CO Project # 23-00349.00
Rough Order of Magnitude 07/09/23
Element Area Cost / SF Total
Dobson Ice Arena Renovation Base Option
Building Renovation 48,997 $724.34 $35,490,509
Sitework 46,720 $45.60 $2,130,387
Total Estimated Construction Cost - Base Option (Today's $$) 48,997 $767.82 $37,620,896
Escalation to MOC, 01/30/25 7.09% $54.44 $2,667,286
Total Estimated Construction Cost - Base Option (Escalated $$) 48,997 $822.26 $40,288,182
Add Alternates (includes Indirect Costs and Escalation)Total
1. New West Entry Lobby $864,709
2. Kitchen Equipment, Allowance $669,765
SUMMARY
Prepared by Page 3 of 31101
Dobson Ice Arena Renovation Rev3
Vail, CO Project # 23-00349.00
Rough Order of Magnitude 07/09/23
Element Total Cost / SF
01 General Requirements $22,539 $0.46
02 Existing Conditions $853,768 $17.42
03 Concrete $1,608,133 $32.82
04 Masonry $909,544 $18.56
05 Metals $5,348,348 $109.16
06 Wood, Plastics, And Composites $212,066 $4.33
07 Thermal And Moisture Protection $2,934,505 $59.89
08 Openings $535,716 $10.93
09 Finishes $1,347,701 $27.51
10 Specialties $463,136 $9.45
11 Equipment $27,850 $0.57
12 Furnishings $8,409 $0.17
13 Special Construction $1,052,044 $21.47
14 Conveying Systems $100,000 $2.04
21 Fire Suppression $371,465 $7.58
22 Plumbing $2,606,599 $53.20
23 HVAC $4,359,289 $88.97
25 Integrated Automation $1,037,566 $21.18
26 Electrical $2,523,345 $51.50
27 Communications $293,982 $6.00
28 Electrical Safety And Security $258,328 $5.27
31 Earthwork $393,137 $8.02
32 Exterior Improvements $0 See Sitework
33 Utilities $0 See Sitework
Subtotal $27,267,469 $556.51
General Conditions 7.00%$1,908,723 $38.96
Subtotal $29,176,192 $595.47
General Requirements 4.75%$1,385,869 $28.28
Subtotal $30,562,061 $623.75
Bonds & Insurance 2.50%$764,052 $15.59
Subtotal $31,326,113 $639.35
Contractor's Fee 4.25%$1,331,360 $27.17
Subtotal $32,657,473 $666.52
Design Contingency 5.00%$1,632,874 $33.33
Subtotal $34,290,346 $699.85
Construction Contingency 3.50%$1,200,162 $24.49
Subtotal $35,490,509 $724.34
Escalation to MOC, 01/30/25 7.09%See Summary See Summary
TOTAL ESTIMATED CONSTRUCTION COST $35,490,509 $724.34
Total Area:48,997 SF
SUMMARY - BUILDING RENOVATION
Prepared by Page 5 of 31102
Dobson Ice Arena Renovation Rev3
Vail, CO Project # 23-00349.00
Rough Order of Magnitude 07/09/23
Element Quantity Unit Unit Cost Total
DETAIL ELEMENTS - BUILDING RENOVATION
01 General Requirements
$0.00 $0
Final Cleaning 48,997 sf $0.46 $22,539
$0.00 $0
Total - General Requirements $22,539
02 Existing Conditions
$0.00 $0
Selective Demolition $0.00 $0
Existing slab-on-grade $0
Sawcut and remove slab-on-grade for utility trenches, allowance 1 ls $15,000.00 $15,000
Sawcut and remove slab-on-grade at existing locker renovation area 2,713 sf $17.25 $46,799
Sawcut and remove slab-on-grade at existing ice plant 550 sf $17.25 $9,488
Sawcut and remove slab-on-grade at existing mechanical equipment Existing to Remain
Sawcut and remove slab-on-grade at new Zamboni room 292 sf $17.25 $5,037
Sawcut and remove slab-on-grade at new Zamboni dump pit 69 sf $17.25 $1,190
Sawcut and remove slab-on-grade, at new elevator 100 sf $17.25 $1,725
17,090 sf $19.55 $334,110
Demo existing on-grade north seating bowl Existing to Remain
Demo existing north grade beam below the concourse level 166 lf $83.13 $13,800
Temporary shoring at the roof and existing Spandeck wall above 1,660 sf $30.00 $49,800
Sawcut and remove openings in existing 8" thick foundation wall for access 144 sf $46.00 $6,624
Demo cantilevered concrete beam, 23" wide x 28" deep, concourse corners 4 ea $7,200.00 $28,800
Demo concrete edge beams, 8" wide x 28" deep, concourse corners 8 ea $7,200.00 $57,600
Temporary shoring at beams intersection at each corner 4 loc $7,500.00 $30,000
Cut back cantilevered concourse 362 sf $77.77 $28,154
Sawcut and remove concrete floor slab, 12", for new elevator 100 sf $25.88 $2,588
Cut down existing concrete curb at east and west entrances for new doors 33 lf $9.25 $305
Demo existing south lobby glass entry 456 sf $5.75 $2,622
Interior demolition, allowance 48,997 gsf $3.75 $183,739
Miscellaneous $0.00 $0
Demolition layout 48,997 gsf $0.18 $8,819
GPR / x-ray existing walls and slabs to be demo'd 1 ls $5,520.00 $5,520
Miscellaneous demolition, allowance 48,997 gsf $0.45 $22,049
$0.00 $0
Total - Existing Conditions $853,768
03 Concrete
$0.00 $0
Foundations $0
Underpin existing north wall buttress footing, allowance see micropiling allowance
New north foundation wall continuous footing, 9'-0" wide x 24" thick $0.00 $0
Concrete 125 cy $377.20 $47,024
Formwork 716 sf $14.09 $10,087
Reinforcement, 15 psf 25,245 lbs $1.36 $34,257
Sawcut and remove hockey floor ice, 6" concrete slab, 4" insulation, and 4'
sand
Prepared by Page 6 of 31103
Dobson Arena Renovations
Vail, CO
7/9/23 Updated for Subcommittee Presentation/Updated Steel, 7-9-23 Estimate Rev3
PROJECT BUDGET TRACKING UPDATED DOBSON ARENA RENOVATION BUDGET hard costs
soft costs
COST CODE OWNER
CODES DESCRIPTION VENDOR NAME/COMMENTS QUANTITY UM UNIT PRICE BUDGET
USES TOTAL 52,010,618$
200 LAND TOTAL -$
205 S2000 Land Purchase Cost none carried 1 - -$
210 S2000 Closing Costs none carried -$
VRD ICE Budget Funding Contribution by VRD 1 -$
Site Utility Work Russ??1 -$
300 PRE-DEVELOPMENT TOTAL 200,100$
302 S3000 Due Diligence Misc. studies including investigative 1 25,000 25,000$
306 S3000 ALTA Surveys Update only 1 7,000 7,000$
308 S3000 Topo Survey 1 ea 24,600 24,600$
310 S3000 Site Survey / Utility Locates Locates to identify existing conditions 2 ea 15,000 30,000$
314 S3000 Geotechnical & Soil Boring Report Updated report 1 ls 40,000 40,000$
318 S3000 Phase 1 - Environmental Assumed to not be needed - Greg -$
322 S3000 Phase 2 - Environmental Assumed to not be needed - Greg -$
326 S3000 Industrial Hygienist Report Do we have an abatement report 1 ea 25,000 25,000$
330 S3000 3rd Party Due Diligence Report Placeholder only at this time -$
334 S3000 Water Rights Investigation Assumed to not be needed - Greg -$
338 S3000 Mineral Rights Investigation Assumed to not be needed - Greg -$
342 S3000 Entitlement Fees see below -$
350 S3000 Entitlement Consultant Fee Consulting to the Application/DRB 100 hours 250 25,000$
354 S3000 Preliminary Plat not required -$
358 S3000 Preliminary PUD Development Plan Architect to provide 1 ls - -$
362 S3000 Variance Fees Not required 1 ls - -$
366 S3000 Final Plat Easement vacates and final plat 1 23,500 23,500$
370 S3000 Final PUD Development Plan Architect to provide 1 ls - -$
374 S3000 Public Improvement Plan Review none carried at this time -$
378 S3000 Title Commitment none carried at this time -$
382 S3000 Species/Habitat Conservation Study none included at this time -$
386 S3000 Utility/Easement Vacates See above in final plat 1 ls - -$
390 S3000 Survey for Preliminary & Final Plat See Final Plat above 1 - -$
-$
400 OWNER MANAGEMENT EXPENSES 200,000$
405 S4000 Owner Admin, Travel, and Overhead 1 40,000 40,000$
410 S4000 Owner Project Related Expenses 1 60,000 60,000$
415 S4000 Internal Contractors (IT PM, etc.)Prelim Budget for Specialty Services 1 50,000 50,000$
420 S4000 Security Guard & Monitoring Allowance 1 50,000 50,000$
-$
500 COMMUNICATIONS / MARKETING TOTAL 40,000$
505 S5000 Public Relations 1 40,000 40,000$
-$
600 PLAN REVIEW / PERMIT FEE TOTAL 70,000$
605 S6000 Code/Plan Review Fees not required 1 - -$
610 S6000 Utility Review Fees
None known at this time. To review but
should be included in service set up
fees
1 20,000 20,000$
615 S6000 Fire Department Plan Review Fee Not required 1 ls - -$
620 S6000 Health Department Plan Review Fee Allowance for concesssions 1 15,000 15,000$
625 S6000 Demo Permit included with Building Permit -$
630 S6000 Grading Permits included with Building Permit -$
635 S6000 Right of Way Permits Waived by Public Works?-$
640 S6000 Foundation Permit included with Building Permit -$
645 S6000 Building Permit Not required 1 - -$
650 S6000 Code Consultant Allowance for variance conversation 1 10,000 10,000$
655 S6000 Trade Permits (Mech, Elec, Plumb, Alarm, Elev, Sprink, Pool)by MEP Trades (within the GC budget)-$
660 S6000 Sign Permit Not required 1 - -$
665 S6000 Recreation Fee Not included -$
670 S6000 LEED Fees (Certification, Registration, etc.)Intitial registration 1 -$
# Classified as Confidential 104
AGENDA ITEM NO. 4.1
Item Cover Page
DATE:July 18, 2023
TIME:45 min.
SUBMITTED BY:Todd Oppenheimer, Public Works
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Ford Park Master Plan Update
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Todd Oppenheimer, Capital Projects Manager
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Ford Park Master Plan Update - TC Memo 7.18.23.pdf
230712 Ford Park Master Plan_Council Presentation.pdf
230712 Ford Park Master Plan_Engage Vail Results.pdf
105
To: Vail Town Council
From: Department of Public Works
Date: July 18, 2023
Subject: Ford Park Master Plan – Town Council Update
I. PURPOSE
The purpose of this agenda item is to provide an update to the Town Council on the
progress of the Ford Park Master Plan. Staff is requesting the Town Council provide
comments and questions to staff and the consultant team for consideration in the draft
Ford Park Master Plan document.
II. BACKGROUND
The Ford Park Master Plan Update project was introduced to the Town Council in
December 2021 with a list of potential topics to be addressed in the update. In June of
2022 the Town Council awarded a consultant contract to the firm WRT ($200K) to assist
in the preparation of the updated Ford Park Master Plan.
Through extensive input gathering sessions with the Ford Park stakeholders and the
public, the list of topics to be addressed in the master plan has changed. Some topics
have dropped off and others have increased in importance. However, the primary
objectives of the master plan update have remained intact. These objectives include:
• Incorporate key elements of previously completed plans for Ford Park into one
document, specifically those guiding principles that have successfully shaped the
development of the Park from its inception,
• Establish clear expectations for the future use, development, and management of
the Park that allows decisions to be made without the need to update the master
plan for each proposal,
• Protect the Park from over-use and over-development,
• Define effective tools for decision-making regarding the future of the Park,
• Provide a single, comprehensive document to serve as the master plan for the
Park.
Previous Ford Park master plans have included a mix of capital improvement and
management solutions to various challenges and issues active at the time. The follow-up
actions that have occurred based on master plan recommendations have been heavily
focused on the capital projects with less attention given to the management and
106
Town of Vail Page 2
operational tasks. The attached presentation will outline the content of an updated
master plan which includes recommendations that are more heavily weighted toward
management and operational solutions than capital projects. In most cases, there are
capital projects included as physical modifications supporting a larger management or
operation objective.
III. INFORMATION GATHERING AND PUBLIC INPUT
For a master plan update for Ford Park to be successful it needs to be well received by
the organizations which schedule and promote programs and activities in the park
(Stakeholders) as well as the public which utilizes the park on a regular basis.
The Ford Park Stakeholders who have been involved in the process of preparing the
Ford Park Master Plan Update include the following organizations.
• Vail Recreation District, VRD
• Vail Valley Foundation, VVF
• Betty Ford Alpine Gardens, BFAG
• Bravo! Vail
• Town of Vail, Environmental Sustainability Department
• Town of Vail, Parks and Landscape Maintenance
• Town of Vail, Art in Public Places, AIPP
• Eagle River Water and Sanitation Department, ERWSD
Stakeholders were asked general and specific questions about Ford Park and the goals,
plans, and challenges they see for their organization moving into the next 10-year period.
The responses will be discussed in the attached presentation and addressed in the
Master Plan.
Public users of Ford Park were contacted through an on-line questionnaire on the
Engage Vail website. The questionnaire was active on the website for a 30-day period in
April 2023 with 112 individuals participating.
Through the Engage Vail questionnaire the public was asked what activities they
participate in at Ford Park. They were also asked to rate various features and conditions
in Ford Park, to indicate their level of support for various Stakeholder desired
improvements and provide written comments. The results of the questionnaire will be
summarized in the presentation and attachments and addressed in the Master Plan.
IV. PRELIMINARY MASTER PLAN CONTENT
As mentioned previously the updated Ford Park Master Plan will include
recommendations for both management/organizational and capital project items.
Management and organization recommendations will include the following:
• A formalization of the user group meetings to a Management Committee made up
of Stakeholder representatives whose task will be to coordinate Ford Park events
and activities to avoid conflicts and overlapping activities.
• Consideration of an addition to the Tennis Center building to allow for a Ford Park
welcome center.
107
Town of Vail Page 3
• A financially responsible restructuring of turfgrass and flower/shrub bed
maintenance responsibilities where the VRD may perform the maintenance and
management of all the turfgrass and the BFAG the flower and shrub beds.
• Improvements to vehicular and pedestrian traffic management including
Americans with Disabilities Act (ADA) compliance.
Many of the capital project recommendations coincide with the management and
organizational items. In addition to previously planned improvements at the AIPP Art
Space, VRD Soccer Field maintenance facility, and the proposed VVF additions to the
Amphitheater, the list of items is still being developed and may include the following:
• Parking lot improvements,
• Wayfinding and walkway reconstruction,
• Improvements to the Vail Nature Center,
• Expanded park maintenance facilities,
• Welcome center
• Replacement of the picnic shelter,
• North entrance to the Gerald R. Ford Amphitheater.
All recommended capital projects will be prioritized for possible inclusion in the RETT
Fund Capital Projects program over the next several budget cycles.
V. NEXT STEPS
Several steps remain in the process of preparing the updated Ford Park Master Plan for
adoption. Once the formal document has been drafted it will be vetted with the
stakeholders and reviewed by the Planning and Environmental Commission (PEC)
through a series of work sessions and formal hearings. In the meantime, the public will
be kept informed through updates to the Engage Vail website. It is the master plan
update teams desire to complete the PEC review of the document in September 2023
and have the document ready for review and possible adoption by the Town Council in
October 2023.
VI. STAFF RECOMMENDATION
Staff recommends the Town Council review and listen to the presentation and provide
questions, comments, and direction to the Staff and WRT Team to assist in the drafting of
the Ford Park Master document.
VII. ACTION REQUESTED BY COUNCIL
No additional action of the Council is requested at this time.
Attachments:
Ford Park Master Plan Update – Presentation
EngageVail Summary
108
FORD PARK MASTER PLAN UPDATE
Vail Town Council Working Session
July 18 2023
109
FORD PARK MASTER PLAN UPDATE
WHY THIS PLAN
PROJECT PROCESS
WHO WE TALKED TO
WHAT WE HEARD
WHAT WE ARE SUGGESTING
110
FORD PARK MASTER PLAN UPDATE
WHY THIS PLAN
• Revisit the goals and policies of the existing master plan from 2013
• Remove outdated and irrelevant content, especially if objectives have been met
• Reaffirm key elements and guiding principles that remain pertinent
• Evaluate the inclusion (or exclusion) of existing or proposed changes to Ford Park.
• Confirm immediate action steps and recommendations
• Prioritize possible improvements in need of further study
• Identify a process for document flexibility to evaluate future proposals
• Clarify expectations for the future use, development, and management of the Park.
• Define effective tools for decision-making regarding the future of the Park.
THE PURPOSE OF THE 2023 MASTER PLAN UPDATE IS TO:
111
FORD PARK MASTER PLAN UPDATE
WHY THIS PLAN
• Engage the community, Ford Park stakeholder organizations, Town Departments, and Town
leadership to understand ideas, goals, and opinions for Ford Park for the next 10-year period.
• Protect the Park from over-use and over-development.
• Promote consistency between various Town of Vail planning efforts (Destination
Stewardship Plan, Go Vail 2045 Mobility and Transportation Master Plan, Civic Area Plan).
THE PURPOSE OF THE 2023 MASTER PLAN UPDATE IS TO:
112
FORD PARK MASTER PLAN UPDATE
PROJECT PROCESS
STAKEHOLDER AND PUBLIC ENGAGEMENT PROCESS
PROJECT
KICKOFF
JULY 2022
SUMMER 2022 FALL 2022 WINTER 2023 SPRING 2023 SUMMER 2023 FALL 2023
STAKEHOLDER
HAPPY HOUR
MEET-N-GREET
STAKEHOLDER
WALK-N-TALKS
PEC WORK
SESSION
JULY 24 2023
PEC + TOWN
COUNCIL REVIEW
SEPTEMBER
-OCTOBER 2023
STAKEHOLDER
ROUNDTABLE
ENGAGE VAIL
LAUNCH
MARCH 28, 2023
PUBLISH FORD
PARK MASTER
PLAN UPDATE
NOVEMBER 2023
STAKEHOLDER SURVEY
+ INTERVIEWS
AUGUST-SEPTEMBER
2022
STAKEHOLDER
LETTERS
ENGAGE VAIL
ONLINE SURVEY
APRIL 2023
ENGAGE VAIL
UPDATE +
FEEDBACK
113
FORD PARK MASTER PLAN UPDATE
WHO WE TALKED TO
• Public Works / Park Maintenance
• Public Works / Streets
• Environmental Sustainability
• Marketing / Events
• Art in Public Places
• EngageVail
TOWN STAFF, PARK STAKEHOLDERS & THE COMMUNITY
114
FORD PARK MASTER PLAN UPDATE
WHO WE TALKED TO
TOWN STAFF, PARK STAKEHOLDERS & THE COMMUNITY
115
FORD PARK MASTER PLAN UPDATE
• Ford Park is not broken, but it could be better!
• Ford Park is a highly-prized and curated commodity. Almost every part of the park is cherished,
claimed, protected, or coveted by multiple parties.
• Free and unprogrammed space is important and should be protected. Don’t overbuild.
• Any single recommendation or change has ripple effects across stakeholders and park
operations, and needs to be considered from all angles.
• There is a need for more communication and coordination between stakeholders when it
comes to operations and maintenance. Some responsibilities are unclear or duplicative.
• Ford Park needs a unifying mission and oversight.
WHAT WE HEARD
KEY IMPRESSIONS FROM STAKEHOLDER CONVERSATIONS
116
FORD PARK MASTER PLAN UPDATE
• There are significant pedestrian / vehicular conflicts in Ford Park. Private vehicles drive into
the park on a regular basis.
• There is inadequate compliance with ADA standards throughout Ford Park.
• Visitors have a hard time navigating Ford Park .
• More space is needed for effective and efficient maintenance operations and equipment
storage.
• Town maintenance staff feel like intruders in the Park while trying to do their job.
• The parking lot entry gate is poorly positioned, and parking is difficult on busy days.
• There is a need for more office space for all organizations.
• There is a desire for additional restrooms.
• Concert logistics are challenging for many reasons, but especially along East Betty Ford Way.
• Long-term stability of the partner organizations should not be taken for granted.
• Gore Creek needs to be protected but also accessible.
WHAT WE HEARD
SPECIFIC CHALLENGES MENTIONED BY STAKEHOLDERS
117
FORD PARK MASTER PLAN UPDATE
WHAT WE HEARD
ENGAGE VAIL SURVEY TAKEAWAYS
• Most visitors have a positive experience at Ford Park.
• Most of the time people walk or drive to the park.
• Though some people are challenged by issues around parking and circulation, most people
have a positive experience with circulation within and to the park.
• The top reasons people visit the park are to attend an event at the GRFA, visit the Alpine
Gardens, take a walk and hang out/picnic.
• Many people are supportive of changes that increase accessibility, access to open
space, and programming for youth and families .
• Fewer people are supportive of changes that lead to more buildings in the park.
Proposals related to new buildings should be vetted further with the public.
• Most respondents are neutral about changes that relate to maintenance and operations.
112 RESPONSES 69% FROM VAIL 73% ARE AN INDIVIDUAL/COUPLE
118
FORD PARK MASTER PLAN UPDATE
WHAT WE ARE SUGGESTING
PARK STEWARDSHIP & OPERATIONS
• Formally acknowledge and recognize the importance of the stakeholder
organizations as permanent and integral to the fabric of Vail, by setting annual
contributions from the Town budget and evaluating lease agreements.
• Establish a Ford Park Stakeholder Management Committee (w/ reps from each
organization) to better coordinate maintenance responsibilities, reduce schedule conflicts,
and look out for the best interests of Ford Park as a whole.
• To reduce duplication of services, utilize on-site expertise, reduce costs across all
organizations, limit intrusion of maintenance vehicles in the park, and improve visitor
experiences, establish a funding mechanism in a financially responsible manner for the
consolidated maintenance functions of Ford Park among stakeholders.
• Ensure master plan flexibility by establishing an evaluation mechanism for incorporating
unforeseen future changes within the Park, without requiring an update to the plan.
119
FORD PARK MASTER PLAN UPDATE
WHAT WE ARE SUGGESTING
IMPROVEMENTS TO THE FORD PARK EXPERIENCE (IN DEVELOPMENT)
• Manage vehicular access on Betty Ford Way with a controlled and secure entrance.
• Improve parking and transit efficiencies in conjunction with Go Vail 2045 Mobility and
Transportation Master Plan.
• Become ADA compliant through walkway upgrades and improvements, and study the
implementation of an internal park shuttle service.
• Plan and coordinate for the future ERWSD development of adjudicated well site.
• Replace and relocate Lower Bench picnic shelter; study the reorganization and
relationship between the Art Shack, outdoor sculptures, nature walk, and Gore Creek.
• Undertake a parkwide signage and wayfinding strategy.
• Renovate and expand Tennis Center and VRD Offices to include Welcome Center.
• Study the addition of a north entry/exit to the Amphitheater.
• Restore the Nature Center grounds and facility; ensure ADA compliance and fire safety.
• Renovate and expand existing maintenance facilities for VRD and BFAG.
120
FORD PARK MASTER PLAN UPDATE
PARKING UPGRADES
GORE CREEK ACCESS ENHANCEMENTS
ADDITIONAL RESTROOMS
SIGNAGE & WAYFINDING
CONCESSION IMPROVEMENTS / FACILITY
AMPHITHEATER RENOVATIONS
CONTROL VEHICLES ON
BETTY FORD WAY
NEW AMPHITHEATER
ENTRY/EXIT
TRANSIT & PARKING IMPROVEMENTS
NEW MAINTENANCE
FACILITY AT SOCCER LOT
EXPANSION OF EXISTING
MAINTENANCE FACILITY
TENNIS CENTER / VRD OFFICE RENOVATION
NATURE CENTER RENOVATIONS
PLAYGROUND SAFETY
AND UPGRADES
ERWSD WELL SITE
PICNIC SHELTER & LOWER BENCH REORGANIZATION
AIPP ARTIST STUDIO
ALTERNATIVE OFFICE SPACE NEEDED GARDENS EXPANSION
WHAT WE ARE SUGGESTING
CHANGES UNDER CONSIDERATION - PARK EXPERIENCE
121
FORD PARK MASTER PLAN UPDATE
REMAINING STEPS
MASTER PLAN DOCUMENT DEVELOPMENT
• Conclude stakeholder conversations and public input phase; synthesize and compile final set of
master plan recommendations.
• Create an Implementation Strategy to phase and prioritize capital improvements for inclusion in
the Real Estate Transfer Tax (RETT) budget discussions beginning in August 2024.
• Review and evaluate the draft master plan document with PEC and Council.
• Publish the adopted 2023 Ford Park Master Plan Update.
• Possible actions to commence following adoption:
• Initiation of the Ford Park Management Committee regular meetings to begin coordination
of schedules for activities and programs.
• Negotiate financial agreements with BFAG, VRD, and VVF for the consolidation and
streamlining of maintenance functions.
122
FORD PARK MASTER PLAN UPDATE
Engage Vail Survey Results
July 18 2023
123
FORD PARK MASTER PLAN UPDATE
WHAT WE’VE HEARD
ENGAGE VAIL SURVEY RESULTS
Where are you from?
112 Responses
Who are you?
Vail
Eagle
County
Guest
An Individual/
Couple
A Family
A Group
124
FORD PARK MASTER PLAN UPDATE
WHAT WE’VE HEARD
ENGAGE VAIL SURVEY RESULTS
What do you do in Ford Park?
Hang out/Picnic Play tennisAttend an event
at the Amp
Nu
m
b
e
r
o
f
R
e
s
p
o
n
s
e
s
Play softballTake kids to the playgroundVisit the Alpine Gardens Youth sports/practicesSport tournaments (lacrosse,
volleyball, soccer, etc.)
Take a walk Play rugbyPlay or fish in Gore Creek Play volleyballPark, and go elsewhere
125
FORD PARK MASTER PLAN UPDATE
WHAT WE’VE HEARD
ENGAGE VAIL SURVEY RESULTS
Rate the following Ford Park Amenities:
0%20%40%60%80%100%
126
FORD PARK MASTER PLAN UPDATE
WHAT WE’VE HEARD
ENGAGE VAIL SURVEY RESULTS
Replacement of the original Picnic Shelter on the
lower bench to increase capacity and usability.
Construction of a building to house an
Artist in Residence facility.
Playground upgrades to improve safety
and play experience.
Improved access and restrooms at
the Vail Nature Center.
Improved buildings and exhibits at the Vail
Nature Center.
Do you support the following changes
related to the Town of Vail?
The Nature Center is disconnected from the rest of the
park and should have a better connection to East Parking. I'd support putting a 1-2 level parking
garage UNDER the softball fields.
Food and Drinks should be considered
given the distance to Village and lack of any
supporting services.
There is an obvious need to
provide soft surface trails that
encompass the user in nature.
0%20%40%60%80%100%
127
FORD PARK MASTER PLAN UPDATE
WHAT WE’VE HEARD
ENGAGE VAIL SURVEY RESULTS
Construction of a Maintenance Facility at
the Soccer Field Lot
Tennis Center/ Admin Office Improvements
Enhanced maintenance and “tournament load-in”
access to sports fields
Do you support the following changes related
to the Vail Recreation District?
The tennis courts are never full, maybe some could be converted
to pickleball courts, and a year round pickleball facility would be
amazing and definitely well used.The most important thing that could be done for the comfort of
anyone using the soccer field and also golfers on the 6th hole is
to improve the bathrooms at the soccer field.
0%20%40%60%80%100%
128
FORD PARK MASTER PLAN UPDATE
WHAT WE’VE HEARD
ENGAGE VAIL SURVEY RESULTS
Do you support the following changes related to the Vail Valley
Foundation and the Gerald R. Ford Amphitheater?
Expansion of existing buildings to increase
usable space for offices, performer facilities,
restrooms, storage, and enhanced concessions.
Let's keep the area as
natural as possible and
not over-develop it.
I loved the little concerts in the
park during covid. Are there any
thoughts to bringing those back?
Expansion of the Amp and a treehouse structure for
kiddos would be AMAZING! I love this park so much and
can’t wait to see what the future holds for Ford Park!
Avoid overbuilding the park. I worry that adding a second story to the theater will
ruin the feel and create too big a structure. Keep nature and art as the focus of
our beautiful park. Good bus, biking and walking access is most important. Do not
recommend adding parking, since public transportation is good.
0%20%40%60%80%100%
129
FORD PARK MASTER PLAN UPDATE
WHAT WE’VE HEARD
ENGAGE VAIL SURVEY RESULTS
Do you support the following changes related
to the Betty Ford Alpine Gardens?
Expansion of gardens into under-utilized and low-
maintenance areas of the park to further the mission of the
Gardens and enhance the aesthetics of the park.
Construction of a tree house structure near the Children’s
Garden/School House area.
Expansion of the West Maintenance Building
for horticultural staff
Addition of a “Grand Entry” with a Visitor Center
1,500 square feet for additional office and classroom space
Leave some areas as they are. Not
everything should be manicured. Keep an
aura of a "wild place" as much as possible.
It is a park, why are we
thinking about adding office
space? Add benches along the path for any guests
needing to rest along the way or watch the
children on the grass.
0%20%40%60%80%100%
130
AGENDA ITEM NO. 4.2
Item Cover Page
DATE:July 18, 2023
TIME:20 min.
SUBMITTED BY:Steph Johnson, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Appeals Hearing Process Presentation
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Matt Mire, Town Attorney
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Rules of Procedure- QJ Land Use Hearings_.docx
Rules of Procedure for Appeals.docx
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RULES OF PROCEDURE
QUASI-JUDICIAL LAND USE HEARINGS BEFORE THE VAIL TOWN COUNCIL
1.Purpose. These Rules of Procedure ("Rules") are adopted to establish the
procedures for quasi-judicial land use hearings before the Vail Town Council. These
Rules are intended to establish reasonable procedures to protect applicable due process
rights and to ensure that the hearing proceeds in a fair and expeditious manner.
2.Burden of Proof. It is the applicant’s burden of proof to establish that the
application meeting the criteria set forth in the Vail Town Code.
3.Appearance and Representation. All applicants must appear in person at the
hearing to present evidence unless represented by a duly authorized representative. No
telephonic or virtual participation shall be allowed.
4.Testimony. All applicants making statements to the Town Council shall be deemed
to have given such testimony under oath.
5.Orderly Conduct. All persons appearing at the hearing shall act in an orderly and
courteous manner.
6.Order of Proceedings.
a.The Mayor shall open the hearing, and Town staff shall present the
procedural history of the application, including dates of any administrative hearings and
any determinations that occurred prior the hearing before the Town Council. The Town
Council may ask questions of Town staff during this presentation.
b.Each Applicant shall be allotted a reasonable time to present evidence,
witness testimony, statements and arguments in support of the application, as determined
by the Mayor. The Town Council may ask questions of the Applicant during this
presentation.
c.Following the applicant's presentation, the Town Council shall allow limited
public comment. Each person making public comment shall be limited to 3 minutes.
Pooling of time shall be not permitted and repetitive and irrelevant comments may be
disallowed. Public comment shall be on a first-come, first-served basis, based on a sign-
in sheet at the hearing.
d.Town staff may then respond to or supplement the evidence and testimony
presented by the applicant or raised during public comment.
e.The applicant will then be permitted reasonable time, as determined by the
Mayor, to make closing remarks or address any issue raised by public comment.
f.The Town Council shall have the right at any time to temporarily recess to
review any written evidence provided by any person if such review cannot occur while the
hearing proceeds.
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7.Continuance. Once the hearing has commenced, the Town Council may continue
the hearing to a date certain upon its own motion, for good case, including without
limitation the need for additional time for presentation or consideration of evidence or the
need for additional information. Re-notification to adjacent property owners and
interested parties shall not be required for any hearing continued to a date certain. At the
continued hearing, additional time may be allotted for public comment at the discretion of
the Mayor.
8.Decision. At the conclusion of all of the testimony, the Town Council may
deliberate. Following deliberation, the Town Council shall make a decision by a voice
vote, or shall direct the Town Attorney to draft a resolution with appropriate findings for
the Town Council’s consideration. A simple majority shall be required to approve, deny
or remand the application.
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RULES OF PROCEDURE
APPEAL HEARINGS BEFORE THE VAIL TOWN COUNCIL
1.Purpose. These Rules of Procedure ("Rules") are adopted pursuant to Vail Town
Code §§ 12-3-3(A)(4)(e) and 12-3-3(B)(4)(e) to establish the procedures for hearings to
consider appeals of a decision by the Zoning Administrator, the Design Review Board
(the "DRB") or the Planning and Environmental Commission ("PEC") under Section 12-
3-3 of the Vail Town Code (the "Code"). These Rules are intended to establish
reasonable procedures to protect applicable due process rights and to ensure that
hearings proceed in a fair and expeditious manner.
2.Burden of Proof. On allappeals, the burden of proof is on the Appellant to establish
that the decision was made in error.
3.Appearance and Representation. Each Appellant must appear in person at the
hearing to present evidence unless represented by a duly authorized representative. If
any Appellant fails to appear in person at the hearing and is not so represented, that
Appellant's appeal shall be deemed dismissed. No telephonic or virtual participation is
allowed.
4.Testimony. All persons giving testimony to the Town Council shall be deemed to
have given such testimony under oath. Each Appellant shall state their name and address
for the record prior to presenting any testimony. Inflammatory, irrelevant or repetitive
testimony will not be permitted.
5.Orderly Conduct. All persons appearing at the hearing shall act in an orderly and
courteous manner.
6.Order of Proceedings.
a.The Mayor shall open the hearing, and Town staff shall present the
procedural history, including date of the decision of the Zoning Administrator or the dates
of the DRB or PEC hearings and the decision. The Town Council may ask questions of
Town staff during this presentation.
b.The Appellant shall be allotted a reasonable time to present evidence,
witness testimony, statements and arguments in support of the appeal. If there is more
than one Appellant on the same issue, each Appellant may present its own evidence,
testimony, statements and arguments, provided that no pooling of time is permitted. No
cross examination of witnesses shall be allowed. The Town Council may ask questions
of each Appellant during that Appellant's presentation.
c.Town staff may then present any evidence, witness testimony, statements
and arguments in support of the decision. The Town Council may ask questions of Town
staff during this presentation.
d.Following Town staff's presentation, if any, each Appellant shall have up to
3 minutes to respond only to issues raised by Town staff. No pooling of time is permitted.
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e.No public comment is permitted.
f.The Town Council shall have the right at any time to temporarily recess to
review any written evidence if such review cannot occur while the hearing proceeds.
7.Continuance. Once the hearing has commenced, the Town Council may continue
the hearing to a date certain upon its own motion, for good cause including without
limitation the need for additional time for presentation or consideration of evidence or the
need for additional information. Re-notification to adjacent property owners and
interested parties shall not be required for any continued hearing.
8.Decision. At the conclusion of all of the testimony, the Town Council may
deliberate. Following deliberation, the Town Council shall make a decision by a voice
vote, and a simple majority shall be required to uphold or reverse the decision of the
Zoning Administrator, DRB or PEC.
135
AGENDA ITEM NO. 5.1
Item Cover Page
DATE:July 18, 2023
SUBMITTED BY:Jamie Leaman-Miller, Community Development
ITEM TYPE:DRB/PEC Update
AGENDA SECTION:DRB / PEC (5 min.)
SUBJECT:DRB/PEC Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
DRB Results_6-21-23.pdf
PEC Results 6-26-23.pdf
DRB Results_7-5-23.pdf
PEC Results 7-10-23.pdf
136
Present:Kathryn Middleton
Rys Olsen
Kit Austin
Erin Iba
Absent:Herbert Roth
1.Virtual Meeting Link
Register to attend Design Review Board Meetings. Once registered, you will receive a
confirmation email containing information about joining this webinar.
2.Call to Order
3.Executive Session
3.1 Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b) – to hold a conference
with the Town Attorney, to receive legal advice on specific legal questions;
Regarding: Design Review Board legal training 20 min.
4.Main Agenda
Final review of an exterior alteration (windows/siding/stucco/beams/garage/deck/rails)
Address/ Legal Description: 366 Hanson Ranch Road/Lot 1, 366 Hanson Ranch Road Subdivision
Planner: Jonathan Spence
Applicant Name: Vailpoint, represented by Cuvee Design & Developments
4.1 DRB23-0169 - Vailpoint LLC
Final review of a change to approved plans (planter)
Address/ Legal Description: 401, 411 Beaver Dam Circle/Lot 2A, Block 4, Vail Village Filing 3
Planner: Jamie Leaman-Miller
Applicant Name: Heidi Hammell & James Schmidt, represented by Pierce Austin Architects
4.2 DRB22-0236.001 - Schmidt Residence
(Austin recused)
Final review of an exterior alteration (AC)
Address/ Legal Description: 635 Lionshead Place 196/Lot 8, Block 1, Vail Lionshead Filing 3
Planner: Jamie Leaman-Miller
4.3 DRB23-0101 - Bohrer Residence
Design Review Board Minutes
Wednesday, June 21, 2023
2:00 PM
Vail Town Council Chambers
DRB23-0169 Plan Set.pdf
Kathryn Middleton made a motion to Approve with the findings the application meets 14-10-5; Rys Olsen
seconded the motion Passed (4 - 0).
DRB22-0236.001 Plans.pdf
Rys Olsen made a motion to Approve with the findings the application meets 14-10-2 and 14-10-3;
Kathryn Middleton seconded the motion Passed (3 - 0).
1
Design Review Board Meeting Minutes of June 21, 2023 137
Applicant Name: Beril & Kathleen Bohrer, represented by R&H Mechanical
Final review of an exterior alteration (AC)
Address/ Legal Description: 635 Lionshead Place 388/Lot 8, Block 1, Vail Lionshead Filing 3
Planner: Jamie Leaman-Miller
Applicant Name: Ernesto Garcia, represented by R&H Mechanical
4.4 DRB23-0102 - Garcia Residence
5.Staff Approvals
Final review of an exterior alteration (windows)
5.1 DRB23-0117 - McBryan Residence
Address/ Legal Description: 2940 Basingdale Boulevard 3/Lot 21, Block 9, Vail Intermountain
Development Subdivision
Planner: Heather Knight
Applicant Name: Andrew McBryan, represented by Home Depot
Final review of a change to approved plans (tree removal)
Address/ Legal Description: 63 Willow Place/Lot 2, Block 6, Vail Village Filing 1
5.2 DRB22-0354.001 - Bishop Park Condos
Planner: Jonathan Spence
Applicant Name: Bishop Park Condos, represented by Old Growth Tree Service
Final review of an exterior alteration (windows)
5.3 DRB23-0165 - Weyrauch Residence
Address/ Legal Description: 2625 Larkspur Lane/Lot 1, Block 2, Vail Intermountain Development
Subdivision
Planner: Heather Knight
Applicant Name: Shawn Weyrauch
Final review of an exterior alteration (doors)
Address/ Legal Description: 63 Willow Place 11/Lot 2, Block 6, Vail Village Filing 1
5.4 DRB23-0093 - Wright Residence
Planner: Heather Knight
Applicant Name: Maureen Wright, represented by Borgerson Design
Final review of an exterior alteration (AC)
Address/ Legal Description: 292 East Meadow Drive/Tract B, Vail Village Filing 1
5.5 DRB23-0049 - Mountain Haus
Planner: Jonathan Spence
Applicant Name: Mountain Haus, represented by KH Webb
DRB23-0101 Plans.pdf
Kathryn Middleton made a motion to Approve with the findings the application meets 14-10-3 and 14-10-
9; Rys Olsen seconded the motion Passed (4 - 0).
DRB23-0102 Plans.pdf
Kathryn Middleton made a motion to Approve with the findings the application meets 14-10-5 and 14-10-
10; Rys Olsen seconded the motion Passed (4 - 0).
2
Design Review Board Meeting Minutes of June 21, 2023 138
Final review of an exterior alteration (trash enclosure)
5.6 DRB23-0158 - Snow Fox Condos
Address/ Legal Description: 1030 Lion's Ridge Loop/Lot B1 & B2, Block B, Lions Ridge Subdivision Filing
1
Planner: Heather Knight
Applicant Name: Snow Fox Condos, represented by Pierce Austin Architects
Final review of a tree removal
Address/ Legal Description: 600 Vail Valley Drive/Tract B, Vail Village Filing 7
5.7 DRB23-0166 - Northwoods Condos
Planner: Jonathan Spence
Applicant Name: Norhtwoods Condos, represented by Old Growth Tree Service
Final review of a tree removal.
Address/ Legal Description: 4917 Juniper Lane/Lot 5, Block 4, Bighorn Subdivision 5th Addition
5.8 DRB23-0171 - Rechter Residence
Planner: Heather Knight
Applicant Name: Sam & Bonnie Rechter, represented by Old Growth Tree Service
Final review of an exterior alteration (windows)
Address/ Legal Description: 508 East Lionshead Circle 303/Lot 1, Block 1, Vail Lionshead Filing 1
5.9 DRB23-0152 - My Vantage Apt
Planner: Jonathan Spence
Applicant Name: My Vantage Apt, represented by Home Depot
Final review of an exterior alteration (re-roof)
Address/ Legal Description: 2109 North Frontage Road West/Vail Commons Condominiums
5.10 DRB23-0144 - City Market
Planner: Jonathan Spence
Applicant Name: City Market, represented by Supreme Roofing Done Right
Final review of a change to approved plans (extension)
Address/ Legal Description: 2211 North Frontage Road West/Lot 1, Highline Subdivision
5.11 DRB22-0036.001 - Highline Hotel
Planner: Greg Roy
Applicant Name: Highline Hotel, represented by Pierce Austin Architects
Final review of an exterior alteration (deck)
Address/ Legal Description: 3094 Booth Falls Road 15/Lot 1, Block 2, Vail Village Filing 12
5.12 DRB23-0135 - Herbst Residence
Planner: Greg Roy
Applicant Name: Deborah Avant, Timothy Herbst, Rachel Epstein & Martin Rhodes
Final review of an exterior alteration (repaint)
Address/ Legal Description: 4852 Meadow Lane A,B/Lot 11, Block 7, Bighorn Subdivision 5th Addition
5.13 DRB23-0150 - Fuselier/Shapiro Residence
3
Design Review Board Meeting Minutes of June 21, 2023 139
Planner: Greg Roy
Applicant Name: Scott & Tonya Fuselier and David & Maggie Shapiro
6.Staff Denials
7.Adjournment
Rys Olsen made a motion to Adjourn ; Kathryn Middleton seconded the motion Passed (4 - 0).
4
Design Review Board Meeting Minutes of June 21, 2023 140
Planning and Environmental Commission Minutes
Monday, June 26, 2023
1:00 PM
Vail Town Council Chambers
Present: Reid Phillips
John Rediker
Brad Hagedorn
Robyn Smith
Henry Pratt
Bobby Lipnick
Bill Jensen
1.Virtual Link
Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar.
2.Call to Order
3.Main Agenda
3.1 A request for an amendment to a conditional use permit, pursuant to Section 12-
8B-3, Conditional Uses, Vail Town Code, to allow for installation of appropriate
sound mitigation measures at the Golden Peak Pickleball Center, located at 461
Vail Valley Drive, Vail Village Filing 5, Tract F2, and setting forth details in
regard thereto. (PEC23-0008)
Planner: Jonathan Spence
Applicant Name: Town of Vail
PEC23-0008 Staff memorandum Golden Peak Pickleball Sound Mitigation.pdf
Attachment A. Applicant Narrative with supporting materials, May 31, 2023.pdf
Attachment B. PEC15-0037 with attachments.pdf
Planner Spence gives an introduction to the application including the history of the conditional
use permit.
Todd Oppenheimer, Capital Projects Manager, represents the applicant the Town of Vail. There have
been some noise concerns which they hope to address with the application. The application has
support from the Town Manager. He talks about the proposed mitigation efforts – including the
acoustiblock product to be added to the fence. The color will be black and should reduce the noise
level by 50%. He details the proposed fencing on the site plan.
Jensen asks when it would be installed.
Oppenhemier says as soon as the work can be contracted and coordinated -hopefully sometime this
summer.
141
Pratt says it doesn’t seem absorptive; would it actually reflect the sounds?
Oppenheimer says it won't reflect sounds, as it actually absorbs sounds. It also has
industrial applications and is approved by the pickleball association.
Pratt asks about wind load on the fence.
Oppenheimer says the fence was designed to handle it.
Lipnick asks about doing the mitigation around the entire court as well as the costs associated with it.
Oppenheimer says the north side and part of the west side are the sections that have been budgeted for.
The product also blocks the wind, and they don’t want to block all opportunities for the breeze to get
through or create a "hot box". The cost is around $25,000 just for the sections noted on the site plan.
Smith asks about the different colors available and if the black will create a hotter environment?
Oppenheimer says there is probably not a difference in terms of efficiency.
Smith understands Manor Vail may have landscaping plans, would that increase noise concerns?
Oppenheimer says more mitigation could always be added.
Hagedorn asks if more could be added in the future with this approval.
Spence confirms this approval would allow flexibility in the amount, it is satisfying the condition from
the previous approval.
Phillips asks if someone is contesting the conditional use permit (CUP)? The courts are not violating
any noise ordinance to his understanding. He states that the sound has always been there because
there were tennis courts there before. He is worried about setting a precedent for responding to one
complaint.
Spence says although it does not exceed the noise ordinance, the pickleball sound has been shown
to be irritating to residents in general. It’s not the noise volume that’s the problem but the particular
type of noise.
Oppenheimer confirms the issue is more the character of the sounds than the volume of the sound.
Phillips notes the courts are always busy; he hopes the proposed reduction is enough to satisfy the
concerns. He asks if there are any additional Vail Recreation District (VRD) facilities that may need
mitigation?
Oppenheimer says nobody has called into question the CUP in particular, the original CUP included
the condition regarding noise problems, which is why the amendment is here today. He adds that
Ford park and Booth Creek are the only other parks with tennis courts. Tennis court noise is very
different than pickle ball noise; it is universally annoying throughout the entire country.
Smith asks about the noise complaints and if it is from the same property.
142
Oppenheimer says it doesn’t matter if it’s one or a dozen, the original CUP mentioned noise
problems would be addressed with sound mitigation.
Smith says residents could also consider sound-proofing.
Rediker asks for public comment.
Zach Myers is with Manor Vail. He says there have not been direct complaints to the Town, but they
have heard noise concerns from multiple homeowners – he suggests also soundproofing the east
wall.
Enrique Franco is with Texas Townhomes. On the same note, multiple residents at Texas
Townhomes have concerns even if they haven’t submitted complaints to the Town.
Rediker closes comment.
Hagedorn is in favor of the motion and believes it is a positive change. He recognizes this specific noise
has been shown to be a nuisance and supports this amendment
Phillips supports Town staff and Vail Recreation District for the job they’re doing to mitigate this.
Pratt says noise was a concern with the original CUP in 2016, so he appreciates the Town coming back
to look at it. He is skeptical of the material, but has to go off the specifications. He encourages adding
to the east wall as well. He encourages looking at a print on the wall although that is probably a DRB
issue. He is in favor of the proposal.
Lipnick supports the amendment. He encourages covering at least part of the east wall.
Smith supports the application and hopes the effort succeeds. She adds that the DRB will determine
if it is visually appealing.
Rediker echoes these comments. He agrees that the review criteria is met.
Reid Phillips made a motion to Approve with the conditions and findings noted on pg. 5 and 6 of the
staff memorandum.; Henry Pratt seconded the motion Passed (7 - 0). 4. Approval of Minutes
4.1 PEC Results 5-8-23 PEC_Results_5-22-23.pdf
Bobby Lipnick made a motion to Approve ; Brad Hagedorn seconded the motion Passed (7 - 0).
5. Information Update
6. Adjournment
Robyn Smith made a motion to Adjourn ; Bill Jensen seconded the motion Passed (7 - 0).
143
Present:Kathryn Middleton
Rys Olsen
Herbert Roth
Kit Austin
Erin Iba
1.Virtual Meeting Link
Register to attend Design Review Board Meetings. Once registered, you will receive a
confirmation email containing information about joining this webinar.
2.Call to Order
3.Executive Session
3.1 Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b) – to hold a conference
with the Town Attorney, to receive legal advice on specific legal questions;
Regarding: Design Review Board legal training 20 min.
4.Main Agenda
Final review of a change to approved plans
Address/ Legal Description: 1300 Westhaven Drive/Cascade Village - Vail Cascade Resort
Planner: Jonathan Spence
Applicant Name: Vail Hotel Partners, represented by Enlight10 Architecture
4.1 DRB23-0062.001 - Grand Hyatt
Final review of an exterior alteration (windows)
Address/ Legal Description: 1815 West Gore Creek Drive A/Lot 18, Vail Village West Filing 2
Planner: Greg Roy
Applicant Name: Clinton & Cynthia Fitch, represented by Renewal by Andersen
4.2 DRB23-0167 - Fitch Residence
5.Staff Approvals
Final review of a change to approved plans (AC screen)
5.1 DRB20-0591.002 - 1985 LLC
Design Review Board Minutes
Wednesday, July 5, 2023
2:00 PM
Vail Town Council Chambers
Rys Olsen made a motion to Approve to move to executive session; Kathryn Middleton seconded the
motion Passed (5 - 0).
DRB23-0062.001 Plan Set (Material Change).pdf
Kathryn Middleton made a motion to Approve with the findings it meets Town Code Section 14-10-5; Rys
Olsen seconded the motion Passed (5 - 0).
DRB23-0167 Plans.pdf
Kathryn Middleton made a motion to Table to a future meeting date; Rys Olsen seconded the motion
Passed (5 - 0).
1
Design Review Board Meeting Minutes of July 5, 2023 144
Address/ Legal Description: 1985 Sunburst Drive/Lot 13, Vail Valley Filing 3
Planner: Jonathan Spence
Applicant Name: 1985 LLC, represented by Scott A. Turnipseed AIA Architecture and Construction
Final review of change to approved plans (windows)
Address/ Legal Description: 1734 Golf Lane S70/Area A, Sunburst At Vail
5.2 DRB22-0183.002 - Walker Residence
Planner: Jonathan Spence
Applicant Name: Brian Walker, represented by Lifetime Windows & Siding
Final review of an exterior alteration (AC)
Address/ Legal Description: 103 Willow Place 401 & 405/Lot 4, Block 6, Vail Village Filing 1
5.3 DRB22-0436 - White Pronto LLC
Planner: Greg Roy
Applicant Name: White Pronto, represented by Nedbo Construction
Final review an an exterior alteration (deck/window/doors)
Address/ Legal Description: 1750 Lions Ridge Loop/Lot 17, Dauphinais-Moseley Subdivision Filing 1
5.4 DRB23-0070 - Stitgen Residence
Planner: Heather Knight
Applicant Name: Jeffrey & Gail Stitgen, represented by Barefoot Construction
Final review of an exterior alteration (pool fence)
Address/ Legal Description: 508 East Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 1
5.5 DRB23-0104 - Vantage Point Condos
Planner: Jonathan Spence
Applicant Name: Vantage Point Condos, represented by Pierce Austin Architects
Final review of an exterior alteration (door/window)
Address/ Legal Description: 770 Potato Patch Drive G/Lot 6, Block 2, Vail Potato Patch Filing 1
5.6 DRB23-0126 - Morefield Residence
Planner: Heather Knight
Applicant Name: William & Vona Morefield, represented by Renew R Home
Final review of an exterior alteration (deck/patio/fence/landscaping)
Address/ Legal Description: 2195 Chamonix Lane 4/Lot 2, Vail Heights Filing 1
5.7 DRB23-0154 - Cochran Residence
Planner: Jamie Leaman-Miller
Applicant Name: Sarah Cochran, represented by Jennifer Hejaily
Final review of an exterior alteration (stairs)
Address/ Legal Description: 5174 Main Gore Drive South A/Lot 14, Vail Meadows Filing 1
5.8 DRB23-0163 - Pestinger Residence
Planner: Greg Roy
Applicant Name: Gregory Pestinger
2
Design Review Board Meeting Minutes of July 5, 2023 145
Final review of a tree removal.
Address/ Legal Description: 715 West Lionshead Circle/West Day Subdivision
5.9 DRB23-0172 - The Hythe
Planner: Heather Knight
Applicant Name: Diamondrock Hospitality, represented by The Hythe Vail
Final review of an exterior alteration (windows)
Address/ Legal Description: 4450 Timber Fall Court 1705/Timber Falls Condominiums
5.10 DRB23-0173 - Sperling - Archibald Residence
Planner: Jamie Leaman-Miller
Applicant Name: Ann Sperling & Craig Archibald, represented by GRS Improvements
Final review of an exterior alteration (egress doors)
Address/ Legal Description: 1295 Westhaven Drive/Cascade Village - Cascade Club Condominiums
5.11 DRB23-0174 - Alpine Hall
Planner: Jonathan Spence
Applicant Name: Vail Hotel Partners, represented by Enlight10 Architecture
Final review of a tree removal
Address/ Legal Description: 400 Vail Valley Drive/Tract B, Vail Village Filing 1
5.12 DRB23-0176 - Tyrolean Condos
Planner: Jonathan Spence
Applicant Name: Tyrolean Condos, represented by M&M Handyman Plumbing
Final review of a tree removal
Address/ Legal Description: 621 Forest Place/Lot 2, Forest Place Subdivision
5.13 DRB23-0177 - Australian Capital Equity Inc.
Planner: Greg Roy
Applicant Name: Australian Capital Equity, represented by Old Growth Tree Service
Final review of an exterior alteration (windows/doors)
Address/ Legal Description: 1330 Sandstone Drive 12/Lot G4, Lion's Ridge Subdivision Filing 2
5.14 DRB23-0178 - Pellar Residence
Planner: Heather Knight
Applicant Name: Russell & Ann Pellar, represented by Renewal By Andersen
Final review of an exterior alteration (patio door)
Address/ Legal Description: 1179 Sandstone Drive/Lot 3, Block 1, Lion's Ridge Subdivision Filing 4
5.15 DRB23-0179 - Gartner Residence
Planner: Heather Knight
Applicant Name: David Gartner and Kristi Weinstock, represented by Renewal By Andersen
Final review of an exterior alteration (windows)
Address/ Legal Description: 890 Red Sandstone Circle/Lot 5, Vail Village Filing 9
5.16 DRB23-0180 - Hochtl Residence
Planner: Heather Knight
3
Design Review Board Meeting Minutes of July 5, 2023 146
Applicant Name: Christie & Karl Hochtl, represented by Renewal By Andersen
Final review of a tree removal
Address/ Legal Description: 3150 Booth Falls Court E/Lot 4, Block 2, Vail Village Filing 12
5.17 DRB23-0182 - Speck Residence
Planner: Jonathan Spence
Applicant Name: Eric Speck, represented by Old Growth Tree Service
Final review of a sign application
Address/ Legal Description: 610 West Lionshead Circle B/Lot 1, Block 1, Vail Lionshead Filing 3
5.18 DRB23-0187 - Tina Stephens
Planner: Jonathan Spence
Applicant Name: Tina Stephens, represented by Fine Signs
6.Staff Denials
7.Adjournment
4
Design Review Board Meeting Minutes of July 5, 2023 147
Present:Reid Phillips
John Rediker
Brad Hagedorn
Robyn Smith
Henry Pratt
Bobby Lipnick
Bill Jensen
1.Virtual Link
Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar.
2.Call to Order
3.Main Agenda
Planner: Greg Roy
Applicant Name: Town of Vail
3.1
A request for a recommendation to the Vail Town Council for a Prescribed Regulation
Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend Section 12-
3-9 Compliance; Violations; Penalties, to clarify the requirements for issuance of a
building permit and setting forth details in regard thereto. (PEC23-0009)
Planner Roy gives a presentation on the application. He runs through the existing and proposed
language.
Smith asks how about the typical number of building applications.
Roy says it is typically in the 300-500 range per year.
Smith asks about the turnaround on that process.
Roy says the general timeframe is 3-4 weeks depending on the scope of the project.
Rediker asks about the impetus for the change.
Roy says it was brought forth by the Town Attorney’s office. It would apply to some recent incidents
involving stream tract violations, but generally is another tool to get properties in compliance.
Smith asks about the discovery process for a property.
Planning and Environmental Commission Minutes
Monday, July 10, 2023
1:00 PM
Vail Town Council Chambers
Staff Memo PEC23-0009.pdf
Attachment A. Draft Ordinance Amendment Title 12-3-9.pdf
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Planning and Environmental Commission Meeting Minutes of July 10, 2023 148
Roy says Community Development relies on other departments for some of that additional information.
Smith wonders if the language is proposing something of a background check in relation to permitting.
Rediker expands on an example of this and says it merits further discussion.
Phillips says the proposed language seems like a cleanup tool using the building department and permit
process to help clean up other violations.
Matt Mire is the Town Attorney. He said there was a recent situation that applies but it’s not an isolated
situation. The Council has been spending a lot of time and efforts on streambank protection and the
Town could lose its gold medal fishing standard. There have also been some sales tax examples. It’s not
unreasonable for the Town to protect the streambank. He talks about a recent case of streambank
violation. He says this is pretty standard language in similar communities where compliance with city
code is the threshold.
Rediker’s concern is to make sure an ordinance is narrowly tailored to address the harm to be addressed
and not cast too wide a net. He references Section 5 – is there a problem for a corporation or individual
that’s part of an organization with dozens of other members, directors etc..; Would they be refused a
building permit because of something outside of that individual applicant’s control? He gives some
potential examples.
Mire says he will look at that language. The impetus is that many properties are not owned by
individuals, but that Section could potentially be narrowed.
Rediker says he could see the concern of an individual with violations hiding behind an LLC, but also has
concerns about the wide scope of Section 5 as proposed.
Mire says the intent is to address the violation with the owner not some random employee without a
direct or substantial relationship.
Rediker gives additional examples – his concern is that individuals without connections to the property or
LLC could be restricted.
Mire acknowledges that concern and says it could be looked at.
Rediker brings up the proposed Section 2. He asks about the phrase “and any other applicable law.” He
is concerned this could be interpreted as an issue if they have outstanding federal taxes for example.
Could that interpretation occur?
Mire says he will look at it, he will re-examine potentially removing that phrase.
Rediker asks about the word applicable in Section 2. Is this related to specifically to development or any
Section of the code like stated later in the proposed ordinance?
Mire says that can also be examined. The concern is that violations of trespass and stream tract on
adjacent property are getting captured.
Hagedorn has concerns about Section 5. He understands piercing the corporate veil but asks about
personal liability for the permit process itself.
Mire says none of the properties they have pursued this are individuals, and we don’t want to get down in
the weeds with employees or creating liability just have the ability to enforce. He doesn’t think it creates
any liability. However, the language can be cleaned up. He is trying to capture those with ownership
interest, since most properties are owned by LLCs, etc. He also adds that this is a time-sensitive issue
but doesn't want to rush the PEC and all the comments from the PEC can be incorporated in the
presentation to Council.
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Planning and Environmental Commission Meeting Minutes of July 10, 2023 149
Lipnick asks about the difference between Section 2 and 3. He also agrees that Section 5 is too broad.
Roy says Section 2 is more specific to whether the property itself complies for how it’s maintained versus
how it is used in Section 3.
Mire agrees and says those two could probably be combined.
Jensen says when it’s a corporation or company, how does the Town figure out who is invested. He
shares concerns with Rediker that the scope of Section 5 could be broadly interpreted. He is not
comfortable with the current language and would like to see revisions.
Mire says the principal thought is good, the language of possessory interest in the subject property could
address some of these concerns.
Phillips says at times LLC’s or trusts are established to insulate owners from liability or violations. It’s
important for the Town to have the tools to sort through this and an owner who is blatantly violating code
shouldn’t be able to pull permits. He doesn’t want to gut the provisions that would allow this to be
enforced – there are people who would find a way to shelter their violations. Section 5 is a critical piece
of the language.
Mire says Council appreciates the comments from the PEC, for instance in the appeals language it
improved the amendment. He reiterates the commission’s comments will be conveyed to council.
Phillips adds that we do need to provide tools and language to protect the Town from owners that are in
violation on other properties in getting new permits.
Rediker asks if there are any further questions.
Smith says this is a useful tool but the cure may be worse than the malady. It creates a tremendous
administrative lift, especially when there are multiple properties or entities involved. What is the remedy
to address violations? She is afraid this will penalize people who are acting in good faith pulling the
permit. She suggests that rather than checking it on the front end, it comes up when a violation is flagged
and let the failure be the catalyst for the discovery process.
Mire says some of this is more of a policy consideration which Council should weigh in on. He
appreciates the thoroughness, but this is not a common occurrence. There probably won’t be a deep
investigation unless something is brought to the Town’s attention.
Smith says it could be an opportunity to block or delay a development.
Roy says people are notified in the system when they apply if they have a violation. This will come up
prior to permit if they are in violation, there is a time-period where they will have time to correct it prior to
permit.
Mire says you already have to correct violations for Title 12, this is expanding that process to the entire
Town Code.
Smith bring up the West Vail Example and how this could be applied in that case.
Hagedorn posits that the Town won’t do investigative review on every permit; if an application comes
through with an active violation it will be used to enforce this.
Rediker says he has concerns about Section 5 but doesn’t want to water down the Town’s ability to
enforce this when there are violations.
Phillips asks if neighboring municipalities can stop work or revoke a permit if an individual files suit
against the Town? A stop work order can be put on it if you fall into litigation regarding the permit. Phillips
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Planning and Environmental Commission Meeting Minutes of July 10, 2023 150
agrees on streamlining the permit process but also understands the other side that some people may be
trying workarounds regarding violations. He supports the purpose of the amendment.
Mire doesn’t believe that is in there, just that permit activity is stayed in the event of an appeal.
Rediker brings up Sections 2 and 3. What if a property owner has property in West Vail which has many
non-conforming properties? What is there is an existing non-conformity?
Mire says it would be a legal non-conformity so they wouldn’t be in violation. They only need to be
brought into compliance based on certain redevelopment criteria.
Roy confirms if it was built legally, it would be the subject to the non-conforming section and not a
violation.
Jensen asks if there is existing language where someone who is denied a permit has a way to appeal it.
Roy says it depend on what it is denied for, it could go to the building board of appeals.
Jensen clarifies how could somebody contest a denied permit because of a determination on these five
sections.
Roy says it would be an appeal of an administrative decision.
Smith asks about the urgency of the process.
Rediker says the PEC’s charge is to provide a recommendation to Council. He runs through some of the
consideration of this and the different approaches that can be used.
Mire says its often stream tract violations.
Rediker assumes there are still mechanisms for the Town to address existing violations, this is just extra
teeth to help enforce those.
Mire says Council has concerns about some recent events and would like to prioritize this.
Smith agrees it is irritating but once the code is changed it is changed.
Mire says that is the most communities don’t narrow the language to one Title like Vail currently does.
Rediker asks for public comment. No public comment. Public comment closed.
Rediker runs though some of the options for the commission.
Hagedorn understands the intent of the amendment, he has stated his concerns specifically with Section
5. He appreciates the clarification on 2 & 3 regarding non-conformities. He would favor approval with
condition of addressing concerns to Council. This includes narrowing the scope in Section 5 and also the
breadth of “any applicable law” in Sections 2 & 3.
Jensen appreciates this as a draft but would like to see an amended version for the PEC to consider.
Phillips is fairly comfortable with proposed language given the revisions as discussed. He concurs there
is an opportunity to forward a recommendation with the revisions as discussed.
Pratt agrees that Section 5 is overbroad, and shares concerns that the use of “applicable law” in
Sections 1-3 seems heavy handed in relation to permits. The concept is well intentioned, he is
concerned that a bad actor could use it to achieve something well beyond the current intent.
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Planning and Environmental Commission Meeting Minutes of July 10, 2023 151
Lipnick agrees Section 5 needs to be narrowed. He says Sections 2 & 3 could be combined as well as
concerns with “other applicable laws”. He would like to see an amended version come back to the PEC.
Smith reiterates she can’t support this in current form. She suggests tying it to repeated bad actors,
otherwise it creates an administrative burden if applied to all permit activity. Smith suggests that it fails in
helping our good citizens have an easier procedure, lower costs, etc. She also cites concerns with
Criteria 2.
Rediker summarizes his concerns. He recommends removing “and any other applicable law” from
Section 1-3 as discussed. He doesn’t want to take the teeth out of enforcement but is concerned Section
5 is overly broad. He is glad that existing non-conforming properties were clarified as separate from
violations. He walks through the options for the commission.
Pratt asks about the implication of a denial of recommendation.
Roy goes through the options.
Pratt says they have thoroughly examined the proposal, there is an option of sending a recommendation
based on the discussion and revisions today.
Phillips reiterates Council will have the notes and comments, the PEC is simply recommending here.
Phillips makes a motion to recommend but excluding the language of "any applicable law" and revising
the broadness of Section 5.
4.Approval of Minutes
4.1 PEC Results 6-26-23
5.Information Update
5.1 Environmental Sustainability Department Update
Cameron Millard, Energy Efficiency Coordinator, gives a presentation on Climate Action efforts.
Millard and the Environmental staff take questions and comments from commissioners on the
presentation and climate efforts.
Reid Phillips made a motion to Approve with the findings on pg. 6 & 7 of the staff memo and the following
revisions:
1. The removal of "any other applicable law" from Sections 1 through 3
2. Refining the scope of Section 5 as noted in the commissioner comments
(Rediker notes his opposition is not based on substance but that he is not comfortable forwarding a
recommendation before seeing the final language)
; Henry Pratt seconded the motion Passed (5 - 2).
Voting For: Bobby Lipnick, Robyn Smith, Henry Pratt, Reid Phillips, Brad Hagedorn
Voting Against: Bill Jensen, John Rediker
PEC Results 6-26-23.pdf
Reid Phillips made a motion to Approve ; Bill Jensen seconded the motion Passed (7 - 0).
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Planning and Environmental Commission Meeting Minutes of July 10, 2023 152
6.Adjournment
(Jensen not present for vote)
Bobby Lipnick made a motion to Adjourn ; Robyn Smith seconded the motion Passed (6 - 0).
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Planning and Environmental Commission Meeting Minutes of July 10, 2023 153
AGENDA ITEM NO. 6.1
Item Cover Page
DATE:July 18, 2023
SUBMITTED BY:Abby Oliveira, Economic Development
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:VLMDAC May 18, 2023 Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
04._VLMDAC_minutes_May_18__2023_.pdf
154
Vail Local Marketing District Advisory Council
Monthly Meeting
May 18, 2023, 8:30 am
Grand View Room
VLMDAC member attendees:
In Person- Esmarie Faessler (Sonnenalp), Jana Morgan (Sweet Basil), Liana
Moore (Antlers), Michael Holton (Vail Health), Jonathan Reap (Four Seasons),
Theron Gore (East West), Barry Davis (TOV Council member),
Zoom- Douglas Kessler (Member at Large), Lauren Barotz (Vail Resorts)
Additional attendees:
In Person- Mia Vlaar (Town of Vail), Jeremy Gross (Town of Vail), Meggen
Kirkham (SITE Marketing), Liz Gladitsch (Town of Vail), Amy Hume (Miles), Chris
Romer (Vail Valley Partnership), Slade Cogswell (970), Michal Bednarczyk, Bob
Brown (BAAG), Chris Christmas (Key Data)
Zoom- Kay Schneider (Vail Valley Partnership), Jeremy Coleman (BAAG),
Jenna Luberto (BAAG), Amanda McNally (MYPR), Carl Ribaudo (SMG
Consulting), Charlie Herrington (Steep Motion), James Sauter, Jodi Doney
(Eagle Airport), Kim Brussow (Vail Valley Partnership), Kristin Yantis (MYPR),
Sylvia Rivera, Carlie Smith (Town of Vail)
Call to Order
Esmarie called meeting to order 8:33AM
I. Monthly Financial Report
March $1.1mil which is a half% down from last year
Year to date $1.8mil Annual budget $4.3 mil which is 33% of budget
II. Minutes
• VLMDAC April 20th Minute Approval
Approval Jana first/Liana second/ unanimous
III. Information & Discussion Updates
• Website Roadmap
Review of roadmap by 970 Design
See presentation for more details
IV. First Supplemental Request
155
Revenues- $5,271,500
Total amended Lodging Tax Revenue of $5,235,500: $735,500, or 16% from
2023 original budget
Increase investment income by $35,000
Expenditures- $5,456,790 (excluding $1.4M transfer to GF)
Total amended budget of $5,456,790 or 16% increase over original budget
New requests will also have an estimated ongoing impact of $185K/year
Fund Balance- $2,316,747
2023 annual budget utilizes $185,290 of fund balance in addition to the $1.4M
transfer to the TOV general fund
Estimated fund balance at the end of 2023 is $2,316,747; 44% of annual
revenues; $1.0M over 25% min
May 18th- First Supplemental Request Presented to Board
June 1st- Publish first supplemental request to Town Council Packet
June 6th- Present to Town Council
Total Supplemental Request to be presented at Town Council: $756,790
V. Information & Discussion Updates
• DMO Structure
SMG Consulting to examine the current Economic Development
department and involved boards and commissions structure and process
to contemplate weather the marketing, events and guest services
operations may function more efficiently in the model of a destination
marketing organization.
$20,000 investment with a 50/50 split with the TOV
• Mexico Media Mission Wasn’t presented
• Late Winter Campaign Results Wasn’t presented
Approval Jana/ Liana second/ Unanimous
• Other Business
• Adjournment
Esmarie called meeting to adjourn Liana first/Jonathan second/unanimous
11:13 am
156
Upcoming Meetings:
VLMDAC Monthly Meeting Thursday, June 15th, 2023
Location- Grand View Room
VLMD 1st Supplemental Request, June 6, 2023
Town Council Chambers
157
AGENDA ITEM NO. 6.2
Item Cover Page
DATE:July 18, 2023
SUBMITTED BY:Abby Oliveira, Economic Development
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:VLMDAC June 1, 2023 Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
05._VLMDAC_minutes_June_1__2023_.pdf
158
Vail Local Marketing District Advisory Council
Special Meeting
June 1, 2023, 8:30 am
Grand View Room
VLMDAC member attendees:
In Person- Esmarie Faessler (Sonnenalp), Jana Morgan (Sweet Basil), Michael
Holton (Vail Health), Theron Gore (East West),
Zoom- Barry Davis (TOV Council member), Douglas Kessler (Homeowner),
Lauren Barotz (Vail Resorts)
Additional attendees:
In Person- Mia Vlaar (Town of Vail), Liz Gladitsch (Town of Vail), Amy Hume
(Miles), Jordan Woolman (Miles), Slade Cogswell (970 Design), Michal
Bednarczyk (970 Design), Tom Bull (970 Design), Brigid Campbell (970 Design)
Shawna Lang (Destination Think); Alex Rodriguez (Lumenati); Chris Fair
(Resonance)
Zoom- Bob Brown (BAAG), Robin Smith (Vail Resident), Mina Robertson (Miles)
Laura Libby (Miles), Simona Forbes (Resonance), Dominic Prevost (Resonance),
William Bakker (Destination Think), Andrew Roger (Destination Think)
Call to Order
Jana called meeting to order 1:10PM
BRAND PLATFORM PROPOSALS
• Destination Think presented their proposal (20 minutes) + questions
• Resonance presented their proposal (20 minutes) + questions
II. 2024 CAMPAIGN PROPOSALS
• 970 Design + Luminate presented their proposal (20 minutes) + questions
• Miles Partnership presented their proposal (20 minutes) + questions
III. VLMDAC INTERNAL REVIEW AND VOTE
Discussion on selections lead to vote:
- Resonance awarded Brand Platform: Michael first/Barry second/ passes 6/1
- 970/Luminate awarded 2024 Campaign: Michael first/ Theron second
/unanimous
• Adjournment
159
Esmarie called meeting to adjourn Jana first/Theron second/unanimous,
3:24 pm
160
AGENDA ITEM NO. 6.3
Item Cover Page
DATE:July 18, 2023
SUBMITTED BY:Missy Johnson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:VLHA June 13, 2023 Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2023-06-13 VLHA Minutes.pdf
161
Vail Local Housing Authority Minutes
Tuesday, June 13, 2023
3:00 PM
Vail Town Council Chambers
PRESENT ABSENT
Steve Lindstrom
Craig Denton
Dan Godec
Kristin Williams
James Wilkins – via zoom
STAFF
George Ruther, Housing Director
Martha Anderson, Housing Coordinator – via zoom
Missy Johnson, Housing Coordinator
1. Call to Order
1. 1 Call to Order at 3:03 p.m.
1.2 Zoom Meeting
2. Citizen Participation
2.1 Citizen Participation No comments.
3. Approval of Minutes
3.1 VLHA May 23, 2023 Minutes
MOTION: Williams SECOND: Denton PASSED: (5- 0)
4. Main Agenda
4.1 Clearing House for Owners and Renters
Presenter(s): Nora Gilbertson and Stay Loci
Time: 30 Min.
The Authority was joined by Nora Gilbertson, long time local of Summit County. She presented
housing statistics focusing on housing unit vacancies throughout the mountain resort counties vs. the
increased employees per year. With many homes utilized as second homes, her platform will be
launched to offer tenant leasing services and accountability measures.
Gilbertson reviewed the details and services of the platform, which is a type of booking engine
that utilizes background checks, payments and more. While it is targeted at seasonal workforce
housing, it is known that remote workers will also have interest in this, based on the 30-day
minimum leasing window. The goal is to house an increased amount of temporary or seasonal
locals.
Vail Local Housing Authority Meeting Minutes of June 13, 2023
162
She is looking to the Authority to help with awareness and determination of if it is a good fit in
the Vail area. The tagline is "Where do you want to know?" as the targeting goes towards use
of any new incremental housing.
The Authority agreed that there is a need for travel nurses and is curious if it will be
affordable.The group is interested in feedback once a track record is determined.
4.2 Lowering the Barriers to Delivering Housing Solutions in Vail
Presenter(s): Dominic Mauriello, Principal at Mauriello Planning Group
Time: 30 Min.
The Authority was joined by Mauriello to discuss initiatives to drive successful housing solutions. To
build anything, you need three things: land, money and entitlements. For some context, Ruther
explained that in 2018 the Authority worked withe the Town Council to develop 10 housing policy
statements. Three are very relevant today speaking to housing requires partnerships (public and
private), fostering a pro-active and solutions oriented environment that promotes a private sector
investment to create deed restricted homes. Lastly, policy statement 5 speaks to breaking down the
barriers; we align our land use regulations building energy conservation codes to achieve our vision
and housing goal and development applications are thoroughly, timely and efficiently reviewed where
getting to yes is the shared objective.
Mauriello continues in discussion with the Authority as they work towards making
recommendations to Town Council about what those policy changes might be and how they can
filter down into strategy and tactics. Discussion ensued around Mauriello's experience in the
development sector as it is happening all over the country. The system of review is the primary
way he and his team looked at breaking down the barriers through review of the code to
consider expediting the process. Because timing, money and risk are all top of mind for
developers, the process is key.
The group agrees that starting with what won't be given up, such as safety, that the team
realizes there are non-negotiables when determining variability of flexibility in the code.
Standards towards a project could be set in advance to keep review more subjective.
The Authority plans to bring in private sector professionals to a future meeting to gain
additional perspective and knowledge, possibly for the August 22 meeting.
4.3 Discussion: Establishing the Purpose of Capital Improvement Policies
Presenter(s): VLHA Members
Time: 15 Min.
Ruther encouraged the Authority to provide some form of future recommendation regarding
updated policies related to Capital Improvements amongst Employee Housing Units. Taking what
the Vail Commons homeowners presented at the recent VLHA meeting, additional conversations
have ensued as an area for the Authority to provide a recommendation to the Town Council for
the policy to provide both incentive and disincentive within the deed restricted market. Home
inspections may be a consideration for the future such as functional systems of the home such as
appliances, HVAC and structural items. Additional considerations may include factoring in HOA
fees and assessments. Home maintenance vs. home improvement as well as sweat equity are
also worth discussing in the future.
Vail Local Housing Authority Meeting Minutes of June 13, 2023 163
The Housing Staff will come back to the Authority with additional information and
recommendations.
5. Matters from the Chairman and Authority Members
5.1 Matters from the Chairman and Authority Members
Presenter(s): Steve Lindstrom, VLHA Chairman
Time: 15 Min.
Authority members discussed the possibility of a future site visit for a project in Minturn.
Ruther reached out to the Town Manager to inquire about a future possible partnership
for an adaptive reuse of a building but the Authority is on hold until hearing more from
the Minturn Town Manger and the developer.
State Land Board met recently as a group and discussion ensued around the CDOT
parcel in EagleVail that is adjacent to the CDOT maintenance facility. Meetings with
CDOT have resulted in an informal agreement that of the 16 pad sites, 11 are occupied
and 5 are vacant and will not be leased out. The governor's office is working closely with
the improvement owners to either relocate or sell. Ruther did a site tour to better
understand bridges and vehicle access points between these sites and the sites as part of
the development for Traer Creek.
Initial conversation around the initial phases of development continue. The majority of the
property is on the north side of the river, although there is density on the south side of the
river. The site would allow for for rent and for sale development. The takeaway from the
Wednesday meeting was the Senate Bill 1 and the produced funding is moving that
project forward, bringing additional housing solutions in the area.
Timber Ridge Update - June 1st, the property manager for Residences at Main Vail,
Triumph Mountain Properties, made the application available to existing leaseholders
of Timber Ridge who were given the first opportunity to lease up at Residences at
Main Vail.
Ruther suggested meeting with Mike Couglin, 20-year owner of Middle Creek who has
experience through the process of getting it approved but also the mechanics of a
successful rental process and private sector, multi family owners' perspective.
6. Adjournment
6.1 Adjournment 4:34 p.m.
MOTION: Williams SECOND: Denton PASSED: (5- 0)
7. Future Agenda Items
Vail Housing 2027
Land Banking
Investment Banker Discussion
Review Retirement and Remote Worker Policies
Review Chamonix Vail Deed Restriction
8. Next Meeting Date
8.1 Next Meeting Date June 27, 2023
Vail Local Housing Authority Meeting Minutes of June 13, 2023 164
AGENDA ITEM NO. 6.4
Item Cover Page
DATE:July 18, 2023
SUBMITTED BY:Greg Roy, Community Development
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:Civic Area Plan Implementation
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Info Update 071823_Vail Civic Area_mg.docx
165
TO:Vail Town Council
FROM:Matt Gennett, Community Development Director
DATE:July 18, 2023
SUBJECT:Information Update – Vail Civic Area Implementation
I.DESCRIPTION OF REQUEST
On May 16, 2023 staff received direction on issuing an RFP for the Vail Civic Area. This
RFP was issued, and staff would propose that finalist responding to the RFP be
interviewed by a task force that would move this project forward. On May 16th several
council members expressed interest in serving on this taskforce. Given this project will
extend into next year, staff is requesting that Council confirm two members of Council
to serve on the task force for the upcoming Civic Area project.
II.BACKGROUND
On May 16, 2023, staff made a presentation to Council regarding how to achieve
Council’s strategic goal regarding locating/redeveloping TOV offices and other civic uses
contemplated in the Civic Area Master Plan. The presentation and accompanying staff
memorandum included proposed next steps which were supported by Council,
summarized as follows:
Draft and release an RFP to contract with a qualified architecture, planning, and
economic analyst team to work with the Town’s owner’s representative to develop
a program of where Town uses can be relocated from the municipal site to other
locations, including the Civic Hub and the Public Works site. Scope of work will
include creation of conceptual floor plans for programming uses in the most
advantageous locations from a visibility perspective regarding Town offices, and
an economic standpoint for community and commercial uses. The scope of work
would not include exterior design or architecture. The Town will utilize the
economic, spatial, and market analysis to understand how best to leverage the
marketability and monetization of the municipal complex site to realize the
opportunities on the “Community Hub” site and elsewhere in the Civic Area.
Considerations would include operational costs, return on investment (ROI) of
specific uses, and staffing needs.
RFP released on June 19th; two letters of interest received so far; July 31
st deadline
for proposals.
166
Town of Vail Page 2
Develop a task force to provide ongoing direction to this project and support staff
in developing recommendations to the Town Council. A proposed composition for
this task force, supported by the Community Development Director and Town
Manager includes:
1) Council Member
2) Council Member
3) Planning Commission Member
4) Children’s Garden of Learning representative
5) Member at Large
6) Member at Large
7) Member at Large
Note: This committee will be supported by the Community Development Director,
Finance Directors, and the Town Manager. Staff would request working with the
Council representatives to fill the member at large positions. It should also be noted
that after talking to representatives of the Children’s Garden of Learning that their
primary interest is that an alternative location is secured for CGL. They may or
may not have an interest in where Town offices are located or what uses are
located at the Charter Bus lot site. They do need to be a close partner in this
project regardless of participation on the task force.
III.ACTION REQUESTED
Staff requests Council to select two members to serve on the task force.
167
168
AGENDA ITEM NO. 6.5
Item Cover Page
DATE:July 18, 2023
SUBMITTED BY:Jeremy Gross, Economic Development
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:Vail America Days Information Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Council_Memo_-_07-18-2023_America_Days_Info_Update.pdf
169
To: Vail Town Council
From: Economic Development Department
Date: July 18, 2023
Subject: Information update on the Vail America Days Parade and Celebration
1. Vail America Days Highlights
The 4th of July saw an 18% increase in visitors year over year with 25,000 visitors
counted on wifi.
The parade, with the theme "This Land is Your Land", had 51 float entries this year.
Parade awards were presented in six categories, winners were:
Best Merchant Entry: Skipper & Scout
Best Motorized Entry: Canine Companions
Best Float Entry: Vail Resorts
Best Marching Entry: Colorado State University Select Band
Best Youth Entry: Slifer Vail Valley/Vail Valley Dance Academy
Most Original Entry: Asphalt Skiers
Eagle County non-profit prize money was $2,250. The top three non-profit entry winners
were:
Alpine Arts: $1,000 prize
Vail Valley Theatre Company: $750 prize
St. Clare's Middle School Cheer/Pom Squad: $500 prize
Community and business feedback on the parade has been incredibly positive. Many
comments have been received that it was the best parade in many years. Local
businesses that did not participate have been motivated to participate next year and
some have already started to plan their floats.
Fireworks returned with great fanfare.
The Economic Development Team will begin working on the 2024 plans with Eagle
Valley Events immediately.
170
AGENDA ITEM NO. 6.6
Item Cover Page
DATE:July 18, 2023
SUBMITTED BY:Jake Shipe, Finance
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:June 2023 Revenue Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
230718 Revenue Update.pdf
171
1
TOWN OF VAIL
REVENUE UPDATE
July 18, 2023
4.0% General Sales Tax
Upon receipt of all sales tax returns, May collections are estimated to be
$1,027,672, down (16.3)% from last year and down (1.5)% from the amended
budget. YTD collections of $21,178,880 are up 4.4% from this time last year and
down (0.2)% from the amended budget. Inflation as measured by the consumer
price index was up 4.0% for the 12-months ending May 2023. The annual
amended budget totals $40.1 million.
0.5% Housing Fund Sales Tax
Upon receipt of all sales tax returns, May collections of the 0.5% housing sales tax
are estimated to be $121,045, down (17.5)% from last year and down (10.3)% from
the amended budget. YTD collections of $2,576,623 are up 3.6% from this time
last year and down (0.5)% from the amended budget. The 2023 amended budget
for the housing fund sales tax totals $4.9 million.
Real Estate Transfer Tax (RETT)
RETT collections through June 30 total $2,826,381, down (41.1)% from this time
last year. The 2023 RETT budget totals $7,000,000.
Construction Use Tax
Use Tax collections through June 30 total $1,635,988 compared to $1,092,082
from this time last year. The 2023 budget totals $2,000,000.
Lift Tax
2023 YTD lift tax collections through June 30 total $4,650,293, down (1.1)% or
($52,154) from the same time last year. The 2023 amended budget totals
$6,234,550.
Summary
Across all funds, year-to-date total revenue of $52.7 million is up 4.9% from the
budget and up 7.3% from prior year. The positive variance from budget is due to
higher-than-expected construction use tax, construction permit revenue, and
interest/gains on investments.
172
2023 Amended Budget % change % change
2018 2019 2020 Budget Variance from 2022 from Budget
January 3,597,610$ 4,079,994$ 4,076,145$ 3,422,209$ 5,217,125$ 5,904,670$ 5,900,580$ (4,090)$ 13.10%-0.07%
February 3,818,356 4,137,087 4,285,633 3,691,850 5,686,585 6,030,915 6,031,313 398 6.06%0.01%
March 4,167,880 4,237,933 2,243,518 4,364,797 5,912,059 6,034,154 6,046,046 11,892 2.27%0.20%
April 1,233,474 1,445,071 427,518 1,751,528 2,234,296 2,213,286 2,173,269 (40,017) -2.73%-1.81%
May 830,193 763,756 503,828 1,061,516 1,227,974 1,043,778 1,027,672 (16,106) -16.31%-1.54%
Total 13,647,513$ 14,663,841$ 11,536,642$ 14,291,900$ 20,278,039$ 21,226,803$ 21,178,880$ (47,923)$ 4.44%-0.23%
June 1,648,443 1,606,748 1,023,517 2,149,312 2,317,931 2,132,497
July 2,412,425 2,480,292 2,084,644 3,491,668 3,507,973 3,227,335
August 2,195,175 2,237,050 2,138,838 2,877,550 2,997,389 2,757,598
September 1,540,490 1,600,100 1,767,393 2,359,528 2,441,331 2,246,025
October 1,106,596 1,165,176 1,371,727 1,734,964 1,729,558 1,591,193
November 1,264,600 1,260,314 1,425,461 1,880,397 1,902,643 1,750,432
December 4,070,870 4,237,178 3,625,189 5,749,365 5,602,018 5,153,119
Total 27,886,112$ 29,250,698$ 24,973,411$ 34,534,683$ 40,776,882$ 40,085,000$ 21,178,880$ (47,923)$ 4.44%-0.23%
2022 2023 Amended Budget % change % change
Collections Budget Variance from 2022 from Budget
January 645,487$ 720,043$ 719,532$ (511)$ 11.47%-0.07%
February 702,730 735,514 735,564 50 4.67%0.01%
March 719,717 735,514 737,001 1,487 2.40%0.20%
April 269,018 259,234 260,482 1,248 -3.17%0.48%
May 146,657 134,924 121,045 (13,879) -17.46%-10.29%
Total 2,483,609$ 2,585,229$ 2,573,623$ (11,606)$ 3.62%-0.45%
June 280,460 258,023
July 424,602 390,634
August 361,165 332,272
September 294,861 271,272
October 207,397 190,805
November 230,383 211,952
December 671,982 618,223
Total 4,954,459$ 4,858,410$ 2,573,623$ (11,606)$ 3.62%-0.45%
Town of Vail Revenue Update
July 18, 2023
4.0% GENERAL SALES TAX2023 Budget Comparison
0.5% Collected
Sales Tax
0.5% HOUSING SALES TAX COLLECTIONS
2023 Budget Comparison
Actual 4.0% Collections 4.0% Collected
Sales Tax20212022
173
Through May 31
May 4% General Sales Tax Collections By Year
Through May 31
Town of Vail Revenue Update
July 18, 2023
YTD 4% General Sales Tax Collections By Year
•May collections of $1,027,672 are down (16.3)% from prior year and are down (1.5)% from the
amended budget.
$763,756
$503,828
$1,061,516
$1,227,974
$1,027,672
$0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000
2019
2020
2021
2022
2023
$14,663,841
$11,536,642
$14,291,900
$20,278,039
$21,178,880
$0 $5,000,000 $10,000,000 $15,000,000 $20,000,000
2019
2020
2021
2022
2023
•YTD collections of $21,178,880 are up 4.4% from prior year and are down (0.2)%from the
amended budget.
•Inflation as measured by the consumer price index was up 4.0% in May.
174
May Collections YTD Collections
Town of Vail Revenue Update
July 18, 2023
May 0.5% Housing Fund Sales Tax Collections By Year
Real Estate Transfer Tax by Year
YTD Through June 2023
•This chart shows YTD collections of 1% RETT, segmented by real property values. 2023
collections are down (41.1)% from the prior year.
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
$5,500,000
2019 2020 2021 2022 2023
Sales Less Than $2.5 Million Sales $2.5 to $5 Million Sales $5 to $10 Million Sales Over $10 Million
$2,944,293
$2,414,347
$5,073,151 $4,796,758
$2,826,381
•May collections of $121,045 are down (17.5)% from prior year and are down (10.3)% from the
amended budget.YTD collections of $2.6M are up 3.6% from this time last year and are down
(0.5)% from the amended budget.
$146,657
$121,045
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
2022 2023
$2,483,609 $2,573,623
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
2022 2023
175
Town of Vail Revenue Update
June 6, 2023
Construction Use Tax by Year
YTD Through June 2023
YTD Lift Tax Collections
Through June 30
•Use Tax collections through June 30 total $1,635,988, compared to $1,092,082 from this time
last year. This is an increase of 49.8%.
$1,706,822
$733,781
$2,435,590
$1,092,082
$1,635,988
$0
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
$1,750,000
$2,000,000
$2,250,000
$2,500,000
$2,750,000
2019 2020 2021 2022 2023
•2023 YTD lift tax collections of $4,650,293 are down (1.1)% or $(52,154) from the same time last
year.
$4,109,163
$2,916,926
$3,925,279
$4,702,447
$4,650,293
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000
2019
2020
2021
2022
2023
176
Vail Business Review
April 2023
July 18, 2023
The Vail Business Review breaks down the 4.5% sales tax collected for the month of
April 2023. The 4.5% sales tax includes the town’s general 4% sales tax and the 0.5%
housing sales tax supported by Town of Vail voters during the November 2021 election,
effective January 1, 2022. The housing sales tax sunsets on December 31, 2051.
Overall, April 4.5% sales tax was down from the prior year (2.8%). Retail increased
0.6%, lodging decreased (6.6%), food and beverage decreased (5.6%), and
utilities/other increased 2.2%. Excluding the out-of-town category, sales tax for the
month of April was down (1.0%) compared to prior year.
The ski season VBR report reflects 4% general sales tax since collection of the 0.5%
housing sales tax began partway through the 21-22 season. The 22-23 ski season
resulted in an overall 3.6% increase from the prior ski season. Retail increased 4.3%,
lodging decreased (0.5%), food and beverage increased 6.8%, and utilities/other
increased 21.4%. Excluding the out-of-town category, sales tax for the 22-23 ski season
increased 3.8%.
Town of Vail sales tax forms, the Vail Business Review, and sales tax worksheets are
available on the internet at www.vailgov.com. You can subscribe to have the Vail
Business Review and the sales tax worksheet emailed to you automatically from
www.vailgov.com.
Please remember when reading the Vail Business Review that it is produced from sales
tax collections as opposed to actual gross sales.
If you have any questions or comments, please feel free to call me at (970) 479-2125 or
Carlie Smith, Finance Director, at (970) 479-2119.
Sincerely,
Lauren Noll
Sales Tax Administrator
177
April 2023
Town of Vail Business Review
April Sales Tax Collections by Year
April 2023 Sales Tax
April 2022
Sales Tax Collections by Business Type
978,829
Lodging
674,612 Food &
Beverage
553,931
Utilities &
Other
226,378
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
0.6%(5.6%)2.2%
Retail
RLFU
-$8,000,000
$12,000,000
1,444,255
428,125
1,751,761
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000
2019
2020
2021
2022
2023
General Sales Tax
Housing Sales Tax
2,503,568
2,433,751
• April 2023 retail sales increased 0.6%, lodging decreased (6.6%), food and beverage decreased
(5.6%), and utilities and other increased 2.2%.
• The figures above reflect 4.5% sales tax.
Retail
973,195
Lodging
721,997
Food &
Beverage
586,779
Utilities &
Other
221,597
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
• This report represents collections of Town of Vail sales tax, as opposed to actual gross sales.
• On January 1st, 2022, Town of Vail sales tax increased from 4.0% to 4.5% on all items except food for
home consumption. 2022 and 2023 above include the 0.5% increase to sales tax, depicted in light
blue. Prior years show 4.0% sales tax collections.
• Total April 2022 collections were $2,503,568. Total April 2023 collections were $2,433,751.
• Overall, April 2023 4.5% sales tax collections were down from the prior year (2.8%).
(6.6%)
178
April 2023 Sales Tax
Town of Vail Business Review
April 2022April 2023
Geographic Area Trends by Year
April Sales Tax
Sales Tax by Location
Other
Areas
13%
Lionshead
14%
Out of
Town
30%
Vail Village
43%
Other Areas
13%
Lionshead
15%
Out of Town
31%
Vail Village
41%
• Vail Village sales tax increased 3.0%, Lionshead decreased (9.2%), Other Areas decreased (4.1%), and
Out of Town decreased (6.8%). Excluding Out of Town collections, all areas were down (1.0%).
• The figures above reflect 4.5% sales tax.
235,305
126,027
262,682
240,903
15,602
224,988
331,939
252,780
563,968
636,108
33,716
700,123
$0 $200,000 $400,000 $600,000 $800,000 $1,000,000
2019
2020
2021
2022
2023
Vail Village
Out of Town
Lionshead
Other Areas
• This chart shows April sales tax collections by geographic area over time.
• 2022 and 2023 include the 0.5% increase for housing sales tax, depicted in lighter shades. General
4.0% sales tax collections are shown in darker shades.
326,802379,740 770,282 1,026,744
1,057,578
344,647 718,039
313,488
179
Accommodation Services Sales Tax by Year
Retail Business Sales Tax Detail
April 2023 Sales Tax
Town of Vail Business Review
$0 $100,000 $200,000 $300,000 $400,000 $500,000
533,164
Apparel
$185,230
Grocery
$147,438
Gallery
$40,588
Gifts
$3,200
Jewelry
$31,379Retail Liquor
$41,104
Retail Other
$236,298
Sporting Goods
$224,493
Online Retailers
$69,079
Retail Home
Occupation
$20
• Overall, April 2023 accommodations services decreased (6.6%) from prior year. Short-term rentals increased
20.3% from prior year and hotels and lodges decreased (16.1%).
• 2022 and 2023 include the 0.5% increase for housing sales tax, depicted in lighter shades. General 4.0% sales
tax collections are shown in darker shades.
• Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and VRBO.
Revenue collections from facilitators may include some hotels and lodges.
315,359
157,810
Hotel and Lodges
Short-Term Rentals
2023 2022 2021
188,833
447,384
227,228
180
Retail 155,273.84 153,775.82 0.97%
Lodging 93,292.88 102,627.90 ‐9.10%
F & B 59,829.87 65,627.23 ‐8.83%
Other 5,091.18 4,770.82 6.71%
Total 313,487.77 326,801.76 ‐4.07%
Retail 108,157.23 101,953.73 6.08%
Lodging 131,558.97 168,884.58 ‐22.10%
F & B 101,698.19 106,093.17 ‐4.14%
Other 3,232.14 2,808.97 15.06%
Total 344,646.53 379,740.46 ‐9.24%
Retail 313,013.52 366,345.88 ‐14.56%
Lodging 194,879.06 200,017.94 ‐2.57%
F & B 958.94 1,794.05 ‐46.55%
Other 209,187.09 202,123.98 3.49%
Total 718,038.61 770,281.86 ‐6.78%
Retail 402,384.44 351,119.31 14.60%
Lodging 254,881.31 250,466.36 1.76%
F & B 391,444.09 413,264.99 ‐5.28%
Other 8,867.88 11,893.05 ‐25.44%
Total 1,057,577.72 1,026,743.71 3.00%
Retail 978,829.03 973,194.74 0.58%
Lodging 674,612.22 721,996.79 ‐6.56%
F & B 553,931.09 586,779.44 ‐5.60%
Other 226,378.29 221,596.82 2.16%
Total 2,433,750.63 2,503,567.79 ‐2.79%
Retail Apparel 185,229.74 169,942.60 9.00%
Retail Food 147,437.87 138,943.12 6.11%
Retail Gallery 40,588.48 6,376.24 536.56%
Retail Gift 3,200.05 3,433.89 ‐6.81%
Retail Home Occupation 19.54 144.15 ‐86.44%
Retail Jewelry 31,378.75 29,525.45 6.28%
Retail Liquor 41,103.73 45,157.50 ‐8.98%
Retail Other 236,298.44 296,242.21 ‐20.23%
Retail Sport 224,493.18 193,533.32 16.00%
Retail Online Retailer 69,079.25 89,896.26 ‐23.16%
Total 978,829.03 973,194.74 0.58%
Total ‐ All Areas
Lionshead
Out of Town
Vail Village
Retail Summary
Cascade Village / East Vail / Sandstone / West Vail
Town of Vail Business Review
April 4.5% Sales Tax
2023 Collections 2022 Collections YoY % Change
181
Sales Tax Collections by Business Type
Ski Season 2022-2023 Ski Season 2021-2022
Town of Vail Business Review
Ski Season 2022-2023
Sales Tax Collections by Ski Season
RFU
-$8,000,000
$12,000,000
19,265,990
16,605,139
18,269,518
$0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000
18-19
19-20
20-21
21-22
22-23
General Sales Tax
Housing Sales Tax
29,028,986
30,997,336
• This report represents collections of Town of Vail sales tax, as opposed to actual gross sales.
• Effective January 1
st 2022, voters approved a 0.5% sales tax to support housing initiatives applicable to
all items excluding food for home consumption. The 0.5% housing sales tax is represented in light blue in
the chart above. For the 21-22 ski season this tax was collected January through April while the 22-23 ski
season reflects collections for the full season, November through April.
• Total 21-22 ski season collections for the 4% general sales tax were $26,694,500. Total 4% general 22-
23 ski season collections were $27,643,908, up 3.6% from the prior ski season.
Retail
$9,080,606
Lodging
$11,513,837
Food &
Beverage
$5,359,325 Utilities &
Other
$1,690,140
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
4.3%6.8% 21.4%(0.5%)
Retail
$8,709,348
Lodging
$11,573,473
Food &
Beverage
$5,019,765 Utilities &
Other
$1,391,914
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
• Ski Season 2022-2023 retail sales increased 4.3%, lodging decreased (0.5%), food and beverage
increased 6.8% and utilities and other increased 21.4%.
• The figures above reflect 4.0% sales tax.
182
Geographic Area Trends by Ski Season
Town of Vail Business Review
Ski Season 2022-2023
Sales Tax by Location
Ski Season 2022-2023 Ski Season 2021-2022
Other
Areas
14%
Lionshead
18%
Out of
Town
24%
Vail Village
44%
Other Areas
15%
Lionshead
18%
Out of Town
24%
Vail Village
43%
• Vail Village sales tax increased 5.3%, Lionshead increased 2.8%, Other Areas increased 0.7%, and
Out of Town increased 2.7%. Excluding Out of Town collections, all areas were up 3.8%.
• The figures above reflect 4.0% sales tax.
$2,981,518 $2,618,296
$2,717,386
$3,858,218 $3,885,053
$4,495,966
$3,692,687 $3,113,845
$4,763,633 $4,895,979
$2,250,103 $2,292,573
$4,729,703
$6,512,619 $6,687,638
$9,538,402
$8,001,582
$7,708,584
$11,560,030
$12,175,237
$0
$2,500,000
$5,000,000
$7,500,000
$10,000,000
$12,500,000
18-19 19-20 20-21 21-22 22-23
Other Areas Lionshead Out of Town Vail Village
• This chart shows ski season sales tax collections by geographic area over time.
• The figures above reflect 4.0% sales tax.
183
Town of Vail Business Review
Ski Season 2022-2023
Retail Business 4.5% Sales Tax Detail
Accommodation Services Sales Tax by Ski Season
$0 $2,000,000 $4,000,000 $6,000,000 $8,000,000
Apparel
$2,130,776
Grocery
$1,357,142
Gallery
$131,892
Gifts
$42,312
Jewelry
$389,114Retail Liquor
$449,202
Retail Other
$2,162,518
Sporting Goods
$2,924,997
Online Retailers
$523,483
Retail Home
Occupation
$2,195
• The 0.5% housing sales tax is represented in light shades in the chart above. For the 21-22 ski season this tax was
collected January through April while the 22-23 ski season reflects collections for the full season, November through
April.
• 4% general sales tax collections for 22-23 ski season accommodations services decreased (0.5%) from the prior ski
season. Short-term rentals increased 2.4% from prior ski season and hotels and lodges decreased (1.8%).
• Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and VRBO. Revenue
collections from facilitators may include some hotels and lodges.
4,608,669
2,105,285
Hotel and Lodges
Short-Term Rentals
22-23 21-22 20-21
3,793,030
8,947,788
4,005,279
8,842,879
184
4.0% Sales Tax 4.0% Sales Tax
Retail 1,434,795.42 1,440,157.71 ‐0.37%
Lodging 1,893,108.30 1,940,428.50 ‐2.44%
F & B 481,960.16 435,963.68 10.55%
Other 75,189.40 41,668.17 80.45%
Total 3,885,053.28 3,858,218.05 0.70%
Retail 1,339,393.45 1,303,182.64 2.78%
Lodging 2,523,079.59 2,517,357.54 0.23%
F & B 1,004,720.36 917,385.64 9.52%
Other 28,785.94 25,707.36 11.98%
Total 4,895,979.34 4,763,633.18 2.78%
Retail 2,215,127.82 2,216,059.01 ‐0.04%
Lodging 3,035,925.75 3,126,547.31 ‐2.90%
F & B 11,574.23 15,096.94 ‐23.33%
Other 1,425,010.63 1,154,915.94 23.39%
Total 6,687,638.43 6,512,619.20 2.69%
Retail 4,091,289.15 3,749,948.33 9.10%
Lodging 4,061,723.38 3,989,139.99 1.82%
F & B 3,861,070.31 3,651,318.58 5.74%
Other 161,154.33 169,622.94 ‐4.99%
Total 12,175,237.17 11,560,029.85 5.32%
Retail 9,080,605.84 8,709,347.70 4.26%
Lodging 11,513,837.02 11,573,473.34 ‐0.52%
F & B 5,359,325.06 5,019,764.84 6.76%
Other 1,690,140.29 1,391,914.40 21.43%
Total 27,643,908.22 26,694,500.28 3.56%
Retail Apparel 1,894,023.43 1,728,006.50 9.61%
Retail Food 1,296,990.40 1,255,011.67 3.34%
Retail Gallery 117,237.28 206,728.00 ‐43.29%
Retail Gift 37,610.35 42,742.54 ‐12.01%
Retail Home Occupation 1,951.03 1,415.59 37.82%
Retail Jewelry 345,879.43 218,189.65 58.52%
Retail Liquor 399,342.86 433,248.84 ‐7.83%
Retail Other 1,922,245.79 1,864,062.12 3.12%
Retail Sport 2,600,006.71 2,511,772.02 3.51%
Retail Online Retailer 465,318.58 448,170.77 3.83%
Total 9,080,605.84 8,709,347.70 4.26%
Cascade Village / East Vail / Sandstone / West Vail
Town of Vail Business Review
Ski Season 2022‐2023
22‐23 Collections 21‐22 Collections YoY % Change
Total ‐ All Areas
Lionshead
Out of Town
Vail Village
Retail Summary
185