HomeMy WebLinkAbout2023-08-16 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda1.Presentation/Discussion
1.1 Eagle Valley Trail Update 15 min.
Listen to presentation and ask questions.
Presenter(s): Kevin Sharkey, Eagle County Trails Manager
and Erin Thompson, Fundraising Solutions
Background: Eagle County Trails Manager will give an update
on the Eagle Valley Trail.
1.2 Go Vail 2045 - Vail Mobility & Transportation Master Plan
Parking & Frontage Road Update
45 min.
Review presentation and provide any feedback
Presenter(s): Tom Kassmel, Town Engineer ; Fehr & Peers
Background: The GO Vail 2045 team has been reviewing the
public responses to the 2022 transportation survey and spring
2023 parking survey, analyzing existing conditions within Vail,
analyzing Big Data for transportation purposes, and
brainstorming initial ideas to improve mobility and
transportation within Vail over the next 20 years. This Council
session will focus on Parking & Frontage Road elements.
Staff Recommendation: Review presentation and provide any
feedback
1.3 Update on 2021 Gore Creek Macroinvertabrate Scores 30 min.
Information update.
Presenter(s): Pete Wadden, Watershed Health Specialist
Background: The Colorado Department of Public Health and
Environment (CDPHE) has listed Gore Creek as a 303(d)
Impaired Waterway for low aquatic life since 2012. This listing
is based on surveys of the abundance and diversity of aquatic
macroinvertebrate species at eleven sampling locations on
Gore Creek and Black Gore Creek. Sampling is conducted
each September. This presentation will offer a summary of the
VAIL TOWN COUNCIL MEETING
Afternoon Session Agenda
Town Council Chambers and virtually via Zoom
Zoom meeting link: https://us02web.zoom.us/webinar/register/WN_oCzw34EIRFiIdSKl1CT1Rw
1:30 PM, August 15, 2023
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
230810 Memo to Town of Vail.pdf
Towns Metro presentation 8.2.23.pdf
Council Memo 8-15-23.docx
Council Presentation 8-15-23.pdf
1
results of the survey conducted in September 2021.
1.4 Eagle-Vail State Land Board Parcel Housing Development
Opportunity
20 min.
Listen to presentation and provide feedback.
Presenter(s): George Ruther, Director of Housing
Background: The Town of Vail is collaborating with its down
valley municipal partners in exploring a regional opportunity to
develop deed restricted community housing on a parcel of land
currently owned by the Colorado State Land Board. The
Town's partners and the State Land Board are in the process
of completing their due diligence and scoping to better
understand the future development potential of the site.
Colorado Senate Bill 23-001 previously passed within the
State Legislature is helping pave the way for a successful
housing development on this site.
1.5 West Middle Creek RFP Update 15 min.
Verbal update.
Presenter(s): George Ruther, Director of Housing
Background: Update on RFPs for the development of West
Middle Creek.
2.DRB / PEC (5 min.)
2.1 DRB/PEC Update
3.Information Update
3.1 July 12, 2023 CSE Meeting Minutes
3.2 July 20, 2023 VLMDAC Meeting Minutes
3.3 July 25, 2023 VLHA Meeting Minutes
3.4 August 2, 2023 CSE Meeting Minutes
4.Matters from Mayor, Council and Committee Reports (10 min.)
5.Executive Session (45 min.)
Executive Session pursuant to:
1. C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of any
real, personal or other property interest, C.R.S. §24-6-402(4)(b) to hold a conference with the
Town Attorney, to receive legal advice on specific legal questions and C.R.S. §24-6-402(4)(e)
to determine positions relative to matters that may be subject to negotiations, develop a
ERWSD 2023 Presentation (2021 MMI Data).pdf
Dowd Junction State Trust Land Stakeholder Meeting 2 Presentation Slides
08152023.pptx
West Middle Creek Parcel - RFP Vail Town Council Update 08152023.docx
DRB Results_8-2-23.pdf
committee-on-special-events_minutes_summary__19_.pdf
VLMDAC_minutes_July_20__2023__FINAL.pdf
2023-7-25 VLHA Minutes.pdf
committee-on-special-events_minutes_summary__20_.pdf
2
strategy for negotiations and instruct negotiators and on the topics of: 1. potential real property
acquisitions by the Town; and 2. Town of Vail v. The Vail Corporation, et al., case number
2022CV30193;
and
2. C.R.S. §24-6-402(4)(f) to discuss personnel matters, regarding: Municipal Judge Review
and
3.C.R.S. §24-6-402(4)(b)to hold a conference with the Town Attorney, to receive legal advice
on specific legal questions and C.R.S. §24-6-402(4)(e) to determine positions relative to
matters that may be subject to negotiations, develop a strategy for negotiations and instruct
negotiators and on the topics of Town of Vail v. TIGA Advertising, INC and Gregory Moffet,
Case number 21CV30034 and TIGA Advertising, INC, Chapter 11 Bankruptcy, Case Number
23-10553MER; and Town of Vail v. Altus Vail Unit Owner, LLC, Case Number 2023CV30094
6.Recess 4:35pm (estimate)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and
available for public viewing as the meeting is happening. The meeting videos are also posted to High
Five Access Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
3
AGENDA ITEM NO. 1.1
Item Cover Page
DATE:August 15, 2023
TIME:15 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Eagle Valley Trail Update
SUGGESTED ACTION:Listen to presentation and ask questions.
PRESENTER(S):Kevin Sharkey, Eagle County Trails Manager and Erin Thompson,
Fundraising Solutions
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
230810 Memo to Town of Vail.pdf
Towns Metro presentation 8.2.23.pdf
4
MEMORANDUM
To: Vail Town Council
From: Kevin Sharkey
Date: August 10, 2023
Re: Eagle Valley Trail
Thank you for allowing us to present you with an update on the Eagle Valley Trail project. We
recognize that the Town of Vail is a great partner as we work towards completing the Eagle
Valley Trail. Thank you for your contribution to construction this year. We would like to discuss
recognition of your contribution on trail signs.
As we look forward to more trail construction in 2024, we would like to ask for your
consideration of a financial contribution towards our goal of completing the Eagle Valley Trail as
you begin work on your 2024 budget. We look forward to seeing you on August 15th.
Meanwhile, please visit our website: www.EagleValleyTrail.org
5
6
What is the EVT?
From the top of Vail Pass to Glenwood
Canyon, the Eagle Valley Trail (EVT) is a
paved recreation path that will traverse
Eagle County for a total of 62.7 miles when
the final segments are completed.
Three of the four remaining segments are
either completed or currently under
construction. We’re now raising money to
fund the final 7.5 miles between Horn Ranch
Open Space at Edwards. 7
Dotsero to
Duck Pond Open Space
1.7 miles
Horn Ranch to Edwards
7.5 miles
EagleVail to Dowd Junction
1.5 miles – Under Construction
Minturn Connection
1.3 miles – Construction
Summer 2023
Remaining sections to be constructed
8
Fundraising Targets
$22 million from Eagle County / Certificates of Participation
$13 million from grants and other sources
$3 million from local support, private donations, funding foundations
9
Our purpose
Connect Our Community
Address Climate Change
Equity and Inclusivity
Economic Impact
Quality of Place
Sustainable Tourism
10
Estimated Costs and Timeline
Dotsero to Duck Pond
Open Space
1.7 miles
Approx. $2.6 million
Summer 2022 2023
EagleVail
to Dowd Junction
1.5 miles
Approx. $7.9 million
Minturn
Connection
1.3 miles
Approx. $1.5 million
Horn Ranch
to Edwards
7.5 miles
Approx. $26 million
20242023
11
Construction
12
13
Trail Construction
happening this summer
Naming opportunities and signage
14
Trail Signs
Potential for jurisdictional, or
boundary, signs to be used to
recognize financial support of the
Eagle Valley Trail
15
Naming Opportunities
16
Total To Date
INDIVIDUAL, FAMILY FOUNDATION AND DONOR ADVISED FUND DONATIONS
AND GRANTING FOUNDATION DONATIONS $ 267,000
GOVERNMENT CONTRIBUTIONS $ 5,000,000
TOWN AND METRO DISTRICT CONTRIBUTIONS $ 435,000
EAGLE COUNTY CONTRIBUTIONS $ 22,000,000
TOTAL FUNDS RECEIVED AND PLEDGED $ 27,702,000*
*73% to goal of $38,000,000 17
Towns, Metro Districts and
Homeowners Associations
Edwards Metro District $50,000
Berry Creek Metro
District $10,000
Town of Vail $100,000
Town of Minturn $50,000
Town of Avon $100,000
Town of Eagle $25,000
EagleVail Metro District $50,000
Arrowhead Metro District $50,000
2023 Total Received $435,000 18
How Can You Help?
•Financial contribution to complete the trail
•Letters of support for grant applications
•Allow ECO Trails to install trail markers and other trail
signage on your municipality’s section(s) of trail
•Send EVT newsletter to your database
19
Thank you for being a valued partner of the
Eagle Valley Trail
20
To donate
For more information
on the EVT
Thank you to our Fiscal Sponsor
www.EagleValleyTrail.org
21
AGENDA ITEM NO. 1.2
Item Cover Page
DATE:August 15, 2023
TIME:45 min.
SUBMITTED BY:Tom Kassmel, Public Works
ITEM TYPE:Worksession
AGENDA SECTION:Presentation/Discussion
SUBJECT:Go Vail 2045 - Vail Mobility & Transportation Master Plan Parking
& Frontage Road Update
SUGGESTED ACTION:Review presentation and provide any feedback
PRESENTER(S):Tom Kassmel, Town Engineer ; Fehr & Peers
STAFF RECOMMENDATION:Review presentation and provide any feedback
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Council Memo 8-15-23.docx
Council Presentation 8-15-23.pdf
22
To:Town Council
From:Public Works Department
Date:August 15, 2023
Subject:GO Vail 2045 - Vail Mobility & Transportation Master Plan Update
Parking Draft Concept Ideas
I.SUMMARY
GO Vail 2045 is a planning process to update to the Vail Mobility & Transportation
Master Plan. The plan will update suggested traffic, transit, mobility, and parking
improvements to better accommodate current future transportation needs within and
around Vail. The plan will also provide updates on other past transportation related
topics such as traffic speeds and traffic calming, noise, loading & delivery, special event
logistics, AGS/rail, and tunneling/capping I-70. The new master plan will specifically
focus on all modes of mobility and explore emerging technologies that will enhance
mobility and transportation experiences throughout Vail.
Over the past 9 months the GO Vail 2045 team has been reviewing the public
responses to the 2022 transportation survey and spring 2023 parking survey, analyzing
existing conditions within Vail, analyzing Big Data for transportation purposes to
understand where people are coming from and going to, and brainstorming initial ideas
to improve mobility and transportation within Vail over the next 20 years all within the
context of the draft vision statement reviewed last fall:
Vail is recognized as having a comprehensive multimodal transportation system
with well-integrated alternative transportation options which reduce the number of
single occupant vehicle trips and overall vehicle miles travelled to, from, and
within Vail. Transit, walking, and biking are highly encouraged, comfortable, safe,
affordable, reliable, and convenient, supported by state-of-the-art infrastructure,
emerging mobilities and technologies, as well as education and outreach
programs. Vail's transportation system is designed to support the sustainability
of the natural environment and contribute to the Town’s Climate Action goals as
well as to provide equitable access to economic, recreational, and other
opportunities. Those who choose to drive are welcomed with a well-maintained
roadway system and clear direction for locating Vail’s managed parking areas
and alternative fuel vehicle stations. Loading of goods, services, and passengers
is efficient and clearly designated through the town’s dispersed loading and
delivery system. Traveling between Vail and regional destinations within the
23
Town of Vail Page 2
intermountain area and the Front Range is reliable, convenient, safe and
seamless by public transit or private vehicle. Convenient connections to the
nearby airports make year-round travel to Vail easy from anywhere in the world.
Over the next several months the team will present ideas to Council, stakeholder
groups, and the public regarding the various elements of the plan. Last Council session
the focus was on Pedestrian, Bicycle and Transit elements. This Council session will
focus on Parking elements. Future discussions will include Traffic, I-70, and Emerging
Technologies.
II.PARKING
The GO Vail 2045 vision statement identifies that Those who choose to drive are
welcomed with a well-maintained roadway system and clear direction for locating Vail’s
managed parking areas.In order to achieve this vision, parking needs to be safe,
accessible, well-maintained and managed, with clear seamless wayfinding provided to
our guests.
The Town already has over 2500 publicly managed parking spaces that accommodate
85% of the Town’s parking need. However, on peak winter and summer days the
available parking is not enough and guest’s vehicles overflow onto the South Frontage
Road, with an average of 200-300 vehicles, and sometimes as high as 1000 vehicles.
To achieve the Town’s vision, the design team has identified opportunities that may
improve the guests parking experience. These opportunities, coupled with the multi-
modal transportation options discussed last time, can mitigate parking overflow and
provide a more user friendly parking experience.
Recommended Parking concepts are shown on the attached exhibits and are described
in more detail within the attached draft outline. They are also available for the public for
review and comment on www.engagevail.com.
III.NEXT STEPS
The feedback received from Council, Stakeholder groups and the public will be used to
refine the concept ideas into Draft Recommendations for each element of the master
plan, eventually to culminate in a review of the Draft Master Plan in 2024. The following
is a timeline of next steps for GO Vail 2045;
July-Oct 2023 Review & Comment on ideas for each element
o July Pedestrian, Bicycle & Transit
o August Parking
o September Traffic, Traffic Calming, and Emerging Technology
August 2023 Ped, Bicycle, Transit & Parking Survey
Direct Survey Link https://bit.ly/go-vail-2045
Nov - Dec 2023 Draft Recommendations
Jan – March 2024 Draft Master Plan Review
April – June 2024 Adopt Final Master Plan
24
Town of Vail Page 3
IV.RECOMMENDATION
Staff recommends Council review the ideas presented, provide feedback and
encourage the public to go to www.engagevail.com to provide comment and take the
on-line survey.
25
GO VAIL 2045
Vail Mobility & Transportation Master Plan
Parking
26
VISION
& GOALS
EXISTING
CONDITIONS
I -70
PROCESS
EMERGING
TECHNOLOGY
Master Plan Elements
Transit
Bicycle/Pedestrian
Parking
Traffic & Traffic Calming
I-70
Noise
Emerging Technology
Loading/Delivery
Special Event Logistics
Implementation & Funding
WWW.ENGAGEVAIL.COM
Survey QR Code
PU
B
L
I
C
E
N
G
A
G
E
M
E
N
T
PED &
BICYCLE TRANSIT
PARKING
TRAFFIC
&TRAFFIC
CALMING
•July-Oct 2023 Review & Comment on ideas for each element
o July
o Aug.
o Sept.
o Oct.
•Aug 8 –Sept 4 Multi-Modal & Parking Survey
•September 2023 Survey Results
•Oct -Dec 2023 Draft Recommendations
•Jan –March 2024 Draft Master Plan
•April –June 2024 Adopt Master Plan
•Drafted
27
Agenda
•Winter 22/23 parking survey results
•Vehicle origins by parking facility (origin-destination analysis)
•Frontage Road parking
•Management Opportunities
•Supply Opportunities
•Next steps
28
Winter 22/23 Parking Survey
•Offered from March 18 –April 3 with 175 responses
•Over 40% of respondents were visiting Vail for the day
•Over half parked in Vail Village structure
•Qualitative feedback: respondents would like to see park and rides and more local rates
55%
39%
6%
Which parking structure/lot/area did you park in
today?
Vail Village Lionshead Ford Park
0%5%10%15%20%25%30%35%40%45%
I am a local resident and live in Vail
I am a local resident and live in Eagle
County
I am visiting for multiple days staying in the
Vail Valley/Eagle County
I am just visiting Vail for the day
How long are you in Vail for?
29
Vehicle Occupancy: Parking Survey
0%5%10%15%20%25%30%35%
1 (I am traveling alone)
2
3
4
5
6 or more
How many people are in your vehicle on this trip to Vail?
30
Origins Indicated on Survey
75%
25%
Where are you visiting from?
Elsewhere in Colorado Outside of Colorado
0%5%10%15%20%25%30%35%40%
Garfield
Larimer
El Paso
Mesa
Arapahoe
Douglas
Boulder
Jefferson
Summit
Denver
Which Colorado county are you visiting from?
31
Vehicle Occupancy: Observations
0
0.5
1
1.5
2
2.5
3
Lionshead Vail Village Ford Park
Average Number of Occupants per Vehicle
18-Mar
25-Mar
32
Vehicle Occupancy: SOVs
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
Lionshead Vail Village Ford Park
Percent Single Occupancy Vehicles
18-Mar
25-Mar
33
Origin-Destination Analysis
Town of Vail divided into trip origin/destination zones for
analysis. Detailed view of zones available: Town of Vail Zones
34
Vehicle Origins to Vail Village Parking
43%
32%
26%
40%
33%
27%
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
West of Vail Internal Vail East of Vail
Where are people traveling from when they use the Vail Village Parking Garage? (Weekday vs Weekend, Winter 2022/23,
Morning (5am-12pm))
Weekday Weekend
Note: Weekdays are Tuesday-Thursday and Weekends are Saturday-Sunday in the Big Data analysis
35
Vehicle Origins to Vail Village Parking
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
Eagle County Internal Vail Summit County*Denver Metro Lake County Clear Creek/Gilpin County
Where are people traveling from when they use the Vail Village Parking Garage? (Weekday vs Weekend, Winter 2022/23,
Morning (5am-12pm))
Weekday Weekend
*high travel patterns from Summit County could be due to travelers stopping for gas/food in Vail
36
Vehicle Origins to Vail Village Parking
**high travel patterns from Summit County could be due to travelers stopping for gas/food in Vail
Note: 27% of transient transactions on peak days are 0-4 hours
0%
5%
10%
15%
20%
25%
30%
35%
Internal Vail Summit County*Avon Edwards Denver Metro Eagle Beaver Creek Minturn Lake County Gypsum
Where are people traveling from when they use the Vail Village Parking Garage? (Internal Vail vs Elsewhere)
(Morning (5am-12pm), Winter 2022/2023)
Weekday Weekend 37
Vehicle Origins to Vail Village Parking
0%
5%
10%
15%
20%
25%
30%
35%
40%
East Vail Buffehr Creek /
Lionsridge / The Valley
Sandstone / Potato
Patch
Safeway / Vail
Commons
Booth Falls / Bald
Mountain Road
Lionshead Golf Course Vail Intermountain Matterhorn Vail Village
Where are people traveling from when they use the Vail Village Parking Garage? (Weekday vs Weekend, Winter 2022/23,
Morning (5am-12pm))
Weekday Weekend 38
Vehicle Origins to Lionshead Parking
37%35%
27%
39%
32%30%
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
West of Vail Internal Vail East of Vail
Where are people traveling from when they use the Lionshead Parking Garage? (Weekday vs Weekend, Winter 2022/23,
Morning (5am-12pm))
Weekday Weekend 39
Vehicle Origins to Lionshead Parking
0%
5%
10%
15%
20%
25%
30%
35%
40%
Eagle County Internal Vail Summit County*Denver Metro Clear Creek/Gilpin County
Where are people traveling from when they use the Lionshead Parking Garage? (Weekday vs Weekend, Winter 2022/23,
Morning (5am-12pm))
Weekday Weekend
*high travel patterns from Summit County could be due to travelers stopping for gas/food in Vail
40
Vehicle Origins to Lionshead Parking
**high travel patterns from Summit County could be due to travelers stopping for gas/food in Vail
0%
5%
10%
15%
20%
25%
30%
35%
40%
Internal Vail Summit County Avon Edwards Denver Metro Gypsum Eagle Beaver Creek Red Cliff Clear Creek/Gilpin
County
Where are people traveling from when they use the Lionshead Parking Garage? (Internal Vail vs Elsewhere)
(Morning (5am-12pm), Winter 2022/2023)
Weekday Weekend 41
Vehicle Origins to Lionshead Parking
0%
2%
4%
6%
8%
10%
12%
14%
16%
18%
East Vail Sandstone / Potato
Patch
Vail Village Matterhorn Safeway / Vail
Commons
West Vail South of I-
70
West Vail North of I-
70
Westhaven Zone Buffehr Creek /
Lionsridge / The
Valley
Vail Intermountain Lionshead
Where are people traveling from when they use the Lionshead Parking Garage? (Weekday vs Weekend, Winter 2022/23,
Morning (5am-12pm))
Weekday Weekend 42
Frontage Road Overflow Parking
Analyzed the 27 Frontage Road Overflow Parking Days vs. Transactions/Capacity at Vail
Village, Lionshead, Red Sandstone, Ford Park, Soccer/Athletic Fields, Donovan Park, Safeway,
North Trail, Chamonix
•6 days of 2022/2023 Frontage Road overflow parking days could have been eliminated by
diverting traffic to under-capacity parking facilities.
•10 days of 2022/2023 Frontage Road overflow parking days had a need of less than 100
spaces of overflow parking.
43
Management Strategies
•Pricing
•Carpooling
•Mobility Pass & Points Program
•Mobility Smartphone App –Real Time Parking
•Transit Incentives
•On Demand Micro Transit
•EVTA –Fare Free Zone 44
45
Frontage Road Supply Opportunities
•Improve Frontage Road parking.
•Expand Existing Parking
•Build New Structured Parking in conjunction with other
large developments
46
47
THANK YOU!
Comments
& Questions
48
AGENDA ITEM NO. 1.3
Item Cover Page
DATE:August 15, 2023
TIME:30 min.
SUBMITTED BY:Stephanie Bibbens, Environmental Sustainability
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Update on 2021 Gore Creek Macroinvertabrate Scores
SUGGESTED ACTION:Information update.
PRESENTER(S):Pete Wadden, Watershed Health Specialist
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
ERWSD 2023 Presentation (2021 MMI Data).pdf
49
2021 BIOMONITORING
RESULTS:
GORE CREEK
BLACK GORE CREEK
RED SANDSTONE CREEK
Created by Leah Cribari
March, 2023
50
Overview
•Background
•Data Analysis Methods
•Comparison between
MMI v3 and MMI v4
•Results from 2021
(compare with previous
years)
2
51
Black Gore Creek, Gore
Creek, and Eagle River
•15 Mayfly Taxa
(Ephemeroptera)
•16 Stonefly Taxa (Plecoptera)
•16 Caddisfly Taxa
(Trichoptera)
•98 Identified
Macroinvertebrate Taxa
•31,630 individuals
3
2021 Identification
52
Data Analysis
MMI: Multi-Metric Index (versions
3 and 4*)
Measures overall health of
aquatic communities (two
biotypes in this study area)
EPT: Ephemeroptera, Plecoptera,
and Trichoptera
Measures sensitive taxa
HBI: Hilsenhoff Biotic Index
Measures proportion of nutrient-
tolerant taxa
4
53
MMI Comparison
MMI V3
•Combines 5-6 equally
weighted metric values
•Greater emphasis on
presence/absence and relative
abundance of ALL taxa
MMI V4
•Combines 8 equally weighted
metric values
•Greater emphasis on relative
abundance of the MOST
SENSITIVE taxa.
5
•Scores based on relative percent comparison to a reference condition
•Values range from 0.0 to 100.0
•Higher values indicate better aquatic conditions
54
Gore Creek
6
55
Gore Creek Sites
7
56
MMI Comparison
MMI V3
•Combines 5-6 equally weighted
metric values
MMI Biotype 1
42.0 – 52.0 Grey Zone
MMI Biotype 2
50.1 - 100.0 Attainment
42.0 - 50.0 Grey Zone
0.0 - 41.9 Impaired
MMI V4
•Combines 8 equally weighted
metric values
MMI Biotype 1
33.7 - 45.2 Grey Zone
MMI Biotype 2
47.6 - 100.0 Attainment
39.8 – 47.5 Grey Zone
0.0 – 39.7 Impaired
8
•Scores based on relative percent comparison to a reference condition
•Values range from 0.0 to 100.0
•Higher values indicate better aquatic conditions
•EDIT
57
MMI Comparison
MMI V3
•EP (Adjusted by Elev.)
•Percent Non-insects
•Percent Chironomidae
•Sensitive Plains Taxa
•Predator- Shredder Taxa
•Clinger Taxa
MMI V4
•EPT (adjusted by Temp)
•Percent EPT (nBaetis)
•Percent Non-insects
•Percent Coleoptera
•Percent Intolerant Taxa
•Percent Increasers
•Clinger Taxa
•Predator- Shredder Taxa
9
58
Gore Creek MMI v3
Fall 2009-2021
10
59
Gore Creek MMI v3
11
60
Gore Creek MMI v4
Fall 2009-2021
12
61
Gore Creek MMI v4
13
62
Gore Creek EPT
14
63
Gore Creek HBI
15
64
Black Gore Creek Sites
16
65
Black Gore Creek MMI v3
Fall 2018 - 2021
17
66
Black Gore Creek MMI v4
Fall 2018 - 2021
18
67
Red Sandstone Creek Sites
19
68
Red Sandstone Creek MMI v3
Fall 2011 - 2021
20
69
Red Sandstone Creek MMI v4
Fall 2011 - 2021
21
70
Summary
•Most stress to aquatic life found in areas of urban
development
•MMI v3 and MMI v4 are measuring different
community parameters – resulting in slightly different
interpretations of community health
•Consistent evidence of recent improvements in Red
Sandstone Creek
•Certain metrics/sites showing signs of improvement in
Gore Creek
•Next steps
22
71
Mill Creek Spill Sites Map
23
72
0
5
10
15
20
25
30
GC-aMC MC-aV MC-aGC GC-bMC GC-bIB GC-aFR
Nu
m
b
e
r
o
f
E
P
T
T
a
x
a
Sept. 2021
Mill Creek Spill EPT
24
73
0
1,000
2,000
3,000
4,000
5,000
6,000
GC-aMC MC-aV MC-aGC GC-bMC GC-bIB GC-aFR
De
n
s
i
t
y
(
#
/
m
²
)
EPT Density Values
Ephemeroptera
Plecoptera
Trichoptera
Mill Creek Spill EPT Density
25
74
0
1,000
2,000
3,000
4,000
5,000
6,000
GC-aMC GC-bMC GC-bIB GC-aFR
De
n
s
i
t
y
(
#
/
m
²
)
Baetis Density Sept.
2021
Mill Creek Spill Baetis Density
26
75
Eagle River
27
76
Eagle River Sites
28
77
Eagle River MMI v3
Fall 2009-2021
29
78
Eagle River MMI v4
Fall 2009-2021
30
79
Black Gore Creek EPT
31
80
Red Sandstone Creek EPT
32
81
Red Sandstone Creek HBI
33
82
AGENDA ITEM NO. 1.4
Item Cover Page
DATE:August 15, 2023
TIME:20 min.
SUBMITTED BY:George Ruther, Housing
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Eagle-Vail State Land Board Parcel Housing Development
Opportunity
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):George Ruther, Director of Housing
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Dowd Junction State Trust Land Stakeholder Meeting 2 Presentation Slides 08152023.pptx
83
Dowd Junction State Trust Land
May 3, 2023
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
PROJECT VISION
105
COST ANALYSIS
Major Project Cost Categories
1. Site grading
2. Roads, bridges, drives, sidewalks, paths
3. Highway 6 improvements
4. Water and sewer utilities
Major Exclusions
1. Water rights
2. Building demolition
3. Park
4. Vertical construction
106
Project Infrastructure $’s %
On-site $57,000,000 87%
Off-site $9,000,000 13%
TOTAL $66,000,000 100%
25% of on-site costs = 3 bridges @ $5MM per
bridge
90% of off-site costs = Highway 6 improvements
COST ANALYSIS
107
Development Phases One through Eight
Location Number of
Units % of Units Cost per Unit
North/South
Cost Multiple
South of River 476 68%$32,395
North of River 228 32%$223,648 6.9
TOTAL 704 100%$94,335
Development on lands north of the river is not feasible
unless costs are lower or the number of units served by
the improvements is higher.
COST ANALYSIS
108
AGENDA ITEM NO. 1.5
Item Cover Page
DATE:August 15, 2023
TIME:15 min.
SUBMITTED BY:George Ruther, Housing
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:West Middle Creek RFP Update
SUGGESTED ACTION:Verbal update.
PRESENTER(S):George Ruther, Director of Housing
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
West Middle Creek Parcel - RFP Vail Town Council Update 08152023.docx
109
75 South Frontage Road West Housing Department
Vail, Colorado 81657 970.479.2150
vailgov.com
MEMORANDUM
To:Vail Town Council
From: George Ruther, Housing Director
Date: August 15, 2023
Re:West Middle Creek Parcel – Vail Town Council RFP Update
I.PURPOSE
The purpose of this memorandum is to provide the Vail Town Council and Vail
community with an update on the Request for Proposals for development services for
the West Middle Creek Village Apartments selection process.
II.BACKGROUND
On June 29, 2023, the Town of Vail Housing Department released a Request for
Proposals for development services for the future development of the West Middle
Creek Parcel. The Vail Town Council has identified the West Middle Creek Parcel as
the newest opportunity to deliver much needed deed-restricted homes for year-round
and seasonal Vail residents living and working within the Vail community. Future
development on the parcel is envisioned to be completed in the form of a public/private
partnership between the Town of Vail and its selected private sector development
partner.
A West Middle Creek Parcel RFP Selection Advisory Committee was formed to advise
on the selection of a private sector development partner. The Advisory Committee is
comprised of two Vail Local Housing Authority members, the Community Development
Director, the Town Engineer, two members for Cumming Group Consultants, the
Housing Director, and the Town Manager. In the end, the Housing Director and the
Town Manager will forward a recommendation to the Vail Town Council on a private
110
Town of Vail
sector development partner to develop deed-restricted homes on the West Middle
Creek Parcel. The basis of the recommendation shall be the demonstrated ability of the
selected partner to best achieve the West Middle Creel Village Apartments development
goals and objectives adopted by the Vail Town Council.
The Town of Vail Housing Department received a total of ten responses to the RFP.
There was a wide variation in the experience and qualifications of the respondents and
an array of site plan development proposals for the West Middle Creek Parcel. In sum,
the total number of homes proposed ranged from approximately 200 to as many as 369.
Total estimated development cost was projected to be between $77M to $135M. Each
of the respondents proposed varying means and methods of financing the development
on the site with differing expectations or needs for Town of Vail financial participation.
The proposals varied suggesting financial expectations of the Town of between $0 to
$20M. Most respondents placed a high reliance on the granting of Proposition 123
Housing Funds from the Colorado Department of Local Affairs to make a development
financially feasible without significant added financial investment from the Town of Vail.
Nearly all the respondents stressed the importance of the Town of Vail to be a co-
applicant within the development review and entitlement processes. All respondents
identified topography, Middle Creek stream crossing, and the ability to provide vehicle
parking as challenges to development. In the end, six respondent team were chosen
for on-site interviews in Vail. Those teams included Corum Real Estate, Gorman &
Company, Servitas, Sherman & Associates, Triumph Development, and TWG, Inc. The
Advisory Committee is currently scoring and evaluating the proposals and is likely to
short list two or three potential development partners to participate in further
discussions.
III.NEXT STEP
The next step in the selection process is to engage in further discussions with two or
three potential development partners to better understand the proposals, the financing,
the development deal structure and timeline, and the Town’s expected role in the
development.
It is currently projected that a recommendation will be presented to the Vail Town
Council for consideration on September 5, 2023. At that time, the Town staff would be
seeking authorization from the Vail Town Council to negotiate a pre-development
agreement with the recommended partner. Final approval of the pre-development
agreement would be subject to the future review and approval of the agreement by the
Town Council and the adoption of an approving resolution.
111
AGENDA ITEM NO. 2.1
Item Cover Page
DATE:August 15, 2023
SUBMITTED BY:Jamie Leaman-Miller, Community Development
ITEM TYPE:DRB/PEC Update
AGENDA SECTION:DRB / PEC (5 min.)
SUBJECT:DRB/PEC Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
DRB Results_8-2-23.pdf
112
Design Review Board Minutes Wednesday, August 2, 2023
2:00 PM
Vail Town Council Chambers
Present: Kathryn Middleton Rys Olsen
Herbert Roth
Kit Austin
Erin Iba
1. Virtual Meeting Link Register to attend Design Review Board Meetings. Once registered, you will receive
a confirmation email containing information about joining this webinar. 2. Call to Order
3. Main Agenda
3.1 DRB23-0189 - Town of Vail - Golden Peak Final review of an exterior alteration (fence) Address/ Legal Description: 461 Vail Valley Drive/Tract F2, Vail Village Filing 5 Planner: Jonathan Spence Applicant Name: Town of Vail, represented by Todd
Oppenheimer DRB23-0189 Golden Peak Pickleball Plan Set.pdf Kathryn Middleton made a motion to Approve with the findings 14-10-9; Rys Olsen seconded the
motion Passed (5 - 0). 3.2 DRB23-0202 - Speck Residence Final review of an exterior alteration (deck/windows/stairs) Address/ Legal Description: 3150 Booth Falls Court East/Lot 4, Block 2, Vail Village Filing 12 Planner: Heather Knight Applicant Name: Eric Speck, represented by TAB
Associates DRB23-0202_Presentation-small.pdf Kathryn Middleton made a motion to Approve with the findings 14-10-2 and 14-10-4; Herbert
Roth seconded the motion Passed (5 - 0). 3.3 DRB22-0201.003 - Diaz Fox Family Trust Final review of a change to approved plans (roof/driveway/deck/entry) Address/ Legal Description: 1230 Westhaven Circle A, B/Lot 32, Glen Lyon Subdivision Planner: Greg Roy Applicant Name: Diaz Fox Family, represented by Pierce Austin
Architects DRB22-0201.003 Plans.pdf Kathryn Middleton made a motion to Table to the August 16th meeting; Herbert Roth seconded
the motion Passed (4 - 0) Austin Abstained. 4. Staff Approvals
Design Review Board Meeting Minutes of August 2, 2023 1
113
4.1 DRB22-0049.004 - Goldstein Residence Final review of a change to approved plans (landscaping) Address/ Legal Description: 264 Beaver Dam Road A/Lot 23, Block 7, Vail Village Filing 1 Planner: Greg Roy Applicant Name: Glenn Goldstein represented by Suman Architects
4.2 DRB22-0215.002 - Two Hearts LLC Final review of a change to approved plans (steps/chimney/landscape)
Address/ Legal Description: 2009 Sunburst Drive/Lot 15, Vail Valley Filing
3 Planner: Jamie Leaman-Miller Applicant Name: Two Hearts, represented by Nedbo Construction
4.3 DRB23-0129 - APDA LLC Final review of an exterior alteration (heat pump) Address/ Legal Description: 200 Vail Road 486/Lot A, Block 5C, Vail Village Filing 1 Planner: Jonathan Spence Applicant Name: APDA, represented by Climate Control Company
4.4 DRB23-0159 - Vail Gateway Plaza Final review of an exterior alteration (chillers) Address/ Legal Description: 12 Vail Road/Lot N & O, Block 5D, Vail Village Filing 1 Planner: Heather Knight Applicant Name: Vail Gateway, represented by R&H Mechanical
4.5 DRB23-0185 - Tinnirello Residence Final review of an addition Address/ Legal Description: 4800 Meadow Drive 18/Riverbend at Vail Planner: Jamie Leaman-Miller Applicant Name: Tinnirello Family, represented by Resolution Design
4.6 DRB23-0198 - Fenley Residence Final review of an exterior alteration (windows) Address/ Legal Description: 4788 Meadow Lane/Lot 4, Block 7, Bighorn Subdivision 5th Addition Planner: Heather Knight Applicant Name: Kathleen & Johnny Fenley, represented by Martin Manley Architects
4.7 DRB23-0205 - Pinos Del Norte Condos Final review of an exterior alteration (mechanical pipes) Address/ Legal Description: 600 Vail Valley Drive/Tract B, Vail Village Filing 7 Planner: Jonathan Spence Applicant Name: Pinos Del Norte Condos, represented by Shepherd Resources
4.8 DRB23-0206 - Wengert-Neff Residence Final review of an addition Address/ Legal Description: 1234 Westhaven Drive A81/Cascade Village - Liftside Condominiums Planner: Jamie Leaman-Miller
Design Review Board Meeting Minutes of August 2, 2023 2
114
Applicant Name: Donna Wengert Neff, represented by Pierce Austin Architects
4.9 DRB23-0213 - Walker Residence Final review of a tree removal Address/ Legal Description: 5089 Gore Circle/Lot 9, Block 2, Bighorn Subdivision 5th Addition Planner: Jonathan Spence Applicant Name: Steven & Lori Walker, represented by Timber Pro Tree Service
4.10 DRB23-0218 - List Residence Final review of an exterior alteration (windows/door) Address/ Legal Description: 508 East Lionshead Circle 212/Lot 2, Block 1, Vail Lionshead Filing 1 Planner: Heather Knight Applicant Name: Martin List, represented by Renewal by Andersen
4.11 DRB23-0221 - Villa Cortina Final review of a tree removal Address/ Legal Description: 22 West Meadow Drive/Lot H, Vail Village Filing 2 Planner: Jonathan Spence Applicant Name: Villa Cortina, represented by Old Growth Tree Service
4.12 DRB23-0226 - Vail Racquet Club Final review of an exterior alteration (window) Address/ Legal Description: 4680 Vail Racquet Club Drive 3/Vail Racquet Club Condominiums Planner: Jonathan Spence Applicant Name: Vail Racquet Club
5. Staff Denials
6. Adjournment
Rys Olsen made a motion to Adjourn ; Kathryn Middleton seconded the motion Passed (5 - 0).
Design Review Board Meeting Minutes of August 2, 2023 3
115
AGENDA ITEM NO. 3.1
Item Cover Page
DATE:August 15, 2023
SUBMITTED BY:Jeremy Gross, Economic Development
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:July 12, 2023 CSE Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
committee-on-special-events_minutes_summary__19_.pdf
116
Present:Nick Conover
Marco Valenti
Alison Wadey
Douglas Smith
Kim Newbury Rediker
1.Event Previews
Time: 5 Min
1.a 60 Day Event Previews
2.Information Update
2.a Visitation and Lodging Update
2.b Budget Update
3.Event Recaps
Time: 10 Min
3.a Vail Yeti Recap
Presented by Kyle Forte - Vail Yeti
Time: 10 Min
3.b Vail Whitewater Race Series
Presented by Joel Rabinowitz, Beth Pappas and Forest Knapp.
4.Meeting Reports
Committee on Special Events Minutes
Wednesday, July 12, 2023
8:30 AM
Vail Town Council Chambers
July 60 Day Preview Staff Report.pdf
60 Day Event Preview Forms
TOV Visitation Report 7-6-2023 CSE.pdf
Vail Executive Summary 2023-06-30.pdf
Vail Custom DOR 06.30.23.pdf
Vail_Retail_Report_2023-06-30.pdf
July Events Budget Update.pdf
Vail Yeti CSE recap.pdf
Vail Yeti Recap Form Responses
Nick Conover made a motion to Release final sponsorship funding for the Vail Yeti event. ; Marco Valenti
seconded the motion Passed (5 - 0).
2023 WW CSE Recap.pdf
Vail Whitewater Recap Form Responses
Kim Newbury Rediker made a motion to Release final funding for the Vail Whitewater Race Series. ;
Marco Valenti seconded the motion Passed (5 - 0).
1
Committee on Special Events Meeting Minutes of July 12, 2023 117
5.Approval of the Minutes
5.a Approval of June meeting minutes.
6.New Business
Staff recommends allocating $15,000 for the incremental funding request for Taste of Vail.
Time: 10 Min
6.a Taste of Vail Incremental Funding Request
Time: 10 Min
6.b Vail Après Discussion
Time: 10 Min
6.c Revely/Holidays RFP Discussion
6.d Memorial Day Brainstorm at August Meeting
Time: 5 Min
7.Adjournment
6.14.2023 CSE Meeting Minutes.pdf
Kim Newbury Rediker made a motion to Approve the minutes from the June CSE meeting.; Douglas
Smith seconded the motion Passed (5 - 0).
Taste of Vail Supplemental Request App.pdf
Kim Newbury Rediker made a motion to Approve incremental sponsorship funding in the amount of
$15,000 for the Taste of Vail.; Marco Valenti seconded the motion Passed (5 - 0).
2022 Revely Vail Concerts Study - Final Report.pdf
Vail Apres Spring Series Survey Report.pdf
2022 Revely Vail Concerts Study - Final Report.pdf
2
Committee on Special Events Meeting Minutes of July 12, 2023 118
AGENDA ITEM NO. 3.2
Item Cover Page
DATE:August 15, 2023
SUBMITTED BY:Liz Gladitsch, Economic Development
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:July 20, 2023 VLMDAC Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
VLMDAC_minutes_July_20__2023__FINAL.pdf
119
Vail Local Marketing District Advisory Council
Monthly Meeting
July 20, 2023, 8:30 am
Grand View Room
VLMDAC member attendees:
In Person- Jana Morgan (Sweet Basil) Liana Moore (Antlers), Theron Gore (East
West), Lauren Barotz (Vail Resorts), Jonathan Reap (Four Seasons), Barry Davis
(Council Member)
Zoom- Douglas Kessler (Homeowner)
Additional attendees:
In Person- Meggen Kirkham(SITE Marketing), Liz Gladitsch (Town of Vail), Amy
Hume(Miles), Chris Romer (Vail Valley Partnership), Alex J.(Town of Vail), Slade
Cogswell(970), Michal Bednarczyk (970), Kim Brussow (Vail Valley Partnership),
Kristin Yantis (MYPR), Kay Schneider (Vail Valley Partnership), Bob
Brown(BAAG), Mia Vlaar (Town of Vail), Alex Rodiguez (Lumenati), Evan
Swinehart (Lumenati), Dominic Prevost (Resonance), Dianna Carr (Resonance),
Simona Forbes (Resonance), Abby Oliveira (Town of Vail)
Zoom- Jeremy Coleman (BAAG), Jenna Luberto (BAAG), Amanda
McNally(MYPR), Mark Grattan(Miles Partnership), Charlie Herrington (Steep
Motion)
Call to Order
Esmarie called meeting to order 8:37AM
I. Monthly Financial Report
Alex reported May lodging tax collection $65,366 which is down 10% from last
year
Year to date lodging tax revenue $3.1million are up by 5.6%
Year to date expenditures totaled $2.2million budgeted $6.8million
Fund balance $2.3million at the end of the year 45%
II. Minute Approval
• VLMDAC June 1st, 2023 Minutes Approval
Approval Liana first/ JR second/ unanimous
III. Information & Discussion Updates
• 2024 Campaign Concepts
970 and Lumenati presented
Concept 1- “It takes a village”
120
Links to examples:
Airbnb: "Trips - San Francisco" (vimeo.com)
VW | The New Grand California | Welcome Home on Vimeo
Concept 2- “Just another mountain town”
Links to examples:
https://i.vimeocdn.com/video/624016783-
0cd0bef1216faf1412cea904ea6ca14b41f1d355da6e0411c73b5a5dd98a6
a63-d_130x73
Mercedes-Benz #GrowUp “Anthem” on Vimeo
California Tourism - Dreamers TV Commercial - YouTube
Concept 3- “Make it yours”
Links to examples:
Stept Studios on Instagram: “Natura #directorscut Directed by @camilacornelsen
DP: @williamsossai Agency: @galeria.ag Client: Natura Production:
@tropical.film…”
Nikon | Everything Starts with a Detail on Vimeo
Motion to approve Number 1- It takes a Village
Approval JR first/ Barry second/ unanimous
• Vail Stewardship Roadmap
June 20th the stewardship was adopted
The entire plan is in the packet
-Make Vail more liveable- Housing
-World-class experience-
-Invigorate Vail’s spirit-
-Continue Vail’s commitment to environmental stewardship
-Energize Vail’s brand
• 2024 Operating Plan & Budget
Budget scenarios
A- $5.4 million
4% Annual Operating Budget: $5.4m
Use of Reserves: $0
Transfer to General Fund $0
B- Up to $6.6m
4% annual operating increase + use of reserves:
Annual Operating Budget: $5.4m
*Use of Reserves: $1.2m
Transfer to General Fund: $0
*not to exceed, while retaining 25% fund balance
One-time spend only
• 2024 Goals & Priorities
121
Goal: Year-round/Winter inclusion
Priority: Destination Stewardship with direction from Vail’s Stewardship
Roadmap
Updates based on Brand Development may occur Dec 2023- Jan. 2024
Optimize Visitation, Grow Database & Build Relationship, Destination
Stewardship, Brand Positioning
• Organic Website Report
Organic traffic- looked at June, looked better than last year
Noted something odd happening since fourth of July with decline in traffic
New users are up, bookdirect clicks are up
Website is maintaining its position with Google
Blogs have been created and optimized for content
July 2023 Campaign
• Public Relations Update
We have been busy- we attended a Mexico media mission in Mexico city,
Did Media outreach, Influencer & Blogger strategies, we write a monthly
destination stewardship column in the Vail Daily
Measuring PR- secure at least two dozen stories that include
DiscoverVail.com, secure at least two dozen stories or visits from media
Media hosting- 8 domestic & international visits in June
Shared examples of Influencer Program (see presentation)
We have 15 media, blogger & influencer visits in July & August
And will attend Travel Classics in Vancouver
• Group Sales Update
Groups remain strong, we are up 43% on leads since COVID
Developing a marketing piece in video possibly
Won the bid for InterSki for 2027
Shared Cvent groups booked, new Cvent contact
Group travel trends- short lead times continue, increase in event
spending, business travels are taking a step back, millennials are the
decision makers right now, looking for “purposeful” experiences
• Town of Vail Updates
• Other Business
• Adjournment
Jana called meeting to adjourn Liana first/ JR second/unanimous 11:01am
122
• Brand Platform Working Session
Upcoming Meetings:
VLMDAC Monthly Meeting Thursday, August 17, 2023
Location- Grand View Room
123
AGENDA ITEM NO. 3.3
Item Cover Page
DATE:August 15, 2023
SUBMITTED BY:Missy Johnson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:July 25, 2023 VLHA Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2023-7-25 VLHA Minutes.pdf
124
Vail Local Housing Authority Minutes
Tuesday, July 25, 2023
3:00 PM
Town of Vai Council Chambers and Virtual on Zoom
PRESENT ABSENT
Steve Lindstrom
Craig Denton
James Wilkins
Dan Godec
Kristin Williams
STAFF
George Ruther, Housing Director
Martha Anderson, Housing Coordinator
Missy Johnson, Housing Coordinator
1. Call to Order
1.1 Call to Order - The meeting began at 3:03 p.m. with a quorum present.
1.2 Zoom Meeting
2. Citizen Participation
2.1 Citizen Participation
West Vail Resident, Jack Bergey, joined the conversation in person. He is curious what the
Authority’s position is around the West Vail Zoning that was approved by the PEC and turned down
by the Council recently. Are there any recommendations from the Authority for the Council?
Additionally, how many units are on the table to be built in the next 24 months within the Town of
Vail?
Lindstrom responded that the Authority is also watching for a revised plan to review and react to as
well. What came back is additional review of code vs. policy.
3. Approval of Minutes
3.1 VLHA July 11, 2023 Minutes
MOTION: Denton SECOND: Lindstrom PASSED: (3 - 0)
4. Main Agenda
4.1 Lowering the Barriers to Delivering Housing Solutions in Vail
Presenter(s): Jen Wright, Michael O'Connor and Mike Coughlin
The Authority was joined by multiple developers to speak about their experiences, over many
years, with the entitlement process. Joined in person were Jen Wright and Mike Coughlin and
Michael O’Connor’s thoughts were provided via email and shared with the Authority by Ruther.
Coughlin believes that while his experience is based on past history (with development in Vail) it is
still relevant. The Town of Vail had created the H Zone district and there was an RFP in which
Coughlin’s company had been chosen. They seek projects with linear process that are easy to
125
evaluate and to make decisions. In the case of Middle Creek, Coughlin attended more than 100
public meetings in front of the PEC, DRB, Council and it was a brutal process.
There were constantly changing bodies. They would work towards the PEC suggestions and upon
the change of PEC members, they shifted plans to accommodate the new members. On the eve of
the last meeting with the PEC, the DRB then arrived and denied the plan. Constantly expiring
financing had to be refreshed.
When the council created the H Zone district, there were 7 council members in favor (of Coughlin’s
project) but at final vote it came down to 4:3. It is extremely challenging when the bodies keep
changing, the priority and the direction keeps changing. Consistency is critically important when
brining developers in, to work with The Town of Vail.
Denton is empathetic to the described process based on a more recent experience around a
potential Lionshead housing project. He had a similar experience where personal preferences seem
to come from boards.
Wright spoke about his experiences, more recently, with Lionsridge and others Wright described
that when you go through the Town or a County, the review process is a challenge for the
developers because the boards bring personal preference, surrounding the complex deals, and
they don't have the financial acumen at the planning commission or the council level. The low-
income housing is a complex deal and a developer not only works to fit the goals of the town at the
RFP or zoning level but financing, timelines and guarantees.
An anecdote to consider based on a housing submittal to Eagle County was mentioned. The
submittal was 800 pages and it is not out of criticism, but that is what is required and Wright
described how burdensome it can be to put your foot in the water. Within the government
structure, you almost need a team that works directly with the developer to move the process
along through the process of staff and board approvals. You have to do this early in order to
manage the process. The complexity, even early on, requires that investment. If you have strong
staff, for instance, Ruther is probably stronger and knows more than anyone in the County.
In summary, the developers suggest tightening the RFP process in order to attract the right
responses and below highlights the variety of points, including for private landowner
developments:
• PEC and DRB - possible screening process regarding experience and knowledge
• Zoning process - underlying zoning needs to be in place prior to coaxing a developer to the
table; take as much uncertainty off the table prior; If the parking requirement is a given,
then the developer will determine if it is viable.
• Overcoming this is a hard question; the current RFQ requires too much up front.
• Whatever TOV can do to share information early on, they drive the design so much:
o Site, soil, debris flow, access etc.
o Take the unknowns off the table and the responses will be better.
• Wright stated that the last housing study was created 2019, pre-covid and now the world
has changed and the whole demographics have changed. He suggests to update it.
• Coughlin acknowledged that when the Town created the H Zone district, it provided for
flexibility, even with staff, but he didn’t feel like that flexibility was implemented. He
suggests that the Town of Vail state what the parking requirement is in the and keep the
later negotiation out of it.
• Wright suggests that effort in the beginning can be more easily served by going with
someone you know.
• An RFP has to do with timing; sometimes you could hear from great developers and
sometimes
• A pre-development process to get major points covered off would be helpful.
126
The role of financing and fees in developer projects, was discussed, as communities consider if
there are other ways to approach fees. Following with a list of mentions and/or suggestions:
• Financing of the fees (Planning fees, building fees, design costs, legal fees, engineering
fees, permitting fees) would be helpful to make a project more justifiable.
• Developers may experience more than $400,000 in fees (2001 pricing) before a yes.
• Design costs, legal fees, consulting fees, negotiating a land lease, engineering fees,
permitting fees are examples.
• Impact fees paid well in advance (Water & Sanitation) currently have to be paid well in
advance of a yes.
• Suggestion to restructure the fee such as paying the fee(s) for instance, when a certificate
of occupancy is filed.
• Suggest providing a full menu of what to expect in an H Zone District (fees to expect and
when, build parameters, parking ratio, access).
• The town engineers, generally, ought to be involved as a key component to get out of the
ground.
• A municipality could help with the engineering costs and infrastructure costs to bring
utilities to the site.
Ruther read direct input from Michael O'Conner of Triumph Development:
• Having direct access to all kinds of Town Staff has been a huge help.
• Town's DRB process is fantastic because it provides the feedback that you want to hear,
provided that it is comprehensive, thoughtful and timely.
• Areas of improvement - housing projects are already under a very tight profitability.
• If there was a more iterative process, to work towards the approval it would attract more
people to participate in the development process.
• Everyone wants to hear yes but the 2nd best answer is a timely no
• Helpful to outline expectations of the town and other local jurisdictions especially around
costs.
• The Town should empower experts within the staff level to make decisions on minor or
moderate changes to the plans as long as the intent of the application can be carried out.
Ruther summarized by stating that the Authority will make recommendations to the Council around
policy thoughts and ideas. Dominic and staff will work together to identify some action and
strategies to implement. When the Town adopted the housing policies, Town identified the
importance of private sector to make goals a reality. Ruther further acknowledged there are
barriers within the Town land use regulations, building and energy conservation codes preventing
us from realizing that housing goal.
Denton left the meeting at 4:07 p.m.
4.2 Consideration of Variance Regarding Terms of the Altus Vail Deed Restriction: One
Family Leasing Two Deed-Restricted Homes
Presenter(s): Altus Vail Group – Item continued to the August 8, 2023 meeting.
4.3 2023 Q2 Housing Financial Update
Presenter(s): Jake Shipe, Budget Accountant Town of Vail
Shipe reviewed the Q2 Housing Financial update, as included in the packet, with the Authority
including the revenues from the sale of Vail Heights 10 as well as $4,000 in EHU compliance late
fees. He additionally reviewed the Vail InDEED deed restriction funds used to date.
127
The VLHA's expenses were reviewed, highlighting professional fees, professional development and
bank charges.
The VLHA's projected fund balance was shared and the VLHA's balance sheet shows the total cash
assets and currently has no liabilities.
The VLHA will still be spending funds with the 2023 work plan in wrapping up the project with EPS
around updates to commercial linkage and inclusionary zoning and residential linkage. Additional
professional services are on contract for policy discussion and the final reporting.
5. Matters from the Chairman and Authority Members
5.1 Matters from the Chairman and Authority Members
Presenter(s): Steve Lindstrom, VLHA Chairman
Jack Bergey re-joined with a few comments. Bergey commends the group for bringing in the
experienced developers. Bergey stated that his experience with PEC and DRB has been good and
thinks a lot can be done with affordable housing. He commented the value of other
product/materials to considered to be included within the code to really make housing affordable.
Williams updated the group regarding her work in progress for a Housing Summit in Big Sky,
where Ruther will be a panelist regarding the entitlement process September 12-13.
Timber Ridge is moving forward in a methodical direction. Parking and mobility continues to be a
topic and some mobility experts will be joining again at the next PEC. The Town is making great
progress with CDOT regarding the acquisition of the land. In fairness to CDOT, their primary
mission and objective.
Godec has read about what is being done elsewhere related to change of policies. Godec is curious
if we are following what other municipalities are doing.
West Middle Creek RFP went out and based on inquiries, on August 11th, and Monday August
14th we'll prepare feedback to go to Town Council. Ruther has requested that Godec and
Lindstrom assist with providing thoughts and feedback to the Town Council. The selection will be
on or about September 5, 2023. The Town Manager will share his recommendation with the Town
Council.
6. Adjournment
6.1 Adjournment 5:00 PM Motion to adjourn at 4:31 p.m.
MOTION: Godec SECOND: Williams PASSED: (4-0)
7. Future Agenda Items
Vail Housing 2027
Land Banking
Investment Banker Discussion
Review Retirement and Remote Worker Policies
Review Chamonix Vail Deed Restriction
8. Next Meeting Date
8.1 Next Meeting Date August 8, 2023
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AGENDA ITEM NO. 3.4
Item Cover Page
DATE:August 15, 2023
SUBMITTED BY:Jeremy Gross, Economic Development
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:August 2, 2023 CSE Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
committee-on-special-events_minutes_summary__20_.pdf
129
Present:Nick Conover
Marco Valenti
Alison Wadey
Douglas Smith
Kim Newbury Rediker
1.Event Previews
Time: 5 Min
1.a 60 Day Event Previews
2.Information Update
2.a Visitation, lodging and tax reporting
2.b Budget Update
3.Event Recaps
Time: 10 Min
3.a Through the Lens
Presented by Jen Mason.
4.Meeting Reports
5.Approval of the Minutes
N/A
5.a Approval of July meeting minutes
6.New Business
Committee on Special Events Minutes
Wednesday, August 2, 2023
8:30 AM
Vail Town Council Chambers
CSE 60 Day Preview - 8-2-2023.pdf
202360DayEventPreview_Data (2).pdf
July Visitation Recap - 8-2-23 CSE.pdf
Vail Taxable Sales Report thru 2023-05-31.pdf
230801 Revenue Update.pdf
Vail Custom DOR 07.15.23.pdf
August Events Budget Update.pdf
CO Snowsports Recap Form Responses.pdf
Snowsports Museum_EE 2023 Event Recap No Survey.pdf
Kim Newbury Rediker made a motion to Release final sponsorship funding for Through the Lens.;
Douglas Smith seconded the motion Passed (5 - 0).
FINAL - CSE Meeting Minutes 7.12.2023.pdf
Douglas Smith made a motion to Approve the meeting minutes from the June CSE meeting.; Marco
Valenti seconded the motion Passed (5 - 0).
1
Committee on Special Events Meeting Minutes of August 2, 2023 130
Time: 10 Min
6.a Tony n Tina's Wedding -Vail Valley Community Theater Company Sponsorship Request
6.b Memorial Day Event Brainstorming
Time: 15 Min
High Level --
Look at further events to compliment below ideas, such as a 5k etc.
Detailed Look
Comedy provides supplemental options currently, but looking for more/supporting of a driving
event.
VVF/Amp typically open to Memorial Day performers, but need to further have conversation
Option of collaborating between the two?
6.c 2024 Sponsorship Funding Cycle RFP Preview
Time: 10 Min
7.Adjournment
Tony n Tinas Wedding Sponsorship Request.pdf
Toni-Tina Wedding Budget P&L v5-CK.pdf
Tony N' Tina's Wedding Sponsorship FINAL7.31.23.pdf
Alison Wadey made a motion to Award $5000 sponsorship to the Vail Valley Community Theater, with
$2000 to be put toward completing the microphone grant.; Kim Newbury Rediker seconded the motion
Passed (5 - 0).
2
Committee on Special Events Meeting Minutes of August 2, 2023 131