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HomeMy WebLinkAboutSept. 11, 2023_Agenda1.Call to Order 2.Citizen Participation 3.Main Agenda 3.1 Approval of August 7, 2023 minutes. 3.2 Review and adoption of AIPP 2023-2028 Strategic Plan (15 mins). 3.3 Artist in Residence Studio Programming and Budget Discussion (60 mins). 3.4 Funding approval for Summer 2023 residency sculpture commission (10 mins). 4.Coordinator Updates 5.Adjournment ART IN PUBLIC PLACES MEETING Agenda Vail Town Council Chambers Zoom webinar: https://us02web.zoom.us/j/82784691159 8:30 AM, September 11, 2023 August 7, 2023 - Minutes.pdf Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. 1 Public Notice - Art in Public Places Board Meeting Minutes Monday, August 7, 2023 AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter, Courtney St. John, Lindsea Stowe Others present: Molly Eppard - AIPP Coordinator, Greg Hall – Director of Public Works 1. Call to Order 2. No Citizen Participation 3. Main Agenda 3.1 Approval of July 10, 2023 minutes. • July 10, 2023 - Minutes.pdf 3.2 Review of proposed sculpture from the summer artist residency for public art collection. • Broel Proposal • Artist in residence Squire Broel discusses his process of creating a commissioned work and associated costs which include foundry fabrication, materials, time, etc. • He discusses scale, dimensions, proportions, footing, materials, patinas, maintenance, etc. • The work is anticipated for a summer 2024 installation. • Courtney motions to move forward with the proposed conceptual sculpture by Squire Broel. There is a second by Tracy and all members are in favor. 3.3 Update on construction and timeline for Artist Studio. Greg Gall, Public Works Director. • Greg updates the Board with the schedule with Harry Teague Architects with whom TOV is now under contract. • The DRB complete application is due August 28th with a first presentation by Harry Teague tentatively scheduled for September 20th. • The full construction packet should be completed by end of the year with construction bidding at the beginning of 2024. • Construction is anticipated by April 15, 2024 with a 3-month construction plan. • Molly asks the Board to consider future forward and proofing the studio. The Board should consider ventilation, electric, drainage, booth usage, and building out the studio for a wide array of materials for artists. • The Board needs to consider the year-round usage of the studio and a budget for that programming. The Board needs to outline the number of programs, variety of artists, and how it looks for the first season needs to be budgeted for 2024, with the anticipation of programming in 2025 and beyond with the physical space. • Greg asks the Board to develop a well laid out program, how it is funded, and that it is used to the extent that it should be used. Look at both the operating and capital (artwork acquisition) budgets. How is it sustained for the long term? 2 • Molly reviews the existing AIPP budget with the Board and the importance of the donor funding towards the residency. There will be a request for a line item for the Artist Residency like Winterfest, so that donations can be allocated towards that budget. • Since 2018, six major works from the Logan collection have been gifted and installed in the collection. • Lindsea stresses the importance of the Board coming together on programming, so that a budget is developed and proposed for 2024. Look at TOV budget, revenue streams, donor funding for year-round programming opportunities. • Greg addresses the request for an intern next summer and evaluating the workload moving forward. • Molly will meet with CU – College of Media, Communication and Information - for AIPP to participate in a Capstone senior class project. She will also research additional marketing opportunities for the program. • The Board discusses an additional support committee for the residency program and a possible volunteer “Friends of AIPP” for fundraising and other efforts. 3.4 Review of summer artist residency programs and events. • Molly proposes June for the main residency timeline with a created artwork on display for the remainder of the summer – similar to the Stickwork installation by Patrick Dougherty. Molly asks the Board to think of opportunities with other materials like fiber or environmental artists for utilizing the studio. • July is already very robust with programming. • Molly asks the Board to propose possible collaborations with local and other non-profits for programming the studio space. (ie. Betty Ford Alpine Garden, Bravo!, local schools, etc.), types of artists and disciplines, other successful residencies, and how it will be utilized on a year- round basis. • Susanne expresses the need to look at the sustainability of the building, as well as the programs with these potential collaborations. • Kathy asks the Board to bring their pros and cons for this summer’s residency to the Sept. meeting. 3.5. Review of updated AIPP Strategic Plan. • The Board provides edits and updates to the Strategic Plan. 4. Adjournment. 3