HomeMy WebLinkAbout2023-09-05 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda1.Presentation/Discussion
1.1 Eagle-Vail State Land Board Parcel Housing Development
Opportunity
20 min.
Listen to presentation and provide feedback.
Presenter(s): George Ruther, Director of Housing
Background: The Town of Vail is collaborating with its down
valley municipal partners in exploring a regional opportunity to
develop deed restricted community housing on a parcel of land
currently owned by the Colorado State Land Board. The
Town's partners and the State Land Board are in the process
of completing their due diligence and scoping to better
understand the future development potential of the site.
Colorado Senate Bill 23-001 previously passed within the
State Legislature is helping pave the way for a successful
housing development on this site.
1.2 West Middle Creek RFP Update 15 min.
Listen to verbal update.
Presenter(s): George Ruther, Director of Housing
Background: Update on RFPs for the development of West
Middle Creek.
1.3 Colorado Proposition 123 Presentation 20 min.
Listen to presentation and provide feedback.
Presenter(s): Martha Anderson, Housing Coordinator
Background: Colorado Proposition 123 was approve by voters
in November 2022. This initiative dedicates $300 million
dollars annually to fund housing programs. To access the
available funds, local municipalities are required to establish a
baseline of affordable homes and commit to increasing the
baseline by 3% each year for a 3-year period ending on
December 31, 2026. The deadline for filing this commitment is
November 1, 2023.
VAIL TOWN COUNCIL MEETING
Afternoon Session Agenda
Town Council Chambers and virtually via Zoom
Zoom meeting link: https://us02web.zoom.us/webinar/register/WN_Kifkfnd2T56lruXeehEaRA
12:05 PM September 5, 2023
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
Dowd Junction State Trust Land Stakeholder Meeting 2 Presentation Slides
08152023.pptx
West Middle Creek Parcel - RFP Vail Town Council Update 09052023.docx
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1.4 Development Review Process 10 min.
Listen to presentation and provide feedback.
Presenter(s): George Ruther, Director of Housing and Matt
Gennett, Director of Community Development
Background: National research has concluded that the
development review and entitlement processes can have a
negative impact on the ability of the private sector to deliver
housing solutions. According to the U.S. Department of
Housing and Urban Development, local land use regulations,
building codes, administrative policies and practices, and red
tape are major contributors negatively effecting the supply of
housing across the country. Vail is not immune to these
barriers.
1.5 West Vail Multi-Family Zoning Update 30 min.
Listen to presentation and provide feedback.
Presenter(s): Matt Gennett, Director of Community
Development
Background: In 2022, staff was tasked with the implementation
of the West Vail Master Plan (WVMP) that was adopted in
November of 2021. The first piece of the Plan slated for
implementation was the residential rezoning of portions of
West Vail as recommended in Chapter 3, Housing, on pages
66-71 of the Plan (Attachment A). This included the creation of
two new zone districts, which through the PEC review process
became an overlay district that encompasses the entire West
Vail Study Area. At the April 10, 2023 PEC meeting, there was
a recommendation of approval, with a 5-1 vote (Smith
opposed, Lipnick absent) of the proposed West Vail Multi-
Family Overlay District.
1.6 Compensation and Benefits Discussion 30 min.
Listen to presentation and provide feedback.
Presenter(s): Krista Miller, Director of Human Resources and
Risk Management
1.7 Vail Recycling Center Discussion 15 min.
Listen to staff concern and provide feedback.
Presenter(s): Kristen Bertuglia, Environmental Sustainability
Director
Background: This discussion will consider the future of the Vail
Recycling Center and how to move forward with the best
option, keeping community interests and benefits in mind.
Prop 123 Presentation to Town Council 09052023.pdf
Resolution_No_34_Series_of_2023_Proposition_123_Opt_In_Memorandum_09052023
(1).pdf
Town Council Memorandum 09052023.docx
Attracting Private Sector Investment Vail Town Council 09052023.pptx
West Vail Staff Memo 9-5-23.pdf
2023_09 Comp Bene Budget Presentation 2024 budget.pptx
Recycling Center Update- 090523 final.docx
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1.8 Vail Public Library 40th Anniversary Presentation 15 min.
Listen to presentation.
Presenter(s): Lori Barnes, Director of Library Services
Background: Take a Journey through Time with Vail Public
Library. This will be a visual presentation, with commentary.
2.DRB / PEC (5 min.)
2.1 DRB/PEC Update
3.Information Update
3.1 June 5, 2023 AIPP Meeting Minutes
3.2 July 10, 2023 AIPP Meeting Minutes
3.3 August 8, 2023 VLHA Meeting Minutes
3.4 August 2023 Revenue Update
4.Matters from Mayor, Council and Committee Reports (10 min.)
5.Executive Session (90 min.)
Executive Session pursuant to:
1. C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of
any real, personal or other property interest, C.R.S. §24-6-402(4)(b) to hold a
conference with the Town Attorney, to receive legal advice on specific legal questions
and C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be
subject to negotiations, develop a strategy for negotiations and instruct negotiators and
on the topics of: potential real property acquisitions by the Town;AND
2. C.R.S. §24-6-402(4)(b)to hold a conference with the Town Attorney, to receive legal
advice on specific legal questions and C.R.S. §24-6-402(4)(e) to determine positions
relative to matters that may be subject to negotiations, develop a strategy for
negotiations and instruct negotiators and on the topics of Town of: 1. Vail v. Altus Vail
Unit Owner, LLC, Case Number 2023CV30094; and 2. Town of Vail v. TIGA
Advertising, INC and Gregory Moffet, Case number 21CV30034 and TIGA Advertising,
INC, Chapter 11 Bankruptcy, Case Number 23-10553MER.
6.Recess 4:25pm (estimate)
Public Input.pdf
VPL -Journey 2.pptx
PEC Results 8-14-23.pdf
DRB Results 8-16-23.pdf
PEC Results 8-28-23.pdf
June 5, 2023 - Minutes.pdf
July 10, 2023 - Minutes.pdf
2023-08-08 VLHA Minutes.pdf
230905 Revenue Update.pdf
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and
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available for public viewing as the meeting is happening. The meeting videos are also posted to High
Five Access Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
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AGENDA ITEM NO. 1.1
Item Cover Page
DATE:September 5, 2023
TIME:20 min.
SUBMITTED BY:Stephanie Bibbens, Housing
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Eagle-Vail State Land Board Parcel Housing Development
Opportunity
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):George Ruther, Director of Housing
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Dowd Junction State Trust Land Stakeholder Meeting 2 Presentation Slides 08152023.pptx
5
Dowd Junction State Trust Land
May 3, 2023
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7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
PROJECT VISION
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COST ANALYSIS
Major Project Cost Categories
1. Site grading
2. Roads, bridges, drives, sidewalks, paths
3. Highway 6 improvements
4. Water and sewer utilities
Major Exclusions
1. Water rights
2. Building demolition
3. Park
4. Vertical construction
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Project Infrastructure $’s %
On-site $57,000,000 87%
Off-site $9,000,000 13%
TOTAL $66,000,000 100%
25% of on-site costs = 3 bridges @ $5MM per
bridge
90% of off-site costs = Highway 6 improvements
COST ANALYSIS
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Development Phases One through Eight
Location Number of
Units % of Units Cost per Unit
North/South
Cost Multiple
South of River 476 68%$32,395
North of River 228 32%$223,648 6.9
TOTAL 704 100%$94,335
Development on lands north of the river is not feasible
unless costs are lower or the number of units served by
the improvements is higher.
COST ANALYSIS
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AGENDA ITEM NO. 1.2
Item Cover Page
DATE:September 5, 2023
TIME:15 min.
SUBMITTED BY:Steph Johnson, Housing
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:West Middle Creek RFP Update
SUGGESTED ACTION:Listen to verbal update.
PRESENTER(S):George Ruther, Director of Housing
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
West Middle Creek Parcel - RFP Vail Town Council Update 09052023.docx
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75 South Frontage Road West Housing Department
Vail, Colorado 81657 970.479.2150
vailgov.com
MEMORANDUM
To:Vail Town Council
From: George Ruther, Housing Director
Date: September 5, 2023
Re:West Middle Creek Parcel – Vail Town Council RFP Update – Next Steps
I.PURPOSE
The purpose of this memorandum is to provide the Vail Town Council and Vail
community with an update on the Request for Proposals for development services for
the West Middle Creek Village Apartments selection process and outline a series of
next steps in the process of selecting a private sector development partner.
II.BACKGROUND
On June 29, 2023, the Town of Vail Housing Department released a Request for
Proposals for development services for the future development of the West Middle
Creek Parcel. The Vail Town Council has identified the West Middle Creek Parcel as
the newest opportunity to deliver much needed deed-restricted homes for year-round
and seasonal Vail residents living and working within the Vail community. Future
development on the parcel is envisioned to be completed in the form of a public/private
partnership between the Town of Vail and its selected private sector development
partner.
A West Middle Creek Parcel RFP Selection Advisory Committee was formed to advise
on the selection of a private sector development partner. The Advisory Committee is
comprised of two Vail Local Housing Authority members, the Community Development
Director, the Town Engineer, two members for Cumming Group Consultants, the
Housing Director, and the Town Manager. In the end, the Housing Director and the
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Town of Vail
Town Manager will forward a recommendation to the Vail Town Council on a private
sector development partner to develop deed-restricted homes on the West Middle
Creek Parcel. The basis of the recommendation shall be the demonstrated ability of the
selected partner to best achieve the West Middle Creel Village Apartments development
goals and objectives adopted by the Vail Town Council.
The Town of Vail Housing Department received a total of ten responses to the RFP.
There was a wide variation in the experience and qualifications of the respondents and
an array of site plan development proposals for the West Middle Creek Parcel. At this
time, all respondents are being considered for selection. However, the Selection
Advisory Committee unanimously recommends engaging in further discussions and
evaluations of proposals with the following three RFP respondent teams:
Corum Real Estate Group
Gorman & Company
Triumph Development
Based upon the Committee’s evaluation, these three teams appear to best align with
the development goals and objectives identified for the West Middle Creek Apartments
by the Vail Town Council and received the highest rankings on the evaluation score
card. The Committee is relying upon an evaluation score card of objective criteria to aid
in the selection process. Of significance at this time, the Committee believes that each
of these development groups has:
1) a proven track record of success in the development of deed restricted homes,
2) a demonstrated long-term relationship amongst their chosen team, and
3) has the proven ability to secure the funding and financing needed to deliver a
financially viable deed restricted development with minimal levels of public sector
financial participation.
Conversely, each of the groups has notable differences in approach when it comes to
delivering a housing solution on the West Middle Creek Parcel. For example, vehicular
access, construction methods, schedule, product type and mix, financing approach,
ownership structure, etc vary from group to group. It is these differences in approach
that the Committee is seeking to better understand before making a recommendation on
the selection of a private sector development partner. To that end, the Selection
Advisory Committee has identified a series of next steps to pursue before advising on a
recommendation.
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Town of Vail
III.NEXT STEP
The next step in the selection process is to engage in further discussions with the three
potential development partners to better understand the proposals, the financing and
funding, the development deal structure, terms, schedule and timeline, and the Town’s
expected financial participation in the development of the Parcel and development
exposure. Of importance, the Committee will be bringing in its due diligence
consultants to aid in the evaluation of the proposals in an effort to gauge the likelihood
of delivering a successful development, as proposed. The Advisory Selection
Committee will be reaching back out to the groups to schedule time to meet in Vail to
further analyze and evaluate their respective proposals. On site discussions are
currently planned for the week of September 18, 2023.
It is currently projected that a recommendation may be presented to the Vail Town
Council for consideration on October 17, 2023. At that time, the Town staff would be
seeking authorization from the Vail Town Council to negotiate a pre-development
agreement with the recommended partner. Final approval of the pre-development
agreement would be subject to the future review and approval of the agreement by the
Town Council and the adoption of an approving resolution.
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AGENDA ITEM NO. 1.3
Item Cover Page
DATE:September 5, 2023
TIME:20 min.
SUBMITTED BY:Martha Anderson, Housing
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Colorado Proposition 123 Presentation
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Martha Anderson, Housing Coordinator
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Prop 123 Presentation to Town Council 09052023.pdf
Resolution_No_34_Series_of_2023_Proposition_123_Opt_In_Memorandum_09052023 (1).pdf
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Colorado
Proposition 123
Resolution No. 34,
Series of 2023
September 5, 2023
Housing
Grant
Funding
Opportunity
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EXECUTIVE SUMMARY
Town of Vail | | vailgov.com
Colorado Proposition 123 was
approved by voters in
November 2022.This initiative
dedicates $300 million annually
to fund housing programs.To
access the available funds,
local municipalities are required
to establish a baseline of
affordable homes and commit
to increasing the baseline by
3%each year for a 3-yer period
ending on December 31,2026.
The deadline for filing this
commitment is November 1,
2023.
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WHAT IS AFFORDABLE HOUSING?
Town of Vail | | vailgov.com
“Affordable Housing”is defined by House Bill 23-1304 as:
Rental –Housing at or below 60%Area Median Income (AMI);costing
the household less than 30%of its monthly income.
Sale –Housing at or below 100%AMI;costing the household less than
30%of its monthly income.
Eagle County Area Median Income
AMI
2023 Maximum Rents 2023 Income Limits
1 Bdrm 2 Bdrm 3 Bdrm 4 Bdrm 1 Person 2 Person 3 Person 4 Person 5 Person
120%2,664 3,195 3,691 4,119 99,480 113,640 127,800 141,960 153,360
100%2,220 2,662 3,076 3,432 82,900 94,700 106,500 118,300 127,800
80%1,776 2,130 2,461 2,746 66,320 75,760 85,200 94,640 102,240
70%1,554 1,863 2,153 2,402 58,030 66,290 74,550 82,810 89,460
60%1,332 1,597 1,845 2,059 49,740 56,820 63,900 70,980 76,680
HUD Effective Date: May 15, 2023
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PROPOSITION 123 PRIORITIES
Town of Vail | | vailgov.com
Housing projects will be evaluated
based on the following priorities:
•High-Density
•Mixed-Income
•Affordability
•Environmental Sustainability
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QUALIFIED PROJECTS
Town of Vail | | vailgov.com
The following housing projects are
available for funding:
•Land Banking
•Construction of New Deed
Restricted Homes for Sale or Rent
•Conversion of Unaffordable Housing
or Buydowns
Projects count towards the
commitment when:
•New Developments –Permitted
•Existing Housing –Permitted and
Funded
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HOUSING GOAL
Town of Vail | | vailgov.com
“The Town of Vail will acquire 1,000
additional resident unit deed
restrictions by the year 2027.”
Developments eligible for grant
funding include:
#1 Timber Ridge Apartment
Redevelopment
#2 West Middle Creek Apartment
Development
#3 Bighorn Creek Townhomes
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THE BASELINE
Town of Vail | | vailgov.com
DOLA provided the following baseline estimates and calculation tools to
help municipalities determine a baseline number of affordable housing
units:
2017-2021 American Community Survey (ACS)–Published by the U.S.
Census Bureau.
Comprehensive Housing Affordability Strategies (CHAS)–Published by
the U.S.Department of Housing and Urban Development (HUD).
High Level Analysis–Performed by staff using 3 years of housing sales
data provided by Land Title Guarantee Company and following the state’s
method of calculation.
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THE TOWN OF VAIL COMMITMENT
Town of Vail | | vailgov.com
•The Town of Vail’s
baseline of affordable
homes is 284 homes
•3% annual commitment of
9 homes
•27 homes total in a 3-year
period ending on
December 31, 2026
Source: Department of Local Affairs (DOLA)
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BENEFITS AND DRAWBACKS
Town of Vail | | vailgov.com
Benefits:
1. Access to Proposition 123 funding
2. No financial liability for missing the
3-year goal, municipalities can reapply
in future year and no funding has to be
returned back to the State
Drawbacks:
1. Tied to a commitment to increase the
supply of affordable housing in the
Town of Vail in a 3-year period
2. Increased use of resources for the
application, implementation and
reporting of grant funds
3. Restrictions on funding eligibility due
to AMI requirements
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ACTION REQUESTED FROM TOWN COUNCIL
Town of Vail | | vailgov.com
Staff recommends the Vail
Town Council approves
Resolution No. 34, Series of
2023, authorizing the filing
of a commitment of 9 homes
per year, or 27 total homes
by December 31, 2026,
which will enable the town to
apply for and receive
Colorado Proposition 123
grant funds.
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Thank you
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To: Vail Town Council
From: Housing Department
Date: September 5, 2023
Subject: Resolution No. 34, Series of 2023 - Colorado Proposition 123 - Housing Grant
Funding Opportunity
I. PURPOSE
The purpose of Resolution No. 34, Series of 2023, is to establish a “baseline
commitment” of affordable homes as a requirement prior to applying for funding
support from Colorado Proposition 123. Proposition 123 is administered by the
Department of Housing (DOH) under the Department of Local Affairs (DOLA) and
the Colorado Office of Economic Development and International Trade (OEDIT).
Resolution No. 34 furthers the Vail Town Council community priorities and helps
achieve the Town’s adopted housing goal of acquiring 1,000 new deed
restrictions by 2027.
II. BACKGROUND
Colorado Proposition 123, now known as “Colorado’s Affordable Housing
Financing Fund” was approved by Colorado voters in November 2022. The
initiative dedicates 0.1% of state income tax revenue to fund housing programs.
It is estimated that over $100 million dollars for affordable housing will become
available in the second half of 2023, and an estimated $300 million annually
thereafter. DOLA has been allocated 40% of Proposition 123 funds to administer
and OEDIT has been allocated 60%. Each entity has different focus areas, for
example DOLA’s grants will focus on new home development, and OEDIT has
hired CHFA (Colorado Housing & Finance Authority) to focus on land banking,
equity financing, and concessionary debt programs.
Organizations are only eligible for this funding if their project or program take
place in cities or counties that have committed to increasing their affordable
housing stock above a baseline amount. Once a baseline of affordable homes is
established, then the municipality needs to plan and implement its
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Town of Vail Page 2
commitment to increase the baseline number by 3% each year for a 3-year
period ending on December 31, 2026 (9% total). The deadline for filing this
commitment is November 1, 2023, however funding programs may be available
sooner than the November 1st deadline, so the Department of Housing
encourages local governments to commit as soon as possible.
Proposition 123 states that for this first commitment and future ones, “local
governments should prioritize high-density housing, mixed-income housing, and
developments consistent with the goal of environmental sustainability, when
appropriate, and should prioritize affordable housing in communities in which low
concentrations of affordable housing exist.” Types of housing developments that
would be eligible for funding include land banking, construction of new deed
restricted homes, and conversion of unaffordable housing (i.e. Vail InDEED). In
order to meet the December 31, 2026 deadline, any new homes must be
permitted (not complete), and for any existing housing being converted, the units
must be permitted and fully funded. Examples of developments the town could
apply for grant funding include: Timber Ridge Village Apartments redevelopment
West Middle Creek Apartments development, and Bighorn Creek Townhomes.
I. DISCUSSION
Colorado Proposition 123 requires the governing body of a local government
(municipality or county) to first determine its own baseline number of affordable
housing units by referencing either the 2017-2021 American Community Survey
(ACS) published by the U.S. Census Bureau, or the current version of the
Comprehensive Housing Affordability Strategies (CHAS) estimates published by
the U.S. Department of Housing and Urban Development.
Homes are considered as affordable if:
• Rental home costs are less than 30% of the monthly income for a
household at or below 60% of the median income.
• For-sale units have mortgage payment cost of less than 30% of the
monthly income for a household at or below 100% of the median income.
DOLA provided baseline estimates and calculation tools to help municipalities
determine a baseline number of affordable housing units. In addition, staff also
performed a high-level analysis using 3 years of housing sales data provided by
Land Title and following the state’s method of calculation. The results from the
in-house calculation are close to the estimates provided by the ACS and CHAS
mentioned above.
The Town of Vail’s baseline of affordable homes is 284 homes (57 for-sale
and 227 rental). This equates to a 3% annual commitment of 9 homes for 3
years, or 27 homes total by December 31, 2026.
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Town of Vail Page 3
No down-side to “opting-in”
If a local government files a commitment to “opt in” with the State, and then later
is unable to meet its 9% total commitment by December 31, 2026, then it and
any development project in its jurisdiction are ineligible to receive any funding
established by Proposition 123 for calendar year 2027. The good news is it may
file a new commitment by November 1, 2027, for a 2-year commitment to
increase its affordable housing stock by a total of 6% by December 31, 2029. No
prior funding must be returned to the state if the commitment is not met.
Once a municipality files the “opt-in” baseline commitment, there will be future
opportunities to apply for grant funding based on projects. There has not been
communication yet on how to apply for funding, but the state agencies are
working to establish the mechanics to facilitate the grant funding process.
II. ACTION REQUESTED FROM COUNCIL
Staff recommends the Vail Town Council approves Resolution No. 34,
Series of 2023, authorizing the filing of a commitment of 9 homes per year,
or 27 total homes by December 31, 2026, which will enable the town to
apply for and receive Colorado Proposition 123 grant funds.
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AGENDA ITEM NO. 1.4
Item Cover Page
DATE:September 5, 2023
TIME:10 min.
SUBMITTED BY:George Ruther, Housing
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Development Review Process
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):George Ruther, Director of Housing and Matt Gennett, Director of
Community Development
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Town Council Memorandum 09052023.docx
Attracting Private Sector Investment Vail Town Council 09052023.pptx
50
75 South Frontage Road West Housing Department
Vail, Colorado 81657 970.479.2150
vailgov.com
MEMORANDUM
To:Vail Town Council
From: George Ruther, Housing Director
Matt Gennett, Community Development Director
Dominic Mauriello, MPG, Inc.
Date: September 5, 2023
Re:Attracting Private Sector Investment to Deliver Deed-Restricted Homes in Vail.
I.PROBLEM STATEMENT
Vail citizens have identified the lack of availability of housing as the #1 most critical issue
facing the long-term success and sustainability of the Vail community. According to the
2022 Town of Vail Community Survey, “Housing for resident occupied households”
emerged at the top of the list as the most critical policy action the Vail Town Council
should pursue. In response to the growing importance of homes for local residents, the
Vail Town Council, in partnership with the Vail Local Housing Authority, acting as Vail
Home Partners, adopted the Vail Housing 2027 Strategic Plan. The goal of the Plan is
clear and concise - acquire 1,000 additional deed-restrictions by the 2027.
The public sector alone cannot achieve the Town’s adopted housing goal. Of
significance is the role that private sector participation and investment plays in helping
the Vail community achieve its adopted housing goal. Vail Home Partners has
committed to an “all of the above”approach to acquiring deed restrictions, including
demonstrating the political will in support of new housing developments.
National research has concluded that the development review and entitlement
processes can have a negative impact on the ability of the private sector to deliver
housing solutions. According to the U.S. Department of Housing and Urban
Development, local land use regulations, building codes, administrative policies and
practices, and red tape are major contributors negatively effecting the supply of housing
across the country. Vail is not immune to these barriers. The development review and
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Town of Vail
entitlement process has the reputation amongst the private sector development
community as being:
unusually complex,
nonresponsive,
unnecessarily protracted in length,
lacking in facilitation,
filled with discretion, subjectivity, uncertainties and risks, misaligned, and an
overall broken system.
Simply put, the development review process and land use regulations relating to
achieving housing solutions are broken. The Town of Vail cannot sustainably support
the financial subsidies often required of deed-restricted development. Private sector
participation and investment is critical to addressing the Town’s housing needs. If the
development review process and land use regulations are not fixed and private sector
investment cannot be attracted, it is likely the Vail community will fail to achieve it
adopted housing goal. Failure in this regard is not an acceptable outcome.
II.PURPOSE
The purpose of this memorandum is to present options for consideration to improve
the development review process with the objective of removing the barriers to private
sector investment in deed-restricted housing.
In 2018, the Vail Town Council adopted ten housing policy statements. This action is
being taken to advance the three specific housing policies of the Town of Vail which
include:
#2 Housing Partners – We use public/private partnerships and actively pursue
local and regional solutions to increase the supply of deed-restricted homes.
#3 Private Sector Importance – We foster a proactive and solutions-oriented
environment that promotes private sector investment to create deed-restricted
homes.
#5 Breakdown Barriers – We align our land use regulations, building and energy
conservation codes to achieve our vision and housing goal, and development
applications are thoroughly, timely and efficiently reviewed….getting to “yes” is our
shared objective.
III.POLICY OBJECTIVES
Policy objectives were developed in collaboration with the Community Development Department
to attract private sector investment to develop deed-restricted homes in Vail to achieve the
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Town of Vail
town’s adopted housing goal. Each of the policy objectives were developed with input and
feedback from private sector participants and internal staff having demonstrated experience
developing deed restricted homes in Vail. The policy objectives are intended to support and
advance the policy statements adopted by the Vail Town Council. Each of the policy objectives
will be further supported by specific strategies and actions. The specific strategies and actions
will be subject to adoption by the Vail Town Council and documented within an implementation
plan. In some instances, a specific strategy or action will likely support more than one policy
objective. The policy objectives and initial supporting strategies or actions are likely to include:
1. Policy Objective - Eliminate the complexities
Strategies or Actions:
a. Create a simplified development application and development review process for
development in the Housing (H) Zone District.
b. Explore opportunities for a “location and extent” development review process
c. Amend the Housing (H) Zone District to make deed restricted residential
development, with prescribed development standards, a use by right.
d. Adopt more objective development review criteria with a combination of
prescriptive and performance standards.
e. Review development application submittal requirements and timing of
submission to ensure only relevant information is required and said information is
timely and pertinent.
2. Policy Objective - Increase responsiveness
Strategies or Actions:
a. Create an organizational culture of getting to “yes”
b. Use the knowledge, expertise, and skills within the organization to identify
solutions to development challenges prioritizing facilitation as an approach to get
to regulation compliance.
c. Implement a “shot clock” and commit to a development review process schedule
including adopting guaranteed turnaround times for reviews and approvals.
d. Acknowledge that changes to development application requests are inherent to
the development review process and do not require the republishing of the public
notice.
e. Establish an iterative plan development process beginning with a schematic or
sketch plan review and ending with design development plans as the approved
development plan.
f.Create opportunities for greater transparency and communication to the public of
development applications in support of housing solutions.
53
Town of Vail
3. Policy Objective - Improve timeliness
Strategies or Actions:
a. Commit to a development review process schedule including adopting
guaranteed turnaround times for reviews and approvals
b. Assign adequate staffing and financial resources to development applications
which support housing solutions
c. Amend administrative practices and acknowledge that changes to development
applications request are inherent to the development review process.
(republishing)
d. Prioritize development applications proposing housing solutions and achieving
compelling public interests
4. Policy Objective - Promote facilitation and alignment
Strategies or Actions:
a. Create a culture of getting to “yes” within the organization
b. Maintain up-to-date planning documents which reflect community vision and
economic market conditions
c. Adopt development incentives for housing solutions (parking, density, gross
residential floor area, landscape area, etc.)
d. Adopt clear policy direction in support of housing solutions
e. Host annual policy setting/policy direction meetings with the Vail Town Council,
Planning & Environmental Commission, and Design Review Board.
f.Create a position within the organization to collaborate with the private sector on
housing development applications (i.e. think economic development).
g. Acknowledge that developing homes for year-round and seasonal residents living
and working in Vail is a matter of compelling public interest.
h. Convene semi-annual meetings with Vail Town Council and the Planning &
Environmental Commission, Design Review Board, and Town Staff to discuss
what is working and what may not be working in delivering housing solutions.
5. Policy Objective - Minimize or eliminate risk
Strategies or Actions:
a. Balance flexibility in regulations with more prescriptive development standards
(setbacks, site design, mobility solutions, landscape areas, etc).
b. Create an iterative review process with multiple steps of plan review including
sketch plan, schematic design, design development, and construction drawings.
c. Amend the fee structure to defer fees until a later stage of development to avoid
high costs associated with financing permitting fees. (planning, plan review,
public way, etc.).
d. Create a graduated fee structure which aligns with the increasing levels of an
iterative review.
54
Town of Vail
e. Develop checklists and administrative procedures for development review to
improve the clarity of expectations.
f.Adopt design standards and guidelines for deed-restricted residential
development.
g. Amend the Vail Land Use Plan to acknowledge and promote the importance of
deed-restricted residential development within the community.
6. Policy Objective - Remove discretion and uncertainties
Strategies or Actions:
a. Balance flexibility of regulation with more prescriptive development standards
(setbacks, site design standards, mobility solutions, landscape areas, etc).
b. Evaluate and amend the design guidelines and standards to reflect the realities
of developing deed-restricted homes.
c. Amend the development review process of the Housing (H) Zone District making
deed restricted homes a use by right requiring only design review.
IV.RECOMMENDED NEXT STEPS
The Town of Vail Housing Department recommends the following next steps:
September 11 & 25 - Present an implementation plan to the Town of Vail Planning &
Environmental Commission for recommendation to the Vail Town Council noting that
some of the recommended strategies and action steps (e.g. Housing zone district
amendments) require legislative action and others are administrative procedural
changes.
October 3 & 17, 2023 - Present the implementation plan to the Vail Town Council for
review and adoption.
55
Attracting
Private Sector
Investment to
Deliver Housing
Solutions in Vail
Vail Town
Council
September 5, 2023
56
Problem Statement
Town of Vail | | vailgov.com
The public sector alone cannot
achieve the Town’s adopted
housing goal. Of significance is
the role that private sector
participation and investment
plays in helping the Vail
community achieve its adopted
housing goal.Vail Home
Partners has committed to an
“all of the above”approach to
acquiring deed restrictions,
including demonstrating the
political will in support of new
housing developments and
seeking to attract private sector
investment to deliver housing
solutions in Vail.
57
Private Sector Feedback
Town of Vail | | vailgov.com
The development review process
for housing has the reputation
amongst the private sector
development community as being:
unusually complex,
nonresponsive,
unnecessarily protracted in length,
lacking in facilitation,
and filled with discretion,
subjectivity, uncertainties and risks,
misaligned, and an otherwise
broken process.
58
Conclusion
Town of Vail | | vailgov.com
Simply put, the development review process and land
use regulations relating to achieving housing solutions
are broken. The Housing (H) zone district requires
amendments. The Town of Vail cannot sustainably
support the financial subsidies often required of deed-
restricted development. Private sector participation and
investment is critical to addressing the Town’s housing
needs. If the development review process and land use
regulations are not fixed and private sector investment
cannot be attracted, it is likely the Vail community will
fail to achieve it adopted housing goal.
“Failure in this regard is not an acceptable outcome.”
59
Purpose
Town of Vail | | vailgov.com
The purpose of this initiative is to
present strategies and action steps for
consideration to improve the
development review process with the
objective of removing the barriers to
private sector investment to develop
deed-restricted homes in Vail.
“Your processes and systems are perfectly
designed to get the results you are getting”
- Stephen R. Covey
60
Housing Policy Statements
Town of Vail | | vailgov.com
In 2018, the Vail Town Council adopted ten housing policy statements. This initiative
is being taken to advance the three specific housing policies of the Town of Vail
which include:
#2 Housing Partners – We use public/private partnerships and actively pursue
local and regional solutions to increase the supply of deed-restricted homes.
#3 Private Sector Importance – We foster a proactive and solutions-oriented
environment that promotes private sector investment to create deed-restricted
homes.
#5 Breakdown Barriers – We align our land use regulations, building and energy
conservation codes to achieve our vision and housing goal, and development
applications are thoroughly, timely and efficiently reviewed….getting to “yes” is our
shared objective.
61
Policy Objectives
Town of Vail | | vailgov.com
Six Policy Objectives:
1. Eliminate the complexities
2. Increase responsiveness
3. Improve timeliness
4. Promote facilitation and alignment
5. Minimize or eliminate risk
6. Remove discretion and uncertainties
Each policy objective is achieved by a
series of strategies and action steps.
62
Timeline for Completion
Town of Vail | | vailgov.com
The following timeline has been
established for the completion of this
initiative:
• August 22 – VLHA recommendation
to proceed
• September 5 – TC policy direction
• September 11 & 25 – PEC review
• September 20 – TC update
• October 3 – TC review
• October 17 – TC adoption of
implementation plan
63
Thank you
64
AGENDA ITEM NO. 1.5
Item Cover Page
DATE:September 5, 2023
TIME:30 min.
SUBMITTED BY:Greg Roy, Community Development
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:West Vail Multi-Family Zoning Update
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Matt Gennett, Director of Community Development
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
West Vail Staff Memo 9-5-23.pdf
65
TO: Town Council
FROM: Community Development Department
DATE: September 5, 2023
SUBJECT: West Vail Multi-Family Overlay Zone District.
Applicant: Town of Vail, represented by Matt Gennett
Planner: Greg Roy
I. PURPOSE
The purpose of this memo is to review the West Vail Multi-Family Overlay District (WVMF)
and to provide Council with more information based on the introductory meeting on May
2, 2023, and a subsequent update on June 20, 2023. The zone district derives from the
West Vail Master Plan that was adopted by the Town of Vail in November of 2021.
II. BACKGROUND
In 2022, staff was tasked with the implementation of the West Vail Master Plan (WVMP)
that was adopted in November of 2021. The first piece of the Plan slated for
implementation was the residential rezoning of portions of West Vail as recommended in
Chapter 3, Housing, on pages 66-71 of the Plan (Attachment A). This included the
creation of two new zone districts, which through the PEC review process became an
overlay district that encompasses the entire West Vail Study Area.
Below are some of the key goals from the WVMP that were considered in this approach:
• Zoning regulations and programs allow for and support residents and landowners
in making continued improvements to their properties in a way that preserves units
and enhances aesthetics
• Zone district changes and other zoning regulation changes support a variety of
housing types to achieve density and better facilitate accessory dwelling units
• Preserve or slightly increase the number of units in the neighborhoods surrounding
the West Vail Center
At the April 10, 2023 PEC meeting, there was a recommendation of approval, with a 5-1
vote (Smith opposed, Lipnick absent) of the proposed West Vail Multi-Family Overlay
District. Key components of the WVMF Overlay District are noted below:
66
Town of Vail Page 2
• Minimum and maximum density at 9 units/acre and 18 units/acre, respectively
• Increase site coverage, GRFA, and height standards
• Reduced landscaping requirement
• Employee mitigation – 30% of additional GRFA (Recommended by PEC)
IlI. DISCUSSION
At the June 20th Town Council meeting when this was last discussed, staff was directed
to find a solution that preserved the community of the West Vail area while also allowing
redevelopment and not losing existing employee housing. More incentives to build
employee housing within the new zoning was determined to be necessary to achieve this
goal. Staff has laid out some options below for consideration on how this could be done
with amendments to the proposed zoning. Elements of the different options could be
combined and should be viewed as a selection of proposals from which Town Council
can choose various approaches for the final product.
Option A: Adopt proposed code language with the exception of increasing the
inclusionary zoning amount to forty (40) percent.
Pros:
• Could result in more employee housing square footage than recommended
language
Cons:
• Current recommendation of 40% was considered by the PEC but was
thought to be to be cost prohibitive for projects
PEC Recommended:
12-6K-12 EMPLOYEE HOUSING.
(A) Thirty percent (30%) of all newly constructed residential gross square
footage shall be employee housing in conformance with Chapter 24 of this
Title.
(B) All employee housing shall be provided on site except for
developments that require a total of less than four hundred thirty-eight (438)
square feet of employee housing may provide the required employee
housing off site.
Proposed:
12-6K-12 EMPLOYEE HOUSING.
(A) Forty percent (3040%) of all newly constructed residential
gross square footage shall be employee housing in conformance with
Chapter 24 of this Title.
67
Town of Vail Page 3
(B) All employee housing shall be provided on site except for
developments that require a total of less than four hundred thirty-eight (438) square
feet of employee housing may provide the required employee housing off site.
Option B: This option would leave the standards the same as the PEC recommended
(see attachment A) with the addition of a density bonus that would come in the form of
additional GRFA for every EHU added to the property. NOTE: Other standards could be
flexed instead of, or in addition to, GRFA such as site coverage, height and setbacks.
Pros:
• May result in more units to gain more GRFA
• Encourages more units in smaller sizes
• Minimum inclusionary zoning requirements remain but may encourage
additional deed restricted square footage
Cons:
• May encourage minimally sized units to gain additional GRFA
PEC Recommended:
12-6K-9 DENSITY.
(A) Gross residential floor area shall not exceed forty-six (46) square feet
per each one hundred (100) square feet of lot area.
(B) The maximum density shall be eighteen (18) dwelling units per acre
and the minimum density shall be nine (9) dwelling units per acre.
Proposed:
12-6K-9 DENSITY.
(A) Gross residential floor area shall not exceed forty-six (46) square feet
per each one hundred (100) square feet of lot area.
1. Gross residential floor area shall be increased by ten (10)
square feet per each one hundred (100) square feet of lot area
for every employee housing unit added to the property.
a. The minimum size of an employee housing unit to
qualify shall be four hundred thirty-eight (438) square
feet.
(B) The maximum density shall be eighteen (18) dwelling units per acre
and the minimum density shall be nine (9) dwelling units per acre
Option C: This option can be summarized as expanding the development potential of
each site by decreasing setbacks, landscaping, and parking requirements and increasing
height, GRFA, site coverage.
Pros:
68
Town of Vail Page 4
• Easy administration
o Set rules for all properties that are easily understood by applicants
• Increase in percentage of inclusionary requirement that could produce more
employee housing
Cons:
• Could result in a change in character of buildings as the height, setbacks,
site coverage allows for a denser development
Proposed Amendments for WVMF
PEC Recommended:
12-6K-7 SETBACKS.
The minimum front setback shall be twenty (20) feet, the minimum side
setback shall be fifteen (15) feet, and the minimum rear setback shall be
fifteen (15) feet.
Proposed:
12-6K-7 SETBACKS.
The minimum front setback shall be twenty fifteen (2015) feet, the minimum
side setback shall be fifteen ten(1510) feet, and the minimum rear setback
shall be fifteen ten(1510) feet.
PEC Recommended:
12-6K-8 HEIGHT.
For a flat roof or mansard roof, the height of buildings shall not exceed thirty-
five (35) feet. For a sloping roof, the height of buildings shall not exceed
thirty-eight (38) feet.
Proposed:
12-6K-8 HEIGHT.
For a flat roof or mansard roof, the height of buildings shall not exceed thirty-
forty-five (3545) feet. For a sloping roof, the height of buildings shall not
exceed thirty-eight-forty-eight (3548) feet.
PEC Recommended:
12-6K-9 DENSITY.
(A) Gross residential floor area shall not exceed forty-six (46) square feet
per each one hundred (100) square feet of lot area.
(B) The maximum density shall be eighteen (18) dwelling units per acre
and the minimum density shall be nine (9) dwelling units per acre.
Proposed:
69
Town of Vail Page 5
12-6K-9 DENSITY.
(A) Gross residential floor area shall not exceed forty-six (46) sixty (60)
square feet per each one hundred (100) square feet of lot area.
(B) The maximum density shall be eighteen (18) dwelling units per acre
and the minimum density shall be nine (9) dwelling units per acre and no
maximum density.
PEC Recommended
12-6K-10 SITE COVERAGE.
Site coverage shall not exceed thirty (30) percent of the total site area.
Proposed:
12-6K-10 SITE COVERAGE.
Site coverage shall not exceed thirty (30) forty-five (45) percent of the total
site area.
PEC Recommended
12-6K-11 LANDSCAPING.
At least forty (40) percent of the site shall be landscaped.
Proposed:
12-6K-11 LANDSCAPING.
At least forty (40) twenty-five (25) percent of the site shall be landscaped.
PEC Recommended
12-6K-12 EMPLOYEE HOUSING.
(A) Thirty percent (30%) of all newly constructed residential gross square
footage shall be employee housing in conformance with Chapter 24 of this
Title.
(B) All employee housing shall be provided on site except for
developments that require a total of less than four hundred thirty-eight (438)
square feet of employee housing may provide the required employee
housing off site.
Proposed:
12-6K-12 EMPLOYEE HOUSING.
(A) Fifty percent (3050%) of all newly constructed residential gross
square footage shall be employee housing in conformance with Chapter 24
of this Title.
(B) All employee housing shall be provided on site except for
developments that require a total of less than four hundred thirty-eight (438)
70
Town of Vail Page 6
square feet of employee housing may provide the required employee
housing off site.
PEC Recommended
12-6K-13 PARKING.
Off-street parking shall comply with Chapter 10 of this Title.
Proposed:
12-6K-13 PARKING.
Off-street parking shall comply with Chapter 10 of this Title, with the
exception of employee housing units. Employee housing units shall
require one parking space per unit.
Additional Program Options:
• Delay permit fees for projects incorporating employee housing units until the end
of construction (certificate of occupancy)
• Provide grants to cover permit fees for projects incorporating employee housing
units above and beyond minimum required by Inclusionary Zoning
• Amend rezoning process for WVMF district to allow applications to proceed directly
to Town Council
IV. ADDITIONAL CONSIDERATIONS
The PEC recommendation included Section 12-6K-14 Development Plan to allow further
deviation from the proposed standards of the WVMF district. With the proposed amended
standards, Section 12-6K-14 could be removed as flexibility is already incorporated into
the district standards.
Unlimited EHUs could be achieved with the combination of Type Vll-IZ deed restricted
units for units that are required through Inclusionary Zoning and by adding WVMF to the
list of districts where Type lll EHUs are permitted. Both these types of deed restrictions
are excluded from GRFA and density calculations. Furthermore, the 1,200 SF limit on
Type lll deed restrictions could be removed to allow larger units.
Per the West Vail Master Plan, the recommendation that no short-term rentals are
permitted in the new zone district could be added to maintain community character and
promote year-round occupancy.
IX. ATTACHMENTS
A. TC Meeting Materials - 050223
71
AGENDA ITEM NO. 1.6
Item Cover Page
DATE:September 5, 2023
TIME:30 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Compensation and Benefits Discussion
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Krista Miller, Director of Human Resources and Risk Management
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2023_09 Comp Bene Budget Presentation 2024 budget.pptx
72
PRESENTATION BY
Human Resources/Risk Management
2024 Budget
Compensation &
Benefits
73
2
Compensation & Benefits Budget Preview | Agenda
•Compensation Strategy & Philosophy Review
•Compensation Trends and Projections
•Benefit Projections
Town of Vail | Human Resources | vailgov.com
74
Town Council Action Plan & Total Rewards Strategy
Premier
International
Mountain
Resort
Community
Compensation & Benefits
Package
Town of Vail | Human Resources | vailgov.com
75
Provide a Competitive Total Rewards Package
Employee Experience
Culture
Leadership
Connection
Compensation Package
Competitive base pay
Core benefits offering
Livability (Housing, day care etc..)
Learning Opportunities
Meaningful work
Career progression
Learning and Development
Town of Vail | Human Resources | vailgov.com
76
Compensation Philosophy
Compensation
Philosophy
Brand
Our compensation philosophy should align with our brand – a world class resort
with world class people
•Brand Alignment, Premium performance = premium pay (75th percentile)
• Effective in Motivating, Retaining & Recruiting employees
•Data Driven – using valid sources & study every 3 years
•Flexible and Responsive to organization & employee needs
Town of Vail | Human Resources | vailgov.com
77
Compensation Philosophy - Brand Alignment
Compensation
Philosophy
Brand
Our compensation philosophy should
align with our brand – a world class
resort with world class people
• Premium service and work outcomes
in exchange for the opportunity to
earn premium pay
• Premium pay will be demonstrated by
pay grades with midpoints that are
aligned with the 65th to 75th percentile
of the competitive market adjusted for
cost of labor differences in the Vail
valley.
• Individual advancement through the
ranges will be based on performance.
Town of Vail | Human Resources | vailgov.com
78
Compensation Philosophy - Effectiveness
Our programs will be built, and evaluated for
effectiveness, considering three
goals. Programs must:
•Motivate employees to deliver the
highest quality service and performance.
•Retain quality employees with
competitive pay, and opportunity to
improve earnings through performance
driven increases, and advancement.
•Attract candidates that are, by nature,
aligned with our brand and deliver
premium performance. We will be data
driven.
Town of Vail | Human Resources | vailgov.com
79
Compensation Philosophy - Data Driven
Our programs and decisions will be data
driven. We will survey the market
annually to identify trends and changes
that may impact our ability to motivate,
retain, and attract quality employees.
• Compensation Surveys used will
be from reputable sources, with
statistically valid data collection
processes.
• Cost of Labor adjustments will be
based on data collected by
reliable sources such as the
Bureau of Labor Statistics.
80
Compensation Philosophy - Responsive
We recognize that one size
doesn’t fit all. Our programs will
be responsive to changing
employee demographics.
Flexibility may allow employees
to add cash to their paychecks.
Town of Vail | Human Resources | vailgov.com
81
Compensation Philosophy - A Changing Landscape
Compensation Planning 2024 and
beyond:
•Continued salary and inflation
pressure
•Current trends and challenges
•Housing unaffordability
Compensation Package
Competitive base pay
Core benefits offering
Livability (Housing, day care etc..)
Town of Vail | Human Resources | vailgov.com
82
TOV Current State
Town of Vail | Human Resources | vailgov.com
Recruitment / Retention
•Focused recruitments improving time
to fill
•Continued challenges filling specialized
roles
•Housing and cost of living continue to
be the biggest hurdle in recruitment
and retention
*2023 is YTD thru July
11.3%
7.8%
14.3%
17.4%
11.0%
0%
2%
4%
6%
8%
10%
12%
14%
16%
18%
20%
2019 2020 2021 2022 2023 YTD
Full Time Employee Turnover
83
Employment & Economic Trends
Town of Vail | Human Resources | vailgov.com
Colorado Unemployment remains below 3% (15 straight months)
Job opening rates nationally remain unchanged
Job growth in Colorado
• Non-farm estimated 2.2% year-over-year
• Government estimated at 4.6% year-over-year
Source: Colorado Department of Labor, labor market information
84
Economic Trends - Compensation
Town of Vail | Human Resources | vailgov.com
Employment Cost Index – June 2023
Up 4.7% over the last year
Mountain Division: Arizona, Colorado, Idaho, Montana, Nevada, New Mexico, Utah, and Wyoming.
85
Economic Trends – Consumer Price Index
Town of Vail | Human Resources | vailgov.com
Source: https://www.bls.gov/regions/mountain-plains/summary/blssummary_denver.pdf
Consumer Price Index, Denver-Aurora-Lakewood area – July 2023
Up 4.7% over the last year
86
Compensation Projections - 2024
Compensation Projections
•Surveys show total increase projections between 4% and 7%
•Trends
•More employers using COLA &/or market adjustments in addition to merit
•Merit projections continue above historical trends of 3 to 4%
•Town of Vail Budget
•Recommending at least 5% in increase projections for initial budget draft
Town of Vail | Human Resources | vailgov.com
87
Compensation Projections - 2024
Compensation Philosophy
•Goal to maintain target range of 75% of market for competitive positioning
•Salary study – approx. every 3 years to validate market
Livability Resources
•Childcare & Housing Challenges remain
•TOV Childcare remains priority is critical for working families
•Housing gap widening
Town of Vail | Human Resources | vailgov.com
88
Benefits – Looking Forward to 2024
Town of Vail | Human Resources | vailgov.com
89
Benefits Package
Health Plan Costs - Per Employee Per Month (PEPM)
$-
$200.00
$400.00
$600.00
$800.00
$1,000.00
$1,200.00
$1,400.00
$1,600.00
$1,800.00
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
YTD thru June
Town of Vail | Human Resources | vailgov.com
90
Town of Vail | Human Resources
Benefits Package
0
50
100
150
200
250
300
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Plan Enrollment
Plan Costs
Budget
Actual
Empl on plan (avg)
Health Plan Costs vs. Budget
Town of Vail | Human Resources | vailgov.com
91
Town of Vail | Human Resources
Benefits Package
Health Plan
• 2023 claims
• Claims increasing while still slightly below trend
• Low enrollment due to vacancies early in year
• 2024 Health Plan – RFP for medical TPA (claims
administrator)
• UMR selected – favorable rates in network (3% less)
• Expanding slop loss coverage options
• Optum pharmacy selected – savings in expenses
expected
• Currently in negotiations for renewal of Vail Health
direct contract
92
Town of Vail | Human Resources
Benefits Package
Other Benefits
• RFPs for the following
• Life and Disability insurances
• Survivor income benefit
• Dental and Vision
• Flex Spending & COBRA
w Expanded Benefit Recommendations
w Continue to explore enhancements for Mental & Behavioral Health
w Implementation of FAMLI related expansions
Town of Vail | Human Resources | vailgov.com
93
Town of Vail | Human Resources
Benefits Package
2024 Benefit Implications
• Medical/Dental Plan
• Expect about 3 to 4% increase
• Expanded pharmacy options locally
• Stop Loss – need to budget large claims then get reimbursed
w Life and Disability insurances
w Positive renewals – limited increases due to increasing salaries
Town of Vail | Human Resources | vailgov.com
94
Thank you
95
AGENDA ITEM NO. 1.7
Item Cover Page
DATE:September 5, 2023
TIME:15 min.
SUBMITTED BY:Steph Johnson, Environmental Sustainability
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Vail Recycling Center Discussion
SUGGESTED ACTION:Listen to staff concern and provide feedback.
PRESENTER(S):Kristen Bertuglia, Environmental Sustainability Director
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Recycling Center Update- 090523 final.docx
Public Input.pdf
96
To:Vail Town Council
From:Environmental Sustainability Department
Date:September 5, 2023
Subject:Vail Recycling Center Update
I.Purpose
The purpose of this memo is to update the Vail Town Council on the current state of and staff
recommendations for the Vail Community Recycling Center as part of the Town Manager’s
update.
II.Background
The Vail Community Recycling Center was first established in the 1990’s when Mauri
Nottingham and the We Recycle group started sorting recyclable materials in the parking area
behind the Community Development building. In 2008, the two 40-yard comingled paper and
comingled dumpsters were added along with the cardboard compactor. The recycling center is
managed by town sustainability staff with support from facilities and street crew to help maintain
it. Currently the recycling center accepts cardboard, paper, and comingled recycling (plastic,
glass, aluminum, and steel) in dual stream dumpsters. In addition, there is a ski and snowboard
recycling area, clothing and shoe collection for The Thrifty Shop, and a compost dumpster to
support the Vail Honeywagon subscription drop off compost program. Other than the
subscription compost program, the community can access and use the recycling center for free
24 hours a day. In 2022, the recycling center diverted an estimated 417 tons of recyclable
materials from the landfill. This was about 11% of all recycling collected in Vail in 2022. The cost
for annual hauls totals nearly $25,000 which is reimbursed by Eagle County Government.
In 2014 the Town of Vail passed Ordinance No. 6, Series of 2014 requiring universal recycling
by law for all residents and commercial entities with trash service. The ordinance requires
recycling costs be bundled with trash rates by the waste haulers. It also includes Pay as You
Throw pricing, which requires the price of trash service to increase with the increased size of
trash carts, while recycling at any volume is included. Since passing the ordinance the recycling
rate in Vail has increased from 9% to 37% at the end of 2022. While the law requires all
residents and businesses have curbside recycling, the recycling center has enabled many to
bring recycling to the drop off location rather than enrolling for residential waste services.
Over the past few years, there has been discussion of removing or downsizing the Vail
Recycling Center. This area has been heavily used, but unfortunately also abused. It has
experienced a lot of illegal dumping of trash and other household items, including electronics,
paints, and other household hazardous waste that staff has to then handle and dispose of.
97
Town of Vail Page 2
Many people that use the center do not adhere to the recycling regulations, for instance full
bags of garbage, plastic bags, and Styrofoam, as well as other contaminants are discarded in
the recycling dumpsters even though signage clearly delineates such materials are not
accepted. In addition, if dumpsters are full and have not yet been picked up, people continue to
add to them creating overflow. Several times per year staff arrive to large stacks of cardboard
next to the compactor. While efforts have been made to educate recycling center users,
including videos posted to social media and in person education at the recycling center, the
challenges persist.
The wooden catwalk is also a hazard, especially in the winter as the snow and ice builds up
around the catwalk. It has degraded over the years and while temporary repairs have kept it
operational, the catwalk has gotten to the point where it is unsafe and needs to be replaced.
Estimates are between $12,000 – $17,000 to replace it with a metal catwalk.
Staff time that currently goes into cleaning out the contaminants from the recycling dumpsters,
removing illegally dumped items from the area, ensuring the area is clean, and repairing broken
signage and the catwalk is significant, totaling between 300-520 hours per year. This, however,
is not enough to ensure the recycling center is meeting Town of Vail quality expectations for its
facilities.
There are additional safety concerns at the recycling center. A couple of years ago a person set
up camp and was sleeping in the area and this summer human waste was discovered by staff
next to the comingled dumpster. Some staff have expressed safety concerns when leaving the
building at night when working late.
Policy in place has required residents and businesses to have curbside recycling at their home
or place of business since 2014. In addition, parking at the municipal campus is limited
especially on town council and other town meeting days, and the additional parking could be
utilized in the area where the recycling center is currently established. There is also electrical
capacity to add electric vehicle (EV) charging stations in the back parking lot and with the goals
established in the EV Readiness plan and an increase in staff driving EV’s, this area would be a
prime location to add charging infrastructure.
III.Council Considerations
Maintaining Recycling Center as is
PRO
1. Overall diversion rate could go down if removed
a. Employees that work in the town that live in Gypsum for example, may bring their
recyclables to Vail if they do not have recycling in their community
b. Vail multi-family units are required to have recycling on site, some are not in
compliance. Often these residents drive recycling to the site
2. Second homeowners that do not pay for trash service often bring their recycling (and
trash) to the drop site, removing the site would eliminate that outlet
3. Well utilized and popular site with long history and nostalgia
4. Supports the Eagle County dual stream Material Recovery Facility in Wolcott (single
stream recycling goes to Denver)
CON
1. Safety – catwalk, propensity for vagrancy
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Town of Vail Page 3
2. Cost of hauling ($25,000/yr partially reimbursed by Eagle County)
3. Cost of personnel maintenance time (300-520 hrs per year conservatively)
4. Cost of replacement of catwalk, dumpster replacement, signage
5. Town continues to enable noncompliance with recycling ordinance at all
residences/businesses
6. Unsightly appearance and odor
7. Parking needs, electric vehicle charging opportunities exist
8. If municipal site is redeveloped, likely will not include a drop off site, a phase out period
is likely warranted
Option 1- Maintain Recycling Center as is or improved
Requires investment in personnel, a new catwalk, dumpster and signage replacement, safety
and vagrancy concerns continue.
Option 2 – Remove commingled and paper 40 yard roll off bins.
Keep the cardboard compactor in place as a community service because it is heavily utilized by
the business, construction and residential community given the volume of cardboard that can
accumulate at one time. Keep compost dumpster, the ski recycling rack, and the Thrifty clothes
bin. Phase out period and community communication required.
Option 3 – Remove all bins and reclaim parking lot
Phase out period and community communication required. Additional focus on community
compliance and support to ensure on-site recycling.
Prior to any changes going into effect, staff recommends providing an outreach campaign to the
community to educate them on any upcoming changes to the recycling center and provide
several months to get the community to set up recycling at their homes and businesses. Staff
also recommends providing financial and outreach assistance to help residents and businesses
who currently use the recycling center in lieu of having curbside recycling get started with
purchasing the required wildlife resistant recycling carts.
IV. Request from Council
Staff would like to receive feedback from the Vail Town Council on a potential downsizing of the
Vail Community Recycling Center.
99
From:Stephen Connolly
To:Council Dist List
Cc:Russell Forrest; Kristen Bertuglia; Beth Markham; Cameron Millard
Subject:The Mauri Nottingham Memorial Center for Saving the Planet
Date:Monday, September 4, 2023 11:24:08 PM
Attachments:image001.png
If there was ever a guy who deserved a plaque, it is Mauri Nottingham and there is no better place
for that plaque than the Mauri Nottingham Memorial Center for Saving the Planet.
Having taken somewhere between 750 and 1,000 trips to the Vail Recycling Center since 2008, it
was a little disturbing to read the plans outlined in this week’s meeting packet. It seems to make a
forgone conclusion that the recycling center needs to go and go now.
Let’s take a little closer look at the argument.
In 2014, when the Council passed Ordinance 6, there were two major implications that were
overlooked. Number one was that it mandated single stream collection which could only be
processed in Denver. Number two is that curbside collection necessitates the use of additional
containers, which create a burden to most people who have barely enough space to store garbage
cans according to Code. (But you did get a bag ban and an idling law passed because of these
oversights.)
To characterize what goes on at the Center as “illegal dumping” involving “hazardous materials” is a
stretch.
People are stupid. There is no way around it. But putting plastic recyclables into a non-recyclable
plastic bag does not make them a criminal. The simple fact that they are trying to do the right thing
speaks volumes and should not be twisted into some sort of negative such as a criminal act or
otherwise trying to beat the system.
The memo states that there has been in-person training on site. In all the trips to the Center over
the years, I have NEVER seen a staff member present to educate or otherwise assist. The tutorials
on social media are no doubt top shelf, but that doesn’t mean that anyone knows about them or
watches them. The signage is problematic and confusing.
As for the “large stacks of cardboard” found “several times per year,” let me guess: October and
November when all of the ski shops are getting ready for winter and then in May and June when all
the bike shops are getting ready for summer? This is a very easy fix.
Why the current deck/catwalk was built out of wood is incredibly hard to understand. $12,000 -
$17,000 seems like a fair price for a state-of-the-art catwalk, complete with LED lighting. (Just don’t
give it a Mr. Roboto voice to tell us how to dump our stuff.) Is it too hard to believe that at least a
couple of organizations in the Valley would gladly take up their own committed cause and step up to
help with this project?
If employees feel in danger of going to their car after dark, have them move their car to the lighted
100
lot before sundown or have PD provide escorts. The stories about the vagrant “a couple of years
ago” and the recent people poo are over the top sensationalism. We had vagrants here in 1989 and
we will have them forever in the future. The Recycling Center did not cause that person’s
homelessness. What is to stop a person who has to really go from pooping right next to a charging
Tesla?
Which brings us to what seems like the whole reason to get rid of the center – A FRICKIN’ PARKING
LOT. For e-cars no less! Talk about taking something away from the many who use it to give a few
something that is NOT needed and then make it available to even fewer people by giving it only
those able to afford an electric vehicle.
The Pros and Cons got a little confusing.
It would seem to be a big CON, not a Pro, to have the diversion rate go down. Where are those darn
pesky down valley workers going to take their recycling if the Center goes away and no alternative is
provided? “They’ll get it at the dump.” Or throw it in the river?
Why are we allowing multi-family units to avoid compliance with a law that has been on the books
for almost a decade? And how does punishing the “good” users of the center get them any closer to
complying with the Ordinance?
By eliminating the use of the Center by second homeowners, you will also be eliminating it from the
only-one-homeowner who happens to live in Vail full time. Tax the rich and punish the poor to give
parking for e-cars?
It is well utilized by locals. What are you going to provide when you take it away? Make a motion
now and pass it unanimously to rename the Vail Recycling Center with a much more dignified name
– “The Mauri Nottingham Memorial Center for Saving the Planet.” Don’t let your decision to park a
few e-cars become the death knell for the Eagle County Dual Stream Material Recovery Facility.
The CONS are a little easier.
Whoever authorized an outdoor deck with heavy use in formidable weather conditions to be built
out of wood should be given a lesson in using the proper materials for the job. There is no greater
propensity for vagrancy at the MNMCSP than there is at any number of places found around Town.
Just ask PD.
The beginning of the memo states that the annual hauling cost is paid for by Eagle County
Government, but in the Con’s it is listed as only being “partially” reimbursed. Which is it, but what
does it matter?
The Town is not enabling non-compliance by maintaining the current Center. The Town enables
non-compliance by failing to enforce the codes that are on the books. There are numerous
examples in so many areas of the Town Codes where this can be found.
101
The current Center is a lot less unsightly than the chain-link-with-barbed-wire fence that sat in East
Vail for years. The attached pictures are from Sunday September 3rd. There are whole
neighborhoods in this Town that don’t look this good. Smell has never been an issue for the people
who rely on the Center to keep tons of recyclables out of the landfill.
As for the redevelopment of the Muni Site, why wouldn’t we design it with a new and improved
recycling center that honors a man who did much for this community? While certainly a “when”
down the road, it is a big “IF” right now. Let’s cross the redevelopment bridge when we get a little
closer to reality.
There are solutions to the perceived problems with the Center. The parking wants of a few e-car
owners should not outweigh the needs of everyday Town of Vail residents trying to do the right
thing.
Please do not downsize the Vail Recycling Center.
Thanks for reading.
sfc
Stephen Connolly
sfcvail@hotmail.com
970-376-5798 (cell)
970-476-6826 (phone and voicemail)
Looking for a great little Bed and Breakfast in Vail?
https://airbnb.com/h/vailbnb
A Superhost since 2016.
Rethink * Reduce * Reuse * Recycle
102
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AGENDA ITEM NO. 1.8
Item Cover Page
DATE:September 5, 2023
TIME:15 min.
SUBMITTED BY:Steph Johnson, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Vail Public Library 40th Anniversary Presentation
SUGGESTED ACTION:Listen to presentation.
PRESENTER(S):Lori Barnes, Director of Library Services
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
VPL -Journey 2.pptx
105
V A I L P U B L I C L I B R A R Y
A JOURNEY
THROUGH TIME
106
Library Dedication - July 4, 1983
107
Ref: The Vail Trail, Volume 18, Number 36, page 9, July 8, 1983
108
Ref: The Vail Trail, Volume VIII, Number 43, page 3, August 24, 1973
109
Ref: The Vail Trail, Volume 23, Number 20, page 93, March 17, 1989
The Vail Trail, Volume 15, Number 15, page 11, February 8, 1980
The Vail Trail, Volume 20, Number 23, page 14, April 5, 1985
110
Timeless Architecture
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112
113
114
115
116
117
118
119
“Libraries stand for and exemplify something that needs defending; the public institutions that, even in an age of atomization
and inequality, serve as bedrocks of civil society… the kinds of places where the public, private and philanthropic sectors can
work together to reach for something higher than the bottom line.”
Eric Klinenberg
Palaces for the People How Social Infrastructure Can Help Fight Inequality, Polarization, and the Decline of Civic Life
120
AGENDA ITEM NO. 2.1
Item Cover Page
DATE:September 5, 2023
SUBMITTED BY:Jamie Leaman-Miller, Community Development
ITEM TYPE:DRB/PEC Update
AGENDA SECTION:DRB / PEC (5 min.)
SUBJECT:DRB/PEC Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
PEC Results 8-14-23.pdf
DRB Results 8-16-23.pdf
PEC Results 8-28-23.pdf
121
Present:Reid Phillips
John Rediker
Brad Hagedorn
Robyn Smith
Henry Pratt
Bobby Lipnick
Bill Jensen
1.Virtual Link
Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar.
2.Call to Order
3.Main Agenda
Planner: Jonathan Spence
Applicant Name: Town of Vail
3.1
A request for the review of a Prescribed Regulation Amendment pursuant to Section 12-3-
7 Amendment, Vail Town Code, to amend Section 12-21-10 Development Restricted, to
allow structures in the Housing Zone District to be built on a slope of 40% or greater.
(PEC23-0016)
Planner Spence introduces the application. He gives the history and purpose for the application; part of
the goal is to remove barriers in the code to the development of deed restricted housing. When the
Housing zone district is applied, the boards and council have made the determination that the property is
suitable for the development of housing.
Rediker asks why the code discourages building on slopes of 40% or greater.
Spence says at the time it was enacted in the 1970s, there was not the need or consideration to build
housing on steep slopes. The purpose at the time was to prevent housing on these slopes, which may
have negative visible impacts. Since that time there is a greater need for housing, and applying the
Housing zoning designation determines if a site is appropriate for development.
Rediker asks about the dangers of building in steep slopes, like erosion and rock fall. Do these play into
the 40% number?
Spence says the application does not change the requirements related to any type of hazard. The
development can occur safely as it is analyzed through the building permit process.
Rediker asks if an applicant currently would have to apply for a variance for housing on steep slopes?
Planning and Environmental Commission Minutes
Monday, August 14, 2023
1:00 PM
Vail Town Council Chambers
PEC23-0016 Memo 8-14-23.pdf
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Planning and Environmental Commission Meeting Minutes of August 14, 2023 122
Spence talks about the variance process and criteria. It’s appropriate to remove the need for the
variance, since the variance criteria speaks more to the uniqueness of a situation and not the safety or
developability of a site – which is addressed elsewhere.
Rediker asks if the variance now is another check on the suitability of a site.
Spence talks about the review process in these cases. The variance doesn’t provide additional review in
terms of the suitability of development.
Rediker asks if there is still review and checks in these cases. These would still occur if we were to pass
the proposed changes today?
Spence says it only changes the need for a variance, there is still adequate review regarding the steep
slopes.
Lipnick asks if projects will still be evaluated on a case-by-case basis as mentioned in memo.
Spence confirms. This will be checked twice, first when the rezoning to Housing is made. The variance
criteria doesn’t lend itself to this. A more appropriate review of this is through the building permit process.
Lipnick asks about sensitivity to the environment. Will that be dealt with case by case?
Spence says permit review is universal, and on steep slopes requires things like soil-testing and Geotech
consultants. These are unaffected by this proposed amendment. The need for deed -restricted housing
does require a balancing. Staff is confident that the rezoning process examines that properties can be
developed while being sensitive to the environment.
Pratt questions whether the rezoning process looks at this. When Middle Creek was rezoned, we were
told none of it was in the 40%. What happened in the rezoning process in this case?
Roy says the lots being looked at were outside of the 40% area. The aim was to keep the developments
on the flatter portions outside of the 40% area.
Pratt says it seems the rezoning checkpoint didn’t work.
Roy says there may be consideration of further development on the lot in areas with steeper slope that
may require a variance under current code.
Jensen asks about a commercial developer down the road having grounds to challenge restrictions on
building on 40% or greater slopes.
Spence says that is not anticipated. The areas with these steep slopes are not generally where
commercial development has occurred. This is bringing the Housing district in line with the current
allowances for other types of housing. The Town has not seen pressure for other types of development
on steep slopes.
Jensen asks about down the road if that may change.
Roy says the legal team would likely not be concerned; the zoning differentiates the use in multiple ways.
Rediker says he would be less concerned if he better understood the limits where this applies. Where
does this apply?
Spence says the areas of steep slopes where housing may occur are predominately on the north side of
the highway. On the south side steep slopes are in areas that are not being considered for Housing,
often in existing low-density neighborhoods (Forest Road)
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Planning and Environmental Commission Meeting Minutes of August 14, 2023 123
Rediker clarifies that for any potential housing projects, this commission would have the opportunity to
look at the suitability in relation to slope through the rezoning process.
Hagedorn asks if any variance requests of this nature have been denied in the past.
Spence says no.
Rediker understands this is something Council wanted Staff to look at to facilitate the building process.
Did Council look at how a variance is requested today and the criteria and findings.
Spence says that level of analysis did not occur. Council felt the land use code directly influences the
ability to create or realize affordable housing. They directed Staff to look at the code and make
recommendations that would improve the efficiency of development review and creation of affordable
housing.
Smith asks about other safety and review considerations. If these exist why not expand this exception
for other areas?
Spence says the other reason is the visible impact. The focus of the council priority is the development
of deed-restriction housing. A more intensive process would be needed to examine that requirement for
all housing. Aesthetic concerns.
Smith asks about past development in steep slopes, for example Spraddle Creek.
Roy says that sites have platted building envelopes where construction is allowed, on the flatter portions
of the lot, not inclusive of steep slopes.
Smith confirms an unsafe building will not be allowed to be constructed in these slopes.
Rediker references Main Vail and Chamonix Parcel B needing a variance for construction on steep
slopes. Why is there a concern now that the applicant couldn’t come to PEC for a variance? Why not
obtain a variance?
Spence says variances do not set a precedent although they do provide context. The variance standards
and findings are not particularly relevant to the purposes of building on steep slopes. The purpose of this
is not to limit the review of development, the variance was simply identified as a step that has occurred in
the past, may be necessary in the future, but because of the criteria doesn’t speak to the situation at
hand.
Rediker asks why aren’t there provisions in the code that address safety concerns of steep slope sites.
Spence says they are addressed with hazard regulations, as well as the review and reports included with
the building permit process. It is not thought that the variance process adds to those considerations.
Spence and Rediker discuss the existing hazard requirements in 12-21.
Spence says 12-21- 13 refers to single and two-family requirements. They are not quite as rigorous as
multi-family building permits. The life-safety requirements of a multi-family project address these
concerns.
Phillips says having experience with multi-family, the process is significantly more rigorous than it is for
residential. He compares the 30% average language against the greater than 40%. This code was
written in the 1970s when engineering and shoring weren’t as good as what we have now. He talks
about engineering and shoring that has been done on steep slopes with variances. By no means does
multi-family fall under less rigorous requirements, that is part of the building review to look at it rather
than the zoning. He agrees the requirement should be changed because it is currently removing a lot of
3
Planning and Environmental Commission Meeting Minutes of August 14, 2023 124
buildable area from consideration.
Smith agrees. She references the higher standards for multi-family versus single/two-family in 12-21-13.
Spence confirms.
Rediker is concerned with consistency in the code. He will take Staff’s word that building code will
address life safety concerns. He references town code 12-21 and 1.6 from the land use plan. He wants
to pass something that is harmonious with the other provisions. Why aren’t 12-21-12, and 12-21-13
being amended.
Spence says those are specific for low density residential because those protections don’t exist as
rigorously in the building code as they do for multi-family.
Rediker asks for public comment. There is none.
Pratt discloses he was involved with SolarVail. They did get a variance for minor encroachment into
hillside. He continues to feel that is the appropriate task to take, saying this will be picked up in the
rezoning proces didn’t happen with West Middle Creek. He goes back to 12-1-2; 5, 7-8, 9. Also Vail Land
Use plan ch.11 (1.6, 1.12), Residential 5.1. These are big buildings that will have big impacts, it should
stay in the variance process that can be reviewed on a case by case basis rather than a blanket
allowance.
Hagedorn says there are inevitably conflicting portions of the code, can you develop affordable housing
without creating density? This is a design and constructability issue, not related to uniqueness or
hardship per the variance criteria. If you’re concerned about this there are still checkpoints in the review
process, this is more of a norm than hardship. He agrees with Phillips, construction techniques have
improved since the 1970s. He is for removing ambiguity and unnecessary steps from the land use
process; this removes an obstacle when all variances have been approved anyway. It furthers the
Town’s goals for the development of deed restricted housing. Are there other districts where similar
changes may be appropriate?
Rediker agrees there is an inherent conflict in some of the land use plans and code. He is more
comfortable that you can allow this to proceed without seeking a variance while still safeguarding safety
and the environment. He would like to know more about the location of these areas, nothing was
presented today.
Jensen says the challenge of affordable housing is the biggest issue this community and valley faces. He
supports this change, someone will have the opportunity to invest the time to figure out how to do the
projects on these sites, it is an encouragement to think bigger. There will be plenty of opportunities for
the Town to review and ensure they meet all the requirements.
Smith says its discriminatory to exclude multi-family while allowing the exception for single family and
two-family residential. When variances become the norm, it indicates the code as written does not meet
the Town goals. The variance process does not add consistency or meaningful review in these cases
beyond what is already existing.
Lipnick is comforted by more restrictive requirements for multi-family and commercial projects. More
deed-restricted housing is the number one priority for this town and the valley. The hazards and safety
measures will be enforced, there is better technology to look at the hazards as well as construction
techniques.
Rediker asks about 12-21. He wants to confirm that the requirements for these districts are less than
what would be required for multi-family under the building code? We don’t need additional code
provisions?
4
Planning and Environmental Commission Meeting Minutes of August 14, 2023 125
Spence confirms.
4.Approval of Minutes
4.1 PEC Results 7-24-23
5.Information Update
5.1 Transportation Master Plan Update
Tom Kassmel, Town Engineer, gives an update on the Transportation Master Plan update. He goes
through a presentation on the elements of the update.
He answers commissioner questions on some of the proposed bike/pedestrian path extensions.
He talks about landscaping, lighting, wayfinding, and signage. He addresses speed limits and transit.
Smith and Kassmel discuss how transit ridership relates to visitation numbers. Kassmel addresses
potential transit service improvements. He walks through regional transit improvements. He talks about
facilities and infrastructure improvements. He talks about the parking data and the methodology. He talks
about parking management options.
Smith asks about conflict and safety issues. Kassmel addresses that relationship.
Jensen says what could be the priorities for the first five years versus longer projects down the road.
Pratt observes the frontage road overflow happens during the week more and more. How does that
factor into management strategies? Kassmel speaks to some of the trends, Fridays and Saturdays are
the busiest.
Pratt points out the conflicts between pedestrians, bikes, and e-bikes, keeping that safe. Kassmel
outlines some of the options.
Rediker addresses concerns with the speed of vehicles, particularly within West Vail. He encourages the
Town not to raise speed limits for that reason.
Jensen gives Council credit for reducing amount of free time in parking garages.
Phillips asks if there are any restrictions from CDOT regarding overflow parking on frontage.
Kassmel says there is an agreement limiting the number of days in different areas.
Hagedorn asks if the Eagle Valley Trail Initiative could be a partner. Kassmel says that is a good
opportunity, they will look at possible grants and partners.
Pratt asks about the number of cars going to trailheads, particularly in east vail and beyond.
Bobby Lipnick made a motion to Recommend for approval with the findings on pg. 10 of the staff memo.;
Robyn Smith seconded the motion Passed (7 - 0).
PEC Results 7-24-23.pdf
Reid Phillips made a motion to Approve ; Bobby Lipnick seconded the motion Passed (7 - 0).
PEC 8-14-23 - Info Update Transportation MP Memo.pdf
PEC 8-14-23 - Info Update Transportation MP Presentation.pdf
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Planning and Environmental Commission Meeting Minutes of August 14, 2023 126
Kassmel says it is being looked at, something like the Booth Falls shuttle has been effective.
5.2 Environmental Department Update - Car Share
Beth Markham, Environmental Sustainability Manager, gives a presentation on carsharing. She walks
through different carshare program models.
Lipnick asks about third-party vendors in Vail. Markham says they have not been here to her knowledge.
Jensen wonders if the Town could implement a fee -in-lieu that could support programs like this,
particularly for some of the larger housing projects. Also what are the management limitations in terms of
time and distance.
Markham gives examples of some programs around the state.
Rediker and Markham discuss the self-managed model as used in Aspen.
Lipnick asks about the operation of third-party providers.
Smith talks about some of the models being used in California, which is a leader in the field.
Jensen talks about the rentals at the Eagle County Airport, would they be interested in expanding with
support. They’re in that business, it could be a public-private partnership.
Rediker ask about the maintenance of third party managed vehicles. Markam says the user is often
responsible for refilling or recharging, with varying costs.
Pratt asks about self-driving vehicles. Markham says that is still an emerging field.
Jensen asks where the Town is on this. It seems like the Town may need to invest in a pilot program to
learn how it would work in Vail.
Markham says that is an approach the Town is looking at whether individually or with regional partners. It
is still early in the process; they are collecting the research and feedback from the boards and public. A
needs assessment will also be a next step.
Smith says that assessment will be critically important. That is the best place to start. She recommends
not overlooking the peer-to-peer sharing option.
Markham talks about potential funding and grant opportunities. She outlines next steps.
Hagedorn says electric vehicles in the mix is great, but don’t discount traditional vehicles as well. From
the lens of the PEC, he has concerns about the stickiness of the program. With larger housing projects,
reduced parking is predicated on programs like these, and he has concerns a program goes defunct
when it was relied upon for parking and transportation management.
Pratt says it seems like big investment. Are there other paths or options with less cost and barriers.
5.3 Vail Civic Area Implementation
Matt Gennett, Community Development Director, takes questions.
Rediker asks about the role of the PEC representative, are they conveying the thoughts of the entire
PEC?
PEC 8-14-23 - Info Update EV Car Share Presentation.pdf
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Planning and Environmental Commission Meeting Minutes of August 14, 2023 127
Gennett talks about the composition of the task force. Mr. Lipnick would be a representative of the PEC
on that task force. He will be the conduit between the PEC and the task force meetings.
Rediker says the information update will be important. If the task force looks at Lipnick as the PEC voice,
the whole PEC needs to be aware of what is going on.
Gennett says that will be a part of the role.
6.Adjournment
(Phillips absent)
Bill Jensen made a motion to Adjourn ; Bobby Lipnick seconded the motion Passed (6 - 0).
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Planning and Environmental Commission Meeting Minutes of August 14, 2023 128
Present:Rys Olsen
Kit Austin
Erin Iba
Absent:Kathryn Middleton
Herbert Roth
1.Virtual Meeting Link
Register to attend Design Review Board Meetings. Once registered, you will receive a
confirmation email containing information about joining this webinar.
2.Call to Order
3.Main Agenda
Final review of a change to approved plans (landscaping/hot tub/fire pit/driveway)
Address/ Legal Description: 1388 Vail Valley Drive West/Lot 20, Block 3, Vail Valley Filing 1
Planner: Greg Roy
Applicant Name: KC Adventures, represented by Nedbo Construction
3.1 DRB22-0240.002 - KC Adventures LLC
Final review of a change to approved plans
Address/ Legal Description: 1763 Shasta Place/Lot 12, Vail Village West Filing 2
Planner: Jonathan Spence
Applicant Name: Michael Major
3.2 DRB22-0365.001 - 1763 Shasta LLC
Final review of an exterior alteration (landscaping)
Address/ Legal Description: 1600 South Frontage Road West/Unplatted - Donovan Park
Planner: Jonathan Spence
Applicant Name: Town of Vail, represented by Gregg Barrie
3.3 DRB23-0247 - Donovan Pavilion
3.4 DRB23-0246 - Main Vail Fire Station 2
Design Review Board Minutes
Wednesday, August 16, 2023
2:00 PM
Vail Town Council Chambers
DRB22-0240.002 Sheets.pdf
DRB22-0240.pdf
DRB22-0240.002 Pics.pdf
Rys Olsen made a motion to Table to a date uncertain; Erin Iba seconded the motion Passed (3 - 0).
DRB22-0365.001Revised railings.pdf
Rys Olsen made a motion to Table To a date uncertain with direction to work towards an administrative
approval consistent with board member comments.; Erin Iba seconded the motion Passed (3 - 0).
DRB Memo 8-16-23.pdf V1.pdf
DRB23-0247 Donovan Park FFF.pdf
Rys Olsen made a motion to Approve ; Erin Iba seconded the motion Passed (3 - 0).
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Design Review Board Meeting Minutes of August 16, 2023 129
Final review of an exterior alteration (landscaping)
Address/ Legal Description: 42 West Meadow Drive
Planner: Jonathan Spence
Applicant Name: Town of Vail, represented by Gregg Barrie
Final review of a change to approved plans (roof/driveway/deck/entry)
Address/ Legal Description: 1230 Westhaven Circle A, B/Lot 32, Glen Lyon Subdivision
Planner: Greg Roy
Applicant Name: Diaz Fox Family, represented by Pierce Austin Architects
3.5 DRB22-0201.003 - Diaz Fox Family Trust
(Austin recused)
4.Staff Approvals
Final review of a change to approved plans (lighting/meters/materials)
4.1 DRB21-0043.003 - Treat Homes LLC
Address/ Legal Description: 2924 Snowberry Drive/Lot 20A, Block 9, Vail Intermountain Development
Subdivision
Planner: Greg Roy
Applicant Name: 2930 Snowberry, represented by Martin Manley Architects
Final review of a change to approved plans (lighting/meters/materials)
4.2 DRB21-0046.005 - Treat Homes LLC
Address/ Legal Description: 2930 Snowberry Drive/Lot 20, Block 9, Vail Intermountain Development
Subdivision
Planner: Greg Roy
Applicant Name: 2930 Snowberry, represented by Martin Manley Architects
Final review of a change to approved plans (landscape wall)
Address/ Legal Description: 129 North Frontage Road West/Lot 3, Middle Creek Subdivision Resub Lot 1
4.3 DRB21-0233.006 - Residences at Main Vail
Planner: Greg Roy
Applicant Name: Town of Vail, represented by Lipkin Warner Design & Planning
Final review of a change to approved plans (driveway)
Address/ Legal Description: 1557 Golf Terrace M46/Lot 1, Sunburst Filing 3
4.4 DRB22-0063.001 - Flying Elk LLC
Planner: Jamie Leaman-Miller
Applicant Name: Flying Elk, represented by Resolution Design
DRB23-0246 Main Vail Fire FFF.pdf
Rys Olsen made a motion to Approve ; Erin Iba seconded the motion Passed (3 - 0).
DRB22-0201.003 Plans 8-16.pdf
Rys Olsen made a motion to Approve with the findings 14-10-2 & 14-10-5 with the condition that all
planning comments are met prior to building permit submittal.; Erin Iba seconded the motion Passed (2
- 0).
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Design Review Board Meeting Minutes of August 16, 2023 130
Final review of a changed to approved plans (extension)
Address/ Legal Description: 20 Vail Road/Lot 1, Sonnenalp Subdivision
4.5 DRB22-0273.001 - Sonnenalp Properties Inc
Planner: Greg Roy
Applicant Name: Sonnenalp Properties, represented by Johannes Faessler
Final review of a change to approved plans (vent)
Address/ Legal Description: 1 Vail Road 6012/Lot A-C, Vail Village Filing 2
4.6 DRB23-0091.001 - Half Crazy Ventures LLC
Planner: Jonathan Spence
Applicant Name: Half Crazy Ventures, represented by Studio Spinnato
Final review of an exterior alteration (electric car chargers)
Address/ Legal Description: 5040 Main Gore Place/Sundial Phase 2
4.7 DRB23-0137 - Sundial Townhomes
Planner: Jonathan Spence
Applicant Name: Sundial Townhomes, represented by Alliance Electric Solutions
Final review of an exterior alteration (windows/door)
Address/ Legal Description: 680 Lionshead Place 603/Lot 3, Vail Lionshead Filing 3
4.8 DRB23-0157 - Araho By The V LLC
Planner: Heather Knight
Applicant Name: Araho By The V , represented by SRE Building Associates
Final review of an exterior alteration (windows)
Address/ Legal Description: 1815 West Gore Creek Drive A/Lot 18, Vail Village West Filing 2
4.9 DRB23-0167 - Fitch Residence
Planner: Greg Roy
Applicant Name: Clinton & Cynthia Fitch, represented by Renewal by Andersen
Final review of an exterior alteration (AC)
Address/ Legal Description: 174 Gore Creek Drive 262/Lot 1, Lodge Subdivision
4.10 DRB23-0191 - Sol Y Nieve Dos LLC
Planner: Heather Knight
Applicant Name: Sol Y Nieve Dos, represented by C&C Plumbing & Mechanical
Final review of an exterior alteration (awning/gutters)
Address/ Legal Description: 2401 Upper Traverse Way 14/Parcel B, Vail Das Schone Filing 1
4.11 DRB23-0201 - Johnson Residence
Planner: Greg Roy
Applicant Name: Thomas & Carol Johnson
Final review of an exterior alteration (boiler replacement)
Address/ Legal Description: 4503 Meadow Drive/Timber Falls Condominiums
4.12 DRB23-0204 - Timber Falls Condos
Planner: Jonathan Spence
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Design Review Board Meeting Minutes of August 16, 2023 131
Applicant Name: Timber Falls Condos, represented by Mountain Valley Property Management
Final Review of an exterior alteration (re-roof)
Address/ Legal Description: 4352 Spruce Way 3/Lot 9, Block 3, Bighorn Subdivision 3rd Addition
4.13 DRB23-0210 - Gold/Sehl Residence
Planner: Jamie Leaman-Miller
Applicant Name: Meagan Gold & Peter Sehl, represented by Gardner Contracting
Final review of an exterior alteration (hot tub)
Address/ Legal Description: 2401 Upper Traverse Way 14/Parcel B, Vail Das Schone Filing 1
4.14 DRB23-0211 - Johnson Residence
Planner: Greg Roy
Applicant Name: Thomas & Carol Johnson, represented by Colorado Pool Scapes
Final review of a tree removal
Address/ Legal Description: 333 Beaver Dam Road/Lot 41, Block 7, Vail Village Filing 1
4.15 DRB23-0212 - 333 BDR LLC
Planner: Greg Roy
Applicant Name: 333 BDR, represented by Old Growth Tree Service
Final review a tree removal
Address/ Legal Description: 3987 Lupine Drive/Lot 8, Bighorn Subdivision
4.16 DRB23-0214 - Rad Trust
Planner: Heather Knight
Applicant Name: Rad Trust, represented by Timber Pro Tree Service
Final review of an exterior alteration (windows)
Address/ Legal Description: 1460 Ridge Lane A/Ridge at Vail Townhomes
4.17 DRB23-0217 - Alexander Residence
Planner: Heather Knight
Applicant Name: Lisa Alexander
Final review of an exterior alteration (entry)
4.18 DRB23-0219 - Ball Residence
Address/ Legal Description: 2835 Snowberry Drive/Lot 8, Block 9, Vail Intermountain Development
Subdivision
Planner: Heather Knight
Applicant Name: Christopher & Mary Ball, represented by Beth Levine Architect
Final review of an exterior alteration (deck)
Address/ Legal Description: 4074 Bighorn Road A/Lot 3, Bighorn Subdivision
4.19 DRB23-0220 - Ritzke Residence
Planner: Heather Knight
Applicant Name: Gregory & Gail Ritzke
Final review of a tree removal
4.20 DRB23-0224 - Kuhlke Residence
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Design Review Board Meeting Minutes of August 16, 2023 132
Address/ Legal Description: 3011 Booth Falls Road/Lot 17, Block 1, Vail Village Filing 13
Planner: Heather Knight
Applicant Name: K Lee & Amy Kuhlke, represented by Old Growth Tree Service
Final review of a tree removal
Address/ Legal Description: 3130 Booth Creek Drive/Lot 10, Block 3, Vail Village Filing 11
4.21 DRB23-0227 - Hintz Residence
Planner: Heather Knight
Applicant Name: Bernd Hintz, represented by Vail Valley Tree Service
Final review of a tree removal
Address/ Legal Description: 4017 Lupine Drive 7A/Lot 7, Bighorn Subdivision
4.22 DRB23-0228 - DFVH LLC
Planner: Heather Knight
Applicant Name: DFVH, represented by Timber Pro Tree Service
Final review of an exterior alteration (windows)
Address/ Legal Description: 891 Red Sandstone Circle 2/Lot 4, Vail Village Filing 9
4.23 DRB23-0230 - Corcoran Residence
Planner: Heather Knight
Applicant Name: Paul Corcoran, represented by Renewal by Andersen
Final review of a tree removal
Address/ Legal Description: 3916 Lupine Drive/Lot 5, Block 2, Bighorn Subdivision 1st Addition
4.24 DRB23-0231 - Boles Residence
Planner: Heather Knight
Applicant Name: Sandra Boles, represented by Old Growth Tree Service
Final review of a tree removal
Address/ Legal Description: 416 Forest Road B/Lot 3, Block 1, Vail Village Filing 3
4.25 DRB23-0236 - Stolzer Vail Forest LLC
Planner: Jonathan Spence
Applicant Name: Stolzer Vail Forest, represented by Old Growth Tree Service
Final review of an exterior alteration (windows/door)
Address/ Legal Description: 1063 Vail View Drive 23/Lot A5, Block A, Lion's Ridge Subdivision Filing 1
4.26 DRB23-0239 - McCoy Residence
Planner: Heather Knight
Applicant Name: Colin & Elodie McCoy
Final review of an exterior alteration (landscaping)
Address/ Legal Description: 5185 Main Gore Drive South/Lot 18, Vail Meadows Filing 1
4.27 DRB23-0245 - Gordon/Mason Residence
Planner: Jonathan Spence
Applicant Name: Kenneth Gordon, represented by Ceres Design & Arborscape
5.Staff Denials
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Design Review Board Meeting Minutes of August 16, 2023 133
6.Adjournment
Rys Olsen made a motion to Adjourn ; Erin Iba seconded the motion Passed (3 - 0).
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Design Review Board Meeting Minutes of August 16, 2023 134
Present:John Rediker
Reid Phillips
Brad Hagedorn
Robyn Smith
Henry Pratt
Bobby Lipnick
Bill Jensen
1.Virtual Link
Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar.
2.Call to Order
3.Main Agenda
3.1
A request for a recommendation to the Vail Town Council for a zone district boundary
amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the
rezoning of 17 Vail Road, Vail Village Filing No. 2, Lot G, aka B.S. Condominiums, from the
Public Accommodation (PA) District to the Commercial Core 1 (CC1) District, and setting
forth details in regard thereto. (PEC23-0018)
Staff requests that this item be tabled to the September 11, 2023 meeting of the
Planning and Environmental Commission.
Planner: Jonathan Spence
Applicant Name: First Bank, represented by East West Partners
3.2
A request for the review of a conditional use permit, pursuant to Section 12-7B-3,
Conditional Uses, Vail Town Code, to allow Banks and Financial Institutions on the First
Floor or Street Level in the Commercial Core 1 (CC1) District, located at 17 Vail Road, Vail
Village Filing No. 2, Lot G, aka B.S. Condominiums, and setting forth details in regard
thereto. (PEC23-0019)
Staff requests that this item be tabled to the September 11, 2023 meeting of the
Planning and Environmental Commission.
Planning and Environmental Commission Minutes
Monday, August 28, 2023
1:00 PM
Vail Town Council Chambers
Henry Pratt made a motion to Table to the September 11, 2023 meeting of the Planning and
Environmental Commission; Robyn Smith seconded the motion Passed (7 - 0).
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Planning and Environmental Commission Meeting Minutes of August 28, 2023 135
Planner: Jonathan Spence
Applicant Name: First Bank, represented by East West Partners
Planner: Jonathan Spence
Applicant Name: Town of Vail, represented by Todd Oppenheimer
3.3 A request for a recommendation to the Vail Town Council, pursuant to Section 3-2-6A:
Function, Vail Town Code, concerning adoption of the Updated Ford Park Master Plan.
(PEC23-0020)
Planner Spence introduces the application. The application is not looking for a final recommendation
today. It is represented by Sr. Landscape Architect Gregg Barrie and WRT Design (Andy Dawson).
Gregg Barrie introduces the Master Plan update. Andy Dawson walks through the presentation – he
gives an overview of the document and changes. He talks about stakeholder engagement and
outcomes. He talks about goals and operational principles. He addresses capital improvements and
implementation.
Rediker asks about the location of the mission statement. He addresses the ADA access issue.
Dawson says the final document will include a preliminary study on this, evaluating the existing
walkways, including a plan for action. Martin & Martin will be doing this study, including evaluating for
code compliance as none of the paths to/from the amphitheater were built to ADA standards.
Rediker and Dawson discuss the contemplated revisions to the access. Dawson talks through some of
the existing conditions in relation to ADA compliance. Currently, the existing ADA walkway winds itself
through the gardens.
Rediker and Barrie discuss a contemplated new ADA entrance to the amphitheater itself. There is also
the idea of an electric shuttle going through the park to provide additional access.
Smith asks about the priority of adding a pedestrian shuttle versus the plan’s goal of removing vehicles
from the pedestrian way.
Barrie says a north accessible exit could eliminate some of the existing conflict between golf carts and
pedestrians. Dawson says the proposed shuttle would be consistently operating, whereas the VVF carts
are functioning on concert evenings. The pinch point is east Betty Ford Way, getting back to the parking
lot.
Rediker says autonomous vehicles on those walkways after a show may cause conflicts.
Barrie says the contemplated shuttle could be autonomous and could operate during Ford Park hours. It
could eliminate a number of vehicles going up and down east Betty Ford way.
Jensen says a conveyance system similar to an airport could be good, pending funding. He asks how
accurate the 2013 plan was with the benefit of hindsight and what has been accomplished.
Barrie says reorganizing the upper parking has improved things. The plan recommended a way to close
east Betty Ford Wat to vehicular traffic, and that needs to be looked at again. It recommended pavers on
Henry Pratt made a motion to Table to the September 11, 2023 meeting of the Planning and
Environmental Commission; Robyn Smith seconded the motion Passed (7 - 0).
Ford Park Master Plan PEC August 28th.pdf
Attachment A. Application Narrative, Todd Oppenheimer, August 28, 2023.pdf
Attachment B. Draft Ford Park Master Plan Update.pdf
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Planning and Environmental Commission Meeting Minutes of August 28, 2023 136
Betty Ford way and that project has been completed.
Dawson says there were several capital improvements which were accomplished from the 2003 plan.
This plan is focused on operational management, finding efficient solutions where possible.
Phillips talks about private vehicles accessing the drive post events. It seems like an enforcement and
management issue. Why were we not able to manage this before, why hasn’t this been working? We
need to find a better way to manage people driving where they shouldn’t be.
Barrie talks about challenges with the gate, as there were some issues with how the technology worked.
Another part of the challenge is working directly with the stakeholders. There is a lot of duplicated
vehicular traffic, some of that could be addressed through cooperation and operational changes.
Hagedorn asks about enforcement of private vehicles on that way; is it the Town’s responsibility or
stakeholders’ responsibility? He adds that he thinks it should be shared with the leaseholders.
Barrie says that may be a Town responsibility.
Phillips states that while this is outside the realm of the PEC, operational roles need to be defined and
recommends a superintendent that will work with all the stakeholders. The redundancy of facilities on top
of redundancy of services can be cumbersome. What is the Town getting in return for capital
improvements, are we just increasing these redundancies?
Barrie says it’s envisioned the deputy town manager could head the oversight committee.
Rediker asks for a brief overview of the stakeholders in the park as well as the future development of the
park.
Dawson says some are lease holders such as Vail Recreation District, Alpine Gardens, and Vail Valley
Foundation. Others are Bravo, Walking Mountains, Eagle River Water & Sanitation, and Town
departments. He runs through some of the stakeholder concerns.
Rediker clarifies most of the VVF ideas were generally within the existing footprint of the amphitheater.
Barrie touches on some of the proposed ideas needing further study regarding the amphitheater.
Rediker asks if the Alpine Gardens have thoughts on expansion. He notes the ERWS proposed well as
well as the idea of the Betty Ford Alpine Gardens increasing their role in park maintenance. What are
their thoughts on expansion?
Barrie says they’re looking for additional maintenance space, especially if they take on additional
responsibilities. They’ve also discussed the need for additional office space, the plan suggests this could
be housed in a renovated tennis center.
Dawson says VRD has proposed renovating the soccer field maintenance building for additional
services. At this point it is recognizing there is a need, but balancing the competing needs. VRD is also
feeling scattered and are looking for a centralized facility for their management in Ford Park.
Barrie says there is also the possibility of an information center at the renovated tennis center.
Pratt asks why the VRD can’t relocate their offices to their facility on the golf course.
Barrie says there may not be enough space for an administrative office. They have staff on site for the
tennis center. At this point, it appears their preferred location is Ford Park.
Phillips says it would be for convenience, but there are challenges there as well, including that it is most
expensive to be at Ford Park. The concession gazebo is underutilized. That could be a viable location
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Planning and Environmental Commission Meeting Minutes of August 28, 2023 137
that might be worth looking at.
Dawson says hopefully this plan kicks off those kinds of conversations.
Pratt says there were some promises made in 2013 that have fallen by the wayside. Betty Ford Way was
supposed to be one way, the maintenance building west of softball fields was supposed to be dual
purpose including deliveries. There are too many fingers in the pot and asks if some of the stakeholders
be consolidated. He suggests a moratorium on all new footprints in the park except for some of the minor
additions within the footprints. The concession building is a failure, why not turn that into the welcome
center. He says the Alpine Gardens could manage the nature center, VRD could manage the grass, and
the tunneled entry at the north of the amphitheater should be mandatory. That could be a primary
entrance, getting pedestrians off Betty Ford Way. He is shocked the oversight committee doesn’t exist,
that should be a top priority. This time around, changes to the Master Plan should be operational and
need to fix some of the promises from ten years ago that haven’t happened.
Lipnick agrees that more coordination is needed. ADA compliance is a top priority. He asks for more
information about the leases.
Greg Hall, Public Works Director, says the leases are long term, land area leases. He says there is an
event committee which currently exists, this coordination could be simplified and overseen through the
oversight committee. The park is currently lacking management and coordination, and there is
duplication of facilities, efforts, and vehicles.
Lipnick reiterates that management needs to be simplified and having the deputy Town Manager as the
lead role is a great idea.
Rediker asks about the proposed plans for the Nature Center.
Barrie says the plan is illustrated but was put on hold 7 years ago. The master plan is meant to
reinvigorate the process of the renovations. The master plan is not proposing new buildings or access,
that is to be determined at a later date.
Rediker is concerned about including some items such as conceptual plans, ADA parameters, etc.
without strong qualifying language. He doesn’t know if language needs to be softened or removed
regarding conceptual plans. He agrees an access point on the north of the theater, the most volume is
the entryway from the parking to the theater.
Smith says the plan should speak to some concerns about increased development. She asks some
clarifying questions about the role of the oversight committee.
Barrie says all the areas are so interconnected, it will facilitate coordination.
Smith ask why it is necessary to cite stream tract setbacks in the master plan here. Is that a change from
how we it currently operates?
Barrie says it is in line with the current regulations.
Smith refers to the topics of funding, leases, etc. and states that she can’t add to that topic, as she is not
knowledgeable regarding those topics.
Hall talks about how modification to leases could occur or need to occur in conjunction with some of the
proposed changes.
Phillips asks if the stakeholder concerns were prioritized top to bottom – needs versus wants. What is
essential and what would make life easier? This seems more like a Christmas list than essential
upgrades. What are the priorities for this plan?
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Planning and Environmental Commission Meeting Minutes of August 28, 2023 138
Hall says funding priorities will be set by the Town Council. Master Plans have implementation
strategies, but funding mechanisms come later.
Dawson says the goal of the implementation chapter is nailing down some of the implementation items.
Phillips says we want to take care as much as possible, but some of these items are in conflict or
redundant. It is important to prioritize these from a planning perspective. We want to provide a facility
that is usable in the long term. We’re revisiting a master plan after 10 years because there are
deficiencies.
Smith brings up net-zero construction, the park would be a good place to begin that.
Rediker asks for public comment. There is none.
Rediker asks for commissioner comment.
Hagedorn appreciates the viewpoints and history on the management of the park. The oversight
committee is key, and who is responsible for enforcement. He would like to see office space de-
emphasized, and only expanded when necessary. Some stakeholders have the ability to expand
elsewhere, is this necessary here? ADA accessibility is absolutely critical, the Town needs to hold itself
to the standard and provide it to the citizens.
Jensen says the master plan hasn’t taken a position on office space; it is fraught with risk. The
operational needs must be a priority, but the master plan has a bit of a deficiency by not taking a position
on expanded office space. If one expansion is approved, how do you say no to the others? If there is one
thing that is accomplished, it should be bringing ADA accessibility up to the standard.
Phillips reiterates his earlier points.
Pratt emphasizes the expanded office space doesn’t belong in the park, any renovations should be
operational and not back of the house. Promises were made back when the concession stand building
was built for it not to exceed the designed height, so increasing height is not an option here.
Lipnick emphasizes ADA compliance and stresses that the existing pedestrian walkways are not safe.
Improving management and coordination is also key. He likes the idea of the deputy town manager
being the head of the oversight committee.
Smith reiterates net zero should be an opportunity and that office space expansion is not a good idea in
the park if it can be avoided. ADA compliance is important. The oversight committee is good if it doesn’t
duplicate responsibilities of existing boards.
Rediker addresses and generally agrees with capital improvements mentioned in the Master Plan. ADA
compliance is important, can the planned ADA study be prioritized. Are we creating more problems with
a continuous shuttle bus system? He would like to hear more from the stakeholders as to why the park
would be an appropriate place for expanded offices. He wants continued focus on the mission statement.
The overall plan is good and headed in the right direction. Let’s be as precise as possible.
Spence says it would be helpful for the applicants and Town Staff to understand next steps in the review
process per the board’s comments.
Rediker says two of the major comments were concerns over expanded office space in the park and
working towards ADA compliance. There is a considerable amount of language in the plan in regard to
the potential expansion of the tennis center, it would be good to hear from stakeholders before changes
are proposed to the language.
Lipnick adds that further information on the proposed north entryway to the amphitheater would be
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Planning and Environmental Commission Meeting Minutes of August 28, 2023 139
helpful.
Rediker doesn’t want people to be confused that strong recommendations were made when in fact we’re
just looking at schematics. We want to make sure that the plan is clear as to what is being encouraged
versus what is just being considered.
Jensen adds that the commitment to the environment should be included in the language.
Pratt disagrees with the stakeholders coming in as this is the job of the consultants. They are
leaseholders with a defined space. The Master Plan is on the right track, overly specific in some places,
and needs polishing in others. He says focusing on management and not capital improvements is the
right approach now.
Barrie says the feedback can be incorporated.
Rediker adds stakeholders are welcome to attend public meetings.
Smith adds that a curtailed version of the plan tailored to PEC concerns would be helpful to stay on task.
Hall addresses some of the concerns they have heard about office space. They will have to go back to
stakeholders and have those tough conversations.
Rediker addresses the signage throughout the park and suggests that they should only show what is
necessary, keeping it simple.
Phillips and Hall discuss the leasing of the amphitheater.
Planner: Greg Roy
Applicant Name: Town of Vail, represented by George Ruther and Triumph Development, represented
by Mike Foster
3.4
A request for a recommendation to the Vail Town Council for a review of a Vail Land Use
Plan map amendment, pursuant to Section 8-3, Amendment Process, Vail Land Use Plan,
to designate the land use of the proposed addition to Lot 1, Timber Ridge Subdivision
from undesignated to High Density Residential located at 1281 North Frontage Road
West/Lot 1, Timber Ridge Subdivision, and setting forth details in regard thereto. (PEC23-
0015)
Items 3.4 & 3.5 heard concurrently.
Planning Manager Roy gives a presentation on items 3.4 & 3.5 (PEC23-0015 & PEC23-0011). Staff finds
that the criteria is met for the land use amendment. Staff finds that the criteria is met for the zone district
boundary amendment.
Henry Pratt made a motion to Table to the September 11th, 2023 meeting of the Planning and
Environmental Commission.; Brad Hagedorn seconded the motion Passed (7 - 0).
Staff Memo PEC23-0015, 0011.pdf
A. Applicant Narrative, 8-11-2023
B. CDOT Letter, 6-7-2023
C. Vicinity Map
D. Land Use Plan Amendment Exhibit
E. Zone District Boundary Amendment Exhibit
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Planning and Environmental Commission Meeting Minutes of August 28, 2023 140
Pratt asks about the CDOT letter acknowledging the sale. Has the sale been finalized?
Roy says it’s in progress, the letter allows the entitlement and review process to continue.
Pratt says if the sale falls through, would the zoning change be void?
George Ruther, Housing Director, says if the sale didn’t go through the minor subdivision wouldn’t
happen and therefore neither would the land use or zoning amendment. These items are contingent
upon the sale going through.
Rediker asks for public comment.
Matt Morgan expresses his support for the project. It’s important for the town, affordability is a relative
term, and anything that can be done to keep this moving forward and not raise the price of the units
further is a big deal. Housing and staffing are the biggest challenge right now.
Hagedorn appreciates the items being broken up this way, likes the approach of addressing the non-
contentious items first.
Rediker says the staff memorandum was well put together. He agrees that the zone district boundary
amendment conforms to the criteria. He also looked at the analysis for the land use amendment and
agrees that the criteria are met.
Smith says it was successful in the way it was put together by staff, agrees with staff conclusions that the
criteria are met. Argues that this is a positive effect on the environment, rather than a neutral one. Land
use in 1985 anticipated a shortfall of housing. 41 years of growth have resulted in a net reduction, that is
how in the plan we have fewer long-term renters than they did at that time. This is a step to remedy that.
3.5
A request for a recommendation to the Vail Town Council for a zone district boundary
amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to designate the
zoning of the proposed addition to Lot 1, Timber Ridge Subdivision from undesignated to
Housing (H) District located at 1281 North Frontage Road West/Lot 1, Timber Ridge
Subdivision, and setting forth details in regard thereto. (PEC23-0011)
See PEC23-0015 for combined staff report and attachments.
Planner: Greg Roy
Applicant Name: Town of Vail, represented by George Ruther and Triumph Development, represented
by Mike Foster
This item heard concurrently with 3.4
3.6
A request for review of a Minor Subdivision, pursuant to Section 13-4, Minor Subdivisions,
Vail Town Code, to add a portion of the adjacent CDOT right-of-way to Lot 1, Timber Ridge
Subdivision located at 1281 North Frontage Road West/Lot 1, Timber Ridge Subdivision,
and setting forth details in regard thereto. (PEC23-0010)
Bobby Lipnick made a motion to Recommend for approval with the condition and findings on pages 16-
17 of the staff memorandum; Reid Phillips seconded the motion Passed (7 - 0).
Reid Phillips made a motion to Recommend for approval with the condition and findings on pages 17-18
of the staff memorandum; Bobby Lipnick seconded the motion Passed (7 - 0).
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Planning and Environmental Commission Meeting Minutes of August 28, 2023 141
Staff requests that this item be tabled to the September 25, 2023 meeting of the Planning and
Environmental Commission.
Planner: Greg Roy
Applicant Name: Town of Vail, represented by George Ruther and Triumph Development, represented
by Mike Foster
(Jensen absent from vote)
Planner: Greg Roy
Applicant Name: Town of Vail, represented by George Ruther and Triumph Development, represented
by Mike Foster
3.7
A request for the review of a Development Plan, pursuant to Section 12-6I-11,
Development Plan Required, Vail Town Code, for a new housing development to be
located at 1281 North Frontage Road West/Lot 1, Timber Ridge Subdivision, and setting
forth details in regard thereto. (PEC23-0014)
Items 3.7 and 3.8 heard concurrently.
Planning Manager Roy gives a presentation on items 3.7 and 3.8. He walks through the development
plan, including the existing conditions. He walks through the changes since the previous meeting. The
stories have been reduced on the southwest building along the frontage. He walks through the
development standards. He addresses the variations in setback. He talks about the requested variance.
Rediker clarifies that the new retaining walls would be in front of the existing retaining wall.
Phillips asks if there is additional detail on the proposed transportation center.
Pratt asks about the options for the transportation center.
Tom Kassmel, Town Engineer, speaks to the transit area. They are working with the applicant on the
proposal. He speaks to the evolution of this area, the goal is pushing this further into the site, with the
waiting area potentially underneath the building or overhang. This is a work in progress and needs
further considerations, those comments have been provided to the applicant. Transit should take a
priority and providing the best service possible to this site as this should is a significant transit-oriented
development. They will be encouraging ECO transit to provide service here as well. There might also be
at times an employee express bus.
Hagedorn asks how many spots are lost with the overhang option, how does that affect parking ratio?
Henry Pratt made a motion to Table table to the September 25th, 2023 meeting of the Planning and
Environmental Commission; Bobby Lipnick seconded the motion Passed (6 - 0).
Staff Memo PEC23-0014, 0012.pdf
A. Vicinity Map
B. Applicant’s Narrative 8-11-23
C. Narrative Exhibits
D. Plan Set, 8-11-23 - Arch Plans
D. Plan Set, 8-11-23 - Civil Plans
D. Plan Set, 8-11-23 - Landscape Plans
E. Rockfall Mitigation Project, 5-15-2020
F. Kumar and Associates, 5-19-2019
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Planning and Environmental Commission Meeting Minutes of August 28, 2023 142
Kassmel says you may be losing 6-8 spots with the conceptual overhang option.
Pratt asks if Red Sandstone is filled up before parking is allowed on the frontage road.
Kassmel says not currently but that is something that is being looked at.
Pratt asks if there is thought for Red Sandstone employee parking and freeing up soccer fields parking
for other uses.
Kassmel says it has not come up yet.
Jensen runs through the numbers of 288 units, 562 bedrooms and thanks the team for lowering the
southwest building from four to three stories, as this will make a big difference. The post office parking
has become overflow for Timber Ridge at times. He worries about the parking ratio of 1.01 per unit, this
will be a huge challenge for the HOA. He’s ok with it, but also thinks it will be an ongoing management
problem for the complex.
Phillips clarifies the current ECO transit pickup locations.
Smith asks if the new routes and regional lines need to be tied into this development. Smith also asks if
this site becomes a mobility site for more than just this development.
Kassmel says those are not expected to serve anyone other than servicing people that live in Timber
Ridge and Lionsridge.
Phillips asks about fire management.
Ryan Ocepek is the Fire Marshall. He talks about the fire considerations; overall it meets the fire code.
Pratt asks about the back buildings being down in a 2-3 story high hole.
Ocepek says since the building goes lower, there’s fire sprinklers inside and access points. The buildings
are all fully sprinkled. There will be additional fire protection if there is an overhang for the transit. Right
now, from what national publications are shown, if electric vehicle spaces are inside a garage, they’re on
the outside of it or nearest the exit. The storage spaces for mobility devices do not face inside the
building, they face to the exterior.
Pratt asks what is used to fight fires of lithium-ion batteries.
Ocepek says very large amounts of water. Typically, the fire trucks carry 500 gallons of water, where an
EV fire needs 20,000-30,000 gallons. He talks about the additional considerations for fighting electrical
fires.
Pratt asks if the system is adequately sized for that and if there is enough water in the system.
Ocepek says he believes so, but it will be a long duration to fight an EV fire.
Hagedorn asks about the emergency access drives. Ocepek says those have been reviewed. The snow
management plan will be important to maintain the access points.
Mike Foster is with Triumph Development. He addresses the comments from the commissioners at the
last meeting.
Rediker asks about the unit breakdown regarding ownership. Is it possible that a unit would be
transferred from a business to private individual.
Foster says that is not envisioned right now. The Town will own one of the buildings as well for deed
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restrictions.
Rediker asks if for rent buildings are grouped in the same building. Are the for-sale units in separate
buildings?
Foster says they have not all been assigned yet. Some businesses want their units spread out so the
renters can get to know others in the community. Building E will be more specialized for individuals, more
of a family feel versus rental feel. They have not all been specifically identified at this point.
Foster talks about the newly proposed amenity spaces. They will be dual purpose and utilized snow
storage in the winter and picnic/usable outdoor space in the summer. He runs through the unit and
parking count. The next plan may have a handful more parking spaces.
Lipnick asks if they have talked to businesses or potential residents about one parking space per unit.
Foster says that has been communicated as clearly as possible at this stage in conversations with those
parties. He talks about the process as well as the deposit system with businesses.
Lipnick asks about the cost of building.
Foster says some of that is dependent on what is ultimately approved. They have pro-formas based on
the cost estimates for the project. He talks about the construction prices; it is a work in process.
He talks about the retaining wall proposal. He addresses the proposed rooftop decks.
Pratt asks about snow removal on the rooftop decks.
Foster says it will overflow to rooftop scuppers; they are working on addressing this. The decks will be
four seasons. They will need to work on the structural system and will know more from the engineer
soon. He addresses the access drive. They are working with the Lionsridge Drive ownership group on
the proposal regarding the shared access on the property line. He talks about the mobility plan
components. He talks about the carshare program, a possible public-private partnership. This could tie in
to the existing and proposed multi-family projects along the North Frontage Road.
Hagedorn asks if they have budgeted for carshare infrastructure or funding.
Foster says that is still being worked out.
Foster talks about the revised snow storage plan and considerations. He talks about the contemplated
management plan for the master HOAs. Foster addresses the latest plans for the transit stop and the
potential options. How can this be done without passing the cost on to the purchasers.
Michael Heitsman is with Pure Design. He walks through the elevations and roofing and massing.
Rediker asks where the entrances are located.
Heitsman says it varies per building. He shows some 3D model views from the frontage road and various
vantage points.
Pratt asks if the garages are open or closed and would need ventilation.
Foster states that they are planning on mechanical ventilation at this point.
Phillips says it would be nice to have additional information on the transportation options. He notices they
have picked up 1,200 square feet of amenity space, did that cost a unit in the process? What is the cost
impact of this covered transportation option? We need a better understanding of the impact from a
transportation and financial perspective.
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Planning and Environmental Commission Meeting Minutes of August 28, 2023 144
Foster says the PEC could provide some feedback on the transit stop today. There is about a $3 million
cost for the overhang option.
Phillips asks why this is being saddled on this project. Are there ways to mitigate or spread out the cost
of this possible transportation hub? Phillips would rather not see it under the building simply because it’s
adding a large cost that the structure is not solely responsible for.
Foster says the regional bus is a great benefit for the residents, but it also needs to be safe.
Smith asks about the scalability of this bus stop. How do we determine the usability from the other
structures in the neighborhood. Is there an opportunity for a bigger mobility hub that isn’t right here?
Foster says the Lions Ridge apartments will be using this stop along with Timber Ridge residents. There
is a 1:1 parking ratio, so there needs to be a robust bus stop with good frequencies that people will want
to use.
Phillips wants to accommodate all users to the extent possible.
Foster wants to find funding options that doesn’t pass the cost on to the end user. The two-tiered parking
and bus overhang would be the preferred option if funding can be figured out. Also making sure it is
aesthetically pleasing.
Kassmel says there may be other options where you wouldn’t need a second level podium parking. A lot
of that added cost would be for the second level parking. There may be other design options that haven’t
been fully vetted yet. Is that second level parking necessary or cost effective in that case? The timing is a
consideration for things like transit grants. When LionsRidge was redeveloped, there was talk of
enhancing the transit stop but that got kicked down the road. That is the background for this.
Lipnick asks if Eagle Valley Transit Authority would play a role.
Kassmel is unsure. The expectation is that most riders would be from Timber Ridge and Lionsridge.
Rediker says the paramount concern is the left turn going east for the buses.
Smith says a lot of factors were considered regarding the transportation. She doesn’t want this project to
be delayed for a transportation solution that may be greater than this project alone.
Kassmel says they know the solution for the buses, it just has impacts as far as the building, parking,
and costs. There will be more discussions on the best option, but it is critical to have more room where
the exiting bus makes its turn further up the driveway.
Pratt asks for shading on the 3D views.
Smith asks about some of the changes to Building F regarding building height and unit ceiling height.
Foster states that the unit ceiling height is still 9’-0”.
Rediker asks about the delivery spaces. Is there a concern that a larger vehicle would be needed?
Foster says if that was the case it would need to temporarily be in the drive aisle, incorporated into the
parking management plan. There are two 10’x20’ spaces total.
Rediker asks about guest parking spaces. Foster says there will be some additional spaces for guest
parking in the 12-14 range.
Rediker asks about the landscaping plan. Does the current plan take the Fire Free Five landscaping into
account? Foster says that is incorporated.
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Planning and Environmental Commission Meeting Minutes of August 28, 2023 145
Smith asks about a pedestrian walkway. Foster addresses the pedestrian walkway regarding the Fire
Department requests. Smith recommends pedestrian access to the post office.
Lipnick asks if there is any xeriscape. Foster says their landscape architect will be at the next meeting
and has worked with the Town on recommendations.
Roy says drought tolerant species will be utilized.
Smith asks if they would consider keeping one of the staircases to Lionsridge Loop. Foster says it is in
the budget, and he’s hoping that parking will be developed, and it can tie into that. Smith says they
should consider it regardless of if the parking materializes.
Rediker asks about the drainage plan. He wants to confirm there won’t be any drains directly into Gore
creek.
Kassmel says the storm drains will be going into Gore Creek, there will be vaults to capture as much
material as possible. One of the things to be evaluated is if the existing pipe has the ability to handle the
existing flow.
Pratt asks if there is an opportunity for permeable paving.
Kassmel says a small amount functions well at Stephens Park. There is always a plowing concern with
those pavers. One of the challenges with that is that it must be well maintained as the porousness gets
clogged up over time.
Rediker comments that there is potentially a lot of surface runoff. We’re concerned about Gore Creek
water quality, he wants to understand the process through the water quality vaults, it must be as clean as
possible.
Rediker says a rockfall memo has been received today from the Housing Department. Is there anything
else they should understand about this? Is there any further work or monitoring to be done?
Ruther says there was a memorandum in the packet summarizing the previous work that has been
completed. A couple years ago, mitigation work was completed for the western part of the property. At
this point, no additional mitigation is necessary. There is recommended monitoring that needs to happen.
Hagedorn asks about the access entrance. Is there a problem with the mortgagees being able to grant
that access easement?
Foster says the owners believe it is approvable but needs to confirm with the lenders.
Roy says the LionsRidge development plan would also need to be amended to reflect these changes.
Rediker asks for public comment. There is none. He asks for commissioner comments.
Smith appreciates the information that has been provided. A denial should require the specific criteria of
failure, she can’t see a portion that’s not being met. There is not a lot of precedent for carshare in Vail, if
the carshare option isn’t working out, let there be some ability to adjust that. The snow storage meets the
requirements, doesn’t want to encourage impervious heated surfaces.
Lipnick loves the project because it produces the number one priority for the community. He is ok with
the retaining walls, carshare is a public-private partnership to share the burden. Will be interested in the
resolution of the bus stop, fine with the landscaping, parking is fine. The properties where we can build
workforce housing are limited today, using North Frontage Road is the right answer for locals housing.
The fact that we didn’t see a lot of NIMBYs here is striking. This is the right project in the right location.
Pratt says it was a fantastic presentation with answers to every question. He encourages Triumph to
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Planning and Environmental Commission Meeting Minutes of August 28, 2023 146
work with the Town, doesn’t want to see a second level of parking. Thank you for taking a floor off the
CDOT building, wishes it had been done on the other frontage buildings. Continues to have concerns
about parking, it’s naïve to think there won’t be a significant number of guests on any given evening. He
has a real concern about Building C and the CDOT building. It looks like 30 feet separation, 98 units
facing each other four stories tall. That will be a quality of life issue. Tt’s too much mass I know you’ve
been directed to do that, the west end is too dense. It’s far above anything that has been done in Vail,
there is additional housing projects in line as well as West Vail commercial center.
Phillips thanks the team and town staff for revisions that look good. We're in crisis mode for affordable
housing. We have to look at density as a solution because we don’t have a lot of options after this.
Continue to provide good information so it is transparent to the public. He understands the need for the
bus hub, are there opportunities to the east to help mitigate some of this demand. He asks how many
people are going from Timber Ridge to Residences at Main Vail (RMV).
Ruther says a good percentage of folks from Timber Ridge are moving to RMV. There is an increase in
rent, the Town is providing a subsidy. Accommodations were made, 425 people signed up for the 72
units at RMV. All of this is a strategic effort to get at these housing issues and it’s going to take steps to
get there.
Jensen thanks the applicants, there have been a lot of good refinements since the last meeting. There
are still a few things to refine including the bus stop and access. He also agrees with a set of stairs from
Lionsridge Loop. He appreciates talking with different contractors to maximize the bids. He makes some
suggestions regarding ownership and management. We haven’t built enough housing, understands the
council priority but the costs are high. $3 million for the extra parking deck would be a lot without other
funding sources. This is critical to the community, thank you.
Hagedorn appreciates the submission and changes. This is a dense project, but it’s intentional because
we want density there and it’s one of the few places we can put it. Thank you for the construction and
staging plan. The roof is a huge improvement. He’s comfortable with the snow storage, you’ll figure out
the management that is needed. Doesn’t have a strong opinion either way on the bus stop options,
whatever the town is comfortable with in terms of safety. The carshare concern is that if there is a
program in place it doesn’t fail 2-3 years down the line if we are contemplating reduced parking because
of that program. Can some of that cost be split? He likes the direction and excited to see the next turn at
it.
Rediker says there have been a lot of good changes, we were provided more detail today. He doesn’t
have a problem with the retaining walls. The setback adjustments he is ok with. He looks forward to
better understanding of the drainage plan, his concern is about what is going into the creek – need the
best separator possible. Interested to see the solution with the bus turns happening safely. Looking
forward to more 3D modeling from street level. This is a dense project and council wants it that way. If
there is a way to scale down the appearance of Building B, that would be good. The relief and interest
help soften the appearance, no matter what the appearance is huge it will be bigger than anything before
and that is what council is directing. Has a problem with the parking, we’re not there yet with people
taking alternative transportation. It is difficult on a family to have just one car for a unit. We’re getting
there on scale, massing, character. It will be a dense site, but it is an appropriate site to do it.
3.8
A request for the review of a variance from Section 14-6-7 Retaining Walls, Vail Town
Code, in accordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to
allow for retaining walls in excess of six feet in height located at 1281 North Frontage
Road West/Lot 1, Timber Ridge Subdivision, and setting forth details in regards thereto.
Reid Phillips made a motion to Table to the September 25th, 2023 meeting of the Planning and
Environmental Commission; Robyn Smith seconded the motion Passed (7 - 0).
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Planning and Environmental Commission Meeting Minutes of August 28, 2023 147
See PEC23-0014 for combined staff report and attachments.
(PEC23-0012)
Planner: Greg Roy
Applicant Name: Town of Vail, represented by George Ruther and Triumph Development, represented
by Mike Foster
Item heard concurrently with 3.7
4.Approval of Minutes
4.1 PEC Results 8-14-23
5.Information Update
5.1 Development Review Process Amendments
Presenter(s): Dominic Mauriello and Allison Ochs Kent with
Mauriello Planning Group, George Ruther, Housing Director
Dominic Mauriello with Mauriello Planning Group says the applicants will be coming to next meeting,
fulfilling the mandate to lower the barriers to workforce housing. They are looking at policy options,
including changes to the Housing zone district. There is a recommendation from the housing authority,
Council is saying do these things.
Hagedorn clarifies if the changes would make the code would be more prescriptive with less ambiguity.
Mauriello confirms. Hagedorn says anything that removes ambiguity and barriers is helpful.
Jensen is interested in how this applies to the West Vail Master Plan.
Mauriello says right now this is specific to the Housing zone district. You will be reviewing rezonings in
mind of what these Housing standards are.
Smith asks for a better understanding of factual and representative public feedback.
Rediker says it’s important people pay attention to what is going on. Public participation is beneficial to
the process.
6.Adjournment
Reid Phillips made a motion to Table to the September 25th, 2023 meeting of the Planning and
Environmental Commission; Robyn Smith seconded the motion Passed (7 - 0).
PEC Results 8-14-23.pdf
Bobby Lipnick made a motion to Approve ; Reid Phillips seconded the motion Passed (7 - 0).
Reid Phillips made a motion to Adjourn ; Robyn Smith seconded the motion Passed (7 - 0).
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Planning and Environmental Commission Meeting Minutes of August 28, 2023 148
AGENDA ITEM NO. 3.1
Item Cover Page
DATE:September 5, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:June 5, 2023 AIPP Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
June 5, 2023 - Minutes.pdf
149
Public Notice - Art in Public Places Board Meeting Minutes
Monday, June 5, 2023
AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter, Courtney St. John
Others present: Molly Eppard - AIPP Coordinator
AIPP Board Members absent: Lindsea Stowe
1. Call to order.
1.1 Swearing in of Courtney St. John to a term through April 2025.
2. No citizen input.
3. Main Agenda:
3.1. Approval of May 1, 2023 minutes
3.2 Review of pilot summer artist in residency program and events.
• Activations, events, program details are reviewed.
• Marketing, printed materials, Bravo! Announcement at pre-concert talks.
• PW Director is in contract negotiations and review of contract with architect for final construction
drawings, etc. of the art studio space.
3.3 Review of Colorado Creative Industries Summit
• Fundraising strategies discussed
4. Coordinator Updates
• Baseball player sculpture stone base – working with Chevo Studio. Sculpture is at the welder for
hardware installation.
• Revisions with the consultants for the strategic plan.
• Mural during the GoPro Mountain Games with Amy Dose and VVF. PW crews have prepped the wall.
• Wood carving completed of the remaining tree on Vail Golf Course. Sign/plaque is requested.
• Bronze sculptures cleaned at the end of May and reported all in good condition.
• Art Walks July 5 – August 30
• Upcoming meetings July 10, August 7, Sept 11
• St. Anton delegation tour June 6
5. Adjournment
150
AGENDA ITEM NO. 3.2
Item Cover Page
DATE:September 5, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:July 10, 2023 AIPP Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
July 10, 2023 - Minutes.pdf
151
Public Notice - Art in Public Places Board Meeting Minutes
Monday, July 10, 2023
AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter, Courtney St. John,
Lindsea Stowe
Others present: Molly Eppard - AIPP Coordinator
1. Call to order.
2. No citizen input.
3. Main Agenda:
3.1 Approval of June 5 meeting minutes.
3.2 Review of pilot summer artist in residency program, events, and initiatives.
Calendar of Residency Events:
• Tuesdays, July 11, 18 and 25 @ 9:15 – 11:00
Artist Discussion and Sketch
Meet at 9:15 at the entrance to the Gerald R. Ford Amphitheater in Ford Park
• Tuesday, July 11 @ 3:30 – 5:30 p.m.
Create Your Own Tabletop Sculpture with Squire Broel and Alpine Arts Center
Entrance to the Gerald R. Ford Amphitheater
• Tuesday, July 11 @ 5:30 – 6:30 p.m.
Community Art Project with Squire Broel and Alpine Arts Center
Entrance to the Gerald R. Ford Amphitheater
• Wednesdays, July 12, 19, 26 @ 11:00 – 12:30
Artist in Residence Squire Broel joins Public Art Coordinator for the Wednesday Art Walks
Vail Village Welcome Center
• Friday, July 28 @ 4:00 – 5:30 p.m.
Closing Celebration of Vail’s Pilot Artist in Residence Program
Betty Ford Alpine Garden’s Education Center Rooftop Terrace, Ford Park
• The Board discusses process and budget for a sculpture proposal which is to be matched by Vicki and
Kent Logan for this summer’s artist residency.
• The Board wants to evaluate the future program, operational needs, budget, and fundraising after the
close of residency this summer.
• Molly updates the Board on the next steps for the construction of the art studio.
• Tracy asks the Board to attend as many residency events as possible to show support.
152
3.3 Approval of Strategic Plan
• Molly asks the Board to review the final plan so it can be formally approved at the August AIPP
meeting.
4. Coordinator Updates
• Male Baseball Player #1 base is in the process of being created by Chevo Studio. We plan to install the
sculpture the week of July 24.
• Art Walks are well attended.
• The Board thinks Todd Winslow Pierce’s photographic display would be appropriate as a learning
experience with the Nature Center versus a public art installation around town.
• Tom Higgins, resident and business owner, reached out suggesting more interactive and playful art
installations around town.
5. Adjournment
153
AGENDA ITEM NO. 3.3
Item Cover Page
DATE:September 5, 2023
SUBMITTED BY:Missy Johnson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:August 8, 2023 VLHA Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2023-08-08 VLHA Minutes.pdf
154
Vail Local Housing Authority Minutes
Tuesday, August 8, 2023
3:00 PM
Vail Town Council Chambers and on Zoom
PRESENT ABSENT
Steve Lindstrom
Craig Denton
James Wilkins – Via Zoom
Dan Godec
Kristin Williams
STAFF
George Ruther, Housing Director
Martha Anderson, Housing Coordinator
Missy Johnson, Housing Coordinator
1. Call to Order
1. 1 Call to Order
Meeting called to order at 3:02 p.m. with all members of the authority present.
1.2 Zoom Meeting 1 (Pre-Executive Session)
1.3 Zoom Meeting 2 (Post-Executive Session)
2. Citizen Participation
2.1 Citizen Participation – no comments
3. Approval of Minutes
3.1 VLHA July 25, 2023 Minutes
Presenter(s): Missy Johnson, Housing Coordinator
Approve as Amended Note to change 2010 to 2001. on page 3 of the minutes
MOTION: Williams SECOND: Denton PASSED: (5 - 0)
4. Main Agenda
4.1 Discussion of the Altus Vail Deed Restriction
Presenter(s): Altus Vail Group, George Ruther, Housing Director
George introduced the Altus Group to open discussion with the Housing Authority to work
together regarding a solution as a recommending body.
Chad Brue, the equity partner, with Brue Capital joined; He is also the owner of Frost Creek,
understanding the need for employee housing. Pat Peeples, with Peeples Inc., joined as a
representative as well. Brue described background about the Altus Vail project and the EHUs in
particular. The main discussion ensued around which opportunities exist to collaborate as a group
to come up with ideas or opportunities around Altus Vail and the EHUs.
155
Some time was spent looking back but mostly to look forward in steps moving forward. An
example was used from the past regarding a similar scenario that was win-win for another local
building owner and Town of Vail.
In summary of the Altus project per Brue:
• 30 units total, 15 for sale and 15 Employee Housing Units (EHUs). Received certificate of
occupancy November 1, 2021.
• Brue states that all units are occupied besides two that recently vacated. The developer
did not realize the deed restrictions required 6-month leases.
• Topics included the following terms that the developer team did not realize: 6 month
leases and Each unit cannot be vacant for more than 90 days.
• Because they were 16 months delayed, the motivation was to get it leased and sold and
do everything to get them leased and sold. From day one, they were intended to be
employee housing units, not affordable units.
• They (Brue) were notified that they were non-compliant when Pete was served. "Doing
everything they can to lease the units."
• Two units sold, two units for sale. They are now considering other opportunities in addition
to the residential sales of all 15 as they become vacant.
• Johnson confirmed the communication process associated with being non-compliant as
directed to Pete Carlson and the Property management company in 2022 prior to being
served.
Discussions ensued around the owner’s stated hurdles regarding the deed restriction regarding a
qualified resident; which currently excludes an LLC or entity as an owner; maximum 6-month
lease.
Opportunities discussed include the following suggestions and reminders:
• Could there be a master lease, I.e. Vail Health or Steadman and they would lease to their
employees; currently (deed restriction) does not allow that.
• Seeking solutions for a self-employed, work from home employees
• Continue to work with George and his team regarding the above items in effort to be in
compliance moving forward;
Alternatives include the following for discussion with interest from the Authority to come to an
agreement for consideration:
• Exchange of deed restrictions for 3:1 ratio but at this stage, it does not seem feasible at
this time Cut a check to buy-out the deed restrictions
• 750 units being built elsewhere in Eagle County; land is not owned yet but it is in Eagle so
perhaps there is something there as a solution while considering that there are different
investors involved
• The authority expressed their conclusion, that they want to work together regarding a
solution and they look to Altus to present some options for the Authority to consider.
• Change the deed restriction to allow for longer than six months and/or other administrative
tweaks
• Consider master leases I.e. Vail Health or Steadman Clinic
• Additional track opportunities for Ru to fulfill their requirement differently
• It is a mutual covenant with an opportunity to amend it as mutually agreed upon Locate
Town of Vail homes available for purchase and place deed restrictions
• Homes west of Dowd Junction are a possibility
• Mixture of fee in lieu and other solutions and 3:1 ratio for deed restricted square footage
• Authority expressed interest avoiding a lawsuit regarding EHU compliance
156
4.2 Eagle County Bold Housing Moves
Presenter(s): Kim Williams, Executive Director of Eagle County Housing and Development
Authority
Members of the Eagle County Housing Development Authority presented to the Authority
regarding their Bold Housing Moves status and ongoing initiatives. Kim Bell Williams, executive
Director of the Eagle County Housing Development Authority was joined by Patti Liermann,
Housing Authority and the Valley Home Store and Matt Andrews with the Housing Authority and
Outreach. The presentation focused on the variety of programs, strategic priorities and high
level of reporting.
The team reviewed a variety of the programs including: Serving the full spectrum of units, new
program ideas for existing units, future housing projects, importance of diversity, and equity
and inclusion.
New Housing units such as Colorado Mountain College, Habitat for Humanity, Eagle County
Schools, Haymeadow, Spring Creek Apartments, West Eagle and Fox Hollow were reviewed
in terms of total units, investment and unit types.
The team touch on the Homeless Services initiative as a reminder that this, too, exists in Eagle
County and goals and funding was reviewed. Rental assistance and down-payment assistance
continue to be well funded and utilized with budgeted money remaining for the rest of 2023 so
the offerings continue.
Good deeds offers a few options: 1) 5% of purchase for resident occupied and 15% purchase
for price capped. Future restrictions are in place in perpetuity and they are close to the goal
with eight more homes to deed restriction in 2023 in order to meet the goal.
Locals first program has slowed, based on interest rates of home loans but the program
is a valid opportunity with budget remaining.
Additional programs include Aid for ADUs (Accessory Dwelling Units) and the Rent Local
Program which incentivizes homeowners to rent to local workers vs having a vacant home or
short term renting. This program was just launched in June 2023. A variety of program
information can be found at boldhousingmoves.com
4.3 Capital Improvement Policy Proposal
Presenter(s): Missy Johnson, Housing Coordinator
The housing staff provided a memo to the Authority to summarizing the several discussions
leading up to now, related to the Capital Improvement policies in relation to Maximum resale
values.
Johnson reiterated the goals of price capped deed restricted housing:
1. The primary goal is to maintain affordably priced homes.
2. Incentivize property maintenance and upkeep and disincentivize failure to maintain
essential systems of a home such as electrical, HVAC, plumbing, appliances and life
safety systems.
3. Better inform potential homeowners on the total cost of home ownership and recognize the
difference between home repairs and home improvements.
Johnson also acknowledged the previous discussions from Authority input that Currently, policy
achieves maintaining affordably priced homes but policy does not provide incentives or
157
disincentives for homeowners to maintain minimum levels of property upkeep. The
Authority acknowledged that there is currently little financial motivation to maintain the home with
upkeep, based on the current policy and that there is room for increased education to current
owners and to prioritize setting expectations for new buyers.
1. Require a pre-and post-inspection of certain home systems as part of the sales
process to determine the condition of the home and establish the maximum resale
price prior to sale. Should the home not meet the minimum functional expectations,
the maximum resale value would be re-evaluated and lowered, in dollar value, if it
requires additional maintenance or replacement to the following systems:
a. Electrical (service panel, GFCI outlets, circuit breakers, non-permitted
electrical work)
b. Plumbing (shut off valves, water heater) HVAC (heating system)
c. Appliances (refrigerator, cook-top and oven) Smoke alarm/Carbon
monoxide detectors
2. Implement a uniform depreciation schedule and apply an approved value list of
industry standard costs, such as what is listed in the Chamonix Housing
Guidelines.
3. Define the difference between home repair and home improvements and
further clarify capital improvements.
For example, the following from EXHIBIT “B” Permitted Capital
Improvements; Item 1.b which currently states “Improvements for energy
and water conservation” would state:
“For energy or water conservation Permitted Capital Improvements,
including without limitation solar panels, the amount of the cost to be
included in the maximum resale price shall be reduced by the amount of any
rebates, and shall then be depreciated by 4% each year”; as listed in the
Chamonix Housing Guidelines and add the following:
a. Upgrade home insulation beyond adopted energy conservation code minimum
standards and professionally air seal the home for efficiency Upgrade to a
smart thermostat
b. Switch to a heat pump water heater
c. Upgrade to pre-approved energy-efficient windows beyond adopted energy
conservation code minimum standards.
d. Install pre-approved solar energy production systems
e. Define the difference between home repair and home improvements and
further clarify capital improvements. For example, the following from EXHIBIT
“B” Permitted Capital Improvements; Item 1.b which currently states
“Improvements for energy and water conservation” would state:
f. “For energy or water conservation Permitted Capital Improvements, including
without limitation solar panels, the amount of the cost to be included in the
maximum resale price shall be reduced by the amount of any rebates, and
shall then be depreciated by
g. 4% each year”; as listed in the Chamonix Housing Guidelines and add the
following: Upgrade home insulation beyond adopted energy conservation code
h. minimum standards and professionally air seal the home for efficiency
i. Upgrade to a smart thermostat
j. Switch to a heat pump water heater
k. Upgrade to pre-approved energy-efficient windows beyond adopted energy
conservation code minimum standards.
l. Install pre-approved solar energy production systems
158
The Authority continues with current policy that states that sweat equity may not go towards
maximum resale value. Conversation ensued around the special assessments and the
consideration of following a depreciation schedule. Right now, we allow special assessments to
be included in the maximum resale value but apply a depreciation value against it over time.
The Authority reviewed and discussed if the above covers top concerns, including clarification
around topics that were brought forward by some Vail Commons owners at previous Authority
meetings. At this point, the Authority agrees on the above mentions and the Housing Staff will
prepare red -lined documentation to prepare for a future recommendation to Council. The
housing staff will bring back policy documentation to show changes associated.
4.4 Amended Community Lottery Procedures
This item was moved to the next VLHA meeting.
4.5 Resolution No. 11, Series of 2023, a Resolution Approving the Purchase of a
Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail
Legally Described as Heather of Vail Condo Unit: A-2, Eagle County, Colorado with
a Physical Address of 5197 Black Gore Drive Unit A2, Vail, Colorado; and Setting
Forth Details in Regard Thereto.
Presenter(s): Martha Anderson, Housing Coordinator
MOTION: Godec SECOND: Williams PASSED: (5 - 0)
4.6 Opting In to Proposition 123
Presenter(s): Martha Anderson, Housing Coordinator
Motion to Opt-In and review a letter of support at the Aug. 22 Vail Local Housing Authority
Meeting
MOTION: Godec SECOND: Williams PASSED: (5 - 0)
Motion to exit the regular scheduled meeting and move to executive session at 4:50 p.m.
MOTION: Williams SECOND: Denton PASSED: (5 - 0)
5. Executive Session
5.1 Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase,
acquisition, lease, transfer or sale of real, personal or other property interests and
to determine positions relative to matters that may be subject to negotiations;
developing strategy for negotiations; and instructing negotiators regarding:
International Building at 164 RailRoad Ave., Minturn, CO.
Presenter(s): George Ruther, Housing Director
Time: 15 Min.
6. Any Action as a Result of Executive Session
6.1 Any Action as a Result of Executive Session
The authority re-entered regular session at 5:15 p.m. With a motion to move to direct staff per
direction in executive session
MOTION: Williams SECOND: Godec PASSED: (5 - 0)
159
7. Matters from the Chairman and Authority Members
7.1 Matters from the Chairman and Authority Members
Presenter(s): Steve Lindstrom, VLHA Chairman
Williams mentioned the invite to attend a Housing Summit in Big Sky on September 11-14. The
panel will include a great discussion about breaking down the barriers with hopes that Authority
members can attend.
The Authority has budget for professional development if there is interest from Authority
members.
Ruther updated the group about the West Middle Creek parcel (development) RFPs have been
received and will be reviewed on Friday. The list will be paired down with next steps for groups to do
on-site presentations. The goal is to present to the Town Council on September 5th with
recommendation.
Anderson updated the group about the upcoming Housing Colorado Conference in October in
Keystone as an additional opportunity for Authority to participate and funds are available to
attend.
8. Adjournment
8.1 Adjournment 5:00 PM (Estimate)
Meeting adjourned at 5:20 p.m.
MOTION: Williams SECOND: Denton PASSED: (5 - 0)
9. Future Agenda Items
9.1 Vail Housing 2027
Land Banking
Investment Banker Discussion
Review Retirement and Remote Worker Policies
Review Chamonix Vail Deed Restriction
Review Suggested Policy Edits re: Capital Improvements
10. Next Meeting Date
10.1 Next Meeting Date August 22, 2023
160
AGENDA ITEM NO. 3.4
Item Cover Page
DATE:September 5, 2023
SUBMITTED BY:Jake Shipe
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:August 2023 Revenue Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
230905 Revenue Update.pdf
161
1
TOWN OF VAIL
REVENUE UPDATE
September 5, 2023
4.0% General Sales Tax
Upon receipt of all sales tax returns, July collections are estimated to be
$3,318,989, down (5.4)% from last year and up 2.9% from the amended budget.
YTD collections of $26,935,197 are up 3.2% from this time last year and up 1.3%
from the amended budget. Inflation as measured by the consumer price index was
up 3.2% for the 12-months ending July 2023. The annual amended budget totals
$40.1 million.
0.5% Housing Fund Sales Tax
Upon receipt of all sales tax returns, July collections of the 0.5% housing sales tax
are estimated to be $401,195, down (5.5)% from last year and up 2.7% from the
amended budget. YTD collections of $3,270,695 are up 2.6% from this time last
year and up 1.1% from the amended budget. The 2023 amended budget for the
housing fund sales tax totals $4.9 million.
Real Estate Transfer Tax (RETT)
RETT collections through August 28 total $4,977,598, down (31.3)% from this time
last year. The 2023 RETT budget totals $7,000,000.
Construction Use Tax
Use Tax collections through August 28 total $1,814,083 compared to $1,534,136
from this time last year. The 2023 budget totals $2,000,000.
Lift Tax
2023 YTD lift tax collections through August 28 total $4,855,083, down (2.3)% or
$(112,427) from the same time last year. The 2023 amended budget totals
$6,234,550.
Summary
Across all funds, year-to-date total revenue of $63.3 million is up 6.8% from the
budget and up 3.0% from prior year. The majority of the positive variance from
budget is due to higher-than-expected construction use tax, interest/gains on
investments, and real estate transfer tax collections during the month of August.
162
2023 Amended Budget % change % change
2018 2019 2020 Budget Variance from 2022 from Budget
January 3,597,610$ 4,079,994$ 4,076,145$ 3,422,209$ 5,217,125$ 5,904,670$ 5,905,480$ 810$ 13.19%0.01%
February 3,818,356 4,137,087 4,285,633 3,691,850 5,686,585 6,030,915 6,034,720 3,805 6.12%0.06%
March 4,167,880 4,237,933 2,243,518 4,364,797 5,912,059 6,034,154 6,049,415 15,261 2.32%0.25%
April 1,233,474 1,445,071 427,518 1,751,528 2,234,296 2,213,286 2,258,247 44,961 1.07%2.03%
May 830,193 763,756 503,828 1,061,516 1,227,974 1,043,778 1,107,152 63,374 -9.84%6.07%
June 1,648,443 1,606,748 1,023,517 2,149,312 2,317,931 2,132,497 2,261,194 128,697 -2.45%6.04%
July 2,412,425 2,480,292 2,084,644 3,491,668 3,507,973 3,227,335 3,318,989 91,654 -5.39%2.84%
Total 17,708,381$ 18,750,881$ 14,644,803$ 19,932,880$ 26,103,943$ 26,586,635$ 26,935,197$ 348,562$ 3.18%1.31%
August 2,195,175 2,237,050 2,138,838 2,877,550 2,997,389 2,757,598
September 1,540,490 1,600,100 1,767,393 2,359,528 2,441,331 2,246,025
October 1,106,596 1,165,176 1,371,727 1,734,964 1,729,558 1,591,193
November 1,264,600 1,260,314 1,425,461 1,880,397 1,902,643 1,750,432
December 4,070,870 4,237,178 3,625,189 5,749,365 5,602,018 5,153,119
Total 27,886,112$ 29,250,698$ 24,973,411$ 34,534,683$ 40,776,882$ 40,085,000$ 26,935,197$ 348,562$ 3.18%1.31%
2022 2023 Amended Budget % change % change
Collections Budget Variance from 2022 from Budget
January 645,487$ 720,043$ 720,144$ 101$ 11.57%0.01%
February 702,730 735,514 735,990 476 4.73%0.06%
March 719,717 735,514 737,422 1,908 2.46%0.26%
April 269,018 259,234 271,099 11,865 0.77%4.58%
May 146,657 134,924 130,975 (3,949) -10.69%-2.93%
June 280,460 258,023 273,870 15,847 -2.35%6.14%
July 424,602 390,634 401,195 10,561 -5.51%2.70%
Total 3,188,671$ 3,233,886$ 3,270,695$ 36,809$ 2.57%1.14%
August 361,165 332,272
September 294,861 271,272
October 207,397 190,805
November 230,383 211,952
December 671,982 618,223
Total 4,954,459$ 4,858,410$ 3,270,695$ 36,809$ 2.57%1.14%
Town of Vail Revenue Update
September 5, 2023
4.0% GENERAL SALES TAX2023 Budget Comparison
0.5% Collected
Sales Tax
0.5% HOUSING SALES TAX
2023 Budget Comparison
Actual 4.0% Collections 4.0% Collected
Sales Tax20212022
163
Town of Vail Revenue Update
September 5, 2023
YTD 4% General Sales Tax Collections By Year
Through July 31
July 4% General Sales Tax Collections By Year
Through July 31
•July collections of $3,318,989 are down (5.4)% from prior year and are up 2.9% from the amended
budget.
$2,480,292
$2,084,644
$3,491,668
$3,507,973
$3,318,989
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000
2019
2020
2021
2022
2023
$18,750,881
$14,644,803
$19,932,880
$26,103,943
$26,935,197
$0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000
2019
2020
2021
2022
2023
•YTD collections of $26,935,197 are up 3.2% from prior year and are up 1.3%from the amended
budget.
•Inflation as measured by the consumer price index was up 3.2% in July.
164
Town of Vail Revenue Update
September 5, 2023
July 0.5% Housing Fund Sales Tax Collections By Year
Real Estate Transfer Tax by Year
YTD Through August 2023
July Collections YTD Collections
•This chart shows YTD collections of 1% RETT, segmented by real property values. 2023
collections are down (31.3)% from the prior year.
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
$5,500,000
$6,000,000
$6,500,000
$7,000,000
$7,500,000
$8,000,000
2019 2020 2021 2022 2023
Sales Less Than $2.5 Million Sales $2.5 to $5 Million Sales $5 to $10 Million Sales Over $10 Million
$3,761,157
$4,835,382
$7,281,036 $7,242,563
$4,977,598
•July collections of $401,195 are down (5.5)% from prior year and are up 2.7% from the
amended budget.YTD collections of $3.3M are up 2.6% from this time last year and are up
1.1% from the amended budget.
$424,602 $401,195
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
2022 2023
$3,188,671 $3,270,695
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
2022 2023
165
Town of Vail Revenue Update
September 5, 2023
Construction Use Tax by Year
YTD Through August 2023
YTD Lift Tax Collections
YTD Through August 2023
•Use Tax collections through August 28 total $1,814,083, compared to $1,534,136 from this
time last year. This is an increase of 18.2%.
$2,029,257
$1,078,585
$3,008,591
$1,534,136
$1,814,083
$0
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
$1,750,000
$2,000,000
$2,250,000
$2,500,000
$2,750,000
$3,000,000
$3,250,000
2019 2020 2021 2022 2023
•2023 YTD lift tax collections of $4,855,083 are down (2.3)% or $(112,427) from the same time
last year.
$4,192,839
$2,969,671
$4,152,983
$4,967,509
$4,855,083
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000
2019
2020
2021
2022
2023
166
Vail Business Review
June and 2023 YTD
September 5, 2023
The Vail Business Review breaks down the 4.5% sales tax collected for the month of
June 2023 and 2023 YTD. The 4.5% sales tax includes the town’s general 4% sales
tax and the 0.5% housing sales tax supported by Town of Vail voters during the
November 2021 election, effective January 1, 2022. The housing sales tax sunsets on
December 31, 2051.
Overall, June 4.5% sales tax was down from the prior year (2.5%). Retail decreased
(3.0%), lodging decreased (3.9%), food and beverage decreased (2.7%), and
utilities/other increased 8.2%. Excluding the out-of-town category, sales tax for the
month of June was down (2.2%) compared to prior year.
June 2023 YTD 4.5% sales tax was up from the prior year 4.5%. Retail increased
5.0%, lodging increased 2.3%, food and beverage increased 5.2%, and utilities/other
increased 15.5%. Excluding the out-of-town category, sales tax for June 2023 YTD was
up 4.4% compared to prior year.
Town of Vail sales tax forms, the Vail Business Review, and sales tax worksheets are
available on the internet at www.vailgov.com. You can subscribe to have the Vail
Business Review and the sales tax worksheet emailed to you automatically from
www.vailgov.com.
Please remember when reading the Vail Business Review that it is produced from sales
tax collections as opposed to actual gross sales.
If you have any questions or comments, please feel free to call me at (970) 479-2125 or
Carlie Smith, Finance Director, at (970) 479-2119.
Sincerely,
Lauren Noll
Sales Tax Administrator
167
Town of Vail Business Review
June Sales Tax Collections by Year
June 2023 Sales Tax
June 2022
Sales Tax Collections by Business Type
June 2023
959,762
Lodging
759,874
Food &
Beverage
635,257
Utilities &
Other
180,005
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
(3.0%)(2.7%)8.2%
Retail
RLFU
-$8,000,000
$12,000,00 OLOV
1,607,262
1,021,229
2,150,733
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000
2019
2020
2021
2022
2023
General Sales Tax
Housing Sales Tax
2,599,159
2,534,899
• June 2023 retail sales decreased (3.0%), lodging decreased (3.9%), food and beverage decreased
(2.7%), and utilities and other increased 8.2%.
• The figures above reflect 4.5% sales tax.
Retail
989,672
Lodging
790,562
Food &
Beverage
652,546
Utilities &
Other
166,378$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
• This report represents collections of Town of Vail sales tax, as opposed to actual gross sales.
• On January 1st, 2022, Town of Vail sales tax increased from 4.0% to 4.5% on all items except food for
home consumption. 2022 and 2023 above include the 0.5% increase to sales tax, depicted in light
blue. Prior years show 4.0% sales tax collections.
• Total June 2022 collections were $2,599,159. Total June 2023 collections were $2,534,899.
• Overall, June 2023 4.5% sales tax collections were down from the prior year (2.5%).
(3.9%)
168
Town of Vail Business Review
June 2022June 2023
Geographic Area Trends by Year
June Sales Tax
Sales Tax by Location
June 2023 Sales Tax
Other Areas
15%
Lionshead
12%
Out of
Town
30%
Vail Village
43%
• Vail Village sales tax decreased (3.5%), Lionshead decreased (8.0%), Other Areas increased 6.5%, and
Out of Town decreased (3.1%). Excluding Out of Town collections, all areas were down (2.2%).
• The figures above reflect 4.5% sales tax.
306,824
193,955
323,323
271,361
150,451
250,829
286,269
262,675
665,347
742,809
414,149
911,234
$0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000
2019
2020
2021
2022
2023
Vail Village
Out of Town
Lionshead
Other Areas
• This chart shows June sales tax collections by geographic area over time.
• 2022 and 2023 include the 0.5% increase for housing sales tax, depicted in lighter shades.
General 4.0% sales tax collections are shown in darker shades.
378,716
326,350 771,665 1,122,427
1,083,143
300,347 747,958
403,450
Other
Areas
16%
Lionshead
12%
Out of
Town
29%
Vail Village
43%
169
Accommodation Services Sales Tax by Year
Retail Business Sales Tax Detail
June 2023 Sales Tax
Town of Vail Business Review
$0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000
Apparel
$196,748
Grocery
$156,670
Gallery
$9,534
Gifts
$4,779
Jewelry
$38,358Retail Liquor
$44,777
Retail Other
$351,688
Sporting Goods
$80,502
Online Retailers
$76,664
Retail Home
Occupation
$43
• Overall, June 2023 accommodations services decreased (3.9%) from prior year. Short-term rentals increased
8.0% from prior year and hotels and lodges decreased (8.1%).
• 2022 and 2023 include the 0.5% increase for housing sales tax, depicted in lighter shades. General 4.0% sales
tax collections are shown in darker shades.
• Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and VRBO.
Revenue collections from facilitators may include some hotels and lodges.
435,654
205,639
Hotel and Lodges
Short-Term Rentals
2023 2022 2021
208,517
534,647
582,046
225,227
170
Retail 155,843.69 150,746.72 3.38%
Lodging 126,953.33 119,517.44 6.22%
F & B 105,619.95 100,357.31 5.24%
Other 15,032.93 8,094.93 85.71%
Total 403,449.90 378,716.39 6.53%
Retail 55,621.90 60,678.01 ‐8.33%
Lodging 126,033.63 145,309.21 ‐13.27%
F & B 112,467.21 117,684.93 ‐4.43%
Other 6,224.22 2,678.15 132.41%
Total 300,346.97 326,350.30 ‐7.97%
Retail 381,634.73 400,469.94 ‐4.70%
Lodging 215,146.04 220,034.02 ‐2.22%
F & B 1,344.72 1,286.44 4.53%
Other 149,832.87 149,874.87 ‐0.03%
Total 747,958.36 771,665.28 ‐3.07%
Retail 366,661.85 377,777.11 ‐2.94%
Lodging 291,741.18 305,701.36 ‐4.57%
F & B 415,825.05 433,217.77 ‐4.01%
Other 8,915.19 5,730.33 55.58%
Total 1,083,143.27 1,122,426.57 ‐3.50%
Retail 959,762.18 989,671.78 ‐3.02%
Lodging 759,874.18 790,562.04 ‐3.88%
F & B 635,256.93 652,546.45 ‐2.65%
Other 180,005.21 166,378.28 8.19%
Total 2,534,898.51 2,599,158.54 ‐2.47%
Retail Apparel 196,747.68 200,336.09 ‐1.79%
Retail Food 156,669.72 159,536.57 ‐1.80%
Retail Gallery 9,534.21 12,600.45 ‐24.33%
Retail Gift 4,779.01 4,016.93 18.97%
Retail Home Occupation 42.66 298.40 ‐85.70%
Retail Jewelry 38,358.03 51,076.47 ‐24.90%
Retail Liquor 44,776.86 48,033.69 ‐6.78%
Retail Other 351,687.66 370,235.52 ‐5.01%
Retail Sport 80,502.33 72,992.55 10.29%
Retail Online Retailer 76,664.02 70,545.10 8.67%
Total 959,762.18 989,671.78 ‐3.02%
Cascade Village / East Vail / Sandstone / West Vail
Town of Vail Business Review
June 4.5% Sales Tax
2023 Collections 2022 Collections YoY % Change
Total ‐ All Areas
Lionshead
Out of Town
Vail Village
Retail Summary
171
Town of Vail Business Review
June YTD Sales Tax Collections by Year
June YTD Sales Tax
June 2022 YTD
Sales Tax Collections by Business Type
June 2023 YTD
8,466,811
Lodging
10,867,011
Food &
Beverage
5,432,878 Utilities &
Other
1,692,257
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
5.0%5.2%15.5%
Retail
RLFU
-$8,000,000
$12,000,00 OLOV
16,273,722
12,567,220
16,468,544
$0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000
2019
2020
2021
2022
2023
General Sales Tax
Housing Sales Tax
25,322,762
26,458,957
• June 2023 YTD retail sales increased 5.0%, lodging increased 2.3%, food and beverage increased
5.2%, and utilities and other increased 15.5%.
• The figures above reflect 4.5% sales tax.
Retail
8,065,977
Lodging
10,625,826
Food &
Beverage
5,165,733
Utilities &
Other
1,465,225
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
• This report represents collections of Town of Vail sales tax, as opposed to actual gross sales.
• On January 1st, 2022, Town of Vail sales tax increased from 4.0% to 4.5% on all items except food for
home consumption. 2022 and 2023 above include the 0.5% increase to sales tax, depicted in light
blue. Prior years show 4.0% sales tax collections.
• Total June 2022 YTD collections were $25,322,762. Total June 2023 YTD collections were $26,458,957,
up from the prior year 4.5%.
2.3%
172
Town of Vail Business Review
June 2022 YTDJune 2023 YTD
Geographic Area Trends by Year
June YTD Sales Tax
Sales Tax by Location
June YTD Sales Tax
Other Areas
15%
Lionshead
17%
Out of
Town
24%
Vail Village
44%
• Vail Village sales tax increased 5.2%, Lionshead increased 5.0%, Other Areas increased 1.1%, and Out of
Town increased 4.9%. Excluding Out of Town collections, all areas were up 4.4%.
• The figures above reflect 4.5% sales tax.
2,600,805
2,132,800
2,401,695
3,744,609
2,706,335
2,667,590
2,013,233
1,948,114
4,450,755
7,915,074
5,779,972
6,948,504
$0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000
2019
2020
2021
2022
2023
Vail Village
Out of Town
Lionshead
Other Areas
• This chart shows June YTD sales tax collections by geographic area over time.
• 2022 and 2023 include the 0.5% increase for housing sales tax, depicted in lighter shades.
General 4.0% sales tax collections are shown in darker shades.
3,691,3114,374,956
6,213,698
11,042,797
11,619,078
4,591,651 6,517,170
3,731,058
Other
Areas
14%
Lionshead
17%
Out of
Town
25%
Vail Village
44%
173
Accommodation Services Sales Tax by Year
Retail Business Sales Tax Detail
June YTD Sales Tax
Town of Vail Business Review
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000
Apparel
$1,764,379
Grocery
$1,153,244
Gallery
$134,132
Gifts
$33,962
Jewelry
$297,345Retail Liquor
$379,236
Retail Other
$2,034,425
Sporting Goods
$2,200,038
Online Retailers
$468,314
Retail Home
Occupation
$1,735
• Overall, June 2023 YTD accommodations services increased 2.3% from prior year. Short-term rentals
increased 6.7% from prior year and hotels and lodges increased 0.4%.
• 2022 and 2023 include the 0.5% increase for housing sales tax, depicted in lighter shades. General 4.0% sales
tax collections are shown in darker shades.
• Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and VRBO.
Revenue collections from facilitators may include some hotels and lodges.
4,051,717
1,872,836
Hotel and Lodges
Short-Term Rentals
2023 2022 2021
3,160,662
7,494,281
7,465,164
3,372,730
174
Retail 1,268,120.75 1,270,086.00 ‐0.15%
Lodging 1,863,170.06 1,856,249.68 0.37%
F & B 532,064.54 518,296.03 2.66%
Other 67,702.81 46,679.14 45.04%
Total 3,731,058.16 3,691,310.85 1.08%
Retail 1,165,747.70 1,135,652.73 2.65%
Lodging 2,356,814.80 2,268,599.30 3.89%
F & B 1,032,712.75 945,503.41 9.22%
Other 36,375.98 25,200.07 44.35%
Total 4,591,651.23 4,374,955.51 4.95%
Retail 2,295,520.05 2,214,813.02 3.64%
Lodging 2,764,808.05 2,752,229.68 0.46%
F & B 12,413.10 14,265.72 ‐12.99%
Other 1,444,428.35 1,232,390.07 17.21%
Total 6,517,169.55 6,213,698.49 4.88%
Retail 3,737,422.13 3,445,425.38 8.47%
Lodging 3,882,218.21 3,748,747.60 3.56%
F & B 3,855,687.52 3,687,667.97 4.56%
Other 143,749.84 160,955.85 ‐10.69%
Total 11,619,077.70 11,042,796.80 5.22%
Retail 8,466,810.63 8,065,977.13 4.97%
Lodging 10,867,011.12 10,625,826.26 2.27%
F & B 5,432,877.91 5,165,733.13 5.17%
Other 1,692,256.98 1,465,225.13 15.49%
Total 26,458,956.64 25,322,761.65 4.49%
Retail Apparel 1,764,378.74 1,617,285.22 9.10%
Retail Food 1,153,243.96 1,125,340.39 2.48%
Retail Gallery 134,131.92 80,335.62 66.96%
Retail Gift 33,961.64 37,078.74 ‐8.41%
Retail Home Occupation 1,735.40 1,536.79 12.92%
Retail Jewelry 297,345.10 229,683.92 29.46%
Retail Liquor 379,236.23 413,095.89 ‐8.20%
Retail Other 2,034,425.18 2,045,596.45 ‐0.55%
Retail Sport 2,200,038.47 2,071,572.95 6.20%
Retail Online Retailer 468,313.99 444,451.16 5.37%
Total 8,466,810.63 8,065,977.13 4.97%
Cascade Village / East Vail / Sandstone / West Vail
Town of Vail Business Review
June YTD 4.5% Sales Tax
YTD 2023 Collections YTD 2022 Collections YoY % Change
Total ‐ All Areas
Lionshead
Out of Town
Vail Village
Retail Summary
175