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HomeMy WebLinkAbout2023-08-22 VLHA Minutes Vail Local Housing Authority Minutes Tuesday, August22, 2023 3:00 PM Town of Vai Council Chambers and Virtually on Zoom PRESENT ABSENT Steve Lindstrom James Wilkins Craig Denton Dan Godec via Zoom Kristin Williams STAFF George Ruther, Housing Director via Zoom Martha Anderson, Housing Coordinator Missy Johnson, Housing Coordinator 1. Call to Order 1.1 Call to Order - The meeting began at 3:03 p.m. with a quorum present. 1.2 Zoom Meeting 2. Citizen Participation 2.1 Citizen Participation No comments 3. Approval of Minutes 3.1 VLHA August 8, 2023 Minutes Motion to approve the minutes as amending the typo Brue. MOTION: Williams SECOND: Denton PASSED: (4 - 0) 4. Main Agenda 4.1 Site Visit at 165 Railroad Avenue, Minturn, CO Presenter(s): Rob Hahn The Authority departed for a 40-minute site tour and rejoined in the Council Chambers at 4:03 p.m. with a quorum. Godec has left the meeting at the time of the tour and Ruther joined the meeting over phone. The Authority toured the mixed-use space in Minturn and Ruther joined the tour via speaker phone. The multi-level building includes commercial office space on the first floor, with residential space on the 2 floor and it is centered by a mezzanine. The authority toured the site and referred to floorplans, which are in place to remodel the residential spaces into functioning condominiums while keeping the building framing intact. Vail Local Housing Authority Meeting Minutes of August 22, 2023 4.2 Development Review Process Amendments Presenter(s): Dominic Mauriello and Allison Ochs Kent with Mauriello Planning Group, George Ruther, Housing Director The purpose of this effort is to identify ways to attract private sector investments to delivery housing in the Town of Vail. Ruther reviewed the Power Point in summary of why we acknowledge that we need a Private Sector partner to meet housing goals. Ruther reviewed the challenges with the current challenges with the Development Review Process with special attention to the uncertainty and risk associated with Private Sector Development. As Town of Vail cannot take on the investment alone. Like we saw with Vails New Dawn in Lionshead, when we create an environment for them to be successful, they will come in to resolve some of the community wide problems. If the Development Review Process and Land Use Regulations is left unaddressed, will continue to struggle but failure in this regard is not an acceptable outcome. Ruther stated the purpose here is to present a series of strategies and action steps to the Authority to consider in bringing ideas to Council of potential improvements in effort to remove barriers for private sector investment and process. You dont have to look very far not only for housing applications but building application in general. In 2018, the Town Council formed 10 Housing Policy Statements and noted a few key policy statements that are relevant to this current process. In the end, getting to a Yes is a shared objective. Mauriello group continues to review the packet and the opportunities, which are broken into 6 policy objectives. Each policy objective has a corresponding set of strategies and action steps plus potential code amendments suggested to aid in the complexity and non-responsiveness and timeliness of the facilitation. In the end, the group is hopeful that the Authority will approve and or amend these suggestions to proceed with recommendation to Council. 1. Quick verbal update to the PEC, upcoming Monday and require recommendations from PEC and keep the Council apprised of progress moving forward. rd 2. Councils first meeting in Oct. (3) is the next presentation goal. Mauriello then reviewed his presentation Housing Zone District revisions to create efficiency, reduce risk, a cost without compromising safety and design quality. As Mauriello group went from top to bottom and revised the purpose statement and made other recommended changes. They worked with the Planning Staff as they made revisions and while the Planning Staff has not completed their full review of this plan. They also added specific standards that would allow a design review process without having to go through a public review with the Planning Commission. This, and other ideas are outlined in the presentation and the group awaits final feedback from the Planning Staff. The standards that the Mauriello Group outlined range from the following examples: decrease in landscape minimums, minimum lot size, building height, no limit on density and no limit on GRFA, many which are currently set at the discretion of the PEC. The mobility plan section is currently set by the PEC and the Mauriello Plan suggests meeting a standard parking space per unit and if a developer does not meet this, the mobility plan kicks in. In the end, this approval would be reviewed and approved by Planning Staff. There would be no review of the Development plan by the PEC, instead it would be reviewed by the DRB. Changes to the retaining wall code language is recommended and already in the works. Mauriello Group clarified that a change in land use from a different zone district to the housing zone district still requires review from PEC and ratification by Council. But, once it is in Housing Zone District, the proposal is that it is treated like a lot of the residential districts so that standards would be all set. The discretion is removed from the process. When an applicant comes to a DRB process, it makes it simple and reduces the risk of not knowing because the standards are in place. Williams commented that this is really about streamlining the process and acknowledging that we cant get housing done without the help from public/private sector. Mauriello commented that this is in the same spirit happening throughout the country of how can we get government to not be part of the blocking of the ability to get housing? In terms of process, we are working hand in hand with the planners in the Community Development Department. We would bring this amendment forward together as a team with the Planning Staff and they like the idea of having some certainty, too, with the process. Mauriello continued to review additional possibilities of suggestions to explore, consideration to speak with the DRB and a possible timeline that these changes would create. Ruther looks to the group to review and/or approve the memo that is drafted to proposed to present to Council as a bases to update Council to later follow-up with code and administrative changes. The housing zone district and retaining wall piece is ready but there will be additional follow-up regarding administrative procedure and code amendments in the future. Lindstrom pointed out an opportunity to link the sustainability plan to one section of the memo. The Authority is ready to see this memo pushed through. Williams moved to support the memo drafted by Ruther attracting private sector investment to create more housing in Vail. MOTION: Williams SECOND: Denton PASSED: (3 - 0) Williams moved to support the specified revisions to the Housing Zone District as drafted by Mauriello Planning Group and to be presented to Town Council. MOTION: Williams SECOND: Denton PASSED: (3 - 0) 4.3 Letter of Support Opting Into Proposition 123 Presenter(s): Martha Anderson, Housing Coordinator Anderson presented the drafted letter to the Council as discussed at the previous meeting. The topic was motioned at the previous meeting. The verbiage looked good to all to move it forward to Council. 4.4 Amended Community Lottery Procedures Presenter(s): Missy Johnson, Housing Coordinator Johnson presented the update to procedural changes and staff administrative review of the lottery applications. This summary does not suggest and policy changes to the number or reasoning for tickets to be awarded within the lottery process. The memo reviews the procedural process, experience with the recent lottery with more than 100 applicants, and the anticipation that this number of applicants will grow. The housing staff update to the procedural process aims to create more efficiency and offers additional time for. At the time of application, the applicants are required to upload: - Legible copy of License or Government Issued ID card - If the applicant does not currently own any improved residential property in the Town of Vail (non deed-restricted), a complete the affidavit of non-deed restricted ownership, is required (signed and notarized) The top (5) applicants from the lottery draw will then be required to then submit the following documents within 48 hours: - Most recent 2 pay stubs at the time of submitting your application - Valid and current mortgage prequalification letter (including property address, list price, qualified amount and time duration that the prequal is valid). - Current copy of Homebuyer Class certification, from the approved Town of Vail list of eligible courses - 2021 Personal Tax Return and 2022 Personal Tax Return The Authority agrees with streamline the process for the deluge of applicants. The Housing Staff understands that communication of the changes is necessary for success. 5. Matters from the Chairman and Authority Members 5.1 Matters from the Chairman and Authority Members Presenter(s): Steve Lindstrom, VLHA Chairman Williams is ready for the housing presentation in Montana coming up mid-September and Denton reported that the local real estate market is still busy. 6. Adjournment 6.1 Adjournment at 5:02 p.m. MOTION: Williams SECOND: Denton PASSED: (3 - 0) 7. Future Agenda Items Vail Housing 2027 Land Banking Investment Banker Discussion Review Retirement and Remote Worker Policies 8. Next Meeting Date 8.1 Next Meeting Date September 12, 2023