HomeMy WebLinkAbout2023-09-19 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda1.Executive Session (45 min.) Executive Session pursuant to:
1. C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of any
real, personal or other property interest, C.R.S. §24-6-402(4)(b) to hold a conference with the
Town Attorney, to receive legal advice on specific legal questions and C.R.S. §24-6-402(4)(e)
to determine positions relative to matters that may be subject to negotiations, develop a
strategy for negotiations and instruct negotiators and on the topics of: 1. potential real property
acquisitions by the Town; and 2. Town of Vail v. The Vail Corporation, et al., case number
2022CV30193; and
2. C.R.S. §24-6-402(4)(b)to hold a conference with the Town Attorney, to receive legal advice
on specific legal questions and C.R.S. §24-6-402(4)(e) to determine positions relative to
matters that may be subject to negotiations, develop a strategy for negotiations and instruct
negotiators and on the topics of Town of Vail v. Altus Vail Unit Owner, LLC, Case Number
2023CV30094
2.Town Council will reconvene at 3:15pm after the Vail Local Marketing District meeting.
3.Presentation/Discussion
3.1 Eagle County EV Infrastructure Readiness Plan Update 30 min.
Listen to presentation by the Climate Action Collaborative and
provide feedback.
Presenter(s): Gina McCrackin, Climate Action Collaborative
Manager, Will Barror, Climate Action Collaborative Coordinator
Background: The purpose of this memorandum and
presentation is to inform the Vail Town Council of the contents
of the Eagle County Electric Vehicle (EV) Infrastructure Plan,
which the Climate Action Collaborative (CAC) created and
published earlier this year. The plan identifies goals and
strategies that support the Climate Action Plan immediate
priority action for a two percent increase of EVs per year, as a
percentage of all registered vehicles in Eagle County. The
presentation also discusses alignment and synergies with
Town of Vail’s Electric Vehicle Readiness Plan (EVRP)
adopted by Vail Town Council in May 2023.
VAIL TOWN COUNCIL MEETING
Afternoon Session Agenda
Town Council Chambers and virtually via Zoom
Zoom meeting link: https://us02web.zoom.us/webinar/register/WN_s4rrfT0RQUadvvgO8t_INA
2:00 PM, September 19, 2023
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
CAC Eagle County EV Infrastructure Plan Memo-091823.docx
CAC_Eagle County_EV_Presentation_091923.pptx
Eagle-County-EV-Infrastructure-Plan-FINAL.pdf
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3.2 Lift Tax Discussion 20 min.
Listen to presentation and provide feedback.
Presenter(s): Alex Jakubiec, Budget Analyst/ Short Term
Rental Manager
Background: The Town of Vail began collecting a 2% tax on
ski lift and tow operations in 1966. In June of 1992, this tax
was repealed and replaced with a 4% "Ski Area Lift Ticket
Admissions Tax." As Vail Resorts has expanded operations
and ski pass offerings, Town staff has requested clarification
regarding the calculation of lift tax on Epic Pass usage on Vail
Mountain over the last 20 years. The purpose of this memo is
to provide the Town Council an overview of how this
calculation is made.
3.3 Revenue Sources Discussion 15 min.
Listen to presentation and provide feedback.
Presenter(s): Alex Jakubiec, Budget Analyst/ Short Term
Rental Manager
Background: During the 2024 Town Council budget preview
retreat on July 18, 2023, a large slate of currently unfunded
projects were discussed including future housing
developments, Civic Area and Municipal Building projects, and
outcomes of the Ford Park Master Plan. Considering these
factors, the Town Council requested additional information
regarding potential new revenue sources. This memo provides
a brief overview of potential new revenue sources for the Town
in future years.
4.DRB / PEC (5 min.)
4.1 DRB/PEC Update
5.Information Update
5.1 August 7, 2023 AIPP Meeting Minutes
5.2 August 22, 2023 VLHA Meeting Minutes
5.3 August 17, 2023 VLMDAC Meeting Minutes
5.4 September 6, 2023 CSE Meeting Minutes
5.5 September 7, 2023 VLMDAC Meeting Minutes
230919 lift tax.pdf
230919 lift tax pp.pdf
230919 Revenue Sources.pdf
DRB Results 9-6-23.pdf
PEC Results 9-11-23.pdf
August 7, 2023 - Minutes.pdf
2023-8-22 VLHA Minutes.pdf
VLMDAC minutes August 17, 2023_.pdf
CSE September 2023 Minutes.pdf
VLMDAC minutes September 7, 2023.pdf
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6.Matters from Mayor, Council and Committee Reports (10 min.)
7.Recess 4:35pm (estimate)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and
available for public viewing as the meeting is happening. The meeting videos are also posted to High
Five Access Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
3
AGENDA ITEM NO. 3.1
Item Cover Page
DATE:September 19, 2023
TIME:30 min.
SUBMITTED BY:Beth Markham, Environmental Sustainability
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Eagle County EV Infrastructure Readiness Plan Update
SUGGESTED ACTION:Listen to presentation by the Climate Action Collaborative and provide
feedback.
PRESENTER(S):Gina McCrackin, Climate Action Collaborative Manager, Will Barror,
Climate Action Collaborative Coordinator
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
CAC Eagle County EV Infrastructure Plan Memo-091823.docx
CAC_Eagle County_EV_Presentation_091923.pptx
Eagle-County-EV-Infrastructure-Plan-FINAL.pdf
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To:Vail Town Council
From:The Climate Action Collaborative
Date:September 19, 2023
Subject:Eagle County EV Infrastructure Plan
I. Purpose
The purpose of this memorandum is to inform the Town of Vail of the contents of the
Eagle County Electric Vehicle (EV) Infrastructure Plan, which the Climate Action
Collaborative (CAC) created and published earlier this year. The plan identifies goals
and strategies that support our Climate Action Plan immediate priority action for a two
percent increase of EVs per year, as a percentage of all registered vehicles in Eagle
County. Alignment with Town of Vail’s Electric Vehicle Readiness Plan (EVRP) is the
topic of this presentation and CAC staff will elaborate on this in further detail.
II. Background
In the fall of 2022, the Climate Action Collaborative assembled the Electric Vehicle Task
Force to assist in the creation of a countywide EV infrastructure plan, formally entitled
the Eagle County EV Infrastructure Plan. The Task Force was made up of government
staff, including those from the Town of Vail, and sector experts. Over the course of
several meetings, we determined the scope of the plan, and subsequent goals and
strategies to meet our Climate Action Plan immediate priority action for a two percent
increase in EVs each year, as a percentage of all registered vehicles in Eagle County.
We also created a mapping tool to assist local governments in identifying key
community locations in need of charging infrastructure.
During the same time, Town of Vail staff were engaged in an effort to create their own
municipal plan. With the recent approval of Town of Vail’s EVRP, we find this an
opportune time to inform Vail’s Town Council of the contents of the countywide plan
and demonstrate how they support one another.
III. Discussion
●What would Town Council like to know more about with regard to countywide EV
adoption and EV charging infrastructure?
5
Town of Vail Page 2
●Can CAC staff be of support to Vail Town Council’s EV adoption and charging
goals in any way not currently identified?
●What specific strategies would Town Council like to know more about?
●How is the Town of Vail prioritizing multifamily EV charging for residents?
IV. Action Requested of Council
This presentation is informative in nature. We request that Town Council ask questions
and provide feedback on discussion questions.
V.Next Steps
CAC staff will continue to be a resource and work with Town of Vail staff on our mutual
climate action goals.
VI.Attachments
A. Eagle County EV Infrastructure Plan
6
Eagle County EV Infrastructure Plan
Presentation
Gina McCrackin
Climate Action Collaborative Manager
Will Barror
Climate Action Collaborative Coordinator
7
Eagle County CAP
8
Eagle County Energy Inventory
2021 Eagle County Energy Inventory 2019 Colorado Energy Inventory
9
Climate Action Plan
10
11
EV Task Force
●Local Experts & Government Representatives
○Chris Southwick, TOV Mobility Innovation Coordinator
●Timeline
○August - December 2022: Task Force meetings
○Winter 2023: Plan written
○April 2023: Plan published
○Summer 2023: Plan presented to communities and local organizations
○Summer 2023: CAC staff begin work on implementing Plan strategies
●Scope
○EV charging stations for personal EVs identified as the urgent priority
○Omitted multimodal and public transportation
12
EV Plan Calls For
●Commensurate with CAP goal, we need 13,542 EVs on the road by 2030
○1,186 in Eagle County as of August 2023
○177 in Vail as of August 2023
○Per Town of Vail’s Plan: 190 by year-end 2023
All EV and EVSE
stats gathered
from EValuateCO
13
Eagle County EV Projections
Why aren’t we here by now?
●Lack of sufficient and
widespread charging
infrastructure in critical areas
●Survey data shows lacking EVSE
is a key barrier to EV adoption
(see Plan)
●Taking “if you build it, they will
buy it” approach
14
What the EV Plan Calls For
●12:1 EV-to-public plug ratio; need
1,129 public plugs across Eagle County
by 2030
○219 in Eagle County as of August 2023
○67 in Vail as of August 2023
■62 Level 2 ports
■5 Level 3 ports
○Vail’s current EV-to-plug ratio is roughly 3:1
■Abundant for tourism-based economy;
need to ensure access to MFH residents
●Funding, infrastructure, and outreach
strategies, many of which are applicable
to Town of Vail
15
Why Install EVSE Now?
●To avoid unsafe charging!
●Meet the moment with EV and EVSE
grants and incentives
●Encourage EV adoption
16
Mapping Tool
Red
Blue
Purple
17
Mapping Tool
Our citing criteria and mapping tool are complementary to Town of Vail’s equity
strategy:
“Develop Criteria to Prioritize Charging Infrastructure
Public surveys, equity concerns, current station usage data, and location
characteristics are some of the many criteria that could be used to prioritize the
citing of new stations. A heat-map or similar tool may be useful decision-
making.”
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Priority Areas for Vail
West Vail is comparatively a charging desert in Vail
19
Priority Areas for Vail
Donovan Park Charging Hub
(L2 & L3)●Multifamily residents need access to
charging in West Vail
●Donovan Park Amenities
○24/7 restrooms
○Playgrounds
○Bus service
●Aligns with West Vail Master Plan
action to increase EV charging
stations
20
Priority Areas for Vail
Stephens Park
(L3)●Multifamily residents need
access to charging in West Vail
●Recommendation to install L3
chargers due to lack of amenities
in this location
●Aligns with West Vail Master
Plan action to increase EV
charging stations
21
EV Infrastructure Plan Strategies
Eagle County Funding Strategies
○Create an Inventory of Funding Resources
○Offer Supplemental Funding for EVSE Installation Projects
○Offer Local Grants for EVSE Installation Projects
○Financial Modeling
○Incentivizing Multifamily EVSE Installation
Alignment with Town of Vail Strategies & Actions
○EV and EV Charging Rebates
■$1,000 per property (up to 50% of project costs)
○Similar Strategies in Town of Vail’s Plan:
■EV and EVSE incentives for residents and workforce
■Annual line-item budget for EVSE installation and maintenance
22
EV Infrastructure Plan Strategies
Eagle County Funding Strategies
○Create an Inventory of Funding Resources
○Offer Supplemental Funding for EVSE Installation Projects
○Offer Local Grants for EVSE Installation Projects
○Financial Modeling
○Incentivizing Multifamily EVSE Installation
Alignment with Town of Vail Strategies & Actions
○EV and EV Charging Rebates
■$1,000 per property (up to 50% of project costs)
○Similar Strategies in Town of Vail’s Plan:
■EV and EVSE incentives for residents and workforce
■Annual line-item budget for EVSE installation and maintenance
23
EV Infrastructure Plan Strategies
Eagle County Infrastructure Strategies
○Require Installation of EV Charging in New Construction and Large Renovations
○Incentivize EV Charging in Local Development Codes
○Codify EVSE Requirements in Areas the Fall Outside Traditional Zoning Laws
○Streamlining the Permitting Process for EV Chargers
○Coordination with Electric Utility Providers
Alignment with Town of Vail Strategies & Actions
○EV-Ready building codes in place ✅
○Similar strategies in Town of Vail’s Plan:
■Standardize and streamline EVSE permitting
■Aligning development codes to incentivize EVSE
24
EV Infrastructure Plan Strategies
Eagle County Infrastructure Strategies
○Require Installation of EV Charging in New Construction and Large Renovations
○Incentivize EV Charging in Local Development Codes
○Codify EVSE Requirements in Areas the Fall Outside Traditional Zoning Laws
○Streamlining the Permitting Process for EV Chargers
○Coordination with Electric Utility Providers
Alignment with Town of Vail Strategies & Actions
○EV-Ready building codes in place ✅
○Similar strategies in Town of Vail’s Plan:
■Standardize and streamline EVSE permitting
■Aligning development codes to incentivize EVSE
25
EV Infrastructure Plan Strategies
Eagle County Education and Outreach Strategies
○Design, Publish, and Maintain Materials that Promote EV & EVSE Technologies
○Host Hands-On Events
○Develop Roadmaps for EV Infrastructure Installation
○Educate Businesses and Encourage Workplace Charger Plans
Alignment with Town of Vail Strategies & Actions
○Strategies similar to Town of Vail’s Plan:
■Provide workplace charging to Town employees
■Provide multilingual resources and educational opportunities
All Education & Outreach
strategies in County Plan
are community
organization-facing
26
In Summary
●The Countywide Plan and Town of Vail’s Plan are synergistic & in support of
one another
●Town of Vail has demonstrated community leadership for EVSE infrastructure
& EV adoption, but there’s still more work to be done, particularly for
multifamily residents
●The Climate Action Collaborative and Town of Vail will continue working
together to ensure we’re a leader in equitable, accessible EV charging
infrastructure
27
Thank you!
Questions?
Gina McCrackin
Climate Action Collaborative Manager
ginam@walkingmountains.org
Will Barror
Climate Action Collaborative Coordinator
willb@walkingmountains.org
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RETURN TO CONTENTS
ELECTRIC VEHICLE
INFRASTRUCTURE PLAN
EAGLE COUNTY, COLORADO
29
RETURN TO CONTENTS
CONTENTS
ELECTRIC VEHICLE INFRASTRUCTURE PLAN EAGLE COUNTY, COLORADO
EXECUTIVE SUMMARY .....................................................................................................3
ACKNOWLEDGEMENTS ....................................................................................................4
ABBREVIATIONS .................................................................................................................4
INTRODUCTION ..................................................................................................................5
SUSTAINABILITY STATEMENT .........................................................................................6
EQUITY ....................................................................................................................................7
VISION ....................................................................................................................................8
PURPOSE ...............................................................................................................................8
GOALS .....................................................................................................................................8
EXISTING CONDITIONS & FUTURE PREDICTIONS: STATE OF COLORADO ...9
EXISTING CONDITIONS & FUTURE PREDICTIONS: EAGLE COUNTY ..............12
MAPS ......................................................................................................................................16
EV PLAN STRATEGIES ......................................................................................................20
Funding ....................................................................................................................................21
Infrastructure .........................................................................................................................22
Education & Outreach ...........................................................................................................24
APPENDICES ......................................................................................................................26
Appendix A: EV Infrastructure Strategies............................................................................27
Appendix B: Equity Considerations for Installing EVSE .....................................................29
Appendix C: ADA Considerations & Resources...................................................................30
Appendix D: Fire Mitigation Resources.................................................................................31
Appendix E: Local EV Experts ..............................................................................................32
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ELECTRIC VEHICLE INFRASTRUCTURE PLAN EAGLE COUNTY, COLORADO
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EXECUTIVE SUMMARY
In 2016, the Climate Action Plan for the Eagle
County Community (CAP) declared that “our mountain
community is at risk,” risk from shorter and warmer
winters, hotter summers, and changing mountain
ecosystems 1. To combat the effects of climate change,
the Eagle County Climate Action Collaborative (CAC)
was formed in 2018 to implement the recommendations
from the CAP. This stakeholder collaboration is made
up of local governments, businesses, and nonprofits, all
with the shared goal of reducing greenhouse gas (GHG)
emissions 50% by 2030 and 80% by 2050.
According to the 2021 inventory of Eagle County’s
GHG emissions, transportation accounts for 42% of total
emissions 2. To reduce this large portion of emissions,
the 2020 CAP Update has set a priority action to increase
the number of electric vehicles (EVs) registered in Eagle
County by 2% each year as a priority action 3. To meet this
goal, Eagle County will need 13,542 registered EVs on the
road by 2030.
Adding thousands of EVs will require significant
investment in electric vehicle supply equipment (EVSE),
better known as EV chargers. We know that the lack of
public EVSE is a barrier many drivers cite as a reason for
not purchasing an EV 4. As of December 2022, there were
106 public EV charging plugs in Eagle County 5. To support
the goal of 13,542 EVs by 2030, Eagle County will need
to add at least 1,129 public plugs (using a 12:1 EV-to-plug
ratio).
The Eagle County Electric Vehicle Infrastructure Plan
serves as an extension of the CAP 2020 Update, laying out
resources and strategies for equitably placed EVSE that
will allow Eagle County to meet its EV adoption goal.
In late 2022, the CAC convened municipal staff and
local EV experts to create this plan. Over the course of
four meetings, the EV Task Force developed three goals
of the plan, categorized by: Funding, Infrastructure,
and Education & Outreach, each with accompanying
strategies. A table of each goal and its strategies can be
found in Appendix A.
Moving forward, the Eagle County EV Infrastructure
Plan represents a resource for local governments to plan
for EVSE installation that is equitable and supports the
goal of increasing the number of EVs registered in Eagle
County by 2% each year.
Action over the next few years is critical to meeting
our goal of reducing GHG emissions 50% by 2030.
Municipalities must accelerate the pace of EV adoption by
installing public EVSE. This plan provides resources and
direction for installing EVSE across Eagle County so that
we can meet our goal.
1 Langmaid, Kim, Kelsey Maloney, Larissa Reed, and Scott Robinson. 2016. Climate Action Plan for the Eagle County Community. Avon, Colorado.
2 Matzl, Christina, Erica Sparhawk. 2023. Eagle County Energy Inventory. Eagle County, Colorado.
3 The Climate Action Collaborative. 2020. Climate Action Plan Update 2020 Executive Summary. Avon, Colorado: Walking Mountains Science Center.
4 Kodjak, Drew. 2012. Consumer Acceptance of Electric Vehicles in the US. EPA. Washington, DC: The International Council on Clean Transportation.
5 EValuateCO. 2022. Atlas Public Policy. September 2022.
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ELECTRIC VEHICLE INFRASTRUCTURE PLAN EAGLE COUNTY, COLORADO
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ACKNOWLEDGEMENTS
Walking Mountains Science Center (Walking
Mountains) and the CAC would like to extend a sincere
thank you to the following stakeholders for their time,
effort, and commitment to develop the Eagle County
Electric Vehicle Infrastructure Plan:
• Martín Bonzi, Clean Energy Economy for the Region
• Becky Close, Town of Gypsum
• John Gitchell, Eagle County
• Stefan Johnson, Holy Cross Energy
• Kate Kirkman, Eagle County
• Charlotte Lin, Town of Avon
• Max Morgan, Town of Avon
• Nicole Mosby, Eagle County
• Derek Place, Town of Avon
• Ginette Puidokas, Holy Cross Energy
• Chris Southwick, Town of Vail
• Ian Stern-Markovitz, EV Connect
• Patrick Tvarkunas, community member
• Craig Wilmers, Town of Avon
Support to create the maps found within this plan
provided by the Eagle County Geographic Information
System (GIS) Department:
• Amy Keeley, GIS Manager
• Scott Fleming, GIS Analyst
Plan written and designed by:
• Gina McCrackin, CAC Manager
• Will Barror, CAC Coordinator
• Estefania Godoy, WMSC Marketing Coordinator
• Paul Abling, WMSC Marketing Director
• Julie Kapala, WMSC Marketing Manager
• Ali + Aaron Creative
• ADA - Americans with Disabilities Act of 1990
• ABA - Architectural Barriers Act of 1968
• BEV - Battery electric vehicles
• CAC - Eagle County Climate Action Collaborative
• CAP - Climate Action Plan for the Eagle County
Community
• CDOT - Colorado Department of Transportation
• CDPHE - Colorado Department of Public Health and
the Environment
• CEO - Colorado Energy Office
• CLEER - Clean Energy Economy for the Region
• DCFC - Direct current fast charger
• EV - Electric vehicle
• EVSE - Electric vehicle supply equipment
• GHG - Greenhouse gas
• GIS - Geographic information system
• HCE - Holy Cross Energy
• HOA - Homeowners association
• ICE - Internal combustion engine
• IECC - International Energy Conservation Code
• NEVI - National Electric Vehicle Infrastructure Plan
• SOV - Single occupancy vehicle
• SUV - Sport utility vehicle
• SWEEP - Southwest Energy Efficiency Project
• VVP - The Vail Valley Partnership
• WMSC - Walking Mountains Science Center
• ZEV - Zero emissions vehicle
ABBREVIATIONS
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ELECTRIC VEHICLE INFRASTRUCTURE PLAN EAGLE COUNTY, COLORADO
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According to a survey administered by the CAC,
86% of Eagle County community members are alarmed
or concerned about climate change and believe
that individuals and governments need to act 6. Our
community members witness our winters starting
later and ending earlier, our snowpack and freshwater
resources becoming less reliable, and our summer
seasons getting hotter and drier, all of which impact
local biodiversity and livelihoods in our recreation-
based economy. Rigorous research affirms that our
community members’ anecdotal experiences of warming
temperatures are factual 7.
The feat of halting climate change may feel like a
paralyzing task to the individual, however, climate change
is a collective problem that can only be solved with
collective action. Everyone, from rural, local communities
like ours, to global cities, must do their part to solve the
climate crisis. This understanding was the driving force
behind the creation of the Eagle County CAP, and the
Eagle County EV Infrastructure Plan.
The first Eagle County CAP was created in 2016
when an inspired group of over thirty local governments,
businesses, utilities, nonprofits, and special districts
came together to set GHG emissions reduction goals for
our community. Much progress has been made since
then, and our 2020 CAP Update has committed us to
reducing 50% of our GHG emissions by 2030, and 80% by
2050, from Eagle County’s 2014 baseline.
Eagle County GHG inventories disclose that
transportation is the second largest GHG emitting
sector, with passenger vehicles, such as sport utility
vehicles (SUV) and trucks, being the largest emitter
within that category 8. By way of climate modeling
scenarios conducted for the CAP update, we know that
replacing gas-powered vehicles with EVs is the most
impactful strategy to decrease GHG emissions from the
transportation sector 9.
EV adoption in Colorado and beyond is well
underway, with EVs making up roughly 10% of new car
sales in Colorado 10, and projections for the U.S. EV market
share showing consistent, favorable results 11. However,
we’re aware of EV charging infrastructure inconsistencies
that exist in our community, such as a lack of access to EV
chargers for residents living in multifamily properties,
local commuters, workforce members, and tourists.
These inconsistencies stifle vital EV adoption due to a
lack of charging convenience and reliability. Therefore,
the information and strategies found within this plan
serve to support our Eagle County CAP EV adoption goals
by providing guidance and direction for EV charging
infrastructure installation.
It’s important we acknowledge that this resource
specifically focuses on EV infrastructure for single
occupancy vehicles (SOV). We recognize, with support
from climate modeling, the need to replace SOV trips
with shared-electric and human-powered transportation
options as a critical emissions reduction and climate
equity strategy. The CAC’s Transportation Working Group
is working hard to realize this need. Holistically, we
envision a future where shared transportation and non-
motorized transit are more convenient and preferred by
the community.
INTRODUCTION
6 Gupta, Rupu, John Voiklis, Shaun Field, and Kate Flinner. 2018. Eagle County: Climate Action Survey Results. New Knowledge.
7 Saunders, Stephen, Tom Easley, and Melissa Mezger. 2021. Climate Projections in Eagle County, Colorado. The Rocky Mountain Climate Organization. The
Rocky Mountain Climate Organization.
8 Matzl, Christina, Erica Sparhawk. 2023. Eagle County Energy Inventory. Eagle County, Colorado.
9 The Climate Action Collaborative. 2020. Climate Action Plan Update 2020 Executive Summary. Avon, Colorado: Walking Mountains Science Center.
10 Minor, Nathaniel. Colorado’s Updated EV Plan Boosts Incentives but Avoids California-Style Ban on Gas Vehicles. CPR News. Colorado Public Radio,
December 8, 2022.
11 Najman, Liz. 2022. EV Adoption, Trends & Statistics in the US. Recurrent. Recurrent Motors, Inc. November 4, 2022.
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ELECTRIC VEHICLE INFRASTRUCTURE PLAN EAGLE COUNTY, COLORADO
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The writers of this plan recognize that transportation
sustainability cannot be achieved through electric SOVs
alone. We acknowledge that electrified transportation, in
its current stage, is not a perfect solution to the climate
crisis and environmental calamity. While EVs emit zero
tailpipe emissions and less carbon than combustion
engines 12, EV production currently requires mining for
precious minerals such as cobalt, nickel, and lithium,
therefore the production, maintenance and recycling of
EVs emit embodied carbon and carries with it the well-
known associated social and environmental impacts of
mining. Beyond vehicle lifecycle carbon emissions, we
recognize that the following SOV infrastructure must
exist regardless of vehicle type: factories, distribution
centers, recycling plants, fuel for transporting vehicles,
vehicle chargers and installation, and road building.
The latest study by the International Council on
Clean Transport finds that only battery electric vehicles
(BEVs) powered by renewable electricity and fuel cell EVs
fueled by green hydrogen have the potential to achieve
the magnitude of lifecycle GHG emissions reductions
needed to meet Paris Agreement goals 13. Our current EV
ecosystem contains many hybrid electric vehicles, which
help to reduce fuel consumption but do not provide the
magnitude of reduction in GHG emissions needed in
the long term. To align with Paris Agreement targets, the
registration of new combustion engine vehicles should
be phased out in the 2030–2035 time frame, including
hybrid electric vehicles. Given the fast-evolving nature of
EV technology, we will closely monitor the development
of green hydrogen fuel cell EVs and make sure that our EV
infrastructure will have the flexibility to support them.
In addition, we want to acknowledge the importance
of proper battery recycling as part of the end-to-end
EV lifecycle. Current technologies for making batteries
depend on rare-earth elements like lithium and cobalt,
which are finite resources similar to fossil fuels. We
understand the concerns with supply chains and from
where these metals are sourced, and are supportive
of recent federal legislation that intends to address
this 14. However, the current environment is one of
poor worldwide mining regulations that cause similar
human exploitation, global conflict, and environmental
degradation that are seen with fossil fuel extraction. With
the Eagle County EV Infrastructure Plan, our community
wants to avoid past mistakes and move towards a
sustainable future that is clean and just for all beings. To
achieve this, we commit to:
1. Closely monitoring the development of new batteries,
especially cobalt-free kinds and kinds 15 made from
coupled lithium extraction via geothermal energy 16.
2. Research and invest in better recycling programs for
batteries, not just for EVs, but also other technologies
where batteries are used, such as wind and solar
energy development.
3. Continue developing walkable communities with
convenient public transportation to reduce the need
for driving SOVs.
In consideration of all these factors, we recognize EV
adoption as one important piece to holistic transporta-
tion sustainability. While this plan serves as a resource
for SOV EV infrastructure advancement and adoption, it
is paramount to state that we envision a future that pri-
oritizes convenient, shared, and human-powered transit,
pedestrian walkways, and denser cities to reduce urban
sprawl and the necessity to own a SOV.
SUSTAINABILITY STATEMENT
12 Review of Electric Vehicle Myths. 2022. EPA. United States Environmental Protection Agency. December 22, 2022.
13 Bieker, Georg. 2021. A Global Comparison of the Life-Cycle Greenhouse Gas Emissions of Combustion Engine and Electric Passenger Cars. The
International Council on Clean Transportation. Berlin: The International Council on Clean Transportation Europe.
14 Quinn, Megan. 2022. Senate Passes Bill to Increase EV Battery Recycling as Part of Defense Budget. Waste Dive. Industry Dive. December 20, 2022.
15 Cobalt-Free Batteries Are Here, so Why Are We Still Mining the Mineral? 2022. The Next Web. The Financial Times. May 26, 2022.
16 Lithium Extraction and Geothermal Energy, a Dynamic Duo. 2022. Newswise. Newswise, Inc. October 22, 2022.
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ELECTRIC VEHICLE INFRASTRUCTURE PLAN EAGLE COUNTY, COLORADO
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One of the many directives provided in the State of
Colorado’s Environmental Justice Act is to “promote an
equitable transition to transportation electrification,
zero-emission vehicles (ZEV), transportation
systems, and land use patterns that reduce energy
use and greenhouse gas emissions. 17 ” While this Act
provides instruction for State agencies to remediate
environmental inequities, it is also up to us, in our home
communities, to ensure we are not overlooking, therefore
repeating, cycles and patterns of inequality.
The writers of this plan understand that purchasing
an EV and EVSE is presently cost-burdensome for
many Eagle County community members. Technology
is changing quickly, and reports suggest EVs will be as
cheap to produce as internal combustion engines (ICE) by
the latter half of the decade 18. Even still, not everyone can
afford a new vehicle. Additionally, as the infrastructure
currently stands, much of our community can’t reliably
charge an EV unless they own a single-family home.
We remain hopeful that as technologies develop
and federal and state funds are distributed to
communities, EVs will be less cost prohibitive. Therefore,
the strategies found within this plan are meant to
address transportation equity by making EV charging
infrastructure more readily available in diverse locations,
affordable, and by educating community members on
EV and EVSE technologies, both in English and Spanish.
While we do not address multimodal transportation (a
key facet of transportation equity) in this particular plan,
the CAC’s Transportation Working Group is working
diligently to increase access to electric buses, bikes, and
associated infrastructure.
We also recognize the need for Americans with
Disabilities Act (ADA) compliant EV charging spaces.
Therefore, we’ve provided resources in Appendix C
to assist community leaders in their planning and
implementation for those with differing abilities.
Additional equity considerations for planners and
developers can be found in Appendix B.
EQUITY
17 Jackson, Dominique, Mike Weissman, Faith Winter, Janet Buckner, et al. 2021. Environmental Justice Disproportionate Impacted Community. Colorado
General Assembly.
18 Partridge, Joanna. 2021. Electric Cars ‘Will Be Cheaper to Produce than Fossil Fuel Vehicles by 2027.’ The Guardian. Guardian News & Media Limited. May 9,
2021.
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VISION
Eagle County envisions a future where electric vehicle charging infrastructure is highly reliable, accessible, and
sufficiently widespread to support a multimodal, all-electric, & clean-energy-powered transportation system.
PURPOSE
To provide Eagle County governments, businesses, organizations, and citizens with resources, guidance, and
recommendations to support the EVSE necessary to meet the EV adoption goals of the Eagle County 2020 Climate
Action Plan Update.
GOALS
1.Ensure EVSE infrastructure is equitably and strategically located to support broad usage and adoption of EVs at
rates commensurate with the CAP goal.
2.Position Eagle County governments, businesses, organizations, and citizens for increased funding
opportunities related to EVSE infrastructure and EV adoption.
3.Increase education, outreach, and awareness of EV and EVSE technologies, reliability, costs, benefits,
and environmental impacts.
EV INFRASTRUCTURE PLAN
FOR EAGLE COUNTY
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ELECTRIC VEHICLE INFRASTRUCTURE PLAN EAGLE COUNTY, COLORADO
EXISTING CONDITIONS &
FUTURE PREDICTIONS
STATE OF COLORADO
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19 Taylor, Tim. 2021. Colorado 2021 Greenhouse Gas Inventory Update with Historical Emissions from 2005 to 2019 and Projections to 2050. Denver,
Colorado: Colorado Air Pollution Control Division.
20 The Colorado Energy Office. 2020. Colorado Electric Vehicle Plan 2020. The Colorado Energy Office. Denver, Colorado: The Colorado Energy Office.
Greenhouse Gas Emissions by Sector
24%22%
22%
16%
8%4%
3%
1%
State of Colorado Energy Inventory, 2019
Electric Power
Transportation
Fuel Use – Residential, Commerical,
and Industrial
Natural Gas and Oil Systems
Agriculture
Industrial Processes
Waste Management
Coal Mining and Abandoned Mines
According to the State of Colorado’s 2021 Greenhouse
Gas Inventory Update, 22 percent of all emissions
come from the transportation sector 19. Encouragingly,
Colorado’s transportation emissions have been trending
downward since 2005 estimations19 . When taking a
granular look at the data, it’s apparent that transportation
emissions primarily come from light-duty vehicles, such
as cars and SUVs19 . In response to this, The Colorado
Electric Vehicle Plan 2020 set the following goals:
•940,000 light-duty EVs by 2030;
•Develop plans to transition medium-duty, heavy-
duty, and transit vehicles to ZEVs;
•Develop an EV infrastructure goal;
•Develop a roadmap to full electrification of the light-
duty fleet in Colorado 20
STATE OF COLORADO
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While there is much work to be done to meet said
goals, as of December 2022, there were 68,652 registered
EVs in Colorado, almost triple the expectations for 2022 21.
Regarding infrastructure, the International Council
on Clean Transportation prepared an infrastructure
gap analysis for the Colorado Energy Office (CEO). In the
report, they advise that for a high EV growth scenario,
where EV sales reach 70%, Colorado would need 24,000
public chargers, both Level 2 and direct current fast
charger (DCFC) 22. As of December 2022, there were 4,550
charging ports across the state 23.
To promote EV adoption and infrastructure
deployment, the State of Colorado has many incentive
programs in place, such as grant programs and state
tax incentives. Additionally, Colorado’s National Electric
Vehicle Infrastructure Plan (NEVI) was recently approved
by the Federal Highway Administration, materializing
efforts to create state-wide EV charging corridors.
Target Number of EV’s in Colorado
4,156 10,500 23,500
940,000
2017 2020 2022 2030
200,000
400,000
600,000
800,000
1,000,000
21 EValuateCO. 2022. Atlas Public Policy. September 2022.
22 Hsu, Chih-Wei, Peter Slowik, and Nic Lutsey. 2021. Colorado Charging Infrastructure Needs to Reach Electric Vehicle Goals. The International Council on
Clean Transportation. The International Council on Clean Transportation.
23 EValuateCO. 2022. Atlas Public Policy. September 2022.
As of December 2022, there were 68,652
registered EVs in Colorado, almost
triple the expectations for 2022.
To meet the first goal, the plan calls for maintaining 50 percent plus annual growth rate, requiring the following
number of registered EVs:
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EXISTING CONDITIONS &
FUTURE PREDICTIONS
EAGLE COUNTY
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Eagle County’s 2021 Energy Inventory affirms that
ground transportation is the second largest emissions
group by sector, responsible for 42 percent of emissions.
Similar to the State’s inventory, the largest emitting
category continues to be light-duty passenger vehicles,
such as SUVs and trucks 24.
In response to these trends, the Eagle County CAP set
the following EV goal: 2% increase in EVs as a percentage
of registered vehicles in Eagle County until 2030, and a 5%
increase until 2050
In order to meet our Climate Action Plan EV goal,
we’ll need 13,542 EVs on the road by 2030. The table below
demonstrates these numbers.
As of December 2022, there were 902 EVs registered
in Eagle County 25 compared to the 2,998 we sought
for at this point in time. Not having met our 2022 goal
emphasizes the urgency of this plan, as public EV
charging availability has been identified as a significant
barrier to EV adoption 26.
24 Matzl, Christina, Erica Sparhawk. 2023. Eagle County Energy Inventory. Eagle County, Colorado.
25 EValuateCO. 2022. Atlas Public Policy. September 2022. Massachusetts: The Union of Concerned Scientists.
26 Survey Says: Considerable Interest in Electric Vehicles across Racial, Ethnic Demographics. 2022. The Union of Concerned Scientists. Cambridge,
EAGLE COUNTY
Target Number of EVs in Eagle County
2020 2022 2025 2030
2,500
5,000
7,500
12,500
10,000
15,000
362
2,998
6,952
13,542
Eagle County Greenhouse
Gas Emissions by Sector
7%
3%
Eagle County Energy Inventory, 2021
48%
42%
Buildings
Transportation
Landfill
Aviation
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Regarding infrastructure, to meet the State’s goal of 940,000 EVs in Colorado by 2030, the CEO estimates that Eagle
County will need the following home, workplace, and public chargers 27:
27 Hsu, Chih-Wei, Peter Slowik, and Nic Lutsey. 2021. Colorado Charging Infrastructure Needs to Reach Electric Vehicle Goals. The International Council on
Clean Transportation.
CEO’s Projected Eagle County Charging Needs
Per National Electric Vehicle Plan (NEVI) guidance, DC Fast Corridors are located within one mile of the I-70 corridor
Workplace Public Level 2
DC Fast
Corridor
DC Fast
Non-Corridor
2025 2030 2025 2030 2025 2030 2025 2030
124
71 13 7 2635
239
575
100
200
300
400
500
600
700
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Due to our desired preparedness for an influx of EVs, our community’s tourism-based economy, proximity to I-70,
and consideration of what our neighboring jurisdictions are recommending, we recognize the CEO’s estimations as the
bare minimum that Eagle County will need to support our CAP EV goal. Therefore, we felt compelled to recommend an
ambitious EVSE proposal of a 12:1 ratio of EVs to public charging plugs. This recommendation is merely a guide for our
community that will continue to be evaluated as needed, based on charger utilization trends and EV adoption.
As of December 2022, there were 106 public charging plugs in Eagle County. The table below demonstrates charging
plugs needed to support our 12:1 EV-to-public plug recommendations:
Eagle County EV-to-Public Plug Needs
249
30
471
2020 2022 2025 2030
362 EVs 2,998 EVs 5,647 EVs 13,542 EVs
250
500
750
1,000
1,250
To support a 12:1 EV-to-Public plug ratio
1,129
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MAPS
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The intention of this plan is not only to provide
strategies that support an abundance of EV chargers,
but also to ensure EV chargers are placed equitably and
strategically throughout our community. The maps
below serve to assist municipalities, businesses, and
organizations in siting EV charger installation.
The maps below contain concentrations on all major
municipalities and special districts within Eagle County,
including unincorporated Eagle County.
These maps convey four important things:
1.Where current EV chargers exist, categorized by Level
2 and DCFC*
2.Where government-owned structures, such as public
libraries, exist
3.Where multifamily housing structures exist, and
4.Where commercial structures, such as shopping
plazas, exist
We envision municipal staff, businesses, and
organizations using these maps upon securing funding
for EVSE. They can come to these maps, see where current
chargers and gaps exist, consult with their local electric
utility, Holy Cross Energy (HCE) or Xcel Energy, and make
an informed decision about where to place infrastructure.
*We have an agreement with Eagle County GIS to
update current charger overlays on all maps every year, so
maps stay as useful and up to date as possible.
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SITING CRITERIA
EVSE siting criteria refers to the factors determining
ideal locations for EV charging infrastructure, and even
further, the types of chargers (i.e., Level 2 or DCFC) found
in those locations. It is common practice to consider
the following when siting EVSE: connection to power,
networks and communication such as metering, existing
infrastructure such as walkways, and EVSE interfaces 28.
For the purposes of our plan, we recommend EV
chargers be placed in downtown areas, dense housing and
commercial developments, major traffic corridors, and
on government owned properties such as administrative
offices and libraries, for ease of installation. Factors
such as connectivity to power supply, infrastructure at
desired location, and accessibility for those with differing
abilities, should always be considered when siting.
See the table on the right for a list of common vehicle
dwell times. The only locations that we recommend DCFC
versus Level 2 in commerical parcel areas where patrons
don’t spend as much time, therefore can charge quickly.
28 WXY Architecture + Urban Design. 2012. Siting and Design Guidelines for Electric Vehicle Supply Equipment. Transportation & Climate Initiative.
29 Hanson, Jim. 2021. Pueblo County Electric Vehicle Readiness Plan. Pueblo County, Colorado. Pueblo, Colorado: Pueblo County.
VEHICLE DWELL TIME
Source: Pueblo Electric Vehicle Readiness Plan
Destination Dwell Time (min)
Stadiums 228
Universities 174
Outdoor Museums (Zoo, Botanic Gar-
dens)
161
Music/Theater Venues 158
Casinos 155
Bowling Alleys 154
Movie Theaters 135
Golf Courses/Tennis Courts 131
Museums 112
Ice Rinks 109
Soccer Fields 103
Churches 101
Recreation Centers 77
Yoga/Dance/Gymnastic Studios 77
Community and Senior Centers 76
Baseball Fields 75
Gyms 74
YMCA 72
Hiking Trailheads (State or National
Park)
67
Hospitals 65
Martial Arts Studios 65
Swimming Pools 63
Bars 61
Sit-Down Restaurants 60
Local Parks 60
Health Facilities 55
Malls 50
Hair and Nail Salons 45
Big-Box Grocery Stores (Costco, Sam’s
Club)
40
Walmart/Target 33
Government Offices 32
Bookstores 30
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MULTIFAMILY
Duplexes and triplexes
Multifamily housing with 4+ units
Condominiums
Manufactured homes
Manufactured home parks
COMMERCIAL
Merchandising
Lodging
Offices
Recreation
Special purpose (i.e., restaurants)
Commercial condominiums (i.e., for business enterprise
units)
GOVERNMENT-OWNED
Administrative offices
Parks and recreation
Higher education institutions
VIEW THE EXISTING & RECOMMENDED EV CHARGING LOCATION MAPS
The siting criteria below will explain what property codes are found within each categorized parcel (i.e., Commercial,
Multifamily, etc.). We used the Eagle County assessor’s property codes to communicate with Eagle County GIS which
codes we wanted included within each parcel.
BASALTGYPSUM
VAIL
MINTURN & RED CLIFF
EAGLE
AVON, EDWARDS, &
UNINCORPORATED
To open each map in a new window/tab, right click on the button and select open in new window/tab.
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ELECTRIC VEHICLE INFRASTRUCTURE PLAN EAGLE COUNTY, COLORADO
EV PLAN STRATEGIES
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EV PLAN STRATEGIES
These strategies offer clear direction on initiatives that must be undertaken in order to meet our Eagle County EV adop-
tion goals. The strategies were developed by the EV Task Force.
FUNDING
Goal: Position Eagle County governments, businesses, organizations, and citizens for increased funding opportunities
related to EVSE infrastructure and EV adoption.
STRATEGY 1: CREATE AN INVENTORY OF FUNDING RESOURCES
Description: To increase accessibility and transparency, an inventory of EV and EVSE funding opportunities at the
local, state, and federal level should be compiled, published, and consistently updated. This inventory should be publicly
available for local governments, businesses, multifamily property owners, and private citizens, and should be housed on
the CAC website. The EV Task Force should rely on the CAC Transportation Working Group’s knowledge to help update
the funding resources inventory semi-annually. This Task Force should share existing resources, including Drive Electric
Colorado and EV CO, that contain funding information.
Timeline: Short-term (6 months-1 year)
Potential partners: Local governments, CAC, CEO, Colorado Department of Transportation (CDOT), Colorado Depart-
ment of Public Health and the Environment (CDPHE), HCE, Xcel Energy, Clean Energy Economy for the Region (CLEER)
Resources: U.S. Department of Transportation Federal Funding Resources, ReCharge Colorado, Charge Ahead Colora-
do, Drive Electric Colorado, EV CO, EV Fast-Charging Plazas, Electrification Coalition EV Funding Finder
STRATEGY 2: OFFER SUPPLEMENTAL FUNDING FOR EVSE INSTALLATION PROJECTS
Description: Local governments should encourage EV adoption by creating supplemental funding opportunities for
EVSE infrastructure projects. For example, the Charge Ahead Colorado grant program covers 80-90% of the total project
cost for EVSE. Municipalities should offer supplemental funding to the awardee to reduce the cost of installing EVSE.
With equity in mind, there should be an emphasis on approving supplemental funding for EVSE in multifamily housing
developments. This strategy is specifically for projects that have been awarded funding for EVSE infrastructure, but the
award does not cover the complete cost of the project. The application process for supplemental funding must be sim-
ple, streamlined across jurisdictions, and allow applicants to use material from their original grant application to apply.
Timeline: Medium-term (1 - 2 years)
Potential partners: Local governments
STRATEGY 3: OFFER LOCAL GRANTS FOR EVSE INSTALLATION PROJECTS
Description: Local governments should encourage EV adoption by offering local funding opportunities for EVSE infra-
structure projects that did not receive state or federal funding. In the case that a project does not receive Charge Ahead
Colorado (or other similar program) funds, this funding pool would allow some projects to move forward. With equity in
mind, there should be an emphasis on approving projects in multifamily housing developments.
This strategy is specifically for public citizens, businesses, or organizations that applied for and did not receive state or
federal funds to install EVSE at their desired location.
Timeline: Medium-term (1 - 2 years)
Potential partners: Local governments, CEO
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STRATEGY 4: FINANCIAL MODELING
Description: To best assist with grant funding and implementation support, a budgeting tool of the EVSE installation
goals and recommendations made in this EV Infrastructure Plan should be created to assist local governments. This
tool would assist communities with the budgeting and resource allocation necessary to meet the EVSE and EV adoption
goals outlined in this Plan. The EV Task Force should rely on the CAC and Transportation Working Group to create the
tool, which would contain case studies that give local governments a ballpark estimate of EVSE installation costs.
Timeline: Short-term (6 months - 1 year)
Potential Partners: CAC, local governments, HCE, Xcel Energy, Southwest Energy Efficiency Project (SWEEP), CLEER
Resources: U.S. DOT EV Planning Resources
STRATEGY 5: INCENTIVIZING MULTIFAMILY EVSE INSTALLATION
Description: Eagle County is fortunate that its two electric utility providers, HCE and Xcel Energy, have robust incentive
programs in place for EVSE installation. Eagle County should work with utilities to develop rebate and incentive pro-
grams, specifically for multifamily property owners and residents, so that these benefits can be extended to residents
who live in multifamily communities.
Timeline: Medium-term (1 - 2 years)
Potential partners: HCE, Xcel Energy, local governments, CAC
Resources: Pepco Multifamily Property Rebate Program, MUD Charging – for Utilities
INFRASTRUCTURE
Goal: Ensure EVSE infrastructure is equitably and strategically located to support broad usage and adoption of EVs at
rates commensurate with the CAP goal.
STRATEGY 1: REQUIRE INSTALLATION OF EV CHARGING IN NEW CONSTRUCTION & LARGE RENOVATIONS
Description: Eagle County and municipalities should continuously update their energy codes to the most recent Inter-
national Energy Conservation Code (IECC), and adopt an EVSE-Installed supporting amendment. This would require all
new residential and commercial construction to install a certain percentage of EV chargers depending on building size
and use type. Local governments should also make an EV-Installed supporting amendment trigger when renovating
upwards of a certain percentage of a commercial building.
Timeline: Short-term (6 months - 1 year)
Potential partners: Local Governments, CAC, SWEEP, Eagle County Code Cohort, ReCharge Colorado Coach
Resources: N/A
STRATEGY 2: INCENTIVIZE EV CHARGING IN LOCAL DEVELOPMENT CODES
Description: Eagle County and municipalities should use development bonuses to incentivize EVSE in the communi-
ty. Development bonuses are a tool that waive or modify some development restrictions in exchange for providing an
added public benefit, such as EV charging. An example could be reducing the number of required parking spaces for a
commercial structure in exchange for added EV charging spaces beyond what is required in building code.
Timeline: Short-term (6 months - 1 year)
Potential Partners: Local governments
Resources: Summary of Best Practices in Electric Vehicle Ordinances
STRATEGY 3: CODIFY EVSE REQUIREMENTS IN AREAS THAT FALL OUTSIDE TRADITIONAL ZONING LAWS
Description: Special districts, metro districts, planned unit developments, property owners associations, and homeown-
ers associations (HOAs) are all able to make many of their own rules, especially as they relate to design and planning.
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To ensure these areas of our community have ample EVSE access, special districts, metro districts, planned unit devel-
opments, property owners associations, and homeowners associations should work with their leadership to require EV
charging in new developments and construction. It would be advantageous for these communities to adopt identical
policies as Eagle County and municipalities, to the extent that they have the authority to.
Timeline: Medium-term (1 - 2 years)
Potential Partners: Local governments, CAC, SWEEP
Resources: N/A
STRATEGY 4: STREAMLINING THE PERMITTING PROCESS FOR EV CHARGERS
Description: To increase bureaucratic timeliness and cost of the permitting process, local governments should create a
separate, streamlined EVSE installation permit and reduce or waive the application fee for said permit.
Timeline: Short-term (6 months - 1 year)
Potential Partners: Local governments, CEO
Resources: City of Pleasant Hill, California’s Example Ordinance, US DOE Procurement and Installation Resources
STRATEGY 5: COORDINATION WITH ELECTRIC UTILITY PROVIDERS
Description: Eagle County local governments recognize the urgency in supplying adequate EV chargers, in strategic
locations, for residents and visitors. To be most efficient and cost-effective with this task, local governments should
work with HCE, Xcel Energy, and private electrical engineering firms to identify where current electric capacity for EVSE
exists in abundance in each respective community. This information can then be weighed against current charging
gaps by using the EV Infrastructure Plan maps (included in this Plan), and chargers can be advised to be placed in these
locations.
Timeline: Medium-term (1 - 2 years)
Potential Partners: HCE, Xcel Energy, local governments
Resources: See EV Infrastructure Plan Maps
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EDUCATION AND OUTREACH
Goal: Increase education, outreach, and awareness of EVs and EVSE technologies, reliability, costs, benefits, and envi-
ronmental impacts.
STRATEGY 1: DESIGN, PUBLISH, & MAINTAIN MATERIALS THAT PROMOTE EVS & EVSE TECHNOLOGIES
Description: CAC staff and the Transportation Working Group should assemble and publish resources that enhance the
community’s awareness of and trust in EVs to promote uptake of EVs commensurate with CAP goals. These resources
should be housed on the CAC’s website and distributed to community partners. These resources should include, but are
not limited to: information about diverse makes, models, and technical specs such as range; environmental impact of
production of EVs; local mechanics and dealerships that are trained in EV servicing; EV charging corridor maps; cost of
EVs and EVSE installation; and EV battery recycling opportunities. These resources should be updated regularly by CAC
staff and the Transportation Working Group. Many of these resources have already been created by partner organiza-
tions. To avoid redundancy, the EV Task Force should compile and consolidate resources that have already been created,
and develop resources that have yet to be created. Additionally, the Task Force should work to compile and/or create
materials in Spanish. Resources should be distributed by trusted community organizations.
Timeline: Short-term (6 months - 1 year)
Potential partners: CAC, CLEER, SWEEP, CEO, HCE, Xcel Energy, local governments, local car dealerships and mechanics
Resources: N/A
STRATEGY 2: HOST HANDS-ON EV EVENTS
Description: The CAC, along with partner organizations, have hosted EV Ride ‘N Drive events for the last couple of years.
The CAC should continue to host EV Ride ‘N Drive events with diverse EVs into the future to increase community support
for, and accessibility and comfortability with EVs. The CAC should also include more information about EV financing,
the used EV market, affordable EV options, and home charging at Ride ‘N Drives. Additionally, the CAC should work with
partner organizations to develop Spanish speaking EV Ride ‘N Drive workshops.
Timeline: Short-term (6 months - 1 year)
Potential partners: CAC, CLEER, HCE, Xcel Energy, local car dealerships, local EV owners, local governments
Resources: Partners in Energy Outreach and Education Toolkit
STRATEGY 3: DEVELOP ROADMAPS FOR EV INFRASTRUCTURE INSTALLATION
Description: Installing an EV charger can be accomplished through a variety of avenues, depending on your specific
context. To make the process straightforward, CAC staff and the Transportation Working Group should develop a variety
of roadmap scenarios for obtaining an EV charger.
These roadmaps should be written for, but aren’t limited to: single family home owners, multifamily residents (property
managers, owners, and tenants), businesses, and local government staff. The CAC should work with partners to develop
our roadmaps in Spanish and English.
Timeline: Short-term (6 months - 1 year)
Potential partners: CAC, CLEER, HCE, Xcel Energy, SWEEP, The Vail Valley Partnership (VVP)
Resources: N/A
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STRATEGY 4: EDUCATE BUSINESSES AND ENCOURAGING WORKPLACE CHARGER PLANS
Description: Local employers should encourage EV adoption by creating workplace charger plans. CAC staff and the
Transportation Working Group should perform strategic outreach and provide educational materials to employers in
the Eagle River Valley to make sure they have the support they need to install EV charging for employees and customers.
Timeline: Medium-term (1 - 2 years)
Potential partners: CAC, Actively Green, VVP, HCE, Xcel Energy, local employers
Resources: U.S. DOE Workplace Charging for EVs, Xcel Energy’s Workplace Charging for my Employees, HCE’s Work-
place Charging, Partners in Energy Outreach and Education Toolkit
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ELECTRIC VEHICLE INFRASTRUCTURE PLAN EAGLE COUNTY, COLORADO
APPENDICES
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APPENDIX A:
EV INFRASTRUCTURE STRATEGIES
FUNDING: Position Eagle County governments, businesses, organizations, and citizens for increased funding oppor-
tunities related to EVSE infrastructure and EV adoption.
Strategy Timeline Primary Implementer Community Partners
1. Create an inventory of
funding resources Short-term CAC
Local governments, CAC,
CEO, CDOT, CDPHE, HCE,
Xcel Energy, CLEER
2. Offer supplemental fund-
ing for EVSE installation
projects
Medium-term Local governments Local governments
3. Offer local grants for
EVSE installation projects Medium-term Local governments Local governments, CEO
4. Financial modeling Short-term CAC
CAC, local governments,
HCE, Xcel Energy, SWEEP,
CLEER
INFRASTRUCTURE: Ensure EVSE infrastructure is equitably and strategically located to support broad usage and
adoption of EVs at rates commensurate with the CAP goal.
Strategy Timeline Primary Implementer Community Partners
1. Require installation of EV
charging in all new con-
struction and large renova-
tions
Short-term Local governments
Local Governments, CAC,
SWEEP, Eagle County Code
Cohort, ReCharge Colorado
Coach
2. Incentivize EV charging
in local development codes Short-term Local governments Local governments
3. Codify EVSE require-
ments in areas that fall out-
side of traditional zoning
laws
Medium-term Local governments Local governments, CAC,
SWEEP
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EDUCATION & OUTREACH: Increase education, outreach, and awareness of EVs and EVSE technologies, reliabili-
ty, costs, benefits, and environmental impacts.
Strategy Timeline Primary Implementer Community Partners
1. Design, publish, and
maintain materials that
promote EVs and EVSE
technologies
Short-term CAC
CAC, CLEER, SWEEP, CEO,
HCE, Xcel Energy, local gov-
ernments, local car dealer-
ships and mechanics
2. Hosting hands-on EV
events Short-term CAC & CLEER
CAC, CLEER, HCE, Xcel
Energy, local car dealer-
ships, local EV owners, local
governments
3. Develop roadmaps for EV
infrastructure installation Short-term CAC CAC, CLEER, HCE, Xcel En-
ergy, SWEEP, VVP
4. Educating Businesses Medium-term CAC
CAC, Actively Green, VVP,
HCE, Xcel Energy, local
employers
Timeline:
• Short: 6 months-1 year
• Medium: 1-2 years
• Long: 3-5
4. Streamlining the permit-
ting process for EV chargers Short-term Local governments Local governments, CEO
5. Coordination with elec-
tric utility providers Medium-term Local governments HCE, Xcel Energy, local
governments
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ELECTRIC VEHICLE INFRASTRUCTURE PLAN EAGLE COUNTY, COLORADO
RETURN TO CONTENTS
These considerations were developed by reviewing Transportation and Land Use Planning: Equity in Colorado (2022)
and Colorado EV Equity Study (2022)
• Are charging stations located in multifamily communities, low-income communities, and/or communities of color,
especially where users may not own their home?
• Are charging stations located in free, publically accessible locations?
• Are charging stations in well-lit, safe areas?
• Are there ADA accessible charging stations? Do they have an ADA accessible user interface (speech output, display
screen)? (see Appendix C)
• Is the cost to charge at a station affordable or free? Can charging oveht be incentivized with cost savings due to off-
peak electricity demand?
• Is the charging station’s user interface and all associated signs bilingual?
• Are resources, events, workshops and other EV-related education and outreach offered in Spanish and at
appropriate times for community members?
• Are tax credits, rebates, or other incentives provided to make EVSE installation more affordable?
APPENDIX B: EQUITY
CONSIDERATIONS FOR INSTALLING EVSE
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ELECTRIC VEHICLE INFRASTRUCTURE PLAN EAGLE COUNTY, COLORADO
RETURN TO CONTENTS
As EVs slowly but surely take over the SOV market, special considerations must be made to ensure charging is accessible
and accommodating for people with differing abilities. The resources below will aid local governments in designing ADA
and Architectural Barriers Act (ABA) accessible EV charging stations:
• Design Recommendations for Accessible Electric Vehicle Charging Stations - U.S. Access Board
• Installing Electric Vehicle Charging in Compliance with the Americans with Disabilities Act Requirements - U.S.
Department of Energy
• EV Charging for Persons with Disabilities - Sustainable Transportation Strategies
APPENDIX C: ADA
CONSIDERATIONS AND RESOURCES
58
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ELECTRIC VEHICLE INFRASTRUCTURE PLAN EAGLE COUNTY, COLORADO
RETURN TO CONTENTS
EVs are beginning to make up a greater percentage of vehicle fires as they become the new norm. Fire departments
must be equipped with knowledge of how to safely combat vehicle chemical fires. Here are resources for preventing and
safely responding to an EV fire:
• Emergency Response Guides for Electric Vehicles and Lithium-ion Batteries - U.S. Fire Administration
• Emergency Response Guides - National Fire Protection Agency
• Electric Vehicle Charging Safety Tips - U.S. Fire Administration
APPENDIX D: FIRE
MITIGATION RESOURCES
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ELECTRIC VEHICLE INFRASTRUCTURE PLAN EAGLE COUNTY, COLORADO
RETURN TO CONTENTS
Martín Bonzi, Transportation Program Manager at CLEER
ReCharge Coach for Delta, Eagle, Garfield, Gunnison, Hinsdale, Moffat, Lake, Mesa, Montrose, Ouray, Pitkin, Rio Blanco,
Routt, Summit Counties
Email: mbonzi@cleanenergyeconomy.net
Phone: 970-704-9200 ext. 1100
Stefan Johnson, Electric Transportation Specialist at Holy Cross Energy
Email: sjohnson@holycross.com
APPENDIX E: LOCAL EV EXPERTS
60
AGENDA ITEM NO. 3.2
Item Cover Page
DATE:September 19, 2023
TIME:20 min.
SUBMITTED BY:Alex Jakubiec, Finance
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Lift Tax Discussion
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Alex Jakubiec, Budget Analyst/ Short Term Rental Manager
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
230919 lift tax.pdf
230919 lift tax pp.pdf
61
To: Vail Town Council
From: Finance Department
Date: September 19, 2023
Subject: Lift Tax History and Calculation
I. SUMMARY
The purpose of today’s presentation is in response to Town Council’s request for more
information on the Vail Resort’s calculation method for the Town’s 4% lift tax. This memo
includes a brief history of the lift tax as well as information acquired during meetings and
communications with Vail Resorts over the past year on the topic of lift tax calculations.
II. BACKGROUND
The lift tax was first imposed by Ordinance 10, Series 1966 as a 2% occupation and
business tax on places of business operating a ski lift or ski tow. This was the same as a
2% occupation and business tax imposed on lodges, restaurants, liquor stores and
retailers established by ordinance in 1966 as well.
In May of 1992, the ordinance was repealed with the name of the tax was changed to
“Ski Area Lift Ticket Admissions Tax” and the rate increased to 4% (see Exhibit A). A
May 22, 1992, letter from Vail Associates (VA) acknowledged the existing 2% tax and
that they were already making a voluntary 2% payment at that time. VA supported a
formal increase in the tax to 4% based on their understanding that the tax would support
transportation systems. However, the ordinance enacting the tax does not restrict the
use of funds collected from the tax or reference transportation in any way. The town’s
1992 ordinance was passed in June, and pre-dated the effective date of TABOR.
In 2003, with changes to the various lift access products made available by Vail Resorts,
the town requested clarification as to how the proper amount due to the town was being
calculated. Vail Resort’s Chief Operating Officer at the time, Bill Jensen, provided a letter
describing the tax calculation (see Exhibit B). Since then, Vail Resorts has
communicated with the Town that the practice of recognizing revenue for lift tickets and
season passes has not changed fundamentally from what was described in a 2003
letter. The town has never conducted a formal audit of the lift tax collections, although
we have the right to do so by ordinance. Since the 2003 letter, the town has received
updated communications from Vail Resorts in July, 2011 and August 2016. Staff met
with the VR revenue department multiple times in 2022 to confirm their revenue
recognition and lift tax calculations.
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Town of Vail Page 2
III.REVENUE RECOGNITION AND LIFT TAX CALCULATIONS
The Town’s Finance department has met with the Vail Resort’s Revenue department to
clarify pass sale revenue recognition calculations summarized below.
Vail Resorts calculates an Effective Pass Price (EPP) for each type of pass separately,
such as the Epic Local, Epic, Child, Teen, and the newest product, the prepaid Epic Day
pass. This is calculated based on the total pass sales revenue for that pass, the number
of passes sold (both known before the start of the season), and the estimated use of the
pass for each mountain based on historical visitation. The EPP is the total revenue
earned per pass scan by each mountain resort. While not every resort is paid an
admissions or lift tax, the Town of Vail receives a 4% tax on the total revenue allocated
per month based on the EPP. As the season progresses, the usage is monitored, and
adjustments are made to the EPP as needed based on actual pass usage. At the end of
the ski season, there is a final true-up.
The price per scan does not consider the “value” of the mountain based on the daily lift
ticket window price. For the purposes of the calculation, Vail Mountain is not allocated a
higher portion of revenue from a pass scan than for example Keystone, CO or Alpine
Valley, Ohio, even though Vail Mountain is viewed as a premium mountain
demonstrated by the comparison of daily lift ticket prices (walkup prices for December
20, 2023: Vail $269, Keystone $219 and Alpine Valley $65).
Additionally, Vail Resorts also has pass partnerships with mountains such as Telluride
Ski Resort, a mountain offered on the pass, but a resort they do not own. Pass partners
are not included in the EPP calculation. Instead, their contract includes a negotiated
price per scan. Contracted scan prices for Vail Resorts’ pass partners are not disclosed,
and it is unknown if the contracted price is higher or lower than EPP. These revenues
are subtracted from total pass revenues before the calculation of EPP revenue is
allocated to Vail-owned mountains.
Vail Resorts has stated that when it acquires more mountains and adds them to a pass,
the EPP calculated for Vail Mountain is generally unaffected or diluted. They have
communicated that with each mountain that is acquired, there is generally an increase in
pass sale revenue which offsets the possible decrease in spreading pass sales across
more mountains or in pass partnerships. Vail Resorts will not share a historical look at
Vail’s EPP publicly.
Illustrated mathematically the revenue recognition policy to determine Epic Pass
revenue associated with skier visitation at Vail Mountain is calculated as follows:
For example, assume that 1,000 Epic passes were sold for $900 per pass, resulting in
total Epic pass revenue of $900,000.
1,000 x $900 = $900,000
Total Pass Revenue ‐ Revenue Allocated
to Partner Resorts )=Vail Mtn Pass Lift RevenueSeason Pass Visits to Vail Mtn
Season Pass Visits to All VR Owned Mtns()X (
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Town of Vail Page 3
Assume then that $150,000 of this revenue is allocated to partner resorts with fixed
contractual rates for pass scans; like Telluride and Rusutsu, Japan. This leaves
$750,000 in revenue to be split by VR owned resorts:
$900,000 - $150,000 = $750,000
Assuming that there are 10,000 total visits to VR owned resorts (or 10 visits per pass)
and that 5% or 500 of those visits were to Vail Mtn, 5% of the total revenue or $37,500
would be allocated to Vail.
(500/10,000) x $750,000 = $37,500
In this simplified explanation, the Town’s 4% lift tax would be calculated off the $37,500
in pass scan revenue allocated to Vail Mountain. This is in addition and separately
calculated from daily lift tickets.
IV. LIFT TAX COLLECTIONS
Annual revenue from lift tax collections totaled $6,473,618 in 2022, an increase of 17%
compared to 2021. Lift tax is one of the town’s main revenue sources, along with sales
tax, real estate transfer tax, property tax and parking sales. Lift tax represents
approximately 6.5% of the town’s total revenues. Year to date 2023 lift tax collections
total $4.9M and are tracking down (2.3%) down from 2022, due to lower summer
collections. The chart below shows a history of annual lift tax collections over the past 10
years.
V.ACTION REQUESTED FROM COUNCIL
Please provide feedback to staff on any additional questions regarding lift tax collections
and calculations.
10 Year History of Lift Tax Collections
2013 $4,007,908
2014 $4,351,624
2015 $4,763,956
2016 $5,032,970
2017 $4,708,765
2018 $5,103,480
2019 $5,341,369
2020 $4,095,812
2021 $5,518,980
2022 $6,473,618
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ORDINANCE NO. 14
Serles of 1992
---otd (O; /<Hd..1
AN ORDINANCE REPEALING AND REENACTING CHAPTER 5.08
BUSINESS AND OCCUPATION TAX .. SKI LIFTS,
OF THE MUNICIPAL CODE OF THE TOWN OF VAIL
BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO:
1 . Chapter 5.08 Business and Occupation -Ski Lifts of the Municipal Code of the
Town of Vail ts hereby repealed and reenacted to read as follows:
Chapter 5.08 -Ski Area Lift Ticket Admissions Tax
5.08.01 0 Purpose and Legislative Intent
A.The Town Council finds, determines, and declares that considering the nature of
the business of operating ski lifts and ski tows and the relation of such business to the municipal
welfare as well as the relation thereof to the expenditures required of the Town, and a proper,
just, and equitable distribution of tax burdens within the Town, and all other matters proper to be
considered in regard thereto, that the imposition of an admission tax on such places of business
is reasonable, proper, and nondiscriminatory and that the amount of the tax imposed by this
Chapter for exercising the taxable privilege of purchasing admission is reasonable, proper,
uniform, and nondiscriminatory and necessary for a just and proper distribution of tax burdens
within the Town.
B.It is hereby declared to be the legislative intent of the Town Council that, for the
purposes of this Chapter, every person who purchases an admission to a ski lift or ski tow is
exercising a taxable privilege.
C.It is hereby declared to be the legislative intent of the Town Council that on and
after the effective date of this ordinance every person who pays to purchase a ski lift ticket to be
admitted to a ski lift or ski tow shall pay, and every person whether owner, lessee , or operator
who charges for the purchase of a ski lift ticket for the admission to a ski lift or ski tow shall
collect, as agent tor the Town, the tax imposed by this Chapter.
5.08.020 Definitions
A.Admission shall mean the right to an occupancy of a seat or position of a person,
who, for a consideration, uses, possesses or has the right to use or possess an occupancy of a
seat or position to any ski lift or ski tow operated in the Town.
B.Purchase or sale shall mean contract for sale and include any transaction for the
furnishing by any ski area to any person of the taxable privilege of admission to a ski lift or ski
1
EXHIBIT A
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tQW.
C. Purchaser shall mean any person to whom the taxable privilege of admission is,
or has bean, rendered.
D. Tax shall mean either the tax payabie by the purchaser or the aggregate amount
of taxes due from a vendor.
F. Taxpayer shall mean any person obligated to account to the Finance Director for
taxes collected or to be collected, or from whom a tax is due, under the terms ofi this article.
F. Vendor shali mean a person making a sale to a purchaser of the taxable privilege
of admission.
G. Lift ticket means any certificate, card, slip, token, badge, patch, or other
signification that a fee has been paid entitling the hoider of such signification or another to be
admitked to ski lift or ski tow.
H. Person means and includes a natural person, corporation, trust, partnership,
association, joint venture, two or more persons having a joint or common interest, any other
legal or commercial entity, or a receiver, executor, trustee, conservator, or other representative
appointed by any order of any court.
I. Ski area means any place or business which operates ski lifts which are open to
the public upon the purchase of a lift #icket.
J. Ski lift means any gondola lift, poma lift, chair lift, t-bar taws, trams, ar any other
facility designed to be used or operated in connection with the transporting of an individual or
individuals up or down a slope, hiliside, or mountainside for the purposes of skiing, snowbaarding,
sightseeing, or other recreational activity.
K. Ski area operator means any person who awns, leases, or operates a ski area.
L. Finance Director shall mean the Director of Finance of the Town of Vail.
5.Q8.a30
A. On and after the effective date of this ordinance, there is ievied and there shat! be
paid and collected, an admission tax by every person exercising the taxable privilege of this
Chapter, for the exercise of such privilege.
B. The amount of tax hereby levied is four percent (4%) on the price paid for each
admission.
oa.aaa
It shall be a violation of this chapter for any person who pays to purchase an admission
2
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a- ~ s
in the Town of Vail to fail to pay, or for any vendor who sells admissions, to fail to collect, as
agent for the Town, the tax levied by this chapter.
5.08.040 Exempt Transactions
A. Refunds
In the event that a lift ticket fee is refunded for any reason, the admissions tax is
no longer applicai~le and shall be refunded along with the admission price.
B. The providing of admission, where na lift ticket price is charged or paid shall
exempt said person from the payment of the admission tax; however, in the event that a reduced
charge for admission is made, the tax imposed in this chapter is applicable to the amount of such
charge.
5.08.050 Administration
The Finance Director is hereby authorized to adapt such rules and regulations for the
administra#inn of this chapter as he or she deems necessary, and the payment of the taxes and
of making and filing of statements or returns as prescribed in this chapter shall be done in the
manner and on the forms prescribed by the Finance Director.,
5.08.060 Licenses and Reporting Procedures
A. The Finance Director may require any person to make such return, render such
statement or keep and furnish such records as the Director of Finance may deem sufficient and
reasonable to show whether or not such person is liable under this article for the payment or
calEection of the tax imposed herein.
B. Every vendor must obtain, without charge, a license to collect the tax, and must
report on forms prescribed by the Director of I"inance for such taxes, and remit to the Tawn the
collected taxes on or before the 20th day of the month for the preceding month or months.
5.08.070 Collection of Tax by Vendor; Liability
A. Every vendor making a sale to a purchaser which is taxable under the provisions
of this article is required at the time of making such sale to collect the tax imposed by this article
from the purchaser.
B. Whenever admissions are sold under an installment purchase-plan, ar a purchase
plan allowing deferred payment, the tax levied by this article shall be based en the total purchase
price. Such tax shall be collected at the time of the initial payment.
C. The tax to be collected as provided herein shall be conspicuously, indelibly, and
separately stated and charged from the sale price on the ticket or card evidencing the sale, and
3
67
t~
x
shown separately from the sale price on any record made thereof at the time of the sale or at the
time when evidence of the sale is first issued or employed by the vendor, provided, however, that
when added, such tax shall constitute a part of such purchase price or charge and shah be a debt
from the purchaser to the vendor until paid and shall be recoverable at law in the same manner
as other debts.. The tax shall be paid by the purchaser to the vendor, who, as trustee for and on
account of the Town, shall be liable to the Town for the collection and return thereof.
D. Every vendor shall add the tax imposed by this article to the purchase price,
charge or other consideration paid for the taxable priviiege of admission, provided, however, that
the vendor shall be liable and responsible to the Town for the payment of an amount equivalent
to said tax on each such admission based on his gross taxable sales of lift tickets irrespective of
the provision of Section 5.48.414.
E. TYte vendor shall prepare and file returns showing taxes due hereunder in such
manner and upon such forms as the Finance Director may prescribe, provided that returns must
be filed and the tax paid on or before the fifteenth day of the month next following the month of
sale, unless the Finance Director prescribes a different time.
F. A credit will be allowed the vendor in the return of sales of admissions far
admissions that have been surrendered by the purchaser, provided that the full sale price thereof
and the full tax due and paid thereon have been refunded by the vendor to the purchaser.
G. Taxes paid hereunder on admissions represented by accounts that are unsecured
by conditional sales contracts or security agreements, that are found to be worthless, and that
are actually and properly charged off as bad debts for the purpose of income-tax reporting under
the laws of the United States, may be credited upon subsequent returns of the tax, lout if any such
accounts are thereafter collected by the vendor, a tax shall be paid in accordance with the terms
of this article upon the amount sa cnllected.
5.48.084 Duty to Keep Doaks and Records
It shall be the duty of every vendor to keep and preserve suitable records of all safes
made by such vendor and such other books or accounts as may be necessary to determine the
amount of the tax for the collection or payment of which such vendor is liable under this article.
ft shall be the duty of every such vendor to keep and preserve for a period of three (3) years
following the due date of the return or the payment of the tax all such books, Invoices, and other
retards necessary to determine the tax and the same shall be open for examination by the
Finance Director. Upon demand by the Finance Director such vendor shall make the books,
68
r
i
r
invoices, accounts, or other records it main#ains available at the office of the f=inance Director or
some other place designated by the Finance Director, for examination, inspection, and audit by
the Finance Director. The Finance Director, In the Finance Director's discretion may make,
permit, or cause to be made, the examination, inspection or audit of books, invoices, accounts
and other records so kept or maintained by sucl~ vendor. When such vendor shall have entered
into a binding agreement with the Town to reimburse it for ail costs and expenses incurred by the
Town In order to have such examination, inspection or audit at a place other than the place
designated by the Finance Director, then such examination, inspection or audit shall be made
where such records are kept or maintained by the vendor ar as otherwise designated fn the
agreement.
5.08.090 Trust Status of Tax in Possession of Vendors
All sums of money paid by the purchaser to the vendor as taxes imposed by this article
shall be and remain public money, the property of the Town, in the hands of such vendor, and
the vendor shall hold the same in trust for the sole use and benefit of the Town until paid to the
Finance Director as provided in this article, and for failure so to pay the Finance Director, such
vendor shall be punished for a violation hereof.
5.08.100 Examination of Returns; Refunds, Credits and Deficiencies
As soon as practicable after the return is filed under this article, the Finance Director shah
examine it and:
1) If it then appears that the correct amount of tax to be remitted is greater or less
than that shown in the return, the tax shall be recomputed;
2) If the amount paid exceeds that which is due, the excess shag be refunded or
credited against any subsequent remittance from the same person;
3) If the amount paid is less than the amount due, the difference, together with
Interest thereon at the rate of one-half of one percent per month from the time the return was due,
shall be paid by the taxpayer within thirty (30) days after written notice and demand to the
taxpayer from the Finance Director, subject to the taxpayer's exercising within such thirty (30) day
period the right to administrative and legal remedies available under Sections 5.08.140 and
5.06.190.
5.08.110 Interest on Late Payments, Penalty
A. In any case in which a vendor fails to file. a return or pay over the tax within the
time required by this article, but without the intent to defraud, there shalt be added as a penalty,
69
ten {10} percent of the total amount of the deficiency, but not less than ten dollars {$10.00), and
interest in such cases shall be collected at the rate of one {1) percent each month, ar fraction
thereof, on the amount due on the deficiency from the time the return was due to the date the tax
is paid, which interest and addition shall became due and payable within twenty (20) days after
the written notice and demand by the Finance Director, and such interest shall be assessed,
collected, and paid in the same manner as the tax itself.
B. Payments of part but less than all of a deficiency, including interest, or interest and
penalty, shall be first applied to penalty, if any, secondly to accrued interest, and, lastly, to the
tax Itself.
5.08.120 Penalty for Deficiency Caused by Fraud
If any part of the deficiency is due to fraud with the intent to evade the tax, then there shall
be added fifty {50) percent of the total amount of the deficiency, and in such case the whole
amount of the tax unpaid, including the addition, shall become due and payable thirty {30} days
after written notice and demand by the Finance Director, subject to review as provided in Sections
5.08.1 40 and 5.08.190, and an additional one {1) percent per month on such amount shall be
added from the date the return was due until paid.
5.08.130 Investigation of Vendor`s Books
For the purpose of ascertaining the correctness of a return, or for the purpose of
determining the amount of tax due from any person, the Finance Director may issue subpoenas,
subpoenas daces tecum, hold investigations and hearings concerning any matters covered by this
article, and may examine any relevant books, papers, records or memoranda, of any such person
and may require the attendance of such person, or any officer or employee of such person, or
of any person having knowledge ofi such sales, and may take i:estimony and require proof for his
information. The Finance Director shall have power to administer oaths to such persons.
5.08.140 recovery af'Taxes, Penalty, and Interest
A. All sums of money paid by any person purchasing a lift ticket from any vendor shall
be and remain public money, the property of the Town in the hands of such vendor, and he shall
hold the same in trust for the sole use and benefit of the Town anti! paid to the Finance Director,
and far failure to so pay to the Finance Director, such vendor shall be punished as provided
herein.
B. 1 } If a vendor neglects or refuses to make a return in payment of the tax
required by this chapter, the Finance Director shall estimate the amount of taxes due, based upon
70
such information as may be available, for the period or periods wl~ich the vendor is delinquent;
and upon the basis of such estimated amount compute and assess in addition thereto a penalty
equal #o ten percent (10%) thereof, together with interest on such delinquent taxes at the rate of
one percent {1 %) per month from the date when due.
2) Promptly thereafter the Finance Director shall give to the delinquent vendor
notice of such estimated taxes, penalty, and interest.
3) Such estimates shall thereupon become an assessment, and such
assessment shall be final and due and payable from the vendor to the Tnwn thirty {30) days from
the date of the mailing of the notice by first class mail directed to the last known address of such
person on file with the Finance Department. Within thirty (30} days after the notice of deficiency
is mailed, the vendor may petition the Finance Director for a hearing an a revision or modification
of such assessment. The filing of a petition shall not toll the accrual of interest on the amount
of taxes due.
4) Sunh petition shall be in writing, and the facts and figures submitted shall
be submitted under oath either in writing ar orally at a hearing scheduled by the Director of
Finance. The hearing shall take place in the office of the Director of Finance and notice thereof,
and the proceedings shall be in substantial conformity with C.R.S. 1973, 24-4-105 except as
modified by regulations issued by the Director of Finance.
5) Thereupon, the Director of Finance shall make a final determination and,
if appropriate, modify such assessment in accordance with the facts submitted, which facts the
Director of Finance deems correct. Such assessment, as modified, shall be considered a final
order of assessment of the Director of Finance and may be reviewed under Rule 106{a}{4} of the
Colorado Rules of Civil Procedure provided, that the taxpayer has given written notice to the
Town Manager of such intention to petition for review under Rule 1176(a)(4) within ten (10}
calendar days after notice of the final order of assessment.
5.08.150 Hearings, Subpoenas and Witness Fees
All subpoenas issued under the terms of this article may be served by any person aged
eighteen (18) years or older. The fees of witnesses for attendance and trove! shall be the same
as the fees of witnesses before the district courts of the state, such fees to be paid when the
witness is excused from further attendance. When a witness is subpoenaed at the instance of
any party other than the Finance Director to any such proceeding, the Finance Director may
require that the cost of service of the subpoena and the fee of the witness be borne by the party
7
71
at whose instance the witness is summoned. In such case,.the Finance DCrector, in the Finance
Director's discretion, may require a deposit to cover the cost of such service and witness fees.
A subpoena issued as aforesaid sha11 be serried in the same manner as a subpoena issued out
of a court of record.
5.08.160 Judge to Compel Attendance
Any judge of the district court of the fifth judicial district of the state, upon the application
of the Finance Director, may compel the attendance of witnesses, the production of books,
papers, records or memoranda, and the giving of testimony before the manager, by citation or
topics, for contempt, or otherwise, in the same manner as production of evidence may be
compelled before the court.
5.08.170 Depositions
The Finance Director or any party in an investigation or hearing before the Finance
Director may cause the deposition of witnesses residing within or without the state to be taken
in the manner prescribed by law far like deposition in civil actions In courts of this state and to
that end compel the attendance of witnesses and the production of books, papers, records or
memoranda.
5.08.180 Decisions of Finance Director; Notice; When Final
Decisions of the Finance Director shall be final upon their entry and shall be mailed to the
taxpayer forthwith.
AI! notices or other information required to be given to the taxpayer in writing under the
provisions of this article if mailed postpaid to the last known address of the taxpayer, after
reasonable inquiry of such address, shall be deemed complete and effective upon and as of the
posting of the same in the mails of the United States postal service unless returned within ten
10) days by the United States postal service to the manager. Filing by the taxpayer shall be
deemed complete upon mailing to or personal service on the Finance Director.
5.48.190 Review of Finance ^irectar's Decision in District Court
A. The district court of the fifth judicial district of the state shall have original
jurisdiction in proceedings to review all question of law and fact determined by the Finance
Director in administering the provisions of this article by order or writ under Rule i06(a}(4) of the
Colorado Rules of Civil Procedure.
B. Before making application to the district court under Rule 106(a}(4) of the Colorado
Rules of Civil Procedure, the party making such application shall file with the Finance Director a
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bond in twice the amount of the taxes, interest and other charges stated in the determination and
decision of the Finance Director with sure#y as is now provided in cases of attachment under the
rules of civil procedure, or at the party`s option may deposit lawful money of the United States
in the same manner.
C. Such writs ar orders shall be issued by the clerk of the court upon a verified
petition or complaint of the taxpayer, filed within thirty {30} days after notice of the decision of the.
Finance Director.
D. The procedure thereunder shall be in conformity with the rules of civil procedure
of the state.
5.Q8.2Q0 Jeopardy Assessment and Demands
If the Finance Director finds that collection of the tax will be jeopardized by delay, in the
Finance Director's discre#ian, the Finance Director may declare the taxable period immediately
terminated, determine the tax, and issue notice and demand for payment thereof; and, having
done so, the tax shall be due and payable forthwith, and the Finance Director may proceed
immediately to collect such tax by distraint, levy and sale. Collection may be stayed if the
taxpayer gives such security for payment as shall be satisfactory to the Finance Director.
5.08.210 Methods of Enforcing Collections
A. If any taxes, penalty, or interest proposed by this article and shown due by returns
filed by the #axpayer or shown by assessments duly made as provided herein are not paid within
thirty {3t)} days after the same are due, the Director of Finance shall issue a notice setting forth
the name of the taxpayer, the amount of the tax, penalties and interest, the date of the accrual
thereof and that the Town claims a first and prior lien therefore on the real and tangible property
of the taxpayer, except as to preexisting perfected liens of a mortgagee, pledgee, judgement
creditor, or claims of a bona fide purchaser whose rights shall have attached tax prior to the filing
of notice as herein provided on property of the taxpayer other than the goods, stack and trade
and business fixtures of such taxpayer. Said notice shall be an forms furnished by the Finance
Department and shall be verified by the Town Manager or by the Finance Director or any duly
qualified agent of the Town Manager ar the Finance Director, whose duties are the collection of
such tax, and may be filed in the office of the County Clerk and Recorder of any county in the
state in which the taxpayer owns real or tangible personal property, or, in the case of personalty,
with the Secretary of State, and the filing of such notice shall create a lien on such property and
constitute notice thereof. After such notice has been filed, or concurrently therewith, or at any
9
73
time when taxes due are unpaid, whether such notice shall have been filed or not, the Finance
Director may issue a warrant directed to any duly authorized revenue collector, or to the Sheriff
of the County commanding him to levy upon, distrain, seize, and sell sufficient of the real and
personal property of the taxpayer found within the county for the payment of the amount due,
together with interest, penalties, and costs as may be provided by law, subject to valid preexisting
claims or liens.
B. Such revenue collector or the Sheriff shall forthwith distrain and levy upon sufficient
of the property of the taxpayer, or any property used by such taxpayer In conducting his business,
and said property so levied upon shall be sold in all respects to and with like effect and In the
same manner as is prescribed by law with respect to executions against property upan judgement
of a court of record, and the remedies of garnishment sha11 apply. The Sheriff shall be entitled
to such fees in executing such warrants as are allowed by few for similar services.
C. Any lien for taxes is shown nn the records of the County Clerk and Recorder as
provided in this section, upon payment of all taxes, penalties, and interest covered thereby, shall
be released by the Finance Director in the same manner as mortgages and judgements are
released.
D. The Finance Director may also treat any such taxes, penalties, or interestdue and
unpaid as debt due to the Town from the vendor or taxpayer. The return of the vendor or
taxpayer ar the assessment made by the Finance Director as provided in this chapter shall be
prima facia proof of the amount due. To recover such taxes, penalties, or interest due the
Finance Director may bring an action and a writ of attachment may be issued to the Sheriff. At
any such proceedings, no bond shall be required of the Finance Director, nor shall any Sheriff
require of the Finance Director an indemnifying bond for executing the writ of attachment or writ
of execution upon any judgement entered in such proceedings. The Finance Director may
prosecute appeals in such cases without the necessity of providing bond thereof. It is the duty
of the Town Attorney, when requested by the Finance Director to commence action for the
recovery of taxes due under this chapter and this remedy shall be in addition to all existing
remedies provided in this chapter.
E. In any action affecting the title to real estate or the ownership of rights to
possession of personal property, the Tawn may be made a party defendant for the purposes of
obtaining an adjudication or determination of its lien upon the property involved therein. In any
such action, service of summons upan the Finance Director or any person in the office of the
10
74
Finance Director shalt be sufficient service and shall be binding upon the Town.
F. The Finance Director is authorized to waive for good cause shown any penalty
assessed as provided in this chapter and any interest imposed in excess of ten percent (10°l0)
per annum.
5.08.220 Tax Lien
A. The tax imposed by this chapter shall be a firs# and prior lien upon the goods and
business fixtures of or used by any ski area operator or vendor, excepting stock of goods sold
ar for sale in the ordinary course of business, and shal{take precedence on all such property over
other liens ar claims of any kind or nature whatsoever.
B. Any ski area opera#or or vendor who sells his business or quits business shall be
required to make out his tax return as provided for in this chapter within ten (10~ days after the
date the business is said or the operator quits business, and his successor in business shall be
required to withhold sufficient purchase money to cover the amount of said taxes due and unpaid
until such time as the farmer owner produces a receipt from the Finance Director showing that
the taxes have been paid or a certificate that no taxes are due.
C. If the purchaser of a ski area fails to withhold the purchase money as provided in
this section and the taxes are due and unpaid after the ten (10} day period, he as well as the
seller shall be personally liable for the payment of the taxes unpaid by the former owner.
5.08.230 Status of Unpaid Tax in Bankruptcy and Receivership
Whenever any vendor or taxpayer subject to this chapter shall be placed in receivership,
bankruptcy, or assignment for the benefit of creditors, or seized under distraint fior property taxes,
all taxes, penalties, and interest imposed by this Chapter and for which the vendor or taxpayer
is in any way liable under the terms of this chapter shall be a prior and preferred claim against
ail the property of said taxpayer, except as to preexisting claims or liens of a bona fide
mortgagee, pledgee, judgement creditor, or purchaser whose rights shall have attached prior to
the filing of the notice as provided for in section 5.08.D90 of this chapter on the property of the
taxpayer o#her than goods, stock and trade and business fixtures of such taxpayer. No Sheriff,
receiver, assignee, ar other officer shall sell the property of any person subject to this chapter
under process or order of any court without first ascertaining from the Finance Director the
amount of any taxes due and payable under this chapter and if there are any such taxes due,
owing, or unpaid it is the duty of such officer to first pay the amount of said taxes out of the
proceeds of said sale before making payment of any monies to any judgement creditor or other
11,
75
claims of whatsoever kind or nature except the cost of the proceedings and other preexisting
claims for liens as provided in this section.
5.08.250 Violation ~ Penalty
Any person convicted of violating any of the provisions of this chapter shall be punished
by a fine not to exceed nine hundred ninety nine dollars ($999.00) or imprisonment for not more
than ninety (90) days or by both such fine and imprisonment,
5.08.260 Miscellaneous
If any part, section, subsection, sentence, clause or phrase of this ordinance is for
any reason held to be invalid, such dec€sian shall not affect the validity of the remaining particns
of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and
each part, section, subsection, sentence, clause ar phrase thereof, regardless of the fact that any
one ar more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
2. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper far the health, safety, and welfare of the Town of Vall and the inhabitants
thereof.
3. The repeal or the repeal and reenactment of any provision of the MunicipaE Cade
of the Tawn of Vail as pravlded in this ordinance shall not affect any right which has accrued, any
duty imposed, any violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceedings as commenced under or by virtue of the
provision repealed or repealed and reenacted. The repeal of any provision hereby shall not
revive any provision ar any ordinance previously repealed ar superseded unless expressly stated
herein.
4. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extend only of such inconsistency. This repealer shall not be
construed to revise any bylaw, order, resolution, ar ordinance, or part thereof, theretofore
repealed.
12
76
INTRQDUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE fN FULL ON
FIRST READING this 19th day of May, 1992, and a public hearing shall be held on this
Ordinance on the 2nd day of June, 1992, at 7:30 p.m. in the Council Chambers of the Vail
Municipal Building, Vail, Colorado.
c~LP~ (,l . C~
Marga~t A. Osterfoss, Mayo
ATTEST:
11 /ttt,~,cv ~`. f~-~c.ec.~.,/
Martha S. Raecker, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
in full this 2nd day of June, 1992.
ATTEST:
Martha S. Raecker, Town Clerk
c;~o~oaz.la
Mar aret A. Osterfoss, Mayo
13
77
EXHIBIT B
78
79
80
1
Town of Vail | Lift Tax History and Calculation
Town of Vail | Finance | 9/13/2023 81
Town of Vail | Lift Tax History and Calculation
Town of Vail | Finance | 09/19/2023
The Town of Vail collects a 4% tax on all Vail Mountain lift access, including
pass usage
•Ordinance 10, Series of 1966 -2% occupation and business tax
•June, 1992 –4% “Ski Area Lift Ticket Admissions Tax” (pre-TABOR)
•Vail Associates (VA) was making a voluntary 2% payment at the time and supported the
formal increase to support transportation systems, however the use of these funds is not
restricted
•In 2003 the Town received formal clarification of how lift tax was calculated on
various pass products.
•Updated communications were received in 2011 and 2016
•In 2022 staff met with Vail Resorts (VR) multiple times to clarify the calculation
details
82
Town of Vail | Lift Tax History and Calculation
Town of Vail | Finance | 9/19/2023
•VR estimates an Effective Pass Price (EPP) for each pass type sold at the beginning
of ski season. The EPP is allocated to each resort for each pass scan that occurs (one
per day)
•EPP is adjusted throughout the season and a final true-up is completed at the end of
the season. The EPP allocated revenue is used to calculate Town of Vail 4% lift tax
•VR owned resorts receive an equal portion of available pass revenue based on scans
•VR partner resorts, like Telluride, have an agreed-upon rate for each pass scan at
their resort. This rate is unknown and could be higher or lower than the EPP
allocated VR owned resorts. Partner resort revenue is deducted before EPPs are
calculated.
Total Pass Revenue - Revenue Allocated
to Partner Resorts )=Vail Mtn Pass Lift RevenueSeason Pass Visits to Vail Mtn
Season Pass Visits to All VR Owned Mtns()X (
83
Town of Vail | Lift Tax History and Calculation
Town of Vail | Finance | 9/19/2023
**Included figures are not actual and are for example purposes only.
84
Town of Vail | Lift Tax History and Calculation
Town of Vail | Finance | 9/19/2023
Lift Tax
Collections Epic Pass Price
•Pass prices are based on early season “base” prices
•Ski Season lift tax collections are based on November through April, Summer includes May through October
•2022/23 lift tax figures are YTD through July 2023
85
AGENDA ITEM NO. 3.3
Item Cover Page
DATE:September 19, 2023
TIME:15 min.
SUBMITTED BY:Alex Jakubiec, Finance
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Revenue Sources Discussion
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Alex Jakubiec, Budget Analyst/ Short Term Rental Manager
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
230919 Revenue Sources.pdf
86
__________________________________________________________________________
Memorandum
TO: Town Council
FROM: Finance Department
DATE: September 19, 2023
SUBJECT: New Revenue Sources
I. SUMMARY
During the 2024 Town Council budget preview retreat on July 18, 2023, many large
upcoming unfunded projects were reviewed, including; the West Middle Creek housing
development, Civic Area and Municipal Building project, other future housing developments
in East Vail and Dowd Junction, Children’s Garden of Learning relocation, the Nature Center,
outcomes of the Ford Park Master Plan, and a future redevelopment of the Town’s parking
structures. Considering this large slate of projects, along with projections of limited Capital
Project Fund and Real Estate Transfer Fund balances in upcoming years, the Town Council
requested additional information about potential future funding sources for the Town.
This memo includes a high-level discussion of potential future revenues, with both traditional
revenue sources and development-related alternatives. For example, the Town of Vail Civic
Area Plan proffers many specific funding options, including; a Downtown Development
Authority (DDA), an Urban Renewal Authority (URA), Public Improvement Fee (PIF), and
potential increases to sales tax or a dedicated sales tax. Potential increases to lift tax and
lodging tax are also included below.
II. DISCUSSION
Downtown Development Authority (DDA)
A DDA has the potential to capture funding from property taxes associated with new
development within the authority boundary. The area must reflect a concentration of
governance and commerce for a given community and receive approval from at least 50
percent of the electors within the proposed district. Once formed, a DDA redirects the
property tax associated with any new development which is incrementally higher than the tax
base. This capture can be done for 30 years, at which point the property valuation base is
reset. The amount of revenue captured from the DDA would vary based on the amount and
type of development occurring within the Authority boundaries. Private development would be
necessary to generate new tax revenues since government property is not taxed. Funds
87
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captured from a DDA could be used to fund projects within the Civic Area, including debt
service payments. Within the Civic Area Plan, Economic and Planning Systems, Inc. (EPS)
estimated a DDA could capture between $13.1M and $30.9M.
Urban Renewal Authority (URA)
The existing Vail Reinvestment Authority is a URA in the town and has a remaining life of less
than 7 years. It generates approximately $5.7M annually, with an expected $45.0M to be
available by June 30, 2030. These funds are currently planned to be used toward a
redevelopment of the Dobson Ice Arena within the Civic Area. In the event that a DDA, as
described above, lacked community support, the Town could move forward with a second
Urban Renewal Authority without voter approval. This process is complex and requires
significant administration. This would require compliance with parameters of Colorado HB 15-
1348, which requires board representation from the other taxing entities and negotiations with
those entities. The funding from a new URA would be similar to a DDA described above,
where incremental property tax revenues from new development provide a new funding
source.
Public Improvement Fee (PIF)
Public Improvement Fees are applied to the sales of goods and services via a private
agreement between a development entity and its future lessees. Often, this is in conjunction
with sales tax and the municipality remits the proceeds to the project developer (after
deducting a service fee). A PIF may also be used to service debt related to public
improvements, although because it is a private agreement, there is wide latitude in terms of
potential uses. No election is required to establish a PIF due to the nature of the private
agreement. Typically, these are negotiated at the time of entitlement, with the local
government recognizing the formation of a PIF in conjunction with the public improvements.
These may be combined with other revenue sources to address additional improvement
needs.
Sales Tax Increase
Sales tax is the largest single source of revenue for the Town of Vail, with general retail 4.0%
sales tax generating $40,776,882 in 2022. The Town’s 0.5% housing sales tax, which
excludes groceries, generated $4,858,410 million in revenue in the same period. New
increases to sales tax would require voter approval and could have dedicated uses. As the
prior figures show, even modest percent increases could generate significant annual
revenues. Sales tax increases tend to be less popular with the local community, however
most collections in Vail are generated by visitor spending.
Lodging Tax Increase
Approved by voters in 1999, the Vail Local Marketing District collects a 1.4% tax on lodging
services, including short-term rentals, within the legal boundaries of the Town of Vail. These
services are also subject to the Town’s general 4.0% sales tax and 0.5% housing sales tax.
In 2022, the 1.4% tax generated $5,414,323 in revenue. This revenue is dedicated to
marketing and promoting Vail to attract overnight destination guests primarily during the non-
ski season timeframe. An additional lodging tax could generate significant revenues for
88
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expanded purposes beyond marketing. In June 2021, the town surveyed 665 registered
voters on the potential ballot question to increase lodging tax by 2.2% to fund year-round
marketing and special events. The survey results were positive, with 54% in favor. The
ballot question did not go to voters that November in lieu of a Housing Sales Tax ballot
initiative, which was projected to have an even stronger result (and ultimately passed). In
response to the housing crisis, State legislature passed Colorado House Bill 22-1117, which
expanded the potential uses of such tax to include; housing and childcare for the tourism-
related workforce, facilitating and enhancing visitor experiences, tourist information centers,
and capital expenditures related to the above items. In the town’s 2023 budget, Town
Council agreed to keep the lodging tax collections for marketing, however approved a one-
time transfer of $1.2M from VLMD to the Marketing Fund to offset special event expenditures.
Lift Tax Increase
In June,1992 the Town repealed and replaced an existing 2% occupation and business tax
on ski lift or ski two operations with a 4% Ski Area Lift Ticket Admissions Tax. At the time,
Vail Associates supported the tax with the understanding that it would fund transportation
systems. However, the tax ordinance does not restrict the use of these funds. In 2022, this
tax generated $6,473,618 in revenue. Increases to the lift tax could provide significant
revenue, potentially dedicated to uses like operation of the Town’s parking structures and
mobility programs, or long term capital investment in parking and mobility.
III. ACTION REQUESTED FROM COUNCIL
Please review information update and provide feedback to staff on potential future sources.
89
AGENDA ITEM NO. 4.1
Item Cover Page
DATE:September 19, 2023
SUBMITTED BY:Jamie Leaman-Miller, Community Development
ITEM TYPE:DRB/PEC Update
AGENDA SECTION:DRB / PEC (5 min.)
SUBJECT:DRB/PEC Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
DRB Results 9-6-23.pdf
PEC Results 9-11-23.pdf
90
Present:Kathryn Middleton
Rys Olsen
Herbert Roth
Kit Austin
Erin Iba
1.Virtual Meeting Link
Register to attend Design Review Board Meetings. Once registered, you will receive a
confirmation email containing information about joining this webinar.
2.Call to Order
3.Main Agenda
Final review of an exterior alteration (deck)
Address/ Legal Description: 1390 Westhaven Drive/Cascade Village - Cascades on Gore Creek
Planner: Jonathan Spence
Applicant Name: Corey & Jane Light, represented by Miramonti Architect
3.1 DRB23-0127 - Light Residence
Final review of an exterior alteration (roof/door/lighting/windows)
Address/ Legal Description: 182 West Meadow Drive/Lot 5E, Vail Village Filing 2
Planner: Jonathan Spence
Applicant Name: CBTL II, represented by Berglund Architects
3.2 DRB23-0252 - CBTL II LLC
Final review of a change to approved plans (construction platforms)
Address/ Legal Description: 545 North Frontage Road West/Lot 8, Block 2, Vail Potato Patch Filing 1
Planner: Greg Roy
Applicant Name: Vail Gymnastics, represented by Pierce Austin Architects
3.3 DRB22-0014.002 - Vail Gymnastics
(Austin recused)
Design Review Board Minutes
Wednesday, September 6, 2023
2:00 PM
Vail Town Council Chambers
DRB23-0127 Plans.pdf
DRB23-0127 Photos.pdf
DRB23-0127 HOA Approval for Future Designs.pdf
Kathryn Middleton made a motion to Approve with the findings it meets 14-10-2 & 14-10-4; Rys Olsen
seconded the motion Passed (5 - 0).
DRB23-0252 182 W. Meadow.pdf
DRB23-0252 182 W. Meadow Exterior renderings.pdf
DRB23-0252 Other photos.pdf
Kathryn Middleton made a motion to Approve with the findings it meets 14-10-5; Rys Olsen seconded
the motion Passed (5 - 0).
DRB22-0014.002 Plans.pdf
1
Design Review Board Meeting Minutes of September 6, 2023 91
Final review of a change to approved plans (windows)
Address/ Legal Description: 781 Potato Patch Drive A/Lot 21, Block 1, Vail Potato Patch Filing 1
Planner: Greg Roy
Applicant Name: Benjamin Finn, represented by Judge-Associates
3.4 DRB23-0136.001 - Finn Residence
Conceptual review of a single family residence
Address/ Legal Description: 782 Potato Patch Drive/Lot 16, Block 1, Vail Potato Parch Filing 1
Planner: Heather Knight
Applicant Name: 782 Potato Patch, represented by KH Webb
3.5 DRB23-0258 - 782 Potato Patch LLC
Conceptual only. No action taken.
Conceptual review of a duplex
Address/ Legal Description: 295 Forest Road/Lot 20, Block 7, Vail Village Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: Prima Partners, represented by KH Webb
3.6 DRB23-0266 - Prima Partners LLC
Conceptual only. No action taken.
4.Staff Approvals
Final review of a change to approved plans
Address/ Legal Description: 1763 Shasta Place/Lot 12, Vail Village West Filing 2
4.1 DRB22-0365.001 - 1763 Shasta LLC
Planner: Jonathan Spence
Applicant Name: Michael Major
Final review of an exterior alteration (windows)
Address/ Legal Description: 1801 Sunburst Drive B/Lot 2, Vail Valley Filing 3
4.2 DRB22-0458 - Chapman Residence
Planner: Heather Knight
Applicant Name: Sandra Chapman, represented by Bright Futures Glass & Windows
Final review of an exterior alteration (windows/door)
Address/ Legal Description: 2427 Chamonix Lane 2/Lot 22, Block A, Vail Das Schone Filing 1
4.3 DRB23-0199 - Cavanaugh Residence
Rys Olsen made a motion to Approve with the findings it meets 14-10-2, 14-10-3, and 14-10-9; and the
condition the screening is raised to cover the unit; Herbert Roth seconded the motion Passed (4 - 0).
DRB23-0136.001 Plans.pdf
Ben Finn Res. Windows.pdf
Kathryn Middleton made a motion to Approve with the findings it meets 14-10-2; Herbert Roth seconded
the motion Passed (5 - 0).
DRB23-0258_Conceptual.pdf
DRB23-0266 Conceptual Plans.pdf
2
Design Review Board Meeting Minutes of September 6, 2023 92
Planner: Heather Knight
Applicant Name: Jacquelyne Cavanaugh, represented by Home Depot
Final review of an exterior alteration (windows)
Address/ Legal Description: 1460 Ridge Lane C/Ridge at Vail Subdivision
4.4 DRB23-0216 - Mikolajczyk Residence
Planner: Jamie Leaman-Miller
Applicant Name: Veronique Mikolajczyk
Final review of a tree removal
Address/ Legal Description: 4173 Spruce Way B/Lot 11, Block 9, Bighorn Subdivision 3rd Addition
4.5 DRB23-0223 - Kneser Residence
Planner: Jonathan Spence
Applicant Name: James & Sally Kneser, represented by Old Growth Tree Service
Final review of an exterior alteration (deck/stairs/railings)
Address/ Legal Description: 1510 Buffehr Creek Road C40/Parcel A, Lion's Ridge Subdivision Filing 2
4.6 DRB23-0232 - Chichester Residence
Planner: Jamie Leaman-Miller
Applicant Name: Tom Chichester
Final review of an addition
Address/ Legal Description: 4718 Meadow Drive B2/Bighorn Townhouses Subdivision
4.7 DRB23-0237 - Bernardo Residence
Planner: Heather Knight
Applicant Name: Sharon & William Bernardo, represented by Burke Harrington Construction
Final review of an exterior alteration (window)
Address/ Legal Description: 1815 West Gore Creek Drive West/Lot 18, Vail Village West Filing 2
4.8 DRB23-0238 - Kerr Residence
Planner: Heather Knight
Applicant Name: Kason Kerr, represented by Renewal by Andersen
Final review of an exterior alteration (re-roof)
4.9 DRB23-0240 - Sandstone 70 Condos
Address/ Legal Description: 905/901/911/913/915/917/919/921/923/925/927/929 Red Sandstone
Road/Sandstone 70
Planner: Jamie Leaman-Miller
Applicant Name: Sandstone 70, represented by Custom Exteriors
Final review of an exterior alteration (patio)
Address/ Legal Description: 4879 Meadow Drive B/Lot 15, Block 5, Bighorn Subdivision 5th Addition
4.10 DRB23-0241 - Jones Residence
Planner: Heather Knight
Applicant Name: Gayle Jones
4.11 DRB23-0242 - White Residence
3
Design Review Board Meeting Minutes of September 6, 2023 93
Final review of a tree removal
Address/ Legal Description: 4406 Columbine Drive/Lot 12, Block 4, Bighorn Subdivision 3rd Addition
Planner: Heather Knight
Applicant Name: Thomas & Aileen Winter, represented by Old Growth Tree Service
Final review of an exterior alteration (windows/doors)
Address/ Legal Description: 3984 Bighorn Road A/Lot 3, Gore Creek Park Subdivision
4.12 DRB23-0243 - Rhodes Residence
Planner: Greg Roy
Applicant Name: Madison Rhodes, represented by FC Home Services
Final review of an exterior alteration (boiler/water heater)
Address/ Legal Description: 2685 Bald Mountain Road/Lot 8, Block 2, Vail Village Filing 13
4.13 DRB23-0250 - Marks Residence
Planner: Greg Roy
Applicant Name: Donald & Susan Marks, represented by Climate Control Company
Final review of an exterior alteration (windows)
Address/ Legal Description: 2695 Davos Trail/Lot 17, Block B, Vail Ridge Subdivision
4.14 DRB23-0251 - Fischer Residence
Planner: Heather Knight
Applicant Name: Randy & Paula Fischer
Final review of an exterior alteration (windows)
Address/ Legal Description: 4682 Meadow Drive F20/Mountain Meadow Condominiums Phase III
4.15 DRB23-0253 - Lawrence Residence
Planner: Jamie Leaman-Miller
Applicant Name: William & Stephanie Lawrence, represented by Burke Harrington Construction
Final review of a tree removal
Address/ Legal Description: 785 Potato Patch Drive/Lot 22, Block 1, Vail Potato Patch Filing 1
4.16 DRB23-0254 - Wiegers Residence
Planner: Heather Knight
Applicant Name: George Wiegers, represented by Old Growth Tree Service
Final review of a tree removal
Address/ Legal Description: 63 Willow Place/Lot 2, Block 6, Vail Village Filing 1
4.17 DRB23-0255 - Bishop Park Condos
Planner: Heather Knight
Applicant Name: Bishop Park Condos, represented by Old Growth Tree Service
Final review of an exterior alteration (door/window)
Address/ Legal Description: 1300 Westhaven Drive/Cascade Village - Vail Cascade Resort
4.18 DRB23-0261 - Grand Hyatt
Planner: Jonathan Spence
Applicant Name: Grand Hyatt, represented by Enlight10 Architecture
4
Design Review Board Meeting Minutes of September 6, 2023 94
Final review of a tree removal
Address/ Legal Description: 765 Forest Road/Lot 8, Block 2, Vail Village Filing 6
4.19 DRB23-0264 - MJG Forest Road LLC
Planner: Heather Knight
Applicant Name: MJG Forest Road, represented by Vail Valley Tree Service
Final review of an exterior alteration (walkway)
Address/ Legal Description: 2893 Timber Creek Drive C18/Lodges at Timber Creek 4th Supplement
4.20 DRB23-0267 - Esbin Residence
Planner: Heather Knight
Applicant Name: Scott & Beth Esbin
Final review of an exterior alteration (re-roof)
Address/ Legal Description: 555 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1
4.21 DRB23-0268 - Lift House Condos
Planner: Heather Knight
Applicant Name: Lift House, represented by The Reynolds Corporation
Final review of an exterior alteration (boiler)
Address/ Legal Description: 4500 Meadow Drive 304/Timber Falls Condominiums
4.22 DRB23-0269 - Timber Fall I LLC
Planner: Jamie Leaman-Miller
Applicant Name: Timber Fall I LLC, represented by R&H Mechanical
Final review of a tree removal
Address/ Legal Description: 2585 Davos Trail/Lot 24, Block B, Vail Ridge Subdivision
4.23 DRB23-0275 - McEachron Residence
Planner: Jamie Leaman-Miller
Applicant Name: Mary Jane & Stephen McEachron, represented by Old Growth Tree Service
Final review of an exterior alteration (windows)
Address/ Legal Description: 4682 Meadow Drive F19/Mountain Meadow Condominiums Phase III
4.24 DRB23-0276 - Schutz Residence
Planner: Jamie Leaman-Miller
Applicant Name: Schutz Family, Burke Harrington Construction
Final review of an exterior alteration (beams)
Address/ Legal Description: 780 Potato Patch Drive/Lot 17, Block 1, Vail Potato Patch Fiiing 1
4.25 DRB23-0277 - Davis Residence
Planner: Jonathan Spence
Applicant Name: John Davis, represented by RA Nelson
Final review of an exterior alteration (vents)
Address/ Legal Description: 390 South Frontage Road West/Lot 1, Block 2, Vail Lionshead Filing 1
4.26 DRB23-0290 - Lionshead Parking Structure
Planner: Jonathan Spence
5
Design Review Board Meeting Minutes of September 6, 2023 95
Applicant Name: Town of Vail, represented by John King
5.Staff Denials
6.Adjournment
6
Design Review Board Meeting Minutes of September 6, 2023 96
Present:
Absent:
Reid Phillips
Brad Hagedorn
Robyn Smith
Henry Pratt
Bobby Lipnick
John Rediker
Bill Jensen
1.Virtual Link
Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar.
2.Call to Order
3.Main Agenda
Planner: Greg Roy
Applicant Name: Town of Vail and Vail Local Housing Authority, represented by Dominic Mauriello of
Mauriello Planning Group
3.1
A request for the review of a Prescribed Regulation Amendment pursuant to Section 12-3-
7 Amendment, Vail Town Code, to amend Section 12-6I Housing (H) District, to change the
development review process and standards. (PEC23-0023)
Planner Roy gives a brief introduction to the project. He states that the applicant is not looking for a
recommendation today, but comments only.
The applicant is represented by Dominic Mauriello with Mauriello Planning Group. He says there are
other regulatory reforms in the works, referring to a new federal funding program for outdated local
zoning, land uses, and more. He gives a presentation and talks about how this application is about
revisions to the Housing zone district. He touches on the history of land use and zoning codes. He
addresses existing goals and policies of the Housing district. He summarizes the proposed changes to
the Housing district.
Phillips asks about removing the PEC from the review process. One of the things that is separated for
the PEC is massing and site coverage so the DRB has a shorter list within their scope. Why is massing
being removed from PEC oversight? That has always been a Planning issue. What is the reason for this
change?
Mauriello says Town Council has said if you meet these standards, that’s appropriate. The Design
Review Board looks at this in the DRB review. If it meets the standards, it’s not a debatable issue. Like
other districts, Council is saying it’s appropriate that you’re fitting within this box of height and setbacks.
Planning and Environmental Commission Minutes
Monday, September 11, 2023
1:00 PM
Vail Town Council Chambers
PEC23-0023 Staff Memo.pdf
Attachment A. VLHA Housing Zone District Rewrite
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Planning and Environmental Commission Meeting Minutes of September 11, 2023 97
The DRB would evaluate setback variations on the same criteria the PEC looks at. The increase in Site
Coverage is to allow more density and address the Housing need.
Phillips says you’ve increased the site coverage by 25%, with the setback variation now at DRB. It feels
like one or the other. If you’re taking 75% site coverage you better be within your setbacks. This massing
topic has always been important to the PEC. He doesn’t want to create bear traps by removing this level
of scrutiny for the PEC. It seems like a clean delineated line before. He’s supports finding efficiencies but
has concerns specifically with massing, size, setbacks, site coverage being removed from PEC review.
Mauriello says the lines are very blurry today. A PEC applicant today talks about a lot of things on the
design side. The division between PEC and DRB gets blurred today, this is intended to address it. Let’s
make the process that much quicker with one board looking at it.
Mauriello talks about the proposed new standards which are currently discretionary for the PEC.
Phillips asks about the definition of the administrator. Who is this?
Roy says it is the Community Development Director or designated Town staff.
Mauriello addresses the mobility and parking plan to be approved by staff.
Smith clarifies that no mobility plan would be required if there was at least a 1:1 parking to unit ratio.
Mauriello confirms. The Town has a good mobility plan on its own, almost any Housing location has
access to transit and pedestrian infrastructure. A person who wants more parking maybe won’t go to that
development. There are a lot of people who don’t want or need a car, it’s important to allow that
opportunity on some projects.
Phillips asks where these recommendations came from.
Roy says they were developed by the VLHA along with Mauriello Planning Group and Community
Development.
Phillips asks if staff is looking for recommendations on the specific numbers and proposal.
Roy says staff is looking for PEC recommendations on the correct numbers for the site standards which
are currently discretionary for the PEC in the Housing district.
Mauriello continues presentation. There would be no separate Development Plan for PEC review. They
realize they are aggressive standards because of the need to build housing on remaining parcels in a
way that serves that maximum amount of people that need housing in the community.
Mauriello walks through the specific code changes.
Pratt asks about D(2) in the presentation – dwelling units (DU’s) only created in conjunction with EHUs
Mauriello says they are tied to employee housing. You couldn’t do DU’s as a standalone use.
Hagedorn asks if it the same as the existing percentage. Is that 30% market rate to help subsidize deed
restrictions?
Mauriello confirms. Mauriello and Roy address existing projects where that has come into play.
Mauriello says these permitted used could be moved to accessory uses. It could be that the only
permitted use is employee housing, all others are accessory.
Pratt references D(2). You’re losing a lot of the intent by using the vague language in Number 2. He
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Planning and Environmental Commission Meeting Minutes of September 11, 2023 98
agrees with the accessory approach.
Hagedorn agrees.
Roy says bicycle and pedestrian paths could be maintained in permitted uses. There is additional
discussion on permitted uses versus accessory uses.
Mauriello addresses changes to the conditional use section. He addresses accessory uses. He
addresses setbacks. He walks through the changes in each section. Some accessory uses such as
arcades are very outdated.
Smith asks about the language in setbacks. The word vary can be confused with variance – variation.
Deviation or divergence could be better word. The 20’ setback could also be smaller.
Roy says it’s from the zoning perimeter, which is unique. It’s a little more lenient for that reason.
Mauriello says it could match the setback of a residential property or of an open space property next
door.
Smith asks about matching the LDMF district.
Mauriello says it’s good to maintain some flexibility.
Smith says it could be low-density residential similar to this district.
Phillips disagrees. You’re talking about a roofline of 80 feet next to a typical single family. You need
additional space for airspace etc. It’s a completely different feel than even something 10’ lower.
Smith asks if that would come into play upon a rezoning application.
Roy says the specific development would not come into play.
Smith asks if the 5’ makes a big difference.
Mauriello talks about site coverage changes. The additional allowance for 75% is in recognition of what a
lot of these projects come in at.
Roy says this number should be considered in conjunction with the landscaping number. You probably
won’t see 75% with minimum landscaping as well as parking requirements.
Hagedorn asks what Timber Ridge site coverage is at.
Roy says it’s close to 37% site coverage.
Lipnick asks the reason for the 75% site area.
Mauriello says it was bumping it up to allow more flexibility.
Hagedorn asks the definition of site coverage.
Roy says it’s just the building footprint, including some eaves.
Mauriello talks about Landscaping and Site Development. They’re proposing to remove the minimum
which can discourage good design. He talks about Lot Area & Site Dimensions.
Pratt brings up the Wall Street building and the landscaping piece on that site. He states that he feels like
we’re going in circles.
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Planning and Environmental Commission Meeting Minutes of September 11, 2023 99
Smith asks about removing the minimum lot size. Why do we need that minimum?
Roy says the point is to make sure there is a feasibly buildable lot, and that it’s also in line with other
districts. The other standards can be tough to meet on a smaller lot.
Phillips says the footprint closes down quickly when you’re under 10,000 square feet. He agrees with the
minimum.
Smith says where we have those small lots, that’s an opportunity. If we remove the minimum lot size,
then theoretically, someone could build an 85’ high building on it, correct?
Roy says those often haven’t been redeveloped because of the other zoning challenges on the smaller
lots.
Mauriello addresses changes to height. The maximum height could be a determination made at zoning.
The maximum height could be flexible to adjust for different circumstances, and Town Council could add
a height restriction upon rezoning.
Hagedorn says without flexibility it might preclude the rezoning of some parcels to Housing.
Mauriello suggests if Council didn’t set a specific number upon rezoning it would default to 85’.
Smith says the height along the Frontage Road is the appropriate place for it. She supports the 85’.
Mauriello continues with Density.
Smith asks about the minimum unit sizes.
Roy says those minimums apply to commercial linkage and inclusionary zoning. There is not a minimum
unit size other than that unless per building code.
Smith asks what type of EHU goes in the Housing district.
Mauriello says there are different options.
Smith asks if we need a minimum unit size?
Pratt says it’s not necessary, you won’t see a 300 square foot unit because they’re tied to a parking
space, which is expensive. He says the building code may have a minimum size.
Smith says typically the market would dictate those choices. In this unique situation do we need to put
some quality-of-life safeguards into the Housing district up front.
Pratt says the commercial linkage minimum unit size should be a standard that applies throughout the
Town.
Roy says that was proposed in the WVMF Overlay.
Mauriello talks about GRFA. He addresses Parking & Mobility.
Smith asks about 12-10-6, off-site parking and joint facilities. That should be flexible for the Housing
district specifically. It should be allowed wherever anyone can find it.
Roy talks about the history of the mobility plan evolution in the Housing district. He references off-site
vehicle storage.
Pratt references 12-6I-11. Is the requirement to go to DRB somewhere else? Mauriello confirms.
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Planning and Environmental Commission Meeting Minutes of September 11, 2023 100
Mauriello talks about development standards and criteria. He addresses the criteria for a zoning
amendment.
Phillips asks for public comment. There is none. He asks for commissioner comment.
Hagedorn supports this overall. The existing version seems crazy that it’s so ambiguous, this effort to
define the standards is important and he is generally in favor. He likes changing many uses to
accessory, deed-restricted housing use by right which defines the purpose, and supports elimination of
landscaping qualifying area – when a variance is a norm it’s no longer a variance and no need for it in
the code. If someone is within the guardrails, they go to DRB, but if a variance is required beyond that it
should come to the PEC. Going below 1:1 parking is slightly concerning, that seems to be the minimum
threshold. We don’t want to have projects that don’t function because of that. We want to consider this in
the context of properties that would fall under this zoning; maybe that height makes sense for certain
parcels, what is appropriate for the site? We don’t want to kneecap the zoning by having the height be an
issue; it is important for height restrictions to be sent by Town Council in some cases.
Pratt says it’s well-intentioned, he agrees that we need defined entitlements at the start. He doesn’t
agree with maxing out the zoning box to the maximum possible. The DRB should not oversee variances;
set the standards at a reasonable level and beyond that go to PEC for a variance. Every housing project
has honored front setbacks but had trouble with side setbacks; suggests 12’ at sides and 15’ at back.
75% is a lot of site coverage; you’re talking about doubling what Timber Ridge is at. 1:1 parking ratio
works but skeptical about units with more bedrooms. There should be a defined standard for guest
parking. Agrees with the accessory uses approach, DU’s should be there to support housing. The
biggest obstacle to employee housing is cost. The 85’ height is taller than Lionshead. Boulder has a
maximum height of 55’ and many neighboring communities are lower than that. I’d like to see us start at
HDMF limits. I like what you’re doing but some of the numbers are off the charts. Housing is important
but we owe it to the community not to build a city and we’re rapidly heading down that road.
Lipnick likes improving the process overall. The process has been unusually complex, non-responsive,
and filled with discretions, risks, and uncertainties. Developers spend a lot of money before they know if
the project is approved or not. He likes the review process having guardrails and yet maintaining safety
of the site. Defining accessory uses is important, going to one board instead of two is simplifying the
process. He is ok with 1:1 parking and less than that can go to administrator to work through it.
Regarding the setbacks, Lipnick suggests making them looser and the site coverage of 75% is
unnecessary, 50% seems to cover most projects. He likes the overall effort to attract more private
developers because we need more employee housing. Public-private partnerships are a solution to the
housing issue so we need to bring these developers to the table and make it less uncertain. It must be
somewhat predictable. He is in support of prescribed development standards just like they are for other
residential districts.
Smith says this is necessary and important. Residential zoning developed around single-family homes
and a car to drive, that is not a reality for a lot of people. Without multifamily projects, we’re not going to
have people that live and work here. The system from the 80s is not survivable anymore and we have to
change. The district is currently an outlier, this change makes it more definitive, objective, and brings it in
line with others. Consistency is important to attract that private development, as not every project can be
Town sponsored. Let’s not put variances on the DRB, the flexibility didn’t work for this board let’s not put
in on the next board. The standards can always be changed if needed. She doesn’t think we need 20’
setbacks, you can accommodate more open space on the interior of a project. Let the setbacks reflect
the residential districts that are next door. 75% site coverage is good, that is a way to limit surface
parking which is a waste of space. The landscaping is fine, but let’s prefer trees and not lawns. She is
not sold on minimum lot size. We need height along the frontage road; it creates a sound barrier, and no-
one is deprived of a view of six lanes of traffic. 70-85’ height is fine, the Town will be selective of what is
zoned because of that. She supports the 1:1 parking ratio. There’s a lot of things in the mobility section
the PEC can positively contribute too. She asks about seeing a mobility plan.
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Planning and Environmental Commission Meeting Minutes of September 11, 2023 101
Roy says Main Vail was first to take advantage of it, they will report within one year of occupancy.
Phillips agrees that providing a clear path towards entitlements and goalposts is important; it eliminates
some vagueness and existing difficulties. He is in favor of simplifying the process, the PEC has stayed in
their lane and stayed out of the design side. Variances that require an exception to established zoning
should come back to PEC. With the standards today, you would be putting 90,000 sf of GRFA within a
10,000 SF lot which is crazy. That is creating Brooklyn density in Vail. A minimum slope requirement of
4:12 is a good idea. 75% site coverage is aggressive, height is aggressive. The landscaping is also
utilized for snow storage, reducing landscaping could be a problem with that. One of the criteria is light
and air, an 80’ building with 20’ setbacks will cast a long and cold shadow. We are trying to maximize
density and housing but it should be done in a responsible, viable way. There is an Issue with
administrator review of some items and might pose a conflict of interest for the Town of Vail to be their
own administrator on some of their own developments. It costs at least 52-55K to put parking underneath
a building, that is not viable for employee housing. On-site above ground parking is the most affordable.
A 1.2:1 parking ratio means one guest spot for every 5 units; there needs to be some threshold to
capture guest parking. He appreciates the goals of this but variances to deviate outside of very generous
accommodations should come back to the PEC.
Mauriello and Pratt discuss the minimum landscape area.
3.2 A request for a recommendation to the Vail Town Council for a review of a Vail Land Use
Plan map amendment, pursuant to Section 8-3, Amendment Process, Vail Land Use Plan,
to change the designation of 17 Vail Road, Vail Village Filing No. 2, Lot G, aka B.S.
Condominiums, from Medium Density Residential to Transition Area.
Staff requests that this item be tabled to the September 25, 2023 meeting of the Planning
and Environmental Commission.
Planner: Jonathan Spence
Applicant Name: Town of Vail
3.3
A request for a recommendation to the Vail Town Council for a zone district boundary
amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the
rezoning of 17 Vail Road, Vail Village Filing No. 2, Lot G, aka B.S. Condominiums, from the
Public Accommodation (PA) District to the Commercial Core 1 (CC1) District, and setting
forth details in regard thereto. (PEC23-0018)
Staff requests that this item be tabled to the September 25, 2023 meeting of the
Planning and Environmental Commission.
Planner: Jonathan Spence
Applicant Name: First Bank, represented by East West Partners
Henry Pratt made a motion to Table to the September 25, 2023 meeting of the Planning and
Environmental Commission; Brad Hagedorn seconded the motion Passed (5 - 0).
Henry Pratt made a motion to Table to the September 25, 2023 meeting of the Planning and
Environmental Commission; Bobby Lipnick seconded the motion Passed (5 - 0).
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Planning and Environmental Commission Meeting Minutes of September 11, 2023 102
3.4
A request for the review of a conditional use permit, pursuant to Section 12-7B-3,
Conditional Uses, Vail Town Code, to allow Banks and Financial Institutions on the First
Floor or Street Level in the Commercial Core 1 (CC1) District, located at 17 Vail Road, Vail
Village Filing No. 2, Lot G, aka B.S. Condominiums, and setting forth details in regard
thereto. (PEC23-0019)
Staff requests that this item be tabled to the September 25, 2023 meeting of the
Planning and Environmental Commission.
Planner: Jonathan Spence
Applicant Name: First Bank, represented by East West Partners
3.5 A request for a recommendation to the Vail Town Council, pursuant to Section 3-2-6A:
Function, Vail Town Code, concerning adoption of the Updated Ford Park Master Plan.
(PEC23-0020)
Staff requests that this item be tabled to the September 25, 2023 meeting of the Planning
and Environmental Commission.
Planner: Jonathan Spence
Applicant Name: Town of Vail, represented by Todd Oppenheimer
4.Approval of Minutes
4.1 PEC Results 8-28-23
Smith has a correction on page 4 of the PEC results from August 28th. Regarding the leasing, she
clarifies that she had an opinion but it was not within her purview.
5.Information Update
5.1 Environmental Update - Macroinvertebrate
Watershed Health Specialist Pete Wadden gives an update on macroinvertebrates in the creek.
Phillips asks when this data was collected.
Wadden says it was collected before the Gore Creek spill.
Henry Pratt made a motion to Table to the September 25, 2023 meeting of the Planning and
Environmental Commission; Bobby Lipnick seconded the motion Passed (5 - 0).
Henry Pratt made a motion to Table to the September 25, 2023 meeting of the Planning and
Environmental Commission; Bobby Lipnick seconded the motion Passed (5 - 0).
Henry Pratt made a motion to Table to the September 25, 2023 meeting of the Planning and
Environmental Commission; Bobby Lipnick seconded the motion Passed (5 - 0).
PEC Results 8-28-23.pdf
Reid Phillips made a motion to Approve ; Bobby Lipnick seconded the motion Passed (5 - 0).
ERWSD 2023 Presentation (2021 MMI Data).pdf
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Planning and Environmental Commission Meeting Minutes of September 11, 2023 103
Lipnick asks about landscaping changes that may have improved creek health?
Wadden says if applied pesticides within 100 feet of waterways is an issue. As well as landscaping
chemicals in general, the 10’ no-mow zone is a step in the right direction
Hagedorn asks if adjacent runoff or stormwater runoff has more negative impacts.
Wadden says those factors were ranked equally in previous studies, the third factor was development of
impervious surfaces. The Town has a lot of control over stormwater system, we’re limited to education
and outreach when it comes to landscaping. The Town can take action to filter stormwater, there is less
control over landscaping practices. Even if you’re not stream front, you’re still in the watershed.
Pratt asks if there is a surface flow that takes pollutants to the creek.
Wadden says it takes persistent pollutants to be transported through groundwater. That’s not always the
case for heavy pollutants.
Phillips asks about the dropoff to the west of Bighorn Park in 2021. How much input or control does the
Environmental department have over town owned property and maintenance?
Wadden says the Town has eliminated external pesticides to systemic pesticides with less potential for
contamination. At Ford Park there is a lot of control, no chemicals used at the nature center. Golf
Courses are impactful to waterways, they are bound to have impacts regardless of certifications although
it’s a step in the right direction.
Phillips asks if town-owned properties are abiding by stream setback rules.
Wadden says Town property is technically exempt from those setbacks. Gore Creek Promenade is
getting a full reassessment. Most properties are in line with the intent of the no-mow setbacks. The Town
has restored a lot of habitat and revegetated areas along the creek. The Town tries and has done a good
job of meeting the intent of that regulation.
Phillips says the town being exempt to the rule is incongruous, where did that come from?
Wadden says there were a few exemptions, including utilities, bike paths, the presence of publicly
accessible areas that pushed towards exempting the Town from that. There are some areas where it’s in
public interest to have access areas wider than 4 feet, the Town is able to live up to the intent of the
regulation.
Phillips says the perception there is a little conflicted. He asks about the data collected after the spill.
Wadden talks about data from after the Mill Creek spill.
Smith and Wadden discuss the different standards to be used in the data collection and interpretation.
Smith says Mill Creek and Red Sandstone tell us if you remove the pollutant the river will recover quickly.
If we make those choices, we can make a big difference. How do we do that, especially if we’re limited
legislatively in some regards. What can property owners do?
Wadden says the best thing is changing practices in places you can control, find landscapers who do not
use harmful pesticides. A lot of properties spray for aphids which are almost never necessary.
Encourage the HOA to hire a responsible landscaper, the Town puts on sustainable landscaping
workshop every year.
Smith suggests a doorhanger to help with outreach efforts. What can the commission do to address this?
Wadden says The Town is pulling out irrigated turf, and taking steps towards more perennials, more
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Planning and Environmental Commission Meeting Minutes of September 11, 2023 104
Colorado native species. He encourages moving away from turf grass, it is more cost effective to design
landscaping at the outset not to be centered around turfgrass. He encourages more native vegetation as
allowed with Wildfire standards.
Roy says we encourage native landscaping, but the code does not require it or prohibit turf grass. It
could be looked at making some changes in Title 14, design standards.
Smith suggests making that change.
Hagedorn says other communities in the area have restrictions along those lines.
Smith and Wadden discuss mulch considerations.
Smith asks about an algae bloom in West Vail. Wadden says typically you see a good bit of algae in that
area in late summer.
Smith & Wadden discuss the Audubon certification for the golf course. Smith asks if it goes far enough.
6.Adjournment
Henry Pratt made a motion to Adjourn ; Robyn Smith seconded the motion Passed (5 - 0).
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Planning and Environmental Commission Meeting Minutes of September 11, 2023 105
AGENDA ITEM NO. 5.1
Item Cover Page
DATE:September 19, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:August 7, 2023 AIPP Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
August 7, 2023 - Minutes.pdf
106
Public Notice - Art in Public Places Board Meeting Minutes
Monday, August 7, 2023
AIPP Board members present: Tracy Gordon, Susanne Graf, Kathy Langenwalter, Courtney St. John,
Lindsea Stowe
Others present: Molly Eppard - AIPP Coordinator, Greg Hall – Director of Public Works
1. Call to Order
2. No Citizen Participation
3. Main Agenda
3.1 Approval of July 10, 2023 minutes.
• July 10, 2023 - Minutes.pdf
3.2 Review of proposed sculpture from the summer artist residency for public art collection.
• Broel Proposal
• Artist in residence Squire Broel discusses his process of creating a commissioned work and
associated costs which include foundry fabrication, materials, time, etc.
• He discusses scale, dimensions, proportions, footing, materials, patinas, maintenance, etc.
• The work is anticipated for a summer 2024 installation.
• Courtney motions to move forward with the proposed conceptual sculpture by Squire Broel.
There is a second by Tracy and all members are in favor.
3.3 Update on construction and timeline for Artist Studio. Greg Gall, Public Works Director.
• Greg updates the Board with the schedule with Harry Teague Architects with whom TOV is now
under contract.
• The DRB complete application is due August 28th with a first presentation by Harry Teague
tentatively scheduled for September 20th.
• The full construction packet should be completed by end of the year with construction bidding at
the beginning of 2024.
• Construction is anticipated by April 15, 2024 with a 3-month construction plan.
• Molly asks the Board to consider future forward and proofing the studio. The Board should
consider ventilation, electric, drainage, booth usage, and building out the studio for a wide array
of materials for artists.
• The Board needs to consider the year-round usage of the studio and a budget for that
programming. The Board needs to outline the number of programs, variety of artists, and how it
looks for the first season needs to be budgeted for 2024, with the anticipation of programming in
2025 and beyond with the physical space.
• Greg asks the Board to develop a well laid out program, how it is funded, and that it is used to
the extent that it should be used. Look at both the operating and capital (artwork acquisition)
budgets. How is it sustained for the long term?
107
• Molly reviews the existing AIPP budget with the Board and the importance of the donor funding
towards the residency. There will be a request for a line item for the Artist Residency like
Winterfest, so that donations can be allocated towards that budget.
• Since 2018, six major works from the Logan collection have been gifted and installed in the
collection.
• Lindsea stresses the importance of the Board coming together on programming, so that a
budget is developed and proposed for 2024. Look at TOV budget, revenue streams, donor
funding for year-round programming opportunities.
• Greg addresses the request for an intern next summer and evaluating the workload moving
forward.
• Molly will meet with CU – College of Media, Communication and Information - for AIPP to
participate in a Capstone senior class project. She will also research additional marketing
opportunities for the program.
• The Board discusses an additional support committee for the residency program and a possible
volunteer “Friends of AIPP” for fundraising and other efforts.
3.4 Review of summer artist residency programs and events.
• Molly proposes June for the main residency timeline with a created artwork on display for the
remainder of the summer – similar to the Stickwork installation by Patrick Dougherty. Molly asks
the Board to think of opportunities with other materials like fiber or environmental artists for
utilizing the studio.
• July is already very robust with programming.
• Molly asks the Board to propose possible collaborations with local and other non-profits for
programming the studio space. (ie. Betty Ford Alpine Garden, Bravo!, local schools, etc.), types
of artists and disciplines, other successful residencies, and how it will be utilized on a year-
round basis.
• Susanne expresses the need to look at the sustainability of the building, as well as the
programs with these potential collaborations.
• Kathy asks the Board to bring their pros and cons for this summer’s residency to the Sept.
meeting.
3.5. Review of updated AIPP Strategic Plan.
• The Board provides edits and updates to the Strategic Plan.
4. Adjournment.
108
AGENDA ITEM NO. 5.2
Item Cover Page
DATE:September 19, 2023
SUBMITTED BY:Missy Johnson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:August 22, 2023 VLHA Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2023-8-22 VLHA Minutes.pdf
109
Vail Local Housing Authority Minutes
Tuesday, August 22, 2023
3:00 PM
Town of Vai Council Chambers and Virtually on Zoom
PRESENT ABSENT
Steve Lindstrom James Wilkins
Craig Denton
Dan Godec via Zoom
Kristin Williams
STAFF
George Ruther, Housing Director via Zoom
Martha Anderson, Housing Coordinator
Missy Johnson, Housing Coordinator
1. Call to Order
1.1 Call to Order - The meeting began at 3:03 p.m. with a quorum present.
1.2 Zoom Meeting
2. Citizen Participation
2.1 Citizen Participation
No comments
3. Approval of Minutes
3.1 VLHA August 8, 2023 Minutes
Motion to approve the minutes as amending the typo “Brue.”
MOTION: Williams SECOND: Denton PASSED: (4 - 0)
4. Main Agenda
4.1 Site Visit at 165 Railroad Avenue, Minturn, CO
Presenter(s): Rob Hahn
The Authority departed for a 40-minute site tour and rejoined in the Council Chambers at 4:03
p.m. with a quorum. Godec has left the meeting at the time of the tour and Ruther joined the
meeting over phone.
The Authority toured the mixed-use space in Minturn and Ruther joined the tour via speaker phone.
The multi-level building includes commercial office space on the first floor, with residential space on
the 2 floor and it is centered by a mezzanine. The authority toured the site and referred to
floorplans, which are in place to remodel the residential spaces into functioning condominiums
while keeping the building framing intact.
Vail Local Housing Authority Meeting Minutes of August 22, 2023 110
4.2 Development Review Process Amendments
Presenter(s): Dominic Mauriello and Allison Ochs Kent with Mauriello Planning Group, George
Ruther, Housing Director
The purpose of this effort is to identify ways to attract private sector investments to delivery
housing in the Town of Vail. Ruther reviewed the Power Point in summary of why we
acknowledge that we need a Private Sector partner to meet housing goals.
Ruther reviewed the challenges with the current challenges with the Development Review
Process with special attention to the uncertainty and risk associated with Private Sector
Development. As Town of Vail cannot take on the investment alone. Like we saw with Vail’s
New Dawn in Lionshead, when we create an environment for them to be successful, they will
come in to resolve some of the community wide problems. If the Development Review
Process and Land Use Regulations is left unaddressed, will continue to struggle but failure in
this regard is not an acceptable outcome.
Ruther stated the purpose here is to present a series of strategies and action steps to the
Authority to consider in bringing ideas to Council of potential improvements in effort to remove
barriers for private sector investment and process. You don’t have to look very far not only for
housing applications but building application in general.
In 2018, the Town Council formed 10 Housing Policy Statements and noted a few key policy
statements that are relevant to this current process. In the end, getting to a Yes is a shared
objective.
Mauriello group continues to review the packet and the opportunities, which are broken into 6
policy objectives. Each policy objective has a corresponding set of strategies and action steps
plus potential code amendments suggested to aid in the complexity and non-responsiveness
and timeliness of the facilitation.
In the end, the group is hopeful that the Authority will approve and or amend these
suggestions to proceed with recommendation to Council.
1. Quick verbal update to the PEC, upcoming Monday and require recommendations from
PEC and keep the Council apprised of progress moving forward.
2. Council’s first meeting in Oct. (3rd) is the next presentation goal.
Mauriello then reviewed his presentation “Housing Zone District” revisions to create efficiency,
reduce risk, a cost without compromising safety and design quality.
As Mauriello group went from top to bottom and revised the purpose statement and made
other recommended changes. They worked with the Planning Staff as they made revisions
and while the Planning Staff has not completed their full review of this plan.
They also added specific standards that would allow a design review process without having
to go through a public review with the Planning Commission. This, and other ideas are
outlined in the presentation and the group awaits final feedback from the Planning Staff.
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The standards that the Mauriello Group outlined range from the following examples: decrease
in landscape minimums, minimum lot size, building height, no limit on density and no limit on
GRFA, many which are currently set at the discretion of the PEC.
The mobility plan section is currently set by the PEC and the Mauriello Plan suggests meeting
a standard parking space per unit and if a developer does not meet this, the mobility plan
kicks in. In the end, this approval would be reviewed and approved by Planning Staff. There
would be no review of the Development plan by the PEC, instead it would be reviewed by the
DRB. Changes to the retaining wall code language is recommended and already in the works.
Mauriello Group clarified that a change in land use from a different zone district to the housing
zone district still requires review from PEC and ratification by Council. But, once it is in
Housing Zone District, the proposal is that it is treated like a lot of the residential districts so
that standards would be all set. The discretion is removed from the process. When an
applicant comes to a DRB process, it makes it simple and reduces the risk of not knowing
because the standards are in place.
Williams commented that this is really about streamlining the process and acknowledging that
we can’t get housing done without the help from public/private sector.
Mauriello commented that this is in the same spirit happening throughout the country of “how
can we get government to not be part of the blocking of the ability to get housing?” In terms of
process, we are working hand in hand with the planners in the Community Development
Department. We would bring this amendment forward together as a team with the Planning
Staff and they like the idea of having some certainty, too, with the process.
Mauriello continued to review additional possibilities of suggestions to explore, consideration
to speak with the DRB and a possible timeline that these changes would create.
Ruther looks to the group to review and/or approve the memo that is drafted to proposed to
present to Council as a bases to update Council to later follow-up with code and
administrative changes. The housing zone district and retaining wall piece is ready but there
will be additional follow-up regarding administrative procedure and code amendments in the
future.
Lindstrom pointed out an opportunity to link the sustainability plan to one section of the memo.
The Authority is ready to see this memo pushed through.
Williams moved to support the memo drafted by Ruther attracting private sector investment to
create more housing in Vail.
MOTION: Williams SECOND: Denton PASSED: (3 - 0)
Williams moved to support the specified revisions to the Housing Zone District as drafted by
Mauriello Planning Group and to be presented to Town Council.
MOTION: Williams SECOND: Denton PASSED: (3 - 0)
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4.3 Letter of Support Opting Into Proposition 123
Presenter(s): Martha Anderson, Housing Coordinator
Anderson presented the drafted letter to the Council as discussed at the previous meeting.
The topic was motioned at the previous meeting. The verbiage looked good to all to move it
forward to Council.
4.4 Amended Community Lottery Procedures
Presenter(s): Missy Johnson, Housing Coordinator
Johnson presented the update to procedural changes and staff administrative review of the
lottery applications. This summary does not suggest and policy changes to the number or
reasoning for tickets to be awarded within the lottery process.
The memo reviews the procedural process, experience with the recent lottery with more than
100 applicants, and the anticipation that this number of applicants will grow. The housing staff
update to the procedural process aims to create more efficiency and offers additional time for.
At the time of application, the applicants are required to upload:
- Legible copy of Driver’s License or Government Issued ID card
- If the applicant does not currently own any improved residential property in the Town of Vail
(non deed-restricted), a complete the affidavit of non-deed restricted ownership, is required
(signed and notarized)
The top (5) applicants from the lottery draw will then be required to then submit the following
documents within 48 hours:
- Most recent 2 pay stubs at the time of submitting your application
- Valid and current mortgage prequalification letter (including property address, list price,
qualified amount and time duration that the prequal is valid).
- Current copy of Homebuyer Class certification, from the approved Town of Vail list of
eligible courses
- 2021 Personal Tax Return and 2022 Personal Tax Return
The Authority agrees with streamline the process for the deluge of applicants. The
Housing Staff understands that communication of the changes is necessary for
success.
5. Matters from the Chairman and Authority Members
5.1 Matters from the Chairman and Authority Members
Presenter(s): Steve Lindstrom, VLHA Chairman
Williams is ready for the housing presentation in Montana coming up mid-September
and Denton reported that the local real estate market is still busy.
6. Adjournment
6.1 Adjournment at 5:02 p.m.
MOTION: Williams SECOND: Denton PASSED: (3 - 0)
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7. Future Agenda Items
Vail Housing 2027
Land Banking
Investment Banker Discussion
Review Retirement and Remote Worker Policies
8. Next Meeting Date
8.1 Next Meeting Date September 12, 2023
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AGENDA ITEM NO. 5.3
Item Cover Page
DATE:September 19, 2023
SUBMITTED BY:Stephanie Bibbens, Economic Development
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:August 17, 2023 VLMDAC Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
VLMDAC minutes August 17, 2023_.pdf
115
Vail Local Marketing District Advisory Council
Monthly Meeting
August 17, 2023, 8:30 am
Grand View Room
VLMDAC member attendees:
In Person- Jana Morgan (Sweet Basil) Liana Moore (Antlers), Theron Gore (East
West), Lauren Barotz (Vail Resorts), Jonathan Reap (Four Seasons), Douglas
Kessler (Homeowner)
Zoom-
Additional attendees:
In Person- Meggen Kirkham (SITE Marketing), Liz Gladitsch (Town of Vail), Amy
Hume (Miles), Chris Romer (Vail Valley Partnership), Alex Jakubiec (Town of
Vail), Slade Cogswell (970), Michal Bednarczyk (970), Kristin Yantis (MYPR),
Bob Brown (BAAG), Mia Vlaar (Town of Vail), Danelle Amos (Miles), Ivy Vaughn
(Miles) Abby Oliveira (Town of Vail)
Zoom- Jeremy Coleman (BAAG), Jenna Luberto (BAAG), Amanda McNally
(MYPR), Mark Grattan (Miles Partnership), Charlie Herrington (Steep Motion),
Kim Brussow (Vail Valley Partnership), Kay Schneider (Vail Valley Partnership),
Jodi Doney (Eagle Airport), Brennah Rosenthal (Lumenati), Thomas Bull (970)
Call to Order
Jana called meeting to order 8:35AM
I. Monthly Financial Report
II. Minute Approval
• VLMDAC July 20th, 2023 Minutes Approval
Approval first Jonathan/ second Douglas/ unanimous
Approved with the change of Jana calling the meeting to order (not
Esmarie)
III. Information & Discussion Updates
• 2024 Operating Plan & Budget
2024 Goals & Priorities Update
Discussed the four Goals
-Optimize Visitation
-Grow Database + Build Relationship
-Destination Stewardship
- Brand Positioning
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2024 Preliminary Goals-
2024 Preliminary Budget $13,609,221 down 1% from 2023 forecast, flat
with actual 2022YTD actuals
2024 Proposed Budget-
2024 Revenue projection $5,430,000
2024 Lodging tax collections projected conservatively. Revenue is
forecasted down 2% for next year, but is anticipated flat due to the new
Marriott.
$5.4million is flat with 2022 Actuals and flat with 2023 forecast
Revenue forecast will continue to be monitored and adjusted through the
budget process.
Total VLMD Budget for 2024-
Scenario A: $5,418,582
- Marketing Budget $5,168,582
- Contingency $250,000
- No use of Reserves
Scenario B: $6,289,066
- Marketing Budget $5,180,000
- Contingency $250,000
- Use of Reserves $804,066
See Presentation for more detail on Historic Budget Breakout by Category
August 17: Request for Board Feedback
September 7: Request for Board Approval at Special meeting for
VLMDAC
• 2024 Campaign Update
Shared an initial video clip and exploring all of Vail for ideas
The 2024 Campaign can’t include the new brand
This is specifically getting the community involved and on -board
• July Lodging Report & Insights
July gained +10.2%
August gained +10.2%
Booking pace is up
During the Campaign timeframe- there were 6,714 hotel searches, 194
Hotel bookings and $129K Hotel revenue
Through July 31st we have spent $16,200 for over 2.2 million impressions
generating 21,000 clicks to DiscoverVail.com and 444 clicks to Book
Direct
Two campaigns coming up- Fall lodging which starts in August (28-
October 14) and early Winter lodging (October 30-December 11) to impact
11/10 to 12/18
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• Summer Campaign Report & Insights
Paid traffic to site- 207,800 new users- 60% of traffic
All Digital Channels have generated over 36 million impressions across all
in-market channels
New Video spot launched August 1st
• Town of Vail Updates
Appreciation Reception
We are getting a full-time coordinator that will take on the content side of
things
• Other Business
• Adjournment
Jana called meeting to adjourn first Liana/ second Jonathan/unanimous
11:13am
Upcoming Meetings:
VLMDAC Special Board Meeting, Thursday, September 7, 2023, Virtual
VLMDAC Monthly Board Meeting Thursday, September 21, 2023
Location- Grand View Room
VLMD Meeting, Tuesday, September 19, 2023
Location- Vail Town Council Chambers
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AGENDA ITEM NO. 5.4
Item Cover Page
DATE:September 19, 2023
SUBMITTED BY:Stephanie Bibbens, Economic Development
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:September 6, 2023 CSE Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
CSE September 2023 Minutes.pdf
119
Present:Alison Wadey
Kim Newbury Rediker
Nick Conover
Marco Valenti
Douglas Smith
1.Event Previews
1.a 60 Day Preview Staff Report
2.Event Recaps
Time: 10 Min
2.a Fred Ammer Soccer Invitational
Time: 10 Min
2.b Summer Mountain Games
Time: 10 Min
2.c Kids Adventure Games Recap
Time: 10 Min
2.d Vail Lacrosse Shootout
2.e Kick it 3v3 Recap
Committee on Special Events Minutes
Wednesday, September 6, 2023
8:30 AM
Vail Town Council Chambers
CSE 60 Day Preview - 9-6-2023.pdf
60 Day Preview Forms.pdf
FredAmmer20231final.pdf
Fred Ammer Soccer Recap Formstack.pdf
Kim Newbury Rediker made a motion to Release final funding for the Fred Ammer Soccer Invitational.;
Douglas Smith seconded the motion Passed (3 - 0).
GoPro Mountain Games 2023 Event Recap.pdf
Kim Newbury Rediker made a motion to Release final funding for the GoPro Mountain Games; Douglas
Smith seconded the motion Passed (3 - 0).
Kids Adventure Games Recap.pdf
2023 KAG Budget.pdf
Kim Newbury Rediker made a motion to Release final funding for the Kids Adventure Games.; Douglas
Smith seconded the motion Passed (3 - 0).
Vail Lacrosse Shoutout Event Recap.pdf
Kim Newbury Rediker made a motion to Release final funding for the Vail Lacrosse Shootout.; Douglas
Smith seconded the motion Passed (3 - 0).
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Committee on Special Events Meeting Minutes of September 6, 2023 120
Time: 10 Min
Time: 10 Min
2.f Vail Art Festival Recap
Time: 10 Min
2.g Vail Wine Classic Recap
Time: 10 Min
2.h Vail Craft Beer
3.Meeting Reports
4.Information Update
4.a Visitation Data and Reports
4.b 2023 Special Event Budget Update
5.New Business
Time: 10 Min
5.a 2023 Funding Request - Vail Mountaineers Sportsmanship Tournament.
Support the full fund of $12500 with the requirement with a professional post event survey
Kick it 3V3 Formstack Recap.pdf
2023 Vail Presentation - Completed.pdf
Douglas Smith made a motion to Release final funding for the Kick it 3v3 Tournament.; Kim Newbury
Rediker seconded the motion Passed (3 - 0).
Vail Arts Festival Recap Formstack.pdf
Kim Newbury Rediker made a motion to Release final funding for the Vail Art Festival.; Douglas Smith
seconded the motion Passed (3 - 0).
Vail Wine Classic Recap Formstack.pdf
Vail Wine Classic 2023 RFP Budget.xlsx.pdf
VWC TOV recap 2023.pdf
Kim Newbury Rediker made a motion to Release final funding for the Vail Wine Classic.; Douglas Smith
seconded the motion Passed (3 - 0).
Vail Craft Beer Recap Formstack.pdf
VCBC TOV recap 2023 Final.pdf
VCBC RFP Recap Budget.xlsx.pdf
Kim Newbury Rediker made a motion to Release final funding for the Vail Craft Beer Festival.; Douglas
Smith seconded the motion Passed (3 - 0).
August Visitation Recap - 9-6-23 CSE.pdf
September CSE Budget Update.pdf
Vail Mountaineers Sportsmanship Tournament 2023 Request.pdf
Douglas Smith made a motion to Approve a sponsorship of the Vail Mountaineers Sportsmanship
2
Committee on Special Events Meeting Minutes of September 6, 2023 121
6.Approval of the Minutes
6.a Approval of the Minutes from the August CSE Meeting
7.Adjournment
Tournament in an amount of $12,500.; Kim Newbury Rediker seconded the motion Passed (3 - 0).
20230802 CSE Meeting Minutes
Douglas Smith made a motion to Approve the minutes from the August CSE meeting.; Kim Newbury
Rediker seconded the motion Passed (3 - 0).
3
Committee on Special Events Meeting Minutes of September 6, 2023 122
AGENDA ITEM NO. 5.5
Item Cover Page
DATE:September 19, 2023
SUBMITTED BY:Stephanie Bibbens, Economic Development
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:September 7, 2023 VLMDAC Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
VLMDAC minutes September 7, 2023.pdf
123
Vail Local Marketing District Advisory Council
Special Meeting
September 7, 2023 8:30am
Board- Jana Morgan (Sweet Basil), Theron Gore (East West), Barry Davis (council member), Douglas
Kessler (Member at large), Esmarie Faessler (Sonnenalp), Liana Moore (Antlers), Lauren Barotz (Vail
Resorts)
Attendees- Liz Gladitsch (TOV) Kay Schneider (VVP), Amy Hume (Miles), Bob Brown (BAAG) Mia Vlaar
(TOV), Alex Jakubiec (TOV), Chris Romer (VVP), Jeremy Coleman (BAAG), Kristin Yanis (MYPR), Mami
Futagami, Meggan Kirkham (SITE marketing), Michal Bednarczyk (970 Design), Mina Flood Robertson
(Miles Partnership), Parker Owens (Bravo), Tom Bull (970 Design)
Jana called meeting to order 8:32am
INFORMATION & DISCUSSION
2024 Operating Plan
Keep in mind this is how we will present to the Town Council and at the end we will need a vote from the
board.
We are in a transition year – 2023 work and results will impact and enhance the work to be done in 2024
Campaigns in 2023- Life is but a dream is continuing to do well
Our efforts this Spring and Summer have generated increased traction, $420,000 hotel revenue, 21,000
hotel searches, 550 hotel bookings
Continued database growth and engagement improvements in email
• Action Requested of Board to approve or approve with changes
Barry moved to approve the 2023 Goals /Jana second/ unanimous
2024 Objectives & Priorities
Visitation- Target the high net worth guests, maximize longer stays and higher spend. Ramp up efforts to
take market share away from competitors, prioritize Mexico efforts
Loyalty- Grow database and use data to understand out guest to enhance engagement & loyalty.
Analytics Center of excellence to provide insights beyond email and database.
Hyper-personalization in email
Grow highly-engaged newsletter sign up on web and in-market
Enhanced video strategy to build up on owner channels
Stewardship- launch new brand to build Vail’s competitive advantage. Build a brand campaign. Create an
in-market stewardship campaign
Brand- Build a brand campaign around true attributes and drive traveler intent. Strategy and production
for 2025 brand launch. Create board mission for VLMD to guide strategy
Audiences moving forward-
Primary- High net worth (empty nesters and family)
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Secondary- Travel Intenders
2024 we will introduce ADARA Consortium, we will have the ability to build loyalty with this.
2024 proposed budget to increase by $50,000 to accommodate a shift in brand development from 2023
to 2024. There will be a savings in 2023. Liz will update this slide to reflect that.
Liz will send an updated Budget and reserves comparison as the fund budget will shift slightly.
Discussion ensued around how the information would be presented to Town Council.
2024 Operating Plan $5,771,200
Esmarie motioned to approve the 2024 operating plan of $5,771,200/ Barry second/unanimous
Everyone is welcome to come support Jana as she presents on September 19th.
Other Business
Adjournment 9:36am Barry first/Douglas second/unanimous
Upcoming Meetings:
VLMD Board Meeting, Tuesday, September 19, 2023, Vail Town Council Chambers
VLMDAC Board Meeting, Thursday, September 21, 2023, Grand View Room
125