HomeMy WebLinkAbout2023-10-03 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda1.Site Visit
1.1 Ribbon Cutting at Residences at Main Vail, 129 N.
Frontage Road, Vail, CO 81657
2.The regular Town Council meeting will convene at 1:00pm in the Town Council
Chambers
3.Presentation/Discussion
3.1 Art in Public Places Update 25 min.
Listen to presentation and provide feedback.
Presenter(s): Molly Eppard, Art in Public Places Coordinator
Background: Informational update of AIPP programs activated
during 2023 and the updated AIPP 2023-2028 Strategic Plan.
3.2 Capital Projects Discussion 60 min.
Listen to presentation and provide feedback.
Presenter(s): Alex Jakubiec, Budget Analyst and STR
Manager and Jake Shipe, Budget Accountant
Background: Please see attached memo.
3.3 Amendments to Development Review Process and
Housing Zone District Discussion
30 min.
Listen to presentation and provide feedback.
Presenter(s): George Ruther, Director of Housing and Matt
Gennett, Director of Community Development
Background: Please see attached memo.
4.DRB / PEC (5 min.)
VAIL TOWN COUNCIL MEETING
Afternoon Session Agenda
Town Council Chambers and virtually via Zoom.
Zoom meeting link: https://us02web.zoom.us/webinar/register/WN_Oswniv9PSX-Yt1FL3k0z4w
12:30 PM October 3, 2023
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
Council_Memo_10_3_23.pdf
Town_Council_10_2_2023.pdf
AIPP_2023-28_Strategic Plan.pdf
231003 Capital Meeting.pdf
Capital Meeting PowerPoint.pdf
Dev standards_review100323.pdf
Attracting Private Sector Investment 100323.pdf
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4.1 DRB/PEC Update
5.Information Update
5.1 VLHA September 12, 2023 Meeting Minutes
5.2 September 2023 Revenue Update
Information Update
6.Matters from Mayor, Council and Committee Reports (10 min.)
7.Executive Session (90 min.)
Executive Session pursuant to:
1. C.R.S. §24-6-402(4)(a) - to consider the purchase, acquisition, lease, transfer or sale of
any real, personal or other property interest, C.R.S. §24-6-402(4)(b) - to hold a conference
with the Town Attorney, to receive legal advice on specific legal questions and C.R.S. §24-6-
402(4)(e) - to determine positions relative to matters that may be subject to negotiations,
develop a strategy for negotiations and instruct negotiators and on the topics of: 1. potential
real property acquisitions by the Town; 2. Town of Vail v. The Vail Corporation, et al., case
number 2022CV30193; and 3. Development of the parcel known as the West Middle Creek
Property, and legally described as Lot 4 & 5, Middle Creek Subdivision and the adjacent
CDOT right-of-way ("ROW"), a development parcel 7.68 acres in size, located at 199 North
Frontage Road West Vail, Colorado 81657;
AND
2. C.R.S. §24-6-402(4)(b) - to hold a conference with the Town Attorney, to receive legal
advice on specific legal questions and C.R.S. §24-6-402(4)(e) - to determine positions relative
to matters that may be subject to negotiations, develop a strategy for negotiations and instruct
negotiators and on the topics of Town of: 1. Town of Vail v. Altus Vail Unit Owner, LLC, Case
Number 2023CV30094;
AND
3. C.R.S. §24-6-402(4)(b) - to hold a conference with the Town Attorney, to receive legal
advice on specific legal questions re the Town of Vail loading and delivery program.
8.Recess 4:40pm (estimated)
DRB Results_9-20-23.pdf
PEC Results 09-25-23.pdf
2023-9-12 VLHA Minutes.pdf
231003 Revenue Update.pdf
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and
available for public viewing as the meeting is happening. The meeting videos are also posted to High
Five Access Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
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AGENDA ITEM NO. 1.1
Item Cover Page
DATE:October 3, 2023
SUBMITTED BY:Steph Johnson, Town Manager
ITEM TYPE:New Business
AGENDA SECTION:Site Visit
SUBJECT:Ribbon Cutting at Residences at Main Vail, 129 N. Frontage
Road, Vail, CO 81657
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
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AGENDA ITEM NO. 3.1
Item Cover Page
DATE:October 3, 2023
TIME:25 min.
SUBMITTED BY:Molly Eppard, Public Works
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Art in Public Places Update
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Molly Eppard, Art in Public Places Coordinator
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Council_Memo_10_3_23.pdf
Town_Council_10_2_2023.pdf
AIPP_2023-28_Strategic Plan.pdf
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To: Town Council
From: Molly Eppard, Art in Public Places Coordinator,
Art in Public Places Board
Date: 9/27/23
Subject: Art in Public Places Informational Update
I. ITEM/TOPIC
The purpose of this memorandum is to provide an informational update on the Town of Vail’s Art
in Public Places collection, installations, artist in residency program and studio, and adopted
five-year strategic plan and vision statement.
II. BACKGROUND
Informational update of AIPP programs activated during 2023 and the updated AIPP 2023-2028
Strategic Plan:
• 16th Annual Vail Winterfest.
• National Brotherhood of Skiers 50th Anniversary.
• Mural with Vail Valley Foundation @ GoPro Mountain Games.
• Sculpture gifted from the collection of Vicki & Kent Logan to the Town of Vail.
• Artist in Residency pilot summer program with Squire Broel and plan for future year-
round residencies.
• Adopted Five-Year AIPP Strategic Plan 2023-2028 (attached)
• Vision Statement, Goals, Objectives, and Action Steps.
• Formally to be adopted by Town Council at a future regular evening meeting.
• Vision Statement:
• The Town of Vail Art in Public Places Program creates a diverse and
meaningful public art experience to engage the community and enhance the
cultural vitality of Vail.
• Goals:
• Create an exceptional and diverse public art collection.
• Integrate public art throughout the Town of Vail.
• Engage the community with memorable and meaningful public cart
experience.
• Sustain funding for the AIPP Program.
III. ACTION REQUESTED OF COUNCIL
Provide any feedback on the materials as presented.
5
Presentation by:
Molly Eppard, AIPP Coordinator Art in Public Places
Informational Update
October 3, 2023AIPP Board Members:
Kathy Langenwalter, Susanne Graf, Tracy Gordon,
Courtney St. John, Lindsea Stowe
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Town of Vail Art in Public Places
Collection, Installations, Programs, Artist Residency, Strategic Plan
16th Annual Vail Winterfest
•Installation by Ben Roth, Paul Wertin & Alpine Ice
National Brotherhood of Skiers 50th Anniversary
•Commissioned painting by Lamont Joseph White
Mural with Vail Valley Foundation @ GoPro
•By local painter Amy Dose at Vail Village Structure
Sculpture gifted from the collection of Vicki & Kent Logan
•Male Baseball #1 by Yoram Wolberger
Artist in Residency Programming & Studio
•Pilot summer program with Squire Broel
Adopted Five-Year Strategic Plan 2023-2028
•Goals, Objectives and Action Steps
Town of Vail | Art in Public Places | artinvail.com 7
16th Annual Vail Winterfest
Created by Ben Roth with Paul Wertin and Alpine Ice
Town of Vail | Art in Public Places | artinvail.com
Town of Vail | Art in Public Places | artinvail.com
New Wave -January –February 2023
•90 blocks of ice weighing 27,000 pounds
•50 undulating wave-like ice sculptures
•The tallest sculptures measure 9 feet
•Total length of exhibit 100 feet
•Illuminated by LED light strips
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Lamont Joseph White
National Brotherhood of Skiers 50th Anniversary Summit
Town of Vail | Art in Public Places | artinvail.com
Town of Vail | Art in Public Places | artinvail.com
Commissioned oil painting for Vail’s Public Art Collection
On view at the Colorado Snowsports Museum
Towering by Lamont Joseph White
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In Collaboration with the Vail Valley Foundation
Mural by Amy Dose at the GoPro Mountain Games
Town of Vail | Art in Public Places | artinvail.com
Local artist Amy Dose painted a
mural inspired by mountain
lifestyle and sports located at the
Vail Village Parking Structure.
Created in partnership with
the Vail Valley Foundation.
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Town of Vail Art in Public Places Collection
Sculpture Gifted from the Collection of Vicki and Kent Logan
Town o Vail | Art in Public Places | artinvail.com
Town of Vail | Art in Public Places | artinvail.com
Partnering with the Vail Recreation District
Sited at main entrance to the fields in Ford Park
Male Baseball #1 by Yoram Wolberger
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Art in Public Places
Artist in Residency Pilot Program with Squire Broel
Town of Vail | Art in Public Places | artinvail.com
Community engagement, workshops, artist talks, sculpture display at the
amphitheater, meet-the-artist receptions, temporary installation
and a commissioned sculpture for Vail.
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Art in Public Places
Artist in Residency Pilot Program with Squire Broel
Town of Vail | Art in Public Places | artinvail.com
Fundraising initiatives for the pilot Artist in Residency Program
$7,500 towards meet-the-artist receptions underwritten by new donors.
$30,000 matching gift from Vicki & Kent Logan for a sculpture commission.
Artist lodging and studio/work space in-kind donation.
Partnering with CU Boulder’s College of Media, Communication and
Information, Department of Advertising, Public Relations and Media Design -
Teams of students from a Capstone Course this semester will act as
agencies to create marketing and development campaign strategies for
AIPP’s Artist Residency Program.
13
Art in Public Places
Artist in Residency Pilot Program with Squire Broel
Town of Vail | Art in Public Places | artinvail.com
Front view Side view Verso view
Accepted proposal for a commissioned bronze sculpture
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Art in Public Places Artist in Residency and
Strategic Plan 2023 -2028
Town of Vail | Art in Public Places | artinvail.com
•Create an exceptional and
diverse art collection.
•Community engagement and
outreach.
•Collaboration with youth
programs and other non-profits.
•Educational opportunities related
to the visual arts.
The Vail Artist in Residency Program will offer a unique environment for artists
to grow, re-energize, and infuse new perspectives into their work and
share with the Vail community.
15
Art in Public Places Artist in Residency and
Strategic Plan 2023 -2028
Town of Vail | Art in Public Places | artinvail.com
The year-round residency program will provide a single artist or collective the opportunity to work in a
focused manner in the studio.
The residency will engage a diverse demographic of emerging, mid-career, and established artists.
National, regional, local and international artists working in a variety of disciplines will be considered.
Benefits to the community
•Facilitating the exposure of national and
international visual artists to the Vail
community.
•Highlighting the importance of the visual arts
in the Valley.
•Workshops, classes, talks, exhibitions, and
educational outreach.
•A brick-and-mortar location for the creative
community.
16
Art in Public Places Artist in Residency and
Strategic Plan 2023 -2028
Town of Vail | Art in Public Places | artinvail.com
The 2023 Strategic Plan will provide framework for the cultural goals and programming of the Artist
in Residency Studio in alignment with the Ford Park Master Plan. It will become the cornerstone of
Vail’s Art in Public Places program.
Collaboration with other cultural and
educational non-profit organizations
•Betty Ford Alpine Gardens
•Vail Valley Foundation
•Bravo! Vail
•Colorado Snowsports Museum
•Eagle County Schools
•Vail Public Library
•Vail Symposium
•Vail International Dance Festival
•Vail Jazz Festival
17
Art in Public Places Artist in Residency and
Strategic Plan 2023 -2028
Town of Vail | Art in Public Places | artinvail.com
Strategic Goals:
•Create an exceptional and diverse public art collection.
•Integrate public art throughout the Town of Vail.
•Engage the community with memorable an meaningful public art experiences.
•Sustain funding for the AIPP Program.
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Art in Public Places Artist in Residency and
Strategic Plan 2023 -2028
Vision Statement
The Town of Vail’s Art in Public Places Program creates a diverse and meaningful
public art experience to engage the community and enhance the cultural vitality of Vail.
Town of Vail | Art in Public Places | artinvail.com
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Dedicated Visual Art Spaces in Mountain Towns
Town of Vail | Art in Public Places | artinvail.com
•Aspen
https://www.redbrickaspen.com/
https://www.aspenartmuseum.org/about
•Anderson Ranch –Aspen/Snowmass
https://www.andersonranch.org/
•Basalt –The Art Base
https://theartbase.org/
•Breckenridge
https://www.breckcreate.org/
•Carbondale
https://www.carbondalearts.com
•Crested Butte
https://crestedbuttearts.org/
•Steamboat
https://www.steamboatcreates.org/
https://steamboatartmuseum.org/
•Silverthorne
https://www.artspotsilverthorne.org/?locale=en
•Telluride
https://www.telluridearts.org/studio-space
•Jackson Hole
https://artassociation.org/
Town of Vail | Art in Public Places | artinvail.com
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Art in Public Places Recent Press Links
Town of Vail | Art in Public Places | artinvail.com
Town of Vail | Art in Public Places | artinvail.com
•https://www.youtube.com/watch?v=K3Y4p_VRk8Y
•https://www.vaildaily.com/news/fireworks-a-parade-comedy-ice-sculptures-and-photography-on-snow-
tricias-weekend-picks-1-13-23/
•https://www.vaildaily.com/entertainment/art-and-soul-on-the-slopes-lamont-joseph-white-brings-spirit-of-
the-national-brotherhood-of-skiers-history-to-life/
•https://www.snowsportsmuseum.org/blog/nbsljw2023
•https://www.9news.com/article/life/style/colorado-guide/national-brotherhood-skiers-celebrating-diversity-
through-art/73-041cb315-5876-4d53-8a33-d3b0dbae0967
•https://www.youtube.com/watch?v=gwIe2NGi6es
•https://www.vailmag.com/arts-and-culture/2023/06/carving-a-niche
•https://www.vailmag.com/arts-and-culture/2023/06/jewel-box
•https://www.vaildaily.com/news/vail-looks-to-create-artists-in-residency-program-with-proposed-studio-in-
ford-park/
•https://www.youtube.com/watch?v=2StHa_X6v84
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Thank you
22
2023-2028 5 YEAR STRATEGIC PLAN
23
The Art in Public Places Board is pleased
to present the 2023-2028 Strategic
Plan to guide the program initiatives and
objectives over the next five years.
This document reflects the invaluable input and insight from
our Board members, Coordinator, and consultants, along with
community representatives and Town staff to create a diverse
and meaningful art experience throughout the Town of Vail.
We are enthused with the community interest in evolving the
Art in Public Places Program and Collection. With many thanks
to all who have participated in this endeavor and support the
visual arts.
Art in Public Places Board
Kathy Langenwalter, Chair
Susanne Graf
Tracy Morrison Gordon
Courtney St. John
Lindsea Stowe
AIPP Staff
Molly Eppard, AIPP Coordinator
Greg Hall, Public Works Director
Vail Town Council
Kim Langmaid, Mayor
Travis Coggin, Mayor Pro Tem
Barry Davis
Kevin Foley
Jen Mason
Pete Seibert
Jonathan Staufer
Consultants
Kendall Peterson, Theresquared, LLC
Jill Stilwell, Stilwell Cultural Consulting, LLC
2 / INTRODUCTION Art in Public Places 2023–28
ART IN PUBLIC PLACES 2023–2028
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ART IN PUBLIC PLACES PROGRAM
Contributing to Vail’s identity, the Town of Vail’s Art in
Public Places (AIPP) Program was officially adopted in 1992
to “promote and encourage the development and public
awareness of fine arts.” The ordinance adopting the AIPP
Program and establishing an AIPP Board was based on the Art
in Public Places Program Policies and Guidelines adopted in
July of 1989. The AIPP Board adopted its first Strategic Plan
in 2001. The Board is composed of five community members
appointed by the Vail Town Council.
ART IN PUBLIC PLACES COLLECTION
The town’s public art collection includes over 70 works ranging
from paintings, sculptures, murals, playground elements, to
site-specific integrated art. The collection includes works by
Claes Oldenburg and Coosje van Bruggen, Jesús Moroles,
Bryan Hunt, Lamont Joseph White, to name a few. Often
referred to as a “Museum without Walls”, the collection also
includes a recent gift of sculptures by Lawrence Weiner,
Preston Singletary, Jason Middlebrook, Brad Kahlhamer and
Yoram Wolberger from the notable collection of Vicki and Kent
Logan. Since 2019, 10 murals have been created by Colorado
artists to enhance public spaces, highlighting a diversity
of subject matter and style. AIPP also curates temporary
installations in both the summer and winter seasons.
STRATEGIC PLAN PROCESS
In 2022, a thorough review of all existing AIPP governing
documents was conducted. The 2001 AIPP Strategic Plan,
the 1989 Program Policies and Guidelines and associated
Town ordinances were examined with the AIPP Board and
Coordinator. Interviews, work sessions and surveys were
conducted with public representatives, stakeholders, and Town
staff to assess recommendations for modifications, additions
and/or deletions for the current and future AIPP Program. The
2001 Strategic Plan has benefitted the Vail Public Art program
well. Since the time these original documents were drafted,
public art program standards across the country have matured,
as has the AIPP Program for the Town of Vail.
3 / INTRODUCTION Art in Public Places 2023–28
ABOUT VAIL
At an elevation of 8,150 feet
and incorporated in 1965, the
Town of Vail is internationally
known for its natural
beauty, alpine environment,
incomparable skiing, year-
round recreation, and cultural
activities. These characteristics
attract a significant number of
people to visit Vail throughout
the year with many guests
eventually becoming permanent
residents. The founders of Vail
planned the town with a vision
to create a unique mountain
town and vacation destination.
Much of the success of Vail, as
a resort and as a community,
has been a direct result of their
original concept.
Above mural painted by Olive Moya
ART IN PUBLIC PLACES 2023–2028
25
4 / INTRODUCTION Art in Public Places 2023–28
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ARTIST RESIDENCY STUDIO & PROGRAM
The launch of the Artist Residency Studio and Program is a
priority for AIPP. The proposed artist studio in Ford Park will
provide a space for artists to create, demonstrate their processes,
and engage with the community. The directives of the Artist
Residency Program will be an addendum to this Strategic Plan and
will continue to evolve as the program comes to fruition.
STRATEGIC PLAN 2023-2028
This Strategic Plan outlines a new set of goals and objectives
for the AIPP Program. Each goal has defined objectives and
recommended action steps to accomplish within the five-year
period. The recommendations also give guidance on funding
options to achieve these goals.
HOW TO USE THIS STRATEGIC PLAN
This document is a living and evolving plan. The AIPP Board may
adjust their priorities or add new action steps as opportunities
present themselves. The AIPP Board may reference the Strategic
Plan to develop annual goals and measure progress which can be
synthesized in an annual report.
STRATEGIC GOALS
1. Create an exceptional and diverse public art collection.
2. Integrate public art throughout the Town of Vail.
3. Engage the community with memorable and
meaningful public art experiences.
4. Sustain funding for the AIPP Program.
The Town of
Vail Art in Public
Places Program
creates a diverse
and meaningful
public art
experience to
engage the
community and
enhance the
cultural vitality
of Vail.
Artist in Residency with Squire Broel
ART IN PUBLIC PLACES 2023–2028
26
OBJECTIVE 1.1 Be intentional in diversifying the public art collection in terms of artists,
perspectives, materials, and/or media.
1 Include Art Selection Criteria in the Art Donation Application Form.
2 Include diversification objectives in the Artist in Residency Program.
3 Amend Vail Town Code, Chapter 25: Public Art, to include diversification objectives.
OBJECTIVE 1.2 Diversify the public art experience.
1 Consider Artist in Residency Program applicants with varying art forms and practices.
2 Include more two-dimensional artwork within public facilities.
3 Commission temporary, environmental and installation artwork.
Create an Exceptional and Diverse Public Art Collection
STRATEGIC GOALS, OBJECTIVES, ACTION STEPS
1
GOAL
5 / STRATEGIC GOALS Art in Public Places 2023–28
SHORT-TERM GOALS MID-TERM GOALS LONG-TERM GOALS
2025
2026to2023
2024to 2027
2028to
27
STRATEGIC GOALS, OBJECTIVES, ACTION STEPS
OBJECTIVE 2.1 Include public art throughout the Town of Vail.
1 Identify and prioritize opportunities for public art within our outlying neighborhoods.
2 Identify and prioritize opportunities for public art within our commercial areas.
3 Identify and prioritize opportunities for public art within our parks.
4 Identify opportunities for the inclusion of public art in capital projects.
OBJECTIVE 2.2 Activate public art experiences throughout the community.
1 Construct the Artist in Residency Studio.
2 Establish the Artist in Residency Program.
3 Identify locations for AIPP murals.
4 Identify interior sites for public artwork.
5 Coordinate with the Community Development and the Public Works Departments
to identify upcoming Town of Vail capital projects.
6 Coordinate with the Vail Recreation District to identify opportunities for public art.
Integrate Public Art Throughout the Town of Vail
6 / STRATEGIC GOALS Art in Public Places 2023–28
SHORT-TERM GOALS MID-TERM GOALS LONG-TERM GOALS
2025
2026
2
GOAL
to2023
2024to 2027
2028to
28
OBJECTIVE 3.1 Increase community engagement with the AIPP Program and Collection.
1 Activate the Artist in Residency Program.
2 Seek opportunities for two-dimensional, temporary, environmental and installation artwork.
3 Coordinate with the Community Development Department to define AIPP’s areas of
responsibility regarding signage within the Town, murals and/or other art proposed on new
or existing buildings.
4 Introduce the AIPP Program goals and policies to the Town of Vail Department Heads,
Design Review Board and Planning and Environmental Commission members.
5 Develop additional public art tours utilizing self-guided apps and volunteer docents.
6 Produce events that relate to the public art program or artworks.
OBJECTIVE 3.2 Initiate opportunities for public participation with the AIPP program.
1 Establish a Friends of Artist Residency Program.
2 Develop public art educational opportunities for Town of Vail employees.
3 Participate in the Town of Vail host training to elevate awareness of public art.
4 Offer new opportunities for residents to volunteer with AIPP.
Engage the community through memorable and meaningful public
art experiences.
3
GOAL
7 / STRATEGIC GOALS Art in Public Places 2023–28
STRATEGIC GOALS, OBJECTIVES, ACTION STEPS
SHORT-TERM GOALS MID-TERM GOALS LONG-TERM GOALS
2025
2026to2023
2024to 2027
2028to
29
8 / STRATEGIC GOALS Art in Public Places 2023–28
OBJECTIVE 4.1 Secure funding for AIPP Programs and operational staffing.
1 Ensure continuation of existing annual funding from the Town of Vail Capital Fund and
the Real Estate Transfer Tax Fund.
2 Ensure continuation of the roll forward project account and Winterfest funding.
3 Establish a dedicated art maintenance budget reflective of the expanding collection.
4 Establish a donor program for individuals to contribute financially to the AIPP Program
and/or in-kind housing to the Artist in Residency program.
5 Increase AIPP staffing to support expanding AIPP Programs.
OBJECTIVE 4.2 Include public art in Town of Vail Capital projects and in Private Developments.
1 Draft and formalize 1% for Public Art Ordinance for Town of Vail capital projects.
2 Update Vail Town Code, Chapter 25: Public Art, to reflect the 2023 adopted AIPP Program
Guidelines to assure procedural requirements for inclusions of public art in private
developments.
OBJECTIVE 4.3 Digitization of the AIPP Collection and records.
1 Research possible public art database software programs.
2 Engage a consultant to organize and digitize a complete inventory of all records for each
artwork in the Art in Public Places collection.
Sustain funding for the AIPP Program.4
GOAL
STRATEGIC GOALS, OBJECTIVES, ACTION STEPS
SHORT-TERM GOALS MID-TERM GOALS LONG-TERM GOALS
2025
2026to2023
2024to 2027
2028to
30
AGENDA ITEM NO. 3.2
Item Cover Page
DATE:October 3, 2023
TIME:60 min.
SUBMITTED BY:Jake Shipe, Finance
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Capital Projects Discussion
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Alex Jakubiec, Budget Analyst and STR Manager and Jake Shipe,
Budget Accountant
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
231003 Capital Meeting.pdf
Capital Meeting PowerPoint.pdf
31
TO: Vail Town Council
FROM: Town Manager / Department Heads
DATE: October 3, 2023
SUBJECT: 2024 Capital Improvement Program
I. SUMMARY
On July 18th, Town Council held a budget retreat as the start of the annual budget process.
The purpose of this work session is to provide Council more in-depth information on the town’s
draft capital plan, including significant capital projects proposed as a part of the 2024 budget.
Feedback gathered from Council will shape the proposed 2024 capital budget which will come
back at the October 17th meeting as a part of the 1st Draft of the 2024 Town Manager Budget.
II. BACKGROUND
The Town’s Capital Improvement Program is funded by the Capital Projects Fund, Housing
Fund, Real Estate Transfer Tax Fund, and Vail Reinvestment Authority. Operations (parks,
environmental, wildland fire, art), debt service, and maintaining the town’s current assets
are considered a priority. Other capital budget requests align with several topics of importance
to Town Council and the community. Housing, parking, community improvements and
environmental sustainability are among the top priorities. These projects work to achieve goals
stated in the Council Action Plan focus areas:
III. 2023 CAPITAL BUDGET
The 2023 Capital Improvements Plan
budget totals $36.4 and includes $1.2M of
debt service payments, department
operating and program costs of $5.3M,
$13.8M of capital maintenance, and $14.1M
of new capital projects or major
enhancements/redevelopment of current
assets. Staff has provided a preliminary
five-year capital plan for the Capital Projects
Fund, Housing Fund and the Real Estate
COMMUNITY: Engage our community in
honoring social, recreational, cultural and
educational values that will guide sustainable
strategies throughout our neighborhoods as the
foundation of our town’s continued success.
Ensure that our citizens are afforded the
opportunity to live and thrive in our community.
EXPERIENCE: Deliver on the promise, Vail.
Like nothing on earth that also supports the
preservation of our natural environment.
ECONOMY: Preserve our vibrant and diverse
economy that keeps Vail at the forefront of our
resort competitors.
ENVIRONMENTAL: Excellent stewardship of
our natural environment.
32
Town of Vail Page 2
IV. 2024 CAPITAL BUDGET
For today’s discussion, staff has provided a preliminary five-year capital plan for the Capital
Projects Fund, Housing Fund and the Real Estate Transfer Tax Fund. In addition, items are
color-coded if they are new additions, have a cost increase, have a change in timing (budget
year), or were previously included on the 5-year plan but were moved to the unfunded list.
Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing changed from prior 5-year plan
Moved to Unfunded
Staff has also attached project narratives for the larger, more significant projects proposed for
2024. The discussion is intended to provide Council with detailed information and allow for
Council inquiries and feedback before the budget ordinance readings. While Council may
appropriate a project in the budget, that doesn’t mean the project goes forward without
additional Council feedback, discussion, and approval.
Five main sources of revenue fund the town’s capital improvements programs: General Sales
Tax, Housing Sales Tax, Construction Use Tax, Real Estate Transfer Tax, and Tax Increment
Finance (TIF) from the Vail Reinvestment Authority.
Sales Tax collections are shared between the General Fund and Capital Projects Fund with a
62/38 split. 2024 sales tax collections are projected at $40.9M, down 0.6% from the 2023
forecast and down 12.4% from 2022 actuals. The Capital Projects Fund will be allocated 38%,
or $15.5M of sales tax collections.
Housing Sales Tax collections are estimated at $4.9M. The 2024 collections are projected in
alignment with the town’s general 4% sales tax revenues.
Construction Use Tax tends to fluctuate annually and is projected conservatively at $2.0
million. This is based on 2% increase from the 2024 budget and excludes large one-time
projects. Currently, staff is not aware of any large projects planned in 2024.
Real Estate Transfer Tax revenues have seen a see a notable slowdown in RETT collections.
2024 is projected conservatively at $6.2M based on a 1.6% increase from the 2023 forecast.
This projects a sharp decrease from the record collections of $10.4M in 2020, $13.4M in 2021,
and $9.6M in 2022. Across the five-year plan, Real Estate Transfer Tax collections have been
projected conservatively, at $6.2M in 2024, $7.0M in 2025, and increasing 2% each year
thereafter.
REVENUE
33
Town of Vail Page 3
Together, expenditures for the town’s three main funds used for capital expenditures,
Capital Projects Fund, Housing Fund, and Real Estate Transfer Tax Fund, are proposed
at $43.7M for 2024. This includes $1.2M of debt service payments, department operating
and program costs of $8.3M, $12.7M of capital maintenance, $12.5M of additional capital
projects, and a transfer of $9.0M from the Housing Fund for Timber Ridge site and
podium costs.
CAPITAL PROJECTS FUND
The 2024 Capital Projects Fund expenditure budget is proposed at $23.0 million.
Included within that, is $10.7M for capital maintenance of the town’s current assets and a
proposed $8.7M for asset additions and major improvements. Capital maintenance
includes projects such as parking structure repairs, asphalt patching and overlays, audio-
visual updates, and repairs to neighborhood bridges. New and significant asset
expenditures being proposed in 2024 include the following:
• Data center main stack equipment replacement ($1.8M)
• Vail Mobility Hub Expansion ($1.5M, with a $750K offsetting grant)
• West Vail Roundabout Lighting ($2.0M)
• Employee Rental Housing Unit Purchases ($2.0M)
• Terradyne armored vehicle, a shared cost for use by the Eagle County Special
Operations Unit ($145K)
• Electric Bus Chargers ($600K)
EXPENDITURES
34
Town of Vail Page 4
Project narratives summarizing these projects are included in Attachment A of this memo.
The Capital Projects Fund also includes a transfer of $2.5M to the Housing Fund for the
Vail InDeed program and housing buydowns. Additionally, an annual debt service
payment of $1.2M for the Public Works Shops Building is included.
The Capital Projects Fund is forecasted to utilize $1.3M of Fund Balance during 2024.
The projected fund balance at the end of 2024 is $23.3M.
REAL ESTATE TRANSFER TAX FUND
The 2024 Real Estate Transfer Fund expenditure budget totals $9.1M. The budget
includes $2.0M of capital maintenance projects including VRD-managed facility
maintenance, recreation path maintenance, park improvements, pedestrian bridge
rehabilitation, and landscaping. An additional $1.3M is proposed for asset additions and
major improvements such as drainage and fence improvements with VRD at the Golf
Course($295K), Ford Park and Pirateship Park playground safety improvements ($568K),
streambank restoration of Middle Creek ($75K – to be reimbursed by the Evergreen
redevelopment). In addition, the Real Estate Transfer Tax funds four of the town’s
departments, programming, and qualified contributions to town partners. A total of $4.5M
represents funding for wildland, art in public places, parks, and environmental department
operating budgets while $1.2M is proposed for programs such as Fire Free Five rebates,
composting education and incentives, E-Bike programs, and Winterfest. In order to meet
a sustainable and balanced budget, various projects and programming remain
unfunded within the current five-year plan.
35
Town of Vail Page 5
The Real Estate Transfer Tax Fund will utilize $2.3M of reserves during 2024 and has a
projected ending fund balance of $6.6M.
Over the next five years, average projected annual revenue collections of $7.4M are
prioritized to cover general maintenance averaging $1.7M, capital improvements to
current assets averaging $574K, operations averaging $4.8M, programming averaging
$1.1M, and new assets and enhancements averaging $395K. To achieve this, RETT is
projected to utilize reserves each year. Reserves are projected to remain above $2M in
all years during 2024-2028, with the lowest projected reserve balance of $2.2M in 2028.
Due to the uncertainty of RETT revenue, staff recommends maintaining adequate
reserves to cover normal operations and annual capital maintenance assuming average
revenue collections. Excluding the year of 2024, in which RETT collections are
conservatively projected below a typical level, normal annual expenditures are
covered by annual revenues. However, no additional funds for expanded programs,
new capital projects or additional fund reserves are projected. Normal annual
expenditures do not include new projects, one-time programs, and improvements to
current assets, which require reserves spending in the 5-year plan.
If revenue collections do not meet projections over the next five years, new projects,
improvements, and programming may need to be prioritized and scaled-back further.
Council will need to prioritize projects and programs within the ongoing budget process.
Due to planned cash funding of Timber Ridge and Dobson Ice Arena causing lower
projected fund balances across most major funds, a transfer from another fund
may not be a viable option.
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
2024 2025 2026 2027 2028
RETT Fund Projected Annual Revenue and
Expenditures
Operating Programs (Annual)Contribution
General Maintenance Improvements Programs (Short-Term)
New Projected Total Revenue
RETT Projected Reserves:
2024: $6.6M
2025: $5.5M
2026: $3.2M
2027: $2.8M
2028: $2.2M
36
Town of Vail Page 6
HOUSING FUND
The Housing Fund was created in 2017 and was reported on a budget basis only to track
town housing programs. During the November 2021 election, voters approved a 0.5%
increase in sales tax dedicated towards housing programs and initiatives. With a
dedicated funding source, the Housing Fund became its own self-reporting fund. The
2024 budget includes a $2.5M transfer from the Capital Projects Fund to fund housing
programs including the InDEED program. Also included is a $9.0M transfer to the Timber
Ridge for site and podium costs, which will be repaid in full by 2026. The Housing Fund is
projected to use $4.1M of reserves in 2024.
CAPITAL RESERVES
The Town is projected to spend a combined $57.0M of Capital Fund, RETT, and Housing
Fund reserves during 2023 and an additional $7.6M in 2024. Reserves spending is
projected at $24.1M in 2025 to support cash funding the Dobson renovation. The chart
below illustrates a three-year reserve history along with a current and five-year projection.
Reserves within the Capital Projects Fund are expected to decrease below $1.0M in
2025. Reserves within the Real Estate Transfer Tax Fund are expected decrease below
$3.0M in 2027. Housing fund reserves are expected to decrease below $2.0M in 2024
and 2025, then begin increasing in 2026 to 2028. However, these reserves can be used
towards a variety of potential projects that remain unfunded, such the development of
newly acquired CDOT land parcel, regional housing collaborations in Eagle-Vail, as well
as a permanent location for the Children’s Garden of Learning.
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
$80,000,000
$90,000,000
$100,000,000
2021 2022 2023
Forecast
2024 2025 2026 2027 2028
Capital Reserves
CPF RETT Housing
37
Town of Vail Page 7
UNFUNDED PROJECTS AND PROGRAMMING REDUCTIONS
Due to increases in project costs caused by inflation, funding being directed towards
various large projects, and reduced real estate transfer tax collections, not all projects
identified by council and staff as priorities have been included in the 5-year capital plan.
Additionally, to meet a sustainable and balanced 5-year projection for the RETT fund,
some programming is unfunded. These adjustments are proposed to move toward the
goal of sustainable RETT fund expenditures, where annual operational and maintenance
costs are within annual projected revenues. In the current plan, the following projects and
program costs previously included in the 5-Year RETT fund have been moved to
unfunded to project a sustainable fund outlook:
The following projects are unfunded in the 5-year Real Estate Transfer Tax Fund plan
as presented:
• Nature Center Redevelopment Design ($400K)
• Gore/Deluge Lake Trailhead Parking/Restroom ($400K)
• Kindel Park / Mill Creek Improvements ($250K)
• Red Sandstone Park Picnic Shelter ($75K)
• ERWSD Bridge ($400K)
• Pedestrian Connectivity Improvements: SFR to Dobson ($600K)
• Pedestrian Connectivity Improvements: Donovan to Cascade on SFR ($600K)
• East Vail Interchange Trailhead parking lot expansion ($300K)
The following annual programs are unfunded in the 5-year Real Estate Transfer Tax
Fund plan as presented:
• Compost pilot: Commercial and yard waste ($30.0k)
• Green team ($2.5K)
• Trees for Vail ($7.5K)
• EV share event ($1.0K)
• eBike ownership program: eBikes for essentials ($18.0K)
• eBike rebates for residents ($20.0K)
The following annual programs are funded at a reduced level in the 5-year Real Estate
Transfer Tax Fund as presented compared to prior years:
• USFS Front Ranger program funding (reduced from $55.0K to $29.0K)
• Sole Power (Reduced from $7.5K to $5.0K)
Additionally, many projects have been deferred to later years than presented in the 2023
five-year plan, such as East Mill Creek and Sandstone Creek culvert replacements, Ford
Park lower bench turf and irrigation, Ford Park picnic shelter replacement and
improvements, and playground equipment replacements and improvements at Buffehr
Creek and Ellefson parks.
Within the 5-year Capital Projects Fund plan, the following projects are unfunded:
• Vail Village and Ford Park Bollard Installation ($1.3M)
• Permanent Location for Children’s Garden of Learning ($12.0M)
• Municipal Building Remodel ($30.0M)
38
Town of Vail Page 8
ACTION REQUESTED
Staff requests feedback from Council in preparation for the Town Manager’s budget, which will
come before Council for the first look on October 17th, with ordinance readings on November 7th
and November 21st.
• Does Council agree with the proposed capital plan?
• Would Council like to re-prioritize any unfunded projects by moving them to the
five-year plan, and moving other projects to the unfunded list in their place?
• Are there any other changes or additions to the Capital, Housing or RETT fund
proposed expenditures?
39
Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing changed from prior 5-year plan
Moved to Unfunded
2024 2025 2026 2027 2028
Total Sales Tax Revenue:40,850,000$ 41,667,000$ 42,500,000$ 43,775,000$ 45,088,000$ 2024: Down 1% from 2023 Forecast (Includes estimates to Residences Inn), 2025/2026: 2% increase, 2027/2028: 3%
Increase
Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 62/38
Sales Tax - Capital Projects Fund 15,523,000$ 15,833,000$ 16,150,000$ 16,635,000$ 17,133,000$ Sales tax split 62/38
Use Tax 2,040,000 2,081,000 2,123,000 2,165,000 2,208,000 2024 - 2028: 2% Increase
Franchise Fee 205,000 209,000 213,000 217,000 221,000 1% Holy Cross Franchise Fee approved in 2019; 2024-2026 based on 2% annual increase; 2023: includes Holy Cross
5-year advancement towards underground utility project
Federal Grant Revenue - - - - -
Other County Revenue - 1,340,000 - - - 2025: Reimbursement from sharing agencies for Dispatch RMS Replacement
Other State Revenue 750,000 - - - - 2024: MMOF grant towards Mobility Hub Design ($750K)
Lease Revenue 172,270 172,270 172,270 172,270 180,884 Per Vail Commons commercial (incr. every 5 years)
Project Reimbursement 558,562 - - - - 2024: Utilize Holy Cross Enhancement Fund for HCE Underground Utility Project
Timber Ridge Loan repayment 468,933 468,977 3,537,404 - - 2026: Payoff of Timber Ridge Loan using proceeds of new Timber Ridge unit sales
Earnings on Investments and Other 289,610 163,156 2,347 23,070 15,121 0.7% returns assumed on available fund balance;
Total Revenue 20,007,375 20,267,403 22,198,022 19,212,340 19,758,005
Facilities
Facilities Capital Maintenance 469,500 265,000 360,000 370,800 381,924
2024 includes: PW 30% roof replacement ($75K), Buzzard Park repairs ($75K), Buzzard Park roof repairs ($50K),
transit office windows and doors ($25K), PW overhead garage door ($50K), PW carpet replacement ($50K); 2025
includes: Fire Station II Overhead garage doors ($25K), Library Boiler Replacement ($25K); 2026 includes: Lionshead
Transit Center Repairs ($50K), Buzzard Park washer/dryer replacement ($15K); Transit Office carpet replacement
($15K); 2027 includes: Lionshead transit center exterior stain ($45k), Lionshead welcome center 1st floor and
Grandview flooring replacement ($100k), PW Shop & Bus Barn Roofing 30% ($75K), PW Shop boiler replacement
($35K), ford park lift station pump ($40K); 2028 includes: Fire Station II Sloped Roof Replacement ($50K), public
works administration hot water heater replacement ($40K), vail valley drive lift station ($40k)
Municipal Complex Maintenance 260,000 267,800 275,834 284,109 292,632 2024: Municipal Complex Maintenance ($260k); 2025-2028: 3% annual increase
Building Energy Enhancement Projects 25,000 25,000 25,000 25,000 25,000 2024 - 2028: Placeholder for energy enhancements specific to Town buildings
Public Works Building Maintenance - - 100,000 - - 2026: Roof Replacement ($100K)
Welcome Center/Grandview Capital Maintenance 25,000 25,000 25,750 26,523 27,318 2024: Furniture upgrades ($25K) moved to unfunded; 2024 - 2028: Annual Maintenance ($25k)
Purchase of Employee Rental Units 2,000,000 2,000,000 2,000,000 2,500,000 2,500,000 2024-2028: Placeholder for purchase of TOV employee housing stock
Employee Rental Capital Maintenance 150,000 150,000 75,000 75,000 75,000 2024-2028: Capital Maintenance budget for town owned rental units
Snowmelt Boilers Replacement 1,000,000 2,500,000 - 3,500,000 - 2025-2027: Placeholder for replacement of BTU boilers at end of life with more efficient models.
Donovan Pavilion Remodel 50,000 - 25,000 - - 2024/2026: Capital Maintenance Placeholders
Mountain Plaza Elevator Renovation - 100,000 - - - 2025: Mountain plaza elevator renovation (shared cost with Vail Resorts)
Vail Mobility Hub Expansion 1,500,000 - 2,000,000 - - 2024: Design for Vail Mobility Hub (VTRC) Expansion ($750K MMOF match grant); 2026: Placeholder for future grant
match to construction expansion
Fire Sprinkler Upgrades at Bus Barn 500,000 - - - - 2024: Update Fire Sprinkler system in bus barn to accommodate needs of expanded electric bus fleet ($500k)
Total Facilities 5,979,500 5,332,800 4,886,584 6,781,432 3,301,874
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
9
40
Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing changed from prior 5-year plan
Moved to Unfunded
2024 2025 2026 2027 2028
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Parking
Parking Structures 1,040,000 1,287,000 1,275,000 1,315,000 1,405,000 2024-2028: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing
and other structural repairs
Parking Entry System / Equipment - - - - 1,045,500 2028: Placeholder for parking system update
Red Sandstone Parking Structure 70,000 - 50,000 - - 2024: $70K structure resealing, 2026: $50K Concrete patch replacement
Total Parking 1,110,000 1,287,000 1,325,000 1,315,000 2,450,500
Transportation
Bus Shelters 30,000 30,000 30,000 30,000 30,000 2024 - 2028: Bus shelter annual maintenance; 2024: 5 new bus shelters in East Vail at busiest locations ($200k)
moved to unfunded.
Bus Transportation Management System - - - - 1,000,000 2028: Replacement for Bus Management System
Hybrid / Electric Bus Battery Replacement - - 360,000 - 500,000 2026: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle
replacement has not been needed as of yet; 2028: $500,000 Placeholder for Electric Bus Battery Replacement
Bus Camera System - - 290,000 - - 2026: Replace current fleet of 33 buses with updated camera surveillance system. In 2026 the camera system will be
11 years old and reaching end of life
Electric bus chargers and electrical service rebuild 600,000 - - - - 2024: $600K New charging station placeholders for additional electric buses added to fleet
Total Transportation 630,000 30,000 680,000 30,000 1,530,000
Road and Bridges
Capital Street Maintenance 1,640,000 1,450,000 1,743,000 1,457,000 2,145,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2024 includes
surface seal ($310K); asphalt mill overlay ($550K); Drainage Improvement ($105k)
Street Light Improvements 75,000 75,000 80,000 80,000 80,000 2024 - 2025: Annual Town-wide street light replacement ($75K); 2026 - 2028: $80K annual Town-wide street light
replacement ($80K)
South Frontage Rd Lionshead Medians - - - - - 2025/2026: Improvements to the South Frontage Rd Medians in Lionshead moved to Unfunded
Neighborhood Bridge Repair - - 500,000 - - 2026: Kinnickinick East Bridge Rehabilitation
Seibert Fountain Improvements - - 100,000 - - 2026: Placeholder for pump replacement
Roundabout Lighting Project 2,000,000 - - - -
2024: New lighting at the West Vail roundabout. Current light poles will be replaced with 30' LED light poles and would
incorporate smart transportation equipment such as traffic cameras ($2M)
Neighborhood Drainage Master Plan Update - 350,000 - - - 2025: Develop Town Drainage Master Plan to be consistent with new East Vail Drainage Master Plan & updated
rainfall intensities
Neighborhood Road Reconstruction - - - 1,000,000 - 2027: East Vail Road Drainage Improvements
West Lionshead Circle Crosswalk - - 100,000 650,000 - 2026/2027: $750K for crosswalk at Lionshead place
East Vail Interchange Underpass Sidewalk - - - 750,000 -
2027: Request from the Planning and Environmental Commission to construct a pedestrian sidewalk beneath the East
Vail interchange; pedestrian count study at the underpass is recommended to be completed before the start of this
project. Project deferred from 2020 to 2027
Vail Village Streetscape/Snowmelt Repair 1,500,000 - 1,250,000 - - 2024 - 2026: Replacement of 18 yr. old streetscape and snowmelt infrastructure (piping) in Vail Village; During 2022
the town installed piping to test and will report back to Council at a later date.
Vail Road Sidewalk Construction - 100,000 1,000,000 - - 2025/2026: Sidewalk construction on Vail Rd. between Beaver Dam and Forest Rd.
East Mill Creek Culvert Replacement - - - 100,000 1,000,000 2027/2028: Replace the metal pipe culvert from Vail Valley drive from Gold Peak to Manor Vail
Sandstone Creek Culvert Replacement at Vail View - - - 100,000 1,000,000 2027/2028: Replace the metal pipe culvert at Sandstone Creek and Vail View Drive
Total Road and Bridge 5,215,000 1,975,000 4,773,000 4,137,000 4,225,000
10
41
Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing changed from prior 5-year plan
Moved to Unfunded
2024 2025 2026 2027 2028
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Technology
Town-wide camera system 30,000 50,000 50,000 25,000 25,000 2024-2028: Annual maintenance
Audio-Visual capital maintenance 150,000 100,000 50,000 50,000 50,000 Annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building,
Grand View, LH Welcome Center; Replacement cycle every 3-5 years
CyberSecurity 125,000 125,000 125,000 125,000 125,000 Annual 'Investment in cybersecurity, to keep up with the ongoing changes that are required to maintain a safe and
secure computing environment (previously budgeted in software licensing) - $125k
Software Licensing 865,000 890,950 917,679 945,209 973,565 Annual software licensing and support for town wide systems (3% Annual Increase)
Hardware Purchases 75,000 85,000 85,000 85,000 85,000 2024-2028: Workstation replacements (20-25 per year)
Website and e-commerce 70,000 67,500 157,500 67,500 67,500
2024-2028: Annual website maintenance ($60K); 2024: New Website ADA Compliance Tool Implementation ($10K);
2025-2028: Website ADA Compliance Tool Continuation ($7,500); 2026: Placeholder to reevaluate current system and
assess the need to upgrade ($90k)
Fiber Optics / Cabling Systems in Buildings 50,000 50,000 50,000 50,000 50,000 2024-2028: Repair, maintain & upgrade cabling/network Infrastructure ($50K)
Network upgrades 150,000 150,000 125,000 50,000 50,000 Annual Computer network systems - replacement cycle every 3-5 years
Data Center (Computer Rooms)150,000 150,000 150,000 150,000 150,000 2024-2028: $150K data center maint
Data Center equipment replacement 1,750,000 - - - - 2024: Replacement of data center main stacks ($1.75M)
Broadband (THOR)110,000 125,000 125,000 125,000 125,000 2024-2028: Annual Broadband Expenses
Business Systems Replacement - 30,000 100,000 30,000 - 2025/2027: $30K every other year for parking system upgrades; 2026: Placeholder for Business System
Replacements ($100k)
Total Technology 3,525,000 1,823,450 1,935,179 1,702,709 1,701,065
Public Safety
Public Safety System / Records Mgmt. System (RMS) - 2,000,000 - - - 2025: Placeholder for records management system update
Public Safety IT Equipment 40,000 35,000 35,000 35,000 35,000 Annual Maintenance/Replacement of PD IT Equipment including patrol car and fire truck laptops and software used to
push information to TOV and other agencies;
Public Safety Equipment 140,600 140,600 117,000 117,000 117,000 Axon body camera system ($125K in 2024-2025; $102K in 2026-2028); Flock LPR Cameras ($15K annually)
Terradyne Armored Vehicle 145,000 - - - - 2024: $145,000 for the Town of Vail portion of acquisition of a terradyne armored vehicle for the Eagle County Special
Operations Unit (Maintenance cost to be funded by the Town of Avon)
Fire Safety Equipment - 45,000 51,000 368,000 230,000
2025: $45K knox box system replacement/upgrade; 2026: $16K drone expansion; $35K Extrication Equipment; 2027:
Self Contained Breathing Apparatus Replacement ($368k); 2028: Heavy Hydraulic Extrication Equipment
Replacement ($130K); Special Rescue Trailer Replacement ($50K); Fire Hose Replacement ($50K)
Thermal Imaging Cameras - - 15,000 - 15,860 2026/2028: Placeholders for thermal camera replacement ($15K)
Radio Equipment replacement/expansion 720,000 300,000 - - - 2024 - 2025: Replacements of radios for fire (approximately 10-15 Years old)
Fire Truck Replacement - - - 1,030,000 - 2027: E3 Regular Fire Engine Replacement ($1.0M)
Total Public Safety 1,045,600 2,520,600 218,000 1,550,000 397,860
Community and Guest Service
Energy Enhancements 52,500 110,000 138,000 264,000 200,000 2024-2028: Installation of EV stations to meet increased demand. There is potential for grants to offset the initial
capital cost of the equipment and installation
Pedestrian Safety Enhancements - 200,000 2,000,000 - - 2025/2026 Pedestrian Improvements through Main Vail Underpass
11
42
Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing changed from prior 5-year plan
Moved to Unfunded
2024 2025 2026 2027 2028
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Bollard Installation Project - - - - 2024/2025: Installation of retractable and standard bollards throughout the Vail Village and Ford Park; possible
additional grant opportunities in 2024/2025) moved to Unfunded
Civic Area Redevelopment- Dobson - 50,350,000 - - - 2025: Placeholder for Civic Area Redevelopment / Dobson
Underground Utility improvements 1,700,000 - - - - 2024: Underground HCE from Main Vail to East Vail in conjunction with fiber conduit ($1.7M)
Guest Services Enhancements/Wayfinding - - 800,000 1,200,000 1,200,000 2023: Re-appropriate $153K to for wayfinding sign project, final vendor decision pending; 2023: Updated Parking and
Transit signage; 2026: VMS Replacements; 2027: Updated Wayfinding Signage Program
Vehicle Expansion 133,000 - 60,000 - - 2024: 2 PD take-home vehicles, final stage of program implementation ($133k); 2026: Additional Vehicle for Deputy
Chief of Community Risk Reduction Position ($60k)
Total Community and Guest Service 1,885,500 50,660,000 2,998,000 1,464,000 1,400,000
Total Expenditures 19,390,600 63,628,850 16,815,763 16,980,140 15,006,300
Other Financing Sources (Uses)
Debt Service Payment (1,158,592) (1,157,048) (1,155,240) (1,153,620) (1,200,000) Debt Payment for PW Shops
Transfer from Vail Reinvestment Authority 1,770,000 13,045,870 6,233,304 6,285,961 6,702,702 2024: Lionshead streetscape/snowmelt replacement ($1.7M); 2025/2026: Improvements to S. Frontage Rd Medians
($200K); 2025 - 2028: Dobson
Transfer to Housing Fund (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) 2023-2028: $2.5M Transfer to Housing Fund
Transfer from General Fund - 11,000,000 - - - 2025: Transfer from General Fund towards Dobson
Transfer to General Fund - - (5,000,000) (6,000,000) - 2026-2027: Repayment of funds to General Fund for Dobson
Total Other Financing Sources and Uses (1,888,592) 20,388,822 (2,421,936) (3,367,659) 3,002,702
Revenue Over (Under) Expenditures (1,271,817) (22,972,625) 2,960,323 (1,135,459) 7,754,408
Beginning Fund Balance 24,579,772 23,307,955 335,330 3,295,653 2,160,193 2024 Beginning fund balance is based off of a 2023 forecast incorporating YTD revenue collections and project
savings.
Ending Fund Balance 23,307,955 335,330 3,295,653 2,160,193 9,914,601
12
43
Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing changed from prior 5-year plan
Moved to Unfunded
2024 2025 2026 2027 2028
Revenue
Real Estate Transfer Tax 6,200,000$ 7,000,000$ 7,140,000$ 7,283,000$ 7,429,000$ 2024: 1.6% Increase from 2023 Forecast; 2025-2028: 2% annual increase
Golf Course Lease 175,151 176,903 178,672 180,458 182,263 Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease
signed in 2019; Rent income funds the "Recreation Enhancement Account" below
Intergovernmental Revenue 270,000 30,000 30,000 30,000 30,000 2024-2028: $30K lottery proceeds used annual for park projects; 2024: $240K CDPHE Grant for water quality projects
Project Reimbursements 75,000 - - - - 2024: Evergreen Redevelopment Project Reimbursement for Middle Creek Restoration Fund
Recreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 $10K annually
Bag Fees 50,000 50,000 50,000 50,000 50,000 Utilize bag fee funds for Clean-Up day events.
Earnings on Investments and Other 62,017 46,146 38,343 22,438 19,648 2024-2028: 0.7% return assumed
Total Revenue 6,842,168 7,313,049 7,447,014 7,575,897 7,720,911
Expenditures
Management Fee to General Fund (5%)310,000 350,000 357,000 364,150 371,450 5% of RETT Collections - fee remitted to the General Fund for administration
Wildland
Forest Health Management 685,922 720,218 756,229 794,040 833,742 Operating budget for Wildland Fire crew
Wildland Fire Equipment - - - 13,000 53,800 2027: Wildland hose; 2028: VHF radio replacement
Wildfire Mitigation 10,000 10,000 10,000 10,000 10,000 2024-2028: $10K annually to support wildfire mitigation projects as identified in the 2020 Vail Community Wildfire Protection Plan
Fire Free Five - Rebate Program 200,000 200,000 - - 2024-2025: $200K annually for the Fire Free Five Community Assistance Program provides funding to community members for the
implementation of defensible space within the first five feet of the building
Wildland Fire Shelter 17,500 - 17,000 - - 2024: $17.5K To purchase a wildland shelter safety device; 2026: $17K Placeholder for wildland shelter safety
Fire Free Five - TOV Implementation 50,000 - - - - 2024: Continuation of Fire Free Five at TOV facilities
Total Wildland 963,422 930,218 783,229 817,040 897,542
Parks
Annual Park and Landscape Maintenance 2,384,263 2,402,635 2,455,791 2,474,714 2,529,465 Annual: Ongoing path, park and open space maintenance, project mgmt.; Town Trail Host volunteer program ($16,000); $5K for
propane for winter outdoor heating
Park / Playground Capital Maintenance 179,000 186,500 169,000 170,000 169,000 Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans,
painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance
Tree Maintenance 125,000 85,000 85,000 85,000 85,000 Annual on going pest control, tree removal and replacements in stream tract, open space, and park areas
Street Furniture Replacement 35,000 35,000 35,000 35,000 35,000 Annual street furniture replacement
Ford Park Lower Bench Turf/Irrigation - 300,000 - - - 2024: $300K Replacement of worn turf grass area and inefficient irrigation system
Ford Park Playground Improvements 268,000 - 300,000 - -
2024: Completion of safety improvements to the Ford Park play area; Safety Improvements to the Ford Park play area including
wooden bridge to boulder area, expansion to toddler area, ADA upgrades, and replacement of a safety net; 2026: Renovation of
Western half wooden structure from mid 1980's ($300K)
Ford Park Picnic Shelter - - 350,000 - - 2026: Replace Ford Park picnic shelter
Ford Park Master Plan Capital Design 200,000 - - - - 2024: Design for ADA compliant routes and Tennis Center renovation
Turf Grass Reduction 150,000 - - - - 2024: Continuation of Turf Grass Reduction projects at Main Vail and West Vail Roundabouts and Municipal Building
Playground Restroom Replacements - - - 400,000 - Replace modular restroom building at Bighorn Park (2027)
Kindel Park/Mill Creek - - - - - 2025: Improvements to heavily worn streamtract between Hanson Ranch and Pirateship Park- Project already in design; riparian
planting and improved pedestrian circulation along Mill Creek corridor ($100k)
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
13
44
Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing changed from prior 5-year plan
Moved to Unfunded
2024 2025 2026 2027 2028
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Willow Park Drainage Improvements - - 125,000 - - 2026: Improvements to drainage and inefficient irrigation system
Pirateship Park Improvements 300,000 - - - - 2024: Safety improvements: replace wood siding and add climber
Donovan Park Playground Safety Improvements - - 275,000 - - 2026: Replace decks, worn equipment , etc.
Gore Creek Promenade Rehabilitation - 750,000 - - -
2025: Planning, design, and rehabilitation of the Gore Creek Promenade caused by excessive guest visitation. Project would
include expansion of heated paver walkways, ground-level wood picnic deck, artificial lawn area, landscape enhancements, and a
stream walk connection to the Covered Bridge Pocket Park (Deferred from 2023)
Lionshead Skate Park Capital Maintenance - 50,000 - - 2025: Replacement of Lionshead skate park fencing ($50K) reimbursed by the Vail Reinvestment Authority
Slifer Fountain Feature Four Repair 75,000 - - - - 2024: Repair plumbing leak in feature supply line in Slifer Plaza ($75k)
Buffehr Creek Park Safety Improvements - - - - 400,000 2028: Replacement 20-yr old playground equipment with custom build deferred from 2025 to 2028, budget increased from $350K
to $400K
Ellefson Park Safety Improvements - - - 350,000 - 2027: Replacement 15-yr old playground equipment with custom build (deferred from 2025 to 2027, budget increased from $300K
to $350K)
Total Parks 3,716,263 3,809,135 3,794,791 3,514,714 3,218,465
Rec Paths and Trails
Rec. Path Capital Maintenance 150,000 85,000 85,000 85,000 85,000 Annual Capital maintenance of the town's recreation path system ($85k); 2024: Recreation path improvements ($65k)
Recreation Path Safety Improvements 75,000 - - - - 2024: Design of recreation path safety improvements ($75K)
Bike Safety 10,000 10,000 10,000 10,000 10,000 $10K annual cost for bike safety programs
Pedestrian Bridge Projects 550,000 - - - 400,000
2024-2028: Systematic rehabilitation or replacement of 5 pedestrian bridges; 2024: Re-appropriate $333K for pedestrian overpass
and add $550k based on bids received this Spring; 2025: ERWSD Bridge moved to unfunded; 2028: Placeholder for bridge
replacements
Pedestrian Connectivity Projects - - - - - 2024: SFR to Dobson moved to unfunded; 2027: Donovan to Cascade on SFR moved to unfunded
Gore Valley Trail Reconstruction - 80,000 - 80,000 - 2025/2027: Placeholders for Gore Valley Trail Maintenance
Gore/Deluge Lake Trailhead Parking/Restroom - - - - - 2025: Improvements to the Gore Creek/Deluge Lake trailhead on USFS property to improve parking, safety, traffic flow and
addition of a restroom facility moved to unfunded
Portalet Enclosures 45,000 - - - - 2024: Continuation of 2023 project to design and construct screening/enclosures on trailhead port-a-lets
Bighorn Trailhead improvements - - - - 250,000 2028: Improvements to the parking area at the Bighorn Trailhead to include acquisition of easements, improved trail entry,
additional parking spaces and restroom facility to south side of I-70
Total Rec Paths and Trails 830,000 175,000 95,000 175,000 745,000
Recreational Facilities
Nature Center Operations 112,654 116,033 119,514 121,905 124,343 Nature Center operating costs(Contract with Walking Mountains)
Nature Center Capital Maintenance 8,064 26,291 4,990 14,098 - 2024: path and walkway repairs ($8.1K); 2025: signage ($16.6K); regravel access road ($9.8K); 2026: benches and tables ($5.0k);
2027: Slope roofing ($14.1K)
Total Recreational Facilities 120,718 142,324 124,504 136,003 124,343
Environmental
Environmental Sustainability 836,022 856,823 899,664 965,647 991,880
Annual operating expenditures for Environmental department (4.25 FTEs); includes $50K for Clean up day, professional dues to
organizations such as CC4CA, Climate Action Collaborative, etc.; $14k sustainability intern, $14K Waste Education intern; $14K
Water Quality Intern
Recycling and Waste Reduction Programs 95,500 100,275 105,289 110,553 116,081 2024: Continue Compost Residential Expansion ($15k); Love Vail Website ($8k); Recycling and Composting Hauls to Eagle
County ($25k); Recycling Compliance and Education ($7.5k); Actively Green ($40k)
14
45
Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing changed from prior 5-year plan
Moved to Unfunded
2024 2025 2026 2027 2028
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Ecosystem Health 252,017 254,118 266,824 280,165 294,173
2024: CC4CA Retreat Host Community ($18k); Open Lands Plan Implementation ($50k); Strategic Plan Rollout / Completion
($10k); Sustainable Destination Recertification & Fees ($20k); Sustainable Destination Reporting, Travel, Program ($25k); USFS
Front Ranger Program ($29k); Wildlife Habitat Improvements, Wildlife Forum ($100k)
Energy & Transportation 122,500 102,375 107,494 112,868 118,512 2024-2028: Energy Smarts ($40K); Sole Power ($5K); Sole Power App ($50K); Greenhouse Gas Inventory ($25K); Energy-related
education and outreach ($2.5K)
E-Bike Programs 225,000 236,250 248,063 260,466 273,489 Town of Vail E-bike share program ($225K)
Streamtract Education/Mitigation 30,000 30,000 30,000 30,000 30,000
2024 - 2028: Annual streamtract education programming such as "Lunch with Locals" landscape workshops ($50k), City Nature
Challenge and storm drain art; 2023: Re-appropriate $5.9K for continuation of "ten feet for the creek" campaign, $500
reimbursement for sustainable landscape.
Water Quality Maintenance 285,000 216,300 222,789 229,473 236,357 2024-2028: Annual cleaning and draining of frog gutter bins ($150k) and water quality vaults ($60k); 2024: Placeholder for updated
water quality study ($75K)
Middle Creek Restoration Fund 75,000 - - - - 2024: The Evergreen redevelopment project is required to provide a restoration plan for Middle Creek. The property is owned by
the Town of Vail. The Town will fund the restoration plan and be reimbursed by the developer.
Private Streambank Mitigation Program 80,000 50,000 50,000 50,000 50,000 2024 - 2028: Private Streambank Mitigation Program
Energy Efficiency Performance Contract 150,000 - - - - 2024: Placeholder for an energy audit to facilitate an Energy Efficiency Performance Contract.
Welcome Center Educational Displays - - 150,000 - - Steward Vail educational displays in the Lionshead and Vail Village Welcome Centers; $50K reimbursement from the VLMD; 2026:
Placeholder to update Welcome Center displays ($150k)
Total Environmental 2,151,039 1,846,141 2,080,122 2,039,172 2,110,491
Art
Public Art - Operating 190,921 200,467 210,490 221,015 232,066 Art in Public Places programming and operations
Public Art - General program / art 60,000 60,000 60,000 60,000 60,000 Annual funds purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate
enough funds. ($60k)
Public Art - Winterfest 30,000 30,000 30,000 30,000 30,000 Annual Winterfest Programming ($30K)
Artist In Residency - Operating 30,000 62,500 62,500 62,500 62,500 2024 - 2028: Operating costs for artist in residency program utilizing the new Art Space
Artist In Residency - Capital Art Acquisitions 20,000 37,500 37,500 37,500 37,500 2024 - 2028: Capital art acquisition costs associated with artist in residency program.
Total Art 330,921 390,467 400,490 411,015 422,066
Community
Council Contribution: Betty Ford Alpine Garden Support 76,888 76,142 76,142 76,142 77,665 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increase
Council Contribution: Eagle River Watershed Support 42,000 42,840 42,840 42,840 43,697 Annual support of the Eagle River Watershed Council programs
Total Contributions 118,888 118,982 118,982 118,982 121,362
VRD-Managed Facilities & Maintenance
Recreation Enhancement Account 175,151 176,903 178,672 180,458 182,263 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance
Recreation Facility Maintenance 22,000 22,000 22,000 22,000 22,000 Annual $22K for general RETT facility maintenance
Golf Clubhouse 13,708 131,323 64,060 - 58,319
2024: Heat tape replacement ($13.7K); 2025: circulation pumps ($98.0K), clubhouse parking lot mill & overlay ($23.9K), clubhouse
signage ($9.4K); 2026: Stucco/stone ($37.3K), wood trim ($26.8K); 2028: Clubhouse exterior door replacement ($32.2K),
Clubhouse parking lot mill & overlay ($26.2K)
15
46
Included in Project Narratives
New Project
Increase in Cost/Expanded Programs
Project Timing changed from prior 5-year plan
Moved to Unfunded
2024 2025 2026 2027 2028
TOWN OF VAIL PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Golf Course - Other 22,020 3,954 237,660 169,325 33,359
2024: Maintenance building Gas Fired Heater ($6.5k); Maintenance building overhead radiant heating ($12.9k); Maintenance
building wood privacy fencing ($2.7k); 2025: Maintenance building asphalt driving and parking area; 2026: Maintenance building
streambank restoration ($234.1K) exterior doors ($3.5K); 2027: Split costs: 1st hole path planking ($77.6K); 1st hole bridge
planking and stone veneer ($53.4K); 2nd hole bridge planking ($14.2K), 11th hole ped bridges ($18.9K); 2028: Maintenance
building stucco ($25.2K), Maintenance building asphalt ($4.7K), Maintenance building wood privacy fencing ($3.4K)
Drainage Improvements & Fence near Golf Maintenance
Building 295,410 - - - - 2024: Drainage and grading improvements and fence repair near golf maintenance building ($295K)
Dobson Ice Arena 17,336 118,815 - - - 2024: Wood trim repairs ($11.3), chemical feed system repairs ($6.0K); 2025: Boiler and circulation system ($77.2K), Water
filtration issues ($27.6K); Exhaust Stacks ($3.7K)
Ford Park / Tennis Center Improvements 13,261 54,166 1,462,552 - - 2024: Furnace, hot water tank, baseboards replacement ($13.3K); 2025: Wood siding and windows ($54.2K); 2026 includes a
rebuild of tennis courts, retaining walls, and court fencing
Athletic Fields 9,362 99,319 - 26,704 - 2024: Asphalt parking lot repairs ($9.3K); 2025: Asphalt parking lot ($99.3K); 2027: Asphalt parking lot repairs ($11.1K), wood
structure paint ($9.3K), wood trim, post, & beam repair ($6.2k)
Gymnastics Center - 59,041 - - - 2025: Furnace ($27.6K), Elevator ($27.6K); concrete stairs and walkways (3.0K)
Total VRD-Managed Facilities & Maintenance 568,248 665,520 1,964,944 398,487 295,941
Total Expenditures 9,109,499 8,427,787 9,719,063 7,974,563 8,306,660
Other Financing Sources (Uses)
Transfer from General Fund - - - - -
Revenue Over (Under) Expenditures (2,267,330) (1,114,739) (2,272,048) (398,666) (585,749)
Beginning Fund Balance 8,859,609 6,592,279 5,477,540 3,205,492 2,806,825 2024 Beginning fund balance is based off of a 2023 forecast incorporating YTD revenue collections and project savings..
Ending Fund Balance 6,592,279$ 5,477,540$ 3,205,492$ 2,806,825$ 2,221,076$
16
47
2024 2025 2026 2027 2028
Revenue
Housing Sales Tax 4,900,000$ 5,047,000$ 5,198,000$ 5,406,000$ 5,622,000$
Transfer in from Capital Projects Fund 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000
CDOT Land Value repaid - - 1,715,000 - -
Total Revenue 7,400,000 7,547,000 9,413,000 7,906,000 8,122,000
Expenditures
Housing Programs
InDeed Program 1,000,000 2,500,000 2,500,000 2,500,000 2,500,000
Buy Down Housing - - - - -
Future Purchases 1,500,000 $1.5M placeholder to purchase buy-down
units to be resold to community
Construction Housing Projects
W. Middle Creek Development Placeholder - 10,000,000 - -
Total Expenditures 2,500,000 12,500,000 2,500,000 2,500,000 2,500,000
Operating Income 4,900,000 (4,953,000) 6,913,000 5,406,000 5,622,000
Transfer to Timber Ridge- Site and Podium (9,000,000) 5,000,000 4,000,000 - -
Beginning Fund Balance 5,478,381 1,378,381 1,425,381 12,338,381 17,744,381
Ending Fund Balance 1,378,381$ 1,425,381$ 12,338,381$ 17,744,381$ 23,366,381$
TOWN OF VAIL PROPOSED 2024 PROPOSED FIVE YEAR BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HOUSING FUND
2024 Beginning fund balance is based off of a
2023 forecast incorporating YTD revenue
collections and project savings..
17
48
CAPITAL PROJECTS FUND
Data Center Main Stacks Replacement
2024
Project: Data Center Main Stacks Replacement
Location: TOV Data Center
Budget:
Narrative: The main stacks of data center equipment are due for replacement. For this purchase, we will
put out an RFP to ensure we are getting the best pricing and support for our investment. We
are proposing to replace both the primary infrastructure stack – the Dell VXRail system – as well
as improve our backup/recovery solution to a product called Rubrik. Rubrik is the best available
backup solution to mitigate against Ransomware attacks, of which the town is a target. Initial
cost estimates are approximately $1M for the VXRails and $500K for the Rubrik
backup/recovery system. We are including an additional $250K for implementation and
support costs that could become necessary. These replacements are not optional, nor can they
be deferred, because the current equipment will be 6 years old in 2024, and we can no longer
extend Dell support. If something were to happen to this old hardware, we’d have no technical
expertise from the vendor available to help us recover from the issue.
Town Council Priority:
Experience – ensures that all IT applications and software is hosted on up-to-date and properly supported
equipment. Without this assurance, town staff may not be able to support the needs of our residents, guests,
and community.
Economy – by using the best available system to mitigate the possibility of a Ransomware attack, we are
protecting the town’s critical systems (Finance, HR, Records Management) from potential malicious attacks,
and enables a rapid and effective recovery in the event of an attack.
2024 2025 2026 2027 2028
Capital Cost $1,750,000 $0 $0 $0 $0
Replacement Year 2029
ATTACHMENT A
49
CAPITAL PROJECTS FUND
Electric Bus Chargers
2024
Project: Electric Bus Chargers
Location: TOV Bus Barn
Budget:
Narrative: This project is the charging equipment that is required for the new battery electric buses. The
Town will have 8 new buses arriving in 2024. These chargers are needed to keep the fleet
charged. Bus chargers are required to be installed in the bus barn. The backbone infrastructure
is in place. This includes the cost of 3 charging cabinets and 6 dual port dispensers as well as
installation from the electrical panel to the placement in the barn. The $600k in new funds
being requested are in addition to $397k appropriated in 2023.
The total capital cost across 2023 and 2024 is partially offset by grant revenue. There is a total
of $616,330 in grant funding awarded to this project over 3 separate grants: VW Settlement
($255,728 - no local match), Congressional Directed Spending ($179,480 - no local match), and
FTA Bus and Bus Facilities ($181,122-20% local match).
Town Council Priority:
Experience and Environmental
Timeline: Order placement will occur in late 2023 for delivery and installation prior to new bus arrival in
May 2024.
Photo:
Note: New chargers will utilize a different system design than existing chargers.
2024 2025 2026 2027 2028
Capital Cost $600,000
Annual Maintenance Cost $ 80,000
Utilities Cost Electric cost offset by reduction in diesel fuel cost
Replacement Year 2034
50
CAPITAL PROJECTS FUND
Roundabout Lighting Project
2024
Project: Roundabout Lighting Project
Location: I-70 Exit 173 (West Vail)
Budget:
Narrative: The purpose of this project is to install new lighting at the West Vail roundabout, similar to the
Vail Town Center roundabouts to improve pedestrian safety. The existing 40’ tall light poles will
be replaced with 30’ poles with new LED lights and additional lights installed at the pedestrian
crossing where none exist today. This project also facilitates the installation of smart
transportation equipment like traffic cameras.
Town Council Priority:
Community, Experience, Economy, Environmental
This project will provide an improved safer community and guest experience within the roundabouts. It
reduces energy waste with the installation of new LED lights.
Timeline: Design began in 2018 with construction to start in 2024
2024 2025 2026 2027 2028
Capital Cost $2,000,000 $0 $0 $0 $0
Maintenance Additional Light Poles
Utilities No Increase, LED
Replacement 50+ Years
51
CAPITAL PROJECTS FUND
Terradyne Armored Vehicle
2024
Project: Terradyne Armored Vehicle
Location: Housed in Avon for shared use by participating agencies
Budget:
Narrative:
The Eagle County Special Operations Unit seeks to enhance its operational capabilities by acquiring an
armored vehicle. The proposed Terradyne armored vehicle would significantly bolster our ability to
respond effectively to high-risk situations, ensuring the safety of both officers and citizens. The
collaborative effort involving multiple towns within Eagle County reflects a shared commitment to
maintaining public safety and strengthening law enforcement response.
In today's evolving threat landscape, law enforcement agencies face challenges that require advanced
equipment and resources. The acquisition of an armored vehicle is vital to ensure the safety of officers
and the community during critical incidents involving armed suspects, hostage situations, and active
shooter scenarios.
The proposed Terradyne armored vehicle is a strategic investment that will significantly enhance the
Eagle County Special Operations Unit's ability to respond to high-risk situations. This armored vehicle is
engineered to withstand various threats and provides a secure platform for officers to approach and
resolve dangerous situations. Its capabilities include mobility across different terrains, ballistic
protection, and advanced communication systems.
The vehicle cost will be split among the agencies that participate on the team based on a percentage of
their overall budgets. Eagle County, the Town of Avon, Town of Eagle, and the Town of Vail would be
splitting the cost for the purchase. The Town of Avon will pay for the maintenance of the vehicle.
Benefits:
Enhanced Officer Safety: The armored vehicle will provide a secure platform for officers to engage with
dangerous suspects while minimizing risks to their safety.
Community Protection: The vehicle's capabilities will ensure a more effective response to critical
incidents, protecting officers and citizens.
Versatile Deployment: The Terradyne armored vehicle can navigate diverse terrains and environments,
ensuring rapid and effective responses in various scenarios.
Collaborative Approach: The joint funding model demonstrates the commitment of multiple towns
within Eagle County to support and strengthen law enforcement capabilities.
2024 2025 2026 2027 2028
Capital Cost $145,000 $0 $0 $0 $0
Annual Maintenance Cost None – Would be paid by Town of Avon
52
Crisis Resolution: The presence of an armored vehicle can contribute to the swift resolution of high-risk
situations, minimizing the potential for prolonged disruptions.
The acquisition of the Terradyne armored vehicle represents a significant step towards enhancing the
Town of Vail Police Department's operational capabilities. This investment will ensure the safety of our
officers and the community while responding to critical incidents. Based on proportional budget
allocations, the collaborative funding approach underscores the shared commitment of multiple towns
within Eagle County to strengthen public safety resources.
Town Council Priority: Community
53
CAPITAL PROJECTS FUND
Vail Mobility Hub Design
2024
Project: Vail Mobility Hub Design
Location: Vail Transportation Center
Budget:
Town Council Priority: Experience, Environmental
Provides an improved community and guest experience for those who use transit. It encourages transit
ridership, reducing vehicle trips and emissions, by providing a facility with the necessary capacity to increase
ridership to Vail.
Narrative: The purpose of this project is to design an expanded Vail Mobility Hub at the Vail
Transportation Center. The Town received a $750,000 grant (50/50 match) to begin the design
of an expanded mobility hub. Moving forward with the design phase of this project is necessary
in order to be ready for construction in 2026. CDOT has planned an additional $6M+ within the
next few years to go towards the construction of this project, which will likely provide matching
grant funding for this project. Anticipated improvements include capacity expansion,
accommodations of new technology, and future AGS connection.
Timeline: 2024
2024 2025 2026 2027 2028
Capital Cost $1,500,000 $0 $2,000,000 $0 $0
Maintenance Yes, Expanded Building
Utilities Yes Expanded Building
Replacement 40+ Years
54
CAPITAL PROJECTS FUND
Mountain Plaza Loading Dock Elevator Renovation
2025
Project: Mountain Plaza Loading Dock Elevator
Locations: TOV
Budget:
Narrative: The Town of Vail has a long-term agreement with Vail resorts concerning the Vail Plaza Loading
Dock. The Town of Vail is responsible for 60% of the cost of operation and maintenance. This
includes the two elevators which access the dock. The elevators are nearing the point of
renovation of the doors is required for proper operation. The cost to renovate the doors is
estimated at $161,000 in today’s quote. The Town’s share is estimated to be $100,000.
Town Council Priority:
Community, Experience, Economy
Timeline: May of 2025
2024 2025 2026 2027 2028
Capital Cost $0 $100,000 $0 $0 $0
Replacement Year 2030
55
CAPITAL PROJECTS FUND
Vail Village Snowmelt Infrastructure Replacement
2024
Project: Vail Village Snowmelt Infrastructure Replacement
Location: Vail Village
Budget:
Narrative:
The purpose of this project is replacing aging snowmelt infrastructure (mains, laterals,
manifolds & zones) within the Vail Village. Leaks and rust have plagued the system over the
past 18-years. The project will include to replacing steel mains, and joint fittings. This does
not include boiler replacement, which is a separate item within the 5-year plan.
Town Council Priority:
Experience and Economy
This project will mitigate existing leaks within the vail village snowmelt system at connection joints. This
allows the system to be run at more efficient temperatures, saving operation costs, and maintaining a safe
snow free walking surface in the village that guests are accustomed to.
Timeline: 2024-2026
2024 2025 2026 2027 2028
Capital Cost $1,500,000 $0 $1,250,000 $0 $0
Maintenance No Increase
Utilities No Increase
Replacement 25+ Years
56
REAL ESTATE TRANSFER TAX
AIPP Artist in Residency
2024
Project: Artist Residency Studio Programming
Locations: Ford Park Lower Bench at Art Residency Studio (to be constructed in 2024)
Budget:
Narrative: This project includes the anticipated costs for the year-round artist residencies, programming,
acquisition of temporary and permanent works of art directly related to the Artist Residency
Studio. These costs include: public events, artist engagements, artist talks, artist
demonstrations, photography, artist stipend, lodging, travel, artist materials and supplies,
installation and deinstallation of art, exhibits, acquisitions, marketing, printed collateral,
advertising, and signage for a robust and successful Artist Residency. AIPP is at a turning point
with the overall strategic vision for the program centered around the Artist Residency Studio
and Programs which will enable Vail to achieve the status of having a credible visual arts
program with a dedicated space for creating art.
Town Council Priority:
Community, Experience, Economy
Timeline: Anticipated Construction 2024. AIPP plans to host another summer residency without the
physical studio space built, as well as the installation of an acquired work from the 2023
residency.
Photo:
2024 2025 2026 2027 2028
Capital Cost & Programming $50,000 $100,000 $100,000 $100,000 $100,000
Replacement Year 2030
57
REAL ESTATE TRANSFER TAX
Energy Efficiency Performance Contract
2024
Project: Energy Efficiency Performance Contract
Locations: TOV Owned Facilities
Budget:
Narrative: The Town of Vail has carbon emissions reductions goals of 50% by 2030 and 80% by 2050. As
such, municipal emissions must be decreased. This requires investments in facilities to improve
their energy efficiency. An Energy Performance Contract (EPC) is a State of Colorado Energy
Office program to raise funding for the needed capital improvements. The EPC conducts an
energy audit of all the town’s facilities and then determines which energy conservation
measures (ECMs) would be beneficial. The utility savings from those ECM’s are guaranteed and
are used to pay back the program for the capital costs over time. The $150,000 requested is for
the Energy Audit portion of the EPC, after which the capital funds for projects can be secured
through the program. This is an expeditious way to bundle many needed energy savings
projects into a single package and achieve the town’s climate action goals while enhancing and
improving the performance of its facilities. The town underwent an EPC in 2012, and a 10-year
interval is appropriate for a new EPC.
Town Council Priority:
Environmental
This project will help the Town meet its environmental goal of reducing carbon emissions 50% by 2030, and
80% by 2050.
Timeline: An energy audit will occur in 2024, after which capital projects will start.
2024 2025 2026 2027 2028
Capital Cost $150,000
Replacement Year n/a
58
REAL ESTATE TRANSFER TAX
Ford Park Master Plan Capital Design
2024
Project: Ford Park Master Plan, Design of Capital Improvements
Locations: Ford Park
Budget:
Narrative: This funding request is to provide a placeholder budget preliminary design of capital
improvements that will be derived from the current Ford Park Master Plan Update. These
improvements requiring preliminary design may include, but are not limited to, ADA pedestrian
routes, Tennis Center/Welcome Center Remodel and an internal ADA shuttle system.
Town Council Priority: Community, Experience, and Economy
Ford Park is the premier community park in Vail and a significant part of the experience that brings guests to
town, which helps to improve the economy of Vail.
Timeline: Spring – Summer 2024
Photo:
2024 2025 2026 2027 2027
Capital Cost $200,000 $0 $0 $0 $0
Replacement Year n/a
59
REAL ESTATE TRANSFER TAX
Ford Park Playground Safety Improvements
2024
Project: Ford Park Playground Improvements
Locations: Ford Park Playground
Budget:
Narrative: In the 2023 Five Year Capital/RETT Budget, funds were allocated in 2023 and 2026 for
improvements to the Ford Park Playground. No work was completed in 2023 other than an
engineering evaluation of the existing structures. Ford Park play area has some of the oldest
play structures and equipment in the town having been built in 1988 with a major renovation in
1999. Small renovations have occurred over the past 24 years. One of the major needs of the
park is to rectify a safety situation where a large suspension bridge overhangs boulder walls. In
addition, there are ADA compliance needs, replacement of worn-out equipment, and the
replacement of some older structures including the toddler play area.
Staff’s long-term recommendation is to reconstruct/renovate the walls, several play structures
and possibly the bridge. However, at this time staff proposes less costly safety and structural
improvement during 2024 that will improve compliance until additional funds can be budgeted.
This project would utilize 2023 funds anticipated to be re-appropriated and add $268,000 to
the 2024 budget for a budget total of approximately $490,000. Design work will occur during
the winter, with construction beginning in the spring of 2024 to be ready for the summer
season.
Town Council Priority:
Community and Experience
The Ford Park playground is one of the most popular play areas in Vail, located in iconic Ford Park. The
purpose of this project is to ensure the 25- to 35-year-old playground remains safe and well-maintained.
Providing high-quality play areas has long been a standard for the Town of Vail and improves community
connections, and visitor experience.
Timeline: Spring 2024
Photos:
2024 2025 2026 2027 2028
Capital Cost $268,000 $ 0 $0 $0 $0
Replacement Year 2045
60
REAL ESTATE TRANSFER TAX
Pirateship Park Playground Safety Improvements
2024
Project: Pirateship Park Playground Safety Improvements
Locations: Pirateship Park
Budget:
Narrative: Pirateship Park was renovated with a new play sculpture in 2008. It is well-used in both
summer and winter months. While generally in good shape, some of the siding, decking, and
components are worn and should be replaced. It should also be re-painted/re-stained. The
climbing handholds on the east side of the ship have resulted in significant wear on the siding
and staff suggests replacing the handholds with a different type of climber that will not wear on
the siding.
Design work will occur during the winter, with construction beginning in the spring of 2024 to
be ready for the summer season.
Town Council Priority:
Community, Experience
The Pirateship playground is one of the most popular play areas in Vail, located in busy Vail Village and
adjacent to the Eagle Bahn gondola. The purpose of this project is to ensure the playground remains safe and
well-maintained. Providing high-quality play areas has long been a standard for the Town of Vail and improves
community connections, and visitor experience.
Timeline: Spring 2024
Photos:
2024 2025 2026 2027 2028
Capital Cost $300,000 $0 $0 $0 $0
Replacement Year 2045
61
REAL ESTATE TRANSFER TAX FUND
Recreation Trail Safety Improvements
2024
Project: Recreation Trail Safety Improvements
Locations: Gore Valley Trail/North Recreation Path
Budget:
Narrative: Vail’s recreation trails are increasingly busy. There have been a number of close calls and some
collisions on the trails. These funds would be used specifically to fund minor improvement
projects and/or design work for larger projects. These items could include widening pavement,
improving sight distance, signage, walls to widen shoulders, etc.
Town Council Priority:
Community: Safety on our recreation trails is a community-wide issue.
Experience: We have received a number of complaints about speed and lack of courtesy.
Improving the trails will improve resident and guest experience.
Timeline: Spring/Summer 2024
Photo:
Sample of clearing sight lines, before and after:
2024 2025 2026 2027 2028
Capital Cost $ 70,000 $0 $0 $0 $0
Replacement Year n/a
62
REAL ESTATE TRANSFER TAX FUND
Slifer Fountain Feature Repairs
2024
Project: Slifer Fountain Feature Repairs
Locations: Slifer Plaza
Budget:
Narrative: This funding request is to repair leak in the water line which supplies water to multiple water
features. Town Staff noticed higher than normal water consumption in the fountain and
narrowed the issue down to this feature. The fountain is out of warranty from the 2020
reconstruction.
Town Council Priority:
Environmental - Fountain leaks are an environmental concern, resulting in excess water consumption and
higher water rates.
Timeline: Spring – Summer 2024
Photo:
2024 2025 2026 2027 2028
Capital Cost $75,000 $0 $0 $0 $0
Annual Maintenance Cost No increase
63
2024 CAPITAL PLAN
FINANCE | October 3, 2023
64
2
CAPITAL PLAN | Council Action Plan
Town of Vail | Finance | 10/03/2023
COMMUNITY: Engage our community in honoring
social, recreational, cultural and educational values
that will guide sustainable strategies throughout our
neighborhoods as the foundation of our town’s
continued success. Ensure that our citizens are
afforded the opportunity to live and thrive in our
community.
EXPERIENCE: Deliver on the promise, Vail. Like
nothing on earth that also supports the preservation
of our natural environment.
ECONOMY: Preserve our vibrant and diverse
economy that keeps Vail at the forefront of our resort
competitors.
ENVIRONMENT: Excellent stewardship of our natural
environment.
65
3
CAPITAL PLAN | Revenue
Town of Vail | Finance | 10/03/2023 66
4
CAPITAL PLAN | Revenue Assumptions
Town of Vail | Finance | 10/03/2023
Capital Projects Fund
•Sales Tax $40.9M; $15.5M CPF
•Construction use tax: $2.0M
•Grant Funding: $750K
Real Estate Transfer Tax
•Real Estate Transfer Tax: $6.2M
•Grant Funding: $240K
Housing Fund
•Housing Sales Tax: $4.9M
67
5
CAPITAL PLAN | Expenditures
Town of Vail | Finance | 10/03/2023 68
6
CAPITAL PLAN | Expenditures
Town of Vail | Finance | 10/03/2023
Capital Improvement Program Priorities
Priority I
•Maintain current capital assets
•Debt Service
•Operations (RETT)
•Current programs
Priority II
•Asset additions
•Asset redevelopment and expansion
•New/expanded programs
•Contributions
69
7
CAPITAL PLAN | Expenditures
Town of Vail | Finance | 10/03/2023
Fund Balance $23.3M $0.3M $3.3M $2.2M $9.9M
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
$80,000,000
2024 2025 2026 2027 2028
Capital Projects Fund Projected Revenue and Expenditures by Category
Maintenance Housing Programs Transfer
Debt Service New/EnhancementsMaster Planning/Studies Repayment to General Fund
70
8
CAPITAL PLAN | Expenditures
Town of Vail | Finance | 10/03/2023
Fund Balance $6.6M $5.5M $3.2M $2.8M $2.2M
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
2024 2025 2026 2027 2028
RETT Fund Projected Revenues and Expenditures by Category
Operating Programs (Annual)Contribution
General Maintenance Improvements Programs (Short-Term)
New Projected Total Revenue
71
CAPITAL PLAN | Major Projects
Town of Vail | Finance | 10/03/2023 72
2024 MAJOR PROJECTS | Capital Projects Fund
Town of Vail | Finance | 10/03/2023
The main stacks of data center equipment are due for replacement.
•Proposed to be replaced with the Dell VXRail system and an
improved backup/recovery solution called Rubrik
•Included is $250K in necessary support and implementation
costs.
•Dell support can no longer be extended on current system
CPF $1.75M Data Center Main Stacks Replacement Experience and Economy
73
2024 MAJOR PROJECTS | Capital Projects Fund
Town of Vail | Finance | 10/03/2023
CPF $600,000 Electric Bus Chargers Environmental
Additional electric bus chargers for
new buses arriving in 2024.
Continuation of project from 2023.
•3 additional charging cabinets
•6 additional dual port dispensers
•Installation of electrical
infrastructure from electrical panel
to charging location
•The total cost across 2023 and
2024 is partially offset by $616K of
grant funding
•Cost has increased from original
estimate
74
2024 MAJOR PROJECTS | Capital Projects Fund
Town of Vail | Finance | 10/03/2023
•Design of an expanded Vail
Mobility Hub at the Vail
Transportation Center.
•$750,000 grant (50/50
match) to begin the design
of an expanded mobility
hub.
•Additional matching funds
from CDOT for construction
are likely
•Ongoing costs include
additional maintenance and
utilities for the expanded
building.
CPF $1.5M Vail Mobility Hub Design Experience
75
2024 MAJOR PROJECTS | Capital Projects Fund
Town of Vail | Finance | 10/03/2023
•Replacing aging snowmelt infrastructure (mains, laterals, manifolds &
zones) within the Vail Village
•Leaks and rust have been an issue in the system
•Project will occur from 2024 through 2026
CPF $1.5M Vail Village Snowmelt Infrastructure Experience and Economy
76
2024 MAJOR PROJECTS | Capital Projects Fund
Town of Vail | Finance | 10/03/2023
New lighting at the West Vail
roundabouts
•Improvements to pedestrian
safety
•30’ poles with new LED lights
and additional lights installed at
the pedestrian crossing where
none exist today.
•Smart transportation ready for
equipment such as traffic
cameras
•Similar to the Vail Town Center
roundabout with construction in
2023.
CPF $2.0M Roundabout Lighting Project Community
77
2024 MAJOR PROJECTS | Capital Projects Fund
Town of Vail | Finance | 10/03/2023
A cost -share for an armored vehicle for use by the Eagle County Special
Operations Unit.
•Enhances ability to respond to high-risk situations
•Vehicle capabilities include mobility across different terrains, ballistic
protection, and advanced communication systems
•Vehicle cost will be split among the agencies that participate on the team
based on a percentage of their overall budgets.
•Eagle County
•Town of Avon
•Town of Eagle
•Town of Vail
•The Town of Avon will pay for the maintenance of the vehicle.
•Vehicle would be housed in Avon
CPF $145K Terradyne Armored Vehicle Community
78
2024 MAJOR PROJECTS | RETT Programs
Town of Vail | Finance | 10/03/2023
New/Expanded RETT Programs:
Art In Public Places
•Artist in residency program:
•Includes the anticipated costs for the year-round artist residencies,
programming, acquisition of temporary and permanent works of art
directly related to the Artist Residency Studio
•Public Events
•Artist Talks
•Artist Demonstrations
•Art Installations
•Advertising/Marketing
•$50K in 2024, then $100K annually
79
2024 MAJOR PROJECTS | RETT Capital
Town of Vail | Finance | 10/03/2023
RETT $150K Energy Efficiency Performance Contract Environment
•An Energy Performance Contract (EPC) is a State of Colorado Energy
Office program to raise funding for the needed capital improvements
•The EPC conducts an energy audit of all the town’s facilities and identifies
energy conservation measures (ECMs) would be beneficial
•The utility savings from those ECM’s are guaranteed and are used to pay
back the program for the capital costs over time
•The $150,000 requested is for the Energy Audit portion of the EPC, after
which the capital funds for projects can be secured through the program
•The Town of Vail has carbon emissions reductions goals of 50% by 2030
and 80% by 2050
80
2024 MAJOR PROJECTS | RETT Capital
Town of Vail | Finance | 10/03/2023
RETT $200K Ford Park Master Plan Capital
Design
Experience
Funding for a placeholder budget for preliminary design of capital improvements
designed from the current Ford Park master plan update.
•ADA pedestrian routes
•Tennis Center/Welcome Center remodel
•Internal ADA shuttle system at Ford Park
81
2024 MAJOR PROJECTS | RETT Capital
Town of Vail | Finance | 10/03/2023
RETT $268K Ford Park Playground Safety Improvements Community
•Rectify a safety situation where a large suspension bridge
overhangs boulder walls.
•ADA compliance needs, replacement of worn-out equipment, and
the replacement of some older structures including the toddler play
area.
•$220K is funded towards these improvements in 2023; an
additional $268K is being requested based on cost estimates
82
2024 MAJOR PROJECTS | RETT Capital
Town of Vail | Finance | 10/03/2023
RETT $70K Recreation Trail Safety Improvements Community
•Placeholder funds for minor improvement projects and/or design
work for larger projects on the Gore Valley Trail/North Recreation
Path to improve safety
•Could include widening pavement, improving sight distance,
signage, walls to widen shoulders, etc.
83
2024 MAJOR PROJECTS | RETT Capital
Town of Vail | Finance | 10/03/2023
RETT $75K Slifer Fountain Feature Repairs Environmental
•Funds to repair a leak in the water line which supplies water to
multiple water features
•Staff has noticed excess water consumption from this feature
•Feature is out of warranty from the 2020 reconstruction
84
22
CAPITAL PLAN | Housing Fund
Town of Vail | Finance | 10/03/2023 85
2024 CAPITAL PLAN | Housing Fund
Town of Vail | Finance | 10/03/2023
Housing Fund Revenues
•Estimated $26.2M of revenue generated from housing sales tax (2024-2028)
•2026: $1.7M CDOT Land Value Repaid
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
2023 Forecast 2024 2025 2026 2027 2028
Annual Housing Revenue Projections
Housing Sales Tax Housing Program Transfer from CPF
Transfer from General Fund CDOT Land Value repaid
Workforce Housing Sales
86
2024 CAPITAL PLAN | Housing Fund
Town of Vail | Finance | 10/03/2023
•YTD in 2023, only $532K of the $5.1M appropriated for Vail InDeed funds have been spent. It is anticipated the majority of
the remaining $4.6M in funds will be available for reappropriation in 2024.
$1,000,000
$1,500,000
$9,000,000
2024 Housing Fund Expenditures
InDeed Program Buy Down Housing Timber Ridge Site and Podium Transfer
87
25
CAPITAL PLAN | Capital Reserves
Town of Vail | Finance | 10/03/2023 88
26
CAPITAL PLAN | Reserves
Town of Vail | Finance | 10/03/2023
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
$80,000,000
$90,000,000
$100,000,000
2021 2022 2023 Forecast 2024 2025 2026 2027 2028
Capital Reserves
CPF RETT Housing
89
CAPITAL PLAN | Prioritization of Unfunded Projects
Several large projects are on the horizon and not included in the long-term capital plan at this time:
Town of Vail | Finance | 10/03/2023
Project Name Fund
Vail Village & Ford Park Bollard Installation Capital
Municipal Building Remodel Capital
Permanent Location for Children’s Garden of Learning Capital
Nature Center Redevelopment Design RETT
Gore/Deluge Lake Trailhead Parking/Restroom RETT
Kindel Park/Mill Creek Improvements RETT
Red Sandstone Park Picnic Shelter RETT
ERWSD Bridge RETT
Pedestrian Connectivity Improvements RETT
East Vail Interchange Trailhead parking lot expansion RETT
90
CAPITAL PLAN | Prioritization of Unfunded Programs
The following annual programs are unfunded in the 5-year Real Estate
Transfer Tax Plan:
Town of Vail | Finance | 10/03/2023
Project Name Annual Cost
Compost Pilot: Commercial and yard $30,000
Trees for Vail $7,500
EV Share Event $1,000
eBike Ownership Program: eBikes for Essentials $18,000
eBike Rebates for Residents $20,000
Green Team $2,500
91
CAPITAL PLAN | Prioritization of Unfunded Programs
The funding for the following annual programs are reduced in the 5-
year Real Estate Transfer Tax Plan compared to prior years:
Town of Vail | Finance | 10/03/2023
Program Previous Annual
Funding
Reduction New Annual
Funding
USFS Front Ranger Program $55,000 ($25,000)$30,000
Sole Power $7,500 ($2,500)$5,000
92
CAPITAL PLAN | Recap
•Does Council agree with the proposed capital plan?
•Would Council like to re-prioritize any unfunded projects by moving
them to the five-year plan, and moving other projects to the
unfunded list in their place?
•Are there any other changes or additions to the Capital, Housing or
RETT funds?
Town of Vail | Finance | 10/03/2023
93
2024 BUDGET | Timeline
Budget Item Council Meeting Date
First Draft Town Manager
Budget
October 17
First reading Budget Ordinance November 7
Second reading Budget
Ordinance
November 21
Town of Town of Vail | Finance | 10/03/2023
94
AGENDA ITEM NO. 3.3
Item Cover Page
DATE:October 3, 2023
TIME:30 min.
SUBMITTED BY:George Ruther, Housing
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Amendments to Development Review Process and Housing Zone
District Discussion
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):George Ruther, Director of Housing and Matt Gennett, Director of
Community Development
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Dev standards_review100323.pdf
Attracting Private Sector Investment 100323.pdf
95
TO: Vail Town Council
FROM: Community Development Department & Housing Department
DATE: October 3, 2023
SUBJECT: Council Update on Town Code Changes to Facilitate Private Sector Investment
in Housing
Presenters: Steve Lindstrom, VLHA Chair; Matt Gennett, Community
Development Director; and George Ruther, Housing Director
I. OPPORTUNITY STATEMENT
The lack of available housing has been identified as the most critical issue facing
the long-term success and sustainability of the Vail community. According to the
2022 Town of Vail Community Survey, “Housing for resident occupied
households” emerged at the top of the list as the most critical policy action the
Vail Town Council should pursue. In response to the growing importance of
homes for residents, the Vail Town Council, in partnership with the Vail Local
Housing Authority, acting as Vail Home Partners, adopted the Vail Housing 2027
Strategic Plan. The goal of the Plan is clear and concise - acquire 1,000
additional deed-restrictions by the 2027.
The public sector alone cannot achieve the Town’s adopted housing goal. Of
significance is the role that private sector participation and investment plays in
helping the Vail community achieve its adopted housing goal. Vail Home
Partners has committed to an “all of the above” approach to acquiring deed
restrictions, including demonstrating the political will in support of new housing
developments.
National research has concluded that the development review and entitlement
processes have a negative impact on the ability of the private sector to deliver
housing solutions. According to the U.S. Department of Housing and Urban
Development, local land use regulations, building codes, administrative policies
and practices, and red tape are major contributors negatively effecting the supply
of housing across the country. The development review and entitlement process
have the reputation amongst the private sector development community as
being:
• unusually complex,
• nonresponsive,
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Town of Vail Page 2
• unnecessarily protracted in length,
• lacking in facilitation,
• filled with discretion, subjectivity, uncertainties, and risks, misaligned, and
an overall broken system.
Simply put, the development review process and land use regulations relating to
achieving housing solutions are broken. The Town of Vail cannot sustainably
support the financial subsidies often required of deed -restricted development.
Private sector participation and investment is critical to addressing the Town’s
housing needs. If the development review process and land use regulations are
not fixed and private sector investment cannot be attracted, it is likely the Vail
community will fail to achieve it adopted housing goal. Failure in this regard is
not an acceptable outcome.
II. PURPOSE
The purpose of this memorandum is to present options for consideration to
improve the development review process and provide an update on progress
made to date toward achieving this goal.
In 2018, the Vail Town Council adopted ten housing policy statements. This
action is being taken to advance the three specific housing policies of the Town
of Vail which include:
#2 Housing Partners – We use public/private partnerships and actively
pursue local and regional solutions to increase the supply of deed -restricted
homes.
#3 Private Sector Importance – We foster a proactive and solutions-
oriented environment that promotes private sector investment to create deed -
restricted homes.
#5 Breakdown Barriers – We align our land use regulations, building and
energy conservation codes to achieve our vision and housing goal, and
development applications are thoroughly, timely and efficiently reviewed ….
getting to “yes” is our shared objective.
III. POLICY OBJECTIVES
Policy objectives were developed by the Vail Local Housing Authority to attract
private sector investment to developing deed-restricted homes in Vail to achieve
the town’s adopted housing goal. Each of the policy objectives were developed
with input and feedback from private sector participants having demonstrated
experience developing deed restricted homes in Vail. The policy objectives are
intended to support and advance the policy statements adopted by the Vail Town
Council. Each of the policy objectives is further supported by a specific strategy
or action. In some instances, a specific strategy or action supports more than
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Town of Vail Page 3
one policy objective and are listed accordingly. The policy objectives and
supporting strategies or actions include:
1. Eliminate the complexities.
a. Create a simplified development application and development review
process for development in the Housing (H) Zone District.
b. Explore opportunities for a “location and extent” development review
process.
c. Amend the Housing (H) Zone District to make deed restricted residential
development, with prescribed development standards, a use by right.
d. Adopt more objective development review criteria with a combination of
prescriptive and performance standards.
2. Increase responsiveness.
a. Create an organizational culture of getting to “yes.”
b. Use the knowledge, expertise, and skills within the organization to identify
solutions to development challenges prioritizing facilitation as an approach
to get to regulation compliance.
c. Implement a “shot clock” and commit to a development review process
schedule including adopting guaranteed turna round times for reviews and
approvals.
d. Acknowledge that changes to development application requests are
inherent to the development review process and do not require the
republishing of the public notice.
e. Establish an iterative plan development process be ginning with a
schematic or sketch plan review and ending with design development
plans as the approved development plan.
f. Create opportunities for greater transparency and communication to the
public of development applications in support of housing solut ions.
3. Improve timeliness.
a. Commit to a development review process schedule including adopting
guaranteed turnaround times for reviews and approvals.
b. Assign adequate staffing and financial resources to development
applications which support housing solutions.
c. Amend administrative practices and acknowledge that changes to
development applications request are inherent to the development review
process. (republishing)
d. Prioritize development applications proposing housing solutions and
achieving compelling public interests.
4. Promote facilitation and alignment.
a. Create a culture of getting to “yes” within the organization.
b. Maintain up-to-date planning documents which reflect community vision
and economic market conditions.
c. Adopt development incentives for housing solutions (parking, density,
gross residential floor area, landscape area, etc.)
d. Adopt clear policy direction in support of housing solutions.
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Town of Vail Page 4
e. Host annual policy setting/policy direction meetings with the Vail Town
Council, Planning & Environmental Commission, and Design Review
Board.
f. Create a position within the organization to collaborate with the private
sector on housing development applications (i.e., think economic
development).
g. Acknowledge that developing homes for year-round and seasonal
residents living and working in Vail is a matter of compelling public
interest.
h. Convene semi-annual meetings with Vail Town Council and the Planning
& Environmental Commission, Design Review Board, and Town Staff to
discuss what is working and what may not be working in delivering
housing solutions.
5. Minimize or eliminate risk.
a. Balance flexibility in regulations with more prescriptive development
standards (setbacks, site design, mobility solutions, landscape areas,
etc.).
b. Create an iterative review process with multiple steps of plan review
including sketch plan, schematic design, design development, and
construction drawings.
c. Amend the fee structure to defer fees until a later stage of development to
avoid high costs associated with financing permitting fees. (planning, plan
review, public way, etc.).
d. Create a graduated fee structure which aligns with the increasing levels of
an iterative review.
e. Develop checklists and administrative procedures for development review
to improve the clarity of expectations.
f. Adopt design standards and guidelines for deed-restricted residential
development.
g. Amend the Vail Land Use Plan to encourage and promote the importance
of deed-restricted residential development within the community.
6. Remove discretion and uncertainties.
a. Balance flexibility of regulation with more prescriptive development
standards (setbacks, site design standards, mobility solutions, landscape
areas, etc.).
b. Amend the design guidelines and standards to reflect the realities of
developing deed-restricted homes.
c. Amend the development review process of the Housing (H) Zone District
making deed restricted homes a use by right requiring only design review.
IV. PROGRESS UPDATE
On September 25, 2023, the Planning and Environmental Commission (PEC)
forwarded recommendations of approval for key amendments to the Housing (H)
zone district which Council will review at their next meeting in the form of first
readings of ordinances. The subject code amendments include the removal of
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Town of Vail Page 5
uncertainty and associated risk to developers by providing prescriptive
development standards in the H district, allowing for increased flexibility for
construction, and the creation of an a dditional Housing zone district (H2) that
acknowledges the need for housing developments to be of an appropriate scale
to fit into the neighborhoods in which they are located.
The Community Development Department, with input from the Housing
Department and VLHA, is developing internal policies, procedures, and protocols
for reviewing housing development applications to meet the objectives listed in
the previous section of this memorandum.
100
Attracting
Private Sector
Investment to
Deliver Housing
Solutions in Vail
Vail Town
Council
October 3, 2023
101
Opportunity Statement
Town of Vail | | vailgov.com
The public sector alone cannot
achieve the Town’s adopted
housing goal.Of significance is
the role that private sector
participation and investment
plays in helping the Vail
community achieve its adopted
housing goal.Vail Home
Partners has committed to an
“all of the above”approach to
acquiring deed restrictions,
including demonstrating the
political will in support of new
housing developments and
seeking to attract private sector
investment to deliver housing
solutions in Vail .
102
Private Sector Feedback
Town of Vail | | vailgov.com
The development review process
for housing has a reputation
among the private development
community as being:
•Unusually complex
•Nonresponsive
•Unnecessarily protracted in length
•Lacking in facilitation
•Containing discretion, subjectivity
uncertainties and risks
103
Conclusion
Town of Vail | | vailgov.com
The current development review process and land use
regulations relating to achieving housing solutions are
not ideal.The Housing (H)zone district requires
amendments and significant progress has recently been
made.The Town of Vail cannot sustainably support the
financial subsidies often required of deed-restricted
development.Private sector investment is critical to
effectively address the Town’s housing needs.The
development review process and land use regulations
are being amended to attract private sector investment
to ensure the Vail community will achieve our adopted
housing goal.
104
Purpose
Town of Vail | | vailgov.com
The purpose of the forthcoming
implementation plan is to refine the
development review process for
housing development applications
with the objective of removing the
barriers to private sector investment to
develop deed-restricted homes in Vail .
“Your processes and systems are perfectly
designed to get the results you are
getting.”-Stephen R. Covey
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Housing Policy Statements
Town of Vail | | vailgov.com
In 2018,the Vail Town Council adopted ten housing policy statements.This initiative
is being taken to advance the three specific housing policies of the Town of Vail
which include:
#2 Housing Partners –We use public/private partnerships and actively pursue
local and regional solutions to increase the supply of deed-restricted homes.
#3 Private Sector Importance –We foster a proactive and solutions-oriented
environment that promotes private sector investment to create deed-restricted
homes.
#5 Breakdown Barriers –We align our land use regulations,building and energy
conservation codes to achieve our vision and housing goal,and development
applications are thoroughly,timely and efficiently reviewed….getting to “yes”is our
shared objective.
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Policy Objectives
Town of Vail | | vailgov.com
Six Policy Objectives:
1. Eliminate the complexities
2. Increase responsiveness
3. Improve timeliness
4. Promote facilitation and alignment
5. Minimize or eliminate risk
6. Remove discretion and uncertainties
Each policy objective is achieved by a
series of strategies and action steps.
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Timeline for Completion
Town of Vail | | vailgov.com
The following timeline has been
established for the completion of this
initiative:
•August 22 –VLHA recommendation
to proceed
•September 5 –TC policy direction
•September 11 & 25 –PEC review
•September 20 –TC update
•October 3 –TC review
•October 17 –TC adoption of
implementation plan
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Thank you
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AGENDA ITEM NO. 4.1
Item Cover Page
DATE:October 3, 2023
SUBMITTED BY:Jamie Leaman-Miller, Community Development
ITEM TYPE:DRB/PEC Update
AGENDA SECTION:DRB / PEC (5 min.)
SUBJECT:DRB/PEC Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
DRB Results_9-20-23.pdf
PEC Results 09-25-23.pdf
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Design Review Board Minutes Wednesday, September 20, 2023
2:00 PM
Vail Town Council Chambers
Present: Kathryn Middleton Rys Olsen
Herbert Roth
Erin Iba Absent: Kit Austin
1. Virtual Meeting Link Register to attend Design Review Board Meetings. Once registered, you will receive
a confirmation email containing information about joining this webinar. 2. Call to Order
3. Main Agenda
3.1 DRB23-0260 - Vail Corp - Tract E Final review of an exterior alteration (landscaping) Address/ Legal Description: Tract E, Vail Village Filing 5 Planner: Jonathan Spence Applicant Name: Vail Corp, represented by Sones Landscape Architecture DRB23-0260 Plans.pdf DRB23-0260 Docs.pdf
DRB23-0260 Memo 9-20-23.pdf
Rys Olsen made a motion to Table to a date uncertain; Herbert Roth seconded the motion Passed
(4 - 0). 3.2 DRB23-0281 - Timber Ridge Final review of new construction (multi-family) Address/ Legal Description: 1281 North Frontage Road West/Lot 1, Timber Ridge Subdivision Planner: Greg Roy Applicant Name: Town of Vail, represented by George Ruther DRB23-0281 - Civils.pdf DRB23-0281 - Landscape.pdf
DRB23-0281 - Arch.pdf
Rys Olsen made a motion to to the October 18th DRB meeting; Herbert Roth seconded the motion
(4 - 0). 3.3 DRB23-0328 - Holiday House Conceptual review of an egress gate Address/ Legal Description: 9 Vail Road/Lot B, Vail Village Filing 2 Planner: Greg Roy Applicant Name: Holiday House, represented by Rebecca
Lurcott DRB23-0328 - Proposed Gate 9VR.pdf Conceptual only. No action taken.
Design Review Board Meeting Minutes of September 20, 2023 1
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4. Staff Approvals
4.1 DRB20-0097.004 - Marriott Residence Inn Final review of a change to approved plans (retaining wall) Address/ Legal Description: 1783 North Frontage Road West/Lot 9-12, Buffehr Creek Resubdivision Planner: Greg Roy Applicant Name: Vail Hotel Group, represented by Porter Bros
4.2 DRB21-0444.004 - Carlson Residence Final review of a change to approved plans (landscaping) Address/ Legal Description: 4948 Meadow Drive/Lot 17, Block 7, Bighorn Subdivision 5th Addition Planner: Jamie Leaman-Miller Applicant Name: Phillip Carlson, represented by TAB Associates
4.3 DRB22-0240.002 - KC Adventures LLC Final review of a change to approved plans (landscaping/hot tub/fire pit/driveway) Address/ Legal Description: 1388 Vail Valley Drive West/Lot 20, Block 3, Vail Valley Filing 1 Planner: Greg Roy Applicant Name: KC Adventures, represented by Nedbo Construction
4.4 DRB22-0410 - Weber Residence Final review of an exterior alteration (window well) Address/ Legal Description: 1090 Vail View Drive 7/Lot B1, Block B, Lion's Ridge Subdivision Filing 1 Planner: Jamie Leaman-Miller Applicant Name: Patricia Weber, represented by Egress
4.5 DRB23-0168 - Perros Guapos LLC Final review of an addition Address/ Legal Description: 600 Vail Valley Drive A5/Tract B, Vail Village Filing 7 Planner: Jamie Leaman-Miller Applicant Name: Perros Guapos, represented by Beth Levine Architect
4.6 DRB23-0171.001 - Rechter Residence Final review of a tree removal Address/ Legal Description: 4917 Juniper Lane/Lot 5, Block 4, Bighorn Subdivision 5th Addition Planner: Heather Knight Applicant Name: Sam & Bonnie Rechter, represented by Old Growth Tree Service
4.7 DRB23-0222 - Cook Residence Final review of an exterior alteration (re-roof) Address/ Legal Description: 1125 Hornsilver Circle/Lot 9, Block 1, Vail Village Filing 8 Planner: Heather Knight Applicant Name: Laura Cook, represented by Capital Roofing & Restoration
4.8 DRB23-0225 - Perkins Residence Final review of an exterior alteration (re-roof)
Design Review Board Meeting Minutes of September 20, 2023 2
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Address/ Legal Description: 1200 Ptarmigan Road B/Lot 1, Block 8, Vail Village Filing 7 Planner: Heather Knight Applicant Name: Allison Perkins & Amy Stamper, represented by Capital Roofing & Restoration
4.9 DRB23-0248 - Resig/Gill Residence Final review of an exterior alteration (repaint) Address/ Legal Description: 5027 Ute Lane A, B/Lot 31, Vail Meadows Filing 1 Planner: Heather Knight Applicant Name: Scott & Ronni Regis, George Gill
4.10 DRB23-0256 - Ptarmigan Townhomes Final review of an exterior alteration (landscaping) Address/ Legal Description: 1975 West Gore Creek Drive/Lot 29 - 42, Vail Village West Filing 2 Planner: Greg Roy Applicant Name: Ptarmigan Townhomes, represented by Kim Dozier
4.11 DRB23 -0257 - Vail Golf Course Townhomes
Final review of an exterior alteration (lights/pole lights)
Address/ Legal Description: 1670 Fallridge Road and 1660, 1710, 1720 Sunburst Drive/Lot 1,
Sunburst Filing 3 Planner: Jamie Leaman-Miller Applicant Name: Vail Golf Course Townhomes, represented by Fireside Properties
4.12 DRB23-0265 - Brandess Enterprises LLC Final review of a tree removal Address/ Legal Description: 2077 North Frontage Road West 39/Lot 39, Buffehr Creek Resubdivision Planner: Heather Knight Applicant Name: Brandess Enterprises, represented by Timber Pro Tree Service
4.13 DRB23-0270 - DAS Upgrades Final review of an exterior alteration (nodes 1-29) Address/ Legal Description: 231 East Meadow Drive/Tract B & C, Vail Village Filing 1 Planner: Jonathan Spence Applicant Name: Crown Castle, represented by Horrocks
4.14 DRB23-0278 - Homestake at Vail Condos Final review of an exterior alteration (re-roof) Address/ Legal Description: 1136 Sandstone Drive/Lot A6, Block A, Lion's Ridge Subdivision Filing 1 Planner: Heather Knight Applicant Name: Homestake at Vail, represented by Bold Property Management
4.15 DRB23 -0283 - Donovan/Stevinson Residence
Final review of an exterior alteration (re-roof)
Address/ Legal Description: 4253 Spruce Way A,B/Lot 15, Block 9, Bighorn Subdivision 3rd Addition Planner: Greg Roy Applicant Name: Lawrence & Patricia Donovan and Bryan Stevinson, represented by Arapahoe Roofing
Design Review Board Meeting Minutes of September 20, 2023 3
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4.16 DRB23-0284 - Toscano Residence Final review of an addition Address/ Legal Description: 1476 Westhaven Drive 21/Lot 53, Glen Lyon Subdivision Planner: Jonathan Spence Applicant Name: Mauricio Toscano, represented by Yat Construction
4.17 DRB23-0291 - 97 Rockledge Road LLC Final review of a tree removal Address/ Legal Description: 97 Rockledge Road/Lot 3, Block 7, Vail Village Filing 1 / Raether
Minor Subdivision - Replat Planner: Jonathan Spence Applicant Name: 97 Rockledge Road, represented by Old Growth Tree Service
4.18 DRB23-0294 - Pinos Del Norte Condos Final review of an exterior alteration (gutters/screening) Address/ Legal Description: 600 Vail Valley Drive/Tract B, Vail Village Filing 7 Planner: Jonathan Spence Applicant Name: Pinos Del Norte, represented by Shepherd Resources
4.19 DRB23-0295 - Solaris Final review of a sign application Address/ Legal Description: 141 East Meadow Drive/Lot P, Block 5D, Vail Village Filing 1 Planner: Jonathan Spence Applicant Name: Moncler, represented by First Chair Designs
4.20 DRB23-0296 - Janklow Residence Final review of an exterior alteration (windows/doors) Address/ Legal Description: 4800 Meadow Drive, 22/Riverbend at Vail Planner: Heather Knight Applicant Name: Lynn Janklow, represented by Renewal By Andersen
4.21 DRB23-0317 - 820 Management Trust Final review of a tree removal Address/ Legal Description: 345 Mill Creek Circle/Lot 14, Block 1, Vail Village Filing 1 Planner: Jamie Leaman-Miller Applicant Name: 820 Management Trust, represented by Old Growth Tree Service
5. Staff Denials
6. Adjournment
Design Review Board Meeting Minutes of September 20, 2023 4
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Planning and Environmental commission 1
Planning and Environmental Commission Minutes Monday, September 25, 2023
1:00 PM
Vail Town Council Chambers
Present: John Rediker Reid Phillips
Brad Hagedorn
Robyn Smith
Bill Jensen Absent: Henry Pratt
Bobby Lipnick
1. Virtual Link Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar. 2. Call to Order
3. Main Agenda
3.1 A request for a recommendation to the Vail Town Council for a review of a Vail Land Use
Plan map amendment, pursuant to Section 8-3, Amendment Process, Vail Land Use Plan, to
change the designation of 17 Vail Road, Vail Village Filing No. 2, Lot G, aka B.S. Condominiums, from Medium Density Residential to Transition Area (PEC23-0022)
Planner: Jonathan Spence Applicant Name: Town of Vail PEC23-0022 Staff Memo 9-25-23.pdf Attachment_A._Vicinity_Map_2_.pdf
Planner Spence presents the history of the property, including zoning and land use. He shows the
proposed land use vs existing map, medium density residential vs transition definition, and
describes why the town is the applicant as opposed to the owner. Rediker asks why it is initiated
by staff and the Town.
Spence states that it is an error on behalf of the Town and that the land use map is inaccurate. This
site has always had commercial activity, and discrepancies should not be placed on the owner of the
property to correct.
Planner Roy states that this property is a pedestrian connection between Vail Village and Lionshead.
Transition area and current uses and medium density residential doesn’t encourage pedestrian activity.
On nodes, transition zone should continue. Fire station is MDR, and the Town might change at a later
date as well as the use will not change.
Spence shows criteria for land use change.
Hagedorn asks about land use plan vs zoning designation – what is the technical difference?
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Planning and Environmental commission 2
Spence states that land use is all-encompassing and broader. Within a land use, there might be
different zoning; a hierarchical approach. Zoning is more specific. Both maps are done on a parcel-
based level. Hagedorn states that in order to have a higher level land use, we had to make things jive
with zoning changes.
Spence reiterates that this action is necessary to correct the map. The land use designation has
been incorrect since the designation was made . TOV should amend the map to make it more
appropriate. Due to longevity of use, this is important to change.
Hagedorn states that this makes sense. You could have CC-1 with MDR zoning and that wouldn’t
make sense.
Rediker asks to look at the land use map.
Spence shows zoning map along Meadow Drive, showing transitional zones.
Rediker asks what zoning (land use) is the Vail Interfaith Chapel?
Spence states that it is public / semi-public.
Spence states that the Mayor’s park is Transitional.
Rediker asks why we aren’t looking at land use for fire station now?
Roy states that it is better to bring it in individually. Since we are bringing in zoning, etc, it makes
sense to address this property now.
Jensen says he understands the process and the history of the lot and its use. The owner’s
initiation brought this to staff’s attention. If owner hadn’t applied for this, then would planning
commission be talking about this?
Spence states that this is accurate.
Rediker asks if there are any other questions for staff.
Rediker asks what is practical impact if we deny?
Spence responds that this would be a factor in the rezone to CC-1. Would not reflect the land use of
the property. Certainly not the only element, but staff looks at conformance to land use plan as a
factor. Rediker asks if a denial would impact current operations on the property?
Spence responds no. Either application is a recommendation to Town Council. There would be
no impact to current operations.
Rediker asks if it would impact owners’ ability to redevelop?
Spence states that redevelopment would have to conform to property zoning in place at that time.
Hagedorn states that he only sees 6 parcels as Transition. This is a very under-utilized land use
area. Why?
Spence states that the land use plan is in need of updating. Four Seasons and the Hospital re-did their land
use due to development. We should look at how land use plan has evolved over time. What is
appropriate for this area?
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Planning and Environmental commission 3
Rediker asks for public comment
Brian – Villa Cortina counsel – will public comment be available for the other issues today?
Rediker responds yes
Public comment is closed.
Rediker asks for commissioners’ comments.
Jensen states that he is in support correcting this land use designation and has no other comments.
Hagedorn adds that clearly the current land use is not conforming. Don’t like using a disappearing
land use, but if staff sees this as best, then he supports.
Phillips agrees with Hagedorn and Jenson; trying to move towards a more applicable zoning.
Smith is in support of the change in land use. MDR is not what we are looking for at this corner of
the street. I support this.
Rediker agrees with others’ comments. He also agrees with staff analysis on p 5-7.
Rediker asks for any further questions?
Proposed motion found on page 7.
Brad Hagedorn made a motion to Approve ; Robyn Smith seconded the motion Passed (5 - 0).
3.2
A request for a recommendation to the Vail Town Council for a zone district boundary
amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the
rezoning of 17 Vail Road, Vail Village Filing No. 2, Lot G, aka B.S. Condominiums, from
the Public Accommodation (PA) District to the Commercial Core 1 (CC1) District, and
setting forth details in regard thereto. (PEC23-0018) Planner: Jonathan Spence Applicant Name: First Bank, represented by East West Partners PEC23-0018 Staff Memorandum 9-25-23.pdf Attachment A. Vicinity Map.pdf
Attachment B. FirstBank Zoning Application.pdf
Attachment C. Public Comment 9-20-23 (1).pdf
Rediker asks Planner Spence if he would prefer these next two items be discussed together.
Spence agrees and Rediker then introduces the remaining two First Bank items at once. Spence gives a presentation. History of use, PA allowable uses – lodge or EHU only. This type of
zoning does not allow what is currently on the property. Today we are taking a non-conforming use
(bank and multi-family) and trying to legalize these uses by matching to zoning types. CC-1 zoning is
best fit. Bank is a conditional use and multi-family is a permitted use.
Spence then hands it over to the applicant.
Rediker first asks if there are any questions for staff?
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None.
Jim Telling (EW Partners), Nick Brigman (1st Bank):
Jim describes how they got to this point. EW and FB started discussing redevelopment a few years
ago with feasibility study. They have shared this plan/study with the immediate neighbors and then
met with town staff and discovered that they needed to go through the zoning change. Agreed with
staff that it was mutually beneficial to go for CC-1 as it fits the types of uses proposed.
Nick states that EW and FB are aligned to retain the bank at this location. They don’t need the size
the bank is now, but it is a flagship location so the location will remain open. Rediker asks for any commissioner questions?
Rediker asks Spence about how did we get the building that exists on the lot today? How was
it approved? Setbacks, building height, landscaping? Spence states that the building has been through multiple planning and zoning reviews through the
years. Original 1973 was bank and dwelling units. It had a front setback variance at that time. Staff is
aware that in 1993 variance was approved for the landscaping, which widened the parking aisle and
put the landscaping into right of way. It is unclear from TOV records for other variances for setbacks.
Majority of setback encroachments occurred in 1972 or 1978 when conference room was developed.
Heights were never an issue, as they conform to all districts throughout the history of the site.
Rediker asks if the property currently has a CUP to allow for a bank to operate in a PA district?
Spence states that originally, it was classified as a business office. In 1973, bank/financial institution
became a separate use, rather than a business office use. 1978, when bank expanded, a bank was
not a conditional use under PA, but town allowed it as a continuous use of a business office. Bank is
not considered a conditional or permitted use in PA.
Rediker asks who are all the current users of the building.
Nick states that there are short term rentals (3), with 4 dwelling units total, and bank.
Rediker asks if short term rentals are guests? And Vail Realty runs the short term rentals?
Nick, yes.
Rediker states that a change in zoning is significant. What are the future plans for the building / property?
Jim states that he can share what we have shared with our neighbors and shows site plan / floor plan.
Currently, there is no EHU on property and no requirement, but the bank would like to do as sign of
good faith to community. The building is pushed closer to West Meadow Drive than what is currently
there. There will be a one way drive on west side of building and short term parking on west side as
well. The underground parking structure is for bank employees and residential units. There are 4
residential units proposed, and they are bigger than what is there now. The bank will be smaller. 13
parking spaces for bank, 2 each for the residential units, and 2 spaces for EHU. He then shows the
conceptual plans for residential units. They are proposed to be 3000-3500 sf in total each on 2 levels.
He then shows concept rendering, respecting the design that currently exists in the neighborhood. He
states that he has showed this as a courtesy to the immediate neighbors and the commission will hear
from them today with comments.
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Planning and Environmental commission 5
Hagedorn asks how did we arrive at CC-1 as best zone district? We have some CSC, etc. in this
area, particularly around the Gateway building. Jim states that it is a zone district that accommodates both uses, residential and bank components of
the project. Spence adds that this parcel is included in the Urban Design Guide plan area. The Gateway project is
not. There is a natural connection with CC-1 and the Urban Design Guide plan. The question is not
what the perfect zoning is, but what is most appropriate.
Rediker asks if the Urban Design Guidelines dictate building height and what is that
height? Spence responds yes and that height is based on a percentage/ratio.
Smith cites the Guide and states that 60% of building can be 33’ in height and 40% of the building can
be 43’ in height. Rediker asks if this is correct.
Roy responds yes, as this makes the CC- 1 more prescriptive in terms of design, adding more variation
in height. It has a product in mind, and it fits more with the start of the Village than the Commercial
Service Center.
Phillips asks are bank services the only commercial uses proposed? Can we look at the plan again?
In CC-1, there are no setbacks required. Jim states that it is important to neighbors and community with regards to setback and we will work
through that. Yes, only the bank at the bank’s request. No other commercial uses are proposed. Rediker asks if we change to CC-1, would the property be able to be developed up to the property line
in all directions? Spence responds yes and no. The Urban Design Guide plan talks about movement in buildings and not
going out to all property lines. There are site coverage max and landscape retention requirements exist. Rediker asks if up to one property line but not all, right? What is the landscaping requirements in CC-1?
Spence states that it is a no net loss situation. 5,000 and change of existing landscaping moving forward.
Rediker asks if that is a hard and fast rule under the code?
Spence responds yes.
Rediker asks if current landscaping cannot be diminished if goes from PA to CC-1? What about
site coverage? Spence responds that it does change so it would require a variance. Allowable is 80% in CC-1 up
from 65% in PA. Rediker asks if there an ability to achieve 80% if you have that landscaping
requirement? Spence responds probably not.
Hagedorn asks if staff has any issue with no setback requirements on this parcel along the main
drag here? This would be the only parcel with zero setbacks by right (without a variance) Roy has no concern. It is a connection between the two villages. Having the building on the corner is
more preferable. Stepping on site is helpful. More street presence, along that node of Meadow and
Vail Road. DRB process and the landscaping on site will help.
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Planning and Environmental commission 6
Phillips asks about the site layout / property lines - is there a current easement in place for Villa
Cortina – access? Jim states that yes, there is a pedestrian easement in place and the proposed development will
not remove it. Phillips states that the driveway on west just looks a little tight.
Roy explains the driveway at Villa Cortina and the property lines.
Rediker asks how much of the current roof is at 36’?
Jim states that they took it off of Google earth and it is estimated. We cannot locate any existing
building plans that references that. Spence states that a good portion falls below this number.
Jensen asks about the 4 proposed dwelling units. What is current size and what would new ones be?
Jim states that they will be a lot smaller than what currently exists which is about 1250 sf each. Makes
sense to have bigger units moving forward since bank is getting smaller. 3000 sf (4 bedroom) would
be proposed.
Jensen asks about access and egress. Access is from Vail Road and parking is behind.
Jim states that they wanted to move the bank closer to W Meadow Drive.
Jensen wonders about access for people to park, as it is a bit of a walk to get to the entrance to
the bank. Jim states that yes, it would be a bit of a walk, but, 60% of customers currently walk to the bank.
Nick adds that customers enter lot on Vail Road and exit on Meadow. Mostly used by non-bank
users, hoping to alleviate this problem. Jensen adds that the West Vail branch was convenient for parking for locals. Just thinking about ease of
accessibility.
Smith states that in CC-1, 12-7b-17 no parking shall be provided on site. How do we have parking
on site? Spence states that we don’t have a good answer for that, and he needs to check on that for
absolute rule. Most CC-1 is in strongest pedestrian area of town. Might not be a perfect fit. Smith also cites 12-10-6 off-site parking. Are those arrangements need to be re-approved by council?
Spence states that redevelopment will look at scope of current agreements and it is not council
level decision. It is transferrable as far as zoning is concerned. Smith asks about loading requirements. Would it require a loading berth?
Spence states that he is not positive on the size and use requirements. We now have a
consolidated delivery program in the Village, and we are most likely not requiring a loading dock. Roy states that a loading dock would not be required because bank is proposed to be under 10,000
sf. Smith asks if this proposed plan require an immediate variance (under CC-1)? Parking?
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Spence responds yes, as this would recognize uniqueness of this parcel vs others in CC-1 which
are very pedestrian oriented. Spence adds that this is challenging for applicant and staff, and we are trying to find best fit. Do not
have the ability to use SDD process to affect use. Respect the long-held uses of the site. Find the best
fit, even if not the perfect fit.
Smith asks if there is any special zoning to fix this problem? We are going to have to make this
work, right? Spence states this is not appropriate due to other concerns.
Spence circles back to explain the issues at hand.
Rediker cites page 10 of memo. Criteria #4, can you go over staff’s analysis regarding spot zoning.
Spence explains that spot zoning is when it is inconsistent with plan and gives special rights. Staff
feels we are not granting special privilege. Rediker asks if there are any other questions? On to public comment.
Michelle Taylor, BOD Villa Cortina provides visual from front of Villa Cortina looking east, particular
attention paid to the trees along the property line. Villa Cortina is zoned HDMF, 23 units, 10 face First
Bank. All windows in these units face east. They are supportive to redevelop property and feel this
proposed development appreciates the alpine feeling of Vail. Concerns: need more clarity regarding
the first floor plan and the concept of how it will affect VC. CC- 1 allows for more lenient development
standards. There is a jump in coverage / density, affecting pedestrian ability to walk around. What we
like is the design, alpine, European feel. Bank is a good long-standing use. Height – 33’ for 2/3 of
building, 43’ for 1/3 is ok, but we are concerned about the proposed 46’ height shown on the current
proposal. We are concerned about the 0’ setbacks. An arborist concluded that the trees are at risk for
failure if the property is developed as proposed. These are 50 year old trees. Site coverage concern on
air, sunshine and views; It is the 1st intersection that tourists see, and this limits the pedestrian flow in
that area. We are concerned about existing landscaping and the loss of trees. This is a net negative for
VC as proposed; we want reasonable site coverage, setbacks to support rezoning request. Hope is
that there is not a further variance request to go about height limits. We would like to see density and
height poles to see impact. Thanks for your attention from the BOD of VC.
Marian Boyd representing 9 Vail Road; she is on building committee. Surprised by this meeting, was
not aware or received any information prior. Has concerns about setbacks and the impact on
pedestrian walkway and landscaping.
No more public comment.
Commissioner comments:
Jensen supports the updating of the building, and is worried about the 80% coverage piece,
setbacks, and landscaping. He supports the two agenda items. Smith is in overall support to the rezoning to CC-1, as it will provide best fit for the area, considering
the staggering height allowances. Majority of massing and scale would be on Vail Road, similar to
Sonnenalp across the street. On-site parking is an issue with CC-1 guidelines. If we look at CC-2,
you would get setbacks, but height would be an issue. The proposal would have to go for variance
for parking. It is a non-conforming property with a non-conforming use. We are doing the best we
can.
Phillips generally approves of redevelopment, saying that it is long overdue. Sees some conditions
within CC-1 that will protect neighbors, like the no net loss of landscaping. We must do everything we
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can to protect the trees. Parking issues – parking is critical for bank, chapel, etc. Progress is
happening; understanding neighbors’ concerns is critical. We can’t spot zone. In favor moving forward
but hold them to the standards. Don’t advance anything that will be problematic down the road.
Hagedorn states that there is a tradeoff for change of zoning. Site coverage to 80% does not seem
achievable if hold ourselves to no net loss of landscaping. He is in favor of changing to CC-1, sees
difficulties of an oval peg in a round hole; CC-2 is problematic for height. There is no perfect option.
CC-1 is best. Redevelopment is important.
Rediker states that this is a difficult application for him. The bank is a good neighbor, big part of
community. Plan is drafted with idea that it is PA, not CC-1. It is telling that the applicant approached
neighbors 1st; reflective of the fact that the applicant wants to work with community. My concern is
applicant will not own the property forever. What happens if building is sold? No setbacks just doesn’t
seem to fit. This lot needs setbacks on all 4 sides. 80% site coverage is not appropriate for this lot.
Needs adequate landscape buffers. A later applicant might see a larger building and coverage, which
is allowed under CC-1. No net loss is the check for site coverage increasing – won’t go to 80% but
someone down the road could go for variance. Some neighbors have expressed concern, I wish
there was something else to go on besides CC-1.
Jensen adds that Rediker’s comments really summed up concerns of commissioners. Can we hear
from Staff regarding this? Site coverage concerns – what can staff offer to help us visualize the future
of property? Rediker asks if there a true solution or hoping for the best in regards to site coverage and setbacks?
Roy states that with regards to site coverage, the no net loss is unique to this property that other CC-1
properties don’t have. He cites Lionshead site coverage with improvements that are being made
below grade, in parking garages. The concept presented today cannot get to 80% site coverage, as
far as what we will see above ground.
Hagedorn adds that looking at CC-2, height is more permissible, still referencing design plan,
coverage is reduced to 70%, parking is reduced on site. Why was this rejected by staff? Smith cites that CC -2 is 20% landscaping. So, it would reduce what is currently there. This seems to
be risking landscaping in CC-2. Roy clarifies the meaning of no net loss of landscaping. It’s about maintaining the percentage.
Rediker states that the current landscaping is 26.7%. Are we counting landscaping in setbacks?
Roy answers yes.
Jim adds there is no perfect solution. We are open to working with another solution that makes
sense, we want to respect neighbors’ concerns and we want good landscaping for bldg. Phillips adds that if we didn’t already have 26.7% coverage, he would be concerned. The fact is
that development will have to honor that number which is better than what you get in the CC-2
district and better than a clean slate lot in CC-1. I don’t think you can ever get close to that 80%
coverage. My position hasn’t changed. We will hold you to the 26.7% landscaping, even if it
changed hands in the future. That’s my confidence.
Jim states that they would be selling to 4 individuals for the housing units, so it makes it harder to buy
out and redevelop again. That may not give the commission 100% comfort. Rediker asks if a future group could seek a variance regarding no net loss?
Roy responds yes.
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Rediker asks regarding setbacks, can we vote to approve CC-1 and then set conditions for approval?
Spence states unfortunately no, as there is no condition zoning in CO. We would love to do that to
tailor the approach, but it’s not possible. CC-2 is unique zone district; numbers might work but
application does not.
Hagedorn states that he just wanted to make sure we are exploring all options.
Rediker thanks the commissioners. I want to be able to support this redevelopment for the
applicants. Any other comments or thoughts? Smith – rezoning to a district for no parking. Business has a dependency on parking. If you don’t get a
variance for parking in the future, will we be going through another rezoning? It sounds like this
business has a dependency upon parking.
Jim states that there is no perfect solution, and we need to find something that kind of works. We
will seek variances for parking. Wish there was something that worked for everything. Hagedorn states that most PECs would be receptive to more parking, rather than less. Variance
process would have opportunity for neighbors to come again for any issues. Rediker states a reminder of issues at hand; CUP and rezoning from PA to CC-1. CUP seems
appropriate, considering historic uses at location. CUP application is appropriate given the
historical uses. Are there any other comments before we vote?
Reid Phillips made a motion to Approve ; Brad Hagedorn seconded the motion Passed (4 -
1). Voting For: Bill Jensen, Robyn Smith, Reid Phillips, Brad Hagedorn Voting Against: John
Rediker 3.3
A request for the review of a conditional use permit, pursuant to Section 12-7B-3,
Conditional Uses, Vail Town Code, to allow Banks and Financial Institutions on the First
Floor or Street Level in the Commercial Core 1 (CC1) District, located at 17 Vail Road, Vail
Village Filing No. 2, Lot G, aka B.S. Condominiums, and setting forth details in regard thereto. (PEC23-0019)
Planner: Jonathan Spence Applicant Name: First Bank, represented by East West Partners PEC23-0019 Staff memorandum 9-25-23.pdf Attachment A. Vicinity Map.pdf
Attachment B. Applicant Narrative.pdf
Robyn Smith made a motion to Approve ; Brad Hagedorn seconded the motion Passed (5 - 0).
3.4 A request for review of a Minor Subdivision, pursuant to Section 13- 4, Minor Subdivisions,
Vail Town Code, to create snow storage tract, located at 1783 North Frontage Road West/Lot
1, WB Vail Subdivision, and setting forth details in regard thereto. (PEC23-0024)
Planner: Jonathan Spence Applicant Name: Vail Hospitality, represented by the Town of Vail PEC23-0024 Staff Memo Minor Subdivision.pdf Attachment A. Proposed Plat.pdf
Attachment B. PEC23-0024 Applicant Narrative.pdf
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Rediker introduces
Spence gives brief overview.
Rediker asks if there are any questions. We want to highlight part of memo that clarifies we are
not making any element non-conforming. Spence responds that all entitlements are completely valid. GRFA, landscaping, site coverage – all
in conformance. Rediker asks if there is anything else for Jonathan. If not, we will move on to Tom Kassmel with
the Town. Kassmel has no further comments.
Rediker asks if the Town is currently pushing snow to this area?
Kassmel responds yes.
Public comment.
Jami Merriman lives across street on back of property. Asks commission if they could drive by property at
night as it is obscenely brightly lit, like staring at the sun. We would ask that you can see what we see. No other comments
Reid Phillips made a motion to Approve ; Robyn Smith seconded the motion Passed (5 - 0).
3.5
A request for the review of a variance from Section 14-6-7 Retaining Walls, Vail Town
Code, in accordance with the provisions of Section 12 -17-1, Variances, Vail Town Code,
to allow for retaining walls in excess of six feet in height located at 1281 North Frontage
Road West/Lot 1, Timber Ridge Subdivision, and setting forth details in regards thereto.
(PEC23-0012)
Staff requests this item be tabled to the October 9th, 2023 meeting of the Planning and
Environmental Commission
Planner: Greg Roy Applicant Name: Town of Vail, represented by George Ruther and Triumph Development,
represented by Mike Foster
Brad Hagedorn made a motion to Table to the planning and Environmental Commission meeting
on October 9, 2023.; Robyn Smith seconded the motion Passed (5 - 0). 3.6
A request for the review of a Development Plan, pursuant to Section 12-6I-11,
Development Plan Required, Vail Town Code, for a new housing development to be
located at 1281 North Frontage Road West/Lot 1, Timber Ridge Subdivision, and
setting forth details in regard thereto. (PEC23-0014)
Staff requests this item be tabled to the October 9th, 2023 meeting of the Planning and
Environmental Commission
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Planning and Environmental commission 11
Planner: Greg Roy Applicant Name: Town of Vail, represented by George Ruther and Triumph Development,
represented by Mike Foster
Robyn Smith made a motion to Table to the Planning and Environmental Commission meeting
on October 9, 2023.; Brad Hagedorn seconded the motion Passed (5 - 0). 3.7
A request for review of a Minor Subdivision, pursuant to Section 13-4, Minor
Subdivisions, Vail Town Code, to add a portion of the adjacent CDOT right-of-way to Lot
1, Timber Ridge Subdivision located at 1281 North Frontage Road West/Lot 1, Timber
Ridge Subdivision, and setting forth details in regard thereto. (PEC23-0010)
Planner: Greg Roy Applicant Name: Town of Vail, represented by George Ruther and Triumph Development,
represented by Mike Foster Staff Memo PEC23-0010.pdf Attachment A. Proposed Plat 9-5-23.pdf
Attachment B. Applicant Narrative Amended.pdf
Roy gives a brief presentation and states that staff recommends approval.
Rediker asks if Roy can talk about the conditions?
Roy clarifies conditions.
Rediker states that before plat is recorded, the sale must be completed, right?
Roy responds yes, then clarifies other conditions.
Rediker asks if there are any questions for George or
Greg Jensen states that he has no questions.
No other questions. Public comment? None
Smith states that staff did an excellent job articulating this item.
Rediker agreed. Staff did an excellent job and all criteria are met.
Robyn Smith made a motion to Approve ; Reid Phillips seconded the motion Passed (5 - 0).
3.8
A request for the review of a Prescribed Regulation Amendment pursuant to Section 12-3- 7 Amendment, Vail Town Code, to amend Section 12-6I Housing (H) District, to change
the development review process and standards. (PEC23-0023)
Planner: Greg Roy Applicant Name: Town of Vail and Vail Local Housing Authority, represented by Dominic Mauriello
of Mauriello Planning Group PEC23-0023 Staff Memo .pdf Attachment A. Proposed Code Language.pdf
Roy states that he has nothing further to show; applicant will present.
Mauriello introduces self; recaps Sept 11th meeting. Clarifies that the applicant didn’t have 100%
agreement with PEC. Did agree on some items – dwelling units and daycare as accessory uses,
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Planning and Environmental commission 12
remove variations from DRB role and keep with PEC, create a reduced setback that is reasonable,
and reduce site coverage.
Phillips states that there was no consensus on setbacks.
Mauriello states that the PEC also agreed on landscape standard, lot area and site dimensions,
height, density, GRFA, parking ok but must improve mobility plan. He reiterated that what is
proposed is consistent with what TC wants. Trying to remove regulatory uncertainty and make
Housing zone district an attractive option for development. Proposing two zone districts for housing –
H and H-2; differs in purpose statement and height. This is not unusual as we have CC-1 and CC-2
and two Lionshead zones, etc.
Mauriello goes over improvements from last time, including adding language to the purpose statement. H-
2 has added language about lower density residential uses. Permitted uses updated; accessory uses of
dwelling unit and daycare added to accessory uses. Also adjusted conditional uses. Mauriello states that Pratt proposed different setbacks at the previous meeting. Pratt proposed 15’ for
side, 20’ in front and rear to be 15’; if an applicant wants a variance, it must go through PEC. No DRB
for variation. Site coverage proposed not to exceed 55%; but, if 75% of required parking is enclosed,
you can increase up to 75% site coverage. Enclosed does not mean it has to be underground.
Rediker asks if it is not talking about increasing if parking is on 1st floor? Mauriello responds no, it
just must be enclosed to increase site coverage.
Mauriello adds that 25% of site area to be landscaped is now proposed. This was pretty unanimous
at last meeting. Min lot size to be 10,000 sf and building height to be 70’ for flat, 85’ sloping in H; 35’
flat, 40’ sloped for H-2. This is new from last meeting. Specific standard and criteria at time of
rezoning; still have ability for variance through PEC. There will be no limitations for density and
GRFA. Regarding the mobility plan, there were concerns that staff had ability to approve. Now, it
must meet minimum requirements or need to go to PEC to approve plan. Proposing 1.05 parking
spaces per unit Hagedorn asks about rounding – up or down?
Mauriello states that it gets rounded up.
Mauriello addresses off-site parking as it is proposed to be any distance from property. PEC
must approve. Mauriello reiterates that he is seeking recommendation to TC today.
Rediker thanks Mauriello. He states that we are moving away from development plan and trying to set
standards here. Why are development plans related to housing going away? Or will they be addressed
in other ways? Why are we getting rid of assessing environmental impacts, etc. Are they just not
appropriate?
Mauriello states that the DRB deals with most of these standards. Environmental impact is not
changing and is still intact and under PEC purview. Phillips questions that if staff is reviewing this, where are checks and balances with staff doing this
on town projects. PEC is not doing the checks and balances, staff is. People are asking about the
checks and balances on Town projects. This is why the PEC has existed.
Mauriello states that yes, he is assured that the standards will be imbedded in the plan. When it goes
to the DRB, staff does all of the checks and balances to make sure everything passes standards. If
they come in for a variance, then the PEC reviews.
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Phillips states that the DRB is not involved in environmental review. Rest of compliance has never
been in their scope. We need checks and balances. The PEC should vet these projects. We should
create a more efficient guardrail but I’m not wholly in favor. I’m not suggesting any impropriety on
town staff. Just don’t want to curtail the review process in the name of inefficiencies. Want to make
sure we are careful and move towards efficiencies. Don’t want to gut the PEC and make sure what
goes to DRB is fully vetted. Some stuff should be moved over, but not all. Let’s not take everything
out and give things to DRB that they’ve never had to deal with before. Make sure we are very careful
and move towards efficiencies but make sure things are fully vetted first.
Mauriello adds that staff interprets code to determine if there is environmental impact.
Phillips states that staff interpreting the code can be problematic.
Rediker asks if the current language suggests that the environmental report must be generated and
not at anyone’s discretion. Are there still situations that do not require this report or is it mandatory? Mauriello states that in most cases, it is required. Maybe in a town core redevelopment it may not
be necessary, but can’t think of too many. Evergreen Lodge had to do one, though. Phillips adds that we are talking housing district and we all know the land; trying to make sure we
don’t go down this path again. Not setting ourselves up like in East Vail. Roy adds that these land situations are pretty unique. We are looking at these sites on a case by case
basis when they come in for rezoning. The environmental report can be required at the time of the
zoning change. We are looking at setting standards rather than a situation where we don’t have
standards. This helps with the process.
Mauriello reviews 12-12-2 when a report is required. This will still be reviewed by the PEC, so we are
not taking away that requirement. Phillips stresses that we don’t want us to get into a situation where we don’t have checks and
balances in the process. Want to create a successful path to permitting. I agree to the parameters.
Not looking to forward to an 85’ high bldg that is 15’ from property line. I agree that it was too vague
before, but just want to make sure there are checks and balances.
Discussion continues about when the environmental impact report is required. Phillips stresses the
issue of checks and balances again and wants a clear path to permitting and successful
developments but also not creating holes in the process.
Rediker adds that in terms of development standards, all of this was written in 2005 by TC. Wanted
to encourage large scale housing developments, but criteria were put in place so you had the
commission to decide standards. Housing can have significant impact on the town including
aesthetics. Why are we not concerned about this now? North side of highway seems appropriate but
what if someone comes in for site in West Vail? Aren’t we concerned?
Mauriello states that he thinks you’re making an assumption about what happened in 2005. Is there
a difference between high density and regular housing and its impact? PEC and TC can decide if its
H or H-2 if its appropriate for the area.
Phillips asks is someone wants to come to H housing district, can PEC say that H-2 is more appropriate?
Roy states that today vs 2005 encourages more flexibility to allow for variation for the standards.
This creates more certainty for projects today. Mauriello suggests commission look at requirements that they are comfortable with.
Rediker asks why are we moving dwelling units to accessory units? How is this evaluated by PEC?
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Mauriello points out that there is a typo – it should be evaluated by DRB. There is some debate
on whether dwelling units are appropriate in the housing district at all. Smith states that Lions Ridge has a standard, 70% deed restricted, 30% free market. Is that working
for us? Ruther states that it is working, but it wasn’t the desire at the time by TOV. It is permissible by Code,
the reality is 90% is leased according to deed restricted standards. Smith asks if having a percentage that is free market is still incentivized.
Ruther adds that if it wasn’t in the code, they would have had to find alternative financing to make it
work. If you’re going to zone to H district then we must make it 100% deed restricted. I suggest we
figure out financing than do the 30% free market.
Hagedorn asks if that is more applicable to the H-2 housing district – would it be more effective in
smaller scale redevelopments?
Ruther says you might see it there. Financing is the challenge. I would suggest we figure out
the financing than do the 30% free market. Mauriello reviews standards for accessory uses and dwelling units.
Smith states that if we prefer to use every last bit of land for housing, we also want to incentivize
development. I would prefer we didn’t have the 30% free market. But, want to ensure private
developers are participating. We need to provide definitive standards.
Ruther adds that just like setbacks are verified by staff, if you take discretionary criteria and make
them prescriptive, then they can be applied by staff. Phillips adds that if it becomes a variance, does it still come to PEC? Ruther responds yes, all variances come to PEC.
Smith adds that it is good to provide good clean standards
Ruther asks if staff confirms the standard?
Roy states yes, GRFA is reviewed by staff.
Ruther adds that there was a time that 30% was enough of a financial incentive. Might need more
than that now. Maybe 50%. Land used to be an incentive. It just doesn’t work anymore. Still run into
a financial gap.
Phillips states that he is ok with the 30%.
Rediker asks if there are any other questions.
Smith asks if setbacks in previous version would be taken from perimeter of surrounding zone
districts. Why is this changed? Mauriello wants to bring it into the same context as other zone districts by measuring from the
property line. We are just trying to bring it in line and make it consistent with other zone districts. Roy adds that if two housing lots were adjacent to each other, then we would make them have
15’ between. Smith clarifies this discussion.
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Mauriello could change language to say side setbacks except where adjoining other lots in the
housing district. That interpretation is well documented today. Smith cites the parcel next to Chamonix. Do we need a 15’ setback between Chamonix and the steep
lot next door? Or will that initiate a variance? Roy states that we could revert to current day standards for these cases.
Phillips states that he would like to honor the 15’ side and 15’ rear setbacks. As a builder, seems more
appropriate, easier to deal with than a development boundary. Easier to apply the standards and more
clearly defined. Rediker states that he would like to see that. I believe the scale requires a 20’ setback. Smith asks if
that is for both H and H-2?
Rediker responds yes. 20’ is not a lot of space. It’s appropriate to have set setbacks given the scale
of the buildings. Can you explain site coverage again? The thought is that you are taking pavement
and adding housing.
Hagedorn asks what is max height on Timber Ridge?
Roy responds that it is proposed to be 85’
Rediker asks about Main Vail?
Roy responds 71’.
No further comments/questions
Public comment? None.
Commissioner comments:
Jensen goes back to Phillips’ comments at beginning. Are we being too aggressive with making
changes to this to allow projects to go without appropriate review. Don’t want to see PEC diminished
through this. Making sure all of this isn’t getting pushed to DRB. I’m with the chairman - 20’ setbacks is
better. 15’ is almost non-existent. Are we voting on this today or is it going back one more time?
Phillips wants to make sure we are applying checks and balances along the way. We have distilled this
down as far as we can, don’t want to remove the vetting of these plans. Want to be aware of what we are
putting on the DRB’s plate. Ultimately this goes to TC, we are submitting a recommendation. There are
points when we are removing guardrails in place of development. I like the introduction of H -2. Alternative
with the massing in H district. I will support this motion, understanding there is a need for this. PEC plays an
important role and we need to acknowledge that. Appreciates town staff by vetting info.
Hagedorn talks about streamlining process. Not concerned about removal of power of PEC. There is
always a major check point for parcels wanting to be a part of the H zone district, loves the H-2
district. Allows for more flexibility, especially for height where H height may not be appropriate.
Thanks for putting DRB powers back to DRB and for PEC issues. Parking is an improvement.
Smith states that she thinks that all concerns have been addressed. Not loosening standards but
setting standards. Expectations are set for our community and external partners. Appreciates
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Planning and Environmental commission 16
concerns regarding building heights – creation of H-2 district is great, especially with proximity to
other residential neighborhoods. Regarding the purpose statement, the local workforce has inherent
value, they are important part of who we are. They are symbiotic to guest experience. We are a
community, not a commodity. Setbacks – well defined. 20’x15’x15’ setback is fine and more generous
than commercial districts. Mobility plan speaks to car share. Asking for a needs assessment, be
cautious interpreting the need for car share. Thinks this plan is great and look forward to supporting it.
Rediker agrees with most comments but will not support it. He generally agrees that we need
provisions but doesn’t agree with some standards. Streamlining processes is good. But, want to make
record clear for TC – he doesn’t support site coverage provision – boosting for underground parking.
Should be further debate at TC, as these are very large buildings and 75% may not be appropriate
everywhere. It is not appropriate on every site. Setbacks should be 20’ on all sides. Reduced
landscaping requirements not good. Building height of 85’ are not appropriate everywhere. It may be
appropriate on the north side of the highway. H-2 does address some of these concerns. 85’ at H
could work in certain areas, but not in all areas. H-1 building height is not appropriate everywhere.
Parking requirements should be kept at current standards for now. Do not believe that our mobility /
helping people is not exceptional, except for our bus system. Everyone moves here with a car. Electric
vehicles on the rise, why can’t people have parking for those? A lot of great comments, great
presentation, but wants town council to look at these issues.
Jensen states that he is not ready to support this recommendation moving on.
Robyn Smith made a motion to Approve ; Brad Hagedorn seconded the motion Passed (3 -
2). Voting For: Robyn Smith, Reid Phillips, Brad Hagedorn Voting Against: Bill Jensen, John
Rediker
3.9 Prescribed Regulation Amendment pursuant to Section 12-3-7 Amendment, Vail
Town Code, to amend 14-6- 7 Retaining Walls, to exempt retaining walls within
the Housing Zone District from maximum height limitations (PEC23-0025)
Planner: Greg Roy Applicant Name: Town of Vail, represented by Greg Roy PEC23-0025 Staff Memo.pdf Attachment A. Proposed Amendment Related to Retaining Walls - 9-25-23.pdf
Planner Roy gives a presentation.
Rediker asks how did we get to 15’?
Roy states that we met in the middle between some options. It’s about aesthetics, the look of it. The
4’ bench is front to front 4’. Really not losing landscaping. Felt that 15’ was an acceptable amount. Phillips asks if it is 15’ without a bench?
Roy responds yes
Rediker clarifies that this is very oriented to where we are looking at to achieve housing. Town –
initiated projects. But what about projects where this is not necessary? Is that a concern? Roy responds no. If you need a 15’ wall, its typically on steep sites. Developability, reducing
footprint, rather than chasing the grade.
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Planning and Environmental commission 17
Rediker asks if the wall has to be a retaining wall? Not anything considered aesthetics.
Roy states that we don’t anticipate this being used outside of anything needed for development. Not
for yards, parking, etc due to the cost of these walls. Smith asks if we still need variances for any existing projects?
Roy states that Timber Ridge, existing, not changing, but new projects, yes. Can do 15’ a bench
and then another 15’ without a variance. Hagedorn asks if DRB has discretion on how it is being softened?
Roy responds yes.
Mauriello asks what would height need to be for Timber Ridge currently?
Phillips discusses constructability.
Rediker clarifies that with 15’, no stepping is required. Can be a straight 15’? DRB can’t say otherwise.
Roy states that the DRB can still request and require a benching. Could be tricky.
Mauriello states that we are giving a lot of discretion to DRB in the past. Maybe want to require
benching after the 15’ and make it more specific for the DRB. Phillips states that he feels comfortable with the DRB deciding this.
Smith agrees
Rediker asks if there are any further questions?
None
Brad Hagedorn made a motion to Approve ; Robyn Smith seconded the motion Passed (5 - 0).
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Planning and Environmental commission 18
3.10 A request for a recommendation to the Vail Town Council, pursuant to Section 3-
2-6A: Function, Vail Town Code, concerning adoption of the Updated Ford Park
Master Plan. (PEC23-0020)
Staff requests this item be tabled to the October 9th, 2023 meeting of the Planning and
Environmental Commission Planner: Jonathan Spence Applicant Name: Town of Vail, represented by Todd Oppenheimer
Robyn Smith made a motion to Table to the Planning and Environmental Commission meeting
on October 9, 2023.; Brad Hagedorn seconded the motion Passed (5 - 0). 4. Approval of Minutes
4.1 PEC Results 9-11-23
PEC Results 9-11-23.pdf
Brad Hagedorn made a motion to Approve ; Robyn Smith seconded the motion Passed (4 - 0).
5. Information Update
6. Adjournment
Robyn Smith made a motion to Adjourn ; Brad Hagedorn seconded the motion Passed (5 - 0).
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AGENDA ITEM NO. 5.1
Item Cover Page
DATE:October 3, 2023
SUBMITTED BY:Missy Johnson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:VLHA September 12, 2023 Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2023-9-12 VLHA Minutes.pdf
133
Vail Local Housing Authority Minutes
Tuesday, September 12, 2023
3:00 PM
Vail Town Council Chambers and on Zoom
PRESENT ABSENT
Steve Lindstrom Kristin Williams
Craig Denton
Dan Godec
James Wilkins via Zoom
STAFF
George Ruther, Housing Director via Zoom
Martha Anderson, Housing Coordinator
Missy Johnson, Housing Coordinator via Zoom
1. Call to Order
1.1 Call to Order
Meeting called to order at 3:02 p.m.
1.2 Zoom Meeting 1 (Pre-Executive Session)
1.3 Zoom Meeting 2 (Post-Executive Session)
2. Citizen Participation
2.1 Citizen Participation – no comments
3. Approval of Minutes
3.1 VLHA August 22, 2023 Minutes
MOTION: Denton SECOND: Lindstrom PASSED: (3- 0)
4. Main Agenda
4.1 Luke Davis Leave of Absence Request
Presenter(s): Martha Anderson, Housing Coordinator
Anderson presented EHU owner's request for leave of absence for one more year.
Dan Godec made a Motion to Approve leave of absence for one more year with the condition of
getting a signed copy of the lease agreement to ensure that the tenant is approved.
MOTION: Godec SECOND: Wilkins PASSED: (4- 0)
5. Matters from the Chairman and Authority Members
5.1 Matters from the Chairman and Authority Members
134
Presenter(s): Steve Lindstrom, VLHA Chairman
Lindstrom spoke regarding the streamlining of the entitlement process as presented at the
Council meeting last Tuesday. Additionally, on Monday, Sept. 11 first steps were taken at the
planning commission in regards to the Housing Zone District. Gennett will circle back to any
members that were not there. There will be companion pieces and next steps to come in
October and November.
Denton inquired if there was any negative feedback. The planning commission was
supportive of the effort and in some cases, sought clarification.
The West Vail revamping of zoning is happening unrelated to the initiatives discussed among
the Vail Local Housing Authority. Change of zoning usage is still a Council decision based on
the recommendations from the planning commission. Lindstrom feels the suggestions to
streamline the process is moving in the right direction with more to come.
At 3:19 p.m. Denton moved to leave the regular meeting and move into Executive Session.
MOTION: Denton SECOND: Wilkins PASSED: (4- 0)
6. Executive Session
6.1 Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase,
acquisition, lease, transfer or sale of real, personal or other property interests
and to determine positions relative to matters that may be subject to
negotiations; developing strategy for negotiations; and instructing negotiators
regarding: Real Property Deed Restriction Acquisition.
Presenter(s): George Ruther, Housing Director
7. Any Action as a Result of Executive Session
7.1 Any Action as a Result of Executive Session
The regularly scheduled meeting reconvened at 3:48 p.m. Godec moved for the Housing Staff to
continue as discussed in Executive Session.
MOTION: Godec SECOND: Denton PASSED: (4- 0)
8. Adjournment
8.1 Meeting adjourned at 3:51 p.m.
MOTION: Denton SECOND: Godec PASSED: (4- 0)
9. Future Agenda Items
9.1
Vail Housing 2027
Land Banking
Investment Banker Discussion
Review Retirement and Remote Worker Policies
Review Chamonix Vail Deed Restriction
10. Next Meeting Date
10.1 Next Meeting Date September 26, 2023
135
AGENDA ITEM NO. 5.2
Item Cover Page
DATE:October 3, 2023
SUBMITTED BY:Alex Jakubiec, Finance
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:September 2023 Revenue Update
SUGGESTED ACTION:Information Update
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
231003 Revenue Update.pdf
136
1
TOWN OF VAIL
REVENUE UPDATE
October 3, 2023
4.0% General Sales Tax
Upon receipt of all sales tax returns, August collections are estimated to be
$2,829,569, down (5.6)% from last year and up 2.6% from the amended budget.
YTD collections of $29,744,959 are up 2.2% from this time last year and up 1.4%
from the amended budget. Inflation as measured by the consumer price index was
up 3.7% for the 12-months ending August 2023. The annual amended budget
totals $40.1 million.
0.5% Housing Fund Sales Tax
Upon receipt of all sales tax returns, July collections of the 0.5% housing sales tax
are estimated to be $340,084, down (5.8)% from last year and up 2.4% from the
amended budget. YTD collections of $3,607,966 are up 1.6% from this time last
year and up 1.2% from the amended budget. The 2023 amended budget for the
housing fund sales tax totals $4.9 million.
Real Estate Transfer Tax (RETT)
RETT collections through September 26 total $5,376,842, down (31.2)% from this
time last year. The 2023 RETT budget totals $7,000,000.
Construction Use Tax
Use Tax collections through September 27 total $1,923,906 compared to
$1,869,324 from this time last year. The 2023 budget totals $2,000,000.
Lift Tax
2023 YTD lift tax collections through August total $4,990,984, down (2.0)% or
$(101,304) from the same time last year. The 2023 amended budget totals
$6,234,550.
Summary
Across all funds, year-to-date total revenue of $68.4 million is up 6.5% from the
budget and up 0.9% from prior year. The majority of the positive variance from
budget is due to higher-than-expected sales tax, construction use tax,
interest/gains on investments, and real estate transfer tax collections during the
month of August.
137
2023 Amended Budget % change % change
2018 2019 2020 Budget Variance from 2022 from Budget
January 3,597,610$ 4,079,994$ 4,076,145$ 3,422,209$ 5,217,125$ 5,904,670$ 5,903,634$ (1,036)$ 13.16%-0.02%
February 3,818,356 4,137,087 4,285,633 3,691,850 5,686,585 6,030,915 5,898,023 (132,892) 3.72%-2.20%
March 4,167,880 4,237,933 2,243,518 4,364,797 5,912,059 6,034,154 6,181,884 147,730 4.56%2.45%
April 1,233,474 1,445,071 427,518 1,751,528 2,234,296 2,213,286 2,258,079 44,793 1.06%2.02%
May 830,193 763,756 503,828 1,061,516 1,227,974 1,043,778 1,108,720 64,942 -9.71%6.22%
June 1,648,443 1,606,748 1,023,517 2,149,312 2,317,931 2,132,497 2,262,116 129,619 -2.41%6.08%
July 2,412,425 2,480,292 2,084,644 3,491,668 3,507,973 3,227,335 3,302,934 75,599 -5.84%2.34%
August 2,195,175 2,237,050 2,138,838 2,877,550 2,997,389 2,757,598 2,829,569 71,971 -5.60%2.61%
Total 19,903,556$ 20,987,931$ 16,783,641$ 22,810,430$ 29,101,332$ 29,344,233$ 29,744,959$ 400,726$ 2.21%1.37%
September 1,540,490 1,600,100 1,767,393 2,359,528 2,441,331 2,246,025
October 1,106,596 1,165,176 1,371,727 1,734,964 1,729,558 1,591,193
November 1,264,600 1,260,314 1,425,461 1,880,397 1,902,643 1,750,432
December 4,070,870 4,237,178 3,625,189 5,749,365 5,602,018 5,153,119
Total 27,886,112$ 29,250,698$ 24,973,411$ 34,534,683$ 40,776,882$ 40,085,000$ 29,744,959$ 400,726$ 2.21%1.37%
2022 2023 Amended Budget % change % change
Collections Budget Variance from 2022 from Budget
January 645,487$ 720,043$ 719,913$ (130)$ 11.53%-0.02%
February 702,730 735,514 718,903 (16,611) 2.30%-2.26%
March 719,717 735,514 753,980 18,466 4.76%2.51%
April 269,018 259,234 271,078 11,844 0.77%4.57%
May 146,657 134,924 131,171 (3,753) -10.56%-2.78%
June 280,460 258,023 273,820 15,797 -2.37%6.12%
July 424,602 390,634 399,015 8,381 -6.03%2.15%
August 361,165 332,272 340,084 7,812 -5.84%2.35%
Total 3,549,836$ 3,566,158$ 3,607,966$ 41,808$1.64%1.17%
September 294,861 271,272
October 207,397 190,805
November 230,383 211,952
December 671,982 618,223
Total 4,954,459$ 4,858,410$ 3,607,966$ 41,808$ 1.64%1.17%
Town of Vail Revenue Update
October 3, 2023
4.0% GENERAL SALES TAX
2023 Budget Comparison
0.5% Collected
Sales Tax
0.5% HOUSING SALES TAX
2023 Budget Comparison
Actual 4.0% Collections 4.0% Collected
Sales Tax20212022
13
8
Town of Vail Revenue Update
October 3, 2023
YTD 4% General Sales Tax Collections By Year
Through August 31
August 4% General Sales Tax Collections By Year
Through August 31
• August collections of $2,829,569 are down (5.6)% from prior year and are up 2.6% from the
amended budget.
$2,237,050
$2,138,838
$2,877,550
$2,997,389
$2,829,569
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000
2019
2020
2021
2022
2023
$20,987,931
$16,783,641
$22,810,430
$29,101,332
$29,744,959
$0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000
2019
2020
2021
2022
2023
• YTD collections of $29,744,959 are up 2.2% from prior year and are up 1.4% from the amended
budget.
• Inflation as measured by the consumer price index was up 3.7% in August.
139
Town of Vail Revenue Update
October 3, 2023
August 0.5% Housing Fund Sales Tax Collections By Year
Real Estate Transfer Tax by Year
YTD Through September 2023
August Collections YTD Collections
• This chart shows YTD collections of 1% RETT, segmented by real property values. 2023
collections are down (31.2)% from the prior year.
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
2019 2020 2021 2022 2023
Sales Less Than $2.5 Million Sales $2.5 to $5 Million Sales $5 to $10 Million Sales Over $10 Million
$4,778,874
$6,064,302
$8,465,550
$7,815,116
$5,376,842
• August collections of $340,084 are down (5.8)% from prior year and are up 2.4% from the
amended budget. YTD collections of $3.6M are up 1.6% from this time last year and are up
1.2% from the amended budget.
$361,165
$340,084
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
2022 2023
$3,549,836 $3,607,966
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
2022 2023
140
Town of Vail Revenue Update
October 3, 2023
Construction Use Tax by Year
YTD Through September 2023
YTD Lift Tax Collections
YTD Through August 2023
• Use Tax collections through September 27 total $1,923,906, compared to $1,869,324 from
this time last year. This is an increase of 2.9%.
$2,273,327
$1,696,299
$3,225,928
$1,869,324 $1,923,906
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
2019 2020 2021 2022 2023
• 2023 YTD lift tax collections of $4,990,984 are down (2.0)% or $(101,304) from the same time
last year.
$4,244,160
$3,016,849
$4,280,736
$5,092,288
$4,990,984
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000
2019
2020
2021
2022
2023
141
Vail Business Review
July 2023
October 3, 2023
The Vail Business Review breaks down the 4.5% sales tax collected for the month of
July 2023. The 4.5% sales tax includes the town’s general 4% sales tax and the 0.5%
housing sales tax supported by Town of Vail voters during the November 2021 election,
effective January 1, 2022. The housing sales tax sunsets on December 31, 2051.
Overall, July 4.5% sales tax was down from the prior year (5.9%). Retail decreased
(11.9%), lodging decreased (3.1%), food and beverage decreased (1.0%), and
utilities/other decreased (3.6%). Excluding the out-of-town category, sales tax for the
month of July was down (2.1%) compared to prior year.
Town of Vail sales tax forms, the Vail Business Review, and sales tax worksheets are
available on the internet at www.vailgov.com. You can subscribe to have the Vail
Business Review and the sales tax worksheet emailed to you automatically from
www.vailgov.com.
Please remember when reading the Vail Business Review that it is produced from sales
tax collections as opposed to actual gross sales.
If you have any questions or comments, please feel free to call me at (970) 479-2125 or
Carlie Smith, Finance Director, at (970) 479-2119.
Sincerely,
Lauren Noll
Sales Tax Administrator
142
July 2022
Sales Tax Collections by Business Type
July 2023
Town of Vail Business Review
July Sales Tax Collections by Year
July 2023 Sales Tax
1,297,700 Lodging
1,228,568
Food &
Beverage
1,012,797
Utilities &
Other
163,057
$0
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
(11.9%)(1.0%)(3.6%)
Retail
RLFU
-$8,000,000
$12,000,00 OLOV
2,499,620
2,081,068
3,494,004
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000
2019
2020
2021
2022
2023
General Sales Tax
Housing Sales Tax
3,933,241
3,702,122
• July 2023 retail sales decreased (11.9%), lodging decreased (3.1%), food and beverage decreased
(1.0%), and utilities and other decreased (3.6%).
• The figures above reflect 4.5% sales tax.
Retail
1,473,658
Lodging
1,267,414
Food &
Beverage
1,023,056
Utilities &
Other
169,113
$0
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
• This report represents collections of Town of Vail sales tax, as opposed to actual gross sales.
• On January 1st, 2022, Town of Vail sales tax increased from 4.0% to 4.5% on all items except food for
home consumption. 2022 and 2023 above include the 0.5% increase to sales tax, depicted in light
blue. Prior years show 4.0% sales tax collections.
• Total July 2022 collections were $3,933,241. Total July 2023 collections were $3,702,122.
• Overall, July 2023 4.5% sales tax collections were down from the prior year (5.9%).
(3.1%)
143
July 2023 Sales Tax
Town of Vail Business Review
July 2022July 2023
Geographic Area Trends by Year
July Sales Tax
Sales Tax by Location
Other Areas
14%
Lionshead
13%
Out of
Town
25%
Vail Village
48%
• Vail Village sales tax decreased (1.1%), Lionshead decreased (2.4%), Other Areas decreased (5.2%), and
Out of Town decreased (17.5%). Excluding Out of Town collections, all areas were down (2.1%).
• The figures above reflect 4.5% sales tax.
403,042
343,884
527,091
461,293
304,840
481,559
319,967
321,989
824,762
1,315,318
1,110,354
1,660,592
$0 $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000
2019
2020
2021
2022
2023
Vail Village
Out of Town
Lionshead
Other Areas
• This chart shows July sales tax collections by geographic area over time.
• 2022 and 2023 include the 0.5% increase for housing sales tax, depicted in lighter shades.
General 4.0% sales tax collections are shown in darker shades.
568,963
527,032 966,135
1,871,112
1,851,072
514,433 797,502
539,115
Other
Areas
15%
Lionshead
14%
Out of
Town
21%
Vail Village
50%
144
Accommodation Services Sales Tax by Year
Retail Business 4.5% Sales Tax Detail
July 2023 Sales Tax
Town of Vail Business Review
$0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000
Apparel
$344,523
Grocery
$231,749
Gallery
$31,339
Gifts
$8,785Jewelry
$78,670
Retail Liquor
$63,117
Retail Other
$299,671
Sporting Goods
$153,343
Online Retailers
$86,437
Retail Home
Occupation
$66
• Overall, July 2023 accommodations services decreased (3.1%) from prior year. Short-term rentals decreased
(3.5%) from prior year and hotels and lodges decreased (2.9%).
• 2022 and 2023 include the 0.5% increase for housing sales tax, depicted in lighter shades. General 4.0% sales
tax collections are shown in darker shades.
• Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and VRBO.
Revenue collections from facilitators may include some hotels and lodges.
812,119
340,074
Hotel and Lodges
Short-Term Rentals
2023 2022 2021
371,825
869,941
895,589
358,627
145
Retail 216,159.36 224,053.57 ‐3.52%
Lodging 200,059.08 220,429.84 ‐9.24%
F & B 109,705.00 114,542.92 ‐4.22%
Other 13,191.29 9,937.02 32.75%
Total 539,114.73 568,963.35 ‐5.25%
Retail 103,929.14 109,760.37 ‐5.31%
Lodging 218,355.79 217,061.57 0.60%
F & B 187,730.01 195,907.98 ‐4.17%
Other 4,417.65 4,301.60 2.70%
Total 514,432.59 527,031.51 ‐2.39%
Retail 321,973.15 491,936.68 ‐34.55%
Lodging 340,546.88 335,946.19 1.37%
F & B 1,765.79 2,033.95 ‐13.18%
Other 133,216.47 136,217.74 ‐2.20%
Total 797,502.29 966,134.56 ‐17.45%
Retail 655,638.27 647,907.30 1.19%
Lodging 469,606.30 493,976.33 ‐4.93%
F & B 713,596.02 710,571.48 0.43%
Other 12,231.56 18,656.48 ‐34.44%
Total 1,851,072.15 1,871,111.59 ‐1.07%
Retail 1,297,699.92 1,473,657.91 ‐11.94%
Lodging 1,228,568.05 1,267,413.93 ‐3.06%
F & B 1,012,796.82 1,023,056.33 ‐1.00%
Other 163,056.97 169,112.84 ‐3.58%
Total 3,702,121.76 3,933,241.01 ‐5.88%
Retail Apparel 344,523.29 345,489.76 ‐0.28%
Retail Food 231,748.62 204,959.36 13.07%
Retail Gallery 31,339.33 19,672.76 59.30%
Retail Gift 8,784.85 7,287.94 20.54%
Retail Home Occupation 66.38 386.31 ‐82.82%
Retail Jewelry 78,670.06 91,443.23 ‐13.97%
Retail Liquor 63,116.73 70,214.65 ‐10.11%
Retail Other 299,671.01 492,083.74 ‐39.10%
Retail Sport 153,342.65 156,961.30 ‐2.31%
Retail Online Retailer 86,437.00 85,158.86 1.50%
Total 1,297,699.92 1,473,657.91 ‐11.94%
Cascade Village / East Vail / Sandstone / West Vail
Town of Vail Business Review
July 4.5% Sales Tax
2023 Collections 2022 Collections YoY % Change
Total ‐ All Areas
Lionshead
Out of Town
Vail Village
Retail Summary
146