HomeMy WebLinkAbout2023-10-17 Agenda and Supporting Documentation Town Council Evening Meeting Agenda1.Citizen Participation (10 min.)
1.1 Citizen Participation
2.Any action as a result of executive session
3.Proclamations
3.1 Proclamation No. 11, Series of 2023 Recognizing and
Relaunching Vail's Global Friendship Exchange with
Yamanouchi Machi, Nagano, Japan
10 min.
Read proclamation into record.
Presenter(s): Kim Langmaid, Town Mayor
Background: The Exchange celebrates diversity and promotes
cultural understanding, tolerance, empathy, and appreciation
for diverse global perspectives.
3.2 Proclamation No. 12, Series of 2023 National Friends of
Libraries Week
5 min.
Read proclamation into the record.
Presenter(s): Lori Barnes, Director of Library Services
Background: Friends of Libraries groups have their very own
national week of celebration! United for Libraries coordinates
this 18th annual National Friends of Libraries Week Oct. 15-
21, 2023.
4.Consent Agenda (5 min.)
VAIL TOWN COUNCIL MEETING
Evening Session Agenda
Town Council Chambers and virtually via Zoom
Zoom meeting link: https://us02web.zoom.us/webinar/register/WN_AedrbE7XRZaKQ4CDUiVV_A
6:00 PM, October 17, 2023
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding
town services, policies or other matters of community concern, and any items that are not on the agenda.
Please attempt to keep comments to three minutes; time limits established are to provide efficiency in
the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.
Citizen Participation.pdf
Proclamation No. 11 Series of 2023 Yamanouchi-machi Visit.pdf
Global-friendship-exchange.pdf
Proclamation No. 12 Series of 2023 Friends of Library Week.docx
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4.1 September 5, 2023 TC meeting minutes
4.2 September 19, 2023 TC meeting minutes
4.3 Contract Award to Design Workshop for the Second
Phase of the Civic Area Plan Implementation
Authorize the Town Manager to enter into a contract, in a form
approved by the Town Attorney, with Design Workshop for the
second phase of the Civic Area Plan implementation, not to
exceed $356,486.00.
Background: As the conceptual design plans for Dobson are
further developed and construction begins, the timing is right to
take a wholistic view of how best to sequence and execute the
next steps toward implementation of the Civic Area Plan. The
purpose of this memorandum is to request the Vail Town
Council to authorize the Town Manager to enter negotiations
to award a contract to Design Workshop.
5.Town Manager Report (10 min.)
5.1 Town Manager Report
5.2 Council Matters and Status Update
6.Action Items
6.1 Development of West Middle Creek 20 min.
Listen to presentation and provide next steps.
Presenter(s): George Ruther, Director of Housing
Background: The purpose of this item is to provide the Vail
Town Council and Vail community with an update on the
Request for Proposals for development services for the West
Middle Creek Village Apartments selection process, share the
recommendation of a private sector development partner, and
outline a series of next steps in the process of developing the
site.
6.2 Ordinance No. 21, Series of 2023, First Reading, An
Ordinance Amending Chapter 4 of Title 1 of the Vail Town
Code by the Addition of a New Section 1-4-6, to Allow for
Penalty Assessments for Code Violations
10 min.
Approve, approve with amendments, or deny Ordinance No.
21, Series of 2023 upon First Reading.
Presenter(s): Ryan Kenney, Chief of Police, Vail Police
Department
090523 TC Meeting Minutes.pdf
091923 TC Meeting Minutes.pdf
Civic Area Phase2 memo_101723.pdf
Vail Civic Area_Update_231004.pdf
Town_Manager_Update__100323_mg.docx
231017 Matters.docx
West Middle Creek Parcel - RFP Vail Town Council Recommendation 10172023.docx
West Middle Creek Village Apartments Development Goals and Objectives.docx
West Middle Creek Village Apartments RFP Developer Recommendation 10172023.pptx
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Background:
Staff is requesting to add a penalty assessment to our penalty
ordinance 1-4-1.
7.Public Hearings
7.1 Ordinance No. 19, Series 2023, Second Reading, An
Ordinance of the Town of Vail Amending Title 12 of the
Vail Town Code to Add the New West Vail Multi-Family
Overlay District, to Further the Town's Workforce Housing
Goals
5 min.
Approve, approve with amendments, or deny Ordinance No.
19, Series 2023, upon second reading.
Presenter(s): Greg Roy, Planning Manager
Background: This ordinance is proposing to amend the Vail
Town Code with the adoption of the West Vail Multi-Family
Overlay District (WVMF). The WVMF overlay district is an
implementation component of the West Vail Master Plan,
adopted by the Vail Town Council on November 2, 2021.
7.2 Ordinance No. 20, Series 2023, second Reading, An
Ordinance Making Budget Adjustments to the Town of
Vail General Fund, Capital Projects Fund, Real Estate
Transfer Tax Fund, and Marketing Fund of the 2023
Budget for The Town of Vail, Colorado; and Authorizing
the Said Adjustments as Set Forth Herein; and Setting
Forth Detail in Regard Thereto.
5 min.
Approve, approve with amendments or deny Ordinance No.
20, Series 2023, upon second reading.
Presenter(s): Alex Jakubiec, Budget Analyst/STR Manager
Background: Please see attached memo.
8.Adjournment 7:20pm (estimate)
penaltyassesstocouncil.docx
Penalty_Assessment-O090523 (1).docx
List of ordinance for fines.pdf
Ord #19 of 2023 Staff Memo
Attachment A. Ordinance 19, Series of 2023 Second Reading.pdf
Attachment B. PEC Recommended Language WVMF.pdf
Attachment C. Summary of Previous Meetings.pdf
231003 3rd Supp 2nd Reading.pdf
Ord #20- 3rd Supp 2023 2nd Reading.pdf
West Vail PP Presentation - 10-17-23.pdf
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and
available for public viewing as the meeting is happening. The meeting videos are also posted to High
Five Access Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
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request with 48 hour notification dial 711.
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AGENDA ITEM NO. 1.1
Item Cover Page
DATE:October 17, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Citizen Participation
AGENDA SECTION:Citizen Participation (10 min.)
SUBJECT:Citizen Participation
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Citizen Participation.pdf
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From:foursando@aol.com
To:Council Dist List
Subject:Re: Lionshead speedbumps
Date:Tuesday, October 17, 2023 11:43:44 PM
Vail Town Council,
Thank you for your time and service, and what you do to improve our town. I know it
is a difficult place to make everyone happy and I applaud your efforts and actions. I
would like to comment on the speed bumps, that were added to the Lionshead
parking structure. I understand the need for slowing down traffic at certain points in
the structure, and keeping drivers aware of their progress. I do not see the need to
shake a person in varying directions and possibly cause back spasms after a long
day on the slopes. I personally cannot use this structure again now. The multiple
directions that these bumps shake me, and my vehicle, are too much for my spine. I
have back problems, but I can imagine that I am not the only person who has a stiff
back, at the end of a ski day. I agree that there needs to be some speed bumps for
safety in this situation. I DO NOT agree that vehicles need to be shaken violently
from back to front, from side to side, and diagonally at the same time, in order to keep
someone safe in this structure. Please can there be some other placement of these
speed bumps, that does not shake side to side and diagonally?!!
Thank you for your consideration.
Regards, Chris Sandoski
6
From:Julia Schaeffer
To:PublicInputTownCouncil
Subject:Input for Tonight’s Town Meeting
Date:Tuesday, October 17, 2023 12:00:32 PM
Hello,
I am writing to give my input for tonight’s meeting. I feel that the speed bumps in the parking structures are
excessive. Sure a few in appropriate spots are acceptable. However, double placement is too much. It’s also rather
rough on low clearance vehicles.
Thank you,
Julia Schaeffer
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From:Iva Stonjekova
To:PublicInputTownCouncil
Subject:Parking garage speed bumps
Date:Tuesday, October 17, 2023 11:17:23 AM
Good morning,
the amount of speed bumps placed in the parking garage seems rather excessive. I can understand a few
in specific areas but double bumps every few feet? Not sure that is money well spent and wondering what
they will look like in winter time iced over, not to mention the impact on people with back issues and our
vehicles.
Thanks,
Iva
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From:suzanne michlitsch
To:PublicInputTownCouncil
Subject:Parking speed bumps
Date:Monday, October 16, 2023 10:35:47 AM
Hi there,
My name is Suzanne Michlitsch. I am writing to make a formal complaint about the excessive amount and height of
the new speed bumps in vail village parking structure. I am a k-8 teacher and mother of 2 young children. I support
most safety measures. There are too many speed bumps and they are too high. With the current amount it dissuades
people from traveling to the bottom of the structure to park, because of all the extra bumps they’d have to cross to
get down and come all the way back up. Please remove at lease half of the bumps and consider lowering them.
Thank you. -Suzanne Michlitsch
-Suz
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From:Sarabeth Stine
To:Council Dist List
Subject:Vail Parking Structure
Date:Saturday, October 14, 2023 4:26:00 PM
Hello,
I have lived in the valley for 5 years and work in the village the whole time parking in the
structure at least 5 days a week. I've never had any issues in the Vail Transportation Center
parking garage and do not understand the decision to add an excessive amount of speed
bumps. I'm worried about the effects it will have on my car's suspension having to drive over
such an excessive amount of speed bumps every day. I understand putting a few in there, but
it's absurd the amount that has been installed.
I'd love to see this resolved.
Thanks,
Sarabeth Stine
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From:thecarrotlady1@aol.com
To:Council Dist List
Subject:Thank you!
Date:Wednesday, October 4, 2023 7:23:59 PM
Thank you to:
Kim Langmaid
Jonathan Staufer
Kevin Foley
Jen Mason
Pete Seibert
I appreciate that you voted for purchasing Booth Heights to save the Bighorn Sheep.
It is so sad to me that common sense is gone and that greed has taken over the world
and is at our local level. $17.5 million is a rediculous amount of money! Vail Resorts
doesn’t have enough??? They should have donated the land to the town. I just want
you to know that I and many appreciate that you saved the bighorn sheep
Andi Saden
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From:Pete Feistmann
To:Council Dist List; Russell Forrest
Subject:Congratulations, and something to consider
Date:Wednesday, October 4, 2023 8:52:07 PM
Attachments:Screenshot (162).png
Greetings,
Hopefully, if there’s no appeal, it’s done. Since it’s clear that this caused a lot of (dare I use
the word) polarization in our community, perhaps, if the judge will allow it, releasing the
details of what you did to try to negotiate with VR, would help heal things.
Thanks for considering this,
Pete
PS – Attached, for your amusement, is a chart showing the wizardry of VR management. Stock
performance vs. S&P 500 for the last five years. Note that the post-COVID period, when
tourism was booming, is the worst. As a professional investor with no VR shares, I wonder if
the board is asleep!
Peter Feistmann
PO Box 2438
Vail, CO 81658
feistmann@earthlink.net
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13
From:Bob Essin
To:Council Dist List
Subject:Booth Heights
Date:Monday, October 16, 2023 7:20:49 AM
October 16, 2023
Town Council Members,
The Vail Daily and most of the people running for the 4 openings on the Vail Town Council are not telling us what
their positions are on Booth Heights. As you are aware Vail Resorts is still trying to set aside the Condemnation.
Please make it clear to the citizens of Vail that this issue is still being litigated, not just what the additional costs that
must be determined and paid are , but the actual legality of the Town’s action to condemn the property itself. The
voters deserve to know what each person now running for the Council thinks about this issue.
It’s a beautiful day in Colorado,
Bob Essin
4264 Columbine Way #11
Vail, CO 81657
Vailbob@comcast.net
970-376-4484
Sent from my iPad
14
From:Kim Fuller
To:PublicInputTownCouncil
Cc:Bobby L"Heureux
Subject:Concern with updated TOV Housing Lottery application process
Date:Friday, October 6, 2023 9:06:24 AM
To Vail Town Council Members:
I’m writing briefly with a concern on the recently updated housing lottery system in the Town
of Vail.
Are you aware that applicants for all the housing lottery opportunities, like the three that were
just announced, do not have to prove pre-qualification of any kind until they are picked top 5
in any of those lotteries? All that is required to enter the lotteries is to upload an I.D.
So rather than getting a pre-approval from the bank that you can, in fact, qualify for a
$654,269 mortgage with current interest rates, you can simply upload an I.D. and then prove
this and all the other qualification steps once you get randomly picked in the lottery.
My concern is the significant decrease in lottery probability with this process. Even without
hard math, it’s quite obvious that many more individuals will be able to simply upload an I.D.
than prove qualification through even just one or two due diligence steps.
Please consider urging the Town of Vail Housing Department to require at least a pre-
qualification letter from the bank, in addition to the I.D. upload, in order to enter a TOV
housing lottery.
Thank you for your time.
Best,
Kim
—
KIM FULLER
Owner + Publisher
“Enjoy the journey.”
jauntmediacollective.com
YOGA + Life - Well - Spoke+Blossom - Covered Bridge
15
From:Jill Lau
To:Council Dist List
Subject:A Thank You Note
Date:Monday, October 16, 2023 12:02:47 PM
Hi all,
I wanted to take a moment to express my appreciation to Council and Town Staff for the
improvements in the deed-restricted housing application process. Having gone through several
iterations of the application process, it's very clear that your team has put in considerable
efforts into making it streamlined and user-friendly.
Thank you for all that you do!
Thank you,
Jill Lau
JRL Digital Media
82 E. Beaver Creek Blvd, Suite 200
P.O. Box 131
Avon, CO 81620
(970) 331-2542
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From:Kathy
To:Council Dist List
Subject:Golden Peak Pickleball
Date:Friday, October 13, 2023 11:39:44 AM
To whom it may concern:
The Golden Peak pickleball courts are a tremendous addition to our valley’s sports &
recreation community. I spent quite a bit of time there this summer, along with other valley
facilities & truly the Golden Peak courts are fantastic!
As we all know, land is precious & scarce here but I’m hoping with valley-wide collaboration,
we can create an indoor, multi sport facility that can serve locals & tourists who want to be
able to play here all year long.
Thank you for bringing world-class Pickleball to our sports-loving community!
Gratefully,
Kathy
Dr. Kathy Palakow Kimmel, Psy.D.
303.517.5108
17
From:Denise Gurrentz
To:Council Dist List
Subject:Pickleball
Date:Friday, October 13, 2023 10:10:32 AM
I am writing in appreciation of a fabulous pickleball season. Ben did an amazing job
facilitating the courts at Golden Peak this year.
I am a Vail resident and have been enjoying pickleball at Golden Peak since it’s inception
here. The only downside is the growth and popularity of the sport has made the availability
of getting court time more and more difficult. I would love to see Vail add more courts for
summer and wintertime play.
Thanks for your consideration,
Denise Gurrentz
18
From:J HALL
To:Council Dist List; Stephanie Kashiwa
Subject:First-time Visitor Shocked by Exorbitant Charge at Solaris Parking Garage
Date:Thursday, October 5, 2023 10:12:01 PM
While my wife and I thoroughly enjoyed our first-time visit to Vail over 5 days and 4
nights (9/30/23 through 10/4/23), I was appalled by the exorbitant fee I had to pay for
parking on Sunday, 10/1/23. I thought that I had allowed plenty of time to drive from
Ritz Carlton Residences to Vail Village and park before going to Pepi's for our lunch
reservation. I found out that following driving directions on Google Maps led me to a
dead end in Vail Village near The Lodge at Vail. I pulled into the porte cochere at the
lodge and asked the valet where I should park in order to best reach Pepi's. He
directed me to return to South Frontage Road and park in the garage there. So that
we could be on time for our lunch reservation, my wife opted to walk to Pepi's from
the pedestrian entry into Vail Village near the lodge. I then drove back to South
Frontage Road; after turning to drive eastward on this road, the first garage that I saw
had a sign flashing OPEN so I assumed that this was the garage to which I was being
directed. There were no indications about a special event taking place and there were
no prices posted. I assumed that I was parking in a garage affiliated with Vail Village.
Since I was trying to park in a secure place and find a space so that I could make the
walk to Pepi's and not be too late, I may not have been as attentive to subtle notices
about the stratospheric prices that I would be dealing with later in the day as we
exited the garage.
After enjoying lunch at Pepi's, we decided to purchase lift tickets that were good for
the rest of the day at Gondola One and Eagle Bahn Gondola. We took advantage of a
glorious autumn afternoon and very much enjoyed the spectacular views at the top of
both gondolas.
Upon returning to the garage, which I found out was affiliated with Solaris and not Vail
Village, I was absolutely shocked by the $65.00 charge that I was going to have to
pay by credit card in order to exit the garage.
I am writing to you to notify you about what a horrible experience we had as we felt
like we were being price-gouged for parking. The signage approaching Solaris
Parking Garage from west to east is inadequate. Since this garage is the first site that
unaware visitors encounter, Solaris seems to be deliberately using its location to
collect ridiculously high fees. There is no recourse available when trying to exit the
garage.
We did not allow this unfortunate experience to spoil our first-time visit to Vail, but I
want to make you aware of how an encounter like this could adversely affect visitors'
access to the many excellent dining, entertainment and shopping experiences
available in Vail Village. I appreciate the opportunity to submit a formal complaint; I
was directed to this option by Stephanie Kashiwa.
Thank you for your consideration of my concerns.
Sincerely,
Johnnie C Hall
e-mail: jhall33@comcast.net / cell phone: 901-483-8925
postal address: 8375 Westfair Drive, Germantown, TN 38139
19
From:Cathe Tocher
To:PublicInputTownCouncil
Subject:Fwd: Meeting Oct 17/23: why is Town Council non responsive to direct requests for help/thoughts/guidance on a
problem the Council should care about
Date:Tuesday, October 17, 2023 11:58:35 AM
Good morning.
I’m concerned at the lack of response from the Town. On Sept. 4/23, my
husband and I sent a detailed request for help to various local and State
officials outlining a problem and requesting input on how we should
proceed. The Town of Vail had one response and it was simply
acknowledgement of my letter. The single response that indicated
someone actually took the time to read the letter, think about it and
respond was Rep. Megan Lukens. My husband has been a homeowner
in Vail for over 25 years and I know that a number of Council members
know him / recognize his name, yet no one could take the time to
respond.
While I understand the focus currently is re-election and affordable
housing, as a full-time resident of Vail who votes, I want to know that
the people representing me / the community have our best interests front
of mind.
My problem is the escalation of noise since the highway construction
project was initiated. This is not a result of heavy equipment; that work
is complete. It’s the added lane on I70 directly beside my property that
I’m concerned about. Yes we chose to buy near an Interstate however
we did our research and determined that level of noise was livable. What
is not is the startling increase in highway noise since the above-
referenced lane was added. I note it wasn’t just a pull out lane added, it
was all vegetation, foliage and trees (natural noise barriers), that were
cleared. In short, as a private pilot accustomed to the noise of a small
airport….the ongoing and consistent noise is similar. From early
morning to late at night it is shocking how the environment has been
destroyed with noise pollution. If any of you Council members hike,
then you too should note that hiking has been impacted; while you may
be fortunate enough to get away from people on your hike, the semi
noise is now inescapable. There’s nothing peaceful about it; even the
animals that used to hang out in our back yard (we border Black Gore
Creek), have thinned out almost entirely.
I am aware that noise and noise mitigation has been an issue in this
Valley forever. CDOT has really done the Town and homeowners a
20
disservice and I find it surprising that there seemingly has not been much
focus on the basis of their research supporting their highway
construction plans/budget which did NOT include a carve out for noise
mitigation. The analysis was performed at the quietest time of the day;
lunchtime, for intervals of 15 minutes at various receptor sites in 2018.
The population growth since then (driven by COVID and remote
working), has been significant, interstate commerce has picked up, law
enforcement has shrunk significantly as a result of mass resignations in
response to the new laws making police officers personally liable for
their actions ( point: noise ordinances are not enforced because there are
not enough officers and it’s “too dangerous to send them out there” ).
My point is that the study is flawed for a number of reasons: 1) out
dated, 2) modeling of construction projects, 3) placement of receptors,
timing and duration of data collection.
I would like to know that at the very least someone on Town Council
will read my letter and respond with something a little more substantive
than “thank you for your letter. Thank you for taking the time and the
insight” . Again, this is a community issue. Residents of East Vail are
worried, concerned and in some cases outraged; as evidenced in various
letters to the editor of the Vail Daily. This project has taken highway
noise to a whole new level and I would like to see the study that
supported a decision that is having a critical health as well as financial
impact on the community, reviewed. This, knowing that even when
CDOT has skirted regulations and cut corners, as a government agency it
seems to have immunity from accountability for really poor
performance.
Thank you,
Cathe Tocher, CFA
Acting Global CIO, Great West Life, London Life, Empower (ret.)
U.S. CIO, Empower (ret.)
303 349 3172
Dr. Thomas Gargan, MD, FACS (ret.)
720 939 0885
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22
AGENDA ITEM NO. 3.1
Item Cover Page
DATE:October 17, 2023
TIME:10 min.
SUBMITTED BY:Abby Oliveira, Economic Development
ITEM TYPE:Proclamation
AGENDA SECTION:Proclamations
SUBJECT:Proclamation No. 11, Series of 2023 Recognizing and
Relaunching Vail's Global Friendship Exchange with
Yamanouchi Machi, Nagano, Japan
SUGGESTED ACTION:Read proclamation into record.
PRESENTER(S):Kim Langmaid, Town Mayor
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Proclamation No. 11 Series of 2023 Yamanouchi-machi Visit.pdf
Global-friendship-exchange.pdf
23
Proclamation No. 11, Series of 2023
RECOGNIZING AND RELAUNCHING VAIL’S GLOBAL FRIENDSHIP EXCHANGE
WITH YAMANOUCHI MACHI, NAGANO, JAPAN
WHEREAS, the town council entered into a Global Friendship Exchange agreement with Yamanouchi
Machi, Nagano, Japan on the 25th of January, 2018 to encourage bilateral cooperation, to intensify
common efforts, and to exchange experiences and the execution of common activities that contribute
to the development of both cities.
WHEREAS, the Exchange celebrates diversity and promotes cultural understanding, tolerance,
empathy, and appreciation for diverse global perspectives.
WHEREAS, the Exchange encourages reciprocal visits to build relationships and share best practices,
innovation and technology approaches while encouraging cultural awareness and mutual
understanding.
WHEREAS, since March 2020 and due to the COVID 19 pandemic, the Exchange has been limited
due to the pandemic and related travel restrictions for both cities.
WHEREAS, the Exchange partners desire to relaunch the relationship with a visit of a Yamanouchi
Machi delegation to Vail from October 16 – 20, 2023
WHEREAS, the Exchange Partners wish to expand and strengthen the relationship to promote the
sharing of ideas, innovation and technology on topics of mutual interest including year-round economic
development and tourism, environmental sustainability, climate change mitigation and adaptation,
public health and safety, cultural heritage protection, workforce housing, and transportation systems.
WHEREAS, the Global Friendship Exchange program can help citizens develop a sense of belonging
to a global community, encouraging a broader perspective and a sense of responsibility toward global
issues, while celebrating the unique qualities of each partner’s cultures and traditions.
WHEREAS, Students from the cities in the Global Friendship program may have opportunities for
exchange programs to learn about educational systems, languages, and cultures.
WHEREAS, Cultural exchanges in the arts, music, and sports can help foster creativity, inspire talent,
and promote healthy lifestyles, leading to appreciation of a richer cultural landscape in the cities in the
Global Friendship program.
NOW, THEREFORE, the Mayor and Vail Town Council do hereby proclaim October 17, 2023 the
official relaunch of Vail’s Global Friendship Exchange with Yamanouchi Machi, Nagano, Japan.
Dated this 17th day of October 2023.
Vail Town Council Attest:
________________________ _______________________
Kim Langmaid, Mayor Stephanie Bibbens, Town Clerk
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Town of Vail&Yamanouchi town
Global Friendship Exchange
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HIRASAWA GAKU Town Mayor
YUMOTO HARUHIKO Town Council Chairman
FUJISAWA(HATA)SATOMI Town General Affairs Division
Migration & Exchange Promotion Section
RAGAN MENGKIN CLIFFORD Town Tourism, Commerce & Industry Division
Coordinator for International Relations
KODAMA EIICHI Town Industry Promotion Advisor
YAMAMOTO MITSUTOSHI Town Tourism Association Vice -president
Shiga Kogen Tourist Association President
TOKUTAKE EIKO Kita-shiga Kogen Tourist Association President
WAKABAYASHI YOICHI Shiga Kogen Mountain Resort Representative Director
YAMAMOTO HIROYUKI Shiga Kogen Mountain Resort Director General
OMORI RYOKO Ski America Local Guide/Interpreter
October 2023
visiting Town of vail
Yamanouchi
Town
Deligation
GAKU HIRASAWA
Town Mayar
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Gaku Hirasawa
(February 1, 1973 age 50)
Former alpine ski racer
Graduated Staratton Mountain School, Vermont (1991)
Represented Japan at the Lillehammer(1994) and
Nagano Olympics(1998)
Won Japan National Championships 3 times
15th in the Slalom at the 1996 Alpine Skiing World
Championships.
Finish ski Carrier year of 2002, Marketing / Consulting till
2022
Mayor of Town of Yamaouchi since 2023 March
Chairman of the NASTAR Race Association Japan/
Development of U16 Alpine Ski Racers
Private ski coach for the Crown Prince (now Emperor
Naruhito) and Princess Masako since 2013 till 2019
October 2023
visiting Town of vail
Emperor Naruhito
and Empress Masako
27
visiting Town of vailvisiting Town of vailvisiting Town of vail
here
October 2023
visiting Town of vail
Location & Access
tokyo
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Location & AccessOctober 2023
visiting Town of vail
Access From Tokyo (by Train)
90min from Tokyo Station
to Nagano Station.
50min from Nagano Station.
Nagano Railway
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Our Life in Numbers
①Population Density ：43 live per 1 ㎢
②Household Members：2.3 per 1 household
③Birth：1 baby per day
④Death：1 death per day
⑤Transfer In：0.9 per day
⑥Transfer Out：0.9 per day
⑦Town Staff：1 per 72.7 people
⑧Doctor：1 per 2866 people
⑨Fire Dept. Staff：1 per 292.8 people
⑩Emergency Dispatch：2.5times per day
⑪Fire：1 occurs per 73 days
⑫Traffic Accident ：1 occurs per 24.3 days
⑬Garbage Disposal：1.2kg per 1 person per 1 day
⑭Water Usage：311 litter per 1 person per 1 day
⑮Town Tax：118,000 yen per 1 person
⑯Town Budget：¥705,000($4,700) per 1 person
Population : 11,420 (2022)
October 2023
visiting Town of vail
①②③④
⑤⑥⑦⑧
⑨⑩⑪⑫
⑬⑭⑮⑯
30
Land Use
Forest 23452ha 88.2%
Farmland 1025ha 3.9%
Wasteland 528ha 2.0%
Rivers, Ponds, Waterway 444ha 1.7%
Housing site 332ha 1.2%
Roads 223hs 0.8%
Others 586ha 2.2%
Elevation
Lowest point: 424m (1391 ft)
Highest point: 2341.0m (7680 ft)
October 2023
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Area 265.9㎢（approx.102.6sq.m)
Mt.Kosya 31
POPULATION: 11,420 (2022)
NUMBER OF HOUSEHOLD:4986
Major Industries
Tourism
Agriculture
Labor Force Population: 6599(58.1%)
Primary industry workers: 24.6%
Secondary industry workers: 17.0%
Tertiary industry workers: 56.8%
Number of Farmers: 843 households
Management cultivated land area: 600ha
(Rice field 47ha, Vege garden 90ha, Orchard 453ha)
October 2023
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Fountain Park32
Local Allocation Tax
36%
Town Tax
20%
National / Prefectual Treasury Disbursement
16%
Others (Donation, etc.)
13%
Town Bonds
10%Local Transfer Tax 5%
5%
Revenue (2022)
¥8,445,000,000（$56,670,000）
October 2023
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Soba Field
33
Tax Revenue (2022)
¥1,570,438,000
（$10,540,000）
Fixed Asset Tax
41.3%
Residence Tax
29.6%
Delinquency Carried Forward
19.7%
Town Tobacco Tax
3.9%
Light Vehicle Tax
3.1%
Bathing (Hot Spa) Tax
2.4%
October 2023
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Onsen 34
Expenditure By Purpose(2022)
¥8,045,000,000（$53,400,000）
October 2023
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General Administration
18.6%
Public Welfare
16.8%
Miscellaneous expenditures
15.2%
Debt service
9.7%
Public works
9.6%
Education
7%
Sanitation
5.3%
Assembly
0.9%
Snow Monkey
35
Expenditure By Character(2022)
¥8,045,000,000（$53,400,000）
October 2023
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Subsidy expenses etc.
19.1%
Personnel expenses
18.1%
Supplies and services expenses
16%
Debt service 9.7%
9.7%
Transfers to other accounts
7.7%
Investment and capital
7%
Social assistance expenditure
6.7%
Reserves 3.0%
3%
Shiga Kogen Ichinuma
36
AGRICULTURE
Apples
Grapes
Peaches
Plums
Cherries
Mushrooms
October 2023
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37
Local Specialty
Apple-fed Beef (Wagyu)
Shinsyu Salmon
(Rainbow Trout × Brown Trout)
Soba (Buckweat) Noodles
October 2023
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Shinsyu Salmon
Apple-fed Beef(Wagyu)
Soba(Buckweat)Noodles
38
Local Specialty
Craft Beer
Traditional Japanese SAKE (Nihonsyu)
October 2023
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SAKE BreweryShiga Kogen Craft Beer
39
TOURISM
Ski & Mountain Areas
Shiga Kogen
18 areas /49 Lifts & gondolas: /
The Biggest Ski Resort in Japan
October 2023
visiting Town of vail
Kita-shiga Kogen
4 areas / 24 Lifts & 1 Ropeway: /
known for powder snow & sea of clouds
Shiga KogenKita-shiga Kogen(SORA Terrace)40
TOURISM
Yudanaka & Shibu Onsen
Natural Onsen (hot Springs)
and Ryokan (Japanese style Hotels)
Yudanaka & Shibu Onsen Resort is a hot spring
area composed of nine onsen towns at the foot
of Shiga Kogen. The hot spring is believed to
have been in use for over 1,300 years.
October 2023
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It is said that it
was the setting
for a movie
「Spirited Away」
Shibu Onsen
KANAGUYA Ryokan
41
TOURISM
The Snow Monkey
The Snow Monkey Park, first opened in 1964, is a
place where you can study the fascinating
wildlife of Japanese macaques throughout the
year. These monkeys live in Jigokudani, a valley
run through by Yokoyu-gawa, a river of which
source is located in the Shiga Kogen National
Park in northern Nagano prefecture.
In recent decades, these monkeys have become
iconically known globally as "snow monkeys" that
bathe in the hot spring pools in winter.
October 2023
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42
TOURISM in Numbers
Number of visitors: 3,187,200 (2022)
Tourism Consumption: $118.9 million ¥17,780 million
Number of foreign tourists: 9,023(2022) maximum
number:67,272(2017)
October 2023
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43
TOURISM
Fireflies inhabiting
Highest Altitude
Discover one of the most intriguing sights,
the Genji Fireflies of Ishinoyu Hot Springs.
Found at one of the highest altitudes in
Japan, this area is designated as a
national natural monument.
October 2023
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Fireflies of
Ishinoyu 44
ACTIVITIES
October 2023
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Swordfish Woods
Kanman Falls
TrekkingSnowshoeing
Snowshoeing, Trekking,
Nature Observation,
Scenic Points
45
ACTIVITIES
Mountain Stream
Fishing
Fly Fishing with Beautiful native
Char in Mountain stream area
October 2023
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Zako RiverNative CharNative Char 46
Events
Summer Festival
Bicycle Hill Climbing Road Race
Gastronomy Walking Event
Buckwheat Noodle Festival
Trail Running Race
Alpine Ski Race
and so on
October 2023
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Buckweat Festival
Bicycle Hill Climbing RaceSummer FestivalTrail Running Race
Alpine Ski Race Summer Festival
Fireworks
47
SHIGA KOGEN
OLYMPIC LEGACY
1998 Nagano Olympic / Paralympic games
Alpine Ski Giant Slalom/ Slalom
Snowboard Halfpipe
October 2023
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48
UNESCO
Shiga-highland
Biosphere Reserve
Biosphere Reserve is an UNESCO
internationally recognized area that is
based on the framework of UNESCO’s Man
and the Biosphere programme which
began in 1971.
Shiga-highland Biosphere Reserve is one
of the first eco parks in Japan to be
approved in 1980.
October 2023
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49
UNESCO
Shiga-highland Biosphere Reserve
Volcanos, water, forests, hot springs and snow
are the features of Shiga-highland Biosphere
Reserve. We have been blessed with such
amazing nature. Through winter sports, green
tourism, the use of hot spring heat, snow and
ice heat, and tree planting activities at former
ski resort sites, we are promoting the creation
of a sustainable society where people and
nature are in harmony.
October 2023
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About our logo
This design is based on the magnificent
scenery of Shiga-highland Biosphere
Reserve, with a view of Mount Shiga over
the 48 ponds and marshlands on a
wooden path.Shiga Kogen
Tanohara Wetland 50
UNESCO
Shiga-highland Biosphere Reserve
The rich natural environment provides us with
various "blessings of nature". In addition, the
unique culture cultivated by our ancestors is
still utilized in our lives as "blessings of people".
The "blessings of nature" and "blessings of
people" of the Shiga-highland Biosphere
Reserve are important resources of the region
and have become our inherited "legacy". In
order to protect and pass on these resources,
use them wisely, and aim for sustainable
development of the region, we will promote
"learning" as a way to develop human
resources who will be responsible for these
resources.
October 2023
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Shiga Kogen
Uono River 51
Public Facilities
5 Nursery Schools
3 Elementary Schools
1 Junior High School
1 Library
1 Museum
4 Communuty Centers
1 Child Rearing Support Center
Multipurpose Hall
Sports Grounds
Tennis Courts
October 2023
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Town Office52
OUR LINKSOctober 2023
visiting Town of vail
53
AGENDA ITEM NO. 3.2
Item Cover Page
DATE:October 17, 2023
TIME:5 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Proclamation
AGENDA SECTION:Proclamations
SUBJECT:Proclamation No. 12, Series of 2023 National Friends of Libraries
Week
SUGGESTED ACTION:Read proclamation into the record.
PRESENTER(S):Lori Barnes, Director of Library Services
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Proclamation No. 12 Series of 2023 Friends of Library Week.docx
54
Proclamation No. 12, Series of 2023
National Friends of Libraries Week
WHEREAS,Friends of Vail Public Library raise money that enables our library to move from good to
great -- providing the resources for additional programming, much needed equipment, support for
children’s summer reading, and special events throughout the year;
WHEREAS, the work of the Friends highlights, on an on-going basis, the fact that our library is the
cornerstone of the community, providing opportunities for all to engage in the joy of life-long learning and
connect with the thoughts and ideas of others from ages past to present;
WHEREAS, the Friends understand the critical importance of well-funded libraries and advocate to
ensure that our library gets the resources it needs to provide a wide variety of services to all ages
including access to print and electronic materials, along with expert assistance in research, readers’
advisory, and children’s services;
WHEREAS,the Friends’ gift of their time and commitment to the library sets an example for all in how
volunteerism leads to positive civic engagement and the betterment of our community;
WHEREAS, the Friends have raised just under $27,000 this calendar year, to date, and $1,356 of that
came in response to our special appeal in April that was sent to new potential donors, asking if they might
consider a donation of $40 in celebration of our 40th Anniversary; and,
WHEREAS,the Friends generosity in 2023 has allowed the library to offer and sustain the following
programs and services: One Book One Valley Community Read, StoryWalk at Bighorn Park in East Vail,
Betty Ford Alpine Gardens lunches for seniors, Tech Studio enhancements, Vail Valley Voices oral
history project, and the Digitization of the Vail Trail newspaper; and
WHEREAS,National Friends of Libraries Week is coordinated by United for Libraries, a division of the
American Library Association with over 4,000 members representing hundreds of thousands of library
supporters. United for Libraries supports those who govern, promote, advocate, and fundraise for
libraries, and brings together library trustees, advocates, friends, and foundations into a partnership that
creates a powerful force for libraries in the 21st century.
NOW, THEREFORE, be it proclaimed by the Mayor and Vail Town Council, October 15-21, 2023, as
National Friends of Libraries week in Vail, Colorado and urge everyone to join the Friends of the Library
and thank them for all they do to make our library and community so much better.
Dated this 17
th day of October, 2023.
Vail Town Council Attest:
___________________ ______________________________
Kim Langmaid, Mayor Stephanie Bibbens, Town Clerk
55
AGENDA ITEM NO. 4.1
Item Cover Page
DATE:October 17, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (5 min.)
SUBJECT:September 5, 2023 TC meeting minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
090523 TC Meeting Minutes.pdf
56
Town Council Meeting Minutes of September 5, 2023 Page 1
Vail Town Council Meeting Minutes
Tuesday, September 5, 2023
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Langmaid.
Members present: Kim Langmaid, Mayor
Kevin Foley
Jen Mason
Pete Seibert
Barry Davis
Jonathan Staufer
Members present virtually: Travis Coggin, Mayor Pro Tem
Staff members present: Russell Forrest, Town Manager
Matt Mire, Town Attorney
Stephanie Bibbens, Town Clerk
Staff members absent: Kathleen Halloran, Deputy Town Manager
1. Citizen Participation
Rick Sackbauer, Vail resident, applauded the Council on their goal of a thousand new housing
units and asked what Council was going to do to expand the Town’s recreational facilities.
Sam Biszantz, Vail resident, asked Council to keep the Recycling Service program in the Town
of Vail.
2. Any action as a result of executive session
There was none.
3. Proclamation
3.1 Proclamation No. 9, Series 2023, Recognizing the Vail Public Library's 40th
Anniversary
Council members took turns reading Proclamation into the record.
3.2 Proclamation No. 10, Series 2023, Recognizing National Library Sign-Up Month
Council members took turns reading Proclamation into the record.
57
Town Council Meeting Minutes of September 5, 2023 Page 2
4. Consent Agenda
4.1 Resolution No. 33, Series of 2023, A Resolution Approving a Real Property
Acquisition
Approve Resolution No. 33, Series of 2023 to authorize the Town Manager to enter into an
agreement, in a form approved by the Town Attorney, to purchase Buffer Creek Condominium,
Unit A5, 1860 Meadow Ridge Road, Vail, Colorado, in the amount not to exceed $699,500.00
plus closing costs.
Background: The availability of housing for its employees remains an ongoing need for the
Town of Vail municipal government. If this property is acquired, due to the existence of the right
of first refusal, the home will be added to the Town of Vail pool of rental homes for municipal
employees. Currently, there are multiple positions vacant within the Town organization with the
peak of the winter hiring season less than 90 days away. The lack of the availability of homes
for the Town’s workforce is critical to successful recruitment and retention.
Foley made a motion to approve, Staufer seconded motion passed (7-0).
4.2 Resolution No. 34, Series of 2023, A Resolution Establishing a Baseline of Affordable
Housing for the Purposes of Filing a Commitment with the Colorado Department of Local
Affairs Pursuant to the Requirements of Colorado Proposition 123
Approve, approve with amendments, or deny Resolution No. 34, Series of 2023, and authorize
Town Staff to file a commitment of 9 homes per year, or 27 total homes, by December 31, 2026,
allowing the Town to apply for and receive Colorado Proposition 123 grant funds.
Davis made a motion to approve; Foley seconded motion passed (7-0).
4.3 Resolution No. 35, Series of 2023, a Resolution of the Vail Town Council Approving a
Master Lease between the Town of Vail and the Vail Corporation, DBA Vail Assiociates
Inc. (“VAI”)
Approve, approve with amendments, or deny Resolution No. 35, Series of 2023.
Background: A Resolution of the Vail Town Council approving a master lease between the
Town of Vail and Vail Associates, Inc.
Seibert made a motion to postpone Resolution No. 35, Series of 2023, approving master leases
for Timber Ridge to a later meeting; Mason seconded motion passed (7-0).
4.4 Resolution No. 36, Series of 2023, A Resolution of the Vail Town Council Approving
Procedures for Conducting Appeals and Quasi-Judicial Land Use
Approve, approve with amendments, or deny Resolution No. 36, Series of 2023.
58
Town Council Meeting Minutes of September 5, 2023 Page 3
Background: These rules are intended to establish reasonable procedures to protect applicable
due process rights and to ensure that hearings proceed in a fair and expeditious manner for the
Zoning Administrator, Design Review Board (DRB), and Planning and Environmental
Commission.
Mason made a motion to approve; Seibert seconded motion passed (7-0).
4.5 Pitkin Creek Master Lease Renewal
Approve, approve with amendments, or deny the Pitkin Creek Master Lease Renewal.
Staufer made a motion to approve; Davis seconded motion passed (7-0).
4.6 Stormwater Maintenance Contract
Authorize the Town Manager to enter into an agreement, approved by the Town Attorney, with
Kinetic Industry for maintenance of stormwater infrastructure, in an amount not-to-exceed
$95,000.00.
Davis made a motion to approve; Foley seconded motion passed (7-0).
5. Town Manager Report
5.1Town Manager Report Forrest informed Council the Evaluation Hearing for Booth Heights began and should be concluded on September 13, 2023 and staff would be in front of Council on October 3, 2023 for next steps. Forrest also thanked everyone that had a part in getting the Residences at Main Vail completed so that residents could start moving in over the past weekend. 5.2 Council Matters and Status Report
6. Action Items
6.1 Letter of Intent for 2024 Après at the Amp Concert Sponsorship
Presenter(s): Jeremy Gross, Special Event Coordinator
Approve, approve with amendments, or deny Letter of Intent for the Après at the Amp Concert.
Background: The Town of Vail, Vail Resorts and the Vail Valley Foundation are collaboratively
working towards the return of the Après at the Amp concerts in April of 2024. Town staff is
requesting a letter of intent, indicating our sponsorship amount of $125,000 for the event, which
has been included in the draft budgets for the Economic Development Department.
Gross stated the goal would be to give the Vail Valley Foundation a letter of intent to operate at
the Gerald R. Ford Amphitheater in April of 2024 for the end of the season concert, which would
59
Town Council Meeting Minutes of September 5, 2023 Page 4
give the VVF staff more time to book the talent and maintain the venue as soon as the snow
starts to fall.
Foley asked where the money for the event was going to come from, the General Fund or the
Marketing Fund.
Gross answered the money would come from the Signature Events Budget in the Marketing
Fund.
Mia Vlaar, Director of Economic Development explained, the events were all funded through the
Marketing Fund within the Economic Development budget.
Coggin asked if it was the same amount of money Council gave last year?
Gross stated it was the exact same amount of money as last year, the Town of Vail would
contribute $125,000.00 and Vail Resorts would also contribute $125,000.00.
Davis made a motion to approve; Staufer seconded motion passed (7-0).
6.2 Dowd Junction Streambank Stabilization Project Budget Adjustment
Presenter(s): Tom Kassmel, Town Engineer
Approve the budget adjustment.
Background: Update Project Budget to include additional contribution from ERWSD and ECO
Trails.
Kassmel explained the project was a joint effort between the Eagle River Water and Sanitation
District and the Town and has been an ongoing critical project in design and waiting for a
construction time window for the retaining wall that was scoured out and supports the Gore
Valley Trail though the narrow section of Dowd Junction as well as the sewer main that is
underneath the Gore Valley Trail.
Kassmel stated the staff was looking to adjust the budget to reflect reimbursements by Eagle
River Water Sanitation District and a grant the Town of Vail received about five years ago from
Eco Trails.
Kassmel explained the current budget was for $767,000.00 and would need to be increased to
1.3 million dollars to complete the project over the next two years. Of the 1.3 million,
$575,000.00 would be reimbursed by Eagle River Water and Sanitation District and
$150,000.00 would come from the Eco Trails Grant. This would increase the Town of Vail’s cost
by $108,000.
Staufer asked what the Town of Vails total contribution was.
Kassmel stated the Town’s total contribution was around $575,000.00 which matched Eagle
Rivers.
60
Town Council Meeting Minutes of September 5, 2023 Page 5
Foley asked if the trail would still be open during construction.
Kassmel explained unless there were unforeseen safety concerns, the current plan was to keep
the trail open, but there could be times people using the trails may be delayed by flaggers so
that materials could be transported on certain sections of the trail.
Coggin made a motion to approve; Foley seconded motion passed (7-0).
6.3 Subsurface Utility Engineering Change Order
Presenter(s): Chad Salli, Project Engineer and TJ Johnson, Director of Information Technology
Authorize the Town Manager to execute a change order, in a form approved by the Town
Attorney, with SGM Inc. to complete the Subsurface Utility Engineering in the amount not to
exceed $130.000.00. Direct Staff to increase the Capital Project's fund budget by $60,000 for
the increased cost of this project.
Background: SGM Inc. is under contract with the Town to complete Subsurface Utility
Engineering (SUE) in preparation for the Town to continue installation of the Town's fiber optic
backbone, by installing conduit from Fire Station #3 in West Vail to Lionshead along the S.
Frontage Road and Gore Valley Trail. SUE is required by state law anytime a project meets
certain requirements, and the fiber project meets 4 key requirements. The attached memo has
additional information.
Salli explained the budget increase was because there were significantly more utility conflicts
discovered out on the Frontage Road than was initially anticipated.
Johnson stated he was before Council earlier in July to ask for an extra $70,000.00 for the
project and was asking for an additional $60,000.00 to cover the increase in costs, which would
take the total budget up to $985,000.00. He also explained he looked into grant funding, but the
Town of Vail did not qualify.
Mason made a motion to approve; Foley seconded motion passed (7-0).
6.4 Ordinance No. 17, Series of 2023, First Reading, An Ordinance for a Prescribed
Regulation Amendment Pursuant to Section 12-3-7 Amendment, Vail Town Code, to
Amend Section 12-21-10 Development Restricted, to Allow Structures in the Housing
Zone District to be Built on a Slope of 40% or Greater and Setting Forth Details in Regard
Thereto. (PEC23-0016)
Presenter(s): Greg Roy, Planning Manager and Jonathan Spence, Planning Consultant
Approve, approve with amendments, or deny Ordinance No. 17, Series 2023, upon first reading.
Background: The Planning and Environmental Commission (PEC) held a public hearing on the
proposed amendment on August 14, 2023. There was discussion as to the appropriateness of
the variance process and corresponding criteria for reviewing housing developments on steep
61
Town Council Meeting Minutes of September 5, 2023 Page 6
slopes. The PEC also discussed the potential impact of the code change on the review of large
residential structures on steep slopes. It was determined that the existing review process based
on adopted building codes and other engineering requirements would be unaffected by
removing the need for a variance for projects on steep slopes within the Hosing District. The
PEC recommended approval in a 6-1-0 vote (Pratt opposed). Commissioner Pratt expressed a
preference to continue to review potential development on steep slopes within the Housing
District on a case by case basis, using the existing variance process.
Spence stated the proposed ordinance was part of Town Council’s priorities, priority number
four, which was an initiative to bring greater alignment between the land use regulations and
identified Town goal, specifically the greater development of deed restricted housing.
Spence explained the proposal would add the housing zone district to those districts where it
was allowed to construct homes on 40% or greater and will remove the unnecessary burden of
a variance for projects that have already been identified through the rezoning of properties to
the housing district for the creation of deed restricted housing.
He also explained the allowance would not affect any of the Town’s regulations concerning
safety and development on slopes.
Staufer asked if the process being discussed would alter any other review processes.
Spence answered it would not alter any other review process; the only alteration would be that it
removed the necessity of obtaining a variance.
Davis made a motion to approve Ordinance No. 17, Series of 2023 with the amendment to add
the findings on page two of the staff memorandum; Coggin seconded motion passed (7-0).
6.5 Ordinance No. 18, Series 2023, First Reading, An Ordinance Amending Chapters 11
and 12 of Title 7 of the Vail Town Code Regarding Pedestrian Mall Areas in the Town
Presenter(s): Chief Ryan Kenney, Vail Police Department
Approve, approve with amendments, or deny Ordinance No. 18, Series 2023, upon first reading.
Background: Staff is requesting changes to the Ordinance No. 15, Series 2022, to address
HVCCs and strengthen language for the Loading & Delivery maps.
Kenney explained the Town was starting a pilot program with High Volume Commercial Carriers
(HVCC) to remove FedEx, UPS and DHL from the villages.
Kenney went on to explain, the initial plan was to bring the code change to Council at the end of
November, early December, but because of some communication concerns with FedEx and
UPS, staff would like to implement changes that would pull the exemption for HVCC vehicles so
the Police Department would have an option of enforcement if the communication concerns
weren’t rectified. Another component to the change in Code was to add language to strengthen
the connections of the maps, so that if there were minimal changes, staff would be able to make
62
Town Council Meeting Minutes of September 5, 2023 Page 7
the changes through the maps as opposed to coming to Council to amend the Town Code every
time.
Foley asked for clarification regarding enforcement.
Kenney explained the beginning of the pilot program was extended which would keep the
protocol business as usual until FedEx and UPS could bring their executive teams in to meet
with staff to see what Vail Village looked like and how the delivery program worked. The need
for enforcement would come if those conversations weren’t successful.
Coggin asked where he could get information regarding the pilot so that he could answer the
public when asked questions on the program.
Kenney responded, initially staff was having conversations with the local branches of FedEx and
UPS regarding how the program worked and when the switch over would take place, but the
conversation changed when UPS and FedEx corporate stepped in. Due to the concerns from
the corporate level, Kenney explained the messaging has been everything would stay the same
until there was a definitive change. Once the changes were ready to go into effect, staff would
send out a press release.
Forrest asked if the scheduled conversations with FedEx and UPS could affect the second
reading of the ordinance.
Kenney answered he didn’t believe the conversations would affect the proposed changes to the
ordinance, but the conversations could affect how the Town would move forward operationally.
Coggin made a motion to approve; Davis seconded motion passed (7-0).
7. Public Hearings
7.1 Ordinance No. 15, Series 2023, Second Reading, An Ordinance Repealing and
Reenacting Section 7-3B-8 of the Vail Town Code, Regarding the Regulation of Boots on
Motor Vehicles
Presenter(s): Chief Ryan Kenney, Vail Police Department
Approve, approve with amendments, or deny Ordinance No. 15, Series 2023 upon second
reading.
Background: Staff is asking Council to approve changes to the Town's booting ordinance. The
requested changes will bring the Town of Vail in line with PUC regulations.
Kenney addressed concerns that were brought up during first reading by explaining staff took
out the reference to an application fee, made displaying the PUC license as a requirement, and
in regards to damage to a boot, stated the Vail Police Department would investigate damage to
a boot like any other crime, but would not put the language in the ordinance. If there was an
allegation of damage to a boot, a separate investigation would be opened, meanwhile the car
would still need to be released and the FTE would need to be paid.
63
Town Council Meeting Minutes of September 5, 2023 Page 8
Public comment was called. There was none.
Staufer made a motion to approve; Coggin seconded motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Davis seconded motion passed (7-0), meet adjourned at 6:44 p.m.
Respectfully Submitted,
Attest: __________________________________
Kim Langmaid, Mayor
______________________________
Stephanie Bibbens, Town Clerk
64
AGENDA ITEM NO. 4.2
Item Cover Page
DATE:October 17, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (5 min.)
SUBJECT:September 19, 2023 TC meeting minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
091923 TC Meeting Minutes.pdf
65
Town Council Meeting Minutes of September 19, 2023 Page 1
Vail Town Council Meeting Minutes
Tuesday, September 19, 2023
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Langmaid.
Members present: Kim Langmaid, Mayor
Travis Coggin, Mayor Pro Tem
Kevin Foley
Jen Mason
Jonathan Staufer
Members absent: Pete Seibert
Barry Davis
Staff members present: Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Bibbens, Town Clerk
Staff members absent: Russell Forrest, Town Manager
1.Citizen Participation
Alison Wadey, Vail Chambers Business Association, invited the Council and community
members to attend the Town Council candidate forum the following week on Tuesday,
September 26, 2023.
2.Any action as a result of executive session
There was none.
3.Consent Agenda
3.1 August 1, 2023 TC Meeting Minutes
Foley made a motion to approve, Staufer seconded motion passed (5-0).
3.2 August 15, 2023 TC Meeting Minutes
Coggin made a motion to approve; Foley seconded motion passed (5-0).
4.Town Manager Report
Town Council Meeting Minutes of September 19, 2023 Page 2
Halloran explained there was a brief update on the Civic Area RFP that went out. Staff
interviewed a couple of consultant teams and narrowed the results down and would be back
with an update at a future meeting.
4.1 Council Matters and Status Report
5.Action Items
5.1 Revely Vail and Vail Holidays Event Plan and Budget Requests
Presenter(s): Jeremy Gross, Special Event Coordinator
1.Authorize the Town Manager to enter into an agreement with RythmEFX for the design and
construction of the Santa’s Village, on a form approved by the Town Attorney, in an amount not
to exceed $81,920.
2.Authorize the Town Manager to increase the marketing fund expense budget by $125,000
for Revely Vail and Vail Holidays, along with increasing the reimbursement from Vail Resorts by
$125,000. Recognizing this will have a net zero impact to the Town of Vail costs.
Background: Update of early season activation for Revely Vail and Vail Holidays.
Gross summarized the early season events, which consisted of live music during après in both
villages, tree lightings, Alpine Art Center art projects, a small concert series over Thanksgiving
weekend, a locals/employee kick-off party on November 20, 2023, and other re-occurring
events from the past.
Gross presented a new element for the holiday season, a small village that would consist of
eight playhouse structures, each with different holiday and Vail themes, that would be family
oriented and interactive. The activation of the small village would include visits from Santa,
music and possibly some culinary activations.
Staufer asked where the village would be located.
Gross explained it would be mainly on International Bridge, but there may be some houses
spread out throughout Vail Village and Lionshead Village.
Gross made a budget request to reappropriate $125,000.00 from Vail Resorts as a revenue line
item and add the amount to the Town’s Produced Event line item to make the payment process
for the events more streamlined and cleaner and to enter into a contract with RhythmEFX to
design the small structures.
Mason asked where the structures would be kept after use.
Gross answered the structures would be stored and the intent would be to reused the structures
in the future holiday seasons.
Foley made a motion to approve; Coggin seconded motion passed (5-0).
Town Council Meeting Minutes of September 19, 2023 Page 3
6.Public Hearings
6.1 Ordinance No. 17, Series of 2023, Second Reading, An Ordinance for a Prescribed
Regulation Amendment Pursuant to Section 12-3-7 Amendment, Vail Town Code, to
Amend Section 12-21-10 Development Restricted, to Allow Structures in the Housing
Zone District to be Built on a Slope of 40% or Greater and Setting Forth Details in Regard
Thereto. (PEC23-0016)
Presenter(s): Greg Roy, Planning Manager
Approve, approve with amendments, or deny Ordinance No. 17, Series 2023 upon second
reading.
Background: The Planning and Environmental Commission (PEC) held a public hearing on the
proposed amendment on August 14, 2023. There was discussion as to the appropriateness of
the variance process and corresponding criteria for reviewing housing developments on steep
slopes. The PEC also discussed the potential impact of the code change on the review of large
residential structures on steep slopes. It was determined that the existing review process based
on adopted building codes and other engineering requirements would be unaffected by
removing the need for a variance for projects on steep slopes within the Hosing District. The
PEC recommended approval in a 6-1-0 vote (Pratt opposed). Commissioner Pratt expressed a
preference to continue to review potential development on steep slopes within the Housing
District on a case by case basis, using the existing variance process.
Roy explained there weren’t any changes made to the ordinance since first reading.
Staufer stated he would be voting against the ordinance because he thought the variance
process served the Town of Vail well, and if the Town kept changing the rules to make the
processes easier and easier, the Town would look like everywhere else and won’t have to worry
about housing anymore.
Coggin countered Staufer’s statement by explaining the Town allowed zoning development in
40% slopes in all other districts and some shouldn’t have been allowed without a variance.
Langmaid asked if the home at the far west end of Forest Road is greater than a 40% slope.
Roy explained that house was in the Primary Secondary Zone District, which prevented
development in that slope without a variance.
Langmaid stated if the Town was going to allow this for the homes like the ones on Forrest
Road, then the Town needed to be allowing the same for the local housing and community
members.
Public comment was called. There was none.
Foley made a motion to approve using the findings on page two of the staff memorandum dated
September 19, 2023; Coggin seconded motion passed (4-1 Staufer opposed).
Town Council Meeting Minutes of September 19, 2023 Page 4
There being no further business to come before the council, Foley moved to adjourn the
meeting; Staufer seconded motion passed (5-0), meet adjourned at 6:19 p.m.
Respectfully Submitted,
Attest: __________________________________
Kim Langmaid, Mayor
______________________________
Stephanie Bibbens, Town Clerk
AGENDA ITEM NO. 4.3
Item Cover Page
DATE:October 17, 2023
SUBMITTED BY:Greg Roy, Community Development
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda (5 min.)
SUBJECT:Contract Award to Design Workshop for the Second Phase of the
Civic Area Plan Implementation
SUGGESTED ACTION:Authorize the Town Manager to enter into a contract, in a form
approved by the Town Attorney, with Design Workshop for the second
phase of the Civic Area Plan implementation, not to exceed
$356,486.00.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Civic Area Phase2 memo_101723.pdf
Vail Civic Area_Update_231004.pdf
70
To: Vail Town Council
From: Community Development Department
Date: October 17, 2023
Subject: Civic Area Plan – Implementation Phase 2
I. Purpose
The purpose of this memorandum is to request the Vail Town Council to authorize the
Town Manager to enter negotiations to award a contract to Design Workshop, in an
amount not to exceed $356,486, for the second phase of Civic Area Plan implementation.
In the 2023 budget, the Town has budgeted $350,000 for this project and is utilizing
unspent funds from the West Vail Master Plan and Vail Vision Plan to cover the additional
$6,486.
II. Goals of Project
• As an element of the site evaluation and design studies of the Charter Bus Lot,
determine the feasibility and desirability of re-locating portions of town municipal
functions to the Charter Bus Lot, the Public Works site, and whether some town
functions may remain at the Municipal Complex.
• Complete schematic design plans sufficient for understanding the potential of
development sites at the Municipal Complex that could be created by re-locating
municipal services. This design work will be necessary to determine the desired
land uses at the Municipal Complex, evaluating the potential for public/private
partnerships and generally understanding the potential opportunities of re-locating
municipal services.
• Determine the preferred use of any development parcel that may be crea ted at
the Municipal Complex.
• Explore P3 opportunities for the redevelopment of the Municipal site.
• Determine highest and best uses in the new Civic Hub facility on the Charter Bus
Lot.
III. Background
As the conceptual design plans for Dobson are further developed and construction
begins, the timing is right to take a wholistic view of how best to sequence and execute
the next steps toward implementation of the Civic Area Plan. Given the recent conceptu al
work on the former Charter Bus Lot, a critical component of what the plan refers to as
the Civic Hub, the Municipal Complex and its present and future uses must come into
consideration at the same time. To thoroughly evaluate and analyze strategic finan cing 71
methods, and the best programmatic location of uses, including town offices and future
community-oriented uses contemplated in the plan, an RFP (Request for Proposals) was
released on June 19, 2023. After interviews and thorough reviews of the materia ls
received, the attached proposal has been determined to best serve the Town’s needs in
this endeavor. Staff utilized a standardized scoring system provided by the Town’s
owner’s representative, Cummings Group, and the attached proposal scored the highest.
IV. Action Requested of Council
Staff requests the Vail Town Council to direct the Town Manager to enter into an
agreement for contract of services approved by the town attorney with Design Workshop
in an amount not to exceed $356,486 for the Phase 2 implementation.
V. Attachments
A. Exhibit A – Proposal: Spatial, Architectural Floor Planning, and Economic
Impact Analysis Services for Vail Civic Area, Revised October 4, 2023
72
SPATIAL, ARCHITECTURAL FLOOR PLANNING, AND ECONOMIC ANALYSIS SERVICES VAIL CIVIC AREA
PREPARED FOR: THE TOWN OF VAIL
JULY 31, 2023
REVISED OCTOBER 4, 2023
73
Design Workshop, Inc.
Landscape Architecture
Planning
Urban Design
Strategic Services
Environmental Graphic Design
1390 Lawrence Street
Suite 100
Denver, CO 80204
303.623.5186
designworkshop.com
Design Workshop & 4240
Architecture do not have
any statements of concern
related to the terms in this
RFP.
Contents
Lake Street, Avon, CO
Cover Letter 3
Professional Background
& References 6
Relevant Experience 12
Development Approach 42
Personnel Assigned 52
Forms 60
July 31, 2023
Town of Vail
Community Development Department
111 South Frontage Road
Vail, CO 81657
Re: Spatial, Architectural Floor Planning, and Economic Analysis Services
Dear members of the selection comittee,
Seeing a rare opportunity for a mountain resort community controlling strategically located land,
the Town of Vail embarked on a multiyear process to create a vision for the areas referred to as the
Civic Hub and the Public Works site. The implementation of the Civic Area Plan is underway with
architectural design for Dobson Ice Arena. With environmental, social and fiscal sustainability at the
forefront of decision-making, the Town is looking to monetize Town assets to realize the opportunities
of the Community Hub, improvements to location, and functionality of certain Town services.
Our Design Workshop and 4240 Architecture team would love to have the opportunity to work with
the Town, stakeholders and the community to create special places at these Town-owned lands.
DW has closely studied the attributes of successful resorts, towns, and regions for over 50 years.
We have explored every aspect of them, including their built and natural assets, physical design and
placemaking, services and facilities, accommodations and housing, management and governance,
marketing and branding, economic sustainability, and tourism amenities. We track the successes of
mountain towns, as well as what is new and what is and is not working. DW will lead the team, site
planning, community engagement, market study, economic analysis, funding strategies, and other
financial considerations. Leveraging their experience in developing the Civic Area Plan and decades
of experience in designing public and private buildings in mountain environments, 4240 Architecture
will develop the spatial and architectural floor planning for the study areas. They are passionate
about advancing Civic Area Plan concepts and site-specific development.
Additionally, to help the Town of Vail explore opportunities for public-private partnerships to
implement part of the development program, our team includes a development consultant to
filter the proposed plans through the lens of an experienced developer, without bias. Rick Wells
of ReGen LLC specializes in redevelopment and has executed key roles for both private sector
redevelopment and municipal/ renewal authority projects in Colorado.
What you will get from our collaboration with you:
• A team that enjoys designing and skillfully conducting stakeholder and public engagement
tailored to the Vail community to collect quality input and ensure engagement throughout the
process.
• Recommendations that inspire visionary thinking, yet are grounded in practicality.
• Clear methodologies and tools to bring efficiency to the planning process and design decisions.
• Spatial and architectural floor planning tailored to the needs of the intended users.
• With market, economic and financial analysis conducted by DW, it will seamlessly integrate
with planning, design and stakeholder engagement.
• Experienced real estate development input.
We would love to now be part of the team that works with the Town of Vail to realize a vibrant
future for the Civic Area. Thank you for considering our team for this project. Please feel free to
contact me at 720.907.9361 with questions or to request additional information.
Respectfully,
Becky Zimmermann, CEO Lou Bieker, Principal
74
PROJECT APPROACH
PROFESSIONAL BACKGROUND & REFERENCES
Downtown Ogden Master Plan, Ogden UT 75
DW is an international design
studio, integrating landscape
architecture, urban design,
planning and strategic
services. Whether
designing a restorative
private garden, developing
the vision for a contemporary
park or reimagining an
underperforming downtown
center, we go beyond the
project itself to create places
of timeless beauty and
meaningful connections.
We are a community of
designers, planners and
strategists, who love what
we do. We design for people
- not just today but for future
generations.
Our performance-based
approach yields measurable
results and projects that
stand the test of time. In
other words, we don’t just
hope for sustainable projects;
we rely on our process to
deliver them.
We call this process DW
Legacy Design®.
For over 50 years,
“workshop” remains
a hallmark of our firm,
supporting collaboration
and experimentation where
clients and designers solve
problems together.
DW is dedicated to creating Legacy projects for our clients, society and the well-being of our planet.
Our Legacy
DW Legacy Design® represents
our commitment to design projects
that outlast us and contribute to a
healthier world. Our methodology
ensures every project has a balance
between environmental sensitivity,
community connection, artistry and
economic viability. With this approach,
our projects reflect the critical issues
facing the built environment and deliver
measurable benefits. It is the foundation
of the firm’s workshop culture and the
defining process of
our practice.
Environment
We are stewards of the environment and
champions for a sustainable future.
Community
An inclusive engagement process is critical to (re)
building the social fabric of the community.
Economics
Projects must be financially sustainable to last
generations. We need to consider market reality and
return on investment.
Art
Art is an integral part of the human experience; it
challenges assumptions and provokes thought while
revealing beauty and meaning.
THE WORKSHOP
WE SKETCH.
WE MAKE MODELS.
WE BUILD PROTOTYPES.
Projects in30 +
countries.
535 +
DESIGN +
PLANNING AWARDS
13
Precedent
DW Projects
published by
the Landscape
Architecture
Foundation 8
DESIGN STUDIOS
DW Legacy Design®
DW Foundation
We are dedicated to giving
back to our communities.
We have established the
DW Foundation, which
offers time and materials to
select community projects.
76
4240 Architecture has built a core practice around design ingenuity, client
service, and memorable outcomes. We have been widely recognized by
our profession and peers for delivering inspired projects that spark the
imagination and touch the souls of the users.
WE ARE INSPIRED BY OUR CLIENTS AND WORK COLLABORATIVELY
WITH THEM IN A CHARRETTE BASED PROCESS TO UNCOVER A
SITE SPECIFIC, ECONOMICALLY FEASIBLE, CULTURALLY SENSITIVE
DESIGN.
With an intentionally mid-sized practice of approximately 35 professionals,
we focus on a variety of project typologies and scales. Each balances
programmatic requirements with the needs of diverse end users with a fine
grained sensitivity and attention to craft and detail.
4240 Architecture helped the Town of Vail develop the Civic Area
Masterplan and has designed many new, prominent buildings within Vail
Village and Lionshead. Among them are Vail’s Front Door, AC/Hill House
Redevelopment, Founders Park, Arrabelle, the Ritz Residences and the
Lionshead Transit and Welcome Centers. Many of these projects began as
vision planning projects and represented far more than just the design of
buildings in that they created or re-defined significant “places” in Vail Village
and Lionshead. These buildings were the main elements of Vail’s New Dawn
and their influence extended far beyond the project boundaries.
References
Project Lead/ Entity in Charge
Paul Wisor
Town of Mountain Village
Town Manager
pwisor@mntvillage.org
970-729-2654
Matt Gennett
Town of Vail
Community Development Director
mgennett@vailgov.com
970.343.2767
Rebecca Bessey
City of Steamboat Springs
Director of Planning and Community
Development
rbessey@steamboatsprings.net
970.871.8202
The team, led by Design Workshop, is a collaboration of firms and professionals that have worked together for many
years … actually, decades. Design Workshop will be the project lead and responsible for execution on behalf of the
team that includes Design Workshop, 4240 Architecture, and ReGen, LLC. Becky Zimmermann will be the Principal
in Charge of the project.Having called Aspen home for over 50 years, Design Workshop has built a strong repertoire of work in resort
communities throughout our history. With a deep understanding of the Colorado Mountain West Region, we have
honed our craft amidst the captivating landscapes of Vail, Beaver Creek, Telluride, and Steamboat, weaving our
expertise seamlessly into the fabric of resort communities. From humble beginnings in Aspen to establishing a
legacy of exceptional design across Colorado, our enduring presence in these resort communities reflects our
unwavering commitment to creating remarkable spaces that harmonize with the breathtaking essence of the
Colorado mountains.
Community Engagement Event, Aspen Residential Development Moratorium, Aspen, CO
8
Professional Background & References Professional Background & References
9
77
RELEVANT EXPERTISE
Image Credits: 4240 78
Aspen Facilities Master Plan
Aspen, Colorado | 2014
Design Workshop
The Aspen municipal operations were faced
with an acute space shortage and no option for
a long-term lease for current operations. DW
began this project by reviewing all city-owned
properties to determine sites suitable for this type
of development. Through detailed site assessments
and a series of development conclusions (access,
neighborhood compatibility, usable site area and
zoning implications), a site was selected for a new
police station and new city offices.
The Facilities Master Plan resulted in two
implemented development projects. DW is
currently providing landscape architecture services
for all outdoor spaces of the city facility buildings.
Site features include courtyards, employee
gathering spaces, streetscapes that transition into
building entries, and plazas for civic gathering. DW
is also responsible for facilitating public outreach,
collecting input through public open houses and
stakeholder focused meetings. DW will develop
construction documents and see the project
through construction observation.
Client
City of Aspen
Services Provided
Pre-development Site Assessments, Landscape
Architecture, Public Facilitation
Project Reference
Jack Wheeler; Former Capital Asset Director COA;
970.456.6470
Original Budget
N/A
Final Project Cost
$50,000
PROPOSED
CITY OFFICES
RIO
GRANDE
BUILDING
PITKIN
COUNTY
BUILDING
COMMUNITY
BANK
MILL STREET
HOUSING
EXISTING
MILL STREET
LOT
PARKING GARAGE
ACCESS
PARKING GARAGE
ELEVATOR
GALENA STAIRCASE
PROPOSED
ASPEN GROVE
CUSTOM
SEATING
EXISTING LIBRARY TERRACE
EXISTING RIO GRANDE
TERRACE
EXISTING JAIL TRAIL
TO REMAIN
CURB EXTENSIONS
& RAISED CROSSWALK
CURB EXTENSIONS & RAISED CROSSWALK
M
A
I
N
E
N
T
R
Y
MAIN ENTRY
SHORT-TERMPARKING
RIO GRANDE PARK
RI
O
G
R
A
N
D
E
P
L
A
C
E
PITKIN COUNTY
LIBRARY GALENA PLAZA
AMPHITHEATER
Hallam St
H o pkins A ve
N Mill St
1st St
2nd St
3rd St
4th St
5th St
Monarch St
Spring St
Galena StHunter St
Aspen St
Garmisch St
7
8
9
10
11
12
13 141516
17 18
19
20
22
21
Ci
t
y
C
o
r
e
S
i
t
e
s
1. Aspen Rec Center
2. Aspen Golf and Nordic Center
3. Truscott Police
4. Aspen Parks Department
5. Streets Department
6. Mountain Rescue Property
7. Ice Garden
8. Yellow Brick Building
9. Electric Puppy Smith
10. Lift 1A Property
11. Housing Department
12. Wheeler Opera House
13. Galena Plaza (ACRA)
14. Rio Grande Building
15. City Hall Annex
16. Armory ( City Hall)
17. Aspen Police Department
18. Lot Mill Street and Rio Grande Pl
19. Old Power House
20. Zupancis
21. Aspen Police Department
22. Recycle Lot
ASPEN CITY OFFICES
Workforce Housing
Aspen Police Station
Residential
Concept 600 Building
Hunter Street Trail Sidewalk
Hunter Street Trail Ramp
Obermeyer Pedestrian Plaza
Workforce Housing
To Mixed Use
Development
Short-term
Parking
Ma
i
n
S
t
r
e
e
t
Mixed Use Development
Obermeyer Crescent Building
Pitkin County
Administrative Building
ASPEN POLICE STATION
12
Relevant Expertise
79
Avon Town-Owned Properties Development Plan
Avon, Colorado
Design Workshop
The consolidation and relocation of town services
in the resort town of Avon, Colorado created
an opening for the redevelopment of seven
underutilized publicly-owned parcels. DW was hired
to evaluate the development potential of each site
and make recommendations for highest and best
use of each.
The seven sites were assessed and individually
planned through a rigorous process of
understanding spatial relationships, market
feasibility, constructibility, regulatory systems
and public preferences with each site exploring
community preferences, market factors, costs
and feasibility of implementation before delivering
development concepts for each parcel.
The Avon Town-Owned Properties Development
Plan was formally adopted in 2018 and is guiding
decision making.
Services Provided
Land Use Planning, Public Facilitation, Development
Strategy, Investment Analysis
14
Relevant Expertise
80
6TH & LINCOLN - PROPOSED CONDITION
Steamboat Springs Downtown Plan
Steamboat Springs, Colorado
Design Workshop
The City of Steamboat Springs engaged DW to
develop actionable recommendations and short-
range regulatory and investment strategies that
would address functional, financial and aesthetic
objectives within its economically-important
downtown core.
Throughout the process, DW engaged the
community in an immersive series of discussions
around values, opportunities and concerns.
Custom toolkits were employed to engage
diverse voices from the community including the
downtown residents, downtown workers, small-
business owners, as well as the surrounding
ranching community who depend on the
downtown for basic services. By combining
the efforts of robust public engagement with
strategic planning services, the Steamboat
Springs community will have a consensus-based,
economically-grounded plan to guide them to the
future they desire for their downtown.
Services Provided
Economic Development, Tourism Planning,
Corridor Master Plan, Community Engagement,
Investment Strategy
APA COLORADO
MERIT AWARD FOR GENERAL PLANNING
to conceptualize a strategy that retained the
calming mountain resort feel of the town while
providing a landmark space for use in all seasons
and times of day.
Services Provided
Master Planning, Urban Design
Dobson Ice Arena
Vail, Colorado
Design Workshop
Winter sports are a way of life in Vail. Although
they are known for their legendary ski resort
and back bowls, residents of Vail still enjoy a
glide along the ice. Dobson Ice Arena, a 35,000
square foot multi-purpose venue provides
residents and visitors an opportunity to lace up
their skates and get out of the cold in an indoor
setting. Apart from public skating, Dobson hosts
a variety of events including skating and hockey
championships, concerts, and bumper cars.
Design Workshop was employed by Populous
Architects to look at renovations of not only the
arena itself, but of the surrounding infrastructure
and connectivity with the rest of the town. Ease
of public transit, inviting gathering spaces, and
reflective pocket parks were all methods used
PROPOSED EXPANSION OF
DOBSON ICE ARENA
PROPOSED
EVERGREEN
HOTEL
EVENT
ZONE
POCKET PARK
TRANSIT STOP
VAIL LIBRARY
REDEVELOPMENT FRONTAGE
LODGE AT
LIONSHEAD
GORE CREEK
VAIL HEALTH
MID
D
L
E
C
R
E
E
K
16
Relevant Expertise Relevant Expertise
17
81
Park City Retail Market Analysis
Park City, Utah
Design Workshop
The Park City Municipal Corporation engaged
DW to complete a comprehensive retail market
analysis for five key retail districts in the
community, including Main Street, Bonanza
Park, Prospector, Lower Park Avenue, and
the Deer Valley area. The team examined the
retail potential for these districts, including
recommendations for future tenant mix and
strategies to encourage development over
the next five to 10 years. The assignment
incorporated analyses of property and
sales taxes for the districts as well as the
current retail performance of tenants. The
results of the engagement will help the
community in planning for these districts as
it continues visioning exercises in the near
future, including the update to the city’s
comprehensive plan.
DW also worked with city staff to
outline a comprehensive set of community
sustainability metrics tied to the planning
frameworks of economics, environment, and
community. The exercise identified the current
performance of the community for a range of
metric categories, identified the benchmarks
for peer communities, and specified a
recommended goal for Park City to achieve in
each category in the future. The metrics analysis
will guide ongoing city planning and visioning
efforts over the next several years.
The team alsoworked with city staff to complete
a draft version of a carrying capacity analysis for
the community. This ongoing tool will assist city
leaders in determining the appropriate scale of
development for the community in light of a range
of drivers that determine the overall carrying
capacity for Park City, including traffic and
transportation, trails and open space, and utilities.
Services Provided
Market Analysis
Avon Town Center West Redevelopment Plan
Avon, Colorado
Design Workshop
DW was retained by the Town of Avon to create
a redevelopment plan for Town Center West,
an area that had always been thought of as
the future downtown and civic center of Avon.
Random, suburban development patterns over
25 years had left the town with inconsistent
land uses, inadequate infrastructure, an unclear
circulation pattern and no central core.
DW crafted a redevelopment plan through a
week-long design charrette, a project web site,
intensive public meetings, a retail and residential
market investigation, a financial pro forma and
analysis, and an investment plan that balances
public and private capital improvements with
return on investment.
Through urban design improvements and design
guidelines, the plan ties the future downtown
and civic center to a new pedestrian-oriented
Main Street that is lined with retail, office space
and housing.
The redevelopment also adds a multi-modal
transit center, a 400-space parking garage, a
new hotel, pedestrian plazas and mixed-use infill
development.
Services Provided
Urban Planning, Urban Design, Public
Facilitation, Environmental Graphic Design, Web
Design, Market Analysis, Financial Analysis,
Investment Planning
Ph
o
t
o
b
y
O
l
i
v
i
a
H
u
t
c
h
e
r
s
o
n
/
U
n
s
p
l
a
s
h
18
Relevant Expertise Relevant Expertise
19
82
Downtown Ogden Master Plan
Ogden, Utah | 2021
Design Workshop
As Utah’s Wasatch Front experiences
unprecedented growth, the City of Ogden is
struggling to grow its tax base, which will affect the
long-term fiscal health of the community. The city’s
transition from an industrial rail-driven economy
has left many vacant or underutilized properties in
the City’s core, and a concentration of federal jobs
in the downtown area has left tracts of tax-exempt
properties within Ogden’s urban fabric – all leading
to a potential $10 billion budget shortfall in the City’s
ability to provide basic community services for new
business and residents. DW led a multidisciplinary
team to develop a 25-year vision for the growth and
revitalization of downtown Ogden that mitigates a
potential multi-billion-dollar shortfall in the city’s tax
base. Utilizing Smart Growth strategies, the team
developed a targeted, metric-based framework
focused on economic development, job growth,
residential density, and commercial land use
optimization. The framework, which was developed
in close collaboration with the community,
stakeholders, and various City Departments, is
projected to increase taxable value per acre by 175%
to off-set the anticipated budget shortfalls and shape
the fabric of Ogden for years to come.
Client
Ogden City Redevelopment Agency
Services Provided
Master Planning, Community Engagement, Urban
Design
Project Reference
Brandon Cooper; Ogden City Redevelopment
Agency; BrandonCooper@ogdencity.com
Original Budget
$350,000
Final Project Cost
$493,740
20
Relevant Expertise
83
North Lake Tahoe Tourism & Community Investment Master Plan
Placer County, California
Design Workshop
The North Lake Tahoe Resort Association (NLTRA)
contracted DW to develop a practical roadmap that
addresses the tourism and community challenges
facing North Lake Tahoe. In 1995, DW co-authored
the North Lake Tahoe Tourism Development Plan,
which has served as a guide for the formation of the
Resort Association, tourism investment strategy and
funding guidelines.
In the years following plan completion, the
development and economic conditions of North
Lake Tahoe were reshaping the travel and tourism
industries, prompting the association to rethink its
development strategies.
The initial master plan created a development
framework for Lake Tahoe while the update
expanded its area of focus and added in tactics and
strategies to enhance investments.
Services Provided
Market Study, Public Engagement, Tourism Planning,
Economic Development, Finance
ASLA NATIONAL MERIT AWARD
APA NATIONALACHIEVEMENT AWARD FOR ECONOMIC DEVELOPMENT PLANNING - SILVER
22
Relevant Expertise
84
Sun Valley Resort Market Analysis & Master Plan
Sun Valley, Idaho
Design Workshop
The Sun Valley Resort is a famous world-class
destination for recreational activities in Idaho.
DW was engaged to work with the Holding family
to create a vision for 2,500 acres owned by the
Resort, complete and present to the public the first
master plan ever created for the resort and make
recommendations to guide future development.
The master plan modified current zoning by
reducing entitlements by 30% (1000 units) and
preserving over 80 percent of the property as
open space. DW then worked with the City of
Sun Valley to integrate the resort’s vision into the
Comprehensive Plan. The firm’s involvement over
a 10-year time period resulted in a framework for
development that will create a legacy for the family,
the community and the region.
Services Provided
Public Policy Planning, Land Use Planning,
Master Plan, Zoning & Land Use Approvals,
Economic/Market Analysis, Graphic
Communications, Design Guideline Standards,
Resort Planning
Wintergreen Retail Programming Study
Wintergreen, Virginia
Design Workshop
Wintergreen Resort, a 11,000-acre four-
season mountain resort in the Blue Ridge
Mountains of Virginia, was planning a number
of improvements, including the addition of a
210-unit hotel at the Mountain Village. Prior
to beginning schematic design for the new
hotel, the resort management team hired DW
to evaluate the opportunities related to retail
development within the village.
To accomplish this work, DW assessed the
existing on-site retail facilities and solicited
feedback from the resort management team
through facilitated work sessions conducted at
the resort. Expanding to a national perspective,
the project team evaluated and compared
characteristics of best-in-class resort retail
environments, as well as comparable resorts to
Wintergreen to determine its current positioning,
competitiveness and relevance.
The retail programming study allowed the resort
to right-size the commercial development of
the property before moving forward with the
additional lodging.
Services Provided
Strategic Development Planning, Tenant Plan
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Vail’s Civic Area Masterplan
Vail, Colorado | 2019
4240 Architecture
Anchored by Vail Village to the east and
Lionshead to the west, Vail’s Civic Area will
create a new activity center that adds to
the fabric of the community by bridging the
gap between Vail’s two iconic villages. This
will be a place that is unique to Vail. It will
be a place comprised of six key sites – Vail Public
Library, Lot 10, Middle Creek Parcel, Dobson Ice
Arena, Lionshead Parking Structure and Charter
Bus Lot - with a focus on civic engagement and
a hub with facilities and programs that will draw
a broad range of users and groups. Be it for
education, for recreation, or to attend
a performance, special event or community
gathering. Venues in the Civic Area will be
the catalyst bringing people together by
hosting these and other activities.
The Civic Area will be open and inviting to
all, and a place where people of all ages and
backgrounds are welcome. It will be a location
that is appropriately scaled to its setting, where
the size of buildings will not compromise
the potential for engaging public outdoor
spaces. The Civic Area is where residents
and guests will gather to mingle, to engage,
to collaborate, and above all to enjoy Vail.
Client
Town of Vail
Services Provided
Master Planning
Project Reference
Matt Gennett, AICP, Town of Vail, Community
Development Director: mgennett@vailgov.
com, 970.479.2146
Original Project Budget & Final Cost
Contracted (full team) budget was $350,000,
amended budget with add services was
$370,500; Final: TBD
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Vail Lionshead Transit Center, Welcome Center, and East Portal (Phases 1-3)
Vail, Colorado
4240 Architecture
The Welcome Center and Transit Center serve as a civic
amenity and gateway for Lionshead Base Village citizens and
guests. Sited on the edges of a 1960’s parking structure, the
building organizes pedestrian movements and greets guests.
“On-display” high performance features ranging from solar
transpired exterior cladding to reclaimed beetle kill pine provide
sustainable teaching tools while guests wait for the next eco
bus. Located at a natural confluence of visitors, activities, and
an in-town bus loop the Welcome Center serves as the first and
last “touch-point” for guests visiting Vail. A primary east-west
building alignment responds to views, solar orientation and
defines the northern edge to a pedestrian gateway plaza. The
rotated tower and elevator vestibule orient visitors to the ski
hill and frame views into the village core. An articulated heavy
timber roof is lifted above the two story stone base, enclosing a
multi-use room and roof terrace and providing a flexible event
space with sweeping views that engage with the natural beauty
of the surroundings.
The overall massing and scale of materials create a grounded
“base lodge” and civic presence within a heavily faux-Bavarian
resort context. Stone, steel, heavy timber and glass are
composed to celebrate the craftsmanship of alpine construction
through expressive joinery and articulated detailing. The
building serves as a catalyst for community and guest
enhancements, designed to be heavily used and as a source
of long lasting civic pride. This mixed-use project weaves
together a diverse range of transit and guest services into a
comprehensive and phased implementation plan. Through a
year-long community planning process, the resultant project(s)
improve transit operations, reduce automobile congestion, and
welcome guests with a world-class gateway into the Lionshead
Base Village.
Client
Town of Vail
Services Provided
Master Planning
Project Reference
Tom Kassmel, Town of Vail, Town Engineer:
tkassmel@vailgov.com, 970.479.2235
Original Project Budget & Final Cost
TRANSIT CENTER
Original project budget: $4,417,000
Final project cost: $5,143,841
Explanation of variance: Discovered existing civil and
soil conditions, provided revisions to existing garage
structure at new stairs, additional owner revisions
WELCOME CENTER
Original project budget: $5,910,054
Final project cost: $6,123,800
Explanation of variance: Existing conditions discovered
in selective demolition of existing stairs and required
repairs to existing structure, upgrade to Fire Alarm
system in existing garage, upgrades to interior finishes,
added PV system, additional owner revisions
Scope
12,450sf welcome center on .52 acre site
1,250sf transit center on .95 acre site
mountain viewing platform, information / waiting area,
imagination center / camp EcoFun,
event / multi-use community space, roof terrace
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3 hotel shuttle bay transportation center, envisioned as
the Grand Central Station of Vail, welcomes guests into a
sunlit public space, rich with cafes, markets and spilling
into the upper level retail plaza. Upon entering the retail
realm, visitors are welcomed with world-class shopping
and dining arranged in a pedestrian friendly walking
village, providing unobstructed sweeping views of the ski
hill. To further encourage the public use and energy within
the site, a 44,000 square foot Town Conference Center,
with 200 seat raked floor auditorium provide a catalyst
for public uses and double the capacity of current town
conference facilities.
The retail streetscape transforms the Lionshead garage
into a new mixed-use mountain village with a central
plaza that serves as a gateway experience for all guests,
visitors and residents. A vibrant multi-level pedestrian
environment integrates the East Lionshead Circle
neighborhood and provides a stimulating connection
from Vail’s Civic Center to the retail core of Lionshead.
Public spaces move with the slope of the site creating
a mountain hill town. A thoroughly integrated series
of mixed-use buildings provide the critical connective
Lionshead Parking Structure Redevelopment
Vail, Colorado
4240 Architecture
Upon completion, this ambitious project, located within
the Lionshead Core of Vail, Colorado, was slated to
become one of the largest mountain resort projects
within the Rocky Mountains. This mixed use development
shall replace an aging parking structure with a vibrant,
pedestrian friendly, walking village. Within the 6.4 acre
site a full range of public and private amenities are
composed around an alpine village visitor experience.
Central to the site sits the “Village Square”, envisioned
as the activity center and heart of the site. Below grade
and out of sight, a 2,150 car parking structure satisfies the
project’s parking needs as well as providing the largest
public skier parking facility within Vail. A 5 bus bay and
fabric promoting the vision of a grand
new Vail. The public realm is enriched
with the installation of public art for
pedestrian enjoyment.
Client
Town of Vail
Services Provided
Master Planning
Project Reference
Mark Masinter, formerly with The Open
Hillwood Partnership
mmastinter@openra.com
214.750.0011
Original Project Budget & Final Cost
Original project budget: $500M+
Final project cost: N/A Global Recession
Scope
4240: community engagement / visioning
/ masterplanning / architectural design Potential Pedestrian Connection to Upper Retail Street
“The civic hub of Lionshead is comprised of Dobson Ice Arena, the Vail Public Library, the Lionshead Public
Parking Structure... all planning and design decisions here should be respectful of and compatible with these
civic components.” - Lionshead Redevelopment Master Plan 4.1.2
“The area, also known as the Lionshead pedestrian core, is the heart of Lionshead and the epicenter of
pedestrian and retail activities. A mixed-use environment, this area is comprised of retail shops, skier
services, offices, residential units, and restaurants.” - Lionshead Redevelopment Master Plan 4.1.2
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Mayflower Village Master Plan
Deer Valley, Utah
4240 Architecture
The Centerpiece of the Mayflower Mountain Resort,
the Skier Services Resort Complex will define the
new Village Core at the base of the Mayflower
ski area. The development provides a mix of
exciting lodging, retail, dining and entertainment
opportunities on multiple levels to enhance the
resident and guest experience. The collection of
buildings are carefully arranged to create a “portal”
to the mountain and three pedestrian plazas filled
with diverse activities. The heart of the complex is
the mid-level event plaza and skier day lodge which
is the central gathering space for the village core
with direct connections to the Blue line and Green
line pedestrian village pathways.
Client
Extell
Original Project Budget & Final Cost
Confidential
Pedestrian/ Skier Flow
Pedestrian
Escalator from
Shuttle Drop-
Off
The Ice-Ribbon
Event Stage
Condo
Entry
Restaurant (F&B)
Grand Plaza Steps &
Escalators
Restaurant (F&B)
Escalator & Stair Portal
Children’s Center
Ski Beach Plaza
Future
Pedestrian Bridge
to Parking Structure
Learn to Ski
Magic Carpet
4-Star Hotel/ South
Condo
Ice Ribbon
Overlook Terrace
Park Peak
Gondola
Lift Access
5-Star Ski
Valet
Summer Amphitheater/
Stage
1
6
5
4
3
2
7
5-Star Pool &
Terraces
Day Lodge
Apres Ski Terrace
Pedestrian/ Skier Level 2 Access
Art Installation
Escalator & Stair Portal
Pedestrian/ Skier Level 2 Access
Retail/ Restaurant (F&B)
Retail or “The Club”
Snowboard/ Ski Rentals
(Mountain Bikes)
Coffee/ Bakery
“Starbucks”
Ice-Ribbon
Overlook Terrace
Jumbo TV
Plaza Screen
Grand Plaza Steps &
Escalators
Escalator & Stair Portal
Mid Level Event Plaza Lower Ice-Ribbon Plaza
Project Reference
Kurt Krieg, Extell, Executive Vice President, Resort
Development: kkrieg@extell.com, 435.214.008
Services Provided
Master-planning & Design Architect
Scope
1,000,000+ SF
6 Buildings
1 The Podium - Skier Services / Loading Delivery
2 Ski School
3 South Condominium
4 Four-Star Skier Services Hotel
5 Day Lodge and Ski Club
6 The Five-Star Designer Hotel and Condominium
Three distinct plazas
1 Lower Ice-ribbon Plaza
2 Mid-Level Event Plaza
3 Upper Ski Beach Plaza
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CHILDREN’S SKI
SCHOOL
F&B / RETAIL SKIER SERVICES SKI CLUB & DAY
LODGE
PARKING / BOHCONDO & HOTEL
L.O.W.
R.O.W.
R.O
.W
.
FIRELANE
FIRELANE
FIRELANE
FIRELANE
FIRELANE
FIRELANE
FIRELANE
PROP. LINE
PROP. LINE
PROP. LINE
H
Y
D
LEVEL 01
SKIER SERVICES + PODIUM
BEACH
EVENT
ICE
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PROJECT APPROACHDEVELOPMENT APPROACH
Mesa County Strategic Plan, Mesa, CO 93
Authentic places are rooted, enduring, meaningful and intensely local.
Project Understanding
This project is intended to produce
the critical next step to advance the
initial planning efforts (Civic Area
Masterplan) which helped to shape the
Vail community’s vision for the Civic
Area and envisioned how this area can
complement the Town’s other activity
centers. This planning effort shall
build upon the initial master planning
work-to-date accomplish three broad
objectives:
• Further define the community’s
goals and aspirations for how the
Civic Area can be best utilized,
specifically to identify an optimal
range of community and civic uses
that energize the study area(s) for
the foreseeable future;
• Evaluate the study area(s) to
understand opportunities and
constraints for the use of this land
and then based on community input
prepare conceptual plans and ideas
depicting how the Civic Area can/
should be used, and;
• Assemble an Action Plan document
for the study area(s) that documents
the planning process, defines
the community’s vision, and
provides a conceptual roadmap for
implementation within the Civic Area.
Underlying the basic objective of
refining the vision and providing
a roadmap for implementation,
as established in the Civic Area
Masterplan Area, is the broader
question of how the Civic Area
ultimately best serves the community -
engaging in this special place. Further,
this plan shall provide guidance to
how to translate these community
goals into actionable, implementable
development strategies to leverage the
available funds and maximize the long
term viability of Vail’s Civic Core.
We ask the questions – How does the
Civic Area “fit in”? What role can it
play? How can the Civic Area become
a confluence site? - Between town
and community, between nature and
urban, between public and private.
We will help the community answer
these questions. We will help define a
Roadmap for implementation.
Vision Statement
The Town of Vail was incorporated
57 years ago. During that time, it has
encountered hurdles, accomplished
successes, and reached many
milestones. Our vision for public
engagement and the conceptual
design process for this next step in
the transformation of the Vail Civic
Area is to engage the community
and stakeholders to define a clear
picture for what key Town-owned
assets will become and an actionable
implementation plan to get there. We
will create spaces and places that
embody the aspirations and values
of the community and the process
will lay the foundation for financially
sustainable uses that stand as a
testament to the collective power of
the people it serves. A successful
relationship with the Town of Vail would
be evident when they say, “this is
amazing … let’s make it happen.”
Project Approach
Project Location
The Study Area encompasses the
properties in the adopted Civic
Area Plan, including the east end of
Lionshead Parking and Transportation
Center, Dobson Ice Arena, Vail Library,
Lot 10, W. Meadow Drive, Municipal
Buildings at 75 and 111 S. Frontage
Road, and the Public Works site on
Elkhorn Lane.
Scope of Professional Services
The following narrative describes a
comprehensive list of services required
to prepare spatial, architectural floor
planning and economic analysis
services to determine scenarios for the
future development and redeveloped of
the Study Area (as outlined in the June
19th RFP) for the property. Efficiently
organizing the work will be essential
to completing the project in a timely
fashion. While the following narrative is
organized in a linear manner, many of
the sub-tasks may proceed in a parallel
or concurrent fashion.
The scope of work to be performed by
Design Workshop (DW) in connection
with this agreement is as follows:
DISCOVERY PHASE
Task A: Project Start-up
The general objective for this phase
of the work is to develop a thorough
understanding of the work that has
been completed to date, become
familiar with the study area, and
develop a preliminary understanding
of the development program. The
project will begin with a Strategic Kick
Off (SKO) workshop with the consultant
team and key Town staff to review the
Design Workshop Houston Office
Creating real places is not rocket science, it’s more complicated.
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scope of work, identify stakeholder
resources, and develop a preliminary
understanding of the project principles,
goals, and objectives. The specific
tasks to be completed are as follows:
1. Review pertinent codes, current
entitlements, and conditions of
approval, which may impact the site
development concepts.
2. Meet with the client and consultant
team to review/develop project
goals, design criteria and site
program through a Strategic Project
Kick-off Meeting (SKO). The SKO
meeting will be used to define
the roles and responsibility of the
project team, understand if any
opinions of probable cost have been
prepared for the project and collect
them for reference, and obtain
an understanding of target site
improvement budget with the client.
3. Visit the site to become familiar
with the site conditions such as
soils, slopes, views, and context
surrounding the site. Field-verify
survey information, including the
limits of existing improvements.
4. Prepare a detailed project
schedule/work plan.
Work Products:
• Statement of understanding of
client’s budget to which project will
be designed.
• Meeting notes and written
documentation of specific research
topics.
• Project schedule/work plan.
Task B: Review and Summary of Existing Plans
Our team will review relevant
planning documents, zoning and
existing environmental conditions
to inform any potential development
recommendations, including but not
limited to:
• The Public Works Master Plan
• 2018/ 2019 Town of Vail Civic Area
Plan
• Previous conceptual studies for the
Charter Bus Lot
• Current Dobson Ice Arena Plans
• 2017 Lionshead Redevelopment
Master Plan
• 2007 Vail 20/20 Strategic Action
Plan
• Official Zoning Map of the Town
of Vail and relevant land use
regulations
• 2022 Eagle County Community
Housing Inventory & Assessment
• Vail Housing 2027
Work Products:
• Previous plans and policies review
summary memo
• Mapping and document package
of environmental and ecological
existing conditions
• Geographically referenced
inventory base mapping
Task C: Situational Analysis
While the proposed work can rely
on many past reports, studies and
plans, a number of topics require
additional research, analysis and
summary to produce the context
understanding and inform initial
recommendations. Situational analysis
basically says, “Here is what we are.”
“Here are our challenges,” “Here are
our opportunities,” and “Here are the
alternative directions.” The situational
analysis is very important and its
communication is critical because
once agreement is achieved on where
Vail currently stands, then the team
can move forward with analyzing
alternative futures. The situational
analysis will consider the following:
Study Area Site Inventory and
Analysis
The Town of Vail Civic Area Plan will
be the starting point for the land use
analysis. Combining the consultant
team’s expertise in understanding
regulatory and physical land constraints,
we will complete a review of existing
conditions for the Study Area. This
assumes that necessary spatial data
exists for topography, aerial imagery,
location of structures, site features
and utilities. Using the information
available, we will develop planning-level
base maps and create a summary of
opportunities and constraints. The
analysis must also respond to the
questions:
• What are the implications of land
use and design on quality of life,
capture of visitor dollars, economic
sustainability, mobility and housing?
• What land use changes might be
anticipated in the near future?
• Where might additional build-out
be possible under current policies
and what regulatory elements might
be desirable to alter to achieve
community aspirations?
• What are the weaknesses and
strengths in the physical layout for
the study areas?
• What are the community needs and
desires for the public facilities that
best fit in which locations?
Mobility and Connectivity Analysis
The DW team will evaluate the
strengths and challenges of current
multi-modal offerings (sidewalks,
pedestrian routes, bike routes,
vehicular patterns, transit and parking)
and planned improvements.
Sustainable Economy Analysis
Understanding the Town of Vail largely
relies upon visitor-based revenues and
seeks to be economically diverse, the
DW team will review the true potential
of funding source alternatives for
capital improvements and ongoing
operations. In essence, this is a
sustainable economic situational
reality check in advance of significant
planning and design work.
Housing Analysis
Affordable (deed restricted) housing
remains a high priority for the Town of
Vail and throughout the community.
Utilizing the 2022 Eagle County
Community Housing Inventory and
Assessment and the Vail Housing
2027 strategic plan, the DW team
will summarize applicable policy and
implementation recommendations
which may influence housing decisions
with the study area.
Work Products:
• 70% draft situational analysis
memorandum for Town staff to
review
• Final situational analysis summary
Task D: Guiding Principles
Based on needs identified in the
situational analysis and the goals of
the project, guiding principles will be
developed evaluate potential solutions.
Work Products:
• 70% draft guiding principles
memorandum for Town staff to
review
• Final guiding principles
PHASE 1:
DETERMINE THE OPTIMAL PLAN FOR THE TOWN
OFFICE AT 75 S. FRONTAGE RD.
The general objective for this phase
of the work is to evaluate existing and
future spatial needs for the uses at 75
South Frontage Road and develop a
spatial program for existing office uses
that will accommodate a reasonable
amount of future growth. Program
scenarios will be developed utilizing
the design principles and evaluated for
strengths, opportunities, weaknesses
and threats (SWOT analysis)
considering TOV uses to the Charter
Bus lot, south side of the Lionshead
Parking Structure, and/ or Public
Works. Site test fits of the program
scenarios will be explored in order to
understand the potential for public-
private partnerships.
Spatial Program - Existing Office Uses
A spatial program and adjacency
analysis of existing Town uses will be
prepared as a base line for existing
conditions for all current program
uses within the Municipal Site.
Growth needs will be determined
for each of the Town uses as well as
preferred adjacencies and “either/
or” opportunities to separate uses to
multiple sites.
• Create a target spatial programs for
existing uses, existing needs and
planning for future growth
• Develop targeted space programs
of proposed uses into ROM building
area programs
• Look for synergies between uses to
“share” requested uses
• Evaluate the challenges and
opportunities
• Study Public Private Partnership
program uses to maximize the
Town’s opportunity
• Prepare space program refinements
and prepare final recommendations
for Town approvals. Final
recommendations on best
programmatic location of uses to be
determined in Phase 3
Program Space Plan Test-fits and Studies
• 3D program development - prepare
bulk massing model that tests
the “carrying capacity” of site
relative to the projected uses and
needs. Massing model will show
opportunities for P3 partnerships
and optimal location(s) for Town
uses vs. private development
opportunities
• Space planning design refinements
to preferred site / program layout
• Revise 3D bulk massing model and
site layout
Programmatic plans sufficient for
understanding the potential of the
redevelopment sites will be developed.
The existing Town Municipal Office uses
include; police department/ dispatch
center, human resources, finance, town
manager/ clerk’s office, community
development, economic development,
environmental sustainability.
Explore P3 Opportunities
• Market demand assessment for
applicable uses (hospitality, condo,
retail, etc.)
• Land valuation estimates for
relevant uses
• P3 terms, to maximize revenue to
TOV
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Fiscal Evaluation
• Determine optimal fiscal scenario
for relocating and/or developing
TOV offices.
• Financial feasibility analysis with
identification of sources and uses
of funding.
Work Products:
• (1) Office Space Program Summary
• (3) Alternative Program Scenarios
and Site Test Fits
• Fiscal Analysis Memorandum
• Existing Space programs with
current adjacency analysis
• Targeted growth space program
with preferred adjacencies and
“either/or” program alternatives /
recommendations
• Space Plan & Sectional Sketches to
understand program stacking and
site planning
• 3D bulk massing model
PHASE 2:
DETERMINE A RECOMMENDED PROGRAM AND FUTURE USE OF THE CHARTER BUS LOT.
As part of the community engagement
process, program and future use of
the Charter Bus Lot will be explored
utilizing the goals established by the
civic master plan:
• Establish a sense of permanence
in a uniquely special place that
welcomes multigenerational and
diverse users to engage with
each other, have fun, and thrive.
The recommended uses should
collectively create a vibrant civic
hub that will be a natural gathering
space for our community.
• Provide community spaces that
may include a small theater for
performing arts and community
gatherings, offices for non-profit
organizations, business incubator
space, and community uses.
• Develop engaging outdoor public
spaces within the Civic Hub capable
of accommodating everything from
small intimate gatherings to larger
scale community events.
• Incorporate mixed-uses within the
Civic Hub that promote interaction
and create vibrancy.
Spatial Program – Civic Hub
Exploration of the “big ideas”, concept
program development, refinements
and approval of Preferred ideas and
uses. Translate community goals and
guiding principles into a quantitative,
implementable space programs.
• Define the critical goals / pillars for
creating a vibrant civic hub
• Develop targeted space programs
of proposed community uses into
ROM building area programs
• Look for synergies between uses to
“share” requested uses
• Leverage site features, indoor/
outdoor relationships and
public space program/design
opportunities
• Evaluate the challenges and
opportunities
Program Space Plan Test-fits and Studies
• Create sketches, 3D massing
models and site evaluations for
three alternative designs
• Host two community / public
task force workshops to facilitate
preferred program and site plan
Present and Refine Town Preferred
Layout
• Design refinements to preferred
site / program layout based on final
workshop direction
• Revise stacking plans, 3D bulk
massing model and site layout
Solicit Final Steering Committee /
Town Council Approval
• Prepare documentation and attend
Town Council Approvals
• Provide documentation for and
attend 2 Town Council Meetings
Current and Proposed Zoning / Land
Use Recommendation
• Refined sketches and imagery as
needed for documentation
Work Products:
• Final Spatial Program with preferred
adjacencies of primary uses located
• Space Plan & Sectional Sketches to
understand program stacking and
site planning
• 3D bulk massing model including
primary site features
Public Financing Tools
• Identify public financing tools to
fund civic uses.
• Estimate proceeds under different
development options.
Test Market Demand for Potential Uses within the Charter Bus Lot Programming
• Confirm market viability/ demand
for conference uses
• Help calibrate size/ program based
on market inputs
Work Products:
• (3) Alternative Civic Hub Program
Summaries
• Fiscal Viability Report
• 4240 to add their deliverables
PHASE 3:
DEVELOP ALTERNATIVE SITE SCENARIOS TO ACHIEVE THE FOUR GOALS IN PHASE 2.
Utilizing base maps developed
through the situational analysis and
the project’s guiding principles, DW
will develop initial concepts for the
redevelopment of land area for Civic
Hub program ideas developed in phase
2. The program alternatives will analyze
the potential for civic uses, density,
vehicular, pedestrian and operational
circulation, connectivity and context
with adjacent land uses. Compatibility
with the neighborhood context will
be evaluated. The alternatives will
consider parking to support the overall
proposed land uses and existing needs
of the property. Potential relocation
sites for the Children’s Garden of
Learning will be considered as well as
the town staff’s recommendations for
potential locations for use. Concepts
will be presented to Town staff and
evaluated with the following criteria:
• How the location of each
recommended use increases
operational effectiveness
• There is a viable revenue source for
the capital cost of the use
• There is a viable revenue source to
pay for the operational cost of the
use.
• The recommended location of a use
provides opportunities to leverage
public private partnerships and
reduce the cost to the Vail taxpayer.
• There is a clearly demonstrated
need for the use – particularly as
it relates to uses proposed for the
Charter Bus Lot.
Refinements to Space Programs
identified in Phases 1 & 2 will be
used as the basis for testing multiple
alternate site scenarios
• Evaluate alternate site strategies
against the critical project goals /
pillars for creating a vibrant civic
hub (and supporting sites) to create
an integrated & synergistic plan
• Finalize recommended space
programs of proposed community
uses into ROM building area
programs for each use on each site
• Synergistic Programming – Target
uses that promote community
interactions, mixed-use synergies
between uses and site to “share”
requested uses and activate Civic
Hub
• Leverage site features, indoor/
outdoor relationships and
public space program/design
opportunities
Program Space Plan Test-fits and Studies
• Refine sketch plans & 3D
bulk massing models and site
evaluations for three alternative
scenarios
• Provide recommendations on best
programmatic location of uses
• Host two community / public
task force workshops to facilitate
recommended program and site
plan
Present and Refine Town Preferred
Layout
• Design refinements to preferred
site / program layout based on final
workshop direction
• Revise stacking plans, 3D bulk
massing model and site layout
Solicit Final Approvals
• Prepare documentation and attend
Town Council Approvals
• Provide documentation for and
attend 2 Town Council Meetings
• Refined sketches and final imagery
as needed for final documentation
Alternatives Analysis
• Construct financial feasibility
model for all aspects of proposed
development
• Provide sensitivity testing of
different iterations of programming
to document financial implications
to the TOV
• Optimize program to reduce cost
for Vail taxpayers
• Capital cost analysis
• Operational cost analysis
Refined/ Recommended Conceptual
Development Master Plan
Following the phase III stakeholder
and community engagement process,
the DW team will prepare a refined
conceptual development program and
corresponding site plans to describe
the development intent. Specific
features of this plan will include:
• Conceptual Master Plan that clearly
illustrates the site development
concept, key relationships, site
circulation and relative location of
the program on the site.
• General understanding of
development typologies, density,
range of development square
footage and parking ratios.
• Circulation hierarchy diagram that
identifies primary routes from the
parking, ADA-accessible routes,
and emergency/ service access.
• Character imagery to communicate
overall development intent.
• 3D block model to communicate
general mass, height and program
distribution.
Work Products:
• (3) Three Conceptual Plan
Alternatives
• Conceptual site plans
• Architectural program summaries
• Presentation of Alternatives
Development Approach
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96
• (1) Refined/ Recommended
Conceptual Development Master
Plan
• Illustrative site plans
• Architectural program summaries
• Circulation diagram
• (3-5) Character image boards
• (3-5) 3D block model views
• Text
• Final recommended space
programs for each use on each site
• Final Plan & Sectional Sketches
of recommended program/site
distributions
• Final 3D bulk massing models
of recommended program/site
distributions
• Possible Additional Scope - 3D
Vignettes and/or Conceptual
Renderings of recommended
program/site distribution for each
site
Progress Meetings:
It is anticipated that DW and
representatives of the housing
partners will meet every four to six
weeks to discuss the project status
and coordinate work activities. Other
members of the design consultant
team will be brought in as needed
(maximum meeting attendance
referenced in subconsultant proposals).
The specific tasks to be completed are
as follows:
• Prepare meeting agenda including,
project management update,
neighborhood engagement topics,
urban and infrastructure design
scope and deliverables update.
• Prepare typed meeting minutes and
distribute to meeting attendees.
• 6 progress meetings are
anticipated.
Additional Service:
Should illustrative perspective renderings
be desired, DW will coordinate with a 3rd
party rendering company to advance
the 3D block modeling to a level to
communicate the general character of
the proposed redevelopment plans for an
additional fee.
PHASE I & II COMMUNITY ENGAGEMENT STRATEGY
Building Upon the TOV Civic Area Plan
The following engagement tools are
intended to be utilized to foster strong
public outreach and citizen participation.
Utilizing the situational analysis and
program scenarios developed for the
Town Office, the DW team will work with
the community to identify the highest
priority civic uses that consider long
term utilization, financial viability, and
land use/ spatial compatibility.
Partnering Session
The Partnering Session is a project
team and stakeholder team workshop
to finalize project goals, define
expectations for all partners, including
the Town’s team, to define project
messaging and create a culture for
the project team. This is an internal
communication tool to align all parties
around common goals, expectations
and strategies for decision making and
implementation of improvements.
The DW team will work with Town staff
to create a list of stakeholders, and
anticipate it will include representatives
from the Vail Local Marketing District
and Advisory Council and Committee
on Special Events.
Work Products:
• (1) 2-Hour Partnering Session with
the Project Team (Consultants,
Town and Stakeholders)
• Facilitated session resulting
in project goals, messaging,
expectations and desired outcomes.
• Refinement of the Legacy Design®
(Design Criteria) Memorandum
• Stakeholder Contact List
Story Telling and Communications
Plan
A project communication plan will be
developed to focus on the need for
the project, public outreach plans and
established project goals. Internal
communications and anticipated
timelines will be described. The project
team will help articulate how the
process builds upon the Stewardship
Vail and Civic Hub.
Work Products:
• Messaging Document & Story
Boards
• Evaluating opportunities of the
Municipal Complex, Civic Hub and
Public Works site
• Exploring community uses at the
Charter Bus Lot
• Determining viable and
economically feasible ideas
• Facilitating implementation
strategies
• Press Release – Drafted by project
team, released by the Town
• Project Fact Sheet – to be posted
on Engage Vail
Stakeholder Listening Meeting
Design Workshop will facilitate a
stakeholder team meeting. The
purpose of the stakeholder meetings
is to listen to community concerns
and involve stakeholder groups at the
beginning of the process. Stakeholder
groups will be introduced to the project
goals, project team and expectations.
Work Products:
• Stakeholder Meeting (virtual)
• Meeting summary
Project Kick-off Storytelling Meeting
(Community Workshop)
A community-wide public outreach
meeting/site visit focused on
storytelling will be organized and
facilitated by the project team. This is
the first public meeting to kick off the
project. While open to the public, a mix
of people should be invited to represent
residential and institutional neighbors,
area businesses, relevant town agency
representatives, cultural organizations
and commercial tenants.
Work Products:
• Public Notice – Drafted by project
team, released by the Town
• Reservation of meeting location
• Sign-in Sheet
• Informational Boards –
developed through the situational
analysis memorandum
• Comment gathering boards
and loose-leafs
• Memorandum of conclusions
Council Work Session 1
Town Council is the final decision
maker and therefore will be engaged
as a key stakeholder. The purpose of
the first work session with Council is to
present summaries of the situational
analysis, discuss critical issues, review
major findings from the public listening
meetings and review next steps.
Work Products:
• Presentation draft to City staff
• Memorandum of conclusions
PHASE III COMMUNITY ENGAGEMENT STRATEGY
Exploring Alternative Futures
The engagement phase will highlight
the alternative site scenarios. Each
scenario will be presented to the
public with the goals of defining the
opportunities and constraints of
each scenario, collecting input and
establishing the best plan forward. The
team will describe how the scenarios
address the following four goals:
• Establish a sense of permanence
in a uniquely special place that
welcomes multigenerational and
diverse users to engage with
each other, have fun, and thrive.
The recommended uses should
collectively create a vibrant civic
hub that will be a natural gathering
space for our community.
• Provide community spaces that
may include a small theater for
performing arts and community
gatherings, offices for non-profit
organizations, business incubator
space, and community uses.
• Develop engaging outdoor public
spaces within the Civic Hub capable
of accommodating everything from
small intimate gatherings to larger
scale community events.
• Incorporate mixed-uses within the
Civic Hub that promote interaction
and create vibrancy.
Stakeholder Meeting
Review Alternative Site Scenarios with
stakeholder teams. Feedback from
stakeholder teams will be collected and
presented to the project team.
Work Products:
• Stakeholder Meeting (virtual)
• Meeting summary
Facilitated General Session
(Community Workshop 2)
The DW team will facilitate a public
meeting focused on engagement and
understanding of alternatives.
Work Products:
• Public Notice – Drafted by project
team, released by the Town
• Reservation of meeting location
• Sign-in Sheet
• Project Design Boards
• Comment gathering boards and
loose-leafs
• Memorandum of conclusions
Council Work Session 2
The purpose of the second work
session with Council is to present the
Alternative Site Scenarios and the
conclusions from the public’s reaction
to the alternatives.
Work Products:
• Presentation draft to Town staff
• Memorandum of conclusions
Council Work Session 3
The purpose of the third work
session with Council is to present the
recommended scenario for locating
theuses and to seek Council approval
of the plan.
Work Products:
• Presentation draft to Town staff
• Presentation to Town Council
48
Development Approach Development Approach
49
97
Fees
Phase Task Fee
Discovery A: Project Start-up $4,000
B: Review and Summary of Past Plans $2,000
C: Situational Analysis $6,000
D: Guiding Principles $1,000
Phase 1 Optimal Plan for Town Office $20,000
Architectural Programming $47,000
EPS $40,030
Phase 2 Recommended Program/ Use Charter Bus Lot $20,000
Architectural Programming $47,000
EPS $19,420
Phase 3 Alt. Site Scenarios $30,000
Architectural Programming $26,000
EPS $23,120
Com. Eng.Phase I & II Community Engagement $36,000
Com. Eng.Phase III Community Engagement $24,000
Meetings Progress Meetings $6,850
Fees $352,420
Estimated Reimbursable Expenses $4,066
Total Fees $356,486
PERSONNEL ASSIGNEDOptional Services
Provide Due Diligence around Conference Center Elements
• Market viability
• Critical elements for effective long-
term operations
• Fiscal implications and
quantification of TOV financial
backfill
$22,400
50
Development Approach
98
Design Workshop
Education
Master of Business Administration,
University of Colorado
Bachelors of Communications
andwBusiness Administration, Trinity
University
Facilitation Training by Leadership
Strategies
Licensure and Certifications
American Institute of Certified Planners
(AICP)
Professional Affiliations
Urban Land Institute (ULI) Travel
Experience and Trends Council, Chair
ULI Partnership Forum Mentor
Young Presidents Organization
(YPO Gold)
Kareem Jackson Foundation, Executive
Board
Universidad de Francisco Marroquin,
Real Estate Graduate Studies, Real
Estate Marketing Professor
Recent Awards and Honors
Denver Business Journal Outstanding
Women in Business
Los Alamos Tourism Strategic Plan,
APA Silver
Becky Zimmermann AICP
PRINCIPAL-IN-CHARGE
Becky has devoted her career to solving complex issues in the areas of
community planning, market and economics, and development strategy. She is
recognized for her work in leading communities, companies and organizations
in strategic and business planning, market definition and strategy, development
entitlements, land use regulations, real estate economics, facilitation and advisory
services for projects throughout North America and more than a dozen countries
worldwide.
In her role as CEO, Becky is responsible for leading the firm’s eight studios and
heading strategic services. She is instrumental to the firm’s success and growth
and is a frequent keynote speaker at local and national events and conferences
such as the Urban Land Institute and American Planning Association, and
recently served on the jury for the ULI Global Awards of Excellence. Her work
has been widely published in industry media, including Metropolis, Landscape
Architecture Magazine, Urban Land, and Planning, among others.
Select Project Experience
Strategic Plans for the Town of Avon – Avon, CO
As the leader of the DW team, Becky completed a development strategy
document for Town-owned properties and a market-supported downtown plan for
Town Center West.
Year-Round Economic Generator Study – Park City, UT
Utilizing demographic data, input from stakeholders the Vision Park City
document, specific recommendations were presented to the municipality on how
to create a balanced economy.
City of Steamboat Springs Downtown Plan – Steamboat Springs, CO
Becky led the DW team to create a plan to guide improvements and development
aligned with community priorities and values. The Plan is a valuable tool to
steer future municipal decision-making and the development of new or updated
regulatory tools. It allows Downtown Steamboat Springs to anticipate inevitable
change with a proactive approach.
Design Workshop
Education
Harvard Graduate School of Design,
Advanced Management Development
Program in Real Estate
Bachelor of Landscape Architecture,
Oklahoma State University
Licensure and Certifications
Professional Landscape Architect
LEED AP ®, BD+C
American Institute of Certified Planners
(AICP)
Professional Affiliations
American Planning Association (APA)
ULI, Full-Member
ULI-CO RETL Product Council Board
Member
Design WEEK Coordinator
Recent Awards and Honors
ULI Colorado Impact Awards Rising
Star Nomination
Congress for New Urbanism Merit
Award, Currie Barracks
Landscape Architecture Medal of
Excellence, Design Week
American Society of Landscape
Architects (ASLA) “Subsurface to
Surface: Fracking Necessitates
Landscape Architectural Practice”
Landscape Architecture Foundation
(LAF) Landscape Performance Benefits
- Riverside Garden Case Study
Darla Callaway PLA, AICP, LEED ® AP
PRINCIPAL
A Landscape Architect and Planner with over 12 years of experience, Darla
has led some of DW’s most complex urban redevelopment projects, mountain
resort master plans, site design, community visioning plans and public
facilitation. No matter the scale, Darla’s accomplishments are centered on
responsible land use and creating lasting places. Darla is an active member of
Colorado’s ULI Resort, Entertainment, Tourism and Leisure Product Council and
has been a research contributor for the Landscape Architecture Foundation,
evaluating the environmental and economic performance of landscape
architecture projects in the U.S. and internationally.
Selected Project Experience
Steamboat Downtown Plan - City of Steamboat Springs, CO
While significant investments were made in Downtown Steamboat Springs
in recent years, a comprehensive long-range plan was lacking. Darla led a
community discussion of values to arrive at a forward-looking vision supported by
specific and actionable recommendations. As a result of her work, the community
is empowered to direct change in alignment with their values.
Downtown Historic Pedestrian Malls Master Plan - Aspen, CO
Recognized as one of the “Great Places in America” by APA, the Aspen
Pedestrian Malls are at a critical moment in time with failing infrastructure
threating their legacy. After securing an approved master plan, Darla is now
leading a complex renovation design of the Pedestrian Malls, ensuring historical
integrity is maintained, innovative and sustainable infrastructure are implemented
and the Malls are memorable for Aspen’s locals and visitors.
Buttermilk Base Area Master Plan + Entitlements - Aspen, CO
Darla guided the Aspen Skiing Company through master planning, entitlements
and implementation of Phase 1 Base Area Redevelopment. The base was in need
of better guest services and efficient site organization. The result is a ski base
area complimentary to the values and operations of the Skiing Company with
improved skier services and operations for events like X-Games.
Currie Parks, Open Space and Urban Places Plan - Calgary, AB
Part of a multi-disciplinary team, Darla led the development of the urban spaces
plan and site design guidelines for the new community. The network of parks,
urban spaces and linkages provide a platform for spontaneous interactions
for people to gather with friends and family. This approach to planning with a
comprehensive point of view is applied to all of Darla’s projects.
52
Personnel Assigned Personnel Assigned
53
99
Dan Runzel
PROJECT MANAGER
Dan’s passion for Landscape Architecture and Planning stems from his
numerous life experiences in major cityscapes and the outdoors. Whether it
is through analysis, drawing or detailing, Dan sees the beauty in all phases of
a project. His work experience from Long Island to Los Angeles has enabled
him to develop a diverse portfolio and knowledge of different landscapes. Dan
thrives within a team culture and mindset that allows him to take great pride in
the collaborative effort it takes to make any project great.
Select Project Experience
River Edge PUD Master Plan – Garfield County, CO
DW was retained plan a large residential community on an exisitng PUD site in
Garfield County. The called for multiple types of housing with a small, central
commercial district
Rose Spur Residence – Old Snowmass, CO
A rustic ranch overlooking the Old Snowmass valley in Pitkin County. DW was
tasked with developing and detailing a site plan including various gardens along
the home while incorporting a pond, tennis court, riding arena and autocourt into
the cohesive plan.
Suncadia Social Master Plan – Cle Elum, WA
A resort community within the Cascades of Washington, Suncadia Resort,
requested the services of DW to design a multi-use communal space fronting
an existing lodge. The plan incorporated residential planning, retail zoning and a
variety of park spaces to stich existing programmed spaces together.
Town of Mountain Village Housing Development Plan – Norwood, CO
Working with the Town of Mountain Village, DW was brought on to prepare a
development plan for afforadble housing in San Miguel County. The proposed
plan looked at various housing product-types and phasing opportunities while
considering zoned community uses to assimilate into the community of Norwood.
Design Workshop
Education
Bachelor of Landscape Architecture,
Colorado State University
Licensure & Certifications
Professional Landscape Architect: CO
Professional Services Management
Journal - Project Management
Bootcamp
Professional Affiliations
American Society of Landscape
Architecture (ASLA)
4240 Architecture
Education
Master of Architecture, Virginia
Polytechnic Institute
Bachelor of Environmental Design,
University of Colorado at Boulder
Architectural Studies, Mixed Use
Developments / Buildings, Harvard
University Graduate School of Design
Licensure
Colorado
Professional Affiliations
American Institute of Architects (AIA)
US Green Building Council (USGBC)
Urban Land Institute (ULI)
ULI Colorado Resort, Entertainment,
Tourism, and Leisure (RETL) Product
Council Member
Colorado Business Committee for the
Arts (CBCA)
Society for College and University
Planning (SCUP)
Association of College and University
Housing Officers - International
(ACHUO-I)
Lou Bieker AIA LEED ® AP
PRINCIPAL
Lou’s communication and leadership skills have been a driving force behind some
of 4240’s most visible, complex projects. Lou is an effective facilitator, guiding the
design process through consensus building and collaboration – between owners,
community stakeholders and the design team. Lou’s professional experience
includes a variety of building types, ranging from hospitality to transit projects,
from collegiate to mixed-use town center planning and design. Lou thrives in the
conceptual-ideation phase. He is driven by discovery and committed to the belief
that the “big ideas,” and ultimately project solutions and cross trends, emerge
through a process of discovery; between client, designer, site, and community.
Select Project Experience
AC / Hill House Redevelopment - Vail, CO
Concert Hall Plaza Redevelopment - Vail, CO
East Lionshead Portal - Vail, CO
Lionshead Arcade/Lift House Lodge and Vail 21 Redevelopment - Vail, CO
Lionshead Centre Redevelopment, Vail, CO
Lionshead Park Condos, Vail, CO
Lionshead Parking Structure Redevelopment - Vail, CO
Lionshead Transit Center, Welcome Center, and East Portal - Vail, CO
Riverview at Downtown Steamboat Springs - Steamboat Springs, CO
Superior Town Center - Superior, CO
Vail Founders Garage - Vail, CO
Vail Lionshead Transit Plan - Vail, CO
Vail Civic Area Master Plan - Vail CO
West Vail and West Lionshead Redevelopment Masterplans - Vail, CO
54
Personnel Assigned Personnel Assigned
55
100
4240 Architecture
Education
Master of Architecture, University of
Colorado at Denver
Bachelor of Environmental Design,
University of Colorado at Boulder
Licensure
Colorado
DJ Gratzer
ASSOCIATE PRINCIPAL
DJ’s passion for creating impactful places is visible throughout his work as he
guides projects from ideation through to final form. He embraces the complex
challenges and learning processes inherent to each unique project, using them
as opportunities for creative problem solving. He finds that the most successful
solutions are derived from the social, environmental, material, and tectonic
character of each individual place.
By way of his background in construction, DJ was drawn to the design side of the
industry by his belief that the practice of architecture is an evolution in which the
designer never stops learning. He is determined to constantly acclimatize himself
to new typologies, project scales and environments.
Select Project Experience
655 Forest Road - Vail, CO
Aggie Village Development - Colorado State University, Fort Collins, CO
The Beacon at Union Point - Union Point, MA
Designer Hotel at Mayflower Resort - Deer Valley, UT
Electric Pass Lodge - Snowmass, CO
Laurel Village - CSU, Fort Collins, CO
Lionshead Transit Center, Welcome Center, and East Portal - Vail, CO
Mayflower Base Village Resort - Deer Valley, UT
The Pavilion at Laurel Village - CSU, Fort Collins, CO
Vail Civic Area Master Plan - Vail CO
The Village at White River Junction - White River, VT
FORMS
Image Credit: Nick Csakany: Vail, CO
Personnel Assigned
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101
58
Forms Forms
59
102
Statement of Professional Work
Upon selection, the Design Workshop Team shall execute an agreement with the Town of Vail acknowledging that all design
work, including but not limited to plans, photographs, documents, reports, engineered drawings and Project work shall be
completed in a professional and workmanship-like manner and that the Project work shall fully comply with all applicable
Town of Vail regulations and ordinances and State and Federal laws and requirements.
Upon selection, the Design Workshop Team shall execute an agreement with the Town of Vail acknowledging that all design
work, including but not limited to plans, photographs, documents, reports, engineered drawings and other work produced
for the Project shall become property of the Town of Vail, and may be used or reproduced by the Town of Vail without
approval from or additional compensation to the Proposer.
This page is intentionally left blank
60
Forms Forms
61
103
www.designworkshop.com
DW LEGACY DESIGN®
Legacy Design is the defining element of our
practice. It is our commitment to an elevated
level of design inquiry to arrive at the optimal
solutions for clients. The process ensures that
our projects reflect the critical issues facing
the built environment and that they deliver
measurable benefit to clients and communities.
It is the foundation of the firm’s workshop
culture and guides all projects.
104
AGENDA ITEM NO. 5.1
Item Cover Page
DATE:October 17, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Main Agenda
AGENDA SECTION:Town Manager Report (10 min.)
SUBJECT:Town Manager Report
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Town_Manager_Update__100323_mg.docx
105
Town Manager Update
October 17, 2023
1. CML Policy Committee
Each municipality in the State who is a member of CML is entitled to have one person participate in the Colorado
Municipal League Policy Committee. The Policy Committee provides direction to CML staff on how to take positions
over various State bills. The Vail Town Manager was asked to participate in the CML Policy Committee. Having a
voice on this committee is recommended. I would be happy to participate as I also participate in the CAST housing
committee. There will be housing bills introduced in the next legislative session that would affect the Town of Vail if
passed and ensuringmountain Towns are represented in discussions between municipalities and the State
legislature.
2. Delegation from Japan, Mt. Towns 2030, and CAST
During the week of October 13th,the Town will be hosting a delegation from Japan, the Mt. Towns 2030 conference,
and CAST on Oct 13th and Oct 14. Staff will review the high points of these events/conferences at the meeting on
the 17th.
3. Other Updates
The Town Manger may also haveotherupdates to providethe Town Councilto ensure timely communication.
106
AGENDA ITEM NO. 5.2
Item Cover Page
DATE:October 17, 2023
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Main Agenda
AGENDA SECTION:Town Manager Report (10 min.)
SUBJECT:Council Matters and Status Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
231017 Matters.docx
107
COUNCIL MATTERS
Status Report
Report for October 17, 2023
Council expressed concern with garage lighting shining down from
Residences at Main Vail. The developer is looking to purchase a shield for each
light to help with the light pollution.
TOV Customer Service Awards. Council acknowledged town staff for the
September 19th announcement of customer service awards, specifically the
commendable efforts of staff members in serving our guests and citizens and noting
the wide variety of departments that were recognized.
School Resource Officer for Red Sandstone Elementary. Council inquired about
the status of this request from RSES.Town Manager,Russ Forrest provided an
update that the school has asked for an officer’s presence at the start and end of
school, mainly to assist with traffic control. Staff is currently working on an
agreement to manage this request within current staffing resources, with
reimbursement of those hours from the school.
Social Media Listening
Sprout link: https://share.sproutsocial.com/view/c4d4ae44-5d85-4c3b-94ae-445d850c3b99 Perhaps the
most notable thing about this report is what is not there –discussion around parking. This time last year
there was a lot of confusion, fear and negativity around the parking rollout. This year has been very
quiet.
In the News______________________________________________________
Sept. 27
Candidate Forum
https://www.vaildaily.com/news/housing-vail-resorts-are-big-issues-at-vail-town-council-candidate-
forum/
Sept. 29
Help the Bighorn Sheep -Column
https://www.summitdaily.com/opinion/get-wild-colorados-awesome-state-mammal-could-use-a-little-
help/
108
Sept. 30
Save the Bighorns - letter
https://www.vaildaily.com/opinion/letter-our-bighorns-are-one-of-our-valleys-most-precious-
resources/
Oct. 3
Preventing MountainTown Thefts
https://www.cbsnews.com/colorado/news/vail-police-department-trend-thieves-colorado-crimes/
Vail Fire & Emergency Services Open House
https://www.realvail.com/vail-fire-and-emergency-services-hosting-open-house-for-national-fire-
prevention-week/a17314/
Oct. 4
Acquisition of Booth Heights
https://www.vaildaily.com/news/in-a-5-2-vote-vail-town-council-approves-17-5-million-purchase-of-
booth-heights-parcel/
https://coloradosun.com/2023/10/04/vail-condemnation-bighorn-sheep/
https://www.youtube.com/watch?v=XKV0PVKF-SQ
Opening of Residences at Main Vail
https://www.vaildaily.com/news/vail-celebrates-the-opening-of-72-deed-restricted-units-at-residences-
at-main-vail/
Oct. 5
West Vail Overlay District
https://www.vaildaily.com/news/vail-approves-first-reading-of-west-vail-overlay-district-with-aim-to-
incentivize-housing/
Oct. 6
HVCC Deliveries in Villages
https://www.vaildaily.com/news/vail-pushes-back-ban-of-ups-fedex-from-pedestrian-villages/
Three Housing Lotteries
https://www.vaildaily.com/news/vail-is-accepting-applications-to-enter-lottery-for-3-deed-restricted-
homes/
Booth Heights
https://unofficialnetworks.com/2023/10/06/vail-booth-heights/
Housing vs. Sheep - letter
https://www.vaildaily.com/opinion/letter-our-generation-wants-to-live-here-too/
109
Oct. 8
Bravo! Economic Impact
https://www.realvail.com/bravo-vails-2023-music-festival-boosts-local-colorado-economy-by-34-
million/a17350/
Oct. 9
Winter Parking
https://www.vaildaily.com/news/vail-parking-passes-go-on-sale-for-2023-2024-winter-season/
https://www.realvail.com/town-of-vail-announces-parking-rates-pass-offerings-for-2023-24-winter-
season/a17367/
Oct. 10
Pile Burning
https://www.vaildaily.com/news/vail-plans-for-pile-burning-as-conditions-permit-to-reduce-wildfire-
hazards/
Oct. 11
Winter Parking
https://snowbrains.com/vail-co-announces-parking-rates-for-2023-24-season-selling-passes-now/
Upcoming Council Events
o October 16-19 Visit from Sister City Yamanouchi-Machi
o October 18-19 Mountain Towns 2030 Climate Solutions Summit
o October 19-20 Colorado Association of Ski Towns (CAST) Meeting
o November 7 Election Day!
110
AGENDA ITEM NO. 6.1
Item Cover Page
DATE:October 17, 2023
TIME:20 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Action Items
AGENDA SECTION:Action Items
SUBJECT:Development of West Middle Creek
SUGGESTED ACTION:Listen to presentation and provide next steps.
PRESENTER(S):George Ruther, Director of Housing
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
West Middle Creek Parcel - RFP Vail Town Council Recommendation 10172023.docx
West Middle Creek Village Apartments Development Goals and Objectives.docx
West Middle Creek Village Apartments RFP Developer Recommendation 10172023.pptx
111
75 South Frontage Road West Housing Department
Vail, Colorado 81657 970.479.2150
vailgov.com
MEMORANDUM
To:Vail Town Council
From: George Ruther, Housing Director
Russ Forrest, Town Manager
Date: October 17, 2023
Re:West Middle Creek Parcel – Development Partner Recommendation & Next Steps
I.PURPOSE
The purpose of this memorandum is to provide the Vail Town Council and Vail
community with
1) an update on the Request for Proposals for development services for the West
Middle Creek Village Apartments selection process,
2) share the recommendation of a private sector development partner, and
3) outline a series of next steps in the process of developing the site.
II.BACKGROUND
On June 29, 2023, the Town of Vail Housing Department released a Request for
Proposals for development services for the future development of the West Middle
Creek Parcel. The Vail Town Council has identified the West Middle Creek Parcel as
the newest opportunity to deliver much needed deed-restricted homes for year-round
and seasonal Vail residents living and working within the Vail community. Future
development on the parcel is envisioned to be completed in the form of a public/private
partnership between the Town of Vail and its selected private sector development
partner.
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Town of Vail
A West Middle Creek Parcel RFP Selection Advisory Committee was formed to advise
on the selection of a private sector development partner. The Advisory Committee is
comprised of two Vail Local Housing Authority members, the Community Development
Director, the Town Engineer, two members for Cumming Group Consultants, the
Housing Director, and the Town Manager. In the end, the Housing Director and the
Town Manager were tasked with forwarding a recommendation to the Vail Town Council
on a private sector development partner to develop deed-restricted homes on the West
Middle Creek Parcel. The Town of Vail Housing Department received a total of ten
responses to the RFP. Each response was reviewed and scored by the Committee.
III.SHORT LIST OF RESPONDENTS
There was a wide variation in the experience and qualifications of the 10 respondents
and an array of site plan and program development proposals for the West Middle
Creek Parcel. Upon review and evaluation, the Selection Advisory Committee
unanimously recommended engaging in further discussions and evaluations of
proposals from the following three RFP respondent teams to further refine the list:
Corum Real Estate Group
Gorman & Company
Triumph Development
Based upon the Committee’s evaluation, these three teams best aligned with the
development goals and objectives identified for the West Middle Creek Apartments by
the Vail Town Council and received the highest rankings on the evaluation score card. A
copy of the development goals and objectives has been attached for reference. The
Committee relied upon an evaluation score card of objective criteria to aid in the
selection process. The Committee believed that each of these development groups
had:
1) a proven track record of success in the development of deed restricted homes,
2) a demonstrated long-term relationship amongst their chosen team, and
3) has the proven ability to secure the funding and financing needed to deliver a
financially viable deed restricted development with varying levels of public sector
financial participation.
Conversely, each of the groups had notable differences in the approach when it came to
delivering a housing solution on the West Middle Creek Parcel. For example, vehicular
access, construction methods, schedule, product type and mix, financing approach,
ownership structure, etc. varied from group to group. It is these differences in approach
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Town of Vail
that the Committee sought to better understand before making a recommendation on
the selection of a private sector development partner. The chart below provides a high-
level comparison of the three groups’ development program proposals:
IV.RECOMMENDATION
The Town of Vail Housing Department and Town Manager’s Office recommend the Vail
Town Council authorizes the Town staff to enter into exclusive negotiations of a pre-
development agreement with Corum Real Estate Group for the future development of
the West Middle Creek Parcel. Final approval of the pre-development agreement is
subject to the future review and approval of the agreement by the Town Council and the
adoption of an approving resolution.
The basis of the recommendation is grounded in the demonstrated abilities of Corum
Real Estate Group to best achieve the West Middle Creek Apartments development
goals and objectives adopted by the Vail Town Council. Further, given the anticipated
housing development needs of the Vail community, the bond finance approach to the
West Middle Creek Apartments best fits the financial capacities of the Town of Vail at
this time. Of further significance, Corum’s development program, approach to financing
the development, and timeline for completion:
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Town of Vail
best mitigates the Town’s financial risk while optimizing the use of the site,
minimizes the Town’s involvement and exposure to development risk,
ensures the Town retains ownership of its limited land resources,
delivers an affordable and attainable 100% for-rent development,
offers an appropriate amount of flexibility in leasing the homes,
requires the least amount of public subsidy, and
achieves its adopted housing goal of acquiring 1,000 additional deed restrictions
by the year 2027. .
The Sections A, B, & C below highlight Corum Real Estate Group’s proposal:
A. Development Program
Dwelling Unit Count – 267 homes
Home Types - 93 studios 93 one bedrooms 81 two bedrooms
Bedroom Count – 348 bedrooms
Parking – 231 spaces (100% enclosed)
Number of Buildings – 7 buildings
Building Stories – 5 stories (max.)
Total Gross Square Feet – 284,000 GSF
B. Approach to Financing the Development
Corum Real Estate Group has proposed to finance the development of West Middle
Creek Apartments utilizing low cost, tax exempt bonds issued through a not-for-profit
corporation such as the Town of Vail and/or the Vail Local Housing Authority.
Repayment of the bonds is through revenues collected from the development. The
total bond issuance will secure the cost of both the initial construction and permanent
financing upon completion. Corum Real Estate Group and its general contractor shall
provide financial guarantees on the completion of the development.
Total estimated development budget – $107,500,000
Estimated monthly rental rates – 80% AMI to 140% with an average
monthly rental rate of 95% - 100% AMI.
Approximately 10% of the homes (+/- 27) may be master leased.
Tax exempt bonds with a 30-year term @ 5% to 7.75% depending on
terms and placement of issuance within the capital stack of funding
sources are estimated.
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Town of Vail
Debt service on bonds repaid through annual project revenue at estimated
debt service coverage ratios of 1.05% to 1.15%
Town of Vail to retain ownership of the land and grant a ground lease for
the term of the bonds.
Upon full repayment of the bonds the ground lease expires and the
building assets revert to the Town of Vail
Town of Vail participation:
-Co-applicant on development applications
-Waive/refund ToV fees and construction and building materials use tax
(estimated $1.7M)
-Moral obligation on the debt service fund (terms TBD)
Corum to collect a 5% development fee on all managed costs with 50%
($2,687,500) to be deferred for repayment from net operating income and
a 3% management fee on gross annual revenue (scope of services TBD)
Seven to ten-year call on the early repayment of the bonds (refinance)
C. Timeline for Completion
Corum Real Estate Group is proposing the following timeline and milestones for
completion of the West Middle Creek Apartments:
Negotiate Development Agreement October 2023
Design November 2023
Entitlements November 2023 - July 2024
Permitting October 2024
Financing Assembly & Closing TBD
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Town of Vail
V.NEXT STEPS
The next step in the selection process is to successfully negotiate a pre-development
agreement with Corum Real Estate Group. A draft agreement has been prepared and
staff will forward the draft agreement to Corum and their team upon instruction from the
Vail Town Council. The Town staff intends to return to the Vail Town Council on
November 7, 2023, in executive session to receive further instruction on the negotiated
terms of the agreement. Final approval of the pre-development agreement is subject to
the review and approval by the Vail Town Council and the adoption of an approving
resolution authorizing the Town Manager to sign the agreement on the Town’s behalf.
To that end, the Town of Vail Housing Department and Town Manager’s Office are
seeking authorization from the Vail Town Council to pursue exclusive pre-
development agreement negotiations with Corum Real Estate Group for the future
development of the West Middle Creek Apartments.
If for any reason the Town of Vail and Corum Real Estate Group are unsuccessful in
reaching mutual agreement on the terms of the pre-development agreement, the Town
staff recommends pursuing further negotiations with Gorman & Company and/or
Triumph Development, at their discretion.
Site Work & Construction Start July 2024
Construction Duration July 2024 - April 2027
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West Middle Creek Village Apartments Development Goals and Objectives
The following development goals and objectives were adopted by the Vail Town
Council and shall be used to guide future decision-making on the development of the
West Middle Creek site:
Seize the full opportunity – Residential development on the West Middle Creek
site will serve an integral role in strengthening the supply of deed-restricted
homes in Vail by providing for a minimum of 150 new dwelling units.
Deed-restricted homes are the highest priority - 100% of the new homes shall
be deed-restricted for resident occupancy with leasing preference granted to
persons employed at businesses in the Town of Vail.
Optimize this housing opportunity - Given the scarcity of developable land for
deed-restricted homes in Vail, the density, height, and scale of the development
shall be optimized with sensitivity to the character of the community and within
the parameters of the Town’s adopted land use regulations, building and fire
codes, and other applicable code provisions.
Market demand shall drive the program and design – The new West Middle
Creek Village Apartments shall be developed to meet the current and future
housing needs of year-round and seasonal Vail residents living and working in
the Vail community based upon the findings and conclusions of the 2018 Eagle
River Valley Housing Needs Assessment and Housing Solutions Report.
Attainability and affordability are critical drivers of the development –
Through creative financing, innovative building design, and efficient construction
means and methods, deliver affordably priced homes for the Vail community
where residents are spending not more than 35% of their annual household
income on rent.
Meeting the needs of our community partners -Of the total number of new
homes, at least 36 shall be configured to be +/-1,000 square foot, two-
bedroom/two bathrooms homes that are designed to comfortably accommodate
(double closets, shared living space, ample storage, on-site laundry, etc.) four
persons total (i.e. two persons per bedroom.) Consolidating these 36 homes into
a single building is preferred, yet not required.
Environmental stewardship is a community value – Environmental
sustainability best practices shall be incorporated into the design, construction,
and future operations of the new buildings including 100% electrification, solar
array installation, car share program, beyond energy conservation code
construction, water conservation measures, high efficiency systems, durable
materials, etc.
Cost is a key consideration - Financial sustainability and fiscal responsibility
are key considerations of the long-term affordability of the homes and
operational/maintenance needs of the property owner.
Time is of the essence - Understanding the critical housing needs of the Vail
community and Eagle River Valley, as well as the importance of meeting the
growing demands, the development of the West Middle Creek Village
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Apartments shall be completed within 30 months of the start of construction on
the development site.
Prioritize homes over cars - Due to its central location within the Vail
community and ease of access to the primary employment centers in Vail via
public transit and pedestrian sidewalks, emphasis shall be placed on optimizing
the number of residential homes rather than maximizing the number of vehicles
parking spaces. Ideally, the on-site vehicle parking will be at or near a 1:1 ratio of
homes to parking spaces. Focus shall be on meeting the transportation needs of
the new residents through multi-modal means rather than adhering to standard
minimum parking space requirements per dwelling unit
Lead by example – The building design, entitlement and construction
processes, and outcome of the development of the West Middle Village
Apartments shall exemplify leadership in delivering on housing and shall align
with Vail’s place amongst leaders in the mountain resort communities.
119
West Middle
Creek Village
Apartments
Development Partner
Recommendation
Vail Town
Council
October 17, 2023
120
Introduction
Town of Vail | | vailgov.com
• Corum provides a strong,
stable platform and experience
with work-force residential
product and has been in the
valley for more than 30 years.
• Corum has the capacity and
offers an experienced
development and local
management team.
• Corum offers a collaborative
and transparent approach to
the development
process.
• Corum is a Colorado-based
firm with a specific focus on
mountain resort communities.
121
Development Team
Town of Vail | | vailgov.com
122
Development Approach
Town of Vail | | vailgov.com
Corum and its team will provide comprehensive development
management services for the West Middle Creek Village Apartments
project.
Corum will work collaboratively with Town staff and its identified
consultants to continue the schematic design, entitlements, and
other predevelopment priorities.
These priorities include:
• stakeholder engagement to solidify the site plan and unit mix;
• preparation of the development review application
submission;
• implement construction phasing strategies to meet seasonal
construction windows;
• development bond financing, and
• the project team will be attentive and responsive to every detail
throughout the duration of the job.
123
Recent Development Experience
Town of Vail | | vailgov.com
Pinewood Village I & II
Breckenridge, Colorado
Lake Hill Workforce Master Plan
Frisco, Colorado
Breckenridge, Colorado
Denison Commons, Blue 52
124
Development Program
Town of Vail | | vailgov.com
Dwelling Unit Count – 267 homes
Home Types - 93 studios 93 one
bedrooms 81 two bedrooms
Bedroom Count – 348 bedrooms
Parking –231 spaces (100%
enclosed)
Number of Buildings – 7 buildings
Building Stories – 5 stories (max.)
Total Gross Square Feet – 284,000
GSF
125
Development Program
Town of Vail | | vailgov.com
CORUM
Road Access West Side Frontage Road Access (1) and
West Side Creek Bridge Crossing Access (1)
Building
Height
5 Stories above Podium
Total Buildings 7
CORUM
Total Unit Count 267
Studio Count 93
1 Bedroom Count 93
2 Bedroom Count 81
3 Bedroom Count 0
Total Bedroom Count 348
Total Parking Count/Ratio 231 (0.85:1 Ratio)
Studio 80% (22), 100% (24), 120% (24),
140% (23)
93 Total
Units
1
Bedroom
80% (22), 100% (24), 120% (24),
140% (23)
93 Total
Units
2
Bedroom
80% (10), 100% (13), 120% (12),
140% (10), RO (36)
81 Total
Units
Master
Lease
36 Total Units, 2 Bedroom
*Included in 2 Bedroom Total
Unit Count
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Development Finance
Town of Vail | | vailgov.com
Total estimated development budget – $107,500,000
Estimated monthly rental rates – 80% AMI to 140% with an
average monthly rental rate of 95% - 100% AMI.
Master lease - 10% of the homes (+/- 27)
Tax exempt bonds - 30-year term @ 5% to 7.75%
Bonds repaid through annual project revenue
ToV retains ownership of the land and grants a ground lease
Building assets revert to the Town of Vail upon bond repayment
Town of Vail participation:
-Co-applicant on development applications
-Waive/refund ToV fees and construction and building
materials use tax (estimated $1.7M)
-Moral obligation on the debt service fund (terms TBD)
Corum to collect a 5% development and a 3% management fee
Seven to ten-year call on the early repayment of bonds (refi)
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Development Schedule
Town of Vail | | vailgov.com
Negotiate Agreement October 2023
Design November 2023
Entitlements
November 2023 - July
2024
Permitting October 2024
Financing Assembly & Closing TBD
Site Work & Construction Start July 2024
Construction Duration July 2024 - April 2027
128
Recommendation
Town of Vail | | vailgov.com
best mitigates the Town’s financial
risk while optimizing the use of the
site,
minimizes the Town’s involvement
and exposure to development risk,
ensures the Town retains ownership
of its limited land resources,
delivers an affordable and attainable
100% for-rent development,
offers an appropriate amount of
flexibility in leasing the homes,
requires the least amount of public
subsidy, and
achieves its adopted housing goal of
acquiring 1,000 additional deed
restrictions by the year 2027. .
The Corum Real Estate Group proposal:
129
Action Requested
Town of Vail | | vailgov.com
“Does the Vail Town Council
support the development
partner recommendation and
authorize the Town staff to
pursue exclusive pre-
development agreement
negotiations with Corum Real
Estate Group for the future
development of the West
Middle Creek Apartments?”
130
Thank you
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AGENDA ITEM NO. 6.2
Item Cover Page
DATE:October 17, 2023
TIME:10 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Action Items
AGENDA SECTION:Action Items
SUBJECT:Ordinance No. 21, Series of 2023, First Reading, An Ordinance
Amending Chapter 4 of Title 1 of the Vail Town Code by the
Addition of a New Section 1-4-6, to Allow for Penalty
Assessments for Code Violations
SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 21,
Series of 2023 upon First Reading.
PRESENTER(S):Ryan Kenney, Chief of Police, Vail Police Department
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
penaltyassesstocouncil.docx
Penalty_Assessment-O090523 (1).docx
List of ordinance for fines.pdf
132
October 11
th, 2023
To:Town Council
Through:Russel Forrest
Town Manager
From:Ryan Kenney
Chief of Police
Subject:Penalty Assessment Ordinance Change
The Town of Vail is one, if not the only jurisdiction without any type of penalty assessment. There
are several benefits to implementing a penalty assessment including, manpower allocation, court
efficiency and enforcement options. Staff is recommending adding a penalty assessment to our
current penalty ordinance 1-4-1.
The primary purpose to adding a penalty section is to give the offender the opportunity to pay a
fine or elect to go to court. Currently, all our code violations are given a summons which require
a court appearance. This results in manyour out-of-town offenders not attending court which will
result in the court issuing a municipal warrant for the offender’s arrest. Giving the offender the
option of paying a fine in lieu of a court appearance will result in a positive disposition in more
municipal court cases.
Officers will still have discretion when determining if a fine or appearance in court is appropriate.
If there are special circumstances or an egregious violation, officers can bypass the penalty
assessment and issue the offender a mandatory court appearance. There will also be a list of
violations that will not be eligible for a penalty assessment. Theft, Assault, Disturbing the Peace,
are a few examples of violations that will not be eligible for a penalty assessment. The complete
list of eligible offenses will accompany this memorandum.
The fine schedule for the penalty assessment will be $100 for the first violation, $500 for the
second, $1,000 for the third and $2,500 for the fourth and any subsequent violations. Although
there are fines in place for multiple violations, most second violations will be summonsed to court.
The exception to this fine schedule is Deceptive Use of Ski Facility. A Deceptive Use of Ski
Facility violation will have a specific fine of $500 due to the frequency and cost of a lift ticket.
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Town of Vail Page 2
Town staff is also working on improving our ability to accept multiple forms of payment including
on-line payments. A QR code will accompany each violation. That QR code will allow the
offender to pay the fine or request a court hearing. In-person payments will still be accepted and
linked to the original violation by multiple identifying factors. Making it easier for payment and
tracking purposes.
Staff is requesting amendments to ordinance 1-4-1 allowing a penalty assessment for specific
municipal violations.
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ORDINANCE NO. 21
SERIES 2023
AN ORDINANCE AMENDING CHAPTER 4 OF TITLE 1 OF THE VAIL
TOWN CODE BY THE ADDITION OF A NEW SECTION 1-4-6, TO ALLOW
FOR PENALTY ASSESSMENTS FOR CODE VIOLATIONS
NOW BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL,
COLORADO, THAT:
Section 1.Chapter 4 of Title 1 of the Vail Town Code is amended by the addition
of a new Section 1-4-6, to read as follows:
§ 1-4-6: PENALTY ASSESSMENT:
(A)Applicability. A penalty assessment notice may be issued for any
offense under this Code. For traffic infractions, the provisions of Article 2A
of Chapter 7 of this Code shall apply in lieu of this Section.
(B)Notice. The penalty assessment notice shall be indicated on the
summons and complaint, and shall include the fine amount. If the alleged
offender issued a penalty assessment notice hereunder chooses to
acknowledge their guilt, they may pay the specified fine online, in person,
or by mail at the Municipal Court within the time specified in the notice. If
they choose not to acknowledge their guilt and pay the applicable fine, they
shall appear as required in the summons and complaint.
(C)Fine schedule.
1.The following fines shall apply to penalty assessments other
than deceptive use of a ski facility:
a.First offense: $100;
b.Second offense: $500;
c.Third offense: $1,000; and
d.Fourth and all subsequent offenses: $2,500.
2.For deceptive use of a ski facility, the fine shall be $500 for
the first offense, and for any subsequent offense, penalty
assessment shall be unavailable.
Section 2.If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not affect the validity of
the remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
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phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
Section 3.The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town and the
inhabitants thereof.
Section 4.The amendment of any provision of the Town Code as provided in
this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced, nor
any other action or proceeding as commenced under or by virtue of the provision
amended. The amendment of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
Section 5.All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer
shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 17th day of October, 2023 and a
public hearing for second reading of this Ordinance set for the 7th day of November, 2023,
in the Council Chambers of the Vail Municipal Building, Vail, Colorado.
_____________________________
Kim Langmaid, Mayor
ATTEST:
____________________________
Stephanie Bibbens, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 7th day of November, 2023.
_____________________________
Kim Langmaid, Mayor
ATTEST:
____________________________
Stephanie Bibbens, Town Clerk
136
Code Section Description
20-10 Littering Streets or Highway, 0 pts
6-3B-2-D Deceptive Use Ski Facility
6-3E-4 Posting Handbills
6-3E-6-A Blocking Streets
6-3E-6-C Camping Prohibited
6-4-20 Nuisance noise animals
6-4-6-K Neglect Animal
6-4-6 Failure to control animal
6-4-6-A Control within TOV
6-4-6-B Control other areas TOV
6-4-6-C Failure to control athletic field
6-4-6-D Danger to any person or property
6-4-6-E Trespass or tethered
6-4-6-G Excrete waste materials
6-4-6-H Confine dog or cat in estrus
6-4-6-I Fail to control common areas
6-4-6-J Fail to control posted area
6-4-7 Interfere with owners control
5-1-11 Construction Work Lighting
5-10-2 Fireworks Prohibited Acts
6-3E-4-D Placing Handbills on Vehicles
15-11 Disobeyed barricades
22-13 Failed to Comply with Notice on Parked Vehicle
7-10-3 Transportation Permit Required
7-3A-1 Parking to Obstruct Traffic
5-1-7 Noise Prohibited
5-9-3-A non-approved bear resistant/proof garbage container
5-12-7-B non-approved bear resistant/proof recycling container
5-12-7-A improper recycling- recycling in garbage
5-9-9-A feeding wildlife violation- intentional or unintentional
5-9-9-B feeding wildlife violation- bird feeder
5-9-3-B dawn to dusk- residential violation
5-9-3-D multi-family housing- residential refuse disposal
5-9-4-A garbage/recycling container not secure
5-9-4-B garbage/recycling container requires repair within 24 hours
5-9-4-C address missing from garbage/recycling container
5-9-5 special events container
5-9-4 special events refuse disposal
6-3E-4-F handbills uninhabited premises
6-3E-4-G littering handbills
6-4-6-B-1 failed to control animal
7-10-7 transportation conduct violation
7-4-3 bicycles yield right of way to pedestrians
7-7-1 helmet required in skateboard park
5-9-6 construciton site refuse disposal
5-9-7 commercial container- non-compliant
137
5-9-8 compactors
5-12-7-A improper recycling- contaminated recycling
5-4-2 smoking prohibited in any public space
5-11-7 permit for removal
5-11-8 tree removal-unlawful acts
7-3D-5 unauthorized parking prohibited
8-7-4 permit required for outdoor display
4-8-2 no solicitation
7-2B-6 failed to dismount in dismount zone- 1st off
7-2B-6 failed to dismount in dismount zone- 2nd off
5-1-3 Keeping Junk Prohibitted
5-2-2 Refuse Accumulation Prohibitted
5-2-3 Refuse Containers Required
5-2-4 Refuse Storage Required
5-2-5 Rubble Storage Prohibitted
5-2-8 Littering Prohibitted
5-2-10 Deposits on Public Ways Prohibitted
5-2-12 Burying Garbage Unlawful
5-1-9-A Ice and Snow Accumulations on Public Way
5-1-9-B Ice and Snow Accumulations on Buildings
5-1-10 Ice and Snow Accumulation on Sidewalks
5-1-12 Creation of Nuissance Prohibited
5-6-4 Parking in Fire Lane
5-15-2 Drone Safety Requirements
5-15-3 Drone Reckless or Careless Operation
5-15-4 Drone Restricted Areas
11-5-2 Sign Design Guidelines
11-5-3 Sign Design Standards
11-5-4 Sign Measurements
11-6-2 Business Signs
11-6-3 Building Identification Signs
11-7-1 Flags
11-7-2 Residential Signs
11-7-3 Neighborhood Signs
11-7-4 Construction Signs
11-7-5 Theater Signs
11-7-6 Open House Signs
11-7-7 Balloons
11-7-8 Public Parking and Loading Sign Private Property
11-7-9 Ski Base Area Signs
11-7-10 Restaurant Signs
11-7-11 Additional Temporary Signage
11-9-2 Prohibitted Signs
11-9-3 Nonconforming Signs
12-10-3 Reducing capacity/Parking in Dock not allowed
12-10-5 Storing materials in dock not allowed
14-10-10-E Leaving dock bay door open not allowed
138
AGENDA ITEM NO. 7.1
Item Cover Page
DATE:October 17, 2023
TIME:5 min.
SUBMITTED BY:Greg Roy, Community Development
ITEM TYPE:Ordinance
AGENDA SECTION:Public Hearings
SUBJECT:Ordinance No. 19, Series 2023, Second Reading, An Ordinance of
the Town of Vail Amending Title 12 of the Vail Town Code to Add
the New West Vail Multi-Family Overlay District, to Further the
Town's Workforce Housing Goals
SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 19,
Series 2023, upon second reading.
PRESENTER(S):Greg Roy, Planning Manager
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Ord #19 of 2023 Staff Memo
Attachment A. Ordinance 19, Series of 2023 Second Reading.pdf
Attachment B. PEC Recommended Language WVMF.pdf
Attachment C. Summary of Previous Meetings.pdf
139
TO: Town Council
FROM: Community Development Department
DATE: October 17, 2023
SUBJECT: Second reading of Ordinance No. 19, Series of 2023, for a Prescribed Regulation
Amendment pursuant to Section 12-3-7 Amendment, Vail Town Code to amend
Title 12, Zoning Regulations, of the Vail Town Code, to create the West Vail Multi-
Family Overlay District, including standards therein and amend related provisions
in Title 12 to ensure consistency with the intent of the proposed amendment.
(PEC23-0003).
Applicant: Town of Vail, represented by Matt Gennett, Community Development
Director
Planner: Greg Roy, Planning Manager
I. SUMMARY
The applicant, Town of Vail, is proposing to amend the Vail Town Code with the adoption
of the West Vail Multi-Family Overlay District (WVMF). The WVMF overlay district is an
implementation component of the West Vail Master Plan, adopted by the Vail Town
Council on November 2, 2021. Town Council approved first reading of Ordinance No. 19,
Series of 2023 on first reading at the October 3rd Town Council meeting (5-2).
II. ACTION REQUESTED OF THE TOWN COUNCIL
The Vail Town Council shall approve, approve with modifications, or deny Ordinance No.
19, Series of 2023 on second reading.
III. DESCRIPTION OF REQUEST
The proposed Prescribed Regulation Amendment will create the West Vail Multi-Family
Overlay District. Please see the attached documents for review.
A. Ordinance No. 19, Series of 2023
B. PEC Recommended Language for WVMF Overlay District
C. Summary of Previous Meetings
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IV. BACKGROUND
In 2022, staff was tasked with the implementation of the West Vail Master Plan (Plan) that
was adopted in November of 2021. The first piece of the Plan slated for implementation
was the residential rezoning of portions of West Vail as recommended in Chapter 3,
Housing, on pages 66-71 of the Plan. This included the creation of two new zone districts.
Through the PEC review process, an alternative approach with the establishment an
overlay district that encompasses the entire residential portion of the West Vail Study
Area was chosen as a preferred alternative to the creation of two new traditional zone
districts.
Key goals from the Plan that were considered in this approach include:
• Zoning regulations and programs allow for and support residents and landowners
in making continued improvements to their properties in a way that preserves units
and enhances aesthetics.
• Zone district changes and other zoning regulation changes support a variety of
housing types to achieve density and better facilitate accessory dwelling units.
• Preserve or incrementally increase the number of units in the neighborhoods
surrounding the West Vail Center.
On April 10, 2023, the Planning and Environmental Commission forwarded a
recommendation of approval, 5-1 (Smith opposed, Pratt absent), for the proposed West
Vail Multi-Family Overlay District. Key components of recommendation include:
• Minimum and maximum densities of 9 units/acre and 18 units/acre.
• Increase site coverage, GRFA, and height standards.
• Reduce the landscaping requirement.
• Employee mitigation (Inclusionary Zoning) – 30% of additional GRFA
Following the PEC’s recommendation, the proposal has been reviewed at work sessions
with the Town Council on May 2, 2023, June 20, 2023, August 15, 2023, and September
5, 2023. During these meetings, direction was provided to staff regarding amendments to
the proposed district prior to bringing forth an ordinance for adoption. Staff has revised
the proposal to reflect the feedback provided by Council. A summary of the changes made
from the Planning Commission’s recommendation are listed below:
• Home child daycare were moved from a conditional use to an accessory use.
• Minimum previous lot size of 10,000 square feet has changed to default to the
underlying zone district standard.
• Inclusionary zoning increased from 30%, which was the condition of approval
from the PEC, to 40%.
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Town of Vail Page 3
• The Development Plan section was replaced with the Density Bonus section. The
density bonus section allows increasing variations to development standards for
each additional deed restricted EHU developed on site.
V. RECOMMENDED MOTION
Should the Vail Town Council choose to approve Ordinance No. 1 9, Series of 2023,
on second reading, the Planning and Environmental Commission recommends the
Council pass the following motion:
“The Vail Town Council approves, on second reading, Ordinance No. 19,
Series of 2023, an ordinance to Amend Title 12 of the Vail Town Code to
Add the new West Vail Multi-Family Overlay District.”
Should the Vail Town Council choose to approve Ordinance No. 1 9 Series of
2023, the Planning and Environmental Commission recommends the Council
make the following findings: “The Vail Town Council finds:”
1. That the amendment is consistent with the applicable elements of
the adopted goals, objectives and policies outlined in the Vail
comprehensive plan and is compatible with the development
objectives of the town; and
2. That the amendment furthers the general and specific purposes of
the zoning regulations; and
3. That the amendment promotes the health, safety, morals, and
general welfare of the town and promotes the coordinated and
harmonious development of the town in a manner that conserves
and enhances its natural environment and its established character
as a resort and residential community of the highest quality.”
Vl. ATTACHMENTS
A. Proposed Ordinance No. 19, Series of 2023
B. PEC Recommended Language for WVMF Overlay District
C. Summary of Previous Meetings
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ORDINANCE NO. 19
SERIES 2023
AN ORDINANCE OF THE TOWN OF VAIL AMENDING TITLE 12 OF THE
VAIL TOWN CODE TO ADD THE NEW WEST VAIL MULTI-FAMILY
OVERLAY DISTRICT TO FURTHER THE TOWN'S WORKFORCE
HOUSING GOALS
WHEREAS, the Town currently lacks the necessary workforce housing for workers
employed in the Town;
WHEREAS, the Town wishes to promote workforce housing in areas that are well-
connected to transit in the Town;
WHEREAS, the Vail Town Council adopted the West Vail Master Plan on
November 2, 2021;
WHEREAS, the West Vail Master Plan identified West Vail as the heart of resident
occupied housing in the Town of Vail;
WHEREAS, Chapter 3 of the West Vail Master Plan identified six goals for housing;
WHEREAS, these goals include updates to the Town’s zoning regulations to allow
continued improvements to promote workforce housing and enhance aesthetics,
WHEREAS, the West Vail Master Plan recommendations include code changes
to encourage redevelopment that preserves the character and scale of neighborhoods
and supports resident housing;
WHEREAS, the West Vail Master Plan recommends growing the number of deed-
restricted units in West Vail to address the trend of conversion to second homes; and
WHEREAS, the Town finds that this West Vail Multi-Family overlay district will
promote the housing goals of the Town by increasing the supply of workforce housing.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. Chapter 6 of Title 12 of the Vail Town Code is hereby amended by
the addition of a new Article 12-6K, to read as follows:
ARTICLE 6K: WEST VAIL MULTI-FAMILY (WVMF) OVERLAY
DISTRICT
12-6K-1 PURPOSE:
The West Vail Multi-Family (WVMF) overlay district is intended to provide
employee housing in new or redeveloped multi-family dwellings in areas
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well-connected to transit. It is also intended to provide limited waivers of
certain development standards to accommodate redevelopment with
employee housing.
12-6K-2 APPLICABILITY:
(A) The WVMF overlay district only applies to property located within the
project boundary of the West Vail Master Plan.
(B) As an overlay district, the WVMF overlay district shall supplement,
but not replace, the underlying zone district. In the case of a conflict
between the underlying zone district regulations and this Article, this Article
shall control. Where this Article is silent, the underlying zone district
regulations and any other applicable requirements of this Code shall apply.
(C) The WVMF overlay district shall only apply after a rezoning is
approved in accordance with § 12-3-7.
12-6K-3 PERMITTED USES:
The following uses are permitted:
(1) Employee housing, as further regulated by Chapter 13 of this
Title; and
(2) Multi-family residential dwellings, including without limitation
attached dwellings and row dwellings.
12-6K-4 CONDITIONAL USES:
The following conditional use is permitted, subject to issuance of a
conditional use permit pursuant to Chapter 16 of this Title: bed and
breakfasts as further regulated by § 12-14-18.
12-6K-5 ACCESSORY USES:
The following accessory uses are permitted:
(1) Home occupations, subject to the issuance of a home
occupation permit pursuant to § 12-14-12;
(2) Home child daycare facilities, as further regulated by § 12-14-
12;
(3) Private greenhouses, playhouses, attached garages and
carports, swimming pools, patios, and recreation facilities
customarily incidental to multi-family residential uses; and
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(4) Other uses customarily incidental and accessory to permitted
or conditional uses and necessary for the operation thereof.
12-6K-6 LOT AREA AND SITE DIMENSIONS:
(A) The minimum lot size shall be as required by the underlying zone
district.
(B) Each lot shall have a minimum frontage of thirty (30) feet.
12-6K-7 SETBACKS:
The minimum front setback shall be twenty (20) feet, the minimum side
setback shall be fifteen (15) feet, and the minimum rear setback shall be
fifteen (15) feet.
12-6K-8 HEIGHT:
For a flat roof or mansard roof, the height of buildings shall not exceed thirty-
five (35) feet, and for a sloping roof, the height of buildings shall not exceed
thirty-eight (38) feet.
12-6K-9 DENSITY CONTROL.
(A) Gross residential floor area shall not exceed forty-six (46) square feet
per each one hundred (100) square feet of lot area except as provided in §
12-6K-14.
(B) The maximum density shall be eighteen (18) dwelling units per acre
and the minimum density shall be nine (9) dwelling units per acre.
12-6K-10 SITE COVERAGE:
Site coverage shall not exceed thirty percent (30%) of the total site area
except as provided in § 12-6K-14.
12-6K-11 LANDSCAPING:
At least forty percent (40%) of the site shall be landscaped except as
provided in § 12-6K-14.
12-6K-12 EMPLOYEE HOUSING.
(A) Forty percent (40%) of all newly constructed gross residential floor
area shall be employee housing in compliance with Chapter 24 of this Title.
(B) All employee housing shall be provided on site, except that
developments that require a total of less than four hundred thirty-eight (438)
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square feet of employee housing may provide the required employee
housing in accordance with § 12-24-6.
12-6K-13 PARKING:
Off-street parking shall comply with Chapter 10 of this Title except as
provided in § 12-6K-14.
12-6K-14 EMPLOYEE HOUSING INCENTIVES:
The following incentives shall be available for developments with affordable
housing:
(A) Gross Floor Area. Developments with at least one (1) employee
housing unit on-site shall be allowed a gross residential floor area of up to
sixty (60) square feet per each one hundred (100) square feet of lot area.
(B) Site Coverage. Developments with at least two (2) employee
housing units on-site shall be allowed a five percent (5%) increase in the
percentage of site coverage permitted.
(C) Landscaping and Parking. Developments with at least three (3)
employee housing units on-site shall be allowed:
(1) A five percent (5%) reduction in the percentage of
landscaping required; and
(2) A minimum of one (1) parking space per employee housing
dwelling unit.
(D) Density. Developments with at least four (4) employee housing units
on-site shall have no maximum density.
Section 2. The table in Section 12-13-4 of the Vail Town Code is hereby
amended to add "West Vail Multi-Family" to the "Zoning Districts Permitted by Right"
Column for Type VII-IZ Employee Housing Units.
Section 3. The table in Section 12-15-2 of the Vail Town Code is hereby
amended by the addition of the following row to be inserted as the last row in the table:
Zone Districts GRFA Ratio GRFA Credits (Added to
Results of Application of
Percentage)
* * *
WVMF Overlay 0.46 of site area None
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Section 4. Section 12-15-3(B) of the Vail Town Code is hereby amended as
follows:
12-15-3 DEFINITION, CALCULATION AND EXCLUSIONS:
* * *
(B) Within the Residential Cluster (RC), Low Density Multiple -Family
(LDMF), Medium Density Multiple-Family (MDMF), High Density Multiple-
Family (HDMF), Housing (H) and Vail Village Townhouse (VVT), Districts
and West Vail Multi-Family Overlay (WVMF) Districts.
* * *
Section 5. Section 12-15-5(B) of the Vail Town Code is hereby amended as
follows:
12-15-5 ADDITIONAL GROSS RESIDENTIAL FLOOR AREA (250
ORDINANCE):
* * *
(B) Applicability. The provisions of this section shall apply to dwelling
units in all zone districts except in the Single-Family Residential (SFR),
Two-Family Residential (R), Two-Family Primary/Secondary Residential
(PS), Vail Village Townhouse (VVT), Districts and West Vail Multi-Family
Overlay (WVMF) Districts.
* * *
Section 6. Section 12-21-10(A) of the Vail Town Code is hereby amended as
follows:
12-21-10 DEVELOPMENT RESTRICTED:
(A) No structure shall be built in any flood hazard zone or red avalanche
hazard area. No structure shall be built on a slope of forty percent (40%) or
greater except in single-family residential, two-family residential, or two-
family primary/secondary residential, or in the West Vail Multi-Family
zone Overlay Districts. The term “structure” as used in this section does
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not include recreational structures that are intended for seasonal use, not
including residential use.
* * *
Section 7. Section 12-21-12(B) of the Vail Town Code is hereby amended as
follows:
12-21-12 RESTRICTIONS IN SPECIFIC ZONES ON EXCESSIVE
SLOPES:
* * *
(B) The following additional special restrictions or requirements shall
apply to development on any lot in a Hillside Residential, Single-Family
Residential, Two-Family Residential, or Two-Family Primary/Secondary
Residential, or West Vail Multi-Family Overlay Districts where the
average slope of the site beneath the existing or proposed structure and
parking area is in excess of thirty percent (30%):
* * *
Section 8. Section 12-24-1 of the Vail Town Code is hereby amended as
follows:
12-24-1 PURPOSE AND APPLICABILITY:
(A) The purpose of this Chapter is to ensure that new residential
development and redevelopment in the Town of Vail provide for a
reasonable amount of employee housing to mitigate the impact on
employee housing caused by such residential development and
redevelopment.
(B) This Chapter shall apply to all new residential development and
redevelopment located in the following zone districts, except as provided in
§ 12-24-5 of this Chapter:
(1) High Density Multiple-Family (HDMF);
(2) Vail Village Townhouse (VVT);
(3) Public Accommodation (PA);
(4) Public Accommodation 2 (PA-2);
(5) Commercial Core 1 (CC1);
(6) Commercial Core 2 (CC2);
(7) Commercial Core 3 (CC3);
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(8) Commercial Service Center (CSC);
(9) Arterial Business (ABD);
(10) General Use (GU);
(11) Heavy Service (HS);
(12) Lionshead Mixed Use 1 (LMU-1);
(13) Lionshead Mixed Use 2 (LMU-2);
(14) Ski Base/Recreation (SBR);
(15) Ski Base/Recreation 2 (SBR2);
(16) Parking District (P); and
(17) Special Development (SDD).; and
(18) West Vail Multi-Family Overlay (WVMF).
(C) The requirements of this Chapter shall be in addition to all other
requirements of this Code. In the case of a conflict, the stricter provision
shall apply.
Section 9. Section 12-24-8(b) of the Vail Town Code is hereby amended as
follows:
12-24-8 ADMINISTRATION:
* * *
(B) Review.
(1) The Administrator shall approve, approve with modifications
or deny an employee housing plan involving a total mitigation requirement
of less than 438 square feet of EHU floor area or a housing plan in the
West Vail Mult-Family Overlay (WVMF) District that does not include a
development plan.
(2) The Planning and Environmental Commission shall approve,
approve with modifications or deny an all employee housing plans unless
except the plans that involves less than 438 square feet of EHU floor area;
the plans where the development is located within a special development
district; or the plans that includes a request to convey property; or plans
located in the West Vail Multi-Family Overlay (WVMF) District that do
not include a development plan.
(3) The Town Council shall approve, approve with modifications
or deny an employee housing plan for a development located within a
special development district or a plan requesting to convey property.
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(4) Before granting approval of an employee housing plan, the
applicable governing body shall make findings that the employee housing
plan conforms to the general and specific purposes of this title, and that the
plan is compatible with the applicable elements of the Vail Comprehensive
Plan and the development objectives of the town.
Section 10. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity of
the remaining portions of this ordinance; and the Council hereby declares it would have
passed this ordinance, and each part, section, subsection, sentence, clause or phrase
thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
Section 11. The Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town and the
inhabitants thereof.
Section 12. The amendment of any provision of the Town Code as provided in
this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced, nor
any other action or proceeding as commenced under or by virtue of the provision
amended. The amendment of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
Section 13. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer
shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this ___ day of ______________,
2023 and a public hearing for second reading of this Ordinance set for the _____day o f
______________, 2023, in the Council Chambers of the Vail Municipal Building, Vail,
Colorado.
_____________________________
Kim Langmaid, Mayor
ATTEST:
____________________________
Stephanie Bibbens, Town Clerk
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READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this ___ day of ______________, 2023.
_____________________________
Kim Langmaid, Mayor
ATTEST:
____________________________
Stephanie Bibbens, Town Clerk
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Recommended Language (4/10/23)
ARTICLE 6K: WEST VAIL MULTI-FAMILY (WVMF) OVERLAY DISTRICT
12-6K-1 PURPOSE.
The West Vail Multi-Family (WVMF) overlay district is intended to
provide employee housing in new or redeveloped multi-family
dwellings in areas well-connected to transit. It is also intended to
provide flexibility from certain development standards in order to
accommodate redevelopment with employee housing.
12-6K-2 APPLICABILITY.
(A) The WVMF district shall only apply to property located within
the project boundary of the West Vail Master Plan.
(B) As an overlay district, the WVMF district shall supplement, but
not replace, the underlying zone district. In the case of a conflict
between the underlying zone district regulations and this Article, this
Article shall control. Where this Article is silent, the underlying zone
district regulations and any other applicable requirements of this
Code shall apply.
(C) The WVMF district shall only apply after a rezoning is approved
in accordance with § 12-3-7.
12-6K-3 PERMITTED USES.
The following uses are permitted in the WVMF district:
(1) Employee housing, as further regulated by Chapter 13 of
this Title; and
(2) Multi-family residential dwellings, including without
limitation attached dwellings and row dwellings.
12-6K-4 CONDITIONAL USES.
The following conditional uses are permitted in the WVMF district,
subject to issuance of a conditional use permit pursuant to Chapter
16 of this Title:
(1) Bed and breakfasts as further regulated by § 12-14-18;
and
(2) Home child daycare facilities as further regulated by § 12-
14-12.
12-6K-5 ACCESSORY USES.
The following accessory uses are permitted in the WVMF district:
(1) Home occupations, subject to issuance of a home
occupation permit pursuant to § 12-14-12;
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(2) Private greenhouses, playhouses, attached garages and
carports, swimming pools, patios, and recreation facilities
customarily incidental to multi-family residential uses; and
(3) Other uses customarily incidental and accessory to
permitted or conditional uses, and necessary for the operation
thereof.
12-6K-6 LOT AREA AND SITE DIMENSIONS.
(A) The minimum lot size shall be ten thousand (10,000) square feet.
(B) Each lot shall have a minimum frontage of thirty (30) feet.
12-6K-7 SETBACKS.
The minimum front setback shall be twenty (20) feet, the minimum side
setback shall be fifteen (15) feet, and the minimum rear setback shall
be fifteen (15) feet.
12-6K-8 HEIGHT.
For a flat roof or mansard roof, the height of buildings shall not exceed
thirty-five (35) feet. For a sloping roof, the height of buildings shall
not exceed thirty-eight (38) feet.
12-6K-9 DENSITY CONTROL.
(A) Gross residential floor area shall not exceed forty-six (46)
square feet per each one hundred (100) square feet of lot area.
(B) The maximum density shall be eighteen (18) dwelling units per
acre and the minimum density shall be nine (9) dwelling units per acre.
12-6K-10 SITE COVERAGE.
Site coverage shall not exceed thirty (30) percent of the total site area.
12-6K-11 LANDSCAPING.
At least forty (40) percent of the site shall be landscaped.
12-6K-12 EMPLOYEE HOUSING.
(A) Thirty-five percent (35%) of all newly constructed residential
gross square footage shall be employee housing in conformance with
Chapter 24 of this Title.
(B) All employee housing shall be provided on site except for
developments that require a total of less than four hundred thirty-eight
(438) square feet of employee housing may provide the required
employee housing off site.
12-6K-13 PARKING.
Off-street parking shall comply with Chapter 10 of this Title.
12-6K-14 DEVELOPMENT PLAN.
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(A) Applicability. The applicable dimensional and development
standards in the WVMF district and the underlying zone district, other
than employee housing, height, and setback requirements, may be
modified with an approved development plan.
(B) Process. An application for a development plan shall be
submitted to the Administrator. A complete list of the submittal
requirements shall be maintained by the Department of Community
Development. Certain submittal requirements may be waived or
modified by the Administrator if the applicant demonstrates that the
information is not relevant to the application. The Administrator may
require the submittal of additional plans, drawings, specifications,
samples and other materials if deemed necessary to properly evaluate
the proposal. Upon receipt of a complete application, the
Administrator shall refer the application to the Planning and
Environmental Commission.
(C) Hearing. The Planning and Environmental Commission shall
hold a public hearing in accordance with § 12-3-6. The Planning and
Environmental Commission may approve the application as
submitted, approve the application with conditions, or deny the
application.
(D) Criteria. It is the applicant's burden to demonstrate that the
development plan complies with the following, as applicable:
(1) Building design, including architecture, character, scale,
massing and orientation, is compatible with the site, adjacent
properties and the surrounding neighborhood;
(2) Buildings, improvements, uses and activities are
designed and located to produce a functional development plan
responsive to the site, the surrounding neighborhood and uses, and
the community as a whole;
(3) Open space and landscaping are both functional and
aesthetic, are designed to preserve and enhance the natural features
of the site, maximize opportunities for access and use by the public,
provide adequate buffering between the proposed uses and
surrounding properties, and, when possible, are integrated with
existing open space and recreation areas;
(4) A pedestrian and vehicular circulation system is
designed to provide safe, efficient and aesthetically pleasing
circulation to the site and throughout the development;
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(5) Environmental impacts resulting from the proposal have
been identified in the project’s environmental impact report, if not
waived, and all necessary mitigating measures are implemented as a
part of the proposed development plan; and
(6) Compliance with the Vail Comprehensive Plan and other
applicable plans.
(E) Amendments. Minor changes to an approved development plan
may be approved administratively, in the sole discretion of the
Administrator. All other changes shall require a new development
plan.
Section 2. The table in Section 12-13-4 of the Vail Town Code is hereby
amended to add "West Vail Multi-Family" to the "Zoning Districts Permitted
by Right" Column for Type VII-IZ Employee Housing Units.
Section 3. Section 12-15-5(B) of the Vail Town Code is hereby amended
as follows:
12-15-5 ADDITIONAL GROSS RESIDENTIAL FLOOR AREA (250
ORDINANCE).
* * *
(B) Applicability. The provisions of this section shall apply to dwelling
units in all zone districts except single-family and two-family dwellings
in the Single-Family Residential (SFR), Two-Family Residential (R), Two-
Family Primary/Secondary Residential (PS) and Vail Village Townhouse
(VVT) Districts.
Section 4. Section 12-21-10(A) of the Vail Town Code is hereby
amended as follows:
12-21-10 DEVELOPMENT RESTRICTED.
(A) No structure shall be built in any flood hazard zone or red avalanche
hazard area. No structure shall be built on a slope of 40% or greater except
in single-family residential, two-family residential, or two-family
primary/secondary residential, or West Vail Multi-Family zone districts.
The term “structure” as used in this section does not include recreational
155
structures that are intended for seasonal use, not including residential use.
* * *
Section 5. Section 12-21-12(B) of the Vail Town Code is hereby
amended as follows:
12-21-12 RESTRICTIONS IN SPECIFIC ZONES ON EXCESSIVE
SLOPES.
* * *
(B) The following additional special restrictions or requirements shall
apply to development on any lot in a Hillside Residential, Single-Family
Residential, Two-Family Residential, or Two-Family Primary/Secondary
Residential, or West Vail Multi-Family zone districts where the average
slope of the site beneath the existing or proposed structure and parking area
is in excess of 30%:
* * *
Section 6. Section 12-24-1 of the Vail Town Code is hereby amended as
follows:
12-24-1 PURPOSE AND APPLICABILITY.
(A) The purpose of this Chapter is to ensure that new residential
development and redevelopment in the Town of Vail provide for a
reasonable amount of employee housing to mitigate the impact on
employee housing caused by such residential development and
redevelopment.
(B) This Chapter shall apply to all new residential development and
redevelopment located in the following zone districts, except as provided in
§ 12-24-5 of this Chapter:
(1) High Density Multiple-Family (HDMF);
(2) Vail Village Townhouse (VVT);
(3) Public Accommodation (PA);
(4) Public Accommodation 2 (PA-2);
(5) Commercial Core 1 (CC1);
(6) Commercial Core 2 (CC2);
(7) Commercial Core 3 (CC3);
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(8) Commercial Service Center (CSC);
(9) Arterial Business (ABD);
(10) General Use (GU);
(11) Heavy Service (HS);
(12) Lionshead Mixed Use 1 (LMU-1);
(13) Lionshead Mixed Use 2 (LMU-2);
(14) Ski Base/Recreation (SBR);
(15) Ski Base/Recreation 2 (SBR2);
(16) Parking District (P); and
(17) Special Development (SDD).; and
(18) West Vail Multi-Faily (WVMF).
(C) The requirements of this Chapter shall be in addition to all other
requirements of this Code. In the case of a conflict, the stricter provision
shall apply.
(D) When any provision of this Chapter conflicts with any other provision of this
Code, the provision of this Chapter shall control.
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Town Council Discussion Meetings
• May 2, 2023
o Agenda Materials:
https://granicus_production_attachments.s3.amazonaws.com/vailgov/baf6c9598432b4
954a6bc577022c24b40.html
• June 20, 2023
o Meeting Video: https://www.highfivemedia.org/show/afternoon-meeting-
6202023
• August 15, 2023
o Meeting Video: https://www.highfivemedia.org/show/afternoon-meeting-
8152023
• September 5, 2023
o Meeting Video: https://www.highfivemedia.org/show/afternoon-meeting-
952023
PEC Discussion Meetings
• June 13th, 2022
o Agenda Materials:
https://vail.novusagenda.com/agendapublic/CoverSheet.aspx?ItemID=176
89&MeetingID=1366
o Meeting Minutes:
https://vail.novusagenda.com/agendapublic/AttachmentViewer.ashx?Attac
hmentID=18810&ItemID=17724
o Meeting Video: https://www.highfivemedia.org/show/pec-meeting-61322
• July 11th, 2022
o Agenda Materials:
https://vail.novusagenda.com/agendapublic/CoverSheet.aspx?ItemID=178
22&MeetingID=1367
o Meeting Minutes:
https://vail.novusagenda.com/agendapublic/AttachmentViewer.ashx?Attac
hmentID=19103&ItemID=17907
o Meeting Video: https://www.highfivemedia.org/show/pec-meeting-71122
• August 8th, 2022
o Agenda Materials:
https://granicus_production_attachments.s3.amazonaws.com/vailgov/3cbd
76f5516142ca4e642c9b6bbad4d40.html
158
o Meeting Minutes:
https://vailgov.granicus.com/services/minutes/reports/e1606c18-508c-
47d3-a6fb-efca85490fc8/attachment
o Meeting Video: https://www.highfivemedia.org/show/pec-meeting-882022
• October 24th, 2022
o Agenda Materials:
https://granicus_production_attachments.s3.amazonaws.com/vailgov/1ee
8cb0eed0bf541ae8a878fc62204060.html
o Meeting Minutes:
https://vailgov.granicus.com/services/minutes/reports/767089d8-b28c-
44ab-bbba-063393226787/attachment
o Meeting Video: https://www.highfivemedia.org/show/pec-meeting-
10242022
• December 12th, 2022
o Agenda Materials:
https://d3n9y02raazwpg.cloudfront.net/vailgov/3ad810c4-c007-11ec-a5da-
0050569183fa-af33d0a7-15c9-47e0-8792-de823332c71c-1670624880.pdf
o Meeting Minutes:
https://vailgov.granicus.com/services/minutes/reports/7c8d60c1-7a81-
4d3a-980d-e3cb2c41fcac/attachment
o Meeting Video: https://www.highfivemedia.org/show/pec-meeting-
12122022
• February 27th, 2023
o Agenda Materials:
https://d3n9y02raazwpg.cloudfront.net/vailgov/f9eaf009-a0dd-11ed-8145-
0050569183fa-af33d0a7-15c9-47e0-8792-de823332c71c-1677192712.pdf
o Meeting Minutes: https://legistarweb-
production.s3.amazonaws.com/uploads/attachment/pdf/1817614/PEC_Re
sults_2-27-23.pdf
o Meeting Video: https://www.highfivemedia.org/show/pec-meeting-2272023
• March 27th, 2023
o Agenda Materials:
https://d3n9y02raazwpg.cloudfront.net/vailgov/74f1e99b-a0fb-11ed-8145-
0050569183fa-af33d0a7-15c9-47e0-8792-de823332c71c-1679611674.pdf
o Meeting Minutes: https://legistarweb-
production.s3.amazonaws.com/uploads/attachment/pdf/1863204/PEC_Re
sults_3-27-23.pdf
o Meeting Video: https://www.highfivemedia.org/show/pec-meeting-3272023
159
• April 10th, 2023
o Agenda Materials:
https://d3n9y02raazwpg.cloudfront.net/vailgov/907bcd49-a0fb-11ed-8145-
0050569183fa-81adea65-d31a-4968-b7dd-5917820b3881-
1680899375.pdf
o Meeting Minutes: https://legistarweb-
production.s3.amazonaws.com/uploads/attachment/pdf/1892775/PEC_Re
sults_4-10-23.pdf
o Meeting Video: https://www.highfivemedia.org/show/pec-meeting-4102023
160
AGENDA ITEM NO. 7.2
Item Cover Page
DATE:October 17, 2023
TIME:5 min.
SUBMITTED BY:Stephanie Bibbens, Finance
ITEM TYPE:Ordinance
AGENDA SECTION:Public Hearings
SUBJECT:Ordinance No. 20, Series 2023, second Reading, An Ordinance
Making Budget Adjustments to the Town of Vail General Fund,
Capital Projects Fund, Real Estate Transfer Tax Fund, and
Marketing Fund of the 2023 Budget for The Town of Vail,
Colorado; and Authorizing the Said Adjustments as Set Forth
Herein; and Setting Forth Detail in Regard Thereto.
SUGGESTED ACTION:Approve, approve with amendments or deny Ordinance No. 20,
Series 2023, upon second reading.
PRESENTER(S):Alex Jakubiec, Budget Analyst/STR Manager
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
231003 3rd Supp 2nd Reading.pdf
Ord #20- 3rd Supp 2023 2nd Reading.pdf
West Vail PP Presentation - 10-17-23.pdf
161
TO: Vail Town Council
FROM: Finance Department
DATE: October 17, 2023
SUBJECT: Third Supplemental Appropriation of 2023; 2nd Reading of Ordinance No. 20,
Series of 2023
I. SUMMARY
During Tuesday evening’s session, you will be asked to approve the second reading of
Ordinance No. 20 making supplemental appropriations and adjustments to the 2023 budget.
II. DISCUSSION
Repeated from the first reading
General Fund
General Fund expenditures are proposed to increase by $5,568,348 including:
In preparation for a positive vote of Town Council on the acquisition of the Booth Heights 23-
acre parcel, this supplemental budget requests a transfer of $5,519,985 from the General Fund
to the Real Estate Transfer Tax fund. This, combined with $12.0 million already appropriated
from the RETT Fund will allow the town to purchase the parcel valued at $17,519,985. An
additional appropriation will be required later in the year to cover legal costs owed to Vail
Resorts as determined by the court.
A total of $48,363 of police seizure funds will be used for the modification of two patrol cruisers
into K9-compatible vehicles ($7,350) and the purchase of two police canines ($41,013). These
purchases will be completed out of the Capital Projects fund.
The above adjustments to the General Fund 2023 budget result in an estimated fund balance of
$48.2 million by the end of 2023, or 84% of annual revenues in a normal year.
Capital Projects Fund
Budgeted revenues will be adjusted by a total of $136,636. $48,363 is due to the transfer of
police seizure funds described above. Additionally, $88,273 is requested to be transferred from
the Marketing Fund for the new “Santa’s Village” as part of the Town’s early season activation
162
- 2 -
($81,920) and associated storage container ($6,353). The contract for purchasing “Santa’s
Village” was approved by the Town Council on September 15th.
In addition to the requested expenditure for police canines; Capital Projects fund expenditures
are proposed to increase by $325,000 for the following items:
$20,000 is requested for the purchase of a new sniper weapons systems for use by the
Vail Police Department members of the Eagle County Special Operations unit. The
currently issued rifles are over 20 years old and are likely past their usable lifespan. The
cost of the new rifles will be offset entirely with savings in the current year capital police
equipment budget.
$325,000 in contingency funds for fiber optic cable construction agreements, approved
by the Town Council during the July 18th, 2023 meeting. While the approved bids for
materials and construction of additional fiber and conduit are anticipated under the
current project budget of $600,000, the construction contract with ViaOne services
includes potential premium pricing escalations if required boring and trenching
processes for the project encounter certain types of rocky material.
All the above adjustments will result in an estimated fund balance of $21.0 million by the end of
2023.
Real Estate Transfer Tax (RETT) Fund
Budgeted revenues will be adjusted by an increase of $5,968,985. This reflects the transfer of
$5,519,985 from the General Fund to acquire the “Booth Heights” 23-acre parcel described
above, an increase in reimbursements from the Eagle River Water and Sanitation District in the
amount of $275,000 and a new reimbursement from Eagle County Trails for $150,000 for
increased project costs associated with the Dowd Junction streambank stabilization project.
Also reflected in the capital project fund is an increase to this project cost of $533,000, which
was approved by the Town Council on September 5th. The net cost increase to the town for this
project is $108,000.
Excluding the items described above, RETT fund expenditures are proposed to increase by
$24,000 to contract with Social Impact Advisors to market and manage a fundraising campaign
to support the Booth Heights acquisition costs. This expenditure is entirely offset by donations
already received by the Town of Vail toward the acquisition.
The above adjustments will result in an estimated fund balance of $7.3 million at the end of
2023.
Marketing Fund
Marketing Fund revenues are proposed to be increased by $125,000 from a contribution from
Vail Resorts to support the Vail Apres, Revely Vail, and early season activations. This revenue
is offset by a $125,000 increase to Town Produced events, resulting in no net impact to the fund
budget.
Other than the item noted above, a transfer to the Capital Projects fund of $88,273 for the
purchase of “Santa’s Village” as described above is requested. This is offset entirely by a
decrease in Town Produced Events budget.
163
Proposed
2023 1st 2023 2nd 2023 3rd 2023
Budget Supplemental Amended Supplemental Amended Supplemental Amended
Revenue
Local Taxes:34,000,000$ 34,000,000$ 6,085,000$ 40,085,000$ 40,085,000$
Sales Tax Split b/t Gen'l Fund & Capital Fund 62/38 62/38 62/38 62/38
Sales Tax 21,080,000 21,080,000 3,772,700 24,852,700 24,852,700
Property and Ownership 6,070,789 6,070,789 6,070,789 6,070,789
Ski Lift Tax 5,895,506 5,895,506 339,044 6,234,550 6,234,550
Franchise Fees, Penalties, and Other Taxes 1,751,381 1,751,381 1,751,381 1,751,381
Licenses & Permits 2,728,134 2,728,134 300,000 3,028,134 3,028,134
Intergovernmental Revenue 2,856,946 130,500 2,987,446 164,914 3,152,360 3,152,360
Transportation Centers 7,769,724 7,769,724 916,776 8,686,500 8,686,500
Charges for Services 999,980 999,980 999,980 999,980
Fines & Forfeitures 210,700 210,700 210,700 210,700
Earnings on Investments 150,000 266,026 416,026 416,026 416,026
Rental Revenue 1,415,002 30,645 1,445,647 16,840 1,462,487 1,462,487
Miscellaneous and Project Reimbursements 318,000 3,150 321,150 321,150 321,150
Total Revenue 51,246,162 430,321 51,676,483 5,510,274 57,186,757 - 57,186,757
Expenditures
Salaries 25,816,994 1,100,000 26,916,994 (349,818) 26,567,176 26,567,176
Overtime for 2015s
Benefits 8,592,954 200,000 8,792,954 24,354 8,817,308 8,817,308
Subtotal Compensation and Benefits 34,409,948 1,300,000 35,709,948 (325,464) 35,384,484 35,384,484
Contributions and Welcome Centers 284,134 10,000 294,134 294,134 294,134
Childcare Program Funding 250,000 250,000 250,000 250,000
All Other Operating Expenses 11,457,111 439,448 11,896,559 285,490 12,182,049 12,182,049
Heavy Equipment Operating Charges 2,999,890 2,999,890 33,806 3,033,696 3,033,696
Heavy Equipment Replacement Charges 1,101,105 1,101,105 1,101,105 1,101,105
Dispatch Services 669,317 669,317 669,317 669,317
Total Expenditures 51,171,505 1,749,448 52,920,953 (6,168) 52,914,785 52,914,785
Surplus (Deficit) from Operations 74,657 (1,319,127) (1,244,470) 5,516,442 4,271,972 - 4,271,972
One-Time Items:
Federal Grants
CRRSAA Transit Grant (Operating)- 337,234 337,234 337,234 337,234
American Rescue Plan Grant - (1,365,835) (1,365,835) (1,365,835) (1,365,835)
American Rescue Plan Initiatives - 1,365,835 1,365,835 1,365,835 1,365,835
Planning Projects
VLMD Transfer for Destination Stewardship Mgmt. Plan 200,000 200,000 200,000 200,000
Destination Stewardship Mgmt. Plan (200,000) (30,319) (230,319) (230,319) (230,319)
Vail Vision (100,000) (100,000) (100,000) (100,000)
Civic Area/Dobson Master Plan (100,000) (100,000) (250,000) (350,000) (350,000)
West Vail Master Plan (100,000) (100,000) (100,000) (100,000)
Contributions Funded with Reserves
Vail Chapel Capital Contribution - (500,000) (500,000) (500,000) (500,000)
ECO Trail- Eagle Valley Trail Contribution (Minturn)(100,000) (100,000) (100,000) (100,000)
Net Increase /(Decrease) due to One- Time Items: (400,000) (193,085) (593,085) (250,000) (843,085) (843,085)
Transfer to Marketing & Special Events Fund (1,500,000) (35,000) (1,535,000) (1,535,000) (1,535,000)
Transfer to Other Funds (1,200,000) (1,200,000) (411,349) (1,611,349) (5,568,348) (7,179,697)
Transfer $5.5M to the RETT fund to support additional cost of the Booth
Heights acquisition. Costs associated with the purchase of two police K9s
($48K) transfer to Capital Projects Fund.
Surplus (Deficit) Net of Transfers and One-Time Items (3,025,343) (1,547,212) (4,572,555) 4,855,093 282,538 (5,568,348) (5,285,810)
Beginning Fund Balance 53,512,085 53,512,085 53,512,085 53,512,085
Ending Fund Balance 50,486,742$ 48,939,530$ 53,794,623$ 48,226,275$
As % of Annual Revenues 99%95%94%84%
EHOP balance included in ending fund balance - not spendable 1,526,018$ 16,396$ 1,542,414 - 1,542,414 1,542,414
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
3 164
Proposed
1st 2023 2nd 2023 3rd 2023
2023 Supplemental Amended Supplemental Amended Supplemental Amended
Total Sales Tax Revenue:34,000,000$ 34,000,000$ 6,085,000$ 40,085,000$ 40,085,000$
Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 Sales tax split 62/38
Sales Tax - Capital Projects Fund 12,920,000$ 12,920,000$ 2,312,300$ 15,232,300$ -$15,232,300$ Updated projections based on YTD actuals, with remainder of the year down 8% from PY; 2% down from 2022 in total
Use Tax 2,000,000 2,000,000 2,000,000 2,000,000 Based on 5-year average
Franchise Fee 1,000,000 1,000,000 1,000,000 1,000,000 2023: Utilize Franchise Fee for Holy Cross underground utilities project: 1% Holy Cross Franchise Fee approved in 2019;
2022-2035 based on 2% annual increase
Federal Grant Revenue -1,650,000 1,650,000 1,650,000 1,650,000 2023: Re-appropriation of $1.65M grant from Hickenlooper/Bennet federal grant award for two additional electric buses
Other County Revenue -111,333 111,333 111,333 111,333 2023: Re-appropriate $50K for VLMD reimbursement for Welcome Center displays; re-appropriate $61.2K grant for share
of SOU robot
Other State Revenue 250,000 4,171,158 4,421,158 4,421,158 4,421,158 2023: Re-appropriate $1.8M CDOT grant towards two electric buses; $2.1M CDOT grant for four electric buses; $255.7K
CDOT grant for four electric bus chargers; $36K grant for electric car charging infrastructure
Lease Revenue 164,067 164,067 164,067 164,067 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)
Timber Ridge Loan repayment 462,999 462,999 462,999 462,999 2023: Payoff of TR Loan (originally budgeted to be paid off in 2028)
Earnings on Investments and Other 67,348 67,348 7,500 74,848 74,848 2023: $7.5K Tesla rebate. 0.7% returns assumed on available fund balance
Total Revenue 16,864,414 5,932,491 22,796,905 2,319,800 25,116,705 -25,116,705
Facilities
Facilities Capital Maintenance 590,000 590,000 590,000 590,000 2023: Fire Station II exhaust extraction system ($75K), Fire Station III Stucco patching/painting ($40K); library air handling
replacement ($125), Bus barn gradient tube replacement ($50K);
Municipal Complex Maintenance 205,000 1,531,398 1,736,398 1,736,398 1,736,398 2023: Re-appropriate $1.5M for TOV facility maint of which $750k will be used towards Muni Air Handling replacement;
2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K)
Building Energy Enhancement Projects 25,000 -25,000 25,000 25,000 2023: Placeholder for energy enhancements specific to Town buildings
Public Works Building Maintenance 80,000 100,000 180,000 180,000 180,000 2023: Re-appropriated $100K to relocate furnace and partial exterior paint. $80k Window replacement
Welcome Center/Grandview Capital Maintenance 25,000 313,000 338,000 338,000 338,000 2023: Re-appropriate $213K to complete replacement of Welcome Center Display upgrades; Re-appropriate $100K for
furniture replacement
Welcome Center Display Upgrades 13,000 -13,000 13,000 13,000 2023: Welcome Center Display upgrades
Employee Rental Units 2,500,000 2,281,958 4,781,958 4,781,958 4,781,958 2023: Re-appropriate $2.25M for TOV employee Rental Unit purchases; 2023 $2.5M Employee Rental Units purchases to
Capital Fund
Employee Rental Capital Maint 250,000 25,000 275,000 127,725 402,725 402,725 2023: Transfer $127.8K from housing fund for North Trail Townhomes #D for remodel; Re-appropriate $25K for Cap. Maint
of TOV employee rental units. Transfer 2022 Capital maint budget for town owned rental units to Capital Fund
Snowmelt Boilers Replacement 500,000 1,100,000 1,600,000 (10,000) 1,590,000 1,590,000 2023: Transfer $10K to RETT Fund for Snowmelt Feasibility study; Re-appropriate $1.1M for (3) BTU boiler replacements;
$500k for TRC electric boiler replacements (2)
Arabelle Snowmelt Boilers 190,000 190,000 190,000 190,000 2023: Shared expense with Arrabelle for streetscape heat; Boiler replacement
Donovan Pavilion Remodel 25,000 25,000 25,000 25,000 2023: $25K annual capital maintenance budget
Fire Sprinkler Upgrades at Bus Barn 100,000 100,000 100,000 100,000 2023-2024: Update Fire Sprinkler system in bus barn to accommodate needs of expanded electric bus fleet; 2023 includes
$100K for design with $500K in 2024 for installation
Public Works Shops Expansion -257,037 257,037 257,037 257,037 2023: Re-appropriated $257K to pave the ring road on western side of project. Expansion and remodel of the Public Works
shop complex as outlined in an updated public works master plan
Total Facilities 4,503,000 5,608,393 10,111,393 117,725 10,229,118 -10,229,118
Parking
Parking Structures 940,000 350,000 1,290,000 1,290,000 1,290,000 Re-appropriate VTC stair #5 replacement $300k and $50k ebike parking/charging. 2020-2035: Various repairs including
deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs
Parking Entry System / Equipment -243,708 243,708 283,190 526,898 526,898 2023: Re-appropriate $283.2K prepaid parking subscription funds to be amortized over subscription period; Re-appropriate
$209K for ongoing costs of the new parking system; $35K additional parking system costs
Lionshead Parking Structure Landscape Renovations (VRA) -20,000 20,000 -20,000 20,000 2023: Re-appropriate $20K to complete landscaping at the Lionshead parking structure
Total Parking 940,000 613,708 1,553,708 283,190 1,836,898 1,836,898
Transportation
Bus Shelters 230,000 28,489 258,489 258,489 258,489 2023: Re-appropriate remaining budget to complete 4th shelter ($28K) Bus shelter annual maintenance
Replace Buses -9,846,643 9,846,643 9,846,643 9,846,643 2023: Re-appropriate $9.8M bus replacements, 6 anticipated in 2023 of which a portion of this is offset by grant
reimbursements
Bus Wash Equipment 300,000 300,000 300,000 300,000 2023: Replace Bus Wash System with simpler more reliable drive through brush system. Current system is six years old is
consistently breaking down
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
416
5
Proposed
1st 2023 2nd 2023 3rd 2023
2023 Supplemental Amended Supplemental Amended Supplemental Amended
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Bus Sign Replacement 165,270 165,270 165,270 165,270
2023: $165.3K for the replacement of 15 intown electric bus signage with Sunrise 2-line CDP. The current Daktronics signs
are 9 years old and at the end of their useful life. The Sunrise signs give transit the ability to display real time bus arrival
information, as well as post messages about route impacts and service changes riders may experience.
Traffic Impact Fee and Transportation Master Plan Updates -273,104 273,104 273,104 273,104 2023: Re-appropriate $273K for ongoing updates to the mobility and transportation master updates
Hybrid Bus Battery Replacement -165,000 165,000 165,000 165,000 2023: Re-appropriate $165k placeholder incase of failure
Electric bus chargers and electrical service rebuild -397,020 397,020 397,020 397,020 2023: Re-appropriate $397K for electric bus charging infrastructure
Total Transportation 695,270 10,710,256 11,405,526 -11,405,526 -11,405,526
Road and Bridges
Capital Street Maintenance 1,350,000 1,350,000 1,350,000 1,350,000 2023: Annual Capital street maint placeholder allocation includes asphalt and mill overlay ($575K)
Street Light Improvements 75,000 290,000 365,000 365,000 365,000 2023: Re-appropriate street light replacements, town now has electrical supervisor to complete work $290K; Town-wide
street light replacement
Slifer Plaza/ Fountain/Storm Sewer -70,714 70,714 70,714 70,714 2023: Re-appropriate $70.7k for water quality smell issues
Vail Health / TOV Frontage Road improvements -250,000 250,000 250,000 250,000 2023: Re-appropriate remaining expenses for roundabout project, landscape and signage $250K of which $235K will be
reimbursed by the VRA with $15K reimbursed by Vail Health for the bus stop
Neighborhood Bridge Repair 1,400,000 93,199 1,493,199 1,493,199 1,493,199 2023: Re-appropriate $93k for bridge repairs, project to be constructed this year. Repair two bridges on Bighorn Rd. $500K,
one bridge on Nugget Lane at Gore Creek $450K, and one bridge on Lupine Drive at Gore Creek $450K.
Seibert Fountain Improvements -27,082 27,082 27,082 27,082 2023: Re-appropriate $27K for continued fountain upgrades
Roundabout Lighting Project 1,750,000 50,000 1,800,000 150,000 1,950,000 1,950,000
2023: $150K contingency for roundabout lighting project. The 2023 budget includes $1.8M and proposes to install new
lighting at the West Vail and Vail Town Center roundabouts. Current light poles will be replaced with 30' LED light poles and
would incorporate smart transportation equipment such as traffic cameras
Neighborhood Road Reconstruction 300,000 1,315,701 1,615,701 1,615,701 1,615,701 2023: Re-appropriate $1.3M for East Vail road draining improvements, to be constructed this year. 2023 includes additional
$300K for increased construction costs for this project
Vail Village Streetscape/Snowmelt Replacement 250,000 1,183,961 1,433,961 1,433,961 1,433,961 2023: Re-appropriate $1.2M Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village
Lionshead Streetscape/Snowmelt Replacement (VRA)1,500,000 1,500,000 1,500,000 1,500,000 2023-2024: Replacement of 18 yr. old streetscape and snowmelt infrastructure in Lionshead
Total Road and Bridge 6,625,000 3,280,657 9,905,657 150,000 10,055,657 -10,055,657
Technology
Town-wide camera system 30,000 30,000 30,000 30,000 $30K Annual maintenance
Audio-Visual capital maintenance 110,000 45,000 155,000 155,000 155,000 2023: Re-appropriate $45K for council chambers upgrade; 2023: Update of Grandview/Library/Community room/Donovan
A/V systems
Cybersecurity 150,000 150,000 150,000 150,000 Annual 'Investment in cybersecurity, to keeps up with the ongoing changes that are required to maintain a safe and secure
computing environment (previously budgeted in software licensing); 2023: Includes additional firewall purchase
Software Licensing 725,000 725,000 30,000 755,000 755,000 2023: Building OS Software $30K. Annual software licensing and support for town wide systems
Hardware Purchases 75,000 75,000 75,000 75,000 2023:$75K for workstation replacements (20-25 per year)
Website and e-commerce 60,000 60,000 60,000 60,000 2023: Annual website maintenance ($60K)
Fiber Optics / Cabling Systems in Buildings 100,000 528,549 628,549 628,549 325,000 953,549 2023: Re-appropriate $528.5K for project implementation. Planning stage taking longer than anticipated; 2023: $100K
Repair, maintain & upgrade cabling/network Infrastructure $50K; $325K increase in boring nad trenching contract costs
Network upgrades 50,000 50,000 50,000 50,000 Computer network systems - replacement cycle every 3-5 years $50K
Data Center (Computer Rooms)150,000 150,000 150,000 150,000 2023: $150K data center maint
Broadband (THOR)110,000 110,000 110,000 110,000 2023/2024: $110K annual broadband expenses
Phone System 100,000 100,000 100,000 100,000 2023: Avaya phone system upgrade/replacement ($100K)
Business Systems Replacement 70,000 55,000 125,000 125,000 125,000 2023: Re-appropriate $55K for HR Performance mgmt. system; 2023: Placeholder for Budget Software ($40K); $30K
every other year for parking system upgrades
Total Technology 1,730,000 628,549 2,358,549 30,000 2,388,549 325,000 2,713,549
Public Safety
Public Safety IT Equipment 150,000 150,000 150,000 150,000 Annual Maint/Replacement of PD IT Equipment including patrol car and fire truck laptops and software used to push
information to TOV and other agencies; TOV portion of annual Intergraph software maintenance;
Public Safety Equipment 281,548 156,147 437,695 437,695 48,363 486,058
2023: $17.1K for flock safety LPR cameras; $14.8K for 11 additional AED units, $32.2K Axon body camera equipment-
annual cost. Reappropriate SOU robot, received in 2023 $92k. Acquisition of two police K9s ($41K) and associated
vehicle modifications ($7k) Purchase of two sniper rifles for the SOU ($20K)
Fire Safety Equipment -15,000 15,000 15,000 15,000 2023: Re-appropriate backordered equipment, $15K
Thermal Imaging Cameras -12,000 12,000 12,000 12,000 For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or
heat barriers
516
6
Proposed
1st 2023 2nd 2023 3rd 2023
2023 Supplemental Amended Supplemental Amended Supplemental Amended
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Event Equipment -12,022 12,022 12,022 88,273 100,295
2023: Apres event tent $12K funded by transfer from Marketing Fund. Event trailer and moveable barricades to provide
barriers for vehicle entry into event areas. $88k for the purchase of "Santa's Village" funded by a transfer from the
marketing fund.
Fire Station Alert System 18,000 18,000 18,000 18,000 2023: $18K for additional forcible entry training prop reducing need for East Vail crew to travel to West Vail for this type of
training;
Fire Truck Replacement 540,000 1,727,162 2,267,162 2,267,162 2,267,162
2023: Re-appropriate $1.7M for ladder truck replacement under contract. 2023: Type III Truck (heavy wildland engine);
2022: Move $166.3K from 2023 to order Type 6 Brush truck to be delivered in 2023; $540K for replacement of Engine I
purchased in 2011 (Truck was ordered in 2022 but unable to be delivered)
Total Public Safety 989,548 1,922,331 2,911,879 -2,911,879 136,636 3,048,515
Community and Guest Service
Children's Garden of Learning Temporary Facility Relocation - 82,165 82,165 82,165 82,165 2023: Re-appropriate $82K to complete on-going east slope work
Pepi's Memorial -6,000 6,000 6,000 6,000 2023: Re-appropriate $6K for artist design of Pepi's Memorial in Pepi's Plaza; Construction currently not budgeted
Loading and Delivery Capital 200,000 50,000 250,000 250,000 250,000 2023: Reappropriate $50k to cover potential increased costs of EV Carts; $200K Capital asset purchases to support the
loading and delivery program
Energy Enhancements 40,000 48,912 88,912 88,912 88,912 2023: Reappropriate $18.9K for EV Charging infrastructure; $40K Installation of EV stations to meet increased demand.
There is potential for grants to offset the initial capital cost of the equipment and installation
Pedestrian Safety Enhancements 350,000 16,213 366,213 366,213 366,213 2023: Re-appropriate $16K for lighting crossing at Safeway; $350K Construction of RRFB Pedestrian Crossing at Safeway
Bollard Installation Project 650,000 650,000 650,000 650,000 Installation of retractable and standard bollards throughout the Vail & Lionshead Villages and Ford Park ($650K) offset by
$250K MMOF Grant in 2023; possible future grant opportunities in 2024/2025
Civic Area Redevelopment - Dobson 1,000,000 57,000 1,057,000 4,000,000 5,057,000 5,057,000 2023: $4.0M for Dobson redevelopment, reimbursed by VRA; Re-appropriate $57K for Dobson and lot 10 park designs;
2023: $1.0M placeholder for Civic Center projects.
Underground Utility improvements 2,500,000 2,500,000 2,500,000 2,500,000 2023: Underground HCE from Main Vail to East Vail in conjunction with fiber conduit ($2.5M)
Guest Services Enhancements/Wayfinding 750,000 152,907 902,907 902,907 902,907 2023: Re-appropriate $153K to for wayfinding sign project, final vendor decision pending. 2023: Updated Parking and
Transit signage ($750K)
Electric Vehicle Pilot Program 120,000 120,000 7,500 127,500 127,500
2023:$7.5k towards electric vehicle purchases, offset by Tesla rebate (corresponding reimbursement above). Purchase
Ford F150 Lightning and Sedan Tesla Model 3 to support Council's goal of an electric vehicle fleet. These vehicles would
be rotated into for departments to test capabilities and range.
Vehicle Expansion 342,000 166,418 508,418 508,418 508,418 2023: Re-appropriate $139K for 2 PD expansion cars, due to order timing; $26K increase in cost for 2 PD Cars. 2023: 5 PD
take-home vehicles ($342); Parking Department Nissan Leaf ($33K)
Total Community and Guest Service 5,952,000 579,615 6,531,615 4,007,500 10,539,115 -10,539,115
Total Expenditures 21,434,818 23,343,509 44,778,327 4,588,415 49,366,742 461,636 49,828,378
Other Financing Sources (Uses)
Debt Service Payment (1,154,784) (1,154,784) (1,154,784) (1,154,784) Annual Debt Payment for PW Shops
Transfer from Vail Reinvestment Authority 2,550,000 531,546 3,081,546 4,000,000 7,081,546 7,081,546
2023: $4.0M placeholder for Dobson renovation; $1.5M Streetscape/Snowmelt Replacement, $1.0M Civic Area Plan, $20K
Lionshead parking Landscaping, $235K to complete Frontage Rd Improvements ($250K less $15K reimbursement from
Vail Health), $82K to complete CGL boulder wall
Transfer to Residences at Main Vail (825,000) (4,925,444) (5,750,444) (5,750,444) (5,750,444) 2023: Re-appropriate transfer to Residences at Main Vail Fund for funding beyond bond proceeds and to cover annual debt
service payments
Transfer to Housing Fund (2,500,000) (2,500,000) (2,500,000) (2,500,000) 2023: $2.5M for Vail InDeed
Transfer from Marketing Fund 12,022 12,022 12,022 88,273 100,295 Transfer from Marketing Fund for Après Tent, $88K transfer from the Marketing Fund for "Santa's Village"
Transfer from General Fund ---48,363 48,363 Transfer from Police Seizure Funds to cover K-9 acquistions ($41K) and K9 Vehicle mods (7K)
Total Other Financing Sources and Uses (1,929,784) (4,381,876) (6,311,660) 4,000,000 (2,311,660) 136,636 (2,175,024)
Revenue Over (Under) Expenditures (6,500,188) (21,792,894) (28,293,082) 1,731,385 (26,561,697) (325,000) (26,886,697)
Beginning Fund Balance 20,581,198 47,872,973 47,872,973 47,872,973
Ending Fund Balance 14,081,010 19,579,891 21,311,276 20,986,276
616
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2023 Supplemental Amended Supplemental Amended Supplemental Amended
Revenue
Real Estate Transfer Tax 7,000,000$ 7,000,000$ 7,000,000$ 7,000,000$ 2022: Based on 5-year average
Golf Course Lease 173,417 173,417 173,417 173,417 Annual lease payment from Vail Recreation District; Rent income funds the "Recreation Enhancement Account" below
Intergovernmental Revenue 300,000 428,000 728,000 25,000 753,000 425,000 1,178,000
2023: $25K CWCB contribution for 2 Year Stream Bank Setback Project. $55K from Eagle County for wildfire mitigation;
Reappropriate $575K ERWSD reimbursement for Dowd Junction retaining wall project; ECO Trails $150K reimbursement
for Dowd Junction; $50K for shift bike program ($22K to reimburse TOV remainder for county-wide program);$22.5K CPW bear
education grant
Project Reimbursements 50,000 50,000 50,000 50,000 2023: $50K Nature Conservancy Grant to implement fuels treatment projects
Donations - 13,221 13,221 13,221 13,221 2023: $13.2K Re-appropriate unused East West donation for Ford Park art space
Recreation Amenity Fees 10,000 10,000 10,000 10,000 $10K annually
Earnings on Investments and Other 89,176 89,176 89,176 89,176 2023: $40K use of bag fees for two hard-to-recycle events and one Town Clean Up Day; $30K Bag fee for plastic bag expansion in
compliance with state policy;2023 0.4% interest rate assumed
Total Revenue 7,622,593 441,221 8,063,814 25,000 8,088,814 425,000 8,513,814
Expenditures
Management Fee to General Fund (5%)350,000 350,000 350,000 350,000 5% of RETT Collections - fee remitted to the General Fund for administration
Wildland
Forest Health Management 669,272 669,272 48,748 718,020 718,020
2023: Transfer from GF for compensation study adjustments $98.7K, Transfer Forest Health funds to Nature Conservancy Fuels
Reduction ($50K). Transfer from GF for wages/benefits; Operating budget for Wildland Fire crew; 2022 includes additional 2.3
FTE
Wildfire Mitigation 20,000 55,000 75,000 75,000 75,000 2023: $55K mitigation paid for by Eagle County; 2023: $20K annually to support wildfire mitigation projects as identified in the
2020 Vail Community Wildfire Protection Plan;
NEPA for East Vail Hazardous Fuels Reduction 50,000 50,000 20,000 70,000 70,000
2023: $20K NEPA fuels reduction budget correction; Complete the NEPA analysis for the East Vail Hazardous Fuels Reduction
Project. This is a project which council has already voted to support, it consists of hazardous fuels reduction on USFS lands from
East Vail to Red Sandstone Road
Nature Conservancy Fuels Reduction 50,000 50,000 50,000 $50K to implement fuels treatment projects reimbursed by a Nature Conservancy grant
Fire Free Five - Rebate program 225,000 30,000 255,000 255,000 255,000
2023: Roll forward unused Fire Free Five rebates unused in 2022 $30K. 2023: $200K annually for the Fire Free Five Community
Assistance Program provides funding to community members for the implementation of defensible space within the first five feet of
the building; $25K to create publication to assist homeowners with implementation
Fire Free Five - TOV Implementation 150,000 45,617 195,617 195,617 195,617 2023 roll forward unused Fire Free Five- TOV facilities budget $46K; $150K Fire Free Five implementation at TOV facilities
Total Wildland 1,114,272 130,617 1,244,889 118,748 1,363,637 - 1,363,637
Parks
Annual Park and Landscape Maintenance 2,234,540 2,234,540 98,115 2,332,655 2,332,655 2023: $73.1K transfer from GF for compensation study adjustments; $25k transfer from street furniture project to purchase flower
planters. Ongoing path, park and open space maintenance, project mgmt.
Park / Playground Capital Maintenance 160,000 160,000 18,747 178,747 178,747
2023: Transfer $18.7K from Tree Maintenance for increased costs of landscaping work at multiple locations around town; Annual
maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of
play structures, picnic shelter additions/repairs, and fence maintenance
Pepi's Plaza 50,000 50,000 52,000 102,000 102,000 2023: $52K Pepi's Tribute increase to meet bid cost; Placeholder for artist inspired tribute at Children's Fountain
Fountain Repairs 50,000 50,000 50,000 50,000 2023: Children's Fountain Water Quality
Mayors Park Capital Maintenance - 2,500 2,500 2,500 2,500 2023: Re-appropriate $2.5K to replace drinking fountain at Mayors Park. 2022: $50K Replace flagstone at Mayors Park
Tree Maintenance 75,000 75,000 (18,747) 56,253 56,253 2023: Transfer $18.7K to park maintenance for landscaping work; $75K On going pest control, tree removal and replacements in
stream tract, open space, and park areas
Street Furniture Replacement 85,000 70,000 155,000 (25,000) 130,000 130,000 2023: $25k transfer from furniture funds to parks operations for new flower planters; Re-appropriate $70K to replace blue Covid
picnic tables with a more aesthetically pleasing option. Annual street furniture replacement ($85K)
Village Art Landscape Enhancements 135,000 44,364 179,364 179,364 179,364
2023: Re-appropriate $8.4K for landscape enhancements to areas around the 10th Mtn. Statute and Covered bridge areas; $36K
increase for areas around the 10th Mtn Statue and Covered Bridge. 2023: Landscaping Enhancement of 10th Mtn Statue Site
($75K) and planting bed near Squash Blossom ($25K); Landscaping and excavation for "Male Baseball Player #1" donated
sculpture on the upper playing fields of Ford Park ($35K).
Stephens Park Safety Improvements - 15,000 15,000 15,000 15,000 2023: Re-appropriate $15K playground equipment
Ford Park Master Plan - 72,292 72,292 72,292 72,292
2023: Carryforward $72k for ongoing consultant fees. Council approved contract with WRT 6/22. Master Plan Revisions/Updates
to address several proposed modifications including the Vail Nature Center, an indoor tennis/pickleball facility, BFAG expansion,
conversion of fields to turf
Ford Park- Betty Ford Way Pavers - 116,507 116,507 116,507 116,507
2023: Re-appropriate $116K for remaining project costs under contract; Construction of new concrete unit paver roadway, new
steel guardrail, stream walk intersection improvement, and landscaping improvements. This project would be coordinated with
BFAG
Ford Park Enhancement: Priority 3 Landscape area - 5,946 5,946 5,946 5,946 2023: Re-appropriate $5.9K for landscaping at the Nature Center bridge
Ford Park Playground Improvements 50,000 193,361 243,361 243,361 243,361
2023: Re-appropriate $193K for completion of safety improvements to the Ford Park play area; Safety Improvements to the Ford
Park play area including wooden bridge to boulder area, expansion to toddler area, ADA upgrades, and replacement of a safety
net; 2023: Add $50K to 2022 Budget for increased costs
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
716
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2023 Supplemental Amended Supplemental Amended Supplemental Amended
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Ford Park Lighting Control System - 180,000 180,000 180,000 180,000 2023: Re-appropriate $180k to complete active contract to replace Ford Park lighting control system 2022; Current system is over
10 yrs. Old
Sunbird Park Fountain Repairs - 3,430 3,430 3,430 3,430 2023: Re-appropriate $3.4K for final bills
Vail Transit Center Landscape - 20,000 20,000 20,000 20,000 2023: Re-appropriate $20K for completion of landscaping at Vail transit center
Turf Grass Reduction - 220,000 220,000 220,000 220,000 2023: $220K continuation of turf grass reduction projects at Red Sandstone Underpass, Municipal Bldg. Frontage, and Main Vail
Perimeter Areas
Kindell Park/Mill Creek 100,000 149,862 249,862 249,862 249,862 2023 : Re-appropriate $150k for improvements to heavily worn stream tract between Hanson Ranch Rd and Pirateship park -
project is in design; 2023: riparian planting and improved pedestrian circulation along Mill Creek corridor ($100K)
Donovan Park Improvements 150,000 57,000 207,000 207,000 207,000 2023: Re-appropriated $57K for relandscaping on Donovan Park parking lot islands project is under contract; 2023: Replacement
of play area decks and some equipment 2022
Gore Creek Promenade Rehabilitation 55,000 353,897 408,897 408,897 408,897
2023: Re-appropriate $354K for ongoing project, slated for fall 2023. Planning, design, and rehabilitation of the Gore Creek
Promenade caused by excessive guest visitation. Project would include expansion of heated paver walkways, ground-level wood
picnic deck, artificial lawn area, landscape enhancements, and a stream walk connection to the Covered Bridge Pocket Park
Total Parks 3,144,540 1,504,159 4,648,699 125,115 4,773,814 - 4,773,814
Rec Paths and Trails
Rec. Path Capital Maint 165,000 7,242 172,242 172,242 172,242
2023: Re-appropriate $7.2K for Capital maintenance of the town's recreation path system; annual maintenance of the rec. path
system $165K. 2022: $74K for amphitheater bridge railings and decking; $85K for annual Capital maintenance of the town's
recreation path system
Bike Safety 10,000 6,473 16,473 16,473 16,473 2023: Re-appropriate $6.5K for ongoing bike signage project; $10K annual cost for bike safety programs
Bike Path Signage 25,000 23,016 48,016 48,016 48,016 2023 Re-appropriate $23K for ongoing trail signage project. 2022-2023: Bike Path Signage: Enhancement of existing trail signage
to improve etiquette, safety and wayfinding
Pedestrian Bridge Projects 100,000 233,151 333,151 333,151 333,151 2023: Re-appropriate $233K for rehab of the pedestrian overpass. 2022-2027: Systematic rehabilitation or replacement of 5
pedestrian bridges. 2022: Donovan Park, Pedestrian Overpass
East Vail Interchange Improvements - 209,443 209,443 209,443 209,443 2023: Re-appropriate $209K to continue East Vail interchange project, awaiting CDOT project completion to move forward; 2022:
$209K to continue East Vail interchange project
Dowd Junction repairs and improvements - 767,126 767,126 767,126 533,000 1,300,126
2023: Re-appropriate $767K to continue Re-stabilization of Dowd Junction retaining wall; Repairs to culverts, drainage,
and preventative improvements; project in cooperation with Eagle River Water and Sanitation; offset with reimbursement
of $300K, reimbursement from ERWSD (above); increase project budget $533K
Portalet Enclosures 38,000 38,000 38,000 38,000 2023: Design and Construct screening/enclosures on trailhead port-a-lets
Booth Lake Trailhead Parking Restroom - 194,667 194,667 194,667 194,667 2023: Re-appropriate $195K for ongoing Installation of permanent restroom at Booth Lake trailhead for hikers; to be completed in
spring '23
Total Rec Paths and Trails 338,000 1,441,118 1,779,118 - 1,779,118 533,000 2,312,118
Recreational Facilities
Golden Peak Pickleball Sound Barriers 23,500 23,500 23,500 23,500 2023: Install Acoustic blocking panels on north and west fence sections
Nature Center Operations 109,373 109,373 109,373 109,373 Nature Center operating costs(Contract with Walking Mountains)
Nature Center Redevelopment - 383,522 383,522 383,522 383,522 2023: Re-appropriate $383.5K for further planning and design for a nature center remodel; Nature Center Construction is currently
unfunded
Total Recreational Facilities 132,873 383,522 516,395 - 516,395 - 516,395
Environmental
Environmental Sustainability 692,829 692,829 168,164 860,993 860,993
2023: $18.2K Transfer from GF for compensation study adjustments. Annual operating expenditures for Environmental department
(4.25 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action Collaborative,
etc.; $12k Sustainability intern, $10K Waste Education Intern paid for with bag fees; $20.9K transfer from GF for salary/benefits;
$10.9K of additional funds for Clean-up Day
Recycling and Waste Reduction Programs 222,000 86,500 308,500 308,500 308,500
2023: Re-appropriate $22.5K for ongoing Love Vail contract with Vermilion; reappropriate $30K for Ball Cup event program
delayed by supply chain issues; reappropriate $15K for curbside compost pilot program expansion; reappropriate $18K for
compost pilot for rebates for businesses; reappropriate $1K from Green Team for idling campaign. 2023: Actively Green($40K),
Plastic Bag Expansion funded with bag fees ($30K), C&D Pilot ($5K), C&D Residential Phase 3 ($15K); C&D Commercial Phase 2
($30K); Green Team ($2.5M), Love Vail website ($25K), Recycling hauls($25K), Farmers Market Zero Hero ($42K); Recycling
Education ($7.5K)022: Use $15K bag fee collections for waste intern, reusable bags and market compost program. Re-appropriate
$20.3K for pilot compost program through April 2022; Actively Green($40K), Ball Cup Program ($30K), Bus Recycling Challenge
($13K), C&D Pilot ($5K), Green Team ($2.5M), Love Vail website ($20K), Recycling hauls($25K), Compost Program Phase 2
($45K), Farmers Market Zero Hero ($42K); Recycling Education ($17.5K);
Ecosystem Health 212,500 368,500 581,000 581,000 581,000
2023: Re-appropriate $175k for Down Junction safe passage project, $150k for Biodiversity Study; $43.5K for bear education
program partnership with CPW; 2023:$15K for Vail to host CO Communities for Climate Action retreat; Strategic Plan Completion
($10K), SD Contract ($25K), Trees for Vail ($7.5K), USFS Front Ranger Program ($55K); Wildlife Habitat Improvements ($100K);
2022: $175K placeholder for Dowd Junction wildlife crossing (partnership with CDOT); $14.7K for CO Communities for Climate
Action retreat and $27K for partnership with Zinc Media for Sustainable Travel, CC4a ($3K), Biodiversity Study ($150K), Strategic
Plan ($10K), SD Contract ($18K), Trees for Vail ($5K), USFS Front Ranger Program ($33K), Wildlife Habitat Improvements
($102.5K);
816
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Proposed
1st 2023 2nd 2023 3rd 2023
2023 Supplemental Amended Supplemental Amended Supplemental Amended
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Energy & Transportation 58,500 10,000 68,500 10,000 78,500 78,500
2023: $10K Requested for Snowmelt feasibility study to use recaptured energy. Request to expand scope for solar study $10k.
2022-2024 Annual expenditures: Energy Smart Partnership contract ($40K), Solar Feasibility Study ($25K), EV Planning and
analysis ($8K), Sole Power ($7.5K); 2022: Energy Smarts ($40K), Sole Power ($7.5K), Energy Outreach Programs ($7.5K); 2023:
Energy Smarts ($40K), Sole Power ($7.5K), Energy Outreach Programs ($10.0K); EV Share Event ($1K)
E-Bike Programs 273,000 28,000 301,000 4,185 305,185 305,185 2023: $4.2k to replace stolen Ebike for essentials bikes. Ebike grant funds allocated to Eagle County organizations for shift bike
program $28K;: E-Bike Share$225K; E-Bike Ownership program ($18K); $15K for E-Bike Rebate program
E-Bike Share Infrastructure 54,000 54,000 54,000 54,000 E-Bike Share Infrastructure- Gravel pads and bike racks
Streamtract Education/Mitigation 50,000 6,452 56,452 56,452 56,452
2023: Re-appropriate $5.9K for continuation of "ten feet for the creek" campaign, $500 reimbursement for sustainable landscape.
2022: $50K annual streamtract education programming such as "Lunch with Locals" landscape workshops, City Nature Challenge
and storm drain art
Water Quality Infrastructure - 1,905,064 1,905,064 (150,000) 1,755,064 1,755,064 2023: Re-appropriate $1.9M for water quality infrastructure
Streambank Mitigation 75,000 72,983 147,983 147,983 147,983 2023: Re-appropriate $73K to contract consultant and purchase plants for riparian project along the Gore Creek through the Golf
Course. 2023: Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan
Private Streambank Mitigation Program - 118,208 118,208 118,208 118,208 2023: Re-appropriate to continue private streambank mitigation program $118K
Booth Heights Open Space - 12,000,000 12,000,000 12,000,000 5,519,985 17,519,985 2023: Re-appropriate offer to Vail Resorts for the purchase of the Booth Heights Parcel ($12M); $5.5M increase in acquisition
cost of Booth Heights transferred from GF.
Gore Creek Interpretive Signage 25,000 285,150 310,150 310,150 310,150 2023: Re-appropriate $190K for watershed map and installation at the Gore Creek Promenade; $95K requested increase in cost
for material/labor costs higher than anticipated.
Total Environmental 1,662,829 14,880,857 16,543,686 32,349 16,576,035 5,519,985 22,096,020
Art
Public Art - Operating 165,888 - 165,888 7,632 173,520 173,520 2023: $7.6K transfer from GF for compensation study adjustments. Art in Public Places programming and operations
Public Art - General program / art 60,000 375,167 435,167 -435,167 435,167 2023: Re-appropriate $375K to purchase sculptures, artwork, art programs and events; the remainder is re-appropriated each year
to accumulate enough funds.
Public Art - Winterfest 30,000 59,885 89,885 -89,885 89,885 2023: Re-appropriate $60K for annual Winterfest program; 2023: $30K Winterfest budget. 2022: $64.7K for annual Winterfest
programming
Seibert Memorial Statue - 12,192 12,192 -12,192 12,192 2023: Reappropriate $12.7K for Pete Seibert Memorial statue maintenance. 2022: $12.7K for Pete Seibert memorial statue
maintenance
Art Space - 863,048 863,048 -863,048 863,048
2023: Re-appropriate $863k for design phase for Ford Park art space- see corresponding donation from East West above.
Rebuilding of designated Art Space Studio in Ford Park using $250K of existing AIPP funds. 2022: Design phase for Ford Park art
space- see corresponding donation from East West above; 2022: $850K Rebuilding of designated Art Space Studio in Ford Park
using $250K of existing AIPP funds
Total Art 255,888 1,310,292 1,566,180 7,632 1,573,812 -1,573,812
Community
Council Contribution: Betty Ford Alpine Garden Support 76,888 76,888 76,888 76,888 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increase
Council Contribution: Eagle River Watershed Support 42,000 42,000 42,000 42,000 Annual support of the Eagle River Watershed Council programs
Council Contribution: Trail Alliance 17,500 17,500 17,500 17,500 Adopt A Trail Council Contribution for trails in or bordering the Town
Total Contributions 136,388 - 136,388 -136,388 -136,388
VRD-Managed Facilities & Maintenance
Recreation Enhancement Account 173,417 181,507 354,924 354,924 354,924 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($181.5K)
Recreation Facility Maintenance 22,000 22,000 44,000 44,000 44,000 2023: Reappropriate $22K for contingency; Annual $22K for general RETT facility maintenance;
Synthetic Turf Replacement 472,000 472,000 472,000 472,000 2023: $472K Replacement of Ford Park Synthetic Turf Infield originally installed in 2012 and past it's useful life of 7 years.
Golf Clubhouse 31,295 38,595 69,890 69,890 69,890 2023: Re-appropriate $39K for completion of Golf Clubhouse projects. 2023: Concrete walkways ($12.4K), Drain pains/curb
gutters ($18.9K); 2023: Concrete walkways ($12.4K), Drain pains/curb gutters ($18.9K)
Athletic Field Restroom/Storage Building - 1,000,000 1,000,000 1,000,000 1,000,000 2023 :Re-appropriate $1M for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage building.
Project was delayed to address additional needs outlined in the Ford Park Master Plan
Golf Course - Other 236,874 188,231 425,105 425,105 425,105 2023: Re-appropriate $188K for completion of golf course projects. 2023: $216K for golf course greens project; VRD shared cost
for 1st hole Timber Path planking ($38.0K), asphalt repairs ($3.3K)
Dobson Ice Arena 41,085 604,649 645,734 645,734 645,734
2023: Rockwall Repairs ($12.5K), Grading and Drainage ($7.8K), brick pavers ($14K), and central Air Handlers ($10.4K); 2021: Re-
appropriate $110.7K for paver and roof repairs; Changing Rooms ($78.8), windows replacement ($74.3), heat pumps ($6.3K),
rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior lighting ($22.9), exterior wood trim
($9.3K); Repairs to exterior doors ($80.0K)
Ford Park / Tennis Center Improvements - 172,124 172,124 172,124 172,124
2023: Reappropriate Wood Siding ($3.9K); Concession/Restroom siding ($12.9K); Drainage-previously budgeted in 2023 ($13.3K);
Exterior Doors- previously budgeted in 2023 ($4.6K); Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards
($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K); reappropriate deferred maintenance ($46K)
Athletic Fields - 239,226 239,226 239,226 239,226 2023: Re-appropriate $239K for Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K);
917
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Proposed
1st 2023 2nd 2023 3rd 2023
2023 Supplemental Amended Supplemental Amended Supplemental Amended
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Gymnastics Center 20,000 271,345 291,345 291,345 291,345 2023: Re-appropriate $272K for completion of the restroom remodel and cooling system. 2023 $20k additional costs for cooling
system.
Total VRD-Managed Facilities & Maintenance 996,671 2,717,677 3,714,348 - 3,714,348 - 3,714,348
Total Expenditures 8,131,461 22,368,242 30,499,702 283,844 30,783,547 6,052,985 36,836,532
Other Financing Sources (Uses)
Transfer from General Fund - - - 197,660 197,660 5,519,985 5,717,645 2023: Transfer from GF for RETT department salary and benefits comp study implementation. Transfer $5.5M to support
the Booth Heights acquisition
Revenue Over (Under) Expenditures (508,868) (21,927,021) (22,435,888) (61,184) (22,497,072) (108,000) (22,605,072)
Beginning Fund Balance 6,624,543 29,923,875 29,923,875 29,923,875
Ending Fund Balance 6,115,676$ 7,487,986$ 7,426,802$ 7,318,802$
1017
1
Proposed
2023 1st 2023 2nd 2023 3rd 2023
Budget Supplemental Amended Supplemental Amended Supplemental Amended
Revenue
Business Licenses 345,000$ 345,000$ 345,000$ 345,000$
Transfer in from General Fund 1,500,000 35,000 1,535,000 1,535,000 1,535,000
VLMD Contribution 1,200,000 1,200,000 1,200,000 1,200,000
Event Reimbursements/Shared Costs - - - 125,000 125,000
$125 Vail Resorts contribution for early
season activations
Earnings on Investments 250 250 250 250
Total Revenue 3,045,250 35,000 3,080,250 - 3,080,250 125,000 3,205,250
Expenditures
Commission on Special Events (CSE):
CSE Surveys 54,000 54,000 54,000 54,000
Education & Enrichment 154,530 154,530 154,530 154,530
Visitor Draw 684,648 684,648 684,648 684,648
Recreation 75,000 75,000 75,000 75,000
Signature Events 1,095,252 1,095,252 (60,000) 1,035,252 1,035,252
Town Produced Events 766,000 766,000 60,000 826,000 36,727 862,727
Trf. $88K to the Capital Projects fund for
Santa's Village, early season activations
offset by VR contribution $125K
Ambient Event Funding -
Music in the Villages 154,530 (12,022) 142,508 142,508 142,508
Cultural Heritage:-
National Brotherhood of Skiers 125,000 125,000 125,000 125,000
Other Council Funded Events:-
Mikaela 87 - 35,000 35,000 35,000 35,000
Collection Fee - General Fund 17,250 17,250 17,250 17,250
Transfer to Capital Projects Fund 88,273 88,273
Trf. $88K to the Capital Projects fund for
Santa's Village
Total Expenditures 3,126,210 22,978 3,149,188 - 3,149,188 125,000 3,274,188
Revenue Over (Under) Expenditures (80,960) 12,022 (68,938) - (68,938) - (68,938)
Beginning Fund Balance 407,124 416,323 416,323 416,323
Ending Fund Balance 326,164$ 347,385$ 347,385$ 347,385$
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
VAIL MARKETING & SPECIAL EVENTS FUND
11 172
Ordinance No. 20, Series of 2023
ORDINANCE NO. 20
SERIES OF 2023
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, AND
MARKETING FUND OF THE 2023 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND
AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH
DETAILS IN REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2023 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
22, Series of 2022, adopting the 2023 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2023 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund $ 5,568,348
Capital Projects Fund 461,636
Real Estate Transfer Tax Fund 6,076,985
Marketing Fund 125,000
Interfund Transfers (5,568,348)
Total $ 6,663,621
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
173
Ordinance No. 20, Series of 2023
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 3rd day of October 2023, and a public hearing shall be held on this Ordinance
on the 17th day of October, 2023, at the regular meeting of the Town Council of the Town of Vail,
Colorado, in the Municipal Building of the town.
ATTEST:
_______________________________
Kim Langmaid, Mayor
___________________________
Stephanie Bibbens, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this
17th day of October 2023.
____________________________
Kim Langmaid, Mayor
ATTEST:
________________________________
Stephanie Bibbens, Town Clerk
174
PRESENTATION BY
Greg Roy, AICP
Planner
Ordinance No. 19,
Series of 2023
West Vail Multi-
Family Overlay
District
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Amendments to Review
Town of Vail | WVMF | vailgov.com
Changes to Proposed Code Language
A.Increase Inclusionary Zoning(IZ) from 30% to 40%
B.No Development Plan
C.Density bonus
(A) 1 EHU – GRFA 46SF up to 60SF
(B) 2 EHUs – Site coverage 30 to 35
(C) 3 EHUs – Landscaping Min. 40% down to 35% and
One Parking Space per EHU
(D) 4 EHUs – Max 18 units/acre to No max units/acre
176
EHU Generation Possibilities
Town of Vail | WVMF | vailgov.com
Lot Size (Sq Ft)16,766 18,920 18,633 9,976 25,281
GRFA (Estimated
Existing)2,744 2,491 2,544 1,066 6,838
GRFA (Allowed)7,712 8,703 8,571 4,589 11,629
Difference 4,968 6,212 6,027 3,523 4,791
Previous approach EHU
Requirement (Units)3 3 3 2 4
Mitigation @30% (Sq
Ft)1,490 1,864 1,808 1,057 1,437
Mitigation @40% (Sq
Ft)
1,987 2,485 2,411 1,409 1,916
Units @ 438 SF 4.5 5.6 5.5 3.2 4.4
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West Vail Master Plan Goals
Town of Vail | WVMF| vailgov.com 178
West Vail Master Plan Goals
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West Vail Master Plan Goals
Town of Vail | WVMF| vailgov.com 180
West Vail Master Plan Goals
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Thank you
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West Vail Master Plan
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Recommendations
Town of Vail | WVMF| vailgov.com 184
Recommendations
Town of Vail | WVMF| vailgov.com 185
Recommendations
Town of Vail | WVMF | vailgov.com 186